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HomeMy WebLinkAboutCC - January 3, 2012C I T Y O F p NDOW 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV Regular City Council Meeting — Tuesday, January 3, 2012 Call to Order — 7:00 p.m. Pledge of Allegiance Resident Forum Agenda Approval 1. Approval of Minutes (12/20/11 Regular•, 12/20/11 Closed) Consent Items 2. Approve Payment of Claims — Finance 3. Accept Petition/Order Feasibility Report/l 1- 47/174`h Ave. NW, Heather St. NW & 173d Ln. NW /Gravel Road Paving - Engineering 4. Approve Change Order #1 /11- 14/Tower #1 (Rose Park) - Engineering 5. Approve License Agreement/Use of Digital Ortho & Oblique Aerial Photographs — Engineering 6. Approve City Administrator Review — Administration 7. Approve Used Vehicle Sales License /3138 162nd Lane NW — Planning 8. Approve Application for Exempt Permit /Anoka Area Chamber of Commerce — Administration 9. Approve Refuse/Recycler Hauler Commercial License — Administration © 10. Approve 2012 Massage Establishment License — Administration Organizational Items 11. Approve Official Depositories & Banks — Administration 12. Designate Official Newspaper— Administration 13. Appoint Acting Mayor— Administration 14. Appoint Standing Committees — Administration Staff Items 15. Schedule 2012 Local Board of Appeal & Equalization— Administration 16. Reschedule February 7, 2012 City Council Meeting — Administration 17. Schedule February EDA Meeting - Administration 18. Administrator's Report — Administration Mayor /Council Input Closed Session - Public Works Union Negotiations Update Property Acquisition Negotiations Update (PID#29- 32 -24 -44 -0022) Adjournment • �Y'.�. REGULAR ANDOVER CITY COUNCIL MEETING — JANUARY 3, 2012 MINUTES The Regular Bi- Monthly Meeting of the Andover City Council was called to order by Mayor Mike Gamache, January 3, 2012, 7:02 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Mike Knight, Sheri Bukkila, Julie Trude, and Tony Howard Councilmember absent: None. Also present: City Attorney, Scott Baumgartner City Administrator, Jim Dickinson Community Development Director, Dave Carlberg Human Resources Manager, Dana Peitso Others PLEDGE OF ALLEGIANCE RESIDENT FORUM Ms. Laurie Mount, 2044 138`" Avenue NW, Andover, expressed concerns about rumors that a large retail store would be built in the current Pov's location. She asked what the notification and input process would be for residents to comment on any development that happens in this location. City Administrator Dickinson stated there is a purchase agreement between the owner of Pov's and a buyer but at this time the City is not able to indicate who the potential buyer would be. If the land is purchased and redeveloped then there may be an application with the City. If the developer complies with all of the City's zoning codes and ordinances then the application would not require a public hearing. If the developer requests a variance for any of the codes or ordinances or requests a Conditional Use Permit then the application would come to the Planning and Zoning Commission and City Council for approval and there may be a public hearing. The property is zoned general business and the northwest corner of the property is guided for residential development at this time. The City does not know if the purchase agreement is just for the general business site or if it includes the residential portion of the property. 10 Ms. Mount asked if big box retail would be considered general business. Community Development Director Carlberg stated retail is a permitted use for the site. Regular Andover City Council Meeting Minutes —January 3, 2012 Page 2 Councilmember Trude stated if a public hearing is required for the development of this property then a metal sign would be posted and notification would be sent to neighboring properties within 300 -feet. If the development meets all the criteria then the application would not go through the public hearing process. She stated the City has changed some of the codes such as lighting, safety, appearance and traffic access to address neighborhood concerns. City Administrator Dickinson stated the City is following the potential sale and redevelopment of this site closely. Councilmember Knight asked if lighting was the neighborhoods biggest concern. Ms. Mount stated the neighborhood concerns included the lighting, traffic, the type of clientele, and the decline in home values in the surrounding neighborhoods. The neighborhood she lives in is not directly connected to the Pov's property but a retail development would impact her neighborhood. AGENDA APPROVAL 0 Mayor Gamache stated Item 7 under Consent Items would be removed from the Agenda. Motion by Councilmember Knight, Seconded by Councilmember Bukkila, to approve the Agenda as amended. Motion carried unanimously. APPROVAL OF MINUTES December 20, 2011 Regular City Council Meeting Motion by Councilmember Trude, Seconded by Councilmember Howard to approve the December 20, 2011 Regular City Council Meeting minutes as presented. The motion carried unanimously. December 20, 2011 Closed City Council Meeting Motion by Councilmember Knight, Seconded by Councilmember Howard to approve the December 20, 2011 Closed City Council Meeting minutes as presented. The motion carried unanimously. CONSENT ITEMS © Item 2 Approve Payment of Claims. Item 3 Accept Petition/Order Feasibility Report/11- 47/174`' Ave. NW, Heather St. NW Regular Andover City Council Meeting Minutes —January 3, 2012 Page 3 & 173rd LN. NW /Gravel Road Paving. (See Resolution R001 -12) Item 4 Approve Change Order #1/11 -14 /Tower #1 (Rose Park). (See Resolution R002- 12) Item 5 Approve License Agreement/Use of Digital Ortho & Oblique Aerial