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HomeMy WebLinkAbout09/13/2011I T Y O F TDOVE: 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US Andover Planning and Zoning Commission Meeting Agenda September 13, 2011 Andover City Hall Council Chambers 7.00 p.m. 1. Call to Order 2. Approval of Minutes — May 24, 2011, July 12, 2011 3. PUBLIC HEARING: Conditional Use Permit (11 -04) for outdoor display, storage and sales for Time to Thrift at 13735 Round Lake Boulevard. 4. PUBLIC HEARING: Conditional Use Permit (11 -05) for outdoor storage and interim pei %rmance standards at 3160 162 "d Lane NW. 5. Work Session: Commercial Development 6. Other Business 7. Adjournment i 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Planning and Zoning Commissioners FROM: Courtney Bednarz, City Planner SUBJECT: Item 2. Approval of Minutes — May 24, 2011 and July 12, 2011 DATE: September 13, 2011 Request The Planning and Zoning Commission is asked to approve the minutes from the May 24, 2011 and July 12, 2011 meetings. PLANNING AND ZONING COMMISSION MEETING — MAY 24, 2011 The Regular Bi- Monthly Meeting of the Andover Planning and Zoning Commission was called to order by Chairperson Daninger on May 24, 2011, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners present: Chairperson Daninger, Commissioners Valerie Holthus, Tim Kirchoff, and Michael Olsen. Commissioners absent: Commissioners Dennis Cleveland, Lynae Gudmundson, and Devon Walton. Also present: City Planner, Courtney Bednarz City Administrator, Jim Dickinson Others OATH OF OFFICE. Chairperson Daninger recited the Oath of Office. APPROVAL OFMINUTES. March 8, 2011 Chairperson Daninger indicated that due to the lack of a quorum of members who had attended the March 8, 2011 meeting, the approval of minutes would be tabled to the next meeting. REVIEW PROPOSED ADOPTION OFA MODIFICATION TO THE DEVELOPMENT PROGRAM FOR DEVELOPMENT DISTRICT NO.1 AND THE PROPOSED ADOPTION OF THE MODIFICATION TO THE TAX INCREMENT FINANCING PLANS FOR TAX INCREMENT DISTRICT NOS 1 -1 AND 1 -21 BOTH REDEVELOPMENT DISTRICTS. Mr. Dickinson, noted as the Economic Development Authority (EDA) moves towards the completion of tax increment districts that have facilitated the redevelopment of property near the closed landfill site building community market value and removing blight, the EDA is now looking at additional opportunities not originally planned for and continue Regular Andover Planning and Zoning Commission Meeting Minutes —May 24, 2011 Page 2 to build value and eliminate blight within the established development district. Staff reviewed the location of the development district and TIF districts 1 -1 and 1 -2. Mr. Dickinson noted that TIF District 1 -1 expires in 2012, while TIF District 1 -2 expires in 2014. The City needs to consider what else needs to be accomplished in the community. The EDA has interest in acquiring blighted housing west of Crosstown Boulevard and east of Crosstown Drive and seek other blighted housing within a designated area. Mr Dickinson showed a map depicting that general area of the City and development district. Mr. Dickinson reviewed the tax increment district information further with the Commission. Chairperson Daninger clarified what action was required from the Planning Commission this evening. Mr. Dickinson stated staff was seeking review by the Planning Commission if the modifications are consistent with the City's Comprehensive Plan. Commissioner Olsen questioned if the TIF district timelines would be extended through the proposed modifications. Mr. Dickinson stated the timelines would remain the same and the district would not be extended beyond the 25 year framework. He noted both districts were debt free with positive increment available for redevelopment activities. Commissioner Olsen inquired if the City would be using eminent domain to acquire blighted housing. Mr. Dickinson did not feel this would be necessary as the City would approach willing sellers, but Mr. Dickinson did qualify that it still is a tool available to the City. Commissioner Holthus felt different portions of the housing stock within the City would align better with the Comprehensive Plan than others. Mr. Bednarz stated the proposed area for potential acquisition for blighted housing would be the area up for review against the goals and objectives of the Comprehensive Plan. Commissioner Holthus asked if any commercial businesses would be proposed for redevelopment in this area. Mr. Dickinson indicated acquisition of commercial property was not being proposed at this time. Commissioner Kirchoff questioned if any properties would be rezoned through acquisition. Mr. Dickinson stated the City would acquire the parcels and then likely work with a developer to create a mixed use development. The City would have to meet basic developmental criteria through the Met Council. Any changes to the Comprehensive Plan would be reviewed by the Planning Commission. Chairperson Daninger inquired how the new district would change the current boundaries of TIF districts 1 -1 and 1 -2. Mr. Dickinson stated no new district is being created, the Regular Andover Planning and Zoning Commission Meeting Minutes — May 24, 2011 Page 3 boundaries would remain intact but dollars created by development within the current districts could be expended throughout the proposed acquisition area. Chairperson Daninger questioned who developed the potential acquisition area boundary. Mr. Dickinson explained this was reviewed by the EDA and recommended by staff. Commissioner Olsen questioned if the City would need to bond for proposed housing acquisitions over the next several years. Mr. Dickinson stated the City could bond, but did not feel this would be necessary given the positive cash flow in the TIF districts and the limited time frame. Commissioner Holthus explained one of the main goals within the Comprehensive Plan was to maintain and enhance the quality of life to Andover residents. She felt the proposed modifications met this requirement and aligned with the five year housing plan. She further reviewed the goals offering support for the proposed modifications to the TIF plan. Commissioner Holthus asked what advantage the City would have if using a developer to create a housing proposal from the