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HomeMy WebLinkAboutJune 7, 2012C I T Y O F © ND OVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US Regular Park & Recreation Commission Meeting June 7, 2012 7:00 P.M. 1. Call to Order 2. Resident Forum 3. Approval of Minutes (5/17/12) 4. Update of Recycling Program for Park Facilities /Recycling Coordinator 5. Update of Protective Netting for Sunshine Park Ball Fields, ASN, and Eveland Fields, Cont. 6. Outstanding Items 7. 8. Chair's Report ® 9. Adjournment 7:15 P.M. or Shortly Thereafter/Workshop Session A. Workshop Session 1. Artificial Turf Task Force Update /11 -34, Cont. — Butler /Kowalewski 2. Discuss 2013 -2017 Park Capital Improvement Plan, Cont. 3. Adjournment NDOVE^ PARKAND RECREATION COMMISSION MEETING — JUNE 712012 MINUTES The Regular Bi- Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chair Butler on June 7, 2012, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chair Ted Butler, Tony Kowalewski, Vice Chair Jim Lindahl, Andrew Melberg, Mark Miskowiec, and Shaun Van Vark. Commissioners Absent: Alisa Lewnau. Also Present: Assistant Public Works Director, Todd Haas Recycling Coordinator, Cindy DeRuyter Others. io APPROVAL OFAGENDA Chair Butler requested to add an agenda item that would consider a change of roofing materials for Andover Athletic Association at Sunshine Park. He suggested this be Item 4A after the recycling program. Motion by Miskowiec, seconded by Melberg, to add an agenda item to consider a change in roofing materials for Andover Athletic Association at Sunshine Park. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Lewnau) vote. RESIDENT FORUM There were no comments at this time. Motion by Miskowiec, seconded by Melberg, to close the resident forum. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Lewnau) vote. F.FJ7-101Y. ilaruf1 l"ta -1 Motion by Lindahl, seconded by Miskowiec, to approve the May 17, 2012 Park Commission minutes as presented. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Lewnau) vote. Regular Andover Park & Recreation Commission Meeting Minutes —June 7, 2012 Page 2 UPDATE OF RECYCLING PROGRAM FOR PARK FACILITIES /RECYCLING COORDINATOR Cindy DeRuyter introduced herself as the Recycling Coordinator for the City of Andover. She provided an update on the recycling program in the parks and the plan to expand on their current program. Recycling bins have been added and taken out over and again because of garbage collecting in them. She commented that they will be adding a second bin to avoid this issue. She commented that she is recommending almost an overkill of bins to address this. She visited the parks and took pictures, and looked in the bins to see what is in them. There was garbage. She commented that Anoka County would like to provide recycling bins. She reviewed pictures and areas where she collected her data. She commented that each dugout should have both a recycling bin and a garbage bin in Sunshine Park. She commented that this should be the same in all of the large parks. Commissioner Miskowiec asked how many bins Anoka County would like to provide. Recycling Coordinator DeRuyter commented that the number will be determined once the money is allocated. She noted that it seems they are willing to give as many as are required. She noted that there will be signage on the top and sides of the cans. Chair Butler stated that Rose Park is used Monday through Thursday for baseball games. He stated that there are no recycling bins, only garbage bins there. Recycling © Coordinator DeRuyter referred to a list of 11 ball parks. She noted that the number of bins at each ball park has not been inventoried. Commissioner Lindahl asked if the parks with picnic shelters were visited too. Recycling Coordinator DeRuyter stated that she visited these as well. She noted that trash may not need to be removed as quickly if recycling bins are available as well. Chair Butler was in agreement that all parks with sports activities going on should have recycling bins. Recycling Coordinator DeRuyter commented that people are used to recycling at home and are in the habit of it. Chair Butler offered his support for the concept of additional recycling bins. CONSIDER REQUEST FOR CHANGE OF ROOFING MATERIALS IN SUNSHINE PARK DUGOUTS BY ANDOVER A THLETIC ASSOCiA TION Mr. Haas stated that this has been in discussion. He commented that instead of a metal roof they are proposing a shingled roof for the dugouts. He commented that a company is donating materials. He commented that a shingled roof needs a motion. Pat Wilson commented that he is disappointed that he needs to be present. He stated that Andover Athletic League, which he represents, has been here several times and has made donations of score boards and more. He commented that the hard work is done at the park and the dugouts are ready for roofing. He commented that a few weeks ago a parent contacted him and offered to donate roofing shingles. He commented that it is an Owens Corning lifetime warranty roof that is high quality. He noted that he will