Loading...
HomeMy WebLinkAboutCC - December 18, 2012U H C i O "It, TY-% t-%V . I�--11 fu U IVI. 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV Regular City Council Meeting — Tuesday, December 18, 2012 Call to Order — 7:00 p.m. Pledge of Allegiance Resident Forum Agenda Approval 1. Approval of Minutes (12/4/12 Regular) Consent Items 2. Approve Payment of Claims — Finance 3. Approve 2013 Liquor Licenses — Administration 4. Approve 2013 Massage Therapy /Establishment License — Administration 5. Approve 2013 Animal Control Contract — Administration 6. Adopt 2013 Fee Ordinance — Administration 7. Approve Declaration of Encroachment Easement, Conditions & Covenants/ /Lot 7, Block 1, Timber Trails - Engineering 8. Approve Classification and Sale of Tax Forfeit Properties — Planning 9. Approve Contract with Engineering Firm/12- 31/3535 —161sT Ave. NW (Sports Complex) - Engineering 10. Approve Market Rate Wage Adjustments - Human Resources 11. Approve Cost -of- Living Wage Adjustment for Non - Bargaining Employees — Human Resources 12. Approve Change Order #3/11 -10 /South Coon Creek Drive NW Reconstruction - Engineering. Discussion Items 13. Anoka County Sheriff's Office Monthly Report — Sheriff 14. Adopt Resolution/City of Andover 2013 Budget & Certify 2013Property Tax Levy — Administration 15. Adopt 2013 Debt Service Levy Changes — Administration 16. Discuss Reconsidering Variance Request — 15873 Linnet Street NW - Planning Staff Items 17. Administrator's Report — Administration Mayor /Council Input Closed Session Public Works Union Negotiations Update Land negotiation contingencies: PID 4s 11- 32 -24 -31 -0001, 11- 32 -24 -24 -0001 & 11- 32 -24 -23 -0001 Adjournment lJ E REGULAR ANDOVER CITY COUNCIL MEETING — DECEMBER 18, 2012 MINUTES The Regular Bi- Monthly Meeting of the Andover City Council was called to order by Mayor Mike Gamache, December 18, 2012, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Mike Knight, Sheri Bukkila, Julie Trude and Tony Howard Councilmember absent: None Also present: City Administrator, Jim Dickinson City Engineer, David Berkowitz City Attorney, Scott Baumgartner Others PLEDGE OFALLEGIANCE RESIDENT FORUM None. AGENDA APPROVAL Mayor Gamache stated there were two (2) items to be added to the Agenda: Item 12a. Approve 2013 Commercial Kennel License, and Item 13a. Rescind Resolution R -127 and Approve Resolution Providing for the Issuance and sale of $17,315,000 Taxable General Obligation Abatement Bonds, Series 2012C, and Levying a Tax for the Payment Thereof. Motion by Councilmember Trude, Seconded by Councilmember Howard, to approve the Agenda as amended. Motion carried unanimously. APPROVAL OF MINUTES December 4, 2012 Regular City Council Meeting Motion by Councilmember Trude, Seconded by Councilmember Knight, to approve the December 4, 2012, Regular City Council minutes as presented. The motion carried unanimously. Councilmember Trude stated the November 27th Workshop minutes in the packet do not match the ones approved and she would like to make sure the approved minutes are used. S H LH Regular Andover City Council Meeting Minutes — December 18, 2012 Page 2 CONSENT ITEMS Item 2 Approve Payment of Claims Item 3 Approve 2013 Liquor Licenses Item 4 Approve 2013 Massage Therapy /Establishment License (Supplemental) Item 5 Approve 2013 Animal Control Contract Item 6 Adopt 2013 Fee Ordinance (See Ordinance 425) Item 7 Approve Declaration of Encroachment Easement, Conditions, and Covenants /Lot 7, Block 1, Timber Trails Item 8 Approve Classification and Sale of Tax Forfeit Properties (See Resolution R128- 12) Item 9 Approve Contract with Engineering Firm/12- 31/3535 —1615` Ave NW (Sports Complex) Item 10 Approve Market Rate Wage Adjustments Item 11 Approve Cost -of- Living Wage Adjustment for Non - Bargaining Employees Item 12 Approve Change Order #3/11 -10 /South Coon Creek Drive NW Reconstruction (See Resolution R129 -12) Item 12a Approve 2013 Commercial Kennel License (Supplemental) Motion by Councilmember Knight, Seconded by Councilmember Bukkila, for approval of the Consent Agenda as amended. Motion carried unanimously. SPECIAL PRESENTATION Brownie Troop 15105 sang "Jingle Bells" for the residents and City Council. ANOKA COUNTYSHERIFF'SMONTHLYREPORT Commander Halweg, Anoka County Sheriff's Office, provided the City Council and residents with an update on law enforcement activities within the City for November 2012 including 3 DWI arrests, 5 domestic assault arrests, a male arrested for burglary, a female arrested for felony possession of a controlled substance, a theft report and two (2) males in possession of 95 grams of marijuana. This case has been turned over to the Anoka Hennepin Drug Task Force for further investigation. He reminded residents the ice is not thick enough for people to be on the lakes yet. He recommended waiting at least another week if the temperatures remain cold. Mayor Gamache thanked the Sheriff's Department and staff for all