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HomeMy WebLinkAboutCC - January 15, 20131685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV Regular City Council Meeting — Tuesday, January 15, 2013 Call to Order — 7:00 p.m. Pledge of Allegiance Resident Forum Agenda Approval 1. Approval of Minutes (1/2/13 Regular) Consent Items 2. Approve Payment of Claims — Finance 3. Approve 2012 Pay Equity Compliance Report — Administration 4. Accept Feasibility Report/Order Public Hearing/12- 28/Nightingale Street NW Reconstruction — Engineering 5. Approve Debt Service Payments - Finance 6. Approve Resolution Designating 2013 Board of Appeal & Equalization — Administration Discussion Items 7. Anoka County Sheriffs Office Monthly Report — Sheriff 8. Approve Conditional Use Permit — Automobile Service Station (Auto Repair and Service) — 1716 Bunker Lake Boulevard NW — Christian Brothers Automotive — Planning 9. Approve Amended Conditional Use Permit — 16563 Hanson Boulevard NW — Norlex Turf - Planning Staff Items 10. Schedule February Council Workshop -Administration 11. Administrator's Report —Administration Mayor /Council Input Closed Session — Public Works Union Negotiations Update Adjournment ND OVE: 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor and City Council i CC: Jim Dickinson, City Administrator FROM: Michelle Hartner, Deputy City Clerk SUBJECT: Approval of Minutes DATE: January 15, 2013 INTRODUCTION The following minutes were provided by TimeSaver, reviewed by Administration and submitted for City Council approval: January 2, 2013 DISCUSSION The minutes are attached for your review. ACTION REQUIRED Regular The City Council is requested to approve the above minutes. Respectfully submitted, l- Mtk,+w Michelle Hartner Deputy City Clerk Attach: Minutes D 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 REGULAR ANDOVER CITY COUNCIL MEETING —JANUARY 2, 2013 MINUTES The Regular Bi- Monthly Meeting of the Andover City Mike Gamache, January 2, 2013, 7:00 p.m., at the Boulevard NW, Andover, Minnesota. Councilmembers present: Councilmember absent: Also present: Mike Knight, Sheri None City Administrator, Community Devela City Engineer, Dav'. City Attorney, Scot PLEDGE OF ALLEGIANCE OATH OF OF Mayor Gamache, City Attorney__Ba Mr. Carroll Abbott, 2917 appointments He wondered N_ at. Mayor Gamache indicated the building down Tbe City stated they will continue to rev Dickinson nt Director, was called to order by Mayor City Hall, 1685 Crosstown and Tony Howard were administered the Oath of Office by Lane._ NW, congratulated the elected officials on their was going to happen where the old Stop N Shop was located City EDA has purchased the property and the plan is to take coking at redevelopment along Bunker Lake Boulevard. He he area. Mr. Abbott stated he has heard the City has hired another person on the staff that lives outside of Andover. He had hoped it would have been a person within Andover or the outlying cities that would be just as qualified as the person they hired outside of the area. He stated the residents are paying this person's salary and the new employee will be spending it outside of the area rather than in the City or neighboring area. He had hoped there is not any "hanky - panky" going on, like he has heard through the grapevine. Mayor Gamache stated they have hired some people within the area previously. Councilmember Bukkila indicated they have also promoted from within. Mr. Dickinson explained they do recruit internally, and go outside, they hope to hire the best possible person available at the time. Just Regular Andover City Council Meeting Minutes —January 2, 2013 Page 2 1 because they do not live in the community at this time, it does not mean they will not move to 2 the community. Mayor Gamache stated his goal is to hire the person that would be the best fit 3 and most qualified. 4 5 Mr. Al Grabowski, 1266 146th Lane NW, wondered how expensive it will be to clean up the 6 Stop N Shop site. He stated he sells fuel tanks for a living and knows what it costs for a cleanup. 7 He stated he has some concerns regarding the estimate and what it is going to cost to rehabilitate 8 the site. He stated he is challenging the number of $110,000 to clean up the site that was given 9 to him by the Mayor. He stated the fuel tanks were put in the site in the late 70's and 10 contamination was detected, they were assessed that they were contained in 1999 but the soil is 11 still contaminated and cannot be built on. He stated he knows what the cost is to clean up a 12 contaminated site. He asked if the City received an estimate from an MPCA licensed contractor 13 to remove the tanks. Mr. Dickinson stated the estimate is based on experience he has had in 14 other communities and also through their phase one environmental. The engineering firm that 15 would participate in supervising had indicated it was a good number for that site. He noted the 16 City did know that there was a previous leak onsite and they have researched it. He stated at this 17 point in time, they feel good about the estimate. 18 19 Mr. Grabowski wondered what happens if it is contaminated. Mr. Dickinson stated they are 20 aware of some level of contamination on the site already. The previous owner received a no 21 further action letter from the MPCA, which indicates that there was no more cleanup due at that 22 time. The previous owner is tied to the original leak and going forward if there is something 23 outside of that original leak, they will have to deal with it. He stated if the site remains a 24 commercial parcel, they may not need to do anything. If they change the use, they may need to 25 do some cleanup. 26 27 Mr. Grabowski stated if the site is contaminated, the City will not be able to build on top of it, 28 just like at the WDE site. Mr. Dickinson stated there are environmental cleanup funds available 29 through the County to assist with this, if needed, and the County is aware of this possible issue. 30 31 Councilmember Trude wondered if they had more in the budget because they were below budget 32 in the purchase price. Mr. Dickinson indicated he did not see any reason to reallocate dollars at 33 this time, if it becomes an issue at time of demolition he would come forward with a particular 34 reason for a budget adjustment. 35 36 Mayor Gamache thought the best thing to do would be to have a parking lot towards the road and 37 a building in the rear behind where the fuel tanks are located. 38 39 Mr. Grabowski asked how much money was paid for the property. Mr. Dickinson indicated the 40 City purchased the property for $430,000. 41 42 AGENDA APPROVAL 43 44 Remove the Closed Session and add Item 16a, Schedule Local Board of Review. Regular Andover City Council Meeting Minutes —January 2, 2013 Page 3 1 Motion by Bukkila, Seconded by Knight, to approve the Agenda as amended above. Motion 2 carried unanimously. 3 4 APPROVAL OFMINUTES 5 6 December 18, 2013, Regular Meeting: Correct as amended. 7 8 Councilmember Trade noted there was one change to the minutes. Page six between lines one 9 and two: the sentence a book ..ending ,,.,alone should be replaced with a library book vending 10 machine is also planned. 11 12 Motion by Trade, Seconded by Bukkila, to approve the minutes as amended. Motion carried 13 unanimously. 14 15 December 18, 2013, Closed Session Meeting: Correct as written. 16 17 Motion by Trude, Seconded by Bukkila, to approve the minutes as written. Motion carried 18 unanimously. 19 20 CONSENT ITEMS 21 22 Item 2 Approval of Claims 23 Item 3 Approve 2013 CDBG Application (See Resolution R001 -13) 24 Item 4 Approve Resolution Approving State of Minnesota Joint Powers Agreement /City 25 of Andover Prosecuting Attorney (See Resolution R002 -13) 26 Item 5 Approve Joint Powers Agreement/Northwest Anoka County Community 27 Consortium (See Resolution R003 -13) 28 Item 6 Accept Feasibility Report/Order Public Hearing/13- 2/2013 Street Reconstruction 29 (See Resolution R004 -13) 30 Item 7 Approve Appointment — Streets Supervisor 31 32 Motion by Bukkila, Seconded by Knight, approval of the Consent Agenda as read. Motion 33 carried unanimously. 34 35 APPROVE OFFICIAL DEPOSITORIES & BANKS 36 37 Mr. Dickinson explained each year the City Council is required by State law to approve a 38 resolution designating the City's official depositories, supplemental depositories of 39 investments and designating an individual as the approval authority for collateral 40 transactions. 41 42 Mr. Dickinson reviewed the information with the Council. 43 Regular Andover City Council Meeting Minutes — January 2, 2013 Page 4 1 Motion by Trade, Seconded by Knight, to Approve Resolution No. R005 -13 Designating 2 Depositories of City Funds and Supplemental Depositories of City Funds for Investment 3 Purposes Only. Motion carried unanimously. 4 5 DESIGNATE OFFICIAL NEWSPAPER 6 7 Mr. Dickinson explained each year the City Council must designate the official newspaper where 8 the City's official notices will be published. 9 10 Staff has reviewed the proposals and while the proposal submitted by The Anoka County Record 11 is lower, staff recommends The Anoka County Union be designated as the official newspaper. 12 The primary reason is that the Union is a weekly paper and the Record is published every two 13 weeks. Another reason is the limited circulation of the Record. 14 15 Motion by Howard, Seconded by Trade, to designate the Anoka County Union as the official 16 newspaper for 2013. Motion carried unanimously. 17 18 APPOINTACTING MAYOR 19 20 Mayor Gamache thanked Councilmember Trade for her four years as Acting Mayor. He stated 21 this year he would like to appoint Councilmember Knight as Acting Mayor. 22 23 Councilmember Knight accepted the appointment. 24 25 Motion by Gamache, Seconded by Trade, to appoint Councilmember Knight as Acting Mayor. 26 Motion carried unanimously. 27 28 APPOINT STANDING COMMITTEES 29 30 Mr. Dickinson explained each year Standing Committees are appointed based upon the 31 recommendation of the Mayor. 32 33 Mayor Gamache appointed Councilmember Bukkila and Councilmember Howard to the 34 Newsletter Committee with Councilmember Howard as the Chair. 35 36 Mayor Gamache appointed Councilmember Trade and Councilmember Knight on the Public 37 Works Committee with Councilmember Knight as the Chair. 38 39 Motion by Trade, Seconded by Bukkila, to approve the committee appointments. Motion carried 40 unanimously. 41 42 APPROVE AMENDMENTS TO THE CITY CODE, TITLES 8,11 AND 12 43 44 Mr. Carlberg stated City staff has been working on minor text amendments to the subdivision Regular Andover City Council Meeting Minutes — January 2, 2013 Page 5 and zoning codes. The changes are not substantial; however, staff concurs that the proposed amendments are needed to efficiently enforce the codes. Mr. Carlberg reviewed the proposed amendments with the Council. 6 Councilmember Trude stated in regard to the off street parking, this applies to residential as well 7 as commercial properties because it does have restrictions that apply to both. In addition, the 8 heading makes it hard to tell but the whole section is considered off street parking requirements 9 and it describes the purpose of the title, which deals with on and off street parking. She noted 10 there are descriptions about residential parking areas so she would presume that when she gets tc 11 section E, surfacing, this would apply to single - family homes because there is no other way to 12 read this code. She is a little uncertain if the Council is ready to start enforcing that or do they 13 want to consider that part of the exterior items they do enforce. She wondered if they are they 14 going to add this now so people need to maintain their driveways. She noted this is something 15 they have not discussed before. 16 17 Mr. Carlberg stated the question is where they apply it. The crux of this has been those parking 18 spaces that are designated and open to the public. He thought this would be a proper 19 interpretation. He stated they would apply this when they get a complaint on a commercial or 20 multi - family building. 21 22 Councilmember Trude wondered if there would be an issue if someone was trying to sell their 23 home and the neighbor's driveway was not maintained properly and they called City Hall to 24 complain. This would become part of the nuisance code and the Council had not talked about 25 that as a policy and if they want to go that far. She stated the heading indicates off street parking 26 and many of the categories include residential. Under the heading "design standards," number 27 two, is "residential design standards" and three is about where you can have your curb cut, 28 whether it is residential or multi - family. She wanted to make sure this is what the Council 29 wants. 30 31 Mr. Carlberg indicated Section D would be an addition to the code. 32 33 Councilmember Bukkila stated as she reads it, under the specs where it says "all driveways," 34 makes her think that everything that follows is encompassed in all driveways, not citing public 35 location. Councilmember Knight wondered how specific they wanted to be. 36 37 Mr. Carlberg stated if the concern is a neighbor complaining about another neighbor's driveway 38 condition and if the Council does not want the City to have the ability to tell the resident they 39 have to maintain it, then "residential, single family" should be exempted from the code. 40 41 Mayor Gamache stated the specifications for all driveways to be surfaced in accordance with the 42 standard specifications as adopted by the City and on file with the office of the City Engineer has 43 not changed and has been written that way previously. 44 Regular Andover City Council Meeting Minutes —January 2, 2013 Page 6 Mr. Berkowitz clarified the City Code for the Council. He suggested they change the title of the section to "Maintenance of Public Parking Facilities" to cover that and they can always refer back to Title 9 as to what the requirements are for residential. 5 Mr. Carlberg asked if that would address multi - family. City Attorney Baumgartner stated his 6 concern is if they have a multi - family unit that has a private parking area for tenants only, would 7 this be considered public or private. They could run into the same situation where they would 8 have twenty spots available solely for the use of reserved spots for tenants, and he could argue 9 that it would be considered private and would not meet the definition. 