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CC - March 19, 2013
C I T Y 0' '0 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV Regular City Council Meeting — Tuesday, March 19, 2013 Call to Order — 7:00 p.m. Pledge of Allegiance Resident Forum Agenda Approval 1. Approval of Minutes (2/26/13. Workshop; 3/5/13 Regular; 3/5/13 Closed) Consent Items 2. Approve Payment of Claims - Finance 3. Approve Plans & Specs /Order Advertisement for Bids /11- 47/174th Ave. NW, Heather St. NW & 173rd Ln. NW - Engineering 4. Approve Easements /11- 47/173rd Ln. NW, Heather St. NW & 174th Ave. NW /Gravel Road Paving — Engineering 5. Award Bid/l3- 4/2013 Seal Coating —Engineering 6. Accept Resignation/Retirement of Building Official — Administration 7. Reimbursement Resolution/Community Center Expansion — Finance 8. Reimbursement Resolution/2013 Equipment Purchase/Fire Ladder Truck — Finance 9. Accept Contribution/John & Judy Hennen/Fire Department — Finance 10. Approve Encroachment Agreement /3843 — 140`h Avenue NW — Engineering 11. Approve Premises Permit/The Bean Coffee Wine Cafe /Andover Huskies Youth Hockey - Administration Discussion Items 12. Anoka County Sheriff's Office Monthly Report -Administration 13. Approve Preliminary Plat — Hickory Meadows Second Addition - Planning Staff Items 14. Consider Recommendation for Appointment /Coon Creek Watershed District Vacancies — Engineering 15. Schedule April EDA Meeting — Administration 16. Schedule April Workshop — Administration 17. Administrator's Report — Administration Mayor /Council Input Closed Session — Property Negotiations PID #22- 32 -24 -42 -0006 Update on Open Space Property Purchase Negotiations Adjournment k NT Y O F 0 DOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor and City Council CC: Jim Dickinson, City Administrat( FROM: Michelle Hartner, Deputy City C1 SUBJECT: Approval of Minutes DATE: March 19, 2013 INTRODUCTION The following minutes were provided by TimeSaver, reviewed by Administration and submitted for City Council approval: February 26, 2013 Workshop March 5, 2013 Regular March 5, 2013 Closed DISCUSSION The minutes are attached for your review. ACTION REQUIRED The City Council is requested to approve the above minutes. Respectfully �submitted, - �Y�u uv-u Michelle Hartner Deputy City Clerk Attach: Minutes 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 ANDOVER CITY COUNCIL WORKSHOP MEETING — FEBRUARY 26, 2013 MINUTES The Workshop Meeting of the Andover City Council was Gamache, February 26, 2013, 6:00 p.m., at the Andover Cit} NW, Andover, Minnesota. Councilmembers present: Councilmember absent: Also present: WDE UPDATE - MPCA Mr. Carlberg expl provided an update (WDE) landfill site. Mr. Carlberg introduced J made a presentation to the Mike Knight, None City Adminisl Public Works Community E City Council on Mr. Moever =undated the Council on Julie to order by Mayor Mike 1685 Crosstown Boulevard and Tony Howard Control Agency (MPCA) representatives [ctivities at the Waste Disposal Engineering and John Moeyer with the MPCA who and background of the WDE site. Councilmember Trude wondered, if any contaminated water is going to the wells for the residential homes-in-the area. Ms. Verhagen indicated it is not. Mr. Moeyer continued with the update for the Council. He noted GEO, Inc. is responsible for ........_... managing the vapor extraction project on this site, including removal of hazardous waste to a processing facility in Wisconsin. Councilmember Knight asked if certain parts of the hazardous waste pit are more volatile than others. Mr. Moeyer indicated they did not know at this point. Mr. Frank Kellogg asked what particular volume of PCB's was detected. Ms. Verhagen noted it was 1,242 parts per million. Mr. Moeyer stated they fired up the vapor extraction system for the hazardous waste pit in 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 Andover City Council Workshop Meeting Minutes —February 26, 2013 Page 2 February 2013 and have 800 gallons of liquid already in the holding tank. The total cost for the system is $158,000 and does not include all the operating costs. Monthly operating cost is $21,338. Mr. Moeyer stated this is part of their effort to stabilize the hazardous waste pit; ultimately they would like to dig up the waste pit and remove the material present. They are currently trying to remove as much of the volatile product they can to make it a safe extraction for the material. Mr. Frank Kellogg summarized what the MPCA is trying to do and noted it was a standard practice that is done in the industry. Councilmember Knight asked what the life span of the waste pit will be before it is back to normal. Mr. Moeyer stated they want to stabilize the waste pit with this system and dig it up but was not sure how long it will take. Councilmember Howard asked what the timeline would be. Ms. Verhagen indicated the system would need to be run for five years and then the MPCA needs to estimate how many barrels are in there to figure out how long it will take to extract. Mr. Dickinson noted the only part that will be removed will be the hazardous waste pit, the rest of the WDE site will remain. Councilmember Trude asked if the City wanted to widen Hanson Boulevard could they widen towards the landfill. Ms. Verhagen indicated they could not, they would need to go east and Anoka County already knows that. The Council thanked the representatives from the MPCA for updating them on the WDE site. Council recessed at 6:53 p.m. Council reconvened at 7:00 p.m. JOINT MEETING WITH OPEN SPACE ADVISORY COMMISSION Mr. Carlberg explained the primary objectives of the City Council and the Open Space Advisory Commission meeting jointly is to discuss the goals of the Open Space program as well as recent property negotiation activities. Open Space Advisory Commission Chairperson Gretchen Sabel made a presentation to the Council. Councilmember Trude wondered if smaller land sites would be higher in points than some of the larger sites if just size was taken out of the equation. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 Andover City Council Workshop Meeting Minutes — February 26, 2013 Page 3 Chairperson Sabel reviewed the Selmer and Aasness properties with the Council. Mr. Carlberg indicated he thought they could put a deal together for the Aasness land. Councilmember Trude stated she liked that the parcel would be connected to the Northwoods Preserve open space parcel. Councilmember Trude indicated Mr. Holasek's children wanted to look into a barn and some section of land being preserved on the Holasek land. She understood the family is also talking to developers. Councilmember Knight stated it concerned him to have hunting ground next to an open space area and he wondered how that would affect the Aasness parcel. Commissioner Kovich stated they could post the area during hunting season but noted there are other areas in the city that have hunting next to park land. The Council discussed with the Commission the different parcels and possibilities of each. Mayor Gamache thought that if they purchased the Aasness and Selmer property now they could connect them when Kuiken is ready to sell. The Selmer property could possibly be accessed through an easement. He thought the long term goal should not stop at the current bond, it should continue on with the thought they may need to bond for more money. Councilmember Howard indicated he is okay with trying to purchase the Selmer property even if there is no access because the land around it will eventually develop and the land will be preserved into the future. The Council felt they should keep the Selmer deal alive but to have the Open Space Advisory Commission focus on the Aasness parcel at this time. The Council recessed at 7:45 p.m. The Council reconvened at 7:55 p.m. UPDATE OF NIGHTINGALE RECONSTRUCTION Mr. Berkowitz explained the City Council is requested to discuss the design layout for the proposed Nightingale Street NW Reconstruction, Project 12 -28. Mr. Berkowitz indicated the City needs to acquire an easement to the property next to the road at the intersection of Nightingale Street and Crosstown Boulevard in order to put in the by -pass lane and trail. The by -pass lane adds $25,000 to the total cost of the project. The Council felt a by -pass lane is needed. 1 2 3 4 5 6 7 8 9 10 11 12 13. 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Andover City Council Workshop Meeting Minutes — February 26, 2013 Page 4 Mr. Berkowitz noted it will cost the City $35,000 to extend the trail from 157th Lane to 158th Lane. The proposed trail from 158th Lane to 159th Lane has a lot of major impacts and will need curb along the trail. To design the trail extention, it impacts the design of the road. Councilmember Howard wondered if a retaining wall could be built. Mr. Berkowitz stated a retaining wall would be very costly. Councilmember Knight asked if they could move the trail in that section to the other side of the street. Mr. Berkowitz stated it would likely be as costly. Mr. Berkowitz stated the one section from 158th Lane to 159th Lane for a trail and curb would be approximately $80,000. He explained how a retaining wall would be built and how expensive it would be. Mr. Berkowitz stated if the City were to wait until 161St Avenue was reconstructed to install a trail in the section from 158th Lane to 159th Lane, it would be harder and more expensive to build in the future because the road would not be built low enough for a trail to be installed. Councilmember Howard did not think the trail should be built on the other side of the road. He felt it should remain on one side of the road. Mr. Berkowitz stated they could keep the trail in this section on the shoulder and not sign it as a trail and it would cost $24,000. He noted the trail is State Aid fundable. The Council consensus was to create the trail all the way up to 159th Lane. OTHER BUSINESS CROSSTOWN PROPERTIES Mr. Dickinson stated the two properties along Crosstown Boulevard next to the City owned property may be available for purchase by the City. He noted the cost of the land would likely range from $145,000 to $160,000 for the one acre parcel and is on the tax roles for $137,000. The two acre parcel would be in the range of $150,000 to $175,000 and is on the tax role for $157,000. He stated there is a cash flow problem, to purchase the parcels would be using funds previously thought to be used for the 40 acre park. He asked the Council which project would be a priority. He asked the Council to think about this when they start to discuss the City budget later in the evening. Mr. Dickinson indicated one property owner would likely want to close within 60 days. The Council felt purchasing the adjoining land to the City land is priority number one. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 Andover City Council Workshop Meeting Minutes — February 26, 2013 Page 5 SEWER STAGING ANALYSIS Mr. Berkowitz reviewed the sewer staging plans for the City. He noted staff will reanalyze the plans previously prepared over the years and bring the results to the City Council with the findings, this will allow the Council to help plan the area for sewer. Councilmember Knight wondered if staff should look at a transportation plan in the northern area of 161St Avenue to figure out where roads could be added for access. Mayor Gamache asked if additional sewer connections could only go north. Mr. Berkowitz stated that is the logical area. Mr. Berkowitz thought this would be a step -by -step planning process. The Council recessed at 8:54 p.m. The Council reconvened at 9:00 p.m. DISCUSS UTILITY BILLING SERVICE Mr. Dickinson explained Connexus Energy will no longer be providing utility billing services for the City of Andover effective July 2013. They have decided to focus solely on their core business, delivering electricity to the north metro. Connexus Energy has provided billing services for over 18 years and it has been a valuable partnership. Mr. Dickinson reviewed the two most feasible options staff came up with for utility billing going forward. Councilmember Knight stated he would be in favor of option 1, continuing with outsourcing, but they would need to add additional sales tax for the State. Council consensus was to continue with outsourcing. Mr. Dickinson stated the contract provider would be looking for at least a three year contract with the City. The Council felt that if the outsourcing option does not work out they can always look at other options in the future. DISCUSS 2012 — 2013 CITY COUNCIL GOALS AND VALUES PROGRESS REPORT Mr. Dickinson updated the Council on the goals and values progress report. Councilmember Bukkila asked if they could phase in the lighting in the ball field areas of the proposed 40 acre park. Mr. Dickinson stated that would be possible. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Andover City Council Workshop Meeting Minutes — February 26, 2013 Page 6 Councilmember Trude stated there is no way the City can afford to pay three million for the 40 acre park at this time so they need to decide if they want to raise taxes to have the levy to cover those costs. Councilmember Howard thought they needed to buy the two properties by the City campus and split the 40 acre park into multiple stages. Mr. Dickinson stated they could phase improvements in over a number of years and an internal loan is an option to assist with cash flowing the project. Mr. Dickinson continued to review the staff report with the Council. PRE AUDIT YEAR END 2012 GENERAL FUND BUDGET PROGRESS REPORT Mr. Dickinson explained the City of Andover 2012 General Fund Budget was approved with total revenues of $9,263,720 and total expenditures of $9,263,720. The 2012 expenditure budget was amended to $9,878,220 acknowledging $35,000 of 2011 budget carry forwards, a $600,000 transfer to the Park Improvement Fund less $20,500 of 2012 budget carry forwards. JANUARY 2013 CITY INVESTMENTS RE VIEW Mr. Dickinson presented the City January 2013 Investments to the Council. DISCUSS 2014 BUDGET DEVELOPMENT GUIDELINES Mr. Dickinson explained City Administration is starting to focus on the 2014 Annual Operating Budget Development process and is looking to the City Council to establish the Council's guidelines for the preparation of the 2014 Annual Operating Budget. He will prepare guidelines for the Council to consider at a future Council meeting. OTHER TOPICS There were none. ADJOURNMENT Motion by Bukkila, Seconded by Howard, to adjourn. Motion carried unanimously. The meeting adjourned at 9:55 p.m. Respectfully submitted, Sue Osbeck, Recording Secretary 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 REGULAR ANDOVER CITY COUNCIL MEETING — MARCH S, 2013 MINUTES The Regular Bi- Monthly Meeting of the Andover City Council was called to order by Mayor Mike Gamache, March 5, 2013, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present Councilmember absent: Also present: Mike Knight, Julie 7 Sheri Bukkila City Administrator,'; Community Devel_o Public Works Direct City Attorney, Scott Dickinson tit Director, Session to update the Council on Property to approve the Agenda as amended above. Motion February 19, 2013, Regular Meeting: Correct as amended. Councilmember Trude requested a correction on page three, line 36, the words "using the curb" should be stated "using the shoulder ". On page five, line 43, "current metal fence to contain" should read "current metal fence to screen ". Page six, line 2, "and" should be "as additional screening ". Line 15, there is an error on the comment about "too restrictive to Mr. Frattalone's business ", it should be replaced with "too restrictive since the permit impacts the entire mall and outdoor sales of Christmas trees occur in the parking lot in front of County Market ". 