HomeMy WebLinkAboutCC January 16, 1990
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:: WHAT'S HAPPENING? ::
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~~ January 16, 1990 **
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:: - The Board of Review is scheduled for Thursday, ::
~~ April 12,1990 at 7:30 p.m. **
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:: - Staff has a suggestion to make about the Non- ::
~~ discussion items. Possibly, at the beginning of **
:: the meeting before the Council sets the agenda, ::
:: the" Mayor could ask if any member(s) of the ::
~~ Council wish to discuss a non-discussion item. **
:: If so, then leave them on the agenda and approve ::
~~ the others. Then considering the one(s) that **
:: were requested to be discussed as scheduled in ::
:: the meeting, the people that have come for the ::
~~ other items that will not be discussed can **
~~ leave. **
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~~ **
:: - Marc Software International has contacted the ::
:: city regarding the annual support agreement for ::
~~ our wordprocessing software. The cost is $750 **
:: for a year. The Finance Director would like ::
~~ guidance from the Council as to whether we **
:: should purchase support. It would be ::
:: appreciated if the Council would discuss this at ::
~~ the meeting on January 16, 1990~ **
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DATE: January 16, 1990
ITEMS GIVEN TO THE CITY COUNCIL
Regular City Council Minutes (1/2/90)
Letter from Peter Tritz, League of MN Cities (1/5/90)
1989 Building Department Report
Park and Recreation Commission Minutes (12/21/89)
List of Special/Standing Committees (1990)
PLEASE ADDRESS THESE ITEMS AT THIS MEETING OR PUT THEM ON THE NEXT
AGENDA.
THANK YOU.
:)
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, 1 )AN 1 0 ]990 U
CITY OF ANDOVER
183 University Ave. East
St. Paul, MN 55101.2526
(612) 227.5600 (FAX: 221.0986)
League of Minnesota Cities
January 5, 1990
To: city officials
From: Peter Tritz
ENROLLMENT WILL BE OPEN DURING THE MONTH OF FEBRUARY FOR LMCIT'S
ACCIDENT POLICY FOR MEMBERS OF CITY COUNCILS AND OTHER CITY
BOARDS, COMMITTEES AND COMMISSIONS.
This accident coverage is provided by CIGNA, and provides a
lower-cost alternative to workers compensation coverage. By
statute, elected officials and officers appointed for a fixed
term of office are covered by workers compensation only if the
city has passed an ordinance or resolution to that effect.
The accident coverage applies while the individual is traveling
to or from a committee meeting, or while conducting other
official business on behalf of and at the request of the
committee. The coverage provides a $100,000 accidental death
benefit and a $400/week short-term benefit for total disability.
While this accident policy was developed as a lower-cost
alternative to providing workers compensation coverage, it is
important to understand that the benefits are not equivalent to
those of workers compensation. Some of the differences are that
it does not include medical, rehabilitation, or retraining
benefits: disability and death benefits are fixed, rather than
being based on the individual's actual earnings: disability
benefits are paid only for total disability, and for a maximum
of 26 weeks: and the accident policy disability benefits may be
taxable income to the individual.
The city may provide coverage for any city boards, commissions,
or committees it designates. However, all members of the
respective board or commission must be covered: that is, the
coverage cannot be offered on an individual choice basis.
The cost of the accident coverage is $12.75 per person per year.
(By comparison, LMCIT's current minimum rate for workers
compensation coverage for council members is $122 per person per
year.) The accident policy coverage year runs March 1 to
February 28.
,:J
Additional information and application forms are enclosed. For
questions concerning the coverage or to put coverage into
effect, contact Jaime Frischmann, The Brehm Group, 1500
International Center, 920 Second Ave. So., Minneapolis, Mn.
55402: (612) 339-7385.
- \
'-. )
'.j
APPLICATION
To put the LMCIT sponsored accident coverage for city
councils and boards into effect, return this form along-
with your payment. List each board, commission, or
committee which you wish to cover, and show the total
number of members on each board. If the council is to be
covered, be sure to list the council as well. If you
have previously enrolled a board, committee, or
commission, do not include them here as you will be
billed for the current enrollees.
City
Address
Board Name
Number of
members
Meetings per
year
Total
X $12.75 = $
*If the council is included is included for coverage and
council members also serve on another board, do not
include the council member in the count of members of
the second board,
**Return this application together with the payment
calculated no later than February 15, 1990 for
coverage to be effective March 1, 1990 to February 28,
1991 to:
"
The Brehm Group
706 Second Avenue South
Suite 750
Minneapolis, Mn, 55402
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183 University Ave. East
St. Paul, MN 55101.2526
(612) 227.5600 (FAX: 221.0986)
League of Minnesota Cities
January 5, 1990
To: City officials
CITY OF ANDOVER
From: Peter Tritz
ENROLLMENT WILL BE OPEN DURING THE MONTH OF FEBRUARY FOR LMCIT'S
ACCIDENT POLICY FOR MEMBERS OF CITY COUNCILS AND OTHER CITY
BOARDS, COMMITTEES AND COMMISSIONS.
This accident coverage is provided by CIGNA, and provides a
lower-cost alternative to workers compensation coverage. By
statute, elected officials and officers appointed for a fixed
term of office are covered by workers compensation only if the
city has passed an ordinance or resolution to that effect.
The accident coverage applies while the individual is traveling
to or from a committee meeting, or while conducting other
official business on behalf of and at the request of the
committee. The coverage provides a $100,000 accidental death
benefit and a $400/week short-term benefit for total disability.
While this accident policy was developed as a lower-cost
alternative to providing workers compensation coverage, it is
important to understand that the benefits are not equivalent to
those of workers compensation. Some of the differences are that
it does not include medical, rehabilitation, or retraining
benefits: disability and death benefits are fixed, rather than
being based on the individual's actual earnings: disability
benefits are paid only for total disability, and for a maximum
of 26 weeks: and the accident policy disability benefits may be
taxable income to the individual.
The city may provide coverage for any city boards, commissions,
or committees it designates. However, all members of the
respective board or commission must be covered: that is, the
coverage cannot be offered on an individual choice basis.
The cost of the accident coverage is $12.75 per person per year.
(By comparison, LMCIT's current minimum rate for workers
compensation coverage for council members is $122 per person per
year.) The accident policy coverage year runs March 1 to
February 28,
,~
Additional information and application forms are enclosed. For
questions concerning the coverage or to put coverage into
effect, contact Jaime Frischmann, The Brehm Group, 1500
International Center, 920 Second Ave. So., Minneapolis, Mn.
55402: (612) 339-7385.
.~~
APPLICATION
To put the LMCIT sponsored accident coverage for city
councils and boards into effect, return this form along'
with your payment. List each board, commission, or
committee which you wish to cover, and show the total
number of members on each board. If the council is to be
covered, be sure to list the council as well. If you
have previously enrolled a board, committee, or
commission, do not include them here as you will be
billed for the current enrollees.
City
Address
Board Name
Number of
members
Meetings per
year
Total
X $12.75 = $
*If the council is included is included for coverage and
council members also serve on another board, do not
include the council member in the count of members of
the second board.
**Return this application together with the payment
calculated no later than February 15, 1990 for
coverage to be effective March 1, 1990 to February 28,
1991 to:
~,)
The Brehm Group
706 Second Avenue South
Suite 750
Minneapolis, Mn, 55402
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CITY of ANDOVER
Regular city Council Meeting-January 16, 1990
7:30 P.M. Call to Order
,)
Resident Forum
Agenda Approval
Approval of Minutes
Certificate of Appreciation Presentation
Continued Assessment Hearing/88-1
Discussion Items
1. Fire Consultant Report
2. Ordinance 8 Amendment/Commercial Vehicles
3. Boundary Change
4. Accept County Roads
5. Accept Street/157th Lane N.W.
6. Kensington Estates 5th Addn. Final Plat
7. Coon Rapids/Andover Joint Powers Site "Q"
8. Appoint Rep. Site Selection Authority
Staff, Committee, Commission
9. Water & Sewer Budget Discussion, Cont.
10. Printer Malfunction Discussion
11. License Renewal/Andover Auto Parts
12. Revise Bylaws/Public Works Mutual Aid Agreement
Non-Discussion Items
13. ACRRA Draft Plan
14. Approve Compliance Agreement/Mn Dept. of Health
15. Approve Final payments-87-12: 88-9: 88-10
16. Adopt Insurance Resolution
17. Accept Petition/163rd & Jonquil
18. Order Feasibility Report/Kensington 5th/90-3
19. Accept Feasibility Report/Kensington 5th/90-3
Approval of Claims
Adjourn
, \
,-)
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
1 ~
.
lQOn
DATE
,'~nl1;:ary
AGENDA SECTION
NO.
APPROVED FOR
AGENDA
ORIGINATING DEPARTMENT
Engineering
ITEM
NQ Continue Assessment
BY:
BY:
The City Council is requested to discuss the options concerning
the assessment for Project 88-1, Crosstown Boulevard, 140th Avenue
to Red Oaks Pond.
Option 1: Recalculate the assessment calculating the rate from
this project alone, not using 87-3B. The purpose of
combining the projects was to get a typical trunk
storm drainage cost per acre to make assessing storm
drainage easier in the future.
Option 2: Continue to assess the project using the rate as
presented.
Option 3: Assess each parcel $100 per the discussion at the
original public hearing. This is where I mailed,
with Council approval, a letter along with the
notice that the assessments wouldn't be more than
$100.00 per lot.
Option 3 will leave about $8000 not assessed.
COUNCIL ACTION
MOTION BY
. \
'J TO
SECOND BY
, '1
''-.J
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE
."~n11;::a ry
1 h
.
'90n
ITEM
NO. Fi re Consul tant
Reoort
BY: IO! ~,..h
/
:~70\OR
f
AGENDA SECTION
NO. Discussion
I.
ORIGINATING DEPARTMENT
Engineering
The City Council is requested to discuss the fire station location
and equipment report prepared by Robert Aldrich of Aldrich &
Associates.
Bob Aldrich and the fire department study committee will be at the
meeting to discuss the report.
MOTION BY
'I
J TO
COUNCIL ACTION
SECOND BY
,.)
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
January 9, 1990
AGENDA SECTION
NO. Discussion Items &.
ITEM Ordinance 8 Amend.
NQ Semi-Tractors
DATE
ORIGINATING DEPARTMENT
Planning ~
BY: Jay Blak~City Planner
REQUEST
~~~~~Er"
Bv,;l
/
The Andover City Council
amendment to Ordinance 8
in a storage building in
is asked to review the proposed
allowing the parking of one semi-tractor
R-1 and R-2 residential districts.
BACKGROUND
Last year, an application for a variance that would allow the
storage of a semi-tractor in a residential district was denied by
the City Council. At the direction of the Council, the Planning
and Zoning Commission began the process of drafting and amendment
to Ordinance 8 allowing the parking of one semi-tractor in a
residential district. Ordinances from surrounding communities
were obtained and analyzed.
The Commission discussed many aspects of the proposed amendment
including:
Truck Size - Information was gathered from the Minnesota Trucking
Association and other sources regarding average semi-tractor
sizes. The Commission found that it would be extremely difficult
to enforce 12,000 lbs versus 14,000, etc. They also concluded
that the City would have to ensure that the vehicles would not
exceed spring weight limitations.
Residential Districts - The Commission felt that this may be an
appropriate use on larger parcels and therefore recommended on
three acres or larger (R-1 and R-2 Districts).
Accessory Uses - The Commission was concerned about the storage of
other types of vehicles and trailers. They did not want the
storage of semi-trailers or other types of vehicles to be allowed.
The P and Z also did not want large numbers of trucks and repair
businesses to be associated with this storage.
COUNCIL ACTION
MOTION BY
. "
'J TO
SECOND BY
o
Page 2
Ordinance 8 Amendment
January 16, 1989
Definitions - Definitions for vehicle types were taken from the
state statutes as none were currently in Ordinance 8.
CITY COUNCIL OPTIONS:
1. The Andover City Council may approve the proposed amendment tc
the City's Zoning Ordinance allowing the interior storage of one
semi-tractor on a parcel greater than 3 acres in size. A public
hearing was held and no negative input was received. The Andover
Planning and Zoning Commission drafted andreviewed the proposal
and has recommended approval of the proposed amendment at their
December 12, 1989 meeting.
2. The Andover City Council may table the request for further
consideration.
,
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o
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
ORDINANCE NO. 8
AN ORDINANCE AMENDING ORDINANCE NO.8, THE ZONING ORDINANCE OF THE
CITY OF ANDOVER.
THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY ORDAINS:
Ordinance No. 8 is hereby amended as follows:
SECTION 3.
RULES AND DEFINITIONS
3.02 Definitions
Commercial Vehicle: Any vehicle, including, truck, semi-tractor,
van primarily used for the movement of cargo or passengers in the
normal operation of a business. Commercial vehicles shall not be
limited to vehicles with advertising permanently or temporarily
affixed to the body of the vehicle.
Farm Truck: All single unit trucks, truck-tractors, tractors,
semitrailers, and trailers used by the owner thereof to transport
agricultural, horticultural, dairy, and other farm products,
including livestock, produced or finished by the owner of the
truck, and any other personal property owned by the farmer to whom
the license for the truck is issued, from the farm to market, and
to transport property and supplies to the farm of the owner.
Trucks, truck-tractors, tractors, semi-trailers, and trailers
registered as "farm trucks" may be used by the owner thereof to
occasionally transport unprocessed and raw farm products, not
produced by the owner of the truck, from the place of production
to market when the transportation constitutes the first haul of
the products, and may be used by the owner thereof, either farmer
or logger who harvests and hauls forest products only, to
transport logs, pulpwood, lumber, chips, railroad ties and other
raw and unfinished forest products from the place of production to
an assembly yard or railhead when the transportation constitutes
the first haul thereof, provided that the owner and operator of
the vehicle transporting planed lumber shall have in immediate
possession a statement signed by the producer of the lumber
designating the governmental subdivision, section and township
where the lumber was produced and that this haul, indicating the
date, is the first haul thereof. The licensed vehicles may also
be used by the owner thereof to transport, to and from timber
harvesting areas, equipment and appurtenances incidental to timber
harvesting, and gravel and other road building materials for
timber haul roads.
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Page 2
Ordinance 8
,~
"Farm trucks" shall also include only single unit trucks, which,
because of their construction, cannot be used for any other
purpose and are used exclusively to transport milk and cream
enroute from farm to an assembly point or place for final
manufacture, and for transporting milk and cream from an assembly
point to a place for final processing or manufacture. This
section shall not be construed to mean that the owner or operator
of the truck cannot carryon usual accommodation services for
patrons on regular return trips, such as butter, cream, cheese,
and other dairy supplies.
Garage, Private: A detached or attached accessory building or
carport, which is used primarily for storing passenger vehicles,
trailers, or one (1) truck of a rated capacity not in excess of
~TGGG 12,000 pounds gross capacity.
Motor Vehicle: Any self-propelled vehicle not operated exclusively
upon railroad tracks and any vehicle propelled or drawn by a self-
propelled vehicle and includes vehicles known as trackless
trollies which are propelled by electric power obtained from
overhead trolley wires but not operated upon rails, except
snowmobiles and mobile homes.
Passenger Automobile: Any motor vehicle designed and used for the
carrying of not more that ten (10) persons including station
wagons but excluding motorcycles and motor scooters. For purposes
of taxation, passenger automobile includes pick up trucks and
vans.
passenser Vehicle: Any vehicle classified as a passenger
automo ile, pickup truck, van. Passenger vehicle does not include
motorcycles, motorized bikes, busses, railroad vehicles, farm
trucks and special mobile equipment.
Pickup Truck: Any truck with a manufacturer's nominal rated
carrying capacity of three-fourths ton or less and commonly known
as a pickup truck.
Semi-Trailer: Any vehicle of the trailer type so designed and used
in conjunction with a truck-tractor that a considerable part of
its own weight or that of its load rests upon and is carried by
the truck-tractor and shall include a trailer drawn by a truck-
tractor semi-trailer combination.
,
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Page 3
Ordinance 8
~
,~
Special Mobile Equipment: Any vehicle not designed or used
primarily for the transportation of persons or property and only
incidentally operated or moved over a highway, including but not
limited to: ditch digging apparatus, moving dollies and other
machinery such as asphalt spreaders, bituminous mixers, bucket
loaders, non-farm tractors other than truck-tractors, ditchers,
leveling graders, finishing machines, motor graders, road rollers,
scarifiers, earth moving carryalls, scrapers, power shovels, drag
lines, self-propelled cranes and earth moving equipment. The term
does not include house trailers, dump trucks, truck mounted
transit mixers, truck mounted feed grinders or other motor
vehicles designed for the transportation of persons or property to
which machinery has been attached.
Truck: Any motor vehicle designed and used for carrying things
other than passengers, except pickup trucks and vans included
within the definition of passenger automobile.
Truck-Tractor (Tractor): Any motor vehicle designed and used for
drawing other vehicles and having no provision for carrying loads
independently nor constructed to carry a load other than a part of
the weight of the vehicle and load drawn.
Van: Any vehicle of box-like design with no barrier of separation
oetween the operator's area and the remainder of the passenger
carrying or cargo carrying area, and with manufacturer's nominal
rated carrying capacity of three-fourths ton or less and commonly
known as a van.
4.05 Accessory Buildings and Structures
Sin le Famil Residential
a.) acres 1n S1ze, one
stored within an accessory building. This
parking of semi-trailers.
~)
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Page 4
Ordinance 8
8.08 Parking
(C) General provisions
(4) Use of parking facilities: Off-street parking
facilities accessory to a residential use shall be
utilized solely for the parking of passenger a~temeB~!e5
vehicle and/or one (1) truck not to exceed ;GTGGG
12,000 pounds gross capacity for each dwelling.
Under no circumstances shall required parking facilities
accessory to residential structures be used for the
storage of commercial vehicles in excess of 12,000 pounds
gross capacity or for the parking of special mobile
equipment or for the parking of automobiles belonging to
employees, owners, tenants or customers of nearby
business or manufacturing establishments, unless
otherwise specified in this ordinance.
, \
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Andover Planning and Zoning Commission
December 12, 1989 Meeting Minutes
Page Five
Ferris reminded Mr. Fields to bear in mind the restrictions caused by gas
easement.
\
'J
Vis tad also stated that parcel will be subject to assessments if/when Swallow
upgraded.
MOTION made by Commissioner Ferris to continue Public Hearing and table agenda
item until 1/09/90 or until such time Mr. Fields requests discussion be continued,
Item to be tabled to allow Mr. Fields time to consider two and one-half acre
parcel to the east of requested parcel as an alternative site.
Second to motion by Wayne Vistad. All commissioners favor motion; MOTION passed.
Meeting recessed from 8:55 - 9:00 P.M.
Public Hearing Commercial Vehicles R-l Districts Ordinance 8 Amendment
The Planning and Zoning Commission was asked to discuss Ordinance 8 amendment
regulating the storage of commercial vehicles in residential districts.
A Public Hearing was scheduled and published for this meeting.
Request was presented by Mr. Jay Blake.
At previous meetings, ordinances from neighboring communities were reviewed.
Section 3 Definitions are taken from state statutes.
Current Ordinance allows three different gross weights for commercial vehicles
in three different sections. Proposed amendment uses gross weight of 12,000
pounds throughout Ordinance.
Proposal allows for storage of one semi tractor on three or more acres. Acreage
limitation was chosen to coincide with pole barn requirements. Restrictions
include the parking of semi trailers nor shall it include the operation of a
truch transfer station.
A change in parking requirement for RV's is included in amendment. Side yard
parking will be allowed as long as vehicle is 10 feet from property line.
Improvements in wording of Ordinance are part of amendment.
Bev Jovanovich questioned Section 8.01. A problem could occur if RV is owner's
only mode of transportation.
Blake replied that an RV could be excluded if the only mode of transportation.
Ferris noted amended Section 8.01 does not include a length limitation. He
feels a limitation to zoning should be included.
Vistad asked if there have been complaints against RV's parked in residential
areas.
~)
cont'd...
Andover Planning and zoning commission
December 12, 1989 Meeting Minutes
Page six
~
Blake recalled only one instance where there was a complaint. However, he stated
the city has taken a position of active enforcement of Ordinance.
Peek suggested changing the length limitation to 25 feet.
Blake said length determination problems seem to occur with boats on trailers.
Vistad questioned three acre limitation versus two and one-half acres for
storage of truck-tractor.
Blake replied that most two and one-half acre lot developments have restrictive
covenant prohibiting pole barns that would overrule Ordinance.
Ferris believes a two and one-half acre lot may be too small for storage of
truck tractor. He reminded commission original debate was between two and one-
half acres and five acres. Ferris stated the trend of City Council has been
to limit utilization of two and one-half acre lots.
Pease feels storage of truck tractors may not be appropriate in the city's more
populated two and one-half acre developments.
Blake noted that the R-2 districts and two and two and one-half acre lots
intermingled with one-half acre lots. Bringing the limitation to three acres
will keep truck tractors out of more populated areas.
Chairman Pease opened the Public Hearing at 9:25 P.M.
MOTION made by Ferris and seconded by vis tad to close
commissioners favor MOTION: Public Hearing closed.
There was no public comment.
Public Hearing. All
Vis tad suggested limiting storage of truck-tractors to R-l since R-2 lots differ
in size from one-half to two and one-half or more acres.
Blake feels the larger acreages in R-2 could support storage of truck tractors.
Peek favors increasing rather than dropping lentth limitation of RV.
Ferris recommends eliminating tongue from measured length of trailer.
spotts noted the trend is toward larger RV's and public has not come forward
with complaints.
Peek recommended increasin g the side yard set back to 15 feet.
Vistad believes a RV parked in the back yard of a small lot will create an
eyesore.
