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HomeMy WebLinkAboutCC - April 3, 2012A C I T Y O F ND OVE © 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV Regular City Council Meeting — Tuesday, April 3, 2012 Call to Order — 7:00 p.m. Pledge of Allegiance Resident Forum Agenda Approval 1. Approval of Minutes (3/20/12 Regular; 3/27/12 Workshop) Consent Items 2. Approve Payment of Claims — Finance 3. Approve Declaration of Encroachment Easement Condition & Covenants /11 -10 /South Coon Creek Drive NW Reconstruction - Engineering 4. Approve Plans & Specs /Order Advertisement for Bids /11 -10 /South Coon Creek Drive NW - Engineering 5. Approve Plans & Specs /Order Advertisement for Bids /11- 40/133`d Avenue NW Reconstruction — Engineering 6. Award Quote /11- 48/Well 6 /Sand Issues - Engineering 7. Approve Agreement for Residential Recycling Program with Anoka County — Administration 8. Amend Fee Ordinance /Developer Installed Improvements - Administration © 9. Approve Pilot Project— City Fee Collection for Private Installed Improvements — Administration 10. Approve Application for Exempt Permit /Andover Lions Club — Administration Discussion Items 11. Discuss /Approve 2013 Budget Development Guidelines — Administration Staff Items 12. Schedule April EDA Meeting — Administration 13. Schedule May City Council Workshop — Administration 14. Administrator's Report —Administration Mayor /Council Input Closed Session: Property Acquisition Negotiations Update (PID#29- 32 -24 -44 -0022) Public Works Union Negotiations Adjournment X ANLb 6 W 0 j4j REGULAR ANDOVER CITY COUNCIL MEETING —APRIL 3, 2012 MINUTES The Regular Bi- Monthly Meeting of the Andover City Council was called to order by Mayor Mike Gamache, April 3, 2012, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Mike Knight, Sheri Bukkila, Julie Trude, and Tony Howard Councilmember absent: None. Also present: City Administrator, Jim Dickinson City Engineer /Public Works Director, David Berkowitz City Attorney, Scott Baumgartner Others 0 PLEDGE OFALLEGIANCE RESIDENT FORUM No one wished to address the Council. AGENDA APPROVAL City Administrator Dickinson stated there was an updated resolution for Consent Item 4. The bid opening date was updated. Motion by Councilmember Trude, Seconded by Councilmember Bukkila, to approve the Agenda as presented. Motion carried unanimously. APPROVAL OF MINUTES March 20, 2012 Regular City Council Meeting Councilmember Trude stated on page 3, line 21, the word "attended" should be inserted between "recently" and "training ". Councilmember Trude stated on page 6, line 5, the last word should be "Anoka." ® Regular Andover City Council Meeting Minutes —April 3, 2012 Page 2 Councilmember Trude stated on page 6, line 25, the word "lined" should be replaced with "linked." Motion by Councilmember Trude, Seconded by Councilmember Knight to approve the March 20, 2012 Regular City Council Meeting minutes as amended. The motion carried unanimously. March 27, 2012 City Council Workshop Meeting Motion by Councilmember Trude, Seconded by Councilmember Howard to approve the March 27, 2012 City Council Workshop Meeting minutes as presented. The motion carried unanimously. CONSENT ITEMS Item 2 Approve Payment of Claims. Item 3 Approve Declaration of Encroachment Easement Condition and Covenants /11- 10 /South Coon Creek Drive NW Reconstruction. Item 4 Approve Plans and Specs /Order Advertisement for Bids /11 -10 /South Coon Creek Drive NW. (See Resolution R036 -12) Item 5 Approve Plans and Specs /Order Advertisement for Bids /11- 40/133rd Avenue NW Reconstruction. (See Resolution R037 -12) Item 6 Award Quote /11- 48/Well 6 /Sand Issues. Item 7 Approve Agreement for Residential Recycling Program with Anoka County. Item 8 Amend Fee Ordinance /Developer Installed Improvements. (See Ordinance 418) Item 9 Approve Pilot Project — City Fee Collection for Private Installed Improvements. Item 10 Approve Application for Exempt Permit /Andover Lions Club. Motion by Councilmember Trude, Seconded by Councilmember Bukkila, for approval of the Consent Agenda as presented. Motion carried unanimously. DISCUSS /APPROVE 2013 BUDGET DEVELOPMENT GUIDELINES City Administrator Dickinson outlined the proposed guidelines as 1.) A commitment to a City Tax Capacity Rate to meet the needs of the organization and positioning the City for long -term competitiveness through the use of sustainable revenue sources and operational efficiencies, 2.) Continue with the current procurement and financial plan to appropriately expend the bond proceeds generated from the successful 2006 Open Space Referendum, 3.) A fiscal goal that works toward