10 11 Councilmember Trude stated when you are using the term "parking facilities," the intent is to 12 describe a place where multiple vehicles would be parked. City Attorney Baumgartner stated if 13 they are talking about omitting single - family from this section, they could insert language and 14 have the title read "Maintenance of Non - Single Family Parking Facilities." Then they are 15 omitting single - family and dealing with everything else. Councilmember Trude thought this 16 may be something that people should maintain with part of their home but the words are a little 17 bit "flowery" and it becomes subjective. She questioned if you have to maintain it in a neat and 18 adequate manner, whose judgment call is it as to whether or not the parking area looks neat. 19 20 Councilmember Trude thought the word "neat" should not be included because it opens up the 21 door to having subjective standard. 22 .23 Councilmember Bukkila stated the City does not want to have to force businesses to do 24 something but she thought they should treat it the same way as they do at the City. 25 Councilmember Trude thought the whole point is safety for the public. 26 27 Councilmember Bukkila stated in regard to easements, they are talking about not letting trees 28 grow into the right -of -way because it was costing the City money to maintain. She was under 29 the impression that the obligation for a tree creating the canopy and interfering with the street 30 was on the property owner. Mr. Berkowitz stated the City removes the obstruction from the 31 right -of -way at the City's expense so the intent is that in the future the resident needs to plant the 32 tree outside of the right -of -way so there is not as much of an issue when the tree grows. 33 34 Councilmember Bukkila thought the resident would need to maintain their trees and bushes and 35 pay for them. Mr. Berkowitz stated the City has an obligation as the jurisdiction over their local 36 streets to make sure that they are safe so anything from the curb line fifteen feet up has to be cut 37 so trucks are not running into it and that is the City's current requirement. 38 39 Councilmember Trude stated they do not want the public to think this is about trees that are in 40 place because the City will not be taking trees out. She thought it meant that people need to 41 realize where they will be planting a tree before they actually plant it. Mr. Berkowitz stated 42 there are private utilities within the boulevard so there are other impacts when they reconstruct a 43 road. Any tree that is within five feet of the proposed curb has to be removed so they are trying 44 to prevent that in the future. Regular Andover City Council Meeting Minutes —January 2, 2013 Page 7 1 2 Councilmember Bukkila thought it was unfortunate that it has to be a City expense rather than a 3 homeowner's expense. She thought a letter to the resident to remove the branch or tree would 4 work. Mr. Berkowitz stated if they informed the resident that a branch needed to be removed, it 5 would likely not get done so the City gets it done. 6 7 Motion by Bukkila, seconded by Knight, to Approve Ordinance 426 Amending City Code Title 8 8: Public Ways and Property, City Code Title 11: Subdivision Regulations and Title 12: Zoning 9 Regulations. Motion carried unanimously. 10 11 Motion by Bukkila, seconded by Knight to Approve Ordinance 426 Amendment Summary for 12 Publication. Motion carried unanimously. 13 14 SCHEDULE TEBRUARYEDA MEETING 15 16 Mr. Dickinson requested the Council schedule a February EDA meeting. 17 18 Motion by Trade, Seconded by Howard, to schedule an EDA Meeting on February 5, 2013, at 19 6:00 p.m. Motion carried unanimously. 20 21 SCHEDULE JANUARY WORKSHOP MEETING 22 23 Mr. Dickinson requested the Council schedule a Workshop Meeting to discuss topics as detailed 24 in the staff report. 25 26 The Council discussed the draft agenda and available dates. 27 28 Councilmember Trade suggested they pick one workshop date and the other could be for 29 Commission interviews. 30 31 Motion by Knight, Seconded by Trade, to schedule a Workshop Meeting on January 22, 2013, at 32 6:00 p.m. Motion carried unanimously. 33 34 SCHEDULE COMMISSION INTER VIE WDATES 35 36 Mr. Dickinson requested the Council schedule tentative Commission Interview dates. 37 38 Motion by Bukkila, Seconded by Knight, to schedule a Workshop Meeting on January 28 and 39 January 29, 2013, at 6:00 p.m. Motion carried unanimously. 40 41 CONSIDER JOINT MEETING WITH LOWER R UM RIVER WMO MEMBER SITES 42 43 Mr. Dickinson requested the Council provide potential dates for a joint meeting with Lower Rum 44 River Water Management Organization member cities. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 Regular Andover City Council Meeting Minutes —January 2, 2013 Page 8 Motion by Trude, Seconded by Bukkila, to suggest the dates of April 11 or April 25, 2013, at 6:00 p.m. Motion carried unanimously. SCHEDULE LOCAL BOARD OF REVIEW MEETING Mr. Dickinson requested the Council provide dates for a Local Board of Review Meeting. Motion by Trude, Seconded by Howard, to suggest a Local Board of Review Meeting be held on either April 15 or April 22, 2013, at 6:00 p.m. Motion carried unanimously. ADMINISTRATOR REPORT City Staff updated the Council on administration and city department activities. MAYORICOUNCIL INPUT (Fire Department) Councilmember Bukkila stated the Fire Fighters and Public Safety Department in Anoka County take part in the Polar Plunge to raise money for the Special Olympics. She stated that if the Fire Fighters can raise $500 she will take the plunge. (City Snow Upkeep) Mayor Gamache thanked the Public Works Department for keeping the roads safe during the snowfall. ADJOURNMENT Motion by Bukkila, Seconded by Knight, to adjourn. Motion carried unanimously. The meeting adjourned at 8:07 p.m. Respectfully submitted, Sue Osbeck, Recording Secretary 1 Regular Andover City Council Meeting Minutes —January 2, 2013 Page 9 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES — JANUARY 2, 2013 TABLE OF CONTENTS PLEDGE OF ALLEGIANCE .......................................................................... ............................... 1 OATH OF OFFICE/NEWLY ELECTED OFFICIALS .................................. ............................... 1 RESIDENTFORUM ....................................................................................... ............................... 1 AGENDA APPROVAL ................................................................................... ............................... 2 APPROVALOF MINUTES ............................................................................ ............................... 3 CONSENTITEMS .......................................................................................... ............................... 3 Approve Payment of Claims ........................................................................ ............................... 3 Approve 2013 CDBG Application (See Resolution R001- 13) .................... ............................... 3 Approve Resolution Approving State of Minnesota Joint Powers Agreement/City of Andover Prosecuting Attorney (See Resolution R002- 13) ................................. ............................... 3 Approve Joint Powers Agreement/Northwest Anoka County Community Consortium (See ResolutionR003 -13) ................................................................................... ............................... 3 Accept Feasibility Report/Order Public Hearing/13- 2/2013 Street Reconstruction (See ResolutionR004 -13) ................................................................................... ............................... 3 Approve Appointment — Streets Supervisor ................................................ ............................... 3 APPROVE OFFICIAL DEPOSITORIES & BANKS (See Resolution R005- 13) ......................... 3 DESIGNATE OFFICIAL NEWSPAPER ....................................................... ............................... 4 APPOINTACTING MAYOR ......................................................................... ............................... 4 APPOINT STANDING COMMITTEES ........................................................ ............................... 4 APPROVE AMENDMENTS TO THE CITY CODE, TITLES 8, 11 AND 12 (See Ordinance 426) .............................................................................................................. ............................... 4 SCHEDULE FEBRUARY EDA MEETING .................................................. ............................... 7 SCHEDULE JANUARY WORKSHOP MEETING ....................................... ............................... 7 SCHEDULE COMMISSION INTERVIEW DATES ..................................... ............................... 7 CONSIDER JOINT MEETING WITH LOWER RUM RIVER WMO MEMBER CITIES......... 7 SCHEDULE LOCAL BOARD OF REVIEW MEETING .............................. ............................... 8 ADMINISTRATOR'S REPORT ..................................................................... ............................... 8 MAYOR /COUNCIL INPUT ........................................................................... ............................... 8 FireDepartment ........................................................................................... ............................... 8 CitySnow Upkeep ...................................................................................... ............................... 8 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator / Finance Direct FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Payment of Claims DATE: January 15, 2013 INTRODUCTION Attached are disbursement edit lists for claims related to the on going business of the City of Andover. DISCUSSION Claims totaling $281,381.55 on disbursement edit list #1- 5 from 12/28/12 — 01/10/13 have been issued and released. Claims totaling $131,009.25 on disbursement edit lists #6 dated 01/15/13 will be issued and released upon approval. BUDGET IMPACT The edit lists consist of routine payments with expenses being charged to various department budgets and projects. ACTION REQUESTED The Andover City Council is requested to approve total claims in the amount of $412,390.80. Please note that Council Meeting minutes will be used as documented approval. Respectfully submitted, Lee Brezinka Attachments: Edit Lists 4 O. 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O O G\ O 0 s 0 M O N O O O N N b U m C W x U E VJ V O O dl C\ L' M O � o Y v �o U o M O N O O C O O O O ti v' C E O O h O O v) O O O O O N O 4 r r V b G1 G 0 .0 u a O z u 'o C c N v .-1 E 3 T G 9 4 U L 0 a a G en O 4 o F � - M U Y ° Cr. r7' a F x U C U U I r F U O z 0 Ec 00 N C. i� a v rn 0 N O 0 4 0 T a N_ a ti O a U U U v Q w� \44 ) . ) � }) ƒ} f \ { ) / , { } [ / \ » _- \ � ` ® - \ / ` 2 k / 0 0 9 :y ez 0 \ \ \\ p 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: James Dickinson, City Administrato FROM: Dana Makinen, Human Resources Manager SUBJECT: Approve 2012 Pay Equity Compliance Report DATE: January 15, 2013 INTRODUCTION: The Andover City Council is requested to review the attached Pay Equity Compliance Report. U DISCUSSION: The Minnesota Department of Employee Relations requires the City of Andover to comply with the 1984 Local Government Pay Equity Act. The last report that the City of Andover was required to file was in 2009. The City is required to file information for the year ending December 31, 2012. All required information for the City has been filed with the Department of Employee Relations and tentative results have indicated that the City of Andover is in compliance with the Pay Equity requirements. The results of the Pay Equity Analysis are enclosed for your review and reference. ACTION REQUESTED Please approve the attached Pay Equity Compliance Report for 2012. Respectfully submitted, Dana Makinen Compliance Report Jurisdiction: Andover Report Year: 2013 1685 Crosstown Blvd. Case: 1 - 2013 Data (Private (Jur Only)) Andover MN 55304 Contact: Dana Makinen Phone: (763) 767 -5143 E -Mail: d.makinen @andovermn.gov The statistical analysis, salary range and exceptional service pay test results are shown below. Part I is general information from your pay equity report data. Parts II, III and IV give you the test results. For more detail on each test, refer to the Guide to Pay Equity Compliance and Computer Reports. I. GENERAL JOB CLASS INFORMATION # Job Classes # Employees Avg. Max Monthly Pay per employee II. STATISTICAL ANALYSIS TEST A. Underpayment Ratio = 70.18 Male Female Balanced All Job Classes Classes Classes Classes 19 10 0 29 41 15 0 56 5,584.90 4,645.30 5,333.22 Male Classes a. # At or above Predicted Pay 7 b. # Below Predicted Pay 12 c. TOTAL 19 d. % Below Predicted Pay 63.16 (b divided by c = d) '(Result is % of male classes below predicted pay divided by % of fer B. T -test Results Female Classes 1 9 10 90.00 nale classes below predicted pay.) Degrees of Freedom (DF) = 54 Value of T = 2.574 a. Avg. diff. in pay from predicted pay for male jobs = ($35) b. Avg. diff. in pay from predicted pay for female jobs = ($294) III. SALARY RANGE TEST = 100.00 (Result is A divided by B) A. Avg. # of years to max salary for male jobs = 6.50 B. Avg. # of years to max salary for female jobs = 6.50 IV. EXCEPTIONAL SERVICE PAY TEST= 87.69 (Result is B divided by A) A. % of male classes receiving ESP 68.42 B. % of female classes receiving ESP 60.00 `(If 20% or less, test result will be 0.00) M 0 N N 0 C Q w � ca 0 0 N N Q' R N a � v U U n d L IL O O O O O O O O O O O (D O U') 14- AjejeS O O r f6 O O N N a_ O O O vl- O O OD r � O O O O O O O O O O O O (D O U') 14- AjejeS O O r f6 O O N N a_ O O O vl- • • N 0 N 0) ca a O O N O U co O co O M m U) O a X m � O O c O O co O N O -FoU E N O N .E O LL J c_ c O O O N N � c O � c O o � U a) (D c- c J O � , • • N 0 N 0) ca a 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.AN DOVE RMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrator FROM: David D. Berkowitz, Director of Pub ' orks /City Engineer SUBJECT: Accept Feasibility Report/Order Public Hearing/12- 28/Nightingale Street NW Reconstruction - Engineering DATE: January 15, 2013 INTRODUCTION The City Council is requested to accept the feasibility report and order the public hearing for Project 12 -28, Nightingale Street NW Reconstruction. DISCUSSION Nightingale Street NW between Crosstown Boulevard NW and 161St Avenue NW is included in the Capital Improvement Plan for reconstruction in 2013. As a part of this project, a trail will be constructed on the east side of Nightingale Street NW that will extend