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HomeMy WebLinkAboutApril 18, 2013'4 PAW L k 10i"Vill 1 I �,�1 ! ' { 1685 CROSSTOWN BOULEVARD N.W. / ANDOVER, MINNESOTA 55304 / (763) 755 -5100 FAX (763) 755 -8923 / WWW.CI.ANDOVER.MN.US Regular Park & Recreation Commission Meeting April 18, 2013 7:00 P.M. 1. Call to Order 2. Resident Forum 3. Approval of Minutes (4/4/13) 4. Recommend Accepting Donation /Andover Football Association/Tulip Street Sports Complex/12 -31 5. Consider 2013 Soccer /Lacrosse Tournament Application /AALA 6. Consider 2013 Softball /Baseball Tournament Application /ABA 7. Anoka County Sheriff's Department 1 st Quarterly Report 8. Park Dedication Improvement Fund 1st Quarterly Report/Finance Department 9. Outstanding Items 10. 11. Chair's Report 12. Adjournment 7:15 P.M. Or Shortly Thereafter Workshop Session A. Discuss 2014 -2018 Park Capital Improvement Plan, Cont. B. Adjournment 'r'" ; i ��` 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Park and Recreation Commission CC: David D. Berkowitz, Director of Public Works /City Engineer ,-b FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: Item 4. Recommend Accepting Donation /Andover Football Association/Tulip Street Sports Complex/12 -31 DATE: April 18, 2013 INTRODUCTION This item is in regards to recommending approval of a resolution accepting the donation made by Andover Football Association to be used towards improvements for the new Tulip Street Sports Complex. DISCUSSION A representative from Andover Football Association will be at the meeting to present the donation to the City of Andover that will be utilized in making improvements at the new Sports Complex. ACTION REQUIRED The Park and Recreation Commission is requested to recommend approval of a resolution accepting the donation made by Andover Football Association to be used towards improvements for the new Tulip Street Sports Complex. Respectfully submitted, Todd J. Haas Cc: Mike Johnson, Andover Football Association (copy sent by e -mail) Twila Hauck, Andover Football Association (copy sent by e -mail) Attachments: Resolution's CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ACCEPTING A CONTRIBUTION MADE TO THE CITY OF ANDOVER TO BE USED TOWARDS THE NEW SPORTS COMPLEX, PROJECT 12 -31. WHEREAS, any contributions that are to be made to the City of Andover must be accepted by the City Council; and WHEREAS, the contribution from Andover Football Association to be used towards the new Sports Complex. NOW, THEREFORE BE IT RESOLVED by the City Council to hereby accept the contribution, which is to be used towards the new Sports Complex. MOTION seconded by Councilmember and adopted by the City Council at a regular meeting this 7th day of April 2013, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Michelle Hartner - Deputy City Clerk AC I T Y 0 F NDOVE^ 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 , WWW.CI.ANDOVER.MN.US TO: Cc: FROM: SUBJECT: DATE: Park & Recreation Commission David D. Berkowitz, Director of Public Works /City Engineer Z�3 Todd J. Haas, Asst. Public Works Director 5. Consider 2013 Soccer/Lacrosse Tournament Application/AALA April 18, 2013 INTRODUCTION This item is in regard to considering the attached soccer /lacrosse application form for the upcoming 2013 soccer /lacrosse tournament, multi -day and jamboree season as requested by the Andover High School Boys Lacrosse. DISCUSSION The earliest the associations can submit is December 15t' for the following summer. The City recently received one application (indicated in bold) from Andover Area Lacrosse Association for the upcoming season. Listed below are the applications already approved. - April 20/NMSA/NMSA Scrimmages/Fields 2 -3 at Sunshine Park, Hawkridge Park (west, middle and east fields) - CANCELED - May 5 /Andover High School Lacrosse /9 -10 Host Day/Prairie Knoll Park (southwest field) - May 11 /Andover Area Lacrosse Association/U13 Spring League Host Day /SW field at Prairie Knoll Park - June 24- 28/NMSA/NMSA Coerver Camp Soccer/Fields 3 -4 at Sunshine Park - July 15- 19/NMSA/NMSA Challenge Soccer Camp/Fields 3 -4 at Sunshine Park Note: The Andover Family Fun Fest is scheduled for July 12 & 13. ACTION REQUIRED The Park & Recreation Commission is requested to consider approving the attached soccer /lacrosse application form for the upcoming 2013 soccer /lacrosse tournament, multi -day and jamboree season as requested by the Andover Area Lacrosse Association for