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HomeMy WebLinkAboutCC August 21, 1990 ~ 0 . ~ IU a./ qcf.-tv-r 8/-:> tjro CO U N TV OF ANOKA Office of County Auditor COURTHOUSE ANOKA, MINNESOTA 55303 612-421.4760 August ~7, 1990 CHARLES R. LEFEBVRE County Auditor Ext.1134 The Honorable James E. Elling Mayor of Andover 1685 Crosstown Blvd NW Andover, MN 55304 Dear Mayor Elling: On June 26 we wrote you regarding public budget hearings for property taxes payable in the year 1991. We have recorded the hearing dates for School Districts 11 and 15. The following are the hearing dates set by the County and School Districts. County School District No. 11 November 28 and December 5 December 4 and December 10 School District No. 15 December 10 and December 11 With this information you your public hearing and a if necessary. can now set the inital date for date for recommencing the meeting, We will appreciate you have set them. 1990. Please also these meetings. receiving your hearing date as soon as We must have these dates by September 1, furnish us with the time and location for If you have any questions regarding these dates please do not hesitate to contact my office. Sincerely, /' ~, 'I" -, ,( f' , . /.,i ... I ' ", .../, ,( _/1 .. f ....1 ,f,JIA ... ( ':i.-...,') \. :1', - Charles R. Lefebvre Anoka County Auditor ,"'" \, ) RM:kr Affirmative Action / Equal Opportunity Employer .'0::>.1 <J CITY of ANDOVER MEMORANDUM ..TO: COPIES TO: FROM: DATE: REFERENCE: Honorable Mayor and City Council Howard D. Koolick August 21, 1990 Budget Information GENERAL FUND At last Thursday's meeting, City Council requested the following changes to the General Fund budget: 1. Increase budgeted wage increases from 3% to 4%. 2. Increase the amounts for gas and diesel fuel by 3%. 3. Eliminate the public works summer help. 4. Eliminate two warming house attendants. These changes are summarized on the attached computer printout. As the printout shows, the effect these changes is to "free up" an additional $14,112. City Council needs to provide direction on where this amount should be budgeted. At the budget meeting, the following items were discussed, however, no action was taken: Fire Department Capital Comparable Worth Increases Increasing Seal coating street Sign Needs Contingency Other Departments Capital The $14,112 can be allocated to any or all of the above or in any other manner City Council chooses. ,) ~J city council requested information about other cities budgets and the breakdown by function. I contact the League of Minnesota Cities and state Auditor's office. Both had no data on budgets and doubted that it existed since each city's needs and populations differ. There is actual expenditure data available, however it includes all funds, not just the General Fund~ Should Council desire this data, I can prepare it during the meeting. DEBT SERVICE FUNDS The City Council did not discuss the budgets for the debt service funds. City Council needs to provide direction regarding the issuance of certificates of indebtedness in 1990 since any certificates issued in 1990 must be levied for in 1991. City Council has previously discussed purchasing any or all of the equipment below under certificates of indebtedness. Future discussion of the subject was postponed until bids were received for the first four items. Total $ 55,000 15,000 35,000 120,000 '- 27,000 252,000 Truck with plow wing and sander Fuel Tanks Sewer Jet Sanitary Sewer Vac All Unit voting Machines If the City Council were to purchase all of these items, the 1991 tax levy needed, assuming a net interest rate of 7.00%, would be approximately 67,500. SUMMARY OF TAX LEVY The following is a summary of the 1990 and potential 1991 tax levies: 1985 Certificates of Indebt. 1986 Certificates of Indebt. 1987 Certificates of Indebt. 1989 Certificates of Indebt. 1990 Certificates of Indebt. 20,750 21,147 39,202 29,700 1991 $1,364,215 -0- 21,466 39,002 29,517 67,500 1990 General Fund Levy $1,239,143 Total $1,349,942 $1,521,700 CITY COUNCIL ACTION REQUIRED -~J City Council must approve a resolution establishing the 1991 tax levy and budget prior to September 1st. Either a special meeting should be scheduled or these items should be decided tonight. Should Council choose the latter alternative, I will complete the resolution during the meeting so that it may be approved (please note it is scheduled as Agenda Item #17). '1 ..J " j DATE: August 21, 1990 ITEMS GIVEN TO THE CITY COUNCIL Letter from Lawrence Bastian (8-9-90) : LRR\VMO - Meeting Notice : Letter from Exploration Technologv Letter from Rosella Sonsteby Rpgnlrlr C'iry ('nnn~il Minnrp!,: IR-7-QO) : Regular Park & Recreation Minutes (8-2-90) : Schedule of Bills : : : : : : : PLEASE ADDRESS THESE ITEMS AT THIS MEETING OR PUT THEM ON THE NEXT AGENDA. THANK YOU. '. ,,',. ' , , ' , -' (, '~I( , \ ) ( , . '7iJ c: (, MINNESOTA.TEAMSTERS PUBLIC & LAW ENFORCEMENT EMPLOYEES UNION LOo~~o~ed~i~h'th~20 . ~ c,--)' I()-~) INTERNATIONAL BROTHERHOOD OF TEAMSTERS, CHAUFFEURS, WAREHOUSEMEN & HELPERS OF AMERICA 3001 University Avenue S.E.-Minneapolis, Minnesota 55414-< FAX (612) 331.8948 Phone (612) 331-3873 8. / 7// S' -/.... Il. August 9, 1990 ['1 ':~'-e(~ Ii 1~:'- ."':?~ ;F'.;~- .....~". h. ..' .'." .[....', ". .'.J "- il ~.. ~;~ ~ I ..I'~ ..-.; (l';! ~ ;-~i..'.'r ......_.~:" ':.:'[ 1:., ../ ' t, 1 . .-. ''''./ 'f ; ~ . . I, I J!;; . <,: I /, 1 ~oO :.!;I ,.,.,). ,fk:f) "'''-',-.,.....,---... ---, , CfT':' nr .. .,' .-\r-~ '/ ''"": '--l Mr. James Schrantz City Administrator City of Andover 1685 Crosstown Blvd. N,W, Andover, Mn 55034 ------- RE: Contract Opener for 1991 for the Andover Public Works Unit Dear Mr. Schrantz: As the exclusive representative for our members in the above referenced bargaining unit, we are hereby notifying you that we have opened the contract for the year 1991. Our demands will be submitted to you at a later date, Sincerely, TEAMSTERS LOCAL NO, 320 Lawrence M. Bastian Business Agent LMB/jmm OPEIU-#12 Enclosure United To Protect ~ Cf". 8 MplrlW _,..elt 'Iv; ~._4 .....~..~:~:.,.; ~...~t) ,.."t &. "I,,"uola 'Utl/lItl, 1t8\. I<<tlon 179A.14. )'O\l Int t1,rob}' rootlfltd of t"- l/fI~ral\l'l44'1 Q,I,.. t:l qet and ,tlet, In Inltlll 0' I~,tqutnt Ig~nt ettlbll,hlno t~rIa and conditIon, of ~lo~nt. ~- '~F EXCLUSIVE REPRESENTATIVE: ,..! 3001 University Ave. S.E. ac"" 0' bP,..Sfllutl...: Mr. Lawrence M. Add..,,: Same as above IIp: TtltphonCl:(...Q.J.2.) 331- 3 873 ME OF EMPLOYER: Ci ty of Andover ...sa: 1685 Crosstown Blvd. N.W. tit}" 11&.,. of Ibp""tnutlw: Mr. James Schrantz. A~lG'C!n: Same as above IIp: TC!I~pholll:(612) 7 55-_5.l.Q...o Teamsters Local No. 320 Clt,: Minneapolis. 'laU: Bastian. Business Aqent tIt,: MN ZIp: 55414 StJte: Andover. State: City Anminisrr~rnr City: Mn IIp: 55034 SUte: PE ~ GOVBttNMU~ !9DCY JtWOLvED: o Stole 0 County o Unhtnlty of ftl~otl 0 School Dhtrlct iPE OF BARGAnnNG UNIT: (Chectt E DlCA TI (Xt [:) ~.12 T.cchtrl (01) o AVTI/OthCl, Tl:achCln (07) o TeacM' Aleles (03) o $l/Pport St. H. r.rn.,o 1 (04) o Cl..leol/O"'ee (OS) o Bus OTh.rI (06) o DietHy/KJlntenance (07) o Prlnclpals/Asst, Prlnclpal~ (OG) o lIIgl1er Educatlcn-lnstructlonal (09) o HI~r [ducatlon-~n Instructional (10) HtAl TM CAlU: o Illl', (II) o lPtl's (12) o Suppo.t Staff. tene..l (13) o Clerical/Office (14) o Technical liS) o Oleta.y (16) o "' ;nttnance (1'1 o Professlonal liB) OTHfR (o.scribel o G3 o IlIniclpaHty 5.;>ec Ie 1 eo. rd or Coaohsion ONE moot appropriate) tAll ENtORCENrNT / ESSENTIAL E:J lev (n'orc~nt-Essentlbl (30) o lll'd Enforcemtnt-llon Essential (31) , o Fire FIghttrs/Flre Protection (32) o Correct Ion Guards (33) r:J Pro'tsslonal Engineering (34) [:] Supervisory (3S) r:J Confidentlol (36) OTHER PJBllC SECTOR r:J So~lal Servlces/~1'4re (20) o Courthouse/City H.:lll (21) rn Highways/Public 1l0rkS/PHks (2l) o Public Utility (23) r:J H41ntenan~e/Trade~ (24) o Clerical/Office (25) o Technl~al (26) r:J Profe~~lonal (27) o General Seryice/Suppo.t (20) r:J \fall to ..11 (29) o library (40) o liQu~r Store (41) ""'''r. (If e"ployer~ In the unit-..1 . St~tU\ of covert'd e"'rloyee~: 0 Essential [ZJ Other tt,a~ (~,ent;al '..to cunent conlroct upires: 12/31/90 . ChC{~ If this ;s. fnst contract: 0 ..te of "nice 8/9/90 . DOle sent to nh.- I'o-ty and di.ector: "'tlce I~ltiated by: !K! hclushe Rer....~entotlyc 0 [rnrloyer ') _J Di st r i bution: 1.U1r,\tor. St..tl. Surrau.of f\od1at;on Sf'rwi(r\ lO~ Au..'" 10..... 51. Paul, ItI 55103 1.0th" I'.'" 10 colle,l..e ~arQ,lnlnq a9r"",,'nl . I.... Business Age.n.t.__ HilT- - W'l'....r; I"lt.,.rl" f'Jrcu"'c1 '''11 \f"~f"d.Ul'O" 0,,. r"l"',o'lc" 1If.,l ANDOVER - ANOKA - COON RAPIDS - RAMS /lJ c: C: 0/fO .. .'.~.(. ft.t .IF '~.' ..r,..!!" i!..'~ -.:"'.' - I.'~' ~.'r.' i...o.' ~,'~:'''-~~:~'."~~'''~:Ji. N }, 'U --j:' :iU,; I 0 1990. . ...,._~ I . . .~......._ r CITY OF ^~;;;I;~ ,) LOWER RUM RIVER WATERSHED MANAGEMENT 2015 1ST AVE., ANOKA ~rn 55303 MEETING NOTICE Wednesday, August 22, 1990 - 8:30 a.m. - Committee Room, Anoka City Hall AGENDA A. Call to Order B. Roll Call C. Minutes of Previous Meetings D. Treasurer's Report E. Payment of Bills F. Report of Officers G. Consideration of Communications '- H. Old Business 1. Consideration of a third approach to the implemen- tation of operating procedures for the LRRWMO - Dean Skallman I. New Business J. Adjournment ATTENDANCE: WMO Mernbe rs D. Skallman -) :~ LOWER RUM RIVER WATERSHED MANAGEMENT ORGANIZATION JULY 18, 1990 CALL TO ORDER Chairman Jim Schrantz called the meeting to order at 8:40 a.m. in the Committee Room of Anoka City Hall. ROLL CALL Members present were Jim Raatikka, and John Weaver. Schrantz, Torn Mathisen, Pete Legal adviser Curtis Pearson was also present. CONSIDERATION OF THE MINUTES Mathisen requested clarification of the budget discussions, found on page six of the June 28, 1990, meeting minutes. 'He asked that the minutes reflect the LRRWMO would work with a $12,000 budget for the next fiscal year: $8,500 will be assessed to the cities, and $3,500 will corne out of the current balance. Motion_ was made by Raatikka, seconded by Weaver, to APPROVE THE JUNE 28, 1990, MEETING MINUTES AS A}lliNDED. 4 ayes - 0 nayes. Motion carried. Pearson advised the board that all alternate members to this commission, initially appointed or changed, should be ap- pointedby resolution from the respective city council, according to the Joint Powers Agreement. TREASURER'S REPORT Mathisen stated no Treasurer's Report is available due to time constraints. ,J Member Operating Cost Assessments were provided for Fiscal Years dating from February 1, 1990, through January 31, 1991, based on $6,500 per year administrative/operating costs~ as well as the cost assessments for February 1, 1991, through January 31, 1992, with $8,500 per year administrative/opera- ting costs, based on valuations received from Anoka County from 1988-89 estimated market values. No billings have yet been mailed out to member cities. LRRWMO Meeting Minutes July 18, 1990 Page 2 " " ,~ Motion was made by Weaver, seconded by Mathisen, to APPROVE THE MEMBER OPERATING COST ASSESSMENTS FOR FISCAL YEARS 1991 AND 1992, AS PRESENTED. 4 ayes - 0 nayes. Motion carried. PAYMENT OF BILLS Mathisen presented a auditing firm of preparation of the 199 0 . bill in the amount of $375.00 from Fields, Hokanson Co., LTD for audit for the year ending January the the 31, Motion was made by Raatikka, seconded by Mathisen, to AUTHO- RIZE PAYMENT OF THIS $375.00 AUDIT EXPENSE. 4 ayes - 0 nayes. Motion carried. REPORT OF OFFICERS None. CONSIDERATION OF COMMUNICATIONS Schrantz initiated discussion of a June 17, 1990, letter from Sandra M. Warneka, Secretary of the Andover Neighborhood Preservation Association, 14791 Blackfoot Street N.W., Andover, expressing concern with the preservation of Round Lake. It is the association's belief that Kenn~th L. Slyzuk is pumping water from his property after rainfalls to try to drain his land. Members discussed the information provided. Raatikka stated the water may be dropping off in all directions. Schrantz stated people have dug ditches over to the lake. He further indicated Round Lake has been monitored for some time. Weaver stated Round Lake was a pasture in the early 1930's. No action was taken. Members acknowledged the Andover Neighborhood Preservation Association's concerns. OLD BUSINESS City of Ramsey Proposed Bike Trail ,-) Members discussed the concerns expressed by Ramsey residents in their May 14, 1990, letter relative to a proposed City of Ramsey bike trail. Raatikka presented a map of Ramsey city parks, indicating the location of the proposed bike trail. He stated the residents are concerned because the bike trail is proposed to run along TrOtt Brook, which is flood plain area. However, the trail will stay above the ordinary high water line. The City of Ramsey intends to get the proper LRRWMO Meeting Minutes July 18, 1990 Page 3 :J permits in order to establish the trail within that flood way. They further intend to bridge over the brook. Raatikka indicated permit application Natural Resources. this project at the the LRRWMO will eventually review the when it goes through the Department of Pearson recommended this board review appropriate time. No action was taken at this time. Implementation of operating Procedures for the LRRWMO Board members, along with Curt Pearson and Tim Kelly, Admin- istratord of tbe Coon tCreek watershen.District~ extensive]v alScusse tne lmplemen atlOn ot operaElng proceuureS ana tne extent the LRRWMO should be involved in the actual project review process. Mathisen and Schrantz took the review all, or at least a large proposed to take place within the using the technical assistance They felt city projects, reviewed conflict of interests. position the LRRWMO should majority, of the projects Lower Rum River boundaries, of the consulting engineer. by the city, would have a Raatikka and Weaver took the position the cities would establish uniform standards and ordinances and could, there- fore, review the majority of the LRRWMO projects, with those requiring a variance to be reviewed by this board. Raatikka suggested, however, in order to avoid conflicts of interest, _perhaps all city projects should be reviewed by this board. Upon considering both stands on the issue and discussion presented, Pearson stated the issues are being made over complicated, and suggested a middle-ground approach be considered. He noted with a $12,000 budget, this board will have to operate through the cities to a great extent. The LRRWMO Water Management Plan will be transmitted to the cities who will have to prepare a local plan consistent with the overall Water Management Plan. This board can use the cities to review and prepare permit requests which would come to the watershed. This WMO would then review them and send them back to the cities with recommendations. The proposed projects must meet the management plan requirements. Schrantz stated any costs incurred by this board for a total review of all projects would be billed back to the developer. Such costs would include engineering review, permits, and inspection. This board would not incur any costs. '\ ....; LRRWMO Meeting Minutes July 18, 1990 Page 5 :J create another layer of government; however, you should have, basically, the same standards throughout the watershed. Upon discussion of dealing with review costs, Mr. Kelly indicated they have a budget of approximately $250,275; with $125,000 of that for administration. Some expenses can be billed to the developer. However, some costs come directly out of the general fund. The Coon Creek Watershed district has the ability, under 509, to levy taxes. Specific discussion of the Coon Rapids shopping center and its water runoff and related water quality was addressed. Concern was expressed. Mr. Kelly noted such matters as skimmers and water ponding for the project are not considered standards, but rather are tools. Upon further discussion of the review process, Mr. Kelly stated if this board delegates the responsibility of review to the cities, it does not remove the responsibility or liability of this board. The more detailed, consistent guidance provided to the cities the better. Pearson advised that water quality issues be addressed at the point of development when the development costs can be passed back to the developer, because these issues will definitely have to be addressed and solved in the future when the cities may have to incur the expense. Certain standards must be met. Pearson added both the cities and the watershed should be reviewing these projects. Mr. Kelly urged the board to establish adequate standards and controls of review by the cities. to review a project should be clearly defined. and uniform Steps taken (Raatikka left at 10:00 a.m.) Schrantz reiterated, as a matter of concern as a LRRWMO board member, he wants to know what is going on in any community other than his own. Mathisen concurred, fearing any number of projects could become political should the review process be handled locally with only variance requests coming before this board. Pearson indicated the pOlitics because those members do not see first comes through the cities. is eliminated by other WMO's the developers. The project ~ ,~ Pearson and Kelly concurred this board's ideas for implement- ing the operating procedures are not that far apart, agreeing there may be a third alternative whereby both means can be <J ,,) LRRWMO Meeting Minutes July 18, 1990 Page 4 Pearson stated that process is possible, but indicated it is not usually done in this manner and can become complicated. He stated some watersheds set limits on the size of areas ~hich the board will review. Those spe~ific types Of st~n- dards must be developed._ The consultlng englneerlng flrm could be of assistance in this area. Raa tikka rev iews engineer suggested the cities would do their own and submit a report to this board. could look at it and make spot checks on development The LRRWMO occasion. Pearson stated in the long run the Board of Water and Soil Resources (BWSR) will not approve that method as long as the Water Management Organization is responsible for what is taking place in the watershed. As a recommendation, Pearson stated a procedure should be established whereby the city doing the project would present the plan to this board or to the board's consulting engineer. That person then reviews it and reports at the monthly meeting' on the proposed project. The board either approves the project or indicates the, necessary modifications or ---- recommendations. There should be a review on the LRRWMO level. Mr. Kelly reviewed the requirements of 509 and recent legislation, indicating minimum action will not be accept- able. He advised this board to look to the future on water quality and ground water, as well as performance standards for those areas. Should this board delegate a large portion 'of the review process to the cities, BWSR will require, every one or two years, a detailed audit of how the cities are performing. BWSR wants the assurance the WMO'S can convince them everything is in place and you can make things happen. Pearson urged this board to consider where they will be in five to ten years in terms of accomplishments. Cleaning up the water is a major issue. Projects must be checked and monitored. Pearson noted other watersheds are spending more in just testing of water quality than the LRRWMO has in its en ti re budge t. In answer to the board's query, Mr. Creek Watershed District is currently its feet and is reviewing everything, tion. Kelly stated his Coon trying to get back on with no acreage limita- Pearson noted the Coon Creek Watershed District is a unit of government granted certain powers which joint powers WMO's don't have. This joint powers organization prefers not to LRRWMO Meeting Minutes July 18, 1990 Page 6 :~ accomplished, as well as addressing the long term financing issue. Pearson recommended the consulting en~ineer be directed to create a third alternative for cons~deration, allowinq thehlocal aovernrnents to retain astmuch control tas poss~D~e. '1' ere snou~O De cons~sEen~ s anoarOS ~n ne watershed and a permitting process established to accomplish this. There should also be a method established to allow for inspections to insure these standards are met. The Recording Secretary was directed to contact the Engineer- ing Consultant informing him of the boards request for the creation of a third alternative for the implementation of the LRRWMO operating procedures, using information presented during this discussion as a guide. NEW BUSINESS possible Pollution control Agency Grant for Lake Monitoring Program Schrantz reviewed at the June 28, 1990, meeting Pat Rudolph, Anoka County Soil and Water Conservation District, raised the possibility of the LRRWMO making application for a Clean Water Partnership Grant to assist in financing the Lake Monitoring Program. Following discussion, it was determined the timing for this grant would be too quick to allow the LRRWMO to participate. MISCELLANEOUS Motion was made by Weaver, seconded by Mathisen, to SET THE NEXT MEETING FOR AUGUST 22, 1990. 2 ayes - 1 nayes (Schrantz). Motion carried. (Mathisen left at 10:20 a.m.) Mr. Kelly encouraged Conservation District valuable resource. the board to involve the Soil and Water in its process, noting they could be a ADJOURNMENT Noting the lack of a quorum, Chairman Schrantz declared the meeting adjourned at 10:25 a.m. RespectfUlly submitted, ~) Mava Mikkonen Recording Secretary :_J .) 1'b C c: . ~/zj (tit? Exploration Drilling EXPLORATION TECHNOLOGY INC. Diamond Rock Coring - Monitor Well Installation MADISON. 1402 EMIL STREET P.O_ BOX 9404 MADISON. WI 53715 (608) 258-9550 FAX (608) 258-9069 MILWAUKEE. 11025 W. MITCHELL WEST ALLIS. WI 53214 (414) 774-5142 FAX (414) 774-5185 TWIN CITIES. 9723 VALLEY VIEW ROAD EDEN PRAIRIE. MN 55344 (612) 944-6184 FAX (612) 941-5650 city of Andover 1685 NW Cro~stown Blvd. Andover, HN. 55304 Attn: Hr. Jim Elling, Hayor Re: Installation of Groundwater Monitoring Wells Dear Mayor Elling: Pur~u8nt to our previous discussions, The Environmental Protection Agency (EPA) has requested that you provide E~ploration Technology, Inc. acces~ to your property located at Town~hip 32N Range 24W Section 34, Anok~ County, GroW Township for the pUrpose of installing one groundwater monitoring well. city of Andover Jim Elling, Mayor hereby grants The EPA and its contractor the right to enter the property identified above to install one groundwater well in the appro~imate location identified on the attached diagram. The EPA or its contractor shall consult with you in advance of placing such wells in any location on your property and shall reach an agreement with you prior to installing such well or wells at an alternate or additional location. The EPA and its contractor shall take reasonable precautions to minimize danger to your property from the installation of the well and shall restore your premises to as close to the original condition as reasonably possible. The EPA shall hold you harmless from and against loss, damage, injury, or liability arising directly from the negligent acts or ommisions of ourselves, our employees, agents, contractors, and their employees and agents. The EPA shall have the right to enter the property identified above at reasonable times and in a reasonable manner for the purpose of taking samples from the groundwater monitoring wells and for the purpose of servicing, maintaining, and removing this well. By Paying for 90 per cent of these activities, the U.S. EPA becomes partial owner of any resultant wells. The HPCA is owner of the remaining 10 per cent. During the operation and maintenance phase of a project, however, the well is property of the state. :_J J please indicate your acceptance of this agreement by endorsing the enclosed Minnesota Department of Health Monitoring Well permit application and the enclosed agreements. Please retain one agreement for your records and return the other agreement with the Monitoring Well permit application to me. Sincerely, ~'t0 . Ca10 Robert W. Caho Division Manager Exploration Tec nology Accepted by: cr: Date: &'; '/5: ~ (}/~--- J, ' ~ ~Ha. ~ '. 2:_, fJ. &.~ ad/Yn..1.Jt-I--~-I. - . -V EXPL hRftTION TECHMOLOGY INC. MINNESOTA DEPARTMENT OF HEALTH MONITORING WELL PERMIT APPUCATlON Ef_;~~ !~II~;;j.H::':I:;;... """".".'...'.'. .. L mre. " ) Make check or money order payable to the Minnesota Stale Treasurer. '- Mall completed aprllcatlon and fee to the Minnesota Department of Health (MDH), Wel Management Unit, P.O. Box 59040, Minneapolis. Minnesota 55459-0040, ATTN: Permits. CHECK ALL THAT APPLY. D Petroleum bulk storage site o Permit exists, Permit No. D Well owned by State or local government. ~AII other monitoring wells FEE $50/slte None None $50/well 1. LEGAL DESCRIPTION OF WELL LOCATION COUNTY A 11 0 1\ l't 2m. Un~ue Well No. (..;>'3'-1[;" Depth /0::2" T ownahlp Nam. Townahlp Numh.r and complete A, 8, or C below. F_1on A. G- /O\.A./ J;;J - E Numbet :Jlj 8. Street address l< v, l< v, CIty C. Sketch (attach map showing well location Including distance from nearest road Intersection) 2. For _lis conslrucl8d through a CONANING LAYER, Bllbmlt the folIowlog 1nfonnaIIon: -a dIamelBr, grout ma18flaI. dOlling method. grouting n161hod, casing ~ ceo... aectIonaI diagram of weU, and cross 8Kllon of an1IcIpal8d geologia fonnalIona. 3. D For atilrade wells. checlc the box and submit the folJowlng 1nfonnaIIon: 80 explanldIon of why the weU caSlng cannot termlnaIe 12 IncMs llbcJve llround; a rnep showing the location of the Pf'Ol>C)Md well ,..f""lllCed to a benchmark, permanent landmark, or property boundarlee; <:rosa IIlICtIonaI diagram of the weU cap and vauJt or manhole. 4. CONTRACTOR INFORMATION Business name 0 P ;? ;:?- Contact person (Yl4rf-/Y1 5. WELL OWNER INFORMATION Well owner name Well owner address 8ot1l1(! /1 Reg. or Uc. No. <9 D '-t Phone No. (",)) ~;).7-00'OO CIty _ 2lp Code Contact person Phone No. ( ) 6. PROPERTY OWNER INFORMATION If different from well owner (If completed, see No.7 below) Property owner name C IT!' 0-1 /lrido vel" Property owner address /08 s- ;J/ W C/osstor.-JYI Blvd. fl /lclt!>(N/ ;?1J1. lJS""30Y CIty _ 2lp Code 7. If the weU owner Is not the property owner, Unneeota $taIutes, 0\lIPllIi' 103l205, require that "A perIIOO may not construct a monilofing well on the property of ~ unUl the owner of the property on which the weU Is to be JocaIDd and the weU owner sign a written agl1lllllll>Ot that'ldentIIIelI which party will be f88I)OIlldble fa- obtaining rnaIn1enance ~ and for sealing the monilDrlng well. If the property owner reru- to sign the 8g~ the weU owner may, In lieu of a written lIQRIlIfll"Of. _ In wrllIng that the well owner will be Iesponalble for obtaining malnlen8llco permita and sealing the well." o Well owner and property owner same. B1 Signed agreement exis1s. 0 Statement enclosed. I lllK1Ify that aU the InfonnaIIon provided In this eppIIcaIIon Is !rue and oomplellll. I underatand that miaatatemeot of facta may r=J1t In forfellurlI of aU rlghta to llceneurelreglatrallon sa a well oo"blllGlof/m<>nlll:l<fng weU llllf1lraclo( In lICOOftIance with u.u-rta StatuIDS, ~1~ J -) A.II varlanco requosts must be accompanied by B permit application. .. ~:::: ......;:....::.'...'.'.:::...{.','.:..::.,::.:::'...:. ::;::;::;:;:;:;:::;:;:;:: . .: . ..- j~{((t) ..... ....:';.~.:.;:;.::>::;.::;.:::~:::;.~;::.;......:.,.... ',,". F:\ TIETESI\\ '/YOA)\tAOWEAPP,lrn i .DonoI1Je DOUBLE CASING WELL/PIEZOMETER . 511.. SOU-TIl ANDOVER. [)al.. .~ ) IMPtoltd DYI l'roltOl tt9- . :,.oo..r. .. Arctlt.c18 I.. ---.1iII~~~. D.-III..../CQrllroolor I ! . ;'-t INST ALLA nON DIAGRAM For'" IO~ Well No. UJ I c-~ .. ItftO TI ell VE CAS 11.0 l QUAItO I"OS 151 T~ ~Tff<:: . Vlflltd~ TlH ~rffl- Dl..l.... 14 111 . Lo~t4.. . , . , - ~ength . ~'t · , . , ';}' , ~ _ .. rUe:::::... C", Of! "-UG Vtnl.dl.!!YNQ T~ :?"1' 1'.","-il!I -;. t*ftlTf COlLAft CHttnt' tYEA T I~..t'ollf" Tolol Quanllly Mca"1u r oc I ur .,. lfl>(R SEAL "owd<<' tGranul or S~t1IY HycrQltd. .9Q!., 11l11t 1/1,. hr. Manuroolurlf" .-- ,. ~ c:;;-~B~N ~H -~ II"! 1ypt_~/ .. -:-: 5r€,E!-$~' ~~'~~. . - ~ . . 0.0. 1.0. (:r.0/11 llflglh/Sto. No. Of Sta. Uanu r 00 lur If" GROUT Typo Ad'",. .. '--=--irf'~;t:' 1"_ Up Coflort1. . Thl~nt" :;:'...... ~ Grout Th!.o\(M" 5..1 V:1I1 Thloltn..' Uftotlv, Soreen Lt~lh - J "'41tr~ Thl~M" ,tMQfW'~ 'rOIl q,.-~ $\I"fOOI IfAT~A SO!mC$J ',~ .11 5:01 ..JJLfI, lfTop ~I. of Or ClUt tsor.ho! t . " -.L 01 QIIl.I,r --L..Cart. ~~I 10110lIl or 1/\ C04I~~ft cll~,N 6 O,...",(JEIl. W.lI gJl LtnOlh - .T~ ~~Ql nfl. . Top of FIII..- ~ ft. !"oek ,Top of $ernn ....:I.2- (t. Sort.n L.nglh , Dottom of $or..n~ fl. , 80rlng O. III ~ fl. QQ1. gal.. oat. ':'1 x I b.. of Ib.. of 001.. Tolol Ouant. + + 001, 001. row<l trllll oil Ouantlty Hydr'QI.<l gal., TIIM UQl'lUf 00 luror 5n,L Sc:hewle Co"r7Nuau~ W',<IIP fl No. of S.o. · 1.0. .c'f'l1 10 No. Slol,lfl. No 50 VoIL.WTI. gal. (/ Dll(",hOI, Dlom.'.r -us c e.-- Y/,.f /10 c.rn '{//(.<.. ~AJ'~ ,r '1 '_.J l~~ IQ90 ~s ~~ ~, " ~_~h_ R~. ... (f~o ~~:~~~~ v ~Jf=<-J- 1!;~~rJ~~~ .., ;)'.SL~~~ "~~~ ,~ . ~ ~ ~111'7~ ..~ OOh~ 9 _.71_rJl~_ Lf3 s, 1;- ,~~~~~- 3,..d~~ ~~~ .. '. h /])~~ }<-IJ,?6 ~II '1-~~~~~~ ~~- (j\~ ,+I.s (- [ l? ( -tile If; OU An J 0 I <?-y - Jvl Yc 6'-.:5- So ~ .s toll--~~I-~b:?3 " ) --" '10 ce.. . <J 9/'1/1 {) August 16, 1990 To my Honorable Mayor and City Council: My name is Mrs. Gwen L. Vagle, of 16300 Makah st. N.W., Andover, MN.. I have been at this residency for five years now, and of Anoka for sixteen years. I am- re- questing appointment to the Equestrian Council for the city of Andover. My husband and I have been in- volved in the breeding and raising of Arabian horses since we lived here. I have become quite knowledge- able of the care that goes into the raising/having horses, and am interested in wor,king along with the other members of this council. Thankyou for your acknow- ledgemunt on fuhis matter. Respectfully yours, r?~ ~,_~ifj~ Mrs. Gwen L. Vagle j1 16300 Makah St. N.\{. Andover, MN. 55304 (612) 421-2956 .~ ,-, I -'oj INTEROFFICE COMMUNICATION UNW: 90 - 16 DISTRIBUTION: B,C,D,E MN DATE: August 1, 1990 . TO: T. Rath, B. Trebilcock, C. a'Kane, . P. Rodningen, P. Hook, M. Capelle, Nancy Beck-p- Subdivision Requirement~ - FHA Replaces IDA HUNW: 90 - 012 which ltf(~ ONLY 'il/Z-/ /9 c) \"11 Ws.x"CJl.II.\.... 11/'Ii\I,n,\1 n,.w\~\ A. Bisgaard, B. Kroupa, C. Olsen, T. Tait, K. Gajeski. D. Harris, S. Arendt FROM: SUBJECT: is recinded FHA has again restated its policy in regards t~ "spot" approvals on properties not located in a FHA approved subdivision. The most recent changes are as follows. "Spot Approvals" are defined as: ,. Any property which is located in a subdivision (lot, block legal description) which has less than 10 lots and the population of the municipality is less than 50,000. 2. Any property which is located in a subdivision (lot, block legal description) which has 10 lots or more, is a minimum of 50% built up, and the population of the municipality is less than 50,000. - 3. Any property which is located in a subdivision (lot, blocK" leg~l description) which has less than 25 lots.and the population of the municipality is greater than 50,000. 4. Any property which is located in a subdivision (lot, block legal description) which has 25 lots or more, is a minimum of 50% built up, and the population of the municipality is greater than 50,000. 