acquired blighted sites. Mr. Dickinson stated the limited timeframe available to the City may not allow this to happen. However, if this did occur, the City could choose to provide a subsidy for the development and assist with City utilities and infrastructure. Motion by Kirchoff, seconded by Holthus, to recommend approval, finding the proposed modifications to be consistent with the Comprehensive Plan. Motion carried on a 4 -ayes, 0 -nays, 3- absent (Cleveland, Gudmundson, Walton) vote. Mr. Bednarz stated that this item would be before the Council as a public hearing at the June 7, 2011 City Council meeting. PUBLIC HEARING: CONSIDER CHANGES TO CITY CODE TO COMPLY WITH VARIANCE LEGISLATION ENACTED BY THE STATE OF MINNESOTA. Mr. Bednarz noted the purpose of this item is to hold a public hearing and take input on the changes to the City Code that are needed to comply with recent changes in State law regarding variances. Mr. Bednarz reviewed the proposed code changes with the Commission. Commissioner Kirchoff questioned if the variance references in different sections of the code were being refined to reference one set of criteria for variances. Mr. Bednarz stated this was the case. Commissioner Olsen agreed with the proposed amendments but asked if the language regarding prohibited uses should remain as is. Mr. Bednarz stated variances have not Regular Andover Planning and Zoning Commission Meeting Minutes — May 24, 2011 Page 4 been allowed in the past for uses not permitted in a zoning district. Instead the City would have to amend City Code. Commissioner Olsen indicated it would be interesting to see how the proposed changes would affect the number of variances requested from the public. Chairperson Daninger clarified that an economic hardship was still not a reason to grant a variance within the proposed language. Mr. Bednarz stated this was the case. Chairperson Daninger asked for clarification of the proposed changes concerning lot splits. Mr. Bednarz stated the proposed changes would continue to allow variances to be approved as part of a lot split application without a separate variance application as has been done in the past. He added that administrative lot splits that do not require a public hearing would be required to submit a variance application and go through that public hearing process. Chairperson Daninger asked if the City had a choice with these new standards. Mr. Bednarz indicated the City would be best served by aligning City Code with State regulations. Commissioner Olsen asked if the City could be more restrictive than the regulations passed along by the State. Mr. Bednarz explained the City could use the review criteria #1 to determine if a request is out of character with the intent of the applicable requirement. Chairperson Daninger commented the City may have to review the City Code in the future after several variance requests had run through the new process. Motion by Olsen, seconded by Kirchoff, to open the public hearing at 8:01 p.m. Motion carried on a 4 -ayes, 0 -nays, 3- absent (Cleveland, Gudmundson, Walton) vote. Motion by Olsen, seconded by Holthus, to close the public hearing at 8:01 p.m. Motion carried on a 4 -ayes, 0 -nays, 3- absent (Cleveland, Gudmundson, Walton) vote. Commissioner Olsen stated he was in favor of the Code amendments presented this evening. He felt the Council and Planning Commission would have to complete subjective analysis to approve future variances. Motion by Holthus, seconded by Kirchoff, to recommend to the City Council the presented and proposed amendments to City Code regarding variance legislation. Motion carried on a 4 -ayes, 0 -nays, 3- absent (Cleveland, Gudmundson, Walton) vote. Mr. Bednarz stated that this item would be before the Council at the June 7, 2011 City Council meeting. Regular Andover Planning and Zoning Commission Meeting Minutes — May 24, 2011 Page 5 WORK SESSION. DISCUSS STATUS OF PLANNING AND DEVELOPMENT. Mr. Bednarz noted one of the topics discussed at the joint workshop with the City Council was how to engage the Planning Commission in an open ended discussion beyond application and ordinance amendments to longer term planning for the City. Chairperson Daninger explained the Council was seeking comments from the Commission on the future vision for the City of Andover. He suggested the Commission propose ideas or issues that were of interest. Commissioner Olsen suggested the Commission address the need for a more diversified tax base to support the City. He noted that only 2% of the city is zoned for commercial development and stated the Commission and Council could discuss what would be the proper percentage of commercial property in the City. Commissioner Olsen indicated he would like to see the permitted conditional and prohibited use chart within the City's ordinances streamlined so that it is not misleading. Chairperson Daninger suggested the City review transportation and how it affects the City. This was always a concern to residents and felt it was a good point of discussion. Commissioner Holthus stated she would like to see the City continue to pursue Open Space. This greatly improved the quality of life for the residents in Andover. In addition, the larger parks in the City should offer more amenities. She added that she would like to see improved public transportation. The bike trails in the City could tie into the County /regional trains and create more loop trails. She stated increased commercial development would greatly benefit the City and its residents. Commissioner Kirchoff indicated it would be interesting for the City to pursue additional employment opportunities in the City of Andover such as a corporate campus. This would allow people to live and work in the City. Commissioner Holthus stated additional programming for junior high students would also be a benefit to the city. Chairperson Daninger noted the intent of this discussion was for the City to remain proactive versus reactive. He suggested a joint meeting between the Planning Commission and the Park Commission to further discuss park and trail issues. Mr. Bednarz thanked the Commission for their input and stated he would compile a list of priorities and bring this to the Commission at a future meeting. OTHER BUSINESS. r Regular Andover Planning