HomeMy WebLinkAboutMay 16, 2013"Icyrr
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1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US
6:15 P.M. Skate Park Task Force
Regular Park & Recreation Commission Meeting
May 16, 2013
7:00 P.M.
1. Call to Order
2. Resident Forum
3. Approval of Minutes (4/4/13 and 4/18/13)
4. Recommend Accepting Donation /Andover Football Association/Tulip
Street Sports Complex/12 -31
5. Consider Application for Scheduled Use of Recreation Facilities /Andover
Fire Department
6. Update on the Andover Fun Fest Booth
7. Outstanding Items
8.
9. Chair's Report
10.Adjournment
7:15 P.M. Or Shortly Thereafter Workshop Session
A. Discuss Proposed Park Improvements /Draft Neighborhood Letter and
Survey /Rose Park
B. Discuss Proposed Park Improvements /Draft Neighborhood Letter and
Survey /Fox Meadows Park
C. Discuss 2014 -2018 Park Capital Improvement Plan, Cont.
D. Adjournment
akiNDOVER-
11 41-1
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US
TO: Park and Recreation Commission
CC: David D. Berkowitz, Director of Public Works /City Engineer 153
FROM: Todd J. Haas, Assistant Public Works Director
SUBJECT: Item 4. Recommend Accepting Donation /Andover Football Association /40
Acre Sports Complex/12 -31
DATE: May 16, 2013
INTRODUCTION
This item is in regards to recommending approval of a resolution accepting the donation made by
Andover Football Association to be used towards improvements for the new 40 Acre Sports
Complex.
DISCUSSION
A representative from Andover Football Association will be at the meeting to present the
donation to the City of Andover that will be utilized in making improvements at the new Sports
Complex.
ACTION REQUIRED
The Park and Recreation Commission is requested to recommend approval of a resolution
accepting the donation made by Andover Football Association to be used towards improvements
for the new 40 acre Sports Complex.
Respectfully submitted,
�1��7Y
Todd J. Haas
Cc: Mike Johnson, Andover Football Association (copy sent by e-mail)
Twila Hauck, Andover Football Association (copy sent by e-mail)
Attachments: Resolution'/
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember
to adopt the following:
A RESOLUTION ACCEPTING A CONTRIBUTION MADE TO THE CITY OF ANDOVER
TO BE USED TOWARDS THE NEW SPORTS COMPLEX, PROJECT 12 -31.
WHEREAS, any contributions that are to be made to the City of Andover must be
accepted by the City Council; and
WHEREAS, the contribution from Andover Football Association to be used
towards the new Sports Complex.
NOW, THEREFORE BE IT RESOLVED by the City Council to hereby accept the
contribution, which is to be used towards the new Sports Complex.
MOTION seconded by Councilmember
and adopted by the City
Council at a regular meeting this 21 st day of May 2013, with Councilmembers
voting in favor of the resolution, and Councilmembers
voting against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
Michael R. Gamache - Mayor
Michelle Hartner - Deputy City Clerk
• ^
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1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US
TO: Park & Recreation Commission
CC: David D. Berkowitz, Director of Public Works /City Engineer m-b
FROM: Todd J. Haas, Asst. Public Works Director
SUBJECT: 5. Consider Application for Scheduled Use of Recreational Facilities /Andover
Fire Department and Anoka County Sheriffs Department
DATE: May 16, 2013
INTRODUCTION
The park and Recreation Commission is requested to consider approving the attached
Application for Scheduled Use of Recreational Facilities for use of Purple Park which is located
directly north of the Andover Community Center. The request has been made by Andover Fire
Department and Anoka County Sheriff's Department.
DISCUSSION
The request is for Tuesday, June 11th and Wednesday, June 12th from 7 am to 4:30 pm. The
group is requesting the use of Purple Park for the annual Safety Camp. No fees are required.
ACTION REQUIRED
The Park & Recreation Commission is requested to approve the Application for Scheduled Use
of Recreational Facilities for use of Purple Park located directly north of the Andover
Community Center.
