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HomeMy WebLinkAboutApril 19, 2012ANL15 Y 6 O F © 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US Regular Park & Recreation Commission Meeting April 19, 2012 7:00 P.M. 1. Call to Order 2. Resident Forum 3. Approval of Minutes (4/5/12) 4. Consider Request for New Benches /Sunshine Park Ball F ields /Andover Athletic Association 5. Consider Use of Available Funds/Woodland Meadows Park, Cont. 6. Discuss 2013 -2017 Park Capital Improvement Plan 7. Anoka County Sheriff's Department 1st Quarterly Report 8. Park Dedication Improvement Fund 1st Quarterly Report/Finance © Department 9. Outstanding Items 10. 11. Chair's Report 12. Adjournment l #J �VA 11 M, PARKAND RECREATION COMMISSION MEETING — APRIL 19, 2012 MINUTES The Regular Bi- Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chair Butler on April 19, 2012, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chair Ted Butler, Tony Kowalewski, Alisa Lewnau, Vice Chair Jim Lindahl, Andrew Melberg, Mark Miskowiec, and Shaun Van Vark Commissioners Absent: None Also Present: Assistant Public Works Director, Todd Haas Others 0 RESIDENT FORUM There were no comments at this time. Motion by Lewnau, seconded by Miskowiec, to close the resident forum. Motion carried on a 7 -ayes, 0 -nays, 0- absent APPROVAL OF MINUTES Motion by Lindahl, seconded by Van Vark, to approve the April 5, 2012 Park Commission minutes as presented. Motion carried on a 5 -ayes, 0 -nays, 2- Present ( Kowalewski and Miskowiec) vote CONSIDER REQUEST FOR NEW BENCHES /SUNSHINE PARK BALL FIELDS /ANDOVER A THLETIC ASSOC1A TION Mr. Haas reviewed the Andover Athletic Association (AAA) has requested to be on the agenda to talk about considering new dugout benches with backs at Sunshine Park ball fields. The email from Pat Wilson requesting it be put on the agenda was provided. Since the agenda was posted officially in the Anoka Union, AAA just recently have requested the Park Commission to reconsider their request and change the request to protective netting for the scoreboards since they are having problems with fly balls denting the scoreboards. Regular Andover Park & Recreation Commission Meeting Minutes —April 19, 2012 Page 2 Mr. Pat Wilson from AAA was present at the meeting to make his presentation and answer any questions. He is the girl's softball director. Mr. Wilson stated he became aware there is a park improvement fund and thought it would be nice to ask for some dugout benches. He has since been at the field and the dugout benches are fine so he is changing his request to protective netting for the scoreboards. He stated the 6 fields with scoreboards are becoming dented from fly balls. The netting is fairly inexpensive. Chair Butler asked how the netting would be attached to the scoreboard. Mr. Wilson stated metal brackets that would hold the netting away from the scoreboard. Commissioner Van Vark asked if the netting could be purchased. Mr. Wilson stated there are companies that make netting for many purposes. Commissioner Kowalewski asked if the netting would prevent the balls from hitting the scoreboard. Commissioner Miskowiec stated he would like to see a cost estimate for the netting, brackets, etc. The cost of the scoreboards was paid by the AAA. Commissioner Lindahl asked that Kevin Starr be asked if brackets could be made by the City. Chair Butler requested staff research the cost for the nets and report back to the Commission. Commissioner Kowalewski asked if the bat holders have been replaced. Mr. Wilson © stated the AAA may be looking at replacing them. Motion by Miskowiec, seconded by Lewnau, to table approve the request for protective netting for the scoreboards at Sunshine Park ball fields as requested by Andover Athletic Association until the costs are determined. Motion carried on a 7 -ayes, 0 -nays, 0- absent vote. CONSIDER USE OF A MAILABLE FUNDSIWOODLAND MEADOWS PARK, CONT. Mr. Haas reviewed the Park and Recreation Commission is requested to consider the use of available funds that are not necessary for Woodland Meadows Park. Mr. Haas stated at the last meeting, it was mentioned there is $15,000 in excess funds that will not be needed for the Woodland Meadows Park upgrades. The Park Commission at the direction of the City Council can determine how to use the remaining excess funds. The options that would be available are as follows: • Carry the excess funds over into next year's budget and would be used to purchase a larger piece of playground equipment at both Northwood's East and Green Acres Parks. These two parks are identified in the CIP for playground equipment replacement for 2013. • Allow $5000 to be used at Pleasant Oaks Park to buy a larger piece of playground Q equipment and carryover $10,000 to 2013 for both Northwood's East and Green Acres Parks. Regular Andover Park & Recreation Commission Meeting Minutes —April 19, 2012 Page 3 © • Allow $5000 to be used at Pleasant Oaks Park to buy a larger piece of playground equipment and the remaining $10,000 or a portion to be used at Hickory Meadows Park. The low bid for the Sunshine Park parking came in at about $26,000. The budgeted amount identified in the CIP was $35,000. Staff would recommend $8000 of the Sunshine Park parking lot budget be available for Hickory Meadows Park and the remaining $1000 be used for the parking lot improvement in case the final quantities are higher than the estimated quantities. Commissioner Miskowiec