HomeMy WebLinkAboutApril 4, 2013CNDOVEOP I T Y O F
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US
Regular Park & Recreation Commission Meeting
April 4, 2013
7 :00 P.M.
1. Call to Order
2. Resident Forum
3. Approval of Minutes (3/21/13)
4. Consider Application for Scheduled Use of Recreational
Facilities/TCMABL Dodgers
5. Discuss Crooked Lake School Hockey Rink, Cont.
6. Consider Use of Misc. Park Funds /Pine Hills Park Irrigation Improvements
7. Outstanding Items
8.
9. Chair's Report
10. Adjournment
7:15 P.M. Or Shortly Thereafter Workshop Session
A. Discuss 2014 -2018 Park Capital Improvement Plan, Cont.
B. Adjournment
Add on Item — Recommend Accepting Donation /North Metro Soccer
Association/Tulip Street Sports Complex/12 -31
^
,t_,,LNDOVE
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US
TO: Park & Recreation Commission
CC: David D. Berkowitz, Director of Public Works /City EngineerV J�b
FROM: Todd J. Haas, Asst. Public Works Director
SUBJECT: 4. Consider Application for Scheduled Use of Recreational
Facilities/TCMABL Dodgers
DATE: April 4, 2013
INTRODUCTION
This item is in regard to considering approving the attached Application for Scheduled Use of
Recreational Facilities for use of the Andover Station North (ASN) Ball Field Facility as
requested by Twin Cities Men's Adult Baseball League ( TCMABL).
DISCUSSION
The Sunday's being requested are as follows:
• May 19
• June 2, 16 & 30
• July 28
• August 18 & 25
The team would be using the middle field at ASN from 4 pm to 8 pm on the days requested
above. There are no conflicts with any of the Andover Baseball Associations tournaments that
already have been approved.
The team has already paid the required fees that were due for the use of the field since they are
considered adult rec play and they have also provided the required certificate of insurance.
ACTION REQUIRED
The Park & Recreation Commission is requested to approve the Application for Scheduled Use
of Recreational Facilities for use of the middle field at ASN as requested by TCMABL.
Respectfully submitted,
tod H T J. a as
Cc: Ryan Lutzka, TCMABL (sent by e -mail)
Brad Schotzko, Andover Baseball Association (sent by e -mail)
Attachment: Application for Scheduled Use of Recreational Facilities
Z013 So44all (ba, ce6411 SL �xG
ANDOVER PARK AND RECREATION COMMISSION
APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES
Group requesting use of facilities ! -.- �-k'� s (`f1�,,.`s
Association President ���" �` ��`` Phone (Home) 32-0 . -r6I 4*1121 3
1.2'k 51 6LW e Print Name Phone (Work) G ►z - Lo-5- 6ze-2-
Phone (Mobile) 32,t • `16► - c4e'S
Association President (E -mail) e.,...�,
Signature (require Date
Address s6 a 411' t-q- Apt- 2f A
City State i°w Zip SS L4 c-:
APPLICATION DUE DATES:
FOR WINTER USE OF FACILITIES - FIRST THURSDAY IN NOVEMBER.
NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the
third Thursday in November.
FOR SPRING AND SUMMER USE - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL,
BASEBALL, AND LACROSSE.
NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the
third Thursday in March.
FOR FALL USE - FIRST THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND
BASEBALL.
NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the
third Thursday in July.
It is the policy of the City of Andover to try to meet the recreational needs of its citizens. The goal of
the Park and Recreation Commission in scheduling is to allot the limited number of recreational
facilities in a fair and equitable manner, using compromise when necessary to accommodate the
maximum number of requests possible. The Guidelines for Field Usage by Youth Associations may
be used to determine field allocation (see attached). Facility requests submitted by the due date
with this completed form will be given the highest priority. Subsequent requests will be filled on a
first -come, first - served basis if facilities are available. The sequencing of scheduling will be
considered with City youth associations having first priority.
Number of participants expected in program this year.
Number of participants expected from Andover this year.
Number of participants in program last year.
