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HomeMy WebLinkAboutApril 5, 2012C T Y O F p 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US Regular Park & Recreation Commission Meeting April 5, 2012 7:00 P.M. 1. Call to Order 2. Resident Forum 3. Approval of Minutes (3/15/12) 4. Consider Application for Scheduled Use of Recreational Facilities /North Metro Soccer Association 5. Consider Request by Andover Athletic Association/Wheels Restriction at Sunshine Park 6. Presentation of Dugouts at Sunshine Park/Andover Athletic Association 7. Consider Application for Scheduled Use of Recreational Facilities /Andover Skate Park Association 8. Consider Use of Excess Funds/Woodland Meadows Park Improvement/Additional Funding Options 9. Outstanding Items 10. 11. Chair's Report 12. Adjournment X H 0 iC I T Y 0 F PARK AND RECREATION COMMISSION MEETING — APRIL 5, 2012 MINUTES The Regular Bi- Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chair Butler on April 5, 2012, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Commissioners Absent: Also Present: RESIDENT FORUM Chair Ted Butler,Vice Chair Jim Lindahl, Alisa Lewnau, Andrew Melberg, and Shaun Van Vark (arrived at 7:04 p.m.) Tony Kowalewski and Mark Miskowiec Assistant Public Works Director, Todd Haas Others There were no comments at this time. Motion by Lewnau, seconded by Melberg, to close the resident forum. Motion carried on a 4 -ayes, 0 -nays, 3- absent (Kowalewski, Miskowiec, Van Vark) vote. APPROVAL OF MINUTES Motion by Lindahl, seconded by Lewnau, to approve the March 15, 2012 Park Commission minutes as presented. Motion carried on a 3 -ayes, 0 -nays, 2- present (Butler and Melberg), 2- absent (Kowalewski and Miskowiec) vote. CONSIDER APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES/NORTH METRO SOCCER ASSOCIATION Mr. Haas reviewed the application that was received by the City. The Park and Recreation Commission is requested to consider the Application for Scheduled Use of Recreational Facilities as requested by the North Metro Soccer Association (NMSA). The application that has been submitted is for a soccer camp at Sunshine Park from 9 a.m. — 4 p.m. from Monday thru Friday, June 25 -29, 2012. Public Works staff is recommending NMSA do what they can to rotate around the fields and not practice in the same areas to avoid wear and tear on the fields. The ball fields would be open for use to Regular Andover Park & Recreation Commission Meeting Minutes —April S, 2012 Page 2 ® help spread the camp around. If NMSA wants to use the Sunshine Park Pavilion, they will need to make application with the City and pay the necessary fee to reserve it. Commissioner Lindahl asked how many kids would be attending and Mr. Haas did not know the numbers. Motion by Lindahl, seconded by Melberg, to approve the application for scheduled use of recreational facilities as requested by North Metro Soccer Association for June 25 -29, 2012. Motion carried on a 5 -ayes, 0 -nays, and 2- absent (Kowalewski and Miskowiec) vote. CONSIDER REQUEST BYANDOVER ATHLETICASSOCL4TIONIWHEELS RESTRICTIONAT SUNSHINE PARK Mr. Haas reviewed the Park and Recreation Commission is requested to consider a request by the Andover Athletic Association (AAA) to allow a no -wheel zone at Sunshine Park. Mr. Pat Wilson, Softball Director for AAA, came to the podium to address the Commission. He stated the issue is on the concrete pad surrounding the building. There is a lot of traffic on the area surrounding the building and there have been many kids on skateboards, roller blades, etc. He has witnessed many near misses and some collisions. He fears something bad will happen and the City will be liable. It has become a racetrack around the building. Chair Butler stated he has witnessed the congestion in the area. Chair Butler asked if some signage could be put up to make the area a wheel -free zone. Commissioner Melberg referred to the Code and asked if the area surrounding the building would be considered part of the trail. Mr. Haas stated a fence is going to put up near the entrance to the fields. This may deter some of the bikes from coming into the area from the main trail. Commissioner VanVark stated there is a difference between the kids racing around versus an adult resting on the pad area. Chair Butler stated the Commission can develop a Park Rule and have a sign. The volunteers would have something to refer to when trying to keep moving traffic off the pad. Chair Butler stated they don't want to control the bikes on the trail. Commissioner Lindahl asked if flags could be used to cordon off the area. Mr. Haas stated a sign on the building would probably work as the flags could be vandalized. The Sheriff's Department and Park CSO can be made aware of this and stop by periodically to monitor the situation. Regular Andover Park & Recreation Commission Meeting Minutes —April 5, 2012 Page 3 Mr. Wilson stated he was also planning to send out a mailing to the AAA members with the issues. Chair Butler stated he would be in favor of putting up a sign on the building. Mr. Haas provided a copy of the letter from AAA and a drawing identifying the area that AAA would like to be no -wheel zone. In reviewing City Code 8 -4 -1 (Regulations), there is nothing in the current code to enforce a penalty on an individual. Certainly signage could be consider but most of the time they are ignored and would be unenforceable unless the code is changed. If the Park Commission would like for this request to be enforceable, the Commission would need