stated he believes Pleasant Oaks Park is pretty well equipped at this time. Chair Butler suggested staff come back with recommendations of what could be actually be purchased for the $5000. Commissioner Van Vark asked if the installation would be delayed and Mr. Haas stated there would be some delay. Mr. Haas stated the $10,000 for next year could be allocated differently. Motion by Kowalewski, seconded by Lindahl, to allocate $5000 to Pleasant Oaks Park and carry over the $10,000 to 2013 possible projects. Motion carried on a 6 -ayes, 1 -nay ( Miskowiec), and 0- absent vote. DISCUSS 2013 -2017 PARK CAPITAL IMPROVEMENT PLAN © Chair Butler provided a brief review of the Park Capital Improvement Plan for the new Commissioner. Mr. Haas reviewed the Commission is requested to discuss the 2013 -2017 Parks Capital Improvement Plan (CIP). The target date for the draft CIP is June 8th. Mr. Haas provided a projected fund balance sheet that was prepared recently by the Finance Department. The Commission should pay attention to the status of 2012 end of the year balance. The Commission should discuss if there is a project that you may want to consider a project for 2013. Based on last year's CIP, no improvements are planned for 2013 or 2014. A larger project is identified for 2015 but a park has not been identified. Mr. Haas stated there are some parks that still need access to meet ADA requirements such as Rose Park. There are a number of parks that do not have security lights. The Public Works Parks Department has expressed concern in the past that some of the parks need to be updated with a paved surface parking lot. One of those parks includes Prairie Knoll Park North and South parking lots. If the Commission is interested in knowing the planned improvements for all the parks, review Section F of the Information Packet (2010 Existing and Future Park Facilities Chart). Mr. Haas noted depending on what the Commission would like to recommend for projects, the Finance Department has indicated to the Public Works Department that the © ending fund balance for each of the 5 years should have a minimum positive balance of $50,000 or more. Regular Andover Park & Recreation Commission Meeting Minutes —April 19, 2012 Page 4 Chair Butler updated the Commission on the Sports Facilities Task Force. Some preliminary recommendations were discussed. There are two separate issues — an indoor facility and an additional outdoor facility. The Task Force is likely to recommend an additional artificial turf outdoor facility. The associations have indicated they would be willing to pay for use of artificial turf fields. There will be a joint meeting with the Council on Tuesday April 24 at 6 pm. All Commission members are encouraged to attend. The Task Force discussion will begin at 7pm. Commissioner Miskowiec suggested the Commission wait until after the joint meeting to see where the Council stands. Mr. Haas stated if the CIP isn't finalized until June that should be fine. Chair Butler stated the Task Force has looked as some possible locations such as Fox Meadows Park or north of the Community Center. No site has been selected at this point. ANOKA COUNTYSHERIFF'S DEPARTMENT I ST QUARTERLYREPORT Mr. Haas reviewed the list of reports generated by the Anoka County Sheriff's Office regarding city park activity for the 1St Quarter of 2012. He stated there was quite a bit of activity in the parks. He reminded the residents to call 911 immediately if they observe © anything out of the ordinary occurring in the parks. Chair Butler asked how the Sunshine Parking Lot ban on school parking was received. Mr. Haas stated there were no problems. Commissioner Lindahl reminded the residents to be aware there have been break -ins at the Crooked Lake Boat Launch so care is needed. PARKDEDICATIONIMPROVEMENT FUND 1ST QUARTERLY REPORT /FINANCE DEPARTMENT Mr. Haas reviewed the Project Commitment Listing Report, Balance Sheet and Revenue and Expenditure Reports for the Park Improvement Fund as of March 31, 2012. There was a discussion about a proposed Wal -Mart in the old Pov's location and since the property will be platted park dedication will be required. OUTSTANDING ITEMS Mr. Haas reviewed the outstanding items providing updates on Completed Projects, On- Going Projects, Task Force Updates and Other Items of Interest. H H Regular Andover Park & Recreation Commission Meeting Minutes —April 19, 2012 Page 5 A1 F. F141�Il ' OXI" Commissioner Lewnau suggested a bike /pedestrian path be constructed from Andover Blvd to Coon Creek along the west side of Crosstown Boulevard NW. Mr. Haas stated this is in future plans and a grant was applied to cover the cost in the past but the City has not received available funding as of yet. Commissioner Kowalewski stated he has noticed cars' going into Sunshine Park North after the grading was done. He was concerned damage may be caused. Commissioner Kowalewski provided an Andover High School sport update. Commissioner VanVark suggested the portapotty be staked down at Sunshine Park. He questioned if the concrete has been researched. Mr. Haas will follow -up with Park Maintenance Department on this. Chair Butler reminded residents to be careful of children. ADJOURNMENT © Motion by Lindahl, seconded by Melberg, to adjourn the regular meeting at 8:00 p.m. Motion carried on a 7 -ayes, 0 -nays, 0- absent vote Respectfully Submitted, Debbie Wolfe, Recording Secretary Timesaver Off Site Secretarial, Inc. H