Respectfully submitted,
itted
sg
Todd J. aas
Cc: Dan Winkel, Andover Fire Chief (copy sent by e -mail)
Attachment: Application for Scheduled Use of Recreational Facilities'/
C 1-y X61( — porPlc 'aJrG
ANDOVER PARK AND RECREATION COMMISSION
APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES
Group requesting use of facilities A%.3DovsQ_T%e.E_� A S6
�_kas C+4(eJF
A"e6&iefl fesid Phone (Home)
Print Name Phone (Work) '7ra3-755-4RZ5'
Phone(Mobile)
Association President (E -mail) A. Loin (r1(ZrrAnvosnnn.c�b�
ignature (required) Date
Address.
City
State &A'--'
APPLICATION DUE DATES:
FOR WINTER USE OF FACILITIES - FIRST THURSDAY IN NOVEMBER.
NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the
third Thursday in November.
FOR SPRING AND SUMMER USE - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL,
BASEBALL, AND LACROSSE.
NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the
third Thursday in March.
FOR FALL USE —.FIRST THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND
BASEBALL.
NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the
third Thursday in July.
It is the policy of the City of Andover to try to meet the recreational needs of its citizens. The goal of
the Park and Recreation Commission in scheduling is to allot the limited number of recreational
facilities in a fair and equitable manner, using compromise when necessary to accommodate the
maximum number of requests possible. The Guidelines for Field Usage by Youth Associations may
be used to determine field allocation (see attached). Facility requests submitted by the due date
with this completed form will be given the highest priority. Subsequent requests will be filled on a
first -come, first -served basis if facilities are available. The sequencing of scheduling will be
considered with City youth associations having first priority.
Number of participants expected in program this year ( %;-?l
Number of participants expected from Andover this year I 5Z7
Number of participants in program last year 15b
Number of participants from Andover last year i 5�
Age brackets for participation
1 APR- 2 9 2013
Number of game fields /rinks needed per week this year.
Indicate season start and end dates Jlu�2 �= 12- Zo,3
Time slot desired (list 2 choices) 1. �7: OUs -iv �I :30(J►+�
List specific fields /rinks being requested to attach 9d listing) ( _
1 t!. y ni, may IV am }f nIr
Number of practice fields /rinks needed per week this year.
Time slot desired (list 2 choices)
2.
List specific fields /rinks being requested (refer to attached listing)
2.
Note: Field /hockey rink (practice or games) use by any association or team is prohibited without
approval by the Park and Recreation Commission or its designee.
Note: Any organization and /or association that applies for use of a recreational facility will be
required to pay a fee as determined by the City Council for park security.
APPLICATIONS WILL NOT BE CONSIDERED COMPLETE UNLESS ALL INFORMATION IS
PROVIDED.
THIS APPLICATION DOES NOT APPLY TO WEEKEND TOURNAMENTS.
Approved: 112000
Revised 8120109
Revised 4120111
fielduse.doc
2
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US
TO: Park & Recreation Commission
CC: David D. Berkowitz, Director of Public Works /City Engineer DR13
FROM: Todd J. Haas, Asst. Public Works Director
SUBJECT: 6. Update on the Andover Fun Fest Booth
DATE: May 16, 2013
INTRODUCTION
This item is an update regarding the Andover Fun Fest Booth that the Park Commission will be
sharing with the Andover Open Space Commission.
DISCUSSION
As you know, the Andover Fun Fest is scheduled for Friday, July 121H and Saturday, July 131H
The Park Commission will be sharing a booth with the Open Space Commission on Saturday.
Each of the Commission members (if available) will need to pick a time slot to occupy the booth.
Booth hours are from 10 am until no later 6 pm. This will be a good way to meet new people,
promote the parks system and hand out park/trail maps. There may be times when slots are not
filled so you can double up if you would like to.
ACTION REQUIRED
This item is an update regarding the Andover Fun Fest Booth that the Park Commission will be
sharing with the Andover Open Space Commission.
Respectfully submitted,
Todd J. Haas
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.AN DOVER. MN. US
TO: Park & Recreation Commission
CC: David D. Berkowitz, Director of Public Works /City Engineer
FROM: Todd J. Haas, Asst. Public Works Director
SUBJECT: 7. Review Outstanding Items
DATE: May 16, 2013
Issues list as of 5/14/13
COMPLETED PROJECTS —
ON -GOING PROJECTS -
• Update of Park Dedication Improvement Fund Ouarterly Report — Next report is due in July.
• Update of Ouarterly Sheriffs Department Report on Park Patrol & Vandalism — Next report is
due in July.