5. Any property with a metes and bounds (not lot, block) legal description. Any property which does not fall into the above categories will require full subdivision approval prior to HUD assigning a case number. If the property meets_the parameters of a "spot a~proval" written evidence which will be certified by a D.E. underwriter must be submitted along with a 92800 to the appraisal department. You may use the FHA subdivision -'etter (questionaire) completed by the developer to satisfy the requirement of written evidence. For properties which have metes and bounds descriptions only a copy of the legal description ts necessary. HUD will not release any case numbers without written evidence that the property meets the parameters of a \I spot approval". It is to be understood that FHA's written policy on this topic may not be available for 1-2 weeks and that when the written policy is received changes may occur. If you have any questions regarding these changes, pleas~ feel free to contact me. , '\ --'/ cc: R. Hanson, G. Everson, N. Wrangnam, D. Yard, S. Polansky, S. Sullivan <) .fCj.\.""'.... ',.. i" ~!.' #- :'~ ~;'~r .1 ~ I ~ t . {t"1,. /~. ~\,~ .~"- , '- , "J ,'.".- ..... 7:30 P.l-I. CITY of ANDOVER Regular City Council Meeting - August 21, 1990 Call to Order Resident Forum Agenda Approval Approval of Minutes Discussion Items 1. University Avenue Discussion w/Ham Lake Mayor 2. Establish LRRWMO Tax District 3. Coon Creek Watershed District/Ditch Cleaning 4. Boundary Commission Staff, Committee, Commission '. 5. Award Bid/Pumkin City Cleanup 6. Hire City Planner 7. 8. Replace Heating-Cooling System/Public Works Bldg. 9. SAC Rebate Discussion Non-Discussion Items 10. Approve Joint Powers Agreements/Traffic Signals (County) 11. Approve Joint Powers Agreement/'fraffic Signals (City of Anoka) 12. Approve Final Payment - 89-17 13. Approve Final Payment - 89-22 14. Approve Final Payments - 89-1; 89-2; 89-3 15. Accept 1989 Audit Report & Management Letter 16. Order Assessment Rolls/89-l7; 89-22 17. Adopt Resolution/199l Tax Levy 18. Anoka Soil & Water Conservation Resolution Approval of Claims Adjourn ~- ) AGENDA SECTION NO. ITEM NO. CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE August 21, 1990 ORIGINATING DEPARTMENT Administration APPfRrOVI D FOR AGE /' II/J~ ....S( BY: / / Approval of Minutes BY: V. Volk \\' MOTION BY <J TO The City Council is requested approve the following minutes: July 17, 1990 Regular Meeting July 18, 1990 Special Meeting (Perry absent) August 7, 1990 Regular Meeting (Elling absent) COUNCIL ACTION SECOND BY ::) CITY OF ANDOVER REQUEST FOR COUNCIL ACTION August 21, 1990 AGENDA SECTION NO. DATE ORIGINATING DEPARTMENT ITEM NO,/. Univ. Ave. Discussion w Ham Lake Ma or BY: Engineering Marilyn Schultz, Ham Lake Mayor, has asked to address the City Council. Attached is the item she wishes to discuss. MOTION BY " ,-.J TO COUNCIL ACTION SECOND BY ~) CiTY OF HAM LAKE 15544 CENTRAL AVENUE N.E. HAM lAKE, MINNESOTA 55304 434-9555 Date: August 14, 1990 To: Mayor and Council of Andover ~ Harilyn Schultz, Mayor of Ham Lake.(Y\,5 :) From: Re: Joint Road Projects A. university Avenue between 157th and Constance Blvd. The City of Ham Lake is aware of the recent bond election in Andover which may require some re-shuffling of MSA road projects in Andover. If MSA funding for the above project is not available in Andover in 1991 as planned, a couple of options exist. option 1. The city of Ham Lake could finance the whole project in 1991, with agreement in the Joint Powers for Ham Lake to be paid the Andover share at a later date. The "ball-park" estimated cost of construction is $207,000, or $103,500 for each city. Upon review of its 5-year MSA plan, the city of Ham Lake finds it would be desirable to be paid back in 1993, or no later than 1994, in order to continue with the 5-year plan projects. option 1 is the preferred option by the city of Ham Lake. If option 1 is feasible to the city of Andover, we would then proceed to get the Joint Powers agreement revised and signed so that plans can continue for 1991 construction. option 2. Reschedule construction of this project to some future date. option 3. continue construction in 1991 with Ham Lake financing, but extend the date of pay-back from Andover beyond 1994 (which would require revision of Ham Lake's 5-year plan). '~J INFORMATION REQUESTED: Date which Andover would have MSA funds available for this project. ~J \:J B. university Avenue Extension North of County Road 58. Concerns with the condition of this road arise every two or three years. Several problems exist. On the South end there are a couple of low spots and inadequate roadside ditching. In 1986, the City of AndC'ver added some gravel. Ham Lake paid $500 of the $1152 gravel cost and Andover contributed the labor. Also in 1986, the Ham Lake city Engineer did a pre-feasibility estimate of the cost of improving this road by bituminous surfacing, including the cul-de-sac street (178th) to the East. The estimated cost was $57,000 in 1986. without the bituminous mat, the estimate was $41,000. Neither of the two cities nor any of the residents appeared to be interested in this improvement. At the North end of the road it appears that the city of Andover acquired 33 ft. of right-of-way in 1979 for the full length of the road. Ham Lake does not have right-of-way on the East side in all areas. Also, the traveled portion of the road veers to the West for about the northerly-most 500 feet or so, and ends completely to the West of the right-of-way. In the past, neither city has been much interested in spending money on this road that isn't centered, and is lacking right-of- way, though the traveled portion is narrow and tree roots and branches interfere with grading and snowplowing. In the spring of 1990, action of the Ham Lake Council exacerbated the situation. Finding no legal reason to deny the request, a metes and bounds conveyance was granted dividing the Northerly 30 acres on the East side into three lots. Because of this action and because 13 of the 15 residential lots are on the Ham Lake side, the city of Ham Lake is willing to take the initiative in beginning to resolve some of these long-standing problems, but asking the City of Andover for cooperation. The Ham Lake Council approved a motion at its August 6, 1990 meeting to consider the acquisition of right-of-way on the North end by gift if possible, and, if not, by condemnation. Following right-of-way acquisition, the City of Ham Lake proposes to remove trees and center the approximately northerly 500 feet of road and add four inches of Class 5. The cost of gravel is estimated at $3,000. DECISION REQUESTED: That the City of Andover contribute one-half of the gravel cost, not to exceed $1,500. The City of Ham Lake would pay the engineer's surveying and staking cost, legal costs associated with right-of-way acquisition if by gift, and labor costs. FURTHER DECISION REQUESTED: If condemnation is necessary, Ham Lake :) \~ is requesting the City of Andover to pay 2/7 of the condemnation costs, estimated to be $2,380, or not to exceed $680, as 2 of the seven benefitted properties are on the Andover side. If condemnation is necessary, Ham Lake is proposing to assess the benefitted property owners in Ham Lake for 5/7 of the costs of condemnation. , ') ,../ CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE Allgnc:r ?1 , 1 aon ITEM NO:,.< , Establish LRRWMO Tax District BY: AGENDA SECTION NQ Discussion ORIGINATING DEPARTMENT Engineering The City Council is requested to establish a taxing district for the Lower Rum River Water Management Organinzation. Currently the cost to operate the WMO has been charged to the general fund. These costs should be levied to the benefiting properties as the cost of operating the CCWD is charged to the properties within the Watershed District. The description being all of the property in the City of Andover except for properties that are in the Coon Creek Watershed district as defined by the former Water Resources Board's order dated December 2, 1959 which originally established the district's boundary; as modified by boundary change orders dated February 21, 1964; July 13, 1967; March 8, 1985; December 12, 1986; April 10, 1987; September 21, 1987and December 23, 1987. Enclosures: Letter from Bill Hawkins Ordinance '\ -J MOTION BY TO COUNCIL ACTION SECOND BY ..' '\ '-..J ;~ LAW OFFICES OF Burke ond ..Howkins SUITE 101 299 COON RAPIDS 80ULEV ARD COON RAPIDS. MINNESOTA 55433 PHONE (6 t 2) 784-2998 JOHN M. BURKE WILLIAM G. HAWKINS March 9, 1990 I..'~~(;'l E-.1;":~ g....,'.'.. ~t'Uf:";,.-- L:;.. ;; L:.:r . t:.t ~. ,- -...-. 1'--' -~."--- IJ I "',\R I 3 I~;ll . ~~ CITY OF ANDOVER Mr. James E. Schrantz Andover City Hall 1685 Crosstown Blvd. Andover, MN 55304 Re: Special Tax District for Watershed Management Organization Dear Jim: The following letter is written to you to explain the procedure in establishing a Watershed Management Tax District for the City. Minnesota Statute S473.882 allows a local government unit to establish a Special Taxing District. The City may establish a Taxing District only to pay for the costs of the watershed Management Plans that the City must prepare or for the purpose of paying capital costs for the water management facilities described in the capital improvement plan or for the purpose of paying the normal and routine maintenance of such facilities. If the purpose of the District is for anything other than the reimbursement of City c,osts for these items, it is not allowed. If the City wishes to seek reimbursement for the allowed expenses the District is established by ordinance which is adopted after a hearing. A notice of the time, place and purpose of the hearing is published for at least two successive weeks in the newspaper with the last publication ending at least seven days befor'e the date of the hearing. The ordinance must describe with particularity the territory area to be included in the District. After adoption the ordinance then must be filed with the County Auditor and the County Recorder. After adoption of the ordinance the City may annually levy a tax on all taxable property within the Special Tax District. There is no limit on the levy that can be imposed, however, it is restricted to those purposes that were described above and the reimbursement of the actual cost therefor. LAW OFFICES OF BurKc and JlawKins SUITE 101 299 COON RAPIDS BOULEVARD COON RAPIDS. MINNESOTA 55433 PHONE (61 21 784-2998 ~:J JOHN M. BURKE WILLIAM G. HAWKINS August 2, 1990 . ;J;:-Y'1 -E.;;..{/.... r.~, -~l .~: if .'.-1."" ."k~ . '. . ~ ,. II-< [j pi ;?, ,'5 I i: e,.,; _- .;V L~:r:"": ~:,; :i ~ r~; _"'~..._ ~..,._' . ,... (...;.12~- I] ~I t,[ JG -~-l;;~-lL ';'~~-"":-'''--- ~-....-.! CITY OF t\I'JDOVER Mr. James E. Schrantz Andover City Hall 1685 Crosstown Blvd. Andover, MN 55304 Re: Lower Rum River Watershed Management Tax District Dear Jim: Enclosed please find a proposed ordinance for establishment of the Lower Rum River Watershed Management Tax Distr~ct. As I indicated in our telephone conversation it will be necessary to prepare a legal description of the area to be included within the tax district. This is required by Minnesota Statute 473.882, Subd. 2. After adoption of the ordinance by the City Council, it must be filed with the County Auditor and the County Recorder. Afte r adoption of the ordinance the City may annually levy a tax on all taxable property within the district for the purposes for which the tax district was established. If you have any further questions, please contact me. ~:: Hawkins WGH:mk Ene. , '_..J <J '\ j CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ORDINANCE NO. AN ORDINANCE ESTABLISHING THE LOWER RUM RIVER WATERSHED MANAGEMENT TAX DISTRICT. The City Council of the City of Andover does hereby ordain: Section 1. Background, Purpose. The Minnesota State Legislature has recognized the need for surface water management programs to preserve and use natural water storage and retention systems and to construct storm sewer systems for the collection and disposal of storm water. Recognizing that water does not follow political boundaries, the Legislature authorized municipalities to establish separate tax districts following watershed boundaries for the purpose of paying the costs associated with the necessary planning and capital improvements - for each watershed area. The Lower Rum River Watershed is a watershed as defined in Minnesota Statute ~473.876, Subd. 7 and covers a portion of the City of Andover. Section 2. Creation of District. Pursuant to Minnesota Statute ~~444.17 and 473.882, Subd. 1, the Lower Rum River Watershed Management Tax District is hereby established. This district shall include all of the property in the City of Andover within the following legally described area: See Exhibit A attached hereto and made a part hereof. -1- ':J '-) Section 3. Tax Levies. All taxes levied and collected within the Lower Rum River Watershed Management Tax District shall be used only for the following purposes: (a) Water management planning and regulation; (b) Capital costs of water management facilities; (cl Maintenance and repair of water management facilities; and (d) Incidental costs associated with the purposes stated above. All tax levies shall be used only for those purposes which benefit property within the district. Section 4. Effective Date. This ordinance shall become effective after passage and publication. Adopted by the City Council this _____ day of ,19_ Mayor ATTEST: Clerk -2- .' \ ,-.-J CITY OF ANDOVER REQUEST FOR COUNCIL ACTION AGENDA SECTION NO, Discussion Items DATE ORIGINATING DEPARTMENT Engineering August 21, 1990 ITEM Coon Creek Watershed NO'3, District/Ditch Cleaning BY: Frank Stone ~~~~~I/ ~R fi) BY, IV I I was asked to check out the cleaning of South Coon creek from Hanson Boulevard to Crosstown Boulevard and report the estimated cost. Cleaning means removing trees, etc. that have fallen into the creek or any debris that would restrict flow. I met with Tim Kelly of the Coon Creek Watershed. We looked over the area that would be cleaned. There were only four or five spots in the creek where trees have fallen in. The rest would be minor brush clearing. If the Council is interested in a joint effort for cleaning this area of the creek with the Watershed, Mr. Kelly would oversee the operations of removal. We would furnish two men, chain saws and other equipment for removal of debris and haul it away. Anoka County Corrections would assist with four people and a crew leader at no cost. Mr. Kelly will get approval from residents to operate south of the sanitary sewer easement along Coon Creek. All work to be done in late fall after freeze up. A starting date will be set if the Mayor and City Council agree to do this. My estimate would be two people, 3 day's work, at a $1,000 total cost. I will answer any questions at the Council meeting. COUNCIL ACTION MOTION BY '\ _J' TO SECOND BY :~ CITY OF ANDOVER REQUEST FOR COUNCIL ACTION August 21, 1990 AGENDA SECTION NO. DATE ORIGINATING DEPARTMENT ITEM NO. if. Boundar Commission BY: APPROVED FOR AGE Th Engineering The City Council is requested to approve the ordinance establishing the Boundary Commission. We have recommended 5 members that need to be residents with knowledge of real property. An established meeting every other month or as needed with compensatoin as the Council may determine by resolution. The membership is recommended to be 1 staff member, 1 Council member and 3 residents, not more than two from any particular area with a problem. Dave Almgren has done a lot of survey work in the past and has expressed an interest as serving as the staff member or as a resident. MOTION BY ) TO COUNCIL ACTION SECOND BY ORDINANCE NO. o CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA An ordinance establishing a Boundary Commission and setting out the duties thereof: The Andover City Council does ordain: Section 1, ESTABLISHMENT OF COMMISSION. A. CITY OF ANDOVER BOUNDARY COMMISSION IS HEREBY ESTABLISHED. 1.1 COMPOSITION The Boundary Commission shall consist of Five (5) members. The members shall be appointed by the City Council by a majority vote. A member may be removed at any time by a majority vote of the City Council. A. Terms of Office The five (5) members shall be appointed for three (3) year staggered terms. Terms shall expire on January 1. Original and successive appoint~es shall hold their offices until their successors are appointed. vacancies during a term shall be filled by the City Council for the unexpired protion of the term. B. Absences Three consecutive unexcused absences of a member from duly called Commission meeting shall constitute automatic resignation from office. Determination that an absence is unexcused shall be in the discretion of the Commission Chairperson. C. ~ensation All suc compensation City Council. Commission members shall serve with as may be set by resolution of the - , -~ D. Special Requirements of Member Members must be residents of the City of Andover who are familiar with real property. Members to be one (1) City Staff, one (1) City Council and three (3) Residents, not more than two (2) from any problem area. 1.2 BOUNDARY COMMISSION CHAIRPERSON The City Council shall appoint a Chairperson from among the appointed Commission members who shall serve for a term of one (1) year; the Commission may create and fill such other offices as it may deem necessary for its own administration. The Commission Chairperson shall attend City Council meetings upon the request of the City Council. 1.3 MEETINGS The Boundary Commission shall hold regular meetings on the 2nd Tuesday of October, February, April, June, and August. The Commission may hold as many additional meetings per month as the city Councilor Boundary Commission may deem necessary. The Commission shall adopt rules for the transaction of business and shall keep a record of its resolutions, transactions and findings. ~ 1.4 DUTIES OF BOUNDARY COMMISSION AND PROCEDURES The Boundary Commlssion shall review metes and bounds descriptions within the City and attempt to establish agreements between adjoining landowners as to the location of common boundaries. If an agreement cannot be reached the Commission makes a recommendation as to the location of the common boundary and shall prepare a plan designating all agreed and recommended boundary lines and report same to the City Council. The City Council then conducts a public hearing after giving mailed notice to all parties in interest and publishing a notice thereof 20 days prior to the hearing. Following the hearing the City then petitions the District Court for judicial approval of the plan. The Court determines the location of any contested, disputed or unagreed boundaries and shall determine adverse claims to each parcel. After a hearing by the Court and determining all disputes, the Court shall issue its judgment in the form of a plat complying with Minnesota Statute Chapter 505 and designating the owners and encumbrancers of each lot. The City may assess all or any part of the costs incurred against the benefited properties as provided for in Minnesota Statute Chapter 429. SECTION 2. VALIDITY CLAUSE. If any section, subdivision, sentence, clause or phrase of this ordinance is for any reason held to be unconstitu- tional, such decision shall not affect the validity of the remaining portions of this ordinance. The Council hereby declares that it would have passed this ordinance, any section, subdivision, sentence, clause or phrase thereof, irrespective of the fact that anyone or more sections, subdivisions, sentences, clauses or phrases be declared unconstitutional. This ordinance shall take effect upon adoption and publication as required by law. Adopted by the City Council of the City of Andover this 21st day of August, 1990. CITY OF ANDOVER Mayor Attest: City Clerk ~ , ) '-) CITY OF ANDOVER REQUEST FOR COUNCIL ACTION August 21, 1990 AGENDA SECTION NO. DATE ORIGINATING DEPARTMENT ITEM NO'6: Award Bid/Project 90-1 Engineering James E. Schrantz ~~,~~ FOR BY, YI~ BY: v The city Council is requested to award the bid for Project 90-18, Pumkin city to Sauter & Sons, Inc. We opened bids at 10:00 a.m., August 21, 1990 and received one bid as follows: Sauter & Sons, Inc. $62,500 The materials that are not salvageable will be taken to the East Bethel Landfill. Tom Sauter said he has rented a magnet to locate metal in the upper layer of soil. Since the 23rd of July, when Donohue has been on the site, there has been a pick-up on the pumkin City site cutting up scrap metal and removing it, per Dave Richards of Donohue & Associates. They are concerned about security on the site and are working with USEPA to better control the access. During the next week or so, Donohue is planning to dig two trenches in the pumkin City site for testing. They are currently digging trenches throughout the Tonson tire pile site (South Andover site). MOTION BY - "'- \ ----./ TO COUNCIL ACTION SECOND BY :~) CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE Allg11c:t-?1, 1999 ITEM Award Bid/ NO,s:- Pumkin Ci ty Cleanup BY: .li'lmp!:: Ii: ~...hri'lnt-", APPROVUSEOR AGE~DA l"- BY: AGENDA SECTION NO, Staff, Committee, Comm ORIGINATING DEPARTMENT Engineering J The City Council is requested to award the bid to the lowest bidder. The bids will be received at 10:00 a.m. August 21, 1990 and the City Council will be provided with the information at the meeting. We are hurrying so that EPA and MPCA can get onto the site for testing before winter. We started the nuisance abatement process on April 17, 1989. The property owner was to have it cleaned up by July 31, 1990. The project proposes that the porperty will be cleaned up during September and completed by October 1, 1990. MOTION BY -_) TO COUNCIL ACTION SECOND BY ,.J CITY OF ANDOVER REQUEST FOR COUNCIL ACTION August 21, 1990 AGENDA SECTION NO. Staff, Commi ttee, DATE ORIGINATING DEPARTMENT Administration ITEM NO'G? Hire City Planner BY: The city Council is requested to appoint a City Planner. The Interview Committee is Todd, d'Arcy and myself. We interviewed five candidates. We each ranked the candidates; discussed their various qualifications and experiences. The candidates that had some experience either didn't interview because of the salary or had taken another position. The candidates interviewed have intern experience with masters degrees which gives them an equivalent experience to working two years. We recommend David carlberg as first choice with Nathan Torgelson being the alternate choice if the first choice doesn't accept the offer. I recommend that we hire Dave Carlberg at a starting salary of $25,000 with an increase of $2,000 after successfully completing the six month probation period. Attached: Dave Carlberg's and Nathan Torgelson's resumes and applications. COUNCIL ACTION , ) MOTION BY TO SECOND BY <J Education: Work Experience: :~) DAVID L. CARLBERG 210 Elm Avenue West Montgomery, MN 56069 (612) 364-8006 51. Cloud State {fniversity, SL Cloud, MN Bachelor of Arts Degree in Geography, February 27, 1987 Minors: Field Biology and Environmental Studies Afan};ato -"late {Ij)iversity, Mankato, MN Master of Arts in Geography (planning emphasis) June 8. 1990 Program CoordJi13t01: Minnesota Association of County Planning and Zoning Administrators - Department of Natural Resources, Mankato. MN 1989-presenL Coordinated registration and facilities for 15 DNR Shoreland Management Workshops located at lO locations across Minnesota in a co-sponsorship with the DNR CommU1l1ty f)eveJopmeJl{ !iltem, City of Mankato, July, 1989 - December, 1989. Prepared and presented staff reports, wrote an intergovernmental agreement, designed the 1990 community calendar, and assisted with the downtown parking and space allocation study, Continuing Education Coordinator, Minnesota Association of County Planning and Zoning Administrators, Mankato State University, Mankato. MN. 1988-89. Planned and execute_d professional development classes, produced a bi-monthly newsletter, and maintained data base for 90 members. Litigation .Research Coder, Quorum Systems. Bloomington, MN,1987-1988. Direct data coding of litigation documents into a data base. ,- \......; APPLiCATmO~~ FOR EllIPLOYMENT IPRE-EMPLOYMENT QUESTIONNAIRE) IAN EQUAL OPPORTUNITY EMPLOYER) ,~1\ \i"jI '- DATE ;4UCi 1&/ PERSONAL INFORMATION NAME (" ~ D.Q.{ LAST Le.L- MIDDLE W SOCIAL SECURITY1-"1'/ rlZ :7 -" NUMBER /. -.., - <-><C'L.... Ij; ~II\.. PRESENT ADDRESS 210 STATE PERMANENT ADDRESS " 0-5 'A \x>\.l~ SH~EET CITY STATE ZIP PHONE NO.((P I '3U>4 - gOt/lP ARE YOU 18 YEARS OR OLDER? Yes No 0 ARE YOU EITHER A U,S, CITIZEN OR AN ALIEN AUTHORIZED TO WORK IN THE UNITED STATES? Yes No 0 POSITION DATE YOU SALARY CAN START DESIRED IF SO MAY WE INQUIRE OF YOUR PRESENT EMPLOYER? 11'\ ARE YOU EMPLOYED NOW? EVER APPLIED TO THIS COMPANY BEFORE? b WHERE? WHEN? ." JJ ~ REFERRED BY EDUCATION NAME AND LOCATION OF SCHOOL 'NO OF '010 YOU YEARS GRADUATE? SUBJECTS STUDIED ATTENDED Z- 4- 'je? 4'?'3 .'v.{") 2-' '1.e.S GRAMMAR SCHOOL HIGH SCHOOL jJlb.tkOl~"r- LD.,&;cJt>, COLLEGE -v-t-. c..l6y.& 5.t<l.k.. u..'l\' \J , 'ij\\a.......\;i'q\l> .~yk Ll.1\) V. GENERAL SUBJECTS OF SPECIAL STUDY OR RESEARCH WORK SPECIAL SKILLS Mc:,.c.h.k,-:s h 'S:. ~ ACTIVITIES: [CIVIC, ATHLETIC, ETC.) EXCLUDE ORGANIZATIONS, THE NAME OF WHICH INDiCATES THE RACE, CREED. SEX, AGE, MARITAL STATUS, COLOR OR NATION OF ORIGIN OF ITS MEMBERS. U.S, MILITARY OR NAVAL SERVICE RANK PRESENT MEMBERSHIP IN NATIONAL GUARD OR RESERVES -, '_.-J *The Age Discrimination in Employment Act of 1987 prohibits discrimination on the basis of age with respect to individuals who ere at least 40 years of age. TOPS ~ FORM 3285180.81 ICONTINUED ON OTHER SIDE] LITHO IN U.S,A, ~J ~) .' Strengths: llonors: -2- ."izlesper.ml1, Hal's Sportswear, St. Cloud, MN, 1986-1987, Designed displays, sold merchandise, was offered but . declined Assistant Managers position. leadperson, Pillsbury /Green Giant Company, Montgomery, MN, 1980-1985, Responsible for training, scheduling and supervision of 45 employees. Additional duties included written daily reports, recorded payroll and employee recom mendations, * Ability to communicate effectively with a wide variety of people * Detail oriented * Willing and able to accept new challenges * Adaptable and flexible * High degree of personal integrity St. Cloud State University Deans List, spring quarter, 1987. Mankato State University President, Gamma Theta Upsilon, Zeta Phi Chapter 1988- 1990, :J NATHAN G, TORGELSON 1020 Kandiyohi Avenue Will mar, MN 56201 (612) 235-4796 EDUCATION: PROFESSIONAL EXPERIENCE: HONORS AND ORGANIZATION AFFILIATIONS: :_) COMPUTER SKILLS: REFERENCES: The University of North Carolina at Chapel Hill, Department of City and Regional Planning o Master of City and Regional Planning, May 1990 -. Specializations: Land Use and Environmental Planning, Community and Economic Development Gustavus Adolphus College, St Peter, MN . Bachelor of Arts - Magna Cum Laude, Geography, May 1988 . Academic Assistant in geography department Research Assistant, University of North Carolina, Department of City and Regional Planning, September 1989 - May 1990 . Completed background research and writing for Accessibility Regulation for Housing report, to be published mid-1990 Assistant to Planning Director at St Paul Planning and Economic Development Department-Planning Division, St Paul, MN, May-August 1989 . Assi~ted Planning Director in everyday duties . Conducted off-street parking requirements study, and research and writing for an area land-use development study including view corridors Economic Development Consultant for Louisville, OH, February-May 1989 . Evaluated local economy as part of graduate coursework and completed written appraisal Research Assistant, University of North Carolina, Department of City and Regional Planning, September 1988 - May 1989 . Handled computer mapping study of building activity in Durham, NC, and research on Arkansas' highway network Paul Gerhardt, Jr., Planning Intern at 1000 Friends of Oregon, Portland, OR, June-August 1988 . Selected out of 45 national applicants to work at environmental public Interest group dedicated to the implementation of Oregon's land-use program . Evaluated Oregon Land Use Board of Appeals cases and city and county comprehensive plan amendments . Conducted a periodic review of Yamhill County, OR's Comprehensive Plan Community Development Department Assistant for City of Will mar, MN, June-August 1987 . Organized and completed background research, writing, and mapping for Will mar's Land Use Comprehensive Plan and Economic Development Plan Planning Intern at St Paul Planning and Economic Development Department-Planning Division, February-May 1987 . Conducted research for development study and updated land-use maps . Minnesota Planning Association student scholarship recipient . National Council for Geographic Education Award for excellence of scholarship . Memberships in American Planning Association and Urban Land Institute Working knowledge of WordPerfect, WordStar, Lotus 123, Atlas Graphics, Geographic Information Systems (ARC/INFO) Available upon request <J v APPLICATION FOR EMPLOYMENT IP:1E-EMPLOYMENT QUESTIO:-oIrJAtnEI IAN EQUAL OPPORTUNITY EMPLOYERI ~-'r. V --) a A::> GJ p, \- v-:J Q ~ .c-_ PERSONAL INFORMATION NAME 70 .,ELSO(\/ LAST DATE Tl- 2 - ~S~~~~ECURITY 4]V- b -7835 '; en -i PRESENT ADDRESS CITY STATE ZIP PERMANENT ADDRESS E WfLLMA CITY MN STATE 5G20f ZIP PHONE NO_ ARE YOU 18 YEARS OR OLDER? NoD ARE YOU EITHER A U_S_ CITIZEN OR AN ALIEN AUTHORIZED TO WORK IN THE UNITED STATES? EMPLOYMENT DESIRED LANNER o DATE YOU an of/me CAN START ~~~RRlJ23-2g)OOO POSITION ARE YOU EMPLOYED NOW? IF SO MAY WE INQUIRE OF YOUR PRESENT EMPLOYER? WHERE? WHEN? REFERRED BY 'ND OF '010 YOU EDUCATION NAME AND LOCATION OF SCHOOL YEARS SUBJECTS STUDIED ATTENDED GRADUATE? GRAMMAR SCHOOL 7EFFfR.SdN ELfMfNTtJnV Ilf'JO S Yes W/LL/tflAR JuNiOR HI6/{- wijjm"r; HIGH SCHOOL W/L{A'\AR. SeNIoR /-UGH 4 Yes LcJ (1€'Jf' - Pre ~Ci) Sc GaL Will Of, MN GUSTAVUS !WaUI/US COLLEGE Gfor1} If I 0 COLLEGE l{ Ve~ r m Sf. Ppfe- r N E- onOfYJ/r~ TRADE, BUSINESS OR 77-IE Uf'JIVERSllY of NoRTH 2 Yes - Cit;l/:r nJ R~ j lo-ra G 4 CORRESPONDENCE (AR.OUNA C no p fll, rJC MadfY'~ "t.. DUAj SCHOOL lannln d In~il+/)h U.S. MILITARY OR NAVAL SERVICE RANK PRESENT MEMBERSHIP IN NATIONAL GUARD OR RESERVES -'\ ../ -The ^ge Discrimination in Employment Act of 1987 prohibits discrimination on the basis of age with respect to individuals who are at least 40 years of age. TOPS 'e' FORM 3285 (89-81 (CONTINUED ON OTHER SIDE) LITHO IN U.S.A. :J CITY OF ANDOVER REQUEST FOR COUNCIL ACTION August 21, 1990 DATE ORIGINATING DEPARTMENT ITEM NO.g. Replace Heating-Coolin S BY: Frank stone AGENDA SECTION NQ Staff, Committee, Engineering We have spent in the area of $500.00 for repairs on this unit this year and now have been told that the air conditioning part of the unit is not worth repairing. The heating half of the unit is electric which I'm sure adds a great deal to our electric bill. This unit was also mounted upstairs in the Public Works Building. This means that in the summer it exhausts extremely hot air inside the building and in the winter it exhausts cold air into the building! This unit cools and heats all offices, bathrooms and meeting rooms for Public Works and Fire Department personnel. I have received one bid for a cooling and heating unit far $4,500. This is a roof-mount unit, but there would be extra for duct work. The only money I can use would have to come from the Streets & Highways budget. The Building budget cannot handle the replacement. I will be at the Council Meeting to answer any questions. MOTION BY ,) TO COUNCIL ACTION SECOND BY - " ,~) CITY OF ANDOVER REQUEST FOR COUNCIL ACTION August 21, 1990 ITEM NO'q. SAC Rebate Discussion Con't DATE ORIGINATING DEPARTMENT Finance Howard D. Koolick~ Finance Director BY: AGENDA SECTION NO. Staff, Committee, Comm. REQUEST The Andover City Council is requested to review the SAC rebate information and respond to the audit findings. BACKGROUND On May 15th, City Council approved Resolution Number R062-90 requesting MWCC to refund SACs paid by the City of Andover outside the anticipated year 2000 boundry. This resolution was sent to MWCC in late May. On June 19th, the Metropolitan Waste Control Commission met and approved a resolution extending the SAC refund program to us. This approval included requiring the City to prepare the, documentation necessary to conduct an audit (a list of property addresses for which a refund is requested and a map showing the refund area). Attached is a copy of the Commission resolution. The City also sent a list of addresses for which MWCC was holding SACs but no refund was requested (i.e. we wanted them to hold the charges until connection occurs). MWCC included these addresses in their audit also. Sandra Selby of MWCC was in the City on July 18th to conduct the audit. Attached is a letter from Lois Spear with the audit findings. Based on these findings, the City is eligible for a refund of $20,875.00 and MWCC agrees that they are holding SACs for a list of addresses that totals $10,425.00. COUNCIL ACTION MOTION BY ::-J TO SECOND BY ') '- CITY COUNCIL OPTIONS City Council should respond to the audit findings to avoid any future misunderstandings between the City and MWCC. Options available include: 1. Accept the audit findings and instruct staff to prepare refunds to the property owners. 