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HomeMy WebLinkAboutJuly 19, 2012C I T Y O F p N MEL- 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US Regular Park & Recreation Commission Meeting July 19, 2012 7:00 P.M. 1. Call to Order 2. Resident Forum 3. Approval of Minutes (6/21/12) 4. Consider 2012 Fall Football /Soccer Schedule 5. Consider 2012 Fall Football /Baseball /Softball Schedule 6. Consider Request/Andover Baseball Association /Naming of Ball Field at ASN 7. Consider Additional Security Lighting at Prairie Knoll Park 8. Consider Funding of Dog Park at Andover Station North Ball Field Facility © 9. Artificial Turf Task Force Update /11 -34 — Butler /Kowalewski 10. Anoka County Sheriff's Department 2nd Quarterly Report 11. Park Dedication Improvement Fund 2nd Quarterly Report/Finance Department 12. Outstanding Items 13. 14. Chair's Report 15. Adjournment E . • 103% A n 40 PARK AND RECREATION COMMISSIONMEETING —JULY 19, 2012 MINUTES The Regular Bi- Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chair Butler on July 19, 2012, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chair Ted Butler, Tony Kowalewski, Vice Chair Jim Lindahl, Alisa Lewnau, Andrew Melberg, Mark Miskowiec (arrived at 7:05 p.m.), and Shaun Van Vark Commissioners Absent: None. Also Present: Assistant Public Works Director, Todd Haas j Chair Butler stated that there is an add -on to the agenda which is the Andover Football Association's request for approval to allow a storage POD unit at Prairie Knoll Park year round. This will be agenda item 8A. Motion by Kowalewski, seconded by Lewnau, to add agenda item 8A concerning Andover Football Associations request for a storage POD unit at Prairie Knoll Park year round. Motion carried on a 7 -ayes, 0 -nays, 1- absent (Miskowiec) vote. RESIDENT FORUM There were no comments at this time. Motion by Kowalewski, seconded by Lewnau, to close the resident forum. Motion carried on a 7 -ayes, 0 -nays, 1- absent (Miskowiec) vote. APPROVAL OFMINUTES There were no changes. Motion by Lindahl, seconded by Lewnau, to approve the June 21, 2012 Park Commission minutes as presented. Motion carried on a 5 -ayes, 0 -nays, 1- absent (Miskowiec) and 1- © present (Melberg) vote. Regular Andover Park & Recreation Commission Meeting Minutes —July 19, 2012 Page 2 © CONSIDER 2012 FALL FOOTBALL I SOCCER SCHEDULE Mr. Haas explained that this item is regarding approval of the 2012 fall soccer /football schedule. He presented the proposed schedule which includes two applications. They are from North Metro Soccer Association and from Andover Football Association. He stated that North Metro Soccer will not have to resubmit in regards to the Guideline requirements as they had submitted in the spring as long as insurance is updated. He stated that their Andover participation percentage is 55 percent. He commented that Andover Football is allowed to use the City fields, as they have 90 percent participation from Andover, and information in regards to the Guideline requirements has not changed from 2011. He stated that approval of the applications is recommended as there are no scheduling conflicts between the two associations. Commissioner Kowalewski asked about other non - Andover football associations using the fields. He asked if they are planning on scheduling other outside associations to play against each other on Andover fields. Twila Hauck from Andover Football Association stated that they have not started the scheduling yet. She commented that they will keep it at 10 games or below which was the agreement last year. Chair Butler commented that he appreciates the associations working together on field use. Motion by Kowalewski, seconded by Lindahl, to recommend approval of the 2012 Football /Soccer Schedule as written. Motion carried on a 7 -ayes, 0 -nays, 1- absent (Miskowiec) vote. Barb Anderson, President of North Metro Soccer Association, stated that coordinating the scheduling of fields is working well. She also updated the Commission that one of their 17 year old boys' soccer team that received a Fair Play Award in the State Cup Tournament recently. She commented that this represents Andover well. She commented that six teams won their regions and will be playing in the State tournament. Commissioner Miskowiec arrived at 7:05 p.m. CONSIDER 2012 FALL FOOTBALL /BASEBALL /SOFTBALL SCHEDULE Mr. Haas explained that this item is in regard to the 2012 fall softball/baseball /football schedule. He commented that the Guideline requirements for softball and baseball were submitted as part of the spring/summer schedule so additional information from them was not necessary. He stated that approval is recommended as there are no conflicts on the schedule. Regular Andover Park & Recreation Commission Meeting Minutes —July 19, 2012 Page 3 © Chair Butler expressed appreciation for the associations working together on field use as there is a shortage. Mr. Haas stated that Andover Football Association will use the 3 