Loading...
HomeMy WebLinkAboutJune 6, 2013 (2)1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US Regular Park & Recreation Commission Meeting Sunshine Park Gazebo June 6, 2013 7:00 P.M. 1. Call to Order 2. Resident Forum 3. Approval of Minutes (5/16/13) 4. Consider Tournament Application /Amateur Softball Association (ASA) Men's B Slow Pitch National Championship 5. Discuss Results of Neighborhood Survey /Rose Park 6. Discuss Results of Neighborhood Survey /Fox Meadows Park 7. Discuss 2014 -2018 Park Capital Improvement Plan, Cont. 8. Update on the Andover Fun Fest Booth, Cont. 9. Discuss Process for Naming of 40 Acre Sports Complex/12- 31/3535 -1615t Avenue NW 10. Outstanding Items 11. 12. Chair's Report 13. Adjournment 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Cc: FROM: Park & Recreation Commission eDavid D. Berkowitz, Director of Public Works /City Engineer SUBJECT: DATE: Todd J. Haas, Asst. Public Works Director 4. Consider 2013 Softball - Baseball Tournament Application/Amateur Softball Association/Men's B Slow Pitch National Championship June 6, 2013 INTRODUCTION The Park and Recreation Commission is requested to approve the attached softball/baseball tournament application for the upcoming 2013 softballibaseball season as requested by the Amateur Softball Association (ASA) for a Men's B Slow Pitch National Championship. DISCUSSION Listed below are the tournaments that have been already been approved. The ASA tournament is shown in bold. - June 7- 9 /ABA/9U -12U In -House Midseason Tournament/Fields 1 -6 at Sunshine Park, City Hall Park Complex -Field #7, ASN Ball Fields (east field only), Hidden Creek North Park, Shadowbrook East Park (north and south fields) - June 15- 16 /ABA/USSSA State Tournament 10AA and 11AA Mid - Summer Classic/Fields 1 -6 at Sunshine Park - June 22- 23 /ABA/14 & 15 Rec. Mid - Season Tournament/ASN Ball Fields (west and middle fields only) - June 28- 30 /AAA/Girls Slow Pitch End of Season Tournament/ Fields 1 -6 at Sunshine Park - July 12- 14 /ABA/8U, IOU & 12U End of Season of Tournament and Jamboree/Fields 1 -6 at Sunshine Park, ASN Ball Fields (east field only), Hidden Creek North Park - July 12- 14 /ABA/15AA Gopher State Tournament of Champions /ASN Ball Fields (west and middle fields only) - July 19- 21 /ABA/6 -7'sU , 9U and I IU End of Season Tournament and Jamboree/ Fields 1 -6 at Sunshine Park - July 19- 21 /ABA/14AAA Gopher State Tournament of Champions /ASN Ball Fields (west and middle fields only) - July 24 /ABA/Skills Night and All -Star Games/Fields 1 -6 at Sunshine Park - August 2- 4 /ABA/MYAS State Rec. Championship 14 & 15 year olds /ASN Ball Fields (west and middle fields only) - August 9-11 /ABA/ I 4U- 1 5U GSBL All -Star Weekend/ASN Ball Fields (west and middle fields only) - August 16- 18 1ASA/Men's B Slow Pitch National Championship/Fields 1 -4 at Sunshine Park Note: The Andover Family Fun Fest is scheduled for July 12 & 13. The required tournament fee has been paid along with the damage deposit fee. The Public Works Department will be providing field maintenance during the tournament as requested by the applicant. Staff has already contacted the Andover Football Association (AFA) representative regarding the tournament that is scheduled for that weekend. AFA will let teams know that practices and games are not to be scheduled for that weekend at the 4 ball fields at Sunshine Park. ACTION REQUIRED The Park and Recreation Commission is requested to approve the attached softballibaseball tournament application for the upcoming 2013 softball/baseball season as requested by the Amateur Softball Association (ASA) for a Men's B Slow Pitch National Championship. Respectfully ssuurbbm-itted, �zaas 0.� Todd J. Cc: Pat Wilson, AAA (Item was sent by e-mail) Mike Johnson/Twila Hauck, AFA (Item was sent by e-mail) Brad Schotzko, ABA (Item was sent by e-mail) Dan Pfeffer, ASA Tournament Director (Item was sent by e-mail) Z 013 Sof-kaatt (tas�laatfl Seed. 2013 TOURNAMENT, MULTI -DAY AND JAMBOREE APPLICATION FORM (SOFTBALL, BASEBALL & FAST PITCH) (Please print or type all information) NAME OF TOURNAMENT: Amateur Softball Association (ASA) Men's B Slow Pitch National Championship TOURNAMENT ORGANIZATION: Minnesota ASA and ASA TOURNAMENT SPONSOR: Minnesota ASA and ASA TWO TOURNAMENT DIRECTORS MUST BE LISTED. TOURNAMENT DIRECTOR #1 TOURNAMENT DIRECTOR #2 (print name): Dan Pfeffer ADDRESS: 8913 Willowby Crossing CITY, STATE, ZIP CODE: Maple Grove, MN 55311 PHONE: 952 -250 -3393 952 -250 -3393 (home) (work) (mobile) E -MAIL: danOminnesotaasa.com (print name): Rich Cress ADDRESS: 2801 Northeast 5e Street CITY, STATE, ZIP CODE: Oklahoma City, OK 73111 PHONE: 405 -425 -3442 405 - 627 -4573 (home) (work) (mobile) E -MAIL: rcress(cbsoftball.org Note: The Tournament Director(s) or designee shall be on site at all times during the duration of the tournament. Check here if organization is located in Andover 0 DATES OF TOURNAMENT: August 16-18,2013 PARK FEES AND USAGE Fees are as follows: (Check A or B) 13 A. No Field Maintenance 0 Adult - $275.00 tournament fee for the park ( *), plus a $200.00 field usage fee per field 0 Youth - $275.00 tournament fee for the park ( "}, plus a $100.00 field usage fee per field for all youth organizations not affiliated with Andover youth Note: ( *) This tournament fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building). The usage fee includes the use of the chalker, chalk and batter's box during the duration of the tournament. The Tournament Director is responsible for maintenance of field(s). Number of fields to be used Note: 1 day tournaments will be charged 75% of the tournament and field usage fee. 0 B. With Field Maintenance Adult - $650.00 tournament fee for the park { *), plus a $200.00 field usage fee per field 0 Youth - $650.00 tournament fee for the park ( *), plus a $100.00 field usage fee per field for ail youth organizations not affiliated with Andover youth Note: ( *) This tournament fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building) including the maintenance of fields. The usage fee includes the use of the chalker, chalk and batter's box during the duration of the tournament. 