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HomeMy WebLinkAboutATF - January 5, 2012ARTIFICIAL TURFIDOME TASK FORCE MEETING January 5, 2012 Meeting Minutes The Meeting of the Andover Artificial Turf /Dome Task Force was called to order by City Staff member Todd Haas (on behalf of Chairman Ted Butler who was absent to get the I"meeting started) at 6:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Task Force Members present: Todd Blake (Andover Area Lacrosse Association), Mike Knight (City Council member), Sheri Bukkila (City Council member), Tony Kowalewski (Park Commission member), Sean Beggin (North Metro Soccer Association); Kenneth Range (Representing Andover Football Association on behalf of Twila Hauck); Brad Schotzko (Andover Baseball Association) Commissioners absent: Ted Butler (Park Commission member), ( Twila Hauck (Andover Football Association), Bernie Knox (Andover Huskie Youth Hockey Association) Also present: Lee Brezinka (Assistant Finance Director), Todd Haas (Assistant Public Works Director /Parks Coordinator), Erick Sutherland (Community Center Facilities Manager), Shawn Beatty and others (Andover Athletic Association Fast Pitch) APPROVAL OF MINUTES — Not applicable at this time since it is the first meeting of the Task Force. BRIEF HISTORY UPDATE Before a brief history of what has taken place over the last few months, Tony Kowalewski was appointed Vice Chair of the Task Force in the absence of Chairman Ted Butler. Vice Chairman Kowalewski took over running the meeting and requested city staff to give a brief update of the history as to why the Task Force was created and the discussions the City and the Park Commission have had over the past few months regarding the concern of the associations that continue to grow and what the Task Force is asked to do to resolve some issues the City has had with overuse of fields. RESPONSIBILITIES OF THE TASK FORCE The Task Force reviewed the proposed responsibilities of the Task Force. There was brief discussion regarding Item 5 (Finances of the Commission). Mr. Brezinka mentioned to the Task Force the title of Item 5 is recommended to be changed to "Financial Information" and the description is to be changed to "The City Finance Department will provide reporting to the Task Force on estimated revenues and expenses ". The Task Force indicated that would be acceptable to revising Item 5. SCOPE AND OBJECTIVES OF THE TASK FORCE © The Task Force reviewed the proposed Scope and Objectives of the Task Force. It was suggested in Item 2. (E) to report back to the City Council with their findings and recommendations within 120 -150 days of the first Task Force meeting. © Artificial Turf /Dome Task Force Meeting Minutes — January 5, 2012 Page 2 OTHER BUSINESS Shawn Beatty and others of the Andover Athletic Association (AAA) Fast Pitch program introduced themselves and discussed their programs and where they have been playing their games and practices during the fall /winter /spring seasons at various other domes around the Twin City area. AAA explained to the Task Force that are very interested in this facility and indicated to the group that there would a large user of this type of facility and requested that they should have a say or vote as to the type of facilities should be recommended. But since the Task Force is appointed by the City Council and due to the current size of the Task Force, it was suggested that the fast pitch groups continue participating in the discussions, provide as much information as they can about their programs and continue coming to the meetings. Motion by Bukkila, Second by Beggin to adjourn. Motion passed 6 -0 (Butler, Hauck and Knox absent). The meeting adjourned at 6:50 p.m. Respectfully submitted, Todd J. Haas u