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 Regular Andover City Council Meeting Minutes — March 5, 2013 Page 2 Motion by Trude, Seconded by Howard, to approve the minutes as indicated above. Motion carried unanimously. CONSENT ITEMS Item 2 Approve Payment of Claims Item 3 Approve Resolution/Rum River Regional Trail Master Plan/Anoka County Parks Department (See Resolution R018 -13) Item 4 Approve Green Acres Park Improvements Item 5 Annual Review /Temporary Greenhouse /Linder's Flower Mart/2218 Bunker Lake Blvd. NW Item 6 Authorize Utility Billing Contract Item 7 Approve Application for Exempt Permit/Andover Boys Lacrosse Booster Motion by Trude, Seconded by Knight, approval of the Consent Agenda as read. Motion carried unanimously. RESIDENTIAL SKETCH PLAN REVIEW — SOUTHEAST CORNER OF PRAIRIE ROAD AND ANDOVER BOULEVARD Mr. Carlberg explained the applicant Mark Smith is requesting a review of a residential sketch plan for a 75 -lot single family urban residential development to include all of the outlined properties shown on the map included in the packet. Mr. Carlberg reviewed the staff report with the Council. Mr. Carlberg noted he received a letter from Mr. and Mrs. Jeff Johnson who wanted to make the Council aware that they had concerns and wanted to make sure that they were considered in the design of this area for future road access. Mayor Gamache asked Mr. Berkowitz about how the road could be lined up with a possible future road. Mr. Berkowitz indicated they did look at this to determine what is the most reasonable connection point on the west side of the development. Staff's preference would be to have it as far away from the Prairie Road /Andover Boulevard intersection as possible. Mayor Gamache asked based on a staff review comment if there will be a private road within the development. Mr. Berkowitz indicated there is not and this is just standard verbiage provided on staff reviews. Mayor Gamache indicated review Item 11 is for a variance that may be required on the cul -de- sac on the south end of the sketch plan, he asked if there is a long cul -de -sac in Shadowbrook on the south side of the Coon Creek. He wondered if they had to have the same thing done. Mr. Carlberg indicated if anything exceeds 500 feet for a permanent cul -de -sac, a variance would be needed. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 Regular Andover City Council Meeting Minutes — March 5, 2013 Page 3 Councilmember Trade asked on the floodway issues if that is an Army Corp of Engineers responsibility or Coon Creek Watershed jurisdiction. Mr. Berkowitz noted the jurisdiction is through FEMA. Councilmember Trade wondered if people will need to buy flood insurance if they build a home in the flood fringe, even if it is filled flood fringe. Mr. Berkowitz stated a letter of map amendment from FEMA is typically required so once a developer or builder proves out through the grading plan before final construction of the home it can be proven that the property is outside of the flood plain. Councilmember Trade asked if staff could be looking at a different sketch plan or the preliminary plat could change based on the flood fringe. Mr. Berkowitz indicated that would be something the developer would have to decide. Mr. Berkowitz reviewed with the Council the process of determining flood elevations. Councilmember. Trude asked if someone can clear cut the area or are there restrictions. Mr. Berkowitz read an FAQ from the DNR regarding flood ways. Councilmember Trade noted she lives on a long road and thought the small curve to the road and elevation changes in the sketch plan are calming and did not think the street would be a speed way. Mr. Mark Smith, Developer, 2120 Otter Lake Drive, Lino Lakes, appeared before the Council and offered to answer questions. Mayor Gamache asked why Mr. Smith changed the road from the original ghost plat to the sketch plan. Mr. Smith stated the first plans showed Hickory Meadows farther to the east and now that Hickory Meadows was developed, they needed to work with what is in place. Mayor Gamache asked if the area Mr. Smith initially had for a park could be used in the development. Mr. Smith indicated he can increase the size of the lots if the City did not want such a large park. Mayor Gamache wondered if a decision has been made regarding berming along Prairie Road and Andover Boulevard because he thought homeowners would still put up a fence regardless. Mr. Carlberg indicated nothing would prevent a resident from building a fence but when there are double frontage lots, there are specific placement requirements. He reviewed the requirements with the Council. Councilmember Trade wondered if it was Mr. Smith's intent to keep as many of the natural features as he can on the property. Mr. Smith indicated it was and he would like to save as many trees as possible. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 Regular Andover City Council Meeting Minutes — March 5, 2013 Page 4 Councilmember Howard would like to see a shorter cul -de -sac because it will have a big impact on the floodway. Mayor Gamache indicated for the most part, he is happy with the layout because it is very similar to what was presented in 2006. Councilmember Trude appreciated Mr. Smith working to create some type of attractive back yard for the homeowners along with an attractive streetscape. She suggested when developing some of the deep lots, Mr. Smith look at doing some that are one hundred feet wide in order to allow a big spacious walkout rambler because Andover has an aging population. ADMINISTRATOR REPORT City Staff updated the Council on the administration and city department activities, legislative updates, updates on development/CIP projects, and meeting reminders /community events. MAYOR/COUNCIL INPUT There was none. RECESS Mayor Gamache recessed the regular City Council meeting at 7:55 p.m. to a closed session of the City Council to discuss Property Negotiations/PID #22- 32 -24 -42 -0006. The City Council reconvened at 8:10 p.m. ADJOURNMENT Motion by Howard, Seconded by Knight, to adjourn. Motion carried unanimously. The meeting adjourned at 8:10 p.m. Respectfully submitted, Sue Osbeck, Recording Secretary Regular Andover City Council Meeting Minutes — March 5, 2013 Page 5 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES — MARCH 5, 2013 TABLE OF CONTENTS PLEDGE OF ALLEGIANCE .......................................................................... ............................... 1 RESIDENTFORUM ....................................................................................... ............................... 1 AGENDAAPPROVAL ................................................................................... ............................... 1 APPROVALOF MINUTES ............................................................................ ............................... 1 CONSENTITEMS .......................................................................................... ............................... 2 Approve Payment of Claims ........................................................................ ............................... 2 Approve Resolution/Rum River Regional Trail Master Plan/Anoka County Parks Department . (See Resolution R018 -13) ........................................................................... ............................... 2 Approve Green Acres Park Improvements .................................................. ............................... 2 Annual Review /Temporary Greenhouse /Linder's Flower Mart/2218 Bunker Lake Blvd NW. 2 Authorize Utility Billing Contract ............................................................... ............................... 2 Approve Application for Exempt Permit /Andover Boys Lacrosse Booster ............................... 2 RESIDENTIAL SKETCH PLAN REVIEW — SOUTHEAST CORNER OF PRAIRIE ROAD AND ANDOVER BOULEVARD .............................................................. ............................... 2 ADMINISTRATORREPORT ........................................................................ ............................... 4 MAYOR /COUNCIL INPUT ........................................................................... ............................... 4 RECESS Closed Session Property Negotiations /PID #22- 32 -24 -42 -0006 ..... ............................... 4 ADJOURNMENT............................................................................................ ............................... 4 ANLb 6 V 9 j3!j 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator / Finance FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Payment of Claims DATE: March 19, 2013 INTRODUCTION Attached are disbursement edit lists for claims related to the on going business of the City of Andover. DISCUSSION Claims totaling $481,945.24 on disbursement edit list #1- 2 from 03/07/13 — 03114/13 have been issued and released. Claims totaling $115,834.51 on disbursement edit lists #3 dated 03/19/13 will be issued and released upon approval. BUDGET IMPACT The edit lists consist of routine payments with expenses being charged to various department budgets and proj ects. . ACTION REQUESTED The Andover City Council is requested to approve total claims in the amount of $597,779.75. Please note that Council Meeting minutes will be used as documented approval. Respectfully submitted, Ov' � - Lee Brezinka Attachments: Edit Lists 00 R a i u u u z ¢ ¢ ¢ a ¢ ¢ a aPi ON a�i O O O N ON eci V aai O N a d �_ O_ V _ _ _ ¢ V O V O N N V O U N U O V O U O « M M M M M M M M M R O 0 0 0 O O O O O V M M M M M M M M M T a T h h O O W M 17 O Vi o0 vi UJ V P �• N vt M M N ^ l:1 O M M 4 Cq CO C G_ T T U U � -N. iii 'S1 C U V} O y F R C C R U U 0 .. .. y .. x C G IN Q � •V z CJ U U7 V N N U F ^ U iF. 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N O O\ N VJ M V] 00 W 00 fn 00 GO 00 In W OC !n V -� M M M M M M M M M M M M O O 0 0 0 O O O O O O O N O N r N N N F N N N � U d N N w N N r a .. � «_ x r M .O M a M M M M M M M M M M o o O o o O o 0 Y 0 0 O 0 0 N II M M 00 G�1 M Y v U � L w G� O F H OD N W r N M M U Y U U p " c � o O •� r U F � � U d � w �= a r a .. � «_ x r .O F a W W u aUi Y O Y Y VJ U V C V Y ^ X vi 0 U a M U v, a u Uc U C4 T U Q c U 7 Y u c L`] GO F° F a O _ N N II M M 00 G�1 M Y v U � L w G� O F H OD N W r N M M a u i L ti O O y N O O u U M M U M U x M Q U v o U U vNi o 0 U M M M M M Q N N N N N G1 Oi G1 � p� V In In M M G O O O o 0 T a v G N w x x Y-� Ci 7 U_ Q O A j u U 0 U O O U V V Y v` In In •� � � u .Y � � O � � G R � Y w o O M N 3 N O 9 N N i6 cd Q, o o t, N p GI .D b U U z p M .Mi a S F^ ILNDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.AN DOVE RMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrator David Berkowitz, Director of Public Wo City Engineer 00 FROM: Jason Law, Assistant City Engineer SUBJECT: Approve Plans & Specs /Order Advertisement for Bids /11- 47/173`d Lane, Heather Street, 174`" Ave Gravel Road Paving - Engineering DATE: March 19, 2013 INTRODUCTION The City Council is requested to approve final plans and specifications and order the advertisement for bids for Project 11 -47, 173`d Lane/Heather Street/174`h Avenue Gravel Road Paving. DISCUSSION This project was initiated by resident petition. The project will include removal of unsuitable material (muck) beneath the existing gravel road, excavation, tree removal, curb and gutter construction, minor storm sewer improvements, and paving a bituminous surface. A Public Hearing for the project was held on June 5, 2012. At that meeting, the City Council decided to move forward with the project based upon a 50/50 cost split with the neighborhood. At that time, the estimated assessment per unit based upon the 50/50 cost split was $9,510. A second neighborhood informational meeting is scheduled for 6:00 p.m. on Tuesday, March 19, 2013. At this meeting, staff will discuss the updated cost estimate based upon the final design, and the expectation that soil correction is necessary under a portion of the roadway. The revised estimate per lot for the assessment is $10,590. The actual assessment per lot would be determined once the project has been completed and would be based upon actual project quantities and unit bid prices. Plans and Specifications are available for review in the City Engineer's office. BUDGETIMPACT The paving of the existing gravel surface would be funded 50% from the City's Road & Bridge Fund and 50% assessed to the benefitting properties based on the City's Assessment Manual (Policies and Procedures Guide). ACTION REQUIRED The City Council is requested to approve the resolution approving final plans and specifications and ordering the advertisement for bids for Project 11 -47, 173`d Lane/Heather Street/174`h Avenue Gravel Road Paving. Re ectfully submitted, C L4Y5�) Jason J. Law, PE Attachments: Resolution, Project Location Map CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. -13 MOTION by Councilmember to adopt the following: A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR PROJECT NO. 11 -47, 173rd Lane /Heather Street/174th Avenue Gravel Road Paving. WHEREAS, pursuant to Resolution No. 056 -12 , adopted by the City Council on the 5th day of June 2012 , the City Engineer has prepared final plans and specifications for Project No. 11 -47 WHEREAS, such final plans and specifications were presented to the City Council for their review on the 19th day of March 2013. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby approve the Final Plans and Specifications. BE IT FURTHER RESOLVED by the City Council of the City of Andover to hereby direct the City Clerk to seek public bids as required by law, with such bids to be opened at 9:00 a.m. , Friday, April 12, 2013 at the Andover City Hall. MOTION seconded by Councilmember and adopted by the City Council at a regular meeting this 19th day of March 2013 , with Councilmembers voting in favor of the resolution, and Councilmembers against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Michelle Hartner — Deputy City Clerk voting A C L66 N V' 321 3212 174th Ave. NW, Heather St. NW & 173rd Ln. NW - Gravel Road Paving •� "3157 - �r 3095 '• ,0sh.. At #11510, 3210 17280++ ` .. 3156 - , . tf 3092 .� -', 3028 - Fs �. 53�,�"�i].ttlfb�.i96I.i�"s•hY - � 11t'a r�� < �n1i ... . .s •:_..u/IS- 7h �.1 • -!�1 •j 17519 2937 `2968 f s Legend Neighborhood Parcels a 3026 . :w ;6 0 AV Mgr • 17285 .* J 17247M 0 0 125 250 500 Feet 0 17303 ` 3210 17280++ ` 17214 � 7225 `. Legend Neighborhood Parcels a 3026 . :w ;6 0 AV Mgr • 17285 .* J 17247M 0 0 125 250 500 Feet 0 .�.•. DOW 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrator David D. Berkowitz, Director of Pub rks /City Engineer Db3 FROM: Jason J. Law, Assistant City Engineer SUBJECT: Approve Easements /11- 47/173' Lane, Heather Street, 174th Ave Gravel Road Paving - Engineering DATE: March 19, 2013 INTRODUCTION The City Council is requested to approve the attached easements for Project 11 -47, 173`d Lane / Heather Street / 174`h Avenue .Gravel Road Paving. DISCUSSION For the proposed improvements in this neighborhood, permanent easements are necessary for roadway and drainage and utility purposes. Staff has worked with the property owners to secure the necessary easements. Approval of these easement documents will be contingent upon the project moving forward and being awarded by the City Council once final bids have been received. If the City Council awards the project, these easements will be recorded with the County. Attached are the easement documents for approval. BUDGETIMPACT The permanent easements have been negotiated to be acquired by the City for $1 each. The cost will be funded through the project budget. ACTION REQUIRED The City Council is requested to approve the attached easements for Project 11 -47, 173`d Lane / Heather Street / 174h Avenue Gravel Road Paving. R spectfully ubmitted, ason J. Law Attachments: Easement Documents'/ PERMANENT DRAINAGE AND UTILITY EASEMENT KNOW ALL MEN BY THESE PRESENT, for valuable consideration, Mark L. Evan and Marcine K. Evan, married couple and as joint tenants (collectively referred to herein as "Grantor "), hereby grant, sell, and convey to the CITY OF ANDOVER, a Minnesota municipal corporation ( "Grantee "), a permanent easement for drainage and utility purposes, including, without limitation, the construction, maintenance, repair and replacement thereof, and uses incident thereto, in, under and upon the real property, in Anoka County, Minnesota described as follows: A permanent easement for drainage and utility purposes over under and across that part of the North 198.00 feet of the South 912.00 feet of the East 220.00 feet of the West 963.00 feet of the Southwest Quarter of the Southwest Quarter of Section 4, Township 32, Range 24, Anoka County, Minnesota, described as follows; Beginning at the Southeast corner of the above said property, thence North 00 degrees 52 minutes 05 seconds West, assumed bearing, along the east line of said property a distance of 54.80 feet; thence North 74 degrees 43 minutes 46 seconds West a distance of 20.78 feet; thence South 60 degrees 26 minutes 17 seconds West a distance of 68.06 feet; thence South 09 degrees 44 minutes 45 seconds West a distance of 25.50 feet, more or less, to a point on the south line of said property; thence easterly along said south line to the point of beginning. Area of Permanent Easement = 0.086 Acres Said easement is further described and identified on the Easement Exhibit attached hereto and made a part hereof. Further, the right is hereby granted to the Grantee to remove or otherwise dispose of all earth or other material excavated from said easement areas, as the Grantee may find necessary, and to remove trees, brush, undergrowth and other obstructions interfering with the location, construction and maintenance of the easements. Grantors covenant that they are the owners of the easement area and have the right, title, and capacity to grant the easement described above. 