Loading...
HomeMy WebLinkAboutCC - May 1, 2012C I T Y O F ND OVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV Regular City Council Meeting — Tuesday, May 1, 2012 Call to Order — 7:00 p.m. Pledge of Allegiance Resident Forum Agenda Approval 1. Approval of Minutes (4/12/12 Board of Review; 4/17/12 Regular) Consent Items 2. Approve Payment of Claims —Finance 3. Award Bid/11- 43/140' Lane NW Water Main Improvements -Engineering 4. Award Bid/l 1- 40/133`a Avenue NW Reconstruction -Engineering 5. Accept Feasibility Report/Order Public Hearing/11- 47/174`' Ave. NW, Heather St. NW & 173`d Ln. NW— Engineering 6. Approve Feasibility Report/Waive Public Hearing/11 -10 /South Coon Creek Drive NW Reconstruction/W1\4 Improvements — Engineering 7. Approve Easements /11 -10 /South Coon Creek Drive NW Reconstruction — Engineering 8. Approve No Parking Resolution/10-27/Bunker Lake Blvd. NW (7th Ave. NW to 381h Ave.) - Engineering 9. Consider Approval Outdoor Event /Extension of Liquor License/Beef O'Brady's — Administration 10. Consider Approval /Extension of Liquor License for New Addition and Patio Area/Beef O'Brady's — Administration 11. Approve Temporary 3.2% Malt Liquor License /Andover Lions/Fun Fest — Administration Discussion Items 12. Public Hearing: Modification to the Development Program for Development District No. 1 and the establishment of Tax Increment Financing District No. 1 -5. Adopt resolution approving Program Modification and TIF Plan— Planning 13. Approve resolution for Interfund Loan in connection with TIF District No. 1 -5. — Administration 14. Approve Development Agreement — Arbor Oaks Senior Living, LLC - Planning 15. 2011 Audit Presentation/HLB Tautges Redpath— Administration Staff Items 16. Schedule May EDA Meeting — Administration 17. Administrator's Report — Administration Mayor /Council Input Closed Session: Property Acquisition Negotiations (PID #29- 32 -24 -44 -0022) Property Acquisition Negotiations (PID#s 17- 32 -24 -13 -0003 & 17- 32 -24 -12 -0007) Adjournment F REGULAR ANDOVER CITY COUNCIL MEETING —MAY], 2012 MINUTES The Regular Bi- Monthly Meeting of the Andover City Council was called to order by Mayor Mike Gamache, May 1, 2012, 7:05 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Mike Knight, Sheri Bukkila, Julie Trude, and Tony Howard Councilmember absent: None Also present: City Administrator, Jim Dickinson Community Development Director, Dave Carlberg City Attorney, Scott Baumgartner Others 40 PLEDGE OF ALLEGIANCE RESIDENT FOR UM Mr. Nathan Munsterman, 1207 140'h Lane NW, Andover, stated he was there on behalf of residents with concerns about the potential of a Wal -Mart being constructed on the former Pov's site. He stated residents are aware this is a private sale between the property owner and Wal- Mart and the property is zoned for this type of business but he would like the City to consider how this type of business will fit into the community and the neighborhood. There are concerns about traffic, noise, water runoff, and 24 -hour lighting. He stated another concern residents have is most 24 -hour Wal -Mart locations allow overnight parking for campers and trailers and he would not like to see this as a permitted use on the property. He also expressed concerns about the Wal -Mart obtaining a license to sell liquor. There are enough liquor licenses in the City and they are currently evenly distributed. Ms. Josephine Larson, 13527 Heather Street, Andover, stated concerns about the potential impacts to Crooked Lake. She would like to be sure the City involves the appropriate watersheds and the DNR so storm water is properly treated. Mayor Gamache stated Coon Creek Watershed would be involved in the project. As part of the current regulations, Wal -Mart will need to properly treat all storm water runoff. He stated the points brought forward would be discussed with the Wal -Mart developer during the process. Councilmember Trude pointed out there are other government agencies involved in this project the residents could talk to as well to ensure all their concerns are brought forward. © Regular Andover City Council Meeting Minutes — May 1, 2012 Page 2 u 1 AGENDA APPROVAL Mayor Gamache stated there was additional information included for Item 4 on the Consent Items. City Administrator Dickinson noted the bid awarded as part of this project is considerably less than the engineer's estimate. He also stated Item 14 would be removed from the agenda at this time. Motion by Councilmember Bukkila, Seconded by Councilmember Knight, to approve the Agenda as amended. Motion carried unanimously. APPROVAL OFMINUTES April 12, 2012 Board of Review Meeting Motion by Councilmember Trude, Seconded by Councilmember Howard, to approve the April 12, 2012 Board of Review Meeting minutes as presented. The motion carried unanimously. April 