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Home My WebLink AboutACCAC - June 10, 2013ANDQVERJ_q� eammml# Center Andover YMCA Community Center Advisory Commission Meeting Monday, June 10, 2013 Andover Community Center Meeting Room B 6:30 pm 1. Call to Order 2. Approve Minutes — May 13, 2013 3. YMCA Update a. Walkers b. Tot -Time 4. ACC Staff Update a. Fun Fest b. Status Report 5. 2013 -2014 Rates 6. Other Business a. Hope 4 Youth Support b. 2014 Budget — July meeting 7. Adjournment 15200 Hanson Blvd. NW • Andover, MN 55304 Ph: 763 - 767 -5100 • Fx: 763 - 755 -2129 Website: www.andovermn.gov /acc • E -mail: accinfo @andovermn.gov ANDQVER*@� apmmmx 5(`a emeer Andover YMCA Community Center Advisory Commission Meeting Minutes Monday, May 13, 2013 7:00 pm Andover City Hall In Attendance: Allison Boes, Mike Knight,, Mark Chevalier, Tony Howard, Frank Kellogg, Robin Chambers, Erick Sutherland (arrived at 7:45 pm), Ted Butler (arrived 7:45 pm) Guest: Jim Dickinson Call to Order 7:00 pm Approval of Minutes: April 1, 2013 — meeting minutes approved as written. YMCA Update • 8,000 more visits than this time Iast year, due in part by weather. • The Y is again offering their summer membership program which takes place from Memorial — Labor Day. • The new tables & chairs have been ordered for the meeting rooms and should arrive soon. • A new ga ga pit will be located out on the facility lawn, this is a new game that is being played by youth, similar to dodgeball, however in an enclosed area. • New youth archery program has been created • Youth tri- athalon for kids ages 5 —11 and 11 —16 • Summer Power program will begin in June • The Y and Subway have partnered together to offer boxed lunches for summer program participants. • June 22 — Healthy Living Race, proceeds to benefit Y partners campain. • Golf Event will take place September 17th at Majestic Oakes. • Andover YMCA ranks #2, behind Southdale YMCA. • Current Andover Y units are at 3,600 with 350 of them on personal pricing plans. ACC Update • Reviewed the Status Report • Partnered with Living Social/discussed program — offering admission punchcards at 50% off • SKATE banquet was very successful. Mark Chevalier shared with the commission that SKATE emphasizes on academics & hockey. More than 300 people participated in this event, making it the largest SKATE banquet in the state of MN. • Expansion — Jim Dickenson shared with the commission that once we hear back from the YMCA, they will explore expansion ideas, realistically looking at 2015 as the earliest construction date. Andover YMCA Community Center Advisory Commission Minutes May 13, 2013 Other Business The AHYHA is always looking for ways to recruit new members to the association. Staff mentioned providing informational flyer to handout to tot -time participants as well as ways that the association could increase their presence at Fun Fest. Frank Kellogg, wanted the commission to be aware of a new organization that opened in Anoka called Hope 4 Youth. This is a homeless shelter serving youth. It is open during daytime hours and provides a place for homeless youth to shower, eat and receive supplies. Mr. Kellogg challenged the commission