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HomeMy WebLinkAboutCC - February 21, 2012C I T Y O F NDOVE © 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV Regular City Council Meeting — Tuesday, February 21, 2012 Call to Order — 7:00 p.m. Pledge of Allegiance Special Presentation — Introduction of Anoka County Sheriff Deputies Resident Forum Agenda Approval 1. Approval of Minutes (1/31/12 Workshop; 2/6/12 Regular) Consent Items 2. Approve Payment of Claims — Finance 3. Approve Application for Exempt Permit /Andover High School Boys Lacrosse Booster — Administration 4. Annual Review /Temporary Greenhouse/Linder's Flower Mart/2218 Bunker Lake Boulevard — Planning 5. Approve Joint Powers Agreement//133 d Avenue NW from Hanson Boulevard NW to Crosstown Boulevard NW/Reconstruction & Maintenance - Engineering 6. Approve Lighting Plan/10-27/Bunker Lake Boulevard NW Reconstruction/Round Lake Boulevard NW to CSAH 7 — Engineering © 7. Approve Plans & Specs /12 -17 /Sunshine Park North Parking Lot Lighting — Engineering 8. Approve Resolution/12- 6/2012 Outdoor Recreation Grant Application/Tom Anderson Trail — Engineering 9. Approve Resolution/12- 6/2012 Local Trails Connection Grant Application/Andover Station North Trail Connection - Engineering 10. Approve Appointment — Associate Planner - Administration Discussion Items 11. Anoka County Sheriff's Office Monthly Report — Sheriff 12. Approve Resolution for Bond Sales 2012A & 2012B - Administration Staff Items 13. Schedule March Workshop — Administration 14. Schedule March EDA Meeting - Administration 15. Administrator's Report — Administration Mayor /Council Input Closed Sessions — Property Acquisition Negotiations Update (PID#29- 32 -24 -44 -0022) Adjournment u REGULAR ANDOVER CITY COUNCIL MEETING —FEBRUARY 21, 2012 MINUTES The Regular Bi- Monthly Meeting of the Andover City Council was called to order by Mayor Mike Gamache, February 21, 2012, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Mike Knight, Sheri Bukkila, Julie Trude, and Tony Howard Councilmember absent: None. Also present: City Administrator, Jim Dickinson City Engineer/Public Works Director, David Berkowitz Others PLEDGE OF ALLEGIANCE SPECIAL PRESENTATION Sheriff James Stewart stated Andover is one of the cities that has continually collaborated and generated partnerships with the Anoka County Sheriff's Department. He thanked the staff at the Anoka County Sheriff's Office for their hard work. Councilmember Knight stated the Anoka County Sheriff's Department has served the residents of Andover well and he thanked them for their service. Commander Kevin Halweg presented the Andover 2012 Deputies and Investigators. He also provided a brief summary of experience and expertise of each Deputy for the Council. Mayor Gamache stated people might not realize the amount of experience and training the deputies bring to the community and it is good to let residents know about the people protecting their community. He welcomed everyone and thanked them for the fantastic job they do for the City of Andover. Councilmember Howard stated the City has a great partnership with the Anoka County Sheriff's Office and he thanked them for their service to the community and also thanked those that had served in the Armed Forces. RESIDENT FORUM © Regular Andover City Council Meeting Minutes — February 21, 2012 Page 2 No one wished to address the Council. AGENDA APPROVAL Councilmember Trude requested Item 6 be moved to discussion. Mayor Gamache suggested Item 6 be moved to discussion after the Monthly Sheriff's Report. Motion by Councilmember Trude, Seconded by Councilmember Bukkila, to approve the Agenda as amended. Motion carried unanimously. APPROVAL OF MINUTES January 31, 2012 City Council Workshop Meeting Councilmember Trude stated on page 2, after line 6, add: Councilmember Trude, and Councilmember Howard agreed. Councilmember Trude stated on page 2, line 8, should be Councilmember Bukkila not Councilmember Trude and lines 13 and 14 should be moved up to be included in this statement. Councilmember Trude stated page 3, line 35, the word "exam" should be replaced with "examine ". Councilmember Trude stated on page 6, after line 39, add "the Council concurred the Parks Commission should be informed of the Transportation Plan ". Councilmember Trude stated on page 10, line 17, change "Shadow Brook" to "Shadowbrook ". Councilmember Trude stated on page 10, line 25, change the statement to read "After discussing a survey comment about the purchase of a ladder truck, Councilmember Trude asked for an update on the fire department. Councilmember Trude stated on page 13, line 17, the words "will be target' should be replaced with "would be negatively impacted." Motion by Councilmember Trude, Seconded by Councilmember Bukkila to approve the January 31, 2012 City Council Workshop Meeting