Photographs. Item 6 Approve City Administrator Review. Item 8 Approve Application for Exempt Permit/Anoka Area Chamber of Commerce. Item 9 Approve Refuse /Recycler Hauler Commercial License. Item 10 Approve 2012 Massage Establishment License. Motion by Councilmember Bukkila, Seconded by Councilmember Knight, for approval of the Consent Agenda as amended. Motion carried unanimously. APPROVE OFFICIAL DEPOSITORIES & BANKS City Administrator Dickinson stated each year the City Council is required by state law to approve a resolution designating the City's official depositories, supplemental depositories of investments and designating an individual as the approval authority for collateral transactions. Motion by Councilmember Trude, Seconded by Councilmember Knight, to Approve the Resolution that Designates Depositories for City Funds and Designates the City Administrator of the City of Andover as the Approval Authority for the Release and Acceptance of All Collateral to be Held by the City in Conjunction with City Funds on Deposit with Authorized Institutions. The motion carried unanimously. (See Resolution R003 -12) DESIGNATE OFFICIAL NEWSPAPER Mayor Gamache stated each year the City Council must designate the official newspaper of the City where publication of official notices are made. The Anoka County Union has submitted their proposal to serve as the City's legal newspaper for 2012. There are no rate increases proposed for the legal publication rate and the electronically submitted legals. Motion by Councilmember Trude, Seconded by Councilmember Howard to designate the Anoka County Union as the Official Newspaper for 2012. The motion carried unanimously. APPOINT ACTING MAYOR Mayor Gamache stated each year the Mayor appoints an Acting Mayor in the event he is unable © to attend a Council meeting. The Acting Mayor for 2011 was Councilmember Trude and he would recommend Councilmember Trude for 2012. © Regular Andover City Council Meeting Minutes —January 3, 2012 Page 4 Councilmember Trude stated she would accept the appointment as Acting Mayor. Motion by Mayor Gamache, Seconded by Councilmember Knight to Appoint Councilmember Trude as Acting Mayor for 2012. The motion carried unanimously. APPOINT STANDING COMMITTEES Mayor Gamache stated each year Standing Committees are appointed based upon the recommendation of the Mayor. The City Council is requested to appoint members for the Public Works and Newsletter Committees for 2012. He recommended Councilmember Howard and Councilmember Bukkila for the Public Works Committee with Councilmember Bukkila as the Chair and Councilmember Trude and Councilmember Knight for the Newsletter Committee with Councilmember Trude as the Chair. Motion by Mayor Gamache, Seconded by Councilmember Trude to Appoint Councilmember Howard and Councilmember Bukkila for the Public Works Committee with Councilmember Bukkila as the Chair and Councilmember Trude and Councilmember Knight for the Newsletter © Committee with Councilmember Trude as the Chair for 2012. The motion carried unanimously. SCHEDULE 2012 LOCAL BOARD OFAPPEAL & EQUALIZATION Mayor Gamache stated the Council is requested to schedule the Local Board of Appeal and Equalization dates. The Anoka County Assessor has indicated they will make every attempt to accommodate City Council/Board of Review dates of choice. The dates for the meeting must fall between April 9, 2012 and May 10, 2012. April 24 and April 26 are not available within that date range. The Council is requested to select at a minimum two (2) potential dates of choice to submit to the County Assessor. Councilmember Trude asked if the second follow -up meeting date scheduled had to be two (2) weeks after the first date. City Administrator Dickinson stated they did not have to be two (2) weeks apart. Generally the second meeting would be pushed out to a regular City Council meeting if possible. Councilmember Trude suggested using the first regular Council meeting in May as the follow -up meeting date and schedule the first meeting date in April. City Administrator Dickinson suggested the Council provide three (3) dates as potential options © for the County Assessor and rank them in the order or preference. Mayor Gamache suggested the week of April 9 for the first meeting to occur. © Regular Andover City Council Meeting Minutes — January 3, 2012 Page 5 Councilmember Trude suggested the City proposed April 12, April 16, and April 18 as optional dates for the first meeting to occur. City Administrator Dickinson clarified the meeting would be held in the City Council Chambers at 7:00 p.m. and this would not be a televised meeting. Councilmember Bukkila stated these dates would work. Councilmember Trude requested staff to check into the certifications for training. City Administrator Dickinson stated staff would look into this and report to the City Council. RESCHEDULE FEBRUARY 7, 2012 CITY COUNCIL MEETING Mayor Gamache stated the first Council meeting in February falls on the Major Political Party Caucus date. State Law prohibits Council meetings after 6:00 p.m. on the Party Caucus date. Therefore, Council needs to reschedule the meeting to either Monday, February 6'I' or © Wednesday, February 8a'. Staff suggests that the meeting be held on Monday, February 6, 2012 because there is an Open Space Commission meeting scheduled for February 8, 2012. Motion by Councilmember Knight, Seconded by Councilmember Howard to Reschedule the February 7, 2012 Regular City Council meeting to Monday, February 6, 2012 at 7:00 p.m. The motion carried unanimously. SCHEDULE FEBRUARYEDA MEETING Mayor Gamache stated the Council is requested to schedule an Economic Development Authority (EDA) meeting at 6:00 p.m. before the