Loading...
HomeMy WebLinkAboutEDA - November 3, 2010C� VND61 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.AN DOVER. MN. US ECONOMIC DEVELOPMENT AUTHORITY MEETING November 3, 2010 6:30 p.m. Conference Rooms A & B 1. Call to Order— 6:30 p.m. 2. Approval of Minutes (October 19, 2010) 3. Approve Purchase Agreement/Dynamic Sealing Technologies 0 4. TIF District Financial Update 5. Discuss /Approve 2011 EDA Budget 6. Selection of Site for 2011 Annual Business Development Day 7. Other Business 8. Adjournment L: J C I T Y O F NLb6 © 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US H TO: Economic Development Authoriv CC: Jim Dickinson, Executive Directo FROM: Michelle Harmer, Deputy City Cl SUBJECT: Approval of Minutes DATE: November 3, 2010 INTRODUCTION The following minutes were provided by Staff for EDA approval: October 19, 2010 Regular Meeting DISCUSSION The minutes are attached for your review. ACTION REQUIRED The EDA is requested to approve the above minutes. Respectfully submitted, Michelle Hartner Deputy City Clerk Attach: Minutes CJ X 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 ANDOVER ECONOMIC DEVELOPMENT AUTHORITYMEETING OCTOBER 199 2010 - MINUTES A Meeting of the Andover Economic Development Authority was called to order by President Mike Gamache, October 19, 2010, 6:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Present: Commissioners Sheri Bukkila, Don Jacobson, Mike Knight, Julie Trude, and Joyce Twistol Absent: Commissioner Robert Nowak Also present: Executive Director, Jim Dickinson Director of Public Works /City Engineer, Dave Berkowitz Community Developer Director, Will Neumeister APPROVAL OFMINUTES September 21, 2010 Regular Meeting: Correct as written. Motion by Jacobson, Seconded by Trude, approval of the minutes as written. Motion carried unanimously. CONSIDER DOG PARKREQUEST /ANDOVER STATIONNORTMO -23 Mr. Dickinson reviewed the request from the Park Commission regarding a location for a dog park in Andover and recommending Andover Station North Ball Field Facility. This recommendation comes to the EDA since the EDA is the property owner of the facility. Mr. Dickinson indicated the improvements will be funded by donations. Commissioner Jacobson indicated the donations need to cover fencing materials and installation. Commissioner Twistol is concerned about the maintenance of the area identified and wondered if it was suitable for dogs. Mr. Dickinson stated the area would need to be made suitable for the use. Motion by Jacobson, Seconded by Bukkila, to approve the use of the Andover Station North Ball Field Facility as defined on the map as a dog park with fencing materials and installation funded by private donations. Motion carried unanimously. PURCHASEIOPTIONAGREEMENT REVIEW (DYNAMIC SEALING TECHNOLOGIES) © Andover Economic Development Authority Meeting Minutes — October 19, 2010 Page 2 1 Mr. Dickinson indicated Jeff Meister, owner of Dynamic Sealing Technologies submitted an 2 expansion proposal. Mr. Dickinson reviewed the proposal with the EDA. Mr. Meister is 3 proposing to purchase Lots 2 & 3, Block 3 Andover Station North. He would then combine them 4 into one parcel 5 6 Commissioner Knight asked what Mr. Meister's timetable is for the expansion. Mr. Meister 7 indicated breaking ground on Phase II would be spring of 2011 with Phase III within 5 years 8 following the completion of Phase II. Each phase would potential add 50 new employees. 9 10 Mr. Dickinson recommends moving forward with the proposal in order to close by the end of the 11 year. The price proposed for the purchase is approximately ten percent less than the EDA offer 12 price. 