4 Number of fields to be used Note: 1 day tournaments will be charged 75% of the tournament and field usage fee. Damage Deposit Fees (Check A or B) 0 A. $500 Profit Organizations I B. $250 Non - Profit Organizations MAYO 5 2013 Park usage as follows: (Check fields requested to be used) Softball Fields 0 Eveland Fields -North Field 0 Eveland Fields - Middle Field 0 Eveland Fields -South Field Sunshine Park - Diamond No. 1 Sunshine Park - Diamond No. 2 Sunshine Park - Diamond No. 3 Sunshine Park - Diamond No. 4 0 Sunshine Park - Diamond No. 5 0 Sunshine Park - Diamond No. 6 0 City Hall Park Complex #1- Diamond No. 7 Baseball Fields 0 Andover Station N. Ball Field Facility -West Field 0 Andover Station N. Ball Field Facility- Middle Field 0 Andover Station N. Ball Field Facility -East Field 0 Hidden Creek North Park 0 Pine Hills Park 0 Shadowbrook East Park -South Field 0 Shadowbrook East Park -North Field Note: If your organization schedules 2 fields and uses additional fields the organization will be charged double the field usage fee for each additional field plus an administration fee of 10% penalty. SPECIAL REQUEST SECTION Check the following boxes if applicable. ✓ �tdf we-e-A'C-4 Tc-';r TH If you need to use the Cushman, there will be a fee of $50.00 per day and $350 refundable damage deposit. It will be necessary to pay the necessary fees 1 week prior to the tournament. Training for the Cushman by the Public Works Department will be necessary prior to any use. 0 List any special instructions necessary for the Public Works Department so arrangements can be made prior to the tournament. (Example: Include the location /distance of pitching rubbers and /or base locations.) All requests for tournaments must be submitted by the 3"' Friday of December. The application will be considered by the Park & Recreation Commission at the first Thursday meeting in January. Any tournament application after that will be on a space available basis and must be submitted at least eight weeks prior to the tournament date. A penalty of 50 percent of the field usage fee will be assessed for applications made less than eight weeks prior to the tournament date. All fees must be submitted with the application no later than eight weeks prior to the tournament date. For any late application, the late fees must also be submitted with the application, including the penalty fee. Late applications must be approved by the Park and Recreation Commission at least two weeks prior to the date of the tournament The sequencing of scheduling will be considered with City Youth Associations having first priority. A $500.00 damage deposit fee (or $250.00 deposit fee for non -profit organizations) is due eight weeks before the tournament date. Any equipment damaged or lost or any damage to City property by renter will be deducted from deposit fee. The $500.00 (or the $250.00), less any money for damages, will be returned after inspection by the Public Works Parks Department Supervisor. * If the tournament organization is requesting a Non- Intoxicating Liquor License, it will be necessary to request Attachment A. The City Council has adopted the following policy. "Fees for tournaments shall be paid no later than eight weeks prior to the tournament date. If the tournament is cancelled, neither the Tournament Fee, the Field Usage Fee nor the Non - Intoxicating Liquor License Fee will be returned. In the event that another sponsor requests the use of the facilities after a tournament has been cancelled, the new sponsor must pay the full amount and the original sponsor will be refunded the total minus any administrative costs incurred by the City. Where toumament fees are not required and a tournament is cancelled, the association or group is to notify the City in writing at least 14 days prior to the date of the tournament. If further information is needed, please contact the Parks Coordinator at (763) 755 -5100. Application forms may be obtained from and returned to the City of Andover, Parks Coordinator, 1685 Crosstown Boulevard NW, Andover, MN 55304. The City reserves the right to cancel or delay usage of the fields due to weather, field conditions, etc. During the months of May & June, no more than three consecutive weekend tournaments in a row will be allowed. Regulations, Violations and Penalties Regarding use and occupancy of city parks are available on the City of Andover's webpage atwww.ci.andover.mn.us City Code Title 8 Chapter NO METAL SPIKES NO PETS ARE ALLOWED AT SUNSHINE PARK OR CITY HALL PARK COMPLEX NO ALCOHOL May 10, 2013 DATE May 10, 2013 DATE Revised: 1014/12 tournapl.doc(12/19 /00) TOURNAMPNT DIRECTOR #1 (signature) i 4 TOURNAMENT DIRECTOR #2 (signature) 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV To: Park and Recreation Commission CC: 'l? David D. Berkowitz, Director of Public Works /City Engineer From: Todd J. Haas, Assistant Public Works Director Subject: 5. Discuss Survey Results for Park Improvements/Rose Park Date: June 6, 2013 INTRODUCTION The Park and Recreation Commission is requested to discuss the survey results for park improvements regarding Rose Park. DISCUSSION A total of 8 surveys were received. Staff has compiled the results of the survey down below. 