Eveland Fields for the month of August. He commented that there is an agreement with the school where the City is responsible for this field (which is irrigated) for the summer months (June - August). He suggested that these fields will make a good practice fields. Chair Butler asked when the City turns over Eveland Fields to the school district. Mr. Haas stated that it is in on Labor Day and the school has it for 9 months. Motion by Lindahl, seconded by Lewnau, to recommend approval of the 2012 Fall Football /Baseball /Softball Schedule as presented. Motion carried on a 7 -ayes, 0 -nays, 0- absent vote. CONSIDER REQUEST /ANDOVER BASEBALL ASSOCIATION /NAMING OF BALL FIELD AT ASN Mr. Haas explained that this item is in regard to the request from the Andover Baseball Association (ABA) to consider naming the middle ballfield at Andover Station North © Ball Field Facility "Anders Field" on behalf of Anders Flaa who passed away at the age of 14. He stated that Council was in agreement for the Park Commission to consider the naming at their June workshop. He stated that the Park Commission is asked to review this to see that it is compliant with their policy. Sheila Schueller, Andover Baseball Association Administrator, stated that a young man passed away this past fall and he played in their association. She commented that his family contributed $5,000 for the scoreboard at Andover Station North (ASN) and the family helped with the building of the Andover Station North building. She commented that they would like to name one of the fields at the complex after him. Chair Butler commented that it is fitting to name a field after this young man. He reviewed that there is a naming policy and he is not sure that the policy requirements are met. Ms. Schueller stated that she feels it fits the requirements as the family contributed money to the scoreboard and participated in the building. She stated that she receives a lot of calls where people from other communities do not understand what ASN is and what the different fields are as they are not named. Commissioner Lindahl asked how long Anders played baseball. Ms. Schueller stated that he played for eight years. Commissioner Van Vark stated that the policy uses terms like "may" or "some" which makes the policy vague. He stated that $5,000 is a major contribution. He asked what © happens when the City runs out of space for causes that are worthy. He asked if a plaque could be used that names could be added to. He stated that he is considering the merit of Regular Andover Park & Recreation Commission Meeting Minutes — July 19, 2012 Page 4 © the situation but keeping in mind the longer term goals. Commissioner Kowalewski stated that they are looking at an individual field and not the overall park. He commented that Anders was part of the community and his family participated. He stated that his daughter went to school with Anders and he was a model student. Commissioner Melberg stated that he has no objections to naming the field, Anders Field. Commissioner Miskowiec stated that he is supportive of recognizing Anders but questions what will happen if they run out of places or fields to name. He supported the idea of using a name. He questioned whether visitors from other communities will know the significance of the field name. Chair Butler commented that he supports memorializing Anders. He asked about using benches or other features to name in the park. Ms. Schueller stated that there are ongoing needs for benches, flagpole and more which could be used as a memorial. Mr. Haas commented that Council had discussed naming a field Memorial Field. He commented that he did check to see what the City of St. Cloud had in regards to a memorial but was unsuccessful in getting any information from them on this. Ms. Schueller commented that she did not find anything on St. Cloud either. She commented that they apparently have a memorial field and a soldier's field. She explained that all the © kids who played with Anders loved him. She stated that he was enthusiastic and supportive of his teammates. She asked to name Anders field and then continue by finding other fields to name as Memorial Field or a Soldier Field as there are many unnamed fields. Chair Butler noted that the policy has criteria which needs to be considered. He questioned if it is a fair way to have a dedication because not all families are in a position to make a generous donation. He suggested naming a bench for him with perhaps a flower garden around it. Ms. Schueller suggested naming the scoreboard for Anders and having a plaque on it in Anders memory as the family paid for it. Commissioner Lewnau asked what the plaque would say. Mr. Haas stated that the wording would need to be worked out and has to be approved before posting. Commissioner Van Vark asked how many other fields are named. Mr. Haas commented that before there was a policy there were two small fields at Sunshine Park which have been named for people. Chair