Loading...
HomeMy WebLinkAboutJanuary 19, 20129LNDOVE-4 T Y O F p 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US Regular Park & Recreation Commission Meeting January 19, 2012 7:00 P.M. 1. Call to Order 2. Resident Forum 3. Approval of Minutes (1/5/12) 4. Consider Application for Scheduled Use of Recreational Facilities /Andover High School Girls Fast Pitch Boosters Club 5. Hold Public Information Meeting /Pleasant Oaks Park Improvements 6. Hold Public Information Meeting/Woodland Meadows Park Improvements 7. Anoka County Sheriff's Department 4th Quarterly Report 8. Park Dedication Improvement Fund 4th Quarterly Report/Finance Department © 9. Outstanding Items 10. 11. Chair's Report 12. Adjournment rmllm PARK AND RECREATION COMMISSION MEETING — JANUARY 19, 2012 MINUTES The Regular Bi- Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chair Butler on January 19, 2012, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chair Ted Butler, Tony Kowalewski, Vice Chair Jim Lindahl, Alisa Lewnau, Andrew Melberg, Mark Miskowiec, and Shaun Van Vark Commissioners Absent: None Also Present: Assistant Public Works Director, Todd Haas Others Chair Butler stated there are two items to be added to the agenda this evening. He suggested the Swearing in of Commissioners Alisa Lewnau and Shaun Van Vark be added as item 1A. He also suggested the election of the Commission Chair and Vice Chair be added as item 1B. AGENDA Motion by Lindahl, seconded by Miskowiec, to approve the agenda as amended. Motion carried on 7 -ayes, 0 -nays, 0- absent SWEARING IN OF COMMISSIONMEMBERS Chair Butler performed the swearing in of Alisa Lewnau and Shaun Van Vark. ELECTION OF COMMISSION CHAIR AND VICE CHAIR Chair Butler stated the Council was appointing these positions but has now given the authority to the Commission to decide who will be Chair and Vice Chair for 2012. Councilmember Miskowiec asked if this could be tabled until the next meeting. Chair Butler stated the election needs to be held at this meeting for the new year. Motion by Lindahl, seconded by Miskowiec, to elect Ted Butler as the Chair of the Park and Recreation Commission for 2012. Motion carried on 7 -ayes, 0 -nays, 0- absent. n Regular Andover Park & Recreation Commission Meeting Minutes — January 19, 2012 Page 2 © Motion by Butler, seconded by Miskowiec, to elect Jim Lindahl as the Vice Chair for the Park and Recreation Commission for 2012. Motion carried on 7 -ayes, 0 -nays, 0- absent RESIDENT FORUM There were no comments at this time. Motion by Lindahl, seconded by Miskowiec, to close the resident forum. Motion carried on 7 -ayes, 0 -nays, 0- absent APPROVAL OF MINUTES Commissioner Kowalewski noted it has been brought to his attention that there will be a fast pitch tournament sometime this summer. He asked if the schedule can be worked to accommodate this tournament. Mr. Haas stated he has not heard from them and they would need to fill out an application. Motion by Lindahl, seconded by Melberg, to approve the January 15, 2012 Park Commission minutes as presented. Motion carried on a 5 -ayes, 0 -nays, 2- present (Butler, Lewnau) vote. CONSIDER APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES /ANDOVER HIGH SCHOOL GIRLS FAST PITCH BOOSTERS CLUB Mr. Haas reviewed the Park and Recreation Commission is requested to consider the Application for Scheduled Use of Recreational Facilities as requested by the Andover High School Booster Club Girls Fast Pitch. Mr. Haas reviewed the application that has been submitted to play the Andover High School varsity and junior varsity fast pitch softball games at Sunshine Park on fields 1 -4 on Friday May 11, 2012 from 5 -10 p.m. This request does not conflict with any of the youth tournaments as none are scheduled for that weekend. Mr. Haas noted this evening will also be youth night and they do plan on using the field lights for the varsity game. Mr. Pete Dale of the Andover High School Booster Club Girls Fast Pitch stated this is their third year for this request. Motion by Lindahl, seconded by Kowalewski, to approve the Application for Scheduled Use of Recreational Facilities /Andover High School Booster Club Girls Fast Pitch as requested. Motion carried on 7 -ayes, 0 -nays, 0- absent vote. H Regular Andover Park & Recreation Commission Meeting Minutes — January 19, 2012 Page 3 © HOLD PUBLIC INFORMATION MEETING /PLEASANT OAKS PARK IMPROVEMENTS At the recommendation of staff, the Park and Recreation Commission is requested to hold a public information meeting with the neighborhood regarding possible improvements to Pleasant Oaks Park. He provided a copy of the letter that was sent to the owner /occupant and location map of the area where the park is located. Mr. Haas also provided copies of seven responses the City received from the neighborhood. Mr. Haas stated the Park Commission will need to make a recommendation of the improvements that should be made to Pleasant Oaks Park. The recommendation will be forwarded to the City Council for their review and approval. Based on comments received from the residents, staff is recommending that playground equipment for 2 -12 year olds be installed with a swing set and a couple smaller items to be decided by the residents. The budgets for other parks of similar size that have been redeveloped have been in the neighborhood of $22,000 - $25,000. Approximately $35,000 will be available since $10,000 of the $45,000 budget for 2012 park improvements /replacement will be for the improvements at Woodland Meadows Park. Mr. Haas noted there