Vistad requested a poll of commissioners regarding 8.01 amendment (elimination
of length limitation of RV's, boats, unoccupied trailers) as written. vistad
and Jovanovich favor amendment. Peek, Pease, Ferris, Sabel and spotts do not
favor elimination of length. Sabel requested continued discussion of 8.01
amendment.
~
~)
cont'd...
Andover Planning and Zoning commission
December 12, 1989 Meeting Minutes
Page Seven
o
MOTION made by Ferris that the Andover Planning
to the AndoverCity Council approval of proposed
3.02, 4.05 and 8.08 as submitted by city staff.
and held and there was no input either negative
and Zoning Commission recommend
changes to Ordinance 8, Sections
A Public Hearing was published
or positive.
Second to motion by Don Spotts. All commissioners favor motion; motion passed.
Blake stated that City council must
60 days of close of Public Hearing.
1/16/89.
make decision on proposed amendments within
Recommendation will go to City Council
Alarm Ordinance Public Hearing
The Planning and Zoning Commission was requested to review the draft Alarm
Ordinance. A Public Hearing was scheduled.
Request presented by Jay Blake.
Section I of draft ordinance defines alarm business, alarm system, alarm user,
false alarm and calendar year.
Section 2 of draft ordinance addresses alarm users permit.
Section 3 defines the determination of the occurance of a false alarm, with
exceptions noted.
Section 4 outlines alarm user instructions.
Section 5 explains Confidentiality Statistics.
Blake explained the fee/fine systems used by Plymouth and Coon Rapids.
The City of Plymouth charges a fee which differs from a fine in that only fees
can be certified to taxes for collection. Plymouth has set a flat fee for false
alarm. City sends alarm owner request for payment of fee. If payment is not
received, city attempts collection through small claims court or through certifi~
cation of taxes.
Coon Rapids is using an escalating fine system. currently Coon Rapids is
looking at revising their system.
Pease noted a flat fee may be less of an administrative hassle.
Blake stated intent is not to profit but to cover administrative costs.
It was determined that amendments to draft ordinance will not require a
Public Hearing.
Sabel recommended Section 2 be titled "Alarm Users Registration Required."
Vistad recommended Section 2, Item C read "All existing systems shall be subject
to the provisions of this ordinance and shall be registered without fee within
six months of enactment of this ordinance."
, )
cont 'd...
"-
I
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE
,l;tnll;:t ry
1 h
.
lQOn
Boundar
BY:
FOR
-3,
ORIGINATING DEPARTMENT
Engineering
AG
AGENDA SECTION
NO. Discussion
ITEM
NO.
The City Council is requested to approve the BOUndarY~hange along
l33rd Avenue from Crosstown Boulevard/Coon Creek Drive to Hanson
Boulevard.
See Item 11, January 2, 1990.
The Council tabled this issue so we could discuss it with the
owner Brian Engels, 13299 Osage Street NW.
I discussed the issue with him, he called back after thinking
about it and said he would be agreeable to the change.
Attached is a letter from Bill Hawkins briefly outlining the
procedure. The cost should be minimal.
MOTION BY
.:J TO
COUNCIL ACTION
SECOND BY
. '\
,__I
: )
LAW OFFICES OF
Hurke I1nd ..Hl1wkins
JOHN M. BURKE
WILLIAM G. HAWKINS
SUITE 101
299 COON RAPIDS BOULEVARD
COON RAPIDS. MINNESOTA 1515433
PHONE (612) 7B4-2998
January 2, 1990
R~~lU.
CITY OF ANDOVER
Mr. James Schrantz
Andover City Hall
1685 Crosstown Blvd.
Andover, MN 55304
Dear Jim:
The following letter is written concerning your request for a
brief outline of the procedure for changing the corporate
boundary lines between the cities of Andover and Coon Rapids.
Minnesota Statute 414.061 allows concurrent detachment and
annexation of incorporated land. It provides that if both
municipalities agree to the detachment and annexation they must
adopt resolutions stating same and submit them to the Executive
Director of the Minnesota Municipal Board. If the resolutions
are in order, the Board may order the detachment and annexation.
Thus, if the cities of Andover and Coon Rapids both agree to
modify the changes, it can be done in this fashion.
G. Hawkins
WGH:mk
~
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE .'T~nll:::t ry 1 ~. 1aon
AGENDA SECTION
NO.
ORIGINATING DEPARTMENT
APPROVED FOR
AGENDA
,,~ '~~n T"~_~
/
BY: 'l'nrlrl.T R"",."
BY:
Engineering
ITEM
NQ 4. Accept County
Roads
The City Council is requested to approve the following
resolutions: (1) accepting Crooked Lake Boulevard between 133rd
Avenue NW and Bunker Lake Boulevard from County to City; and (2)
revoking Crosstown Boulevard between 133rd Avenue NW and Bunker
Lake Boulevard from City to County.
The Board of County Commissioners has approved by resolutions the
exchanges of ownership this past summer. Attached are resolutions
from the County.
This item was continued to allow staff to research the upgrading
of Crooked Lake Boulevard and Crosstown Drive. The agreement
between the City and the County does not indicate the upgrading of
either of these two roads.
Two drainage problems on Crooked Lake Boulevard exist at 135th
Avenue and 134th Lane. The County has indicated to City staff
that these areas will be corrected sometime this spring of 1990.
COUNCIL ACTION
MOTION BY
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o TO
SECOND BY
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CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
A RESOLUTION ACCEPTING CROOKED LAKE BOULEVARD BETWEEN 133RD
AVENUE NW AND BUNKER LAKE BOULEVARD IN SECTION 33, TOWNSHIP 32,
RANGE 24.
WHEREAS, the agreement indicates the City of Andover will
take over as a local roadway, that portion of Crooked Lake
Boulevard, previously known as County State Aid Highway Number.
18, between 133rd Avenue NW and Bunker Lake Boulevard.
NOW, THEREFORE BE IT RESOLVED by the City Council that the
roadway.known as Crooked Lake Boulevard, formerly known as County
state Aid Highway Number 18, between 133rd Avenue NW and Bunkeri
Lake Boulevard, b~ in ownership of the City of Andover.
BE IT FURTHER RESOLVED that the City of Andover accepts the
right-of-way and responsibility of maintenance and repair of said
Crooked Lake Boulevard from the County of Anoka.
Passed by the City Council of the City of Andover this
day of
, 1990.
CITY OF ANDOVER
ATTEST:
James E. Elling - Mayor
Victoria Volk - City Clerk
~
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CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
A RESOLUTION REVOKING CROSSTOWN BOULEVARD (CSAH 18) BETWEEN 133RD
AVENUE NW AND BUNKER LAKE BOULEVARD IN SECTION 33-32-24.
WHEREAS, the agreement indicates the County of Anoka will
take over Crosstown Boulevard (CSAH 18) between 133rd Avenue NW
and Bunker Lake Boulevard (County Road 116).
NOW, THEREFORE, BE IT RESOLVED by the City Council the
roadway known as Crosstown Boulevard between 133rd Avenue NW and
Bunker Lake Boulevard be in ownership of the County of Anoka.
BE IT FURTHER RESOLVED that the County of Anoka accepts the
right-of-way and responsibility of maintenance and repair of said
Crosstown Boulevard from the City of Andover.
Passed by the City Council of the City of Andover this
day of
, 1990.
CITY OF ANDOVER
ATTEST:
James E. Elling - Mayor
Victoria Volk - City Clerk
./
--
Be. ,m OF COUNTY COMMISSION :S
Anoka County, Minnesota
o
DATE: August 8, 1989
OFFERED BY COMMISSIONER: Haas Steffen
RESOLUTION #89-88
REVOKING PART OF CROOKED LAKE BOULEVARD (CSAH #18)
WHEREAS, the County Board 01 Anoka, Minnesota, has designated Coon Creek Boulevard
and Verdin Street as County State Aid Highway Number 18, between TH 242 and County Road
Number 116; and,
WHEREAS, the County of Anoka has an agreement with the City of Andover and the City
of Coon Rapids regarding the redesignation of County State Aid Highway Number 1 B; and,
-,
WHEREAS, the agreement indicates that the Cities of Andover and Coon Rapids will take
over es local roadways, those portions of Crooked Lake Boulevard previously known as County
State Aid Highway Number lB, between TH's 242 and 10 and County Slale Aid Highway Number
16, also known as Bunker Lake Boulevard:
NOW, THEREFORE, BE IT RESOLVED by the Anoka County Board of Commissioners that
the roadway known as Crooked Lake Boulevard, formerly known as County Slate Aid Highway
Number lB, between TH 242 and TH 10, to County State Aid Highway Number 16, also known as
Bunker Lake Boulevard, are reverted to the ownership of the City of Andover and the City of Coon
Rapids respectively,
BE IT FURTHER RESOLVED that the Anoka County Board of Commissioners turns the
right of way and responsibility of maintenance and repair of said Crooked Lake Boulevard to the
Cities of Andover and Coon Rapids respectively.
District # 1 - Haas Stellen
District #2 - Burman
DistrIct #3 - Langfeld
District #4 - Kordiak
DistrIct #5 - Cenaiko
District #6 - McCarron
District #7 - Erhart
YES
X
X
X
X
X
X
X
NO
Haas Sleffen
Burman
Langfeld
Kordiak
Cenaiko
McCarron
Erhart
STATE OF MINNESOTA
COUNTY OF ANOKA
) SS
)
I, John .Jay' McLInden, County Administrator, Anoka County, Minnesota, hereby certify that
I have compared the foregoing copy of the resolution of tl1e County Board of said County with the
original record thereof on file In the Administralion Of .lice, Anoka County, Minnesota, as stated in
the minutes of the proceedings of said Board at a meeting duly held on August B, 19B9, and that
the same is a true and correct copy of said original record and of the whole thereof, and that said
resolution was duly passed by said Board at said meeting,
Witness my hand and seal this Bth day of August, 1 ge9,
~J
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~N';J*M~NDE~t
COUNTY ADMINISTRATOR
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Be .10 OF COUNTY COMMISSIONl S
Anoka County, Minnesota
DATE: July 25, 1989
OFFERED BY COMMISSIONER: Haas Steffen
RESOLUTION #89-83
RESOLUTION TO EXCHANGE CROOKED LAKE BOULEVARD WITH
VERDIN STREET IN ANDOVER AND
COON CREEK BOULEVARD IN COON RAPIDS
WHEREAS, Crooked Lake Boulevard between TH 242/Main Street and CSAH 16/8unker
Lake Boulevard is a segment of County State Aid Hi9hway No, 18; and,
. ....~
WHEREAS, Anoka County and the Cities of Andover and Coon Rapids have entered into
an agreement to transfer jurisdiction of this section of roadway from the County to the Cities; and,
WHEREAS, under this same agreement the Cities of Andover and Coon Rapids will transler.
Jurisdiction of Coon Creek BoulevardNerdin Street between Main Street and Bunker Lake Boulevard
to Anoka County:
NOW, THEREFORE, BE IT RESOLVED that the Anoka County 80ard of Commissioners
requests the Minnesota Department of Transportation to process and implement a change of
County State Aid Highway designation as follows:
CHANGE
HIGHWAY
SEGMENT
(MI.)
LENGTH
REVOKE
CSAH 18/Crooked Lake Bivd,
TH 242 to CSAH 16
1.0
ADD
Coon Creek Blvd.Nerdin St.
(to be designated CSAH 18)
TH 242 to CR 116
1.0
District #1 - Haas Steffen
District #2 - Burman
District #3 - Langfeld
District #4 - Kordiak
District #5 - Cenaiko
District #6 - McCarron
District #7 - Erhart
YES
X
X
X
X
X
X
X
NO
Haas Steffen
Burman
Langfeld
Kordiak
Cenaiko
McCarron
Erhart
STATE OF MINNESOTA ) SS
. COUNTY OF ANOKA )
I, John "Jay. McUnden, County Administrator, Anoka County, Minnesota, hereby certify that
1 have compared the foregoing copy of the resolution of the County Board of said County with the
original record thereof on file in the Administration Office, Anoka County, Minnesota, as stated in
the minutes of the proceedings of said Board at a meeting duly held on July 25, 1989, and that
the same is a true and correct copy of said original record and of the whole thereof, and that said
resolution was duly passed by said Board at said meeting,
Witness my hand and seal this 25th day of July, 1989,
~4N1!~
COUNTY :t~~~STRATOR
'~
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE hn'lilrY 19, lPPO
ITEM
NO, Accept Street/
1 C;7th r,;lnp
BY: 'l'nrlrl .T
-('5)/(
R",,,,,,
APPROV. ~,... FOR
AOr! 'A
BY: l
AGENDA SECTION
NO. Discussion
s;
ORIGINATING DEPARTMENT
Engineering
/
The City Council is requested to discuss the issue regarding the
construction of a roadway over the south half of the southwest
quarter of the southeast quarter of Section 15, Township 32, Range
24 (this is the road that serves Maynard Apel's property off
Nightingale Street).
Mr. Jerry Putnam has approached the city staff regarding
constructing a home on his lot. Staff will need direction as to
if the street meets city standards. The City has not accepted the
street because Mr. Menkveld, original owner of this strip, did not
bond for the one year warranty of the street, therefore the city
has not accepted the construction of the street.
COUNCIL OPTIONS
1. Build the street to 1978 standards. Figure A. Only 4 inches
class V. No blacktop.
2. Build the street to 1990 standards. Figure B. 2 inches of
blacktop surface, 24' wide with 4 feet shoulder and 4 inches
of class V.
MOTION BY
. '\
,_~ TO
COUNCIL ACTION
SECOND BY
---
'..-/
ner,ul~r C1 t:"t. Council r.rcctinc
July 1{1, 197,'\ - Hinntes
F<1,n;e 3
\,
'---)
'=*' nond Imn.roverwnt - ilel11:veld
Commission Gh;:lirm.:\n J.,rry Retzlaff noted tho Pl.:\nninr, Commission revievled Hr. rienkveld's
request. Gurrently under our Ordin.:\ncefl ~md policies, \'Ie have no Guidelines for
accepting or re jecting a proposed Ioca tiOI1 of a ro.:\d. They discussed the desic:n ch.:\r.:\c tel'-
isticG briefly and clarified thn t Hr. Henlwold nol'l orlns the 66-foot easement going bacI~
to the lfO acres in question. Tho Commission felt it \'ms not detrimental to the City in
have a road in that area; but they" do have the aspect of the cul-de-sac depth and the
turnaround for a plow, as it is undesirnble to h.:\ve a 1320-foot lone; cul-de-sac. The
houses thn tare built do h.:\ve frontne;o on j.Ti.r;htenl';nle; there .:\re no homes buj.lt on the
lots that front that 66-foot casement.
llr. IlabcocI~ testified that in checldn['; the property in question that IIr. Henkveld does
O\'In the entire J+O-ncre piece, which has not been subdivided. Discussion \'Ias th.:\t the
road would have to meet City Standards; the two lots that are over 5 acres alonG the
easement \'lQuld immediately become buildable if the road were accepted; and the l~',-acrc
lot does not meet the 60 percent requiremont, does not have a house on it, but is owned
by the !leople on the adjoining property. Hr. Retzlaff also stated that Hr. HenI~veld
has assured the Commission that only one house is going to be constructed on the 40-
acre parcel; and because of the nature of the land and because it has frontac;e for only
one lot, it \'Iill not be divided further.
IIDTIOn by VanderJ~an, Seconded by Orttel, introducinp, the followinG Resolution: A
Resolution approving the location for construction of a roadway over the south half of
the southwest quarter of the southeast quarter of Section 15, Rane;e 24, Tov/I1ship 32
(See Resolution nBo-B) Motion carried unanimously.
Special Use Permit - ProGrammed T,.:\l1d5
William Ides, 6132 Nicollet, represented ProGrammed Lands.
!,~. Retzlaff stated the P & Z is recommendin~ City Council a!lproval of the Speci.:\l Use
Permit for mininG as the applic.:\tion was reviewed to compliance to the City's Ordin.:\nces,
compatibility with surroundin~ land: uses, the final grade was submitted, the remo'lal
route was reviewed for traffic patterns, .:\nd there was no opposition at the Public He.:\rinc;.
(See June 27, 1978, Hemo from thB Planning and Zonin[l; Commission) How there .:\re no
people living immedi.:\tely .:\round the area and this would be just another body of \'later
in the area.
.' '1
"--/
Hayor Windschitl stated it has been brouc;ht to his attention that any time one disturbs
peat land, which is considered wetland, the DNR requires a permit be taken out. lIr. Ides
stated he had not investiGated it but felt that th<lt',pplied to so many feet \'litl1in a body
of vlater. The r1ining operation would create a pond. The water level in the nand this
year is about 2 feet do\'m, but in a dry year it might be 5 feet down. They would be
putting in gradual slopes to the deepest portion of the pond. The pond ,'/Culd be about
1300 feet from the nearest point of standinG water of I10und Lake.
Concern \7aS expresm d that DNTI input re(',arding the opera tion is imperative, that the
City Engineer has not reviewed the matter, .:\nd that it should be looked at in creater
depth regarding the flood plane, if it would affect the w.:\ter level of the lake, the
trucl~ route used, the volume of peat remo'led, etc.
MOTION by T~chinski, Seconded by HcClure, to direct the City staff to determine what the
requirements of the mm is rela tive to the Special Use Permit requested by Prograr.Imed
J .ands, Inc.,
AIIEHDl.f8!'TT TO !lOTIO!! by V.:\nderJ~Ol.:\n, Seconded by l'lindschitl, that in .:\ddition the City
Council requests the City EngineerinG firm review the c;radine; pl.:\n for Progranmed r~nds
for the Sped..:\l UGe Permit for mining oper.:\tion.
/D
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CITY OF ANDOVER
COUNTY OF ANOKA
STA TE OF MINNESOTA
NO. R 80-S
A RESOLUTION APPROVING LOCATION FOR CONSTRUCTION
OF A ROADWAY OVER THE SOUTH HALF OF THE SOUTHWEST
QUARTER OF THE SOUTHEAST QUARTER OF SECTION 15, RANGE24,
TOWNSHIP 32.
WHEREAS, the petitioner, Gilbert Menkveld, is requesting
approval to construct a road to be dedicated a public right-of-way, and
WHEREAS, said road to be constructed pursuant to City of
Andover standards, and
WHEREAS, the City Attorney has issued an opinion that a
variance is not required to construct said road of 1320 feet in length
and terminating in a cuI de sac, and
WHEREAS, the petitionerhas requested a building-
permit for the construction of a residence on the 40 acre parcel
located at the point of termination of said road.
NOW, THEREFORE, BE IT RESOLVED by the City Council
of the City of Andover to hereby approve the construction of a roadway
in accordance with City Road Standards for a Rural Street Section
in the South hali of the Southwest Quarter of the Southeast Quarter of
Section 15, Township 32, R'ange 24 to be approximately 1,320 feet in
length beginning at Nightengale Street Northwest and terminating in
a cuI de sac on the East line of the Southwest Quarter of the Southeast
Quarter of Section 15.
BE IT FURTHER RESOLVED that upon completion of construction
of said road and acceptance by the City Council; or ,upon the filing of a
Developmnent Contract in the amount of $14, 600se.cured by-a bond, letter
of credit, or by cash, in the amount of $14,600 the property (Plat 65915,
Parcel 9400) shall be considered buildable pursuant to Ordinance No.8,
Section 4. 04.
BE IT FURTHER RESOLVED that completion and acceptance
of this roadway shall be made prior to occupancy of a residence on
said Parcel 9400, Plat 65915.
Adopted by the City Council this _ day of
, 1978.
~~.~
Jer Win s itl
"() /~
- Mayor
Patricia K. Lindquist - Clerk
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m:bis 3Jnbenture. J[ade thi.,.,Q(ff..1. .....day o,...df.Jv~,,,,,,,.,,,,, 197/:...
betlU...n.........._.G.i));>,;U;:.t.....!\,.....M~.n}cy~.~.g..,.....~.iJlg.le....................,..................,......,........
01 tll.O County 0 ,..............An.o.k.a....................................................a114 State ol......Min.neso.ta......................................................,
part..y....... 01 tM fir,f. part, an4.............Ci.ty....af....Ando.vel:.,....a...mun.ic.ipa.l....corporat.ion....................
;;;;;;;~.;;~;..;h~..I;~;'~f.;~..St:t~.~;:::::::::::::::::::i1inn.e:s:;:t~:::::::::::::::::::::::::::::..,~;;t;..~T;h~..';;;;;::;;"~;;t:
Wil11tlllltlb. That till said part...Y..... of tho first part. in consideration of tho .um of
..Q.I1!'...JJ.9.P..9.f.,..J.$..L..OO.J....i!.mL..o.t.he.r......go.od.....and....valua b le....consi d.er.a.tion~~DO LLA RS.
to................bj,m..................................in. hand paid. by the said party 0/ the lee-ond part, the receipt whereof iI
hereby l}ck1UJwled~ed, dc..es.... hereby Grant, Bargain, Qui.tclaim, and Convey unto tM said. party 01
the ,eoond part, it, lucct8S0r, and. a8:;i~n3, Forever, aU the tract...... or parceL... o/land lyine and. bein!
in. the County of............................Ano.ka......................................anrt State of.~linnesota. described a, follow" to~wit:
A permanent easement for street and utility purposes over that
part of the following described parcel:
North 66 feet of the South 347 feet of the Southwest
Quarter of the Southeast Quarter, as measured along
the West line thereof, Section 15, Township 32, Range
24, Anoka County, Minnesota.
STATE DEED TAX IIEREOll DUE: EXEMPT
'Qi::o mllbe nnb to ll"olb tUt iDamt. TO'Jcthcr wi.lh all tlw hCJ'erlUaJrl,cn16 alllI appw.tenances there-
unto bclon:1in~ or hI. anYlIJiso apperl(l.ini1t~, 10 the said- pC/rty of the secantl part, it.'I SILcet.SS01'3 amI (lssi J!ns,
Forcvel..
