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HomeMy WebLinkAboutFebruary 16, 20129CN66VV^� p 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US Regular Park & Recreation Commission Meeting February 16, 2012 7:00 P.M. 1. Call to Order 2. Resident Forum 3. Approval of Minutes (1/19/12) 4. Consider 2012 Tournament Application/ MN USSSA State Tournament (18U, 16U, and 14U) 5. Consider 2012 Tournament Application/ MN USSSA State Tournament (10U and 121J) 6. Consider Installation of Flagpole /Andover Baseball Association 7. Consider Pleasant Oaks Park Improvements, Cont. © 8. Review Sunshine Park North Parking Lot Lighting Plan/12 -17 9. Review of Sunshine Park West Park Lot Expansion Plan/12 -13 10. Outstanding Items 11. 12. Chair's Report 13. Adjournment H x H IRNDOVEA PARK AND RECREATION COMMISSION MEETING — FEBRUARY 16, 2012 MINUTES The Regular Bi- Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chair Butler on February 16, 2012, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Commissioners Absent: Also Present: RESIDENT FORUM Chair Ted Butler, Tony Kowalewski, Vice Chair Jim Lindahl, Alisa Lewnau, Andrew Melberg, and Mark Miskowiec Commissioner Shaun Van Vark Assistant Public Works Director, Todd Haas Others There were no comments at this time. Motion by Miskowiec, seconded by Lewnau to close the resident forum. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Van Vark) APPROVAL OF MINUTES Motion by Lindahl, seconded by Melberg, to approve the January 19, 2012 Park Commission minutes as presented. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Van Vark) vote. CONSIDER 2012 TOURNAMENT APPLICATION/MN USSSA STATE TOURNAMENT (18U, 16U, AND 14U) Mr. Haas reviewed the application that the City has received from MN USSSA for a girls fast pitch state tournament for June 22 -24, 2012 softball/baseball season as requested by the MN USSSA State Fast Pitch Directors. Mr. Haas provided a list of the tournaments that have already been approved by the Park Commission. Mr. Haas noted the Andover Family Fun Fest is scheduled for July 13 & 14. Mr. Haas stated the Andover Athletic Association (AAA) will be sponsoring the tournament therefore no tournament fees will be required. Staff has indicated to the tournament directors that metal spikes will not be allowed as per the application. Regular Andover Park & Recreation Commission Meeting Minutes — February 16, 2012 Page 2 The Park & Recreation Commission is requested to consider approving the attached tournament application forms from the MN USSSA State Fast Pitch Directors. Motion by Lindahl, seconded by Kowalewski, to approve the Tournament Application from the MN USSSA State Fast Pitch Directors for a tournament to be held June 22 -24, 2012 as requested. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Van Vark) vote. CONSIDER 2012 TOURNAMENT APPLICATION/MN USSSA STATE TOURNAMENT (10UAND 12U) Mr. Haas reviewed the application that the City has received from MN USSSA for a girls fast pitch state tournament for July 7 -8, 2012 softball/baseball season as requested by the MN USSSA State Fast Pitch Directors. Mr. Haas provided a list of the tournaments that have already been approved by the Park Commission. Mr. Haas stated the Andover Athletic Association (AAA) will be sponsoring the tournament therefore no tournament fees will be required. Staff has indicated to the tournament directors that metal spikes will not be allowed as per the application. The Park & Recreation Commission is requested to consider approving the attached tournament application forms from the MN USSSA State Fast Pitch Directors. © Motion by Lewnau, seconded by Miskowiec, to approve the Tournament Application from the MN USSSA State Fast Pitch Directors for a tournament to be held July 7 -8, 2012 as requested. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Van Vark) vote. Mr. Scott Brown, resident of Andover is a newly appointed USSSA State Fast Pitch Director along with his wife Erin. He hopes these two tournaments will add to economic impact to the City. Mr. Brown stated he has been speaking with out -state teams. He is expecting to bring in hundreds of teams. CONSIDER INSTALLATION OF FLAGPOLE /ANDOVER BASEBALL ASSOCIATION Mr. Haas reviewed the Park and Recreation Commission is requested to consider the installation of a flagpole at Andover Station North (ASN) Ballfield facility as requested by the Andover Baseball Association. A copy of the letter received by the City from ABA was attached with the request. Ms. Sheila Schueller and Mr. Brad Chosko representing Andover Baseball Association appeared. They are requesting a flagpole to be utilized during their games. Currently ABA is dedicated funds (approx $10,000) for the scoreboards. Commissioner Miskowiec asked if the flag would just be used for tournaments and Ms. Schueller stated she would like to see it permanent. Lighting of the flag