and Zoning Commission Meeting Minutes — May 24, 2011 Page 6 Mr. Bednarz updated the Planning Commission on related items. Mr. Bednarz stated Fun Fest was scheduled for July 8th - 9th and the committee was still seeking volunteers for the event. ADJOURNMENT. Motion by Holthus, seconded by Kirchoff, to adjourn the meeting at 8:26 p.m. Motion carried on a 4 -ayes, 0 -nays, 3- absent (Cleveland, Gudmundson, Walton) vote. Respectfully Submitted, Heidi Guenther, Recording Secretary Timesaver Off Site Secretarial, Inc. OB PLANNING AND ZONING COMMISSION MEETING — JULY 12, 2011 The Regular Bi- Monthly Meeting of the Andover Planning and Zoning Commission was called to order by Chairperson Daninger on July 12, 2011, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners present: Chairperson Daninger, Commissioners Dennis Cleveland, Lynae Gudmundson, Tim Kirchoff, Michael Olsen, and Devon Walton. Commissioners absent: Commissioner Valerie Holthus. Also present: City Planner, Courtney Bednarz Community Development Director, Dave Carlberg Others APPROVAL OF MINUTES. March 8, 2011 and May 24, 2011 Commissioner Olsen requested a change on Page 3, Line 7 and 8, to read that CUP applicants could not apply for another year. Staff clarified that on Page 2, Chairperson Daninger should be shown as absent on the vote. Motion by Kirchoff, seconded by Walton, to approve the March 8, 2011, minutes as amended. Motion carried on a 5 -ayes, 0 -nays, 1- present ( Daninger), 1- absent ( Holthus) vote. The May 24, 2011 minutes were postponed to the next Planning Commission meeting. PUBLICHEARING. VARMNCE (11 -01) TO ACCESSORYSTRUCTURE HEIGHT REQUIREMENTS OF CITY CODE 12 -6 -3 AT 18046 ROUND LAKE BOULEVARD NW. Mr. Bednarz noted the purpose of this item is to hold a public hearing and take input on the application for a Variance at 18046 Round Lake Boulevard NW. Mr. Bednarz reviewed the proposed Variance with the Commission along with the new City Code language regarding variances. Chairperson Daninger explained to the Commission the new variance approval process. Regular Andover Planning and Zoning Commission Meeting Minutes —July 12, 2011 Page 2 Commissioner Kirchoff questioned the size of this lot. Mr. Bednarz stated the lot was 2.3 acres in size. Commissioner Gudmundson asked how far the garage would be set back from Round Lake Boulevard. Mr. Bednarz explained the garage would have to be set back a minimum of 60 feet from the property line. He noted the location would have to be verified through the building permit process. Commissioner Cleveland inquired if the proposed building height was necessary. Mr. Bednarz stated 1,544 square feet of accessory structure space was being proposed and the applicant was requesting a higher roofline for additional storage. Commissioner Walton clarified that the house itself was 17 feet high and the accessory structure was proposed to be 18 feet 8 inches high. Mr. Bednarz stated this was the case. Commissioner Cleveland asked if the height of the accessory building would be lower than the principle structure due to the fact the accessory structure would be built on a low point on the lot. Mr. Bednarz stated the final building location for the accessory structure was still unknown. Motion by Walton, seconded by Kirchoff, to open the public hearing at 7:15 p.m. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Holthus) vote. Chris Hagestuen, 18046 Round Lake Boulevard, the applicant, stated he was present to take questions or comments from the Commission. Commissioner Cleveland questioned the height of the second level of the accessory structure. Mr. Hagestuen explained there would be seven feet of clearance space. The main level would have eight feet on the ground level. Commissioner Walton asked if the applicant had reviewed other possible designs to eliminate the need for a variance. Mr. Hagestuen stated he has looked at 50 garage designs to maximize the space while trying to reduce the height of the structure. Commissioner Gudmundson inquired if there were other design options available to meet the City's height guidelines. Mr. Hagestuen indicated other options would meet the height requirements but eliminated the second story, which was needed for storage. Chairperson Daninger commented that an economical hardship would not be considered when approving this variance. He asked if the garage could be pushed back on the lot. Mr. Hagestuen stated this would interfere with his septic system. Commissioner Walton asked the square footage of the storage room in the accessory building. Mr. Hagestuen estimated the space to be 34 feet by 14 feet. 3Mt lb Regular Andover Planning and Zoning Commission Meeting Minutes — July 12, 2011 Page 3 Commissioner Walton questioned if the applicant's storage needs could be met on the lower level of the garage. Mr. Hagestuen felt this would not be enough space for his family as they had three vehicles, a trailer, a tractor, and an ATV. Motion by Cleveland, seconded by Kirchoff, to close the public hearing at 7:23 p.m. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Holthus) vote. Commissioner Cleveland asked if the Commission should be reading through the new variance guidelines one by one with this request. Mr. Bednarz felt this was a great suggestion and noted all guidelines had to be met before the variance could be approved. Commissioner Olsen was unclear how accessory structure height was evaluated in the City's Code. He thought that so long as the site line of the garage did not exceed the principle structure, this was acceptable. However, this varied from the information presented by Staff this evening. Mr. Bednarz explained the City followed the Uniform International Building Code along with their definitions for building height. Commissioner Olsen expressed frustration with the confusion in the building height definition. Mr. Bednarz stated the building height was quite clear and then averages were used from the Uniform International Building Code. Commissioner Walton commented the interpretation of building height could be misunderstood but City Staff does have a clear understanding of how this calculation was to be determined. Chairperson Daninger read through the variance requirements and asked for comments from the Commission. Commissioner Olsen was