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Home My WebLink AboutACCAC - May 13, 2013ANDOVER C0W)W4Z� den %r Andover YMCA Community Center Advisory Commission Meeting Monday, Ma 13, 2013 IAq �davWWW ,7;OOypm 1. Call to Order 2. Approve Minutes — April 1, 2013 3. YMCA Update 4. Staff Update a. On -line Registration b. Newsletter Tidbits c. Living Social d. Fun Fest 5. Expansion a. YMCA Update b. City Update c. Expansion Records (Binder) d. New Business 6. Other Business a. June Meeting — Fee's b. July Meeting - Budget 7. Adjournment 15200 Hanson Blvd. NW • Andover, MN 55304 Ph: 763 -767 -5100 • Fx: 763- 755 -2129 Website: www,andovermn.gov /acc • E -mail: accinfo @andovermn.gov N�C}VER %r Andover YMCA Community Center Advisory Commission Meeting Minutes Monday, April 1, 2013 6:30 pm Andover City Hall In Attendance: Allison Boes, Mike Knight, Ted Butler, Erick Sutherland, Mark Chevalier, Tony Howard, Frank Kellogg Absent: Robin Chambers Call to Order 6:40 pm Approval of Minutes: February 11, 2013 —meeting minutes approved as written. February 25, 2013 — workshop minutes approved as written. YMCA Update • March membership was up by 244 units compared to budget. • Currently at 3,600 units for memberships • Senior memberships have increased. • Building maintenance is scheduled for first week in June. • New programs: Ripped — Group X class for kids, great feedback and looking to expand program. • Summer Power (summer childcare) enrollment is going well. • Upcoming Events Include: Family Night April 12 and the ACC and Y partnered Bounce Into Spring Event/Healthy Kids Day on April 27, Healthy Living Race will be held June 22, proceeds will benefit Y Partners as well as the golf tournament which will be held on September 17, 2013. ACC Update • Pool Roof — RJM and Roof -Tek will be here in May and will look at making repairs during the pool maintenance closure in June. Mr. Kellogg wondered if a sample of the material should be taken to be analyzed. Newsletter Tidbits — the commission would like to see an area in the Andover Newsletter where we can ad in some tidbits of information about the YMCA and AHYHA. Cindy will contact Mark and Allison for ideas and submit for the May /June Newsletter. • ER Procedures, the ACC and YMCA are working on sharing information on ER policy /procedures. Staff will add signage in areas of building telling people where to go for assistance and /or report an incident. Andover YMCA Community Center Advisory Commission Minutes April 1, 2013 Expansion - Allison met with the VP of YMCA New Development, Anita, as well as Jim Dickenson to discuss expansion needs /ideas. Within the next couple of months the city and YMCA will have a consultant come out to look at needs and figure out costs. Goal is to have all information compiled by Fall 2013. The YMCA would like to consider hosting a capital campaign to help raise money if costs come in too high to finance their portion of the expansion. Youth center, large multi - purpose space, big kids gym areas, outdoor splash pad and storage were all at the top of the Y expansion wish -list. Mr. Kellogg would like Mr. Howard to check to see how much the Courtyards of Andover is selling for. Does the commission want to take a look at incorporating banquet ideas /space into the building expansion or purchase building and have it be managed by the city? AHYHA formed a committee to identify building expansion needs. The top 4 items were: Additional Full Sheet of Ice Dryland Training Area Office Space Equipment Storage Mr. Chevalier handed out information which identified these areas as well as stated more than 1/z of the AHYHA ice is purchased elsewhere, most of which occurs at the National Sports Center. If an additional sheet of ice or dryland area was to be built, AHYHA estimates that teams will practice more often, increasing practice ice hours by at least 10 %. Adding an additional sheet of ice would also attract tournaments. Mr. Kellogg, asked Ted to identify the needs for a multi - purpose space. :.such as batting cages, etc. he also asked that Ted forward information gathered during by the sports dome task force to him regarding artificial turf and items that could be incorporated into an expansion. Ted mentioned that there are grants out there to help with costs of exercise bikes that generate power. Something for the Y to consider. Other Business: Allison spoke to commission about the incident involving a man videotaping young boys in the Andover YMCA locker rooms as well as other YMCA locations as well as Mariucci Arena. Meeting adjourned at 8:45 pm Next Meeting —Monday, May 13, 2013 Submitted by, Cindy Ramseier Andover YMCA Community Center Advisory Commission Status Report May 1, 2013 Programming/Events/Revenue — In Progress/Upcoming • Current/Uncoming Field House/Misc. Activities • April 7 — AHYHA Skate Banquet • April 9 -13 — Just Between Friends Consignment Sales Event • MN Premier Volleyball Camp • July 9 —11 • July 15 —18 • July 22 — 25 • July 29 — August 1 • August 20 - 22 • June 25 — 26 — MN Timberwolves Basketball Clinic • July 8 — 11 — 43 Hoops Basketball Clinic • August 26 — 29 — MN Timberwolves Basketball Clinic • Current/Upcoming Ice Activities • Day Learn to Skate Sessions (3 sessions) each month: March, April, May • May 31, June 1 -2 —North Iowa Bulls Jr Tryouts • June 2— Summer ACC 3 v 3 begins • June 4 — Summer Session of Learn to Skate Begins • June 16 — July 30 AHYHA/HS Summer Hockey Camps • July 11 -14 — AAA Hockey Tournament / Home Town Hockey • July 29 — Hometown Hockey Camp 1 Begins • August 5 — Hometown Hockey Camp 2 Begins • August 12 — Hometown Hockey Camp 3 Begins • August 12 — AHYHA Fall Development Begins • Current/Upcoming Misc Activities • April l — New Hope YMCA Gym N Skate • April 5 & 6 — Ladies Day Out — MS Fundraising Event • April 27 — Bounce Into Spring Event — Partner Event with YMCA • May 16 — Brandy's Boutique Marketplace Expo • May 18 — Indoor City -Wide Garage Sale Event • June 11 -12 — Safety Camp • July 13 — Andover Family Fun Fest Craft & Gift Show • August 19 — Foundation Hills Mont School Field Trip • Miscellaneous - Working on /ongoing • Misc. Quotes In Works! • On -Line Registration Computer Program — Has launched! Registrations are coming in! • Library on the Go • Developing Informational Video about Facility ACC & YMCA — QCTV (starting over 3/13) • Sr Activities & Programming Ideas — ongoing. • ACC /YMCA Promo Coupons /Trial Passes • Developing "point of sale" opportunity for YMCA members — Y Partnership. • Membership Cards /Programs TBD • Field Trip Expo — August 6, 2013 Fall/Winter Programming (September 2012 — May 2013) Began week of 9/10/12 - Ongoing • Tot -Time Open Gym / Bounce House Days — Mondays & Tuesdays, 10- Noon Admission $2 child/Free YMCA Children • Tot -Time Group Fitness — Wed & Thursday's, 10 am —11 am. Instruction provided by YMCA Staff. Admission $2 child/Free YMCA Children. Calendar to be published announcing fitness activity. • Indoor Walking Club - Monday — Friday — 5:30 am — 9:30 am • Bingo —1 & 3 Tuesdays - Community Rooms 9:30 am —11:00 am • After School Youth Center, Monday - Thursday 3 - 5 pm Staffing provided by YMCA. • After School Free Student Open Gym - Monday — Friday 2:50 — 4:50 pm Revised 5/1/2013 This list was constructed by the Andover YMCA Community Center Advisory Commission during a recent brainstorming session. This is not a final list. Input from several organizations and groups will added to this list, keeping one master idea list. "Like" ideas will eventually be combined. Brainstorming Ideas for Andover YMCA Community Center Expansion: • Youth Center (Break Out Rooms to Include, Computer Lab, Movie Area, Arts) • Senior Center • Outdoor Amphitheater /movie /concerts/Fun Fest Expansion Area • Meeting Rooms/Banquet Area/Kitchen/Projection Equipment • Admin Offices • Storage Areas • Multi- Purpose Workout/Training Area (batting cages, hockey dryland) • Retractable Bleachers • Another Full Sheet of Indoor Ice — Cement Floor • Elevated Running Track/200 Meter Running Track • Locker Rooms for Field house • Warm -Up Area for Field House Users • Climbing Wall • Parking • Elevator on East Side of Building • Upgrade Flooring on Main St. Hallway & Concession Lobby Area • Collaborate with Outside Businesses such as the high school • Janitor's Closet • Garbage/Recycle Expansion/Location • Solar Energy/Wind (federal assistance ?) • Family Locker Rooms (more — pool area and upstairs) • Outdoor Splash Pad • Expanded Pro Shop & Retail Space • Bathrooms • Community Garden • Central Reception Area on West Side of Building (Community Center Entrance) • Space or room for police /sheriff to utilize • Batting Cages • Turf • Child Playscape — Indoor • Studio Space with Mirrors (Group x/Specialty Classes) • Gym or Kids Gym Area (Y) • Outdoor Green Space with Fence (Y) • Green Roof/Fund with Outside Resources • Nice Driveway • Global Co- Utilization with Outside Businesses • Computer Room • Library/Reading Nook • Field House Court Expansion with Seating • Indoor Tennis • Outdoor Tennis • Pavilion Outdoor (Reservations Accepted) • Big Kids Stuff Area • Family Play Area • AHYHA Office Space • AHYHA Equipment Storage Space May 1, 2013