• Pleasant Oaks Park Parking Lot — The City Council has approved the removal of the parking lot.
The work will be done this spring by the Park Maintenance Department Crew.
• Sports Complex Master Plan — The plans and specs have been approved by the City Council. The
plan is currently out for bids. The bid opening is scheduled for Friday, May 31". Construction is
scheduled to start in mid to late June. Note: Staff did not receive any comments from any of the Park
Commission members regarding the construction plans.
• Green Acres Park — The playground structure (Raceway), swings and spring ride have been
delivered to the Public Works. The installation will be completed this spring or early summer.
• Northwoods East Park — The playground structure (Adventure Bridge) and swings have been
delivered to the Public Works. The installation will be completed this spring or early summer.
ON -HOLD PROJECTS —
OTHER ITEMS OF INTEREST —
Prairie Knoll Park Cell Tower — Nothing new to report. Still waiting for them to indicate when they
are planning on starting on the construction.
Do¢ Park — The Joint Powers Agreement has been approved by the City Council. A copy of the JPA
will be given to the Commission after all parties sign the agreement. Construction is anticipated to
begin in mid -June.
Cell Phone Companies Update — Cell phone companies have been contacting staff regarding
possible monopole cell tower location in City parks.
2013 Events in City Parks or Facilities — Item is on the workshop agenda. The Commission
members will need to determine what the activity responsibilities will be for 2013. Keep in mind that
the Commission members can team up on an activity if they would like.
• Melberg — Commissioner Melberg will coordinate with staff with help from QCTV to
prepare a video highlighting one or more of the City parks or facilities.
• Skate Park Competitions and Camp/Van Vark — Organize Skate Park Competition
• Stenzel — Prepare article on snow shoeing/silent sports -Due by September 27, 2013 for
the November/December Andover Newsletter.
• Organized Trail Bike Ride/Lindahl — Prepare article on Kelsey Round Lake Park -Due
by March 21, 2014 for the May /June 2014 Newsletter.
• Butler — Determine a park to adopt on behalf of the Park and Recreation Commission
• Lewnau — Organize tree planting project - discuss this further with Kameron Kytonen,
Andover Natural Resource Technician.
• Miskowiec — Prepare article on canoeing/kayaking -Due by July 26, 2013 for the
September /October Andover Newsletter.
• Update of Pedestrian Trails — At this point this is what has been going on with trails:
• A trail will be constructed along the north side of Bunker Lake Blvd between 7t` Avenue
(CSAH 7) and Underclift Street NW as part of the reconstruction of Bunker Lake Blvd
road reconstruction project. For those that are not familiar with this project, the section
of the county road will be widened from a 2 -lane facility to a 4 -lane facility. The project
has started and North Pine Aggregate is the contractor that will be doing the work.
• The City Council has approved the 5 year (2013 -2017) Capital Improvement Plan (CIP)
for trails for the following locations:
o A trail is identified in 2014 along the south side of Andover Blvd NW
between Bluebird Street NW and Vale Street NW.
• A trail along the east side of Nightingale Street NW north of Crosstown Boulevard NW
is planned to be constructed with the reconstruction of Nightingale Street NW during the
upcoming construction season.
Update of Scheduling Park and Recreation Commission meeting at a Citv Park or Facilitv —The
first outdoor Park Commission meeting is scheduled for June 6h at the Sunshine Park gazebo. The
Commission at some point later this summer will want to consider one more meeting at another park
in early September. Staff would like for 2 individuals to meet at 6:30 pm to do a TV interview with
QCTV to talk about Sunshine Park and what the facility offers. Then after the meeting, staff would
like for 2 individuals to give an update with QCTV about what was discussed during the Park
Commission meeting.
If you have any questions or comments regarding any of the items mentioned above or any items
relating to parks or projects, feel free to contact Todd Haas or Dave Berkowitz at the City. Staff
recommends the Commission continue reviewing the City Council meeting minutes that you receive
by e -mail as to discussions of various projects the City Council has been working on or is
considering.
Note: If you have any items that you would like to add to the list, let me know at the meeting.
wall • "�
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US
To: Park and Recreation Commission
CC: David D. Berkowitz, Director of Public Works /City Engineer V8>
From: Todd J. Haas, Assistant Public Works Director
Subject: A. Discuss Proposed Park Improvements/Draft Neighborhood Letter
and Survey/Rose Park
Date: May 16, 2013
INTRODUCTION
This item is in regards to proposed park improvements, draft neighborhood letter, and
resident survey for Rose Park.
