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HomeMy WebLinkAboutMarch 1, 2012© C 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US Regular Park & Recreation Commission Meeting March 1, 2012 7:00 P.M. 1. Call to Order 2. Resident Forum 3. Approval of Minutes (2/16/12) 4. Update Regarding Installation of Flagpole /Andover Baseball Association /Andover Station North 5. Discuss MNDNR Outdoor Recreation Grant Application/Tom Anderson Trail 6. Outstanding Items 7. © 8. Chair's Report 9. Adjournment C AN66 PARK AND RECREATION COMMISSION MEETING — MARCH 1, 2012 MINUTES The Regular Bi- Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chair Butler on March 1, 2012, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chair Ted Butler, Tony Kowalewski, Alisa Lewnau, Vice Chair Jim Lindahl, Andrew Melberg, Mark Miskowiec, and Shaun Van Vark (arrived 7:07 pm) Commissioners Absent: Also Present: RESIDENT FORUM Vice Chair Jim Lindahl Assistant Public Works Director, Todd Haas Others There were no comments at this time. Motion by Miskowiec, seconded by Lewnau, to close the resident forum. Motion carried on a 5 -ayes, 0 -nays, 2- absent (Lindahl, Van Vark). APPROVAL OF MINUTES Motion by Melberg, seconded by Lewnau, to approve the January 16, 2012 Park Commission minutes as presented. Motion carried on a 5 -ayes, 0 -nays, 2- absent vote (Lindahl and Van Vark). UPDATE REGARDING INSTALLATION OF FLAGPOLE /ANDOVER BASEBALL ASSOCIATION /ANDOVER STATION NORTH Mr. Haas reviewed the Park and Recreation Commission is requested to continue discussing the installation of a flagpole at Andover Station North (ASN) Ballfield Facility as requested by the Andover Baseball Association (ABA). Mr. Haas stated at the last meeting, staff was requested by the Commission to determine 1 0 a location of the flagpole at ASN and research the possibility of lighting the flagpole. Regular Andover Park & Recreation Commission Meeting Minutes —March 1, 2012 Page 2 © Mr. Haas provided a drawing identifying the recommended location for the flagpole. As far as the lighting of the flagpole, ABA has indicated that they would fund the lighting of the flagpole at a later date. Without lighting it would be necessary for ABA to raise and remove the flags daily or only fly the flag for tournaments. Solar lighting was researched and was found not to be recommended. Mr. Haas noted this request has not been identified in the CIP. If the Park Commission is interested in installing the flagpole, the annual $15,000 Miscellaneous Park Improvement funds can be used for this request. The estimated cost for a 25 -foot tall flagpole ranges from $1300 - $1700. Lighting of the flagpole will be the responsibility of ABA. Mr. Brad Schotzko, Andover Baseball Association President appeared for Commission questions. He stated they will be obtaining bids for the cost of lighting the flagpole. Commissioner Van Vark arrived at 7:07 p.m. Commissioner Lewnau asked where the light would be installed and Mr. Haas stated it would be placed as close to the cement as possible. Chair Butler asked how Mr. Schotzko felt about no landscaping around flagpole. Mr. Chosko said he would prefer landscaping however their main focus would be to get the © flagpole. Chair Butler suggested space be allowed for a future presentation area. Chair Butler stated he is fine with this in hopes that the lighting will be added soon. Commissioner Miskowiec asked who would maintain the actual flag and Mr. Haas stated the City would take care of the flag as they do for other flags within the City. Motion by Kowalewski, seconded by Lewnau, to approve the installation of a flagpole at Andover Station North Ballfield Facility as requested by the Andover Baseball Association to include space for a presentation area. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Lindahl) vote. DISCUSS MNDNR OUTDOOR RECREATION GRANT APPLICATION/TOM ANDERSON TRAIL Mr. Haas reviewed this item is in regard to holding a public hearing on March 15th for an Outdoor Recreation Grant Application through the Minnesota Department of Natural Resources for the potential of installing kiosks, way finding signs and fitness stations for the Tom Anderson and other adjoining trails located in Section 25,26,35, Township 32, Range 24. The City Council has requested the trails throughout the City be given some attention as far as upgrading with signage. Mr. Haas stated the project scope will include the installation of kiosks, way finding © signs, and fitness