2. Reject the findings and request staff to do further research. 3. Receive the findings and take no action. STAFF RECOMMENDATION Option 1 is recommmended. The adjustments shown, with the exception of 14610 Crosstown are all correct. No building file could be found for 14610 Crosstown and therefore, no record of SAC is available. , ) ~/ OPERATING & BUDGET 90-173 :J METROPOLITAN WASTE CONTROL COMMISSION MEARS PARK CENTRE 230 EAST FIFTH STREET, SAINT PAUL, MINNESOTA 55101 (612) 222-8423 RESOLUTION NO. 90-173 AUTHORIZATION TO EXTEND THE SAC REBATE PROGRAM FOR THE CITY OF ANDOVER WHEREAS : 1. Commission Resolution 86-261 established a'SAC rebate program for the communities served by the Metropolitan Waste Control Commission during the period January 1, 1987 through Qecember 31, 1989. 2. Commission staff understood, based on discussions with the City of Andover, that SAC monies were not remitted for properties that were not connected to the sewer system and, therefore, told the city they were not eligible for the SAC rebate. 3. The city of Andover has discovered information indicating tha~it has units eligible for the program because the city remitted SAC to the Commission for the period 1973 through early 1977 and estimates this amount to be $30,000. 4. It appears there has been miscommunication between the City of Andover and the Commission regarding the city's eligibility. BE IT RESOLVED, by the Metropolitan Waste Control Commission, as follows: 1. The Metropolitan Waste Control Commission authorizes the extension of the SAC rebate program to the city of Andover subject to their submitting the necessary documentation to enable Commission staff to conduct an audit. Adopted on June 19th, 1990 METROPOLITAN WASTE CONTROL COMMISSION .~y By ~<'-l &-'-'- ':1, U ----- Gordon o. Voss Chief Administrator ,- , ) LIS:TJW:kmw 06.01.90 SAC1 A ,\~ , ) Metropolitan Waste Control Commission Mears Park Centre, 230 East Fifth Street, SI. Paul, Minnesota 55101 612 222-8423 July 26, 1990 Mr. Howard Koolick Finance Director City of Andover 1685 Crosstown Boulevard N.W. Andover, MN 55304 Dear Mr. Koolick: We have recently completed the review of our SAC files for your com- munity for the period of January 1973 through December 1977 in order to verify the eligibility of your total SAC refund request. The.audit findings result in the following adjustments to your refund list: Original Amount of Refund Request Delete from list: $ 21./ 550.00" 1480 Andover Blvd. (This was kept in your escrow account and not remitted to us.) 14610 Crosstown Blvd. (No record of our receiving this can be located.) Adjusted amount of Refund Request (375.00) (300.00 $20,875.00 Since you have elected to request a refund for only a portion of the eligible units and these will be charged SAC at the time of any future connection to the sewer system, you have supplied us with a list of the unrefunded eligible units in order to avoid a second collection of SAC charges on those properties. This list was also verified during the audit, and the following addresses were deleted from the list because they are connected to Sanitary Sewer: 14354 Osage st. 14404 Osage st. 14380 Osage st. 14400 Quinn Dr. A SAC refund check for the amount $20,875.00 will be forwarded to your community. ) Equal Opportunity/Affirmative Action Employer ~,G) .:_) Mr. Howard Koolick July 26, 1990 Page Two If you have any questions regarding the audit, please contact Sandra Selby at 229-2115. Sincerely, C\ .7M1\ lJ\ '" ./ Lois I. Spear Controller LIS:SLS:mbf cc: David Almgren, Building Official, City of Andover S. Selby T. Willey '-- L-72690 '- ) :J CITY OF ANDOVER REQUEST FOR COUNCIL ACfION August 21, 1990 AGENDA SECTION NO. DATE ORIGINATING DEPARTMENT ITEM NO. It). Engineering -1"~ BY: BY: The City Council is requested to review and approve the Joint Powers Agreement for a traffic control signal at CSAH #9 (Round Lake Boulevard) and CSAH #20 (157th Avenue), and the resolution approving the expenditures of the Municipal state System onto the County state Aid Highway System within the City of Andover. The signal is to be a signal with total estimated city cost of $43,200. MSA funds would be used to pay for the signals. MOTION BY ,,) TO COUNCIL ACTION SECOND BY ~J ~) CITY OF ANDOVER COUNTY OF ANORA STATE OF MINNESOTA RES. NO. A RESOLUTIDN APPROVING THE EXPENDITURES OFF THE MUNICIPAL STATE AID STREET SYSTEM AND ONTO THE COUNTY STATE AID HIGHWAY SYSTEM WITHIN THE CITY OF ANDOVER. WHEREAS, it has been deemed advisable and necessary for the City of Andover to participate in the cost of a construction project located on (T.H.) (C.S.A.H.) No. 9;CSAH 20 within the limits of said municipality; and WHEREAS, said construction project has been approved by the Commissioner of Transportation and identified in his records as (S.P.) (S.A.P.) No. 198-020-06 NOW, THEREFORE, BE IT RESOLVED that we do hereby appropriate from our Municipal state Aid Street Funds the sum of $43,200.00 request the Commissioner of Transportation to approve this authorization. Adopted by the City Council of the City of Andover this day of , 1990. CITY OF ANDOVER ATTEST: James E. Elling - Mayor victoria Volk - City Clerk ;:J JOINT POWERS AGREEMENT FOR TIlE INSTALLATION OF TRAFFIC CONTROL SIGNALS AT TIlE INTERSECTION OF: ROUND LAKE BLVD. (c.S.A.n. #9) AND C.S.A.H. #20 (157th AVE.) This Agreement made and entered into this day of ,1990, by and between the County of Anoka, State of Minnesota, a. political subdivision of the State of Minnesota, 325 East Main Street, Anoka, Minnesota, 55303, hereinafter referred to a~ "County," and The City of Andover, hereinafter referred to as "City". WITNESSETH: WHEREAS, the parties to this Agreement desire to jointly cause the construction of traffic actuated control signals at the intersection of Round Lake Blvd. (C.SAR. #9) at C.S.AH. #20 (157th Avenue); and WHEREAS, the parties agree that it is in their best interest that the cost of said project be shared; and, WHEREAS, said work will be carried out in accordance with the provisions of Minn. Stat. S 471.59. NOW, THEREFORE, IT IS MUTUALLY STIPULATED AND AGREED: 1. PURPOSE The County and City have joined together for the purpose of installing a traffic control signal system at the intersection of Round Lake Blvd. (C.S.AH. #9) and C.S.AH. #20 (157th Avenue) as described in the plans and specifications numbered 90-05-09 on file in the office of the Anoka County Highway Department and incorporated herein by reference. 2. METHOD The County shall provide all engineering services and shall cause the construction of Anoka County Project No. c.P. 90-05-09 in conformance with said plans and specifications. The ~) letting of bids and the acceptance of all bid proposals shall be done by the County. \~ \ ,-_.J .2- 3. COSTS A The contract costs of the work, or if the work is not contracted, the cost of all labor, materials, normal engineering costs and equipment rental required to complete the work, shall constitute the actual "construction costs" and shall be so referred to herein. "Estimated costs" are good faith projections of the costs which will be incurred for this project. The estimated costs are attached as Exhibit A, and incorporated herein by reference. B. The City shall pay for engineering services at a rate of eight percent (8%) of its actual construction costs. C. The total cost to the city is based on the actual cost of construction of the traffic control signals plus engineering costs as provided for in Exhibit B, The estimated cost to the City is: Construction: Engineering (8%) $40,000.00 3.200.00 TOTAL ESTIMATED CITY COST: $43,200.00 D. Upon final completion of the construction the city shall pay to the County, upon written demand by the County, the actual cost of construction and engineering, estimated to be $43,200.00. The City's share of the project shall include only construction and engineering and does not include administrative or other expenses incurred by the County, 4. TERM This Agreement shall continue until (1) terminated as provided hereinafter, or (2) until the construction provided for herein is completed and payment provided for herein is made, whichever of (1) or (2) shall first occur. 5. DISBURSEMENT OF FUNDS Ail funds disbursed by the County or City pursuant to this Agreement shaH be disbursed by each entity pursuant to the method provided by law. -3- 6. CONTRACTS AND PURCHASES C) All contracts let and purchases made pursuant to this Agreement shall be made by the County in conformance to the State Laws. 7. STRICT ACCOUNTABILITY A strict accounting shal1 be made of al1 funds and report of al1 receipts and disbursements shal1 be made upon request by either party. 8, SIGNALIZATION POWER The City shal1, at its sole expense, instal1 or cause the instal1ation of an adequate electrical power source to the service pad or pole, including any necessary extensions of power lines. Upon completion of said traffic control signal instal1ation the ongoing cost of electrical power to the signal shal1 be at the sole cost and expense of the City. 9. . MAINTENANCE Maintenance of the completed signal and signal equipment wiIl be the sole obligation of the County. All other maintenance, including the ongoing cost of electrical power to the signal, wiIl be the responsibility of the City. 10. TERMINATION This Agreement may be terminated by either party at any time, with or without cause, upon not less than thirty (30) days written notice delivered by mail or in person to the other party. If notice is delivered by mail, it shal1 be deemed to be received two days after mailing. Such termination shal1 not be effective with respect to any solicitation of bids or any purchases of services or goods which occurred prior to such notice of termination. 11. AFFIRMATIVE ACTION In accordance with Anoka County's Affirmative Action Policy and the County Commissioners' policies against discrimination, no person shal1 illegal1y be excluded from full-time employment rights in, be denied the benefits of, or be otherwise subjected to discrimination in the '-) -4- program which is the subject of this Agreement on the basis of race, creed, color, sex, marital status, (J public assistance status, age, disability, or national origin. 12. NOTICE For purposes of delivery of any notices hereunder, the notice shall be effective' if delivered to the County Administrator of Anoka County, 325 East Main Street, Anoka, Minnesota, 55303, on behalf of the County, and the City Manager of the City of Andover, 1685 N.W. Crosstown Blvd" Andover, MN 55304, on behalf of the City. 13. INDEMNIFICATION The City and the County mutually agree to indemnify and hold harmless each other from any claims, losses, costs, expenses or damages resulting from the acts or omissions of the respective officers, agents, or employees relating to activities conducted by either party under this Agreement. 14. ENTIRE AGREEMENT REOUIREMENT OF A WRITING It is understood and agreed that the entire agreement of the parties is contained herein and that this Agreement supersedes all oral agreements and all negotiations between the parties relating to the subject matter thereof, as well as any previous agreement presently in effect between the parties relating to the subject matter thereof. Any alterations, variations, or modifications of the provisions of this Agreement shall be valid only when they have been reduced to writing and duly signed by the parties herein. ,-) - 5 - . IN WITNESS WHEREOF, the parties of this Agreement have hereunto set their hands on CJ the dates written below: COUNIT OF ANOKA -By: Dan Erhart, Chairman Anoka County Board of Commissioners Dated: ATTEST: By: John "Jay" McLinden Anoka County Administrator Recommended for Approval: By: Paul K Ruud, County Engineer APPROVED AS TO FORM: By: Assistant Anoka County Attorney " \ ,_../ (DV:Cont\CSAH20&9JP A) CIlY OF ANDOVER By: Dated: By: By: Name: James E. Elling Tille: Mayor Name: Victoria Volk Title: City Clerk City Attorney, City of Andover ,-, <.J ) -6- EXHIBIT A Joint Powers Agreement For The Installation and Maintenance of Traffic Control Signals at the Intersection of: ROllnd Lake Blvd, (C.SAH. #9) and C.SAH. #20 (157th Ave.) Estimated Costs for the Project are as Follows: Project c.P. 90-05-09 Fully Actuated Traffic Control System Control Cabinet Engineering $70,000,00 10,000.00 6.400.00 Total $86,400,00 $43,200,00 $43,200,00 City Share County Share 50% 50% - 7 - EXHIBIT B CJ Cost Sharing Agreement for Projects Constructed in Anoka County Using County State Aid Funds or Local Tax Levy Dollars ITEMS COUNIY SHARE CIlY SHARE Concrete Curb & Gutter 50% 50% Concrete Sidewalk 0 100% Concrete Sidewalk Replacement 100% 0 Concrete Curb & Gutter for Median Construction 100% 0 Concrete Median 100% 0* Grading, Base & Bituminous 100% Storm Sewer Based on State Based on State Aid Letter Aid Letter Traffic Signals (Communities larger the cost of its legs than 5,000) 1(2 of the cost of its legs of the of the intersection plus intersection 1(2 the cost of the County legs of the intersection Traffic Signal (Communities less than 5,000) 100% 0** Engineering Services for construction 90+% 8% of its actual construction cost . Right of Way 100% 0*** * The County pays for 100% of a standard Median Design such as plain concrete. If a community requests decorative median such as red brick, stamped concrete, or exposed aggregate concrete the City will pay the additional cost above the cost of standard median. ** In communities less than 5,000 people the County pays for 100% of the cost of the traffic signal effective in March of 1986. The County collects on behalf of the cities (less than 5,000) "Municipal State Aid Dollars" because those cities do not qualify for state aid funds. These funds are used to pay the City Share. *** In the event that the City requests purchase of right-of-way in excess of those right-of-ways required by county construction the cities participate to the extent an agreement can be reached in these properties. For instance a city may request a sidewalk be constructed alongside of one of our roadways which would require additional right of way, in this case the City may pay for that portion of the right of way, Acquisition of right-of-way for new alignments shall be the responsibility of the City requesting the alignment. ,) .' \ \,.-1 CITY OF ANDOVER REQUEST FOR COUNCIL ACTION August 21, 1990 AGENDA SECTION NO. DATE ORIGINATING DEPARTMENT ITEM NO. J I. Engineering ~ BY: The City Council is requested to approve the Joint Powers Agreement with the City of Anoka for installation of electric facilities and the ongoing energy and maintenance cost for the following locations for signals: 1. Round Lake Boulevard (CSAH 9) and 135th Avenue/Roosevelt street NW 2. CSAH 7 and County Road 116 Both intersections for the present time will have temporary signals. The City of Andover will be paying the cost for one signal and the City of Anoka will pay for the other. MOTION BY -J TO COUNCIL ACTION SECOND BY (~ ) A JOINT POWERS AGREEMENT BY AN BETWEEN THE CITIES OF ANOKA AND ANDOVER FOR INTERCITY UTILITY SERVICE This agreement made and entered this day of 19, by and between the City of Anoka, a municipal cor- poration herein after referred to as "Anoka", and the City of Andover, a municipal corporation herein after referred to as "Andover". WITNESSETH: WHEREAS, Minnesota Statutes, Sections 471.59 authorizes political subdivisions of the State to enter into joint powers agreements for the joint exercise of powers to each, and WHEREAS, Anoka and Andover share a common border, and r- WHEREAS, construction of a traffic signal system is proposed by the Anoka County Highway Department at County Road #7 and County Road #116 and also at County Road #9 (Round Lake Boulvard) and Roosevelt Street in Anoka also known as 135th Avenue in Andover. WHEREAS, electrical service for said traffic signals will be provided by the City of Anoka. NOW, THEREFORE, it is mutually stipulated and agreed: 1. Electric facilities needed to provide service to the above traffic signal systems shall be provided ~) by the City of Anoka and one half of the actual costs incurred will be billed directly to the City C) ---j 2. of Andover. Electrical energy usage at the Roosevelt-Round Lake Blvd. site shall be metered by the City. of Anoka and billed monthly to the City of Andover at Anoka's small general service electrical rate. Electrical energy usage at the Seventh Ave-County Road 116 site shall be metered by the City of Anoka and billed monthly to the City of Anoka at Anoka's small general service electric rate. One half of the costs incurred by the City of Anoka for maintenance of the electric facilities needed to provide service to the above traffic signal systems and/or maintenance of the traffic signal systems shall be billed to the City of Andover. Indemnity Notification: Each party hereto agrees to indemnify, defend and hold harmless the other from any claims, losses, costs, expenses or damages resulting from the acts of omissions of its respective officers, agents, or employees relating to activities conducted under this agreement. Entire Agreement Requirement of A Writing: It is understood and agreed that the entire agreement of the parties is contained herein and this agreement supersedes all agreements and all negotiations between the parties relating to the subject matter thereof as well as any previous agreement presently in effect between the parties relating to the subject matter thereof. Any alterations, varia- tions, or modifications of the provisions of the agreement shall be valid only when they have been 3. 4. 5. \,) reduced to writing and duly signed by the parties therein. IN WITNESS WHEREOF, the parties hereto have executed this agreement by their duly authorized officers and have caused their respective seals to be affixed hereto. CITY OF ANOKA (SEAL) By: Mark Nagel, City Manager CITY OF ANDOVER By: (SEAL) By: :,J ':J CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE Auqust 21, 1990 ITEM Approve Final Payments NO"!",. 89-17 ~* ]APP~ROV D FOR A D i .' , / AGENDA SECTION NO. Non-Discussion Items ORIGINATING DEPARTMENT Engineering BY: Todd J. Haas The City Council is requested to approve the resolution accepting work and directing final payment for Project 89-17, Hidden Creek East 2nd Addition for improvements of watermain, sanitary sewer, storm drain and streets with concrete curb and gutter. The final contract cost is less than the contract award. COUNCIL ACTION MOTION BY ,:J TO SECOND BY /\ 'J ~J CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilman to adopt the following: A RESOLUTION ACCEPTING WORK AND DIRECTING FINAL PAYMENT TO ARCON CONSTRUCTION FOR PROJECT NO. 89-17 FOR THE IMPROVEMENT OF WATERMAIN, SANITARY SEWER, STORM DRAIN AND STREETS WITH CONCRETE CURB AND GUTTER IN THE FOLLOWING AREA: HIDDEN CREEK EAST 2ND ADDITION. WHEREAS, pursuant to a written contract signed with the City of Andover on October 17, 1990, Arcon Construction of Mora, Minnesota has satisfactorily completed the construction in accordance with such contract. NOW, THEREFORE, BE IT RESOLVED by the City Council of Andover, Minnesota that the work completed under said contract is hereby accepted and approved; and BE IT FURTHER RESOLVED that the City Clerk and Mayor are hereby directed to issue a proper order for the final payment on such contract, taking the contractor's receipt in full. MOTION seconded by Councilman and adopted by the City Council at a Regular meeting this 21st day of August 21 , 1990, with Councilmen voting in favor of the resolution, and Councilmen voting against, whereupon said resolution was passed. CITY OF ANDOVER ATTEST: James E. Elling - Mayor Victoria volk - City Clerk .~)TKDA ENOrNEERS ARCHITECTS PLANNERS TOLTZ, KING, DUVALL, ANDERSON AND ASSOOIATES, INCORPORAT&D August 17, 1990 lSOO AM;RIOAN NAtiONAL BANK SUILOINCl SAINT PAll!., ""NN~eoTAS5101 SW2n-<<oo FAX SlV\!ll2,OOn Mr, Jim Schrantz City Administrator 1685 Crosstown Boulevard NW }lndover,Mblnesota 55304 Re: Hidden Creek East 2nd Addition City Project 89-17 Jlndover,~htnesota Commission No. 9561 Dear Mr, Schrantz: We have completed the work under Project 89-17 in accordance with the plans and specifications. The project is $S,108,88 less than the original contract, Final payment is recommended subject to Consent of Surety and ~iIUlesota Withholding Fonn lC-134, Sincerely yours, John L. Davidson, P.E, JLD;j ! 'd ax, ~"1? "'~....<;!f:;?.z~ OV'/.....-r ... 'JOSS~ ~ '~'a'~'l 8S:0! 06, Ll ~n~ /' '\ <_J '~J CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE Auqust 21. 1990 ITEM Approve Final Payment NO, 89-22 /3. -(1* APPROVED FOR AGE A ( , , AGENDA SECTION NO, Non-Discussion Items ORIGINATING DEPARTMENT Engineering BY: Todd J. Haas The City Council is requested to approve the resolution accepting work and directing final payment for Project No. 89-22, Wandersee Addition for improvements of sanitary sewer, storm drain and streets. The final contract cost is less than the contract award. Enclosure: TKDA Recommendation Letter Resolution COUNCIL ACTION MOTION BY ~_) TO SECOND BY o ~) CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilman to adopt the following: A RESOLUTION ACCEPTING WORK AND DIRECTING FINAL PAYMENT TO o & P CONTRACTING FOR PROJECT NO. 89-22 FOR THE IMPROVEMENT OF SANITARY SEWER, STORM SEWER AND STREETS WITH CONCRETE CURB AND GUTTER IN THE FOLLOWING AREA: WANDERSEE ADDITION. WHEREAS, pursuant to a written contract signed with the City of Andover on November 7, 1989, 0 & P Contracting of Maple Grove, Minnesota has satisfactorily completed the construction in accordance with such contract. NOW, THEREFORE, BE IT RESOLVED by the City Council of Andover, Minnesota that the work completed under said contract is hereby accepted and approved; and BE IT FURTHER RESOLVED that the City Clerk and Mayor are hereby directed to issue a proper order for the final payment on such contract, taking the contractor's receipt in full. MOTION seconded by Councilman and adopted by the City Council at a meeting this 21st Reqular day of Auqust , 1990, with Councilmen voting in favor of the resolution, and Councilmen voting against,_ whereupon said resolution was passed. CITY OF ANDOVER James E. Elling - Mayor ATTEST: Victoria Volk - City Clerk i ~~KDA ..-- August 17, 1990 TOL n, KINO, DUVALL, ANDiRSON ANO IIUOOIAree, INOORPORATiD 2&00 AloliRICAN NATIONAL eANK eUII.DINO SAINT PAUl.. MINN!""TII "'01 'UItt2~ F~ Slma.OO&3 ENGINEERS ARCHITEOTS PLANNEPla Mr. Jim Schrantz City Administrator 1685 Crosstown Boulevard NW Puldover, Mutnesota 55304 Re: Wandersee Addition City Project 89-22 Andover, Minnesota Commission No, 9600 Dear Mr. Schrantz: We have completed the work under Project 89-22 in accordance with the plans and specifications, The project is $697.31 less than the orlgl.l1at contract. Final payment is recommended subject to Consent of Surety and Minnesota Withholding Ponn lC-134, . Sincerely yours, / "\ '-J John L. Davidson, P.B. JLD:j 2'd '::")SSlj '6 'lj'G '>1'1 8S:0T. 06, n :)nlj . '\ \...._",J CITY OF ANDOVER REQUEST FOR COUNCIL ACTION AGENDA SECTION NO, Non-Discussion Items DATE Auqust 21. 1990 ORIGINATING DEPARTMENT Engineering ITEM NO'ltf. Approve Final Payments 89-1/89-2/89-3 ~ BY: Todd J. Haas The City Council is requested to approve the resolutions accepting work and directing final payment for the following projects: 1. 89-1, Ward Lake Drive, to Forest Lake Contracting 2. 89-2, Tulip street, to Forest Lake Contracting 3. 89-3, prairie Road, to W.B. Miller, Inc. Attachments: BRA Letters Recommending Final Payment COUNCIL ACTION MOTION BY :) TO SECOND BY '-) ,~ CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilman to adopt the following: A RESOLUTION ACCEPTING WORK FOREST LAKE CONTRACTING FOR OF STREET CONSTRUCTION (MSA WARD LAKE DRIVE. AND DIRECTING FINAL PAYMENT TO PROJECT NO. 89-1 FOR THE IMPROVEMENT 198-103-03) IN THE FOLLOWING AREA: WHEREAS, pursuant to a written contract signed with the City of Andover on June 6, 1989, Forest Lake Contracting of Forest Lake, Minnesota has satisfactorily completed the construction in accordance with such contract. NOW, THEREFORE, BE IT RESOLVED by the City Council of Andover, Minnesota that the work completed under said contract is hereby accepted and approved; and BE IT FURTHER RESOLVED that the City Clerk and Mayor are , hereby directed to issue a proper order for the final payment on such contract, taking the contractor's receipt in full. MOTION seconded by Councilman and adopted by the City Council at a Reqular meeting this 21st day of Auqust , 1990, with Councilmen voting in favor of the resolution, and Councilmen voting against, whereupon said resolution was passed. CITY OF ANDOVER James E. Elling - Mayor ATTEST: / , ,~ Victoria Volk - City Clerk ~) ,'J CITY OF ANDOVER COUNTY OJ? ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilman to adopt the following: A RESOLUTION ACCEPTING WORK FOREST LAKE CONTRACTING FOR OF STREET CONSTRUCTION (MSA TULIP STREET. AND DIRECTING FINAL PAYMENT TO PROJECT NO. 89-2 FOR THE IMPROVEMENT 198-105-03) IN THE FOLLOWING AREA: WHEREAS, pursuant to a written contract signed with the City of Andover on June 6, 1989, Forest Lake Contracting of Forest Lake, Minnesota has satisfactorily completed the construction in accordance with such contract. NOW, THEREFORE, BE IT RESOLVED by the City Council of Andover, Minnesota that the work completed under said contract is hereby accepted and approved; and BE IT FURTHER RESOLVED that the City Clerk and Mayor are hereby directed to issue a proper order for the final payment on such contract, taking the contractor's receipt in full. MOTION seconded by Councilman and adopted by the City Council at a meeting this 21st day of Regular August, 1990, with Councilmen voting in favor of the resolution, and Councilmen voting against, whereupon said resolution was passed. CITY OF ANDOVER James E. Elling - Mayor ATTEST: Victoria Volk - City Clerk ~J :) CITY OF ANDOVER COUNTY OF ANORA STATE OF MINNESOTA RES. NO. MOTION by Councilman to adopt the following: A RESOLUTION ACCEPTING WORK AND DIRECTING FINAL PAYMENT TO W.B. MILLER FOR PROJECT NO. 89-3 FOR THE IMPROVEMENT OF STREET CONSTRUCTION (OVERLAY) MSA 198-101-07 IN THE FOLLOWING AREA: PRAIRIE ROAD. WHEREAS, pursuant to a written contract signed with the City of Andover on July 25, 1989, W.B. Miller of Ramsey, Minnesota has satisfactorily completed the construction in accordance with such contract. NOW, THEREFORE, BE IT RESOLVED by the City Council of Andover, Minnesota that the work completed under said contract is hereby accepted and approved; and BE IT FURTHER RESOLVED that the City Clerk and Mayor are hereby directed to issue a proper order for the final payment on such contract, taking the contractor's receipt in full. MOTION seconded by Councilman and adopted by the City Council at a Regular meeting this 21st day of August , 1990, with Councilmen voting in favor of the resolution, and Councilmen voting against, whereupon said resolution was passed. CITY OF ANDOVER James E. Elling - Mayor ATTEST: Victoria Volk - City Clerk '-----.. \ '_.J ~ Bonestroo . _ Rosene "" Anderlik & 1 \J 1 Associates Engineers & Architects Otto G. Bonestfoo, PE. Robert W. Rosene. P:E. Joseph C. Anderlik, P.E. Marvin L. Sorvala, P.E. RicnarrJ E. Tumer. PE. James C. Olson. P.E. Glenn R. Cook, P,E. Thomas E. N~s. P.E. Robert G. Schunicht PE. Susan M. Eberlin. C.PA. Keith A. Gordon. PE. Richard W. Foster. PE. Donald C. Burgardt P:E. Jerry A Bourdon. P.E. Mark A Hanson. P.E. Ted K. Field. P.E. MiChael T. Rautmann. P.E. Robert R. Pfefferle. PE. David 0 loskora. PE. Thomas W. PererIDn. P.E. Michael C. lynCh. P_E. James R. Marand. P.E. Kenneth P. Anderson, PE. Mark R. Rolfs. PE. Robert C. Russek. AlA Thomas E. Angus. PE. HOVoIard A. Sanford. PE. Daniel J. Edgerton. P.E. Mark A. Seip. P.E. Philip J. CaS'Ne11. P:E. lsmael Martinez. P.E. Mark D. \Vallis. PE. Thomas R. Anderson. A.I.A Gary F. Rylander. P.E. Miles 8. Jensen, PE. L Phillip Grave! Ill. PE. Rene C. Pluma/t. A.lA .A.gnes M. Ring. AI,C.P' Jerry D. Pertzsch. PE. Cecilia Olivier. PE. Charles A. Erickson Leo M. PawelSky Harlan M. Olson August 10, 1990 City of Andover 1685 Crosstown Boulevard NW Anoka, Minnesota 55303 r~":-t 1"'.' ;<:; ,;"n- tl J lt~, t- &~ "~ ~f itJ ~ ..i~\ r-'."--"-- ~-lU1 j \:'- 1 1 n f ~ ~ 1 h ,: l (J 10'..0 I' ...l ~ .....J~..3 " ~ )1'.... Attn: James E. Schrantz City Engineer Re: Yard Lake Drive & Tulip Street MSAP 198-103-03 Project 89-1 & 89-2 Our File No. 17139 CITY OF 1\i'.lDOVER Dear Jim: Enclosed please find three (3) signed copies of the 6th & Final Request for Payment for the above referenced projects. The project underran the revised contract amount by $7,032.08 or 1.74%. The principal reason for the underrun is minor variations in actual constructed quantities as compared to escimated quantities. The work has been satisfactorily completed and we recommend the City accept this project and make final payment. If you have any questions plea~e contact me. Yours very truly, TRrtJl: Harlan M. Olson HMO: dh ANDERLIK & ASSOCIATES, INC. Enc 1. -J --J hmo / 4 2335 West Highway 36 · St. Paul, Minnesota 55113 . 612-636-4600 <J '\ ,~/ jllj Bonestroo ~ Rosene U AnderJik & 1 \j 1 Associates EngIneers & Architects OIU> 0. iJQIl."",~ P,E Iltlbo!l W. ~."., n ,Jo,opn e. Me""". PI. M,1VIIl L. lorv:J'. Po /lien"" I n..ncr. ~E ;,,,,,,, e. 01l0n. Pi GJ<nn R, eOOIL PI. T"""", I. Nn)<'L PI lobOll G knurl""" Pi. SIIWl M. Eb<<,,". e.M August 16. 1990 City of Andover 1685 Crosstown Blvd. NW Anoka. MN 55303 Attnl Mr. James E. Schrantz,. City Engr. Rei Prairie Road Street Imprs. MSAP 198-101-07 Project 89-3 Our File No. 17138 Dear Jim, K1-il/l II GOllllll\ Pi. IlTctvtlw I'o<lor.". oor...