minutes as amended. The motion carried unanimously. © February 6, 2012 Regular City Council Meeting Motion by Councilmember Trude, Seconded by Councilmember Howard to approve the February 6, 2012 Regular City Council Meeting minutes as presented. The motion carried unanimously. © Regular Andover City Council Meeting Minutes — February 21, 2012 Page 3 CONSENT ITEMS Item 2 Approve Payment of Claims. Item 3 Approve Application for Exempt Permit/Andover High School Boys Lacrosse Booster. Item 4 Annual Review /Temporary Greenhouse /Linder's Flower Mart/2218 Bunker Lake Boulevard. Item 5 Approve Joint Powers Agreement/133rd Avenue NW from Hanson Boulevard NW to Crosstown Boulevard NW /Reconstruction & Maintenance. Item 7 Approve Plans and Specs /12 -17 /Sunshine Park North Parking Lot Lighting. (See Resolution R017 -12) Item 8 Approve Resolution/12- 6/2012 Outdoor Recreation Grant Application/Tom Anderson Trail. (See Resolution R018 -12) Item 9 Approve Resolution/12- 6/2 -12 Local Trails Connection Grant Application/Andover Station North Trail Connection. (See Resolution R019 -12) Item 10 Approve Appointment — Associate Planner. Motion by Councilmember Trade, Seconded by Councilmember Bukkila, for approval of the Consent Agenda as amended. Motion carried unanimously. ANOKA COUNTYSHERIFF'S OFFICE MONTHLYREPORT Commander Kevin Halweg, Anoka County Sheriff's Office, provided the City Council and residents with an update on law enforcement activities within the City for January 2012 including a road rage incident that resulted in the discharge of a firearm, an incident that involved a vehicle that crashed into a home, and other domestic assaults and DWI arrests. Councilmember Trade asked if the road rage incident involved an Andover resident. Commander Halweg stated it had been an Andover resident who had fired a gun in this particular situation. Councilmember Trade asked if the number of DWI arrests had decreased since Pov's closed. Commander Halweg stated Thursday evening/Friday morning activity had decreased since Pov's closed at the end of 2011. Councilmember Knight asked if there have been any incidents involving the artificial drugs. Commander Halweg stated there have not been any incidents in Andover. He stated he had been in contact with the drug task force and they have been focusing on heroin in the area. Last month they had seized 1.5 pounds of heroin. APPROVE LIGHTING PLAN /10 -27 /BUNKER LAKE BOULEVARD NW © Regular Andover City Council Meeting Minutes — February 21, 2012 Page 4 RECONSTRUCTION /ROUND LAKE BOULEVARD NW TO CSAH 7 Councilmember Trude stated at the Workshop the Council had decided to make the final decision on the color of the light posts once the prices had been put together. City Engineer Berkowitz stated the discussion from the workshop had included the choice of color. The Council could elect to go with the standard bronze color or have the posts painted the custom "Andover grape" color that has been used in other areas of the City such as Andover Station, Andover Station North, Hanson Boulevard and some surrounding developments. The custom color would bean additional $100 per post for a total of approximately $3,700. He recommended the City have Connexus provide the custom posts because the quality of the paint would be better. The City had used a different company to provide the posts along Jay Street and these posts have faded and show more scratches in comparison to the posts done by Connexus. Councilmember Trude expressed concerns the EDA had spent a lot of time and money trying to make Andover Station look good and there has been problems with this particular paint fading. It now looks mauve rather than the original grape color. © City Engineer Berkowitz pointed out the area Councilmember Trude is referencing is Jay Street and Martin Street. A different company had done these poles and the quality was not as good as that of the Connexus posts. Mayor Gamache stated he had looked at lights throughout the City and Coon Rapids. He stated he did not know that spending the additional $3,700 in order to keep the light pole color consistent throughout the City is really worth it. Councilmember Trude stated the area that these lights would be in is a different area of the City and it would not matter if the lights were a different color. She also stated the mauve color is outdated. Mayor Gamache stated Bunker Lake Boulevard would not be reconstructed for several years so these lights would not be changed to the grape color anytime soon. He also stated along Bunker Lake Boulevard where Anoka, Andover, and Coon Rapids intersect the lights are all the bronze color. Councilmember Trude stated she had agreed with Mayor Gamache at the workshop. The grape color is faded and it looks pink now. There will be some development in the Rosella Sonsteby's property in the next