May 11, 2013. Respectfully submitted, 4W/44____ Todd J. Haas Attachments: Application`/ Cc: Glen Schneider, Andover Area lacrosse Association (copy sent by e -mail) Twila Hauck, Andover Area Lacrosse Association (copy sent by e -mail) 2013 TOURNAMENT, MULTI -DAY EVENTS AND JAMBOREE APPLICATION FORM (SOCCER, LACROSSE & FOOTBALL) (Please print or type all information) NAME OF TOURNAMENT: Spring League Host Day- ____ „_� TOURNAMENT ORGANIZATION: Andover Area Lacrosse Association TOURNAMENT SPONSOR: ' AALA Spring Lei cis, Day TWO TOURNAMENT DIRECTORS MUST BE LISTED. TOURNAMENT DIRECTOR #1 (print name): _-Glen Schneider ADDRESS: 166 -139th Ave NW CITY, STATE, ZIP CODE__Andover, Mn 55304 PHONE: 763- 350 -6331 (mobile) TOURNAMENT DIRECTOR #2 (print name): Twila Hauck ADDRESS: 14810 Palm St NW CITY, STATE, ZIP CODE: Andover, Mn 55304 PHONE: 612- 998 -7371 (mobile) Note: The Tournament Director(s) or designee shall be c a ?! times during the duration of the tournament. Check here if organization is located in Andover ✓ DATES OF TOURNAMENT: May 11, 2013 PARK FEES AND USAGE Fees are as follows: 0 Adult - $275.00 tournament fee for the pari, ( )'-pi:;s a $200.00 field usage fee per field 0 Youth - $275.00 tournament fee for the park (*), p I,, s a $100.00 field usage fee per field for all youth organizations not affiliated with Andover youth Note: (') This cost includes a City employee to maintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building, etc.) 1 Number of fields to be used Note: 1 day tournaments will be charC.ed 75 c ?he tournament and field usage fee. Damage Deposit_ees (Check A or B) 0 A. 5500 Profit Organizations 0 B. S250 Non - Profit Organizations Park usage as follows: (Check fields requested to be usr: - i City Hall Park Complex #1 3. Prairie Knoll Park 0 Field No. 1 (south side of water tower) 0 Southeast Field 0 North Field ✓ Southwest Field 2, Sunshine Park 0 Field No. 2 (next to 148th Avenue) 4. Hawkridge Park 0 Field No. 3 (field southeast of ball diarnn- Dual use of fields 0 West 0 Field No. 4 (field directly east of ball ratan n Middle 0 East Note: If your organization schedules 2 fields and uses additional fields the organization will be charged double the field usage fee for each additional field plus an administration fee o; 11 o penalty. APR - 8 205 SPECIAL REQUEST SECTION Check the following bores if Gcable. 0 If you need to use the Cushman, there will be a fe �, -J 0.'')0 per day and $350 refundable damage deposit. It will be necessary to pay the necessary fees 1 week prio lo, t e tournament. Training for the Cushman by the Public Works Department will be necessary prior to any use. 0 List any special instructions necessary for the Pti %.'_;;< > Department so arrangements can be made prior to the tournament. All requests for tournaments must be submitted :' c<ay of December. The application will be considered by the Park & Recreation Commission at the first Thursday a c J .nuary. Any tournament application after that will be on a space available basis and must be submitted at least eiglit prior to the tournament date. A penalty of 50 percent of the field usage fee will be assessed for applications made ! � :fight weeks prior to the tournament date. All fees must be submitted with the application no later than eight we 1: a tournament date. For any late application, the late fees must also be submitted with the application, including, tt; :. r;<i`,! fee. Late applications must be approved by the Park and Recreation Commission at least two weeks prior to th c, the tournament. The sequencing of scheduling will be considered with City Youth Associations having first p.--- A $500.00 damage deposit fee (or $250.00 deposit -n, � -;t organizations; a due eight weeks before the tournament date. Any equipment damaged or lost or any damag: v - -operty by renter will be deducted from deposit fee. The $500.00 (or the $250.00), less any money for damag ned after insoectcn by the Public Works Parks Supervisor. * If the tournament organization is requesting a Non -Ii --� , _:: ; -jor License, it wi l be necessary to request Attachment A. The City Council has adopted the following policy: "Fees for tournaments shall be paid no later than c:c : for to the urr r �-,ent date. If the tournament is cancelled, neither the Tournament Fee, the Field Usage Fet ioxicating L u r License Fee will be returned. In the event that another sponsor requests the use of the facili ,.ament ha_ :`e