1. Currently the site contains a few trees. Would you prefer to see: (check only one) a. More trees preserved and less active spaces: 4 (Surveys CC, DD, FF and GG) b. More of a balance between preserving trees and providing active spaces: 3 (Surveys AA, BB and EE) c. Provide more active spaces and preserve less trees: 1 (Survey HM d. Other suggestions: 0 2. Would you like to see a park that provides: (check all that apply) a. Lots of active facilities and spaces for children: 3 (Surveys AA, BB, and GG) b. More quiet, landscaped areas and natural setting/open spaces: 3 (Surveys CC, DD, GG and HH) c. Some open space for free play: 2 (Surveys AA and BB) d. Mixture of active spaces and passive landscape areas: 2 (Surveys EE and FF) e. Other ideas: 0 3. Please list the number of children in your family in each age group: a. 2 to 5 years 6 b. 6 to 12 years 1 c. 12 to 18 years 1 4. Based on the proposed layout of the park that was attached to the letter that sent out to the neighbors, please answer the following questions: a. Would you be in favor of the proposed layout which includes 2 small baseball fields and/or hockey /free skate area? Baseball Fields: Yes 5 (Surveys AA, BB, CC, EE and FF) No 3 (Surveys DD, GG, and HH) Hockey/Free Skating rink: Yes 5 (Surveys AA, BB, EE, FF, and HH) No 3 (Surveys CC, DD, and GG) If you checked no to either the baseball fields and /or hockey -free skating rink proposals, please answer the following question: b. Please indicate what type of activities would you prefer to see in the park (please check one or more. 1. Open Space for free play: 2 (Surveys CC and DD) 2. Half -court basketball court: 2 (Surveys GG and HH) 3. Soccer /football/lacrosse field(s): 1 (Survey GG) 4. Other suggestions: From SurveyBB: Ok with baseball and/or skating but prefer soccer field to others. From Survey HH: Bigger kids play area and better playground equipment. 5. Please prioritize the park facilities you have chosen above: A. Item 1— selected 5 times as top priority (Open space for free play) Item 2 — selected 0 times as top priority (Half -court basketball) Item 3 — selected 0 times as top priority (Soccer /footbalUlacrosse fields) Item 4 — selected 2 times as top priority (Other suggestions were as follows): Survey BB: Ok with baseball and/or skating but prefer soccer field to others Survey HH: Bigger kids play area and better playground equipment B. Item 1 — selected 0 times as second priority (Open space for free play) Item 2 — selected 5 times as second priority (Half -court basketball) Item 3 — selected 1 time as second priority (Soccer /footbalUlacrosse fields) Item 4 — selected 0 times as second priority (Other suggestions were as follows): None C. Item I — selected 1 time as third priority (Open space for free play) Item 2 — selected 2 times as third priority (Half -court basketball) Item 3 — selected 1 time as third priority (Soccer/football/lacrosse fields) Item 4 — selected 1 times as third priority (Other suggestions were as follows): Did not identify what it was. D. Item 1— selected 1 time as fourth priority (Open space for free play) Item 2 — selected 0 times as fourth priority (Half -court basketball) Item 3 — selected 1 time as fourth priority (Soccer/football/lacrosse fields) Item 4 — selected 0 times as fourth priority (Other suggestions were as follows): None 6. Other ideas and/or suggestions for the park: (Survey EE) — I chose baseball and hockey and some open quiet space. (Survey FF) — I am very concerned about parking lots abutting to homes. What happens to the value of these homes? (Survey GG) — Improve the park equipment so that it is more family friendly. Maybe add a couple of charcoal grills and picnic area. I am concerned about adding buildings near water tower. Until a fence was added around the tower, there was a huge problem with kids "tagging" the tower with spray paint. I think permanent structures will simply invite more of that. 7. If necessary would you be willing to serve on a Neighborhood Park Committee to develop a park plan and/or other improvements, evaluate proposals received and make a recommendation to the Park and Recreation Commission? This may involve approximately 2 or 3 evening meetings. 3 Yes Name E -mail 5 No Phone As previously mentioned to the Commission and indicated in the survey, the neighborhood has been invited to attend and participate in the discussion. ACTION REQUESTED The Park and Recreation Commission is requested to discuss the survey results for park improvements regarding Rose Park. Respectfully submitted, Todd J. Haas Attachments: Memo from the April 40' Park Commission regarding Crooked Lake School Hockey Rink challenges 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.AN DOVER. MN. US TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer3 FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 5. Discuss Crooked Lake School Hockey Rink, Cont. DATE: April 4, 2013 INTRODUCTION The Park and Recreation Commission is requested to continue discussing the possibility of removing the Crooked Lake School Hockey Rink due to the challenges that have been raised by the Parks Maintenance Department. DISCUSSION The Park and Recreation Commission tabled the item from the February 21, 2013 meeting to allow the Commission to have a little more time to think removing the hockey and free skating . rink at the school. Just as a reminder, listed below the challenges that have been raised for Crooked Lake Elementary School are as follows: • The location of the rink is secluded and located very far back from the county road (Bunker Lake Boulevard). So it has been hard to know when it is open or not. • Although the rink is located on school district property, the rink is pushed right up against residential property which is private. • When the Parks Department Maintenance Crew plows the snow from the rink, much of the snow removal ends up onto private property since there is really nowhere to put the snow. • When the school district plows the adjacent parking lots, some the snow ends up on the ice. • Having issues with the trees growing into the rink areas. • Having issues with salt and debris from the parking lot ending up on the free skate rink due to the slope of the parking which