3055 174th Ave Easement TO HAVE AND TO HOLD THE SAME, together with all the hereditaments and appurtenances thereunto belonging or in anyway appertaining to the said Grantee, forever, for said drainage and utility purposes. IN WITNESS WHEREOF, the parties have hereunto set their hands this __(,o day of J, , 2013. By:� a"L J - Z'►\ nMark L. Evan + By: N1 /A� lQ.� Marcine K. Evan Total Consideration: One and 00 /100 Dollars ($1.00) State Deed Tax Due: None STATE OF MINNESOTA ) ) ss. COUNTY OF ANOKA ) The foregoing instrument was acknowledged before me this ��— day ofA ch , 2013, by Mark L. Evan and Marcine K. Evan, married couple and as joint tenants, who have caused these rest ents to be executed or have set their hand the day and year first above written. MICHELLE L. HART � NER " ��} Notary Public �- Minnesota My Commission Expires January 31, 2015 N tary Public NOTICE IS HEREBY GIVEN that the City of Andover, County of Anoka, State of Minnesota, has accepted on 2013, the above described easement in this document. Dated: , 2013. CITY OF ANDOVER THIS INSTRUMENT WAS DRAFTED BY: City of Andover 1685 Crosstown Blvd. NW Andover, MN 55304 Telephone: 763-755-5100 3055 174th Ave Easement s 9 a U N_ CI 6 °o n E3 N � r, c i n, oZ N h �I 0 z Easement Exhibit C T Q) U a 0 a m 0 w South property line TI PERMANENT EASEMENT DESCRIPTION So theast corner of property 174TH AVENUE NW A permanent easement for drainage and utility purposes over under and across that part of the North 198.00 feet of the South 912.00 feet of the East 220.00 feet of the West 963.00 feet of the Southwest Quarter of the Southwest Quarter of Section 4, Township 32, Range 24, Anoka County, Minnesota, described as follows; Beginning at the Southeast comer of the above said property, thence North 00 degrees 52 minutes 05 seconds West, assumed bearing, along the east line of said property a distance of 54.60 feet; thence North 74 degrees 43 minutes 46 seconds West a distance of 20.78 feet; thence South 60 degrees 26 minutes 17 seconds West a distance of 68.06 feet; thence South 09 degrees 44 minutes 45 seconds West a distance of 25.50 feet, more or less, to a point on the south line of sold property, thence easterly along said south line to the point of beginning. Area of Permanent Easement 3746 sq. ft. = 0.086 acres Property Owner: Mark L. & Marcine K. Evan _____ 3055 -174th Avenue NW Denotes F.-.. : : Andover MN 55304 j_::_:_:_::_� Easement Scale PID No.: 04- 32 -24 -33 -0009 1" = 30' 1 hereby certify that this survey, plan or report was prepared by me _ Drainage & Utility SHEET or under my direct supervision and that I am a duly Professional HaklrlSO11 Easement Exhibit I-AfflAnderson Licensed Land Surveyor under the laws of the State of Minnesota. for OF �j/�� ®^ 02/73/t3 CMI Engineers and Lead s�rveyo�s Part of SW 1/4 of the SW 1/4 1 Char R. Christo herson, MN License No. 18420 Date 3501 -427- Ave., FM 7 3-427- 52003 P ]63 -L2] -5960 FM ]63 -L2] -0520 DATE 02113 13 FlIE N0. AD11$ SHEETS PERMANENT DRAINAGE AND UTILITY EASEMENT KNOW ALL MEN BY THESE PRESENT, for valuable consideration, Brian J. Pogorelec and Amy M. Pogorelec, married couple and as joint tenants (collectively referred to herein as "Grantor "), hereby grant, sell, and convey to the CITY OF ANDOVER, a Minnesota municipal corporation ( "Grantee "), a permanent easement for drainage and utility purposes, including, without limitation, the construction, maintenance, repair and replacement thereof, and uses incident thereto, in, under and upon the real property, in Anoka County, Minnesota described as follows: A 20.00 foot wide permanent easement for drainage and utility purposes over under and across that part of the East 220.00 feet of the North 198.00 feet of the South 654.00 feet of the West 963.00 feet of the Southwest Quarter of the Southwest Quarter of Section 4, Township 32, Range 24, Anoka County, Minnesota. The centerline of said easement is described as follows; Commencing at the Northeast corner of the above described property; thence North 88 degrees 57 minutes 30 seconds West, assumed bearing, along the north line of said property a distance of 30.52 feet to the point of beginning of the centerline to be described; thence South 04 degrees 46 minutes 42 seconds West, a distance of 70.91 feet; thence South 00 degrees 09 minutes 37 seconds West, a distance of 54.14 feet; thence southerly and easterly along a tangential curve concave to the west, having a central angle of 91 degrees 14 minutes 34 seconds, a radius of 30.00 feet, a distance of 47.77 feet; thence North 88 degrees 35 minutes 49 seconds West, tangent to said curve, a distance of 34.51 feet; thence southeasterly along a tangential curve concave to the south, having a central angle of 27 degrees 32 minutes 15 seconds, a radius 30.00 feet, a distance of 14.42 feet; thence South 63 degrees 51 minutes 57 seconds West, tangent to said curve, a distance of 86.00 feet, more or less, to the south line of said property, and said centerline there terminating. The sidelines of said easement are to be prolonged or shortened to terminate on the north and south lines of said property. Area of Permanent Easement 616' ) sq. ft. = 0.141 acres Said easement is further described and identified on the Easement Exhibit attached hereto and made a part hereof. 3054 174th Ave Easement Further, the right is hereby granted to the Grantee to remove or otherwise dispose of all earth or other material excavated from said easement areas, as the Grantee may find necessary and to remove trees, brush, undergrowth and other obstructions interfering with the location, construction and maintenance of the easements. Grantors covenant that they are the owners of the easement area and have the right, title, and capacity to grant the easement described above. TO HAVE AND TO HOLD THE SAME, together with all the hereditaments and appurtenances thereunto belonging or in anyway appertaining to the said Grantee, forever, for said drainage and utility purposes. IN WITNESS WHEREOF, the parties have hereunto set their hands this � day of Cril , 2013. By � rian J. Pogorelec By • D M-& Amy ogor e c Total Consideration: One and 00 /100 Dollars ($1.00) State Deed Tax Due: None STATE OF MINNESOTA ) ) ss. COUNTY OF ANOKA ) The foregoing instrument was acknowledged before me this / day offi, 2013, by Brian J. Pogorelec and Amy M. Pogorelec, married couple and as joint tenants, who have caused these presents to be executed or have set their hand the day and year first above written. FMICHELLE L. HARTNEP. Notary Public Minnesota ssion Expires January 31, 2075 Notary PUb11C NOTICE IS HEREBY GIVEN that the City of Andover, County of Anoka, State of Minnesota, has accepted on 2013, the above described easement in this document. Dated: .2013. CITY OF ANDOVER THIS INSTRUMENT WAS DRAFTED BY: City of Andover 1685 Crosstown Blvd. NW Andover, MN 55304 Telephone: 763-755-5100 3054 174th Ave Easement i z c c a a E: N� n- N � ni LLy Easement Exhibit X M .r�Y�T"' x South property line PERMANENT EASEMENT DESCRIPTION A 20.00 foot wide permanent easement for drainage and utility purposes over under and across that part of the East 220.00 feet of the North 196.00 feet of the South 654.00 feet of the West 963.00 feet of the Southwest Quarter of the Southwest Quarter of Section 4, Township 32, Range 24, Anoka County, Minnesota described as follows; Commencing at the Northeast corner of the above described property, thence North 88 degrees 57 minutes 30 seconds West, assumed bearing, along the north line of said property a distance of 30.52 feet th the point of beginning of the centerlilne to be described; thence South 04 degrees 46 minutes 42 seconds West, a distance of 70.91 feet; thence South 00 degrees 09 minutes 37 seconds West, a distance of 54.14 feet; thence southerly and easterly along a tangential curve concave to the west, having o central angle of 91 degrees 14 minutes 34 seconds, a radius of 30.00 feet, a distance of 47.77 feet; thence North B8 degrees 35 minutes 49 seconds West, tangent to said curve, a distance of 34.51 feet; thence southeasterly along a tangential curve concave to the south, having a central angle of 27 degrees 32 minutes 15 seconds, a radius 30.00 feet, a distance of 14.42 feet; thence South 63 degrees 51 minutes 57 seconds West, tangent to said curve, a distance of 86.00 feet, more or less, to the south line of said property, and said centerline there terminating. The sidelines of said easement are to be prolonged or shortened to terminate on the north and south lines of said property. Area of Permanent Easement 6163 sq. ft. = 0.141 acres Property Owner: Brian J. & Amy M. Pogorelec _ _ _ _ _ 3054 -174th Avenue NW 1 Denotes Andover MN 55304 Easement Scale PID No.: 04- 32 -24 -33 -0011 1" = 50' 1 hereby certify that this survey, plan or report was prepared by me 7� Drainage & Utility SHEET or under my direct supervision and that I am a duly Professional HakanSOn Easement Exhibit Licensed Land Surveyor under the laws of the State of Minnesota. y��g �Q Anderson for OF 02/12/13 civil Engineers and Land surveyors Part of SW 1/4 of the SW 1/4 Charles R. Christopherson, MN License No. 18420 Date 3601 Thtird n Ave., Rneka. wnnesata 55303 onh P 763 -427 -5860 FAX 763 -427-0520 02/12 13 RLE N0. AD115 SHEETS PERMANENT DRAINAGE AND UTILITY EASEMENT KNOW ALL MEN BY THESE PRESENT, for valuable consideration, Gordon A. Bovee and Janette I. Bovee, married couple and as joint tenants (collectively referred to herein as "Grantor "), hereby grant, sell, and convey to the CITY OF ANDOVER, a Minnesota municipal corporation ( "Grantee "), a permanent easement for drainage and utility purposes, including, without limitation, the construction, maintenance, repair and replacement thereof, and uses incident thereto, in, under and upon the real property, in Anoka County, Minnesota described as follows: A permanent easement for drainage and utility purposes over under and across that part of the North 198.00 feet of the South 912.00 feet lying East of the West 963.00 feet of the Southwest Quarter of the Southwest Quarter of Section 4, Township 32, Range 24, Anoka County, Minnesota, described as follows; Beginning at the Southwest comer of the above property, thence North 00 degrees 52 minutes 05 seconds West, assumed bearing, along the west line of said parcel a distance of 54.80 feet; thence South 74 degrees 43 minutes 46 seconds East a distance of 26.12 feet; thence South 00 degrees 52 minutes 05 seconds East a distance of 48.50 feet, more or less, to the south line of said property; thence westerly along the south line of said property to the point of beginning. Area of Permanent Easement 1294 sq. ft. = 0.030 acres Said easement is further described and identified on the Easement Exhibit attached hereto and made a part hereof. Further, the right is hereby granted to the Grantee to remove or otherwise dispose of all earth or other material excavated from said easement areas, as the Grantee may find necessary, and to remove trees, brush, undergrowth and other obstructions interfering with the location, construction and maintenance of the easements. Grantors covenant that they are the owners of the easement area and have the right, title, and capacity to grant the easement described above. 3023 174th Ave Easement TO HAVE AND TO HOLD THE SAME, together with all the hereditaments and appurtenances thereunto belonging or in anyway appertaining to the said Grantee, forever, for said drainage and utility purposes. Can IN WITNESS WHEREOF, the parties have hereunto set their hands this A day of p r IG�'1 2013. By: �� L. GP Gordon A. Bovee Total Consideration: One and 00 /100 Dollars ($1.00) State Deed Tax Due: None STATE OF MINNESOTA ) ) ss. COUNTY OF ANOKA ) The foregoing instrument was acknowledged before me this P day of ic4ch, 2013, by Gordon A. Bovee and Janette I. Bovee, married couple and as joint tenants, who have caused these presents to be executed or have set their hand the day and year first above written. NKHELL" L. HARTNER njl Nola;y Public Minnesota 6 My Oommission Expires January 31, 20]5 N Lary Public NOTICE IS HEREBY GIVEN that the City of Andover, County of Anoka, State of Minnesota, has accepted on 2013, the above described easement in this document. Dated: 2013. CITY OF ANDOVER THIS INSTRUMENT WAS DRAFTED BY: City of Andover 1685 Crosstown Blvd. NW Andover, MN 55304 Telephone: 763-755-5100 3023 174th Ave Easement i 0 n 0 a s m N E ° N p �c io s� N � Yj 91 Im Y PERMANENT EASEMENT DESCRIPTION A permanent easement for drainage and utility purposes over under and across that part of the North 198.00 feet of the South 912.00 feet lying East of the West 963.00 feet of the Southwest Quarter of the Southwest Quarter of Section 4, Township 32, Range 24, Anoka County, Minnesota described as follows; Beginning at the Southwest corner of the above said property, thence North 00 degrees 52 minutes 05 seconds West, assumed bearing, along the west line of said property a distance of 54.80 feet; thence South 74 degrees 43 minutes 46 seconds East a distance of 26.12 feet; thence South 00 degrees 52 minutes 05 seconds East a distance of 48.50 feet, more or less, to the south line of said property, thence westerly along the south line of said property to the point of beginning. Area of Permanent Easement 1294 sq. ft. = 0.030 acres Property Owner: Gordon A. & Janette I. Bovee 3023 -174th Avenue NW Andover MN 55304 Scale PID ao.: 04- 32 -24 -33 -0003 1" = 30' 1 hereby certify that this survey, plan or report was prepared by me Drainage & Utility SHEET or under my direct supervision and that I am a duly Professional Hakan$on Easement Exhibit Licensed Land Surveyor under the laws of the State of Minnesota. Surveyor Anderson for OF 02/13/13 cm, Engineers and -and Sur,,.,. Part of SW 1/4 of the SW 1/4 3WI D.nA " A`, M.M. Charles R. Christopherson, MN License No. 18420 Date wrnesma 55303 763- 427 -5860 FAX 763- 427 -0520 DATE 2/13/13 RIE Ng. AD715 SHEETS 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.AN DOVE RMN.90V TO: Mayor and Council Members rol CC: Jim Dicki nson, City Administrator David D. Berkowitz, Director of P lic ngineer FROM: Jason J. Law, Assistant City Engineer SUBJECT: Award Bid /13- 4/2013 Seal Coating - Engineering DATE: March 19, 2013 (D INTRODUCTION The City Council is requested to receive bids and award the contract for Project 13 -04 to Pearson Brothers, Inc. for the 2013 Seal Coating Program. DISCUSSION The street seal coating program is an effective and cost efficient means to prolong the life of the City's street infrastructure. In past years, the streets in one of the nine maintenance zones were seal coated. Due to budget constraints, only half of Zone 8 and areas that have recently been constructed or reconstructed and have not had a seal coat application will be seal coated this year. The 2013 Seal Coat areas are shown on the attached maps. The City of Coon Rapids prepared the final plans and specifications and administered the bid opening through the previously approved Joint Powers Agreement. Following are the bid results: Contractor Pearson Brothers, Inc. Allied Blacktop Company ASTECH Corp. Engineer's Estimate Andover's Portion $320,903.00 $378,629.00 $394,345.00 $347,420.00 BUDGETIMPACT This project has been identified in the City's 2013 -2017 Capital Improvement