stations. If the grant is received the project is anticipated to start in the Regular Andover Park &Recreation Commission Meeting Minutes — March 1, 2012 Page 3 © spring of 2013. The overall cost for the proposed improvements is estimated to be $39,675. The financing for the project will be 50% DNR funding and the other 50% will be in -kind labor and City funds (park dedication and the general fund /taxpayer source funds). Once the project is complete, the Andover Public Works Department will maintain the park as they normally do on all other City parks, which are paid for from the general funds which are available from City taxes. Some of these maintenance costs include mowing, litter pickup, inspecting and maintaining the kiosks, way finding signs and fitness stations. The current annual cost to maintain the park and trails is about $22,000 per year. Mr. Haas indicated on a map the potential locations for the way finding signs, kiosks and fitness stations. Staff had a discussion with the DNR this morning and there may be a possibility this plan may not be eligible as they do not generally provide grants to land outside park property. Mr. Haas will get further clarification on the eligibility. An estimate for the entire plan would be $35,000 - $40,000. Commissioner Van Vark asked how much of it would be for signage. Mr. Haas estimated the signage to be $8,000 - $10,000. Commissioner Miskowiec stated he would rather see more equipment than signage. Mr. Haas stated residents want to know where they are in their workout and where other trails may be located. Staff will work with the Park Commission to develop signage in the kiosk. There is interest on the part of the Council that if the grant is not received that this plan be part of the capital improvement © plan for 2013. Commissioner Miskowiec asked if a concrete pad would need to be under the equipment. Mr. Haas stated they would be concreted in and landscaped with woodchips. Commissioner Melberg asked if the City would maintain the entire trail area. Mr. Haas stated there is $22,000 in the budget for maintenance and if it is not needed it would not be spent. Commissioner Lewnau asked if Staff received any information on other City's with plans similar to this. Mr. Haas stated he will research and try to talk with some of the City's that have this type of equipment. Staff recommends a public hearing be held to consider the application for an Outdoor Recreation Grant for through the Minnesota Department of Natural Resources for the potential of installing kiosks, way finding signs and fitness stations for the Tom Anderson and Other Adjoining Trails located in Section 25,26,35, and 36 Township 32, Range 24. OUTSTANDING ITEMS Mr. Haas reviewed the outstanding items providing updates on Completed Projects, On- Going Projects, Task Force Updates and Other Items of Interest. H Regular Andover Park &Recreation Commission Meeting Minutes —March 1, 2012 Page 4 © Mr. Haas noted the Council approved the installation of lighting at Sunshine Park North Parking Lot and the paving improvements of the Sunshine Park West Parking Lot. Mr. Haas noted the grand opening for Hawkridge Park is scheduled for Saturday, April 21st at 10 am. Mr. Haas provided an update to possible trail projects. As a reminder to the Park Commission, the City Council agreed not to modify the policy but did agree to have staff keep the Park Commission up to date as to trails that will be constructed each year and the grants the City will be applying for. Mr. Haas also gave an update on the South Coon Creek Drive street reconstruction project. Commissioner Van Vark asked the status of getting the concrete redone at the skate park. Staff is looking at the possibility of extending the warranty with the contractor since the concrete surface at this point has not failed. The contractor is aware the concrete needs to be replaced. CHAIR'S REPORT Chair Butler stated the Artificial Turf/Dome Task Force met earlier this evening and had a good discussion. They looked at a number of options and the feasibility of a domed facility. The operator of the Vadnais Sports Dome gave a presentation and provided good information. Commissioner Kowalewski provided an update of Andover High School sports. ADJOURNMENT Motion by Lewnau, seconded by Melberg, to adjourn the regular meeting at 7:35 p.m. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Lindahl) vote Respectfully Submitted, Debbie Wolfe, Recording Secretary TimeSaver Off Site Secretarial, Inc.