drains towards the free skate rink. • The free skate rink is very small and narrow. • Towards the end of the skating season, the melting of the snow from the parking lot flows onto the free skating rink. • Melting snow from the hockey rink does flow onto Eidelweiss Street NW which can cause issues for that street. • It is difficult for hockey players to get to the hockey rink because of the downslope from the warming to the hockey rink. Once you get past the downslope, it is also very hazardous getting to the entry gate of the hockey rink. • Parking our equipment at the site is very often difficult. The Parks Maintenance Crew always seems to be someone's way. • Getting out of the school parking lot is a challenge at certain times of the day. • Small kids are present when we do maintenance very often. They love the snow being blown over them. • Unfortunately once the rink has been cleaned, the school kids enjoy throwing snowballs onto the ice. Staff has discussed this with school representatives in the past but continues to be an ongoing problem for the Park Maintenance Crew. • Currently all wiring for the hockey rink lighting is above ground and does overhang pretty low to the rink and also is not very attractive. • The rink lighting is very out dated and should be replaced. • There is no security fencing to keep vehicles from driving around behind the school and the playground area. • The base of the rink could use some upgrades, clay or more hard pack gravel if it were to stay. • The basic layout and location of these rinks are just not very good for the City of Andover. If the rinks were located closer to an existing neighborhood, the rinks would probably get used more. Based on what staff has seen and heard, the rinks are not getting as much use as the other rinks such City Hall Outdoor Rinks. The overall condition of the rink boards, posts and fencing are in decent shape as is the building. So if the rink is relocated to another City park, Parks Maintenance Department will do what they can to salvage the existing rink. The building is currently property of the school district since it was constructed by the Parent Teacher Organization. Note: The timing for removing the hockey and free skating rink now is appropriate. The Anoka Hennepin School District is on board along with the Andover Huskies Youth Hockey Association to removing the hockey and free skating rink this year. The Public Works Parks Department are recommending the Commission to recommend to the City Council the removal of the hockey and free skating rink so that hockey boards and lighting removal process can begin. ACTION REQUIRED The Park and Recreation Commission is requested to recommend the removal of the hockey and free skating rink to the City Council as recommended by staff. Respectfully submitted, 4;p-, �144e� Todd J. Haas "Cc: Cheryl Kortuem, Principal at Crooked Lake Elementary School (copy sent by e -mail) Tom Redmann, Anoka Hennepin School District Sites /Grounds Supervisor (copy sent by e -mail) Mark Chevalier, AHYHA President (copy sent by e -mail) Attachment: Motion from the February 21, 2013 Park Commission meeting C T Y O F 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US MEMORANDUM TO: Park and Recreation Commission CC: Kevin Starr, Andover Parks Maintenance Supervisor FROM: Todd J. Haas, Asst. Public Works Director /Parks Coordinator SUBJECT: Crooked Lake School Hockey Rink Update DATE: June 5, 2013 This is an update of the meeting the City staff (Todd Haas and Kevin Starr) had with Tom Redman of the Anoka Hennepin School District on Tuesday, May 21, 2013 at the school to evaluate the drainage issues. We did discuss potential options to divert the water from the parking lot to an existing low area or to Coon Creek. Based on what was viewed in the field, it is very evident that the only way to help the drainage out so that it does not end up in the free skating rink or sit in the school parking lot is to construct a storm sewer directly north just past the existing hockey rink and then eventually to the flood plain area of Coon Creek. The estimated cost to install a storm sewer system (some repaving of the school parking lot and new curbing will be necessary) will be in the $20,000 to $25,000 range just for the construction (this cost does not include engineering, surveying, permits from the Coon Creek Watershed District, etc.). With construction, engineering, surveying and permits the estimated cost will be in the $30,000 to $35,000 range. Note: Based on the discussion with the school district, the staff did not get the impression that a pond or low area be constructed on school grounds. With issues with snow plowing and the other important issues that were listed previously to the Park Commission, the rink is recommended to be removed and a new rink be identified at one of the other City parks (either Rose or Fox Meadows Park). As a reminder, a new rink with lights is estimated to be about $30,000. As far as the condition of the existing hockey rink, the hockey rink posts are in very poor shape and are rotting (approximately 70 %) from the inside out. The Parks Department will do what they can to limp through one more hockey season but pretty much after next season all the posts need to be replaced. Since the hockey boards only have about 2 -4 years of life left in them, the all boards should be replaced at the same time since the posts need to be replaced anyways. As of right now, about 6 -10 boards are replaced at the rink each year. Also keep in mind that these are not only issues with the rink. Staff did provide a list of issues in your packet for each of the Commissioners to review. Z' +en4 S' Todd Haas 6eose PaPK) From: Please Do Not Click Reply <support@govoffice.com> Sent: Wednesday, June 05, 2013 7:21 PM To: Todd Haas Subject: ROSE PARK SURVEY H (form) has been filled out on your site Your