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HomeMy WebLinkAboutMay 17, 2012ANL15 Y O O VE F p 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US Regular Park & Recreation Commission Meeting May 17, 2012 6:00 P.M. — Sophie's Park Dedication - Meet at the park 7:00 P.M. 1. Call to Order 2. Resident Forum 3. Approval of Minutes (4/19/12) 4. Consider Request for Netting /Sunshine Park Ball Fields /Andover Athletic Association 5. Outstanding Items © 6. 7. Chair's Report 8. Adjournment 7:15 P.M. or Shortly Thereafter/Workshop Session A. Workshop Session 1. Artificial Turf Task Force Update /11 -34 — Butler /Kowalewski 2. Discuss 2013 -2017 Park Capital Improvement Plan, Cont. 3. Adjournment x ' ~�1 /� PARK AND RECREATION COMMISSION MEETING —MAY 17, 2012 MINUTES The Regular Bi- Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chair Butler on May 17, 2012, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chair Ted Butler, Tony Kowalewski, Alisa Lewnau, Vice Chair Jim Lindahl, Andrew Melberg, Mark Miskowiec, and Shaun Van Vark. Commissioners Absent: None Also Present: Assistant Public Works Director, Todd Haas Others Prior to the start of the Commission Meeting, the Commissioners attended the Sophie's Park Dedication. RESIDENT FORUM There were no comments at this time. Motion by Kowalewski, seconded by Melberg, to close the resident forum. Motion carried on a 7 -ayes, 0 -nays, 0- absent vote. APPROVAL OFMINUTES There were no changes. Motion by Kowalewski, seconded by Lindahl, to approve the April 19, 2012 Park Commission minutes as presented. Motion carried on a 7 -ayes, 0 -nays, 0- absent vote. CONSIDER REQUEST FOR NETTING /SUNSHINE PARK BALL FIELDS, ANDOVER A THLETIC ASSO CL4 TION Mr. Haas explained the Andover Athletic Association (AAA) is requesting the Park and Recreation Commission to consider the purchase of protective netting due to the issues with balls hitting the scoreboards that are located at Sunshine Park ballfields. Regular Andover Park & Recreation Commission Meeting Minutes —May 17, 2012 © Page 2 Staff has contacted the Daktronics representative regarding the cost of the brackets and netting ( Daktronics was the manufacturer of the electronic scoreboards). Each kit which includes the brackets and netting for each scoreboard is $875 (tax and delivery are not included in this price). The total cost for all six scoreboards would be $5250 not including tax or delivery. Mr. Haas stated he also received a call from a net supplier in Ramsey and stated the price from Daktronics was a good price. Mr. Pat Wilson was present at the meeting to address Commission questions. Commissioner Miskowiec asked if this was sent out for bids and Mr. Haas stated he only called Daktronics since they were the supplier of the scoreboard. Mr. Wilson stated the cost of each scoreboard was $5,000 - $6,000 each. Chair Butler stated this would be an investment to protect the investment of the scoreboards. Commissioner Lewnau asked if other bids would be obtained and Mr. Haas stated he only received one bid. Not included in the price is installation, which City Staff will be able to do. Commissioner Miskowiec asked if any of the boards are getting more fly balls hitting them and Mr. Wilson stated they will all equally be damaged if the netting is not installed. Commissioner Miskowiec asked if the netting obscured vision of the scoreboard and Mr. Haas stated he had emailed a picture to the Commission members. Commissioner Lewnau asked how long a scoreboard typically would last and Mr. Wilson stated 15 -20 years if they are taken care of. Commissioner Kowalewski asked if any money would be saved if the nets and brackets were picked up rather than delivery. He also noted it should be tax exempt. Mr. Haas stated if the Commission wishes he will attempt to obtain other bids. Chair Butler asked if the Andover Baseball Association has been contacted and Mr. Haas stated he will contact them. Mr. Wilson stated he would be willing to pick up the netting and brackets if the Commission desires. Commissioner Melberg asked if the scoreboards were insured. Mr. Haas stated they are under the City policy. Chair Butler stated he would be in favor of providing the netting for the scoreboards for Sunshine Park after another bid has been obtained. Mr. Haas reviewed if the Park Commission would like to purchase brackets and netting, this funding source would need to be from the annual miscellaneous fund of $15,000 that is set aside each year for these types of requests. Motion by Kowalewski, seconded by Miskowiec, to approve the request by the Andover Athletic Association to purchase protective netting for the six existing electronic scoreboards at Sunshine Park as proposed to be paid out of the miscellaneous funds and research netting at ASN scoreboards (3 scoreboards). Motion carried on a 7 -ayes, 0 -nays, © 0- absent vote. Regular Andover Park & Recreation Commission Meeting Minutes — May 17, 2012 © Page 3 Commissioner Van Vark asked when the scoreboards would be installed at Andover Station North and Mr. Haas stated delivery of steel is expected this week. REVIEW OUTSTANDING ITEMS Mr. Haas reviewed the outstanding items providing updates on Completed Projects, On- Going