17, 2012 Regular City Council Meeting Motion by Councilmember Trude, Seconded by Councilmember Bukkila, to approve the April 17, 2012, Regular City Council Meeting minutes as presented. The motion carried unanimously. CONSENT ITEMS Item 2 Approve Payment of Claims. Item 3 Award Bid/11- 43/140`" Lane NW Water Main Improvements. (See Resolution R043 -12) Item 4 Award Bid /11- 40/133rd Avenue NW Reconstruction. (See Resolution R049 -12) Item 5 Accept Feasibility Report/Order Public Hearing/11- 47/174 Avenue NW, Heather Street NW and 173`d Lane NW. (See Resolution R044 -12) Item 6 Approve Feasibility Report/Waive Public Hearing/11 -10 /South Coon Creek Drive NW Reconstruction/WM Improvements. (See Resolution R045 -12) Item 7 Approve Easements /11 -10 /South Coon Creek Drive NW Reconstruction. Item 8 Approve No Parking Resolution/10 -27 /Bunker Lake Boulevard NW (7h Avenue NW to 38`h Avenue). (See Resolution R046 -12) Item 9 Consider Approval /Extension of Liquor License /Outdoor Event/Beef O' Brady's. Item 10 Consider Approval /Extension of Liquor License for New Addition and Patio Area/Beef O' Brady's. Item 11 Approve Temporary 3.2% Malt Liquor License /Andover Lions /Fun Fest. Motion by Councilmember Trude, Seconded by Councilmember Howard, for approval of the © Regular Andover City Council Meeting Minutes — May 1, 2012 Page 3 Consent Agenda as presented. Motion carried unanimously. PUBLIC HEARING: MODIFICATION TO THE DEVELOPMENT PROGRAM FOR DEVELOPMENT DISTRICT NO. I AND THE ESTABLISHMENT OF TAX INCREMENT FINANCING DISTRICT 1 -5, ADOPT RESOLUTION APPROVING PROGRAM MODIFICATIONAND TIFPLAN Community Development Director Carlberg stated the City Council is requested to consider the modification to the Development Program for Development District No. 1 and the establishment of Tax Increment Financing District No. 1 -5. TIF District 1 -5 is being created for the development of a 70 unit senior housing project to be known as Arbor Oaks located on the southwest corner of Hanson Boulevard NW and 155t' Lane NW. TIF District 1 -5 is a Housing District and through its creation will insure an affordable housing component throughout the life of the district for 20% of the units. Motion by Councilmember Bukkila, Seconded by Councilmember Knight to open the public hearing. The motion carried unanimously. Mayor Gamache opened the public hearing at 7:14 p.m. © Motion by Councilmember Knight, Seconded by Councilmember Bukkila to close the public hearing. The motion carried unanimously. Mayor Gamache closed the public hearing at 7:15 p.m. Motion by Councilmember Trude, Seconded by Councilmember Howard to approve the resolution adopting a modification to the Development Program for Development District No. 1 and establishing Tax Increment Financing District No. 1 -5 therein and adopting a Tax Increment Financing Plan therefore. The motion carried unanimously. (See Resolution R047 -12) APPROVE RESOULTION FOR INTERFUND LOAN IN CONNECTION WITH TIF DISTRICT NO. 1 -5 Community Development Director Carlberg stated the City Council is requested to review and approve an internal loan for Tax Increment Financing District No. 1 -5. The resolution approves a $25,000 internal loan and this is recommended by the City's Fiscal Advisor, Ehlers and Associates, to comply with the State Auditor requirements for newly created TIF districts that may expend dollars before the tax increment is generated from the district and received. © Motion by Councilmember Bukkila, Seconded by Councilmember Howard to approve a resolution authorizing an interfund loan for advance of certain costs in connection with Tax Increment Financing District No. 1 -5. The motion carried unanimously. (See Resolution R048- 12) © Regular Andover City Council Meeting Minutes —May 1, 2012 Page 4 2011 A UDIT PRESENTATION/HLB TA UTGES REDPATH City Administrator Dickinson stated the City is required to have an independent audit conducted annually. The 2011 Audit was conducted by the City's audit firm, HLB Tautges Redpath. Ms. Peggy Moeller, CPA, HLB Tautges Redpath, provided the Council with a presentation related to the City of Andover Comprehensive Annual Financial Report (CAFR) as of December 31, 2011, the Audit Management Letter, the Report on Internal Controls, the State Legal Compliance Report, the Communication with those Charged with Governance and the corresponding Management Report. She stated the City had received the 2010 GFOA Certificate of Achievement for Excellence in Financial Reporting and would be applying for 2011. The City of Andover has received a "clean opinion" on the 2011 financial statements. Mayor Gamache thanked staff for their work in completing the financial statements and their work during the audit process. Councilmember Trude stated Andover had been able to increase their fund balance in 