Butler commented that he is aware of a memorial bench on an elementary school grounds which has a beautiful gardens around it. Each year a team visits the bench and maintains the gardens. He commented that the family even returns to visit the bench. He asked if the scoreboard would have the same meaning. He commented that the bench is a © very meaningful and visible way to memorialize the person. Regular Andover Park & Recreation Commission Meeting Minutes —July 19, 2012 Page 5 © Commissioner Van Vark questioned what kind of precedent it would set to name a field. Chair Butler recommended to Council to create a smaller memorial within the park other than naming the field. Commissioner Melberg commented that he thinks there are plenty of fields and parks. He supported the idea of naming the field after Anders. Motion by Kowalewski, seconded by Melberg, to recommend to Council approval of the request of the Andover Baseball Association to name the middle ball field at Andover Station North "Anders Field." Further Discussion Commissioner Melberg asked to amend the motion. He commented that there was a recommendation to consider a memorial on the field. He noted that Council recommended consideration of whether there should be a memorial sign on the backstop. Commissioner Van Vark asked if this becomes memorial field with Anders name on it and then eventually additional names will be added. Chair Butler clarified whether the field should be named Memorial Field and have Anders name on it and then additional © names could be added in the future for people who have been important to Andover baseball. Chair Butler asked if there is a second to the motion. Commissioner Melberg confirmed his second to the motion. Commissioner Miskowiec asked that the motion reflect the discussion about a memorial field. Motion to amend by Kowalewski to call the Andover Station North middle field Anders Field and possibly change it in the future to Memorial Field. Motion failed for lack of a second. Further Discussion Chair Butler questioned if a field should be named but should not be named with the intention to rename it in the future. Motion to Amend by Kowalewski, seconded by Melberg, to recommend to Council that Andover Station North middle field be renamed Anders Memorial Field with additional names added in the future. H Regular Andover Park & Recreation Commission Meeting Minutes —July 19, 2012 Page 6 © Further Discussion Commissioner Miskowiec commented that the discussion was drawn out but they are working on setting a precedent and need to consider how this will affect the future. Ms. Schueller stated that she feels the family will be honored to have the field memorialized in this way. She knows the family and thinks they will be happy with this. Chair Butler clarified that the field will be named Anders Memorial Field with a plaque where additional names can be added in the future for people who are lost that were important to Andover Baseball Association. Motion carried on a 7 -ayes, 0 -nays, 0- absent vote. Commissioner Lindahl verified that this will go to Council for final approval. Commissioner Kowalewski commented that he had a difficult time making the motion as he hopes there is not an occasion to add additional names. Chair Butler agreed that all of the Commissioners found this difficult to consider. CONSIDER ADDITIONAL SECURITY LIGHTING AT PRAIRIE KNOLL PARK Mr. Haas explained that this item is in regard to adding two additional security lights at Prairie Knoll Park. He noted that Connexus Energy has been consulted on the cost for this. He reviewed that there is a light at the west end of the south parking lot and another in the middle of the south parking lot. He showed on a PowerPoint map where the two recommended lights would be installed at the entrance and at the east end of the parking lot. The cost estimate is a bit over $4,500. He stated that this would need to be funded by the Park Improvement Fund. He stated that there are Miscellaneous Fund dollars available for this. He added that City Council has requested that this be forwarded to them for consideration and approval. He noted that the Park Commission recommendations for parking lot barriers were overturned by Council. Commissioner Miskowiec asked what the Sheriffs report is like for Prairie Knoll Park. Mr. Haas stated that there are issues with parking after hours, parking on residents grass, and parking in the no parking zone. He commented that he spoke with the commander of the Sheriffs Department who is in agreement that they continue working to enforce the park rules. Commissioner Van Vark asked why the barriers were denied for the park. Mr. Haas stated that he is not aware of the specifics as he was not part of this discussion. Commissioner Lindahl commented that he is not sure how the lighting will help as the © issue is cars coming in the parking lot too quickly. He commented that if there is no curbing or barrier the cars will make a fast entrance into