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HomeMy WebLinkAboutAugust 16, 2012C I T Y O F ND OVE © 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CLANDOVER.MN.US Regular Park & Recreation Commission Meeting August 16, 2012 6:20 P.M. Meet at Pleasant Oaks Park Oust west of the intersection of 143`d Avenue NW and Xenia Street NW) 7:00 P.M. 1. Call to Order 2. Resident Forum 3. Approval of Minutes (7119/12) 4. Consider Park Dedication Requirements/Walmart at Andover Station 5. Consider Application for Scheduled Use of Recreational Facilities /Andover High School Soccer © 6. Consider Tournament Application Deposit Fee 7. Outstanding Items 8. 9. Chair's Report 10. Adjournment 7:15 P.M. or Shortly Thereafter/Workshop Session A. Workshop Session 1. Consider Updating 2011 Park Dedication Study 2. Adjournment 141W PARKAND RECREATION COMMISSIONMEETING — AUGUST 16, 2012 MINUTES The Regular Bi- Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chair Butler on August 16, 2012 at 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chair Ted Butler, Tony Kowalewski, Alisa Lewnau, Vice Chair Jim Lindahl, and Mark Miskowiec. Commissioners Absent: Andrew Melberg and Shaun Van Vark Also Present: Assistant Public Works Director, Todd Haas Others Prior to the start of the Park and Recreation Commission Meeting, the Commissioners met at Pleasant Oaks Park to see the new playground equipment. RESIDENT FORUM There were no comments at this time. Motion by Miskowiec, seconded by Lewnau, to close the resident forum. Motion carried on a 5 -ayes, 0 -nays, 2- absent (Melberg and Van Vark) vote. APPROVAL OFMINUTES There were no changes. Motion by Lewnau, seconded by Lindahl, to approve the July 19, 2012 Park Commission minutes as presented. Motion carried on a 5 -ayes, 0 -nays, 2- absent (Melberg and Van Vark) vote. CONSIDER PARK DEDICA TION REQUIREMENTSIRALMAR T AT ANDOVER STATION Mr. Haas reviewed the Commission is requested to consider the park dedication requirements for the proposed preliminary plat for Walmart at Andover Station. A copy of the preliminary plan was distributed. The location of the proposed development is located on the old Pov's property in the northwest corner of the intersection of Jay Street NW and Bunker Lake Boulevard NW. The developer (Wal -Mart Real Estate Business Regular Andover Park & Recreation Commission Meeting Minutes — August 16, 2012 Page 2 Trust) has made a preliminary plat submittal to plat 2 lots. One of the lots that is being platted is an Outlot and is not being developed at this time. Since it has not been determined at this time what type of development will happen on this property, it is recommended by staff not to require park dedication on the Outlot until such a time there is a proposal on the property. As far as the park dedication for the Walmart site, it is recommended to accept cash in lieu of land. The park dedication fee for commercial/industrial is $7950 per acre or 10% of the market value of the land, whichever is less. Mr. Haas provided the information provided to the Planning Commission about this site. Staff requests the Park and Recreation Commission consider the preliminary plat of Wahnart at Andover Station and recommend direction as to the park dedication requirements to the City Council. Commissioner Miskowiec requested a brief explanation about the percentage of park dedication. Chair Butler stated there is a flat fee of $7950 per acre or 10% of the market value of the land, whichever is less. Mr. Haas stated this will be based on buildable acres. Mr. Haas reminded the Commission their only responsibility is regarding the park dedication. Chair Butler asked for the location of the Outlot. Mr. Haas indicated the Outlot on the preliminary plat drawing. Park Dedication would not be collected for the Outlot at this time but wait until it is developed in the future. Chair Butler suggested the cash rather than the land be collected for the park dedication. Mr. Haas stated he suspects the $7950 per acre will be the amounts collected. Commissioner Miskowiec asked if there was any plan for a trail. Mr. Haas stated Jay Street has a sidewalk. Motion by Lindahl, seconded by Kowalewski, to recommend to the City Council to defer collecting park dedication for the outlot until the outlot is developed. Motion carried on a 5 -ayes, 0 -nays, 2- absent (Melberg and VanVark) vote. Motion by Lindahl, seconded by Lewnau, to recommend to the City Council approval of collecting monies for the park dedication rather than dedication of a land parcel. Motion carried on a 5 -ayes, 0 -nays, 2- absent (Melberg and Van Vark) vote. CONSIDER APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES /ANDOVER HIGH SCHOOL SOCCER Mr. Haas reviewed the Park and Recreation Commission is requested to consider the Application for Scheduled Use of Recreational Facilities as requested by the Andover High School Soccer Team. A copy of the application was provided and the request is to play two soccer games at Sunshine Park. They will be scheduled to use the middle field Regular Andover Park & Recreation Commission Meeting Minutes —August 16, 2012 Page 3 (Field #3) on Wednesday, August 22 from 3 -5pm and Wednesday, September 5 from 3- 5pm. Motion by Kowalewski, seconded by Lewnau, to recommend to the City Council approval of the Application for Scheduled Use of Recreational