Projects, Task Force Updates and Other Items of Interest. Mr. Haas reviewed the status of Hickory Meadows Park. Chair Butler stated Sophie's Park is a beautiful park and the grand opening was held this evening. He suggested it be a model for other neighborhood parks in the City. The neighbors had input on improvements to the park. Commissioner Lindahl asked if a trail should be constructed to access the park for the people that live adjacent on Crosstown Blvd. Mr. Haas stated this particular development had some storm water issues and that suggestion could be considered on future developments. Chair Butler and Commissioner Lindahl stated they will have their articles for the newsletter in the fall of 2012. CHAIR'S REPORT © Commissioner Melberg offered a safe Memorial Weekend to residents. Commissioner Miskowiec noted this weekend is the City -wide garage sale. Commissioner Kowalewski provided an update on the high school sports and provided information on the football fundraiser. Commissioner Van Vark reminded Staff to put some anchors on the porta -potty and also some quickcrete on the no smoking signs. ADJOURNMENT OF REGULAR MEETING Motion by Commissioner Lindahl, seconded by Commissioner Van Vark, to adjourn the regular meeting at 7:25 p.m. Motion carried on a 7 -ayes, 0 -nays, 0- absent vote. The Special Work Session Meeting of the Andover Park and Recreation Commission was called to order by Chair Butler on May 17, 2012, 7:27 p.m. Commissioners Present: Chair Ted Butler, Tony Kowalewski, Alisa Lewnau, Vice Chair Jim Lindahl, Andrew Melberg, Mark Miskowiec, and Shaun Van Vark. © Commissioners Absent: None Regular Andover Park & Recreation Commission Meeting Minutes —May 17, 2012 © Page 4 Also Present: Assistant Public Works Director, Todd Haas Others ARTIFICIAL TURF TASK FORCE UPDATEIII -34 Chairman Butler and Commissioner Kowalewski are members of the Task Force and will be discussing with the Park Commission the status of the recommendation that will need to be presented to the City Council most likely in June. The last meeting of the Task Force was May 10th. The Task Force has not yhet finalized the report that will most likely be presented to the City Council on June 26t . The next meeting of the Task Force is scheduled for Thursday, June 7th. Chair Butler at the last meeting he felt the recommendation would be finalized. He was informed the City is looking at acquiring some land, which may have an impact on the Task Force. There are location implications, project implications and financial implications. They are waiting to hear an update on the land purchase. Staff is researching costs for fields (grass or turf). Parking and security would need to be considered. A turf field would need to be fenced. Chair Butler stated when the Task Force met with the Council the Council had asked how it would be paid for and whether © a referendum would be necessary. Commissioner Miskowiec asked when a referendum would need to be ready for the election. Chair Butler stated it would have to be ready to go by August. A committee could be formed to prepare the wording of the referendum and the timing would be critical. Chair Butler stated he is not in favor of the referendum route. It is up to the Council as to how the project would be paid for. Chair Butler stated if a referendum were done it would need to be broader to involve more groups. Commissioner Van Vark stated a referendum would take a lot of time to organize. Chair Butler stated possibly a referendum could be done in a few years, which could include the domed turf. Commissioner Miskowiec stated it would make sense to do two grass fields and do the referendum in the future. Commissioner Miskowiec stated if the land purchase does not go through then the City should look at an artificial turf field. Commissioner Lewnau stated she would not be in favor of artificial turf but would prefer three grass fields now. There is currently room for one grass full sized field at Fox Meadows Park. Commissioner Lindahl stated an artificial turf field would need to be centrally located and easily accessible. Mr. Haas stated the grass fields need to have rest periods. The fields are being overused and are getting in bad shape. © Chair Butler stated the Task Force was in agreement to recommend a turf field now and the Council would need to determine how to pay for it. Chair Butler asked if the Regular Andover Park & Recreation Commission Meeting Minutes —May 17, 2012 © Page 5 Commission was in favor of a park referendum. Mr. Haas stated the associations would need to buy -in on the referendum. It was the consensus of the Commission that a referendum at this point would not be a good idea. Chair Butler stated if a turf field was rented out at $40/hour over 10 years it would be paid for. A turf field would be lighted as it would be used many hours each day. DISCUSS 2 013-2 017 PARK CAPITAL IMPROVEMENT PLAN Chair Butler suggested the CIP be tabled until after the land purchase status is known. ADJOURNMENT Motion by Kowalewski seconded by Lindahl, to adjourn the meeting at 8:00 p.m. Motion carried on a 7 -ayes, 0 -nays, 0- absent vote. Respectfully Submitted, Debbie Wolfe, Recording Secretary TimeSaver Off Site Secretarial, Inc. 141