DISCUSSION
Please review the attached draft letter, notification map, and the survey and provide any
comments that the Commission may have at the meeting so they can be discussed. Also
attached is a layout of the plan that would be sent to the neighborhood for their input.
ACTION REQUESTED
The Park and Recreation Commission is requested to review the draft letter, map, and
survey and provide any comments the Commission may have before the letter is sent to
area residents.
Respectfully submitted,
Todd J. Haas
Attachment: Draft letter to residents Map/Layout of area and Survey
?C I T Y 0 F
CN D6 06 WE ~.f J
1685 CROSSTOWN BOULEVARD N.W. J ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US
May 17, 2013
Owner /Occupant
Andover, MN
Re: Rose Park/Resident Survey
Dear Owner /Occupant:
The Andover Park and Recreation Commission is requesting input for
possibility of redeveloping and /or improving the park. A proposed layout of the
park is attached for your review.
For the Park Commission to consider these proposed improvements to the
park, the City would like to receive input from the neighborhood. The way you
can participate in this is by completing the on -line survey that is available on the
City of Andover's Website at http.1Avww.ci.and6ver.mn.us 1and click on City
Departments. Once you get to this part of the website, click on Parks. Survey is
on right side of the screen and click on Rose Park. For the Park Commission to
consider your comments, the survey must be completed by 4:30 p.m. on
Thursday, May 30, 2013.
If you have questions about the survey or about the park in general or you do
not have access to the internet, feel free to contact me at 763 - 767 -5131 or just
stop by Andover City Hall. You can also contact me by e-mail at
t.haasaandovermn.gov
Sincerely,
Todd J. Haas
Assistant Public Works Director /Parks Coordinator
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ROSE PARK
2HOOD PARK SURVEY
The Andover Park and Recreation Commission is considering new park improvements at Rose Park in
2014 as part of the 2014 -2018 Capital Improvement Plan (CIP). In order to determine the best plan
and/or other improvements to the park, your help is needed. Please take a few minutes to complete the
following survey. To complete the survey online, simply go the City of Andover's wehsite at www.
ham:11www.ci.andover.mn.us /and click on city departments and then click on parks.
Park improvement plans to the being considered by the Park Commission will be discussed at
their meeting on Thursday, June 6, 2013 at 7 P.M. at the Sunshine Park Gazebo or shortly
thereafter thereafter if the area residents near the park would like to participate.
1. Currently the site contains a few trees. Would you prefer to see: (check only one)
a. More trees preserved and less active spaces:
b. More of a balance between preserving trees and providing active spaces: _
c. Provide more active spaces and preserve less trees:
d. Other suggestions:
2. Would you like to see a park that provides: (check all that apply)
a. Lots of active facilities and spaces for children
b. More quiet, landscaped areas and natural setting/open spaces:
c. Some open space for free play:
d. Mixture of active spaces and passive landscape areas:
e. Other ideas:
3. Please list the number of children in your family in each age group:
a. 2 to 5 years
b. 6 to 12 years
c. 12 to 18 years
4. Based on the proposed layout of the park that was attached to the letter that sent out to the neighbors,
please answer the following questions:
a. Would you be in favor of the proposed layout which includes 2 small baseball fields
and /or hockey /free skate area?
Baseball Fields: Yes or No (Please check one)
Hockey/Free Skating rink: Yes _ or No (Please check one)
If you checked no to either the baseball fields and /or hockey -free skating rink proposals,
please answer the following question:
b. Please indicate what type of activities would you prefer to see in the park (please
check one or more.
1. Open Space for free play:
2. Half court basketball court:
3. Soccer /football/lacrosse field(s):
4. Other suggestions:
5. Please prioritize the park facilities you have chosen above:
1.
2.
3.
4
8. Other ideas and/or suggestions for the park:
If necessary would you be willing to serve on a Neighborhood Park Committee to develop a
park plan and/or other improvements, evaluate proposals received and make a
recommendation to the Park and Recreation Commission? This may involve approximately 2
or 3 evening meetings.
Yes
1M.7
Name
E -mail
Phone
We would appreciate the survey be completed by 4:30 pm on Thursday, May 30, 2013.