2011. She asked if this was uncommon for cities in the current economic conditions. © Ms. Moeller stated most cities are careful to maintain adequate fund balances and because of this most are seeing increases in their fund balances this year. Councilmember Knight commended City Administrator Dickinson and the Finance Department staff for their hard work and making it possible for the City to be in their current financial position. City Administrator Dickinson stated the Finance Department staff is excellent and they have done a great job, recognition should go to Lee Brezinka, Melissa Knutson and Brenda Fildes. He stated the City's financial information is available on the website. Motion by Councilmember Knight, Seconded by Councilmember Bukkila to accept the City of Andover 2011 Audit Review and Presentation. The motion carried unanimously. SCHEDULE MAYEDA MEETING Motion Councilmember Trude, Seconded by Councilmember Bukkila to schedule an EDA Meeting at 6:00 p.m. before the May 15, 2012 City Council Meeting. The motion carried unanimously. ADMINISTRATOR'S REPORT © City Administrator Dickinson updated the City Council and the residents regarding administration and city department activities, development and CIP projects, and upcoming meetings and community events including an update on the Trident Development, the Wal -Mart © Regular Andover City Council Meeting Minutes — May 1, 2012 Page 5 proposal, and the Parkside at Andover Station platting activities. He stated the Connect Anoka County Broadband Governance group are still focusing on predicting the usage needs and encouraging those participating to collaborate on systems that could be shared and collaborative data storage solutions. He had participated in the North Metro Mayor Association Joint Purchase Agreement bids for ammunition. Community Development Director Carlberg stated the contract company for Wal -Mart would be holding an open house style meeting at the end of May. Once the date and location information is available the City will post this information on the website. Woodland Estates 5I' Addition is moving forward. There are five (5) lots already sold in this project. Parkside at Andover Station is moving forward with the creating of two (2) parcels and the replatting of 33 more lots. Mayor Gamache stated residents had brought up concerns about Wal -Mart in the Resident Forum. He stated lighting and runoff are concerns for residents. He requested these issues be reviewed to make sure they are addressed properly. Community Development Carlberg stated the project would need to meet all State, County and City regulations in regard to runoff, traffic, and lighting. © Mayor Gamache stated residents had brought up concerns about overnight parking for campers being allowed by Wal -Mart. There are currently no businesses in Andover that allow this. He asked if there were other 24 -hour business in Andover. Community Development Director Carlberg stated McDonalds and Kwik Trip are 24 -hour businesses but they do not permit overnight camper parking. Councilmember Knight asked if Andover had any ordinances for restricting camper parking. City Administrator Dickinson stated there are some cities that do not allow Wal -Mart to have overnight camper parking. He stated based on the proposed location of this Wal -Mart it is not likely to have much overnight camper parking because it is not located along a major highway. Mayor Gamache requested staff look into this to determine i£ there is something the City could do to limit or restrict overnight camper parking. Councilmember Trude expressed concerns with the potential for overnight camper parking and Wal -Mart being able to sell liquor. She does not want to encourage drinking in the parking lot. Community Development Director Carlberg stated there are other businesses in the area that are © open either 24 -hours or until 2:00 a.m. The City cannot impose restrictions without legal basis. Councilmember Bukkila stated Wal -Mart was replacing Pov's and the City had experienced several problems with this business. Wal -Mart will not present these challenges. She suggested © Regular Andover City Council Meeting Minutes —May 1, 2012 Page 6 the City review what is being proposed and address the concerns that are not already addressed by the current review process. MAYOR/COUNCIL INPUT (Hawkridge Park) Mayor Gamache stated the Hawkridge Park opening and soccer kickoff had been last week. The fields look really good. He thanked Federal Cartridge for their donation of the bleachers and North Metro Soccer for their generous donation. He suggested staff look at ways to keep people from parking on the grass. Councilmember Knight commended the Parks Department for their hard work on the Hawkridge Park project. (Quad Cities TV Board Opening) Councilmember Trude stated