first regular February 2012 City Council meeting. Motion by Councilmember Bukkila, Seconded by Councilmember Howard to Schedule an Economic Development Authority (EDA) Meeting at 6:00 p.m. on Monday, February 6, 2012, before the Regular City Council Meeting. The motion carried unanimously. ADMINISTRATOR'S REPORT City Administrator Dickinson updated the City Council and the residents regarding administration and city department activities, and upcoming meetings and community events including the closing of Pov's and the winter outdoor ice for the City of Andover during the © holiday season. The outdoor ice did better than the indoor skating due to the nice weather. The City of Andover ended 2011 with 58 new construction homes in the community and The Bean has opened since the last Council meeting. © Regular Andover City Council Meeting Minutes — January 3, 2012 Page 6 Community Development Director Carlberg provided an update of the Parkside at Andover Station Annual Homeowners Association meeting. The two items covered in the meeting were the closing of Pov's and an update on the property purchased from PremierBreuggeman in that the City is motivated to sell the property and is meeting with developers to move the project forward. Councilmember Howard asked if staff had communicated with Andover High School in regard to closing the parking lot at Sunshine Park next week. City Administrator Dickinson indicated that staff had talked with Andover High School. Mayor Gamache asked if the lighting at the hockey rink had been evaluated this year. City Administrator Dickinson stated the lighting was evaluated and set properly earlier this year. MAYOR/COUNCIL INPUT (Commission Interviews) Councilmember Trude stated the Council would be conducting interviews next week for potential Commissioners. She asked what the schedule looked like at this time. City Administrator Dickinson stated Councilmembers would receive a packet of information by the end of the week that included information on the candidates. The first day there would be more interviews scheduled and the second day there would be time after the last interview for the City Council to discuss the interviews and possibly make their decisions. The interviews will start at 6:30 p.m. and the Council can expect to be done at approximately 9:00 p.m. each evening. Mayor Gamache recessed the regular City Council meeting at 7:20 p.m. to a closed session of the City Council to discuss property acquisition negotiations for PID #29- 32 -24 -44 -0022, and the Public Works Union negotiations. The City Council reconvened at 8:12 p.m. ADJOURNMENT Motion by Councilmember Howard, Seconded by Councilmember Knight, to adjourn. Motion carried unanimously. The meeting adjourned at 8:13 p.m. Respectfully submitted, © Tina Borg, Recording Secretary Regular Andover City Council Meeting Minutes —January 3, 2012 Page 7 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES — JANUARY 3, 2012 TABLE OF CONTENTS PLEDGE OF ALLEGIANCE .......................................................................... ............................... 1 RESIDENT FORUM ....................................................................................... ............................... 1 AGENDA APPROVAL ................................................................................... ............................... 2 APPROVAL OF MINUTES ............................................................................ ............................... 2 CONSENTITEMS .......................................................................................... ............................... 2 Item 2 Approve Payment of Claims .......................................................... ............................... 2 Item 3 Accept Petition/Order Feasibility Report/11- 47/174`' Ave. NW, Heather St. NW & 173`d LN. NW /Gravel Road Paving (See Resolution R001- 12) .......... ............................... 2 Item 4 Approve Change Order #1/11 -14 /Tower #1 (Rose Park) (See Resolution R002 -12).. 3 Item 5 Approve License Agreement/Use of Digital Ortho & Oblique Aerial Photographs.... 3 Item 6 Approve City Administrator Review ............................................. ............................... 3 Item 8 Approve Application for Exempt Permit/Anoka Area Chamber of Commerce........... 3 Item 9 Approve Refuse /Recycler Hauler Commercial License ................ ............................... 3 © Item 10 Approve 2012 Massage Establishment License ............................ ............................... APPROVE OFFICIAL DEPOSITORIES & BANKS (See Resolution R003 -12) ......................... 3 3 DESIGNATE OFFICIAL NEWSPAPER ........................................................ ............................... 3 APPOINT ACTING MAYOR ......................................................................... ............................... 3 APPOINT STANDING COMMITTEES ........................................................ ............................... 4 SCHEDULE 2012 LOCAL BOARD OF APPEAL & EQUALIZATION ...... ............................... 4 RESCHEDULE FEBRUARY 7, 2012 CITY COUNCIL MEETING ............. ............................... 5 SCHEDULE FEBRUARY EDA MEETING .................................................. ............................... 5 ADMINISTRATOR'S REPORT ..................................................................... ............................... 5 MAYOR/COUNCIL INPUT ........................................................................... ............................... 6 (Commission Interviews) ............................................................................. ............................... 6 X