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US
To: Park and Recreation Commission
CC: David D. Berkowitz, Director of Public Works /City Engineer DDB
From: Todd J. Haas, Assistant Public Works Director
Subject: B. Discuss Proposed Park Improvements/Draft Neighborhood Letter
and Survey/Fox Meadows Park
Date: May l6, 2013
INTRODUCTION
This item is in regards to proposed park improvements, draft neighborhood letter, and
resident survey for Fox Meadows Park.
DISCUSSION
Please review the attached draft letter, notification map, and the survey and provide any
comments that the Commission may have at the meeting so they can be discussed.
Staff at this point is not recommending a layout of the park until the City hears what the
neighbors have to say since this park has had its issues in the past with other activities
that no longer are available at the park. Note: Certainly a hockey /free skate area can work
as previously indicated to the Commission.
ACTION REQUESTED
The Park and Recreation Commission is requested to review the draft letter, map, and
survey and provide any comments the Commission may have before the letter is sent to
area residents.
Respectfully submitted,
Todd J. Haas
Cc: John and Rita Burgeson, 4345 -157th Avenue NW (copy sent by mail)
Attachment: Draft letter to residents, of area and Survey's
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US
May 17, 2013
Owner /Occupant
Andover, MN
Re: Fox Meadows Park/Resident Survey
Dear Owner /Occupant:
The Andover Park and Recreation Commission is requesting input for
possibility of redeveloping and/or improving the park. An aerial view of the park
is attached for your review.
For the Park Commission to consider these improvements to the park, the City
would like to receive input from the neighborhood. The way you can participate
in this is by completing the on -line survey that is available on the City of
Andover's Website at http: / /www.ci.andover.mn.usland click on City
Departments. Once you get to this part of the website, click on Parks. Survey is
on right side of the screen and click on Fox Meadows Park. For the Park
Commission to consider your comments, the survey must be completed by 4:30
p.m. on Thursday, May 30, 2013.
If you have questions about the survey or about the park in general or you do
not have access to the internet, feel free to contact me at 763- 767 -5131 or just
stop by Andover City Hall. You can also contact me by e-mail at
t.haas andovermn.gov
Sincerely,
Todd J. Haas
Assistant Public Works Director /Parks Coordinator
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FOX MEADOWS PARK
PARK SURVEY
The Andover Park and Recreation Commission is considering new park improvements at Fox
Meadows Park as part of the 2014 -2018 Capital Improvement Plan (CIP). In order to determine the
best plan and/or other improvements to the park, your help is needed. Please take a few minutes to
complete the following survey. To complete the survey online, simply go the City of Andover's
website at www. http:/lwww.ci.andover.mn.us /and click on city departments and then click on parks.
Park improvement plans to the CIP will be considered by the Park Commission and discussed at
their meeting on Thursday, June 6, 2013 at 7 P.M. at the Sunshine Park Gazebo or shortly
thereafter if the area residents near the park would like to participate.
1. Currently the site contains a few trees. Would you prefer to see: (check only one)
a. More trees preserved and less active spaces:
b. More of a balance between preserving trees and providing active spaces:
c. Provide more active spaces and preserve less trees:
d. Other suggestions:
2. Would you like to see a park that provides: (check all that apply)
a. Lots of active facilities and spaces for children
b. More quiet, landscaped areas and natural setting/open spaces:
c. Some open space for free play:
d. Mixture of active spaces and passive landscape areas:
e. Keep the existing field but upgrade the existing field facility so that it is more usable:
£ Other ideas:
Please list the number of children in your family in each age group:
a. 2 to 5 years
b. 6 to 12 years
c. 12 to 18 years
4. If active facilities were considered for the park by the City, what type of activity or activities would
you like to see provided in this park: (check all that apply)
a. Hockey Rink which would include a free skating rink:
b. Baseball fields:
c. Football /Soccer/Lacrosse fields:
d. Other suggestions:
5. Please prioritize the park facilities you have chosen above in Question 4:
1.
2.
3.
4.
8. Please indicate other suggestions for the park if you have any:
If necessary would you be willing to serve on a Neighborhood Park Committee to develop a
plan and/or other improvements, evaluate proposals received and make a recommendation to
the Park and Recreation Commission? This may involve approximately 2 or 3 evening
meetings.