establishing the General Fund balance for working capital at no less than 45% of planned 2013 General Fund expenditures and the preservation of emergency fund balances through targeting revenue enhancements or expenditure limitations in the 2012 adopted General Fund budget, 4.) A commitment to limit the 2013 debt levy to no more than 20% of the gross tax levy and a commitment to a detailed City debt analysis to take advantage of alternative financing consistent with the City's adopted Debt Policy, 5.) A comprehensive review of the condition of capital equipment to ensure ® Regular Andover City Council Meeting Minutes —April 3, 2012 Page 3 that the most cost effective replacement schedule if followed, equipment will be replaced on the basis of a cost benefit analysis rather than a year based replacement schedule, 6.) A team approach that encourages strategic planning to meet immediate and long term operational, staffing, infrastructure and facility needs, and 7.) A management philosophy that actively supports the funding and implementation of Council policies and goals, and a commitment to being responsive to changing community conditions, concerns, and demands, and to do so in a cost effective manner. Motion by Councilmember Knight, Seconded by Councilmember Bukkila, to approve the proposed Budget Development guidelines for developing the 2013 Annual Operating Budget. The motion carried unanimously. SCHEDULE APRIL EDA MEETING Motion by Councilmember Trude, Seconded by Councilmember Howard to schedule an EDA Meeting at 6:00 p.m. before the April 17, 2012 City Council Meeting. The motion carried unanimously. SCHEDULE MAY CITY COUNCIL WORKSHOP Motion by Councilmember Bukkila, Seconded by Councilmember Howard to schedule a May City Council Workshop for May 22, 2012 at 6:00 p.m. The motion carried unanimously. ADMINISTRATOR'S REPORT City Administrator Dickinson updated the City Council and the residents regarding administration and city department activities, legislative activities, development and CIP projects, and upcoming meetings and community events including an update of Arbor Oaks by Trident Development, the Wal -Mart proposal, Parkside at Andover Station, and future platting activities. He stated the EDA would be processing the Parkside at Andover Station sale. The Wal -Mart public hearing that will be held by the Planning Commission will likely be in May or June. Wal -Mart had been asked to provide additional information as part of the application process. He also stated upcoming meetings and community events, on April 12d' the Board of Review, April 17d' City Council and EDA meetings, April 21st Hawkridge Park Grand Opening, and April 24h the City Council workshop. He stated he had talked with State Representatives and Senators and invited them to provide legislative updates for the Council. He stated there was good attendance at the Beyond the Yellow Ribbon presentation. Recycling Day in Andover would be on April 28th and the Andover Pet Clinic will be held on May 5h from 9:00 a.m. to 12:00 p.m. He also reminded residents to keep their cars and doors locked. A common theme in the Sheriff s Incident Report for thefts is unlocked cars, unlocked doors, and items left in plain Q site. City Engineer Berkowitz reminded residents to be safe and drive slow in construction areas. He stated the major road projects in Andover that would affect residents this year would be the reconstruction of South Coon Creek Drive and the reconstruction of 133rd Avenue. He stated the © Regular Andover City Council Meeting Minutes —April 3, 2012 Page 4 bids for the South Coon Creek Drive project have been delayed due to a State review for use of State Aid Funds. Councilmember Bukkila asked when the deadline for residents to sign up for community gardens was and when the remaining plots would be available for the public. City Engineer Berkowitz stated there were two (2) to three (3) plots remaining. He is not sure when the remaining plots would be made available to the public and recommended anyone interested to call City Hall for information. Councilmember Knight recognized Federal Cartridge for their donation of $5,000 towards City bleacher upgrades at Hawkridge Park. Councilmember Howard stated there have been utility vans and trucks on the trails. He asked if staff had been aware of this and if this would damage the trails. City Engineer Berkowitz stated the City has a right -of -way permit for utilities to be on the trails in order to do maintenance work. © MAYOR/COUNCIL INPUT (Anoka County Voting Equipment Task Force) Councilmember Trude stated she is part of the Anoka County Voting Equipment Task