:lllll!!:tslimollp Wbtrrof. rho ,aiel I'm.t .y...... of tl.c fi,.,t part ha s.. .... hr./'Clmto sr.L..his ,..
ha.1ul.... the clay and year fl.l'st allo['c written.
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cOI'n~o~ n~.~".~o~.i.~,~ e!>otlt '........,.,..}",.
'j'/II! !orc!joill!! ;lIIdrllmf~"l wax ud:llfJU'/I,t/:!f'(1 tH,/OTt. III"
thi,,,!J!l1 d<lY ordv.J.~,c L.. .m. /92 <f ,
1)!I.....G:i.1p~I't
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Constance H, Eisenschenk
NOTAKY pualle - MII'INE'50TA
...""OKA COUNT"
..T CO......'.IIO... I:lC~IIII' liiEP"r. 2'. 1983
THIS INSTRUMENT WAS DRAFTED BY
_DurkfLandJlaJolkins-L\'1.G!!.L-
625 Highway 10 NE IN.m.)
Blaine, Minnesota 5~'iI':r~1
NOTICE IS HEREBY GIVEN that the City
State of Minnesota, has accepted on
easement described in this document.
Dat~d: September 6. 1978
6t:~;j:~~?!1
":'j'Il"l~' .
(SEAL)
UITI.H UM IANlq
of Andover, County of Anoka,
5, September, 1978 , the
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE .1';::an11:::.ry 1h. '90n
ITEM
NO,
Kensington Estates 5th
Addition Final P
-\S~
AGENDA SECTION
NO, Discussion
fa.
ORIGINATING DEPARTMENT
Engineering
BY:
The City Council is requested to approve the final plat for
Kensington Estates 5th Addition final plat.
The final plat is in compliance with the preliminary plat.
It is recommended that the plat be approve subject to the
following:
1. The City Attorney presenting a favorable title opinion.
2. Security to cover legal, engineering, street sign and
installation costs to be determined by the City Engineer.
3. The developer escrow for the uncompleted grading of the
site which is to be determined by the City Engine~r or if
the site is completed, a letter from the developer's
engineer that lots and streets are graded according to the
grading plan submitted and approve by the city.
4. The final plat not to be signed by the Mayor or Clerk until
there is an executed Development Contract, escrow paid (15%
of the total costs for the improvements for the property
{streets, utilities, etc.}) and a contract for the
improvements awarded.
5. street light costs to be paid to Anoka Electric Cooperative.
Costs to be determined by Anoka Electric Cooperative.
6. Revised preliminary plat and grading plan if needed by the
City.
MOTION BY
, 1
'-J TO
COUNCIL ACTION
SECOND BY
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
o
RES. NO.
MOTION by Councilman
to adopt the following:
A RESOLUTION APPROVING THE FINAL PLAT OF KENSINGTON ESTATES 5TH
ADDITION AS BEING DEVELOPED BY JERRY AND CAROL WINDSCHITL IN SECTION
27-32-24.
WHEREAS, the City Council approved the preliminary plat of
Kensington Estates 5th Addition; and
WHEREAS, the developer has presented the final plat of
Kensington Estates 5th Addition; and
WHEREAS, the City Engineer has reviewed such plat for
conformance with the preliminary plat; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City
of Andover to hereby approve the final plat of Kensington Estates
5th Addition contingent upon receipt of the following:
1. The City Attorney presenting a favorable title opinion.
2. Security to cover legal, engineering, street sign and
installation costs as determined by the City Engineer.
3. The developer escrow for the uncompleted grading of the site
which is to be determined by the City Engineer or if the site
is completed, a letter from the developer's engineer that lots
and streets are graded according to the grading plan submitted
and approved by the City.
4. The final plat not to be signed by the Mayor or Clerk until
there is an executed Development Contract, escrow paid (15% of
the total costs for the improvements for the property
(streets, utilities, etc.}) and a contract for the
improvements awarded.
'\
I
'~J
5. Street lights costs to be paid to Anoka Electric Cooperative.
6. Revised preliminary plat and grading plan as needed by the
City.
BE IT FURTHER RESOLVED citing the following:
1. Developer is responsible to obtain all permits from U.S. Army
Corps of Engineers, DNR, Coon Creek Watershed District or any
other agency that is interested in the site.
2. Variance from Ordinance 8, Section 6.02 for Lots 2 and 3,
Block 1 and Lots 5, 6, 10 and 23 of Block 3 as these lots do
not meet the lot depth minimum of 130 feet.
~)
,
J
3. A variance from Ordinance 10, Section 9.03 for 141st Lane NW
east of Quinn Street NW as the length exceeds the maximum
allowed of 500 feet. Cul-de-sac length is approximately 515
feet.
4. The developer has paid in full the park dedication for the
entire plat.
Adopted by the City Council of the City of Andover this
of January , 19 90 .
16th
day
CITY OF ANDOVER
ATTEST:
James E. Elling, Mayor
Victoria Volk, City Clerk
:J
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE "T::an"::ar~F 'Q. '99Q
ITEM
NO, Coon Rapids/Andover
Joint site "0"
BY: :r"'m..", R ~,..hr"'nt-.,.
APPROVED FOR
::E~'
/
AGENDA SECTION
NQ Discussion
'7.
ORIGINATING DEPARTMENT
Engineering
The City Council is requested to approve the joint powers
agreement between Andover/Coon Rapids and the site "Q" siting
review headed by Moe Dorton.
We are meeting Friday AM to draft the document so it will have to
be an extra Monday PM or a handout at the meeting.
Keep in mind that Attorney fees are not eligible for reimbursement
from the Metro Siting review funds. Andover/Coon Rapids will have
to fund the attorney's time.
I hope to have the amount listed separately in the joint powers
agreement.
COUNCIL ACTION
MOTION BY
, '\
.'-..J TO
SECOND BY
~
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE .l;:lnll~ry 1':;. 1QQn
APPROVED
A E t~i
.~,~
FOR
AGENDA SECTION
NQ Discussion
s.
ORIGINATING DEPARTMENT
Engineering
ITEM
NQ Appoint Rep. Site
Selection Authori
BY:
The City Council is requested to appoint a representative on the
Site Selection authority.
Each city with a proposed site gets a representative. Elwyn has
said Coon Rapids does not get a representative even though part of
Site "Q" is in Coon Rapids.
Note: They request the name of the representative by 1-22-90.
The County has appointed 5 representatives. See attached.
I recommend that the council appoints an alternative councilmember
or staff so if for some reason the representative cannot be at the
meeting the alternate can attend.
Attached:
Letter from Elwyn Tinklenberg
~J
MOTION BY
TO
COUNCIL ACTION
SECOND BY
.~.
.f" .:#1"
. ~~,:"
CO U N TY
OF
ANOKA
Office of fhe County Board of Commissioners
COURTHOUSE ANOKA MINNESOTA55303 612-421-4760
January 5, 1990
The Honorable James Elling
Mayor, City of Andover
Community Center
1685 Crosstown Blvd, N,W.
Andover, MN 55304
Dear Mayor Elling:
The Metropolitan Landfill Inventory Siting process provides for the creation of a Site Selection
Authority whose responsibility it will be to determine which, if any, of the candidate sites in a
county is to be selected for landfill development.
Your city is responsible for designating a representative to represent your area on the Site
Selection Authority, I would respectfully request that the name of your representative be
forwarded to me by January 22, 1990. Hopefully, it will be possible to hold an initial orientation
meeting before the end of January,
Thank you for your attention to this matter. Enclosed is a list of the members which have
already been appointed or are stipulated by statute. If you have any questions, please do not
hesitate to get in touch with me,
Sincerely,
Po
Elwyn linklenberg
Deputy County Administrator
ET:db
Enclosure
cc: James Schrantz, Administrator
~J
Affirmative Action / Equal Opportunity Employer
. !J:)C~l
LANDFILL INVENTORY SITE SELECTION AUTHORITY
,~
Anoka County Board of Commissioners:
Commissioner Natalie Haas Steffen
Commissioner Robert C, Burman
Commissioner Margaret Langfeld
Commissioner Jim A. Kordiak
Commissioner Nick Cenaiko\Commissioner Paul McCArron
Commissioner Dan Erhart
Appointments made by Chairman of Anoka County Board:
1) RW. Johnson
465 Rice Street
Anoka, MN 55303
2) William Fogerty
13205 Jenkins
Blaine, MN 55434
3) Ron Nicholas
63 East Golden Lake Road
Circle Pines, MN 55014
4) Bruce Nawrocki
1255 Polk Place N,E.
columbia Heights, MN 55421
5) Gene Rafferty
801 - 81 st Avenue N.E.
Spring Lake Park, MN 55432
Appointment by City of Andover:
Appointment by City of Ramsey:
Appointment by Township of Oak Grove:
)
j
\
",-)
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
January 16, 1990
AGENDA SECTION
NO, Staff, Committee comm.q,
ITEM
NQ Water & Sewer Budget
Discussion Continued
DATE
ORIGINATING DEPARTMENT
Finance
BY.. Howard Koolick \K
F;n",n,.", n;r",,.t-nr
::~f~ FOR
j
REQUEST
The Andover City Council continued the discussion of the water and
sewer budgets pending more information on the following items:
1. How were rates for sewer areas "A" and "B" set?
2. Where does MWCC get its amounts for billing and the
history of billings from MWCC.
BACKGROUND
Sewer Rate History
The following is the history of sewer rates for the City:
November 1975 - Ordinance 32, entitled Public sanitary Sewer
Ordinance is passed. This ordinance sets the residential
user rate at $5.00 per month payable quarterly. The non-
residential charge was based on SACs and a formula to
convert to residential equivalent connections (RECs).
There is no indication in the November 25, 1975 meeting
minutes how these amounts were determined. Additional
discussions with current City Staff disclosed no
additional information on how these rates were set.
December 18, 1979 - The City Council approved increasing the
sewer rates from $5.00 to $6.00 per month effective
January 1, 1980 in order to meet maintenance and
operating costs.
COUNCIL ACTION
MOTION BY
:J TO
SECOND BY
city Council Meeting
January 16, 1990
Water & Sewer Budgets
"-
1
'-/
November 23, 1982 - City Council approved increasing the user
rate $1.00 for sewer area "A" and $2.00 for area "B".
The discussion was quite lengthy since the budget for
sewer area "B" showed a slight deficit. The increase
appears to be strictly to fund operations since, with
these increases, the budget for area "A" has a slight
surplus while the budget for area "B" has a slight
deficit. After this increase, the rates were $7.00 for
area "A" and $8.00 for area "B".
January 21, 1986 - Rates were raised to $7.50 and $8.50 per
month for areas "A" and "B" respectively. The minutes
indicate no previous discussion of budgets, nor any
discussion at this meeting. The budgets were approved at
the City Council meeting on March 4, 1986. The minutes
from this meeting include very little on discussion of
the budgets. The only item mentioned is a capital outlay
item of $1,000 which was removed from the budget. From
this information, it is not possible to determine the
reasoning for raising rates.
May 28, 1987 - City Council approved the following:
"MOTION by Lachinski, seconded by Knight that we transfer
an amount equivalent to $4.00 per month per residential
equivalent unit in Sewer Fund A to the operating fund
budget in an amount necessary to increase the level of
compensation for being originally overcharged for the
sewer connection charge in Sewer Fund A. This will be a
reduction in the Sewer Fund A bills of $3.00 per month."
This motion set the rates at the current level. It is
not clear from this motion where the transfer
should/would be coming from.
While the 1987 motion did not detail the source of the transfer,
the attached copy of resolution number RA 68-1-5 sets the first
use of the Sewer Connection Fund as the transfer to the Sewer Fund
and given as a credit to the users in area "A". This transfer
has not been made in past years and is currently not in the budget
for 1990.
The possible problem with adding this transfer is the potential
lack of available funds to make debt service payments from the
Connection Fund for those bond issues where monies from the
Connection rund were anticipated. Reimbursing the sewer fund at a
rate of $30,000 per year for the 11.5 years required to reimburse
the overpayment of $550, will deplete $345,000 from the Connection
Fund's balance of $704,000.
,J
~.~)
--
'--
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
NO. RA 68-1-5
A RESOLUTION AMENDING RESOLUTION NO. 68-81, ADOPTED THE 24TH DAY OF
AUGUST, 1981, A RESOLUTION ESTABLISHING TRUNK SEWER ASSESSMENTS AND
CONNECTION CHARGES AND SETTING POLICY FOR REGULATION AND DISBURSEMENT
OF SAME.
THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY RESOLVES:
Section III. Income Disbursement
Amend as follows:
The City shall establish on their books the following new funds and
accounts:
1. Sewer Connection Charge Fund
2. Delete
3. Delete
Delete: Each year not later.......................................
.. ..... .... ..... .......... ..........Capital Outlay Revolving Fund.
Add: Each year not later than December 1, an Operating Budget shall
be prepared for the Sewer Fund; and based on this Budget, the rates
set for the following year. The amount having accrued in the
Sewer Connection Charge Fund as of December 31 of the previous year
shall be transferred and given as a credit to the sewer users in
the 1975-1976 sewer area. This credit shall continue to be given
annually until the cumulative amount is $550 on each property having
peen assessed or charged the $1,000, or more per unit connection
charge. After that point in time all connection charge income shall
be placed in the 1975-1 and 1976-1 Dept Redemption Funds, if needed,
otherwise in the Sewer Capital Outlay Revolving Fund.
Adopted by the City Council of the City of Andover this
16th
day of
, 1985.
April
CITY OF ANDOVER
ATTEST:
\.-
)
a / ../-L. ~/
~A'" /' ~/ . t2.. __~
J ry ~ndschitl - Mayor
Patricia K. LIndquist-City Clerk/Adm.
City Council Meeting
January 16, 1990
Water & Sewer Budgets
,~
MWCC Billings and History
Following this narrative is a one page summary of Metropolitan
Waste Control Commission (MWCC) billings and some statistics
generated from this data. The top half of the page is estimated
and actual information used by MWCC for billing. Through 1985,
MWCC overestimated our gallonage. Beginning in 1986, they
consistently underestimated our gallonage. The bottom portion
shows a number of computations. The usefulness of any of these is
not clear. However, the following comments can be gleaned from
the trend this information gives:
1. MWCC's charges to the City per million gallons has
increased steadily each year.
2. MWCC's charges to the City per residential equivalent
connection has increased steadily each year.
3. The City's gallons per REC has fluctuated over time,
although this appears to have little effect on charges
from MWCC.
I contacted Mr. Ray Odde at MWCC to get our actual gallonage for
1989. He said the actual figures are not totally complete,
however, Andover's flow will be around 164 million gallons. I
also asked Mr. Odde how the estimates for billing are determined.
He said the estimates are based on the City's past usage trend,
the entire metro area usage trend and the MWCC operating budget.
He indicated the 1990 estimate was high to get on top of the
underestimates of usage which have occurred in past years.
Comparison of Sewer Revenue
to MWCC Billings and City Expenses
Year
User Charges
Per
Financial
Statements
MWCC
Billings
City
Expenses
Total
1982
1983
1984
1985
1986
1987
1988
1989
$ 68,842 $ 76,394 $ 28,818 $105,212
89,945 69,894 22,799 92,623
107,886 83,213 23,918 107,194
107,458 73,461 31,828 105,289
135,065 85,009 29,594 114,603
131,939 85,215 33,801 119,016
157,640 126,563 ( 1 ) 31,606 157,654
181,720 est. 161,193 23,350 (2 )
(1) MWCC billing differs from amount on following page due to
final cost allocation of $17,214.
~~ (2) City expenses for 1989 are through October 31, 1989.
CITY OF ANDOVER
COMPARISON OF MWCC GALLONAGE AND CHARGES
1982-1990
~
Gallonage
(In Millions)
Year
Est. Actual
1982 87 76
1983 90 90
1984 100 102
1985 105 101
1986 110 113
1987 112 127
1988 119 150
1989 152 164*
1990
190
Current Use Charges
Final Cost
Allocation
From Second
preceeding Year
Total
Annual
Payments
Estimated
Actual
$58,620 $50,512 $17,774 $76,394
$68,499 $58,243 $1,395 $69,894
$81,472 $70,205 $1,741 $83,213
$90,083 $74,379 -$16,622 $73,461
$96,277 $88,878 -$11,268 $85,009
$100,919 $118,133 -$15,704 $85,215
$109,349 $145,550 -$7,398 $101,951
$143,979 N/A $17,214 $161,193
* Per phone call to MWCC. Final flow may vary slightly.
$196,523
$36,202
$232,725
--------------------------------------------------------------------------------
--------------------------------------------------------------------------------
Cost per Cost per Residential Cost per Gallons per
Estimated Actual Equivalent Residential Residential
Million Million Connections Equivalent Equivalent
Year Gallons Gallons As of 12/31 Connections Connections
----- ---------- ----------- ----------- ----------- -----------
1982 $673.79 $664.63 976 $51. 75 77,868.85
1983 $761.10 $647.14 1,022 $56.99 88,062.62
1984 $814.72 $688.28 1,088 $64.53 93,750.00
1985 $857.93 $736.43 1,243 $59.84 81,255.03
1986 $875.25 $786.53 1,380 $64.40 81,884.06
1987 $901.06 $930.18 1,730 $68.28 73,410.40
1988 $918.90 $970.33 2,023 $71. 95 74,147.31
1989 $947.23 N/A n/a
1990 $1,034.33 N/A N/A
"
~~
City Council Meeting
January 16, 1990
Water & Sewer Budgets
, \
',J
CITY COUNCIL OPTIONS
1. Eliminate all capital outlay from Sewer fund budget. Cost
savings of $24,500.
Advantage - Items can be bonded for so the City will not
be losing our on capital needs.
Disadvantage - City has included no capital outlay in
General Fund budget and therefore will be issuing a
potentially large amount of bonds before including
these items. Result will be increase in taxes to
residents.
2. Purchase entire backhoe, instead of only 3/4ths, out of Water
Fund. Cost savings for Sewer Fund $12,500. Effect on Water
Fund would be to increase expenses $12,500 and put the fund ir
a deficit position of $1,525.
Advantage - Allows City to purchase backhoe without
raising additional revenues.
Disadvantage - Sewer Fund receives benefit of equipment
without having paid for it.
3. Transfer $30,500 from Connection Fund to Sewer Fund to
reimburse sewer fund for rate differential. Increase in
revenue would be $30,500.
Advantage - City would be following intent of resolution
and would be reimbursing sewer fund for lost revenue.
Disadvantage - Sewer connection charges are collected to,
in part, finance debt service payments. By
transferring amounts to the sewer fund each year, the
City may be deplete the connection charges faster than
intended.
4. Adjust sewer rates. Estimated increase in revenue for each $1
per month rate is raised would be $23,325.
Advantage - Would increase revenue across all customers.
Disadvantage - Possible public reaction to increase.
RECOMMENDATION AND ALTERNATIVES
Frank Stone, Public Works Superintendent recommends removing the
backhoe from the Sewer fund and purchasing the entire backhoe out
of the water fund (Option #2 above).
Based on the above recommendation, below
to balance the water and sewer budgets.
are not the only alternatives and can be
are several alternatives
Please note that these
amended as desired.
:J
City Council Meeting
January 16, 1990
Water & Sewer Budgets
~~
Alternative #1:
Current Budgeted Surplus/(Deficit)
Increase Sewer Rates $5.25 per month
Adjust Estimate of user fees
Surplus/(Deficit) after above actions
Alternative #2:
Water Sewer
Fund Fund
$10,975 $(122,610)
122,472
138
$10,975 $ -0-
Water
Fund
Current Budgeted Surplus/(Deficit) $ 10,975
Remove Backhoe from Sewer Fund and
Finance it entirely through Water Fund (12,500)
Increase Sewer Rates $4.75 per month
Adjust Estimate of user fees
Surplus/(Deficit) after above actions
Alternative #3:
Current Budgeted Surplus/(Deficit)
Transfer $30,500 from Connection Fund
to Sewer Fund
Increase Sewer Rates $4.00 per month
Surplus/(Deficit) after above actions
Alternative #4:
1,525
$ -0-
Water
Fund
$ 10,975
$10,975
Water
Fund
Current Budgeted Surplus/(Deficit) $ 10,975
Remove Backhoe from Sewer Fund and
Finance it entirely through Water Fund (12,500)
Transfer $30,500 from Connection Fund
to Sewer Fund
.)
Increase Sewer Rates $3.50 per month
Adjust Estimate of user fees
SurpluS/(Deficit) after above actions
1,525
$ -0-
Sewer
Fund
$(122,610)
12,500
110,808
$
698
Sewer
Fund
$(122,610)
$
30,500
95,712
3,602
Sewer
Fund
$(122,610)
12,500
30,500
83,748
$
4,138
"
v
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
January 16, 1990
AGENDA SECTION
NO, Staff, Commi ttee, Comm.
DATE
ORIGINATING DEPARTMENT
Finance
ITEM
NO, Printer Malfunction
Discussion
BY:
Howard Koolick ~
REQUEST
The Andover City Council is asked to provide guidance for the
Finance Director relating to continuing problems with the Okidata
Microline 294 computer printer.
BACKGROUND
Last October, the City began experiencing difficulties with the
the printer used for utility bills and spreadsheets. The printer
would inexplainably stop and occasionally insert strange and
undesired characters. Ameridata, the vendor who sold us this
printer, serviced it and replaced a broken paper feed lever.
The printer appeared to work fine, although it was not used often
after this repair.
In December, the printer continued to demonstrate the above
symptoms. Since Ameridata could find nothing wrong with the
machine, Pinetree Computers, a registered Okidata service company,
was contacted. They tested the machine at their office and found
the main board was damaged. They replaced this board and returned
our printer, pronouncing it worked fine.