Number of participants from Andover last year,
Age brackets for participation 28 - '4 0
15
is
bC, ;.e 19am -reaAll C I S
113
"MAR U 2013
Number of game fields /rinks needed per week this year
J- �l3 0
w/
Indicate season start and end dates � s t 1APA - 5/« , (0 17- , ���b 71zel j *a*
Time slot desired (list 2 choices) 1. A 5 N Pro k ow ". jjI-e,
List specific fields /rinks being requested (refer to attached listing)
2
Number of practice fields /rinks needed per week this year.
Time slot desired (list 2 choices) 1.
2.
List specific fields /rinks being requested (refer to attached listing)
1.
Note: Field /hockey rink (practice or games) use by any association or team is prohibited without
approval by the Park and Recreation Commission or its designee.
Note: Any organization and /or association that applies for use of a recreational facility will be
required to pay a fee as determined by the City Council for park security.
APPLICATIONS WILL NOT BE CONSIDERED COMPLETE UNLESS ALL INFORMATION IS
PROVIDED.
THIS APPLICATION DOES NOT APPLY TO WEEKEND TOURNAMENTS.
Approved: 1/2000
Revised 8120109
Revised 4120119
fielduse.doc
2
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US
TO: Park & Recreation Commission
CC: David D. Berkowitz, Director of Public Works /City Engineer t�
FROM: Todd J. Haas, Assistant Public Works Director
SUBJECT: 5. Discuss Crooked Lake School Hockey Rink, Cont.
DATE: April 4, 2013
INTRODUCTION
The Park and Recreation Commission is requested to continue discussing the possibility of
removing the Crooked Lake School Hockey Rink due to the challenges that have been raised by
the Parks Maintenance Department.
DISCUSSION
The Park and Recreation Commission tabled the item from the February 21, 2013 meeting to
allow the Commission to have a little more time to think removing the hockey and free skating
rink at the school.
Just as a reminder, listed below the challenges that have been raised for Crooked Lake
Elementary School are as follows:
• The location of the rink is secluded and located very far back from the county road
(Bunker Lake Boulevard). So it has been hard to know when it is open or not.
• Although the rink is located on school district property, the rink is pushed right up against
residential property which is private.
• When the Parks Department Maintenance Crew plows the snow from the rink, much of
the snow removal ends up onto private property since there is really nowhere to put the
snow.
• When the school district plows the adjacent parking lots, some the snow ends up on the
ice.
• Having issues with the trees growing into the rink areas.
• Having issues with salt and debris from the parking lot ending up on the free skate rink
due to the slope of the parking which drains towards the free skate rink.
• The free skate rink is very small and narrow.
• Towards the end of the skating season, the melting of the snow from the parking lot flows
onto the free skating rink.
• Melting snow from the hockey rink does flow onto Eidelweiss Street NW which can
cause issues for that street.
• It is difficult for hockey players to get to the hockey rink because of the downslope from
the warming to the hockey rink. Once you get past the downslope, it is also very
hazardous getting to the entry gate of the hockey rink.
• Parking our equipment at the site is very often difficult. The Parks Maintenance Crew
always seems to be someone's way.
• Getting out of the school parking lot is a challenge at certain times of the day.
• Small kids are present when we do maintenance very often. They love the snow being
blown over them.
• Unfortunately once the rink has been cleaned, the school kids enjoy throwing snowballs
onto the ice. Staff has discussed this with school representatives in the past but continues
to be an ongoing problem for the Park Maintenance Crew.
• Currently all wiring for the hockey rink lighting is above ground and does overhang pretty
low to the rink and also is not very attractive.
• The rink lighting is very out dated and should be replaced.
• There is no security fencing to keep vehicles from driving around behind the school and
the playground area.
• The base of the rink could use some upgrades, clay or more hard pack gravel if it were to
stay.
• The basic layout and location of these rinks are just not very good for the City of
Andover. If the rinks were located closer to an existing neighborhood, the rinks would
probably get used more. Based on what staff has seen and heard, the rinks are not getting
as much use as the other rinks such City Hall Outdoor Rinks.
The overall condition of the rink boards, posts and fencing are in decent shape as is the building.