on finding a way that we could help support this organization. Meeting adjourned at 9:22 pm Next Meeting — Monday, June 10, 2013 Submitted by, Cindy Ramseier ANDOVER COMMUNITY CENTER FEE INCREASES PERFORMA 2013 to 2014 Total Increase in Rental Revenue Ice Arena $203 -209 Prime Time, Other Time, Open Skate $ 11, 287.00 Field House $42 -44 Prime Time, Other Time, Fee Admissions $ 4,560.00 $ 15.847.00 Field House All Hours - add $0 per hour $ - * 2350 hours sold Ice Arena All Non -Prime Hours - add $5.00per hour * 525 non prime hours sold All Prime Hours - add $5.00 per hour *1475 prime hours sold $ 2,625.00 $ 7,375.00 TOTAL $ 10,000.00 Andover Community Center Fee Schedule ICC ADCMA onnwn nno Ice Time - Prime $ 166.00 $ 171.00 $ 175.00 $ 180.00 $ 185.00 $ 190.00 $ 195.00 Ice Time - Non Prime $ 135.00 $ 136.00 $ 140.00 $ 140.00 $ 140.00 $ 140.00 $ 145.00 Open Skatin -Adult $ 4.00 $ 4.00 $ 4.00 $ 4.00 $ 5.00 $ 5.00 $ 5.00 Open Skating - Youth $ 3.00 $ 3.00 $ 3.00 $ 3.00 $ 4.00 $ 4.00 $ 4.00 Skate Sharpening $ 3.00 $ 3.00 $ 3.00 $ 4.00 $ 4.00 $ 4.00 $ 4.00 Skate Rental 3.00 $ 195.00 $ 150.00 $ 195.00 $ $ 3.00 $ 3.00 FIPI r1 F7MIMP: 9nnvin4 ennclnn ennnr.n nn.. 1.n Court Rental -Prime 1 $ 40.00 $ 41.00 $ 43.00 $ 45.00 $ 46.00 $ 46.00 $ 46.00 Court Rental - Non Prime $ 35.00 $ 36.00 1 $ 38.00 $ 40.00 $ 40.00 1 $ 40.00 1 $ 40.00 12,22 2, m - Adult $ 2.00 $ 2.00 $ 150.00 $2/$4 $ 130.00 $21$4 $ 135.00 $31$5 $ $3/$5 $ $3/$5 Open G m - Youth $ 2.00 1 $ 2.00 1 $ 2.00 1 $ 2.00 1 $ 3.00 1 $ 3.00 1 $ 3.00 New Fees would go into effect 911/13 Prime Ice Rental - Other Facilities 2010111 NP 2010/11 2011/12 NP 2011/12 2012113 NP 2012113 2013114 NP 2013/14 Anoka Ice Arena Centennial Champlin Coon Rapids Fogerty Arena (Blaine) Schwan Super Rink $ 150.00 1 $ 140.00 1 $ 150.00 Is 140.00 1 $ 155.00 1 $ 140.00 1 S 155.00 I $ 140.00 $ 155.00 $ 135.00 $ 160.00 $ 135.00 1 165.00 $ 135.00 $ 175.00 $ 135.00 $ 185.00 $ 150.00 $ 190.00 $ 150.00 $ 190.00 $ 150.00 $ 195.00 $ 150.00 $ 170.00 $ 130.00 $ 175.00 $ 135.00 $ 190.00 $ 135.00 $ 190.00 $ . 140.00 $ 175.00 $ 175.00 $ 165.00 $ 145.00 $ 195.00 S 150.00 $ 195.00 $ 150.00 $ 195.00 $ 150.00 $ 200.00 $ 200.00 $180 to non -Anoka groups Prime Gym Rental Fees - Other Facilities 2008109 2009110 2010/11 2011/12 2012113 2013M4 Anoka /Hennepin Schools - per Court Ralia - Volleyball - Maple Grove M1 -Volleyball -Bloomington MN Select - Volleyball - Eden Prairie Plymouth - Soccer Field Woodbury- Soccer Field Goal Kick Soccer - Coon Rapids Anoka - Ramsey Community College $15.00/$21.00 1 $16.00/$22.00 $17.001$23.00 $18.00/$24.00 $16.00/$24.00 $8.00/$20.00 $ 30.00 $ 30.00 $ 45.00 $ 25.00 $ 220.00 $ 226.00 $ 240.00 $ 260.00 $ 265.00 $ 160.00 $ 164.00 $ 170.00 $ 195.00 $ 200.00 $ 130.00 $ 140.00 $ 150.00 $ 175.00 $ 175.00 $ 175.00 $30.00/$50.00 26,000 sq ft. �A CITY OF ANDOVER, MINNESOTA Andover Community Center / YMCA 2007 2008 2009 2010 2011 2012 2013 Actual Actual Actual Actual Actual Actual Budget Revenues: Charges for services Ice Rental $ 339,563 $ 314,951 $ 359,916 $ 328,082 $ 361,153 $ 379,831 $ 372,500 Fieldhouse Rental 113,414 116,296 129,279 130,100 161,531 171,434 145,500 Concessions 98,534 97,257 95,319 86,301 82,149 