13 14 Motion by Jacobson, Seconded by Knight approving staff to move forward with the preparation 15 of a purchase agreement between the EDA and Dynamic Sealing Technologies regarding the sale 16 of Lots 2 & 3, Block 3 Andover Station North. 17 18 Mr. Dickinson requested the scheduling of an EDA meeting to review approve the purchase 19 agreement. He suggested November 3`d to allow time to complete details to close by year end. 20 21 Motion by Trude, Seconded by Jacobson to schedule an EDA meeting November 3, 2010 at 6:30 22 p.m. Motion carried unanimously. 23 24 EDA ACTIVITY— PROJECT STATUS REPORT 25 26 Mr. Dickinson gave an update on the following: 27 28 Kwik Trip Motor Fuel/Convenience Store /Car Wash — Construction continues and the projected 29 opening is December 17th. 30 31 Community Signs — The EDA discussed putting two electronic message board signs in the City. 32 One two -sided sign to be placed on Hanson Boulevard by the Community Center /YMCA and a 33 one -sided sign placed on the northeast corner of Bunker Lake Boulevard and Crosstown 34 Boulevard. 35 36 The EDA discussed putting three monument signs in the City with placement locations on Round 37 Lake Boulevard, 7th Avenue & Bunker Lake Boulevard and Hanson Boulevard. The EDA agreed 38 on example B for the monument sign and would like the electronic signs stonework to match the 39 monument signs. 40 Q41 Andover Station Maintenance — One more weeding of the median is being scheduled for after 42 the first hard frost. 43 44 Fall 2011 Business Expo at Community Center — The Community Center would like to hold a © Andover Economic Development Authority Meeting Minutes — October 19, 2010 Page 3 1 North Metro Business Expo in the fall of 2011. This idea is being brought to the EDA for 2 support and maybe some seed money to get the project off the ground. The EDA agreed this is a 3 good idea. 4 5 TIF DISTRICTS 1 -1 & 1 -2 CASH FLOW & EDA BUDGET UPDATES 6 7 Mr. Dickinson reviewed the Cash Flow Analysis -TIF Project Accounts. 8 9 Commissioner Jacobson asked how much money will be in the account after all projects are paid 10 fora Mr. Dickinson indicated based on current assumptions 1.2 million. 11 12 DISCUSS PARKSIDE AT ANDOVER STATION OPTIONS 13 14 Mr. Dickinson indicated Premier Bank, the second note holder did exercise their right to 15 foreclose the second mortgage. A judgment has been attached to the property by another bank. 16 The City now has to work with two banks. Local developers have shown interest in the area that 17 have the ability to get financing. 18 19 OTHER BUSINESS 20 21 There was none. 22 23 Motion by Jacobson, Seconded by Bukkila, to adjourn. Motion carried unanimously. The meeting 24 adjourned at 6:59 p.m. 25 26 Respectfully submitted, 27 28 29 Michelle Hartner, Recording Secretary 261 ANL6 Y O F 6 j3!11 © 1685 CROSSTOWN BOULEVARD N.W. + ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Cc: FROM: SUBJECT DATE: EDA President and Board Jim Dickinson, Executive Director Will Neumeister, Director of Approve Purchase Agreement / Dynamic Sealing Technologies November 3, 2010 INTRODUCTION The City Attorney and Executive Director are still negotiating the various deal points in the purchase agreement. It will be sent out as a supplemental report on Monday /Tuesday once they have finished their discussions with the Dynamic Sealing owner, Jeff Meister. The night of the meeting, the Executive Director will verbally update the EDA on the deal points in the purchase agreement for Dynamic Sealing Technologies, Inc. (DSTI) to buy the two lots directly south of the parcel they bought in 2007 (Lot 3, Block 3). See attachments showing the subject lots. Their goal is to achieve a land sale price per square foot that