the park. Chair Butler asked the Regular Andover Park & Recreation Commission Meeting Minutes —July 19, 2012 Page 7 © association representatives who are present whether they think adding security lights to the parking lot would be helpful. Ms. Hauck from Andover Football Association and Andover Area Lacrosse Association stated that she does not believe the additional lighting would make any difference. She stated that she is at the fields frequently during football season and stays late to pick up trash. She stated that she does not think the lights will make any difference. Ms. Anderson, President of North Metro Soccer Association, stated that she thinks the lighting will help. She stated that she knows the area by the shed is fairly dark. She stated that it will not help with the cars driving quickly. She stated that she was alone dropping something off at night once and there was a man sitting in a van that made her uncomfortable so she left. She stated that the lack of light increased her discomfort. She stated that she supports the lighting for safety. Ms. Hauck requested that if money is spent it should go towards paving the parking lots. Katherine McDilda stated that she lives across the street from the park and she sees what goes on at night. She stated that it is creepy at night. She stated that a few weeks ago there was a domestic situation where she was woken up by a terrifying scream of a woman being beaten in the park in the port-a- potty. She asked for lighting in the entrance so she can see this area and who is coming in and out of the park. She stated that cars park in the darkest side. She commented that 911 is called a lot for this park because it is dark and they cannot see what is happening. She stated that the lighting would help significantly. She stated that three to four times a day cars drive into the parking lot, do donuts and drive recklessly. She supported having two lights added to the park to add to their peace and quiet and so they have increased visibility. Commissioner Miskowiec clarified the time of the issues. Katherine McDilda stated that it is an issue around 2 a.m., and in the winter with the ice skating rink there is a lot of noise with people bumping the boards and playing music until 1 a.m. She commented that this can be heard from inside of their house. Gary Aus commented that he was here last meeting complaining about napalm blowing into his yard in the dark, around 30 -40 rounds. He stated that now a woman has been beaten up and could have died in the bathroom. He stated that he built his home thinking it would be safe and he is not comfortable allowing his daughter out in the park. He stated that his daughter will not let the dogs out either when a car is at the park. He provided pictures to show how the park is being treated. Commissioner Lindahl asked if Mr. Aus feels that the lighting will help with the security issues. Mr. Aus stated that he feels the lights will be helpful. He stated that he was complained previously before the first two security lights were put in and now things are getting worse. He stated that people have thrown rocks at the horses in the past. He © stated that there is a lot of racing through the park. He stated that people using the park are speeding, doing power turns, and throw dust up which goes into their homes. He Regular Andover Park & Recreation Commission Meeting Minutes —July 19, 2012 Page 8 © commented that on the far western end of the park there is split rail fence which looks nice. He suggested adding the same fencing in the entrance to the park. He stated that it would be clear that no parking is allowed there. He commented that this is a cheap solution. He added that people see parking in the no parking area and they follow that example. He complimented the Sheriffs office for doing a good job with the park. Commissioner Miskowiec clarified that there are two issues which are cars ripping around in the day and secondly, additional security concerns at night. He asked if the lights would help or if barriers will help. Mr. Aus stated that the lights will help identify who is in the park. He stated that the lights are his priority. He stated that this will allow his daughter to be out without being scared. He stated that this would eliminate dark areas where they cannot see. People are parking in the dark. Commissioner Van Vark commented that the lights were voted down and asked if they can make a different recommendation. He suggested if a private business was having an issue with security the City would expect increased lighting. He stated that this should apply to the City with the number of concerns that are raised. Commissioner Kowalewski asked how many lights are on the road outside of the park. Mr. Haas stated that there are no lights immediately outside of the park on the roadway except for on Prairie Road, which is a long way from the parking lot. Commissioner Kowalewski asked about recommendations for lighting. Mr. Haas stated