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HomeMy WebLinkAboutWK - September 25, 2012x 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV City Council Workshop Tuesday, September 25, 2012 Old Lunchroom until 7:00 p.m. Conference Rooms A & B at 7:00 p.m. 1. Call to Order — 6:00 p.m. 2. Community Center Update & Budget Review — Community Center 3. Discussion of the Anoka Dam - Engineering 4. Discuss Update of Park Dedication Plan- Engineering © 5. Discuss County Roads - Engineering 6. Discuss Proposed Improvement /12- 28/Nightingale Street NW Reconstruction —Engineering 7. 2013 -2017 CIP Development Discussion - Administration 8. 2013 Budget Development Discussion- Administration 9. 2013 Special Revenue, Debt Service, Capital Projects, Enterprise & Internal Service Funds Budget Distribution- Administration 10. 2012 General Fund Budget Progress /August 2012 Report- Administration 11. August 2012 City Investments Review — Administration 12.2612 -2013 Council Goals Progress Report- Administration 13. Other Topics 14. Adjournment ND OVE do b ANDOVER CITY COUNCIL WORKSHOP MEETING — SEPTEMBER 25, 2012 MINUTES The Workshop Meeting of the Andover City Council was called to order by Mayor Mike Gamache, September 25, 2012, 6:04 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Sheri Bukkila, Mike Knight, Julie Trude, and Tony Howard Councilmember absent: None Also present: City Administrator, Jim Dickinson Public Works Director /City Engineer, David Berkowitz Assistant Public Works Director, Todd Haas Parks and Recreation Committee Chair, Ted Butler Recreational Facility Manager, Erick Sutherland Fire Chief, Dan Winkel Others COMMUNITY CENTER UPDATE AND BUD GET RE VIE W Mr. Erick Sutherland, Recreational Facility Manager, Community Center, stated the 2012 revenues have slightly increased over the 2011 numbers. Staff continues to work to promote and sell the off -peak times that are available. The addition of skate rental will help bring in more field trips that typically use non -prime daytime hours. Full -time staff continues to cover shifts to save on part-time staffing as well as provide customer service to all users in the facility. There is continued success with the Learn to Skate and Indoor Soccer programs. A new Mite 3vs3 hockey league was created that has used Sunday morning hours in April and May. There were 104 kids in the program and staff will look to expand this next spring. The YMCA had helped to purchase skates and made a donation toward the purchase of skates. He reviewed the relationships and partnerships the Community Center has built. He explained the business development efforts of the Community Center including expansion of the adult hockey program, movie nights, active older adult programming, and an increase of in -house programming. Ms. Jessica Gilpin, YMCA Youth Director, stated the skating programs have been promoted through the YMCA as well. She stated the open gym and tot -time are free activities to YMCA members and $2.00 for non - members. ® Councilmember Trude asked if the advertising on the City's message board has been effective. Mr. Sutherland stated the advertising on the message board has been effective in increasing Andover City Council Workshop Meeting Minutes — September 25, 2012 Page 2 awareness of the activities at the Community Center. Currently the Community Center and the YMCA are working on expanding activity programming for active older adults (AOA). The construction of Arbor Oaks may provide participants for this type of programming. Ms. Gilpin thanked the City for their support with the after school youth program. There has been an increase in the number of kids participating in the program. The program has had three (3) staff members. The program will need six (6) staff members to meet the current needs. There is a place provided for kids to do their homework and resources, but currently there are no tutors available. She stated she would like to see computers and printers made available for kids in the future. Councilmember Bukkila asked where most of the participating youth are coming from. Ms. Gilpin stated most of the participants are from Oak View Middle School. There are also participants from Andover High School who had participated while they were at the middle school. There are activity busses available for participants as well. Councilmember Bukkila expressed concern that the program is only serving one middle school and one high school. There are no options for the kids from the other schools in the City to participate because they are not close enough to walk to the YMCA and there are no buses available. She would like to see the after school program expanded to include the other schools in the community. She does not want to see parts of the community alienated because the City is only accommodating a couple of the schools. Ms. Gilpin stated the program would need additional funding and cooperation from the Community Education program to work on increasing busses. The program is being advertised at all the schools but because there are not busses available they would need to be driven to the facility. An increase in the number of participants would require additional staff as well. She stated the program could also be expanded to other locations