~ e sVI'O.1llI. Pi. Jerry /I. llCtJlll"'" P.I M:w~ A ~Vt~".,E. n,~ ( ~:~,~ PE Ml'Ncl T. RAum\Jnl'l. PE. I10Ctrl t. _. PI. C_ Q tbUDU. PE. T~lW""=P! MIen'" C lyn<n, PI ;~ R. M~. PI """""111 P MeCt'\lll1. PI MJIll R. 1IcI~ PI bell e. Il1weIL Id.A. Tnom.s E. MQl/L PI HcwW II. ~ PI Clnltl J .~g,,"on. PE MOlt /I. S<tp, PE. p"11O ~ c:.twet P.E lsm.1el M.IlIn.. PI. M.lIll Co w.o_L P' fP'\()f.,.n R. An<<f1Ol"1. A r.A 0Jry' 1Iyf.".,.,. PI Milt', 8 Je'nW'n, ".. ~ Pf,,,.p OtMt 1ft. '1. ...... C "",""It ....1./1. N;irw-. M ""'Go Mep ;errv Co "''''''n. PE Ceorl:lU 0I1W'f. p.r ''''' 1M II l"'kIan ...."'.J\M'ISty H.". w, M 0Iwn Enclosed please find t~ree (3) signed copies of the 6th & Final request for payment for the above referenced project, The project underran the original contract amount by $20,862.29 or 13.3%. The principle reason for the underrun was that the aggregate shouldering material was not needed along the rural section resulting in a net savings of $24,591.59 to the project, The project has been satisfactorily completed and we recommend the ~ity accept the project and make final payment. Yours very truly, BONESTROO, ROSENE, ANDERLIX , ASSOCIATES, INC. d/~ 0 1sdY1r#CiC- Harlan M. Olson HMO: lJ. Enc 1. 30 ,.,_...~..-...-....,- 2335 West HIghway 36 · St, Paul, Minnesota 55113 · 612-636-4600 I eJ CITY OF ANDOVER REQUEST FOR COUNCIL ACTION August 21, 1990 AGENDA SECTION NO. Staff, Committee, Comm. DATE ORIGINATING DEPARTMENT Finance ITEM NO. IS: Accept 1989 Audit Report/Management Ltr BY: Howard D. Koo1ick Finance Director ~ APP,RyOVE~R AGEND BY: j/ REQUEST The Andover City Council is requested to accept the 1989 audit report and management letter. BACKGROUND The City Council received the 1989 audit report on July 3rd 1990. No discussion was held at that time, pending receipt of the management letter. This letter is included in your packet, along with a response to each comment. Greg Murphy representing George M. Hansen Company P.A. will be at the meeting to answer any questions Council may have. Please bring the copy of the financial statements you were given at the July 3rd meeting. MOTION BY - ~-_) TO COUNCIL ACTION SECOND BY (J CITY of ANDOVER MEMORANDUM TO: COPIES TO: FROM: DATE: REFERENCE: Honorable Mayor and Councilmembers Howard D. Roolick, Finance Director August 21, 1989 Response to Auditor's management advice letter Each year, the City's auditor makes recommendations for improving th& City's accounting records and internal controls. Below is a response to each comment including a course of action if applicable. status of Prior Years' Recommendations Comment - Property and equipment records have not been established. Response - The City currently maintains limited records of property and equipment. It should be noted that the lack of fixed asset records is common to many governmental entities. Proper records would include at a minimum, the following information: 1. Description of property/equipment 2. Year of acquisition 3. Purchase price 4. Location/Use 5. Person responsible for property/equipment 6. Serial or identification number 7. City identification number 8. Year of disposition 9. Method of disposition :J The time required to label each piece.of equipment and the research necessary to document the information is extensive. I believe the process of establishing fixed asset records is a project the City will want to undertake at some point in the future. I do not believe it is something that can adequately be accomplished at this time without si9nificantly ignoring other necessary finance related projects. (J Comment - Disbursements should not be made from an escrow account unless there are sufficient funds to cover the payment. Response - During 1989 significant work was performed attempting to reconcile escrow records to the financial records. Several older escrows are still in question. It appears that some of these escrows could payoff some of the deficiencies. In addition it is unclear who should be billed for some to the deficit escrows. The finance department will continue to review these records in an attempt to solve this problem. Comment - The assessment records should be revised to adequately track the amount receivable for each assessed project and to facilitate assessment searches and all delinquent accounts should be required to be paid. Response - The City's assessment records are inherently complex because the City administers a number of assessment rolls. Without certifying all assessment rolls to the County for collection, there is no easy method to simplify our records. The City is in the process of developing a card system to track assessments by PIN number. The assessments for Grace Luthern Church and Kadlec Second Addition do not include a process for collection if yearly bills are not paid. The City always has the option of certifying these to the County for collection. Failure to pay would then result in the properties going "tax forfeit". Should City Council desire to certify these assessments, I believe an assessment hearing would be needed since we would be changing the yearly amounts to include the delinquent amounts. From a financial standpoint, certifying the assessments makes sense. However, there are other factors to consider including the City's image with its residents. City Council should consider all aspects of this process prior to certification. Comment - The City lacks adequate segregation of duties relating to the handling of cash. Response - The City currently segregates duties relating to cash as much as possible. As the auditor states, ideal segregation of duties is not practical for our size. Current Year Recommendations Comment - The proper status of firefighters should be determined. :) Response - The Fire Chief and myself have briefly discussed this issue and agree that it should be reviewed and done properly. I have begun gathering the necessary data and hope to determine the proper status by year-end. (J Comment - Many year-end adjusting entries were not fully recorded or were out of balance. Response - The entries of which the auditor speaks are the entries made to manual trial balances. These entries were the result of the additional work done by the finance department this year compared to other years. The new accounting system will generate trial balances in the future and will not allow entries which are out of balance. other Matters Comment - The purpose of some City funds should be reviewed to determine if their operations can be adequately accounted for in the General Fund or some other fund. Response - The equipment funds have been closed in 1990. Council has expressed the desire to maintain the administrative trust fund. The two special revenue funds are used to account for specific revenue sources and should remain open. Comment - As the City grows and staff and needs are expanded it would be useful to have formal policies in place. Res~onse - Formal policies would be helpful. Should Council deSlre to establish policies, the staff would be more than willing to aid in the preparation of policies. Comment - The calculation of the City's arbitrage liability should be made. Response - The calculation is extremely complex and will require aid from our auditor. I hope to begin this process this fall. Payment of arbitrage earnings will be due to the IRS when the bonds mature in 1991. I would be pleased to discuss any of these matters with you at your convenience. In addition, if you desire, I will furnish progress reports to you on the various comments. () ~J /----, -.J GMHCo GEORGE M. HANSEN COMPANY, P.A. A Professional Corporofion of Certified Public Accountants August 13. 1990 City Council City of Andover Andover. Minnesota 55303 Dear Council Members: During the course of our audit. we made certain observations relating to the system of internal control and accounting procedures which we are bringing to your attention in this letter. We realize the difficulty of achieving an ideal system of internal control with a limited number of employees. but we feel the recommendations made in this letter can be implemented with the present staff and will strengthen tbe City's control over its operations and assets. STATUS OF PRIOR YEARS' RECOMMENDATIONS Property and equipment records - These records have not been established. Such records would improve control over such items and could provide additional information for insurance purposes. Accounting records - The new computerized accounting system is in place and more timely and useful financial should be available to Council. Payroll allocations - The payroll allocation percentages have been reviewed in the preparation of 1990 and 1991 budget information. Escrow fund - The $12.673 reimbursed to the General Fund in 1987 and 1988 was charged to the respective escrow account. At December 31. 1989. twenty-five (25) escrow accounts had overdraft balances totaling $9.368. An increase of $333 from 1988. The largest of these accounts was $2.195. The City has in effect loaned the depositors this money by making payments from these accounts when there were insufficient funds for the payments. The overdraft accounts should be collected and any deemed uncollectible reimbursed from the General Fund. Disbursements should not be made from an account unless there are sufficient funds to cover tbe payment. 1433 UTICA AVENUE SDUTH, SUITE 175 MINNEAPOLIS, MINNESOTA 55416 612/546.2566 :-J City Council City of Andover August 13, 1990 Page 2 SfATUS OF PRIOR YEARS' RECOMME:NDATIONS (CONTINUED) Special assessments - The following were the delinquent special assessments that were billed by the City as of December 31, 1989 and 1988: 1989 1988 Kadlac addition Grace Lutheran Church $ 5.308 35,838 $ 6,492 27,990 $ 41,146 $ 34,482 Some of the 1988 assessments for Kadlac addition were paid in 1989: however, additional installments for 1989 were added. No payments were received from the Church in 1989. The City's collection policies should be reviewed, and all delinquent accounts be required to be paid. No change has been made in the special assessment records. We feel the assessment records should be revised to adequately track the amount receivable for each assessment project and to facilitate assessment searches. We understand a new records keeping system will be started during 1990. Segregation of duties - Although the small size of the City's office staff limits the extent of separation of duties, we believe certain steps could be taken to separate incompatible duties. The basic premise is that no one employee should have access to both physical assets and the related accounting records or to all phases of a transaction. One of the most critical areas of separation is cash, where we noted that the utility clerk handles incoming checks, prepares the deposit slip and posts receipts to customer accounts. The result is the danger that intentional or unintentional errors could be made and not detected. We suggest that a separation of duties involving cash be made. It would be desirable if the person responsible for cash receipts and deposits did not have access to the utility account records. Ideal segregation of duties for operation your size is not practicable. Such a system would not be cost effective. CURRENT YEAR RECOMMENDATIONS ~J Firefighters - Firefighters are treated as independent contractors rather than employees for reporting to the Internal Revenue Service (IRS). We believe the facts support the contention that they are employees not independent contractors. City Council City of Andover !-" \~j August 13, 1990 Page 3 CURRENT YEAR RECOMMENDATIONS (CONTINUED) We suggest the proper status be determined. Whichever classification the firefighters are in will have no financial effect on the City. However, if the firefighters are reported as independent contractors but the IRS determines they are employees, the City could be liable for tax withholding. Trial Balances - Many year-end adjusting entries were not fully recorded or were out of balance. Effort should be made to properly record all adjusting entries. OPEFATIONS General Ftmd A comparison of General Fund revenue and expenditures for 1989 to budget and actual amounts for 1988 follows: Revenue and other sources $2,059,154 $1,885 ,252 $1,764,891 $(173,902) $120,361 Expenditures and other uses 2,054,850 2,002,349 1,842,571 (52,501) 159,778 Net change $ 4,304 $ (117,097) $ (77,680) $(121,401) $ 39,417 1989 BudRet Actual 1988 Actual 1989 Actual over (under) BudRet 1988 The variations of 1989 revenues and other sources from budget and the prior year are listed below: Total 1989 Actual over (under) 1989 1989 BudRet 1988 Actual Actual Amount Percent Amount Percent $ 712,017 $ 41,291 6 $ (1,202) 25 9,083 (11,893) 5 22,528 9 659,330 (222,152) 34 100,084 15 58,754 20,584 35 27 ,350 47 51,614 1,514 3 6,565 13 30,016 (4,984) 17 (7,217) 24 43,893 1,193 3 (3,554) 8 70,545 545 1 (24,193 ) 34 $1,885 ,252 $(173,902) 9 $120,361 6 Property taxes Licenses and permits Intergovernmental revenue Charges for services Fines and forfeitures Interest earned Other Transfers Comments: -j 1. General property taxes accounted for 38% and 40%, respectively, of total revenue '--.-/ for 1989 and 1988. 2. The decrease in 1989 intergovernmental revenue from budget was due primarily to an overestimate of state credits. The increase in intergovernmental revenue from 1988 was primarily from additional local government aid. City Council ~J City of Andover August 13, 1990 I i. Page 4 OPERATIONS (CONTINUED) Significant variations in expenditures occurred in the following areas: Over (under) 1989 1989 Budget 1988 Actual Actual Amount Percent Amount Percent General government Mayor and Council $ 34,901 $ (6,270) 18 $ 5,809 17 Elections 6 (4,994) (8,068) Administration 86, 96 3 12,170 14 25,102 29 Financial administration and accounting 104,077 (17,094) 16 37,672 36 Assessing 25,465 2,365 9 3,675 14 Consul ting staf f 96 ,712 36,412 38 28,227 71 Planning and zoning 70,542 (10,250) 15 10,340 15 Buil dings 130,006 27 ,900 21 5,515 4 Engineering 87,878 1,857 2 12,846 ~ 15 Other 8,971 1 , 27 1 14 2,628 29 $ 645,521 $ 43 ,367 7 $ 123,746 19 Public safety Police protection $ 365,609 $ 18,786 5 $ 158,564 43 Fire protection 170,821 (61,348) . 36 16,109 9 Rescue service 23,463 (9,578) 41 2,265 10 Protective inspection 133,489 (8,768) 7 30,369 23 Civil defense 2,082 (10,403 ) 500 977 47 Animal control 9,951 (2,149) 22 421 4 $ 705,415 $ (73,460) 10 $ 208,705 30 Public works $ 296,275 $ (81,221) 27 $ (37,703) 13 Sanitation $ 18,658 $ (10,708) 57 $ 6,628 36 Parks and recreation $ 218,571 $ 10,712 5 $ (22,003) 10 Recycling $ 20,112 $ 20,112 100 $ 20,112 100 Insurance $ 31,959 $ 8,959 28 $ (43,038) 135 CDBG $ 45,51iJ $ 45,540 100 $ 34,362 75 Other $ 20,298 $ 6,598 33 $ (29,736) 146 Transfers $ -0- $ (22,400) $(101,295) Total $2,002,349 $ 52,501 3 $ 159,778 8 '\ '--./ <J City Council City of Andover August 13, 1990 Page 5 OPERATIONS (CONTINUED) General Fund (Continued) Significant budget variations occurred in the following areas in the approximate amount indicated: Amount Consulting services - legal fees not budgeted or in excess of budget Vapors lawsuit Prosecutions Buildings - new furnaces and remodeling of City offices Police protection - underestimate of cost for 1989 of additional partrol hours Recycling - new program initiated in 1989. No budget CDBG - return of previously received CDBG funds. City sold land it acquired with CDBG grant money $ 7,000 21 , 000 22,000 27,000 20,000 29 ,000 $126,000 These variations from budget and the prior year are listed in order to assist in your current budget preparation. If the variations are caused by other than unforeseen circumstances (weather, unplanned personnel changes, etc.), the causes should be explained so that more accurate budgeting, as well as cost control, can be achieved. Total expenditures and other uses exceeded total revenue and other sources by $117,097. In 1988, by comparison, total expenditures and other uses exceeded total revenue and other sources by $77,680. The main items of the $121,401 negative variance from the budget are identified in the preceding summaries. The unreserved- undesignated fund balance at December 31, 1989 was $614,903 and amounted to 29% of budgeted 1990 expenditures, indicating a continued healthy financial condition. During 1988 and 1989, the fund balance decreased $194,777. Continued decreases in the fund balance should not be budgeted. An analysis of fund balance requirements should be made to determine fund balance needs. :) (J City Council City of Andover August 13, 1990 Page 6 OPERATIONS (CONTINUED) Utility Funds A condensed summary of Water Fund operations the last four years follows: 1989 1988 1987 1986 Revenue User charges $185,382 $126,594 $ 73,405 $ 38,191 Other 57,679 47 ,841 40,528 21,765 $243,061 $174,435 $113,933 $ 59,956 Less expense excluding depreciation and transfers 132,138 (102,574) 86,502 (61,770) $110,923 $ 71, 861 $ 26 , 43 1 $ (1,814) Less depreciation On assets acquired with own funds (1,857) (863) (604 ) (441 ) On ;: ssets acquired with contributions (125,599) (109,522) (81,527) (60,606) Transfers - Net (3,393) (3 ,648) (1,349) (1,103) .~ Net loss $(19,926) $(42,172) $(57,049) $(63,964) A condensed summary of Sewer Fund operations the last four years follows: 1989 1988 1987 1986 Revenue User charges $ 188,626 $ 157,640 $ 131,939 $135,065 Other 8,421 8,061 3,854 34,822 $ 197,047 $ 165,701 $ 135,293 $169,887 Less expense excluding depreciation and transfers 218,772 (157,654) 119 , 016 115 ,027 $ (21,725) $ 8,047 $ 16,777 $ 54,860 Less depreciation On assets acquired with own funds (1,042) (1,054) (999) (642) On assets acquired with contributions (184,294) (167,029) (131,403) (103,562) Transfers - Net (3 , 853) (4,154) (84,658) 9 Net toss $(210,914) $(164,190) $(200,283) $(49,335) Included in other revenue of the Sewer Fund for 1986 are connection charges of $25,176. For 1987 and subsequent years the connection charges were recorded in the Sewer Trunk Fund. As reflected in the preceding summaries water and sewer user charges increased $147,191 (385%) and $53,561 (40%) respectively from 1986 to 1989. Such dramatic increases require constant monitoring of rates and expense to determine the adequacy of the rates for payment of expenses and to accumulate working capital. ~) As can be expected, such increases in volume he:ve placed heavy demands on the accounting function. C) City Council City of Andover August 13, 1990 Page 7 OTHER MATTERS Individual City Funds As indicated previously, the City should maintain only those individual funds that are legally required or that are necessary to properly separate specific operations. The purpose of some City funds should be reviewed to determine if their operations can adequately be accounted for in the General Fund or some other fund. We suggest the following funds be reviewed: Special revenue funds LRRWMO Drainage and mapping Capital projects funds Equipment Fiduciary fund Administrative trust City Policies '-. The City should assess the need for a formal investment guidelines for the types of investments the City should could be purchased from. policy which would set purchase and whom they The City has a code of conduct for employees; however, there is no documentation that employees he:ve read and understand the requirements. Such a code should he:ve an annual written declaration of compliance. As the City grows and staff and needs are expanded it would be useful to have formal policies in place. Arbitrage - One of the City's bond issues is in an arbitrage condition. The calculation of the City's liability of the IRS should be made. We would be pleased to discuss the above comments with you at your convenience and to render any assistance you may require. We would like to acknowledge the courtesy and cooperation extended to us during the course of our audit. Very truly yours, GEORGE M. HANSEN COMPANY, P.A. ~.!27 /YI~/~ .r?&regory Mu~hy - / P JGM:iac , ", ,J Field work completed May 16, 1990 , - -"-. CITY OF ANDOVER \J REQUEST FOR COUNCIL ACTION August 21, 1990 AGENDA SECTION NO. DATE ORIGINATING DEPARTMENT ITEM Order Assessment Rolls NO.,,_, 89-17; 89-22; IUl BY: Engineering The City Council is requested to approve the attached resolutions declaring cost and directing preparation of assessment roll and resolution ordering the hearing for the proposed assessments for Projects 89-17, Hidden Creek East 2nd Addition and 89-22, Wandersee Addition. We have proposed the hearings for 7:30 p.m., September 18th at the regular meeting. The two projects are developer projects so they shouldn't take much time. Enclosures: (1) Two resolutions declaring cost and ordering roll. (2) Two resolutions ordering hearing. (3) Two Notices. MOTION BY ,J TO COUNCIL ACTION SECOND BY CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. ~~J MOTION by Councilman to adopt the following: A RESOLUTION DECLARING COST AND DIRECTING PREPARATION OF ASSESSMENT ROLL FOR THE IMPROVEMENT OF WATERMAIN, SANITARY SEWER, STORM DRAIN AND STREETS, FOR PROJECT NO. 89-17, HIDDEN CREEK EAST 2ND ADDITION. THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY RESOLVES: WHEREAS, a contract has been entered into for the construction of the improvements and the contract price for such improvement is $229,164.38, and the expenses incurred or to be incurred in the making of such improvement amount to $ 69,535.44 and work previously done amount to $ 95,169.21 so that the total cost of the improvement will be $ 393,869.03 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover, MN: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $ -0- and the amount of the cost to be assessed against benefited property owners is declared to be $ 393,869.03 2. Assessment shall be payable in equal annual installments extending over a period of 10 years. The first of the installments to be payable on or before the first Monday in January 1990, and shall bear interest at the rate of 8.5 percent per annum from the date of the adoption of the assessment resolution. 3. The City Clerk, with the assistance of the City Engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and she shall file a copy of such proposed assessment in her office for public inspection 4. The Clerk shall, upon the completion of such proposed assessment, notify the Council thereof. MOTION seconded by Councilman and adopted by the City Council at a Meeting this day of , 19 with Councilmen voting in favor of the resolution, and Councilmen voting against, whereupon said resolution was declared passed. CITY OF ANDOVER :_) ATTEST: ,James E. Elling - Mayor Victoria Volk - City Clerk CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. \~MOTION by Councilman to adopt the following: A RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT FOR THE IMPROVEMENT OF WATERMAIN, SANITARY SEWER, STORM DRAIN & STREETS FOR PROJECT NO. 89-17, HIDDEN CREEK EAST 2ND ADDITION. WHEREAS, by a resolution passed by the City Council on August 21, 19 90 , the City Clerk was directed to prepare a proposed assessment of the cost of improvements of watermain, Sanitary Sewer, Storm Drain and Streets for Project No. 89-17; and WHEREAS, the Clerk has notified the Council that such proposed assessment has been completed and filed in her office for public inspection. NOW, THEREFORE, BE IT RESOLVED by the City Council of Andover, MN: 1. A hearing shall be held the 18th day of Seatember, 1990 , in the City Hall at 7:30 P.M. to pass upon such propose assessment and at such time and place all persons owning property affected by such improvements will be given an opportunity to be heard with reference to such assessment. 2. The City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and she shall state in the notice the total cost of improvement. She shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearings. 3. The owner of any property so assessed may at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment to the City Treasurer, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of the assessment. He may at any time thereafter pay to the City Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before October 15 or interest will be charged through December 31 of the succeeding year. MOTION seconded by Councilman and adopted by the City Council at a Meeting this day of , 19___ voting with Councilmen in favor of the resolution, and Councilmen voting against, whereupon said resolution was declared passed. CITY OF ANDOVER .\ ,~ ATTEST: James E. Elling - Mayor Victoria Volk - City Clerk <J :J CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA PROJECT NO. 89-17 NOTICE IS HEREBY GIVEN that the City Council of the City of Andover, Anoka County, Minnesota will meet at the Andover City Hall, 1685 Crosstown Boulevard N.W., in the City of Andover, on Tuesday, September 18, 1990 at 7:30 P.M. to pass upon the proposed assessment for the improvement of Watermain, Sanitary Sewer, Storm Drain and Streets in the following described area: Hidden Creek East 2nd Addition The amount to be specially assessed against your particular lot, or parcel of land is $ 8,752.65 . You may at anytime prior to certification of the assessment to the County Auditor, pay the entire assessment on such property, with interest accrued to the date of payment to the City Treasurer. No interest shall be charged if the entire assessment is paid within 30 days from the adoption of this assessment. You may at any time thereafter, pay to the City Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before October 15 or interest will be charged through December 31 of the succeeding year. If you decide not to prepay the assessment before the date given above the assessment shall be payable in equal annual installments extending over a period of lO years and shall bear interest at the rate of 8.5 percent per year. The right to partially prepay the assessment is not available. The proposed assessment roll is on file for public inspection at the City Clerk's Office. The total amount of the proposed assessment is $ 393,869.03 Written or oral objections will be considered at the meeting. No appeal may be taken as to the amount unless a signed, written objection is filed with the Clerk prior to the hearing or presented to the presiding officer at the hearing. The Council may upon such notice consider any objection to the amount of a proposed individual assessment at an adjourned meeting upon such further notice to the affected property owners as it deems advisable. An owner may appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or Clerk of the City within 30 days after the adoption of the assessment and filing such notice with the District Court within ten days after service upon the Mayor or Clerk. BY ORDER OF THE CITY COUNCIL Victoria Volk - City Clerk u ~ CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilman to adopt the following: A RESOLUTION DECLARING COST AND DIRECTING PREPARATION OF ASSESSMENT ROLL FOR THE IMPROVEMENT OF SANITARY SEWER, STORM DRAIN AND STREETS FOR PROJECT NO. 89-22, WANDERSEE ADDITION THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY RESOLVES: WHEREAS, a contract has been entered into for the construction of the improvements and the contract price for such improvement is $ 24,476.59, and the expenses incurred or to be incurred in the making of such improvement amount to $ 10,572.80 and work previously done amount to $ 2,021.94 so that the total cost of the improvement will be $ 37,071.33 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover, MN: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $ -0- and the amount of the cost to be assessed against benefited property owners is declared to be $ 37,071.33 2. Assessment shall be payable in equal annual installments extending over a period of 10 years. The first of the installments to be payable on or before the first Monday in January 1990, and shall bear interest at the rate of 8.5 percent per annum from the date of the adoption of the assessment resolution. 3. The City Clerk, with the assistance of the City Engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and she shall file a copy of such proposed assessment in her office for public inspection 4. The Clerk shall, upon the completion of such proposed assessment, notify the Council thereof. MOTION seconded by Councilman and adopted by the City Council at a Meeting this day of , 19 with Councilmen voting in favor of the resolution, and Councilmen voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: James E. Elling - Mayor Victoria Volk - City Clerk CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. \~MOTION by Councilman to adopt the following: A RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT FOR THE IMPROVEMENT OF SANITARY SEWER, STORM DRAIN AND STREETS FOR PROJECT NO. 89-22 WANDERSEE ADDITION. WHEREAS, by a resolution passed by the City Council on August 21 , 19 90 , the City Clerk was directed to prepare a proposed assessment of the cost of improvements of Sanitary Sewer, Storm Drain and Streets for Project No. 89-22 ; and WHEREAS, the Clerk has notified the Council that such proposed assessment has been completed and filed in her office for public inspection. NOW, THEREFORE, BE IT RESOLVED by the City Council.of Andover, MN: 1. A hearing shall be held the 18th day of September, 1990, in the City Hall at 7:30 P.M. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvements will be given an opportunity to be heard with reference to such assessment. 2. The City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and she shall state in the notice the total cost of improvement. She shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearings. 