cancelled, the new sponsor must pay the full amount and the original sponsor will be refun a - ' - sinus any administrative costs incurred by the City. Where tournament fees are not required and a tournamfc the asst i::aic, :,r group is to notify the City in writing at least 14 days prior to the date of the tournament. If further information is needed, please contact the F-- or at (763, 75-:-'7100. Application forms may be obtained from and returned to the City of Andover, Parks Coo: rosstown g,7 NW, Andover, MN 55304. ' The City reserves the right to cancel or delay usag to weatr, -: ti: - ;i conditions, etc. * During the months of May & June, no more than thr- weekend is irn ri nts in a row will be allowed. x Any organization that applies for use of a recreaticr _:: :- be require:; 1j p-:y a fee as determined by the City Council for park security. DATE I � v r f./ DA`rE y Revised: 10/4112 tournapl.doc (11/16/99) Attached #8 Cha "KES c ,ENT'✓' °. #1 (signature) f GENT D "2 (signature) NN9ViM11=___ 01 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission Cc: David D. Berkowitz, Director of Public Works /City Engineer FROM: Todd J. Haas, Asst. Public Works Director SUBJECT: 6. Consider 2013 Softball/Baseball Tournament Application /ABA DATE: April 18, 2013 INTRODUCTION This item is in regard to considering the approval of the attached softballibaseball tournament application form for the upcoming 2013 softball/baseball season as requested by the Andover Baseball Association. DISCUSSION The earliest the associations can submit is December 15th for the following summer. The City has recently received an application from Andover Baseball Association for another tournament for the upcoming season. Listed below are the tournaments that have already been requested and approved. The ABA tournament is shown in bold. - April 27- 28 /AAA/Girls Slow Pitch Preseason Tournament/Fields 1 -6 at Sunshine Park - CANCELED - May 18- 19 /ABA/14AA GSBL Spring Invitational/ASN Ball Fields (west and middle fields only) - June 7- 9 /ABA/9U -12U In -House Midseason Tournament/Fields 1 -6 at Sunshine Park, City Hall Park Complex -Field #7, ASN Ball Fields (east field only), Hidden Creek North Park, Shadowbrook East Park (north and south fields) - June 15- 16 /ABA/USSSA State Tournament 10AA and 11AA Mid Summer Classic/Fields 1 -6 at Sunshine Park - June 22- 23 /ABA/14 & 15 Rec. Mid - Season Tournament/ASN Ball Fields (west and middle fields only) - June 28- 30 /AAA/Girls Slow Pitch End of Season Tournament/ Fields 1 -6 at Sunshine Park - July 12- 14 /ABA/8U, IOU & 12U End of Season of Tournament and Jamboree/Fields 1 -6 at Sunshine Park, ASN Ball Fields (east field only), Hidden Creek North Park - July 12- 14 /ABA/15AA Gopher State Tournament of Champions /ASN Ball Fields (west and middle fields only) - July 19- 21 /ABA/6 -7'sU , 9U and 1 lU End of Season Tournament and Jamboree/ Fields 1 -6 at Sunshine Park - July 19-2 1 /ABA/ I 4AAA Gopher State Tournament of Champions /ASN Ball Fields (west and middle fields only) July 24 /ABA/Skills Night and All -Star Games/Fields 1 -6 at Sunshine Park August 2- 4 /ABA/MYAS State Rec. Championship 14 & 15 year olds /ASN Ball Fields (west and middle fields only) August 9- 11 /ABA/I4U -15U GSBL All -Star Weekend/ASN Ball Fields (west and middle fields only) Note: The Andover Family Fun Fest is scheduled for July 12 & 13. ACTION REQUIRED The Park & Recreation Commission is requested to consider approving the attached tournament application for the upcoming 2013 softballibaseball season as requested by the Andover Baseball Association for May 18 -19, 2013. Respectfully submitted, Todd J. Haas Cc: Jason Saulsbury, ABA (Item was sent by e -mail) Brad Schotzko, ABA (Item was sent by e -mail) Zo! 3 S0460 ! �kt l.e, 2013 TOURNAMENT, MULTI -DAY AND JAMBOREE APPLICATION FORM (SOFTBALL, BASEBALL & FAST PITCH) (Please print or type all information) NAME OF TOURNAMENT: 14AA GSBL Soring Invitational TOURNAMENT ORGANIZATION: MYAS TOURNAMENT SPONSOR: Andover Baseball Association TWO TOURNAMENT DIRECTORS MUST BE LISTED. TOURNAMENT DIRECTOR #1 TOURNAMENT DIRECTOR #2 (print name):. Brad Schotzko (print name): Jason Saulsbury ADDRESS: 1550 142nd Ave. NW ADDRESS: 13373 Lily St. NW CITY, STATE, ZIP CODE: Andover, MN 55304 CITY, STATE, ZIP CODE: Andover, MN 55304 PHONE: 763 -413 -3537 612 - 619 -9761 PHONE: 763 - 712 -5758 612 - 868 -9101 (home) (work) (mobile) (home) (work) (mobile) E -MAIL: schotz600acimail.com E -MAIL: iason.saulsbury�a.om ail. com Note: The Tournament Director(s) or designee shall be on site at all times during the duration of the tournament. Check here if organization is located in Andover 0 DATES OF TOURNAMENT: May 18`h —191h. 2013 PARK FEES AND USAGE Fees are as follows: (Check A or B) 0 A. No Field Maintenance 0 Adult - $275.00 tournament fee for the park ( *), plus a $200,00 field usage fee per field 0 Youth - $275.00 tournament fee for the park ( *), plus a $100.00 field usage fee per field for all youth organizations not affiliated with Andover youth Note: ( *) This tournament fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building). The usage fee includes the use of the Chalker, chalk and batter's box during the duration of the tournament. The Tournament Director is responsible for maintenance of field(s). 2 Number of fields to be used Note: 1 day tournaments will be charged 75% of the tournament and field usage fee. 0 B. With Field Maintenance 0 Adult - $650.00 tournament fee for the park ( *), plus a $200.00 field usage fee per field 0 Youth - $650.00 tournament fee for the park ( *), plus a $100.00 field usage fee per field for all youth organizations not affiliated with Andover youth Note: ( *) This tournament fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building) including the maintenance of fields. The usage fee includes the use of the chalker, chalk and batter's box during the duration of the tournament. Number of fields to be used Note: 1 day tournaments will be charged 75% of the tournament and field usage fee. Damage Deposit Fees (Check A or B) 0 A. $500 Profit Organizations 0 B. $250 Non - Profit Organizations Park usage as follows: (Check fields requested to be used) Softball Fields 0 Eveland Fields -North Field 0 Eveland Fields - Middle Field 0 Eveland Fields -South Field 0 Sunshine Park - Diamond No. 1 0 Sunshine Park - Diamond No. 2 0 Sunshine Park - Diamond No. 3 0 Sunshine Park - Diamond No. 4 0 Sunshine Park - Diamond No. 5 0 Sunshine Park - Diamond No. 6 0 City Hall Park Complex #1- Diamond No. 7 Baseball Fields 0 Andover Station N. Ball Field Facility -West Field ©Andover Station N. Ball Field Facility - Middle Field 0 Andover Station N. Ball Field Facility -East Field 0 Hidden Creek North Park 0 Pine Hills Park 0 Shadowbrook East Park -South Field 0 Shadowbrook East Park -North Field Note: If your organization schedules 2 fields and uses additional fields the organization will be charged double the field usage fee for each additional field plus an administration fee of 10% penalty. SPECIAL REQUEST SECTION Check the following boxes if applicable. 0 If you need to use the Cushman, there will be a fee of $50.00 per day and $350 refundable damage deposit. It will be necessary to pay the necessary fees 1 week prior to the tournament. Training for the Cushman by the Public Works Department will be necessary prior to any use. 0 List any special instructions necessary for the Public Works Department so arrangements can be made prior to the tournament. (Example: Include the location /distance of pitching rubbers and /or base locations.) All requests for tournaments must be submitted by the 3rd Friday of December. The application will be considered by the Park & Recreation Commission at the first Thursday meeting in January. Any tournament application after that will be on a space available basis and must be submitted at least eight weeks prior to the tournament date. A penalty of 50 percent of the field usage fee will be assessed for applications made less than eight weeks prior to the tournament date. All fees must be submitted with the application no later than eight weeks prior to the tournament date. For any late application, the late fees must also be submitted with the application, including the penalty fee. Late applications must be approved by the Park and Recreation Commission at least two weeks prior to the date of the tournament. The sequencing of scheduling will be considered with City Youth Associations having first priority. A $500.00 damage deposit fee (or $250.00 deposit fee for non - profit organizations) is due eight weeks before the tournament date. Any equipment damaged or lost or any damage to City property by renter will be deducted from deposit fee. The $500.00 (or the $250.00), less any money for damages, will be returned after inspection by the Public Works Parks Department Supervisor. " If the tournament