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Home My WebLink AboutACCAC - April 1, 2013ANDOVER� Gbmmun� Center Andover YMCA Community Center Advisory Commission Meeting Monday, April 1, 2013 Andover City Hall 6:30 pm 1. Call to Order 2. Approve Minutes —February 11, 2013 3. Approve Closed Workshop Minutes —February 25, 2013 4. YMCA.Update 5. Staff Update a. Pool Roof b. Newsletter Tidbits c. ER Procedures d. Expansion 6. Other Business 7. Adjournment 15200 Hanson Blvd. NW • Andover, MN 55304 Ph: 763- 767 -5100 • Fx: 763- 755 -2129 Website: www.andovermn.gov /acc • E -mail: accinfo @andovermn.gov �6�i11un G'�rlf�r'" Andover YMCA Community Center Advisory Commission Meeting Minutes Monday, February 11, 2013 6:30 pm Community CenterlYMCA — Room B In Attendance: Robin Chambers, Mike Knight, Ted Butler, Erick Sutherland. Mark Chevalier, Tony Howard, Frank Kellogg Absent: Allison Boes Call to Order 6:30 pm Approval of Minutes — January 14, 2013 - minutes approved as written. Appoint Chair & Vice -Chair The board was asked to appoint the chair and vice -chair for 2013. Mike Knight nominated Frank Kellogg as chair and Ted Butler as vice - chair. Tony Howard 2nd the nomination and its was approved. YMCA Update - Membership Sales o We ended 2012 with 211 more units than budgeted • January Goal was 308 —missed by 13 • February Goal is 190 • Visits - Oct 39K, Nov 42K, Dec 40K — up from 2011 - Building Maintenance, o Kid's Stuff - Additional door was added - Family /Community Events o Upcoming Branch Events • YMCA Day at the Capital — February 26th • Rally Day Weekend —March 1,2,3 — Summer Programs Kick -off • Accountability MN —March 2 • Zumba -thon — January 26th —1 -4pm — raised $1900 for YPartners Staff Update The committee was updated on the issues in the pool area. There is a problem with where the walls and roof meet and we are seeing "slime" coming down the walls. This issue was looked at last fall and some action was taken at the time. As we moved through the winter it appears the first fix did not work. The plan is to revisit this again, this spring. RJM and Roof -Tee have been made aware of the situation. The commission asked for the city council to take action and ask some tough questions. Staff will report to the city administer with the commission thoughts. Andover YMCA Community Center Advisory Commission Minutes February 11, 2013 The commission asked if a portion of the city newsletter could be used for YMCA/Community Center "tid- bits ". Feel good stories about our users and/or some data on users /classes /special events. This would be a way to share some stories with the public on what we are doing here at the facility. The commission asked for staff to review our emergency procedures. Find a way to better communicate those procedures to our users through additional signage or handouts. Check with the city attorney on our liability and things we can do to protect ourselves. The commission asked about moving our Community Center update from the fall to the spring. Staff will check with the city administer to see if it's a possibility, perhaps in 2014. The commission was updated on Subway and Library on the Go. Subway is going very well to date. No new news from the Library. Building expansion is gaining some traction. After much discussion it was decided to hold a workshop meeting on Feb. 25 to explore all the options for future expansion. The commission would like to keep . this ball rolling and plans on taking the lead to keep it moving. Our city administer and city council will become more involved over the next few months. Next Meeting — Closed Workshop — Monday, February 25, 2013 6:00 pm City Hall Meeting adjourned at 9:00 pm Submitted by, Erick Sutherland Andover YMCA Community Center (� Advisory Commission Status Report April 1, 2013 Programming/Events /Revenue — In Progress/Upcoming • Current/Upcoming Field House/Misc. Activities o March 12 —13 — MN Timberwolves MEA Basketball Clinic o March 13 —17 — Titan All Star BB Tournament • March 23 — North Suburban Home Improvement Show • April 7 — AHYHA