Plan. Funding will be from the Road & Bridge Fund and Construction Seal Coat Fund. ACTION REQUIRED The City Council is requested to approve the resolution accepting bids and awarding Andover's portion of the contract to Pearson Brothers, Inc in the amount of $320,903.00 for Project 13 -04, 2013 Seal Coating. pectf ill submitted, (;I Jason J. Law Attachments: Resolution, Bid Tabulation & Location Maps CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Council member to adopt the following: A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE IMPROVEMENT OF PROJECT NO. 13 -04 FOR 2013 SEAL COATING. WHEREAS, pursuant to the Joint Powers Agreement with Coon Rapids, bids were received, opened and tabulated according to law on March 1 2013 at Coon Rapids City Hall with results as follows`. Contractor Andover's Portion Pearson Brothers, Inc. $320,903.00 Allied Blacktop Company $378,629.00 ASTECH Corp. $394,345.00 Engineer's Estimate $347,420.00 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby accept the bids as shown to indicate Pearson Brothers. Inc. as being the apparent low bidder. BE IT FURTHER RESOLVED TO HEREBY direct the Mayor and City Clerk to enter into a contract with Pearson Brothers. Inc. in the amount of $ 320.903.00 for construction of the improvements; and direct the City Clerk to return to all bidders the deposits made with their bids, except that the deposit of the successful bidder and the next two lowest bidders shall be retained until the contract has been executed and bond requirements met. MOTION seconded by Council member and adopted by the City Council at a regular meeting this 19th day of March , 2013, with Council members of the resolution, and Council members voting in favor against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Michelle Hartner — Deputy City Clerk voting W N a N W O � D CL r n D n 1 s M o O` w m ° 0 00 o � o• d j 3 W 0 m A 0 , O 1 n O O ;0 v '2. N 9 T Y o F 2013 Sealcoat Project (C.P. 13 -04) VN NDOW- Area Name: ZONE 8 (EAST HALF) MI ER BLI L ASE � MDOVERKY L L, ¢ I.T. LH OO t• A ry 144THAVE 3 ~CREEL 'III I� KIWI 'iii / 1111 1111 111111_ IY�II;111 p� ' Iloilo iN lI� Ell L E G E N D 0 Project Location Lots /Parcels Park Water Right of Way { City Limits N w t- s 0 450 900 1,800 FT Feet 1 of 6 E ANDbW^ TVE 139TH AVE U w 2013 Sealcoat Project (C.P. 13 -04) Area Name: NORTHGLEN A -- �f i - i �IrJ�3�Pfi�A�P€(� r LL l I W K z❑ 138TH LN z ❑ J m W Y Q Z O L E G E N D QProject Location Lots /Parcels IJ Park Water t Right of Way City Limits Rose Park 116 N- M 0 205 410 820 FM Feet h J 9-_ CO C U Z 139TH LN l � 139Th PTI x D l- Li 138TH AVE L o� U` 137TH LN cQ N L J J 137TH AVI SERVICE RD C I T Y O P NDW 173RD AVE L E G E N D Project Location Lots /Parcels Park Water Right of Way City Limits 2013 Sealcoat Project (C.P. 13 -04) Area Name: GROW OAKVIEW ESTATES a V IVE 0 155 310 620 Feet 3 of 6 R 's Mead `t, tti�, 2013 Sealcoat Project (C.P. 13 -04) :D' O V Ln� Area Name: ANDOVER BLVD z - J m U' _z J T 146TH LN F- Q h 1 46T 146TH AVE s H AVE h Q' Q 0 0C /1O COOAUCREEK The` )a ks 31ark L E G E N D Project Location Lots /Parcels Park Water z Right of Way City Limits 0 190 3e0 760 Feet 4 of 6 U) U) 145TH LN FO �o om� J`r T 0 J m z O U) z Park II O z Q J lL .. 20 VTH LN 80A N O U 2 2 � O O F m O v; y H =W d' 1581 AVE 158TH AVE % I_F 2013 Sealcoat Project (C.P. 13 -04) Area Name: 157TH AVENUE ONSTANE= BLVD WY Ndbvr 159TH AVE I y _ W _15 TH AVE N O 7� 156TH LN O y 158TH AVE u w Z 155THAVE LN K W K 6 L E G E N D 0 Project Location Lots /Parcels Park Water Right of Way City Limits a ISI 0 365 730 1,460 IN= TTTTT!!TM Feet 5of6 a, °a k0 `N 00 TT O2 O O O L A'Oq 2013 Sealcoat Project (C.P. i3 -o4) ND� Area Name: 146TH LANE 150TH LN z w m z A ¢ L) F .TJ F m Z m N H ITT 4 148TH LN 0 w a a ANDOVER BLVD r N Z w 144TH LN K w � _ Zi w k 144TH AVE m M w a � rc w Location Map L E G E N D Project Location w E Lots /Parcels S Park water o 300 soo 1,200 Right of Way Feet City Limits 6 of 6 /1 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: James Dickinson City Administrator FROM: Dana Makinen, Human Resources Manager SUBJECT: Accept Resignation/Retirement of Donald Olson, Building Official DATE: March 19, 2013 INTRODUCTION This item is to acknowledge the resignation of Donald Olson, Building Official effective August 2, 2013. DISCUSSION Don is retiring after working over 25 years for the City of Andover. Don started working for the City as a Building Inspector in 1988 and was promoted to the Assistant Building Official in 1992 and finally the Building Official in 2003. The Human Resources department would like to advertise and recruit candidates for this position. The summer season is a very busy time for the Building department, therefore it's extremely important to fill this position in a timely manner. In addition, we would like some time for Mr. Olson to work with the new Building Official prior to his retirement date. BUDGETIMPACT None. This was already identified in the 2013 Budget. ACTION REQUESTED The City Council is requested to acknowledge the resignation of Donald Olson and authorize Human Resources to begin recruitment for a new Building Official. Respectfully submitted, �AC Yla Dana Makinen k NT Y O F D0VF 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.AN DOVER. MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator/ Finance FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Reimbursement Resolution / Community Cen DATE: March 19, 2013 The Andover City Council is requested to approve the reimbursement resolution to provide reimbursement for expansion of the community center approved through the 2013 - 2017 City of Andover Capital Improvement Plan (CIP) and the annual budget process. The Andover City Council, as part of the October 16, 2012 Council meeting, officially adopting the 2013 - 2017 Capital Improvement Plan and on December 18, 2012, officially adopting the 2013 Annual Operating Budget that included $255,000 for General Obligation Revenue Bonds planned for the expansion of the community center (two year project). BUDGET IMPACT The community center expansion was part of the 2013 - 2017 Capital Improvement Plan and budgeted in the 2013 Operating Budget. ACTION REQUESTED The City Council is requested to approve the attached resolution providing for reimbursement for the community center expansion. Respectfully submitted, Lee Brezinka Attachments: Reimbursement Resolution CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION RELATING TO FINANCING OF CERTAIN PROPOSED PROJECTS TO BE UNDERTAKEN BY THE CITY OF ANDOVER ESTABLISHING COMPLIANCE WITH REIMBURSEMENT BOND REGULATIONS UNDER THE INTERNAL REVENUE CODE. WHEREAS, the Internal Revenue Service has issued Section 1.103 -18 of the Income Tax Regulations (the "Regulations ") dealing with the issuance of bonds, all or a portion of the proceeds of which are to be used to reimburse the City for project expenditures made by the City prior to the time of the issuance of the bonds; and WHEREAS, the Regulations generally require that the City make a prior declaration of its official intent to reimburse itself for such prior expenditures out of the proceeds of a subsequently issued borrowing, that the borrowing occur and the reimbursement allocation be made from the proceeds of such borrowing within one year of the payment of the expenditure or, if longer, within one year of the date the project is placed in service, and that the expenditure be a capital expenditure; and WHEREAS, the City desires to comply with requirements of the Regulations with respect to certain projects hereinafter identified; NOW THEREFORE BE IT RESOLVED that the City of Andover, Minnesota adopts a "declaration of official intent' pursuant to Section 1.103 -18 of the Regulations. 1. Official Intent Declaration (a) The City proposes to undertake the following projects described on Exhibit A attached hereto. (b) Other than (i) expenditures to be paid or reimbursed from sources other than a borrowing or (ii) expenditures permitted to be reimbursed pursuant to the transition provision of Section 1.103- 18(1)(2) of the Regulations or (iii) expenditures constituting preliminary expenditures as defined in Section 1.103(1)(2) of the Regulations, no expenditures for the foregoing projects as identified on Exhibit A have heretofore been made by the City and no expenditures will be made by the City until after the date of this Resolution. (c) The City reasonably expects to reimburse the City expenditures made for costs of designated projects out of the proceeds of debt (the "Bonds ") to be incurred by the City after the date of payment of all or a portion of the costs. All reimbursed expenditures shall be capital expenditures as defined in Section 1.150 -1(h) of the Regulations. (d) This declaration is a declaration of official intent adopted pursuant to Section 1.103 -18 of the Regulations. 2. Budgetary Matters. As of the date hereof, there are no City funds reserved, allocated on a long -term basis or otherwise, set aside (or reasonably expected to be reserved, allocated on a long -term bases or otherwise set aside) to provide permanent financing for the expenditures related to the projects, other than pursuant to the issuance of the Bonds. This resolution, therefore, is determined to be consistent with the City's budgetary and financial circumstances as they exist or are reasonably foreseeable on the date hereof, all within the meaning and content of the Regulations. 3. Filing. This resolution shall be filed within 30 days of its adoption in the publicly available official books and records of the City. This resolution shall be available for inspection at the office of the City Clerk at the City Hall (which is the main administrative office of the City) during normal business hours of the City on every business day until the date of issuance of the Bonds. 4. Reimbursement Allocations. The City's financial officer shall be responsible for making the "reimbursement allocations" described in the Regulations, being generally the transfer of the appropriate amount of proceeds of the Bonds to reimburse the source of temporary financing used by the City to make payment of the prior costs of the projects. Each allocation shall be evidenced by an entry on the official books and records of the City maintained for the Bonds, shall specifically identify the actual prior expenditure being reimbursed or, in the case reimbursement of a fund or account in accordance with Section 1.103 -18, the fund or account from which the expenditure was paid, and shall be effective to relieve the proceeds of the Bonds from any restriction under the bond resolution or other relevant legal documents for the Bonds, and under any applicable state statute, which would apply to the unspent proceeds of the Bonds. MOTION seconded by Councilmember and adopted by the City Council of the City of Andover on this day of with Councilmembers of the resolution, and Councilmembers passed. ATTEST: Michelle Hartner — Deputy City Clerk voting in favor voting against, whereupon said resolution was CITY OF ANDOVER Michael R. Gamache - Mayor ADOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CLAN DOVER. MIN. US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator / Finance Director FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Reimbursement Resolution / 2013 Equipment Purchase — Fire Ladder Truck DATE: March 19, 2013 The Andover City Council is requested to approve the reimbursement resolution to provide reimbursement for the equipment purchase approved through the 2013 - 2017 City of Andover Capital Improvement Plan (CIP) and the annual budget process. The Andover City Council, as part of the October 16, 2012 Council meeting, officially adopting the 2013 - 2017 Capital Improvement Plan and on December 18, 2012, officially adopting the 2013 Annual Operating Budget that included $610,000 for General Obligation Equipment Notes planned for purchasing a ladder truck for the Fire Department (two year project). . BUDGET IMPACT The equipment purchase was part of the 2013 - 2017 Capital Improvement Plan and budgeted in the 2013 Operating Budget. ACTION REQUESTED The City Council is requested to approve the attached resolution providing for reimbursement of the equipment purchase. Respectfully submitted, �-� -/J' Lee Brezinka Attachments: Reimbursement Resolution CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION RELATING TO FINANCING OF CERTAIN PROPOSED PROJECTS TO BE UNDERTAKEN BY THE CITY OF ANDOVER ESTABLISHING COMPLIANCE WITH REIMBURSEMENT BOND REGULATIONS UNDER THE INTERNAL REVENUE CODE. WHEREAS, the Internal Revenue Service has issued Section 1.103 -18 of the Income Tax Regulations (the "Regulations ") dealing with the issuance of bonds, all or a portion of the proceeds of which are to be used to reimburse the City for project expenditures made by the City prior to the time of the issuance of the bonds; and WHEREAS, the Regulations generally require that the City make a prior declaration of its official intent to reimburse itself for such prior expenditures out of the proceeds of a subsequently issued borrowing, that the borrowing occur and the reimbursement allocation be made from the proceeds of such borrowing within one year of the payment of the expenditure or, if longer, within one year of the date the project is placed in service, and that the expenditure be a capital expenditure; and WHEREAS, the City desires to comply with requirements of the Regulations with respect to certain projects hereinafter identified; NOW THEREFORE BE IT RESOLVED that the City of Andover, Minnesota adopts a "declaration of official intent" pursuant to Section 1.103 -18 of the Regulations. 1. Official Intent Declaration (a) The City proposes to undertake the following projects described on Exhibit A attached hereto. (b) Other than (i) expenditures to be paid or reimbursed from sources other than a borrowing or (ii) expenditures permitted to be reimbursed pursuant to the transition provision of Section 1.103- 18(1)(2) of the Regulations or (iii) expenditures constituting preliminary expenditures as defined in Section 1.103(1)(2) of the Regulations, no expenditures for the foregoing projects as identified on Exhibit A have heretofore been made by the City and no expenditures will be made by the City until after the date of this Resolution. (c) The City reasonably expects to reimburse the City expenditures made for costs of designated projects out of the proceeds of debt (the "Bonds ") to be incurred by the City after the date of payment of all or a portion of the costs. All reimbursed expenditures shall be capital expenditures as defined in Section 1.150 -1(h) of the Regulations. (d) This declaration is a declaration of official intent adopted pursuant to Section 1.103 -18 of the Regulations. 2. Budgetary Matters. As of the date hereof, there are no City funds reserved, allocated on a long -term basis or otherwise, set aside (or reasonably expected to be reserved, allocated on a long -term bases or otherwise set aside) to provide permanent financing for the expenditures related to the projects, other than pursuant to the issuance of the Bonds. This resolution, therefore, is determined to be consistent with the City's budgetary and financial circumstances as they exist or are reasonably foreseeable on the date hereof, all within the meaning and content of the Regulations. 3. Filing. This resolution shall be filed within 30 days of its adoption in the publicly available official books and records of the City. This resolution shall be available for inspection at the office of the City Clerk at the City Hall (which is the main administrative office of the City) during normal business hours of the City on every business day until the date of issuance of the Bonds. 