77,172 - Proshop 5,587 4,506 4,988 4,195 3,954 5,408 6,500 Vending 13,011 10,762 9,316 8,270 9,724 7,660 7,500 Advertising 20,827 10,211 11,281 14,853 10,885 17,426 13,000 Charges for services 590,936 553,983 610,099 571,801 629,396 658,931 545,000 Miscellaneous 304,371 235,561 186,803 149,486 150,590 138,741 149,400 Total. revenues 895,307 789,544 796,902 721,287 779,986 797,672 694,400 Expenditures: Current: Salaries & benefits 269,879 309,764 358,771 360,744 376,803 393,412 341,798 Departmental 81,164 103,607 87,276 84,226 84,226 102,083 45,450 Operating 390,938 408,948 383,446 382,661 388,211 396,449 424,472 Professional services 51,434 63,956 73,952 54,732 141,858 112,081 80,500 Capital outlay 6,495 13,952 - - - 7,161 - Current 799,910 900,227 903,445 882,363 991,098 1,011,186 892,220 Revenue over(under)expenditures 95,397 (110,683) (106,543) (161,076) (211,112) (213,514) (197,820) Other financing sources (uses) Investment income (19,170) (28,156) (11,595) (8,255) (7,228) (6,781) - Rental / Lease Pymt - 236,898 637,305 638,037 641,859 639,983 645,200 Transfers out (237,274) (210,178) (353,892) (401,481) (369,034) (371,598) (371,598) Total financing sources (uses) (256,444) (1,436) 271,818 228,301 265,597 261,604 273,602 Net increase (decrease) in fund balance (161,047) (112,119) 165,275 67,225 54,485 48,090 75,782 Fund balance (deficit) - January 1 (311,349) (472,396) (584,515) (419,240) (352,015) (297,530) (249,440) Fund balance (deficit) - December 31 $ (472,396) $ (584,515) $ (419,240) _L _a97,5301 $ (249,440) $ (173,658) Cindy Ramseier Subject: FW: Program Stats Attachments: Tot -Time Attendancelnfo 2012- 13.xlsx From: Allison Boes [ mailto: allison .boes(o)YMCAtwincities.or Sent: Monday, Tune 10, 2013 1:53 PM To: Cindy Ramseier Cc: Erick Sutherland Subject: RE: Program Stats YMCA Update to share 1. Today is the start of Summer Programs that last through August. We'll be seeing 265 youth here at the Y daily. 2. Soccer kicks off next week with 80 registered. 3. Archery also kicks off next week and has 25 registered. 4. We just finished the dance season with the "Spring recital" last Friday night. This year we had 125 dancers enrolled in programs. 5. Our Healthy Living Race is June 22nd- 9:00am at Andover High School. This is a 5K that one of our Board members puts on every year and supports our annual fundraising campaign — YPartners. Flyer is attached. 6. Summer membership push is in full- swing. Join the Y from Memorial Day — Labor Day forjust $279 /family (2 or more people), $179 /adult. 7. Golf Tournament — September 17`h — Majestic Oaks. We're currently looking for silent auction items, sponsorships and golferO Caytie will send you the Walking Club info. Thanksl Allison 763 -230 -6525 1 Tot Time Fitness Counts R $4 $4 $4 $4 $56 $35 $25 $4 $25 $12 $36 $2 $6 $12 $6 $16 $4 $18 $12 $2 $35 $6 $6 $4 $0 $6 $8 $6 $36 $4 $4 $0 $0 $10 $12 $8 $6 $2 $10 $12 # of Non- # of # of Non- # of Kids # of YMCA YMCA Andover Andover Attended Date Members Members Residents Residents Total Notes 12 -Sep 9 4 10 3 13 13 -Sep 2 2 2 2 4 19 -Sep 8 6 7 7 14 20 -Sep 2 5 0 7 7 26 -Sep 7 11 10 8 18 27 -Sep 1 8 7 2 9 3 -Oct 4 1 4 1 5 4 -Oct 8 5 8 5 13 10 -Oct 5 4 8 