Yes
No
Name
E -mail
Phone
We would appreciate the survey be completed by 4:30 pm on Thursday, May 30, 2013.
C I T Y
,ND o
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US
TO: Park & Recreation Commission
CC: t� David D. Berkowitz, Director of Public Works /City Engineer
FROM: Todd J. Haas, Assistant Public Works Director
SUBJECT: C. Discuss 2014 -2018 Parks Capital Improvement Plan, Cont.
DATE: May 16, 2013
INTRODUCTION
The Park and Recreation Commission is requested to continue discussing the 2014 -2018 Parks Capital
Improvement Plan (CIP) that was tabled from the last meeting.
DISCUSSION
This item was tabled from the last meeting of April 18, 2013 to allow staff to draft the surveys that will
be sent to area residents for both Rose and Fox Meadows Parks. In addition, staff was able to generate
approximate costs for improvements to Rose Park that could be included into the CIP. The improvements
include the following: Grading of site /storm water ponds, irrigation, fencing of ball fields with sideline
fencing and mow strips, bases /pads, benches, outfield fencing (optional), seeding of field/rink area, 3 row
bleachers, ag -lime for infields, topsoil, construction material for hockey rink, hockey /free skating lighting
system and class 5 parking lot. The estimated improvement costs will be in neighborhood of $250,000-
$275,000. Note: There will be some savings if some of the work is performed by the Public Works
Department.
Attached is the updated Projected Park Improvement Fund which was included in the last Commission's
packet of April 18th. Just as a reminder the Commission should pay attention to the status of 2013 end of
the year balance. Again there are a number of parks that do not have security lights. Also keep in mind
the Public Works Parks Department has expressed concern in the past that some of the parks need to be
updated with a paved surface parking lot. One of those parks include Prairie Knoll Park north and south
parking lots. If the Commission is interested in knowing the planned improvements for all the parks,
review Section F of the Information Packet (2010 Existing and Future Park Facilities Chart).
Note: As reminder the target date for draft 2014 -2018 CIP for parks is June 7th.
BUDGET IMPACT
Depending on what the Commission would like to recommend for projects, the Finance Department has
indicated to the Public Works Department that the ending fund balance for each of the 5 years should
have a minimum positive balance of $50,000.00 or more.
ACTION REQUIRED
The Park and Recreation Commission is requested to continue discussing the 2014 -2018 Parks Capital
Improvement Plan.
Respectfully submitted,
Todd J. Haas
Attachments: Proposed 2014 -2018 Park Improvement Fund Projected Fund Balance Sheet
Projected Sources of Revenue
Park Dedication Fee - Residential
Park Dedication Fee - Commercial
Donation / Contribution
Capital Projects Levy - Park Improvements
Total Revenues Available
Projected Commitments
09 -18 Hawkridge Park
10 -23 Dog Park - Donations
Hidden Creek North Park - Tower Rental
Irrigation Project - Small
Park System Improvements / Expansion
Wayfinding Signs /Exercise Stations
Annual Miscellaneous Projects
Total Commitments
Revenues Over (Under) Expenditures
Fund Balance as of December 31, 2012
Fund Balance Brought Forward
Ending Fund Balance **
* *Target - $50,000 to create a contingency for any project overages.
CITY OF ANDOVER
Park Improvement Fund
Projected Fund Balance
2013
2014 2015
2016
2017
2018
TOTALS
$ 15,982
$ $
$
$
$ -
$ 15,982
132,628
132,628
61,500
61,500 61,500
61,500
61,500
61,500
369,000
210,110
61,500 61,500
61,500
61,500
61,500
517,610
92
92
625
625
2,729
2,729
100,000
130,000
230,000
10,000
10,000
15,000
15,000 15,000
15,000
15,000
15,000
90,000
118,446
25,000 145,000
15,000
15,000
15,000
333,446
91,664
36,500 (83,500)
46,500
46,500
46,500
198,388
-
290,052 326,552
243,052
289,552
336,052
$ 290,052
$ 326,552 $ 243,052
$ 289,552
$ 336,052
$ 382,552
* *Target - $50,000 to create a contingency for any project overages.