4. Reimbursement Allocations. The City's financial officer shall be responsible for making the "reimbursement allocations" described in the Regulations, being generally the transfer of the appropriate amount of proceeds of the Bonds to reimburse the source of temporary financing used by the City to make payment of the prior costs of the projects. Each allocation shall be evidenced by an entry on the official books and records of the City maintained for the Bonds, shall specifically identify the actual prior expenditure being reimbursed or, in the case reimbursement of a fund or account in accordance with Section 1.103 -18, the fund or account from which the expenditure was paid, and shall be effective to relieve the proceeds of the Bonds from any restriction under the bond resolution or other relevant legal documents for the Bonds, and under any applicable state statute, which would apply to the unspent proceeds of the Bonds. MOTION seconded by Councilmember and adopted by the City Council of the City of Andover on this day of with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was passed. ATTEST: Michelle Hartner — Deputy City Clerk CITY OF ANDOVER Michael R. Gamache - Mayor 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: CC: FROM: SUBJECT: DATE: Mayor and Council Members Jim Dickinson, City Administrator / Finance Direc Lee Brezinka, Assistant Finance Director Accept Contribution / John & Judy Hennen / Fire Department March 19, 2013 INTRODUCTION This item is in regards to approving a resolution accepting a contribution made by John and Judy Hennen to be used towards the Fire Department. DISCUSSION John and Judy Hennen has made a one -time contribution of $50. ACTION REQUIRED The City Council is requested to approve the resolution accepting the contribution. Respectfully submitted, -7�c� Lee Brezinka Attachments: Resolution CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ACCEPTING A CONTRIBUTION MADE TO THE CITY OF ANDOVER TO BE USED TOWARDS FIRE DEPARTMENT. WHEREAS, any contributions that are to be made to the City of Andover must be accepted by the City Council; and WHEREAS, the contribution from John and Judy Hennen to be used towards the Fire Department. NOW, THEREFORE BE IT RESOLVED by the City Council to hereby accept the contribution, which is to be used towards the Fire Department. MOTION seconded by Councilmember and adopted by the City Council at a regular meeting this 19th day of March 2013, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Michelle Hartner - Deputy City Clerk l0 C IT Y OF ND OVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrato David Berkowitz, Director of Pub1i o /City Engineer FROM: Todd J. Haas, Asst. Public Works Director SUBJECT: Approve Encroachment Agreement /3843 —140th Avenue NW - Engineering DATE: March 19, 2013 INTRODUCTION The City Council is requested to approve a Declaration of Encroachment Easement, Conditions and Covenants agreement for Lot 3, Block 1 Northglen 4th Addition (3843 -140th Avenue NW). DISCUSSION A detached garage was constructed on this property back in the 1980's on an existing drainage and utility easement but unfortunately (at no fault of the current owner since they did not own the property at the time the garage was constructed) was built without the required building permit. This encroachment was discovered during a routine inspection of the existing storm sewer on the east side of parcel last fall. The City provide did a couple options for the homeowner to consider to resolve the issue and the homeowner has determined that best way to resolve the encroachment was to execute an Declaration of Encroachment Easement, Conditions and Covenants agreement which will need to be recorded against the property with Anoka County Recorder's Office. The agreement is attached for your information and has been reviewed and approved by the City Attorney. ACTION REQUIRED The City Council is requested to approve the attached Declaration of Encroachment Easement, Conditions and Covenants agreement for Lot 3, Block 1 Northglen 4th Addition (3843 -140th Avenue NW). Respectfully submitted, Todd J. aas Cc: Randy and Margaret Miller, 3843 -140th Avenue NW Attachments: Location Map, Declaration of Encroachment Easement, Conditions and Covenants Agreement C IT Y a F NDO Map coy t 11 C 130 33s4- - 139TH LN ,___.•__• _ 33i �.. + "1076 14098 W72 m80 `. 14W1 np N O 13061 V i 2 N lm)]i ImLS <. 1mN a! 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O 13737 p i 33]!6 j 13]13 323J- Disclaimer: Maps and documents made available to the public by the City of Andover are not legally recorded maps or surveys and N are not intended to be used as such. The maps and documents are created as part of the Geographic Information System (GIS) w E that compiles records, information, and data from various City, county, state and federal resources. Copyright © 2013 City of Andover, All Rights Reserved s Printed 03112/2013 139 3 190THAVE 1388 F- 1 14005 1 13990 1 1383 c�c 1 13]3 13978. t ti 1 1373 1 13070 � �: N 130 i i 1 133] 4 473n 11020 VI D 1m23 [ i40W ~ Imll B 2 m A m m 6 O + 1 .14]06 - 3683 3m/ i 36X )ail Lsm J / 3673 3 LW41 3893 -14o+h A;vemNe Nw 14030 a IN Im73 T 819 3807 v Mn 3831 3795 37931 1m12 wQ` O lml! 3730 3737 3)33 3773 14013 14Wi. j 340TH qVE, 14W3 14W2. 3830: 3806 3]93 Z 1393 L394 E I ¢ 3782 3758 3741 3722 3710 306 1 it Sal 1siev lii7(a70747a3 37411 "� WL7'3703I.301 7 3iW 3fd9 LL- 3833 44 I39 TH4N 139TH IN 139TH LN 1'3852 `]eX i fy0O 3781J771. 376 374613732 271913706 302 U € ` 1331 W N 3775 3761 3]63 3]53]718 3]07 3W3 Z ! 13857 O f. 3318 � J. 199THAVE 13893 _� -. 1. 13943 O 11388! 3762 ;748 373 ]310 3708 304 N 3719 13980 1, t GS 13835 1380 W y 3773 3718 3745 3]31 3718 370! '3618 = � ,13937 L38l6 138TH LN 138rHLN 138THLN 3792 3778 3]0 13820 �C 1 13919 13919 13803 1380 S 13803 13902 j 13747 I (13793 13786 1_ 7tt to 33737 13772 13770 U •• ^�•. O 13737 p i 33]!6 j 13]13 323J- Disclaimer: Maps and documents made available to the public by the City of Andover are not legally recorded maps or surveys and N are not intended to be used as such. The maps and documents are created as part of the Geographic Information System (GIS) w E that compiles records, information, and data from various City, county, state and federal resources. Copyright © 2013 City of Andover, All Rights Reserved s Printed 03112/2013 1 .14]06 - 3683 3m/ i 36X )ail Lsm J / 3673 3 LW41 3893 -14o+h A;vemNe Nw 14030 a IN Im73 T 819 3807 v Mn 3831 3795 37931 1m12 wQ` O lml! 3730 3737 3)33 3773 14013 14Wi. j 340TH qVE, 14W3 14W2. 3830: 3806 3]93 Z 1393 L394 E I ¢ 3782 3758 3741 3722 3710 306 1 it Sal 1siev lii7(a70747a3 37411 "� WL7'3703I.301 7 3iW 3fd9 LL- 3833 44 I39 TH4N 139TH IN 139TH LN 1'3852 `]eX i fy0O 3781J771. 376 374613732 271913706 302 U € ` 1331 W N 3775 3761 3]63 3]53]718 3]07 3W3 Z ! 13857 O f. 3318 � J. 199THAVE 13893 _� -. 1. 13943 O 11388! 3762 ;748 373 ]310 3708 304 N 3719 13980 1, t GS 13835 1380 W y 3773 3718 3745 3]31 3718 370! '3618 = � ,13937 L38l6 138TH LN 138rHLN 138THLN 3792 3778 3]0 13820 �C 1 13919 13919 13803 1380 S 13803 13902 j 13747 I (13793 13786 1_ 7tt to 33737 13772 13770 U •• ^�•. O 13737 p i 33]!6 j 13]13 323J- Disclaimer: Maps and documents made available to the public by the City of Andover are not legally recorded maps or surveys and N are not intended to be used as such. The maps and documents are created as part of the Geographic Information System (GIS) w E that compiles records, information, and data from various City, county, state and federal resources. Copyright © 2013 City of Andover, All Rights Reserved s Printed 03112/2013 DECLARATION OF ENCROACHMENT EASEMENT, CONDITIONS AND COVENANTS THIS AGREEMENT, made this 7�—` day of March, 2013, by and between Randy Miller and Margaret Miller, owner of said property noted below, and the City of Andover, a Minnesota Municipal Corporation (hereinafter "City"). WHEREAS, Randy Miller and Margaret Miller (hereinafter "Owners ") are the fee owners of 3843 — 140th Avenue NW (Lot 3, Block 1, Northglen 4th Addition, PIN 32 32 24 22 0010), Andover, Anoka County, Minnesota (hereinafter "Property"); and WHEREAS, drainage and utility easements exist on the Property as shown on Exhibit A attached hereto and made a part hereof (hereinafter "Drainage and Utility Easement "); and WHEREAS, Owners assumed responsibility by purchasing a garage (hereinafter "Improvement ") constructed within the existing Drainage and Utility Easement; and WHEREAS, the City is willing to acknowledge and agree to an encroachment of the Drainage and Utility Easement for said Improvement assuming certain conditions are met; and WHEREAS, Owners are aware the area is for drainage and utility purposes and City access and/or storm sewer pipe repair may be required in said easement, resulting in the requested removal of the Improvement. NOW, THEREFORE, in consideration of the foregoing and the City's consent and approval to the encroachment into the Drainage and Utility Easement, Owners hereby agree as follows: 1. To hold the City harmless and indemnify the City from any and all liabilities, and defend against lawsuits, expenses, damages, acts or failures to act, attorney's fees and court costs, which may arise as a result of Owners, or their successors in interest, constructing and maintaining said Improvement upon, in, or around the Drainage and Utility Easement of the City. 2. The City shall not be held responsible for any damage to said Improvement whatsoever as a result of the City exercising its rights to access, excavate, repair, construct or maintain any public improvements within said Drainage and Utility Easement. 3. Any additional cost to maintain the public infrastructure due to the encroachment within said Drainage and Utility Easement shall be the sole responsibility of Owners or their successors in interest. 4. In the event the Property is abandoned or vacated, the City may terminate the Encroachment Easement upon ten (10) days written notice to Owner. 5. Owners hereby covenant and agree that Owners will not permit or allow any mechanic or materialman's liens to be placed on or affect the Drainage and Utility Easement. Notwithstanding the previous sentence, however, in the event any such lien shall be so placed on GASTAFRALiska the Drainage and Utility Easement, Owners shall take all steps necessary to see that it is removed within thirty (30) days of its being filed. 6. The City may require evidence of insurance from Owners, in amount the City deems reasonable and necessary in its sole discretion, to cover the indemnification required herein. 7. If any provision of this Declaration shall be detennined by any court or governmental agency to be invalid or unenforceable, the remainder of this Declaration and the application of such provision to other persons or circumstances shall not be affected thereby, and shall remain enforceable to the greatest extent permitted by law. 8. This Declaration shall be construed under and enforced in accordance with the laws of the State of Minnesota. 9. Any notice required or permitted to be given in accordance with the terms of the Declaration may be given by first class .U.S. Mail, postage prepaid, overnight courier or by personal service, to the other party at the above address, or at such other address as either party, or their successors or assigns, may hereafter designate to the other party in writing. IN WITNESS WHEREOF, the parties have hereunto set their hands this _ day of March, 2013. CITY OF ANDOVER Its: Deputy City Clerk By: Its: Mayor STATE OF MINNESOTA ) ) ss. COUNTY OF ANOKA ) On this day of March, 2013, before me, a notary public within and for said county, personally appeared Michelle Hartner and Michael R. Gamache to me known to be respectively the Deputy City Clerk and Mayor of the City of Andover, and who executed the foregoing instrument and acknowledge that they executed the same on behalf of said City. Notary Public GASTAFRALiska Randy Miller Miller STATE OF MINNESOTA ) ss. COUNTY OF AN D k4-4 ) On this r7 day of March, 2013, before me, a notary public within and for said county, personally appeared Randy Miller and Margaret Miller. MICHELLE L. HARTNER _..., Notary Public Minnesota My Commission Expires January 31, 20A5 DRAFTED BY: City of Andover 1685 Crosstown Blvd. NW Andover, MN 55304 N tary Public This instrument is exempt from registration tax and recording fees under Section 386.77 of the Minnesota statutes. GASTAFF\ALiska OFFICIAL V 4TH ADDI WN WER, COUNTY OF ANOKA 3 � N h O T /N O N "a^$ OW�I $°vrb2 .4DD T /ON „roru I �O6 z9•n /57.57 N°r /il 6'� !a) ki E ' 6ez. zz, r3z, pzo SW ce , or Nyc, NW %p, sd, oz, Tsz, R. z 4 r oM , 0 zo a 4� ij Z k O a e � h N m i W A O � t � o � c :C h. Y SHEET 2 OF 2 SHEETS EX li 15r r 3c A,Lb 6 W 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and City Council CC: Jim Dickinson, City Administrator FROM : Michelle Hartner, Deputy City Clerk SUBJECT: Consider Approval of Premises Permit/The Bean Coffee Wine Cafe /Andover Huskies Youth Hockey DATE: March 19, 2013 INTRODUCTION The Andover Huskies Youth Hockey has submitted a lease for lawful gambling activity. DISCUSSION The Andover Huskies Youth Hockey is proposing to operate lawful gambling at The Bean Coffee Wine Cafe, 15190 Bluebird Street NW, Suite 100. The Andover Huskies Youth Hockey will not be managing a booth on site. Daniel Gorder, owner of the The Bean Coffee Wine Cafe will manage the games on site. The rent to be paid to The Bean Coffee Wine Cafe by the Andover Huskies Youth Hockey will be 15% of the gross profits per month for electronic games and 10% of the gross profits per month for all other games (paper pull- tabs). ACTION REQUIRED Council is requested to consider approval of the premises permit for the Andover Huskies Youth Hockey to conduct lawful gambling at The Bean Coffee Wine Cafe beginning April 1, 2013. Respectfully submitted, Michelle Hartner Deputy City Clerk Attach: Lease for Lawful Gambling Activity Premises Permit Application Resolution MINNESOTA LAWFUL GAMBLING LG214 Premises Permit Application 12/12 Page 1 of 2 Annual Fee $150 (NON REFUNDABLE) Required Attachments to LG214 1. If the premises is leased, attach a copy of your lease. Mail the application and required attachments to: Use LG215 Lease for Lawful Gambling Activity. Gambling Control Board 2. $150 annual premises permit fee, for each permit 1711 West County Road B, Suite 300 South (non refundable). Roseville, MN 55113 Make check payable to "State of Minnesota." Questions? Call 651- 639 -4000 and ask for Licensing. Organization Information 1. Organization name . nG10Ve✓ /JtJJ`�E 'Pf �y �OC�•y License number ✓��� -� / /a {k C1 E �d / %F r 2. Chief executive officer (CEO) Daytime phone �� �� �y �� ®� 3. Gambling manager Daytime phone Gambling Premises Information % nn 4. Current name of site where gambling will be conducted ^ S. List any previous names for this location 6. Street address where premises is located %�l �� ��y ✓�+ �� �� 'J�V Do not use a P.O. box number or mailing address. 7. City, 0R Township County Zip code 8. Does your organization own the building where the gambling will be conducted? ❑ Yes 0 N If no, attach LG215 Lease for Lawful Gambling Activity. A lease is not required if only a raffle will be conducted. 9. Is any other organization conducting gambling at this site? Yes x No �No LlDon't Don't know 10. Has your organization previously conducted gambling at this site? Yes know Gambling Bank Account Information. Must be in Minnesota. 11. Bank name Bank account numhPr 12. Bank street address City % State Zip code aa / >> �unx LsgKC /G ,l� Q7J /le4/3tir MN 15: 1 All Temporary and Permanent Off -site Storage Spaces 13. Address (Do not u�ssee a P.O. box number) City State Zip code % MN 14. Address (Do not use a P.O. box number) City State Zip code MN LG214 Premises Permit Application 12/12 Page 2 of 2 Acknowledgment by Local Unit of Government: Approval by Resolution CITY APPROVAL COUNTY APPROVAL for a gambling premises for a gambling premises Loyal unit of located within city limits must government sign located in a township City name County name Date approved by city council Date approved by county board Resolution number Resolution number Signature of city personnel Signature of county personnel Title Date signed Title Date signed TOWNSHIP NAME Complete below only if required by the county. On behalf of the township, I acknowledge that the organization is applying to conduct gambling activity within the township limits. [A township has no statutory authority to approve or deny an application, per Minnesota Statutes 349.213, Subd. 2.] Print township name Signature of township officer Title Date Acknowledgment and Oath 1. I hereby consent that local law enforcement officers, 6. I assume full responsibility for the fair and lawful the Board or its agents, and the commissioners of operation of all activities to be conducted. revenue or public safety and their agents may enter 7. 