few years and something neutral in this area will allow that development to choose their own theme for lighting. © Councilmember Bukkila stated she had a preference for the grape color. This would provide the City with some cohesiveness moving forward. The quality of the paint has improved and there will be maintenance to any product the City chooses. She would like to see the City stay with a © Regular Andover City Council Meeting Minutes — February 21, 2012 Page 5 color theme for the light fixtures in the City. Mayor Gamache stated Councilmember Bukkila's statement about being consistent and cohesive makes sense and this is something that should be considered. He stated the City has not had any fading or scratching problems with the fixtures from Connexus. He pointed out that Coon Rapids fixtures are dark blue. He clarified he could support either direction. Councilmember Trude stated the dark blue is along Hanson Boulevard but Coon Rapids probably had something different along Coon Rapids Boulevard. She stated the current fixtures have aged and no longer look attractive. She would support a more neutral fixture color. Councilmember Howard stated once Rosella Sonsteby's property develops it would be nice to have a theme. If the City puts in the grape fixtures then the development may do something to tie into this and this will bring more cohesiveness to the community. Councilmember Knight asked if other cities use different colors different sections of the community. © Councilmember Bukkila stated she has not seen this. Motion by Councilmember Bukkila, seconded by Councilmember Howard to Approve the Lighting Plan for Project 10 -27, Bunker Lake Boulevard NW Reconstruction/Round Lake Boulevard NW to CSAH 7, using the custom "Andover grape" color for the fixtures. Councilmember Trude stated she would rather see the fixtures in bronze and this is more modern. There are no painted light poles or theme along Bunker Lake Boulevard and the fixtures are different on Round Lake Boulevard and Hanson Boulevard. Councilmember Knight asked if the bronze finish would hold up better than the grape finish. City Engineer Berkowitz stated he could not say for sure but had not seen any difference with the Connexus fixtures. Mayor Gamache stated it might be years before there is any development on the Rosella Sonsteby's property and the City needs to decide now on the light fixtures. The City could continue with the format that has been established and use the grape color for the fixtures in this project and as the City develops in this area the same color can be used. The motion was called to a vote. 0 The motion carried 4 ayes, 1 nay ( Trude). ® Regular Andover City Council Meeting Minutes — February 21, 2012 Page 6 APPROVE RESOLUTION FOR BOND SALES 2012A AND 2012B City Administrator Dickinson stated at the February 6, 2012 Council meeting, the City Council authorized the sale of $630,000 General Obligation Equipment Certificates, Series 2012A and $1,605,000 General Obligation Capital Improvement Refunding Bonds, Series 2012B. With proposals scheduled for February 23, 2012, it is necessary for a pricing committee to be established for the purpose of considering the proposals and for awarding the sale of bonds. Upon approval of the sale by the pricing committee, the City Council will take action at its next regularly scheduled meeting to adopt the necessary approving resolution as prepared by the City's Bond Council. Councilmember Trude stated the resolution at this time expires if the pricing gap is not met. She asked if this date should be extended. City Administrator Dickinson stated if the pricing gap is not met, Staff will continue to watch the market and come back to the Council for another approval. He also stated Staff had looked at the Community Center bonds as requested by the Council and at this time it would not be beneficial for the City to refund these. © Motion by Councilmember Bukkila, Seconded by Councilmember Knight to adopt the resolution Approving the Issuance of General Obligation Equipment Certificates, Series 2012A and Tax General Obligation Capital Improvement Refunding Bonds, Series 2012B. The motion carried unanimously. (See Resolution R020 -12) SCHEDULE MARCH WORKSHOP Motion by Councilmember Trude, Seconded by Councilmember Howard to schedule the March City Council Workshop on Tuesday, March 27, 2012 at 6:00 p.m. Mayor Gamache asked if this would be a joint meeting with the Planning and Zoning Commission. City Administrator Dickinson stated the workshop is scheduled to be a joint meeting with the Planning and Zoning Commission. The motion was called to a vote. The motion carried unanimously. SCHEDULE MARCH EDA MEETING Motion by Councilmember Trude, Seconded by Councilmember Knight to schedule the March © EDA Meeting for March 6, 2012, at 6:00 p.m., prior to the Regular