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HomeMy WebLinkAboutOctober 4, 2012C I T Y O F © N 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US Regular Park & Recreation Commission Meeting October 4, 2012 6:00 P.M. Meet at the newly Acquired Property on Tulip Street & 161 st Avenue (meet at the Pine Hills Park parking lot) 7:00 P.M. 1. Call to Order 2. Resident Forum 3. Approval of Minutes (9/6/12) 4. Consider Tournament Application Deposit Fee, Cont. 5. Outstanding Items 6. 7. Chair's Report 8. Adjournment 7:15 P.M. or Shortly Thereafter/Workshop Session A. Workshop Session 1. Update 2011 Park Dedication Plan, Cont. 2. Watch Video on Inclusive Play Structures 3. Adjournment X EO PARKAND RECREATION COMMISSIONMEETING — OCTOBER 4, 2012 MINUTES The Regular Bi- Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chair Butler on October 4, 2012 at 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chair Ted Butler, Tony Kowalewski, Alisa Lewnau, Vice Chair Jim Lindahl, Andrew Melberg, Mark Miskowiec, and Shaun Van Vark Commissioners Absent: None Also Present: Assistant Public Works Director, Todd Haas Others Prior to the start of the Commission Meeting, the Commissioners met at the newly acquired property on Tulip Street & 161" Avenue. RESIDENT FORUM There were no comments at this time. Motion by Van Vark, seconded by Lewnau, to close the resident forum. Motion carried on a 7 -ayes, 0 -nays, 0- absent vote. APPROVAL OFMINUTES Commissioner Miskowiec noted on page 6 first paragraph the word "not" should be removed. Motion by Lindahl, seconded by Kowalewski, to approve the September 6 Park Commission minutes as revised. Motion carried on a 7 -ayes, 0 -nays, 0- absent, 0- present vote. CONSIDER TOURNAMENT APPLICATIONDEPOSIT FEE Mr. Haas reviewed the Park and Recreation Commission is requested to continue discussing if a tournament application deposit fee should be required for groups or associations requesting to use city facilities for tournaments and /or events. Regular Andover Park & Recreation Commission Meeting Minutes — October 4, 2012 Page 2 © This item was tabled from the last meeting so that staff could revise the draft application from 30 days to 14 days in regards to cancelling tournaments. The Commission will need to determine if jamborees or multi -day organized events should be required to complete the application just as tournaments are required to do so and pay the required deposit escrow since the direction was not clearly indicated from the last meeting minutes. Mr. Haas provided draft revised application forms with the proposed language for the following type of applications: Softball, Baseball and Fast Pitch Soccer, Lacrosse and Football The Park and Recreation Commission is requested to consider approving the revised tournament application with at least a 14 day written cancellation requirement and also determine if events and /or jamborees will be required to complete the tournament application. Chair Butler stated the Commission has two actions, one being the question of inclusion of events and /or jamborees and charging an application deposit. Chair Butler stated he spoke recently with Pat Wilson of AAA, about the 14 -day cancellation requirement without charging a fee as a compromise. Commissioner Miskowiec asked how many cancellations were there in 2012 where we could have had people on the fields but did not. Mr. Haas stated there were three cancellations this year and two were less than one week. Commissioner Miskowiec agreed with the compromise as a way of tracking and see if cancellation notice improves and if not some fee may need to be charged. Commissioner Kowalewski asked when concessions orders food and could they work with the association to see that no food is wasted. Motion by Lindahl, seconded by Lewnau to approve the revised tournament applications with a request be made to the associations to give at least a 14 day written cancellation with no $250 penalty being charged. Motion carried on a 7 -ayes, 0 -nays, 0- absent vote. Motion by Van Vark, seconded by Miskowiec to include multi -day events and jamborees and non - previously scheduled events in the definition of tournaments requiring an