the Quad Cities TV Board is advertising for an Executive Director position. This information will be available on the City's website. (Recycling Day) Councilmember Howard thanked City staff for a successful Recycling Day. (County Redistricting) Mayor Gamache stated the County Commissioners had approved the new County Commissioner Districts and this will be posted on their website. Andover will have a different commissioner representing residents on the west side after the next election. Mayor Gamache recessed the regular City Council meeting at 7:49 p.m. to a closed session of the City Council to discuss property acquisition negotiations for PID #29- 32 -24 -44 -0022, PID #17- 32-24-13-0003, and PID #17- 32 -24 -12 -0007. The City Council reconvened at 8:08 p.m. ADJOURNMENT Motion by Councilmember Bukkila, Seconded by Councilmember Knight, to adjourn. Motion carried unanimously. The meeting adjourned at 8:09 p.m. Respectfully submitted, Tina Borg, Recording Secretary H Regular Andover City Council Meeting Minutes — May 1, 2012 Page 7 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES — MAY 1, 2012 TABLE OF CONTENTS PLEDGEOF ALLEGIANCE .......................................................................... ............................... 1 RESIDENTFORUM ....................................................................................... ............................... 1 AGENDAAPPROVAL ................................................................................... ............................... 2 APPROVALOF MINUTES ............................................................................ ............................... 2 CONSENTITEMS .......................................................................................... ............................... 2 Item 2 Approve Payment of Claims .......................................................... ............................... 2 Item 3 Award Bid/11- 43/140'h Lane NW Water Main Improvements (See Resolution R043- 12) ........................................................................................................ ............................... 2 Item 4 Award Bid /11- 40/133rd Avenue NW Reconstruction (See Resolution R049- 12) ........ 2 Item 5 Accept Feasibility Report/Order Public Hearing/l 1- 47/174`h Avenue NW, Heather Street NW and 173rd Lane NW (See Resolution R044- 12) ................. ............................... 2 Item 6 Approve Feasibility Report/Waive Public Hearing/11 -10 /South Coon Creek Drive NW Reconstruction/WM Improvements (See Resolution R045- 12) .. ............................... 2 Item 7 Approve Easements /11 -10 /South Coon Creek Drive NW Reconstruction .................. 2 Item 8 Approve No Parking Resolution/I0- 27/Bunker Lake Boulevard NW (7d' Avenue NW to 38`h Avenue) (See Resolution R046- 12) .......................................... ............................... 2 Item 9 Consider Approval Outdoor Event /Extension of Liquor License /Beef O' Brady's..... 2 Item 10 Consider Approval /Extension of Liquor License for New Addition and Patio Area/Beef O' Brady' s ........................................................................... ............................... 2 Item 11 Approve Temporary 3.2% Malt Liquor License /Andover Lions /Fun Fest ................... 2 PUBLIC HEARING: MODIFICATION TO THE DEVELOPMENT PROGRAM FOR DEVELOPMENT DISTRICT NO. 1 AND THE ESTABLISHMENT OF TAX INCREMENT FINANCING DISTRICT NO. 1 -5, ADOPT RESOLUTION APPROVING PROGRAM MODIFICATION AND TIF PLAN (See Resolution R047 -12) ................. ............................... 3 APPROVE RESOULTION FOR INTERFUND LOAN IN CONNECTION WITH TIF DISTRICT NO. 1 -5 (See Resolution R048 -12) .......................................... ............................... 3 2011 AUDIT PRESENTATION /HLB TAUTGES REDPATH ...................... ............................... 4 SCHEDULE MAY EDA MEETING .............................................................. ............................... 4 ADMINISTRATOR'S REPORT ..................................................................... ............................... 4 MAYOR/COUNCIL INPUT ........................................................................... ............................... 6 (Hawkridge Park) ......................................................................................... ............................... 6 (Quad Cities TV Board Opening) ................................................................ ............................... 6 (Recycling Day) ........................................................................................... ............................... 6 (County Redistricting) .................................................................................. ............................... 6 H