1 will familiarize myself with the laws of Minnesota and inspect the premises. governing lawful gambling and rules of the Board and 2. The Board and its agents, and the commissioners agree, if licensed, to abide by those laws and rules, of revenue and public safety and their agents are including amendments to them. authorized to inspect the bank records of the 8. Any changes in application information will be submitted gambling account whenever necessary to fulfill to the Board no later than 10 days after the change has requirements of current gambling rules and law. taken effect. 3. I have read this application and all information 9. 1 understand that failure to provide required information submitted to the Board is true, accurate, and or providing false or misleading information may result complete. in the denial or revocation of the license. 4. All required information has been fully disclosed. 10. 1 understand the fee is nonrefundable regardless of 5. I am the chie e ecuti r of the organization. license approval /denial. VoT Signature of Chief Executive O ccer (designee may not sign) Date Print Ckey er name ,Acl.14 iG Data privacy notice: The information requested on this Board. All other information provided will be Safety; Attorney General; Commissioners form (and any attachments) will be used by the Gambling private data about your organization until of Administration, Minnesota Management Control Board (Board) to determine your organization's the Board issues the permit. When the & Budget, and Revenue; Legislative qualifications to be involved in lawful gambling activities in Board issues the permit, all information Auditor, national and international gam - Minnesota. Your organization has the right to refuse to provided will become public. If the Board bling regulatory agencies; anyone pursuant supply the information; however, if your organization does not issue a permit, all information to court order; other individuals and refuses to supply this information, the Board may not be provided remains private, with the excep- agencies specifically authorized by state able to determine your organization's qualifications and, tion of your organization's name and or federal law to have access to the as a consequence, may refuse to issue a permit. If your address which will remain public. information; individuals and agencies for organization supplies the information requested, the Board Private data about your organization are which law or legal order authorizes a new will be able to process your organization's application. available to: Board members, Board staff use or sharing of information after this Your organization's name and address will be public infor- whose work requires access to the infor- notice was given; and anyone with your mation when received by the mation; Minnesota's Department of Public written consent. This form will be made available in alternative format, i.e. large print, Braille, upon request. MINNESOTA LAWFUL GAMBLING LG215 Lease for Lawful Gambling Activity Revised 11/12 Page 1 of 2 Organization �� l 'r3 Address ,l License /site number Daytime DhDnP 9�dOaeI df �p/�iC l�i� ��00 nJon irll /U Name of leased premises Street address City State Zip Daytime nhr,r,e I 'iMG'UPN) Ct*Fil kka0e CAFE LStgo `3wEe ft—,) ST Nut, d1C0 [art -004e2 MN 5S'3oq Name of legal owner Business /street address City State Zip Davtime nhnnP� SifgE or- 7aen:J, i:JG. %Slgo Sr zf wc, ki vo 5161X1_1 Name of lessor [if same as legal owner, write in "SAME" rA rfm Check applicable item: 1. New lease. Do not submit existing lease with amended changes. Date that the changes will be effective. Submit changes at least 10 days before the effective date of the change. 2. New owner. Effective date Submit new lease within 10 days after new lessor assumes ownership. Check all activity that will be conducted (No lease required for raffles) Electronic pull -tabs [must also sell paper pull -tabs] ®Pull -tabs [paper] F1Pull-tabs [paper] with dispensing device Linked electronic bingo Electronic games may only be conducted at: Bar bingo ❑ Bingo (1) a premises licensed for the on -sale or off -sale of intoxicating liquor or 3.2 percent ❑ malt beverages [but does not include a general food store or drug store permitted to sell Tipboards alcoholic beverages under Minn. Stat. 340A.405, subdivision I]; or ❑ ❑ Paddlewheel ❑ Paddlewheel with table (2) a premises where bingo is conducted as the primary business and has a seating least 100. capacity of at PULL -TAB, TIPBOARD,;AND PADDLEWHEEL RENT Separate rent for booth and bar 'oli BOOTH OPERATION - Some or all sales of gambling equipment are conducted by an employee /volunteer of a licensed organization at the leased premises. ALL GAMES, including electronic games - Monthly rent to be paid, %, not to exceed 10% of gross profits for that month. • Total rent paid from all organizations for only booth operations at the leased premises may not exceed $1,750. • The rent cap does not include BAR OPERATION rent for electronic games conducted by the lessor. BAR OPERATION - All sales of gambling equipment conducted by the' 1 essor or lessor's employee. ELECTRONIC GAMES - Monthly rent to be paid, _L_5__%, not to exceed 150/b of the gross profits for that month from electronic pull -tab games and electronic linked bingo games. ALL OTHER GAMES - Monthly rent to be paid, _L0 %, not to exceed 20% of gross profits from all other forms of lawful gambling. • If any booth sales conducted by a licensed organization at the premises rent may not exceed 10% of gross profits for that month and is subject to booth operation $1750 cap. BINGO RENT for leased premises where bingo is,the primary business conducted, such as lbingo hall Bingo rent is limited to one of the following: • Rent to be paid, %, not to exceed 10% of the monthly gross profit from all lawful gambling activities held during bingo occasions, excluding bar bingo. -OR- • Rate to be paid $ per square foot, not to exceed 110% of a comparable cost per square foot for leased space, as approved by the director of the Gambling Control Board. The lessor must attach documentation, verified by the organization, to confirm the comparable rate and all applicable costs to be paid by the organization to the lessor. • Rent may not be paid for bar bingo. • Bar bingo does not include bingo games linked to other permitted premises. LEASE TERMINATION CLAUSE: Must be completed. The lease may be terminated by either party with a written 30 day notice. Other terms LG215 Lease for Lawful Gambling Activity Revised 11/12 Page 2 of 2 Lease Term - The term of this agreement will be concurrent with the Other Prohibitions - The lessor will not impose restrictions premises permit issued by the Gambling Control Board (Board). on the organization with respect to providers (distributor or linked bingo game provider) of gambling - related equipment Management - The owner of the premises or the lessor will not and services or in the use of net profits for lawful purposes. manage the conduct of lawful gambling at the premises. The lessor, the lessor's immediate family, any person residing The organization may not conduct any activity on behalf of the lessor in the same residence as the lessor, and any agents or on the leased premises. employees of the lessor will not require the organization to Participation as Players Prohibited - The lessor will not perform any action that would violate statute or rule. The participate directly or indirectly as a player in any lawful gambling lessor must not modify or terminate this lease in whole or in conducted on the premises. The lessor's immediate family and any part due to the lessor's violation of this provision. If there is agents or gambling employees of the lessor will not participate as a dispute as to whether a violation occurred, the lease will players in the conduct of lawful gambling on the premises, except remain in effect pending a final determination by the as authorized by Minnesota Statutes 349.181. Compliance Review Group (CRG) of the Gambling Control Board. The lessor agrees to arbitration when a violation of this provision is alleged. The arbitrator shall be the CRG. Illegal Gambling -The lessor is aware of the prohibition against illegal gambling in Minnesota Statutes 609.75, and the penalties for illegal gambling violations in Minnesota Rules 7865.0220, Subpart 3. Access to permitted premises - Consent is given to the In addition, the Board may authorize the organization to withhold Board and its agents, the commissioners of revenue and public rent for a period of up to 90 days if the Board determines that safety and their agents, and law enforcement personnel to illegal gambling occurred on the premises or that the lessor or its enter and inspect the permitted premises at any reasonable employees participated in the illegal gambling or knew of the time during the business hours of the lessor. The organization gambling and did not take prompt action to stop the gambling. has access to the premises during any time reasonable and Continued tenancy of the organization is authorized without payment when necessary for the conduct of lawful gambling. of rent during the time period determined by the Board for violations Lessor records -The lessor must maintain a record of all of this provision, as authorized by Minnesota Statutes 349.18, money received from the organization, and make the record Subdivision 1(a). available to the Board and its agents, and the commissioners To the best of the lessor's knowledge, the lessor affirms that any of revenue and public safety and their agents upon demand. The record must be maintained for 3 -1/2 years. and all games or devices located on the premises are not being used, and are not capable of being used, in a manner that violates the Rent all- inclusive - Amounts paid as rent by the organization prohibitions against illegal gambling in Minnesota Statutes 609.75. to the lessor are all- inclusive. No other services or expenses provided or contracted by the lessor may be paid by the Notwithstanding Minnesota Rules 7865.0220, Subpart 3, an organization, including but not limited to: organization must continue making rent payments under the terms - trash removal - janitorial and cleaning services of this lease, if the organization or its agents are found to be solely - electricity, heat - other utilities or services responsible for any illegal gambling, conducted at this site, that is - snow removal - lawn services prohibited by Minnesota Rules 7861.0260, Subpart 1, item H or - storage - security, security monitoring Minnesota Statutes 609.75, unless the organization's agents - cost of any communication network or service required to responsible for the illegal gambling activity are also agents or conduct electronic pull -tabs games or electronic bingo employees of the lessor. - in the case of bar operations, cash shortages. The lessor must not modify or terminate the lease in whole or in Any other expenditures made by an organization that is related part because the organization reported, to a state or local law to a leased premises must be approved by the director of the enforcement authority or the Board, the conduct of illegal gambling Gambling Control Board. Rent payments may not be made to an individual. activity at this site in which the organization did not participate. Acknowledgment of Lease Terms I affirm that this lease is the total and only agreement between the lessor and the organization, and that all obligations and agreements are contained in or attached to this lease and are subject to the approval of the director of the Gambling Control Board. Other terms of the lease Signature of lessor Date Sig orga iz n official [lessee] Date -� � j,3 Vturef �� /� -/� Print name and title of lessor Print nam ancly e of lessee Questions? Contact the Licensing Section, Gambling Control Board, at 651- 639 - 4000. This publication will be made available in alternative format (i.e. large print, Braille) upon request. Data privacy notice: The information requested on this form and any attachments will become public information when received by the Board, and will be used to determine your compliance with Minnesota statutes and rules governing lawful gambling activities. u Reset Form Print Form` CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA A RESOLUTION APPROVING A PREMISES PERMIT FOR THE ANDOVER HUSKIES YOUTH HOCKEY TO CONDUCT LAWFUL GAMBLING AT THE BEAN COFFEE WINE CAFE, 15190 BLUEBIRD STREET NW, SUITE 100, ANDOVER, MINNESOTA. WHEREAS, the Andover Huskies Youth Hockey has submitted an application to the City of Andover for a premises permit to operate lawful gambling at The Bean Coffee Wine Cafe, 15190 Bluebird Street NW, Suite 100, Andover, Minnesota; and WHEREAS, per Minnesota Gambling Control requirements, a resolution must be adopted by the City Council approving said permit. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that a premises permit for lawful gambling conducted by the Andover Huskies Youth Hockey is hereby approved. Adopted by the City Council of the City of Andover this 19th day of March, 2013. CITY OF ANDOVER Attest: Michael R. Gamache — Mayor Michelle Hartner — Deputy City Clerk ND OVE�� 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor and Councilmembers It CC: Jim Dickinson, City Administrator FROM: Commander Kevin Halweg - Anoka County Sheriff's Office SUBJECT: Anoka County Sheriffs Office Monthly Report - Sheriff DATE: March 5, 2013 INTRODUCTION Commander Kevin Halweg from the Anoka County Sheriff's Office will be present to provide the Council and the citizens of Andover with an update on law enforcement activities within the City. DISCUSSION To be verbally presented. ACTION REQUIRED For Council information. Respectfully submitted, Commander Kevin Halweg Anoka County Sheriff's Office Attachment: February 2013 Monthly Report 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.AN DOVER. MN. US TO: Mayor and Councilmembers C CC: Jim Dickinson, City Administrator -k� Dave Carlberg, Community Developmen Director FROM: Stephanie L. Hanson, City Planner SUBJECT: Preliminary Plat of Hickory Meadows 2nd Addition, a ten single - family urban residential lot development located southeast of the intersection of Andover Boulevard NW and Prairie Road NW. DATE: March 19, 2013 INTRODUCTION The City Council is asked to review a Preliminary Plat for Hickory Meadows 2 "d Addition. DISCUSSION Conformance with Local Plans and Ordinances 1. The property is located in the Metropolitan Urban Service Area (MUSA). 