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HomeMy WebLinkAboutCC - December 4, 2012Regular City Council Meeting — Tuesday, December 4, 2012 Call to Order — 7:00 p.m. Pledge of Allegiance Resident Forum Agenda Approval 1. Approval of Minutes (11/20/12 Regular; 11/20/12 Closed; 11/27/12 Workshop; 11/27/12 Closed) Consent Items 2. Approve Payment of Claims — Finance 3. Approve JPA & 2013 Tri-City GIS Contract - Engineering 4. Order Feasibility Report/13 -2a (Stenquist Addition) & 13 -2b (159`1i Avenue NW) 2013 Street Reconstruction - Engineering 5. Order Feasibility Report/12- 28/Nightingale Street NW Reconstruction — Engineering 6. Order Improvement/Order Plans & Specs /13- 3/2013 Crack Sealing — Engineering 7. Order Improvement /Order Plans & Specs /13- 4/2013 Seal Coating - Engineering 8. Order Improvement /Order Plans & Specs /13 -7 & 13- 12/2013 Trail Maintenance & 2013 Parking Lot Maintenance - Engineering 9. Order Improvement /Order Plans & Specs /13- 8/2013 Curb, Sidewalk & Pedestrian Ramp Repairs - Engineering 10. Consider Resolution Removing No Parking Signs /Kiowa Street NW /Strootman Park - Engineering 11. Approve City Administrator Review — Administration 12. Approve 2013 Tobacco Licenses — Administration 13. Approve Joint Powers Agreement /Anoka County /Elections Equipment — Administration 14. Approve Premise Pen-nit/Andover Football Association/Tanners Station — Administration 15. Approve Donations for 2013 Senior Class All Night Parties — Administration 16. Approve 2013 Contract /Timesaver Secretarial Service — Administration 17. Approve 2013 Private Kennel License — Administration 18. Approve 2013 Used Vehicle Sales Business License — Administration Discussion Items 19. Discuss /Approve Resolution Approving Tax Abatements — Administration 20. Discuss /Approve Bond Sale General Obligation Abatement Bonds, Series 2012C — Administration 21. Public Hearing — 2013 Budget and Tax Levy — Administration Staff Items 22. Schedule January EDA Meeting — Administration 23. Schedule January HRA Meeting — Administration 24. Administrator's Report — Administration Mayor /Council Input Closed Session: Land negotiation contingencies: PID #s 11- 32- 24 -31- 0001,11- 32 -24 -24 -0001 & 11- 32 -24 -23 -0001 Adjournment Fn REGULAR ANDOVER CITY COUNCIL MEETING — DECEMBER 4, 2012 MINUTES The Regular Bi- Monthly Meeting of the Andover City Council was called to order by Mayor Mike Gamache, December 4, 2012, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Mike Knight, Sheri Bukkila, Julie Trude and Tony Howard Councilmember absent: None Also present: City Administrator, Jim Dickinson City Attorney, Scott Baumgartner Others PLEDGE OFALLEGIANCE RESIDENT FOR UM Ms. Nightingale, 15949 Crane Street NW, Andover, stated she recently bought the home located at 15949 Crane Street and found out that she would not be able to put in a fence around the back yard due to an easement. She stated she has a child with autism and has concerns for his safety. She stated she had talked with Kameron and City Engineer Berkowitz and presented a proposal that would address the City's concerns for drainage and access. She requested the City Council reconsider the denial and allow the family to put in a chain link fence with adequate access for the City. Councilmember Trude stated this should be viewed as an appeal and as long as the concerns of the City are being met then the property owner should be allowed to build a fence if the property owner has addressed the drainage and access concerns of the City. City Administrator Dickinson stated staff would put together the information regarding the property and the proposed fence and meet with the homeowners to try and find a resolution. He recommended the Council not make a decision until staff has looked at all the information. Councilmember Bukkila stated she would like to review the information before engaging in additional discussion. City Administrator Dickinson stated he would work with the property owner and the Engineering Department and see if there is something that could be worked out to resolve the concerns of the © Regular Andover City Council Meeting Minutes —December 4, 2012 Page 2 City and the property owner. AGENDA APPROVAL City Administrator Dickinson stated there was no new information pertaining to the items on the agenda for the closed session. He recommended the closed session be removed from the agenda. Motion by Councilmember Knight, Seconded by Councilmember Bukkila, to approve the Agenda as amended. Motion carried unanimously. APPROVAL OF MINUTES November 20, 2012 Regular City Council Meeting Motion by Councilmember Howard, Seconded by Councilmember Knight, to approve the November 20, 2012, Regular City Council minutes as presented. The motion carried (ayes -4; present - Trude). 