So if the rink is relocated to another City park, Parks Maintenance Department will do what they
can to salvage the existing rink. The building is currently property of the school district since it
was constructed by the Parent Teacher Organization.
Note: The timing for removing the hockey and free skating rink now is appropriate. The Anoka
Hennepin School District is on board along with the Andover Huskies Youth Hockey
Association to removing the hockey and free skating rink this year. The Public Works Parks
Department are recommending the Commission to recommend to the City Council the removal
of the hockey and free skating rink so that hockey boards and lighting removal process can begin.
ACTION REQUIRED
The Park and Recreation Commission is requested to recommend the removal of the hockey and
free skating rink to the City Council as recommended by staff.
Respectfully submitted,
4w
Todd J. Haas
Cc: Cheryl Kortuem, Principal at Crooked Lake Elementary School (copy sent by e -mail)
Tom Redmann, Anoka Hennepin School District Sites /Grounds Supervisor (copy sent by e -mail)
Mark Chevalier, AHYHA President (copy sent by e -mail)
Attachment: Motion from the February 21, 2013 Park Commission meeting
zegular Andover Park & Recreation Commission Meeting
Minutes — February 21, 2013
'age 6
;ommissioner Miskowiec suggested more time be taken to look at this since a suitable
Lew rink location has not been determined.
Motion by Commissioner Miskowiec, seconded by Commissioner Lewnau, to. table
consideration of removal of the Crooked Lake School Hockey until April 2013. Motion
carried on a 7 -ayes, 0 -nays 0- absent vote.
UPDATE ON THE EVOS EQUIPMENT
Mr. Haas reviewed this item is an update for the Park and Recreation Commission as to
the status of the Evos equipment the Commission had expressed interest in the fall of
2012. This item was tabled from the last meeting to give staff an opportunity to see if the
Andover Elementary School would be interested in relocating the Evos play structure
from Champlin Elementary School to Andover Elementary School. Staff recommends
that a structure of this type is more suited for installation at an elementary school rather
than a City park. Discussions continue with Tom Redmann of the Anoka Hennepin
School District to find a location at one of the elementary schools here in Andover
(Crooked Lake, Andover, or Rum River).
It was noted the school district has indicated they are not interested in selling the
structure to the City of Andover but certainly are interested in having the structure
relocated to another elementary school if one of the elementary schools were interested.
It may take City cost participation to relocate the play structure to an Andover school.
Crooked Lake Elementary School Principal has indicated they are not interested in the
Evos equipment since they just replaced their playground equipment a few years ago.
Informational; no Commission action is necessary at this time.
UPDATE OF MASTER PLAN OF SPORTS COMPLEX112 -31, CONT.
Chair Butler provided an update of the Master Plan for the Sports Complex, Project 12-
31. He noted the City Council reviewed the final draft of the Master Plan at their meeting
on February 19, 2013. A number of residents attended the Council Meeting. The Master
Plan was well received with a few tweaks including moving the Disc Golf to another area
of the Complex. The residents in attendance provided good input regarding lighting,
restrooms, paved parking lots, and ideas to help control vandalism. The Park and
Recreation Commission will get an opportunity to review the plans as soon as they
become available from WSB later on this spring.
REVIEW OUTSTANDING ITEMS
Mr. Haas reviewed the outstanding items providing updates on Completed Projects, On-
Going Projects, Task Force Updates and Other Items of Interest. Mr. Haas noted a trail
will be constructed along the north side of Bunker Lake Blvd between 7'h Avenue (CSAH
AC I T Y 0 F
NDOVE
T 801-L
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US
TO: Park & Recreation Commission
CC: David D. Berkowitz, Director of Public Works /City Engineerl>--"Ir'
FROM: Todd J. Haas, Assistant Public Works Director
SUBJECT: 6. Consider Use of Misc. Park Funds/Pine Hills Park Irrigation
Improvements
DATE: April 4, 2013
INTRODUCTION
The Park and Recreation Commission is requested to consider use of miscellaneous park funds to
make irrigation improvements to Pine Hills Park ball field.