3. The owner of any property so assessed may at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment to the City Treasurer, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of the assessment. He may at any time thereafter pay to the City Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before October 15 or interest will be charged through December 31 of the succeeding year. MOTION seconded by Councilman and adopted by the City Council at a Meeting this day of , 19___ voting with Councilmen in favor of the resolution, and Councilmen voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ~) ATTEST: James E. Elling - Mayor Victoria Volk - City Clerk CITY OF ANDOVER COUNTY OF ANOKA STATE OF. MINNESOTA o PROJECT NO. 89-22 NOTICE IS HEREBY GIVEN that the City Council of the City of Andover, Anoka County, Minnesota will meet at the Andover City Hall, 1685 Crosstown Boulevard N.W., in the City of Andover, on Tuesday, September 18, 1990 at 7:30 P.M. to pass upon the proposed assessment for the improvement of Sanitar Sewer, Storm Drain and Streets for project No. 89-22, Wandersee A ~t~on ~n t e 0 ow~ng escr~ e area: Wandersee Addition The amount to be specially assessed against your particular lot, or parcel of land is $ 9,267.83 . You may at anytime prior to certification of the assessment to the County Auditor, pay the entire assessment on such property, with interest accrued to the date of payment to the City Treasurer. No interest shall be charged if the entire assessment is paid within 30 days from the adoption of this assessment. You may at any time thereafter, pay to the City Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before October 15 or interest will be charged through December 31 of the succeeding year. If you decide not to prepay the assessment before the date given above the assessment shall be payable in equal annual installments extending over a period of 10 years and shall bear interest at the rate of 8.5 percent per year. The right to partially prepay the assessment is not available. The proposed assessment roll is on file for public inspection at the City Clerk's Office. The total amount of the proposed assessment is $ 37,071.33 Written or oral objections will be considered at the meeting. No appeal may be taken as to the amount unless a signed, written objection is filed with the Clerk prior to the hearing or presented to the presiding officer at the hearing. The Council may upon such notice consider any objection to the amount of a proposed individual assessment at an adjourned meeting upon such further notice to the affected property owners as it deems advisable. An owner may appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or Clerk of the City within 30 days after the adoption of the assessment and filing such notice with the District Court within ten days after service upon the Mayor or Clerk. ) BY ORDER OF THE CITY COUNCIL Victoria Volk - City Clerk \~ CITY OF ANDOVER REQUEST FOR COUNCIL ACTION August 21, 1990 ITEM NO. 11. Adopt Resolution/ 1991 Tax Levy DATE ORIGINATING DEPARTMENT Finance Howard D. KOOliCk~ Finance Director BY: REQUEST APPROV~Q FOR AGENDA ~ (~D BY: . J V V AGENDA SECTION NO. Non-Discussion Items The Andover city Council is requested to approve a resolution establishing the 1991 tax levy, setting the budgets for the General and Debt Service funds and setting the dates for the public hearings. BACKGROUND The resolution that you will pass is the resolution required by truth in taxation laws. It must be passed by September 1, 1990. You will receive the resolution the night of the meeting, since the following information is not yet available: 1. Letter from the County Auditor informing the City of which dates are available for the budget hearing. 2. Results from budget work session held Thursday which will impact the budgets and tax levy. the budget work session result in major changes to the to the point where a special meeting is held, Council may this item from the agenda. The resolution would then be at the budget work session. Should budget delete passed COUNCIL ACTION ) MOTION BY TO SECOND BY C) CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE Auqust 21. 1990 AGENDA SECTION NQ Non-Discussion Items ORIGINATING DEPARTMENT ITEM Anoka Soil & Water NO"jrg. Conservation Res. BY: ~. APPROV~D OR AGEN , Administration Attached is information from the Anoka County Soil and Water Conservation District. Council is requested to consider approval of the resolution supporting the water quality project. V:Attach. Administrator's Comments: I recommend that we approve this grant. COUNCIL ACTION ') MOTION BY TO SECOND BY MINNESOTA C. SOIL AND WATER CONSERVATION DISTRICTS ANOKA COUNTY SOIL AND WATER CONSERVATION DISTRICT '\ \~' Pioneer Village Center 12553 Central Ave. N.E. Bloine. MN S5.cJ.4 Teiephone (612) 757.~221 August 16, 1990 TO: City of Andover; Victoria Vo1k, City Clerk FROM: Anoka Soil and Water Conservation District, Board of Supervisors Bradley R. Sielaff, Chairman; Patricia L. Rudolph, Administrator RE: Upper Coon Creek Water Quality Project, Request of Resolution As you may recall we requested a resolution of support from the city of Andover last August (1989, see enclosed resolution) in support of the Upper Coon Creek Watershed Water Quality Project. In 1989 there were 53 applicants to the Minnesota Pollution Control Agency for Clean Water Partnership funds, they funded 10 projects and the Upper Coon Creek Project was ranked number 11. MPCA encouraged us to resubmit in 1990 with some minor changes and clarifications. The changes and clarifications include: acquiring public at large support letters; citing examples of sewage treatment, erosion control and land development ordinance compliance and outlining, more spec ifi ca 11 y, a rea waters of concern and contami na nt 1 eve 1 s c it i ed by MPCA. The Anoka SWCD has also added well head protection study, and groundwater susceptibility and sensitivity studies to the project. The new project will have the above added features as well as perform the original diagnostic study which includes; soils, geology and erodibility maps, land use maps; wetland inventory; well log location and de1iniation; surface and groundwater testing for contam- inants, data analysis and development of best management practices. The overall cost of the project is $100,000, the major funding for the local match will come from the Anoka Soil and Water Conservation District and Coon Creek Watershed District. As previously requested in the resolution in-kind services from the cities of Ham Lake and Andover would include making available to the Anoka Soil and Water Conservation District source informatio~; e.g. current land use, urban development, permit procedures, septic information and general water well information. " \ "-/ We sincerely hope you will consider and endorse this project again in 1990. The results of this study will provide us with much needed surface and groundwater Quality information and project measures of protection for the natural resource base. -cont- AN EQUAL OPPORTUNITY EMPLOYER ~) .-) Andover Resolution Page 2 Please excuse the urgency of this request. The application must be submitted by August 30, 1990. Thank you for your cooperation and support. If you have any questions, please contact our staff at 757-4221. btlJAy II. -Aj'ff Bradley R. Sielaff t Chairman 'J -.A ~-(,~~OlPh~d;V District Technical Administrator ::J -) .... v ClC .... III till!! =11 "11 v .. C II =IIIII11L = _ J ~ mmllll <t x C Q: ILl ~ ~ .., .. .... X :z: N <t J ~ 0 III or X ClC I.) :( .., X i: ~Z .... V ~ 0( z ~ ~ <t v . 0 ~ Q: ~ Z ~ . lD :> '" X or ~ . .. .. ~ on ~ ~ ~ Z .., X ~ Z .., X ~ :> :> V '" . 0 0 ClC t: ~ v V 0 :> '" V V 8rnG:> ~ z dI 0 .;. 0 on V ~ APPENDIX B :J CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RESOLUTION NO. 145-89 RESOLUTION IN SUPPORT OF ANOKA SOIL AND WATER CONSERVATION DISTRICT'S PROPOSAL TO STUDY THE SURFACE WATER QUALITY AND GROUNDWATER QUALITY IN THE COON CREEK STUDY AREA. WHEREAS, The City of Andover shares the concern and interests of the Anoka Soil and Water Conservation District in surface and groundwater quality; and WHEREAS, the City of Andover supports a study effort by the Anoka Soil and Water Conservation District involving water quality impacts of non-point sources of pollution that focuses on the surface water quality of Coon Creek and groundwater quality in both urban and rural portions of the city; and WHEREAS, The city of Andover further supports the Anoka Soil and Water Conservation District's proposed diagnostic and implementation plan project to define problems within the Coon Creek study area and determine proposed solutions; and WHEREAS, The City of Andover will cooperate with the Anoka Soil and Water Conservation District in contributing source information with respect to current land use, urban development, permit procedures, septic information, general water well information and will discuss future best management practices; NOW THEREFORE, be it resolved that the City of Andover supports the Upper Coon Creek Area Water Quality Project proposal by the Anoka Soil and Water Conservation District to the Minnesota Pollution Control Agency for Clean Water partnership Grant funding by August 30, 1989 and will offer in-kind services as outlined. Adopted by the City Council of the City of Andover this 15th day of August, 1989. CITY OF ANDOVER Attest: --) ~[4 Victorla Volk - City Clerk C) CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA NO. R A RESOLUTION IN SUPPORT OF ANOKA SOIL AND WATER CONSERVATION DISTRICT'S PROPOSAL TO STUDY THE SURFACE WATER QUALITY AND GROUNDWATER QUALITY IN THE COON CREEK STUDY AREA. WHEREAS, the City of Andover shares the concern and interests of the Anoka County Soil and Water conservation District in surface and groundwater quality; and WHEREAS, the City of Andover supports a study effort by the Anoka Soil and Water Conservation District involving water quality impacts of non-point sources of pollution that focuses on the surface water quality of Coon Creek and groundwater quality in both urban and rural portions of the city; and WHEREAS, the City of Andover further supports the Anoka Soil and Water Conservation District's proposed diagnostic and implementation plan project to define problems within the Coon Creek study area and determine proposed solutions; and WHEREAS, the City of Andover will cooperate with the Anoka Soil and Water Conservation District in contributing source information with respect to current land use, urban development, permit procedures, septic information, general water well information and will discuss future best management practices. NOW, THEREFORE BE IT RESOLVED that the City of Andover supports the Upper Coon Creek Water Quality Project proposal by the Anoka Soil and Water Conservation District to the Minnesota Pollution Control Agency for Clean Water Partnership Grant funding by August 30, 1990 and will offer in-kind services as outlined. Aodpted by the City Council of the City of Andover this day of , 19 CITY OF ANDOVER Attest: James E. Elling - Mayor Victoria Volk - City Clerk '~ .__J .' , J/ij .' ~.I --' "/ ;) v/r,',> /i / tYw,;- .' ...~! ,'':;'',; .......) ,. , 10 (!. (!, 8-:.~/-CJD LAND USE ADVISORY COMMITTEE Wednesday, August 15, 1990 3-5 p.rn. Room 2A AGENDA 1. Roll call 2. Approval of agenda '-. 3. Approval of minutes of August 1, 1990 4. Housing Market Issues in the Rural Area (15 minutes) Paul Baltzersen 5. Evaluation of Density Alternatives (2 hours) Anne Hurlburt 6. Lot Size and Clustering Options (40 minutes) Paul Baltzersen 7. Adjourn > . /2u.:;/ <fr.l.~'6~J"'" ,"_~.,c-' I ~':"i ...;-;/'..' "_:n) ':: :/~ ..---1/,:....) - ..&/L~(cy , '-' Meetinl! Schedule Reminder: -Next meetinl! is Au!!. 29, 3 p.m., Room 1A 8-'tiJ:tUCI01 d-l7;Cr)J>(!:~71!::;. /."v,'c-r.'JU/7~( -'70. hii-.t; iL, e .:Ji.Ll./1u73' ~",60)J' ;Z."'" II' .,' , ' .:: ,. ~ /jc ,';/ ~ " ~ ;/" /; J;'-:..(...'-//f1-J . ' ~ ,-,' -- -'. ,.. /-'",(/;,r"~ '~';llj /.0_' = ~' , Mean Park Centre, 230 East Fifth Slreet, SI. Pau4 MN 5510/ (6/2) 29/.6359 roD 29/.0904 ~.i':..:" .......>j.... , /> r.L/ /i.C-: 4,.';t7'-, : oJ.!./;' ,. < 'j.' ., '~,.' ~. - <:.v/j,//~ '..i'.7'"'.~ I . Mears Park Centre, 230 E. Fifth Street St. Paul, Minnesota 55101 Tel. 612-291-6359!IDD 291-0904 MINUTES OF THE LAND USE ADVISORY COMMIITEE Room 2A August 1, 1990 3:00 PM Committee Members Present: Steve Bubul, Jim Filippi, Bryan McGinnis, Jude Olmey, Michael Hoffman, Dick Little, Frank Simon, Gerald Stelzel, Judy Grant. Committee Members Absent: Larry Bakken, Linda Thorsvik, Edwina Garcia, Pat Miller, Adrian Rygg, William Casey, Neil Weber, Mary Hauser, Council liaison. Council Staff Present:, Carl Ohm, Anne Hurlburt, Bob Overby, Paul Baltzersen, Tori Flood. Others Present: d'Arcy Bosell, Zoning Administrator, City of Andover; Kenneth MaWe, Councilmember, City of Woodbury. Chair Stelzel called the meeting to order at 3:00 pm. Approval of the agenda and minutes 'of July ,11th and July 25th were delayed until a quorum was present. EVALUATION OF DENSITY ALTERNATIVES Sections discussed previously were impact on agriculture, efficiency of transitional area development, water quality and quantity and urban sewers. Carl reviewed information on locating large-scale public uses in the general rural use area. Council policy recognizes that public and private facilities exist in the general rural use area, that they require isolated and spacious locations and that the general rural use area is an appropriate location for some of these facilities. The Council is interested that these facilities are adequately served and do not interfere with agricultural activities. Siting these facilities becomes more difficult as the density of development of the site increases. At some point in time, a regional landfIll or an intermediate airport will need to be sited, due to the number of people on the site. For example, in order to locate an intermediate airport in an area with a 1 per 5 acre density would require the relocation of 400 families. The number of units decreases as the density decreases. Paul Baltzersen presented the report on local government service standards, which discusses four services in the rural area: fire, police, emergency medical and solid waste. While fire, police, emergency medical and solid waste services are all available in the rural area, the level of service is typically lower than in the urban area, and response times are longer. Some communities do not have 24 hour police patrol service. The level of fire protection service in the rural area results in higher insurance premiums. Paul added that fire insurance ratings are the highest in the rural area and insurance costs are greater because of the increased risk. The committee discussed the correlation between greater costs for local services and satisfaction with the services; that urban people moving into the rural area may expect the same level of service that they had; types of garbage collection and the contracting of individual trash haulers; the relative 1 . ,}l\/ '\ 1 , ~~ . '.' increase of service costs with increased density; the advantage of providing services through a joint- powers agreement to lower cost. Density is assumed as a "cap" on the number of people that will be allowed into a rural area, however, along with increase in population there will be an increase in demand f!Jr services, or an improved level of service. cc!.t.urJ{7"vn 01 rW'Jo'v,-:; . , . !' HUMAN SERVICES Ohm presented the major points of the report. In-migrants will expect formal services such as those provided by government. These higher expectations will result in conflict about taxes and levels of public service. The long-term need for human services in rural areas will grow faster because in- migrants will eventually age-in-place and need help to maintain their independence. Current trends in human service delivery philosophy tend to distribute persons who are likely to use services, such as the elderly or disabled. Unit costs for human services will be higher in rural areas than in urban areas. Aging-in-place and mainstreaming persons with disabilities will make human services increasingly dependent on adequate transportation services. As a method to contain costs, different standards will be developed for human services in rural areas and those who choose to live in rural areas will experience different levels and quality of services, commensurate with the resources and constraints of a rural setting. The committee discussed health insurance and how it may dictate the location of health care facilities and how this affects services; that infrastructure must exist to allow for populations to age;in-place, mainly to provide transportation for the elderly and disabled; that rural transport systems will experience a greater demand for service over time. Ohm's conclusion was that with the increased number of people moving into the rural area, the more likely it will be that they will require and demand these special services and costs for these services will increase. Other committee discussion included Headstart and latch key programs. lRANSPORTA TIONrrRANSIT Ohm described some of the transit services and demand that exists in the rural area of the region. The report presents costs and performance data for nine special transportation service providers that are funded in part from the exurban transit program of the RTB. The report concludes that the more people that move to the rural area, the higher the number of potential users of special transportation services. Due to the low density of the area, passenger miles will be higher, resulting in a higher unit cost for service and subsidy. Without volunteer drivers the cost of these transit services could double or triple. The committee discussed densities and the costs for transit services and Anoka County's Traveler transportation system. lRANSPORTATION/HIGHWAY CAPACITY AND DEMAND -1988 AND 2010 Ohm presented data on average daily trips, the present peak hour ,capacity used and the percent of future peak hour capacity used for the metropolitan highway system. Ohm highlighted the highways expected to be congested in 2010, assuming no change in the Council density policy, and showed the percent of future peak hour capacity used. Ohm concluded that seven of the 14 metropolitan highways that serve the rural area will have severe levels of congestion in 2010 if only the development forecasted takes place. The percent of capacity that will be used for these seven highways range from 99 percent to 198 percent. Increased traffic comes from both outside the region as well as within. No matter where these trips originate, the congestion will reach very high levels 2 if the forecasts are correct for these seven highways. Ohm said that truck traffic uses up highway capacity at a much higher rate than other vehicles. Because trucks accelerate more slowly and have more difficulty maneuvering, routes with high levels of truck use have a lower level of effective capacity. Ohm illustrated the impact of increased development at various densities on highways only with excess capacity today, and showed three examples. Under each example the traffic will increase on the affected highways. The higher density alternatives generate more traffic which in a number of instances, causes the roadway capacity to be exceeded. ' The committee discussed how to make transit services cost effective in different density areas; how to determine an optimum density based on all issues; how bus transit services are successful in densely populated areas; how even suburban densities are difficult to serve efficiently by bus transit; how in the future, people who use rideshare may have a better level of transportation service because they will be able to use high occupancy vehicle (HaY) lanes. At this time, vice-chair Filippi made a motion to approve the minutes of the July 11 and July 25 meetings. The motion was moved, seconded and carried. The meeting was adjourned at 6:00 pm. The next LUAC meeting is scheduled for Wednesday, August 15, from 3:00 until 6:00 pm. Another meeting date was confirmed for 3:00 to 6:00 pm on Wednesday, August 29. Respectfully submitted, Tori Flood, Secretary LUACxm July 26, 1990 3 '\. MEfROPOLITAN COUNCIL Mears Park Centre, 230 East Fifth Street, S1. Paul, Minnesota 55101 DATE: August 8, 1990 TO: Land Use Advisory Committee FRQM: Paul Baltzersen SUBJECf: Housing White Paper INTRODUCTION This paper is an examination of rural area housing trends and issues. The Council has done extensive work documenting housing trends and the implications for the metropolitan area. The 1990 State of the Region Report was on housing. Several documents were prepared which dealt with housing in the urban portions of the metropolitan area. These included Housinl!: Markets in 2000, Mismatches between Supplv and Demand (rental housing), Lookinl!: Ahead at Housin~ (demographics) and Chan~es in the Subsidized Housinl!: Market. The summary report, Housing the Rel!:ion, pointed out that the population is getting older, the housing stock is getting older, housing is not affordable by some, vacancy rates are high in rental housing and there is a shortage of low-cost rental housing. This paper looks at the rural portion of the metropolitan area which the earlier work of the Council has not separately addressed. It will look at the implications of housing trends for the rural area and also what implications those trends might have for the Metropolitan Urban Service Area. The rural area is no doubt affected by overall demographic trends such as the aging of the "baby boom" population segment. But to what extent are conditions or circumstances affecting the rural area different? This paper will explore this question. About the Data The data is shown for the rural area of .the seven county area (Figure 1, p. 1a). This area also includes rural centers but does not include larger outlying centers the Metropolitan Council has termed freestanding growth centers. Freestanding growth centers are covered in the earlier housing reports. About P;] percent of rural area housing is in the area termed by the Council as the commercial agricultural region or general rural use region. The remaining 13 percent is in rural centers. This report contains some data which is only available through the decennial census of population. This includes the value of housing, the age structure of the population and the distribution of income. While a 1990 census was just completed, data is not yet available. Hence, data for 1980 is presented. The 1980 data does not reflect growth and changes to date but does provides an indication of the character of the area. Also, this report uses the terms households and housing units. While they closely correspond, they are not the same. Households refers to a grouping in which people live, either singly, as couples, families or in group quarters. Housing units refers to the habitable physical structures in 1a Development and Investment Framework ~"..-"~._"~ . ...-----.....-,,--...-- Figure 1 GENERALIZED METROPOLITAN URBAN AND RURAL SERVICE AREAS, 2000 ;) . Urban Service Area o Rural Service Area r;5" , ,--;- ../ -.~ . c.woo" , I -.o:,r ..e!. I ~ i ~ -c-..,..........., -'_"'011000'_" ------.., --",_In.........,,_.., _r_.__..., --- Note: Areas are shown as of May, 1988. This map may be changed through the process of amending local comprehensive plans. A precise location of the urban service area for any community is available from the Metropolitan Council Data Cenfer, 612 291-8140. Some communities n.l\'e further staged development within their local urban service area. This is not rerlected on this map. 2 which people live. The number of housing units is somewhat greater (typically 3 percent greater) than the number of households because some housing units are vacant. Population and household data between census years is from Metropolitan Council estimates. Housing unit estimates between census years are prepared by the Metropolitan Council from building permit data .from local units of government. They are accurate within the limits of estimating techniques. The 1990 estimates will be checked against the 1990 Census results for verification. ' CHARACTERISTICS OF RURAL AREA HOUSING The housing market consists of the interrelationship of the supply of housing and the demand for housing. Supply includes the number and type of units available, the age of housing and the value of housing. Demand includes expected growth in the population or in the number of households which are key in assessing the demand for services. It also includes characteristics of those households such as income, size of households and the age of the members. The relationship of supply l!nd demand - how well they correspond - has implications for how many houses will be needed, what price ranges and what characteristics - two, three or four bedrooms. Preferences of the population give an indication of where the housing development will take place - in the urban area or in the rural area. This has implications for land use and service:;. Housing Stock There were 54,500 housing units (not households) in the rural area at the end of 1988 compared with 858,100 units in the urban service area. This is 6 percent of metropolitan housing. While relatively small in number, this housing fills a demand for a particular lifestyle. Most of the rural area housing, 89 percent, is single family detached (Figure 2, p. 2a). This is considerably higher than the metropolitan area which is 61 percent single family (See Table 1, p. 2b, Housing Supply Indicators, for a full comparison of rural and metropolitan data). Multiple family housing accounted for 5 percent, followed by 5 percent for manufactured housing and .5 percent for townhouses. Much of the housing in the rural area has been built fairly recently. This reflects the demand created by the large number of households that were created with the baby boom generation entering house buying years and the resulting housing construction. It also reflects people looking for lower-priced new housing and cheaper land prices. About 72 percent of housing (Figure 3, p. Za) in the rural area has been built since 1960. This compares with 57 percent for the metropolitan area as a whole. Only 18 percent of rural area housing was built before 1940. Prior to the 1960's, there was not much rural housing added. Housing stock in rural centers tends to be somewhat older; 28 percent of rural center housing was built prior to 1940 compared with 16 percent in the surrounding rural area. The value of rural area housing units approximates the value of housing in the metropolitan area as a whole. Figure 4 (p. 2c), shows the percentage of units in different categories by value. The largest percentage of housing is in the $50,000 to $79,999 range (1980 data) with 51.6 percent. This compares closely with the 52.9 percent share in the range for the metropolitan area as a whole. Other categories of units by price closely correspond although the metropolitan area has a slightly larger share below $50,000. Twenty-one percent of rural area housing was below $50,000 2a Figure 2 RURAL AREA HOUSING TYPES Manufactured 5% Single family 89% Multifamily T h 5% ,own ouse 1% Figure 3 RURAL HOUSING YEAR BUILT Before 1940 18% 1960-1988 72% 1940-1959 10% HOUSING UNITS, 1988 Single-family Townhouses Multifamily Manufactured Total YEAR HOUSING BUILT Before 1940 1940-1959 1960-1988 Total. HOUSING UNITS BY VALUE, 1980 Under $29,999 $30,000-$49,999 $50,000-$79,999 $80,000-$99,999 $100,000-$149,999 S150,OOO-SI99,999 S200,OOO+ Total.. 2b Table 1 HOUSING SUPPLY INDICATORS I ME1ROPO~ITAN AREA , RURAL AREA TOTAL I Number 554,912 35,573 306,179 15,990 912,654 Number 188,119 196,298 500,563 884,980 Number 16,607 82,420 214,252 49,023 31,577 7,210 4,175 405,264 Percent 60.80 3.90 33.55 1.75 100.00 Percent 21.26 2218 56.56 100.00 Percent 4.10 20.34 52.87 12.10 7.79 1.78 1.03 100.01 Number Percent RURAL CENTERS ONLY Number 5,570 118 1,266 321 7,275 Number 1,931 I,m 3,939 6,963 . Number 416 1,230 1,849 258 113 37 13 3,916 "Total includes only occupied hOlLSing through April 1980. Data for 1980-1988 includes lotal permits issued during those yean. "Includes only owner-occupied, non<ondominium units through April 1980. 48,470 I, 88.85 279 0.51 2,913 5.34 2,888 5.29 54,550 99.99 Number Percent 9,359 17.95 5,296 10.16 37,492 71.90 52,147 100.01 Number Percent 1,312 4,088 5.17 16.12 51.56 14.22 13,080 3,606 2,443 557 9.63 2.20 281 25,367 1.11 l00.Q1 Source: 1980 U.S. C<:nslLS and data compiled by lhe Metropolitan O:>uncil. Percent 76.56 1.62 17.40 4.41 99.99 Percent 27.73 15.70 56.57 100.00 Percent lQ.62 31.41 47.22 6.59 2.89 0.94 033 100.00 2c Figure 4 VALUE OF HOUSING PERCENT OF TOTAL 60 52.8 c 30 30 - 49.9 50 - 80 - 100 - 79.9 99.9 149.9 THOUSANDS OF DOLLARS 2.2 1.S 150 - 199.9 _ RURAL AREA TOTAL S METRO AREA TOTAL Sourcs: 1960 Census 1.1 1.0 200 . 3 and 12.1 percent was $100,000 or above. Suburban development tends to have a larger share of units in the upper range and fewer in the lower. The considerable development since 1980 in the rural area has likely increased the proportion of houses in the higher value categories. In summary: The amount of housing in the rural area is not large in relationship to the entire metropolitan area, but it does have implications for services. The housing ih the rural area is predominately single family and is predominately newer. The rural area housing is not chiefly farm houses. The value of housing in the rural area compares quite closely with the urban area _ it is not inexpensive housing. Demolrraohic Characteristics The population of the rural area in 1989 was 162,978 persons. This is 7 percent of the total metropolitan population and a 25 percent increase over 1980. There were 51,949 households in 1989 for an average household size of 3.14. This compares with a metropolitan area average household size of 2.5. Generally, the rural area has more large families (over 4 persons per household) than the metropolitan area as a whole. The distribution of household income in the rural area differs somewhat from the metropolitan area as a whole. The largest share (Figure 5, p. 3a) of rural households, 46 percent, had income in the $15,000 to $29,999 category (1980 data and 1980 dollars). This compares with 39 percent in this category for the metropolitan area as a whole (See Table 2, p. 3b). Housing Demand Indicators for a full comparison of income and other data between rural areas and the metropolitan area). Generally, the rural area has fewer households in the lowest range, more in the middle ranges and about the same in the upper ranges. In 1980, 5.6 percent of the rural households were below the poverty level which compared with 7.7 percent for the metropolitan area as a whole. The age structure of the rural and metropolitan population is shown in Figure 6 (p. 3a). The rural area had a considerably larger share of the population in the 0 to 19 age group, 10.0 percentage points larger (1980 data) than the metro area. This means the rural area had many more children than is characteristic of the metropolitan area as a whole. In all other categories, except the 35 to 49 year old group, the rural area had less. It also had fewer young adults, age 20 to 24, (3.5 percentage points less) and fewer older adults in the 50 to 64 age category. One cannot assume that the 1990 Census will show these percentages in groupings ten years older. People move into or out of the area, and the change is not uniform across all groups. There has also been considerable new housing construction in the rural area with new residents since 1980. In summary: The rural area has larger families sizes. There are more children. The rural area residents are not poor . their income compares very favorably with the metropolitan area as a whole. There are fewer elderly in the rural area. Suoolv and Demand for Housing The number of households in the rural area is forecast by the Metropolitan Council to increase from 41,698 in 1980 to 55,875 in the year 2000 (Figure 7, p. 3c). This is a 34 percent increase over 20 years (1.7 % per year average). Total rural households is projected to be 6.0 percent of the metropolitan total (Figure 8, p. 3d) in the year 2000. The rural area is projected by the 3a Figure 5 DISTRIBUTION OF HOUSEHOLD INCOME PERCENT OF TOTAL 60 2 2 ( 15 15 - 29.9 30 - 49.9 50 - 74.9 THOUSANDS OF DOLLARS 75 + - RURAL AREA TOTAL U METRO AREA TOTAL Source: 1980 Census Figure 6 AGE STRUCTURE OF THE POPULATION Rural Area vs Metro Area AGE - - Source: 1980 Census 75 . i ; AURAL 'AREA TOTAL I ' ! , , METRO! AREA TOTAL III I j : ! , ! j 65 - 74 50 - 64 35 - 49 25 - 34 20 - 24 o - 19 42.8 PERCENT 50 OF TOTAL 40 30 20 10 o 10 20 30 40 50 I 'O,",",TION", AGE, 1980 0-19 20-24 25-34 35-49 50-64 65-74 75+ TolAl HOUSEHOLD INCOME, 1980 Less than S15,000 SI5,000-S29,999 S3O,OOO-S49,999 S50,000-S74,999 S75,OOO+ TolAl HOUSEHOLDS BELOW POVERTI LEVEL, 1980 3b Table 2 HOUSING DEMAND INDICATORS I ME1R~rrAN I Number 632,193 204,564 374,368 330,223 214,055 105,479 82,726 1,943,608 Number 248,007 279,805 149,544 31,345 13,504 722,205 Number 55 281 Percent 32.53 10_52 19.26 16.99 11.01 5.43 4.26 100.00 Percent 34.34 38.74 20.71 4.34 1.87 100.00 Percent 7.7 RURAL AREA TOTAL I CE~~NLY I Number Percent 66,292 42.47 10,991 7.04 28,752 18.42 30,181 19.34 11,967 7.67 5,a27 3.22 2,872 1.84 156,082' 100.00 Number Pereent 9,505 22.79 19,009 45.57 10,497 25.16 1,862 4.46 843 2.02 41,716 100.00 Number Percent 2 330 5.6 Source: 1980 U.S. CeOSIlJ and data compiled by the Metropolian Council. Number 6,472 1,504 3,283 2,649 1,499 1,049 807 17,263 Number 2,052 2,521 954 139 47 5,713 Number 460 Percent 99.99 Percent 35.92 44.13 16.70 2.43 0.82 100.00 Percent 8.1 37.49 8.71 19.02 15.34 8.68 6.08 4.67 I. 60 3c Figure 7 RURAL AREA HOUSEHOLD FORECASTS HOUSEHOLDS IN THOUSANDS 55,875 50 ,-"...... , .."'