in favor of the variance. Commissioner Cleveland stated historically the Commission has approved variance requests when reasonable. Commissioner Gudmundson requested the Commission work through the new guidelines further before she finalized her decision. Commissioner Walton expressed concern with the applicant's need for the additional space and if he has, perhaps, outgrown the property. Commissioner Kirchoff commented the proposed structure fit with the neighborhood. Chairperson Daninger explained the structure was consistent with the Comprehensive Plan. Regular Andover Planning and Zoning Commission Meeting Minutes — July 12, 2011 Page 4 Commissioner Kirchoff indicated the property owner would be using the accessory structure in a reasonable manner and are allowed in residential areas. Commissioner Cleveland questioned if the height of the structure was in harmony with the City's Ordinance. Mr. Bednarz stated this was for the Commission to determine and reviewed and indicated that the intent of the ordinance was to keep accessory structures in proportion with the home. Commissioner Olsen reiterated that the garage would be 120 feet from the center line of Round Lake Boulevard and the applicant was proposing a nice structure with a matching color scheme to the house. Chairperson Daninger explained the structure was in harmony as it was consistent with the City's other Ordinances. Mr. Bednarz added that because the structure would sit lower than the house on the property, the structure would be consistent with the Ordinance. He suggested the Commission could include language in the motion stating the difference in the two structures was minimal and that the accessory structure would sit lower than the house. Commissioner Gudmundson would support this so long as the final building spot was lower in elevation than the principle structure. Commissioner Olsen again expressed frustration with the confusion between the house height and visual difference in height from site lines. Commissioner Kirchoff questioned if each variance request had to have a unique circumstance. Mr. Bednarz stated this was the case. Chairperson Daninger summarized the variance require criteria further stating the first guideline was met because the accessory structure was in harmony with City Ordinance because the physical height was minimal and was consistent with the neighborhood. The request was consistent with the Comprehensive Plan because it shows no inconsistencies. The intent for the property was reasonable due to the fact accessory structures were permitted in residential zoning districts and all other aspects of the variance request were compliant. The foundation of the accessory structure would be lower. For this reason, the garage height and house height difference would be minimal. The locality of the accessory structure fit the neighborhood and was unique due to the topography of the property and style of the house. Chairperson Daninger reiterated that the building height would have to be verified through the building permit request. Mr. Bednarz clarified the findings. Motion by Olsen, seconded by Kirchoff, to recommend to the City Council approval of Variance (11 -01) to accessory structure height requirements of City Code 12 -6 -3 at 18046 Round Lake Boulevard based on the findings stated above. A Regular Andover Planning and Zoning Commission Meeting Minutes — July 12, 2011 Page 5 Chairperson Daninger commented he was conservative on variance approvals and felt economic hardships were not a consideration for approval. He stated a building could be built to meet the City's requirements and not require a variance. Motion failed on a split 3 -ayes, 3 -nays (Daninger, Walton, Cleveland), 1- absent (Holthus) vote. Commissioner Gudmundson suggested a condition for approval be added to assure that the building pad is lower in elevation than the principle structure and that the City's setback requirements are met. This would assure that the building was only minimally higher than the house. Commissioner Olsen agreed with this recommendation. Motion by Olsen, seconded by Kirchoff, to recommend to the City Council approval of Variance (11 -01) to accessory structure height requirements of City Code 12 -6 -3 at 18046 Round Lake Boulevard based on the findings stated above and adding a condition for approval to assure that the building pad is lower in elevation than the principle structure and that the City's setback requirements be met. Motion carried on a 3 -ayes, 2 -nays (Daninger, Cleveland), 1- present (Walton), 1- absent (Holthus) vote. Mr. Bednarz stated that this item would be before the Council at the July 19, 2011 City Council meeting. PUBLICHEARING: VARIANCE (11 -02) TOACCESSORYSTRUCTURE LOCATIONAND SETBACK REQUIREMENTS OF CITY CODE 12 -6 -5 AT 13367 MARTIN STREET NW. Mr. Bednarz noted the purpose of this item is to hold a public hearing and take input on the application for a Variance at 13367 Martin Street NW. Mr. Bednarz reviewed the proposed Variance with the Commission. He stated that it appeared the accessory structure could be moved to the side of the garage to comply with the ordinance. . Chairperson Daninger noted for the record that an email was sent to the City opposing this variance request. Commissioner Gudmundson questioned the size of the current shed. Mr. Bednarz estimated the size to be 8 feet by 10 feet, or 80 square feet in size. Regular Andover Planning and Zoning Commission Meeting Minutes — July 12, 2011 Page 6 Motion by Walton, seconded by Gudmundson, to open the public hearing at 8:05 p.m. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Holthus) vote. Christina Collison, 13367 Martin Street, the applicant, was present to take comments from the Commission. Commissioner Kirchoff questioned how the shed was placed on the property. Mrs. Collison stated she has temporarily relocated to Arizona for her husband's work and the home was now being rented. She felt the structure was properly located on the site and was surprised when she received a letter from the City. Mrs. Collison commented she understood the shed to be placed on her side yard and not the front yard. There was some concern for placing the shed adjacent to the garage due to the changing slope of the property. Commissioner Olsen asked if the shed was placed on 4 foot by 4 foot skids. Ms. Collison believed that it was placed on 4 foot by 4 foot pieces of timber and was fully landscaped around the base of the structure. Motion by Cleveland, seconded by Kirchoff, to close the public hearing at 8:11 p.m. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Holthus) vote. Chairperson Daninger read through the variance requirements and asked for comments from the Commission. Commissioner Walton felt the current location of the structure was odd and should be moved beside the garage. He indicated the setbacks may be met, but the location was odd. He did not feel the placement at this time was in harmony. Commissioner Cleveland questioned if the City gave out misinformation on the setbacks or placement of the shed. Mr. Bednarz indicated he had spoken with the staff person the applicant mentioned in the letter who indicated that he had discussed a fence location and the fact that a building permit for the accessory structure would not be required. However, he did not recall advising the applicant on the location. Commissioner Olsen asked if a shed could be in front of the sight line of a garage. Mr. Bednarz reviewed the ordinance with the Commission. Commissioner Olsen commented the building should not have been placed in its current site and agreed with Commissioner Walton that it should be moved. Chairperson Daninger read through the variance criteria noting the location of the shed was not in harmony and was out of compliance with City Code. The shed was also in front of the principle structure which did not align with City Ordinance. The shed was not consistent with the goals and intent of the Comprehensive Plan as it did not visually fit the intent of the neighborhood. The applicant was using the property reasonably and 41 Regular Andover Planning and Zoning Commission Meeting Minutes —duly 12, 2011 Page 7 accessory sheds were allowed in residential neighborhoods. The applicant did have a unique lot shape and had no backyard to place the shed. Commissioner Gudmundson questioned if the shed were pulled all the way to the front of the garage it would fit. Ms. Collison indicated it may fit in this location. She then expressed frustration that the shed would have to be moved at an additional expense, as she approached the City initially and was given inadequate information on the proper setbacks. Motion by Walton, seconded by Cleveland, to recommend denial of the variance (11 -02) to accessory structure location and setback requirements of City Code 12 -6 -5 at 13367 Martin Street based on the findings above. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Holthus) vote. Mr. Bednarz stated that this item would be before the Council at the July 19, 2011 City Council meeting. PUBLIC HEARING: CONDITIONAL USE PERMIT (11 -02) FOR USED VEHICLE SALES AT 3138162ND LANE NW. Mr. Bednarz noted the purpose of this item is to hold a public hearing and take input on the application for a Conditional Use Permit for used vehicle sales at 3138 162 "d Lane NW. Mr. Bednarz reviewed the proposed Conditional Use Permit with the Commission. Commissioner Gudmundson questioned the size of this property. Mr. Bednarz indicated the site was just over one acre. Commissioner Kirchoff asked if a site would be placed in front of the building. Mr. Bednarz stated the applicant could chose to place a sign out front. Commissioner Olsen questioned if the CUP would have to be renewed annually. Mr. Bednarz stated the Commission could request to review the CUP on a yearly basis. Otherwise the CUP would remain with the property. Commissioner Gudmundson inquired if the site had adequate parking. Mr. Bednarz stated the additional parking. would be housed inside the building as 15 stalls were required. Commissioner Gudmundson asked if there was space on the west side of the building for trees and shrubs. Mr. Bednarz felt small shrubs would be the best option for the west property line. Regular Andover Planning and Zoning Commission Meeting Minutes —July 12, 2011 Page 8 Motion by Walton, seconded by Kirchoff, to open the public hearing at 8:34 p.m. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Holthus) vote. Jason Hemp, 2293 1515 Lane, was present to take questions or comments from the Commission. Commissioner Gudmundson questioned if the property was for sale at this time. Mr. Hemp explained he was the buyer and the purchase was contingent upon approval of the CUP. Chairperson Daninger asked if the applicant was aware of the City requirements. Mr. Hemp noted he has reviewed this information with Staff. He understood he also needed to acquire a dealer's license in the City of Andover. Motion by Kirchoff, seconded by Cleveland, to close the public hearing at 8:37 p.m. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Holthus) vote. Motion by Walton, seconded by Kirchoff, to recommend approval of Conditional Use Permit (11 -02) for Used Vehicle Sales at 3138 162nd Lane with the following two conditions: 1. The striping on site shall be reestablished. 2. Areas of the site not used for vehicles shall be re- vegetated. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Holthus) vote. Mr. Bednarz stated that this item would be before the Council at the July 19, 2011 City Council meeting. WORK SESSION. COMMERCL4L DEVELOPMENT. The Commission agreed to table discussion on this item to the next meeting. OTHER BUSINESS. Mr. Bednarz updated the Planning Commission on related items. Mr. Bednarz introduced Dave Carlberg to the Commission as the City's new Community Development Director. Mr. Carlberg stated he was looking forward to working with the Commission, Council, and the community. Chairperson Daninger welcomed Mr. Carlberg to the City. Commissioner Olsen questioned if the Board of Appeals and Adjustment was done publically. Mr. Bednarz stated this section was included in the materials reviewed by the D Regular Andover Planning and Zoning Commission Meeting Minutes —July 12, 2011 Page 9 Planning Commission but the changes made by the Council were not discussed by the Commission at the public hearing. Chairperson Daninger indicated the Andover Fun Fest was well attended this year. He thanked City Staff and all of the volunteers for the great success. The Commission discussed the new Variance process and requested Staff continue to keep the lines blank in the resolution but to create a list of possible language to fill in each line. This would assist the Commission with processing each request. ADJOURNMENT. Motion by Walton, seconded by Kirchoff, to adjourn the meeting at 8:52 p.m. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Holthus) vote. Respectfully Submitted, Heidi Guenther, Recording Secretary Timesaver Off Site Secretarial, Inc. P 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 s (763) 755 -5100 FAX (763) 755 -8923 • WWW.CLANDOVER.MN.US TO: Planning & Zoning Commissioners CC: Dave Carlberg, Community Development Director Courtney Bednarz, City Plannejol- FROM: Andrew Liska, Planning InterrrMv SUBJECT: PUBLIC HEARING: Conditional Use Permit (11 -04) for outdoor display, storage, and sales for Time to Thrift at 13735 Round Lake Boulevard NW #101 DATE: September 13, 2011 INTRODUCTION Outdoor display, storage, and sales — during operating hours only in the Shopping Center District requires an approved conditional use permit per City Code 12 -12. DISCUSSION The applicant is proposing outdoor display, storage, and sales along the front of their leased property. The plan shows the outdoor display, storage, and sales area extending the length of the storefront and extending four feet into the sidewalk. The outdoor display, storage, and sales area would be used to display products typically found in a boutique or furniture/home store. At this location the sidewalk is 12 feet from the curb to the storefront, leaving eight feet of sidewalk remaining. Based on the sketch provided by the applicant, the front door access will be clear of all exterior storage. Proposed is an eight foot wide pass in front of the door that remains clear of display, storage, and sales. The proposed outdoor display, storage, and sales is located in the SC district located in the Andover Downtown Center in between King's County Market and Panda Garden Buffet. Review Criteria 12 -14 -6 B. provides the following criteria for granting conditional use permits: 1. In granting a Conditional Use Permit, the City Council shall consider the advice and recommendation of the Planning and Zoning Commission and: a. The effect of the proposed use upon the health, safety, morals and general welfare of occupants of surrounding lands. b. Existing and anticipated traffic conditions, including parking facilities on adjacent streets and land. c. The effect on values of property and scenic views in the surrounding area, and the effect of the proposed use on the 3 t Comprehensive Plan. ACTION REQUESTED The Planning Commission is asked to hold a public hearing and make a recommendation to the City Council. STAFF RECOMMENDATION Staff recommends approval of the proposed conditional use permit. Safety is not a concern given the eight feet of sidewalk remaining and also the wide access for the front door. The commercial nature of this area in combination with the tastefully decorated, boutique -like manner in which items for sale outside will be displayed, this outdoor display, storage, and sales will not adversely affect surrounding properties and businesses. 3. There will be little to no affect on traffic and parking in this area. Attachments Resolution Andover Center floor plan Time to Thrift proposed outdoor display, storage, and sales sketch Photos of proposed outdoor display, storage, and sales Respect ub .tted, Andrew iska CC: Jackie Egan, Time to Thrift 13735 Round Lake Blvd NW #101 l CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION APPROVING THE CONDITIONAL USE PERMIT REQUEST OF TIME TO THRIFT FOR OUTDOOR DISPLAY, STORAGE, AND SALES — DURING OPERATING HOURS ONLY ON PROPERTY LEGALLY DESCRIBED AS: Lot 1, Block 1 Andover Center, Anoka Counly, Minnesota WHEREAS, Time to Thrift has requested a Conditional Use Permit for outdoor display, storage, and sales — during operating business hours only, and; WHEREAS, the Planning and Zoning Commission has reviewed the request and has determined that said request meets the criteria of City Code and would not have a detrimental effect upon the health, safety, and general welfare of the City of Andover, and; WHEREAS, the Planning and Zoning Commission recommends to the City Council approval of the Conditional Use Permit request, and; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover has received the recommendation of the Planning and Zoning Commission and approves the Conditional Use Permit for outdoor display, storage, and sales on said property with the following conditions: 1. Limit to 4' (four feet) of sidewalk in front of leased space not to object the front entrance. 2. During operating hours only. Adopted by the City Council of the City of Andover on this _day of , 2011. CITY OF ANDOVER ATTEST: Michelle Hartner, City Clerk Michael R. Gamache, Mayor 08/24/2011 16:26 9529415106 DOH ENTERPRISES PAGE 01 EXMIT A ,t A FLO 1 �► i i ! -_ -_ -° - 6rOC4e' ( 5kOr� SUITE 100 49,472 - - -- - L7 r !� ©�if� EJL, a f: N Yi g°5 R.....; AP 3 Suite 1029 5,250 of wdein 6roaeofa 9e6v0i � � � f r . Diatrletfil - Suits Ill, W6 Sq.Ftj er suite lus �1 — Suite 11- a 6,374 Af. wnska AytDlsMn *33 19,019 3. �o rn Suite 112, 4,M S F.. 4' t C 1 's "Henns in ScMeol 5 O mtra s11or Shoe wnnka P J Suite 114, 535 s1 District Ml 1 Sults I IS 1,541 Sg4Ft. A F FOR FL N C) e" • i -0 m tJ rt Al- s L d 1 � y y d �� d SI r 9 ' L {F11 r± L i �C. _I s F� 1 r "+`S �;�;' ,. "I M AV TO: Planning and Zoning Commissioners FROM: Courtney Bednarz, City Planne SUBJECT: PUBLIC REARING: Conditional Use Permit (11 -05) for outdoor storage and interim performance standards at 3160 162 °d Lane NW. a TE: September 13, 2011 INTRODUCTION Outdoor storage and review under the interim performance standards of City Code 12 -13 -22 require approval of a conditional use permit. The applicant has provided the attached plan set to show the proposed improvements to the site. DISCUSSION Elite Contractors, a concrete and construction business, is proposing to construct a new building for storage of vehicles and equipment related to their business. A new concrete driveway and parking area are also proposed. A small area at the southeast corner of the property is proposed to be used for outdoor storage of equipment. The plan set also