organization is requesting a Non - Intoxicating Liquor License, it will be necessary to request Attachment A. The City Council has adopted the following policy: "Fees for tournaments shall be paid no later than eight weeks prior to the tournament date. If the tournament is cancelled, neither the Tournament Fee, the Field Usage Fee nor the Non - Intoxicating Liquor License Fee will be returned. In the event that another sponsor requests the use of the facilities after a tournament has been cancelled, the new sponsor must pay the full amount and the original sponsor will be refunded the total minus any administrative costs incurred by the City. Where tournament fees are not required and a tournament is cancelled, the association or group is to notify the City in writing at least 14 days prior to the date of the tournament. If further information is needed, please contact the Parks Coordinator at (763) 755 -5100. Application forms may be obtained from and returned to the City of Andover, Parks Coordinator, 1685 Crosstown Boulevard NW, Andover, MN 55304. • The City reserves the right to cancel or delay usage of the fields due to weather, field conditions, etc. • During the months of May & June, no more than three consecutive weekend tournaments in a row will be allowed. • Regulations, Violations and Penalties Regarding use and occupancy of city parks are available on the City of Andover's webpage at www.ci.andover.mn.us City Code Title 8 Chapter 4 NO METAL SPIKES NO PETS ARE ALLOWED AT SUNSHINE PARK OR CITY HALL PARK COMPLEX NO ALCOHOL 4/10/13 DATE 4/10/13 DATE Revised: 10/4/12 tournapl. doc(12/19 /00) TOURNAMENT DIRECTOR #1 (signature) 7ason Sau&6ury TOURNAMENT DIRECTOR #2 (signature) DATE: April 5, 2013 TO: City of Andover, Parks Department FROM: Laura Landes Anoka County Sheriff's Office SUBJECT: Andover Park Activity Quarterly Report January 2013 — March 2013 The following is a list of reports generated by the Anoka County Sheriff's Office regarding city park activity for the 1st quarter. Date: Time: Location: Case Number: 01.06 12:03 Round Lake Boat Landing 13004466 A resident complained about a vehicle driving recklessly on the lake. The deputy located the vehicle and spoke with the driver. He driver was asked to leave and he complied. 01.23 21:02 Prairie Knoll 13017925 A caller reported a running vehicle parked at the location. The deputy arrived and located the vehicle. There were no problems; the park was open. 02.14 17:42 Rose 13034269 A caller reported graffiti on the signs in the park. The deputy arrived and located some orange spray paint on signs. Andover city staff was advised. 03.13 22:06 Fox Meadows 13055263 A caller reported several people in the park. The caller stated there had been recent vandalism in the park. Deputies arrived and there was no one at the park and no signs of any damage or vandalism. 03.18 13:37 Round Lake Boat Landing 13058752 A caller reported someone snowmobiling on the lake. The caller was concerned because the ice may not be safe. No snowmobile was located. 03.18 14:33 Sunshine 13058785 A caller reported a vehicle in the parking lot and advised that the people in the vehicle were smoking weed. The deputy located the driver and vehicle and did not see or smell any signs of marijuana. cc: Commander Halweg AC I T Y 0 F NDOVEROlk-L 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission CC: Todd Haas, Park Coordinator FROM: Lee Brezinka, Assistant Finance Director SUBJECT: 2013 First Quarter Financial Report DATE: April 18, 2013 INTRODUCTION Quarterly review of the Park Improvement Fund. DISCUSSION Attached are the Project Commitment Listing Report, Balance Sheet, and Revenue and Expenditure Reports for the Park Improvement Fund as of March 31, 2013. ACTION REQUESTED Informational data provided and no formal action is needed. Respectfully submitted, City of Andover Lee Brezinka Attachments: Park Improvement Fund - Project Commitment Listing Park Improvement Fund - Balance Sheet Park Improvement Fund - Revenues Park Improvement Fund - Expenditures Fund Balance Additional Revenues Anticipated Anticipated Park Dedication Fee - Residential Anticipated Park Dedication Fee - Commercial Donation Capital Projects Levy for Park Improvements Total Funds Available Projected Commitments 10 -23 Dog Park - Donation Hidden Creek North - Tower Rental Transfer of Tax Levy Annual Miscellaneous Projects CITY OF ANDOVER Park Improvement Fund Project Commitment Listing March 31, 2013 Total Dollars Allocated for Park Projects Park Improvement Funds Available For Future Projects: This is an estimation and may need to be adjusted based on development activity. 