City Council Meeting. The motion carried unanimously. Regular Andover City Council Meeting Minutes — February 21, 2012 Page 7 ADMINISTRATOR'S REPORT City Administrator Dickinson updated the City Council and the residents regarding administration and city department activities, legislative activities, development and CIP projects, and upcoming meetings and community events including property negotiations, union negotiations, the annual budget and levy submissions with the State, County and other bureaus has been done. He stated there would be a neighborhood meeting for the Trident Development in the Grey Oaks area at the same time as the EDA Meeting scheduled for March 6. Staff will follow up to find out what the comments were at this meeting. Staff is working with Anoka County and trying to evaluate the advantages of the County broadband system and what type of things this would bring to the County. Staff has completed the closing of the model home at Parkside at Andover Station. The City had planned for 35 new homes in the budget and at this time there have been five (5) new homes in the City. The number of burglaries and thefts in the City has decreased. City Engineer Berkowitz stated staff has been working with three (3) developers who are looking to move forward with their next phase of plats. The City currently has approximately 80 single - family lots available in the urban area. Public Works has been working on open space at Martin's Meadows and removing buckthorn. There was snow removal today as well. There will be public hearings on March 6 for the South Coon Creek project and the 133rd Avenue project. Staff also sent notices to the residents of the Johnson's Oakmount Terrace and 147d' Avenue neighborhood regarding the potential approval of the plans for the reconstruction project on March 6. Mayor Gamache requested the open space on 161" by White Pine Wilderness be posted clearly so residents did not go onto the private property that is adjacent to it. He stated the sign should show residents they need to stay to the right when they are in this area. City Engineer Berkowitz stated staff would review this in the spring. Councilmember Knight stated the City should look at setting rules for the use of the open space and ways to notify the public about using the open spaces. Mayor Gamache stated the signs that are posted all have lists of "Do's and Don'ts ". Councilmember Knight suggested the City consider adding more signs along the perimeters. Councilmember Howard suggested the City also consider posting signs during the hunting season to prohibit hunting in these areas. © City Engineer Berkowitz stated the City has also had problems with snowmobiles and ATVs in the open space areas. © Regular Andover City Council Meeting Minutes — February 21, 2012 Page 8 City Administrator Dickinson stated he had not received the information he was expecting for the closed session meeting so he recommended the City cancel the closed session scheduled after the regular meeting. City Administrator Dickinson provided an overview of the redistricting that had been released today. He stated the old district numbering has changed. The City of Andover will now be utilizing Senate District 35 and Senate District 31. He clarified Senate District 35 covers the majority of the city and includes approximately 28,000 residents and Senate District 31 is the northeast corner of the community and encompasses approximately 2,300 residents. Councilmember Knight asked if there would be changes in who was representing each district. City Administrator Dickinson stated the City's current Senator, Michelle Benson, would not be in District 35. The City will have a new State Senator. Senator Jungbauer primarily represents the District 31 area. District 31A is the largest part of the new Senate District, which does not include Andover. Councilmember Trade stated it would have been nice if Andover would have been in the same district. She clarified Country Oaks West, which is one of the City's largest development in the �i northeastern area would now be included in District 31. City Administrator Dickinson stated Country Oaks West is the only development in this area currently. He stated he would provide maps for the Council and the information is available on line. He stated it is important for the City to start matching up precincts and school districts with the new districts. How this lays out will also affect County Commissioner Districts. Staff will be analyzing the data and working to set these up over the course of the next week or so and bring it to the next Council Workshop for discussion. Councilmember Knight asked when the County had to have their redistricting done. City Administrator Dickinson stated the County had until mid -April but they would not be able to finish until the City had completed