that for new developments they have standard of where lights are located. Commissioner Lindahl stated that he supports narrowing the driveway by using barriers. Chair Butler stated that this would be to create more of a right angle turn forcing cars to slow down. Commissioner Kowalewski requested that consideration be given to emergency vehicles that need to get into the lot. Commissioner Lewnau asked about previously discussing the addition of a light on the building and one in the parking lot. Ms. Hauck stated that the lights under the building awning have not been on since last fall. She stated that they have not worked since fall of 2010 and did not work last fall at all. She stated that may be due to damage under the soffit. Motion by Lindahl, seconded by Miskowiec, to recommend to Council approval of two additional security lights at Prairie Knoll Park and request that City engineering look at side barriers instead of a median barrier to reduce easy access and the speed that people access the park with. H C Regular Andover Park & Recreation Commission Meeting Minutes — July 19, 2012 Page 9 Further Discussion Commissioner Kowalewski asked about the placement of the lighting. Mr. Haas agreed that the lighting will not meet code but it will be helpful. He commented that when this parking lot is addressed the cars may go to the north parking lot where there is one security light. Motion carried on a 6 -ayes, 1 -nay (Lewnau), 0- absent vote. Chair Butler stated that this will go before City Council for their approval. Mr. Haas stated that this will be on the agenda for Wednesday, August 8. CONSIDER FUNDING OF DOG PARK AT ANDOVER STATION NORTH BALL FIELD FACILITY Mr. Haas explained that this item is in regard to the City Council's request that the Park and Recreation Commission consider funding of the dog park at Andover Station North (ASN). He noted that there has not been a lot of movement on this and he has been asked to present the idea of the Park Department helping to fund the park. He noted that Rob and Jen Frisbee initiated the dog park idea and Andi Sirek has tried some fundraising. He © stated that the county has a potential site off of Hanson Boulevard by the archery range and the compost site. He explained that Coon Rapids has been approached Andover staff as they are having issues with a dog park and may be interested in building one with the county. He stated that one issue is that the City of Coon Rapids as we understand requires parking lots be paved. He commented that there could be a request to waive this for the time being. He stated that they could decide on the options, one of which would be to build one with the county. Chair Butler stated that he would support the development of the dog park at the county area jointly with Coon Rapids and the county. Mr. Haas stated that this concept is in the initial stages. He added that he is not sure of the costs involved, the size, or what expenses would need to be considered. Commissioner Miskowiec commented that at a recent year's Fun Fest there were around 300 signatures supporting a dog park. He supported the idea of pooling funds together with other interested parties. Commissioner Van Vark stated that if it will be a premium facility it is possible that Andover could build several dog parks for the cost being considered for this venture. He suggested using some existing materials that would help make the project less expensive. Mr. Haas commented that they could use existing fencing but when it involves the county they lose control over being able to cut costs this way. He offered to look at the © condition of the available unused fencing to see if it is usable. Regular Andover Park & Recreation Commission Meeting Minutes —July 19, 2012 Page 10 © Chair Butler asked that they decide on where to have a dog park before they agree on spending money on it. He stated that he would not support building a dog park if the county will have a much nicer facility that everyone wants to go to instead. He stated that this would not be a good use of Andover's money. Commissioner Kowalewski asked if anyone has approached the Councils of the City of Blaine or the City of Anoka to join in on the idea of a dog park. Rob Frisbee of Andover stated then when they initially looked at using ASN they talked to the county about the idea. He stated that the project was going to cost tens of thousands of dollars for curbing, parking and fencing. He stated that when they looked at ASN the cost would be about $12,000 with most of it being fencing costs. Mr. Haas stated that when he spoke with the county it seemed they have a location for the dog park but would like the area cities to help pay for it. Chair Butler asked if the county site will be developed in the next few years. Mr. Haas stated that if additional cities are invited it will help drive the cost down. Chair Butler commented that money could be used for the Tulip Street property. He suggested designating $10,000 for a