4/9/2013 2013 Park Improv 1st Qtr Actual $ 110,042.86 110,042.86 Reserved Amount 625.00 2,729.03 15,000.00 18,354.03 $ 91,688.83 Collected To Date Estimate' - 15, 982.00 Estimate* - - Estimate - - Estimate 61,500.00 - Carryforwards/ 2013 Budget Adjustments Actual - 625.00 - - 2,729.03 - 100,000.00 - 100,000.00 15,000.00 - - $ 115,000.00 $ 3,354.03 $ 100,000.00 Total Dollars Allocated for Park Projects Park Improvement Funds Available For Future Projects: This is an estimation and may need to be adjusted based on development activity. 4/9/2013 2013 Park Improv 1st Qtr Actual $ 110,042.86 110,042.86 Reserved Amount 625.00 2,729.03 15,000.00 18,354.03 $ 91,688.83 CITY OF ANDOVER Park Improvement Fund Balance Sheet March 31, 2013 Assets: Current Assets Cash - Reserved $ 18,354.03 Cash - Unreserved 91,688.83 Total Cash 110,042.86 Interest / Tax Receivable Due From Other Governments Z.. a .. $ X110; 42.86 Liabilities and Fund Balance: Liabilities Accounts Payable $ Deposits Payable - Fund Balance Fund Balance 12 -31 -12 Excess of Revenues Over (Under) Expenditures 194,925.86 (84,883.00) Total Fund Balance 170,042.86 Total UabUities and Fund Balance '� � �='�� � � $ t, .:1. 0;042 8,6' 4/9/2013 2013 Park Improv 1st Qtr CITY OF ANDOVER Park Improvement Fund Revenues March 31, 2013 Revenues: Propertv Tax / Fiscal Disparities- Current July 2012 Tax Settlement Dec 2012 Settlement 2012 Accrual Subtotal 53380 - Market Value Homestead Credit Oct 2012 MVHC Dec 2012 MVHC Subtotal 53420 - State DNR Grants 54365 - Park Dedication Fees 07 -43 lot split Millers Woods 3rd Add. 16663 Ward Lake Dr Subtotal 56910 - Interest Income 1 st Qtr 2nd Qtr 3rd & 4th Qtr Subtotal 58125 - Contributions /Donations Dog Park Hickory Meadows Subtotal Misc Revenue Budget $ 61,500.00 - 2,650.00 10,600.00 2,732.00 $ - 15,982.00 (865.00) (865.00) Subtotal $ - Total Revenues $ 61,500.00 . $ .... 15;117 001 .._ _ 4/9/2013 2013 Park Improv 1st Qtr CITY OF ANDOVER Park Improvement Fund Expenditures March 31, 2013 Expenditures: 61020 - Supplies - Operating Budget Subtotal - 63005 - Professional Services Subtotal 63005 - Professional Services Subtotal 63010 - Contractual Services 15,000.00 Subtotal 65200 - Building Subtotal 65300 - Improvements Subtotal - 67101 - Operating Transfers Transfer to Cap Eq Reserve - $100k of park improvement tax levy 100,000.00 100,000.00 Tota( Expenditures y �; 115,000 00 6-01,611 p (5300 00) 84 883 00 Revenues Ov -E ex enditures Miscellaneous Projects 4/9/2013 2013 Park Improv 1st Qtr 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works /City Engineer FROM: Todd J. Haas, Asst. Public Works Director SUBJECT: 9. Review Outstanding Items DATE: April 18, 2013 Issues list as of 4/16/13 COMPLETED PROJECTS — ON -GOING PROJECTS - • Update of Park Dedication Improvement Fund Quarterly Report — Item is on the agenda. • Update of Quarterly Sheriff s Department Report on Park Patrol & Vandalism — Item is on the agenda. • Pleasant Oaks Park Parkins Lot — The City Council has approved the removal of the parking lot. The work will be completed in the spring of 2013 by the Park Maintenance Crew. • Sports Complex Master Plan — WSB is the process of preparing plans and specifications. Once the draft plan is close to being done, staff will forward a copy for the Park Commission to review at a future meeting. Staff is anticipating the construction to begin in mid - summer. • Green Acres Park — The playground structure (Raceway), swings and spring ride have been ordered. It will take about 6 weeks to be delivered. • Northwoods East Park — The playground structure (Adventure Bridge) and swings have been ordered. It will take about 6 weeks to be delivered. ON -HOLD PROJECTS — OTHER ITEMS OF INTEREST — • Prairie Knoll Park Cell Tower — Nothing new to report. Still waiting for them to indicate when they are planning on starting on the construction. • Dos Park — The Joint Powers Agreement is still in the process of being finalized. It is anticipated to be approved by the City Council in May. A copy of the agreement will be given to the Commission after all parties sign the agreement. Construction is anticipated to begin in mid -June. • 2013 Events in City Parks or Facilities — Item is on the workshop agenda. The Commission members will need to