from Crosstown Boulevard NW to 157th Lane NW. The proposed improvements include milling and reclaiming the existing roadway, replacement of existing CMP culverts, construction of left and right turn lanes at select intersections along the corridor, construction of an off - street trail along the east side of Nightingale Street NW that will extend from Crosstown Boulevard NW to 157th Lane NW, and paving a new bituminous surface. Estimated project cost for the proposed improvements is $1,551,300.00 which includes construction costs, contingencies, and indirect costs. Typically assessments to benefitting properties for a reconstruction project are twenty -five percent (25 %) of the total project costs for a City standard street section, which is in accordance with the City's Roadway Reconstruction Assessment Policy and Council direction. The remaining seventy -five percent (75 %) of the City standard street section, plus the extra depth and width of the pavement section and trail construction would be funded through Municipal State Aid Funds. With this project there are a limited number of properties fronting the improvements so assessing 25% of those costs is not feasible. The feasibility report proposes to assess a flat rate of $3,000.00 per unit for properties fronting along the improvements. This amount is consistent with similar improvement projects that have been constructed in prior years. The total estimated assessment amount is $39,000.00. The City costs are estimated at $1,512,300.00. A neighborhood meeting was held with affected residents to discuss the preliminary project details on November 27, 2012. The sign in sheet from the meeting is attached. Mayor and Council Members January 15, 2013 Page 2 of 2 BUDGET IMPACT The Capital Improvement Plan (CIP) identifies the total project cost to be $1,000,000. The CIP cost estimate did not include the trail section ($290,000) that is proposed along the east side of Nightingale Street and the pavement widening to accommodate the added right and left turn lanes. The project costs will be funded through the Municipal State Aid Funds and special assessments to properties fronting along the improvements. Detailed cost estimates are included in the feasibility report. ACTION REQUIRED The City Council is requested to accept the feasibility report and order the public hearing for Project 12 -28, Nightingale Street NW Reconstruction. Respectfully submitted, David D. Berkowitz Attachments: Resolution, Feasibility Report, Neighborhood Meeting Sign -in sheet, Letter from Property Owner & City's Response Letter ✓ CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ACCEPTING FEASIBILITY REPORT AND CALLING PUBLIC HEARING ON IMPROVEMENT FOR NIGHTINGALE STREET NW RECONSTRUCTION, PROJECT NO. 12 -28. WHEREAS, pursuant to Resolution No. 119 -12, adopted the 4th day of December-, 2012 a Feasibility Report has been prepared by the City Engineer for the improvements: and WHEREAS, such report was received by the City Council on the 15th day of January , 2013; and WHEREAS, such reports declared the proposed assessments to be feasible for an estimated total project cost of $ 1,551,300.00 . NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that: 1. The City Council hereby accepts the Feasibility Reports for Project No. 12 -28 for the improvements. 2. The Council will consider the improvements in accordance with the reports and the assessment of abutting property for all or a portion of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of $ 1,551,300.00 . 3. A public hearing shall be held on such proposed improvement on the 19th day of February , 2013 in the Council Chambers of the City Hall at 7:00 PM and the Clerk shall give mailed and published notice of such hearing and improvement as required by law. MOTION seconded by Councilmember and adopted by the City Council at a regular meeting this 15th day of January , 2013, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. ATTEST: Michelle Hartner — Deputy City Clerk CITY OF ANDOVER Michael R. Gamache - Mayor January 2013 Feasibility Report Nightingale Street NW Reconstruction SAP# 198 -124 -001 City Project No. 12 -28 Prepared by: Engineering Department City of Andover 1685 Crosstown Boulevard NW Andover, MN 55304 ND6V 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV January 15, 2013 Honorable Mayor and City Council City of Andover 1685 Crosstown Boulevard NW Andover, MN 55304 Re: Nightingale Street NW Reconstruction (C.P. 12 -28) Feasibility Report Dear Mayor and City Council: With your authorization, we are pleased to submit this feasibility report addressing the proposed project costs and estimated assessments for rehabilitation of Nightingale Street NW. This project is included in the City's 2013 -2017 Capital Improvement Plan. A neighborhood open house was held on November 27, 2012 to discuss the project, answer questions, and receive comments from the residents impacted by this project. The proposed improvements include milling and reclaiming the existing roadway, replacement of existing CMP culverts, construction of left and right turn lanes at select intersections along the corridor, construction of an off - street trail along the east side of Nightingale Street NW that will extend from Crosstown Boulevard NW to 157`h Lane NW, and paving a new bituminous surface. The total estimated cost of the proposed improvements is $1,551,300.00. This estimated cost includes construction costs, contingencies, and indirect costs. In a typical project such as this, twenty-five percent (25 %) of the total project costs for City standard street section improvements would be assessed to the benefiting properties in accordance with the City's Roadway Reconstruction Assessment Policy and City Council direction. The remaining seventy-five percent (75 %) of the City standard street section project costs, plus the extra depth and width pavement section, would be funded through Municipal State Aid funds. With this project, there is a limited number of properties fronting the improvements so assessing 25% of those costs is not feasible. The City is proposing to assess a flat rate of $3,000.00 per lot fronting along the improvements. This amount is consistent with similar improvement projects that have been constructed in prior years. The total estimated assessment amount is $39,000.00. The City costs are estimated at $1,512,300.00. We recommend that the City Council review this report and, if acceptable, proceed with project implementation as proposed. Sincerely, City of Andover Engineering Department 0, David D. Berkowitz, P.E. Director of Public Works /City Engineer FEASIBILITY REPORT NIGHTINGALE STREET NW RECONSTRUCTION CITY PROJECT NO. 12-28 MSA 198 - 124 -001 CITY OF ANDOVER, MINNESOTA I hereby certify that this Feasibility Report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. (004 : Q David D. Berkowitz, P.E. License No. 26757 Date NIGHTINGALE STREET NW RECONSTRUCTION CITY PROJECT NO. 12 -28 MSA 198- 124 -001 TABLE OF CONTENTS Overview Page No 1.0 INTRODUCTION 2.0 EXISTING CONDITIONS 3.0 PROPOSED IMPROVEMENTS 4.0 RIGHT -OF -WAY / EASEMENT 5.0 PERMITS 6.0 ESTIMATED PROJECT COSTS 7.0 FUNDING /ASSESSMENTS 8.0 PROPOSED PROJECT SCHEDULE 9.0 CONCLUSIONS & RECOMMENDATIONS APPENDIX Exhibit 1: Project Location Map Exhibit 2: Proposed Typical Section Exhibit 3: Feasibility Cost Estimate Exhibit 4: Preliminary Assessment Worksheet Exhibit 5: Proposed List of Assessed Properties 1 1 2 3 4 4 4 5 5 NIGHTINGALE STREET NW RECONSTRUCTION CITY PROJECT NO. 12-28 MSA 198- 124 -001 TABLE OF CONTENTS 1.0 INTRODUCTION Nightingale Street NW (MSAS 124) between Crosstown Boulevard NW and 16151 Avenue NW has deteriorated to the point where it is at the end of its serviceable life. The City of Andover has made a commitment to maintaining our existing roadway infrastructure to ensure that the community has a high quality transportation system. This project is identified in the 2013 — 2017 Capital Improvement Program for rehabilitation in 2013. Rehabilitation of the streets reduces short term routine maintenance costs (crack sealing, pot hole patching, etc.). Long term, the rehabilitation prolongs the structural stability of the roadways, providing for a longer serviceable life. The project would be funded through the Road and Bridge Fund (and in turn reimbursed from the Municipal State Aid construction fund) and through special assessments to the benefiting properties in accordance with the City's Roadway Reconstruction Assessment Policy, City Council direction, and Minnesota Statutes Chapter 429. A Project Location map is attached in the Appendix as Exhibit 1. 2.0 EXISTING CONDITIONS Nightingale Street NW was originally under the jurisdiction of the Anoka County Highway Department and was known as County Highway 109. The Anoka County Highway Department made major improvements to this corridor in 1975 and again in 1990 when they widened the roadway by adding eight foot shoulders and increasing the pavement section to four inches of bituminous. In 1990 the Anoka County Highway Department turned back this corridor to the City of Andover. This corridor is now designated as Municipal State Aid Street (MSAS) Number 124, meaning the City's state aid funds can be used for rehabilitation and/or improvement of the corridor. With the previously mentioned projects, the existing corridor was constructed as a 40' wide bituminous roadway (two 12' lanes with 8' shoulders) with 1.5' of gravel on each side for a total impervious width of 43'. The existing pavement section is 4" of bituminous over 4" of bituminous stabilized subgrade / sand fill. Borings found no discernible aggregate base layer beneath the pavement section, likely contributing to the deterioration of the roadway. This section of roadway is a rural section, meaning the roadway has ditch sections to handle storm water runoff. The storm water runoff is conveyed through a combination of ditches, culverts, wetlands, and ponds. This project is located within the Coon Creek Watershed District. 3.0 PROPOSED IMPROVEMENTS The existing vertical and horizontal roadway alignments for majority of the corridor will be similar to the existing conditions. The proposed impervious width (bituminous and /or gravel) of the roadway will not be increased, however, the striping of the roadway will be modified. The proposed roadway will included 11' left turn lanes at the majority of intersections along the corridor. A left turn lane is not proposed onto 150th Lane NW to its proximity to Crosstown Boulevard and the need for a southbound left turn lane on Crosstown Boulevard. Due to wetland constraints on both sides of Nightingale Street NW, a left turn lane is not proposed at 156th Avenue NW. Eleven foot (11') right turn lanes at Crosstown Boulevard NW, Veteran's Memorial Boulevard NW, 153`d Lane NW, 154th Lane NW, 157th Avenue NW, and 161St Avenue NW will be constructed with the project. Eleven foot (11') thru lanes will be constructed, and a 5' wide bituminous shoulder will be constructed along both sides. An additional 2.5' of grass shoulder adjacent to the bituminous shoulder will be constructed so the total usable shoulder width will be 7.5'. A 7.5' wide usable shoulder is the recommended width for right shoulders on rural cross section collector roads with ADT's over 3000 vehicles per day, though State Aid Standards for reconditioning project only require a 3' wide shoulder. The increased shoulder width over the requirements for State Aid reconditioning projects will provide additional room for vehicles should they become disabled, for garbage pickup, mail deliveries, and for bikes /pedestrians along the corridor that are not on the trail system. During final design, it may be necessary to reduce the proposed shoulder width in certain areas to limit impacts to existing wetlands along the corridor. The roadway will be posted "No Parking" along the entire corridor. A proposed typical section for the project is included in the Appendix as Exhibit 2. An engineering study is being completed to analyze the Crosstown Boulevard NW / Nightingale Street NW intersection to determine if additional improvements could be made to improve safety and capacity at this location. This study will be completed in early 2013. However, it is unlikely that any additional improvements would be constructed with this project unless minor improvements are recommended. Any additional improvements at this intersection would likely be constructed under a separate project. Trail improvements along the project corridor will include extension of a trail from Crosstown Boulevard NW on the east side of Nightingale Street NW up to 157th Lane NW. A portion of this segment is existing and will remain in place (from 154th Lane NW to approximately 300' south of 153`d Lane NW). Extension of this trail may require use of retaining walls, curb and gutter along a portion of Nightingale Street NW, or possibly a boardwalk as there are wetlands and ponding /low areas along the alignment of the proposed trail extension. This will be analyzed in further detail during final design. This report assumes that a 3' high retaining wall will be required from approximately 400' north of 154th Lane NW north to 157th Lane NW. The existing trail along the west side of Nightingale Street NW from Crosstown Boulevard NW to Veteran's Memorial Boulevard NW will remain in place. 