_'n'_..'m______.._..___,____,__.__ 40--- _m_. 30------- -. 20 10--'" o 1980 1990 2000 Source: 1980 Census; Council Forecasta 3d Figure 8 METROPOLITAN HOUSEHOLDS Year 2000 NON RURAL 94% RURAL 6% Rural category Include a rural centera. Figure 9 DECLINING DEMAND FOR HOUSING Percent Increaae 35 30 25 20 15 10 5 0 1980 1980 - 1990 1990 1990 - 2000 2000 - RURAL AREA _ METRO AREA Sou,ce: Metro Council Forecaata, 198e 4 Metropolitan Council to attract a slightly higher share, 7.6 percent, of the metropolitan growth during that period (Table 3, p. 4a). Table 3 shows the demand for housing in the rural area based on Metropolitan Council forecasts. More households forecast for the rural area coupled with a relatively stable supply will lead to a projected demand for 5,135 additional units of housing between 1990 and the year 2000. This compares with a demand of 67,900 for the metropolitan area as a whole. Metropolitan forecasts in the last four years have been low. They have underestimated the strength of the economy and underestimated the number of in-migrants to the area. The under forecasting is illustrated by the 1989 estimate exceeding the Council's 1990 forecast for the rural area, 50,740 households forecasted compared with 51,949 estimated. This estimate exceeds the 1990 forecast by 2.4 percent. Whether rural development will exceed the Council's year 2000 forecasts is too early to tell. The Council will revise its forecasts in 1991, following the availability of 1990 Census data. If Council 2000 forecasts are accurate, the rate of increase for new rural area housing, like housing in the urban area, will decline. See Figure 9 (p. 3d) which overlays a line graph of the rate change on top of a bar graph which show the anticipated increase in the each of the two decades. If Council forecasts are not accurate and the number of households is much higher, rural '-., development would have implications for infrastructure and a number of services (transportation, police, fire, social services, medical, etc.). This includes the expense to provide infrastructure like roads in the rural area. It includeS the loss of revenue to pay bonds for roadways and services already constructed within the urban area and the under utilization of investments already made there. TRENDS IN TIlE RURAL AREA HOUSING MARKET The outlook for rural area housing is likely to roughly parallel the rest of the market since the outlook is dependent on such fundamental factors as household growth, interest rates and the economy. Rural area housing, however, is a separate market. Those who choose to live in the rural area may have some different preferences and will not necessarily be satisfied with an urban area location. Persons who live in the rural area have some different characteristics from those who live in the urban area. Primarily, a large portion of rural families are raising children. Metropolitan wide, the number of people beginning families is declining as the "baby boom" generation ages and the following "baby bust" generation is entering their twenties and thirties. This implies a smaller pool of those raising children and potentially less demand in the rural area. Although there is a decline in the number of households being formed, rural housing development could increase if the preference for a rural location grows. possibly brought about by the perceived desirability for raising children, lower gasoline prices reducing the cost of travel, a desire to escape what are considered urban problems, more nearby suburban jobs or improved road access. 4a Table 3 , HOUSEHOLD DISTRffiunON Twin Cities Metropolitan Area, 1980.2000 Change from 1980 Percent of Percent of Households Region Number Percent growth METROPOLITAN AREA 1980 721,357 - - - - 1989 Estimate 872,875 -. 151,518 21.00 - 1990 Projection' 863,000 - 141,643 19.64 - 2000 Projection. 931,000 - 209,643 29.06 - RURAL AREA TOTAL 1980 42,695 5.92 - - - 1989 Estimate 51,949 5.95 9,254 21.67 6.11 1990 Projection 50,740 5.88 8,045 18.84 5.68 2000 Projection 55,875 6.00 13,180 30.87 6.29 RURAL CENTERS ONLY 1980 5,711 0.79 - - - 1989 Estimate 6,973 0.80 1,262 22.10 0.83 1990 Projection 6,995 0.81 1,284 22.48 0.91 2000 Projection 7,780 0.84 2,069 36.23 0.99 'Households rounded to nearest thousand. Source: 1980 U.S. Cemus, 1989 Metropolitan Council estimates, 1986 MetropOlitan Council projections. 5 COUNCIL RURAL AREA HOUSING POLICY The Council's rural area housing policy is found in the housing chapter of the Metropolitan Development Guide. The guide encourages housing in rural centers and Freestanding Growth Centers. It does not encourage housing in the general rural area, the area outside these centers. The Council's Metropolitan Development and Investment Framework supports this type of housing in the rural service area as long as the density does not exceed 4 housing units per 40 acres. RURAL AREA HOUSING ISSUES Supplv and Demand With the decline in number of persons in the late 20's to early 30's, the demand for new housing will likely decline. There are factors that might change this. For example, there could be higher than expected in-migration that would increase metropolitan area population, or there could be a shift in preference from urban to rural lifestyle, or other factors such as lower gasoline prices reducing the cost of travel, more nearby suburban jobs or better roads mentioned earlier. While possible, there is no basis on which to predict these trends will Occur. The supply of land in the rural area is large although the more residential development that occurs, the less rural it appears and potentially less desirable it is. Affordable Housinl!: There is a perception that housing in the rural area is more affordable. However, the information available is not sufficient to determine that rural area housing is or is not more affordable than urban area housing. There may be reductions in land cost, construction costs and taxes; however, there are other expenses which are likely to be higher such as transportation and fire insurance costs. Service costs can be deferred, for example upgrading a road system; however, it may be more expensive when provided at a later date. The lower land costs may not be related to lack of services but to the distance from the urban area. Those who build early in the rural area may beat the increase in land v.alues and construction costs. There does not appear to be a justification for discouraging people with lower income from moving to the rural area. If people can provide for basic transportation needs and are not dependent on public services (such as transit) which are expensive to provide, they should not be excluded by virtue of income. The housing policy of the Council supports diversity in housing , types and income ranges although rural communities are not recommended as locations for subsidized housing except in rural centers at local option in response to local needs. Subsidized Housin~ There are only about 400 units of subsidized housing in the rural area. Subsidized housing in the rural area is not encouraged by Council policy because of the lack of services. About 55 percent are mixed housing for family and elderly, and the remaining 45 percent are housing for the elderly. Virtually all of the subsidized housing is located in rural centers. In the case of a number of rural centers, the percentage of housing stock that is subsidized is quite high, in two cases as high as 12 to 16 percent. In these cases, a mixed or elderly housing project constitutes a 6 significant segment of the community's housing units. The numbers of units, however, are small, only 24 and 25 units. Rental Housine: There is not much rental housing in the rural area; only 4,455 units or 9.7 percent of housing was renter occupied as of the 1980 Census. This compares with 34 percent rental for the metropolitan area as a whole. A higher proportion, 18.9 percent rental housing, is found in the rural centers. The housing stock is largely single family (89 percent) so a large proportion is likely rented single family units rather than multiple family units. The persons per household average in the rural area is lower, 2.7 percent for rental housing, compared with 3.5 for owner occupied. Manufactured Housin~ Manufactured housing presents the possibility of more affordable housing. However, parks have been difficult to site in urban areas because of objections by nearby residents. To meet the objections, rural locations have been proposed. Yet these developments would pose some of the service demands of urban development and would constitute development at urban densities contrary to Council policy. Manufactured housing may not be as attractive an investment when the lower resale value is considered. Manufactured housing constitutes 5 percent of the rural housing supply. Of the 2,888 units located in the rural area in 1988 only 321 units were located in rural centers. Elderly Housine: Elderly persons have special needs for housing and services when they can no longer live on their own. (They also need services to be able to live on their own). Yet the elderly frequently like to stay in the same area in which they have lived. This may mean some form of cooperative housing or care facility. The question of housing for the elderly poses the need for "Iifecycle housing", that is, providing a range of housing from single family to cooperative to institutional so that people may continue to live in the community with which they are familiar. Transportation is a critical issue for the elderly since many do not drive. Public transportation and/or services located in close proximity are needed. As the population ages, the rural area is likely to have fewer elderly than the metropolitan area as a whole. This is because the shares of the population in the next oldest age groups in the rural area are smaller than the metropolitan area's. In 1980, five percent of the population in the rural area was over 65 years of age compared with 9.7 percent over 65 in the metropolitan area as a whole. Metrooolitan Urban Service Area Expansion With the decline in the number of new families buying houses, the demand for additional land for new houses may decline. This means less land will be needed to accommodate development and fewer extensions of the Metropolitan Urban Service Area are needed. The implication is that there may not be a need to expand the MUSA region wide. Only in some communities with higher growth is there likely to be a need for expansion. 7 If there is an increase in the amount of residential development in the rural area, this could result in a shortfall in revenues to payoff investments made in the Metropolitan Urban Service Area. Since there is largely enough serviced land within the MUSA, extensive rural development could leave some metropolitan system investments in sewers and highways unused or under utilized. Social Residential development in the rural area frequently leads to changing attitudes in the community. Newcomers move into the community because of its scenic rural character. Once there, they often seek to change the community's policy toward new development to prevent others from building and residing there and changing the rural character. They seek to "close the door" so that others will not lessen the amenities for which they came. Residents who lived in the , community prior to either group may remain more open to development and less inclined to keep others out. New residents, bringing higher expectations from urban areas, tend to demand more or different services than older residents. Schools is one service that is impacted with increases in taxes frequently required to cover increasing capital and operating budgets. As the amount of residential development increases, there may be restrictions placed on farming activities which conflict with residences. Conflicting land uses appears to be one problem that can be minimized or avoided by careful land use planning. Economic Most development in the rural portion of the metropolitan area is residential and not commercial or industrial. Residential development does have economic impacts in that in some cases it displaces agriculture. It also creates construction jobs. Residential development generates demand for convenience retail. It generally does not bring other commercial or industrial development. Even in suburban locations, commercial and industrial development does not occur in any magnitude until residential densities increase and infrastructure improvements (such as sewer and roads) are in. The desire for tax base and jobs may spur local economic development efforts. In some rural areas with marginal soils, farmers are seeking to sell their land for development rather than continue farming. In some cases, a farmer is nearing retirement and desires to leave farming; in others, the tight agricultural economy does not make it profitable to continue farming poorer quality land. These individual decisions affect the supply of land for residential development. Some commercial and industrial development requires large spacious locations, in rural areas. In these cases, it is important that urban services will not be demanded because those services are expensive and frequently difficult to provide. Are commercial and residential uses appropriate in the rural area? It appears that some are. The Council in a rural area paper has identified a range of commercial and industrial uses that might be appropriate for the rural area including convenience retail and some low intensity manufacturing. 8 Environmental Residential development in the rural area will have adverse impacts on the environment unless on-site waste disposal systems are correctly located, installed and maintained; and unless other impacts of development such as runoff, fiIling of wetlands are considered and mitigated. Residential development may adversely affect agricultural uses if agriculture uses are not protected. More residential development can destroy the rural character of the area and lessen the quality of the amenity for which people came. Financial Single family residential development does not generally pay enough taxes to offset the increases in service demands. This may not be true for a few residential houses added where the marginal increase in service does not result in a noticeable increase in service costs. It is true when the amount of residential development is sufficient to demand a shift in the level of service, for example, upgrading a roadway or providing sanitary sewer service. Should local units of government seek to improve there financial status by accommodating residential development? Mortl!:a\:e Aporovals The U.S. Department of Housing and Urban Development (HUD) considers Metropolitan Council comments on applications for federal mortgage insurance on subdivisions of ten or more units. HUD does not approve applications for residential subdivisions where the Council has found the proposed development inconsistent with its policy for rural development. An inconsistency might be that the development is outside the MUSA and that the proposed development density exceeds the Council's recommended density standard of 4 housing units per 40 acres. The implication is that Council policy has a strong effect on those in middle to lower income ranges. HUD has recently denied FHA mortgage approvals for individual houses in subdivisions which have not been approved by HUD. The concern on the part of HUD is that individual approvals have become a way to avoid HUD's subdivision review process. Developers learned that even if subdivision approval was denied (or not even requested), individual "spot" mortgages could be obtained from FHA for lots in those subdivisions. The loophole has now been closed, which is creating a controversy. "Spot" mortgage applications are now being denied in subdivisions. If the lot is in a subdivision exceeding 10 lots, no FHA mortgage will be approved without approval of the subdivision. So if subdivision approval has never been requested, or denied for any reason (including inconsistency with Council policies, which is but one of the criteria) the applications are denied. The effect of this policy change on HUD's part is to close this loophole. The only "spot" mortgages that HUD will consider now will be for homes in subdivisions of less than 10 units. For lots in existing subdivisions that have been substantially completed, HUD will be reviewing requests on a case-by-case basis and some "spot" mortgages may be approved. But for lots in new subdivisions the revised policy will apply. 9 CONCLUSIONS Housine: Trends 1. The outlook for rural housing appears to parallel that for the urban area. The characteristics of the rural population show some differences from the metropolitan area as a whole principally in the number of families with children. With a decline in the , number of households being formed and without an offsetting shift in preference for the rural area brought about by such things as lower energy costs for transportation, more nearby suburban jobs or improved road access, it is anticipated that rural area housing growth rate will also decline. Housinl!: Issues 2. Residential development in the rural area can have adverse effects on the environment if on-site waste disposal systems are not correctly located, installed and maintained and if the effects of runoff on wetlands and surface water are not considered and mitigated. More residential development can destroy the rural character of the area and lessen the quality of the amenity for which people came. 3. Housing for the elderly is likely to be more of an issue in the rural area in coming years. Many of the elderly desire to live within the same community they have lived. Housing options are needed for those that are not able to care for themselves. Public transportation is needed for those who can not drive. 4. The income of those living in the rural area does not appear to be appreciably less than in the metropolitan area as a whole. There does not appear to be a justification for discouraging lower income people from moving to the rural area. ,The Council's housing policy supports diversity although it does not support subsidized housing in the rural area outside rural centers. If people can provi'de for basic transportation needs and are not dependent on public services such as transit which are expensive to provide, they should not be excluded by virtue of income. Policy Imolications 5. Planning for housing in the rural area should consider a range of housing to serve residents in different stages of the Iifecycle in the same area. This is particularly true for the elderly. Thus, single family housing which serves people who live independently should be supplemented with cooperative housing and care facilities for those who can no longer live on their own. Rural centers are a better location for cooperative housing and care facilities because of the availability of services. 6. With a reduced demand for new housing, there is likely less need to expand the Metropolitan Urban Service Area although additions in some faster growing communities may continue to be needed. Extensive residential development in the rural area, if it does occur, could undercut the investments made in urban infrastructure within the MUSA and cause duplication in the rural area. 10 Implementation of Metropolitan Growth Policy 7. The Council's MDIF recommends that the density of residential development in the general rural area not exceed 4 units per 40 acres. A decrease in the demand for housing will reduce the rate of growth, but will not change the need for a guideline for rural development to preserve the rural character, protect agricultural land, and prevent the premature extension of urban services since there will continue to be additional residential development in the rural area. METROPOLITAN COUNCIL Mears Park Centre, 230 East Fifth Street, St. Paul, Minnesota 55101 612 291-6359 TDD 612 291-0904 DATE: August 6, 1990 ' TO: Land Use Advisory Committee Anne Hurlburt, Carl Ohm FROM: SUBJECf: Density Evaluation Matrix Attached please find copies of an evaluation matrix staff prepared to assist the advisory committee organize their thoughts about the density alternatives. The first copy has been filled out by staff. One blank copy is provided for you to develop your own scoring or comments at home. The second blank copy is to work on during the August 15 meeting. The matrix has been developed as a tool to organize the analysis of density alternatives provided by staff over the past few weeks. The matrix is also intended to be used by committee members to bring their personal experience to bear on the issue of density alternatives. The comments below are intended to describe the intent of the matrix and the information provided. 1. The left hand column lists the various criteria staff analyzed and presented to the committee. Housing and school services are listed, but without scores. These issues were raised, but either the data collected was inconclusive or data collection wasn't possible. There is extra space provided if a committee member wants to include an additional criteria and "score" it. 2. Density Alternatives (columns 2-6). The five alternatives reviewed are listed. Staff have I provided a "score" under each alternative for each criteria if they felt the data allowed a score to be calculated. As you can see, the scores are qualitative ratings. This may be an area where the committee members would rather use their own ratings as opposed to staffs conclusions. You may want to mix and match your scores and staffs. Use staffs ratings where you are comfortable with them and provide your own at other times. 3. Weighting of the Criteria (column 7). Two columns have been provided to recognize the criteria differ in importance. Staff have identified the criteria that are most important, given Council goals and policies (criteria identified by A), other important criteria are labeled Band the least important, from a regional perspective, are labeled C. Committee members could use this system or put a numerical value on the criteria. A blank column is available to do this. For example, you might want to use a budget of 1,000 points and allocate some points to each criteria. 4. Influencing Factors (columns 8-12). These columns have been provided to recognize other policies will or could influence the impact the density alternatives produce on the rural area under each criteria. ' The influencing factors are the lot size, clustering, land use and performance measures. ~taff has used a "yes" or "no" to note if the influencing factor will affect the impact of the density alternatives. A "yes" means either a positive or negative impact. A "no" means the influencing factor has no impact on the criteria. L The intent here is to record the other elements of the rural area policy under review which, when decided, may help to lessen the impact of density alternatives, given the specific criteria, or those factors that taken with one or more of the density alternatives worsen or cause even more significant impacts. An example may help to illustrate how committee members can use these ratings or fill in their own. A major factor in water quality is the potential failure of septic tanks. How would the . influencing factors affect this impact? A set of stringent performance standards adopted and enforced by the local unit of government could help to ensure septic systems are designed, built and operated and maintained correctly, even though at sometime they will fail. Lot size , may be included in the performance standard. Clustering would increase the density in an area which could increase the problem if failing systems occurred. Clustering may also make it possible to build an alternative treatment system either initially (which is inconsistent with present Council policy) or when a problem occurs. Land use could influence the amount of sewage in an area. While performance standards may be a safeguard the committee may want to impose in conjunction with any of the density alternatives, and especially the higher density alternative, the Council has not been very effective in getting compliance with policies that require various performance measures to be written into zoning ordinances. ' Should the committee members disagree with staffs assessment concerning the influencing factors, cross out staffs "no," or "yes" response and insert what you would rather use. 5. The last columns are used for notes. One has been filled in by staff and one is empty so committee members can make their own notes. The notes by staff an: intended to be a shorthand method to summarize the key themes recorded in each criteria paper. 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'" '" lXl .. .... \D \D 0 '"' '" -< .. o i .. ~~~qlqO Growth in the country, Metro Council guidelines aren't always a neat fit. The growth has been most intense - and controversial - in rural An;o.ka 'County, where' several com~um.t1es ignore Metropolitan Council gUide- lines deSigned to preserve agn<:ultu.r- al land and' restrict. new. hous1Og to rural areas. '-",-..1',. By Paul KIauda Staff Writer . ... '.' -. ..~ ". . ,.~.. .... ,~... .,......"'... Wilmer Dufresne has farmed in Cl?" lumbus Township since 1946, but J.lls land has yet to sprout the commodity reputed to be best suited fo~ Anoka County's marginal sandy soils: new houses. At age 68, Dufresne hopes to get his chance soon enough. A modest up- turn in country living in recent years has boosted the population on the fringe of the metropolitan area, re- kindling memories of the "rural re- naissance"of the ear.1Y 1.970s. In 1988, 8 percent. of T":1n Cttl.es area housing permits were Issued 10 rural, areas, the most in IOyean. Dufresne prefers lots of I to 2.5 acres that would provide home buyers with affordable options that are envi- ronmentally, sound., So do several. communities around him, which rou- tinely permit homes on sewedess lots . from 1 to 5 acres. The result has beenj a20'percent rise in the county's rural. population since 1980, to nearly A5.000 people. The widely scattered growth has . brought, more pressure for commer- cial development, schools, roads and other municipal services in a county with 201,000 rural acres.: '''.'' . .... . .' ," -.... ,"' It also has put. 78 percent' of the' county's rural land out of compliance with the council's density' require.- ments. That's by far the highest rate' of noncompliance, among the seven metro counties;:~':'-" : I . _ _.. "It's not b~caus~-tfiose'~'(ipl~.cin' the rural area are less. cooperative than. people.. elsewhere;"~ said, Ken Kunz- mann, an Anoka COlinty. real estate agent who .represents the area on the' Metro Council. "They simply are do- 109: what economic necessity dic.. tates." . .. ."......-r . ~..._:t_ .. ._. For many of those cities, it's a matter of tapping mediocre fa~ .land to handle oncoming urbamzatlon. For the M,trn rouncil. which. i.s re~i,ew- ing its rural la~d-u~e. pohCIes, It s a question of ma1Ota101Og ~rderly ~e- velopment in a metrop?htan regIOn that is forecast to expenence a slow- down in population growth. Leaders of several Anoka communi- ties said they resent the idea of most- ly urban council members sitting in downtown 51. Paul setting policies . that dictate where people live in rural areas. Others say the trouble reflects longstanding bad blood that runs be- tween northern communities and in- stitutions that they believe have south-side biases. "We're growing like a weed and they're keeping this attitude of keep- ing everything in 10-acre lots. That's crazy,'.'. said Andover Mayor.Jim Ell-. ing, whose city has 14,600 residents, up 56 percent since 1980., "'It's al-; most like they're ignoring us.". ,"C ,: . ._. _ ..~.,: ~.'d.:.': I)',".;;.;..; Lasi spri~g, Elling calledali1.~ii'ngoi; several mayors of northern subu~bs ~ to discuss the land-use concerns Wlth . Metro Council Chairman 'Steve; Keefe and several other council members. Many requested'a more flexible density standard that gives local officials more control:':':'>.' -;,::',-.': . ., '" -.:___: .:'~:-'''':.o+ ..... .~.;:~ -;('...~:-:. Natalie' Steffen, an Anoka' County: .-.. ..- ......_.._..........,...._......~...__.. .-- .\t the Dufresne fa~, there's. little evidence ofa popul,!uon b?om 10 the making. A few nelghbonng ~on:es. are set on 5-acre lots, but Wlndl!lg roads seem to put even more dls- ta nee 'between them. A lak~ and a rough gravel road separate hiS farm- house from another spate of homes built by two friends, Jim Frischmon aQd Hank Miers. A wind sock hangs next to a grassy strip between .fields of corn and soybeans, whe~e hiS, s~:m lands airplanes that he rebUilds. Ask Dufresne about his po~t.farmin.g \ plans and he does not men lion sub?!- viding his 200 acres at the counCIl s recommended average of one home for every 10 acres. He d?esn't ev~n want 5-acre lots, which hIS ~own,~hlp requires, saying they prOVide not enough to fann and too much to, mow the lawn." The council is powerless to enforce its density provisions in areas with- out sewers, but the noncompliance' tag is starting to cause problems for I rural-turned-exurban communities. A few years ago, the Pollution Con- trol Agency'(PCA) refused to issue a; permit for a mobile-home park in; Ham Lake after the Met Council told, the PCA that ihe CIty 01 9,000 resi- dents was out of compliance. " ,. This year. a IO-home develop merit in: Andover was denied after the Federal. Housing Administration (FHA) told- the, developer; that it wouldn't make. financing available for 2.5-acre lots.,: _l: ;"'.'~-:-.i':.-';"-;{:~_::;:!. ~.;.: :.~'.<.:.....' . "'t' [n;:recen!~_~O~ths,~i.he:.rnA~h~s :~~ ' fused, to 'grant government-backed: mortgages- for'individual new home. buyers .in~ori1munitieS' that are not' In "compli;ii1ce~:' several real "estate' agents and.' builders said. That's. a serious blow in a low- to moderate-l income,area,wherethe FHA priixidesJ 65 perfen["'to"STpe'icent of the.:hoine:. linanclng;jhey said.",'~ "...~.!:~.1~':''!:'<:" Th~ biti.