determine what the activity responsibilities will be for 2013. Keep in mind that the Commission members can team �p on an activity if they would like. • Melberg — Commissioner Melberg will coordinate with staff with help from QCTV to prepare a video highlighting one or more of the City parks or facilities. • Skate Park Competitions and Camp/Van Vark — Organize Skate Park Competition • Stenzel — Prepare article on snow shoeing/silent sports -Due by September 27, 2013 for the November/December Andover Newsletter. • Organized Trail Bike Ride/Lindahl — Prepare article on Kelsey Round Lake Park -Due by March 21, 2014 for the May /June 2014 Newsletter. • Butler — Determine a park to adopt on behalf of the Park and Recreation Commission • Lewnau — Organize tree planting project - discuss this further with Kameron Kytonen, Andover Natural Resource Technician. • Miskowiec — Prepare article on canoeing/kayaking -Due by July 26, 2013 for the September /October Andover Newsletter. Update of Pedestrian Trails — At this point this is what has been going on with trails: • A trail will be constructed along the north side of Bunker Lake Blvd between 7t` Avenue (CSAH 7) and Underclift Street NW as part of the reconstruction of Bunker Lake Blvd road reconstruction project. For those that are not familiar with this project, the section of the county road will be widened from a 2 -lane facility to a 4 -lane facility. The project will not start until the spring of 2013. North Pine Aggregate will be the contractor that will be doing the work. • The City Council has approved the 5 year (2013 -2017) Capital Improvement Plan (CIP) for trails for the following locations: o A trail is identified in 2014 along the south side of Andover Blvd NW between Bluebird Street NW and Vale Street NW. A trail along the east side of Nightingale Street NW north of Crosstown Boulevard NW is planned to be constructed with the reconstruction of Nightingale Street NW during the upcoming construction season. • Update of Scheduling Park and Recreation Commission meeting at a City Park or Facility — At this point staff is scheduling the June 6`" meeting at the Sunshine Park gazebo for the first outdoor meeting. The Commission at some point later this summer will want to consider one more meeting at another park in early September. If you have any questions or comments regarding any of the items mentioned above or any items relating to parks or projects, feel free to contact Todd Haas or Dave Berkowitz at the City. Staff does recommend the Commission to continue reviewing the City Council meeting minutes that you receive by e -mail as to discussions of various projects the City Council has been working on or is considering. Note: If you have any items that you would like to add to the list, let me know at the meeting. . C I T Y • A NDOVE N- 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works /City Engineer V6$ FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: A. Discuss 2014 -2018 Parks Capital Improvement Plan, Cont. DATE: April 18, 2013 INTRODUCTION The Park and Recreation Commission is requested to continue discussing the 2014 -2018 Parks Capital Improvement Plan (CIP) that was tabled from the last meeting. DISCUSSION This item was tabled from the last meeting of April 4, 2013. The Commission requested staff to evaluate Rose Park for the possibility of two small baseball fields (60 foot bases). A copy of a plan that includes two small fields and 2 separate parking lots (60 parking stalls proposed) is located in the side pocket of the packet for your review. Staff has also prepared a preliminary plan with a hockey rink and free skating rink at Fox Meadows Park (drawing is attached to this item). Also attached is the updated the Projected Park Improvement Fund which includes the Walmart park dedication fee that was recently received. Just as a reminder the Commission should pay attention to the status of 2013 end of the year balance. Based on last year's CIP, no significant improvements are planned for 2014. The only larger improvement that has been identified is in 2015 but at this point a park has not been identified. Again there are a number of parks that do not have security lights. Also keep in mind the Public Works Parks Department has expressed concern in the past that some of the parks need to be updated with a paved surface parking lot. One of those parks includes Prairie Knoll Park north and south parking lots. If the