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HomeMy WebLinkAboutNovember 15, 2012C I T Y O F p N 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US Regular Park & Recreation Commission Meeting November 15, 2012 7.00 P_M_ 1. Call to Order 2. Resident Forum 3. Approval of Minutes (11/1/12) 4. Consider 2012 -2013 Hockey Rink Schedule 5. Discuss Pleasant Oaks Park Parking Lot 6. Schedule Workshop Meeting /New Sports Complex 7. Outstanding Items 8. 9. Chair's Report © 10. Adjournment C PARKAND RECREATION COMMISSIONMEETING— NOVEMBER 15, 2012 MINUTES The Regular Bi- Monthly Meeting of the Andover Park and Recreation Commission was called to order by Vice Chair Lindahl on November 15, 2012 at 7:07 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Vice Chair Jim Lindahl, Tony Kowalewski, Alisa Lewnau, Andrew Melberg, and Mark Miskowiec. Commissioners Absent: Chair Ted Butler and Shaun Van Vark Also Present: Assistant Public Works Director, Todd Haas Others RESIDENT FORUM There were no comments at this time. APPROVAL OFMINUTES The motions in the November 1, 2012, minutes were moved /seconded as follows: Resident Forum Lewnau/Van Vark Approval of Minutes Kowalewski /Lewnau Adjournment Lindahl /Lewnau Motion by Miskowiec, seconded by Lewnau, to approve the November 1, 2012 Park Commission minutes as revised above. Motion carried on a 5 -ayes, 0 -nays, 2- absent (Butler, VanVark), 0- present vote. CONSIDER 2012 -2013 HOCKEYRINKSCHEDULE Mr. Haas reviewed to date the City has only received an application from the Andover Huskies Youth Hockey Association (AHYHA). Anoka, Coon Rapids, and St. Francis Youth Hockey Associations were notified that rinks were available for them to reserve. Coon Rapids is the only association that responded that they will not need outdoor ice from Andover. The proposed schedule was attached for Commission review. The Park Regular Andover Park & Recreation Commission Meeting Minutes — November 15, 2012 Page 2 and Recreation Commission is requested to consider approving the 2012 -2013 hockey rink schedule as presented. Commissioner Miskowiec asked when the deadline was for receipt of the applications and Mr. Haas stated the first Thursday of November. Motion by Kowalewski, seconded by Miskowiec to approve the 2012 -2013 hockey rink schedule as presented. Motion carried on a 5 -ayes, 0 -nays, 2- absent (Butler, Van Vark) vote. DISCUSS PLEASANT OAKS PARKING LOT Mr. Haas reviewed Public Works staff is requesting the Park Commission consider recommending to the City Council the removal of the existing parking lot at Pleasant Oaks Park for the following reasons: • Limited use of the parking lot as most park users walk to the site. • Expense of ongoing maintenance compared to limited use. • Vehicles are doing donuts in the parking lot and as small as the parking lot is, the vehicles are throwing gravel into the maintained grass areas. • Periodic washouts during heavy rain storms causing gravel to run down the street and then into the storm sewer and ponds /wetlands. • The use of the park has changed over time and is not used for athletics or ice skating any longer. • This park is classified as a mini park, which in general does not have parking lots. Most of the users are from the neighborhood. Note: If this was a designated new park, the plan would not have a parking lot because of the mini park designation. Note: If the parking lot is recommended to not be removed, Public Works will need to rebuild with a new gravel section due to the existing conditions.. Mr. Haas showed a map of the location of the park. If the Commission recommends the parking lot to be removed, the City Council will have to weigh in and determine if parking stays or is removed. Commissioner Miskowiec asked how far the boundaries go for the park since it is over 14 acres. Mr. Haas noted there is a lot of wetland that goes up to the lake. Mr. Haas noted parking is allowed on the street. Commissioner Miskowiec asked if a neighborhood meeting should be held regarding the removal of the parking lot. Commissioner Lindahl stated the neighbors living next to the park would not be driving to the park. Mr. Haas stated there is time to notify the neighbors. Commissioner Miskowiec stated he would like to hear if the neighbors have any comments. Regular Andover Park & Recreation Commission Meeting Minutes — November 15, 2012 Page 3 Commissioner Lindahl stated the neighbors are most likely in favor of removing the parking lot as there have been problems. Commissioner Lewnau asked what the difference is between maintenance for a gravel parking lot and grass. Mr. Haas stated mowing would be the only maintenance for grass. Motion by Miskowiec, seconded by Lewnau, to send a letter to the residents regarding the removal of the existing gravel parking lot at Pleasant Oaks Park at the request of Public Works staff, it will be re- visited after resident comments are received. Motion carried on a 5 -ayes, 0 -nays, 2- absent (Butler, Van Vark) vote. SCHED ULE WORKSHOP MEETING/NEW SPORTS COMPLEX112 -31 Mr. Haas stated the Park and Recreation Commission is requested to schedule a workshop meeting on Thursday, November 29, 2012 at 7 p.m. to discuss the vision of the Sports Complex, Project 12 -31. The meeting is an opportunity to discuss the vision the Park and Recreation Commission has for the property and the amenities the Commission and associations would like to see at the facility. The main focus is the big picture of the site. There may be other opportunities for trails, shelters and possibly a sliding hill. There may also be some opportunity in the floodplain and wetland areas to create open water features that could provide excellent habitat for wildlife. The Park Commission and the associations will be provided the consultant proposals before the meeting and will have an opportunity to comment and provide a recommendation to staff on which 3 consulting firms that they would like considered for an interview. Staff will interview and recommend a consultant to the City Council. The consultant selected will be attending the Park Commission workshop meeting on Thursday, December 20, 2012 to discuss the master plan and answer any questions the Commission may have. A draft master plan associations on Thursday, January 17, 2013. proposals. will be presented to the Commission and the Staff is expecting all consultants to submit Motion by Lewnau, seconded by Miskowiec to schedule a workshop meeting on ` Thursday, November 29, 2012 at 7 p.m. to discuss the vision of the Sports Complex, Project 12 -31. Motion carried on a 5 -ayes, 0 -nays, 2- absent (Butler, Van Vark) vote. REVIEW OUTSTANDING ITEMS Mr. Haas reviewed the outstanding items providing updates on Completed Projects, On- Going Projects, Task Force Updates and Other Items of Interest. Regular Andover Park & Recreation Commission Meeting Minutes —November 15, 2012 Page 4 Commissioner Kowalewski asked if the chain link fencing at Povs could be used at a dog park. CHAIR'S REPORT Commissioner Kowalewski provided an update on Andover High School sports. ADJOURNMENT OF REGULAR MEETING Motion by Melberg, seconded by Lewnau, to adjourn the regular meeting at 7:30 p.m. Motion carried on a 5 -ayes, 0 -nays, 2- absent (Butler, Van Vark) vote. Respectfully Submitted, Debbie Wolfe, Recording Secretary Timesaver Off Site Secretarial, Inc.