~~ 'I~hd ~1~o~a~~~;;-~11~ cal" probleins, for cominuniti'es such.i as Ramsey and Andover, which have' small portions that lie inside the Met: . .council', urban. development ,Ime:.'; J rw-r;':'" , J , 1:he line. which governs whereneW':l..4 ~1~ sewer..capacity.will. be built..cannot. ' be moved or extended without the council's approval. " - commissioner, said the Met Council should consider a new "rurban" clas- sification to provide for growing ar- eas that are neither urban nor rural. "I don't think they've recognized what's,happened in the last 20' years," she said. But not ~very community in Anoka , , County wants to change. Just down. the road from Dufresne's farm, the city of Lino Lakes "wants nothing to , , do" with 2.5-acre lots, City' Planner, John Miller said. Several years ago! the city'approved 500'to 600 1- and! 2.5-acre lots and found them to be "a: terrible'.draw on' city resources," he ' said. In addition, if became difficult ' to expand areas 'with' sewers 'around I existing homes. ' t, \',. , , ... .. . -. ,. .... Thc:"1o\';" population densiiy pushed Lino Lakes into the top 10' metro cities in property , taxes, Miller said., , In recent years, the city has stopped approving the larger lots anc! in- cr~~~ed building standards~~: ' "When we first started 'doing that, the old-timers said, 'You can't do that, nobody will come, the place will dry up and blow away..' " Miller said. "Since then we've built more houses than ever, even though the housing market is declining." In addition, the city of 8,235 residents has the sec- ond-highest housing values in the county.' 'Rural areas saw a' resurgence of growth.in the late 19605 and early 1970s, fueled by the so-called '''back- to-the-Iand" movement: ,At its peak in the Twin Cities in .1973; rural areas captured about one-sixth of new housing growth.. The trend fiz- zled shortly thereafter when the ener- gy crisis drove up fuel prices. ' Conce~ed about preserving the re- gion's ' prime agriculture belt and thwarting ill-planned leapfrog devel- opment, the counCil approved guide- ' lines in the mid-1970s to, restrict the ':nilinberof home sites 'oil the fringe of - the'scven-county area. ,';; -" ..;. ,.. . - , ,;~~':r'~':.j.~;'~~:',~.. .;]-. :._~~-~:.~.~'?- ~~..~ '~,:~:, "1 :~Commuruty. offiCIals say the recent '!~V!th. of-rural' areas reflectsjhe,ris-, :ingcost of Iand.in suburbs that are ~filling- up ~th residents. In addition, -; ':1Il?S.t~~~)o,b growih, !s.i~~nd- ' ring suburbs, 'making it easier for people to commute from previously distant places. ' The council's rural land-use policies apply to a region that covers 40 per- cent of the land area and 6.5 percent of the population in the seven-county metro area. They were last reviewed, in 1986. Previous policies' for general rural areas had designated minimum lot sizes of 2.5 acres and 'no more than one home per 10 acres. The lot- size provision was dropped in 1986, when the council added that such areas should have no more than four homes per 40 acres." '," '. CounCil j,fanners . 'acknowledge that Anoka County and northern Wash- ington County, with their bogs and sandy soil, ,present an un'usual situa- tion that might have been over- looked. Dakota, Scott, Carver and, western Hennepin counties have good soils for farming, which has made it more feasible to maintain viable farm operations and resist de- velopment. ,. .'In most of the, rest of the region where commercial farming is attrac-, ti ve, this policy works real well," Keefe said. "There's no question that, (Anoka area officials) have raised, some legitimate points about how' this would work." Among the rural land proposals that: likely will be discussed are expanding; the density guidelines to allow small-. er lots,,clustering larger: groups of: homes and earmarking transitionar-., eas for high-density development., Meetings', will be scheduled in Sep.. tember and October. ; The city of Ramsey is draftin~ an, ordinance that calls foi' establishing, an "urban preserve" and prOhibiting: 2.5-acre lots in rural portions of the; city, City Administrator Dave Hart-. ley said. ' Keefe said the council .knows thatt studies show Twin Cities' population, growth will experience a slowdown, during the 1990s. There also is con-. cern about chan'ging policies that; would encourage population growth, on the rural fringe while fighting pOpe, ulationloss in Minneapolis and 5t., Paul. "The last thing we want to do is: cause more of that urban sprawl," he. said. Compliance by rural areas , with metro density guideline~ " Toned areas ot thismapshowthe rural areas ot the seven~unty metro area, based on their compliance with th1f~tropolitan Council's guidelines, based on a 1988 survey by the council., UI ehnes call lor general rural areas to have no more than one home every 10 acres or an average of, . tour homes per 40 acres. In prime cOmmercial farm areas (to,tlnd ~ore often in Hennepin, ScolI, Carver, and Dakota counties) the ratio is one hc:>r:neyer 40 acres.~.. '... " '...,'. .," ;;,.> _~:'., " I0fI wEt ."~ Rural are~j's-:':: . Incomplianc:e, , Rlmil areas' not-: In compliance~.~.\ -"'l..-.... : I I' .. .~ /' . . :....,. .:'.~-.B~' _.~.... .' Areas not in compliance, AndoverTwp.(northeastem:: :',. ',!':::H~;;'lakeTwp. c':.: ~ .., three-fourths) , . '; - ,,",', Hugo Twp. ' Baytown (eastem half) '" '" '. .', Inver,Grove Heights (southwest comer)' Blaine (northwest comer) ':.~. Lakevllle(westem one-third and part Burns Twp. . ,~:,." ""-2"-:'.' '~;'..:;,olnortheastcomer)' " . " Columbus Twp. ,... ; ,- - ..' , Llno Lakes (northwest comer) ':~~~,l:~v;~~S~a::.esT:ral:U "~"'~~~:~~~~;p~~ti~r;:;,~.il~;'i~~'::' -:~Fl~~~)T~;G~\,~;:::~;J:~.~fi~:~ ~~:~~1~:~):~:~ ~ ::T :,,',~'. '; Forest Lake Twp;'(middle \'1, ~:;'; i.i,,,,.Ramsey Twp., i t:",:.~~:""...'. "/ ': ',;, :;~~ on&-lourth) ,~7_c.;~':..-=-:::t'.::::,~L:;..~ ',I~~'" Rosemount . (eastemtWri-thirdsf X,;;:.','''; :: Gririt Twp. (middle iInd sOlithWeSt' :~:!' Stillwater Twp. (sou1hem half) .'~,~ ;;:. . ::; > . :.j:. comer)>.....- ;:.;~'.~:~!(~...:.;.:..i;:~. -::! ~;:\,~.':-,.._ West Lakeland Twp:-"~M- .~.-t._ "~~:.. ........,. Ham,Lake Twp; 'of,',:",: ,.'''.': ~[,. '~Woodbury (eastern ~rilf and souttr:,; , '"' ~.l:'ugO!~<::"~:'t::~~--':'t~:~~:l~.;~~' _ :',. west comer) .~:~-:~.r;:. '" :~~r~~::~~.tropol~~_~~~il_. ;t-,,, ;c~.''',. ~::L'''.'.;, I i' :; i: \ . . /0 {l. (I. 8d9.i-c}O ."i LAND USE ADVISORY COMMIlTEE Wednesday, August 1, 1990 3-S p.m. Room 2A AGENDA 1. RoIl call 2. Approval of agenda I/-th 3. Approval of minutes of July ~ (as amended) and July 25,1990 4. Evaluation of Density Alternatives (Continued) Carl Ohrn 5. Adjourn M<an: Parle CmJn, 230 East Fifth Sind, 51. Pau~ MN 55101 (612) 291-6359 roD 291-0904 Mears Park Centre, 230 E. Fifth Street St. Paul, Minnesota 55101 Tel. 612-291-6359fIDD 291-0904 MINUTES OF THE lAND USE ADVISORY COMMITIEE Room 2A August 1, 1990 3:00 PM AMENDED Committee Members Present: Steve Bubul, Jim Filippi, Bryan McGinnis, Jude Okney, Michael Hoffman, Dick Little, Frank Simon, Gerald StelzeI, Judy Grant. Committee Members Absent: Larry Bakken, Linda Thorsvik, Edwina Garcia, Pat Miller, Adrian. Rygg, William Casey, Neil Weber, Mary Hauser, Council liaison. Council Staff Present: Carl Ohm, Anne Hurlburt, Bob Overby, Paul Baltzersen, Tori Flood. Others Present: d'Arcy Bosell, Zoning Administrator, City of Andover; Kenneth Mahle, Councilmember, City of Woodbury. Chair Stelzel called the meeting to order at 3:00 pm. Approval of the agenda and minutes of July 11th and July 25th were delayed until a quorum was present. EVALUATION OF DENSITY ALTERNATIVES Sections discussed previously were impact on agriculture, efficiency of transitional area development, water quality and quantity and urban sewers. Carl reviewed information on locating large-scale public uses in the general rural use area. Council policy recognizes that public and private facilities exist in the general rural use area, that they require isolated and spacious locations and that the general rural use area is an appropriate location for some of these facilities. The Council is interested that these facilities are adequately served and do not interfere with agricultural activities. Siting these facilities becomes more difficult as the density of development of the site increases. At some point in time, a regionallandfiIl or an intermediate, airport wiIl need to be sited, due to the number of people on the site. For example, in order to locate an intermediate airport in an area with a 1 per 5 acre density would require the relocation of 400 families. The number of units decreases as the density decreases. Paul Baltzersen presented the report on local government service standards, which discusses four services in the rural area: fire, police, emergency medical and solid waste. While fire, police, emergency medical and solid waste services are all available in the rural area, the level of service is typicaIly lower than in the urban area, and response times are longer. Some communities do not have 24 hour police patrol service. The level of fire protection service in the rural area results in higher insurance premiums. Paul added that fire insurance ratings are the highest in the rural area and insurance costs are greater because of the increased risk. The committee discussed the correlation between greater costs for local services and satisfaction with 1 the services; that urban people moving into the rural area may expect the same level of service that ( '. they had; types of garbage collection and the contracting of individual trash haulers; the relative , increase of service costs with increased density; the advantage of providing services through a joint- powers agreement to lower cost. Density is assumed as a .cap. on the number of people that will be allowed into a rural area, however, along with increase in population there will be an increase in demand for services, or an improved level of service. Education of new rural residents is crucial to alter urban service expectations. HUMAN SERVICES Ohm presented the major points of the report. In-migrants will expect formal services such as those provided by government. These higher expectations will result in conflict about taxes and levels of public service. The long-term need for human services in rural areas will grow faster because in- migrants will eventually age-in-place and need help to maintain their independence. Current trends in human service delivery philosophy tend to distribute persons who are likely to use services, such as the elderly or disabled. Unit costs for human services will be higher in rural areas than in urban areas. Aging-in-place and mainstreaming persons with disabilities will make human services increasingly dependent on adequate transportation services. As a method to contain costs, different standards will be developed for human services in rural areas and those who choose to live in rural areas will experience different levels and quality of services, commensurate with the resources and constraints of a rural setting. - The committee discussed health insurance and how it may dictate the location of health care facilities and how this affects services; that infrastructure must exist to allow for populations to age-in-place, mainly to provide transportation for the elderly and disabled; that rural transport systems will experience a greater demand for service over time. Ohm's conclusion was that with the increased number of people moving into the rural area, the more likely it will be that they will require and demand these special services and costs for these services will increase. Other committee discussion included Headstart and latch key programs. ( 1RANSPORTATIONffRANSIT Ohm described some of the transit services and demand that exists in the rural area of the region. The report presents costs and performance data for nine special transportation service providers that are funded in part from the exurban transit program of the RTB. The report concludes that the more people that move to the rural area, the higher the number of potential users of special transportation services. Due to the low density of the area, passenger miles will be higher, resulting in a higher unit cost for service and subsidy. Without volunteer drivers the cost of these transit services could double or triple. The committee discussed densities and the costs for transit services and Anoka County's Traveler transportation system. 1RANSPORTATIONIHIGHWAY CAPACITY AND DEMAND - 1988 AND 2010 Ohm presented data on average daily trips, the present peak hour capacity used and the percent of future peak hour capacity used for the metropolitan highway system. Ohm highlighted the highways expected to be congested in 2010, assuming no change in the Council density policy, and showed the percent of future peak hour capacity used. Ohm concluded that seven of the 14 metropolitan highways that serve the rural area will have severe levels of congestion in 2010 if only the 2 \.- development forecasted takes place. The percent of capacity that will be used for these seven highways range from 99 percent to 198 percent. Increased traffic comes from both outside the region as well as within. No matter where these trips originate, the congestion will reach very high levels if the forecasts are correct for these seven highways. Ohm said that truck traffic uses up highway capacity at a much higher rate than other vehicles. Because trucks accelerate more slowly and have more difficulty maneuvering, routes with high levels of truck use have a lower level of effective capacity. Ohm illustrated the impact of increased development at various densities on highways only with excess capacity today, and showed three examples. Under each example the traffic will increase , on the affected highways. The higher density alternatives generate more traffic which in a number of instances, causes the roadway capacity to be exceeded. The committee discussed how to make transit services cost effective in different density areas; how to determine an optimum density based on all issues; how bus transit services are successful in densely populated areas; how even suburban densities are difficult to serve efficiently by bus transit; how in the future, people who use rideshare may have a better level of transportation service because they will be able to use high occupancy vehicle (HaY) lanes. At this time, vice-chair Filippi made a motion to approve the minutes of the July 11 and July 25 meetings. The motion was moved, seconded and carried. The meeting was adjourned at 0:00 pm. The next LUAC meeting is scheduled for Wedn~day, August 15, from 3:00 until 6:00 pm. Another meeting date was confirmed for 3:00 to 6:00 pm on Wednesday, August 29. Respectfully submitted, Tori Flood, Secretary LUACXTII July 26, 1990 3 TRANSPORT A TIONrrRANSIT The area beyond the MUSA, be it commercial agriculture or general rural use, is not eligible to receive either regular route transit service such as that provided by MfC or Metro Mobility Service. These are restricted to the urban area due in large part to the high cost of providing such service to a large, low-density area. Transit in the rural area is provided by each county through a variety of special transportation service programs. The special transportation services are intended to serve persons who are elderly, physically and mentally disabled, mobility limited and low income. The type of trips served include medical, shopping, social service, congregate dining, and recreation. The funding for these services come through the Regional Transit Board (RTB) and county social service agencies from a variety of sources, including the rural area property tax dedicated to exurban transit service and State and federal government assistance. Volunteers contribute significantly to some of these systems, including individuals, community groups and businesses. This section is intended to describe some of the transit services and demand that exists in the rural area of the region and present possible implications of rural development at various density levels. This discussion also complements the human services analysis since the use of a variety of human services is dependent on transporting the user to the provider. The first part of this section presents costs and performance data for current rural transportation providers. The discussion is limited to the nine special transportation service providers that are funded in part from the exurban transit program of the RTB. There are many more transportation providers that serve parts of the rural area. These are private, non-profit and for-profit services. Comprehensive inventories of these services or those who are served are not readily available. Since the RTB administers grants to these nine programs, it reports regularly on various factors such as expenses, ridership and performance measures. The following data was taken principally from an RTB memorandum written Nov. 15, 1989, to the RTB's Administration and Finance Committee from Edward Kouneski, program manager. The statistics used were for 1989. These are estimates based on the best data available at that time. The funding for each of the nine separate programs is illustrated in Table A Fares only produce four percent of the revenue needed to operate these systems. Subsidies are contributed by local government and others (30 percent), federal (8 percent) and state government (36 percent) and the exurban property tax (22 percent). In many cases, these programs utilize volunteers extensively. Such volunteers may drive their own cars to take individuals to and from medical appointments or to act as dispatchers or provide other assistance. The volunteers generally receive reimbursement for some costs such as mileage and parking. In Table B, various performance measures are recorded. The quarter of a million rides provided in 1989 cost an average of $6.84 each. The average fare received for these trips was 29~. The subsidy was over $6.50 per ride. Since volunteers are used extensively to provide this service the costs would be much higher if paid staff were used exclusively. " Table A ' 1989 FINANCIAL DATA - RURAL TRANSIT PROGRAMS I~~ ~; I Istisi; it I' 181) Anoka $193,953 $5,551 S107,203 . $26,400 $54,799 Carver 225,000 14,000 22,602 67,323 78,927 42,088 Dakota 49,396 . 38,596 . . 10,800 Volunteer DARTS 591,374 18,625 196,741 . 273,374 102,635 HSI Trans. 268,401 16,250 50,870 . 174,461 50,499 of Wash. Co. Scott 167,607 6,455 27,140 52,771 50,108 31,133 Senior 86,376 2,913 29,212 . . 54,251 Community , Senior 60,000 4,000 34,400 7,000 . 15,600 Transportation Westonka 37,005 4,107 4,688 14,710 . 13,500 TOTAL $1,679,112 S71,901 $511,512 S141,804 S603,270 $375,304 Percentage 100% 4% 30% 8% 36% 22% 2 Table B PERFORMANCE MEASURES - RURAL TRANSIT PROGRAMS Anoka 18,560 $10.45 $10.15 1.54 $16.13 2.8 CARTS 54,298 4.14 3.89 2.61 10.80 7.37 6.22 Dakota 9,818 5.03 5.03 1.26 6.33 15.22 0 Volunteer DARTS 68,800 8.60 8.32 286 24.62 5.06 3.15 HSI 32,000 8.39 7.88 3.00 25.19 5.63 6.05 Scott 37,000 4.53 4.36 2.31 10.48 6.08 3.85 Senior 8,500 10.16 9.82 2.88 29.22 3.11 3.37 Community I: Senior 5,486 10.94 10.21 238 26.06 10.19 6.67 ,.. Trans. Westonka 10,282 $3.60 $3.20 5.71 $20.56 1.63 11.10 The high cost and low revenues are not surprising. The low density of the rural areas served require driving long distances to pick up individuals and take them to shopping centers, senior centers and medical clinics. In many cases, individuals need to go into the urban area for special medical treatment not available in the rural area. Since the cost for this trip is not covered under most health insurance plans, individuals seek out other options. i, i I Given this information, what impact would further development at the five denSity levels have on the demand for these services or how they might be provided? There are no quantitative answers. The narrative below suggests some possible impacts. 3 Will the demand for these services increase with increased development? The users of these services do so because they have no options, cannot afford private transportation, or are attempting to save money by using these services instead of paying for private service which might be very expensive. A majority of users are elderly, low income or have some disability that restricts or limits transportation options such as physical or mental handicaps. There are young people using these services, but they typically are included in one of the sub-groups described above. Will the demand increase given increased development at increased density? The discussion below parallels the six major points made in the discussion of Human Services. The implications for increased demand for special transportation services are suggested below. 1. In-migrants' expectations for "formal" services are likely to be higher. It is doubtful many new residents in the rural area wiIl expect that public transit services are better than they would find in the fully developed area. Few wiIl expect service better than suburban service, even though the level of such service is quite low other than for select trips to the metro centers. As the need for special transportation services build due to illness, aging or for other reasons, and if the expectations for "formal" services are higher it can be expected this wiIl also apply to transit services. This may have a significant impact due to the high cost of transit in, a low density area. Lower density means lower passengers per mile and higher mileage which translates to higher costs, resulting in higher per passenger subsidies. The basic difference between the density alternatives as related to this concept is that the higher density alternatives could aIlow more new, in-migrants to these rural communities and, therefore, due to their greater numbers increase their influence in these communities, demanding and receiving a higher level of services. 2. In the longer term, the need for human services (and, therefore, for transit services) wiIl grow disproportionately faster in the rural area than in the more urban areas. It can be expected that the new in-migrants' needs for special transportation service wiIl be lower than the existing population when they move to the rural area, even though some people wiIl move in as transit dependents. Over time, these people wiIl grow older, they will "age-in- place" and the need and desire to maintain their independence wiIl produce a significant demand for transportation services. The rural location wiIl make longer trips necessary so that individuals cautious about driving due to poor eyesight or other ailments wiIl seek an alternative. As noted above, the key differences among the density alternatives discussed previously, is that the higher density alternatives might cause a larger influx of residents who at some time will require increased human services and a greater likelihood that some in-migrants wiIl be transit dependents. 3. Unit costs for human services (transit services as part of these costs) will be higher in the rural area. 4 Transportation is now and will continue to be a significant element of human service delivery costs. Trade offs will need to be weighed between providing more service centers, which >viII increase accessibility, or increasing the level of transportation services available to provide access to the existing service centers. In either case, increased costs will result. There are two impacts that might occur given the alternatives: 1) the higher density will produce more demand for human services, 2) the larger number of people and needs may allow more accessible service centers to be created. 4. "Aging-in-place" and "mainstreaming" persons with disabilities will make human services increasingly dependent on adequate transportation services. As noted above, the higher density alternatives might increase the number of transit dependant clients in the rural. Human service agencies will need to provide necessary services for the individuals. 5. Different standards will be developed for human services in rural areas. As noted above (and below), the new in-migrants may expect a higher level of service than the existing population. For a variety of reasons, public agencies may desire to provide a different (lower) level of service in the rural or low density areas. The new residents may not be willing to accept this decision. They may demand and receive a higher level of service for which all rural residents and possibly even urban residents will have to pay. The density alternatives that allow more people to move to the rural area may result in an electorate that want a higher level of service and that may have enough votes to get it. 6. The type of housing that is developed and the kind of commercial development that IS accomplished will profoundly affect the characteristics of persons who elect to in-migrate. The characteristics of individuals and families--income, number of children, number of workers, age, disability--will affect the services they want and need. If the housing type/costs match the jobs that are available in the community or in the near by communities, then the transit problems are decreased. If social and medical service are available near the area developed, then transit problems are decreased. The higher number of people may be able to generate enough demand to allow some businesses and personal services to be provided in the rural area. It is doubtful this will reduce trip length enough to reduce cost significantly. Conclusions: o The more people that move to the rural area the higher the number of potential users of special transportation services. Due to the low density of the area, passenger miles will be higher, resulting in a higher unit cost for service, which, in turn, will result in a higher subsidy. 5 I o The average cost for special transportation trips in 1988 was about $6.85 and the average subsidy was approximately $6.50 per ride. These costs are much lower than they would be if it were not for volunteer drivers and other contributions. The level of volunteer activities range from 100% of the service provided by the Dakota County Volunteer Transportation Program, to no contribution in the DARTS program. More typical, contributions are represented by the 31 % of the hours of travel in the Senior Community Services Program to 69% of the hours of service in Anoka County. Volunteers accounted for 25% of the trip miles in the Senior Transportation Program to 68% in Carver County. Based on these contributions, the cost of the average ride could be double or triple the average cost. (Of course, this is not true of the two Dakota County programs.) In comparison, the average total cost of a Metro mobility ride today is about $10.00. This represents a subsidy of about $8.50. Regular route transit service in the region costs an average - of $1.57 per ride, which includes a subsidy of about $1.10. The density of development in the rural even at the highest level evaluated (1 unit/1 acre) is far from the density required to cost effectively use regular route transit. Other than using volunteers, there is no inexpensive way to provide transit in the rural area. , , o Based on this criteria alone, the lowest density alternatives are preferable, since they will hold down demand for special transportation service. " kjpOO556 7.18.90 6 TRANSPORTATIONfHIGHWAY CAPACITY AND DEMAND - 1988 AND 2010 In the transportation issue paper, the demand was compared to the capacity of metropolitan highways outside the MUSA The table provided in that document is recorded below (Table A). While there is peak hour capacity available on all routes given 1988 traffic, much of this capacity will be used up by 2010. The 2010 forecasted traffic includes the growth of traffic connecting outs tate Minnesota and the region as well as growth of traffic from the rural area. Eight of the 14 metropolitan highways will have over 90 percent of the capacity used in the year 2010. At this percentage, the level of service is significantly deteriorated. Therefore, any additional development that adds to the demand on these highways will further deteriorate an already bad situation. Table A PRESENT AND FUTURE CAPACITY AND USE OF METROPOLITAN HIGHWAYS IN THE RURAL USE AREA ................... ;1' "(,\1:,,,,,.,, "e, ilil~i .............. ......'..~ ~llll >/ """'", ifN~;( ':: .~a; ," />. '-. , TII 61 (Dakota Co.) 6,500 48 10,400 77 TII 52 (Dakota Co.) 14,000 52 24,400 91 1-35 (Scott/Dakota) 20,500 38 40,700 76 TII 169 (Scott Co.) 13,000 63 22,800 85 TI-I 212 (Carver Co.) 5,100 39 11,600 , 86 TII 7 (Carver Co.) 6,700 50 14,100 104 TII 12 (Hennepin Co.) 9,700 72 15,400 114 TII 55 (Hennepin Co.) 11,000 82 26,700 198 1-94 (Hennepin Co.) 32,100 '60 54,000 100 TI-I 10 (Anoka Co.) 18,300 68 , 33,300 124 ~ TII 65 (Anoka Co.) 16,500 61 30,400 113 -ti 1-35 (Anoka Co.) 33,500 62 53,300 99 l' TII 36 (Wash. Co.) 22,500 61 28,000 76 1-94 (Wash. Co.) 38,000 47 62,200 77 1 In Table B the present percentage of truck traffic of total daily traffic is recorded. In many cases, over 10 percent of the traffic is made up of trucks. This data illustrates these points. First the highways are very important to allow existing economic interaction to take place between the metro area, Greater Minnesota and the rest of North America. Secondly, as the capacity of the metropolitan highways are filled, it will slow goods movement and add to the cost ,of doing business. In turn, this may reduce economic interaction. Third, truck traffic uses up highway capacity at a much higher rate than other vehicles. Trucks accelerate slow and have more difficulty maneuvering. Therefore, routes with high levels of truck use have a lower level of effective capacity. Table B PERCENT OF TRUCK TRAFFIC OF TOTAL DAILY TRAFFIC - 1988 .'.'...;.....,.,.........,-....-...-........:..;..-/..'.-.'.'..,-.'.......-..,-.,..-.-.-.-.'....,,'.......'..........,-........... Rigfi~?y(~2~nty) " ,\x..tI .,'.'. TH 61 (Dakota Co.) 4.5 TH 52 (Dakota Co.) 18.7 1-35 (ScottlDakota Cos.) 11.8 TH 169 (Scott Co.) 15.6 TH 212 (Carver Co.) 19.6 TH 7 (Carver Co.) 10.8 TH 12 (Hennepin Co.) 6.1 TH 55 (Hennepin Co.) 9.1 1-94 (Hennepin Co.) 10.6 TH 10 (Anoka Co.) 3.7 TH 65 (Anoka Co.) 3.7 1-35 (Anoka Co.) 6.4 TH 36 (Washington Co.) 4.6 1-94 (Washington Co.) 12.2 ~ource: MN UU 1 l:iM 1 ratl1c Count Ma s p In an attempt to illustrate the impact of increased development at various densities on these highways, three examples have been prepared. For these examples, it was assumed that an addition of 2,310 acres of land over that forecasted for the rural area would be developed over the next 20 years in the travel shed of three highways. The 2,310 acres represents one-tenth of one standard township. 2 In Table C, other assumptions are recorded that were needed to prepare this analysis. Table C ASSUMPTIONS RELATED TO CALCULATING illGHWAY DEMAND 1. Average dailv work trips per household = 3.0. 2. Work trips by hour in AM peak period. 6 to 7 a.m. = 40% X 1.5 = .6 7 to 8 a.m. = 50% X 1.5 = .75 8 to 9 a.m. = 10% X 1.5 = .15 3. Use of Metropolitan Highways: It was assumed 75 percent of work trips would be made at least in part on a metropolitan highway. 4. Direction of trip: It was assumed 65 percent of work trips would be made into in the Urban Service Area. 5. Rideshare: It was assumed 20 percent of the trips would share a ride. In Table D, the assumptions described in Table C are applied to the added housing units tliat would be developed under the five alternatives on the 2,310 acres to produce the total added vehicle trips for work. <'. :;"! 3 ~ - c:: E-< ~ c:: o ::: t::J ::: ":::::"r.n':;:::;:-::;::: ~f~ .~.. ,,~ ~ '....0.............",.,' ,,~ ~!!~t~ ~ ;:::J >:~::~~:}::/.::::-:.:.. o o c:: ~ ~ .. Qu:i ~ ~c:2 o:sE-< E-<t::J ....l U - - ~ o t::J o o -< \J:o o Z o ~ ~ U ....l ~ :::;::Vl::::::::;::::: ......~...~...~. ::;:;:":....';::::QJ ::'d ......~....~.~. ~ :}::,~)?~/==::. iiti? .,..~........................." ..............-.... ...................... --...................'. ]11 ]~ffi '::: ... ;i~ " I I I, -a 0 II') r- r- C"l -a C'l ..-< * o 00 '" 0.. ';:: - V) r-: o ..-< C"l C'i o .... <.> .g .0 =' - * o 00 * II') -a * II') r- '" 0.. ';:: - V) r-: "<t" C'l 0\ ~ <.