represents what the EDA verbally agreed to at the October 19, 2010 meeting. See attached minutes. ACTION REQUESTED The EDA is asked to accept a verbal update at the meeting regarding the purchase agreement for DSTI. If the EDA is agreeable to the price /terms in the purchase agreement, then authorize the President and Executive Director to sign the document. Respectfully submitted, Will Neumeister Attachments: Minutes of October 19, 2010 EDA meeting Dynamic Sealing Technologies Proposal Exhibits (depicting subject land) Purchase Agreement (as a supplemental) Cc: Jeff Meister, Dynamic Sealing Technologies, Inc., 13829 Jay Street, Andover, MN 55304 © Andover Economic Development Authority Meeting Minutes — October 19, 2010 Page 2 1 PURCHASE /OPTIONAGREEMENT REVIEW (DYNAMIC SEALING TECHNOLOGIES) 2 3 Mr. Dickinson indicated Jeff Meister, owner of Dynamic Sealing Technologies submitted an 4 expansion proposal. Mr. Dickinson reviewed the proposal with the EDA. Mr. Meister is 5 proposing to purchase Lots 2 & 3, Block 3 Andover Station North. He would then combine them 6 into one parcel. 7 8 Commissioner Knight asked what Mr. Meister's timetable is for the expansion. Mr. Meister 9 indicated breaking ground on Phase II would be spring of 2011 with Phase III within 5 years 10 following the completion of Phase II. Each phase would potential add 50 new employees. 11 12 Mr. Dickinson recommends moving forward with the proposal in order to close by the end of the 13 year. The price proposed for the purchase is approximately ten percent less than the EDA offer 14 price. 15 16 Motion by Jacobson, Seconded by Knight approving staff to move forward with the preparation 17 of a purchase agreement between the EDA and Dynamic Sealing Technologies regarding the sale 18 of Lots 2 & 3, Block 3 Andover Station North. © 19 20 . Mr. Dickinson requested the scheduling of an EDA meeting to review approve the purchase 21 agreement. He suggested November 3`d to allow time to complete details to close by year end. 22 23 Motion by Trude, Seconded by Jacobson to schedule an EDA meeting November 3, 2010 at 6:30 24 p.m. Motion carried unanimously. 26 E CTIVITY— PROJECT STATUS REPORT 27 28 Mr. Dickinso ave an update on the following: 29 30 Kwik Trip Motor Fue nvenience Store /Car Wash — Construction continues and the projected 31 opening is December 17d'. 32 33 Community Signs — The EDA discus utting two electronic message board signs in the City. 34 One two -sided sign to be placed on Hanson oulevard by the Community Center /YMCA and a 35 one -sided sign placed on the northeast corner o er Lake Boulevard and Crosstown 36 Boulevard. 37 38 The EDA discussed putting three monument signs in the City placement locations on Round 39 Lake Boulevard, 7d' Avenue & Bunker Lake Boulevard and Hanson ulevard. The EDA agreed 40 on example B for the monument sign and would like the electronic signs nework to match the 041 monument signs. 42 43 Andover Station Maintenance — One more weeding of the median is being scheduled o er H Proposal // DST Properties, LLC on behalf of Dynamic Sealing Technologies, Inc. would like to present the following offer to the Andover Economic Development Authority: Exercise the current option on Lot 3, Block 3, Andover Station North. The price offered represents a per square foot price for the net square footage of $3.35 and $1.00 per square foot for the easement. Create a purchase agreement on Lot 2, Block 3, Andover Station North . The price offered represents a per square foot price for the net square footage of $3.35 and $1.00 per square foot for the easement. DST Properties, LLC anticipates closing on the sale of both lots by the end of 2010. DST Properties, LLC will maintain both lots with turf and irrigation upon completion of Phase 2 development on Lot 3, Block 3. AM L+ri_n, main 763.786.3758 1 toll free 866.700.3784 1 13829 Jay Street NW, Andover, MN 55304 www.dsti.com ✓ 0 TV \ y. tiNy 1 / \V N 4_ i y 0 fi W 4 m S O L r z Y i OUTLOT B92,084 sq.rt._ . 