theirs. MAYOR/COUNCIL INPUT (Planning Commission Training) Councilmember Trade stated there would be the next phases of plats coming to the Planning Commission for review. She asked if the Council should consider some training for the new Commissioners and Associate Planner so they would be familiar with the laws, ordinances, and processes. It was the consensus of the Council to provide additional training for the new Planning Commissioners and Associate Planner. Regular Andover City Council Meeting Minutes — February 21, 2012 Page 9 City Administrator Dickinson stated staff would take care of this. Councilmember Bukkila suggested posting the training times and dates so others that may be interested could attend. (Anoka County Voting Equipment Task Force) Councilmember Trade stated she had been asked to serve on the Anoka County Voting Equipment Task Force. All the cities and states have to purchase new equipment because of a Federal Mandate. There will be a couple of meetings to discuss purchasing equipment on a large bid but this will not happen until after the 2012 elections. (Notification to the Parks and Recreation Commission) Councilmember Trade stated the Council had approved the application for a couple of trail grants earlier in the meeting. She recommended the Parks and Recreation Commission be informed of these applications. City Engineer Berkowitz stated Mr. Haas provides an update of projects and he would include this information in the update so they are aware of locations the Council is considering for trail connections. 10 (Snow Removal Budget/Ice Rinks) Councilmember Bukkila asked how the City's snow removal budget is looking and if the ice rinks are now closed for the season. City Engineer Berkowitz stated the City has closed the ice rinks for the season. The nice weather had caused some mushrooming and it is difficult to get the rinks back into a good condition once this happens. In past years, the City has closed the rinks at the end of February and this year they were closed mid - February. The City is below the snow removal budget for overtime and fuel costs. The City will be required to purchase 90% of the salt that had been committed to at the beginning of the season but this material can be stored in the City's salt storage facility until next season. This will reduce the amount of salt the City will need to purchase next year. Councilmember Howard stated staff had done an outstanding job of providing residents with skatable ice rinks particularly with the challenges with the winter weather. (Fuel Budget) Councilmember Knight asked how the City's fuel budget would be impacted with the price of fuel expected to be above $4.00 per gallon. City Administrator Dickinson stated the City does budget for fuel changes. The City has been purchasing some gas and diesel lower than was anticipated so overall for 2012 things will even out. The City will need to do something in the 2013 budget to address fuel pricing. H Q Regular Andover City Council Meeting Minutes — February 21, 2012 Page 10 (Posting City's Fields) Councilmember Howard stated with the unusual weather conditions the City should consider posting the City's baseball parks and soccer fields so residents do not get on these fields too early. Councilmember Trude stated the City had talked about locking the gates at Andover Station but there are no gates at Sunshine Park. City Engineer Berkowitz stated the City would be adding some fencing so staff would be able to lock some of these areas up. Staff will continue to post the fields and try to keep people off them. He stated staff does the best they can to monitor the fields and keep people off and the Associations do a good job of talking to their participants and teams about staying off the turf until it is dry. (Fiscal Disparities Hearing) Mayor Gamache stated last week there were a number of people testifying before the Senate and House Committees in regard to fiscal disparities. Anoka County Board Chairman Sivarajah did a great job discussing fiscal disparities and the importance to Anoka County, the cities in Anoka County and the schools in Anoka County. At the end of the testimony all the committees decided there would not be anything happening in 2012. There had been opportunities to educate the committees about fiscal disparities and it worked out good. He thanked everyone for the hard work and participation. (Metro Cities Board Opening) Mayor Gamache stated his term on the Metro Cities Board would expire this year. There will be three openings on the board this year and applications would need to be in by early March. City Administrator Dickinson would have information available for anyone interested in applying for this position. Metro Cities Board goes over the legislative sessions and how they will lobby the legislature. They meet the first Thursday of each month. CLOSED SESSION Cancelled. ADJOURNMENT Motion by Councilmember Bukkila, Seconded by Councilmember Howard, to adjourn. Motion carried unanimously. The meeting adjourned at 8:27 p.m. Respectfully submitted, Tina Borg, Recording Secretary L�J Regular Andover City Council Meeting Minutes — February 21, 2012 Page 11 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES — FEBRUARY 21, 2011 TABLE OF CONTENTS PLEDGE OF ALLEGIANCE .......................................................................... ............................... 