would be up to the City. Commissioner Miskowiec requested staff present estimates of the cost for lighting for the flagpole. Regular Andover Park & Recreation Commission Meeting Minutes — February 16, 2012 Page 3 ® Chair Butler asked where they would like to see if installed. Ms. Schueller stated she'd like to see it between the middle and the west fields. Mr. Haas stated he will get together with Kevin Starr and visit the site and come up with an estimate for lighting. Chair Butler stated he would like to see some landscaping around the base. Commissioner Lindahl suggested looking at waiting on the lighting until next year. Mr. Chosko stated possible the electrical could be run from the scoreboards to the flagpole lighting. Mr. Haas noted this request has not been identified in the CIP. If the Park Commission is interested in installing the flagpole, the annual $15,000 misc funds can be used for this request. The estimated cost for a 25 -foot tall flagpole ranges from $1300 to $1700. Note: This estimate does not include the cost to provide lighting for the flag. This cost will be determined once the Commission has indicated interest in the flagpole or not. At this point, ABA has indicated they would not be participating in the funding of the flagpole as they are putting their funding efforts to have the scoreboards completed at ASN this spring. Motion by Miskowiec, seconded by Lewnau, to table approval of the installation of a flagpole at Andover Station North Ballfield Facility as requested by Andover Baseball Association when further information is available from staff. Motion carried on a 6 -ayes, © 0 -nays, 0- absent (Van Vark) vote. CONSIDER PLEASANT OAKS PARKIMPROVEMENTS, CONT. Mr. Haas stated the Park and Recreation Commission are requested to consider possible improvements to Pleasant Oaks Park. As directed by the Park Commission at the last meeting, staff met with residents to discuss the possible improvements to the park. Based on input from the residents that attended the meeting they would like to have playground equipment (2 -12 year olds), new swing set and a Frisbee Golf Disc Basket pleased near the north end of the open space area. Mr. Haas stated if the Park Commission is in agreement with the neighborhood recommendation, the Commission is to make a motion of the recommendation which will be forwarded to the City Council for their review and approval. As a reminder, Mr. Haas indicated staff has indicated to the neighborhood that up to $18,000 or so would be available for equipment and the remaining $7000 will be other items such as wood chips for the fall zones, ADA access and borders that will be installed around the equipment. Mr. Haas stated in reviewing the location of the Pleasant Oaks Park in relation to the location of the Meadows of Round Lake Park, and the relatively new playground equipment that was installed in 2008, staff is suggesting that other types of activities © should be considered in Pleasant Oaks Park instead of playground equipment. Items to consider would include a picnic shelter, volleyball or basketball court, tether ball and /or a swing set (no playground equipment). Mr. Haas indicated on a map the location of the two parks. Mr. Haas stated the residents were told these options would be mentioned to Regular Andover Park & Recreation Commission Meeting Minutes — February 16, 2012 Page 4 ® the Park Commission and explored. Mr. Haas referred the commissioners to the GoAnokaCounty website which contains information on all parks in the County. Commissioner Miskowiec questioned if there was only one Frisbee golf basket and what the cost is for one. Mr. Nick Brunskie, resident of Andover, avid disc golfer. He has done some research and the practice basket would only take 60 feet of space. Mr. Brunskie stated it would be mainly for the residents in the neighborhood. He stated the cost is approximately $600. Mr. Haas stated the open field at Pleasant Oaks has not been scheduled for a couple years. Commissioner Lindahl stated if the playground was moved, the disc golf basket could be installed as not to interfere with possible use of the open field. Commissioner Miskowiec stated the plan shows for a second security light and questioned whether that would be needed. Mr. Haas stated the existing security light would be moved and a second light would not be needed. Chair Butler asked what the cost for the replacement of the playground equipment would be and Mr. Haas stated he would need to research the cost. Chair Butler asked how the commissioners felt about playground equipment given the fact there is relatively new playground equipment a couple of blocks away. Mr. Haas reminded the commission there are only two parks in the neighboring vicinity. Chair © Butler stated this neighborhood is dense and that may be a positive to have playground equipment added. Chair Butler requested staff research the cost of similar playground equipment and Mr. Haas stated Mr. Starr stated it would be $18,000. Motion by Melberg, seconded by Kowalewski, to recommend to the City Council to consider possible playground equipment improvements to Pleasant Oaks Park up to $18,000 and staff to work with the residents to develop the actual plan. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Van Vark) vote. REVIEW SUNSHINE PARK NORTH PARKING LOT LIGHTING PLAN 112 -17 Mr. Haas stated the Park and Recreation Commission is requested to review the proposed Sunshine Park north parking lot lighting plan. Chair Butler stated this came out of a joint meeting with the Council. Mr. Haas provided a copy of the photo metrics of the proposed lighting of the north parking lot at Sunshine Park that was done by Connexus Energy. He provided the estimated costs for the installation of the lights and noted the cost of the lights will be funded by the capital projects levy. The lighting plan meets the zoning code. Commissioner Lindahl asked if the lights would be on timers and Mr. Haas stated they would be set on timers. Chair Butler stated he would not having a problem of spending © some of the park misc. funds for the $1500 increase in cost. Regular Andover Park do Recreation Commission Meeting Minutes — February 16, 2012 Page 5 © Commissioner Kowalewski asked if the bulb will be protected. Mr. Haas stated they will be 25 -30 feet high. Chair Butler stated it is a safety issue and should be a priority project. The funding would come out of the capital projects levy. Motion by Kowalewski, seconded by Miskowiec, to approve the Sunshine Park North Parking Lot Lighting Plan/12 -17 as presented. Substitute Motion by Miskowiec, seconded by Lindahl, to approve the Sunshine Park North Parking Lot Lighting Plan/12 -17 and funding coming from the capital projects levy. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Van Vark) vote. REVIEW OF SUNSHINE PARK WEST PARKING LOT EXPANSION PLAN /12 -13 Mr. Haas stated the Park and Recreation Commission is requested to review the proposed Sunshine Park west parking lot expansion plan. Mr. Haas showed a copy of the west parking lot plan at Sunshine Park. The plan is identified in the Capital Improvement Plan. Commissioner Lindahl asked if there would be plantings on the island and Mr. Haas © stated it would be planted to be similar to the other island. Commissioner Lindahl suggested it be inverted and be made a dry basin rain garden. Mr. Haas will research this further. Commissioner Miskowiec asked if it would make sense to run some electrical along with the conduit for irrigation for future security lighting. Mr. Haas will include security lighting in his report to the Council. Commissioner Kowalewski suggested a few more handicapped stalls be included. Mr. Haas stated we need to meet the minimum but do not want too many since parking in that area is at a premium. Motion by Miskowiec, seconded by Lewnau, for approval of Sunshine Park West Parking Lot Expansion with serious consideration of researching lighting at this time. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Van Vark) vote. Mr. Haas noted there was a prior agreement with the neighborhood that any excess funds go toward Hickory Meadows Park. OUTSTANDING ITEMS Mr. Haas reviewed the outstanding items providing updates on Completed Projects, On- Going Projects, Task Force Updates and Other Items of Interest. Chair Butler stated there was a meeting of the Task Force for Artificial Turf/Dome prior to the Park Commission meeting. He provided a brief review of the meeting. The next Regular Andover Park & Recreation Commission Meeting Minutes — February 16, 2012 Page 6 © meeting of the Task Force will be March 1, 2012. They are hoping to hear from some experts in the domed facilities in the area. Mr. Haas stated he received a call from City of Oak Grove Park Commission member regarding BMX Bike Facility. Commissioner Miskowiec stated when the weather gets nice he will do some research in the City and come back to the Commission with recommendations. Mr. Haas provided an update of the Council Policy Regarding Bike/Pedestrian Trails. Chair Butler asked if the shoulder would be marked as a bike lane along South Coon Creek Drive between Round Lake Boulevard and Crosstown Boulevard. Mr. Haas stated he does not believe it would. Commissioner Kowalewski suggested the lane be painted a different color to designate the bike /pedestrian lane. Mr. Haas indicated the he would pass this on to the City Engineer. CHAIR'S REPORT Commissioner Kowalewski congratulated Andover Girls Hockey and Boys Hockey on an excellent season. ADJOURNMENT © Motion by Lindahl, seconded by Melberg, to adjourn the regular meeting at 8:05 p.m. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Van Vark) vote. Respectfully Submitted, Debbie Wolfe, Recording Secretary Timesaver Off Site Secretarial, Inc. L J