2 The proposed improvements to the pavement section would consist of reclaiming and salvaging the existing 4" of bituminous surface and utilizing it as aggregate base. One additional inch (I") of aggregate base will be added to the section for a total of 5" of aggregate base. Four inches (4 ") of bituminous will be paved over the top. A portion of the existing subgrade (sand) beneath the current roadway core may be excavated to minimize the amount that the roadway needs to be raised to accommodate the proposed pavement section, which would limit the impacts to adjacent wetlands. Storm sewer improvements would be included as a part of this project to replace CMP culverts along the corridor. The City has experienced a high rate of failure with these types of culverts. A failure of an existing 24" CMP culvert along Nightingale Street NW required a multiple day road closure of Nightingale Street NW during the summer of 2011. Existing driveway culverts will also be replaced with this project if necessary. All driveway culverts that are replaced would be assessed back to the property owner as they are to be maintained by the property owners. In certain locations, these driveway culverts are crucial to maintaining positive ditch flow, so they are an important part of the overall drainage system and if replacement is warranted this would be the time to do so. Construction of additional impervious area for the project will be kept to a minimum and essentially be limited to the construction of the newly constructed right turn lanes at Veteran's Memorial Boulevard, 153rd Lane NW, 154`h Lane NW, and the proposed trail. Storm water cleaning may be required for this additional increase in impervious area to comply with Coon Creek Watershed District requirements. Potential improvements, if required, could include ditch checks to improve infiltration of storm water runoff, expansion of existing low /pond areas, or construction of a rain garden. This will be determined during final design. There are no extensions or improvements of sanitary sewer proposed with this project. The City's water system consultant is analyzing the existing water distribution system to determine if connection of the water main systems between Veteran's Memorial Boulevard NW and 153rd Lane NW would benefit the overall function of the system. Costs for any water main improvements are not included in this report. Water main improvements, if any, would be funded through the City's Trunk Water Fund. 4.0 RIGHT -OF WAY / EASEMENT The existing right of way along this corridor is 120' wide. The vast majority of the work will take place within the existing right of way and drainage and utility easements. At this time it is not anticipated that any additional right of way or temporary easements will be required with this project. If, during final design, it is determined that there are minor impacts outside of the right of way, staff will work with property owners on an individual basis. 3 5.0 PERMITS The City of Andover Engineering Department will obtain any necessary permits for the project. Permits will be required from the Minnesota Pollution Control Agency (NPDES Construction Storm water Permit), the Coon Creek Watershed District (CCWD), and the Anoka County Highway Department. 6.0 ESTIMATED PROJECT COSTS The total estimated project cost is $1,551,300.00. This estimated cost includes construction costs, contingencies, and indirect costs. These costs are estimated based upon preliminary design. The final cost will be based upon final design, actual work completed by the contractor, and unit bid prices for the project. A detailed Preliminary Cost Estimate is included in the Appendix as Exhibit 3 7.0 FUNDING /ASSESSMENTS The project is proposed to be funded by a combination of special assessments and City funds. For projects that include special assessments, the City is required to follow the process outlined in Minnesota Statutes Chapter 429. In accordance with the City's Roadway Reconstruction Policy and City Council direction, twenty- five percent (25 %) of the total project costs for the City standard street section improvements would typically be assessed to the benefiting properties, or specifically those properties fronting along or addressed along the newly reconstructed roadway. The remaining seventy -five percent (75 %) of the total project costs for the City standard street section improvements would typically be funded through a combination of City Road and Bridge funds and Municipal State Aid funds. However, due to the limited number of benefltting properties along this corridor, it is not feasible to assess 25% of the total project costs to those limited properties. It is proposed to assess a flat rate of $3,000.00 per unit for benefitting properties along the project corridor. This is consistent with other similar type and size of reconstruction projects in past years in the City. The following table summarizes the estimated amounts and funding sources for the project: Summary of Project Funding Sources Estimated City Costs (Road & Bridge Fund / MSA Funds): $1,512,300.00 Estimated Assessment Amount (streets): $ 39,000.00 Total Estimated Project Costs $1,551,300.00 A detailed Preliminary Assessment Worksheet and a proposed list of assessed properties are included in the Appendix as Exhibits 4 and 5. 8.0 PROPOSED PROJECT SCHEDULE If the project is initiated by the City Council, the project schedule would be as follows: City Council ordered feasibility report City Council receives feasibility report / Orders Public Hearing Hold Public Hearing / Authorize plans and specs Submit plans to Anoka County and MnDOT for State Aid Review City Council approves plans and specifications and authorizes Advertisement for Bids Advertise in the Anoka Union and Quest CDN Receive bids City Council awards contract Contractor begins construction Project Substantially Complete Project Final Completion 12/4/12 1/15/13 2/19/13 3/22/13 4/16/13* 4/19/13 — 5/3/13* 5/3/13* 5/7/13* 6/10/13* 8/30/13 9/13/13 *Note: Project schedule is dependent upon Anoka County and MnDOT plan review turnaround. 9.0 CONCLUSIONS & RECOMMENDATIONS 9.1 Conclusions As a result of this study, we conclude that: 1. Nightingale Street NW is in need of repair, and it is identified for reconstruction in the City's 2013 — 2017 Capital Improvement Plan. 2. The pavement section needs to be increased to handle the current and projected traffic for the next 20+ years and to comply with State Aid standards. 5 3. Trail extensions should be constructed to improve safety for pedestrians along the corridor. 4. The total estimated cost for the proposed improvements is $1,551,300.00. These estimated costs include construction costs, contingencies and indirect costs. 5. The estimated assessment amount for benefitting properties is $3,000.00 per unit. 6. The project is necessary, cost - effective, and feasible from an engineering perspective. The City Council shall determine the economic feasibility. 7. The project should best be constructed as proposed. 9.2 Recommendations 1. The City Council reviews this report in detail. 2. A public hearing shall be held by the City Council to determine if the project is to be carried forward as presented. [ai APPENDIX Exhibit 1: Project Location Map Exhibit 2: Proposed Typical Section Exhibit 3: Feasibility Cost Estimate Exhibit 4: Preliminary Assessment Worksheet Exhibit 5: Proposed List of Assessed Properties 7 AC 1 11 y () V Nightingale Street Reconstruction R66WA Project Location Map 14950 EXHIBIT 1 1950 16117 2027 12W9 R 3, ' ... . ... ...... 757 76040 1604i 2200 2 113.640 16030 16031 15520: 16020 16010 16021 16022 16019 ;16028: ZW' [121, ({r7 16011 16601 6008 1600W 16011 4-1510 2452 15964 15965 15958 I i mg54 15695 15988: 15941 15945 15946 ; 77 2151 ce ...... 15934 3 A 2032 2 15245 15219 15924 15935 nu 15914 15921 15920 o 15614 A7 -` 0 15200 15889 15884 15887 15888 F 15860 15863 ♦ 15860 2146 "O.?a 038 2161 2057 1574 2080 1$716 N N 2032 15670 15667 15660 15651 . .... ..... 15638 15629 2119 15629 2307 15584 2148 2 114 2046 2386 2318 288 2 2210 6 -.A 2325 2279 2217 6, 2165 2077 777 2320 2272 2210 2170 2120 2060 '��Vf A . .. . ..... . 2309 O 159 N 2274 226 2 14950 EXHIBIT 1 1950 3, 757 113.640 155 4 j 15534 15520: 15506 Ails, .15496 15476, Qt 15400 7S QS? 15355 1573 02 gi ce ...... 15240 15245 15219 nu 1785 15246 15232 15200 14950 EXHIBIT 1 . ! ¥ }/ ƒ } \ j\ ° Lo G \ ® 2 \ \ \ § z Ld \ Of 0 ° D\ 2 ja ° \ % \ + /t � \ 2= �3 � � �) V) b 0 � Lri \ /t w E § g — \ » z 0 / ) \/ 5� U \ LL] 2w 2e / 0- _ N . e e z = 04 2 _ Of % . Ld \W M ° Oa. / \ \ \ o #� § 4 ( -/ ju <. \0 \ \ \ F GHTINGALE ST. NW RECONSTRUCTION EXHIBIT 2 . �� KDL6O Nightingale Street NW Reconstruction (City Project 12 -28) - SAP 198 -124 -001 Feasibility Cost Estimate STREETS TOTAL ESTIMATED PROJECT QUANTITIES 1 2021.501 Mobilization S _ - ,. LS 1 $40,000.00 $40,000.0 2 2101.511 Clearing and Grubbing LS 1 $2,500.00 $2,500.00 3 2101.610 Tree Trimming HOUR 8 $150.00 $1,200.00 4 2104.501 Remove Curb & Gutter LF 150 $2.50 $375.00 5 2104.501 Remove Sewer Pipe (Storm) LF 800 $5.00 $4,000.00 6 2104.503 1 Remove Concrete Pavement SF 250 $1.30 $325.00 7 2104.505 ove Bituminous Pavement SY 1,040 $2.50 $2,600.00 8 2104.513 ing Bit Pavement (Full Depth) LF 750 $2.50 $1,875.00 9 2104.523 age Casting EA. 5 $125.00 $625.00 10 2104.602 age and Reinstall Mailbox EA 15 $75.00 $1,125.00 11 2105.501 mon Excavation (EV) CY 670 $7.75 $5,192.50 12 2105.507 grade Excavation (EV) - Trail CY 2,090 $9.00 $18,810.00 13 2105.507 grade Excavation (EV) - Roadway [Dewatering CY 2,500 $8.00 $20,000- 0 14 2105.522 ct Granular Borrow (LV) CY 1,400 $9.00 $12,600.0 15 2105.526 ct Topsoil Borrow (LV) CY 1,910 $14.00 $26,740.0 16 2105.533 age Aggregate in Stockpile (EV) CY 750 $7.00 $5,250.00 17 2105.601 LS 1 $5,000.00 $5,000.00 18 2211.501 regage Base Class 5 - Roadway TON 5,150 $15.00 $77,250.00 19 2211.501 Aggregage Base Class 5 - Trail TON 1,180 $17.00 $20,060.00 20 2211.607 Crushed Rock CY 50 $45.00 $2,250.00 21 2232.501 Mill Bituminous Surface (2.0 ") SY 90 $3.50 $315.00 22 2331.604 Bituminous Pavement Reclamation (P) SY 31,440 $1.15 $36,156.00 23 2357.502 Bituminous Material For Tack Coat Gal 1,770 $2.50 $4,425.00 24 2360.501 Type SP12.5 Wearing Course Mixture (C) TN 9,100 $64.00 $582,400.0 25 2360.501 Type SP 9.5 Wearing Course Mix (2,B) TN 1 750 $80.00 $60,000.00 26 2411.618 IModular Block Retaining Wall SF 3,600 $25.00 $90,000.00 27 2501.515 12" RC Pipe Apron EA. 2 $600.00 $1,200.00 28 2501.515 15" RC Pipe Apron EA. 8 $800.00 $6,400.00 29 2501.515 18" RC Pipe Apron EA. 7 $900.00 $6,300.00 30 2501.515 24" RC Pipe Apron EA. 6 $1,200.00 $7,200.00 31 2503.511 12" RC Pipe Sewer Des 3006 CL V LF 55 $28.00 $1,540.00 32 2503.511 15" RC Pipe Sewer Des 3006 CL V LF 1 230 $32.00 $7,360.00 33 2503.511 18" RC Pipe Sewer Des 3006 CL V LF 255 $35.001 $8,925.00 34 2503.511 24" RC Pipe Sewer Sewer Des 3006 CL III LF 260 $48.00 $12,480.00 35 2504.602 lAdjust Valve Box EA 2 $250.00 $500.00 36 2506.516 Casting Assembly EA 2 $500.00 $1,000.00 37 2506.521 Install Casting EA 3 $150.00 $450.00 38 2506.602 Connect Into Existing Storm Structure EA 1 $500.00 $500.00 39 2511.501 Random Riprap Class III CY 1 30 $85.00 $2,550.00 40 2531.501 Concrete Curb & Gutter Design B618 LF 1,600 $9.00 $14,400.00 41 2531.618 Pedestrian Curb Ramp SF 240 $4.75 $1,140.00 42 2531.618 Truncated Domes SF 144 $30.00 $4,320.00 43 2563.601 Traffic Control LS 1 $7,500.00 $7,500.00 44 2573.530 Storm Drain Inlet Protection EA 16 $75.00 $1,200.00 45 2573.540 Filter Log Type Straw Bioroll LF 800 $3.75 $3,000.00 46 2575.502 Seed Mixture, Type 240SR LB 200 $3.00 $600.00 47 2575.502 Seed Mixture, Type 310 LB 40 $12.00 $480.00 48 2575.523 Erosion Control Blanket, Category 1 SY 9,200 $1.25 $11,500.0 49 2575.604 Seeding SY 9,200 $0.15 $1,380.00 50 2582.501 Pvmt Mssg (Left Arrow) - Paint EA 26 $60.00 $1,560.00 51 2582.501 1Pvrnt Mssg (Right Arrow) - Paint EA 14 $60.00 $840.00 Feasibility Cost Estimate - South Coon Creek Drive NW Exhibit 3 52 2582.502 4" Double Solid Line Yellow- Paint LF 8,050 $0.20 $1,610.00 53 2582.502 4" Solid Line White - Paint LF 16,800 $0.10 $1,680.00 54 2582.50118" Solid Line White - Paint LF 250 $2.35 $587.50 55 2582.503 Crosswalk Marking - Paint SF 510 $2.35 $1,198.50 1 9!3"�eA"ss1 t�? S� t lw „na ti� - tS "�dW.-.v�?L�C?::r a o-N �T y� R g y �" Estimated Construction Cost $1,130,500.0 7.5% Contingency $84,800.0 Total Estimated Construction Cos $1,215,300.0 SUMMARY OF PROJECT COSTS Streets Estimated Construction Cost $1,159,300.00 Indirect Costs $296,400.00 $1,455,700.00 Storm Sewer Estimated Construction Cost $56,000.00 Indirect Costs $14,400.00 570,400.00 Wetland Mitigation Costs $20,000.00 Indirect Costs $5,200.00 525,200.00 TOTAL ESTIMATED PROJECT COST $1,551,300.00 Note: Totals are rounded to the nearest $10 for simplicity. Actual amounts will be used for the final assessments calculations. Feasibility Cost Estimate - South Coon Creek Drive NW Exhibit 3 Project Name: Feasibility Report Contract Award Estimated Construction Cost Estimated Expenses PRELIMINARY ANDOVER ASSESSMENT WORKSHEET Nightingale Street NW Project No.: 12 -28 Reconstruction - SAP 198 - 124 -001 Date: 01/15/13 Amount: $ 1,215 300.00 Date: Amount: $ Amount: $ 1,215,300.00 Engineering (Includes Surveying, Design, Inspection & Staking): $ 164,100.00 Consulting Costs $ 15,000.00 Aerial Mapping (1% of street) $ 11,590.00 Drainage Plan (0.3% of street/storm) $ 3,650.00 Administration (3 %) $ 36,460.00 Assessing (1 %) $ 12,150.00 Bonding (0.5 %) $ - Recording Fees / Legal & Easement $ 2,500.00 Advertising $ 1,000.00 Permit and Review Fees $ 3,500.00 Street Signs (Materials and Labor) $ 5,000.00 Easement Acquisition $ 2,500.00 Material Testing $ 20,000.00 Construction Interest $ 25,000.00 City Costs $ 8,350.00 Total Estimated Expenses $ 310,800.00 Expenses Multiplier 25.574% Wetland Mitigation Costs $ 25,200.00 Total Estimated Project Cost Amount: $ 1,551,300.00 Assessment Rate Per Lot $3,000.00 / unit Total Assessments 13 units x $3,000.00 / unit = $ 39,000.00 Road and Bridge Fund (MSA Funds) - Streets & Storm Sewer (total costs) $1 Total Estimated City Costs $1 Note: Totals are rounded to the nearest $100 for simplicity. 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V) N R C N d L N C ¢ C Q C Q C F- R c R L N t E d R C W m L L L O R N O R L R W R C C C a Q m E1 C N U) Y Y Y O -Ri F m U' U' U> ro O O O O O O O O O O O O O O O O O O O O O O O O O O fn # v o v v v vi c e c c a a v ~O 0• M M M M M M M M M M M M M > N N N N N N N N N N N N N U N N N N N N N N N N Exhibit 5 n' Q �v r f^ �1 i O J (IV J i S m ii O cn cn -i O z CD O „c D x m -4 D rn� �v J Z cn c C co N D W Z •v O Z Z O Z OZ <m mC/) AO 3-1 Z D O <o A rn w 0 0 1 Q z � s CD (� CL CD O O� rt Z O CCD _� O ^� " < O CD rr CD ^t Z W � N O (D N 'a N CD O n V N tQ 7 y O N n O cn cn -i O z CD O „c D x m -4 D rn� �v J Z cn c C co N D W Z •v O Z Z O Z OZ <m mC/) AO 3-1 Z D O <o A rn w 0 0 1 Q Jerry L. Saarenpaa 40827 County Road 311 Deer R%verMN. 