their hard work throughout the year. With recent events in Connecticut it is important to remember those that put their lives on the line protecting the residents. Commander Halweg stated the Sheriff's Department has enjoyed the relationship it has with the City of Andover and he would let the staff know the City appreciates their hard work. © Regular Andover City Council Meeting Minutes —December 18, 2012 Page 3 RESCIND RESOLUTION R -127 AND APPROVE RESOLUTION PROVIDING FOR THE ISSUANCEAND SALE OF $17,31 5,000 TAXABLE GENERAL OBLIGATIONABATEMENT BONDS, SERIES 20120, AND LEVYING A TAX FOR THE PAYMENT THEREOF City Administrator Dickinson stated at the December 4, 2012 City Council meeting, the Council approved Resolution R127 -12, a resolution providing for the issuance and sale of $17,400,000 Taxable General Obligation Abatement Bonds, Series 2012C, and levying a tax for payment thereof. As the bond issuance team works toward the closing of the complex transaction, it was determined that the bond sale approval resolution needs to be modified. The primary driver of the resolution changes is the use of the current Debt Service Reserve for the 2004 bonds. The bond issuance team is recommending that the Debt Service Reserve be used at the February 1, 2014 call date rather than at the December 27, 2012 closing date as originally planned. This will leave the lease between the City and the EDA in place until the February 1, 2014 call date and it reduces the size of the 2012 bond issuance from $17,400,000 to $17,315,000. The refunding savings will remain unchanged. Motion by Councilmember Knight, Seconded by Councilmember Howard to rescind resolution R127 -12. The motion carried unanimously. Motion by Councilmember Howard, Seconded by Councilmember Trude to approve a resolution providing for the issuance of $17,315,000 Taxable General Obligation Abatement Bonds, Series 2012C, and Levying a Tax for the Payment Thereof. Mayor Gamache clarified there are no problems with the YMCA. City Administrator Dickinson stated there are no impacts to the YMCA but this will help the City manage cash flow better. The motion was called to a vote. The motion carried unanimously. (See Resolution R132 -12) ADOPTRESOLUTION/CITYOFANDOVER 2013 BUDGETAND CERTIFY2013 PROEPRTY TAX LEVY City Administrator Dickinson stated each year the City Council is required by state law to adopt an annual budget and submit a property tax levy certification to Anoka County Property Records and Taxation Division. The deadline for this submission is December 28, 2012. The 2013 Budget and Levy Certification is the outcome of budget workshops with the Council, numerous staff meetings, and the December 4th Public Hearing. This budget reflects a zero percent (0 %) gross levy increase and reflects changes to accommodate the new bonds. j Motion by Councilmember Bukkila, Seconded by Councilmember Knight to approve a resolution adopting the City of Andover 2013 Budget and 2013 Property Tax Levy to be Certified to the County Auditor. The motion carried unanimously. (See Resolution R130 -12) © Regular Andover City Council Meeting Minutes — December 18, 2012 Page 4 PUBLIC 2013 DEBT SERVICE LEVY CHANGES City Administrator Dickinson stated Anoka County Property Records and Taxation Division requires a City Council resolution changing bonded indebtedness levies for the 2013 levy that would have been certified to Anoka County as part of prior years bond sales. When the City issues bonds, a certification of the bonded indebtedness levy is sent to Anoka County. The County is charged with assuring on an annual basis that local government bonded indebtedness payments are made. To assist in monitoring, the County is requesting a resolution that would update all or a portion of previously certified bonded indebtedness levies. Motion by Councilmember Trude, Seconded by Councilmember Howard to approve a resolution updating Certified Bonded Indebtedness for the 2013 Levy. The motion carried unanimously. (See Resolution R131 -12) DISCUSS RECONSIDERING VARIANCE REQUEST —15873 LINNET STREET NW Councilmember Trude stated she had reviewed Roberts Rules of Order with the City Attorney and it is acceptable to bring back a motion, at any point, and the motion has to be brought back © by someone who voted on the side that passed. At a recent meeting the City did approve a property split of one parcel for this property. This brought to mind the denial of the variance and had it been approved the City would have had another parcel added to the City's lot inventory. It will be 3 -years before this parcel can be split again according to the City's ordinance. She stated this would be an appropriate discussion for a workshop where staff and the Council would have some time to talk about the policy implications and impacts to future projects. She stated she personally thinks this is a unique situation and this is why she would be willing to revisit and revote on the variance. Staff