to accommodate youth in other areas of the City. Mr. Sutherland explained the Community Center in -house programming initiatives including indoor youth soccer, the Learn to Skate program and Mite Ice Hockey. He also explained the no charge and discounted programs and services offered by the Community Center. He explained the 2013 CIP included the replacement of the chairs and tables in the meeting rooms. This expense would be shared with the YMCA. The ice arena and field house revenues and budget were reviewed. He explained the 2012/2013 goals including the on -line program registration, social media and marketing, and the development of YMCA membership point of sale opportunities. Councilmember Trude stated if access to the gym and the ice arena are going to be included in the YMCA membership then these facilities would need to be available to them when they want since they are paying for it. Andover City Council Workshop Meeting Minutes — September 25, 2012 Page 3 Mr. Sutherland stated the Community Center is looking to expand in the future. City Administrator Dickinson stated the City's CIP included funds to conduct a study and needs analysis for a Community Center expansion. The City will be holding a public hearing in October on the 2013 -2017 CIP and once the City adopts the CIP staff can start the RFP process for this. He explained as the expansion process moves forward the City will need to look at the types of activities that would be added as well as the added tax levy for an expansion. Councilmember Trude stated the activities offered at the Community Center have focused on sports because these are activities that generate income. The activities that are more community focused do not generate revenue and would require more tax dollars to accomplish. Councilmember Howard asked if it would be possible to combine the Senior Center and the Community Center. City Administrator Dickinson stated if the Senior Center is moved to the Community Center then the City would need to repay the CDBG funds used to build and remodel the Senior Center but it is possible to move the Senior Center to the Community Center. He explained that it is not likely if the Senior Center is moved to the Community Center that it would be utilized. He explained it is typical for seniors to not want to move to a new location because they are familiar with the location they currently have. Mr. Sutherland stated the Community Center would like to move forward with the purchase of an electric edger in 2013 to meet the indoor air quality requirements. City Administrator Dickinson stated this purchase has been provided for in the budget. He also stated an agreement has been reached with Subway for the concession area and this will be brought to the Council for final approval. Councilmember Howard stated he would like to see a new staffing plan for the Community Center once the Subway is in. Councilmember Trude clarified traditional concessions would still be available. City Administrator Dickinson indicated that would be the case. DISCUSS UPDATE OF PARK DEDICATION PLAN Assistant Public Works Director Haas stated based on the City Council direction at the workshop meeting on June 27, 2012, the Park Commission was requested to consider updating the current Park Dedication Study that had been approved on December 20, 2011, to determine if a larger park or facility should remain in the study. The Park Commission has discussed the idea if a larger park or facility should remain in the study or not based on the proposed new facility at Tulip Street NW and 161' Avenue NW. After discussion by the Commission, it was © Andover City Council Workshop Meeting Minutes — September 25, 2012 Page 4 recommended that the larger park or facility should remain in the study and to increase the recommended allocation for this improvement from $2 million to at least $4.5 million. Commissioner Trude asked why the Park Commission would recommend this increase. Park and Recreation Commission Chair Butler stated the Park Commission Comprehensive Plan looks at the potential needs of the City in the future. The proposed new facility at Tulip Street will meet the City's current demands for fields but in order to meet the future field demands the Park Commission would like to keep the current amount in the CIP for a facility and increase the amount to accommodate another facility, for a total of two additional facilities in the future. Additional facilities would also help to meet demands for adult programs. The additional facility could include artificial turf. Mayor Gamache stated the current marker in the CIP is for $2 million. He would like to know what the costs are to build the facility at Tulip Street and the impact the new facility would have on demand prior to including additional facilities in the CIP. Councilmember Knight stated after viewing the Tulip Street property there is more potential than originally planned for and there may be more than three (3) fields at this facility. Councilmember Bukkila stated the Tulip Street facility is being constructed without park dedication fees so that the land could be repurposed in the future if needed. The City's growth has slowed and there may not be a need for two large facilities in the future. The City needs to