56636 -4061 218- 246 -9208 December 3, 2012 Jason J. Law, P E. Assistant City Engineer 12-1-Lg RECEIVED DEC C 2012 CITY OF ANDOVER Re. Nigfitinga /e Street NW Reconstruction (City Pr wt 12-28) Preliminary Informational Meeting Letter Dated November 19, 2012. / received this information letter which was sent to Andover Residents & Landowners. First this letter was sent by mail either on the 19t or 20,b of November, with mail delivery being 1 -2 days we would have received it on the 21v or 22°° of Nopelnber which was Thanksgiving day (no mail delivery and the 23^' being a holiday as well then the weekend, a person only had one or at most 2 days to submit our comments on this. /f there was travel involved one had no time to do so. / believe this letter should maybe have been sent out 30 days before the meeting was to take place, if are comments were ever wanted or would even be considered. With that / would still like to voice my comments on this matter. %m a land owner directly on Nightingale Street NW and my concerns are as follows. would hope that all avenues have been considered before the thought of putting in a roundabout on any street or road. First the roundabouts that are being put in Minnesota are on /y about % the sizes that are in Europe or on the east coast at /east in Washington that / have seen or used Making it hard for school bus, snow removal, emergency vehicles, motorhomes, motorhomes pulling a boat, people with trucks or larger cars pu lling a boat or camper, delivery truck, People pulling large trailers with mowing equipment, you can go on & on. The only thing / see the roundabout doing is to let one long lane of trafcgo while everyone else sits & waits or try's to but in, in which case could cause an accident and. then what? No one goes any place, can emergency vehicles get near or recovery trucks? 2. the cost ofa roundabout is high because all the approaches need to be lengthened and re done. But what the heck the taxpayers can do that. 3. Yes ever one mentioned in number 1. Can take an alternate route but how far do you have to go with gas prices the way they are going and what distance do you have to travel to get back to the route you need to be on. %m not sure who or why someone things we need to be like the Europeans, but since Minnesota got rid of the USC Code that seems to be the direction we are go why / do not know? To the Part of bring in a consultant to do a study on the prJect. Meaning no offence to consultant they are costly and they really don't look at the cost part except it there pay is based on the project cost. They most likely don't even live in the area so they won't have to deal with the roundabout if it's put in but they still get paid; Whose that fall on taxpayer of course /fmy memory serves me correctly wasn't that concrete median, just put in not too long ago? /fso notgood planning. Traffic light and turn lanes are the better option, With respect to the trail lane proposal most of the people / have seen Making still wake in or along the road even if there is a walking trail in place already. Such as around 153ro not saying it's a bad idea. to put it in just educate the people to use them JSaarenpaa Land owner & 7ax payer Cc.° David Berkowitz A n Dickinson Mayor and City Council Jerry Saarenpaa 40827 County Road 311 Deer River, MN 56636 -4061 December 12, 2012 Re: Nightingale Street NW Reconstruction (City Project 12 -28) Dear Mr. Saarenpaa: This letter is in response to the letter that you sent dated December 3, 2012 regarding the above referenced project. A neighborhood informational meeting was held for the proposed Nightingale Street NW Reconstruction project on November 27, 2012 at the Andover City Hall. Notices were mailed out to residents that are along the corridor on November 19, 2012. The notices were sent out eight days prior to the meeting. Per your question, we typically try to get them sent out ten to fourteen days in advance of a meeting. We've found that if they are sent out much before that turnouts at the meetings tend to go down. The purpose for the meeting was to provide information about the project and receive comments and /or answer questions related to the project. However, comments and questions can be submitted or ask @d via letter, email or telephone at any time. All comments received are considered and appreciated. They are also forwarded to the City Council so they are aware of resident comments / requests. You asked about the potential improvements at Crosstown Boulevard and Nightingale Street NW. At this point, there is nothing planned. A consultant will be hired to study this intersection (along with several other close by intersections), to determine what, if any, improvements are warranted. Possible solutions mentioned in the letter sent out on 11/19/12 could include a roundabout, traffic signal, turn lane extensions, etc. However, nothing at this time is specifically planned. That will be further identified and discussed once the traffic analysis has been received from our consultant. Your comments / suggestions are certainly welcomed if any potential improvements at this location proceed forward. The consultant will not make the final determination on any improvements, they merely make recommendations. The final decision on what, if any improvements are made, will be made by the City Council. Please feel free to contact me if you have any additional questions or comments at (763) 767 -5130 or David Berkowitz, Director of Public Works / City Engineer, at (763) 767 -5133. Sincerely, Y OF ANDOVER H-e- "ason J. Law, P.E. Assistant City Engineer Cc: David Berkowitz, Director of Public Works /City Engineer Jim Dickinson, City Administrator Mayor and City Council File 12 -28 •y P 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator /Finance Director \ FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Approve Debt Service Payments DATE: January 15, 2013 INTRODUCTION Attached are debt service payments to be paid on January 25 and 31, 2013. DISCUSSION Debt service payments totaling $4,868,717.96 are due on February 1, 2013. These are scheduled debt service payments. BUDGET IMPACT These are scheduled debt service payments. ACTION REQUESTED The Andover City Council is requested to approve total payments in the amount of $4,868,717.96. Please note that Council Meeting minutes will be used as documented approval. Respectfully submitted, ��� Lee Brezinka Attachment CITY OF ANDOVER Debt Service Payment Schedule - February 1, 2013 Principal Interest Total General Obligation Revenue Bonds 2004 EDA Public Facility Lease Revenue Bonds $ 450,000.00 $ 444,160.63 $ 894,160.63 2007B G.O. Water Revenue Refunding Bonds 485,000.00 133,073.13 618,073.13 2009A G.O. Water Revenue Bonds 60,000.00 14,735.00 74,735.00 Abatement Bonds 2012C G.O. Abatement Bonds 320,000.00 36,878.78 356,878.78 Certificates of Indebtedness 2011A G.O. Equipment Certificate 94,000.00 1,890.00 95,890.00 2012A G.O. Equipment Certificate - 10,042.50 10,042.50 Capital Improvement Bonds 2004A G.O. Capital Improvement Bonds 1,885,000.00 33,133.75 1,918,133.75 Final -Escrow/ Levy 20128 G.O. Capital Improvement Refunding Bonds 100,000.00 26,951.67 126,951.67 Permanent Improvement Revolving Bonds 2010A G.O. FIR Refunding Bonds 375,000.00 7,600.00 382,600.00 State Aid Bonds 2009A State Aid Street Refunding Bonds 230,000.00 6,820.00 236,820.00 Referendum Bonds 2010A G.O. Open Space Bonds 135,000.00 19,432.50 154,432.50 $ 4,134,000.00 $ 734,717.96 $ 4,868,717.96 9 C I T Y 0 F CN D6 06 WE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Approve Resolution Designating 2013 City of Andover Board of Appeal and Equalization DATE: January 15, 2013 INTRODUCTION Minnesota Statutes sets forth the process and procedures for municipalities to conduct an annual Board of Appeal and Equalization within their respective municipality. Each year the City of Andover has conducted a local Board of Appeal and Equalization rather than an Anoka County Assessor open book review. DISCUSSION The Anoka County Assessor, pursuant to statute, shall fix a day and time when the board or the board of equalization shall meet in the assessment districts of the county. Notwithstanding any law or city charter to the contrary, a city board of equalization shall be referred to as a board of appeal and equalization. On or before February 15 of each year the assessor shall give written notice of the time to the city or town clerk. The meetings must be held between April 1 and May 31 each year. The clerk shall give published and posted notice of the meeting at least ten days before the date of the meeting. ACTION REQUESTED The Andover City Council is requested to approve the attached resolution that designates the 2013 Board of Appeal and Equalization Board submitted, - Resolution CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION DESIGNATING CITY OF ANDOVER 2013 BOARD OF APPEAL AND EQUALIZATION. WHEREAS, Minnesota Statutes sets forth the process and procedures for municipalities to conduct an annual Board of Appeal and Equalization within their respective municipality; and WHEREAS, the City of Andover has designated the Anoka County Assessor as the City Assessor; and WHEREAS, The Anoka County Assessor, pursuant to statute, shall fix a day and time when the board or the board of equalization shall meet in the assessment districts of Anoka county. Notwithstanding any law or city charter to the contrary, a city board of equalization shall be referred to as a board of appeal and equalization. On or before February 15 of each year the assessor shall give written notice of the time to the city or town clerk. The meetings must be held between April 1 and May 31 each year. The clerk shall give published and posted notice of the meeting at least ten days before the date of the meeting; and WHEREAS, the Anoka County Assessor will hold the 2013 board of appeal and equalization at the Andover City Hall as the date for properties within the City of Andover; and WHEREAS, the City of Andover City Council desires to designate the City of Andover Board of Appeal and Equalization; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that the City's 2013 Board of Appeal and Equalization contains the following voting members: Mayor Mike Gamache Councilmember Sheri Bukkila Councilmember Tony Howard Councilmember Mike Knight Councilmember Julie Trude City Administrator /City Clerk Jim Dickinson Adopted by the Andover City Council on the 151h day of January 2013. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Michelle Hartner — Deputy City Clerk D LOOM 0 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.AN DOVE RMN.GOV TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrato FROM: Commander Kevin Halweg - Anoka my Sheriff's Office SUBJECT: Anoka County Sheriffs Office Monthly Report - Sheriff DATE: January 15, 2013 INTRODUCTION Commander Kevin Halweg from the Anoka County Sheriff's Office will be present to provide the Council and the citizens of Andover with an update on law enforcement activities within the City. DISCUSSION To be verbally presented. ACTION REQUIRED For Council information. Respectfully submitted, Commander Kevin Halweg Anoka County Sheriff's Office -1 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: Jim Dickinson, City Administrator Dave Carlberg, Community Development Director FROM: Andrew Liska, Associate Plannert SUBJECT: Conditional Use Permit (13 -01) allowing an automobile service station (Auto repair and service) at 1716 Bunker Lake Boulevard NW. DATE: January 15, 2013 INTRODUCTION Christian Brothers Automotive has applied for a conditional use permit to operate an automobile service station at 1716 Bunker Lake Boulevard NW. City Code 12 -12 requires a conditional use permit for this use. Additional review criteria for automobile service stations are specified in 12- 8-7. The project will also be required to complete the city's commercial site plan process to finalize the site plan. The Industrial zoned .68 acre parcel is located off of the service road south of Bunker Lake Blvd. NW and is west of Hanson Blvd. NW. The proposed plan includes the construction of a new structure and the demolition of the existing building on the site. DISCUSSION City Code 12 -2 -2 defines an "automotive service station" as follows: All premises whereon the owner or occupant conducts the business of furnishing, selling, or dispensing motor fuel and liquefied petroleum for motor vehicles. These regulations shall also pertain to automotive repair, service, and painting establishments. City Code 12 -8 -7 contains the requirements for specific conditional uses for automobile service stations including auto repair and service. The regulation of automobile service stations strives to achieve compatibility of these stations with adjacent and abutting land uses. In addition, such regulation is intended to protect the public health, safety, and general welfare by mitigating and potentially detrimental aspects of automobile service stations, including potential traffic hazards, noise, light glare at night, outdoor storage of merchandise, indiscriminate advertising, environmental health hazards, and the like. Automobile service station shall be subject to the following: A. All new buildings, the site, tanks, piping, and dispensing stations, shall comply with the current provisions of the International Building Code, Minnesota State Fire Code and all provisions related to underground liquid storage systems required in Section 12 -8 -7 of this code. B. Building permits shall not be issued for new construction or remodeling of facilities unless Fire Department approval has been received. C. Hours of operation will be approved by the City Council. D. The site plan shall show parking areas for customers, employees, service vehicles, and those needing repair and no other areas of the site will be allowed vehicle parking. No vehicle shall be parked awaiting service longer than ten (10) days. Inoperable vehicles are regulated per section 6 -5 of City Code. E. Pump islands are subject to setback requirements. F. Exterior storage and sales shall only be allowed as approved through the Conditional Use Permit. (Amended Ord. 314,10-4-2005) Building Setbacks The proposed building and parking lot will comply with the Industrial zoning district setbacks as required by City Code 12 -3 -5. Building Exterior The proposed building materials consist of a combination of stone along the base of the building and brick extending to the roofline. Architecturally, this structure is similar to a small cottage with a nine car garage. The proposed materials greatly exceed -the minimum standards established by Code 9 -7 -3. Trash Enclosure The trash enclosure will be constructed from the same materials as the structure providing adequate screening of the compressor and debris. Rooftop Equipment Any mechanical equipment mounted on the roof or the ground will be required to be screened to comply with City Code 12 -13 -5. Parking City Code 12 -13 -8 specifies the number of parking spaces required for various uses. The auto repair use requires 8 spaces plus 1 additional space for each 800 square feet of floor area over 1,000 square feet. The 4,985 square foot building requires 13 parking spaces minimum and this is met. Traffic The service road south of Bunker Lake Blvd NW experiences light traffic as it mainly serves the two gas