Facilities submitted by Andover High School Soccer for August 22 and September 5, 2012. Motion carried on a 5 -ayes, 0 -nays, 2- absent (Melberg and Van Vark) vote. CONSIDER TOURNAMENT APPLICATION DEPOSIT FEE Mr. Haas reviewed the Park and Recreation Commission is requested to consider if a tournament application deposit fee should be required for groups or associations requesting to use city facilities for tournaments and/or events. The suggestion of an escrow deposit be required for tournament applications. Chair Butler clarified currently there is a damage deposit collected. Mr. Haas stated there have been no problems with the damage deposit in the past. Chair Butler suggested wording be added to the application stating if the tournament is cancelled within 4 weeks of the event, a portion of the damage deposit would be retained by the City. Commissioner Miskowiec suggested the wording be changed to Damage/Late Cancellation Deposit. Commissioner Lindahl expressed his concern about there being vacant fields due to late tournament cancellations. Commissioner Kowalewski asked if staff time had been used in getting ready for the tournaments that were cancelled at the last minute. Mr. Haas stated normally fields are prepared the Friday before. Chair Butler suggested staff come back to the Commission with some suggested wording change to the application form. Commissioner Lindahl suggested a letter be sent to the associations within the City informing them and asking if 30 day cancellation notice is workable. Mr. Haas provide a copy of the tournament application that is currently being used for review. Some concern was raised by the Commission due to a couple tournaments that were cancelled at the last minute this past summer and in other years. REVIEW OUTSTANDING ITEMS Mr. Haas reviewed the outstanding items providing updates on Completed Projects, On- Going Projects, Task Force Updates and Other Items of Interest. Mr. Haas announced there will be a Grand Opening of the Hickory Meadows Park on September 6, 2012 at 6pm and the commissioners are invited to attend. Regular Andover Park & Recreation Commission Meeting Minutes — August 16, 2012 Page 4 CHAIR'S REPORT Commissioner Kowalewski provided an update on Andover High School Sports. He encouraged residents to support the teams by purchasing a gold card. ADJOURNMENT OF REGULAR MEETING Motion by Kowalewski, seconded by Lewnau, to adjourn the regular meeting at 7:27 p.m. Motion carried on a 5 -ayes, 0 -nays, 2- absent (Melberg and Van Vark) vote. The Special Work Session Meeting of the Andover Park and Recreation Commission was called to order by Chair Butler on August 16, 2012 at 7:30 p.m. Commissioners Present: Chair Ted Butler, Tony Kowalewski, Alisa Lewnau, Vice Chair Jim Lindahl, and Mark Miskowiec. Commissioners Absent: Andrew Melberg and Shaun Van Vark Also Present: Assistant Public Works Director, Todd Haas Others CONSIDER UPDATING 2011 PARK DEDICATION STUDY Mr. Haas reviewed the Park and Recreation Commission is requested to consider if the most current Park Dedication study needs to be updated to include an additional larger park or facility. Based on the Council's direction at their workshop meeting of June 27, 2012, the Park Commission is requested to consider updating the Park Dedication Study that was approved on December 20, 2011 by the Council to determine if a new larger park or facility should be included in the study. The City has a purchase agreement on the property located in the northeast corner of the intersection of 16151 Avenue NW and Tulip Street NW for a new field construction. The Commission will need to decide if the future community field area that is identified in the study is intended to be this facility or if an additional facility is still needed at some point in the future. A copy of the park dedication study was distributed. Chair Butler stated the Tulip Street facility will help us manage the current use. Another large park/facility should be added into the study for future. Commissioner Miskowiec asked how the Met Council will view this. He agreed another park/facility will be needed for the future. Regular Andover Park & Recreation Commission Meeting Minutes — Aug -ust 16, 2012 Page 5 Commissioner Kowalewski asked what the acreages are for different type of park classifications. Chair Butler stated the acreages are not as important as the use for the park. Chair Butler suggested adult fields be added in the future. Mr. Haas suggested he discuss this with staff and come back with a recommendation as to how much to put into a revised park study. Chair Butler stated he would like to see one large facility /park added with artificial turf. Mr. Haas will come back to the Park Commission with a recommendation. Chair Butler stated he and Mr. Haas spoke earlier about Kelsey Round Lake Park and there being a need for it to be reviewed in the comprehensive plan at some point. Chair Butler suggested in the future if requests come in for the naming of a ballfield it be discussed at a Work Session prior to being discussed at a regular commission meeting. ADJOURNMENT Motion by Lindahl seconded by Miskowiec, to adjourn the meeting at 7:45 p.m. Motion carried on a 5 -ayes, 0 -nays, 2- absent (Melberg and Van Cark) vote. Respectfully Submitted, Debbie Wolfe, Recording Secretary Timesaver Off Site Secretarial, Inc.