0 November 20, 2012 Closed City Council Meeting Motion by Councilmember Knight, Seconded by Councilmember Howard, to approve the November 20, 2012, Closed City Council minutes as presented. The motion carried (ayes -4; present - Trade). November 27, 2012 City Council Workshop Meeting Councilmember Trade stated on page 2, line 30, "building official" should be changed to "building inspector ". Councilmember Trade stated on page 3, line 13, replace "us" with "is ". Councilmember Trade stated on page 4, line 3, before the company name insert "the addition made to ". Councilmember Trade stated page 5, delete lines 37 -40 and replace with "Councilmember Trade stated that the City Council had voted 3 -2 to deny a lot split variance earlier this year with the hope the property owner would plat the available lots. It is obvious that a plat will not be filed because one (1) lot was recently split. Therefore in order to add another lot to the City's inventory she would like to make a motion to reconsider, under Roberts Rules of Order, on the © denial of the variance, at an upcoming Council meeting. She suggested that the unique characteristics as stated by Councilmember Knight at the earlier meeting could be the basis for this action. She also asked staff to proceed with vacating the street easement on this parcel since it will not be needed once the nearby intersection with Nightingale becomes a full movement © Regular Andover City Council Meeting Minutes — December 4, 2012 Page 3 intersection." Motion by Councilmember Trude, Seconded by Councilmember Howard, to approve the November 27, 2012, City Council Workshop minutes as amended. The motion carried unanimously. November 27, 2012 Closed City Council Meeting Motion by Councilmember Knight, Seconded by Councilmember Trude, to approve the November 27, 2012, Closed City Council Meeting minutes as presented. The motion carried unanimously. CONSENT ITEMS Item 2 Approve Payment of Claims Item 3 Approve JPA & 2013 Tri-City GIS Contract Item 4 Order Feasibility Report/l3 -2a (Stenquist Addition) and 13 -2b (159a' Avenue NW) 2013 Street Reconstruction (See Resolution RI 18 -12) Item 5 Order Feasibility Report/12- 28/Nightingale Street NW Reconstruction (See © Resolution R119 -12) Item 6 Order Improvement /Order Plans and Specs /13- 3/2013 Crack Sealing (See Resolution R120 -12) Item 7 Order Improvement/Order Plans and Specs /13- 4/2013 Seal Coating (See Resolution R121 -12) Item 8 Order Improvement /Order Plans and Specs /13 -7 and 13- 12/2013 Trail Maintenance and 2013 Parking Lot Maintenance (See Resolution R122 -12) Item 9 Order Improvement /Order Plans and Specs /13- 8/2013 Curb, Sidewalk and Pedestrian Ramp Repairs (See Resolution R123 -12) Item 10 Consider Resolution Removing No Parking Signs /Kiowa Street NW /Strootman Park (See Resolution R124 -12) Item 11 Approve City Administrator Review Item 12 Approve 2013 Tobacco Licenses Item 13 Approve Joint Powers Agreement/Anoka County /Elections Equipment .Item 14 Approve Premise Permit /Andover Football Association/Tanners Station (See Resolution R125 -12) Item 15 Approve Donations for 2013 Senior Class All Night Parties Item 16 Approve 2013 Contract/TimeSaver Secretarial Service Item 17 Approve 2013 Private Kennel License Item 18 Approve 2013 Used Vehicle Sales Business License © Motion by Councilmember Bukkila, Seconded by Councilmember Knight, for approval of the Consent Agenda as presented. Motion carried unanimously. © Regular Andover City Council Meeting Minutes —December 4, 2012 Page 4 DISCUSS /APPROVE RESOLUTIONAPPROVING TAX ABATEMENTS City Administrator Dickinson stated as part of the 2013 budget development process the City continually reviews past debt issuances to determine if there are refinancing opportunities that could produce potential long term debt service savings. At the November 20, 2012 City Council meeting a public hearing was held on proposed property tax abatements for a Community Center Project. The City proposed to use the abatement for purposes provided for in the Abatement