2. The property is currently zoned R -4, Single Family Urban Residential. The project conforms to the R -4 Zoning District requirements. Street Access Public street access to the 2 "d addition would be provided from Evergreen Street NW. The street will conform to the city's standards (33 feet wide within 60 feet of right -of -way). The street would be stubbed to the west side of the plat to allow future extension of the street. A temporary cul -de -sac will be required for 143`d Lane NW. Anoka County Highway Department (ACHD) Staff is waiting for comments from the ACHD. A condition of approval requires the applicant to conform to the requirements of the Anoka County Highway Department. Sewer and Water Access The trunk sewer and water lines are located in this area and will be extended to serve the plat. Floodplain A significant area of the 100 year floodplain (which consists both the floodway and flood fringe areas) and the 500 year floodplain exist along Coon Creek, as shown on the grading plan. Portions of the 100 year flood fringe and the 500 year floodplain areas will need to be removed from the floodplain due to the proposed construction of homes within the area. It will be the responsibility of the developer to apply for a Letter of Map Amendment (LOMA) through FEMA for approval to allow homes to be constructed. Without this LOMA, homeowners will have to purchase flood insurance. Staff is recommending that building permits are not issued until FEMA approves the LOMA. There are two proposed rain gardens located towards the end of the temporary cul -de -sac. The Coon Creek Watershed District adopted new rules that require infiltration to reduce the volume of water entering water bodies. The rain gardens will provide for the required infiltration. Staff recommends an agreement be required for each of these four parcels and recorded at Anoka County with the final plat. The agreement will state that the property owners are responsible for the maintenance of the rain gardens. Pedestrian Access A pedestrian trail is being proposed between Lots 3 and 4, Block 2. This trail will eventually link to the proposed trail along Coon Creek. The Andover Comprehensive Plan shows regional trails both along the creek and along Andover Boulevard. Construction of a trail along the creek would be complicated by the location of wetland and floodplain. Further investigation and investment will need to be authorized by the City Council to pursue this location. It is important to note that the trail along Coon Creek would be a regional trail paid for out of the City's trail fund. Staff recommends the existing 100 foot trail easement along Coon Creek be shown on the preliminary plat. The Planning Commission made the recommendation to City Council to farther investigate the possibility of adding a trail easement along the west side of Lot 1, Block 1. Staff determined it would be difficult to create a trail in this location because of site grading issues and the location of the storm water pond. Tree Preservation Tree preservation is shown along the eastern side of the proposed plat as well as areas along the southern side of Lots 2 and 3, Block 2. There is also a small area of trees to be preserved on Lot 1, Block 1. A majority of the trees within the plat are proposed to be removed to allow grading of the site. Park and Recreation Commission Recommendation The Park and Recreation Commission reviewed the preliminary plat at the March 7th meeting. Park Commission is recommending cash in lieu of park land and trails. Lots Each of the 10 lots meets the minimum lot width, depth and area requirements of the R -4 Zoning District. ACTION REQUESTED Planning Commission recommended approval to City Council for the Hickory Meadow 2nd Addition Preliminary Plat. City Council is asked to review the preliminary plat and a make a motion. Attachments Resolution Location Map Preliminary Plat Plan Set Public Works /Engineering Comments Draft March 12, 2013 Planning Commission Meeting Minutes Draft March 7, 2013 Park Commission Meeting Minutes Respectfully Submitted, Stephanie L. Hanson Cc: Nathan Jones, Tollberg Homes, 13750 Crosstown Dr. #202, Andover, MN 55304 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO XXX A RESOLUTION APPROVING THE PRELIMINARY PLAT OF "HICKORY MEADOWS 2nd ADDITION" FOR PROPERTY LEGALLY DESCRIBED AS; Outlot A Hickory Meadows WHEREAS, Tollberg Homes has requested approval of a preliminary plat for Hickory Meadows 2nd Addition; and WHEREAS, the Andover Review Committee has reviewed the preliminary plat; and WHEREAS, pursuant to published and mailed notice thereof, the Planning Commission has conducted a public hearing on said plat; and WHEREAS, as a result of such public hearing, the Planning Commission recommends approval of the preliminary plat to the City Council; and NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby agrees with the recommendation of the Planning and Zoning Commission and approves the Preliminary Plat of Hickory Meadows 2nd Addition with the following conditions: 1. Trail fees shall be paid for on a per unit basis as established by the City Code. 2. Park dedication will be cash in lieu of land as recommended by the Park and Recreation Commission and shall be paid for on a per unit basis as established by the City Code. 3. The applicant shall be responsible for the cost of construction of all improvements proposed as a part of the preliminary plat. 4. Approval is contingent upon the applicant providing public easements of sufficient size to allow construction of public streets, sanitary sewer and water utilities to serve the plat in compliance with the City Code. 5. No grading within the floodplain shall be allowed to occur until all of the required federal, state and local approvals have been obtained and placed on file with the city. 6. Temporary cul -de -sacs and temporary easements shall be provided for all streets that extend and dead end at a distance greater than 210 feet from an adjacent intersection. 7. A recordable Maintenance Agreement for the rain gardens for block 1, lots 1 and 2, and block 2, lots 2 and 3 must be recorded as part of the final plat. 8. 100 foot trail easement along the north side of Coon Creek must be shown on the preliminary plat. 9. Anoka County Highway Department comments must be taken into consideration as part of the platting process. 10. Such plat approval is contingent upon a development agreement acceptable to the City Attorney. Adopted by the City Council of the City of Andover this day of , 2013. ATTEST: Michelle Hartner, City Clerk CITY OF ANDOVER Michael R. Gamache, Mayor N 5W L L O U 2 i 0_ (z r i c O -1—i U O 1 a '60VE'sT r b Di f N : t �n� n_ .. :. PAL to ST n N w n n 1 iuTt.r , .. _..... O� n P1LM n. 57 n .1 � - IS 31 Z nI e W �y\ P N 0 1 ..____ . ._.._.. m 1 jUg O . Ur � N I n i t 1 a 1 � i i i y t s I M w PRA(FrERD -. -. 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Y U S N mw N a 0 0 N W z z U-1 0 0 Z a W LS M O M N � N O N o� z�la L�CNC '�v3M QC b y J.`ct ^L O � =al C oaa`c O oa'umiy s � L b U r ^ O M 9a 9W \ En �o99yy �9 C d� "O L �N „9 oo< aE "6 _ -- /--- ---- -- ----- -- =- -- z- - - - - --- I ---- r - - - -__ —/ cli - I-- -------- ----J---- ----'� C1Y111 I C) 1111 � I �- (O III I IIIII I I c—: IIIII IIIII. 111111 I \ \ 1 I I - - L - - - - - - - - - - - - - - - - - - - - - - - \I\ I I r9 1 / I 1 1 \ r <a tie <8 J. L <s s <e I I I -ve•; t,i rl A'l r�rrl� -_ -laa 2 I I 1 l 1 1 I 1 F 1 r � \ \ \ I \ N m_ 2 x w Z a 0 0 O W Q W LL z t= m 0 Q Z O U w C) O O d W O! Y U S N mw N a 0 0 N W z z U-1 0 0 Z a W LS M O M N � N O N o� z�la L�CNC '�v3M QC b y J.`ct ^L O � =al C oaa`c O oa'umiy s � L b U r ^ O M 9a 9W \ En �o99yy �9 C d� "O L �N „9 oo< aE "6 MEMORANDUM TO: Stephanie Hanson, City Planner FROM: David Berkowitz, Director of Public Works / City Engineer Jason Law, Asst. City EngineerA� DATE: March 1, 2013 V REFERENCE: Hickory Meadows 2 Addition/Grading, Drainage & Erosion Control Plan/Review #3 The follo-,Nima conmients are in re arils to Review #3 301. Sheet 6: Label NWL and HWL elevations for the two created ponds between the lot pads and Coon Creek. HWL will presumably be equal to the HWL for Coon Creek. 302. Sheet 6: Add the line types for the floodway and flood fringe into the legend. 30' ). Sheet 9: Change "flood plans" to "flood fringe" in the legend. 304. Preliminary Plat: Show the trail easement that is along Coon Creek. 305. The east west street is to be indicated as 143 a Lane NW on all sheets where necessary. 306. Maintenance agreements for the rail gardens will be required for the 4 lots along 143`a Lane NW. A copy of the template will be e- mailed to the developer's engineer. The agreements will need to be recorded with the final plat at Anoka County. Note: It is a requirement that the Developer respond to each of these items in writing when re- submitting the revised plat to the City. If you have any questions, feel free to contact Jason Law, Assistant City Engineer at (763) 767 -5130 or Todd Haas, Assistant Director of Public Works at (76' )) 767 -5131. Regular Andover Planning and Zoning Commission Meeting Minutes —March 12, 2013 Page 2 Motion by Nemeth, seconded by Gudmundson, to approve the minutes as revised above. Motion carried on a 6 -ayes, 0 -nays, 0- present, 1- absent (Commissioner Cleven) vote. PUBLIC HEARING: PRELIMINARY PLAT — HICKORY MEADOWS 2ND ADDITION— TOLLBERG HOMES City Planner Hanson noted the purpose of this item is to hold a public hearing and take input on Hickory Meadows 2'd Addition Preliminary Plat. City Planner Hanson reviewed the proposed preliminary plat with the Commission. Commissioner Nemeth asked if the trail along Coon Creek does not come into fruition, what happens to the property there, does the easement go a will it remain. Ms. Hanson indicated this is also a drainage /utility easement so it will remain. Commissioner Peterson asked on the trail, i1 of the trail easement and if a trail was built buy wetland credits. Ms. Hanson stated she with the Engineering and Public Works Del work. Commissioner Peterson asked what Hanson indicated it is 80 feet at the Motion by 1 carried on a Mr. the lot*ilt crossover a big pori at situation- also stated with he Prairie Road sidewalk.: s there is a small wetland in the middle would the City fill in the wetland and iot sure of that process but Vould check ;nts Wbldriify how that would actually am lot width -in this R4 District. Ms. the public_hearing at 7:14 p.m. Motion finer Cleven) vote. . regarding Lot 7, it seems like a big ie wondered how the development will >nal homes, they would like pedestrian Mr. NatharicJones, 2285 Ja s:Hills Drive, Little Canada, representing Tollberg Homes, reviewed the preliminary plat with the Commission. He noted regarding Lot 7, there is a little wetland on th"t andw th the first part of the development, wetland was created to mitigate the two -for one impact on Lot 7. They have approvals with the watershed district for that. He indicated there will be a retaining wall along where the pond is, approximately 8 feet tall and 70 feet long. This will make that lot buildable. Chairperson Daninger stated 8 feet by 70 feet is pretty high up and he wondered what type of material will be used. Mr. Jones stated it will be a keystone locking type of stone. Chairperson Daninger asked if Mr. Jones was aware of the request to provide the LOMA. Mr. Jones stated he did but they need to have a copy of the recorded plat to submit for the LOMA. He stated they are not opposing staff's recommendation of requiring the LOMA Regular Andover Planning and Zoning Commission Meeting Minutes —March 12, 2013 Page 3 but the timing might not work out so they need to make that contingent upon a building permit or certificate of occupancy, or something at a later date that allows them to proceed with their LOMA application. Chairperson Daninger asked if the rain gardens are new in the plat, his concern is with the maintenance agreement for them. He wondered who is going to take care of the rain gardens until the lots are sold. Mr. Jones stated the developer would be responsible for the maintenance until the lots are sold. Commissioner Holthus asked regarding maintaining the rani_ gardens, do they need to be dredged and replanted or what kinds of maintenance needs_to be done. Mr. Jones stated typically it is some weeding and mulching. Mr. Jones stated the temporary cul -de -sac i property to the west has gone before the Cc sure what the owner's time frame is for de` owner would be interested in developing tl through, they would not want to put in a to year or less so they would like to avoid the Mr. Louis Ramone, 192 144th to the type of houses allowed. lot size and not at the size of and history, he thought 1hese Ms. Hanson stated the City ca requirements. I1 /iI ie on Lots 8' and J, and the adjacent ion for a sketch plan and he was not g that property but it sounds like the )on as possible. If, in fact, that does go y,cul de sac to have it ripped out in a -ary cul -de -sac. if possible .ane, wondered_if the City has some type of regulations as Chairperson Daninger stated the_ Commission looks at the home being built on the site. Based on the size of the lots ,ill be substantially larger homes or higher value homes. mot put a requirement on value but the City does have size 'trails in this area because they like to Motion by_Holthus, seconded by Gudmundson, to close the public hearing at 7:32 p.m. Motion carried on a 6 -ayes; 0 -nays, f- aiisent (Commissioner Cleven) vote. Chairperson Daninger recapped what was discussed during the public hearing. Commissioner Holthus asked if they move to recommend approval of the preliminary plat, do they have to haveeithin the motion that it is contingent on the LOMA application. Chairperson Daninger stated they can do that but he thought there will be some answers on how to do that before it goes the City Council. Commissioner Gudmundson asked if they needed to add some type of maintenance agreement before the lots are sold regarding the rain gardens in the motion. Chairperson Daninger indicated they could do that. Regular Andover Planning and Zoning Commission Meeting Minutes —March 12, 2013 Page 4 Commissioner Peterson noted on Block 2, Lot 1, there is a ten -foot trail easement connecting the north side of the lot down to Coon Creek. He wondered if this should be extended north to Block 1, Lot 1. He thought by doing this they can make a great connection to the park. Commissioner Nemeth stated they have the proposed trail next to Lot 1, Block 2 and there is a trail easement between Lots 3 and 4. He wondered why there was a duplication of the trail. Ms. Hanson noted there will only be one trail but the plat is showing two possible locations so the City has a couple of options. Motion by Holthus, seconded by Koehler, to Preliminary Plat of Hickory Meadows 2 °d Ad Application procedure and extending the trail extend farther north up to the park so the reco easement on top the current easements alread' nays, 1- absent (Commissioner Cleven) vote. City Planner Hanson stated that this item 2013, City Council meeting. _ OTHER BUSINESS. City Planner Hanson updated the Motion Sue Osbeck, Recording Secretary Timesaver Off Site Secretarial; Inc. d Ahe`City Council approve the ttngent on the LOMA as discussed, Block 1, Lot 1, to :)n would -include another overlay Motion carried on a 6 -ayes, 0- Council at the March 19, items. adjourn the meeting at 7:48 p.m. missioner Cleven) vote. Regular Andover Park & Recreation Commission Meeting Minutes —March 7, 2013 Page 2 both games. Andover Baseball Association does not have a baseball tournament scheduled on either day. A request for practice time was submitted for review and will be brought before the Commission at the March 21, 2013 Park & Recreation Commission Meeting after the schedules have been reviewed. Commissioner Lindahl asked if insurance was required by this group and Mr. Haas stated it is required. Commissioner Lindahl asked if there would be a fee and Mr. Haas stated there would not be a fee because they are considered youth. Mr. Paul Mork, Legacy Christian JV Baseball Coach, stated their main concern is there are over 30 boys playing baseball and the school has one field. They are in need of an additional field. Chair Butler stated he would be in favor of approving the game days and preliminary approval of the practice dates. Motion by Commissioner Miskowiec,. seconded by Commissioner Lewnau, to recommend approval of the Application for Scheduled Use of Recreational Facilities as requested by the Legacy Christian Academy for games. Motion carried on a 6 -ayes, 0- nays, 1- absent (Van Vark) vote. Motion by Commissioner Miskowiec, seconded by Commissioner Stenzel, for pre - approval of the Application for Scheduled Use of Recreational Facilities as requested by the Legacy Christian Academy for practices to be reviewed at the March 21 Park and Recreation Commission Meeting after review of the overall schedule. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Van Vark) vote. CONSIDER 2013 APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES /ANDOVER HIGH SCHOOL FAST PITCH BOOSTERS Mr. Haas reviewed the Park and Recreation Commission is requested to consider the Application for Scheduled Use of Recreational Facilities as requested by the Andover High School Booster Club Girls Fast Pitch. The application submitted is to request to play fast pitch softball games at Sunshine Park on fields 1 -4 on Friday, May 10th from 2 p.m. to 10 p.m. This request does not conflict with any of the youth tournaments as none are scheduled for that weekend. Motion by Commissioner Lindahl, seconded by Commissioner Lewnau, to approve the Application for Scheduled Use of Recreational Facilities as requested by the Andover High School Booster Club Girls Fast Pitch as presented. Motion carried on a 6 -ayes, 0- nays, 1- absent (Van Vark) vote. CONSIDER HICKORY MEADOWS 2ND ADDITION PRELIMINAR Y PLA T PARK DEDICA TION REQ UIREMENTS Mr. Haas reviewed this item is in regard to reviewing and determining the park dedication requirements for the proposed preliminary plat of Hickory Meadows 2nd Addition. A copy of the preliminary plat was provided for Commission's review. Mr. Regular Andover Park & Recreation Commission Meeting Fr Minutes —March 7, 2013 Page 3 bpw4 Haas indicated the location on a drawing. The proposed preliminary plat is located just to the east of the Mark Smith sketch plan that was reviewed at the last minute. The Hickory Meadows Park is located adjacent to the plat. The developer is not proposing a park. Staff is recommending the park dedication be cash in:lied'of land. The plat contains 10 lots. A copy of the grading plan was also reviewed and'it was noted this plat is short on dirt. Chair Butler asked about the trail around the plat. Mr. Haas stated there are two options for the regional trail system to be built along Coon Creek. One access is being considered at this point and easements will be acquired. This access may be suitable for a future DNR grant. Mr. Haas stated there is already an existing 100 foot easement in Hickory Meadows for the trail which will allow for some flexibility of where the trail will be constructed. Commissioner Lindahl suggested the trail be more to the East for access. Chair Butler stated the recommendation is to the City Council to accept cash in lieu of land for the park dedication. Motion by Commissioner Lindahl, seconded by Commissioner Stenzel, to recommend the park dedication be cash in lieu of land for the proposed preliminary plat for Hickory Meadows 2nd Addition to the City Council. Commissioner Miskowiec a trail between the lots perhaps in the west section of the plat to access Hickory Meadows Park. Mr. Haas stated due to the elevation change that would not be possible. Chair Butler stated the proposed access to the trail along Coon Creek would be for the neighborhood. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Van Vark) vote. UPDATE OF GREEN ACRES PA RK IMPR 0 VEMENTS Mr. Haas reviewed the Park and Recreation Commission is requested to continue discussing possible improvements to Green Acres Park. The status of improvements to the park is as follows. The playground equipment budget has been approved $24,000 by the Commission and the City Council. The existing ball field infield will be removed following the upcoming 2013 spring- summer season. The existing backstop will stay in place. The backstop is not in very good condition but with a little work from Parks Maintenance staff it will be usable for a couple years but at some point the fencing will need to be replaced. At least one bench for the field will remain and will be located directly behind the backstop for safety reasons and for players to have a place to rest. Also relocating the bench will allow for easier maintenance. The new playground equipment will be installed in the same location as the old equipment. By not relocating the equipment further east from its current location will allow free play area. 'araz,�." Ife3 i,�9p � ,.� gJ '�ii� +.sly" _ J +Y 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrator David D. Berkowitz, Director of Public Works /City Engineer FROM: Todd J. Haas, Asst. Public Works Director SUBJECT: Consider Recommendation for Appointment/Coon Creek Watershed District Vacancies - Engineering DATE: March 19, 2013 i4 INTRODUCTION This item is in regard to recommending to the Anoka County Board of Commissioners an individual or individuals to serve as a manager on the Coon Creek Watershed District (CCWD). DISCUSSION There are two managers (Bill MacNally and Warren Hoffman) whose term expires on May 27, 2013 for the Coon Creek Watershed District Board. Mr. MacNally lives in Blaine and Mr. Hoffman lives in Ham Lake. Both have requested to be reappointed to the CCWD board. The City of Andover has received two (2) requests that would like to be considered for the board (see attached requests). The individuals are Ruby Irving -Hewey and Wesley Volkenant (both are Andover residents). An article was placed in the current Andover Nnewsletter. Anoka County had previously placed a public notice in the Anoka County Union and Forest Lake Times. Note: In order for names submitted to the county to be considered a list under the statutory definition, the list must contain the names of at least three nominees eligible to be appointed (see attached county letter). ACTION REQUIRED The City Council is requested to consider submitting a letter recommending an individual or individuals to the Anoka County Board of Commissioners as to serve on the Coon Creek Watershed District board. Respectfully submitted, 0✓ Todd J. Haas Attachments: Coon Creek Watershed District Letter, Map, and the request from Ruby Irving -Hewey and Wesley Volkenant Todd Haas From: Irving - Hewey, Ruby M. [irru0801 @stcloudstate.edu] <irru0801 @stcloudstate.edu> Sent: Friday, March 08, 2013 5:02 PM To: Todd Haas Subject: Watershed District Board Hello. Thank you for taking my call this afternoon and answering my questions. Again, my name is Ruby Irving - Hewey - I live in Andover 1 mile from the high school near the old dump and I am currently teaching Biology lab to freshmen and sophmores at Saint Cloud State University as well taking grad classes and doing research. My research encompasses the ability for 2 different designs of Stormwater ponds (linear vs wetland) to sequester contaminants which requires some knowledge in wetland systems, NPDSS, SWPPS, hydrology and chemical analysis. I have an AS in Environmental Science from ARCC, a BS in Ecology and Natural Resources and come May I hope to have my MS in Ecology and Natural Resources. I have worked in state government and do have a little knowledge of the inner workings of Boards and Associations. I am interested in being involved in my community and once I graduate I do intend on applying for jobs that deal with water resources, wetland bioremediation and the care and protection of other natural resources such as fowl and wildlife. Again, thank you for your time and I look forward to hearing from you. If you have any questions please feel free to call me at 763 - 767 -6257. Todd Haas From: W & C VOLKENANT <cwvolkenant @msn.com> Sent: Monday, March 11, 2013 10:56 AM To: Todd Haas Subject: Coon Creek Watershed District Vacancy Please submit my name to the Andover City Council for consideration for appointment to the vacant position on the Coon Creek Watershed District Board. I am a nearly 13 -year resident of Andover, living in the Chesterton Commons North neighborhood, north and east of City Hall. Our community is bounded and shaped by its relationship to the natural spaces and waters around it. I look out the back side of my home every day at a pond our developer created years ago to serve a holding space for the natural groundwater storage area between the Chesterton Commons neighborhoods off Hanson Blvd. That pond is what brings charm and beauty to my neighborhood, from being a space to skate on in the winter, to a home and sanctuary for ducks and geese each summer. It's also a source of worry in the years of high flooding waters - and, in years of drought and dryness. Although I don't have a specific background with water conservation or fish and wildlife management, I have had interest in how our Andover neighborhoods have been impacted by water issues - impacts on homeowners making changes to their property, impacts on area wildlife and residential property owners of high -water years vs drought -level years, and the impacts on community planning as our city - and our neighboring cities - make choices on housing projects, open space planning, or neighborhood revitalization. I am an open- minded, analytically -prone resident who is now, and would intend to be in the future, an independent voice in the Board's decision - making process if I am appointed to this position. Wesley Volkenant 1482 158th Ln NW Andover, MN 55304 763 - 434 -1551 COUNTY OF ANOKA OFFICE OF COUNTY ADMINISTRATION GOVERNMENT CENTER 2100 3RD AVENUE STE 700 • ANOKA, MN 55303 -5024 (763) 323 -5700 February 13, 2013 JERRY SOMA County Administrator This letter was sent to all elected officials of the City The Honorable Mike Gamache of Andover. Mayor, City of Andover 2815 134th Avenue NW Andover, MN 55304 RE: Coon Creek Watershed District Appointment Dear Mayor Gamache: in accordance with the provisions of Minn. Stat. § 10313.227, Anoka County in February 2013 published a notice that terms will expire for managers on the Coon Creek Watershed District Board of Managers. The notice publication requirement applies because Coon Creek Watershed District is considered a watershed management organization. The published notice states that persons interested in being appointed may submit their names to the appointing authority, which is the county board, for a watershed district appointment. For your information, a copy of the notice is enclosed. In appointing a manager to the Coon Creek Watershed District, Minn. Stat. § 103D.311 is applicable. This statute requires a county board, upon the expiration of a term, to appoint a manager for a watershed district from a list of persons nominated jointly or severally by the cities and municipalities within the district if a list(s) is submitted 60 days before the manager's term of office expires or to appoint a manager who resides in a city that fails to submit a list. The vacancies expire on May 27, 2013. In order for the county to accept nominations, they must be received by Wednesday, March 27. If there is a desire to submit a list jointly for a manager appointment, you may wish to confer with affected cities and jointly submit the list. The cities with territory located in the Coon Creek Watershed District are Andover, Blaine, Columbus, Coon Rapids, Fridley, Ham Lake, and Spring Lake Park. In order for names submitted to the county to be considered a list under the statutory definition, the list must contain the names of at least three nominees eligible to be appointed. To be eligible for an appointment, a nominee must reside within the watershed district boundaries, be eligible to vote in the district, and not be a public officer of the county, state, or federal government (except that a soil and water conservation supervisor can be appointed). The county board may choose to appoint someone who is not on a list if the person resides in a city that did not submit a list. FAX: 763- 323 -5682 Affirmative Action / Equal Opportunity Employer TDD/TTY: 763- 323 -5289 PUBLIC NOTICE NOTICE IS HEREBY GIVEN pursuant to Minn. Stat. § 103B.227 and § 103D.311 that vacancies will occur on the Coon Creek Watershed District Board of Managers due to the expiration.on May 27, 2013, of the terms of Bill MacNally and Warren Hoffman. Term of the appointments is for three years. Managers are eligible to be reappointed. Persons interested in being appointed to serve on the Coon Creek Watershed District Board of Managers may submit their names for consideration to the Anoka County Board of Commissioners, the appointing authority. Minn. Stat. § 103D.311 permits the cities in the district to -submit a list(s) of nominations to the county board. If a valid list(s) containing at least three eligible nominees for a manager's position is submitted at least 60 days prior to the expiration of the terns, the Anoka County Board of Commissioners is required to make appointments either from the list(s) or to appoint a manager who resides in a city that fails to submit a list. Since a list may be submitted, persons interested in being considered for appointment may wish to contact their city to request to be included on a list of nominations. In the absence of a valid list, the Anoka County Board of Commissioners may appoint any voting resident of the Coon Creek Watershed District who is not a public officer of the county, state, or federal government. Nancy No an Sommer Assistant County Attorney PUBLISH IN: Anoka County Union, February 8, 2013 Forest Lake Times, February 14, 2013 Coon Creek Watershed District Legend CURRENT MANAGERS O WATERSHED DISTRICT BOUNDARY O COMMISSIONER DISTRICTS HYDROLOGIC SUBUNITS 0 1 2 �3 4 5 Fi %►`,• A February 07, 2013 i .iNDOVEA 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Schedule April EDA meeting DATE: March 19, 2013 INTRODUCTION The Council is requested to schedule an Economic Development Authority (EDA) meeting at 6:00 pm before the April 2, 2013 City Council meeting. DISCUSSION Tentative agenda items for an EDA meeting have been identified as follows: 1. Approve Meeting Minutes 2. Parkside at Andover Station Update 3. Andover Station North Marketing Update 4. Purchase Agreement/Letter of Intent/Progress Review 5. Redevelopment Discussion 6. Other Business Other items may be added upon request, or the meeting will be cancelled if no new information comes forward on the identified agenda items. ACTION REQUIRED Schedule an EDA meeting at 6:00 pm before the April 2, 2013 City Council meeting. y submitted, 6NDOVEA 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: FROM: SUBJECT: DATE: Mayor and Council Members Jim Dickinson, City Administrator Schedule April Council Workshop March 19, 2013 INTRODUCTION The Council is requested to schedule a Council Workshop for the month of April for a number of miscellaneous business items. DISCUSSION Potential agenda items for a general April workshop have been identified as follows: 1. Joint Meeting with a Commission 2. Discuss 2013 -2014 Council Goals 3. Update on Tulip Street/161" Ave Park Master Planning 4. Update on 2013 CIP Projects 5. 2014 Budget Development Discussion 6. 2013 General Fund Budget Progress Report 7. March 2013 City Investments Review 8. Other Topics Other items may be added upon Council request or operational need. ACTION REQUIRED Schedule a Council workshop; suggested date is April 23`d at 6:00 pm or another date and time acceptable to the Council. ,d, A T Y 0 F NDOVE r'' ,' 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Administrator's Report DATE: March 19, 2013 The City Administrator and Department Heads present will provide a brief verbal update on various items of interest to the City Council and to the residents at the meeting. Listed below are a few areas of interest: 1. Administration & City Department Activities 2. Update on Development/CIP Projects 3. Legislative Activities 4. Meeting reminders Upon receipt of the meeting packet, if a member of the Council would like an update on a particular item, please notify me so an adequate update can be made. ted, ANDOVEA T Y O F 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor & Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Supplemental Agenda Item for March 19, 2013 City Council Meeting DATE: March 19, 2013 The City Council is requested to receive the following supplemental information. Consent Items Missing Material Item #7. Reimbursement Resolution/Community Center Expansion (Supplemental) — Finance Item #8. Reimbursement Resolution/2013 Equipment Purchase/Fire Ladder Truck (Supplemental) — Finance Discussion Items Item #12. Anoka County Sheriff's Office Monthly Report (Supplemental) — Sheriff submitted, Administrator 0 Exhibit A CITY OF ANDOVER Description Community Center Expansion $ 250,000 • Exhibit A CITY OF ANDOVER Description Vehicle / Equipment Replacements: Fire Ladder Truck $ 600,000 CITY OF ANDOVER (:D FEBRUARY 2013 * Total Radio Calls for the month and YTD are the sum from City of Andover and Community Service 0 cer pages. DUI OFFENSES: DAY OF Sunday Monday Tuesday Wednesday Radio Calls * 675 768 1,443 1,396 Incident Reports 730 822 1,552 1,256 Burglaries 2 4 6 8 The s 12 42 54 58 Crim Sex Conduct 2 0 2 2 Assault 3 4 7 9 Damage to Property 6 6 12 17 Harass Comm 5 9 14 17 Felony Arrests 5 2 7 10 Gross Misd Arrests 2 3 5 4 Misd Arrests 19 18 37 35 DUI Arrests 3 2 5 9 Domes c Arrests 3 3 6 7 Warrant Arrests 6 5 11 9 Tra c Arrests 173 194 367 387 * Total Radio Calls for the month and YTD are the sum from City of Andover and Community Service 0 cer pages. DUI OFFENSES: DAY OF Sunday Monday Tuesday Wednesday Thursday Friday Saturday WEEK: ITIME: 23:02 21:32 19:31 CITY OF ANDOVER - COMMUNITY SERVICE OFFICERS FEBRUARY 2013 Radio Calls 57 73 130 136 Incident Reports 60 78 138 133 Accident Assist 6 4 10 3 Vehicle Lock Out 18 21 39 31 Extra Patrol 156 114 270 209 House Check 0 0 0 11 Business Check 1 1 2 6 Animal Complaints 11 22 33 43 Tra c Assist 7 10 17 12 Aids: Agency 34 40 74 131 Aids: Public 32 37 69 63 Paper Service 0 0 0 0 Inspec ons 0 0 0 1 Ordinance Viola ons 4 0 4 6