2.11 Acret SI t I _ — I - v— _ DE,TiViQ t� w I 589 �. _._— --- - - - - -_ W � F... 363.00 — r ..._ — — LLI z } 441 an F1 G. P YA AAMt sq,ft, -- 3VA4L`/Yo – :rev (Ed'ffllq -- -ter 283.3 hr- N-A4M 40 1 .SWt� /l1 M• j W 2 I" } Fq9 '86 aq.ft, K g2,73 acrest. r I 2,FS.. urea } f ! so f} $89'27'5— _ — — — — 0 CO � . A06A ! ,w ;v ! 4! .y f� 1.67 Acrrs z rs /' I /-1462 6" 32 4 . rim rI tlesdnbrv�68'33'1 &" 32 1 ��• �! �. '•� .ter-- s.Ji��7{:.z`.�. — � �.� 40 } I 7 i I PtA7�et ! ! I I } I ! ti Li °+ 180,238 Sq,Pt. ! 4.14 Acrea ! I I 40 } ?oo:e,�rd to ^ . ^.._,..gi. -eet vrd Ufr7` ?y casrmen( S89*1 I "E `Y Rf iAIICCD Fav ona Ala. 1r4138A- } ! I J GO O O_ Q W a aW W� a� F K o z mo � •`a' � '� • Q s - s a' aANll¢ ¢s f q M.12'01C 6f'Ol£ M.C47W05 £L'ZL£ C$ yl a / olmpne 6�Ntld li n L�IM1 _J _______ I-_I_j o ttyjt i N U I I h a lr am a N g., m I I I3Z1jY5� 4loa t t Oc o m� I 6f'OIC I 011 n. -°IOC xi 1 I 1 — NON 33.61.ILLWNe 01 }IPmM1; 1 % I 1 1 sn Cm ? cRi cc I 5/� I IF n z !{ i I I I nlI I 3Rb� I133d9 F 1111 � }�bp'p �� I 9 A� I;�o" 41• � I '1 � I �I a -d e� I Ilx 111 I L ----- '-� -------------------------- - - - - - -- -- - - - - II AMC --------------------------- --- -- 2L - --- --- O Nt � �;I I II I Ili IIIIIIII �—Z •� �' � e _ II �II'il }# I III IIIIIIII ®I� ell elllllltl� t {�ill•Oe hLy e 44 yGLp� O: U #ry ¢3 3463 �u IS ' �I € ppd d gg ksFE ' �•A 0 © 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: President and Commissioners FROM: Jim Dickinson, Executive Director SUBJECT: TIF District Financial Update DATE: November 3, 2010 INTRODUCTION The EDA is requested to receive a brief Tax Increment Financing (TIF) District financial update. DISCUSSION The Executive Director will use the attached TIF Cash Flow Analysis as the basis for the TIF District financial update and to facilitate discussion. © The primary changes to the attached analysis are updating of the potential land sales (Dynamic Sealing Technologies Inc.) and the potential projects (addition of Business Reader Boards). ACTION REQUESTED Receive a presentation and provide direction to staff. submitted, H Lq n G o co ( m m rn rn rn ari v v co co F W ((O (Q N N LO Lc f9 C U M M N O r n O C O O O T Cl r U LL¢ m M N a Vim' n M M ! N o U » co 0 0 M N F LL i i i f N d (O N O y N O t` n N LL N E LL N F � e= fA O Q m m U o LL ,� C N U © 5 N O O N o O rn m O E N � O 0W o W 0 LO w 0 W x .r... .N.. LL. N LL~ (n N Lq n G o co ( m m rn rn rn ari v v co co F W ((O (Q N N LO Lc f9 N p N N U O Mo o m 6 CO o 3 a U N N a T O Q Un U Q m U C N o v U ca 2 0 N m C o a U (a LL � j N Co 4)i C c N m Co N U) N LL \ {j O N C C Y Y LL R N 0. LL 1T C m d U U (6 a N C2 C � � V 0 O N N u w A) y N N W r N > 0 E LL N � e= VT O o LL ,� C N U © y , 2 O LL e Z H E N � LL C a� M LL. N LL~ OOD N N N O¢ m y O N n o 3 N N M a a N_ LL inm M LL UQU v N O U U E H R U � E y O co N M O O N C LL N O t` W N U V O O O W 7 E N a O r d a N v N N M C C R o ... v F- < p 0 0 0 0 0 O O O O O O O U` W LL N O 0 0 O O m m v N N F N ........ V 1Q C N o K W EZ N fR ER d � N C E 0 pp j O O F v L N I. I. m m m c Q ci •� m r m W 1- co to d F v N LL a O (n R O N O N M T @ 0 O N O +r 0 0 0 0 0 0 0 0 0 0 0 N M N N N 0 N N M N N N N N N I 0 N p N N U O Mo o m 6 CO o 3 a U N N a T O Q Un U Q m U C N o v U ca 2 0 N m C o a U (a LL � j N Co 4)i C c N m Co N U) N LL \ {j O N C C Y Y LL R N 0. LL 1T C m d U U (6 a N C2 Owl © 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: President and Commissioners FROM: Jim Dickinson, Executive Director SUBJECT: Discuss /Approve 2011 EDA Budget DATE: November 3, 2010 INTRODUCTION The EDA is requested to receive a brief presentation on the proposed 2011 Special Revenue Fund budget. DISCUSSION The Executive Director will use the attached documents as the basis for the 2011 EDA Budget presentation and to facilitate discussion: © 1. EDA Special Revenue Fund Statement of Revenues, Expenditures and Changes in Fund Balance 2. EDA Special Revenue Fund Budget Worksheet for 2011 3. EDA Budget Detail Worksheets ACTION REQUESTED Receive a presentation, discuss and provide recommendation to City Council to approve the 2011 EDA budget. X L'J Ea IO 00 O d IO O 0000000 W0 co 1. Im C O O w 00 O (000 LO( M r h r V- O ' d' ' m 0 W) V- N I` O N ' N co d' _ r r In N 00 00 Ni -if Ili LL N - (D h _ 6) _ •'mow N h Re w; r r L r N N CO) 0) tOO 1- n r Re •O r T = s U L > w, W 69 4) ©a > E N C0 (O I�- OA o4) r o'D O O O T r O (O � d U '4) d X 00 O) I` I-- r 0 r M (O 0W`` IT V Nr M NQ. M O M I- I- (N N W N 00 O = - (3 N M _ r_ M O N N 0 > 00 0 W O) N 00 N r N N y.. O M r r C T (O 4) r T qq (� a) co Ea IO 00 O O IO O 0000000 W0 co 1. Im 00 O O w 00 O (000 LO( M r h r V- O ' d' ' d' 0 W) V- N I` O N ' N co d' Ld (fl r r In N 00 00 Ni -if Ili r N - (D h 1,. 6) O r 00 r N N h Re r r 10 r N N CO) 691 1 1 1 1 1 1 1 69 O O O O O O O to O O O W0 to to co 0 0 O O M 00 O 00 0 0 (O M M 00 Go O O ' 0 ' O 00 W) M N N 00 to ' co r O N (fl 00 00 00 17 00 00 (fl et 4 d' O O r ao O 'LP T r to O r r !} 691 1 1 1 1 1 1 1 vi O 00 O O 0 (O O O 0 (0 u) (O M 00 O O M N O O (O h 1� W) co 00 ' O ' O 0 M N ti OD O ' O h O O ao O 00 coo 000 co 00o 0) tOO 1- n r Re r T r LO 69 69 N C0 (O I�- OA 0) r O O O T r O (O � 00 00 00 00 V 00 O) I` I-- r r M (O IT V Nr M ' M O M I- I- (N N ' N 00 6) - (3 N M M M 'ch 'V' � 1 OV N O N 00 0 O) N 00 N r N N O M r r T (O r T qq (� E9 N N V N = T M T U) i L m N 0 L rn 0 V� N V C U C (� C d N d C Z y C '� Q w C v = > V C 16 m M U to 0 = d N U d d o O' U 0 ca 0 C Of OS 0) O LL �U 2 0E- FO- I-O wa(na0~ OH H li CITY OF ANDOVER Budget Worksheet - 2011 EDA 277046500 no' Actual Actual Actual Actual Actual Budget Estimate Requested ber Description 2005 2006 2007 2008 2009 2010 2010 2011 _. - .-Revenues Charges for Services 54370 Tax Increment Administration F 127,507 155,250 162,553 173,096 181,416 180,000 192,000 165,400 Charges for Services 127,507 155,250 162,553 173,096 181,416 180,000 192,000 165,400 Investment Income 56910 Interest Earned 2,730 6,635 8,174 14,670 7,959 6,000 6,000 6,000 56920 Valuation Adjustment 328 (1,374) 4,016 (1,283) 1,527 Investment Income 3,058 5,261 12,190 13,387 9,486 6,000 6,000 6,000 Miscellaneous Revenue 58100 Refunds& Reimbursements 13,595 14,770 11,253 1,693 2,487 - - Miscellaneous Revenue 13,595 14,770 11,253 1,693 2,487 - - Total Revenues 144,160 175,281 185,996 188,176 1939389 186,000 198,000 171,400 j: }mac' -, Ezeehdrtures �- Salaries & Benefits 60110 Salaries- Regular 81,908 40,654 49,752 65,603 67,735 - - - 60140 Salaries - Council / Commissio 278 980 535 598 326 - - - 60210 FICA 4,785 2,448 2,829 3,691 3,849 - - 60220 Medicare 1,123 582 689 901 924 - - - 60310 Health Insurance 7,153 2,833 3,516 3,839 6,074 - - - 60320 Dental Insurance 384 179 201 260 248 - - - 60330 Life Insurance 24 11 13 15 15 - - - 60340 Long -Term Disability 205 108 127 169 172 - - - 60410 PERA 4,325 2,478 3,063 4,220 4,523 - - - 60420 Nationwide Retirement - - - 515 514 - - - 60990 Inter -City Labor Allocation - - 99,325 101,385 102,468 Salaries & Benefits 100,186 50,273 60,725 79,811 84,380 99,325 101,385 102,468 Q05 Departmental Supplies - General 884 62 493 