Last week, the printer again gave us problems. Pinetree said they
could look at it again, however, we would have to bring it to
their office. Since it worked on their system, but not ours last
time, this was not viewed as a viable alternative. Okidata was
contacted directly and gave us two items to check. They said if
these items tested fine, the next alternative would be to send it
to an Okidata depot for repair. The nearest depot is in Mount
Prospect Illinois.
COUNCIL ACTION
MOTION BY
~~ TO
SECOND BY
~
, ,
,~
City Council Meeting
January 16, 1989
Computer Printer Malfunction
Since the two items Okidata said to check were internal hardware
components, I contacted Kevin Wurzer, our maintenance person for
the rest of the computer system. He was here on Monday January
9th and repaired a portion of the printer cable. He said the
cable was shorting out the printer at times. If he is correct, we
should experience no further problems.
Between the time of the writing of this memo and the Council
meeting, we will be running quarterly utility bills. This will
provide an excellent test for the printer.
REQUEST FOR ACTION
If the problems mentioned above continue, I request guidance on
whether the printer should be shipped to Illinois, what other
avenues should be pursued and what, if anything, needs to be done
to complete the quarterly billing.
If no problems are encountered while running utility bills, I will
request the Council remove this item from the agenda.
o
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
t/.
DATE ,'",n"",rl' O. 1090
ITEM
NQ Andover Auto Parts
BY:
Jay
Planner
AGENDA SECTION
NO, Staff, Commission,
REQUEST
The Andover City Council is asked to review the junkyard
license application for Andover Auto Parts, 13526 Jay Street NW.
BACKGROUND
At the January 2, 1990 meeting, the Andover City Council continued
this item to allow staff adequate time to re-inspect the property
and to receive the appropriate Minnesota Auto Dealers license.
Staff attempted to inspect the property on January 10, 1990. I
was able to tour the yard area, however, I was unable to speak
with the junkyard operator. I did speak with several Anoka County
Sheriff's Deputies and they informed me that due to alleged
illegal activities, I would not be able to speak with tQe
operator.
Section 9 of Ordinance 44 states that a permit for the operation
of a junkyard may be revoked, after investigation and public
hearing, if it is found that the business is being run in an
illegal manner or is being carried out in a manner that is
detrimental to the welfare of the community.
STAFF RECOMMENDATION
Staff recommends that the City Council table this item until
further investigation can be completed.
COUNCIL ACTION
MOTION BY
:J TO
SECOND BY
~)
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE "~n"::lI'-~.t 1~. 199Q
BY:
AGENDA SUiaffQN Commi t tee
NO. Commission
I .
ORIGINATING DEPARTMENT
Engineering
ITEM
NO.
Revised Bylaws/p.w.
Mutual Ai
The City Council is requested to approve the revised constitution
and bylaws revision as attached.
The constitution and bylaws of the Regional Mutual Aid Association
(RMAA) was reviewed by the League of Minnesota insurance
attorneys, (Andover's Insurance Co.) they suggested some changes
to the constitution and bylaws.
The changes have been prepared, now the member City's are asked to
approve them.
After the storm of '83, many of the affected City Engineer/PWD's
felt if City's were to help each other out during a crisis there
should be an agreement and bylaws so action could be taken
immediately.
There are 36 cities and one county that belong to this group. List
attached.
I recommend approval.
ATTACHED:
APWA Letter
LMC Letter
Revised Bylaws
Member List
COUNCIL ACTION
')
'-/
MOTION BY
TO
SECOND BY
.' '1
'-./
MINNESOTA CHAPTER APWA
1988 EXECUTIVE COMMITTEE
GERALD E. BUTCHER
President
9401 Fernbrook Lane
Maple Grove, MN 55369
(612) 420-4000
GREG KNUTSEN
Vice President
5005 Minnetonka Blvd.
51. Louis Park, MN 55416
(612) 924-2563
STEVE GATLIN
Secretary
4701 Highway 61
White Bear Lake, MN 55110
(612) 429-8531
TOM DRAKE
Treasurer
City Hall
Red Wing, MN 55066
(612) 227-6220
PETER WILCZEK
Past President
2215 West Oid 5hakopee Road
Bloomington, MN 55431
(612) 881.5811
LLOYD PAULY
Delegate
14600 Minnetonka Blvd,
Minnetonka, MN 55345
(612) 938-1431
WILLIAM CRAWFORD
Director
2055 North lilac Drive
Golden Valley, MN 55422
(612) 593-8403
KEN SAFFERT
Director
202 E. Jackson
Mankato, MN 56001
(507) 625-3161
RICHARD PLOUMEN
Director
6301 Shingle Creek Parkway
Brooklyn Center, MN 55430
(612) 561-5440
)
American Public Works Association
MINNESOTA CHAPTER
November 20, 1,989
flcc:--~cr-; / -;j7
-S- /17 v f1!Y!:.-
'.-,~ E - ~~.~ ',. ~. .-.-
U l; E ~ V t II
!\I i~OV 2 71989 U
PW89-240
James Schrantz
city of Andover
1685 Crosston Blvd., N.W.
Andover, MN 55304
CITY OF ANDOVER
SUBJECT:
Revision of the Constitution and Bylaws of the
Regional Mutual Aid Association (RMAA)
Dear Mr. Schrantz:
Based upon a review of the Constitution and Bylaws of the
Regional Mutual Aid Association (RMAA) by the League of
Minnesota Insurance Attorneys, they have suggested the
Constitution and Bylaws of the organization be revised to
reduce any liabilities that could arise from litigation
against the Association.
The proposed revision to the Constitution and Bylaws was
presented to the members at the Minnesota APWA Business
Meeting on Thursday, November 16, 1989. Those members
present supported the change to the Bylaws.
In accordance with our existing Constitution, a change
requires a two-thirds vote of all the members.
Request you return the attached sheet to record your
official vote.
If you have any questions regarding this matter, please
feel free to contact me at 572-3550.
Sincerely yours,
REGIONAL MUTUAL AID ASSOCIATION (RMAA)
/~~
d;;::. Flora
Secretary/Treasurer
JGF/ts
Enclosures
612 221 0986
10.1'7.89 01: 10Pl~ "'LEACUE OF MN CITIES
P02
,-
'----
183 University Ave. East
81. Paul, MN 55101.2526
(612) 227.5600 (FAX: 221.0986)
League of Minnesota Cities
october 17, 1989
To: John Flora & Conway Olson
.J
From: Pete Tritz
Re: suggested revision of the Regional Mutual Aid Association
Bylaws
When we met last week, we agreed that I would put together some
suggested revisions to the RHAA's bylaws. As we discussed, the
goal is to avoid creating a new legal entity, while still having
a workable mechanism for coordinating the activities of the
members in providing mutual assistance to each other.
So summarize the problem as we had discussed, the bylaws as they
currently exist seem to create an actual legal entity. The
problem is that if an entity is created, that entity is then
capable of being sued in its own name. As discussed in my
September 1 letter to Conway Olson, that entity is not a
"covered party" under any of the individual member cities' LMCIT
coverages; and the m~er cities' coverages exclude coverage for
the city and its officers and employees for claims arising out
of the activities of such an entity. In short, if a new joint
legal entity is created, it needs to have its own coverage:
thus if you can structure an agreement so as to avoid creating a
new legal entity, you avoid that problem.
Also it's important to keep in mind that this problem really
only affects actions of the entity itself as a se~arate
entity; this would be things like the safety comm~ttee's
actions in providing advice to the members on safety practices,
for example. It does not affect claims arising out of instances
where an individual city is providing assistance to another
me~er: since under the agreement that's a function performed by
the individual city and not by the joint entity, there really
isn't a coverage problem with this. In other words, the
potential coverage problem I see doesn't really affect the
central function of the individual cities aiding each other;
rather it really affects only some of the other very minor
functions that are really of a peripheral (and in some cases, I
gather, non-existent) nature.
The following draft would, I think, eliminate the possible
coverage problem, while still providing a means to coordinate
the ~utual aid process. From your description, I think that the
procedures contemplated wouldn't really be very different from
612 221 0986
10.17.89 01: 10Plvr "'LEACUE OF MN CITIES
P03
, '\
~ what you're actually doing now. Let me emphasize that this is
nothing more than my own suggestions on ways to eliminate a
potential future coverage problem. It's by no means carved in
stone, and is certainly not the only way to do it.
I also want to make sure everyone understands that I'm not
trying to dictate to you how to run your business. My only
purpose is to make sure that everyone understands the covQrage
implications of organizing things in different ways, and to
suggest some ways of eliminating some of those problems.
As we discussed, I've also asked Ellen Longfellow on our staff
to take a look at the joint ~nd cooperativQ agreement itself,
and come up with some suggested language to address the issues
raised in the first part of my September ~ letter. Again, these
issues don't involve any possibility of being left without
coverage 1 rather, they involve ways to re-arrange things so as
to make it simpler and cheaper to defend a claim it one should
arise.
I hope this will be of some help. As always, give me a call if
you have any questions, comments, suggestions, curses,
imprecations, etc.
. "
.--.J
~
Proposed
Bylaws of
presented
16, 1989.
revision to the Constitution and
the Regional Mutual Aid Association
at the annual meeting on November
City
I support the proposed revision to the
Consti tution and Bylaws dated November 16,
1989.
Print Name
signature
Return to:
John G. Flora
Director of Public Works
City of Fridley
6431 University Ave., N.E.
Fridley, MN 55432
.J
BYLAWS OF THE
, "-
J
REGIONAL MUTUAL AID ASSOCIATION
(November 16, 1989)
ARTICLE I. Name and Purpose
1. The political subdivisions which are parties to the "Joint and
Cooperative Agreement for Use of Personnel and Equipment
during Emergencies" (the "Agreement"), providing for mutual
assistance among public works departments, shall be known
collectively as the "Regional Mutual Aid Association" (the
"Association").
2. The purpose of the "Association" shall be to assist one
another in an emergency, to exchange ideas of equipment and
methods of dealing with emergencies, to protect lives and
property of our respective areas in the case of any emergency
or disaster, and to provide other types of mutual assistance
in accordance with the "Agreement".
3. The intent of these bylaws is to establish procedures through
which the representatives of members of the "Association" can
organize and coordinate their efforts to provide mutual
assistance.
ARTICLE II. Membership
1. Membership in the "Association" shall refer to public works
departments or the equivalent.
2. Any city or county public works department in the area that
can be of reciprocal service to the other members of the
"Association" may become a member of the "Association" by
signing the "Agreement", subject to the approval of a simple
majority of the members of the "Association".
ARTICLE III. Coordination
1. The Coordinator of the "Association" shall perform the
following duties:
a. Maintain a current list of all members of the
"Association", including names, addresses, and telephone
numbers of contact persons for each member department.
b. Maintain a current list of members' equipment, and
annually distribute that list to each member.
'\
)
c.
Maintain records of the activities of the "Association".
Bylaws of the
'\ RMAA
I
'-.j Page Two
d. Annually give notice of the "Association's" annual
meeting.
2. The Public Works Director of the City of Fridley shall serve
as Coordinator of the "Association" unless and until a
successor Coordinator is designated as provided in Section 5,
below.
3. Each member shall pay $10.00 on January 31 of each year to the
member city or county currently designated to provide the
services of the coordinator, as reimbursement for the costs
of providing those services.
4. The Public Works Director of the City of Bloomington shall
serve as Chairman at the annual meeting, unless and until a
successor chairman is designated as provided in section 5,
below.
5. The members of the "Association" by a majority vote at a
regular or special meeting may designate a successor
Coordinator or Chairman. The Coordinator and Chairman so
designated shall serve until a successor is again designated
by majority vote at a regular or special meeting.
6. The members of the "Association" by a majority vote at a
regular or special meeting may amend the fee established by
section 3. Any other amendment to these Bylaws shall require
a two-thirds vote of all the members of the "Association",
and must first be proposed in writing to the members at a
regular meeting.
ARTICLE V. Meetings
1. The regular meeting of the "Association shall be held in
November of each year, at a time and place determined by the
Coordinator and Chairman.
2. Special meetings shall be called by the Chairman with at least
seven days' notice to the membership.
3. A majority of the membership shall constitute a quorum.
4. Roberts Rules of Order shall govern.
5. Each member shall have one vote.
'I
.J
.' .\
,_) Bylaws of the
RMAA
Page Three
6. The purpose of meetings of the "Association" shall be to
provide an opportunity for discussion of the procedures
through which members provide assistance to each other and
ways to improve those procedures and to correct problems that
may have been encountered, and to share information about
public works equipment and procedures. The members may adopt
recommendations to the city councils of the member cities and
counties for amendments to the "Agreement" that may be
necessary or advisable to better serve the purposes of the
"Agreement".
\
)
.'~
=
~-) REGIONAL MUTUAL AID ASSOCIATION (RMAA)
Andover Roseville
Anoka Rosemount
Apple Valley st. Anthony
Blaine st. Louis Park
Bloomington Savage
Brooklyn Center
Shakopee
Burnsville
Shoreview
Chanhassen
Columbia Heights
Spring Lake Park
Vadnais Heights
Eden prairie
Eagan
Falcon Heights
Wayzata
White Bear Lake
White Bear Township
Fridley
Golden Valley
Hennepin County
Hopkins
Inver Grove Heights
Little Canada
Maple Grove
Minnetonka
New Hope
N. st. Paul
Prior Lake
Richfield
) Robbinsdale .
~
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE JaRuary 9, 199Q
ITEM Anoka County Regional
NO. LRT plan
ORIGINATING DEPARTMENT
Planning ~L~
BY: Jay Blake ~vCi ty planner
APPROVED FOR
AGEN~D :\
i '/ /\\
BY: U
/
AGENDA SECTION /3,
NQ Non-Discussion Items
REQUEST
The Andover City Council is asked to review the Anoka County
Regional Railroad Authority Light Rail Transit Plan for North
Anoka County.
BACKGROUND
Councilmember Perry and I sat on the North Advisory Committee and
over the past seven months have been reviewing proposed design
plans for the extension of LRT to the northern portions of Anoka
County.
The draft plan was approved by the Advisory Committee earlier this
month and will be passed on to the Intergovernmental Advisory
Committee for review. The ACRRA will approve the amendment to the
original LRT plan and will forward it on to the Regional Transit
Board for consideration.
COUNCIL ACTION
.:J
MOTION BY
TO
SECOND BY
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AMENDMENT TO THE COMPREHENSIVE LRT SYSTEM PLAN
FOR ANOKA COUNTY
LRT SYSTEM PLAN FOR NORTH ANOKA COUNTY
PRELIMINARY REVIEW DRAFT
~
-!~J
TABLE OF CONTENTS
I. SUMMARY. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
II. INTRODUCTION ................................ 5
Study Framework ...................... .'... . 5
Relationship to Anoka County 2010
Transportation Plan ..................... 5
Participation/Communication Program ....... 9
1989 Legislation .......................... 9
III. LRT SYSTEM PLAN FOR NORTH ANOKA COUNTy...... 12
Service Philosophy........................ 12
Route Selection ........................... 13
Stag i ng ................................... 14
Station Locations ......................... 14
Park-and-Ride Facilities .................. 17
LRT System Plan for North Anoka County.... 18
Cost Estimates ............................ 18
AP P END ICES ....................................... 21
('':;'"
~.~-:
,:{'1
L"
A. North LRT Advisory Committee Members
North Advisory Committee Meetings
B. Alignment Evaluation Criteria
C. Capital Cost Estimates
~J
'-
~ ~--)
-
1.
2.
3.
4.
5.
6.
7.
8.
9.
,,)
LIST OF FIGURES
LRT System Plan for North Anoka County
3
Twenty-Year Comprehensive LRT System Plan ... 6
Northeast Corridor Stage I LRT System
North LRT Study Area and Extension
Alternatives ................................ 8
7
Participation/Communication Process ......... 10
New Regional LRT System Plan ................ 11
TH 10 Station Locations
15
TH 65 Station Locations
.. .......... .........
16
LRT System Plan fo~ North Anoka County...... 19
'-
..... ,- .,
,~)
'-
;'-
I. SUMMARY
The LRT System Plan for North Anoka County has been prepared
by the Anoka County Reg10nal Ra1lroad Author1ty (ACRRA) to
complete the twenty-year plan for l1ght ra1l trans1t 1n the
Northeast Corr1dor.
'--
To evaluate LRT serv1ce north of Northtown Shopp1ng Center,
the term1nus of the Stage I system prev10usly 1dent1f1ed 1n
the Comprehens 1 ve LRT Sys tern Pl an for Anoka Cbunty, the
ACRRA estab11shed the North LRT Study. The study area ex-
tended from Northtown to Sherburne County on the west and
Isant1 County on the north, and 1ncluded two alternat1ve
a11gnments for LRT: Trunk H1ghway 10 and Trunk H1ghway 65.
, '
An adv1sory corrmHtee made up of representat1ves of Anoka
County mun1c1palH1es north of Northtown evaluated the two
a11gnments 1n terms of ridersh1p potent1al, land use,
avallable r1ght-of-way, traff1c and street system 1mpacts,
env1ronmental 1mpacts, stat10n locat1ons, park-and-r1de
fac1l1t1es, and cap1tal costs. The corrmittee's f1nd1ngs and
recorrmendat1ons are 1ncorporated 1n th1s Amendment to the
Comprehens1ve LRT System Plan for Anoka County.
The LRT System Pl an for North Anoka County recorrmends the
following:
o Both TH 10 and TH 65 should rema1n under cons1derat1on
as future LRT alignments. The cities along both align-
ments project s1gnif1cant growth 1n population,
employment and major travel dest1nations over the next
twenty years.
o Service should extend along TH 10 to the vic1nHy of
7th Avenue 1n Anoka, and/or along TH 65 to Bunker Lake
Boulevard 1n Ham Lake, with1n the 2010 time frame.
o Major park-and-ride faci lit1es should be provided at
term1nal stations. Park-and-r1de facll H1es should be
provided at most other stat10ns as well.
,
)
~
1
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,-)
o Space to implement the TH 65 alignment and potentially
connect the two al ignments should be provided in the
new TH 10/610 right-of-way between Coon Rapids and
Blaine.
'-
o LRT extensions to Ramsey and East Bethel should be con-
sidered in later phases.
As part of the initial extension to Anoka and/or Ham Lake,
stations are recorrmended in the vicinity of the following
transportation nodes:
TH 10:
'--
o TH 610/Foley Boulevard, Coon Rapids
o Hanson Boulevard, Coon Rapids
o Riverdale Regional Shopping Mall, Coon Rapids
o 4th Avenue/7th Avenue, Anoka
TH 65:
'-
o 93rd/94th Avenue, Blaine
o 105th Avenue/Sports Complex, Blaine
o Main Street, Blaine
o Bunker Lake Boulevard, Ham Lake
'-
As later service extensions are warranted and LRT is ex-
tended, stations should be provided in the vicinity of the
following:
_.
TH 10:
o Main Street/TH 169, Anoka
o Thurston Avenue, Anoka
o Proposed Ramsey bridge area, Ramsey
TH 65:
o Crosstown Boulevard, Ham Lake
o Viking Boulevard, East Bethel
o Sims Road, East Bethel
o 237th Avenue, East Bethel
'-
The Plan is illustrated on Figure 1.
Capital cost estimates were prepared to compare the con-
struction cost of the two routes. The cost comparison is
provided in Table 1.
f~
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'-
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I
Figure 1
LRT System Plan for
North Anoka County
Northeast Corridor:'North LRT Study
Comprehensive LRT System Plan
Anoia Counly Regional Railroad Aulhorlty
~
North
ffiURW
.....
'-
* Includes line segment construction, trackwork, electrification, signals, fare
collection. Excludes right-of-way acquisition, light rail vehicles, park-and-ride
lots. All costs are based on Bechtel Civil, Inc., estimates prepared for the
Northeast Corridor in December 1988, and BRW, Inc. station area planning estimates.
1988 costs were factored up by five percent to reflect 1989 values.
(1) in millions
(2) assumes LRT in freeway median
(3) assumes 3 stations in freeway median, terminal station along side in Anoka
(4) assumes LRT along side of highway west of TH 169, transition to side slope east of
7th, bridge work between 7th and TH 169
(5) assumes transition to TH 65 along new TH 10/610 right-of-way, LRT along side of
roadway, stations along side of roadway
! '-.
L_
(6) assume? LRT along side of roadway
(7) assumptions as identified above for specific segments; one station in vicinity of
TH 610/Foley serving both routes
, ---"
.....~
'-
4
~~
'-
II. INTRODUCTION
'-
STUDY FRAMEWORK
'-
The Comprehensive LRT System Plan for Anoka County, adopted
in February 1989, identified both a twenty-year plan and a
Stage I system for the Northeast Corridor connecting Anoka
County and downtown Minneapolis (Figures 2 and 3). As part
of the twenty-year plan, extension options were identified
for future light rail transit service into central Anoka
Cou!1ty.
To further analyze desired LRT service north of the Stage I
system, Anoka County Regional Railroad Authority (ACRRA)
established the North LRT Study. The two routes identified
in the Comprehensive Plan were evaluated in this study. The
study area extended from Northtown Shopping Center to
Sherburne County on the west and Isanti County on the north
(Figure 4). The findings and recorrrnendations of the North
LRT Study are incorporated in this Amendment to the
ComprehensiveLRT System Plan for Anoka County.
Ridership projections for the north LRT study area were not
developed in previous Metropolitan Council studies, and were
not available from regional sources. Ridership potential
for this study was evaluated based on current and projected
population"and employment within approximately four miles of
each proposed alignment, current transit use, and projected
transit service improvements with LRT.
~.'