Site has received new information through a form. Form: ROSE PARK SURVEY Site URL: www.andovermn.gov 1. Currently the site contains a few trees. Would you prefer to see:: a. More trees preserved and less active spaces: 2.Would you like to see a park that provides: (check all that apply): b. More quiet, landscaped areas and natural setting/open spaces: C. Some open space for free play: 2 to 5 years: 6 to 12 years: 2 13 to 18 years: 1 Baseball Fields:: (34: PA&Ae t At c eo Qrecertied Q ff,6 No Hockey /Free Skating rink:: No 4b. Please indicate what type of activities would you prefer to see in the park (please check one or more: 1. Open Space for free play: 2. Half court basketball court: 4. Other Suggestions:: T5 R 616113 1.: 2.: 3.: 4.: 6. Other ideas and /or suggestions for the park:: We have been skating at Crooked Lake for 10 years. We have also been driving through the puddle for 10 years. It is not really a problem. Fix the drainage at the school that already has the parking/ lights etc and partner with the school to add more fields. They have 2, that could certainly get more use. There is no reason to disturb the entire neighborhood for this purpose. Those who live next to the park should not be facing a parking lot in their backyard. I also don't want any more traffic in the neighborhood where there are young kids biking/ playing. A larger play structure in the park would be very nice. If necessary would you be willing to serve on a Neighborhood Park Committee to develop a playground plan and /or other improvements, evaluate proposals received and make a recommendation to the Park and Recreation Commission? This may involve approximatel: Yes Name: Kimberly Carr Phone #: (763)427 -2422 Email: carrhamggmail.com Do Not Click Reply- This e -mail has been generated from a super form. Vfpton S Todd Haas Aose New- From: Please Do Not Click Reply <support@govoffice.com> CC pwV A2. Cowry Sent: Thursday, June 06, 2013 7:20 AM P'n semeJ a +L.P. To: Todd Haas 916113 Subject: ROSE PARK SURVEY JJ (form) has been filled out on your site. TS�t (P4113 Your Site has received new information through a form. Form: ROSE PARK SURVEY Site URL: www.andovermn.gov 1. Currently the site contains a few trees. Would you prefer to see:: a. More trees preserved and less active spaces: 2.Would you like to see a park that provides: (check all that apply): b. More quiet, landscaped areas and natural setting /open spaces: 2 to 5 years: 6 to 12 years: 13 to 18 years: 2 Baseball Fields:: No Hockey /Free Skating rink:: No 4b. Please indicate what type of activities would you prefer to see in the park (please check one or more: 1. Open Space for free play: 4. Other Suggestions:: AND ..... the park gets 4 -8 people that walk their dogs and poop in the park and do NOT pick up their poop. 1.: 2.: 3.: 4.: 6. Other ideas and /or suggestions for the park:: I have lived in my house since 1981.1 love to sit on my deck and watch the kids play ball. But having 2 ball fields and a hockey rink will make the park no good. Last night there was a little league game. The whole parking lot was full and cars were parked in the street. If they have 2 ball fields, the whole neighborhood will be filled with cars 2 nights a week all summer. If necessary would you be willing to serve on a Neighborhood Park Committee to develop a playground plan and /or other improvements, evaluate proposals received and make a recommendation to the Park and Recreation Commission? This may involve approximatel: Yes Name: William Cole Phone #:(763)422 -8206 Email: WNCOLE@ICE.DHS.GOV Do Not Click Reply -This e -mail has been generated from a super form. 1 LC I T Y • F NfDOVEA 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV To: Park and Recreation Commission CC: 4k David D. Berkowitz, Director of Public Works /City Engineer From: ,' Todd J. Haas, Assistant Public Works Director Subject: 6. Discuss Survey Results for Park Improvements/Fox Meadows Park Date: June 6, 2013 INTRODUCTION The Park and Recreation Commission is requested to discuss the survey results for park improvements regarding Fox Meadows Park. DISCUSSION A total of 14 surveys were received. Staff has compiled results of the survey down below. 1. Currently the site contains a few trees. Would you prefer to see: (check only one) a. More trees preserved and less active spaces: 4 (Surveys F, G, J and K) b. More of a balance between preserving trees and providing active spaces: 8 (Surveys A, B, D, E, H, I, M, and N) c. Provide more active spaces and preserve less trees: 1 (Survey L) d. Other suggestions: 1 (Survey C) (see Question 4 for other suggestions) 2. Would you like to see a park that provides: (check all that apply) a. Lots of active facilities and spaces for children: 3 (Surveys D, F and I ) b. More quiet, landscaped areas and natural setting/open spaces: 3 (Surveys A, C, and E) c. Some open space for free play: 3 (Surveys A, D and E) d. Mixture of active spaces and passive landscape areas: 9 (Surveys A, B, D, E, H, K, M, and N) e. Keep the existing field but upgrade the existing field facility that it is more usable: 4 (Surveys E,1, J, and L) f. Other ideas: I (Survey G) (see Question 4 for other suggestions) 3. Please list the number of children in your family in each age group: a. 2 to 5 years 7 b. 6 to 12 years 5 c. 12 to 18 years 1 4. If active facilities were considered for the park by the City, what type of activity or activities would you like to see provided in this park: (check all that apply) A. Hockey Rink which would include a free skating rink: 8 (Surveys D, E, F, H, I, J, M, and N) B. Baseball fields: 3 (Surveys E, I, and M) C. Football/SoccerEacrosse fields: 7 D. Other suggestions: 6 (See other suggestions below) From Survey B: Basic teen/adult exercise circuit, a place to work out enjoying natural beauty. From Survey C: No more sports. Kids need more unstructured free play and