1 SPECIAL PRESENTATION ........................................................................... ............................... 1 RESIDENTFORUM ....................................................................................... ............................... 1 AGENDA APPROVAL ................................................................................... ............................... 2 APPROVALOF MINUTES ............................................................................ ............................... 2 CONSENTITEMS .......................................................................................... ............................... 3 Item 2 Approve Payment of Claims .......................................................... ............................... 3 Item 3 Approve Application for Exempt Permit /Andover High School Boys Lacrosse Booster................................................................................................. ............................... 3 Item 4 Annual Review /Temporary Greenhouse /Linder's Flower Mart/2218 Bunker Lake Boulevard............................................................................................. ............................... 3 Item 5 Approve Joint Powers Agreement/133rd Avenue NW from Hanson Boulevard NW to Crosstown Boulevard NW /Reconstruction & Maintenance ................ ............................... 3 Item 7 Approve Plans and Specs /12 -17 /Sunshine Park North Parking Lot Lighting (See ResolutionR017- 12) ............................................................................ ............................... 3 Item 8 Approve Resolution/12- 6/2012 Outdoor Recreation Grant Application/Tom Anderson Trail (See Resolution R018- 12) ........................................................... ............................... 3 Item 9 Approve Resolution/12- 6/2 -12 Local Trails Connection Grant Application/Andover Station North Trail Connection (See Resolution R019- 12) ................. ............................... 3 Item 10 Approve Appointment —Associate Planner .................................. ............................... 3 ANOKA COUNTY SHERIFF'S OFFICE MONTHLY REPORT ................. ............................... 3 APPROVE LIGHTING PLAN /10 -27 /BUNKER LAKE BOULEVARD NW RECONSTRUCTION /ROUND LAKE BOULEVARD NW TO CSAH 7 ............................... 3 APPROVE RESOLUTION FOR BOND SALES 2012A AND 2012B (See Resolution R020 -12) ..................................................................................................................... ............................... 6 SCHEDULE MARCH WORKSHOP .............................................................. ............................... 6 SCHEDULE MARCH EDA MEETING ......................................................... ............................... 6 ADMINISTRATOR'S REPORT ..................................................................... ............................... 7 MAYOR/COUNCIL INPUT ........................................................................... ............................... 8 (Planning Commission Training) ................................................................. ............................... 8 (Anoka County Voting Equipment Task Force) .......................................... ............................... 9 (Notification to the Parks and Recreation Commission) ............................. ............................... 9 (Snow Removal Budget /Ice Rinks) .............................................................. ............................... 9 (Fuel Budget) ............................................................................................... ............................... 9 (Posting City's Fields) ............................................................................... ............................... 10 (Fiscal Disparities Hearing) ....................................................................... ............................... 10 (Metro Cities Board Opening) ................................................................... ............................... 10 ADJOURNMENT.......................................................................................... ............................... 10