maintain flexibility. She would not recommend increasing the amount from $2 million to $4.5 million. Adding to this amount is not necessary at this time. The City will be expanding the number of fields with the construction of the facility on Tulip Street. The impact of this facility should be determined prior to adding additional facilities to the CIP. Councilmember Howard asked if park dedication fees are collected for a fixture facility if this would impact the possibility of using the funds for another project or repurposing the land in the future. City Administrator Dickinson stated park dedication fees would need to be used for parks. If park dedication fees are used then the park property could not be repurposed. Councilmember Trude stated the need for additional facilities may be less in 10- years. She is not against having the $2 million marker in the CIP but she does not see a need for an increase in this amount. She recommended the City conduct a survey to determine if the adult recreation needs are being met in the City. Park and Recreation Commission Chair Butler recommended the City continue to maintain the $2 million in the CIP and once the costs for the Tulip Street facility are determined the Council can look at amending the amount in the CIP. Andover City Council Workshop Meeting Minutes — September 25, 2012 Page 5 Councilmember Bukkila suggested the Park Commission determine how many acres would be needed to meet the City's needs prior to the Council determining if the park dedication fees should be changed. She would not recommend merging the youth sports needs with the park needs and park dedication fees. Park and Recreation Commission Chair Butler suggested this request be tabled until after the Tulip Street facility is built and the costs can be looked at. The City Council recessed at 7:20 p.m. The City Council reconvened at 7:30 p.m. DISCUSSION OF THE ANOKA DAM Assistant Public Works Director Haas stated the Rum River has been a state designated Scenic and Recreational River. One of the valuable resources that need to be addressed by the Lower Rum River Watershed Management Organization ( LRRWMO) member cities (Anoka, Andover, Ramsey, and Coon Rapids) is the Rum River Dam. A discussion point is the on -going © maintenance and the future replacement of the dam. As part of the LRRWMO Watershed Management Plan, the LRRWMO is to take a leadership role to work with the member cities in the maintenance and control of the dam. At this time, the City of Anoka owns and maintains the dam, which includes the lowering and rising of the pool in the spring and fall. The City of Anoka has expressed that debris removal is a concern and other cities should participate in maintaining the dam. The Anoka Dam also has a regional significance since many individuals from around the area use this resource for swimming, boating, fishing, and canoeing. The City of Anoka has indicated that the dam should be good for another 30 years before it needs to be replaced. A joint meeting between the member cities may be scheduled in 2013 and a plan for the reconstruction is anticipated by December 1, 2014. Councilmember Trude asked what is the function of the dam. Assistant Public Works Director Haas stated the dam is primarily for recreation. If the dam is taken out then the river would drain to a stream. Councilmember Trude stated she would like to know the benefits of maintaining the dam versus not rebuilding it. Councilmember Knight asked if there would be any federal funds available for this project because of the potential threat of Asian carp to Lake Mille Lacs. Assistant Public Works Director Haas stated at this time legislation has only approved funds towards the Coon Rapids dam. © Andover City Council Workshop Meeting Minutes — September 25, 2012 Page 6 Mayor Gamache stated if this threat gets past the Coon Rapids Dam, the Anoka Dam is the last place to potentially stop the carp before they could ultimately reach Lake Mille Lacs. Councilmember Bukkila stated this is a regional amenity and should be addressed by several communities. Assistant Public Works Director Haas stated the Council is not expected to make any decisions at this time. Anoka would like to establish a partnership to rebuild and maintain the dam. City Administrator Dickinson stated the dam provides more of a recreational and historical presence in the communities. This makes it a regional benefit and better for obtaining funding through state bonding. DISCUSS COUNTYROADS City Engineer Berkowitz reviewed the proposed County road improvements. He stated there would be a light installed at the intersection of Hanson Boulevard and 1615` Avenue and an overlay along Hanson Boulevard. © Councilmember Howard asked how the access to Prairie Oak Church would be impacted with the movement changes planned for this area. City Engineer Berkowitz stated he would talk to the County about this access. He stated there would be no trails included with this project unless the City builds them. Councilmember Bukkila suggested looking at a double left turn lane similar to what was done along Main Street and on Coon Creek/Crosstown up to Bunker Lake Boulevard. City Engineer Berkowitz stated Bunker Lake Boulevard would also be reconstructed between Round Lake Boulevard