'-
Specific recorrrnendations on where within the selected align-
ment right-of-way the LRT tracks should be constructed, and
whether the connection to the Northtown Stage I terminal
station will be along TH 10 or University Avenue, were not
with i n the scope of th is study, and wi 11 be made duri ng
. future prel iminary engineering studies.
RELATIONSHIP TO ANOKA COUNTY 2010 TRANSPORTATION PLAN
"-
)
The North LRT Study was undertaken concurrently with the
development of a comprehensive transportation plan for Anoka
County through the Year 2010. The 2010 Transportation Plan
addresses both roadway and transit improvements to enhance
mobil ity within the County. Both the 2010 Transportation
Plan and the North LRT Study incorporate the recorrrnendations
'-
5
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Figure 2
20 Year Comprehensive
LRT System Plan
Source: Anoka COlXlty RBglonaJ Railroad
Authority Comprehensive LRT System Plan
Northeast Corridor: North LRT Study
Comprehensive LRT System Plan
AnoRa County Regional Ra{/road Autborlty
4'
North
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Figure 3
Stage I Plan
Northeast Corridor: North LRT Study
Comprehensive LRT System Plan
Anoka County Regional Railroad Authority
-1'
North
ffin~w
Source: Anoka County Regional Railroad
Authority Comprehensive LRT System Plan
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Northeast Corridor: North LRT Study
Comprehensive LRT System Plan
Anoia County Regional Railroad Autbority
~
North
Figure 4
North LRT
Study Area and
Extension Alternatives
ffiuR.W
b
t.~
;,; J.
"
,--' "
'--~
of the previously-completed Comprehensive LRT System Plan
for Anoka County. The 2010 Plan also incorporates the
recommendations of the North LRT Study.
"-
PARTICIPATION/COMMUNICATION PROGRAM
The ACRRA establ i shed an advi sory committee for the North
LRT Study to develop recommendations within the study area.
The advisory committee was composed of citizen and staff
representatives from Anoka County municipal ities north of
Northtown. The committee met monthly to review information
on population, employment, land use, access, street system
impacts, envi ronmenta 1 impacts, and cost along both Trunk
Highway 10 and Trunk Highway 65. The committeers recommen-
dations are presented in this document~
The participation/communication process is illustrated on
Figure 5. North Advisory Committee members and meeting
dates are listed in Appendix A.
1989 LEGISLATION
-- .
During 1989, the Minnesota Legislature reorganized the
Regional Transit Board (RTB) and revised its respon-
sibilities for LRT planning and implementation in the Twin
Cities. The RTB established a separate Joint LRT Advisory
Committee to assist in planning LRT facilities and to coor-
dinate the activities of regional railroad authorities and
the Metropolitan Transit Commission (MTC).
The RTB's new responsibilities tnclude developing a regional
LRT plan, made up of two elements: a development and finan-
cial plan, and a regional coordination plan. Major deci-
sions in the areas of financing and operations are now
primaril y regi ona 1 issues, and are no longer determi ned by
individual regional railroad authorities. The regional LRT
plan must be in place before any regional railroad authority
may begin construction on or receive state financial
assistance for the construction of LRT facilities.
'--
As a resul t, thi s LRT System Pl an for north Anoka County
does not address financing or contain an operating plan.
Regional agencies and the legislature will complete their
review of the proposed regional LRT system plan in 1990.
The draft proposal is illustrated in Figure 6.
. '\
'-)
9
, '1
I ..___j
'--
.-
State
Legislature
Anoka County
Regional
Railroad
Authority
I I 1
Intergovernmental Cities Metropolitan RTB
Advisory Council
Committee ..
North LRT
Study Advisory
Committee
_.
CGlW...,....
'1
'__ J
Figure 5
Participation/
Communication Process
Northeast Corridor: North LRT Study
Comprehensive LRT System Plan
Anoia County Regional Railroad Autbortty
~
North
Eanlw
,J
III. LRT SYSTEM PLAN FOR NORTH ANO~A COUNTY
SERVICE PHILOSOPHY
If1
t3
The recorrrnended LRT plan for north Anoka County is con-
sistent with the service philosophy previously developed for
Stage I of the Northeast Corridor. The Stage .I plan was
guided by the following goals:
I.'
,
o to reduce auto congestion and the need for addit i ona 1
roadway construction
o to connect Anoka County homes, jobs and major travel
destinations with an integrated LRT system throughout
the metropolitan area and with other transportation
services
'-
o to enhance economic development within Anoka County
'-
o to decrease costs for transportation services in Anoka
County
o to enhance mobility in Anoka County
o to conserve energy and protect the environment
'-
o to provide a diversity of modes in response to a
variety of transportation demands and needs
o to enhance the visual aesthetics of transportation
facilities for users and non-users
To be competitive with private automobile trips, door-to-
door travel times and trave 1 cost must be compet it i ve as
well. This principle led to consideration of alignments
which offer relatively fast travel speeds to the downtown
Minneapolis/University area, good access from suburban areas
to .convenient and adequately sized park-and-ride or bus
transfer facilities, and fewer stops.
In work completed for the Stage I system, the advisory com-
mittees recorrrnended stations spaced at one- to two-mile
intervals. The North LRT Advisory Corrrnittee recorrrnended
that stations north of Northtown be located an average of
,~)
12
~CJ
two to three miles apart, but no closer than one mile apart.
Further extensions after implementation of the first phase
may include stations located three to five miles apart.
--
ROUTE SELECTION
The North LRT Study evaluated two alignments, TH 10 and TH
65, for future extensions of LRT service. A third potential
alignment, Coon Rapids Boulevard, was included as one of the
initial candidate corridors during development of the
Comprehensive LRT System Plan. The ACRRA, however, elimi-
nated the Coon Rapids Boulevard alignment at the request of
the City of Coon Rapids.
Analysis of TH 10 and TH 65 for LRT service north of
Northtown was based on the following evaluation criteria:
o Ridership potential based on projected population and
employment
o Access to major travel destinations
o Right-of-way availability
fr Potential impacts on traffic and streets
o Connection/transition routes between alignments
o Estimated capital cost
This material is summarized in Appendix B.
Preferred Alignment
The North LRT Advisory Committee recommended that both Trunk
Highway 10 and Trunk Highway 65 remain under consideration
as extensions for future LRT service. Although TH 10 is
currently more developed, with higher population and
employment and thus higher potential ridership, changes over
the next twenty years are likely to bring Blaine and the TH
65 corridor up to the same level of development. The cities
along both candidate alignments project significant growth
in population and employment over the next twenty years.
Connection Between Alignments
The committee recommended that right-of-way for a future
connect i on between the two a 1 i gnments, if TH 65 or both
routes are constructed, should be provided in the vicinity
of the new TH 10/610 extension between Coon Rapids and
Blaine. Nine potential transition routes were evaluated in
terms of adjacent land use, available right-of-way, number
of curb cuts and other factors before the TH 10/610 route
was recommended.
" ,
.0
13
'-
'-,-J
STAGING
'-
After analyzing existing and projected development patterns
and available space for terminal stations, the corrmittee
recorrmended that LRT be extended into central Anoka County
in stages.
LRT service north of Northtown should initially be extended
to the following destinations:
o Along TH 10 to the vicinity of 4th and 7th Avenues in
the City of Anoka
o Along TH 65 to the vicinity of Bunker Lake Boulevard in
Ham Lake
'-
When warranted, later construction should extend to the
following areas:
o Along TH 10 to the vi ci nity of the proposed Ramsey
Boulevard connection to a new bridge across the
Mississippi River in Ramsey
o Along TH 65 to the vicinity of 237th Avenue in East
Bethel
STATION LOCATIONS
The North Advisory Corrmittee's evaluation of potential sta-
tion locations was based on transportation and land use con-
ditions in each city, and the degree to which autos, buses
and walkers can access the station. In addition, staff
recorrmendation from each municipality on where LRT could
best serve the corrmunity were incorporated into the
Corrmitteers recorrmendations. The plan recorrmends stations
in the vicinity of the transportation nodes listed below and
illustrated on Figures 7 and 8.
TH 10: Initial Phase
Coon Rapids:
o TH 610/Foley Boulevard
o Hanson Boulevard
o Riverdale Regional Shopping Mall
Anoka:
o 4th-7th Avenue
, "-
o
14
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LEGEND
.
@
Slation Area VIcinity
Flrsl Phase Termiros -
Major Park & Ride F acilIly
Initial Extension
Laler Exlenslon
-
--
"
,-)
Figure 7
Potential LRT
Station Locations
T.H. 10
Northeast Corridor: North LRT Study
Comprehensive LRT System Plan
Anoia County Regional Railroad Autborlty
-1'
North
ffinrw
'-
LEGEND
.
@
Station Area Vicirity
F"nt Phase T ermlnus -
Major Park & Ride Facilly
initial extension
Later extension
'-
.~
'-
-
--
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'-.)
Figure 8
Potential LRT
Station Locations
T.H. 65
Northeast Corridor: North LRT Study
Comprehensive LRT System Plan
Anoia County RBglona/ Ral/road Authority
-1'
North
EBnrw
-', \
I"J
TH 10: Later Phase
Anoka:
o TH 169/Main Street
o Thurston Avenue
Ramsey:
o Ramsey bridge area
TH 65: Initial Phase
Blaine:
o 94th Avenue
o 105th Avenue
o Main Street
Ham Lake:
o Bunker Lake Boulevard
TH 65: Later Phase
Ham Lake:
(
-'
o Crosstown Boulevard
East Bethel:
o Viking Boulevard
o Sims Road/new ice arena
o 237th Avenue
While stations should be located in the vicinity of these
transportation nodes, street system access to the stations
and space for park-and-ride lots may be better provided' at
some distance from the actual intersection/interchange.
PARK-AND-RIDE FACILITIES
Park-and-ride facil ities should be provided at all station
locations with the exception of the TH 65/105th Avenue drop-
off station near the planned sports complex in Blaine.
Major park-and-ride facilities (approximately 800 spaces)
should be provided at terminal stations near 7th Avenue in
Anoka and Bunker Lake Boulevard in Ham Lake. Other stations
should provide parking for 200 to 500 cars, as demand dic-
tates and land use allows.
, "-
\
'~J
17
'--
'- ~J
If the Stage I terminal station currently being planned at
Northtown Shopping Center/transit hub accommodates fewer
dedi cated LRT park-and-ride spaces than demand requi res, a
major park-and-ride facility should be included at the
TH GID/Foley Boulevard station approximately one and one-
half to two miles north of Northtown.
LRT SYSTEM PLAN FOR NORTH ANOKA COUNTY
The recommended system for future Northeast Co-rri dor LRT
extensions serving Anoka County is illustrated on Figure 9.
COST ESTIMATES
The estimated capital cost to construct both alignments is
summarized in Table 2. 'Additional detail is given in
Appendix C. These costs are based on estimates done in 1988
for the Comprehensive LRT System Plan for Anoka County and
BRW, Inc. station area planning estimates. '
'-
'-
'-.
, "
J
18
t:
~)
(/ '\
,--)
Northeast Corridor:'Nortb LRT Study
Comprehensive LRT System Plan
Anoka County Regional Ra{/road Authority
~
North
Figure 9
LRT System Plan for
North Anoka County
E8m~.w
--"TABLE 2
(~ESTIMATED COSTa FOR NORTH LRT ALIGNMENT EXTENSIONS
TOTAL
COST/MILE (1) w/stations identified
All GNMENT SEGMENT LENGTH w/out stations in Plan
TH 10 TH 10/CSAH 3 to 7th
Avenue 7.6 mi $ 11.75 (2) $ 97.3 (3)
TH 10 7th Avenue to proposed
Ramsey bridge area 4.15 mi 11.75/7 .9 (4) 41.8
.-. TH 10 TOTAL 11.7 mi $139.1
TH 65 TH 10/CSAH 3 to Bunker
Lake Boulevard (5) 8.2 mi 11.75/13/7.9 86.7
TH 65 Bunker Lake Boulevard
to 237th Avenue (6) 12.5 mi 7.9 . 104.0
TH 65 TOTAL 20.7 mi $190.7
Construction of both Phase I
TH 10 and TH 65 alignments, with
connection at TH 10/610 (7): 15.8 mi $182.7
*
Includes line se9ment construction, trackwork, electrification, signals, fare
collection. Excludes right-of-way acquisition, light rail vehicles, park-and-ride
lots. All costs are based on Bechtel Civil, Inc., estimates prepared for the
Northeast Corridor in December 1988, and BRW, Inc. station area planning estimates.
1988 costs were factored up by five percent to reflect 1989 values.
. (1)
(2)
(3)
(4)
in millions
assumes LRT in freeway median
assumes 3 stations in freeway median, tenninal station along side in Anoka
assumes LRT along side of highway west of TH 169, transition to side slope east of
7th, bridge work between 7th and TH 169
(5) assumes transition to TH 65 along new TH 10/610 right-of-way, LRT along side of
roadway, stations along side of roadway
(6) assumes LRT along side of roadway
(7) assumptions as identified above for specific segments; one station in vicinity of
TH 610/Foley serving both routes
r "
o
20
~~~
APPENDICES
A. North LRT Advisory Committee Members
North Advisory Committee Meetings
B. Alignment Evaluation Criteria
C. Capital Cost Estimates
,
;
'-/
21
-~~
[
L..
I"
I~'~
~
A. NORTH LRT ADVISORY COMMITTEE MEMBERS
NORTH ADVISORY COMMITTEE MEETINGS
, '\
'-~
~J
Marvel C. Benson
City of Circle Pines
Shena Beyer
City of Lexington
Jay Blake
City of Andover
Mark Conlon
City of Ham Lake
Ed Doggett
City of Circle Pines
Ruth Franklin
RTB, City of Coon Rapids
Mark Glocke
City of Centerville
Roger Grams
City of East Bethel
Stephen Halsey
City of Anoka
David Hartley
City of Ramsey
Ron Henrickson
CHy of Blaine
Mary Ann Hoyt
Township of Columbus
Kathy Isle
City of St. Francis
-
Gary Jackson
City of Coon Rapids
Frank Kvidera
Township of Linwood
"-
'-)
North LRT Study
NORTH ADVISORY COMMITTEE
46 West Golden Lake Road
Circle Pines, MN 55014
Clerk Administrator
3803 Restwood Road
Lexington, MN 55104
P\c....."'l"\cr-
City Manilger
1685 Crosstown Boulevard
Andover, MN 55304
17036 Davenport Street
Ham Lake, MN 55304
11 Indian Hills Drive
Circle Pines, MN 55014
430 Rice Street
Anoka, MN 55303
City of Centerville City Hall
1694 Soul Street
Centervil1e, MN 55038
19609 East Bethel Boulevard NE
East Bethel, MN 55011
Mayor
1318 Norwood Lane
Anoka, MN 55303
Administrator
15153 Nowthen Boulevard NW
Anoka,. MN 55303
755-5100
0: 421-3761, ext. 134
H: 434-7074
490-6100
755-2880
653-0313
434-5493
Director of Economic Development 784-6700
9150 Central Avenue NE
Blaine, MN 55434
Town Manager 464-3120
16319 Kettle River Boulevard NE
Forest Lake, MN 55025
Box 730 753-2201
St. Francis, MN 55070
City Manager 780-6493
1313 Coon Rapids Boulevard
Coon Rapids, MN 55433
22929 West Martin Lake Drive 462-1484
Stacy, MN 55079
NAC - Page 2
:....<. \
,~)
Robert Lewis
City of Coon Rapids
James R. Lucas
City of St. Francis
Paul McCarron
Anoka County
Tamara Mi1tz-Mi11er
City of Centervi11e
Robert Morstad
City of Lexington
Mark Nagel
City of Anoka
Allan Nordin
L1nwood Township
Bill Ottensmann
City of Coon Rapids
(Y")uj
~e P"erry
City of Andover
Robert Preuss
Township of Oak Grove
Paul Ruud
Anoka County
Marilyn Schultz
City of Ham Lake
Daniel Tesch
City of Lino Lakes
E1 Ti nk 1 enbe rg
City of Blaine
'I
- /.
Mayor
11920 Dogwood Street NW
Coon Rapids, MN 55433
Mayor
3543 Bridge Street NW
St. Francis, MN 55070
Commissioner, Anoka County
PO Box 32610
Fridley, MN 55432
Clerk
1694 Sorel Street
Centerville, MN 55038
Mayor
9052 Jackson Avenue
Lexington, MN 55014
City Manager
2015 First Avenue North
Anoka, MN 55303
5955 South Linwood Drive NE
Wyoming, MN 55092
City Engineer
1313 Coon Rapids Boulevard
Coon Rapids, MN 55433
Counci1member
17337 Roanoke Street NW
Andover, MN 55304
1678 - 215th Lane NW
Cedar, MN 55011
County Engineer
Anoka County Highway Department
1440 Bunker Lake Boulevard
Andover, MN 55304
Mayor
17715 Jefferson Street NE
Ham Lake, MN 55304
Administrative Assistant
1189 Main Street
Lino Lakes, MN 55014
Mayo r
9150 Central Avenue NE
Blaine, MN 55434
571-7976
421-6630
462-5905
780-6458
0: 636-0400
H: 427-4485
754-3520
0: 421-4760, ext. 1702
H: 757-1196
Anoka County Regional Railroad Authority
- :J
North LRT Study
NORTH ADVISORY COMMITTEE
MEETING DATES
June 16, 1989
July 21, 1989
August 25, 1989
September 29, 1989
October 20, 1989
],.
~.::
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-:::1
December 1, 1989
January 5, 1989
,-
MEETING PLACE
Spring Lake Park City Hall
1301 81st Northeast
Spring Lake Park, MN 55432
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Destinations
Northeast Corridor: North LRT Study
Comprehensive LRT System Plan
Anoia County Regional Railroad Autborlty
I 'i'
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16,200
ANOKA
35
LEGEND (
Outstate : 1986 Volumes )
Anoka County. 1986 VOlumeS/-~
. 2010
12
494
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CARVER
494
TH 10 & TH 65
Traffic Volumes
Northeast Corridor: North LRT Study
Comprehensive LRT System Plan
Anoia County Regional Railroad Autborfty
-1'
North
No Scale
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Comprehensive LRT System Plan
Anoia County Regional Railroad Autbority
r=u I '1'
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,.
BRW, INC.
9-29-89
NORTHEAST CORRIDOR
NORTH ANOKA COUNTY LRT ALIGNMENT EXTENSIONS
CAPITAL COST ESTIMATES
TH 65
Approximate Length: 5.3 miles from TH 10 to Main Street
14.7 miles from Main Street to north County line
20 miles total
Assumptions: Double track along side of roadway
Inclusions:
Line segment construction (utilities, guideway,
non-recurring items such as demolition, retaining
walls, highway bridge reconstruction), trackwork,
electrification, signals, fare collection*
Exclusions:
Right-of-way, light rail vehicles, stations,
parking
Average Station Costs: Suburban stations with side-
loadlng long high platform - $1.3 million**
Stations assumed every 2 miles, or 1/2 station
per mile
Per mile: $674,000
Cost Estimates:
Per mile:
$7.9 million w/out stations
$8.6 million with stations
TH 10 to Main Street: $41.9 million (5.3 miles)
$45.5 million with stations
Main Street to north County line: $116.1 million (14.7
miles)
$126.4 million with stations.
Tota 1 :
$158 million (20 miles)
$172 million with st~tions
* Based on Bechtel, Inc. Northeast Corridor estimates prepared in
December, 1988, excluding stations. A 5% escalation has been
factored in to reflect update to 1989 dollars.
** Based on BRW, Inc. estimate prepared 1/16/89
1
'-
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~....,..
.n
~0
CAPITAL COST ESTIMATES cant.
'-
TH 10
Approximate Length: 7.6 miles from TH 10/47 to CSAH 7
7.4 miles from CSAH 7 to west County line
15 miles total
Assumptions:
Inclusions:
Double track in freeway median
Same as TH 65, plus 3 freeway median stations and
one terminal station in Anoka***
Exclusions:
Right-of-way, light rail vehicles, parking
Per mile: $12.8 million with stations as above
(freeway portion)
$8.6 million with stations (at grade highway
section similar to TH 65)
Cost Estimate:
TH 10/47 to CSAH 7: $92.57 million (7.6 miles)
CSAH 7 to west County line: $63.64 million (7.4
mil es)
Total: $156.2 million (15 miles)
*** Based on Bechtel, Inc. TH 10 estimate assuming three median
stations at approximately $ 1.5-2 million each plus a terminal
station at approximately $2.5-3 million in Anoka. A 5%
escalation has been factored in to reflect update to 1989
dollars.
, ,~
2
~
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE T"n"ilrl' 115, 1ge9
ITEM Approve Compliance
NO, Agreement/MN Dept. of
Healt.h
BY:
BY:
AGENDA SECTION
NO, Non-Discussion Items
I ,
ORIGINATING DEPARTMENT
Engineering
The city Council is requested to approve the attached Compliance
Agreement that is required by MDH & USEPA.
We haven't totally got Andover's water system to compliance as
long as we need to use wells i1 & i2, therefore, we need to enter
into a Compliance Agreement stating how and when we will get our
system into compliance.
John Davidson and Tom Kirk of TKDA, Dick Clark of MDH and Frank
stone and I met and put together the Compliance Agreement.
We believe the City can meet the dates in the agreement.
This agreement should have been entered into on January.1, 1990
but we delayed it to meet with Dick Clark who was on vacation.
Currently, we are looking for an alternate source of water supply
by drilling a test well near City Hall hoping to find an
acceptable source. For a while we thought we had, but the labs
the contractor used didn't conform to the test results of the
Health Department.
We need to decide if we will drill more test wells or use a
shallower source that meets standards.