Skate Banquet • April 9 -13 — Just Between Friends Consignment Sales Event • June 17 — 20 MN Premier Volleyball Camp • June 25 — 26 — MN Timberwolves Basketball Clinic • August 26 — 29 — MN Timberwolves Basketball Clinic • Current/Upcomins Ice Activities • March 11 -17 — Titan All Star Hockey Tournament • Day Learn to Skate Sessions (3 sessions) each month: March, April, May • May 31, June 1 -2 —North Iowa Bulls Jr Tryouts • June 4 — Summer Session of Learn to Skate Begins • June 16 — July 30 AHYHA/HS Summer Hockey Camps • July 11 —14 — AAA Hockey Tournament / Home Town Hockey Current/Upcomin2 Misc Activities • February 18 — TLC Adventure Club Swim & Gym • March — Pickle Ball Demo's began • April 1 —New Hope YMCA Gym N Skate • April 5 & 6 — Ladies Day Out — MS Fundraising Event • April 27 — Bounce Into Spring Event — Partner Event with YMCA • May 18 — Indoor City -Wide Garage Sale Event • June 11 -12 —Safety Camp • July 13 — Andover Family Fun Fest Craft & Gift Show Miscellaneous — WorkinLy on /ongoing • Misc. Quotes In Works! • On -Line Registration Computer Program • Library on the Go • Developing Informational Video about Facility ACC & YMCA — QCTV (starting over 3/13) • Sr Activities & Programming Ideas — ongoing. • ACC /YMCA Promo Coupons/Trial Passes • Developing "point of sale" opportunity for YMCA members — Y Partnership. • Membership Cards/Programs TBD • Field Trip Expo — August 6, 2013 Fall/Winter Programming (September 2012 — May 2013) Began week of 9/10/12 - Ongoing • Tot -Time Open Gym / Bounce House Days — Mondays & Tuesdays, 10- Noon Admission $2 child/Free YMCA Children • Tot -Time Group Fitness — Wed & Thursday's, 10 am — I1 am. Instruction provided by YMCA Staff. Admission $2 child/Free YMCA Children. Calendar to be published announcing fitness activity. • Indoor Walking Club - Monday — Friday — 5:30 am — 9:30 am • Bingo —1 & 3 Tuesdays - Community Rooms 9:30 am —11:00 am • After School Youth Center, Monday - Thursday 3 - 5 pm Staffing provided by YMCA. • After School Free Student Open Gym - Monday — Friday 2:50 — 4:50 pm Revised 4/1/2013 xpaau �iy�j»v� P ►► ,• > > / J , wf ►, ► 1150 ll Outline •Facility Needs and Wants ® Usage ® Rink to Dryland ®office and Storage AHYHA Facility Needs OAdditional Full Ice Sheet ® Dry -land Training a Office Space ® Larger Equipment Storage Space Usage a Enrollment Steadily Trends Upward. tv 2013 Jr. Huskies Winter Season: 0 28 girls 4P 58 boys 0 86 total ® AHYHA purchased 750 Hours at rinks other than ACC in 2012 -2013 season. v Tournaments are limited due to ice availability. Estimate 12 -30 hours needed for tournament. ippox. 15 teams purchased dryland training programs at facilities more than 5 miles away. 2010 -2011 2011-2012 2012 -2013 U8Girls 22 21 24 U10 25 27 24 U12 24 20 29 U14 13 15 15 Mite Boys 151 146 147 Squirt 55 72 75 Peewee 53 52 63 Bantam 45 50 45 Total 388 403 422 a Enrollment Steadily Trends Upward. tv 2013 Jr. Huskies Winter Season: 0 28 girls 4P 58 boys 0 86 total ® AHYHA purchased 750 Hours at rinks other than ACC in 2012 -2013 season. v Tournaments are limited due to ice availability. Estimate 12 -30 hours needed for tournament. ippox. 15 teams purchased dryland training programs at facilities more than 5 miles away. Rink Needs r.:. to Full size sheet provides the greatest flexibility and opportunity for program and tournament scheduling. to Single sided seating provides ability to host games and tournaments. 40 Rink dividers would provide the right environment for mite games, small area development, and multiple group programming. Dry -Land Training tv Estimated Space: 2,000 — 5,000 sq. ft. w/ dedicated office space. tv Training and activities 0 Dryland Skating 40 Shooting v Plyometric, strength, and fitness activities 40 Skating treadmill Non - Hockey opportunities a Soccer, Baseball, Lacrosse 40 Programming o Recommend leasing space to athletic training business Office and Storage f •AHYHA Office with desk and room for file cabinets. Approx. 200 sq. ft4 •Equipment storage with shelving. < Approx. 300 sq. ft. I jr 1 1 & 1►► // 1 1 ►/ / ► / 1/