stations in the area as well as some of the businesses further to the south. The minimal increase associated with this use will not adversely affect the surrounding roadways. Days and Hours of Operation The applicant is seeking the days of operation at the facility from Monday through Saturday for the first six months. After this period, they intend to operate from Monday through Friday. City Code 12 -8 -7 requires that the hours of operation to be regulated in the conditional use permit. The applicant is requesting the hours of operation from 7:00 a.m. through 7:00 p.m. The applicant stated that they intend to only operate until 6:00 p.m. although they anticipate some activity as late as 7:00 p.m. with individuals picking up their vehicles and similar business associated with this type of use. Lighting There is no proposed overhead lighting on the structure. Additional lighting details will need to be provided through the commercial site plan process. Exterior Storage and Sales The applicant stated that no exterior storage or sales will be present. All vehicles left at the facility overnight are stored within the secure bays. Landscaping A preliminary landscaping plan has been provided by the applicant. A final landscaping plan will be required in the commercial site plan process to verify compliance with 12- 13 -16. Signage Building prototypes show signage attached to the front of the building and a monument sign has also been proposed. A sign permit will be required to complete the proposed signage to verify compliance with Code 12 -15 -8. Noise The applicant stated that, unlike most automotive service facilities, they do not do tire work or body repair, which are the two major generators of noise for this use. Avoiding this work greatly limits the noise associated with this automotive service station. This site is surrounded by other industrial and commercial properties and the nearest residential lot is approximately one quarter mile away. Environmental Health All automotive fluids will be contained in federal and state compliant EPA containment vessels. The applicant has also stated that no pollutants are ever released into the environment. PLANNING COMMISSION The Planning Commission held a public hearing and recommended approval of the conditional use permit with a 4 — 0 —1 (abstained) vote. Respectfully su i d, Andrew Liska Attachments Resolution Location Map Aerial Photograph Site Plans Exterior Elevations Landscaping Plan Christian Brothers Automotive — Letter of Intent Draft Planning Commission Minutes — 01.08.13 Conditional Use Permit Application Cc: Jonathon Wakefield 15995 N. Barkers Landing, Suite 145, Houston, TX 77079 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. R A RESOLUTION APPROVING A CONDITIONAL USE PERMIT FOR AN AUTOMOTIVE SERVICE STATION (AUTOMOTIVE REPAIR) ON PROPERTY LOCATED AT 1716 BUNKER LAKE BOULEVARD NW LEGALLY DESCRIBED AS FOLLOWS: WEST HALF OF LOT 3, BLOCK 1, PANKONIN ADDITION WHEREAS, CHRISTIAN BROTHERS AUTOMOTIVE CORPORATION has requested approval of a Conditional Use Permit for an automobile service station on the subject property; and WHEREAS, the Planning Commission held a public hearing on January 8, 2013; and WHEREAS, the Planning Commission finds the request would not have a detrimental effect upon the health, safety, and general welfare of the City of Andover; and WHEREAS, the Planning Commission recommends to the City Council approval of the conditional use permit; and NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover has received the recommendation of the Planning Commission and approves the conditional use permit for the automotive service station subject to the following conditions: 1. The applicant shall be required to successfully complete a commercial site plan in compliance with City Code 12 -14 -2. 2. Obtain Fire Department approval of plans through the building permit process prior to construction. 3. The hours of operation shall be 7:00 a.m. to 7:00 p.m. Monday through Saturday. 4. No outdoor storage or sales shall be allowed on subject property. 5. Vehicles shall not be parked outside overnight. 6. The Conditional Use Permit shall be subject to a sunset clause as defined in City Code 12- 14 -6D. Adopted by the City Council of the City of Andover on this 15th day of January, 2013. CITY OF ANDOVER ATTEST: Michael R. Gamache, Mayor Michelle Hartner, Deputy City Clerk C I T Y o r NDOVE Conditional Use Permit Automobile Service Station — Christian Brothers Auto 1716 Bunker Lake Boulevard NW 29 1 - - - L52 ; 2. 1 , L381,.v,.._ ®. 1 � 13819 ]3810. V'h L3829 5tl q i� L3802 C.y r' ? 13809 I I ; _ f1470/' 1657 i 1 1138THAVE 138RiAVE h 7aso r !t ] _, j ¢ ldae �• ` %t 13797 j 13!,3;- .- •._L..«,:! 1851 } ,ma ) 78 L3727 i779 y I I •' L777 i� 1485 13753 1635 ; .VDT—mlaoG Y"'°' ""••`" EUNKE171AKE 6L'1%D �i D 1� BUNKER P• LAKE BLVD BUNKER LAKE BLVD`"" LArE 700 ! ,.... i � (�'.v SERVI BUNKER 6 � Ij I I...,...e_......,... ij--, {1 L756 qtr 1714 1[—L i I l..v.._....,.«.� 6 1 1530 13655 � � I 13633 1 L836 I_ i 13625 a� 13674 �- c CJ • � i 13595 i IL, as3s ( r`P -a I 13625 1885 L3545 I 1875 _ r" 1�3 1881 ! 1r? ,1 L3533 � PKWY STA770N PKWY• r@ STATION Pte• I 13535 i1\ 19691 11449 ^9 11.9 �...:.(..„i I I .. .... �-. Im'� IL3552L 13496 134 1909 1889 1869 Y 1839 i Lr a3 STH-AVE,. -L I. 1, i j .1_J-< /LS�y \ I %' � r'4 [z3?s'8 > ✓ ' r...: " 1348 ( o `�isa7s t t - -f rl �' I i 2 IS......,,,,.... 47962 1'942 1922 1902 Y882 13490. 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Z o m j6 z Sfl m2. °off kw O �•, < �'< W _0 s �a m�' '1 s"3*wJ irvi Q EV`a� yap is_ :3 �F�i < m�alyJb i Wb w F- fi� I RIO! ` w�cppwJ W $' �I• ,Y., �iG�W n W 3 S nU< mo rc '1 HSo _'° W '> Z Y J W 10 .J m� J 1 LL r / UrtFS� 62 LL 1 T .0 -.YL ��6 #FK, wI �m LL H Oa N000 ONtl SNOONIM lltl S t ACCENT TREE - (TYP.) t BUILDING SETBACK BUNKER LAKE SERVICE ROAD PARKING SETBACK _ ay^ J OVERSTORY TREE (TYP.) o - J g r ill '141 r I!V , 5 iy IL, t m BUILDING IJ l l F EVERGREEN TREE (TYP.) > w r PARKING SETBACK BUILDING SETBACK Y OE9GIIE➢ BY'•lax � KimleyHorn SHEET NUMBER DATE a:sBH BXanEFA: E and Associates, Inc. D7/02/2012 CHRISTIAN BROTHERS AUTOMOTIVE MICHAEL KRANTZ MAN BY �..� All ANDOVER, MN 1 OF 2 C IO�LY -IIaN XL A�Ohlq NG a1 0OY a � yA.ON. Ba1� " u14 PROXCT NO. 1716 BUNKER LAKE SERVICE ROAD r 160684000 6 �•,w.iaacr- xola.mu SHRUBS/ - PERENNIALS i � CTYPJ R BIOSWALE — 5 CTYP.) LAWN (TYP.) — 6 TRASH — 3; ENCLOSURE COMPRESSOR- J OVERSTORY TREE (TYP.) o - J g r ill '141 r I!V , 5 iy IL, t m BUILDING IJ l l F EVERGREEN TREE (TYP.) > w r PARKING SETBACK BUILDING SETBACK Y OE9GIIE➢ BY'•lax � KimleyHorn SHEET NUMBER DATE a:sBH BXanEFA: E and Associates, Inc. D7/02/2012 CHRISTIAN BROTHERS AUTOMOTIVE MICHAEL KRANTZ MAN BY �..� All ANDOVER, MN 1 OF 2 C IO�LY -IIaN XL A�Ohlq NG a1 0OY a � yA.ON. Ba1� " u14 PROXCT NO. 1716 BUNKER LAKE SERVICE ROAD r 160684000 6 �•,w.iaacr- xola.mu Christian Brothers A U T O M O T I V E From: Christian Brothers Automotive Corporation 15995 N. Barkers Landing, #145 Houston, TX 77079 To: City of Andover RE: Letter of Intent - Christian Brothers Automotive It is our hope that following your review of our intent we will be granted permission to continue the development process. Thank you for your time and consideration. Architecture: All plans, specifications, and uses will be in compliance with local code, ordinances and are in keeping with the neighboring developments or higher in standard. Variances will be addressed on case by case basis with City Staff and Reviewing Agencies. The artist's rendering below is an exact representation of our standard prototype. �nw M e _' Nice difference. 15995 N. BARKERS LANDING RD., SUITE 145. HOUSTON. TX 77079 • 281.870.8900 • CHRISTIANBROTHERSAUTO.COM Christian Brothers A U T 0 M 0 T I V E This finished store is 100% representative of our standard prototype. Hours of Operation and Standard Procedures Unlike most other light automotive service facilities, Christian Brothers keep a more conservative schedule. We open at 7 am and close no later than 7 pm, Monday through Friday. All vehicles left overnight are stored within our secure bays for customer peace of mind and insurance parameters. We do not do tire work or body repair. These two activities are major noise and storage generators and are not a component of our scope of work. Additionally, work designated as Heavy Vehicle Services are not a major component of our scope of work, comprising less than 1% of all work performed. Typically this level of service is only offered if a vehicle is brought to us in an unsafe or otherwise terminal condition. In the majority of cases, the customer will be referred to a specialist auto repair facility. Nice difference. 15995 N. BARKERS LANDING RD., SUITE 145, HOUSTON, TX 77079 • 281.870.8900 • CHRISTIANBROTHERSAUTO.COM :■ (01 Christian Brothers A U T 0 M 0 T I V E The business in manned by 3 to 4 employees and the owner/ franchisee. The City of Andover will find that we operate our stores to the highest possible standards. Our shop floors are cleaned with a Zamboni style machine and no pollutants are ever released into the environment. All automotive fluids are contained in federal and state compliant EPA containment vessels. Working Interior Photos M I f' Nice difference. 15995 N. BARKERS LANDING RD., SUITE 145, HOUSTON, TX 77079 • 281.870.8900 • CHRISTIANBROTHERSAUTO.COM ( §1 Christian Brothers A U T O P v ! O T I V E Office Interior Summary: Based on architecture alone, we are essentially a small cottage with a nine car garage. Our footprint is very non - intrusive and fits well with any neighboring residential. We truly believe our development brings a unique experience to the automotive repair arena. Since our lobby and reception more closely resemble something you would find in a doctor's office, the maintenance and conditioning process becomes less threatening to people of all walks of life. It is our hope that the City of Andover will truly appreciate our presence and will find us to be a valued member of the community. Thank you, Jonathan Wakefield Nice difference. 15995 N. BARKERS LANDING RD., SUITE 145, HOUSTON, TX 77079 • 281.870.8900 • CHRISTIAN BROTH ERSAUTO.COM CB Christian Brothers CBAC Director, New Store Development Nice difference. 15995 N. BARKERS LANDING RD., SUITE 145, HOUSTON, TX 77079 0 281.870.8900 u CHRISTIANBROTHERSAUTO.COM DRAFT PLANNING AND ZONING COMMISSION MEETING — JANUARY 8, 13 The Regular Bi- Monthly Meeting of the Andover Planning and Zoning mmission was called to order by Chairperson Daninger on January 8, 2013, 7:00 p. ., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners present: Commissioners absent: Also present: APPROVAL OFMINUTES. Chairperson Daninger, C Valerie Holthus, Michael Kyle Nemeth, Lynae City Planner Steph re Hanson Associate Plann , Andrew Liska Others December 11, 2012 Workshop iers Dennis Cleveland, Steve Peterson. Motion by Cleveland, sec ded by Steel, to approve the minutes as presented. Motion carried on a 4 -ayes, 1- present ( Holthus), 2- absent (Commissioners Nemeth, Gudmundson) vote. December 11, 20 Regular Meeting. issior/r Steel noted on page 2, the wording "No one wished to address the Panning iss n" should be changed to Planning Commission. by Cleveland, seconded by Steel, to approve the minutes as amended. Motion on a 4 -ayes, 0 -nays, 1- present (Commissioner Holthus), 2- absent (Commissioners PUBLIC HEARING: Conditional Use Permit (13 -01) for Automobile Service Station —1716 Bunker Lake Boulevard NW— Christian Brothers Automotive. Chairperson Daninger stepped down from this item due to conflict of interest. Vice Chairperson Holthus presided over the meeting. Regular Andover Planning and Zoning Commission Meeting DRAFT Minutes —January 8, 2013 Page 2 Associate Planner Liska noted the purpose of this item is to hold a public hearing and take input on a Conditional Use Permit (13 -01) allowing an automobile service station (auto repair and service). Associate Planner Liska reviewed the proposed conditional use permit with the Commission. Commissioner Peterson asked staff what the Sunset clause would encompass. Mr. Liska reviewed the clause with the Commission. Commissioner Steel asked if there were any environmental issues with the soil. Mr. Liska referred the question to the applicant. Motion by Cleveland, seconded by Peterson, to open the public hearing at 7:10 p.m. Motion carried on a 4 -ayes, 0 -nays, 2- absent (Commissioners Nemeth, Gudmundson) vote. Jonathan Wakefield, Director of New Store Development for Christian Brothers Automotive, made a presentation to the Commission. Mr. Wakefield noted they have done environmental and asbestos surveys and both came back clean. Commissioner Steel asked what type of certification the technicians will have. Mr. Wakefield stated since they are not a repair shop they need to hire top -notch technicians that know the diagnostic equipment they have. He explained to the Commission the requirements. Commissioner Cleveland asked if they have technicians certified for hybrid vehicles. Mr. Wakefield indicated he was not sure and would need to check into it and report back to City Staff. Commissioner Cleveland asked if there are other stores like this in Minnesota. Mr. Wakefield stated this was the first one in Minnesota. Commissioner Peterson asked why the parking stalls in the back of the lot are double stacking stalls. Mr. Wakefield stated they have to have the capacity to handle the vehicles for different loads on different days. They placed the double stacking stalls in the back of the property to hide it from the road and will use it as needed. Commissioner Peterson asked what the main types of service they will be performing. Mr. Wakefield stated their niche is right after the warranty runs out to vehicles that are ten to twelve years old. He listed some of the services to the Commission. Regular Andover Planning and Zoning Commission Meeting DRAFT Minutes —January 8, 2013 Page 3 Commissioner Peterson asked about the signage requested and wondered if it will be allowed over the doors. Mr. Wakefield stated ideally they want Christian Brothers Automotive on both the east and west side of the building. They also like to have a pylon sign out front but will conform the sign to the City standards. Commissioner Peterson wondered if the access to the property should not be offset from the secondary Kwik Trips' access for safety purposes, he also felt the access may need to be offset so it is not located on the curve. Mr. Wakefield stated when they met with staff a few months ago, there was concern regarding coming around the