Law, and in this particular situation for the City to acquire the Community Center from the Andover Economic Development Authority (EDA). The proposed term of the abatement will be for up to 20 -years in an amount not to exceed $19,000,000. The abatement will apply to only the City's share of the property taxes derived from the property benefited by or in close proximity to the Andover YMCA/Community Center. The City Council is asked to approve a resolution approving the tax abatements. Motion by Councilmember Trade, Seconded by Councilmember Howard to approve a resolution approving the Tax Abatements as proposed. The motion carried unanimously. (See Resolution R126 -12) DISCUSS /APPROVE BOND SALE GENERAL OBLIGATIONABATEMENT BONDS, SERIES 2012C Mr. Mark Ruff, Ehlers and Associates, the City's fiscal advisor, reviewed the 2004, EDA Public Facility Lease Revenue, 2006 EDA Public Facility Leave Revenue Refunding, and the 2007 EDA Public Facility Lease Revenue Refunding bonds. These bonds were issued to finance the construction of the Andover YMCA/Community Center. He explained this is not for the construction of another community center but rather a financing tool and nothing will change on the property tax statements and no additional taxes will be collected. He explained the City received three (3) bids for the sale of the bonds. Due to the City's AA+ rating the bids were favorable for the City. Raymond James was the lowest bidder and these will be taxable bonds at a 2.365% to 2031. The total projected savings are approximately $4,000,000. The City will use these savings to shorten the term by 3- years. He provided the Council with a savings analysis and rating report. The closing is scheduled for December 27, 2012. Councilmember Knight asked how many other cities in the Metro area have a AA+ rating. Mr. Ruff stated there are approximately 10 AAA cities in the Metro area and 10 AA +. Nationwide Andover would be in the top 5 %. Cities with a AAA rating are typically fully built out. He pointed out there had been a city in the Metro area that had recently been down graded from AAA and there are two (2) other cities on the watch list. © Councilmember Trade stated the summary report provided by Ehlers and Associates contained excellent information about the City and endorses a lot of positive qualities the City of Andover promotes. She stated she would like to see this report posted on the City's website for residents © Regular Andover City Council Meeting Minutes —December 4, 2012 Page 5 and prospective businesses and residents to view. Motion by Councilmember Knight, Seconded by Councilmember Bukkila to approve a resolution providing for the issuance and sale of $17,400,000 Taxable General Obligation Abatement Bonds, Series 2012C, and levying a tax for the payment thereof. The motion carried unanimously. (See Resolution R127 -12) PUBLIC HEARING 2013 BUDGET AND TAX LEVY City Administrator Dickinson stated the Council has had a number of reviews of the City of Andover 2013 Proposed Budget and continued detailed review of the General Fund budget that is primarily supported by the proposed 2013 Tax Levy. This year the Andover City Council is holding a 2013 Proposed City Budget/Tax Levy public hearing as compared to the previous year's hearings titled "Truth -in- Taxation" that had to be conducted in a State Statute prescribed format. This public hearing is intended to give the public the opportunity to comment on the proposed 2013 budget and tax levy. The Council did adopt at the September 6d' Regular Council meeting a Preliminary 2013 Budget with a total property tax levy of $10,631,299. The Council has the right to reduce or keep constant the levy until the final certification date of December 28, 2012. The proposed preliminary levy would result in a zero percent (0 %) increase in the gross tax levy and this zero increase is what is reflected on residents and business owners proposed tax statements. He provided a historical comparison of the property tax levy and City Tax Rate comparisons. He also reviewed the proposed Budget Summary by Fund Type, by Revenue and Expenditure Type, the General Fund Revenue and Expense Summary, Revenue Comparison, Expenditure Comparison and Expenditure Budget Summary by Department. He provided a graph for the Council that showed what Andover's tax rate is compared to other communities in Anoka County. The only City that can really