less organized sports. From Survey D: Tennis Court. From Survey G: Open an archery range with life size targets for adults. From Survey K: Basketball. From Survey N: Disc Golf. 5. Please prioritize the park facilities you have chosen above: Item A — selected 5 times as top priority (Hockey rink which would include a free skating rink) Item B — selected 0 times as top priority (Baseball fields) Item C — selected 1 times as top priority (Soccer/football/lacrosse fields) Item D — selected 6 times as top priority (Other suggestions were as follows): Survey Basic teen/adult exercise circuit, a place to work out enjoying natural beauty. Survey C: No more sports. Kids need more unstructured free play and less organized sports. Survey D: Tennis Court. Survey G: Open an archery range with life size targets for adults. Survey K: Basketball. Survey N: Disc Golf Item A — selected 2 times as second priority (Hockey rink which would include a free skating rink) Item B — selected 2 times as second priority (Baseball fields) Item C — selected 2 times as second priority (Soccer/football/lacrosse fields) Item D — selected 0 times as second priority (Other suggestions were as follows): None 2. Item A — selected 1 time as third priority (Hockey rink which would include a free skating rink) Item B — selected 2 times as third priority (Baseball fields) Item C — selected 1 time as third priority (Soccer/football/lacrosse fields) Item D — selected 0 times as third priority (Other suggestions were as follows): None Item A — selected 0 times as fourth priority (Hockey rink which would include a free skating rink) Item B — selected 0 times as fourth priority (Baseball fields) Item C — selected 0 times as fourth priority (Soccer/football/lacrosse fields) Item D — selected 0 times as fourth priority (Other suggestions were as follows): None 6. Other ideas and/or suggestions for the park if you have any: • (Survey B) — Walking/jogging trail circuit. • (Survey C) — Andover needs a designated off -leash area for dog owners. The nearest parks are at least 25 minute drive one way. Currently dog owners are using parks, open space, and preservation areas to exercise their dogs (not a safe or appropriate option). • (Survey E) — Any kind of paved walking trails. • (Survey G) — Open an archery range with life size targets for adults. • (Survey I) — Splash park. • (Survey M) — Fix the parking area. (Survey N) — Paved walking trails with bike racks, trash and recycling bins, and barricades to prevent motor vehicles from driving into play areas (has happened at this site before). If necessary would you be willing to serve on a Neighborhood Park Committee to develop a park plan and/or other improvements, evaluate proposals received and make a recommendation to the Park and Recreation Commission? This may involve approximately 2 or 3 evening meetings. 3 Yes Name Phone E -mail 11 No Note: Attached is an e -mail from John and Rita Burgeson who live adjacent to the park. It staff s understanding that they did not do the survey that was available on the City of Andover's website. Staff also did receive a phone call from a long time resident near the north end of the park about paving the parking lot due to a number issues that they have seen at the park. It is staff s understanding that the property owner did not wish to complete the survey on line either. As previously mentioned to the Commission and indicated in the survey, the neighborhood has been invited to attend and participate in the discussion. ACTION REQUESTED The Park and Recreation Commission is requested to discuss the survey results for park improvements regarding Fox Meadows Park. Respectfully submitted, Todd J. Haas Cc: John and Rita Burgeson (copy sent by e -mail) Attachments: E -mail from John and Rita Burgeson Todd Haas To: Rita Burgeson Cc: Dave Berkowitz Subject: RE: Fox Meadows Park - Future Use 6/3/13 John and Rita; Fix incadow/S Ptex- CC: y rK- a.J (24C e-- COMlM1 /S.SPpdi Thank you for comments. I will forward a copy of the this to the Park Commission for their review for the upcoming meeting that is scheduled for this Thursday night. The Andover Park Commission will be discussing the results of the Fox Meadows Park surveys and determine what should be done with the park and when. I hope you did get an opportunity to fill out the survey. We did receive quite a few surveys back from residents. The Commission will be looking at them at Thursday's meeting. If you have any questions, feel free to contact me at 763 - 767 -5131. Todd Haas From: Rita Burgeson [ mailto :ritaburoesoncacomcast.net] Sent: Sunday, June 02, 2013 7:55 PM To: Todd Haas Cc: Dave Berkowitz Subject: Fox Meadows Park - Future Use 6/2/2013 Todd Haas, rThis letter is in regards to the City of Andover considering making changes in Fox Meadows Park. Fox Meadows Park has had organized Lacrosse utilizing the park for several years. The park also has play equipment for children and it has a lot of beautiful trees growing in it that make great habitat for abundant willdlife. In the recent years described above, to our knowledge, their have not been any problems related to the park. It even appears that the people who have been using the park, pick up any trash that is laying around. Previous to the last few years, from about the fall of 2005 for the next two or three years, there were numerous severe problems of many kinds occurring in and next to Fox Meadows Park. The Lacrosse players who use the park seem to have a good time and they have been well behaved. The trees are in the process of growing up very nicely in the park and it would be a travesty to both the people of Andover and the numerous animals that use the cover to remove them or bull doze them out. Some of the animals seen on our property adjacent to the park are: Deer, Red Fox, Gray Fox, Raccoon, Opossum, Gray Squirrels, Red Squirrels, Pheasants, Doves, numerous