curve and having adequate reaction time and that is one of the reasons it was offset. He noted they reacted to the staff comments and have tried to conform to what staff wanted. There was no public input Motion by Cleveland, seconded by Steel, to close the public hearing at 7:30 p.m. Motion carried on a 4 -ayes, 0 -nays, 2- absent (Commissioners Nemeth, Gudmundson) vote. Motion by Cleveland, seconded by Steel, to recommend to the City Council approval of the Conditional Use Permit (13 -01). Further discussion: Commissioner Peterson asked if he could make a change to Item 5 in the resolution, "vehicles awaiting service should not be parked outside overnight" should be amended to include "vehicles that have been serviced, awaiting pickup ". Commissioner Cleveland accepted the amendment with the following changes: "Vehicles shall not be parked outside overnight ". Motion carried on a 4 -ayes, 0 -nays, 2- absent (Commissioners Nemeth, Gudmundson) vote. City Planner Hanson stated that this item would be before the Council at the January 15, 2013 City Council meeting. Chairperson Daninger resumed presiding over the meeting. P IC HEARING: C - —Storage of Black Dirt (2, ubic yards) used for Norlex Turf —16563 Hanson Boulevar City Planner Hanson n the purpose of this item is to hold a public hearing and take input on a Conditional Use Pe t Amendment (13 -02) extending the stockpile /storage of black dirt for Norlex Turf. City Planner Hanson reviewed the proposed Con ' ' nal Use Permit Amendment with the Commission. DOVE 1685 CROSSTOWN BOULEVARD N.W. - ANDOVER, MINNESOTA 55304 "- (763) 70n41% VET FAX (763) 755 -8923 - WWW.CI.ANDOVER.MN.US CONDITIONAL USE PERMIT DEC 11 2012 Property Address 1716 Bunker Lake Blvd. NW, Andover, Minnesota CITY OF ANDOVER Legal Description of Property (if legal is lengthy, please attach a separate sheet): Lot 3, Block 1, Pankonin Addition, except the east one -half thereof, according to the plat thereof on file and of record in the Office of the Registrar of titles of Anoka County, Minnesota, except Parcel 8, City of Andover Right of Way Plat No. 3. PIN 34-32 -24-41 -0003 (If metes and bounds, attach the complete legal description) Note: If the legal is not provided, the application will not be considered to be complete. Is the property Abstract or Torrens (to verify this call the Anoka County Office at (763) 323 -5400 with the property PIN number). Abstract Torrens Description of Request Christian Brothers Automotive is proposing to develop a new automotive service facility on this property. This use requires the approval of a conditional use permit. With this application, it is requested that this conditional use approval be granted. Section of Ordinance 12 -8-7 Current Zoning I -Industrial —4 -- 1---+--4---- 1--- +-- +-- 4--- 4--- +-- 4- - --a -- Name of Applicant Christian Brothers Automotive Corporation (Representative: Jonathan Wakefield) Address 15995 N. Barkers Landing, Suite 145, Houston, Texas, 77079 Home Phone Business Phone 832.598.0420 Signature Date Fax CONDITIONAL USE PERMIT PAGE 2 Property Owner (Fee Owner) Kottkes Bus Service, Inc Representative: Charles Peterson) (if different from above) 13625 Jay Street NW, Andover, Minnesota, 55304 %, �(- I Ot, C7Pxj I — Lt J e` Home Phone Business Ph c 763.755.3100 Fax 6 %- Signature Date /c 2 —6 ! The following information shall be submitted prior to review by the City of Andover: 1. Complete application and fee 2. Letter summarizing request 3. A scaled drawing showing the following: a. Scale b. North arrow c. Dimensions of the property and structures d. Front, side, and rear yard building setbacks e. Adjacent streets f. Location and use of existing structures within 100 feet 4. Other information as required to review request Application Fee: Commercial Residential Amended Conditional Use Permit Public Notification Sign Recording Fee: Abstract & Torrens $1,000.00 escrow to facilitate ARC review $350.00 includes mailing labels $200.00 includes mailing labels $30.00 $100.00 Date Paid Receipt 2 N O D VE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 ;,kWW.CI.ANDOVER.MN.US TO: CC: FROM: SUBJECT: DATE: Mayor and Councilmembers Jim Dickinson, City Administr o Dave Carlberg, Community Det; opme t Director Andrew Liska, Associate Planner-h�yL Conditional Use Permit Amendment (13 -02) extending the stockpiling/storage of black dirt located at 16563 Hanson Boulevard NW. January 15, 2013 INTRODUCTION The applicant, Dennis Kuiken, is seeking to amend the conditional use permit to extend the deadline for the stockpiling of black dirt/fill at 16563 Hanson Boulevard NW. The 33 acre site is located east of Hanson Boulevard NW. City Code 12 -12 allows the stockpiling fill exceeding 400 cubic yards through a conditional use permit. Through this amendment to the conditional use permit, the applicant is seeking to extend the deadline established by his original CUP recorded as RES. NO. R041 -12 (attached). He is looking for a two year extension for the stockpiling/storage of fill with a proposed deadline of July 1, 2014. BACKGROUND The applicant removed the stockpiled fill by the November 2, 2012 deadline established in the CUP, however, he replaced it with approximately 3,000 cubic yards of black dirt/fill soon thereafter without proper approval from the City. The fill is currently located on the site along Hanson Boulevard NW. Despite removing the original fill by the deadline, the applicant failed to comply with all conditions of the CUP. Specifically, condition three involving the Minnesota Pollution Control Agency. DISCUSSION City Code 12 -14 -6 C states that an amended application shall be handled in a similar manner as that of a new conditional use permit. City Code 12 -14 -6 B. provides the following criteria for granting conditional use permits: 1. In granting a Conditional Use Permit, the City Council shall consider the advice and recommendation of the Planning and Zoning Commission and: a. The effect of the proposed use upon the health, safety, morals and general welfare of occupants of surrounding lands. b. Existing and anticipated traffic conditions, including parking facilities on adjacent streets and land. c. The effect on values of property and scenic views in the surrounding area, and the effect of the proposed use on the Comprehensive Plan. 2. If it shall determine by resolution that the proposed use will not be detrimental to the health, safety, morals, or general welfare of the community, nor will cause serious traffic congestion or hazards, nor will seriously depreciate surrounding property values, and that said use is in harmony with the general purpose and intent of this title and the Comprehensive Plan, the City Council may grant such permits. PLANNING COMMISSION The Planning Commission held a public hearing and voted to recommend the amendment to the conditional use permit with a 5 — 0 vote. Respectfully submitted, Attachments Resolution Location Map Aerial Photograph Fill Storage Map Photos of fill on site RES. NO. R041 -12 Draft Planning Commission Minutes — 01.08.13 Conditional Use Permit Amendment Application Cc: Dennis Kuiken, Norlex Turf, 16563 Hanson Blvd NW Andover, MN 55304 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. R A RESOLUTION AMENDING THE CONDITIONAL USE PERMIT TO EXTEND THE APPROVAL TO STOCKPILE BLACK DIRT /FILL TO JULY 1, 2014 ON THE PROPERTY LOCATED AT 16563 HANSON BOULEVARD NW LEGALLY DESCRIBED AS FOLLOWS: SOUTHWEST QUARTER OF THE SOUTHWEST QUARTER OF SECTION 11, TOWNSHIP 32, RANGE 24, ANOKA COUNTY, MINNESOTA WHEREAS, the applicant has received approval of a conditional use permit for importing more than 400 cubic yards of material until November 2, 2012 from City Council on April 17, 2012; and WHEREAS, the Planning Commission held a public hearing on January 8, 2013; and WHEREAS, the Planning Commission finds the request would not have a detrimental effect upon the health, safety, and general welfare of the City of Andover; and WHEREAS, the Planning Commission recommends to the City Council approval of the conditional use permit amendment; and NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby approves the conditional use permit amendment to allow for the storage of black dirt/fill on said property with the following conditions: 1. Material shall be stored only in the areas indicated on the aerial photo stamped received by the City of Andover December 18, 2012. 2. The material shall be graded, seeded, and contained with a silt fence in accordance to City Code at a slope no greater than 4:1 by May 1, 2013. 3. The applicant shall obtain a permit from the Lower Rum River Watershed Management Organization for stockpiling fill. 4. The applicant is responsible to obtain any necessary permits that may be required from the Minnesota Pollution Control Agency for a NPDES permit, Minnesota Department of Natural Resources, US Army Corps of Engineers, Lower Rum River WMO and /or other agency that may interested in the site. 5. The site shall be graded to the pre- existing topographic elevations. As areas are graded to meet the pre- existing topographic elevations to the original grade, these disturbed areas shall be seeded and mulched within 14 days. 6. All material shall be utilized in compliance with the City Code and Lower Rum River Watershed Management Organization requirements or removed from the site by July 1, 2014. The site shall also be restored as provided in Condition #5 above. 7. The applicant shall obtain written approval from Koch Industries, Inc for the continued use of the contacted berm installed over the gas pipeline by North Pine Aggregate, Inc to haul fill materials to the approved stockpile locations. 8. The applicant shall obtain written approval from Koch Industries, Inc for the crossing of the pipeline during the removal of the fill from the site. Adopted by the City Council of the City of Andover on this 151h day of January, 2013. CITY OF ANDOVER ATTEST: Michelle Hartner, Deputy City Clerk Michael R. Gamache, Mayor Conditional Use Permit Amendment Stockpiling of Black Dirt — Kuiken /Norlex Turf 16563 Hanson Boulevard NW ■ Project Area LOCATION MAP A C 1 ^I' 1 O F NDOVE Aerial Photo- 16563 Hanson Blvd. NW •y� .. 1 i Y ., j y y � • 1 K Ir 4 Pr- 1� F , Z m•5 ate. T. 1 H Cf A ova ¢ 2k''JK� -'mac^ _. .` +?l, � /G •. LiS2i - 1GSIl 183 - Y0 • + < •y I r, 1 � Disclaimer: Maps and documents made available to the public by the City of Andover are not legally recorded maps or surveys and N are not intended to be used as such. The maps and documents are created as part of the Geographic Information System (GIS) w E that compiles records, information, and data from various city, county, state and federal resources. Copyright © 2013 City of Andover, All Rights Reserved s Printed 01/0312013 COL I :Ile ;iL Lk -- J Aerial Photo: Flown Spring 2011 ft T. RECEIVED CITY OF ANDOVER Wn t r J . �_ Jr d III �i ��. ����•` _ r �r 3 0 u ww� r� s- - r "= c � � . '• fir, t ❑ ❑ ' 1 � II Its T .K ! U O i F. I fl =m 1 0 II fl =m 1 0 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. R041 -12 A RESOLUTION GRANTING CONDITIONAL USE PERMIT FOR REQUEST TO STOCKPILE FILL (SAND) AT 16563 HANSON BOULEVARD NW LEGALLY DESCRIBED AS: THE SOUTHWEST QUARTER OF THE SOUTHWEST QUARTER OF SECTION 11 TOWNSHIP 32 RANGE 24, EXCEPT THE SOUTH 330 FEET OF THE WEST 687 FEET THEREOF; ALSO EXCEPT ROAD AND SUBJECT TO EASEMENTS OF RECORD WHEREAS, Dennis Kuiken has requested a conditional use permit for stockpiling of fill (sand) on the subject property; and WHEREAS, City Code 12 -12 requires a conditional use pen-nit for importing more than 400 cubic yards of material; and WHEREAS, the Planning Commission held a public hearing and has reviewed the request and recommends approval of the conditional use permit; and WHEREAS, the City Council finds the request would not have a detrimental effect upon the health, safety, morals, and general welfare of the City of Andover; and NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover has received the recommendation of the Planning and Zoning Commission and approves the conditional use permit on said property with the following conditions: 1. The applicant shall obtain a permit from the Lower Rum River Watershed Management Organization for stockpiling of fill (sand) prior to the material being brought to the subject property. 2. The applicant shall provide to the city documentation from the Anoka Conservation District that the proposed project will not impact wetlands. 3. The applicant shall submit a plan for review by the Minnesota Pollution Control Agency to detennine if an NPDES permit is required. 4. Material shall be stored only in the area shown on the `Fill Storage Areas Plans' stamped received by the City of Andover March 22, 2012. 5. The applicant shall obtain city and Lower Ruin River Watershed District approval for the end use of the fill material prior to September 28, 2012. 6. If city and Lower Rum River Watershed District approval for the end use of the fill (sand) material is not achieved prior to September 28, 2012, all fill (sand) material shall be removed from the subject property, the site shall be graded to the pre - existing topographic elevations and all disturbed areas shall be seeded and mulched by November 2, 2012. 7. All material shall be utilized in compliance with the City Code and Lower Rum River Watershed Management Organization requirements or removed from the site by September 27, 2013. The site shall also be restored as provided in Condition 46 above. S. During transportation of material the roadway on the subject property shall be regularly watered to control dust and signs shall be posted to alert traffic that trucks are hauling material from the access to Hanson Boulevard. This permit shall be subject to annual site inspection to detennine compliance with the City Code and the conditions of this pen-nit. 10. The applicant shall obtain written approval from Koch Industries, Inc for the continued use of the compacted benn installed over the gas pipeline by North Pine Aggregate, Inc. to haul fill materials to the approved stockpile location. 