be compared to Andover that has a lower rate than Andover is Blaine and this is due to the significant commercial growth they have had. Councilmember Trude stated Blaine had the highest number of building permits issued in the Metro for 2012. Mayor Gamache asked if the snow removal expenses were charted every year. Last winter had been mild and this year the weather has been mild to date. City Administrator Dickinson explained this is not charted. The only significant variable costs are the purchase of sand and salt. Due to the mild weather the City had not purchased this since 2011. This is not a large impact cost to the budget. He stated the City had only received four (4) calls from residents regarding the budget and the only concerns expressed had been regarding City services remaining at the same level. He recommended the City adopt the budget at the next © meeting because there may be some changes to the debt levy based on the approval of the bond sale previously approved. Motion by Councilmember Knight, Seconded by Councilmember Bukkila, to Open the Public Regular Andover City Council Meeting Minutes — December 4, 2012 Page 6 Hearing at 7:49 p.m. The motion carried unanimously. There was no public input. Motion by Councilmember Knight, Seconded by Councilmember Bukkila to Close the Public Hearing at 7:50 p.m. The motion carried unanimously. Mayor Gamache stated this would be presented to the Council at the December 18ffi meeting for approval. SCHEDULE JANUARY EDA MEETING Motion by Councilmember Bukkila, Seconded by Councilmember Knight to schedule an Economic Development Authority (EDA) Meeting at 6:00 p.m. before the January 2, 2013 City Council Meeting. The motion carried unanimously. SCHEDULE JANUARY BRA MEETING © Motion by Councilmember Howard, Seconded by Councilmember Trade to schedule a HRA Meeting on January 2, 2013, immediately following the January 2, 2013 EDA Meeting. The motion carried unanimously. ADMINISTRATOR'S REPORT City Administrator Dickinson updated the City Council and the residents regarding administration and city department activities, legislative activities, development and CIP projects, and upcoming meetings and community events including an the approval of the tax abatement and bond sale. He stated based on Standard & Poor's rating report the City would be working to improve financial reporting and including long -term operation projections. He stated the Community Center had a successful weekend but there are things that will need to be addressed as the City begins looking at an expansion, including parking. He stated the concessions would be closing down for approximately 5 -days to remodel for Subway. He stated to date Andover has 75 new single - family home permits with the addition of 71 for the Arbor Oaks project. Andover had 50 new home permits in 2011. MAYOR/COUNCIL INPUT (County Library Update) Councilmember Trade stated she had met with staff and the Library to look at locations for library lockers at the Community Center. She explained the program would © be designed for people to access the library website and use their library cards to request books. These books would then be delivered to their lockers at the Community Center. She also explained she had looked at terminals that could be used to download books to an e- reader. She stated this is something that could work at the Community Center and there would be a meeting © Regular Andover City Council Meeting Minutes —December 4, 2012 Page 7 at the Community Center to look at potential hookup locations. (Outdoor Rink Update) Mayor Gamache asked if the City had started flooding the skating rinks yet. City Administrator Dickinson stated it had not been cold enough to flood the outdoor rinks. ADJOURNMENT Motion by Councilmember Howard, Seconded by Councilmember Trude, to adjourn. Motion carried unanimously. The meeting adjourned at 8:03 p.m. Respectfully submitted, Tina Borg, Recording Secretary u Ift] Regular Andover City Council Meeting Minutes — December 4, 2012 Page 8 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES — DECEMBER 412012 TABLE OF CONTENTS PLEDGEOF ALLEGIANCE .......................................................................... ............................... I RESIDENTFORUM ....................................................................................... ............................... 