and 7`" Avenue. Bidding for the project had been delayed so the City could obtain a grant for the trail. If the City does not get the funds for the trail then the County will proceed with the project without the trail. The construction will begin in the spring of 2013 and the road will be reopened by winter. Councilmember Trude stated she had received e -mails in regard to Bunker projects. City Engineer Berkowitz would be maintaining a file with these comments so that he could present them to the County. If the concerns can be brought to the County prior to the design phase then the City may be able to have them addressed and some changes made. She stated one of the concerns is the entrance to Bunker Hills Park. People often cross Bunker Lake Boulevard in ® order to get to the park entrance and the traffic along Bunker Lake Boulevard makes this dangerous. She would like to have the location of the entrance to the park be evaluated. She stated she would also like to see the trees along this area preserved. © Andover City Council Workshop Meeting Minutes — September 25, 2012 Page 7 Mayor Gamache suggested looking at a pedestrian overpass or tunnel for crossing Bunker Lake Boulevard by Bunker Hills Park. He asked why there was a "U Turn" lane planned along this road that did not line up with anything. City Engineer Berkowitz stated this is planned in order to provide access to Butternut Street and the Bromley property. Mayor Gamache stated it would make more sense to move this to the junkyard and allow a left turn at the Butternut Street location. Fire Chief Winkel stated Butternut Street is currently a main entrance to the neighborhood and he would like to see it remain at least a 3/4 access in this location. City Engineer Berkowitz stated staff would work on this access with the County for emergency vehicle purposes. He summarized the concerns the Council would like to have reviewed are preserving the trees along the park and a 3/4 access on Butternut Street. Councilmember Trude stated she would like staff to discuss an overpass over the tracks along © Bunker Lake Boulevard as well. City Engineer Berkowitz stated an overpass would cost $3 -$4 million and it may cut off other access points. Councilmember Trude suggested City Engineer Berkowitz work with the County to review different designs for this project that may include a three lane with dual left lane and a more affordable option for an overpass. City Engineer Berkowitz stated there are also concerns from residents regarding the need for a sidewalk on Quinn Street from Bunker Lake Boulevard to 137`" Lane. There would be right -of- way along the east side for a potential trail. It was the consensus of the Council to direct staff to look into the possibility of adding this trail segment. Councilmember Bukkila stated a sidewalk from Fire Station #1 to Bunker Lake Boulevard along Crosstown Boulevard should be looked into as well. City Engineer Berkowitz stated this would need to be added to the CIP as a project. Staff can look into this area and survey the area for a potential trail. Councilmember Trude stated a trail from Lucky's Station going west along Bunker Lake Boulevard could also be looked into. © Andover City Council Workshop Meeting Minutes — September 25, 2012 Page 8 City Engineer Berkowitz stated one of the a -mails is requesting a 3 -way stop on Tulip Street and Valley Drive and Tulip Street realigned with the other streets. Councilmember Trude stated residents are also concerned about the speed on Round Lake Boulevard when the lanes merge into one. Residents would like to see more patrols on this road City Engineer Berkowitz stated this can be reviewed with the Sheriff's Department. He stated there have been several accidents along Andover Boulevard at Bluebird Street. The County will be looking at the site lines in this area to try and determine what is happening. He stated there is a group home that puts their garbage cans along the road and this may impact the site lines. Staff will talk to the group home and the garbage company to determine if there are other possibilities for pickup that will not impact traffic site lines. He stated authorization for a speed study along Andover Boulevard would be included in the next Council agenda. DISCUSS PROPOSED IMPROVEMENT /12- 28INIGHTINGALE STREET NW RECONSTRUCTION City Engineer Berkowitz stated Nightingale Street NW from Crosstown Boulevard NW to 1615` Avenue NW is scheduled for reconstruction in 2013. Staff is looking for direction from the Council on improvements that the Council feels are important including the intersection of Crosstown Boulevard and Nightingale Street, turn lane improvements along the corridor, trail locations, and the assessing of properties. He stated full access would be provided at Nightingale and Veterans Memorial Boulevard. There will not be a median along the road and a dual left lane could be added the full length. He stated a full access at 157t` Lane has been previously assessed as part of the development. He stated the right -in -right -out at 158`s Lane could be removed. A trail would be recommended along the east side to 157`" Lane. Residents could move through the neighborhood to access the trail on Hanson Boulevard. He stated the City had assessed a set amount for