We had three labs sample the test well because at first the
private lab and the MDH Lab disagreed. Now the two private labs
disagree with the MDH lab which is a certified EPA lab. The MDH
Lab is slow due to the procedure they use so, the contractor used
a private lab.
continued
COUNCIL ACTION
MOTION BY
~ TO
SECOND BY
. "-
I
, ,
- /
Page Two
January 16, 1989
Rich Lively of MN Geological Survey tested Wells 1, 2 & 3 using
Wisconsin's DNR Lab. The wisconsin DNR Lab confirmed the MDH
results. Wisconsin has a more modern lab and the results come
back much faster than the MDH Lab.
~
c )
~
COMPUANCEAGREEMENT
THIS AGREEMENT is made this 16th day of January, 1990, by and between the City of
Andover, Minnesota (hereinafter "City"), and the Minnesota Department of Health
(hereinafter "MDH").
WHEREAS, Minn. Rules, p. 4720.0900 establishes a maximum contaminant level
"MCL" for combined radium-226 and radium-228. In the past, the City supply has been
in violation of the radium MCL; and
WHEREAS, the City seeks to come into compliance with that standard, or such revised
MCL as MDH shall, in the interim, adopt; and
WHEREAS, MDH is in agreement with the compliance procedures and schedule set
forth herein;
NOW, THEREFORE, it is agreed between the City and MDH that the City shall
construct water supply facilities that will ensure compliance with the radium MCL. The
City and MDH agree that the MDH laboratory analytical results will be acceptable to
both parties. Conditions of agreement are as follows:
1. The City has contracted with its consulting engineer to provide preliminary
engineering for treatability and alternate water source studies.
2. The City has preliminarily evaluated the availability of funding through state and
federal sources. No source of funding has been identified.
3. The City consultant will complete the preliminary engineering studies no later
than January 1, 1991.
4. Regulatory review of the preliminary engineering report will be completed by
MDH no later than March 1, 1991.
5. The City will apply for water supply construction funding should funding sources
become available.
6. The City will/has enter(ed) into a contract with its consulting engineer for final
engineering studies as necessary no later than 30 days after the approval of
construction funding, but no later than July 1, 1992.
7. Completion of final engineering plans will be accomplished no later than 180
days following final study approval. February 1, 1993.
8.
Regulatory review of the final engineering plans will be completed by MDH no
later than 90 days after submittal. March 1, 1993.
,
,~
-1-
Rev. 1-3-90
9.
'\
'--)
10.
11.
The construction for the water supply facilities will commence no later than 60
days after MDH approval. July 1, 1993.
Construction of the water supply facilities will be completed by the City no later
than July 1, 1994.
The water system will return to compliance by December 31, 1994.
IT IS FURTHER AGREED that this Compliance Agreement may be terminated without
hearing upon thirty days' written notice by MDH upon a finding by MDH that the City has
failed to comply with any requirement of said agreement or immediately upon a finding
that immediate termination is necessary to protect the health of persons. This
agreement shall not prevent MDH from taking any other lawful action deemed by MDH
to be necessary to protect the health of persons.
Dated this 16th day of January, 1990.
MINNESOTA DEPARTMENT
OF HEALTH
CITY OF ANDOVER,
MINNESOTA
By
By
Its Commissioner of Health
Its
and
and
Its
Its
. "-
J
-2-
Rev. 1-3-90
/'\
'-.j
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE ,Hlnllrl ry 1 h 1 qqn
ITEM
NO, Approve Final payments
87 12 88-9 & 88 10
BY:
APPROVf;OR
AGE A
BY:
AGENDA SECTION
NQ Non-Discussion
15.
ORIGINATING DEPARTMENT
Engineering
The City Council is requested to approve the resolutions accepting
work and directing final payment for projects 87-12, 88-9 and
88-10.
PROJECT 87-12 WOBEGON WOODS
This project was completed in 1988. At the assessment hearing a
property owner complained about the restoration. The restoration
was constructed during the dry summer of 1988.
The restoration work that didn't meet the specs was redone.
We recommend approval.
See attached recommendation letter from BRA/Glenn Cook. .
PROJECT 88-9 TULIP STREET
This project overran due mainly to a couple of change orders that
the Council has approved.
The storm drainage became a problem with spring ponding in a pond
that doesn't have an outlet.
We made an agreement with the property owners to excavate the
pond. We purchased the ponding easements instead of fee title
because it best fit the needs of the property owners and it means
the City of Andover doesn't have a ponding area to maintain in the
backyards. This ponding right-of-way was eligible for state aid
if Andover acquired fee title. The Council agreed that we would
acquire easement and take the funds from Andover MSA fund.
The change orders have been approved.
COUNCIL ACTION
MOTION BY
. "-
o TO
SECOND BY
Approve Final Payments
page 2
\
~~
PROJECT 88-10 UNIVERSITY AVENUE
This project overran the contract due to additional subgrade
excavation and some common borrow needed to replace some unstable
soils.
Some storm drainage redesign was done to best fit the property
that the storm drainage ponds on.
Most of the storm drainage just discharges onto lowland adjacent
to the roadway with the exception of some drainage that drains
across a farm field.
I recommend approval.
'~
o
~ f1 ~ Bonestroo
L..II Rosene
U Anderlik &
1 \J 1 Associates
Engineers & Architects
Ono G. 8onesrroo. PE.
Robert W. Rosene. FE.
Joseph C. Ancerlilc, P.E
Richard E. Turner, PE.
James C. Olson. PE.
Glenn R. Cook. FE.
Thomas E. Noyes. FE.
Robert G. Schunicht PE.
Marvin L Sorvara, P.E.
Keith A Gordon. FE
Richard W Foster, FE
Donald C. Burgardr. PE.
Jerry A. Bourdon. PE.
Mark A. Hanson, PE.
Ted K. Field, PE.
Michael T. Rautmann, PE.
Roben: R. Pfefferle. FE.
DaVid 0. Laskora. P.E.
Thomas W. Peterson. P.E.
Michael C. lynch. FE.
James R. Maland, PE.
Kenneth P. Anderson, PE.
Mark R. Rolfs. P.E.
Robert C. Russelc. A.lA
ThOmas E. Angus. PE.
Ho.vard A. Sanford. PE
DanIel J. Edgerton, PE.
Mark A. Seip. PE
Philip 1. Cas........-ell. PE.
Mark D. Wallis. FE.
Thomas R. Anderson, A.IA
Gary F. Rylander. PE
Miles e. Jensen. PE.
l. Phillip Gravel III. FE.
Charles A. EriCkson
Leo M. Pavvelsky
Harlan M. Orson
Susan M. Eberlin, c.PA.
8'7- /2--
January 8, 1990
City of Andover
1685 Crosstown Blvd. NY
Anoka, MN 55303
Attn: Mr. James E. Schrantz
City Engineer
Re: Wobegon Woods
Street Improvements
Our File No. 17127
Dear Jim,
Enclosed please find three (3) signed copies of the 4th and Final Request for
Payment for the Wobegon Woods Street Improvements. The project underran the
original contract amount by $3,386.83 or 4.4%. The principle reason for the
underrun is minor variations in actual constructed quantitities as compared to
estimated quantities.
The project has been satisfactorily completed and we recommend the City accept
the project and make final payment.
If you have any questions, please contact us.
Yours very truly,
BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC.
c4'~ KU
Glenn R. Cook
GRC: li
Enc!.
~ 29
2335 West Highway 36 · St. Paul, Minnesota 55113 · 612-636-4600
o
j f14 Bonestroo
.I!JI Rosene
U Anderlik &
1 \J 1 Associates
Engineers & Architects
Otto G. Bonestroo. PE
Robert W. Rosene. PE.
Joseph C. Anderlik, PE.
Richard E. Turner. P.E.
James C. Olson. PE
Glenn R. Cook. PE
Thomas E. Noyes. P.E.
Robert G. SchunlCht PE.
Marvin l. SarvaIa. PE.
Keith A. Gordon, P.E
Richard W. Foster. PE.
Donald C. Burgardt PE.
Jerry A. Bourdon. PE.
Mark A. Hamon, PE.
Ted K. Field. P.E.
Michael T. Rautmann, PE.
Robert R. Pfefferle, P.E.
David O. loskora. P.E.
Thomas W. Peterson. P.E.
Michael C. Lynch. PE.
James R. Maland, PE.
Kenneth P Anderson, P.E.
Mark R. Rolfs. PE
Robert C. Russek. A.l.A
Thomas E. Angus. PE.
HO\N'ard A. Sanford. fE.
Danlt~! J. Edgerton. PE.
Mark A. Seip, PE.
Philip J. Caswell, PE.
Mark D. Wallis. PE.
Thomas R. Anderson, A.LA.
Gary F. Rylander. PE.
Miles B. Jensen. P.E.
l. Phillip Gravel ltI. P.E.
Charles A. Erickson
Leo M PavvelSky
Harlan MOlson
Susan M. Eberlin, C.PA
December 28, 1989
Honorable Mayor and City Council
City of Andover
1685 Crosstown Boulevard NW
Andover, MN 55304
Re: Tulip Street NW - 88-9
University Avenue NW - 88-10
Our File No. 17132
Dear Mayor and Council:
Transmitted herewith is the Final Request for Payment in
$20,991.51 for Tulip Street NW and University Avenue NW.
Dresel Contracting, Inc., has satisfactorily completed all major
the amount of
The contractor,
project work.
The original contract amount was $322,962.00. The final contract amount is
$354,912.78, 9.89 percent more than the original contract amount. The two
change orders on the project are directly responsible for the increased
construction costs. The change orders are summarized as follows:
CHANGE ORDER NO. 1
Tulip Street NW:
The storm sewer outlet to the west of station 15+24 required modifications to
minimize the impact of the storm water discharge on adjacent property. The
18" RCP culvert was extended 58 feet to the west as requested by the property
owner. The area was then graded, and covered with topsoil and sod. A sluice
gate was installed at the catch basin in the street and a 12" PVC storm sewer
overflow to the east was installed. The sluice gate will be used to control
the volume of water discharged to the west.
The construction of a ponding area and the re-routing of the storm sewer at
station 2+47 was completed as desired by the property owner. This work mini-
mized the impact of the storm water discharge on his property. The change
order also includes several landscape items necessary to negotiate easements.
University Avenue NW:
Several additional bituminous driveways and two concrete driveways, two spruce
trees, and several landscape timbers were required to facilitate property
owner's requests and negotiate easements. Additional subgrade excavation and
Page 1.
.~
29
2335 West Highway 36 · St. Paul, Minnesota 55113 · 612-636-4600
:~
subsequent common borrow was required between station 33+50 and 35+00 to pro-
vide a stable roadbed. An additional 96 feet of 12n RCP culvert and a catct
basin was needed to re-route the street water to the west at station 40+87, as
requested by the property owner.
CHANGE ORDER NO.2
This change order provides for the excavation of a ponding area on thE
Mucciacciaro property. The pond was necessary to provide storage for thE
additional runoff that resulted from paving Tulip Street NY. The change ordeI
also provided trash guards and traffic signs for the project. The City
requires all storm sewer aprons, larger than 12 inches in diameter, to havE
galvanized trash guards. The existing traffic signing on the two streets was
not adequate. These two items were not recognized on the plans and had to bE
provided for with the change order.
In discussions with the City Staff, it was agreed upon that the project shoulc
be closed out at this time. All rema~n~ng work, including the proposed storn
water pond on the Mucciacciaro property will be completed after the sprin~
thaw. The work remaining to be completed on the project is minor cleanup OI
change order work for the Mucciacciaro pond. The contractor has requestec
that the project be closed out because leaving the project open restricts his
bonding capacity. We would recommend that the contractor provide the City
with a certificate of deposit in the amount of $7,500.00 for work remaining tc
be completed. When the remaining work has been satisfactorily completed, thE
certificate of deposit will be returned to the contractor. The closing out of
the project will allow the City to apply for MSA funds at this time ratheI
than next summer.
If you have any questions, we would be pleased to provide you with additional
information.
Yours very truly,
BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC.
J~ D 11+
Shawn D. Gustafson
SDG: li
,
,-)
Page 2.
29
~
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~~
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilman
to adopt the following:
A RESOLUTION ACCEPTING WORK AND DIRECTING FINAL PAYMENT TO
FOREST LAKE CONTRACTING FOR PROJECT NO. 87-12 FOR THE IMPROVEMENT OF
STREET AND STORM DRAINAGE COST IN THE FOLLOWING AREA: WOBEGON
WOODS.
WHEREAS, pursuant to a written contract signed with the City of
Andover on October 7, 1987, Forest Lake Contracting, Inc. of Forest
Lake, Minnesota has satisfactorily completed the construction in
accordance with such contract.
NOW, THEREFORE, BE IT RESOLVED by the City Council of Andover,
Minnesota. The work completed under said contract is hereby
accepted and approved; and
BE IT FURTHER RESOLVED that the City
directed to issue a proper order for the
contract, taking the contractor's receipt
Clerk and Mayor are hereby
final payment on such
in full.
MOTION seconded by Councilman
and adopted by the
City Council at a
Regular
Meeting this
16th
day
of
January
, 19 90 , with Councilmen
voting in favor of the resolution, and Councilmen
voting against, whereupon said resolution was
passed.
CITY OF ANDOVER
ATTEST:
James E. Elling - Mayor
victoria volk -City Clerk
~- )
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilman
to adopt the following:
A RESOLUTION ACCEPTING WORK AND DIRECTING FINAL PAYMENT TO
DRESEL CONTRACTING, INC. FOR PROJECT NO. 88-9 FOR THE IMPROVEMENT OF
STREET AND STORM DRAINAGE CONSTRUCTION IN THE FOLLOWING AREA:TULIP
STREET - 157TH AVENUE TO 161ST AVENUE.
WHEREAS, pursuant to a written contract signed with the City of
Andover on July 27, 1988, Dresel Contracting, Inc. of
Forest Lake, Minnesota has satisfactorily completed the construction
in accordance with such contract.
NOW, THEREFORE, BE IT RESOLVED by the City Council of Andover,
Minnesota. The work completed under said contract is hereby
accepted and approved; and
BE IT FURTHER RESOLVED that the City
directed to issue a proper order for the
contract, taking the contractor's receipt
Clerk and Mayor are hereby
final payment on such
in full.
MOTION seconded by Councilman
and adopted by the
City Council at a
Regular Meeting this
, 19~, with Councilmen
day
16th
of
January
voting in favor of the resolution, and Councilmen
voting against, whereupon said resolution was
passed.
CITY OF ANDOVER
ATTEST:
James E. Elling - Mayor
Victoria volk -City Clerk
,
)
\
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"\
.'-)
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilman
to adopt the following:
A RESOLUTION ACCEPTING WORK AND DIRECTING FINAL PAYMENT TO
DRESEL CONTRACTING, INC. FOR PROJECT NO. 88-10 FOR THE IMPROVEMENT
OF STREET AND STORM DRAINAGE CONSTRUCTION IN THE FOLLOWING
AREA: UNIVERSITY AVENUE - ANDOVER BLVD TO 152ND AVENUE.
WHEREAS, pursuant to a written contract signed with the City of
Andover on July 27, 1988, Dresel Contracting, Inc. of
Forest Lake, Minnesota has satisfactorily completed the construction
in accordance with such contract.
NOW, THEREFORE, BE IT RESOLVED by the City Council of Andover,
Minnesota. The work completed under said contract is hereby
accepted and approved; and
BE IT FURTHER RESOLVED that the City Clerk and Mayor are hereby
directed to issue a proper order for the final payment on such
contract, taking the contractor's receipt in full.
MOTION seconded by Councilman
and adopted by the
City Council at a
Regular Meeting this
, 19~, with Councilmen
day
16th
of
January
voting in favor of the resolution, and Councilmen
voting against, whereupon said resolution was
passed.
CITY OF ANDOVER
ATTEST:
James E. Elling - Mayor
Victoria volk -City Clerk
:: )
~
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
January 16, 1990
DATE
AGENDA SECTION '0, ORIGINATING DEPARTMENT
NO, Staff, Committee, Comm. Finance
ITEM
NO, Adopt Insurance
Resolution
BY:
Howard Koolick ~
F'
REQUEST
The Andover city Council is requested to read the enclosed
information from the League of Minnesota Cities Insurance Trust
(LMCIT), and act on the attached resolution.
BACKGROUND
The memo from the LMCIT is pretty much self explanatory. In prior
years the City has carried the $1,000,000 excess liability
insurance.
This item was discussed with the City attorney who recommended not
waiving the the statutory limits.
If the statutory limit is not waived then the City is purchasing
the excess liability coverage to protect itself against any of the
following:
* liability to which the limits don't apply.
* liability where the full extent of the City's exposure may
not be covered.
* liability in the event the statutory limits are not upheld
in court.
COUNCIL ACTION
MOTION BY
, "-
.-J TO
SECOND BY
'~J
,
)
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
A RESOLUTION AUTHORIZING THE CITY TO OBTAIN EXCESS LIABILITY
COVERAGE AND NOT WAIVING THE STATUTORY LIMITS.
WHEREAS, Minnesota Statutes Section 466.04 provides a limit
of liability for the City of Andover of $600,000 per occurrence;
and
WHEREAS, the City of Andover deems it in their best interest
to obtain insurance in excess of the monetary limits established
by Minnesota Statutes Section 466.04 in order to protect itself
from potential losses which may not be covered by these limits.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the
City of Andover that the City obtain excess insurance coverage as
offered by the League of Minnesota Cities Insurance Trust; and
BE IT FURTHER RESOLVED that the City does not waive the
statutory liability limit as established by Minnesota Statute
Section 466.04.
Adopted by the City Council of the City of Andover this 16th
day of
January , 1990.
CITY OF ANDOVER
James E. Elling - Mayor
ATTEST:
Victoria Volk - City Clerk
183 University Ave. East
81. Paul, MN 55101-2526
(612) 227-5600 (FAX: 221-0986)
December 1, 1989
To: LMCIT member cities
From: Peter Tritz
Re: New excess liability coverage options
The League of Minnesota cities Insurance Trust now offers cities
two options in purchasing excess liability coverage:
- LMCIT now makes it possible for cities to obtain excess
coverage without waiving the statutory liability limit of
$600,000 per occurrence. Under this option, the higher
excess coverage limits would be available only for those
claims which are not covered by the statutory limits.
- Alternately, cities may choose to waive the statutory
liability limits to the extent of the excess liability
coverage purchased. Under this option, the higher
coverage limits would be available for all claims,
including claims covered by the statutory liability
limits.
cost
The city's premium for excess coverage will be 15% lower if the
city chooses not to waive the statutory monetary liability
limits. In addition overall rate levels for excess'coverage
will be sUbstantially below last year's levels.
Backqround
LMCIT's basic liability coverage provides limits of $600,000 per
occurrence. LMCIT also offers cities the option of an
additional $1 million, $3 million, or $5 million of liability
. coverage limits. since the statutes provide that cities and
city officials and employees can't be held liable for amounts
over $600,.000 per occurrence, city officials often ask why it
would ever make sense to buy coverage limits higher than
$600,000. There are four basic kinds of reasons why a city
might choose to buy limits of coverage greater than the
statutory liability limits.
.- ""\.,
J
~~
First, the city is exposed to some kinds of liability
the statutory limits either don't or might not apply.
possible examples are
- liability under the federal civil rights acts
- certain types of liability that the city has assumed
contractually, in an indemnification agreement for example
to which
Some
- liability for actions in another state; e.g. by a city
official attending a conference, or under a mutual aid
agreement with a political subdivision across the border
- liability for a zoning action under an "inverse
condemnation" theory of law
Second, the city may buy higher limits because the underlying
coverage might not cover the full extent of the city's exposure
within the statutory liability limits in all cases. LMCIT
applies a $600,000 aggregate limit to the "products liability",
the "limited pollution", and the optional "inverse condemnation"
coverages. This is an additional limit, besides the $600,000
per occurrence limit that applies to all liability coverage.
The annual limit is the maximum amount the policy will pay for
this kind of liability, regardless of the number of occurrences.
Thus, if part of the annual limit is used up in one occurrence,
there may not be adequate coverage limits available if there is
a second loss of that type. Excess coverage can help protect
against this risk.
. "
---J
(Annual aggregate limits are very common in conventional
commercial liability policies. Often the aggregate limit
applies to all liability, rather than being restricted to only
certain coverages as LMCIT's is. A similar problem can occur in
policies where defense costs are subject to the policy limit;
with that type of policy and a $600,000 per occurrence limit, if
you spend $50,000 on defense you wouldn't have enough limits to
cover the city's full exposure under the statute. LMCIT does
not apply a limit to defense costs.)
Third, the city may feel that the statutory limits aren't high
enough to provide adequate compensation for very ser~ous
injuries, or for multiple parties. That is, the city might in
effect say "We want to have at least a million dollars '(or three
million or five million, etc.) of coverage available, so that if
we injure someone he won't go uncompensated if his injuries
really do exceed the statutory limits."
Finally, the city might be concerned whether the statutory
liability limits will stand up in court. The statutory
liability limits have been upheld in two recent Minnesota
Supreme Court cases, so this is now less of a concern. However,
it is always difficult to predict the future course of court
decisions.
~~
:.J
Thus, cities faced a dilemma: The city either had to buy
coverage limits equal to the statutory limits and bear the risk
of a larger claim that the statutory limits don't cover: or the
city could buy additional protection against those claims, but
by doing so expose itself to greater liability in the areas
where the statutory limits do apply, thereby losing the benefit
of those limits;
LMCIT's new approach to excess coverage eliminates that dilemma.
It is now possible for the city, if it wishes, to buy higher
limits of coverage where that protection may be needed, without
automatically waiving the statutory liability limits and losing
their protection where those limits apply.
What must the city do?
All LMCIT quotes for excess coverage will show the premiums for
both options. The decision to waive or not to waive the
statutory limits must be made by motion or resolution of the
city council. A form to show the council's choice is enclosed
with each quote. That form must be completed and returned to
LMCIT.