to make a recommendation to the City Council to revise the City Code. A copy of the current code was provided for Commission review. Motion by Lewnau, seconded by Lindahl, to post a sign on the building and also at the entrance on the fence or kiosk, stating the area is a no wheel zone. Motion carried on a 5- ayes, 0 -nays, 2- absent (Kowalewski and Miskowiec) vote. PRESENTATION OF DUGOUTS AT SUNSHINE © PARK /ANDOVER ATHLETIC ASSOCIATION Mr. Pat Wilson, AAA, provided some pictures of what the dugouts would look like. He stated the construction is simple and they are very nice. Chair Butler asked what maintenance would be needed. Mr. Wilson stated the steel should not have a lot of contact with the kids. They would be painted as needed. AAA is going to pay for the installation of the 6 dugouts. Commissioner Lindahl asked what color the dugouts would be and Mr. Haas stated they should match the concession building as close as possible. Mr. Haas stated the association has insurance so it will be fine to use volunteer workers. A building permit will be required and it will need to go receive approval for the donation from the City Council. Motion by Lindahl, seconded by Melberg to approve the request for dugouts and the association should work with staff regarding the colors used. Motion carried on a 5 -ayes, 0 -nays, 2- absent (Kowalewski and Miskowiec) vote. D &I E Regular Andover Park & Recreation Commission Meeting Minutes —April S, 2012 Page 4 CONSIDER APPLICATION FOR SCHEDULE USE OF RECREATIONAL FACILITIES /ANDOVER SKATE PARK ASSOCIATION Shaun Van Vark step down from the Commission and addressed the Park Commission from the podium. Mr. Haas reviewed that this item is in regard to considering approval for scheduled use of recreational facilities from the Andover Skate Park Association. The application was provided and the request is to use the skate park at Sunshine Park on Friday, July 13th from 5pm to dark. This will be part of the Andover Fun Fest festivities that is scheduled the same day. Mr. Shaun Van Vark stated for the second year Andover would be a stop for a state -wide competition. Anoka County Youth First will be a sponsor and they will need to be added to the insurance certificate. Motion by Lindahl, seconded by Lewnau, to approve the 2012 Application for Scheduled Use of Recreational Facilities submitted by Andover Skate Park Association for July 13, 2012 with the submission of the insurance certificate. Motion carried on a 4 -ayes, 0- nays, 1- abstain (Van Vark), 2- absent (Kowalewski and Miskowiec) vote. CONSIDER USE OF EXCESS FUNDS /WOODLAND MEADOWS PARK IMPROVEMENT /ADDITIONAL FUNDING OPTIONS Mr. Haas reviewed the Park and Recreation Commission is requested to consider the use of excess funds that are not necessary for Woodland Meadows Park. Mr. Haas stated there is $15,000 in excess funds that will not be needed for the Woodland Meadows Park upgrades. The Park Commission at the direction of the City Council can determine how to use the remaining excess funds. The options that would be available are as follows • Carry the excess funds over into next year's budget and would be used to purchase a larger piece of playground equipment at both Northwoods East and Green Acres Parks. These 2 parks are identified in the CIP for playground equipment replacement for 2013. • Allow $5000 to be used at Pleasant Oaks Park to buy a larger piece of playground equipment and carryover $10,000 to 2013 for both Northwoods East and Green Acres Parks. • Allow $5000 to be used at Pleasant Oaks Park to buy a larger piece of playground equipment and the remaining $10,000 to be used at Hickory Meadows Park if © additional funds are not available from the Sunshine Park parking lot improvement project that is scheduled for bid opening on April 12th Regular Andover Park & Recreation Commission Meeting Minutes —April 5, 2012 Page 5 © • Table this item until the next Park Commission meeting (April 19') to allow staff to review the Sunshine Park parking lot bids and provide a recommendation on the funds that may or may not be available until the status of the Sunshine Park parking lot bid is available. Motion by Lindahl, seconded byh Melberg, to Table this item until the next Park Commission meeting (April 19' ) to allow staff to review the Sunshine Park parking lot bids and provide a recommendation on the funds that may or may not be available until the status of the Sunshine Park parking lot bid is available Motion carried on a 5 -ayes, 0- nays, and 2- absent (Kowalewski and Miskowiec) vote. OUTSTANDING ITEMS Mr. Haas reviewed the outstanding items providing updates on Completed Projects, On- Going Projects, Task Force Updates and Other Items of Interest. Chair Butler stated there was a Task Force Meeting on March 22, 2012 for the Artificial Turf/Dome. An outdoor facility will be pursued more short term and an indoor facility in the future possibly. The next meeting is April 18, 2012 at 6:30pm. Mr. Haas noted there will be a grand ceremony opening of Sophie's Park on Thursday, May 17th at 6 pm. Hawk Ridge Park Grand Opening will be Saturday, April 21 at 9 am. CHAIR'S REPORT Commissioner VanVark asked if the porta potty at the skate park has a stake that it's tied to. Mr. Haas will research. ADJOURNMENT Motion by Lindahl, seconded by Melberg, to adjourn the regular meeting at 7:40 p.m. Motion carried on a 5 -ayes, 0 -nays, and 0- absent (Kowalewski and Miskowiec) vote Respectfully Submitted, Debbie Wolfe, Recording Secretary TimeSaver Off Site Secretarial, Inc.