802 1,021 2,000 2,000 2,000 61130 R &M Supplies - Landscape 14,929 13,226 11,226 4,093 - - - 10,000 61310 Meals / Lodging 386 396 - - - 700 700 700 61315 Continuing Education 250 250 250 100 - 1,500 1,500 1,500 61320 Annual Dues /Licenses 285 450 14,630 750 765 800 800 800 61405 Postage 620 585 784 319 1,061 1,000 1,000 1,000 61410 Transportation / Mileage 1,455 1,221 1,205 1,839 1,943 2,200 2,200 2,200 Departmental 18,809 16,190 28,588 7,903 4,790 8,200 8,200 18,200 Operating 62005 Electric - - - - 7,134 - 7,500 8,000 62100 Insurance 4,534 2,641 2,239 2,190 2,537 5,250 5,250 5,250 62200 Rentals 746 639 - - - - 2,500 - 62210 Computer Services 1,500 1,500 1,500 1,545 1,600 1,600 1,600 1,600 Operating 6,780 4,780 3,739 3,735 11,271 6,850 16,850 14,850 Professional Services 63005 Professional Services 3,530 2,223 1,965 1,550 5,656 5,200 5,200 5,200 63010 Contractual Services 2,077 2,000 17,236 12,533 14,244 47,000 40,000 79,000 63015 Attorney 588 91 - 619 1,810 2,000 2,000 2,000 63025 Publishing 1,019 733 947 816 25 2,500 1,000 2,500 63100 R & M Labor - General 8,928 6,006 3,282 1,950 - - - - 63200 Inspections 1,838 522 156 23 35 Professional Services 17,979 11,575 23,586 17,491 21,770 56,700 48,200 88,700 Other Financing Uses 67101 Operating Transfers Out - Other Financing Uses Total Expenditures 143,753 829818 116,638 108,940 122,211 1719075 174,635 224,218 Net Increase(Decresse) in FB 407 929463 69,358 79,236 71,178 14,925 23,365 (52,818) Fund Balance Q Beginning 88,188 88,595 181,058 250,416 329,652 400,830 400,830 424,195 Ending 88,595 181,058 250,416 329,652 400,830 415,755 4249195 371,377 ti 3 10127120/0 KWJ KA City of Andover Budget Detail for all Object Codes (List each expense account individually with specific cost detail) Department / Cost Center: Economic Development - 2110 — L) — Page 1 of 3 Amount Requested =. Total Priority Object 2010 2011 ! 2011 1 through 5 Code Explanation Budget Adjustment Request 1 -high i 5- low' 61006 SUPPLIES - GENERAL 2,000 2,000 0 0 0 0 0 0 0 0 Total 2,000 09 2,000:. 61130 R & M SUPPLIES - LANDSCAPE 0 0 median expenditures 0 10,000 10,000 0 0 0 0 0 0 Total 0 10,000 10,000' 61310 MEALS / LODGING 700 700 Special events participation - Staff /Commission 0 0 0 0 0 0 0 0 Total 700 0 700( 61315 CONTINUING EDUCATION 1,500 1,500 Training opportunities - Staff/Commission 0 0 0 0 0 0 0 0 Total 1,500 0 1,600 61320 ANNUAL DUES / LICENSES 800 800 0 0 0 0 0 0 0 0 Total 800 0 800 61405 POSTAGE 1,000 1,000 Newsletter Publication 0 0 0 0 0 0 0 0 Total 1,000 0: 1,000 61410 TRANSPORTATION / PARKING 2,200 2,200 Staff / Commision Travel 01 0 Executive Director % allocation 0 0 0 0 0 0 — L) — Page 1 of 3 U EAW City of Andover Budget Detail for all Object Codes (List each expense account individually with specific cost detail) Department f Cost Center: Economic Development - 2110 -9— Page 2 of 3 E [w] City of Andover Budget Detail for all Object Codes (List each expense account individually with specific cost detail) Department f Cost Center: Economic Development - 2110 —6 Page 3 of 3 H 1LJ ND 4VE: 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.AN DOVER. MN. US TO: EDA President and Board CC: Jim Dickinson, Executive Director FROM: Will Neumeister, Director of Community Development W SUBJECT: Selection of Site for 2011 Annual Business Development Day DATE: November 3, 2010 INTRODUCTION For seven years the Annual Business Development Day (golf tournament) had been held at Greenhaven. The EDA chose to go to "The Refuge" in Oak Grove in 2010. At the September 21, 2010 EDA meeting there was discussion about considering only those two courses as potential sites for the 2011 annual event. We have obtained their price