> "" II') ~ c =' - r- "<t" -a C"l * o 00 ~ * o 0 00 00 * II') -a ~ * V"l V"l -a -a * V"l r- ~ * V) II') r- r- "<t" '" 0.. 05 '" '" 0.. 0.. .~ "t: - - II') r-: V"l II') r-: r-: C'l -a "<t" ..-< II') M ..-< C'l - ~ <.> o:s !S '0 =' ..-< '" <l) ... U o:s o .... -- - .0 ;:s rl ... <.> o:s o ~ '0 =' ..... - In Table E, 1-94 in Washington County is analyzed. Given the present development assumptions, 77 percent of the peak hour capacity will be used in 2010. This represents a minor level of congestion approaching a moderate level of congestion. Of course, all the alternatives will add work trips to this roadway given the assumptions noted above. The question that needs to be answered is how significant is the impact of the added travel demand? Table E 1-94 WASHINGTON COUNTY _ 6-lane freeway - Peak Hour Capacity 5,250 (1,750 vehicIestlane) - Forecasted 2010 AWDT (average weekday daily traffic) 62,200 - Projected 2010 Peak Hour Demand 4,043 - Percent of Peak Hour Capacity Used 77 Percent 1/1 4,043 676 4,719 90 1/2.5 4,043 270 4,313 82 1/5 4,043 135 4,178 80 1/10 4,043 67 4,110 78 1/20 4,043 34 4,077 77 Table E records the increased trips that are projected to occur in the peak hours. The lowest density alternatives add very few trips and, therefore, neither do they change the percent of capacity used. The 1/5 and 1/2.5 density alternatives result in over 80 percent capacity being used. The 80 percent level is defined as the lower limit of a moderate level of congestion or levd of service D. The 1/1 density reaches 90 percent of capacity. This point defines the lower limit of significant congestion. In the case of 1-94, a six-lane freeway, there is a great deal of capacity available. As the other two examples are reviewed, the impacts of these added trips will be more extreme because of the lower overall capacity of the highway. 5 The second example is TH 169 in Scott County (Table F). This is a four-lane arteriaL The 2010 forecasted peak per hour traffic is 1,482 vehicles which will use 85 percent of the available capacity. This would be in the moderate congestion range. The 1/20 and 1/10 alternatives have little impact raising the percent of capacity used to 87 and 89 percent respectively. The 1/5 pushes the percentage figure up to 92 percent and into the significant congestion level. The 1/2.5 alternative results in 100 percent of the capacity of the road being used. This represents severe congestion, sometimes called level of service F. The 1/1 alternative would result in 123 percent of capacity being used. This, of course, would cause very severe traffic congestion if everyone chose to use this route at the time when the most wanted to use it. At this level of congestion, people will start to change their travel behavior to avoid this road at this time of day. People may have to try to change their work hours, or take other roads. Some travel may have to use county or local roads. Truck use will become more expensive due to lower speed. Accidents will increase. Table F TH 169 - SCOTT COUNlY ,;... .\~ _ 4-lane arterial _ Peak Hour Capacity 5,250 (1,750 vehiclesl1ane) _ Forecasted 2010 A WDT 22,800 _ Projected 2010 Peak Hour Demand 1,482 _ Percent of Peak Hour Capacity Used 85 Percent ", 1_-, "' !. i':: . '~''''~ 1/1 1,482 676 2,158 123 1/2.5 1,482 270 1,752 100 1/5 1,482 135 1,617 92 1/10 1,482 67 -1,549 89 1/20 1,482 34 1,516 87 ! ' , , : ,:~,:;j .'J 6 ., The third example is based on TH 61 in Dakota County. This is a two-lane arterial. As noted on Table G, the capacity of this road is 875 vehicles per lane. The 2010 forecasted demand will utilize 77 percent of capacity. The impact of the five density alternatives is also recorded in Table G. The 1(20 and 1/10 increase the traffic so that over 80 percent of capacity will be used. The 1/5 increases traffic to 93 percent, which results in significant congestion. The 1(2.5 density reaches 108 percent of capacity and the 111 results in 155 percent of capacity used. Again, in the latter two cases, the public using these routes will have to change their travel behavior. Trucks using this route will increase their operating costs. Accidents will increase. A great deal of pressure will develop to improve this road. Table G TH 61 - DAKOTA COUNTY _ 2-lane arterial _ Peak Hour Capacity 875 _ Forecasted 2010 A WDT 10,400 _ Projected 2010 Peak Hour Demand 676 - Percent of Peak Hour Capacity Used 85 Percent . 1/1 676 676 1,352 155 - '. 1(2.5 676 270 946 108 1/5 676 135 811 93 1/10 676 67 743 85 1(20 676 34 710 81 " '. ." In conclusion, seven of the 14 metropolitan highways that serve the rural area will have severe levels of congestion in 2010 if only the development forecasted takes place. The percent of capacity that will be used for these seven highways range from 99 percent 198 percent The 'increased traffic comes from both outside the region as well as in. No matter where these trips originate, the congestion will reach very high levels if the forecasts are correct for these seven highways. 7 If we assume these forecasts anticipate rural area development will occur at 1/10 density, these estimates could be conservative. Many communities continually challenge Council estimates as too low. They believe for whatever reason they will grow larger sooner. Some believe this because they don't conform to the Council rural area policies. The remaining seven highways have some capacity that can be utilized. The examples show that depending on the specific road, the demand of the added development produced by the alternatives result in different levels of congestion. The 1-94 example is the most optirnistic--since it is a six-lane freeway and has relatively low congestion forecasted in 2010. All other roads have lower capacity and will be using a higher level of their capacity in 2010. Therefore, these roads have less capacity to accommodate added demand. The lower density alternatives produce much lower demand since they accommodate fewer homes and workers and, therefore, produce fewer peak hour trips. Based on this criteria alone, the lower density alternatives are preferable since they produce the lowest level of demand on metropolitan highways. kjpOOSS< 7.9.90 8 LOCAL SERVICE STANDARDS Fire Service There are no mandatory standards for level of fire service imposed on local units of government. Local units of governments may have career fire fighters, volunteer or contract service or they do not have to provide fire service. Some townships in greater Minnesota do not provide fire service. Local units of government, however, are rated for fire service by the American Insurance Association. This reflects a judgment of the quality of fire protection services. The lower the rating, the lower the cost for fire insurance by residents and property owners of the local unit. Within the metropolitan area ratings vary from 3 to 9 with 3 reflecting the better rating and lower fire insurance costs. The ratings vary based on the number and training of fire fighters, the condition and maintenance of equipment, and ability to handle different fire and rescue situations. Fire communications and fire prevention programs are also included. Development patterns in a community, building types, roadway configurations and the capacity and availability of the city water system are also considered. Most rural area communities have ratings of 9 or a combination of 9 and 10 (see Figure 1). A few have ratings of 10 which reflects the lowest level of fire service. Rural centers typically have ratings in the range from 6 to 8. The higher the classification the more costly the fire insurance. A homeowner's insurance costs in a community rated 9 are typically 10 to 20 percent higher than a suburb (typically rated 6). Insurance costs in a community rated 10 are typically 25 to 50 percent above a suburb's. Hence, a $120,000 house in the suburbs may have fire insurance costs of $350 per year. The cost increases to as much as $420 and $525 respectively for the same house in a community rated 9 or 10. To qualify for a rating of 9 a community must have an organized fire department, serve an area with definite boundaries, have sufficient membership for 4 members to respond to calls, have training, 'alarms, a fire truck with 300 gallon capacity capable of delivering 50 gallons per minute at 150 psi (pounds per square inch). Records must be kept, sufficient ladders, axes, lights and . other tools available. Housing must be provided to protect the equipment from the weather. The most noteworthy increase in requirements for a class 8 rating is the capability of the apparatus to pump at least 250 gallons per minute at 150 psi with a water supply sufficient for two hours of pumping. Most fire departments in the metropolitan area are volunteer including those in the rural area. As the density of residential development increases, the number of fire calls increase and a larger fire department is required. There may be a difficulty in getting sufficient volunteers for a volunteer department. This is particularly true of largely residential communities where there are fewer people working in the community and able to respond to a> fire call. Communities that are not finding enough volunteers may need to offer payments for responding to calls, thus, increasing the cost of fire service. In rural areas, the response time will be greater because of the greater distances to be traveled. If fire fighters cannot respond within a half hour, a building may be a virtual loss. Police The general standard for police service is one sworn officer for every 1000 population. As the 2 number of people in the rural area increases, the number of officers required increases. Some rural communities have 24 hour police service available. This may be obtained through a full time police department, contract with the county sheriff, or contract with other cities. To have a full time police department, five police officers are required to have one on duty at all times. This is a considerable investment and the cost may be beyond what a community would be willing to pay on its own. As the population increases, the expectations for police service tend to grow. Other police services such as investigation, radio communications, training and administration add to the size of the department. In lower density rural areas, the response time to a call tends to be longer because of the increased travel distances. , ( The rural areas with 24 hour police service are shown in Figure 2. They include most Anoka County communities, some communities in Washington County and rural centers in Carver . County. Full time police departments, contracts with the county sheriff and contracts with other cities are all used. The area with the higher level service generally approximates areas of higher population denSity. The cost of contracting for one squad car providing 24 hour police service is $432,000 (Ramsey County Sherif!). The majority of rural communities do not have 24 hour police service. The Environmental Impact Statement for the Castle Towers mobile home park in Anoka County pointed out that a mobile home park is likely to create a disproportionately greater demand for police service than scattered low density single family residential. Emer!!encv Medical Service' The number of emergency medical calls, the demand for the service, increases with the population. Emergency medical service, ambulance service, at suburban densities or lower is not ( self supporting and requires a subsidy from the local unit of government. The lower the density, the higher the subsidy is needed. Generally, in the rural area, the response time to a medical emergency is longer because of the greater distances to be traveled. The EMS plan prepared by the Metropolitan Council contained goals for response time of 15 minutes in the rural area for basic life support and 20 minutes for advanced life support. Basic life support includes procedures to sustain a patient such as cardiopulmonary resuscitation, controlling bleeding, and' giving oxygen. Advanced life support includes the basic life support measures and advanced techniques such as administering intravenous fluids and drugs, conducting neurological tests, and administering electroshock to restore heartbeat. The response times sought in suburban and urban areas are shorter. Cardiopulmonary resuscitation within 4 minutes by way of emergency medical service, police, firefighters or citizens is needed in the case of heart failure to prevent brain damage or death. Solid Waste Solid waste collection appears available in most all of the rural area. Service is available through a contract with the city or township or through contracts between residents and individual haulers. In rural areas, the lower densities make collection by haulers more expensive. As record keeping with computers becomes more sophisticated, haulers may go to differential rates with higher pickup fees in the rural area. Some residents do not contract for pickup but take their own solid waste to a landfill. With the difficulty in siting new land fills, there will be fewer landfills, and the average distance from a landfill will increase making this a less attractive option. Haulers may pickup at residences along a highway to a landfill where they would not otherwise do so. ( 3 Generally, collection is feasible throughout the metropolitan area. A 1989 amendment to the solid waste act permits farmers in the rural area to bury garbage on their land if collection service is not available. This is not an option for non-farmers; burying and burning are banned. Solid waste trucks are heavy and can be hard on rural roads. Curbside recycling programs are available in some rural communities. By state law, they must be provided in all cities over 5,000 popullition within the seven county metropolitan area. Conclusions: 1. Fire, police, emergency medical and solid waste services are all available in the rural area. 2. While services are available in the rural area, the level of service is less than in the urban area. Response times for fire, police and emergency medical service are longer. Some communities do not have 24 hour police patrol service. 3. Clearly in the case of fire protection, the cost of service in a rural area, reflected in fire insurance premiums, is higher. Emergency medical service is also more expensive because of the greater distances traveled. 4 Figu re 1 Fire Insurance Ratings 1990 (-- ~ METROPOLITAN COUNCIL '0 u 20 2S Ratings: 6 -8, 9 T@IT 9/1 0 ..........~........ i:t!!:ti: 10 TWIN CITIES METROPOLITAN AREA The higher rated 9/10 the number are split. the lower the level of fire protection. Communities Areas beyond five miles of a fire station are 10. 1 ".I..G ,ue 2 OlaNO J "UUIIIlTO":" ICACH .. TOtl... lA' 5 ueIL'lo, a GUUWOOO 7 WOOO\..UO . MUlcnl' UK. , .OU.' 10 IOIlI.IDALI 11 "'IIIG U.KI 'U. 12 U.'o CO'l1'. 1.) HILLTO' 14 CCK.UI",,,, MtlGHTS 15 IT. IoIITN'"'' It UUDlU...... 17 "'Leall "fiCHU II IIU'OOU l.L1U....U 20 QlIlY ClOUD Z1 L,UO".L1. Z2 O(l"_OO' 13' '''III''..IIG, 24 IIANTOM.OI 2' cr. LAI:r 21 .IICHWOOO 27 WHIT[,[AII 28 "non n WILLI""C JO ou: ,.U: NI1GNU U ultn..... 'NOUI 32 ST. ..".f"S 'OIU .M!2!!.~ County Boundary ..... Municipal Boundary Q!~!l!'!.-__ Township Boundary 5 Figure 2 AREAS WITH 24.HOUR POLICE SERVICE, 1982 0- Full.Time Police Department . Contract with Sheriff . Contract with Other Cities ---1 I Lll'(wOOO I I ----~ I The areas encompass 7,490 sq. mi. and 0 population of 7,974,540. The block line indicates areas in 7973 with 24.hour police service. ,---,--- I I ~I.T(lTO." I HO'''WOOD i W""TOw. ~-----~---- .... ...un (,(1.......,,. I I C"'''''OE~ I L_____~---~~ I , I 1.1:0", I NOtwooO~/Il:tlCA t:11 I COlOC.H~ I YOUNG AME"'CA I B[NTON I L:~l.t., --t-I _____+____J ---r , SAN ,.tANCISCO I Ll .....""COCIl. I VE lhUoLl ION II ----.l SlI'''INCl.l\[ I I 't[lIllILLIOJl I I ST. lAW.[HeE I JOto... I L I I I, . I ":::,:-r---1t----I.:...,, I ---t~6---o~L.:,~-~l-1 I !lUll """'HE I Jo4H[N... C[O.t.1t lA"EI I EUIt[",... I CASTlE ItOeK I HUll' Olil I ~LL I I I I Iff" ."UlT I I I l1li1( Vll.U/ I q.-." I I "'''''OTOH I DOUCl"'S I 1 ~'GUil I 1-<.'.0+' , I I I ~___L____ - J.. _ _ _1_ __ _____ '___1___ I _____ ___--.J - -r r- U.NDO!,"", ~ I I.UOOVM , I I MiltS 10 IS 20 25 I GlItUNV.r.u: 1""1.'['''0110 I . I J ....' I SCIOU J I____L--j__ O.......Cll'(I'f ..'UIt S"'4"" Source: Local police and sheriffs' departments 1 ".,lIIG ,..U: 2010"0 3 III1IM(TOllfll:& n",cIII A TOMIl.. I..., 5 IXCtlSIOI I GIU.WOOO 7 WOODlA.O . lI(DICIII(LAIl[ , MOUIIO 10 10..IIlSO...U 11 "I.MG l....( 'AI" U U. I. GO". 13 MILLTO' II. COll....IA IItlGMTS 15 n. "'IITIIDII' l' LAUDI[ IOAl( 17 ''''leOIl IIflGHTS 11 .1[1l00u. 19 LlLTD.IlLt 20 ClII(T ClOUO 21 LAIID'.ll 22 D(UwOOO 23 "1I11'IIIIGS 21. IUHTOIIII[DI 25 ,r. lA"i[ 26 IIIC..OOD 21 WI1IT[ IE.." 21 "","01" 29 WllUlllli[ 30 0....; '.'1( "(IGHTS 31 UIlUAIID SIIOUS 32 n. ....,.S 'OIllIT ..!!!.Q~~ County Boundary 010110 Municipal Boundary ~A~l?!'!...__ Township Boundary -- 10 ~c? .9~/.4jO . . LAND USE ADVISORY COMMITTEE Wednesday, July 25, 1990 3-5 p.m. Room 2A AGENDA 1. Roll call 2. Approval of agenda 3. Approval of minutes of July 11, 1990 4. Evaluation of Density Alternatives (Continued)* Carl 0 hrn 5. Adjourn *Additional material addressing transportation impacts - highway and transit - attached. Mean Park Centr<, 230 EasJ Fijlh Slreet, St. Pau4 MN 55101 (612) 291-6359 TDD 291-0904 Mears Park Centre, 230 E. Fifth Street St. Paul, Minnesota 55101 Tel. 612-291-6359IIDD 291-0904 MINUTES OF THE LAND USE ADVISORY COMMITI'EE Room 2A July 25, 1990 3:00 PM Committee Members Present: Bryan McGinnis, Adrian Rygg, Jude Okney, Michael Hoffman, Frank Simon, Judy Grant, Mary Hauser, Council liaison. Committee Members Absent: Gerald Stelzel, Stephen Bubul, James Filippi, Larry Bakken, Richard Little, Linda Thorsvik, Edwina Garcia, Pat Miller, William Casey, Neil Weber. Council Staff Present: Carl Ohm, Anne Hurlburt, Bob Overby, Hal Freshley, Paul Baltzersen, Jack Frost, Tori Hood. Others Present: Kenneth Mahle, Councilmember, City of Woodbury; d'Arcy Bosell, Zoning Administrator, City of Andover, Gretchen Sabel, Andover Planning Task Force, Joni Astrup, ABC Newspapers, Coon Rapids. Frank Simon, acting Chair, called the meeting to order at 3:20 pm. The agenda and the July 11 minutes were not approved, since there was no quorum. EVALUATION OF DENSITY ALTERNATIVES Carl Ohrn continued his discussion of the proposed density alternatives and the impact on agriculture. The committee suggested adding "fertilizer" to item 3, page 3, so that it now states, "Restrict farmers' use of pesticides, herbicides or fertilizer". Bob Overby presented the section on Efficiencv of . Transitional Area Develooment. and discussed each of the five density alternatives for transitional area planning. The committee discussed the difficulties with subdivision of 2 112 and 5 acre residential lots; the cost of resubdividing these lots; the preplatting of residential lots in order to facilitate resubdivision when served with sewer; the conflicting land uses that arise on large rural lots that are not farmed or otherwise cared for. Staff noted that there are many techniques available to address the problems of transition from a rural area to an urban area (which will be described in an upcoming staff report), but at this time, the only issue is the impact on the five density alternatives assuming that no special treatment is provided. Jack Frost presented the section on Water Oualitv and Ouantitv. He discussed various land uses and their effects on water quality. Frost gave examples of the amount of phosphorous generated by runoff from various land uses. He said that undeveloped land could generate 0.08 to 0.26 pounds of phosphorous from runoff into nearby surface water. High intensity row crops can generate eleven times more phosphorous runoff than that of undeveloped land. Frost said that depending on soil types, the existing management practices, the amount of precipitation, along with a number of other factors could dramatically change the amount of phosphorous that runs off into adjacent lakes and streams. Frost discussed the possibility of groundwater contamination from septic tank effluent in rural residential areas. He said that if septic tanks are properly designed, sited, operated and 1 '0 maintained there is little threat to groundwater contamination. Frost said that education of the septic tank user is important, and that as rural residential densities increase, so does the probability of septic tank problems which can impact groundwater and surface water. He also added that it is important that environmentally sensitive areas such as wetlands be preserved so that water quality will be protected. ( The committee discussed both septic systems and mound systems. The Council does not recommend the use of mound systems because in all cases the need for a mound system comes about because of a soils or high water problem. Mound systems are just as sensitive to the problems of a regular septic system, but instead of costing around $3000, they cost $10,000. Frost briefly reviewed the section on Urban Sewers by explaining the service availability charge (SAC) and discussed how these chargeS pay for the construction of interceptors and treatment facilities which are built to serve future population. He said that SAC is a connection fee that is paid by local units of government for the reserve capacity portion of annual debt service payments. The upcoming meeting schedule was discussed and committee members agreed to hold a meeting on Wednesday, August 1, from 3:00 pm until 6:00 pm. This meeting will be held to frnish discussion on rural density alternatives and to begin discussion on lot size and clustering. Committee members are urged to attend, since this will be an important meeting. Future meeting dates were discussed for the 15th and 29th of August. These dates will be confrrmed at the August 1st meeting. The meeting was adjourned at 5:00 pm. Respectfully submitted, Tori Flood, Secretary LUACXII July 26, 1990 2 ( .... LAND USE ADVISORY COMMITTEE Wednesday, August 22, 1990 3-6 p.m. Room 2B AGENDA ~, 1. Roll call 2. Approval of agenda .3. Evaluation of Density Alternatives (continued) Anne Hurlburt 4. Lot Size and Clustering Options (time permitting) Paul Baltzersen 5. Adjourn Meell,og Schedule RemInder: Next meeting Is Augusl 29, al 3:00 Mean Park C.n1r<, 230 East Fifth Street, 51. Pau~ MN 55101 (612) 291.6359 roD 291.0904 Mears Park Centre, 230 E. Fifth Street St. Paul, Minnesota 55101 Tel. 612-291-6359fTDD 291-0904 MINUTES OF THE LAND USE ADVISORY COMMIITEE Room 2A August 1, 1990 3:00 PM AMENDED Committee Members Present: Steve Bubul, Jim Filippi, Bryan McGinnis, Jude Olmey, Michael Hoffman, Dick Little, Frank Simon, Gerald Stetzel, Judy Grant. Committee Members Absent: Larry Bakken, Linda Thorsvik, Edwina Garcia, Pat Miller, Adrian Rygg, William Casey, Neil Weber, Mary Hauser, Council liaison. Council Staff Present: Carl Ohm, Anne Hurlburt, Bob Overby, Paul Baltzersen, Tori Flood. Others Present: d'Arcy Bosell, Zoning Administrator, City of Andover; Kenneth Mahle, Councilmember, City of Woodbury. Chair Stelzel called the meeting to order at 3:00 pm. Approval of the agenda and minutes of July 11th and July 25th were delayed until a quorum was present. '-., EVALUATION OF DENSITY ALTERNATIVES Sections discussed previously were impact on agriculture, efficiency of transitional area development, water quality and quantity and urban sewers. Carl reviewed information on locating large-scale public uses in the general rural use area. Council policy recognizes that public and private facilities exist in the general rural use area, that they require isolated and spacious locations and that the general rural use area is an appropriate location for some of these facilities. The Council is interested that these facilities are adequately served and do not interfere with agricultural activities. Siting these facilities becomes more difficult as the density of development of the site increases. At some point in time, a regionallandfiIl or an intermediate airport will need to be sited, due to the number of people on the site. For example, in order to locate an intermediate airport in an area with a 1 per 5 acre density would require the relocation of 400 families. The number of units decreases as the density decreases. Paul Baltzersen presented the report on local government service standards, which discusses four services in the rural area: fire, police, emergency medical and solid waste. While fire, police, emergency medical and solid waste services are all available in the rural area, the level of service is typically lower than in the urban area, and response times are longer. Some communities do not have 24 hour police patrol service. The level of fire protection service in the rural area results in higher insurance premiums. Paul added that fire insurance ratings are the highest in the rural area and insurance costs are greater because of the increased risk. The committee discussed the correlation between greater costs for local services and satisfaction with 1 the services; that urban people moving into the rural area may expect the same level of service that (' they had; types of garbage collection and the contracting of individual trash haulers; the relative increase of service costs with increased density; the advantage of providing services through a joint- powers agreement to lower cost. Density is assumed as a "cap" on the number of people that will be allowed into a rural area, however, along with increase in population there will be an increase in demand for services, or an improved level of service. Education of new rural residents is crucial to alter urban service expectations. HUMAN SERVICES Ohm presented the major points of the report. In-migrants will expect formal services such as those provided by government. These higher expectations will result in conflict about taxes and levels of public service. The long-term need for human services in rural areas will grow faster because in- 'migrants will eventually age-in-place and need help to maintain their independence. Current trends in human service delivery philosophy tend to distribute persons who are likely to use services, such as the elderly or disabled. Unit costs for human services will be higher in rural areas than in urban areas. Aging-in-place and mainstreaming persons with disabilities will make human services increasingly dependent on adequate transportation services. As a method to contain costs, different standards will be developed for human services in rural areas and those who choose to live in rural areas will experience different levels and quality of services, commensurate with the resources and constraints of a rural setting. - . The committee discussed health insurance and how it may dictate the location of health care facilities and how this affects services; that infrastructure must exist to allow for populations to age-in-place, mainly to provide transportation for the eiderly arid disabled; that' rural transport systems will experience a greater demand for service over time. Ohm's conclusion was that with the increased number of people moving into the rural area, the more likely it will be that they will require and demand these special services and costs for these services will increase. Other committee discussion included Headstart and latch key programs. 1RANSPORTATIONffRANSIT Ohm described some of the transit services and demand that exists in the rural area of the region. The report presents costs and performance data for nine special transportation service providers that are funded in part from the exurban transit program of the RTB. The report concludes that the more people that move to the rural area, the higher the number of potential users of special transportation services. Due to the low density of the area, passenger miles will be higher, resulting in a higher unit cost for service and subsidy. Without volunteer drivers the cost of these transit services could double or triple.. The committee discussed densities and the costs for transit services and Anoka County's Traveler transportation system. 1RANSPORTATION/HIGHWAY CAPACITY AND DEMAND -1988 AND 2010 Ohm presented data on average daily trips, the present peak hour capacity used and the percent of future peak hour capacity used for the metropolitan highway system. Ohm highlighted the highways expected to be congested in 2010, assuming no change in the Council density policy, and showed the percent of future peak hour capacity used. Ohm concluded that seven of the 14 metropolitan highways that serve the rural area will have severe levels of congestion in 2010 if only the 2 development forecasted takes place. The percent of capacity that will be used for these seven highways range from 99 percent to 198 percent. Increased traffic comes from both outside the region as well as within. No matter where these trips originate, the congestion will reach very high levels if the forecasts are correct for these seven highways. Ohm said that truck traffic uses up highway capacity at a much higher rate than other vehicles. Because trucks accelerate more slowly and have more difficulty maneuvering, routes with high levels of truck use have a lower level of effective capacity. Ohm illustrated the impact of increased development at various densities on highways only . with excess capacity today, and showed three examples. Under each example the traffic will increase on the affected highways. The higher density alternatives generate more traffic which in a number of instances, causes the roadway capacity to be exceeded. The committee discussed how to make transit services cost effective in different density areas; how to determine an optimum density based on all issues; how bus transit services are successful in densely populated areas; how even suburban densities are difficult to serve efficiently by bus transit; how in the future, people who use rideshare may have a better level of transportation service because they will be able to use high occupancy vehicle (HOY) lanes. At this time, vice-chair Filippi made a motion to approve the minutes of the July 11 and July 25 meetings. The motion was moved, seconded and carried. The meeting was adjourned at 0:00 pm. The next LUAC meeting is scheduled for Wednesday, August 15, from 3:00 until 6:00 pm. Another meeting date was confirmed for 3:00 to 6:00pm on Wednesday, August 29. Respectfully submitted, Tori Rood, Secretary LUACXIII July 26, 1990 3 METROPOLITAN COUNCIL Mears Park Centre, 230 East Fifth Street, St. Paul, Minnesota 55101 Date: August 16, 1990 To: Land Use Advisory Committee From: Anne Hurlburt Subject: Density Evaluation Matrix Attached is a revised version of the matrix prepared in response to the Committee's discussion on August 15. A second meeting to continue the discussion has been scheduled for August 22. Briefly, the changes are as follows: * The two criteria listed together under the heading of "transportation" have been split into two separate criteria-- highways and transit. The evaluation criteria have been listed in the order of priority determined by a consensus of LUAC members present on August 15. Committee members agreed that of the "influencing f~ctors" listed on the original matrix, performance standards were the most important and in several cases might change the evaluation of a particular density alternative. 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