the 133rd reconstruction project and staff would recommend the same for this project. The 133rd Lane project had been assessed at $1,500 per unit and staff would recommend considering $3,000 per unit for this project. Staff is requesting authorization to work with a consultant to determine if a roundabout would be a potential solution to the problem at the intersection of Nightingale and Crosstown Boulevard. Councilmember Howard stated there would need to be road improvements to Andover Boulevard and Crosstown Boulevard by the High School in order to make any improvements at this intersection effective. Mayor Gamache asked how much space would be needed for a roundabout. City Engineer Berkowitz stated this type of intersection would require approximately 120 -feet. He would not recommend plants be included in the design of this intersection because these would need to be maintained. © Andover City Council Workshop Meeting Minutes — September 25, 2012 Page 9 It was the consensus of the Council to authorize staff to move forward with a study for a roundabout at the intersection of Nightingale Street and Crosstown Boulevard and to include this request on the consent agenda at a future Council meeting. Mayor Gamache suggested the striping be looked at near the High School for the right turn lane at the intersection of Andover Boulevard and Crosstown Boulevard. This may address the stacking problems that are currently being experienced. 2013 — 2017 CIP DEVELOPMENT DICUSSION City Administrator Dickinson stated all the CIP items have been updated based on past discussion. Page 9 includes the expansion for the YMCA. The preliminary construction estimates for the expansion are $2.7 million. The electric edger has been moved up to a 2013 purchase and this will be paid for through the savings from the current equipment bond funds. The ladder truck purchase will be part of a bond in 2014. The City received a $50,000 grant for the recycling center. He stated the 40 -acre park construction is also included in the CIP. The City will be contracting the design of the park. Phase I will include the construction of up to three (3) fields and parking lots. © Councilmember Howard suggested the Park and Recreation Commission be included in the discussions on the 40 -acre park design. 2013 BUDGET DEVELOPMENT DISCUSSION City Administrator Dickinson stated Administration is looking for Council direction as the final preparation steps of the 2013 Annual Operating Budget proceeds. The Council did adopt at the September 4`" regular Council meeting a preliminary 2013 total property tax levy based on a zero percent (0 %) increase in the gross tax levy. He reviewed the proposed staffing changes for 2013 and the increase in the City's contribution to the after school youth programming. Councilmember Howard stated Ramsey outsources their building official position. He asked if the City had considered this option. City Administrator Dickinson stated he has talked with builders and they find the process slow and the builders do not like the process. He stated in some communities outsourcing building inspections makes sense but he would not recommend this for Andover. City Administrator Dickinson stated certain staff positions are being reviewed for salary competitiveness, he will likely be recommending some modifications. © Councilmember Bukkila asked who would be responsible for bringing the City Administrator position to the Council for review. Andover City Council Workshop Meeting Minutes — September 25, 2012 Page 10 City Administrator Dickinson stated the City Council is responsible for reviewing this position and the Human Resource Director could bring this forward. City Administrator Dickinson stated the City had been looking at refinancing the Community Center bonds. Due to current problems with lease revenue bond refinancings, staff would recommend the City consider a Recreational Tax Abatement Bond. This would save the City approximately $1 million over the term of the bond. This is a program similar to the Tax Increment Financing Program and it would be reallocating taxes. There would not be any changes in the amount of tax collected from residents. The City would have to create a district. If the Council is interested in this option then staff could arrange for an outside financial advisory firm to do a presentation. Councilmember Bukkila asked if this would reduce the City's debt. City Administrator Dickinson stated this would still be considered an obligation of the City and be included in the City's indebtedness. He also explained the $600,000 needed for Phase I of the 40 -acre park on Tulip Street would be financed through fund balance in the general fund. 2013 SPECIAL REVENUE, DEBT SERVICE, CAPITAL PROJECTS, ENTERPRISE AND INTERNAL SERVICE FUNDS BUDGET DISTRIBUTION City Administrator Dickinson provided the Council with a draft budget for all the funds outside of the General Fund. He reviewed the special revenue funds, the debt service funds, the capital project funds, the enterprise funds, and the internal service funds. 