quotes and they are Greenhaven ($68.56) and "The Refuge" ($72 per person) for golf and a sirloin steak dinner. See attachments. The costs at Greenhaven are $3.44 per person cheaper; which amounts to approximately a $275 savings to the event's budget (assuming 80 golfers). ACTION REQUESTED The question for the EDA is which facility would the EDA like to have the 2011 event to promote business and development networking. Respectfully submitted, Will Neumeister .w- Attachments: EDA minutes of 9/21/10 Proposals ANDOVER ECONOMICDEVELOPMENTAUTHORITYMEETING SEPTEMBER 21, 2010 - MINUTES A Meeting of the Andover Economic Development Authority was called to order by President Mike Gamache, September 21, 2010, 6:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Present: Commissioners Sheri Bukkila, Don Jacobson, Mike Knight, Julie Trude, and Joyce Twistol Absent: Commissioner Robert Nowak Also present: Executive Director, Jim Dickinson Director of Public Works /City Engineer, Dave Berkowitz Community Developer Director, Will Neumeister 0 APPROVAL OFMINUTES August 17, 2010 Regular Meeting: Correct as written. Motion by Trude, Seconded by Bukkila, approval of the minutes as written. Motion carried unanimously. PROJECT STATUS REPORT Mr. Dickinson gave an update on the following: Kwik Trip Motor FuellConvenience Store/Car Wash — The building is under construction. Kwik Trip plans to open before Christmas. The Bunker Lake Boulevard frontage road, Jay Street realignment and median projects came in under the estimate. 2010 Special EDA Events — The EDA received one thank you letter from an Andover business regarding the Twins tickets. The EDA concurred, no Twins event in 2011. There was very positive feedback regarding the golf event. EDA directed staff to look at both Green Haven and The Refuge golf courses for the 2011 golf event. Music at Andover Station Pergola — The EDA would like 2 -3 music events held at Andover Station in 2011. Commissioner Knight suggested one of the events has music from the high © school. Commissioner Jacobson requested having a different style of music for each event. The EDA agreed. Community Signs — Mr. Dickinson reviewed the monument sign options with the EDA. The Will Neumeister Will, No change in pricing for next year. Golf, cart, score sheets, scoring, cart assignments, complimentary practice balls, sirloin steak dinner for $67.21 without tax. Tax 4.79 Bill Folkes Tota172.00 General Manager /Director of Golf The Refuge Golf Club (763) 753 - 8383 bill@refup-eaolfclub.com H N bill @refugegolfclub.com -rFrom: ent: Monday, October 25, 2010 5:11 PM To: Will Neumeister Subject: 2011 Refuge Pricing Will, No change in pricing for next year. Golf, cart, score sheets, scoring, cart assignments, complimentary practice balls, sirloin steak dinner for $67.21 without tax. Tax 4.79 Bill Folkes Tota172.00 General Manager /Director of Golf The Refuge Golf Club (763) 753 - 8383 bill@refup-eaolfclub.com H N Greenhaven 2800 Greenhaven Road Golf Course Anoka, MN 55303 763 - 576 -2970 Pro Shop Ticket # Date June 15, 2011 Customer City of Andover Contact WillNeumeister Address 1685 Crosstown Blvd NW Description Golf Event Quote City State Zip Andover, MN 55304 Telephone 763- 767 -5140 Quantity Item Price Tx Total 1 Wednesday Tournament Special including 18 holes with riding carts 40.00 40.00 $40 per person for the golf fees including carts and all the necessary tournament supplies such as proximity events, cart signs, scorecards, scoring, etc. I Subtotal 40.00 Tax - 7.125% - Subtotal 40.00 Less Prepaid Amount ( ) Payment Type Amount Due $ 40.00 Top Sirloin 24.00 Payment Tax 4 .5 � Received by Total $68.56 Customer Signature 20- May-03 2011 Quote