application. Motion carried on a 7 -ayes, 0 -nays, 0- absent vote. REVIEW OUTSTANDING ITEMS Mr. Haas reviewed the outstanding items providing updates on Completed Projects, On- Going Projects, Task Force Updates and Other Items of Interest. Mr. Haas noted the October 18, 2012 Park Commission Meeting will most likely be cancelled. H u H r�1 U Regular Andover Park & Recreation Commission Meeting Minutes — October 4, 2012 Page 3 Mr. Haas noted the City Council will be considering trail opportunities as part of the Capital Improvement Plan (CIP) for the following locations: A trail along the south side of Andover Blvd NW between Bluebird Street NW and Vale Street NW. The section of trail is proposed to be shown in the draft 2013 -2017 CIP. The other two sections of trail being discussed by the City Council is the east side of Crosstown Boulevard from Bunker Lake Boulevard to 140th Avenue NW. The other section that is being discussed is a trail along the south side of Bunker Lake Boulevard from Yukon Street NW to Crosstown Boulevard. CHAIR'S REPORT Commissioner Kowalewski provided an update on Andover High School sports. Commissioner Kowalewski announced there will be an Andover High School Volleyball fundraiser on Friday, October 5, 2012 at Courtyards of Andover. Commissioner Van Vark stated at the skate park some of the ramps need to be readjusted as they are too steep. He asked this be added to Outstanding Items. Commissioner Van Vark stated the shelter house and west parking lot at Sunshine Park has a lot of trash around it especially the northwest corner of the parking lot and would like for the Park Commission to discuss options at a future Commission meeting to resolve this issue. ADJOURNMENT OF REGULAR MEETING Motion by Lindahl, seconded by Lewnau, to adjourn the regular meeting at 7:22 p.m. Motion carried on a 7 -ayes, 0 -nays, 0- absent vote. The Special Work Session Meeting of the Andover Park and Recreation Commission was called to order by Chair Butler on October 4, 2012 at 7:25 p.m. Commissioners Present: Chair Ted Butler, Tony Kowalewski, Alisa Lewnau, Vice Chair Jim Lindahl, Andrew Melberg, Mark Miskowiec, and Shaun Van Vark. Commissioners Absent: None Also Present: Assistant Public Works Director, Todd Haas Others Regular Andover Park & Recreation Commission Meeting Minutes — October 4, 2012 Page 4 © UPDATE 2011 PA RK DEDICA TION STUD Y Mr. Haas provided an update regarding the 2011 Park Dedication Plan. The City Council at their workshop meeting of September 25, 2012 did review the recommendation of the Park Commission to keep the one facility that is currently in the plan but increase the estimated improvement cost from 2 million dollars to 4.5 — 5 million dollars. After some Council discussion between Staff and the Park Commission Chairman, it was determined at this point to not update the Park Dedication Plan until the cost of the new athletic facility can be determined. Once those costs have been determined, the plan will be brought back to the City Council for further direction. Mr. Haas noted it appears the Council is interested in keeping the future community play field area that is currently identified in the plan but most likely not a second facility. No action is necessary and this will be brought back at sometime in the future once the costs are determined for the new athletic facility on Tulip Street NW. WATCH VIDEO ONINCLUSIVE PLA Y SIR UCTURES Mr. Haas provided some slides of the Evos Playgrounds Landscape Structures to the Commission. He stated some of this playground equipment is suitable for use by © children with disabilities. It would be very suitable for school playgrounds. Commissioner Kowalewski asked if there may be grant monies available from the State for this type of equipment. Mr. Haas stated he will research. Commissioner Miskowiec asked about pricing and Mr. Haas stated he will contact the sales rep for this area. Commissioner Van Vark stated this would be good for a large park. ADJOURNMENT Motion by Lewnau, seconded by Lindahl, to adjourn the meeting at 7:45 p.m. Motion carried on a 7 -ayes, 0 -nays, 0- absent vote. Respectfully Submitted, Debbie Wolfe, Recording Secretary TimeSaver Off Site Secretarial, Inc. H