If the city indicates that it wishes to waive the liability
limits, LMCIT will issue a special endorsement as part of the
coverage document showing that the statutory liability limits
are waived to the extent of the coverage purchased.
I'
~ fV1...d:.ij)
.
FROM:
,,~... -. ,.--.-
~ )
I J-- North Star Risk Services, Ine.
~J - '1401 West 76th Street, Suite 550
~ Minneapolis, Minnesota 55423
_ (612) 861-8600.., FAX (612) 861-8643
SUBJECT
EXCESS LIABILITY QUOTATION FOR THE CITY OF: ~~
De are 01.1J....i..1.. ~
- FOLD -
Quotation-Expires:
Follow Form: '_
$1,000,000 or $5,000,000
./J/7,Lj..S5
.
<ll>/<ftql.
2/2/.90
Liabil ity Limit:
Annual Premium With Waiver of Immunity:
Annual Premium Without Waiver of Immunity:
'.:'
Underlying Cover.ageas Scheduled
0'
Special Exclusiqns:
Other Endorsements: .
Remarks:
DATE
,'-
. - \ '--
.' '-"
'-.
'- )
. .
, '\
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LMCIT EXCESS LIABILITY COVERAGE
cities obtaining excess coverage from the League of Minnesota
cities Insurance Trust must decide whether or not to waive the
statutory liability limits to the extent of the excess coverage
purchased. This decision must be made by the city council.
CITIES PURCHASING EXCESS COVERAGE MUST COMPLETE AND RETURN THIS
FORM TO LMCIT BEFORE THE EFFECTIVE DATE OF THE COVERAGE.
For further information, refer to the accompanying memo.
officials may also want to discuss these issues with the
attorney.
city
city
The city of
limits of $
accepts excess liability coverage
from the League of Minnesota cities
Insurance Trust.
Check one:
___ The city DOES NOT WAIVE the monetary limits on tort
liability established by Minnesota Statutes 466.04.
- OR -
The city WAIVES the monetary limits on tort liability
established by Minnesota Statutes 466.04, to the extent of the
limits of the excess liability coverage obtained from the League
of Minnesota cities Insurance Trust.
Date of city council meeting:
Signature:
position:
Return this completed form to North Star Risk Services, 1401
West 76th st., suite 500, Minneapolis, Mn. 55423.
. '\
<J
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE "T:al'''':::.ry 1~, lPPO
AGENDA SECTION
NQ Non-Discussion
ORIGINATING DEPARTMENT
Engineering
ITEM
NO. ,Accept peti tion/ 164th
163rd & Jon i
BY:
The City Council is requested to approve the resolution/declaring
the adequacy of the petition and ordering the preparation of a
feasibility report for the improvement of streets in the 164th
Avenue/163rd Lane/Jonquil Street area, Project 90-2.
Attached is the petition and a map of the area requesting the
improvement.
Based on assessable front footage, 86.9% of the footage has
requested the improvement.
It does appear that 16 lots directly benefit from the improvement.
The 2 lots between Round Lake Boulevard and 163rd Lane could
easily access to 163rd Lane. The north lot is vacant and the
second lot access is from the east of the home to Round Lake
Boulevard. See aerial photo.
14 of the 16 lots have petitioned for the improvements.
ADMINISTRATORS COMMENTS
A feasibility report was prepared in 1984. We will have BRA
update the costs.
COUNCIL ACTION v)
,-....
'-J
MOTION BY
TO
SECOND BY
PROJECT 90-2
ASSESSABLE PROPERTIES THAT
. " PIN FRONT FOOTAGE HAVE PETITIONED (YES)
\J
16 32 24 22 0011 200 200
16 32 24 22 0012 200 200
16 32 24 22 0013 200 200
16 32 24 22 0014 200 200
16 32 24 22 0015 200 200
16 32 24 22 0023 215 215
16 32 24 22 0024 200 200
16 32 24 22 0025 200 200
16 32 24 22 0026 200 200
16 32 24 22 0027 200 200
16 32 24 22 0028 200 NO
16 32 24 22 0029 200 200
16 32 24 22 0030 227 227
16 32 24 22 0031 266 266
16 32 24 22 0032 233 NO
16 32 24 22 0033 160 160
TIlIT feet 2ifb8 feet
2868
3301 86.9%
,
\
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. "
-- )
'--
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CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilman
to adopt the following:
A RESOLUTION DECLARING ADEQUACY OF PETITION AND ORDERING PREPARATION
OF A FEASIBILITY REPORT FOR THE IMPROVEMENTS OF STREET CONSTRUCTION,
PROJECT NO. 90-2 IN THE 164TH AVENUE/163RD LANE/JONQUIL STREET AREA.
WHEREAS, the City Council has received a petition, dated
December 22, 1989, requesting the construction of improvements; and
WHEREAS, such petition has been validated to contain the
signatures of more than 35% of the affected property owners
requesting such improvement.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City
of Andover that:
1. The petition is hereby declared as adequate.
2. The proposed improvement is hereby referred to BRA and they
are instructed to provide the City Council with a
feasibility report.
MOTION seconded by Councilman
and adopted by the City
Council at a
Regular Meeting this 16th day of
January
19~, with Councilmen
voting in favor of the resolution, and Councilmen
voting against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
James E. Elling - Mayor
Victoria Volk - City Clerk
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CITY of ANDOVER
.
Date: "c:c::. Z"'Z, 1'1 SCJ
No.
Gentlemen:
We, the undersigned, owners of real property in the following described
area:
I (.~i-'" A \/e.""u.e. I' (" ;o...J L..ora~ I rot' q-""" 5+t"ee-r
do hereby petition that said portion of said area be improved by
Construction of City ~~r~~~
and that the cost of said improvement be assessed against the benefiting
property, as authorized by Chapter 429, Laws of Minnesota.
LEGAL DESCRIPTION
YES
NO
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This petition was circulated by:
Address:
CITY of ANDOVER
.
Date: "-ee~\'W be... 'Z"Z, /qeq
No.
Gentlemen:
We, the undersigned, owners of real property in the following described
area:
do hereby petition that said portion of said area be improved by
Construction of City
and that the cost of said improvement be assessed against the benefiting
property, as authorized by Chapter 429, Laws of Minnesota.
./
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3PL/ /C,c; ~ kJ-ve '-/Jtd ~
YES
)//
V
V
V
NO
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This petition was circulated by:
Address:
.~. .3 ~"~~"'~M'..p-'\(\# ;~/ I~:
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, r GEe 22 1989 lU
CITY OF ANDOVER
... "-
<.)
December 21, 1989
City of Andover
1685 NWCrosstown Blvd
Andover, MN 55304
Attention: Jim Schrantz
Enclosed is a petition signed by all concerned homeowners to
have our street surfaced. I am going to pass on some comments
made by these people.
"We will repair and resod or seed our own boulevards".
"My friend had their street surfaced in Ramsey and had to pay
only about $2,000 per home".
"Don't think its necessary to have curbs or gutters".
Most of the people are primarily concerned about cost. We
were and are concerned about the last plan in regard to the
culvert that was proposed between our property (3031 - 164th Ave)
and the house at the end of the street (3021 - 164th Ave). We
feel that all the drain water would end up in our back yard
as it is a lower area.
With all these comments and suggestions in mind, we would like
a.feasibility report done.
~~~
Selma Erlandson (Home 753-2769)
3031 - l64th Ave NW (Work 780-6455)
Nancy Hartwell
3021 - 164th Ave NW
Anoka, MN 55304
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE
,l;:!lnll;:a ry
1 ~
.
1QCn
AGENDA SECTION
NO, Non-Discussion
,R,
Kensington Estates dah
Declare Adequacy A n
peti tion 90 3
ORIGINATING DEPARTMENT
Engineering
ITEM
NO.
o(S'~
BY: -'-'.1 "-"-"'"
APPROVED FOR
AGENDt,t}
BY: ()'
V
The City Council is requested to approve the resolution declaring
adequacy of petition and ordering the preparation of a feasibility
report for improvements for Kensington Estates 5th Addition.
Attached is a letter from Jerry Windschitl requesting the
improvements.
MOTION BY
~J TO
COUNCIL ACTION
SECOND BY
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
,- "
; )
'-~
RES. NO.
MOTION by Councilman
to adopt the following:
A RESOLUTION DECLARING ADEQUACY OF PETITION AND ORDERING PREPARATION
OF A FEASIBILITY REPORT FOR THE IMPROVEMENTS OF WATERMAIN, SANITARY
SEWER, STORM DRAIN AND STREET WITH CONCRETE CURB AND GUTTER, PROJECT
NO. 90-3, IN THE KENSINGTON ESTATES 5TH ADDITION AREA.
WHEREAS, the City Council has received a petition, dated
January 10, 1990, requesting the construction of improvements; and
WHEREAS, such petition has been validated to represent the
signatures of 100% of the affected property owners requesting such
improvement.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City
of Andover that:
1. The petition is hereby declared to be 100% of owners of
property affected, thereby making the petition unanimous.
2. Escrow amount for feasibility report is $0.
3. The proposed improvement is hereby referred to TKDA,
and they are instructed to provide the City Council with a
feasibility report.
MOTION seconded by Councilman
and adopted by the City
Council at a
Regular
Meeting this 16th day of
January
19~, with Councilmen
voting in favor of the resolution, and Councilmen
voting against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
James E. Elling - Mayor
Victoria Volk - City Clerk
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January 10, 1990
James E. Schrantz
City Engineer
City of Andover
1685 Crosstown Blvd. NW
Andover, Mn 55304
RE: PROPOSED KENSINGTON ESTATES, 5TH ADDITION SUBDIVISION
Dear Mr. Schrantz:
Gerald G. and Carol A. Windschitl do hereby petition for
improvements by the construction of water main, sanitary
sewer, storm sewer and streets with concrete curb and
gutter with the costs of the improvement to be assessed
against the benefiting property which is described as:
KENSINGTON ESTATES, 5TH ADDITION
We request that a supplemental feasibility report be prepared
as soon as possible.
Sincerely,
JJ c....-J ,2 Lv~~
(!t/rAv@,c0~~
Gerald G. Windschitl
Carol A. Windschitl
(j
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE .l;lnl1;lry 1 h 1 QQn
<>'KC'
FOR
AGENDA SECTION
NO. Non-Discussion
,
ITEM Kensington Estates aah
NO. Accept Feasibili t~ n
Re ort/90 3
ORIGINATING DEPARTMENT
Engineering
BY:
The City Council is requested to approve the resolution accepting
the feasibility report, waiving the public hearing, ordering the
improvements and directing the preparation of plans and
specifications for Kensington Estates 5th Addition.
Developer to escrow $5,000.00 for plans and specifications.
COUNCIL ACTION
MOTION BY
--....
.J TO
SECOND BY
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
o
RES. NO.
MOTION by Councilman
to adopt the following:
A RESOLUTION ACCEPTING FEASIBILITY STUDY, WAIVING PUBLIC HEARING,
ORDERING IMPROVEMENT AND DIRECTING PREPARATION OF PLANS AND
SPECIFICATIONS FOR THE IMPROVEMENT OF PROJECT NO. 90-3 FOR
WATERMAIN, SANITARY SEWER, STORM DRAIN AND STREETS WITH CONCRETE CURB
AND GUTTER IN THE FOLLOWING AREA KENSINGTON ESTATES 5TH ADDITION.
WHEREAS, the City Council did on the 16th day of January, 1990,
order the preparation of a feasibility study for the improvements;
and
WHEREAS, such feasibility study was prepared by TKDA and
presented to the Council on the 10th day of January, 1990; and
WHEREAS, the property owners have waived the right to a Public
Hearing; and
WHEREAS, the City Council has reviewed the feasibility study and
declares the improvement feasible, for an estimated cost of
$340,000.00.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Andover to hereby receive the feasibility report with an estimated
total cost of improvements of $340,000.00, waive the Public Hearing
and order improvements.
BE IT FURTHER RESOLVED by the City Council to hereby direct the
firm of TKDA to prepare the plans and specifications for such
improvement project.
BE IT STILL FURTHER RESOLVED by the City Council to hereby
require the developer to escrow the sum of $5,000.00 with such
payments to be made prior to commencement of work on the plans and
specifications.
MOTION seconded by Councilman
and adopted by the
City Council at a
Regular
Meeting this 16th day of
January
19 90 with Councilmen
voting in favor of the resolution and Councilmen
voting against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
,J
James E. Elling - Mayor
Victoria Volk - City Clerk
TKDA
-' ,
TOLTZ, XING, DUYAlL. AND~R~ON
AND AUOCIATGS. INOOI\~OMT~O
Er~JEEiRS ARCHITECTS PL....NNERS
January 8, 1990
2500 MliRICAN NATIONAL !ANX au ILOING
SAINT PAUL. MINNeOOTA 15101
5121U2...00
FIoJ< 512m&-OO"
Honorable Mayor and City Council
Jlndover,~llInesota
Re: Supplemental Feasibility Report
Kensington Estates 5th Addition
Project 90-3, Jlndover, Minnesota
Commission No. 9473
Dear Mayor and Council:
The developer of Kensington Estates has proposed to develop the above referenced plat. The 5th
Addition is a portion of the original Kensington E~tates 3rd Addition Feasibility Report dated
February 12, 1988. Based on the estimated Costs of that feasibility report, updated to 1990
prices, we expect the costs to be as follows: .
Estimated Construction Cost
43 Lots X $5 ,793.8S/Lot X 1.0S BNR Ratio
:::
$261,600.00
~ 78.400.00
$340,000.00
Estimated E;r;penses (30%)
Estimated Project Cost
::
:::
TYpical Assessment Per Lot
Lateral Assessment ($340,000 ~ 43 Lots)
:::
$ 7,907.00
Trunk Assessments
Sanitary Sewer Connection Charge 1:1
Watennllin Connection Charge a
Stann Sewer Area Charge (.39 Acres x S37S,OO/Ac)=
Total Estimated Assessment Per Lot (Project 90-3) =
$ 232.79
$1,055.00
"'$ 146.26
$ 9,341.05
... Estimated in previous Feasibility Report, revised by ENR Cost Index. Rate may change following
review of conditions ofWDE Site Plan procedures and participation.
The project as noted Is feasible.
:)
JPR/mha
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January 10, 1990
James E. Schrantz
City Engineer
City of Andover
1685 Crosstown Boulevard NW
Andover, MN 55304
RE: PROPOSED KENSINGTON ESTATES, 5TH ADDITION SUBDIVISION
Dear Mr. Schrantz:
Gerald G. and Carol A. Windschitl do hereby petition for
improvements by the construction of water main, sanitary
sewer, storm sewer and streets with concrete curb and
gutter with the costs of the improvement to be assessed
against the benefiting property which is described as:
KENSINGTON ESTATES 5TH ADDITION
Said petition is unanimous and the public hearing may be
\vai ved.
We request that a supplemental feasibility report be preparp.d
as soon as possible.
Sincerely,
~ gt:v~
~~ a~~d.d/
Gerald G. Windschitl
Carol A. Windschitl
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilman
to adopt the following:
A RESOLUTION APPROVING THE FINAL PLAT OF KENSINGTON ESTATES 5TH
ADDITION AS BEING DEVELOPED BY JERRY AND CAROL WINDSCHITL IN SECTION
27-32-24.
WHEREAS, the City Council approved the preliminary plat of
Kensington Estates 5th Addition; and
WHEREAS, the developer has presented the final plat of
Kensington Estates 5th Addition; and
WHEREAS, the City Engineer has reviewed such plat for
conformance with the preliminary plat; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City
of Andover to hereby approve the final plat of Kensington Estates
5th Addition contingent upon receipt of the following:
1. The City Attorney presenting a favorable title opinion.
2. Security to cover legal, engineering, street sign and
installation costs as determined by the City Engineer.
3. The developer escrow for the uncompleted grading of the site
which is to be determined by the City Engineer or if the site
is completed, a letter from the developer's engineer that lots
and streets are graded according to the grading plan submitted
and approved by the City.
4. The final plat not to be signed by the Mayor or Clerk until
there is an executed Development Contract, escrow paid (15% of
the total costs for the improvements for the property
{streets, utilities, etc.}) and a contract for the
improvements awarded.
5. Street lights costs to be paid to Anoka Electric cooperative.
6. Revised preliminary plat and grading plan as needed by the
City.
BE IT FURTHER RESOLVED citing the following:
1. Developer is responsible to obtain all permits from U.S. Army
Corps of Engineers, DNR, Coon Creek Watershed District or any
other agency that is interested in the site.
2. Variance from Ordinance 8, Section 6.02 for Lots 2 and 3,
Block 1 and Lots 5, 6, 10 and 23 of Block 3 as these lots do
not meet the lot depth minimum of 130 feet.
.
3. A variance from Ordinance 10, Section 9.03 for 141st Lane NW
east of Quinn Street NW as the length exceeds the maximum
allowed of 500 feet. Cul-de-sac length is approximately 515
feet.
4. The developer has paid in full the park dedication for the
entire plat.
5. If an alternate bid for improvements (sewer, water, etc.) is
requested, additional easements may be required prior to bid
award.
Adopted by the City Council of the City of Andover this
of January ,19 90 .
16th
day
CITY OF ANDOVER
ATTEST:
James E. Elling, Mayor
victoria Volk, City Clerk
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METROPOLITAN COUNCIL Mears Park Centre, 230 East Fifth Street. St. Paul, MN. 55101 612291-6359
H: ~ E C .t:~; ~G i; 1
, --~'-~lU'
i tl j/\~,ll 61990 I~
CITY OF ANDOVER
January 11, 1990
Jim Schrantz
1685 Crosstown Blvd.
Andover, MN 55304
Dear Mr. Schrantz:
The schedule for initiating Council consideration of landfill buffer and
siting issues has been deferred one week. Consideration by the
Metropolitan Waste Management Advisory Committee is still anticipated on
Jan. 23, at 2:00 pm., but the Council's Environmental Resources Committee
discussion has been rescheduled to Jan. 24, at 3: 30 pm. These schedules
are still tentative.
Your comments during our Jan. 5th meeting are helping us provide more
detail on how buffering should be addressed through the EIS, siting and
permitting processes. Thank you! The staff memo will be sent to you at
the time it is mailed to the Advisory Committee.
Sincerely,
w~~~
Wayne Nelson
Planner
DATE: January 16, 1990
*** ADDITIONAL ***
ITEMS GIVEN TO THE CITY COUNCIL
Minutes from TKDA for Public Hearing, Crosstown Blvd. storm Sewer
Report of Metropolitan Local Water Management Task Force
Memo from Jay Blake (1/16/90)
Letter from William Hawkins (1/9/90)
CDBG Handbook
PLEASE ADDRESS THESE ITEMS AT THIS MEETING OR PUT THEM ON THE NEX~
AGENDA.
THANK YOU.
.
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Report of the, Metropolitan Local Water
Management Task Force
'- .to - .
The Governor and Legislature
of the
State of_Minnesota
December 15,1989
Location of the 46 Metro Watershed Management Organizations
ANOKA CO.
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CITY of ANDOVER
1685 CROSSTOWN BOULEVARD N.w. . ANDOVER. MINNESOTA 55304. (612) 755-5100
MEMORANDUM
TO:
COPIES TO:
FROM:
DATE:
REFERENCE:
Honorable Mayor and City Council
CDBG Files
Jay Blake, City Planne~i
January 16, 1990
1988 CDBG Fund Availability
Two major issues regarding the Andover Community Development
Block Grant program have surfaced since last week.
1988 PROGRAM EXPENDITURES
Today I received a phone call from JoAnn Wright regarding
remaining funds in Andover's 1988 CDBG Neighborhood
Revitalization program. These funds, totalling $63,663, must be
spent prior to June 30, 1990 or they will be forfeited to another
community.
The Neighborhood Revitalization program was an extension of the
area clean-up project initiated by the City in Nordeen's
Addition. The County has enacted an eighteen month time limit on
CnBG programs. Also, excess funds from the sale of the last two
lot sales have not been added to this total.
Andover may choose to continue to search for blighted properties
in the community and work toward the clean-up of the land, or the
City may opt to change the program and work towards any of the
following programs:
1. Acquisition of Property for the Purposes of Creating
Commercial or Residential Opportunity.
2. Sale of Urban Renewal Property.
3. Community Facility Improvements for L/M Income Areas.
4. privately Owned Utility Improvements.
5. Clearance/Demolition of Structures.
6. Provide Public Services.
7. Interim Assistance for Deteriorating Neighborhoods.
8. Relocation Costs.
Page 2
January 16, 1990
CDBG Memo
Options continued,
9. Removal of Architectural Barriers.
10. Housing Rehabilitation.
11. New Housing Construction.
12. Code Enforcement.
13. Historic Preservation.
14. Commercial Rehabilitation
15. Special Economic Development.
16. Planning Efforts.
17. Administration Costs.
A copy of the CDBG project outline manual will be available at
the meeting.
The time constraint would severly limit the options for the City.
I would suggest any of the following options, as they would take
the least amount of orgaizational time: Acquisition of Property,
Clearance of Blighted Property, Code Enforcement, Planning
Efforts.
1991 PROGRAM
The City needs to determine the programs for the 1991 CDBG
budget cycle. The County has estimated that we will be receiving
between $33,000 and $36,000 for 1991. The completion of the
Comprehensive Plan update will cost $20,000. The City also needs
to hold a public hearing on the use of CDBG funds prior to
February 21, 1990 so that the final applications will be at Anoka
County before February 28, 1990.