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US
TO: Park & Recreation Commission
CC: David D. Berkowitz, Director of Public Works /City Engineer
FROM: Todd J. Haas, Assistant Public Works Director
SUBJECT: Add -on Item. Consider Application for Scheduled Use of Recreational
Facilities /Andover YMCA Community Center
DATE: May 16, 2013
INTRODUCTION
The Park and Recreation Commission is requested to consider the Application for Scheduled Use
of Recreational Facilities as requested by the Andover YMCA Community Center.
DISCUSSION
Attached for your review is the application that has been submitted by the Andover YMCA
Community Center for summer soccer program. The YMCA is requesting the use of the small
soccer field just west of City Hall from 9 am to 4 pm Monday -Friday during the months of June,
July and August. Note: The YMCA will be providing additional information (Guidelines for
Field Usage) that is required as part of the application for use of fields at the meeting.
Public Works staff is recommending to approve the use of the small soccer field and City Hall
Ball Field #7 (located just to the north of the YMCA/Community Center) from 9 am to 4 pm
Monday -Friday during the months of June, July and August. By allowing the YMCA to use both
fields will minimize wear and tear of the fields and will allow the Parks Maintenance staff the
opportunity to mow and maintain the both fields during week.
NMSA has been copied on the item as they may want some input regarding the request.
ACTION REQUIRED
The Park and Recreation Commission is requested to consider the Application for Scheduled Use
of Recreational Facilities as requested by North Metro Soccer Association.
Respectfully submitted,
Todd J. Haas
Cc: Barb Anderson, North Metro Soccer Association (copy sent by e -mail)
Scott Skrypek, North Metro Soccer Association (copy sent by e -mail)
Jessica Krueger, Andover YMCA Community Center (copy sent by e -mail)
Attachments: Application
ANDOVER PARK AND RECREATION COMMISSION
APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES
Group requesting use of facilities Andover YMCA Community Center
Association President Jessica Krueger Phone (Home)
Print Name Phone (Work) 763 - 230 -6528
Phone (Mobile) 763 - 464 -0927
Association President P I (E -mail)
essica.krueg rymcatMnciteis.orca
Signature (required) Date
Address 15200 Hanson Blvd. NW
City. Andover State MN Zip 55304
APPLICATION DUE DATES:
FOR WINTER USE OF FACILITIES - FIRST THURSDAY IN NOVEMBER.
NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the
third Thursday in November.
FOR SPRING AND SUMMER USE - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL,
BASEBALL, AND LACROSSE.
NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the
third Thursday in March.
FOR FALL USE — FIRST THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND
BASEBALL.
NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the
third Thursday in July.
It is the policy of the City of Andover to try to meet the recreational needs of its citizens. The goal of
the Park and Recreation Commission in scheduling is to allot the limited number of recreational
facilities in a fair and equitable manner, using compromise when necessary to accommodate the
maximum number of requests possible. The Guidelines for Field Usage by Youth Associations may
be used to determine field allocation (see attached). Facility requests submitted by the due date
with this completed form will be given the highest priority. Subsequent requests will be filled on a
first -come, first -served basis if facilities are available. The sequencing of scheduling will be
considered with City youth associations having first priority.
Number of participants expected in program this year 100
Number of participants expected from Andover this year 90
Number of participants in program last year 55
Number of participants from Andover last year 50
Age brackets for participation Kindergarten -e grade
MAY -1 4 2013
Number of game fields /rinks needed per week this year.
Indicate season start and end dates 06/10/2013 - 8/31/2013
Time slot desired (list 2 choices) 1. We would like to use the field during summer programs 9:00am-
4:00pm June - August Monday- Friday
2.
List specific fields /rinks being requested (refer to attached listing)
1. Water Tower Soccer Field Andover
Number of practice fields /rinks needed per week this year
Time slot desired (list 2 choices)
List specific fields /rinks being requested (refer to attached listing)
Note: Field /hockey rink (practice or games) use by any association or team is prohibited without
approval by the Park and Recreation Commission or its designee.
Note: Any organization and/or association that applies for use of a recreational facility will be
required to pay a fee as determined by the City Council for park security.
APPLICATIONS WILL NOT BE CONSIDERED COMPLETE UNLESS ALL INFORMATION IS
PROVIDED.
THIS APPLICATION DOES NOT APPLY TO WEEKEND TOURNAMENTS.
Approved: 1/2000
Revised 8120109
Revised 4120111
fielduse.doc
2