dog park and leaving it open as to where it will be ® located. Commissioner Miskowiec stated that it will likely be much cheaper to have their own dog park. He supported adding this as a capital improvement project for next year. Commissioner Van Vark asked if there is an unused fence that could be used as the fencing is a portion of the cost. Andi Sirek stated that she grew up in Brooklyn Park and they have a dog park. She stated that she drives to Ramsey to use their dog park for now. She stated that she has not visited the Coon Rapids dog park but she has not heard good things about it. She stated that a dog park is a gathering place for community residents to talk about their own community. She did not support the creation of the county park dog park. Commissioner Miskowiec asked why the Coon Rapids dog park is not used. Ms. Sirek stated that she is not sure but has heard there is a lot of trash. She stated that the Brooklyn Park dog park has separated areas for different sizes of dogs. She commented that there is a cost for visiting the park from neighboring cities and for unlicensed dogs. She stated that participation in paying is self - monitored but the money that is collected is used for the management of the dog parks. She stated that she sent 204 letters to Andover businesses for financial support for a dog park and received $125 back. Commissioner Van Vark asked what the greater use for the community is. Ms. Sirek stated that the youth associations are wonderful but she does not have kids so it does not benefit her. Regular Andover Park & Recreation Commission Meeting Minutes —July 19, 2012 Page 11 Mr. Frisbee stated that Petco and others do not make donations to the City. Chair Butler suggested setting aside a location and then if the dog park is within Coon Rapids they could request to waive the paving of the parking lot. He stated that Andover could waive the paving if Council approves it. Motion by Van Vark, seconded by Miskowiec, to recommend to City Council to allocate $10,000 for a future dog park with location to be determined at a later date, and to request City staff to review existing inventory for fencing if it is built in Andover. Funds are to be set aside for the 2013 Capital hnprovement Fund. Motion carried on a 7 -ayes, 1 -nay (Lewnau), 0- absent vote. Mr. Haas noted that this will be put on the Council agenda for August 8. CONSIDER REQUEST FROMANDOVER FOOTBALL ASSOCL4TION TO PLACE A STORAGE POD AT PRAIRIE KNOLL PARK Mr. Haas stated that they are adding a request for Andover Football Association for storage of a POD at Prairie Knoll Park. He stated that a POD does not meet City code requirements per the designated zoning district and having a POD is a potential violation. He stated that the current one used for Sunshine Park Concession building per City code ® is currently in violation. He stated that they could look at having a temporary use for three years. He offered an idea to construct a building at Hawkridge Park by soccer association to meet this need. He suggested that the building at Prairie Knoll Park could then be leased by the Andover Football Association. He suggested possibly applying for a conditional use permit for a POD. He stated that this would be reviewed by Council and there would be a public hearing on it. Commissioner Lindahl asked if the POD would be painted or says POD on it. Ms. Hauck suggested that they may paint it black and have the Husky head on the side of it. She commented that this would look nice. She received estimates of $400 for this. Chair Butler asked who would maintain the POD. Ms. Hauck stated that Andover Football Association would be responsible for maintenance and any vandalism. She commented that they had a rented one last year when it was not known it was in City code violation. She clarified that this will house the gear that coaches have on hand for the participants. She stated that they had a lot of missing equipment when they used coach's garages so they are using the POD. She stated that field carts are kept in the POD. She stated that concession equipment and water is stored in the POD. Chair Butler asked if the POD will not be needed in the future if soccer gets their building. Ms. Hauck stated that this is the idea. She explained that the City used their benches over the winter at the ice arena, which solved a storage issue for them. E Regular Andover Park & Recreation Commission Meeting Minutes —July 19, 2012 Page 12 Chair Butler stated that he is comfortable with the POD idea as long as it is painted in Andover colors. He suggested that it should go to Planning and Zoning Commission for a conditional use permit. He asked that it have a sunset clause in 3 years. Ms. Hauck stated that they are running out of time and will likely use a rented POD for this year which will be stored in a parking spot. Commissioner Miskowiec stated that he wants to be sure that this is not a precedent setting exception. He asked if a business was requesting