2012 GENERAL FUND BUDGET PROGRESS /AUGUST 2012 REPORT City Administrator Dickinson stated the City of Andover 2012 General Fund Budget was approved with total revenues of $9,263,720 and total expenditures of $9,263,720. The 2012 expenditure budget currently is amended to $9,298,720 acknowledging $35,000 of 2011 budget carries forward. AUGUST2012 CITY INVESTMENT RE VIEW City Administrator Dickinson stated summary reporting of the City Investment portfolio to the governing body is a recommended practice and often viewed positively by rating agencies. He provided the Investment Maturities Summary for August 2012, the August 2012 Investment Detail Report, and the August 2012 Money Market Funds report. 0 2012 -2013 COUNCIL GOALS PROGRESS REPORT City Administrator Dickinson stated on June 5, 2012 the City Council adopted the 2012 -2013 Goals and Values. He explained the City has received feedback from the businesses in regard to © Andover City Council Workshop Meeting Minutes — September 25, 2012 Page 11 the tax rate, concerns with Wal -Mart coming into the community and how this will impact their businesses and the sewer access charges for the downtown businesses. The business community would like to see the City work with them more easing regulations. Mayor Gamache stated he would like to know what the specific complaints are and how the businesses would like to see the City resolve these concerns. City Administrator Dickinson stated one of the Service Delivery Goals is to determine if the City should reduce maintenance on parks not used or useable for cost savings. As part of this goal the City had removed the Red Oaks Park from the maintenance schedule. The Council has requested improvements be made to the Red Oak East Park and staff would like to know if this is no longer a goal for the City. City Engineer Berkowitz stated the challenges with improvements for the Red Oaks Park are that this is a low area and it is hard to maintain. He suggested the Council consider adding trees and allowing the park to return to a natural state. If the Council would like to see playground equipment added to this location then it would need to be added to the CIP. Councilmember Trude stated this park would be large enough to have a soccer or football practice field. She suggested the City review the areas that are not being maintained to ensure they are not abutting residential property. She does not believe reducing the amount the City mows is saving a large amount of money and she would like to see the parks mowed. Councilmember Bukkila stated this would not be a good location for a field because there is no parking at this location. City Engineer Berkowitz explained with the reduction in mowing the City has reduced the amount that is mowed by 3.5 -acres and the amount of time involved with this adds up to significant savings for the City. The City staff determined areas that were low or near ponds that could be returned to a natural status and not mowed. It was the consensus of the Council to add trees and grass to the Red Oaks Park and maintain a proper boulevard. Councilmember Trude recommended the City not plant bushes that need to be trimmed near park entrance signs. City Engineer Berkowitz stated residents have commented they would like to see bushes planted near the new message sign. 0 Councilmember Trude suggested staff look for low maintenance options. Andover City Council Workshop Meeting Minutes — September 25, 2012 Page 12 OTHER TOPICS Connexus Energy Billing Services City Administrator Dickinson stated Connexus Energy has provided notice to the City that they will discontinue billing services effective July 2013. Based on this information the City will not be moving to monthly billing at this time. Staff will start looking at options for doing this either in house or outsourcing this to another service provider. He stated it is not likely to be cost effective to do in house but the costs will be evaluated and staff recommendations provided at a future Council meeting. Oak View Middle School Swimming Pool Councilmember Howard stated at the school board meeting it had been brought up that residents would like to see the swimming pool at Oak View Middle School opened. Currently there are 70 -75 kids that are going to Anoka to swim and the program is continuing to expand. The school board is looking for support from the Council. Councilmember Trude stated she would be supportive of opening this swimming pool. Andover is the only community without a swimming pool at its middle school. Councilmember Bukkila stated she would like to see more specific numbers on the potential use and costs involved. City Administrator Dickinson stated the City had talked to the school previously and the primary issue for the school is they would like the pool to have its own access and someone else to manage the facility. Mayor Gamache asked if the YMCA would be interested in a partnership with the middle school. City Administrator Dickinson stated he would talk to the YMCA to find out if they would be interested. It was the consensus of the Council to look into opening the swimming pool at Oak View Middle School. ADJOURNMENT Motion by Councilmember Howard, Seconded by Councilmember Knight, to Adjourn the © September 25, 2012 City Council Workshop. The motion carried unanimously. The meeting adjourned at 10:21 p.m. Andover City Council Workshop Meeting Minutes — September 25, 2012 Page 13 Respectfully submitted, Tina Borg, Recording Secretary H H