does have some policy concerns they would like to discuss with the Council prior to the Council reconsidering this variance. It can be brought back to a future meeting once the City has decided if they would like to look at the ordinance on lot splits, the timing of lot splits, or look at situations individually. In this case there had been a couple of situations where the individual had found in staff reports that showed some of the drainage matters had been discussed and there is a shortage of lots in the community. This individual did not expect to be a developer but the properties were developed on three (3) sides of him. There are City sewer and water connections to these lots and this is a capital investment of the City that will sit idle until these lots do develop. There is interest and demand in the community for urban parcels. The uniqueness in this situation is related to the individual not intending to develop these parcels but being hit with assessments due to the projects that were happening that were beyond his control. It would not be difficult for the Council to write up reasons to grant the variance but recognizing and respecting some of the staff policy concerns this should be discussed at a workshop to determine if the City wants to look at the policies and make changes and /or exceptions. Mayor Gamache stated this can be moved to a future workshop. © Regular Andover City Council Meeting Minutes —December 18, 2012 Page 5 Councilmember Trude stated the major concern is that the City review all of the policy concerns. The individual did not initiate this request so it can be discussed at the January workshop. It was the consensus of the Council to direct staff to do additional research for this variance request and schedule further discussions at a January City Council workshop. ADMINISTRATOR'S REPORT City Administrator Dickinson updated the City Council and the residents regarding administration and city department activities, legislative activities, development and CIP projects, and upcoming meetings and community events including the progress at Parkside at Andover Station, a potential offer from a 20 -unit senior housing project, and an application from Christian Brothers Automotive on Bunker Lake Boulevard. There will be information at a future EDA meeting regarding the potential 20 -unit senior housing project. The Planning and Zoning Commission will review the application from Christian Brothers Automotive in January and to the Council in February. A Hickory Meadows Second Addition plat for ten (10) additional lots was submitted. Administration has been working on the contingencies for potential open space purchases and coordinating the closing of a gas station at the corner of 1 Crosstown Drive and Bunker Lake Boulevard. One of the contingencies for this parcel was to have a Phase 1 Environmental done and reviewed. Based on the review there are no additional red flags so the City is moving forward with a December 31 closing for this parcel. The Community Center has been very busy and the concession area will be shut down by the end of the week for a couple of weeks for Subway to come and make the necessary changes in order to open in January. The total single - family homes for 2012 is at 81 and the third floor for the Arbor Oaks project is currently under construction. City Engineer Berkowitz stated staff has been working on snow removal. The City recently received 14 -16 inches of snow and because it had been a continuous snow there were areas that had been packed down but staff has been able to get this cleared. The City's ice rinks are being flooded and they should all be ready by the holiday. The City has awarded a contract to a consultant to begin working on the Master Plan and design for Phase 1 for the 40 -acre Park on Tulip Street. The Park Commission will be scheduling a couple of joint meetings with the Council to review the plan over the next couple of months. The Consultant has already put together a couple of ideas and layouts. City Administrator Dickinson stated City Hall offices would be closed December 20, and 25`h and January ls` MAYOR/COUNCIL INPUT (Mobile Library) Councilmember Trude stated the Library project is moving ahead at the Community Center. They were able to identify a location for the book lockers. There will be Library staff on site when the project launches in order to make sure everyone has a library card © Regular Andover City Council Meeting Minutes — December 18, 2012 Page 6 and is able to use the new system and products, including e- readers. She also stated a library book vending machine may also be included. The goal to have the library component complete by the first Tuesday in March but the e- readers may be in as early as January. (40 Acre Park) Councilmember Knight clarified the Consultant for the 40 -acre Park on Tulip had been given direction from the City on what they expect with the project. City Engineer