provide some Regular Andover Park & Recreation Commission Meeting Minutes —June 7, 2012 Page 3 © labor with volunteers. He reported that he sent an email to staff to report that this roof will save $5000. He expressed disappointment that this offer was not accepted and he has to ask for this proposal. He commented that the issue is not aesthetics but is due to vandalism. Chair Butler commented that he would like to focus on the amendment and the process for the roofing. Pat Wilson commented that he would like to express his frustration because the residents deserve to know. Chair Butler stated that the design image was for a steel roof so to change it at this point staff is correct in making it a discussion item. He stated that a change needs to be approved. He asked if shingles will be placed on top of plywood. Mr. Wilson stated that they would be placed on plywood. He stated that the roof color will match other structures in the park, and will be rust colored. He commented that steel and metal could be vandalized just as easily as shingles could be damaged. He commented that a check was done of police reports and there was no record of vandalism to shingled roofs. He asked for approval to save the association $5,000. Chair Butler asked about vandalism. Mr. Haas commented that about every park with shingled roofs has a record of vandalism. Kids get up on the roof and tear off the shingles. He commented that this happened at Purple Park on the shelters. He commented that vandals move the picnic table over and get access to the roof. Mr. Wilson stated he has been informed that there will be a reinforced tack strip to avoid having the roof torn off. Commissioner Van Vark asked about the new park and what type of roofing was used. Mr. Haas stated that it was a shingled roof. Commissioner Van Vark commented that if a city built shelter has shingles it is inconsistent to have a volunteer park not have a shingled roof. Commissioner Lindahl commented that some parks are less visited so this would not be an issue but this park is high profile. Chair Butler agreed with Commissioner Van Vark and Commissioner Kowalewski. He commented that he is not sure what a lifetime warranty means. He reviewed that the Board needs to consider the long term impact of choices. He recommended approval of the shingles and asked that the Association work with the Park Department. Commissioner Miskowiec asked if a few years from now the shingles need to be replaced who will be responsible for this. He added that the city built a shelter with a shingled © roof that the city is taking responsibility for. Commissioner Lindahl asked what the deductible is for the insurance. Mr. Haas commented that it is thousands, it is pretty high. H Regular Andover Park & Recreation Commission Meeting Minutes —June 7, 2012 Page 4 Commissioner Melberg asked about considerations for the project. Mr. Wilson stated that he was concerned with the footings and was less concerned with the roof in planning the project. Chair Butler commented that he is sensitive to the Association and that there is a donation of materials. He added that an issue would be if maintenance was a substantial consideration. Commissioner Kowalewski asked about the sheathing under the roofing material. He asked if there is a potential for someone to be injured by the underneath sheathing and materials. Mr. Wilson replied that it will not be sticking through or pose a risk of injury. Commissioner Melberg suggested that a plan be drawn up showing the plywood, sheathing materials and roofing shingles before going to Council. Commissioner Lindahl commented that they are not the building department and it is up to staff to decide the details. Commissioner Melberg withdrew his request to have plans drawn up at this stage. Chair Butler suggested making the plan contingent on the shingles matching the existing structures. Mr. Wilson commented that the City can select the color. © Motion by Lindahl, seconded by Miskowiec, to forward a modification request by the Andover Athletic Association of a shingled roof versus a metal roof at Sunshine Park dugouts as discussed tonight. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Lewnau) vote. Chair Butler thanked Mr. Wilson for his contributions. UPDATE OF PROTECTIVE NETTING FOR SUNSHINE PARK BALL FIELDS, ASN, AND EVELAND FIELDS, CONTT, Mr. Haas explained that this item is an update on scoreboard protective netting. There are six scoreboards at Sunshine, and 3 at ASN and 1 at Eveland Fields. He commented that a kit for $750 is available. He noted that they will purchase one to work with it before expanding on their purchase. He commented that they will build this out themselves to save money. He stated that he has a savings lined up through a Wisconsin vendor for the netting on the scoreboard. He stated that the kit is on order. Chair Butler stated that Andover Station North and Eveland Fields were included in the proposal and should be mentioned. Motion by Miskowiec, seconded by Melberg, to approve the recommendation and ® include Andover Station North and Eveland Fields. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Lewnau) vote. Regular Andover Park & Recreation Commission Meeting Minutes —June 7, 2012 Page 5 © REVIEW OUTSTANDING ITEMS Mr. Haas reviewed outstanding items. He reported that the Sports Facilities Task Force meeting was held at 6:00 tonight. He stated that they are near a recommendation for Council for the sports facilities. He commented that this will be on the agenda at the June 21 st Park Commission meeting for review and will be discussed at Council workshop on June 27th. Mr. Haas commented that Hickory Meadows Park playground equipment has been selected and will be ordered next week. He stated that smaller trees have been ordered and residents have worked to clean up the park. He commented that the dog park is in line to receive a donation from an individual. Commissioner Miskowiec commented that he visited the Isanti BMX facility and he is not seeing that level of support in Andover. He suggested pursuing off -road bike trails instead. Mr. Haas commented that Sunshine Park west parking lot was paved yesterday and striped. He commented that the Handicapped signs will be put up. He commented that Friday, July 13 is the skate park competition. For information contact Commissioner Van Vark at 763 - 202 -9508. Commissioner Van Vark reported that Anoka County Youth © First is the sponsor and he asked for donations by contacting him or Anoka County Youth First as the event costs around $500 to sponsor. Commissioner Kowalewski updated on the bird nest. He requested people call him at 506 -8552 to provide an update or to offer to clean out the nest. Mr. Haas commented that South Coon Creek Drive will have construction on it. He reported that no additional information has been given on the grants and this will not be known until the end of August. CHAIR'S REPORT Commissioner Kowalewski commended the Andover High School for their efforts at state semifinals in state sections with baseball. He reminded people that school is out and to watch for walkers and bikers as there are more kids on the street. ADJOURNMENT OF REGULAR MEETING Motion by Commissioner Kowalewski, seconded by Commissioner Miskowiec, to adjourn the regular meeting at 7:44 p.m. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Lewnau) vote. S Regular Andover Park & Recreation Commission Meeting Minutes —June 7, 2012 Page 6 ® The Work Session Meeting of the Andover Park and Recreation Commission was called to order by Chair Butler on June 7, 2012, 7:45 p.m. Commissioners Present: Chair Ted Butler, Tony Kowalewski, Vice Chair Jim Lindahl, Andrew Melberg, Mark Miskowiec, and Shaun Van Vark. Commissioners Absent: Alisa Lewnau Also Present: Assistant Public Works Director, Todd Haas Others ARTIFICIAL TURF TASK FORCE UPDATE /11 -34, CONT. — BUTLER/ KOWALEWSKI Chair Butler commented that an artificial turf purchase agreement is being negotiated. He commented that at the sports facilities meeting tonight the current idea is not to purchase the property with park improvement money. He stated that the Task Force ended up recommending for the near term to develop additional fields at that site and request alternative bids for grass, turf, and for grass with turf prep. He noted that Commissioner Kowalewski reported that Andover High School was done this way. He © stated that they will get bids on seeding versus sodding as well. He relayed a concern that if grass fields are added it will take 2 -3 years for them to be useful. He added that there was discussion on whether to include a turf fee. He commented that the Task Force decided their next option would be to build a turf field on the City Hall campus. He commented that further land constraints on the associations would result in this consideration. He commented that grass will likely be the choice due to cost. He noted that in the short term, if land space will be a consideration, they will likely put in turf for city hall. He questioned how much Council will contribute for this project. He stated that at least one association is interested in contributing a substantial amount toward the project. He noted that two fields will likely be the outcome. He noted that with the cost of grading and putting in a parking lot it would not make sense to have only one field. He commented that there may be three fields and partial practice fields. Mr. Haas stated that if fields are considered to be constructed in the flood plain, the flood plain must still function the way it did prior to any construction. Commissioner Miskowiec asked what the cost difference is to grade one field versus four. Mr. Haas stated that they will put the drainage structure in for the facility. He stated that they will do an overall comprehensive plan and grade the area all at one time. He commented that they will meet with the neighbors. He noted that they are not sure how the neighbors will feel about the project. He commented that the fields will be lighted. © Commissioner Van Vark suggested considering sodding some fields and seeding others for