are a couple of the residents interested in participating in the selection of the playground equipment and they will be invited to do so. Commissioner © Miskowiec asked how many surveys were sent and how many were received. Mr. Haas stated approximately 61 were sent and 7 were received back via email. Mr. Haas suggested if the Commission wishes to table this until the next meeting, he and Mr. Starr can meet with the interested residents and come back with a recommendation. Chair Butler suggested they look at the other park before making a decision on this one. Mr. Haas stated those improvements are approximately $10,000. Commissioner Miskowiec suggested they meet with the residents prior to making any decision on what is to be included. Chair Butler stated he would like to see a prioritization from the residents. Staff can communicate to the residents that normally $20,000 - $25,000 could be spent for these improvements. Commissioner Miskowiec asked if internet access to the Go Anoka County website to review aerials can be obtained for the Commission meeting. Mr. Haas stated he will inquire to see if that is possible. Motion by Miskowiec, seconded by Melberg, to table recommendation to the City Council regarding Pleasant Oaks. Motion carried on 7 -ayes, 0 -nays, 0- absent vote. HOLD PUBLIC INFORMA TION MEETINGIWOODLAND MEADOWS PARK IMPROVEMENTS Mr. Haas reviewed the Park and Recreation Commission is requested to hold a public information meeting with the neighborhood regarding possible improvements to Woodland Meadows Park. A copy of the letter that was sent to the owner /occupant and location map of the area where the park is located were provided. Mr. Haas noted no Regular Andover Park & Recreation Commission Meeting Minutes — January 19, 2012 Page 4 © comments were received from the area residents. He stated most likely no responses were received due to the only improvements that need to be made are new fall zones and accessibility for the handicapped to the existing playground structure. The estimated cost for these improvements is estimated to be about $10,000. Mr. Haas stated the Park Commission will need to make a recommendation of the improvements that should be made to Woodland Meadows Park. The recommendation will be forwarded to the City Council for their review and approval. Mr. Haas stated the Park and Recreation Commission is requested to hold the public information meeting and make a recommendation to the City Council of the improvements that should be made to Woodland Meadows Park. Motion by Lewnau, seconded by Lindahl, to recommend to the City Council regarding Woodland Meadows Park the improvements suggested up to $10,000. Motion carried on 7 -ayes, 0 -nays, 0- absent vote. ANOKA COUNTYSDERIFF'S DEPARTMENT 4TH QUARTER REPORT Chair Butler reviewed the list of reports generated by the Anoka Sheriff's Office regarding city park activity for the 4`h quarter of 2011. He did not see any particular patterns. © PARK DEDICATION IMPROVEMENT FUND 4TH QUARTERLY REPORT / FINANCE DEPARTMENT Mr. Haas presented the Project Commitment Listing Report, Balance Sheet, and Review and Expenditure Reports for the Park Improvement Fund as of December 31, 2011 — Unaudited. He noted this is informational data provided and no formal action is needed. One park dedication fee for Woodland Crossing was returned to the developer as the developer replatted their development from 6 lots back to 5 lots. Chair Butler suggested in the future the CIP be attached to reports such as these. OUTSTANDING ITEMS Mr. Haas reviewed the outstanding items providing updates on Completed Projects, On- Going Projects, Task Force Updates and Other Items of Interest. Commissioner Kowalewski stated the Task Force took a tour of Stillwater, Woodbury, and Plymouth domes on January 18, 2012. He stated the facility operators of each dome gave some input they have received since their domes were constructed. Mr. Haas stated the City of Savage is in the process bidding a seasonal dome. The next meeting of the Task Force is February 16, 2012. Commissioner Van Vark asked which communities © have outdoor artificial turfs. Mr. Haas stated Mounds View, Minneapolis, and Woodbury along with a few others. Regular Andover Park & Recreation Commission Meeting Minutes —January 19, 2012 Page 5 Chair Butler suggested input be obtained from both older and newer facilities. Commissioner Miskowiec attended the Open Space Commission meeting and provided an update of the BMX track. They did discuss the option of putting in a mountain bike trail in the open space areas. Commissioner Miskowiec will continue his research. Commissioner Melberg provided an update on geocaching in the City. He will provide an article for the May -June newsletter. Commissioner Van Vark stated there will be a skate park competition along with Fun Fest. CHAIR'S REPORT Commissioner Kowalewski provided an update on Andover High School sports. He requested some salt be put on the sidewalks on 142nd and Partridge. Commissioner Miskowiec stated Crooked Lake is being utilized for ice fishing. Commissioner Lindahl announced Pov's is closed and ask the question if the City can use © any of those fields. Mr. Haas stated North Metro Soccer has indicated that they may contact Pov's to see if the fields can be used. ADJOURNMENT Motion by Miskowiec, seconded by Lindahl, to adjourn the regular meeting at 7:50 p.m. Motion carried on 7 -ayes, 0 -nays, 0- absent vote. Respectfully Submitted, Debbie Wolfe, Recording Secretary Timesaver Off Site Secretarial, Inc.