Berkowitz stated the Consultant had been given direction from staff on what the City would like to see incorporated and the preservation of the natural amenities on the property. The plans that have been brought forward do show they are thinking outside of the traditional box and the City will be proud of the final project. (Happy Holidays) Mayor Gamache wished all the residents a Happy Holiday Season. Mayor Gamache recessed the regular City Council meeting at 7:39 p.m. to a closed session of the City Council to discuss Public Works Union Negotiations and Property Negotiations for PID #11- 32- 24 -31- 0001,11- 32 -24 -24 -0001, and 11- 32 -24 -23 -0001. © The City Council reconvened at 8:23 p.m. ADJOURNMENT Motion by Councilmember Bukkila, Seconded by Councilmember Howard, to adjourn. Motion carried unanimously. The meeting adjourned at 8:24 p.m. Respectfully submitted, Tina Borg, Recording Secretary X © Regular Andover City Council Meeting Minutes — December 18, 2012 Page 7 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES — DECEMBER 18, 2012 TABLE OF CONTENTS PLEDGEOF ALLEGIANCE .......................................................................... ............................... 1 RESIDENTFORUM ....................................................................................... ............................... 1 AGENDAAPPROVAL ................................................................................... ............................... 1 APPROVALOF MINUTES ............................................................................ ............................... 1 CONSENTITEMS .......................................................................................... ............................... 2 Item 2 Approve Payment of Claims .......................................................... ............................... 2 Item 3 Approve 2013 Liquor Licenses ...................................................... ............................... 2 Item 4 Approve 2013 Massage Therapy /Establishment License (Supplemental) ................... 2 Item 5 Approve 2013 Animal Control Contract ....................................... ............................... 2 Item 6 Adopt 2013 Fee Ordinance (Ordinance 425) ................................. ............................... 2 Item 7 Approve Declaration of Encroachment Easement, Conditions, and Covenants /Lot 7, Block1, Timber Trails ......................................................................... ............................... 2 Item 8 Approve Classification and Sale of Tax Forfeit Properties (See Resolution R128 -12) 2 © Item 9 Approve Contract with Engineering Finn/12- 31/3535 —1615` Ave NW (Sports Complex) ............................................................................................. ............................... 2 Item 10 Approve Market Rate Wage Adjustments ..................................... ............................... 2 Item 11 Approve Cost -of- Living Wage Adjustment for Non - Bargaining Employees .............. 2 Item 12 Approve Change Order #3/11 -10 /South Coon Creek Drive NW Reconstruction (See ResolutionR129- 12) ............................................................................ ............................... 2 Item 12aApprove 2013 Commercial Kennel License (Supplemental) ........ ............................... 2 ANOKA COUNTY SHERIFF'S MONTHLY REPORT ................................ ............................... 2 RESCIND RESOLUTION R127 -12 AND APPROVE RESOLUTION PROVIDING FOR THE ISSUANCE AND SALE OF $17,315,000 TAXABLE GENERAL OBLIGATION ABATEMENT BONDS, SERIES 2012C, AND LEVYING A TAX FOR THE PAYMENT THEREOF (See Resolution R132 -12) ........................................................ ............................... 3 ADOPT RESOLUTION /CITY OF ANDOVER 2013 BUDGET AND CERTIFY 2013 PROPERTY TAX LEVY (See Resolution R130 -12) ................................. ............................... 3 PUBLIC 2013 DEBT SERVICE LEVY CHANGES (See Resolution RI 31-12) .......................... 4 DISCUSS RECONSIDERING VARIANCE REQUEST —15873 LINNET STREET NW Tabled toCouncil Workshop ................................................................................... ............................... 4 ADMINISTRATOR'S REPORT ..................................................................... ............................... 5 MAYOR/COUNCIL INPUT ........................................................................... ............................... 5 (Mobile Library) ........................................................................................... ............................... 5 (40 -Acre Park) .............................................................................................. ............................... 6 © (Happy Holidays) ......................................................................................... ............................... 6