1 9 24 -Oct 9 7 8 8 16 25 -Oct 0 12 7 5 12 1 -Nov 0 5 4 1 5 7 -Nov 6 6 6 6 12 8 -Nov 5 7 5 7 12 14 -Nov 5 4 6 3 9 15 -Nov 5 9 6 8 14 28 -Nov 8 5 1 12 13 29 -Nov 8 12 10 11 21 5 -Dec 14 11 12 13 25 6 -Dec 9 4 5 8 13 12 -Dec 3 10 5 8 13 13 -Dec 4 5 2 7 9 19 -Dec 1 6 4 3 7 20 -Dec 0 3 0 3 3 2 -Jan 4 2 4 2 6 3 -Jan 6 8 11 3 14 9 -Jan 9 9 10 8 18 10 -Jan 0 4 1 3 4 16 -Jan 4 6 9 1 10 17 -Jan 0 5 4 1 5 23 -Jan 7 10 8 9 17 24 -Jan 5 3 1 7 8 30 -Jan 5 6 7 5 12 31 -Jan 6 1 0 7 7 6 -Feb 5 8 6 7 13 7 -Feb 4 8 5 7 12 13 -Feb 7 14 14 7 21 14 -Feb 7 4 5 6 it 20 -Feb 8 6 5 9 14 21 -Feb 5 2 0 7 7 27 -Feb 10 7 6 11 17 28 -Feb 5 9 8 6 14 R $4 $4 $4 $4 $56 $35 $25 $4 $25 $12 $36 $2 $6 $12 $6 $16 $4 $18 $12 $2 $35 $6 $6 $4 $0 $6 $8 $6 $36 $4 $4 $0 $0 $10 $12 $8 $6 $2 $10 $12 6 -Mar 10 5 7 8 15 $25 7 -Mar 3 10 4 9 13 $14 20 -Mar 7 7 7 7 14 $12 21 -Mar 2 5 2 5 7 $10 27 -Mar 7 3 7 3 10 $0 28 -Mar 1 4 3 2 5 $2 3 -Apr 7 6 8 5 13 $4 4 -Apr 7 1 2 6 8 $2 17 -Apr 5 1 2 4 6 $2 18 -Apr 5 4 5 4 9 $4 24 -Apr 8 7 14 1 15 $8 25 -Apr 4 5 7 2 9 $8 1 -May 15 6 8 13 21 $6 2 -May 0 6 0 6 6 $12 8 -May 5 3 6 2 8 $0 9 -May 5 2 2 5 7 $4 9 -May 3 4 4 3 7 $2 15 -May 3 4 4 3 7 $2 23 -May 7 8 13 2 15 $0 average average average average total Total$$ numbers 8.52631579 9.342105 9.1052632 8.81578947 681 $241 ;Highlighted= Tuesdays, Tot Time Open Gym Counts 2012/2013 # of Kids # of Kids # of Non- # of Kids YMCA Non -YMCA # of Andover Andover Attended Date Members Members Residents Residents Total $$$ 10 -Sep 14 20 15 19 34 $59 11 -Sep: 6 10 7 9 16 $37 17 -Sep 11 26 20 17 37 $121 UwSep 14 17 5 26 31 $58 24 -Sep 11 15 15 11 26 $20 2S-Sep' 16 21 13 24 37 $35.75 1 -Oct 11 15 12 14 26 $24.25 2 -0ct, 9 12 8 13 21 $33 8 -Oct 17 13 16 14 30 $39 �4 -Oct 27 40 26 41 67 $64 15 -Oct 6 13 11 8 19 $18 .16 -Oct- 10 14 7 17 24 $21 22 -Oct 29 28 29 28 57 $44 23 -0CF; 8 16 16 8 24 $28 29-Oct 18 10 16 12 28 $12 X30.Oct 11 20 8 23 31 $43 5 -Nov 20 27 24 23 47 $46 12 -Nov 42 52 38 56 94 $121 13 -NoV! 11 26 13 24 37 $36 19 -Nov 7 11 10 8 18 $16 20 -Nov 7 13 7 13 20 $14 26 -Nov 14 25 20 19 39 $63 ,27[Ioyi 27 54 26 55 81 $103 4.dea 11 27 17 21 38 $59 10 -Dec 15 16 10 21 31 $26 11 -Dec' 10 19 14 15 29 $51 17 -Dec 10 7 5 12 17 $12 `18 -Dec; 18 27 12 33 45 $67 7 -Jan 16 16 9 23 32 $20 8 -Jan7 13 38 25 26 51 $73 14 -Jan 43 24 35 32 67 $59 15 -Jan 4 25 10 19 29 $50 22 -Jan 8 26 19 15 34 $44 28 -Jan 11 7 8 10 18 $6 19 -dais; 19 53 22 50 72 $95 .. ........ 4 -Feb 18 31 22 27 49 $42 S Fehr 12 20 7 26 33 $53 11 -Feb 27 30 25 31 56 ? 15 28 13 29 42 34 25 -Feb 17 22 16 23 39 $47 26-Feb' 28 70 39 59 98 $120 4 -Mar 37 30 30 37 67 $64 =5 -Mar` 17 3 11 9 20 $6 18 -Mar 16 17 13 21 34 $26 19 -Mar 39 61 30 70 100 $110 25 -Mar 19 22 16 25 41 $38 26 -Mar 11 26 14 23 37 $44 1 -Apr 15 36 25 26 51 $53 2 -Apr 17 17 9 25 34 $34 8 -Apr 23 26 16 33 49 $46 15 -Apr 22 24 28 18 46 $77 16 -Apr 38 55 40 53 93 $129 23 -Apr 6 28 10 24 34 $66 30 -Apr 3 2 5 0 5 $2 ;Highlighted= Tuesdays, 29 -Apr 3 7 3 7 10 $16 6 -May 3 7 3 7 10 $14 7 -May 2 5 3 4 7 $30 13 -May 1 11 7 5 12 $22 14 -May 1 3 4 0 4 $4 20 -May 5 7 6 6 12 $12 average average average average total Total $$ numbers 26.2571429 39.1714286 26.94285714 38.485714 2290 $1,416 Totals 919 1371 943 1347