shows the small existing structure that will remain, new landscaping, a proposed sign location, a proposed well to provide water to the new building, and a potential future garage. Review Criteria 12 -14 -6 B. provides the following criteria for granting conditional use permits: 1. In granting a Conditional Use Permit, the City Council shall consider the advice and recommendation of the Planning and Zoning Commission and: a. The effect of the proposed use upon the health, safety, morals and general welfare of occupants of surrounding lands. b. Existing and anticipated traffic conditions, including parking facilities on adjacent streets and land. C. The effect on values of property and scenic views in the surrounding area, and the effect of the proposed use on the Comprehensive Plan. Interim Performance Standards City Code 12 -13 -22 establishes interim performance standards for this industrial park (attached). These standards allow the city to review existing site conditions and the proposed use of the property to determine whether additional site improvements will be required. Based upon review of the attached plan set, the applicant is requesting consideration of the following interim performance standards: Staff Recommendation Staff recommends approval of the proposed conditional use permit for outdoor storage and the interim performance standards as described in the staff report. ACTION REQUESTED The Planning Commission is asked to hold a public hearing and make a recommendation to the City Council on the proposed conditional use permit. Attachments Resolution Location Map Aerial Photograph City Code 12 -13 -22 Plan Set Building Elevations Re ct ly d, z Cc: Don Sonneman 4954 170' Lane NW City Code Section Requirement Proposal 1 City Code 12 -13 -8 Surfacing 25" bituminous .nous wear 3.5 inches recycled asphalt aggregate over 48 E.6 182 course over 4" Class 5 weed barrier in the outdoor storage area Perimeter feet y 0 City Code 18 Total Required Trees 2 12 -13 -8 Curbin g Concrete curb and gutter for all paved surfaces No concrete curb E.9. proposed to be removed) 3 City Code Screening 6' architecturally Proposed Trees 10 12 -13 -5 (exterior storage) compatible fence and 6' chain link fence with slats Total Proposed Shrubs 30 landscaping 8 a City Code 12-13 -6 T.anrlsraninu Landscaping summary below Staff Recommendation Staff recommends approval of the proposed conditional use permit for outdoor storage and the interim performance standards as described in the staff report. ACTION REQUESTED The Planning Commission is asked to hold a public hearing and make a recommendation to the City Council on the proposed conditional use permit. Attachments Resolution Location Map Aerial Photograph City Code 12 -13 -22 Plan Set Building Elevations Re ct ly d, z Cc: Don Sonneman 4954 170' Lane NW Tree Requirements Shrub Requirements Site 966 Perimeter feet 1 /50 feet 19 1/20 feet 48 Bldg 182 Perimeter feet NA 0 1/10 feet 18 Total Required Trees 19 Required Shrubs 66 Existing Trees (minus trees proposed to be removed) I Existing Shrubs 0 Proposed Trees 10 Proposed Shrubs 30 Total Proposed Trees 11 Total Proposed Shrubs 30 Additional Required Trees 8 Additional Required Shrubs 33 Staff Recommendation Staff recommends approval of the proposed conditional use permit for outdoor storage and the interim performance standards as described in the staff report. ACTION REQUESTED The Planning Commission is asked to hold a public hearing and make a recommendation to the City Council on the proposed conditional use permit. Attachments Resolution Location Map Aerial Photograph City Code 12 -13 -22 Plan Set Building Elevations Re ct ly d, z Cc: Don Sonneman 4954 170' Lane NW CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. R A RESOLUTION APPROVING CONDITIONAL USE PERMIT FOR OUTDOOR STORAGE AND INTERIM PERFORMANCE STANDARDS ON PROPERTY LOCATED AT 310 "v i02� LANE NW LEGALLY DESCRIBED AS FOLLOWS: The West 25n feet of the South 233 feet of the North 1984.99 feet of the West Half of the Northwest Quarter of Section 16, Township 32, Range 24, Anoka County, Minnesota. WHEREAS, the applicant has requested approval of a conditional use permit for outdoor storage and interim performance standards on the subject property; and WHEREAS, the Planning Commission finds the request would not have a detrimental effect upon the health, safety, and general welfare of the City of Andover; and WHEREAS, the Planning Commission recommends to the City Council : and NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover has received the recommendation of the Planning Commission and the conditional use permit for outdoor storage and interim performance standards subject to the following conditions: 1. The applicant shall complete the commercial site plan process and comply with review comments provided by the City of Andover except for the interim performance standards approved with this resolution as follows: a. Concrete curb and gutter shall not be required. b. Outdoor storage shall be limited to the fenced area near the southeast corner of the site shown on the site plan stamped received by the city of Andover August 31, 2011. This area of the site shall be allowed to be surfaced with recycled bituminous asphalt. C. Screening of the outdoor storage area shall be provided by a chain link fence with slats and landscaping as shown on the landscaping plan stamped received by the City of Andover August 31, 2011. d. Landscaping shall conform to the landscaping plan stamped received by the City of Andover August 31, 2011. Adopted by the City Council of the City of Andover on this th day of , 2011. CITY OF ANDOVER ATTEST: Michael R. Gamache, Mayor Michelle Harmer, Deputy City Clerk i A" O '" ° VE F Conditional Use Permit 11 -05 ND Incorporated Outdoor Storage and Interim Performance Standards 1974 3160 162nd Lane NW N Location map w�E S °m ° °v N N o ° (D 16�g0 16437 'IT 16425 � � ° °' ° °' ° °' _ _ 16 ^.15 a a0 N O O ( (O [ [h N N N N 16405 c 156" 16381 j CQ 76382 I� ^� 3251 I V'� CO 3153 v O O N (`O') M M CM O O 16340 3105 M `O co m M °m m e 3055 M M m m 16351 Cl) 16315 3126 3100 w V M N r O O N co N M M M r M M P') (`7 P') co n pOj M 3368 16223 LO 3240 3098 M N OD N (h M O 16152 16177 16157 16180 3121 3017 16138 16135 16125 NO co N O O Cl) O Mf326 3128 N Location map w�E S °m ° °v N N o ° 16425 � � ° °' ° °' ° °' _ _ 16 ^.15 a a0 N O O ( (O [ [h N N N N 16405 c ,, k Ly yr� Y x b_ !' 