Force. She expressed concerns about the possible cost allocation being discussed at this time. The equipment would not be purchased until next year and the County is proposing to pay half and each city would pay based on their percentage of population. Andover's portion is estimated at $60,500 to $80,600. The County wants to set this up like a lease agreement program where they purchase the equipment and the cities pay them an annual rate plus an additional 10% annually to manage equipment. She asked Council if they would like her and City Administrator Dickinson to work on the financial side of this. She stated she is concerned about having only one representative from each city working on something that would impact the budget and the community. The Task Force is expected to come up with something for the County Board and if they adopt it then it would come to the City for approval. She believes the proposal should be presented to the City's prior to going to the Board and she would like to present this view to the Task Force. City Administrator Dickinson stated if the County starts allocating the cost and not allowing cities the opportunity to put it in as part of the City's bonding program or debt program then the City may be limited, in particular if levy limits are in place. This could impact the City's annual budget if the only option is the operating budget. The City wants to be sure the County is © cognizant of this. He has asked this item to be an agenda item for the monthly Anoka County Administrator /Manager meeting. All the Administrators and Managers for Anoka County and its cities are generally present and will have an opportunity to discuss this topic. ® Regular Andover City Council Meeting Minutes —April 3, 2012 Page 5 Mayor Gamache asked why they were not working directly with the cities and why the City is not purchasing their own equipment. City Administrator Dickinson stated historically the County has directed the type of equipment that will be purchased. Councilmember Trude stated the County believes there will be some advantage by purchasing all the equipment at one time but the City may not want the County to finance something on their behalf. This is leading to a Joint Powers Agreement that needs to be negotiated. There is one that will be expiring. There is a change in division of duties and the County is taking more oversight on elections. Councilmember Bukkila recommended staff do what is in the best interest of the City. The County does not need to have the oversight because the City's staff can be trained to run the equipment. She does not agree with the County profiting from the purchase or management of the equipment. Councilmember Knight asked how things would be impacted if the proposed bill is passed © regarding photo identification for voters. Councilmember Trude stated there could be more costs incurred because of increase training for judges, and potential technology changes for the equipment. She clarified the equipment being discussed at this time is for counting ballots. Mayor Gamache clarified City Administrator Dickinson would be working with other Administrators and City Managers on this issue. Councilmember Trude stated on behalf of the Council she would inform the Task Force that the Council is most comfortable having staff negotiate directly with the County's financial staff when it comes to financial agreements and potential Joint Powers Agreements. (Beyond the Yellow Ribbon Program) Mayor Gamache, Councilmember Bukkila, and Councilmember Knight had attended the Beyond the Yellow Ribbon presentation. The presentation included discussions on volunteer opportunities and how the City could get involved. The program is looking for volunteers to be mentors or help service members and their families with job searches, referrals for repairs and other needs that may arise. Councilmember Bukkila explained the organization is looking for businesses to partner with that would be able to provide mentors or volunteers to help service members return to work after deployment. These might also include businesses willing to provide services to service members that may not otherwise be able to afford. Mayor Gamache asked how the City would be involved in this project. Regular Andover City Council Meeting Minutes — April 3, 2012 Page 6 City Administrator Dickinson stated he would discuss this with Community Development Director Carlberg. The City could use the website to request volunteers. Staff will need to have additional discussions with the National Guard about their needs as well. The City wants to work with the Anoka County Veterans Services but the