this would it be allowed. Mr. Haas stated that the City has a POD at Sunshine Park. Commissioner Kowalewski stated that 10 years back they had not anticipated the number of kids participating in sports so this was not planned for. He stated that there were a lot of keys given out for the building and at times the door was left open. Ms. Hauck stated that this was the problem too. Chair Butler requested a motion on the condition that the POD is painted with Andover Football colors and that there be a three year sunset clause. Motion by Lindahl, seconded by Miskowiec, to forward to the Planning Commissioner or City Council to review for a conditional use permit for a storage unit up to a three year period with a paint pattern conducent to the sports logo of the Andover Athletic teams. Motion carried on a 7 -ayes, 0 -nays, 0- absent vote. Mr. Haas reviewed that this will go before Council for approval. He stated that this will need to be brought before the park neighbors. Ms. Hauck stated that there were not concerns from the neighbors for the POD last year. ARTIFICIAL TURF TASK FORCE UPDATE —11 -34 Chair Butler stated that both he and Commissioner Kowalewski were members of the Sports Facilities Task Force that reviewed options for improving the number of fields, specifically for football, soccer, and lacrosse. He commented that on June 27 they presented their findings to Council. He noted that a purchase agreement is almost finalized for land on Tulip Street. He commented that Council was supportive of this. ANOKA COUNTYSHERIFF'S DEPARTMENT 2ND QUARTERLYREPORT Mr. Haas explained that this item is in regard to the Anoka County Sheriff's report on Andover park activity from April 1 to June 30, 2012. It is four pages long. He reminded the public to call 911 immediately if they see suspicious activities in the parks. He stated that there is a hired CSO that works at the parks in the evenings and weekends. H Regular Andover Park & Recreation Commission Meeting Minutes —July 19, 2012 Page 13 Commissioner Kowalewski commented on a report at Sunshine Park on May 21 where keys to the building were found by youth. Mr. Haas stated that they have not found a record of who owns the keys. Commissioner Lindahl commented that at ASN the building door was found open twice. Chair Butler reminded the associations to work to keep the buildings secure. Informational; no action required. PARKDEDICATIONIMPROVEMENT FUND 2ND QUARTERLYREPORTI FINANCE DEPARTMENT Mr. Haas explained that this item is in regard to a quarterly review of the Park Improvement Fund. He noted that this covers what has been covered to date. He stated that there will be some new building projects which will add additional revenues. There is $75,000 available for additional projects. This is included in the capital improvement plan. Informational; no action required. REVIEW OUTSTANDING ITEMS Mr. Haas reviewed the DNR letter. He stated that they were not accepted for the kiosks and the Way Finding Signs along the Tom Anderson Trail. He noted that at Hickory Meadows Park the playground equipment will be installed in a few weeks. He noted that the area will need to be graded. He stated that at Pleasant Oaks Park the equipment has been installed. He suggested setting up a tour of the park which would include the Tulip property. He recommended in September to visit Pleasant Oaks Park and the following meeting visit Hickory Meadows Park. He reviewed Outstanding Items, and On -Going Projects. He noted that July 20 is the deadline for the newsletter. Commissioner Butler stated that he has an article drafted and confirmed the length he needs to have. Commissioner Kowalewski asked about the location of the bluebird boxes in case maintenance is needed. Mr. Haas suggested that he call the Park Maintenance Department Supervisor Kevin Starr for the locations and work with him directly on this. CHAIR'S REPORT Commissioner Kowalewski suggested checking school websites for fall sports. He reminded parents that physicals are needed. Chair Butler confirmed that there are no additional reports. He reported that he was at Andover Baseball Association at ASN Field and there are multiple baseball tournaments. He noted that there will be some of the best 14- year -olds in the state here for 14U AAA Regular Andover Park & Recreation Commission Meeting Minutes — July 19, 2012 Page 14 championships. Mr. Haas reported that the east field will be closed down for a few weeks so work can be done on the infields. Chair Butler commented that the dugouts at Sunshine Park have been completed and look very nice. Mr. Haas commented that the kits came in for scoreboard netting which has several parts. He noted that the scoreboard netting installation will not happen overnight. ADJOURNMENT Motion by Lindahl, seconded by Lewnau, to adjourn the meeting at 8:38 p.m. Motion carried on a 7 -ayes, 0 -nays, 0- absent vote. Respectfully Submitted, Beth Bostrom, Recording Secretary Timesaver Off Site Secretarial, Inc. S H