12- 13 -22: INTERIM PERFORMANCE STANDARDS: A. Purpose: Interim performance standards are intended to establish an alternative level of site improvements for properties located in the rural industrial area generally referred to as the Hughs/Westview industrial park area. The City acknowledges that the lack of municipal utilities limits the development potential of these properties. These performance standards are intended to allow continued use, expansion and redevelopment with a level of site I... cm...— that is commensurate with the development potential Of the properties. B. Applicability and Scope: This section shall apply to any expansion of use requiring a conditional use permit or commercial site plan on all properties generally described as the Hughs/Westview industrial park area and legally described as the southwest quarter of the northwest quarter of Section 16, Township 32, Range 24, Anoka County, Minnesota and the west half of the west half of the southeast quarter of the northwest quarter of section 16, Township 32, Range 24, Anoka County, Minnesota. C. Procedure: Applications shall be processed under the Conditional Use Permit procedures described in City Code 12 -14 -6 except as follows: 1. Application: The property owner or designee shall submit a complete application to the Community Development Department. A complete application consists of the following: a. A completed Conditional Use Permit form and fee as described in City Code 1 -7 -3 b. A site plan that describes all of the existing and proposed site improvements, including the dimensions of the property, buildings, parking, landscaping and storage areas and distances from property lines. c. A letter describing the existing use of the property, the proposed use of the property and all of the proposed site improvements. d. Other information deemed necessary by staff to review the request. 2. Council Determination: The City Council shall approve or deny the application based on the factors established in this section. The City Council may attach such conditions as they determine necessary to provide the appropriate level of site and building improvements to accomplish the purpose of this section. The level of required improvements shall be determined on a case -by -case basis. Applications shall be reviewed based on the following factors: a. Existing appearance of the building and site; b. Compatibility of the proposed site development plan with the other industrial properties in the area; c. Effect of the proposed use and the proposed site development plan on the adjacent residential neighborhood, including traffic, noise, glare, buffers, and environmental impacts; D. Deviations to the performance standards will be considered in the following areas: 1. Parking and Impervious Surface Areas: a. Screening, landscaping, visual appeal, and lighting of parking lot areas. b. Paving of parking areas for customers. c. Dust control measures for unpaved parking and storage areas. 2. The amount, type, location, and screening of exterior storage requested as a part of any Conditional Use Permit. 3. Screening of mechanical equipment and trash bins /dumpsters. 4. Other factors related to the new development proposal, as the City Council may deem relevant. E. Term of Approval: Interim performance standards approved under this section shall endure until City sewer and water are extended into the area affected by this section. At that time, any future expansion or redevelopment of the affected properties shall be required to fully conform to the regular performance standards of City Code 12 -13. F. Other Requirements: Proposed improvements or changes in use will be reviewed by the Building Official and Fire Chief. They will make a determination of whether or not the building(s) on the site need to be brought into compliance with applicable building and fire codes. Site improvements must also be made to meet the requirements of the National Pollutant Discharge Elimination System (NPDES). No portion of this section shall be used to vary from these requirements. (Amended 9/18/07; Ord. 353) 0 ®I m V oY 33 ®I �m �a M. a � n FOB m - _�. 99 --- - - - - -- - I- 0 m q of C. S. A. N. No 9 Per 9g,. 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ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Planning and Zoning Commissioners FROM: Courtney Bednarz, City Plann4 SUBJECT: Work Session: Commercial Development DATE: September 13, 2011 INTRODUCTION The Planning Commission identified several items for discussion in a work session format. The list of these topics is attached. One of the topics that was identified for discussion was commercial development. One of the questions that was raised is whether there is enough area zoned for commercial development. To aid in this discussion the Zoning Map is attached along with the Available Commercial Property handout. As these items show, there continues to be sites and buildings available for commercial businesses to locate in the city. ACTION REQUESTED The Planning Commission is asked to discuss commercial development in the city and any suggestions they may have for additional commercial areas or other ideas. Attachments List of Discussion Topics Zoning Map Available Commercial Properties r�} 5 List of topics selected for future discussion by the Planning Commission at the May 24, 2011 meeting: , a Land designated for commercial development Attracting employment — corporate campus ® Permitted conditional and prohibited uses chart Revise to eliminate misleading overlap of land uses o Transportation Traffic congestion /patterns Public transportation /transit Trails local and regional ® Open Space Continuing to promote preservation of open space © Youth Programming After school programs a Parks Increase amenities in larger parks ® Joint meetings with other Commissions Parks and Recreation Open Space Advisory Commission Others? r---1 D C 1111D N I" i C Z C m n v D m L c CL o Z r � p v a- a Q Z ' Q ° t/) c CD 0 co = C) C cD O (D o O rn tD " (D C O O cn CO w r 3 �' _�_ cn ui (D =3 m _n (D N C/3 z CD 0 m � n 7 0 m 0 1 � N :3 O Q i Q. 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