1 AGENDAAPPROVAL ................................................................................... ............................... 2 APPROVALOF MINUTES ............................................................................ ............................... 2 CONSENTITEMS .......................................................................................... ............................... 3 Item 2 Approve Payment of Claims .......................................................... ............................... 3 Item 3 Approve JPA & 2013 Tri-City GIS Contract ................................ ............................... 3 Item 4 Order Feasibility Report/13 -2a (Stenquist Addition) and 13 -2b (159"' Avenue NW) 2013 Street Reconstruction (See Resolution R118 -12) ....................... ............................... 3 Item 5 Order Feasibility Report/12- 28/Nightingale Street NW Reconstruction (See ResolutionR119- 12) ............................................................................ ............................... 3 Item 6 Order Improvement/Order Plans and Specs /13- 3/2013 Crack Sealing (See Resolution R120 -12) .............................................................................................. ............................... 3 © Item 7 Order Improvement/Order Plans and Specs /13- 4/2013 Seal Coating (See Resolution R121 -12) .............................................................................................. ............................... 3 Item 8 Order Improvement /Order Plans and Specs /13 -7 and 13- 12/2013 Trail Maintenance and 2013 Parking Lot Maintenance (See Resolution R122- 12) ........... ............................... 3 Item 9 Order Improvement/Order Plans and Specs /13- 8/2013 Curb, Sidewalk and Pedestrian Ramp Repairs (See Resolution R123- 12) ............................................ ............................... 3 Item 10 Consider Resolution Removing No Parking Signs /Kiowa Street NW /Strootman Park (See Resolution R124- 12) .................................................................... ............................... 3 Item 11 Approve City Administrator Review ............................................. ............................... 3 Item 12 Approve 2013 Tobacco Licenses ................................................... ............................... 3 Item 13 Approve Joint Powers Agreement /Anoka County /Elections Equipment ..................... 3 Item 14 Approve Premise Permit/Andover Football Association/Tanners Station (See ResolutionR125- 12) ............................................................................ ............................... 3 Item 15 Approve Donations for 2013 Senior Class All Night Parties ........ ............................... 3 Item 16 Approve 2013 Contract/TimeSaver Secretarial Service ................ ............................... 3 Item 17 Approve 2013 Private Kennel License .......................................... ............................... 3 Item 18 Approve 2013 Used Vehicle Sales Business License .................... ............................... 3 DISCUSS /APPROVE RESOLUTION APPROVING TAX ABATEMENTS (See Resolution R126-12) ...................................................................................................... ............................... 4 DISCUSS /APPROVE BOND SALE GENERAL OBLIGATION ABATEMENT BONDS, SERIES 2012C (See Resolution R127 -12) ................................................. ............................... 4 PUBLIC HEARING 2013 BUDGET AND TAX LEVY ................................ ............................... 5 SCHEDULE JANUARY EDA MEETING ..................................................... ............................... 6 SCHEDULE JANUARY HRA MEETING ..................................................... ............................... 6 ADMINISTRATOR'S REPORT ..................................................................... ............................... 6 Regular Andover City Council Meeting Minutes — December 4, 2012 Page 9 MAYOR/COUNCIL INPUT ........................................................................... ............................... 6 (County Library Update) .............................................................................. ............................... 6 (Outdoor Rink Update) ................................................................................ ............................... 7 2 H