DISCUSSION
The reason staff is making this request is due to the irrigation improvements that are planned
later on this summer for the new Sports Complex that will be constructed by the Public Works
Parks Maintenance Department. Since a .trenching machine will be rented to install the irrigation
system at the new Sports Complex, it seemed appropriate to take advantage of the trenching
machine to install the irrigation system now at Pine Hills Park along with the Sports Complex
improvements. A grass infield would be constructed at Pine Hills Park including modifying the
outer edge of the aggregate lime infield with more grass to reduce the size of the infield to ball
field standards. The infield will be reconstructed similar to has been done at ASN middle field.
The irrigation system would be installed after the spring/summer season is over with the hope
that the baseball association would be able to use the field for the fall season, otherwise they may
have to look at other options temporarily until the field is ready.
BUDGET IMPACT
The estimated cost to irrigate both the infield and outfield is approximately $5700 plus the cost
of the sod/topsoil. The funding of the parts and sod would be funded by the $15,000
miscellaneous park improvement fund that is allocated for these types of projects. Note: This
project could wait and be included as part of the Capital Improvement Plan but the funding of the
project would be from the same pot of money (park improvement funds) so there is nothing to
gain by waiting. The expenditure for this project is appropriate from the $15,000 miscellaneous
park improvement fund and staff would recommend approval.
Note: The Park and Recreation Commission is allowed to allocate funds from the miscellaneous
park fund so City Council approval is not required to move forward with the irrigation
improvements for Pine Hills Park.
ACTION REQUIRED
The Park and Recreation Commission is requested to consider use of miscellaneous park funds to
make irrigation improvements to Pine Hills Park ball field.
Respectfully submitted,
Todd J. Haas
Cc: Brad Schotzko, Andover Baseball Association (copy sent by e -mail)
Attachments: Pine Hills Park Aerial, Draft Sports Complex irrigation layout, Irrigation estimate, CIP
(annual miscellaneous budget) ✓
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3/13/2013 9:16 AM Pine Hills Ballfield Estimate
Existing Outfield Only
Unit Extended
Part Description Cost Qty. Cost
Toro P -220 Plastic 1.5" Elec. Valve
$87.75
5
$438.75
Hunter Dual -1 Single Station Decoder
$58.99
5
$294.95
Twisted Pair Decoder Cable
$0.41
600
$246.00
10" Round Valve Box Carson BB10B -C
$15.83
5
$79.15
Rainbird 8005 Rotors
$39.33
25
$983.25
Rainbird 5500 Rotors
$13.00
3
$39.00
1" PVC Swing Joints PL10SJ
$33.70
25
$842.50
4" PVC Pipe Class 200 Sleeve Under 161st Ave.
$1.66
50
$83.00
2 1/2" Class 200 PVC Mainline
$0.68
600
$408.00
21/2" SIW PVC Pipe Class 160
$0.55
380
$209.00
2" PVC S/W Pipe Class 160
$0.37
530
$196.10
1 1/2" S/W PVC Pipe Class 160
$0.25
720
$180.00
21/2" x2 1/2" x 11/2" SxSxS PVC Tee
$9.65
6
$57.90
21/2" PVC Coupling
$3.14
5
$15.70
2 1/2" x 2" SxS PVC Reducing Bushing
$2.85
5
$14.25
2" x 11/2" SxS PVC Reducing Bushing
$2.85
10
$28.50
1 1/2 "x1" SxFPT PVC Reducing Bushing
$1.88
3
$5.64
21/2" PVC 90 Deg. Elbow
$7.24
1
$7.24
2 1/2" 45 Deg.
$7.25
2
$14.50
2 1/2 "x 2 1/2 "x 1" SxSxFPT PVC Tee
$10.61
5
$53.05
2 "x2 "x1" SxSxFPT PVC Tee
$4.90
9
$44.10
1 1/2 "x1 1/2 "x1" SxSxFPT PVC Tee
$3.89
7
$27.23
1 1/2 "x1 1/2 "x1 1/2" SxSxS PVC Tee
$2.02
3
$6.06
1 1/2" x 1 "FPT PVC 90 Deg. Elbow
$3.95
10
$39.50
111/2" x 4" PVC Toe Nipple
$2.15
10
$21.50
21/2" Bronze Gate Valve Isolation
$120.24
1
$120.24
Sub Total
Tax
(Estimate) to Install 4" Sleeve Under 161st Ave.