11. The applicant shall obtain written approval from Koch Industries for the crossing of the pipeline during the removal of the fill (sand) from the site. Adopted by the City Council of the City of Andover on thisl7th day of April, 2012. CITY OF ANDOVER ATTEST: /Michael R.' amache, Mayor i helle Hartner, Deputy City Clerk Regular Andover Planning and Zoning Commission Meeting D���� Minutes — danuary 8, 2013 Page 3 Commissioner Peterson asked about the signage requested and wondered if it will be allowed over the doors. Mr. Wakefield stated ideally they want Christian Brothers Automotive on both the east and west side of the building. They also like to ha a pylon sign out front but will conform the sign to the City standards. Commissioner Peterson wondered if the access to the property should n be offset from the secondary Kwik Trips' access for safety purposes, he also felt the _be may need to be offset so it is not located on the curve. Mr. Wakefield stated w they met with staff a few months ago, there was concern regarding coming around t curve and having adequate reaction time and that is one of the reasons it was of t. He noted they reacted to the staff comments and have tried to conform to what sta wanted. There was no public input Motion by Cleveland, seconded by Steel, to close carried on a 4 -ayes, 0 -nays, 2- absent (Commissipt Motion by Cleveland, seconded by Steel, the Conditional Use Permit (13 -01). , Further discussion: public hearing at 7:30 p.m. Motion Nemeth, Gudmundson) vote. to the City Council approval of Commissioner Peterson asked jYhe could make a change to Item 5 in the resolution, "vehicles awaiting service s uld not be parked outside overnight" should be amended to include "vehicles that hav een serviced, awaiting pickup ". Commissioner Cleveland accepted the amendme ith the following changes: "Vehicles shall not be parked outside overnight ". Motion carried o a 4 -ayes, 0 -nays, 2- absent (Commissioners Nemeth, Gudmundson) vote. City Plar96r Hanson stated that this item would be before the Council at the January 15, 2013 Cyy Council meeting. \ / PUBLIC HEARING: Conditional Use Permit Amendment (13 -02) —Storage of Black Dirt (2,800 cubic yards) used for Norlex Turf —16563 Hanson Boulevard NW. City Planner Hanson noted the purpose of this item is to hold a public hearing and take input on a Conditional Use Permit Amendment (13 -02) extending the stockpile /storage of black dirt for Norlex Turf. City Planner Hanson reviewed the proposed Conditional Use Permit Amendment with the Commission. Regular Andover Planning and Zoning Commission Meeting Minutes —danuary 8, 2013 DRAFT Page 4 Commissioner Steel stated he was concerned about some wording in the amendment. There should not be any traffic congestion issues or depreciation of property values surrounding this area. He would like staff to review this. Chairperson Daninger asked how many cubic yards were placed there in the original permit. Mr. Dennis Kuiken, 16563 Hanson Boulevard NW, noted it was 10,000. Motion by Holthus, seconded by Cleveland, to open the public hearing at 7:35 p.m. Motion carried on a 5 -ayes, 0 -nays, 2- absent (Nemeth, Gudmundson) vote. Mr. Kuiken was open to questions of the Commission. He noted his intention was to build a berm on the property to hide his shed from view. He did not realize he needed a permit. He noted he plans to sell the dirt because it is nicer than he thought it would be. Commissioner Holthus asked if the intent all along was to build a berm. Mr. Kuiken stated it was. Commissioner Steel stated in one of the photos in the packet there is a semi - trailer and wondered what the purpose of that was. Mr. Kuiken noted it was for storage only and will be painted if it remains there. Chairperson Daninger stated some of his concerns are stockpiling without a permit, a CUP is needed anytime he stockpiles dirt. If this happens again, Mr. Kuiken will need a Conditional Use Permit. Mr. Kuiken indicated he understood. Chairperson Daninger noted Mr. Kuiken needs all the permits and he also needs to check with all the regulatory agents such as the MN Pollution Control Agency. Mr. Kuiken indicated he understood that. Chairperson Daninger wanted to make it clear that they both understand the rules and that this will not happen again. He wanted to make sure that after two years the pile will be removed. Mr. Kuiken guaranteed that and if it is still there in two years he will move the pile. Chairperson Daninger noted Mr. Kuiken will need to control the dust, slope and silt fence if needed. Mr. Kuiken indicated he understood. Commissioner Cleveland wondered if the dirt came about suddenly so there was not any lead time. Mr. Kuiken stated he was working with the City on a land purchase and they were going to need the sand but that fell apart and he was lucky enough the North Pine wanted the sand for another job so they ended up buying it back so when that happened the people purchasing the sand wanted to bring in some dirt fill so he thought he could build a berm without a permit. He did not think building a berm was a stockpile. Regular Andover Planning and Zoning Commission Meeting Minutes —January 8, 2013 DRAFT Page 5 There was no public input. Motion by Cleveland, seconded by Holthus, to close the public hearing at 7:49 p.m. Motion carried on a 5 -ayes, 0 -nays, 2- absent (Commissioners Nemeth, Gudmundson) vote. Commissioner Cleveland stated he was in favor of granting the Conditional Use Permit Amendment. This is not the first time they have had to do this but he would like this to be the last time. Ms. Hanson stated if they are to recommend approval of this along with the Resolution, item two should have a deadline date of May 1, 2013. Chairperson Daninger noted he made it very clear what his concerns were and Mr. Kuiken made it very clear about his promises and guarantees what he will do. He tried to look at the totality of this and felt that by making a recommendation of approval, they will be able to correct this quicker and control it better than if it is denied. Motion by Cleveland, seconded by Holthus, to recommend to the City Council approval of the Conditional Use Permit Amendment with the change to Item two. Motion carried on a 5 -ayes, 0 -nays, 2- absent (Commissioners Nemeth, Gudmundson) vote. City Planner Hanson stated that this item would be before the Council at the January, 2013 City Council meeting. OTHER BUSINESS. City Planner Hanson indicated there was no other business. Commissioner Peterson asked if there was any update on the proposed Wal -Mart project. Ms. Hanson indicated the City has been waiting for comments from Anoka County Transportation Department and they have received those and have been forwarded to MFRA and the City is waiting for comments at this time. Commissioner Steel stated he would like to have a follow up whenever possible concerning the word usages that are in the Code. Chairperson Daninger thought that would be a great work session topic. Commissioner Holthus. thanked staff for a wonderful job done on the yearly report. ADJOURNMENT. Motion by Cleveland, seconded by Holthus, to adjourn the meeting at 8:01 p.m. Motion carried on a 5 -ayes, 0 -nays, 2- absent (Commissioners Nemeth, Gudmundson) vote. 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 1 WWW.CI.ANDOVER.MN.US CONDITIONAL USE PERMIT Property Address 16 SVs Legal Description of Property (if legal is lengthy, please attach a separate sheet): Lot Block PIN Addition (If metes and bounds, attach the complete legal description) Note: If the legal is not provided, the application will not be considered to be complete. Is the property Abstract or Torrens (to verify this call the Anoka County Office at (763) 323 -5400 with the property PIN number). Abstract Torrens Description of Re uest t_— b (— 2- ee- WI V S a _ ati ar a! nn Section of Ordinance Current Zoning -- ---- 8---- 1--- 4---4--- 4--- 4--- 4--- 4--- -i--- 4 - - -4 -- Name of Applicant Address Home Phone76 - usines hone �.,� �_. Fax / Signature r Date CONDITIONAL USE PERMIT PAGE 2 Property Owner (Fee Owner) (If different from above) Address k613 �al'5C,A NdA i Jboe.r A,,J 5'53Oy Home Phone %C 7 �1) IS��Business Phone �ir. _. Fax Signature &a s/ The following information shall be submitted prior to review by the City of Andover: 1. Complete application and fee 2. Letter summarizing request 3. A scaled drawing showing the following: a. Scale b. North arrow c. Dimensions of the property and structures d. Front, side, and rear yard building setbacks e. Adjacent streets f. Location and use of existing structures within 100 feet 4. Other information as required to review request Application Fee: Commercial Residential Amended Conditional Use Permit Public Notification Sign Recording Fee: Abstract & Torrens $1,000.00 escrow to facilitate ARC review $350.00 includes mailing labels 1 20 0 includes mailing labels 30.00 $100.00 Date Paid Receipt # 4 TT Y 0 F )O j� E 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.AN DOVER. MN.US TO: FROM: SUBJECT: DATE: Mayor and Council Members Jim Dickinson, City Administrator Schedule February Council Workshop January 15, 2013 INTRODUCTION D The Council is requested to schedule a Council Workshop for the month of February for a number of miscellaneous business items. DISCUSSION Potential agenda items for a general February workshop have been identified as follows: 1. Joint Meeting with Open Space Commission 2. Departmental Focus Update 3. Discuss 2013 -2014 Council Goals 4. Update on Tulip Street/161st Ave Park Master Planning 5. Year End 2012 General Fund Budget Progress Report 6. 2013 General Fund Budget Progress Report 7. January 2013 City Investments Review 8. Other Topics Other items may be added upon Council request or operational need. ACTION REQUIRED Schedule a Council workshop, suggested date is February 26th at 6:00 pm or another date and time acceptable to the Council. submitted, 1 A [DOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: FROM: SUBJECT: DATE: Mayor and Councilmembers Jim Dickinson, City Administrator Administrator's Report January 15, 2013 The City Administrator and Department Heads present will provide a brief verbal update on various items of interest to the City Council and to the residents at the meeting. Listed below are a few areas of interest: 1. Administration & City Department Activities 2. Update on Development/CIP Projects 3. Meeting reminders Upon receipt of the meeting packet, if a member of the Council would like an update on a particular item, please notify me so an adequate update can be made. C I T Y O F ND OVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor & Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Supplemental Agenda Item for January 15, 2013 City Council Meeting DATE: January 15, 2013 The City Council is requested to receive the following supplemental information. Consent Items Item #3. Approve 2012 Pay Equity Compliance Report (Supplemental) - Administration Discussion Items Item #7. Anoka County Sheriff's Office Monthly Report (Supplemental) — Sheriff submitted, Jim 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: James Dickinson, City Administrator FROM: Dana Makinen, Human Resources Manager SUBJECT: Approve 2012 Pay Equity Compliance Report (Supplemental) DATE: January 15, 2013 INTRODUCTION: After further review of information, some changes were made. DISCUSSION: Due to an error in points reporting, 'the reports had to be re -run and the information attached is the most current. The corrected information has been filed with the Department of Employee Relations and tentative results have indicated that the City of Andover is in compliance with the Pay Equity requirements. ACTION REQUESTED Please approve the attached Pay Equity Compliance Report for 2012. Respectfully submitted, Dana Makinen Compliance Report Jurisdiction: Andover Report Year: 2013 1685 Crosstown Blvd. Case: 1 - 2013 Data (Private (Jur Only)) Andover MN 55304 Contact: Dana Makinen Phone: (763) 767 -5143 E -Mail: d.makinen @andovermn.gov The statistical analysis, salary range and exceptional service pay test results are shown below. Part I is general information from your pay equity report data. Parts II, III and IV give you the test results. For more detail on each test, refer to the Guide to Pay Equity Compliance and Computer Reports. I. GENERAL JOB CLASS INFORMATION # Job Classes # Employees Avg. Max Monthly Pay per employee Il. STATISTICAL ANALYSIS TEST A. Underpayment Ratio = 90.23 " Male Female Balanced All Job Classes Classes Classes Classes 19 10 0 29 41 16 0 57 5,539.94 4,490.09 5,245.25 Male Classes a. # At or above Predicted Pay 7 b. # Below Predicted Pay 12 c. TOTAL 19 d. % Below Predicted Pay 63.16 (b divided by c = d) '(Result is % of male classes below predicted pay divided by % of fer B. T -test Results Female Classes 3 7 10 70.00 nale classes below predicted pay.) Degrees of Freedom (DF) = 55 Value of T = 2.600 a. Avg. diff. in pay from predicted pay for male jobs = ($34) b. Avg. diff. in pay from predicted pay for female jobs = ($344) III. SALARY RANGE TEST = 100.00 (Result is A divided by B) A. Avg. # of years to max salary for male jobs = 6.50 B. Avg. # of years to max salary for female jobs = 6.50 IV. EXCEPTIONAL SERVICE PAY TEST = 87.69 (Result is B divided by A) A. % of male classes receiving ESP 68.42 . B. % of female classes receiving ESP 60.00 `(If 20% or less, test result will be 0.00) Cl) O N V r r N 0 co C Q w � � Cl) O p N N a' R N a � � U v v d IL` O N r O O O r • • • IN 0 0 N tieIeS U) y-+ O 0— T (6 Y _U N ^L LL U) Q 0 U C (6 m • X C6 C 0 M � O �0 � N L� J c_ c O ca O c .n c O o � O @ c J N w O r N O @ IL O O O O O O O O O O 0 rn O 00 ti cOp � Iq M r � tieIeS U) y-+ O 0— T (6 Y _U N ^L LL U) Q 0 U C (6 m • X C6 C 0 M � O �0 � N L� J c_ c O ca O c .n c O o � O @ c J N w O r N O @ IL CITY OF ANDOVER �FA UWF' DECEMBER 2012 ITEWx �1 Dec ember 2n 110�ovemberl2 YTD20'12 YfTD 01x1 Radio Calls * 819 804 9,915 10,304 Incident Reports 675 684 8,650 8,741 Burglaries 3 9 95 70 The s 40 42 474 588 Crim Sex Conduct 0 1 14 18 Assault 3 3 42 40 Damage to Property 10 16 221 204 Harass Comm 5 0 72 109 Felony Arrests 1 3 56 68 Gross Misd Arrests 1 1 17 15 Misd Arrests 13 10 251 333 DUI Arrests 6 3 ** 73 110 Domes c Arrests 4 5 49 60 Warrant Arrests 1 8 2 51 1 77 Tra c Arrests 1 146 172 2,202 2,069 * Total Radio Calls for the month and YTD are the sum from City of Andover and Community Service O cer pages. DUI OFFENSES: DAY OF Sunday Monday Tuesday Wednesday Thursday Friday Saturday WEEK: TIME: 00:50 01:35 17:04 18:53 01:27 21:53 ** Indicates one Underage Drinking & Driving arrest CITY OF ANDOVER— COMMUNITY SERVICE OFFICERS DECEMBER 2012 �oo D�em�bN��br�� *0131 YTD Q11 Radio Calls 71 78 1,048 1,247 Incident Reports 77 87 1,114 1,281 Accident Assist 8 10 61 61 Vehicle Lock Out 12 15 224 269 Extra Patrol 147 138 2,533 2,174 House Check 0 0 14 99 Business Check 0 1 10 128 Animal Complaints 14 26 362 462 Tra c Assist 4 8 103 138 Aids: Agency 51 55 764 1,578 Aids: Public 79 49 544 484 Paper Service 0 0 0 25 Inspec ons 0 0 2 0 Ordinance Viola ons 4 0 21 44