types of birds, Rabbits, Wild Turkeys, Various Owls, Various Hawks, Various Rodents, and more. It is an extremely attractive habitat for wildlife. In our opinion, Fox Meadows Park is already a uniquely exceptional park. What it presently offers is a unique blend of organized sports activity along with children's activity, that is able to co -exist with a wide swath of wildlife. All of that is capped off with a beautiful spread of Red Cedar tree along with many other varieties. We feel that making a major change in Fox Meadows Park would be a major dis- service to the people of Andover for many reasons, including spending a lot of money, when money is tight for a purpose that would diminish a park that is of L nique quality. Thank You, John and Rita Burgeson z C I T Y O F ND OVE 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission CC: �[ David D. Berkowitz, Director of Public Works /City Engineer FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 7. Discuss 2014 -2018 Parks Capital Improvement Plan, Cont. DATE: June 6, 2013 INTRODUCTION The Park and Recreation Commission is requested to continue discussing the 2014 -2018 Parks Capital Improvement Plan (CIP) that was tabled from the last meeting. This item was tabled from the last meeting of May 16, 2013 to allow staff to send out a survey to area residents for both Rose and Fox Meadows Parks. Staff at the last meeting provided approximate costs for improvements to Rose Park that could be included into the CIP. The improvements include the following: Grading of site /storm water ponds, irrigation, fencing of ball fields with sideline fencing and mow strips, bases /pads, benches, outfield fencing (optional), seeding of field/rink area, 3 row bleachers, ag -lime for infields, topsoil, construction material for hockey rink, hockey /free skating lighting system and class 5 parking lot. The estimated improvement costs will be in neighborhood of $250,000- $275,000. Note: There will be some savings if some of the work is performed by the Public Works Department. Attached is the updated Projected Park Improvement Fund which was included in the last Commission's packet of May 16th. Please pay attention to the status of 2013 end of the year balance. Again there are a number of parks that do not have security lights. Also keep in mind the Public Works Parks Department has expressed concern in the past that some of the parks need to be updated with a paved surface parking lot. One of those parks includes Prairie Knoll Park north and south parking lots. If the Commission is interested in knowing the planned improvements for all the parks, review Section F of the Information Packet (20 10 Existing and Future Park Facilities Chart). Note: The Commission is requested to recommend to the City Council the 2014 -2018 CIP at this meeting. BUDGET IMPACT Depending on what the Commission would like to recommend for projects, the Finance Department has indicated to the Public Works Department that the ending fund balance for each of the 5 years should have a minimum positive balance of $50,000.00 or more. ACTION REQUIRED The Park and Recreation Commission is requested to recommend to the City Council the 2014 -2018 Parks Capital Improvement Plan. Respectfully submitted, Todd J. aas Attachments: Proposed 2014 -2018 Park Improvement Fund Projected Fund Balance Sheet CITY OF ANDOVER Park Improvement Fund Projected Fund Balance "Target - $50,000 to create a contingency for any project overages 2013 2014 2015 2016 2017 2018 TOTALS Projected Sources of Revenue Park Dedication Fee - Residential $ 15,982 $ $ $ Park Dedication Fee - Commercial 132,628 $ $ $ 15,982 Donation / Contribution 132,628 Capital Projects Levy - Park Improvements 61,500 61,500 61,500 61,500 61,500 61,500 369,000 Total Revenues Available 210,110 61,500 61,500 61,500 61,500 61,500 517,610 Projected Commitments 09 -18 Hawkridge Park 92 10 -23 Dog Park - Donations 625 92 Hidden Creek North Park - Tower Rental 2,729 625 Irrigation Project -Small 2,729 Park System Improvements / Expansion 100,000 130,000 Wayfinding Signs /Exercise Stations 10,000 230,000 Annual Miscellaneous Projects 15,000 15,000 15,000 15,000 15,000 15,000 10,000 90,000 Total Commitments 118,446 25,000 145,000 15,000 15,000 15,000 333,446 Revenues Over (Under) Expenditures 91,664 36,500 (83,500) 46,500 46,500 46,500 Fund Balance as of December 31, 2012 198,388 Fund Balance Brought Forward - 290,052 326,552 243,052 289,552 336,052 Ending Fund Balance ** $ 290,052 $ 326,552 $ 243,052 $ 289,552 $ 336,052 $ 382,552 "Target - $50,000 to create a contingency for any project overages GM 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CLAN DOVER. MN. US TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works /City Engineer -93 FROM: Todd J. Haas, Asst. Public Works Director SUBJECT: 8. Update on the Andover Fun Fest Booth DATE: June 6, 2013 INTRODUCTION This item is an update regarding the Andover Fun Fest Booth that the Park Commission will be sharing with the Andover Open Space Commission. DISCUSSION As you know, the Andover Fun Fest is scheduled for Friday, July 12a` and Saturday, July 131h The Park Commission will be sharing a booth with the Open Space Commission on Saturday. So far I have the following Commissioners scheduled: • 10 am — noon (open) • Noon - 2 pm (Ted Butler) • 2 pm - 4 pm (Andy Melberg) • 4 pm — 6 pm (Alisa Lewnau/Shane Stenzel) Need for one of the other Commissioners (Van Vark, Lindahl or Miskowiec) to commit to the 10 am — noon slot. ACTION REQUIRED This item is an update regarding the Andover Fun Fest Booth that the Park Commission will be sharing with the Andover Open Space Commission. Respectfully submitted, Todd J. Haas 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV To: Park and Recreation Commission CC: David D. Berkowitz, Director of Public Works /City Engineer �W-6 From: Todd