(Estimate)Machine Rental
Total
$4,455.11
$300.72
$500.00
$500.00
$5,255.83
Grass Infield Add On
Rainbird 5500 Series Rotors
$13.00
8
$104.00
Toro 3/4 "x1/2 "x6" Cut Off Riser
$0.52
8
$4.16
Toro P 2201.5" Eiec. Valve
$87.75
1
$87.75
Hunter Dual -1 Single Station Decoder
$58.99
1
$58.99
Toro EZ Reg Pressure Regulator
$39.00
1
$39.00
2" PVC Class 160 Pipe
$0.54
50
$27.00
1" 80 PSI Green Stripe Poly Pipe
$0.15
200
$30.00
2 "x4" Toe Nipple
$2.80
2
$5.60
2" PVC Coupler
$1.42
1
$1.42
2 "x2 "x1" PVC Tee
$4.90
1
$4.90
2 "x1" SxFPT PVC Reducing Bushing
$2.52
1
$2.52
2 1/2 "x2 1/2 "x1.5" SxSxS PVC Tee
$13.83
1
$13.83
1" Insert MA
$0.75
2
$1.50
1" Insert Tees
$1.83
4
$7.32
1 "x1/2" Insert End Ups
$1.46
6
$8.76
1 "x1/2" Plastic Saddle
$1.35
2
$2.70
10" Round Valve Boxes
$15.83
1
$15.83
Subtotal
$415.28
Tax
$28.03
Total
Capital Plan
City of Andover, MN
Project # 13- 45001 -01
Project Name Annual Miscellaneous Park Projects
2013 rhrti 2017
Type Improvement Department Park & Rec - Projects
Useful Life Unassigned Contact Asst.Public Works Director
Category Park Improvements Priority 1 -High
Description
Chis is for unforeseen or requested miscellaneous projects that may arise during the year, requested by the public, staff, City Council or the
'ark and Recreation Commission each year.
Justification
This gives flexibility to the City to do certain small -sized projects that may be warranted; for example, purchase soccer goals.
This funding has been recommended by the Park and Recreation Commission.
Expenditures 2013 2014 2015 2016 2017 Total
Improvement 15,000 15,000 15,000 15,000 15,000 75,000
Total 15,000
15,000
15,000
15,000
15,000
75,000
Funding Sources 2013
2014
2015
2016
2017
Total
Park Dedication Funds 15,000
15,000
15,000
15,000
15,000
75,000
Total 15,000
15,000
15,000
15,000
15,000
75,000
Budget Impact/Other
0'
41
AC I T Y 0 F
INDOVER^
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US
TO: Park & Recreation Commission
CC: David D. Berkowitz, Director of Public Works /City Engineer 16D
FROM: Todd J. Haas, Asst. Public Works Director _$*
SUBJECT: 7. Review Outstanding Items
DATE: April 4, 2013
Issues list as of 4/2/13
COMPLETED PROJECTS —
ON -GOING PROJECTS -
• Update of Park Dedication Improvement Fund Quarterly Report — Next quarterly report is on the
next meeting agenda which is scheduled for April 18th.
• Update of Ouarterly Sheriffs Department Report on Park Patrol & Vandalism —Next quarterly
report is on the next meeting agenda which is scheduled for April 18th.
• Pleasant Oaks Park Parking Lot — The City Council has approved the removal of the parking lot.
The work will be completed in the spring of 2013 by the Park Maintenance Crew.
• Sports Complex Master Plan — WSB is the process of preparing plans and specifications. Staff
recently met with WSB to review a draft plan that was 50% complete. Once the draft plan is close to
being done, staff will forward a copy for the Park Commission to review at a future meeting. Staff is
anticipating the construction to begin in mid - summer.
• Green Acres Park — The playground structure (Raceway), swings and spring ride have been ordered.
It will take about 6 weeks to be delivered.
• Northwoods East Park — The playground structure (Adventure Bridge) and swings have been
ordered. It will take about 6 weeks to be delivered.