the sake of cost and availability. Regular Andover Park & Recreation Commission Meeting Minutes —June 7, 2012 Page 7 © Chair Butler stated that the land purchase was a surprise. He commented that there is the potential for an indoor facility in the future. He stated that the Task Force would like the park dedication study to include money for future facilities that would be used for multiple sports. He stated that this will not be for a specific type of sport. He stated that these fees can begin to be collected for future facilities. Commissioner Kowalewski commented that it is dependent on what is contributed to the project. Commissioner Melberg asked if the purchase is intended for sole use by the Park facilities. Chair Butler stated that the advantage of not buying it from park dedication fees is that it is not dedicated for a specific use and can be changed later on. He commented that with Andover Station North the area can be repurposed later. He stated that City Council deciding to replace the facility with another would face considerable opposition. Commissioner Melberg asked if this could be added for a referendum to see if voters are in support of spending money on this. Commissioner Miskowiec stated that there is potential for a dome for soccer or other uses years down the road. He commented that the engineering studies are available to be reviewed. He suggested that their concerns to Council were to add more park lands and more fields. © Chair Butler stated that he is not concerned at this stage to determine the use of the land. Commissioner Miskowiec asked if this addresses concerns by Met Council on where they were behind. Chair Butler stated that this addresses a few items. He noted that the association agreed they would deal with this arrangement as long as more fields are available. DISCUSS 2013 -2017 PARK CAPITAL IMPROVEMENT PLAN, CONT. Commissioner Melberg asked about the ADA requirements and what is required to bring it up to code. Commissioner Kowalewski commented that they need to show they are focusing on making the changes and show this to the state. Mr. Haas stated that they are working on this update with the trail crossings and other areas. Commissioner Butler noted that for the CIP they have nothing for 2015 or 2014 and they have $20,000 for 2013. He commented that these are the only items on the CIP for the next five years. Commissioner Van Vark suggested directing money for the seeding or sodding of the fields. © Chair Butler stated that they have $320,000 to work with. He noted that there will likely be other projects besides the one large development. He asked to consider what amount the Board is willing to contribute. He stated that the Task Force showed a need for three lit soccer /lacrosse fields, which will cost $950,000. He asked for Board input on the Regular Andover Park & Recreation Commission Meeting Minutes —June 7, 2012 Page 8 $120,000 for 2013. Commissioner Kowalewski suggested putting $75,000 or $80,000 toward the project so they have money for other projects. He asked for consideration of giving money each year through 2015. Chair Butler recommended putting what they can into the project for 2013 and other funds into other projects. He is comfortable with the proposed amount. He commented that this is part of what the city will be contributing. He stated that there will be a large gap between available money and what is needed for the project. He commented that Council will need to decide how this will be paid for. Mr. Haas commented that no park dedication fees are included in this. He stated that there are some plats coming through and if the Walmart is approved there will be money from this. He noted that there are other developers looking to move forward with their projects. He commented that the market is beginning to change. Chair Butler suggested penciling in $100,000 for the first year. He recommended doing another park design for Fox Meadows or Rose Park down the road. He recommended this for 2015 or 2016 as the next large project. He commented that there would be $220,000 left for another large project if they gave $100,000. He reported that there is a pile of signs and dirt inside the fencing by the water tower, which looks junky. He noted that he saw this a month ago. He added that it had not been mowed either. He suggested moving the hockey rink to Rose Park. Mr. Haas commented that the fencing will be $30,000. He referred to the comprehensive plan for additional figures. He commented that Crooked Lake Elementary School ice rink is due for some improvements as it is having drainage issues. Chair Butler suggested putting $150,000 to $180,000 in 2015 for Rose Park. He settled on $130,000 in 2015 for Rose Park and a $90,000 buffer would remain. He suggested voting on this at the next Commission meeting. ADJOURNMENT Motion by Van Vark seconded by Lindahl, to adjourn the meeting at 8:22 p.m. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Lewnau) vote. Respectfully Submitted, Beth Bostrom, Recording Secretary Timesaver Off Site Secretarial, Inc. H