J. Haas, Assistant Public Works Director Subject: 9. Discuss Process for Naming of 40 Acre Sports Complex/12-31/3535- 161" Avenue NW Date: June 6, 2013 INTRODUCTION The Park and Recreation Commission is requested to discuss the process for naming of the 40 Acre Sports Complex, Project 12 -31. DISCUSSION At the request of the City Council, the Park Commission will need to determine the process for naming of the 40 Acre Sports Complex. Once the name has been determined, the Commission will need to forward the selection to the City Council for consideration and approval. The Sports Complex is scheduled to open in the spring of 2015 so the Commission has some time to select a name. ACTION REQUESTED The Park and Recreation Commission is requested to discuss the process for naming of the 40 Acre Sports Complex, Project 12 -31. Respectfully submitted, Todd J. Haas AIM• ✓�.4 •2 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works /City Engineer DDS FROM: Todd J. Haas, Asst. Public Works Director 'ice' SUBJECT: 10. Review Outstanding Items DATE: June 6, 2013 Issues list as of 6/4/13 COMPLETED PROJECTS — • Pleasant Oaks Park Parking Lot — The parking lot has been removed and the seeding has been completed. ON -GOING PROJECTS - • Update of Park Dedication Improvement Fund Ouarterly Report — Next report is due in July. • Update of Ouarterly Sheriffs Department Report on Park Patrol & Vandalism — Next report is due in July. • Sports Complex Master Plan — A copy of the bids were sent by e-mail earlier this week. Construction is scheduled to start in mid to late June. • Green Acres Park — The playground structure (Raceway), swings and spring ride have been delivered to the Public Works. The installation is anticipated to start later on this month. Green Acres Park playground installation will be first. • Northwoods East Park — The playground structure (Adventure Bridge) and swings have been delivered to the Public Works. The installation is anticipated to start later on this month or in July. ON -HOLD PROJECTS — OTHER ITEMS OF INTEREST — • Prairie Knoll Park Cell Tower — Nothing new to report. Still waiting for them to indicate when they are planning on starting on the construction. • Dos Park — The Joint Powers Agreement has been approved by the City Council. A copy of the JPA will be given to the Commission after all parties sign the agreement. Construction is anticipated to begin in mid to late June. Cell Phone Companies Update — Cell phone companies have been contacting staff regarding possible monopole cell tower location in City parks. Fox Meadows Park is being considered and there may start some preliminary review of the site by a cell phone company later on this month. 2013 Events in City Parks or Facilities — Item is on the workshop agenda. The Commission members will need to determine what the activity responsibilities will be for 2013. Keep in mind that the Commission members can team up on an activity if they would like. • Melberg — Commissioner Melberg will coordinate with staff with help from QCTV to prepare a video highlighting one or more of the City parks or facilities. • Skate Park Competitions and CarnyNan Vark — There will be no competition as part of the Andover Fun Fest event this year. • Stenzel — Prepare article on snow shoeing/silent sports -Due by September 27, 2013 for the November/December Andover Newsletter. • Organized Trail Bike Ride/Lindahl — Prepare article on Kelsey Round Lake Park -Due by March 21, 2014 for the May /June 2014 Newsletter. • Butler — Andover Lions Park Adopt a Park spring cleanup is done. There will be another cleanup this fall at the park. • Lewnau — Tree planting project is done. • Miskowiec — Prepare article on canoeing/kayaking -Due by July 26, 2013 for the September /October Andover Newsletter. Update of Pedestrian Trails — At this point this is what has been going on with trails: • A trail will be constructed along the north side of Bunker Lake Blvd between 71` Avenue (CSAH 7) and Underclift Street NW as part of the reconstruction of Bunker Lake Blvd road reconstruction project. For those that are not familiar with this project, the section of the county road will be widened from a 2 -lane facility to a 4 -lane facility. The project has started and North Pine Aggregate is the contractor that will be doing the work. The City Council has approved the 5 year (2013 -2017) Capital Improvement Plan (CIP) for trails for the following locations: o A trail is identified in 2014 along the south side of Andover Blvd NW between Bluebird Street NW and Vale Street NW. A trail along the east side of Nightingale Street NW north of Crosstown Boulevard NW is planned to be constructed with the reconstruction of Nightingale Street NW during the upcoming construction season. Update of Scheduling Park and Recreation Commission meeting at a City Park or Facility — Just as a reminder, the first outdoor Park Commission meeting is scheduled this Thursday at the Sunshine Park gazebo. The Commission at some point later this summer will want to consider one more meeting at another park in early September. Chairman Butler is making himself available at 6:30 pm to do a TV interview with QCTV to talk about Sunshine Park and what the facility offers. Then right after the meeting, staff would like for 2 individuals to give an update with QCTV about what was discussed during the Park Commission meeting. If you have any questions or comments regarding any of the items mentioned above or any items relating to parks or projects, feel free to contact Todd Haas or Dave Berkowitz at the City. Staff recommends the Commission continue reviewing the City Council meeting minutes that you receive by e-mail as to discussions of various projects the City Council has been working on or is considering. Note: If you have any items that you would like to add to the list, let me know at the meeting.