ON -HOLD PROJECTS —
OTHER ITEMS OF INTEREST —
• Prairie Knoll Park Cell Tower — Nothing new to report. Still waiting for them to indicate when they
are planning on starting on the construction.
• DoLy Park — The Joint Powers Agreement is still in the process of being finalized. Once it has been
finalized the City of Andover and Coon Rapids along with Anoka County will start on construction of
the dog park later on this spring.
2013 Events in City Parks or Facilities — Item is on the workshop agenda. The Commission
members will need to determine what the activity responsibilities will be for 2013. Keep in mind that
the Commission members can team up on an activity if they would like.
• Melberg — Commissioner Melberg will coordinate with staff with help from QCTV to
prepare a video highlighting one or more of the City parks or facilities.
• Skate Park Competitions and Camp/Van Vark — Organize Skate Park Competition
• Stenzel — Prepare article on snow shoeing/silent sports -Due by September 27, 2013 for
the November/December Andover Newsletter.
• Organized Trail Bike Ride/Lindahl — Prepare article on Kelsey Round Lake Park -Due
by March 21, 2014 for the May /June 2014 Newsletter.
• Butler — Determine a park to adopt on behalf of the Park and Recreation Commission
• Lewnau — Organize tree planting project- discuss this further with Kameron Kytonen,
Andover Natural Resource Technician.
• Miskowiec — Prepare article on canoeing/kayaking -Due by July 26, 2013 for the
September /October Andover Newsletter.
Update of Pedestrian Trails — At this point this is what has been going on with trails:
• A trail will be constructed along the north side of Bunker Lake Blvd between 7`" Avenue
(CSAH 7) and Underclift Street NW as part of the reconstruction of Bunker Lake Blvd
road reconstruction project. For those that are not familiar with this project, the section
of the county road will be widened from a 2 -lane facility to a 4 -lane facility. The project
will not start until the spring of 2013. North Pine Aggregate will be the contractor that
will be doing the work.
• The City Council has approved the 5 year (2013 -2017) Capital Improvement Plan (CIP)
for trails for the following locations:
o A trail is identified in 2014 along the south side of Andover Blvd NW
between Bluebird Street NW and Vale Street NW.
• A trail along the east side of Nightingale Street NW north of Crosstown Boulevard NW
is planned to be constructed with the reconstruction of Nightingale Street NW during the
upcoming construction season.
• Update of Scheduling Park and Recreation Commission meeting at a City Park or Facility — At
this point staff is scheduling the June 6t" meeting at the Sunshine Park gazebo for the first outdoor
meeting. The Commission at some point later this summer will want to consider one more meeting at
another park in early September.
If you have any questions or comments regarding any of the items mentioned above or any items
relating to parks or projects, feel free to contact Todd Haas or Dave Berkowitz at the City. Staff does
recommend the Commission to continue reviewing the City Council meeting minutes that you receive
by e -mail as to discussions of various projects the City Council has been working on or is
considering.
Note: If you have any items that you would like to add to the list, let me know at the meeting.
NEIVAI ED
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.C'I.ANDOVER.MN.US
TO: Park & Recreation Commission
CC: David D. Berkowitz, Director of Public Works /City Engineer
FROM: Todd J. Haas, Assistant Public Works Director
SUBJECT: A. Discuss 2014 -2018 Parks Capital Improvement Plan
DATE: April 4, 2013
INTRODUCTION
The Park and Recreation Commission is requested to discuss the 2014 -2018 Parks Capital Improvement
Plan (CIP).
DISCUSSION
It is that time of the year to begin discussing the 2014 -2018 Parks CIP. The target date for draft CIP is
June 7th. Also attached is a projected fund balance sheet that was prepared recently by the Finance
Department for your use. The Commission should pay attention to the status of 2013 end of the year
balance. The Commission should discuss if there is a project that you may want to consider a project for
2014. Based on last year's CIP, no significant improvements are planned for 2014. The only larger
improvement that has been identified is in 2015 but at this point a park has not been identified. Note: The
Park Improvement Fund does not include the park dedication fee from the Wal -Mart project. The park
dedication fee is anticipated to be received within the next 2 weeks but until the fee has been received, it
is not included in the projected fund balance sheet that is attached. If anything changes and the fee is
collected prior to the meeting, staff will revise the balance sheet and a copy will be available at the
meeting. It is anticipated that approximately $132, 000 will be dedicated.