City does not want to be seen as the provider of services. Councilmember Trude suggested some services that organizations may be able to donate or volunteer for include lawn mowing, shoveling, or babysitting. Councilmember Bukkila stated this project is more of a social service effort and getting people connected. Councilmember Howard asked who the contact person would be for those people interested in volunteering. City Administrator Dickinson stated residents could contact Community Development Director Carlberg or himself at City Hall. © (Recycling Day) Mayor Gamache asked if there would be document shredding available at the Recycling Day scheduled for April 28`". City Administrator Dickinson stated he is not sure. (City Wide Garage Sale) Mayor Gamache stated the City Wide Garage Sale would be May 17`h to May 19''. There is a registration form in the last newsletter. Mayor Gamache recessed the regular City Council meeting at 7:26 p.m. to a closed session of the City Council to discuss property acquisition negotiations for PID #29- 32 -24 -44 -0022, and the Public Works Union negotiations. The City Council reconvened at 8:06 p.m. ADJOURNMENT Motion by Councilmember Howard, Seconded by Councilmember Knight, to adjourn. Motion carried unanimously. The meeting adjourned at 8:07 p.m. Respectfully submitted, 0 Tina Borg, Recording Secretary Regular Andover City Council Meeting Minutes —April 3, 2012 Page 7 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES — APRIL 3, 2012 TABLE OF CONTENTS PLEDGE OF ALLEGIANCE .......................................................................... ............................... 1 RESIDENTFORUM ....................................................................................... ............................... 1 AGENDAAPPROVAL ................................................................................... ............................... 1 APPROVAL OF MINUTES ............................................................................ ............................... 1 CONSENTITEMS .......................................................................................... ............................... 2 Item 2 Approve Payment of Claims .......................................................... ............................... 2 Item 3 Approve Declaration of Encroachment Easement Condition and Covenants /11- 10 /South Coon Creek Drive NW Reconstruction ................................ ............................... 2 Item 4 Approve Plans and Specs /Order Advertisement for Bids /11 -10 /South Coon Creek Drive NW (See Resolution R036- 12) .................................................. ............................... 2 Item 5 Approve Plans and Specs /Order Advertisement for Bids /11- 40/133rd Avenue NW Reconstruction (See Resolution R037- 12) ........................................... ............................... 2 Item 6 Award Quote /I1- 48/Well 6 /Sand Issues ....................................... ............................... 2 aItem 7 Approve Agreement for Residential Recycling Program with Anoka County ............. 2 Item 8 Amend Fee Ordinance /Developer Installed Improvements (See Ordinance 418) ........ 2 Item 9 Approve Pilot Project — City Fee Collection for Private Installed Improvements....... 2 Item 10 Approve Application for Exempt Permit /Andover Lions Club ..... ............................... 2 DISCUSS /APPROVE 2013 BUDGET DEVELOPMENT GUIDELINES ..... ............................... 2 SCHEDULE APRIL EDA MEETING ............................................................ ............................... 3 SCHEDULE MAY CITY COUNCIL WORKSHOP ...................................... ............................... 3 ADMINISTRATOR'S REPORT ..................................................................... ............................... 3 MAYOR/COUNCIL INPUT ........................................................................... ............................... 4 (Anoka County Voting Equipment Task Force) .......................................... ............................... 4 (Beyond the Yellow Ribbon Program) ........................................................ ............................... 5 (Recycling Day) ........................................................................................... ............................... 6 (City Wide Garage Sale) .............................................................................. ............................... 6 ADJOURNMENT............................................................................................ ............................... 6 C