Commission is interested in knowing the planned improvements for all the parks, review Section F of the Information Packet (2010 Existing and Future Park Facilities Chart). Note: As reminder the target date for draft 2014 -2018 CIP for parks is June 7th. BUDGET IMPACT Depending on what the Commission would like to recommend for projects, the Finance Department has indicated to the Public Works Department that the ending fund balance for each of the 5 years should have a minimum positive balance of $50,000.00 or more. ACTION REQUIRED The Park and Recreation Commission is requested to continue discussing the 2014 -2018 Parks Capital Improvement Plan. Respectfully submitted, Todd J. aas Attachments: ;?013 -2017 Parks CIP, Updated 2014 -208 Park Improvement Fund Projected Fund Balance Sheet. Fox Meadows Park (hockev rink lavout. •/ Department Project# Priority 2013 2014 2015 2016 2017 Total Relocate Fuel Station wl Canopy 15- 41900 -05 2 300,000 300000 G. 0. Bond 300,000 300,000 Fire St. #2 Addition with additional land purchase 1541900 -06 2 835,000 G.O. Bond 835,000 835,000 635,000 Pedestrian Tunnel Under Crosstown Blvd. 15-01900 -07 1 450,000 450,000 G. 0. Bond 450,000 450,000 Facility Management Total 11896,000 147,000 4,943,000 130,000 42,000 7,158,000 ®Park &Rec tan$'Eii' °"`�© t�;r rcr i'1O1�s Pa�� - Operations �- �1 `�'�F -: o�.�rc. �:a.,,:•4�� r� care cl•c� cer Replace/Repair Play Structures - Various Parks 13- 45000 -01 1 46,000 48,000 ox Yac� 52,000 54,000 250,000 Capila/ProjectsLevy 46,000 48,000 50,000 52000 54,000 150,000 Replace/Repair Major Park Projects - Various Parks 13- 45000 -02 1 25,000 25,000 25,000 25,000 25,000 125,000 Capita/ Projects Levy 15,000 15,000 15,000 25000 25,000 125,000 Park & Rec - Operations Total 71,000 73,000 75,000 77,000 79,000 375,000 [Park & Rec - Projects Annual Miscellaneous Park Projects 1345001 -01 1 15,000 15,000 15,000 15,000 15,000 75,000 Park Dedication funds 75000 15,000 15,000 15,000 15,000 75,000 40 Acre Park Project - 3535 -161 st Ave NW 13- 45001 -02 1 800,000 Capital Equipment Reserve 600,000 800,000 Donations 100,000 600,000 Parks Projects Levy 100,000 100000 100,009 WayFinding Signs /Exercise Station 14- 45001 -01 1 30,000 Park Dedication Funds 10,000 30,000 Trail funds 20,000 10,000 10,000 Park System Improvements I Expansion 15- 45001 -01 2 130,000 730,000 Park Dedication Funds 130,000 130,000 _ Park & Rec - Projects Total 615,000 45,000 145,000 15,000 15,000 1,035,000 Sanitary Sewer Yellow Pine Lin Station 15-48200 -01 1 650,000 650,000 Sewer Trunk fund 650,000 650,000 Rural Reserve Trunk Sanitary Sewer 15- 48200 -02 1 2,250,000 1,250,000 3,500,000 Assessments 250,000 11000,000 1,250,000 Sewer Revenue Bonds 7,0001000 250,000 2,250,000 Sanitary Sewer Extensions 15- 48200 -03 1 500,000 105,000 605,000 Assessments 105,000 105,000 Sewer Trunk fund 500,000 500,000 Sanitary Sewer Total 3,400,000 1,355,000 4,755,000 Storm Sewer Storm Sewer Improvements 13- 48300 -01 1 35,000 40,000 45,000 50,000 55,000 225,000 StormSewerfund 35,000 40,000 41000 50,000 55,000 225,000 Storm Sewer Total 35,000 40,000 45,000 50,000 55,000 225,000 Streets / Highways Annual Street Seal Coat Project 13- 43100 -01 1 350,000 425,000 375,000 725,000 710,000 2,585,000 16 00 Projected Sources of Revenue Park Dedication Fee - Residential Park Dedication Fee - Commercial Donation / Contribution Capital Projects Levy - Park Improvements Total Revenues Available Projected Commitments 09 -18 Hawkridge Park 10 -23 Dog Park - Donations Hidden Creek North Park - Tower Rental Irrigation Project - Small Park System Improvements / Expansion Wayfinding Signs /Exercise Stations Annual Miscellaneous Projects Total Commitments Revenues Over (Under) Expenditures Fund Balance as of December 31, 2012 Fund Balance Brought Forward Ending Fund Balance ** CITY OF ANDOVER Park Improvement Fund Projected Fund Balance 2013 2014 2015 2016 2017 2018 TOTALS $ 15,982 $ - $ - $ - $ - $ - $ 15,982 132,628 - - - 132,628 61,500 61,500 61,500 61,500 61,500 61,500 369,000 210,110 61,500 61,500 61,500 61,500 61,500 517,610 92 92 625 625 2,729 2,729 100,000 130,000 230,000 10,000 10,000 15,000 15,000 15,000 15,000 15,000 15,000 90,000 118,446 25,000 145,000 15,000 15,000 15,000 333,446 91,664 36,500 (83,500) 46,500 46,500 46,500 198,388 - 290,052 326,552 243,052 289,552 336,052 $ 290,052 $ 326,552 $ 243,052 $ 289,552 $ 336,052 $ 382,552 "Target - $50,000 to create a contingency for any project overages.