Again there are a number of parks that do not have security lights. Also keep in mind the Public Works
Parks Department has expressed concern in the past that some of the parks need to be updated with a
paved surface parking lot. One of those parks includes Prairie Knoll Park north and south parking lots. If
the Commission is interested in knowing the planned improvements for all the parks, review Section F of
the Information Packet (20 10 Existing and Future Park Facilities Chart).
BUDGET IMPACT
Depending on what the Commission would like to recommend for projects, the Finance Department has
indicated to the Public Works Department that the ending fund balance for each of the 5 years should
have a minimum positive balance of $50,000.00 or more.
ACTION REQUIRED
The Park and Recreation Commission is requested to discuss the 2014 -2018 Parks Capital Improvement
Plan.
Respectfully submitted,
Todd J. Haas
Attachments: 2013 -2017 Parks CIP, Park Improvement Fund Projected Fund Balance Sheet
Department
Project#
Priority
2013
2014
2015
2016
2017
Total
Relocate Fuel Station wl Canopy
15- 41900 -05
2
300,000
1 35,000
40,000
300,000
G.O. Bond
55,000
225,000
Storm Sewer fund
35,0100
300,000
45,000
50,000
300,000
Fire St. #2 Addition with additional land purchase
15- 41900 -06
2
40,000
45,000
835,000
55,000
225,000
835,G00
G.O. Bond
835,000
Annual Street Seal Coat Project 13- 43100 -01
1 350,000
835,000
Pedestrian Tunnel Under Crosstown Blvd.
15. 41900 -07
1
2585,000
450,000
450,000
G.O. Bond
450,000
450,000
Facility Management Total
1,896,000
147,000
4,943,000
130,000
42,000
7,158,000
P,
4.anaa0&+t% ayte Aoc% w l -ions pa4tt
Park &Rec - Operations
�.-
(2tay
t*�A � Wf '00+ ®u/e
du�C Fo✓
Replace/Repair Play Structures - Various Parks
13- 45000 -01
1
46,000
48,000
p�acC+�C�
,000
52,000
54,000
250,000
Capital ftects Levy
46,000
48,000
50,000
SZ000
54,000
250,000
Replace/Repair Major Park Projects - Various Parks
13- 45000 -02
1
25,000
25,000
25,000
25,000
25,000
125,000
Capital Projects Levy
25,000
25,000
25,000
25,000
25,000
125,000
Park & Rec - Operations Total
71,000
73,000
75,000
77,000
79,000
375,000
Park & Rec - Projects
Annual Mscellaneous Park Projects
1345001 -01
1
15,000
15,000
15,000
15,000
15,000
75,000
Park Dedication Funds
15,000
15,000
15,000
15,000
15,000
75,000
40 Acre Park Project-3535 -161st Ave NW
13- 45001 -02
1
800,000
800,000
Capital Equipment Reserve
600,000
600,000
Donations
100,000
100,000
Parks Projects Levy
100,000
100,000
WayFinding SignslExercise Station
14- 45001 -01
1
30,000
30,000
Park Dedication funds
10,000
10,000
Trail funds
20,000
20,000
Park System Improvements I Expansion
15- 45001 -01
2
130,000
130,000
Park Dedication Funds
130,000
130,000
Park & Rec - Projects Total
•Sanitary
815,000
45,000
145,000
15,000
15,000
1,035,000
Sewer
Yellow Pine Lift Station
15- 48200 -01
1
650,000
650,000
Sewer Trunk Fund
650,000
650,000
Rural Reserve Trunk Sanitary Sewer
15- 48200 -02
1
2,250,000
1,250,000
3,500,000
Assessments
250,000
11000,000
1,250,000
Sewer Revenue Bonds
2,0001000
150,000
2150,000
Sanitary Sewer Extensions
15- 48200 -03
1
500,000
105,000
605,000
Assessments
105,000
105,000
Sewer Trunk Fund
500,000
500 000
Sanitary Sewer Total
3,400,000
1,355,000
4,755,000
Storm Sewer
Storm Sewer Improvements 13-48300 -01
1 35,000
40,000
45,000
50,000
55,000
225,000
Storm Sewer fund
35,0100
40,000
45,000
50,000
55,000
225,000
Storm Sewer Total
35,000
40,000
45,000
50,000
55,000
225,000
Streets / Highways
Annual Street Seal Coat Project 13- 43100 -01
1 350,000
425,000
375,000
725,000
710,000
2585,000
16
Projected Sources of Revenue
Park Dedication Fee - Residential
Park Dedication Fee - Commercial
Donation / Contribution
Capital Projects Levy - Park Improvements
Total Revenues Available
Projected Commitments
09 -18 Hawkridge Park
10 -23 Dog Park - Donations
Hidden Creek North Park - Tower Rental
Irrigation Project - Small
Park System Improvements / Expansion
Wayfinding Signs /Exercise Stations
Annual Miscellaneous Projects
Total Commitments
Revenues Over (Under) Expenditures
Fund Balance as of December 31, 2012
Fund Balance Brought Forward
Ending Fund Balance -
CITY OF ANDOVER
Park Improvement Fund
Projected Fund Balance
2013
2014
2015
2016
2017
2018
TOTALS
61,500
61,500
61,500
61,500
61,500
61,500
369,000
61,500
61,500
61,500
61,500
61,500
61,500
369,000
92
92
625
625
2,729
2,729
100,000
130,000
230,000
10,000
10,000
15,000
15,000
15,000
15,000
15,000
15,000
90,000
118,446
25,000
145,000
15,000
15,000
15,000
333,446
(56,946)
36,500
(83,500)
46,500
46,500
46,500
198,388
-
141,442
177,942
94,442
140,942
187,442
$ 141,442
$ 177,942
$ 94,442
$ 140,942
$ 187,442
$ 233,942
"Target - $50,000 to create a contingency for any project overages.
i CITY OF .r..,.
NN D 0 V E Ax?
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US
TO: Park and Recreation Commission
CC: David D. Berkowitz, Director of Public Works /City Engineer e 1
FROM: Todd J. Haas, Assistant Public Works Director
SUBJECT: Add on Item. Recommend Accepting Donation/North Metro Soccer
Association/Tulip Street Sports Complex/12 -31
DATE: April 4, 2013
INTRODUCTION
This item is in regards to recommending approval of a resolution accepting the donation made by
North Metro Soccer Association to be used towards improvements for the new Tulip Street
Sports Complex.
DISCUSSION
Barb Anderson, President of the North Metro Soccer Association, will be at the meeting to
present the donation to the City of Andover that will be utilized in making improvements at the
new Sports Complex.
ACTION REQUIRED
The Park and Recreation Commission is requested to recommend approval of a resolution
accepting the donation made by North Metro Soccer Association to be used towards
improvements for the new Tulip Street Sports Complex.
Respectfully submitted,
/ //A0 L/
Todd J. Haas
Cc: Barb Anderson, North Metro Soccer Association (copy sent by e -mail)
Attachments: Resolution ✓
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember to adopt the following:
A RESOLUTION ACCEPTING A CONTRIBUTION MADE TO THE CITY OF ANDOVER
TO BE USED TOWARDS THE NEW SPORTS COMPLEX, PROJECT 12 -31.
WHEREAS, any contributions that are to be made to the City of Andover must be
accepted by the City Council; and
WHEREAS, the contribution from North Metro Soccer Association to be used
towards the new Sports Complex.
NOW, THEREFORE BE IT RESOLVED by the City Council to hereby accept the
contribution, which is to be used towards the new Sports Complex.
MOTION seconded by Councilmember
and adopted by the City
Council at a regular meeting this 16th day of April 2013, with Councilmembers
voting in favor of the resolution, and Councilmembers
voting against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
Michael R. Gamache - Mayor
Michelle Hartner - Deputy City Clerk