#
1990-1992 CDBG
PROJECTED THREE YEAR BUDGET
EXTIMATED TO BE SAME AS 1989
FILENAME:'30T092
BACKUP ON DISKETTE #21
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FULL THREE THREE YEAR
19'30 19'30 YEAR LESS
FORMULA 'BUDGET LESS 1l2\~' ALLOCATIOI0"
AREA I 625714
1 ANOKA 0. 14627 135153 120366 4tll5460 361096.7
1 BLAINE 0.11975 110649 98542 331'347 2'35626.8
1 COL.HTS 0. 15160 140078 12475;~ 42111235 374254.'3
1 COON RAP IDS 0.14075 1.3005=~ 11582.3 3'3015'~ 34 746'3~ 5
1 FRIDLEY 0.11881 109780 9776'3 32'3341 2'33306. i?
AREA I I 178581
" ANDOVER 0. 03'39'3' 36'351 3291/18 110852 98"23.31
2 E.BETHEL 0.04035 37283 33204 1 11851l'1 '3'3612.04
2 HAM LAKE 1/1.02808 25'346 23107 T1838 69321. 0'3
2 LINO LAKES 1/1.02'377 27507 244'38 8.,:).........:::> 73493. I')
~..J'::'....
2 RAMSEY 0.02812 25'383 23140 7794'3 6941'3. 84
2 SP.LK.PARK 0.026'36 24'311 22185 74733 66556. 15
AREA II I 81663
3 BURNS 1/1.1/11477 13647 12154 41/1942 36462.6'3
3 CIRCLE PINES 0.01514 13'383 1245'_~ 41'368 37376.11
3 COL.TWP 1/1.1/12061 19044 16960 57131 5\1187'3.'30
3 LINWOOD 0.1/11877 17.343 15446 52030 463.17.4']
3 DAK GROVE 1/1.01'30'3 1763'3 157lZl":3 52'317 47127.48
AREA IV 381/141
4 BETHEL 0.00494 4565 411165 13634 121'35.37
4 CENTERVILLE 0.1ll0435 41/119 3580 12058 113738.8'.
4 HILLTOP l/I.lllt3861ll 7946 7"'Tl 2383'3 21230.82
4 LEXINGTON Ill. 131 178 10885 96'34 32b54 2'3081. ,,0
4 ST. FRANCIS Ill. III 1 150 10626 '3463 31878 28390. 101)5
1.0t31/101ll 92401313 82~~'3lZl0 277i.~000 24687131/1
CHECK 92412112113 822'300 27721/113121 246870121
TOTAL
TOTAL CITIES
COUNTY E.D. 62000 55S01o.~ 186131/113 1674013
COUNTY REHAB 171211/1131/1 15311100 511/11/1131/1 45':000
COUNTY ADMIN 871/11/11/1 871/113121 261000 26:t12l"~0
------------- ---_._-------_.- ---_._~- ----
TOTAL COUNTY 31'312112113 c'35SIllll\ '357lr.l).~0 e,8741Z1~
TOTAL BUDGET 1243lZ1~0 111871/11/1 37.::901.."'I~' 33561 III III
1118700 3729~00 3356100
*****NOTE: FUNDS AVAILABLE FOR PROJECT EXPENDITURE "R'~ REDUCED BY ';1'~1/I12I
EACH YEAR DF PARTICIPATION.
EXAMPLE: IF A CITY DOES ONE PROJECT EACH OF THE THREE YEAR',; OF FUNDING,
THE PROJECT FUNDS WILL BE REDUCED BY $1012113 EACH YEAR AT A
TOTAL ~DMIN COST TO THE CITY n1= "',~L1\t7l~ nllRfNG THE T"HREE 'YEAR FUNDING C'lCLE
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LAW OFFICES OF
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JOHN M, BURKE
WilliAM G. HAWKINS
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SUITE 101
299 COON RAPIDS BOULEVARD
COON RAPIDS. MINNESOTA 55433
PHONE (612) 764-2996
Burke ond Jlowkins
011'( OF' ANDOVER
January 9, 1990
Mr. Jay Blake
Andover City Hall
1685 Crosstown Blvd.
Andover, MN 55304
Re: Pumpkin City Investments
Dear Jay:
Enclosed please find a copy of the Findings of Fact, Conclusions
of Law and Order issued by the Administrative Law Judge in
regard to the Pumpkin City matter. As you can see the Judge has
upheld the Order for removal of the trash. Pursuant to
Ordinance No. 72, the property owner has the opportunity to
appeal the decision of the City Council. The ordinance does not
set a specific time period, however, by which the property owner
must appeal. I believe we should amend the ordinance to allow
the property owner twenty (20) days to appeal this determina-
tion. Since there is nothing in the ordinance I am assuming
that a twenty (20) day period would be reasonable and if no such
notice is filed with the City Clerk by January 26, 1990, you may
proceed to have the site cleaned up and the costs assessed
against the property owner.
William G. Hawkins
WGH:mk
Ene.
(i0-~]n] --tlR7-3
STATE OF MINNESOTA)
)ss.
COUNTY OF HENNEPIN)
AFFIDAVIT OF SERVICE BY U.S. MAIL
Paige L. Purcell, being first duly sworn, hereby deposes and says that on
the 3rJ day of .Tanu:Jrv
, 1990, at the City of Minneapolis, county and
state aforementioned, she served the attached for:nur.s or r,\C':T, r.O':r.T TJqO~JS
or 1,\1,; Y:~l ,IR~)r:r~ of t'lC ,\Jninistrativc La\-.' .Tllllnc
~
by depositing In the United States mall at said City of Minneapolis, a true
and correct copy thereof, properly enveloped, with first class postage prepaid,
and addressed to the following Individual/Individuals.
1';illLw G. :Ia,,,kins
'ndovcr City Attorney
209 Coon RapiJs nou1evarJ
Suite 101
Coon RapiJs, ".'1 :;5433
,\lan .Tontz
Attorncy at Lal,'
290 Coon ~ariJs DoulevarJ
Suite lOZC
Coon RapiJs, :r:; 55433
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Subscribed and sworn t before me
this ~ yet day of ( ,. 1)U.a.l....(,
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C'... 0 ~--l
Notary Public
, 1990.
LA YON RS':'t.~
~TAlrf PU:LJC..4.~:";:.:~::T:"
HEN~:EPIN CC~;<TY
\IY CO....ISSON CXi'i;;:S 3-3-c.I
69-2101-4187-3
STATE OF MINNESOTA
OFFICE OF ADMINISTRATIVE HEARINGS
FOR THE CITY OF ANDOVER
In the Matter of the Alleged
Violation of Ordinance No. 72
by Pumpkin City Investment, Inc.
FINDINGS OF FACT.
CONCLUSIONS OF LAW
AND ORDER
The above-entitled matter came on for hearing before Steve M. Mihalchick
Administrative Law Judge on December 8, 1989 at 9:00 a.m. at the Andover City
Hall. William G. Hawkins, Andover City Attorney, 299 Coon Rapids Boulevard,
Suite 101, Coon Rapids, Minnesota 55433 appeared on behalf of the City of
Andover (City). Alan Jontz, Attorney at Law, 299 Coon Rapids Boulevard, Suite
102C, Coon Rapids, Minnesota 55433 appeared on behalf of Pumpkin City
Investment, Inc., (Pumpkin City) the property owner. Cyril Lank, one of the
owners of Pumpkin City was present at the hearing. Testifying on behalf of the
City were Jay Blake, City Planner, and David Greer and John Peterson,
representatives of nearby property owners. Pumpkin City called no witnesses to
testify at the hearing. The record closed upon adjournment of the hearing on
December 8, 1989.
Pursuant to Andover City Ordinance No. 72, section 3, the Administrative
Law Judge, acting as a hearing examiner, has the authority to affirm, repeal or
modify the Order of the City Planner in this matter. Pursuant to section 6 of
the Ordinance No. 72, any person aggrieved by this decision may appeal to the
City Council by filing a notice of such an appeal with the office of the City
Clerk. At its next available regular meeting following the filing of a notice
of appeal, the Council shall review the decision and the findings of fact of
the hearing examiner and shall affirm, repeal or modify that decision.
Based upon the record herein, the Administrative Law Judge makes the
following:
FINDINGS OF FACT
1. By letter of September 26, 1989, the Andover City Planner served a
Notice of Ordinance Violation upon Ann Klar regarding certain property owned by
her south of Bunker Lake Boulevard in the City (The K1ar Property). The Notice
alleged violations of the City's zoning and public nuisance ordinances,
including storage of junk vehicles, scrap metal, discarded trailers and mobile
homes, and declared the property to be a public nuisance under Ordinance No.
72. The Notice also explained the property owner's right to request a hearing
before a hearing examiner and the procedure for doing so.
2. Pumpkin City had previously purchased the Klar Property
on a contract for deed and is now the owner of the K1ar Property.
City requested a hearing as provided by Ordinance No. 72.
3. The K1ar Property is located in the area of the City that is in a
redevelopment district. The area previously contained several junk yards, a
from Ann Klar
Pumpkin
large used tire site and several parcels with trash and debris lying about.
The tire site lies to the north of the K1ar Property and is now under control
of the EPA. The tires have been removed and the site is being cleaned up. A
fence erected by the EPA around the tire site was erected so as to include the
Klar Property. To the east and north of the K1ar Property are several
permitted auto salvage businesses. Where they adjoin a residential area, they
are required to be screened from view. To the west there are several lots that
are in the process of being cleaned up, sometimes through the use of Ordinance
No. 72 procedures. To the south of the K1ar Property is land owned by Good
Value Homes, which intends to develop the land with single family residences.
4. There is a great deal of trash, junk and debris strewn about the K1ar
Property, including abandoned and dilapidated trailer houses, semi truck
trailers, scrap metal, barrels, tires, electrical control panels and boxes,
appliances, vehicles, and miscellaneous structures. The items located on the
property have not been maintained and appear to be just sitting there rusting
and rotting away. The K1ar Property is not located near any roads and it is
difficult to see the debris from any traveled roads.
5. David Greer is the owner of a parcel located 1000 feet or more to the
west of the K1ar Property. He recently bought the parcel intending to
construct a commercial building. He purchased the land knowing that the
property to the east was "a mess", but with assurances from the City that the
area was being cleaned up. He was particularly concerned at that time with the
huge tire pile, but also with the trash strewn about on other property in the
area, perhaps including the K1ar Property. He is concerned now that his
business will be negatively affected if the land, including the Klar Property,
is not cleaned up.
6. John Peterson is associated with Good Value Homes, the housing
developer owning the land adjoining the K1ar Property to the south. They are
very concerned about the effect the scattered junk and debris on the Klar
Property has on the value of their property. They are concerned that the junk
and debris reduces the appraised value of the single family homes they intend
to build near the K1ar Property and their ability to obtain financing. The
impact is felt on the value of the undeveloped land today, the value of the
homes they can build on the property and the value the homes will have after
they are built. Good Value Homes expects to complete development of the entire
parcel within three years.
7. The Klar Property is not licensed as a junk yard.
Based upon the foregoing Findings of Fact, the Administrative Law Judge
makes the following:
CONCLUSIONS
1. The Administrative Law Judge and the City Council have jurisdiction
in this matter pursuant to Andover City Ordinance No. 72 and Minn. Stat.
~ 14.55.
2. The trash strewn about the K1ar Property is unattractive, decreases
the value of nearby properties and is annoying and injurious to a considerable
number of members of the public.
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3. The conditions existing on the Klar' Property constitute a junk yard
as defined under Andover Ordinance No.8.
4. The conditions existing on the Klar Property constitute a violation
of Ordinance No. 8.02, which requires all waste materials, debris, refuse and
garbage to be kept enclosed in a building or appropriate container.
5. The conditions existing on the Klar Property constitute a public
nuisance under Andover Ordinance No. 72, section 2.
6. Pumpkin City Investment, Inc., by maintaining and permitting a
condition to exist that constitutes a public nuisance under Ordinance No. 72,
may be ordered to abate the nuisance.
7. The Notice of Ordinance Violation dated September 26, 1989, issued by
the City Planner in this matter should be affirmed.
Based upon the foregoing Conclusions of Law, the Administrative Law Judge
makes the following:
ORDER
IT IS HEREBY ORDERED THAT:
1. The Notice of Ordinance Violation issued by the City Planner on
September 26, 1989, is AFFIRMED.
Dated this 3~day of January, 1990.
-
-- ~~~~~
C------sTEVE M. MIHALCHICK
Administrative Law Judge
NOTICE
Persons aggrieved by this Order may appeal to the Andover City Council by
filing a Notice of Appeal with the City Clerk, 1685 Crosstown Boulevard N.W.,
Andover, Minnesota 55304.
Reported: Taped, not transcribed, tape no. 8295
MEMORANDUM
Andover Ordinance No. 72, section 2, provides, in relevant part:
Whoever, by his act or failure to perform a legal duty,
intentionally does any of the following is guilty of
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maintaining a public nuisance and may be ordered to abate
the nuisance as provided herein, charged with a
misdemeanor, or both:
1. Maintains or permits a condition which
unreasonably annoys, injures, or endangers the
safety, health, morals, comfort or repose of any
considerable number of members of the public.
This provision is substantially identical to the public nuisance statute, Minn.
Stat. S 609.74(1). Acts that annoy, disturb and inconvenience people in their
homes, or which reasonably tend or are likely to do so, and which, though
performed singly, reasonably tend in cumulative effect to annoy and disturb the
normal repose of an entire neighborhood are public nuisances. Excelsior Baking
Companv v. City of Northfield, 247 Minn. 387, 77 N.H.2d 188 (1956). Nuisance
is not a static concept and evolutionary changes in our social and economic
environment may give rise to changes in legal concepts, such as the meaning of
public nuisance. Excelsior at 77 N.H.2d 192. Under the state statute, a
finding that a building, destroyed by a fire leaving two brick chimneys
standing, used to store snowmobiles and a truck, constituted a public nuisance
has been upheld. State v. Byman, 410 N.H.2d 921 (Minn. App. 1987).
It is the public annoyance, and not the number of people annoyed by it,
that constitutes a public nuisance. A public nuisance is not necessarily one
affecting the entire community of the state or of a particular subdivision of
the state; it is public if it affects the surrounding community generally, or
the people of some local neighborhood. It is sufficient if it operates on such
members of the public as are brought into contact with the conditions
constituting the nuisance. It is not necessary that all persons in the
community, or in fact, that any individual whatever, shall be actually annoyed
or injured; but it is sufficient if there is a tendency to the annoyance of the
public by an invasion of a right which all are entitled to exercise if they see
fit. 66 C.J.S. Nuisances S 2.
The City has demonstrated that the conditions existing on the Klar
Property are annoying to the public, particularly to those people attempting to
develop and improve nearby property. Moreover, it is injurious to those people
in that it adversely affects the value of their property and the uses they may
make of their property.
Pumpkin City's principal argument is that its use of the property is not
inconsistent with the uses of the surrounding properties. The evidence is
clear that while that may have been true at one time, it is no longer the
case. Andover is a growing and developing community and the area around the
Klar Property in particular has been designated for clean up and development.
That process is well underway. Under today's conditions in the area, the trash
and debris strewn about the Klar Property constitute a public nuisance.
Even though the trash and debris on the Klar Property are not easily seen
by a large number of members of the public, it is annoying and injurious to a
considerable number. Those persons on surrounding property who have been
required to and are already cleaning up their property have a right to expect
the property to be cleaned up. Those who are developing nearby properties are
particularly injured. The citizens of Andover in general have a right to have
their City free of trash and garbage. They are entitled to have the Klar
Property cleaned up.
S.M.M.
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ACQUISITION OF REAL PROPERTY
Eligible Acti\'ities. CDBG funds may be used to acquire real property in whole or in pan
by purchase, long-term lease, donation, or otherwise, as follows:
CDBG funds may be used by:
. The grantee
· Any other public agency
· A private nonprofit entity
to acquire real property for any purpose which meets a national objecth'l! of the CDBG
program. This is subject only to the limitations on political activities (see s570.207(a)(3j)
and assisting buildings for the general conduct of government (see s570.20 7(a)( 1) and pg.
1-17 of this Guide.). References: s570.201 (a) and s570.203(a).
In addition, CDBG funds may be provided to private individuals and private for-profit
entities to acquire real property in the following situations:
· CDBG funds may be provided to private individuals and private for-profit
entities to acquire property to be rehabilitated, if the property is then
rehabilitated and used or sold for residential purposes which meet a na-
tional objective of the COBG program. Reference: s570.202(b)( 1).
· Private for.profit entities may use COBG funds to acquire real property
when the acquisition or the activity of which it is a part meets a national
objective of the COBG program and is determined by the grantee to be
"necessary or appropriate" to carry out an economic development project.
See pg. 1-69 for more information on the "necessary or appropriate" deter-
mination. Reference: s570.203(b).
1.3
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Example: The real property acquired may be: .
. Land
. Air rights
. Easements
. Water rights
. Rights-of-ways
. Buildings and other real property improvements
. Other interests in the real property.
Real properi)' acquisition does not include:
· The costs of movable equipment, furnishings, or machinery.
· A "land write-down" in which land is purchased at one price and then sold .
to the same entity at a lower price. This is not an eligible activity since it
does not constitute a bona fide acquisition.
.. Acquiring newly-constructed housing or acquiring an interest in the con-
struction of new housing, unless such housing is constructed under one of
the limited circumstances described on pg. 1-53.
Compliance with National Objectives
Acquisition of real property must always be viewed in terms of the use of the property
after acquisition for the purpose of evaluating compliance with the CDBG national ob-
jectives. A preliminary determination of compliance may be based on the planned use.
A final determination must be based on the actual use of the property. excluding any
short-term temporary use. Where the acquisition is for the purpose of clearance which
will eliminate specific conditions of blight or physical decay, the clearance activity may
be considered the actual use of the property. However, any subsequent use or disposi-
tion of the cleared property must be treated as a "change of use" under s570.505.
Acquisition of real property may qualify as meeting a national objective in any of the
ways shown in the charts on the pages following Additional Considerations.
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Additional Considerations
In order to be considered acquisition, a permanent interest in the property must be ob-
tained. Long-term leases only qualify as acquisition if they are for 15 years or mor~.
If property acquired with CDBG funds is subsequently sold, the sale must he at fair
market value unless the property will he used for an activity which meets a CDBG nation-
alobjective. Sale proceeds would be program income.
Acquisition of real property by the grantee or other "State agencies" for a CDBG assisted
activity is subject to the requirements of the Uniform Relocation Assistance and Real
Property Acquisition Policies Act of 1970. Temporary easements, acquisition from
another public agency, and voluntary offers in response to a public solicitation are exempt
from Uniform Act requirements. Reference: 5570.606.
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. DISPOSITION
Eligible activities. CDBG funds may be used to pay costs incidental to disposing of real
property acquired with CDBG funds, provided the property will be used to meet a nation.
al objective of the CDBG program.
The property may be disposed of through:
. Sale
. Lease
. Donation
or otherwise. CDBG funds may also be used to pay reasonable costs of temporarily
managing such property (or property acquired under urban renewal) until final disposi-
tion of the property is made. Reference: 5570.201 (b).
.
Example: Disposition costs include fees paid for:
. Appraisals
. Surveys
. Marketing
· Legal services
· Financial services
· Transfer taxes
and other costs involved in the transfer of ownership of property.
,
-
1-9
Compliance with ~ational Objecthes
For disposition costs to be eligible. the use after disposition of the COBG-acquired
property must meet a natiunal ubjective of the CDSG program in any of the ways
depicted in the charts on the folluwing pages.
Additional Considerations
Proceeds from the disposition of real property acquired with COSG funds are program in-
come. References: s570.201 (b) and 570.506(c).
1-10
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PUBLIC FACILITIES AND IMPROVEMENTS
.
~.
~
Eligible Activities. CDBa funds may be used by the grantee or other public or private
nonprofit entity for the:
. Acquisition
· Construction
· Reconstruction
· Rehabilitation; or,
. Installation
of public improvements or facilities (except for buildings for the general conduct of
government), provided such improvements or facilities meet a national objective of the
CDBa program. Reference: s570.201 (C) .
Example: Public facilities and improvements include, but are not limited to:
· Shelters for the homeless
· Water and sewer facilities
· Flood and drainage improvements
· Fire protection facilities/equipment
· Community, senior, and health centers
· Parking, streets, curbs, gutters and sidewalks, parks and playgrounds.
1-15
, ,
Public facilities and improvements do not include:
. Costs of operating or maintaining public
facil i ties/i mprovemen ts:
. Assisting "buildings for the general conduct
of government". See pg. 1.17 for additional information.
. Costs of purchasing construction equipment;
. Costs of furnishings and other personal
property except fire fighting equipment;
. ~ew construction of public housing,
except as provided in s570.207(b) (3).
Reference
.
s570.207(b) (2)
s570.207(a)(1 )
s570.207(b)( l)(i)
s570.207(b)(1 )(ii)
s570.207.(b)(3)
Compliance with the ~ational Objectives
.
\
I
I
i
i
I
Public facilities and improvements may qualify as meeting a national objective of the
CDBG program in any of the ways shown in the charts on the pages following Additional
Considerations.
Additional Considerations
Title to public facilities:
. Nonprofit entities may acquire title to public facilities such as senior
centers, centers for the handicapped and neighborhood facilities.
When such facilities are owned by nonprofit entities they must be
open for use by the general public during all normal hours of opera-
tion.
Reference: s570.201 (c).
Facilities containing both eligible and ineligible uses:
. If a public facility contains both eligible and ineligible uses,
s570.200(b)(1) of the regulations should be consulted for special
qualifying criteria for the eligible portion of the facility.
1-16
. Additional Considerations (Continued)
Fees for use of facilities:
· Reasonable fees may be charged for the use of the facilities assisted
with CDBG funds, but charges, such as excessive membership fees,
which will have the effect of precluding UM income persons from
using the facilities are not permitted. Reference: s570.201(b)(2).
Shelters are not considered new housing construction:
· Facilities designed for use in providing shelter for persons having
special needs are considered public facilities and are not subject to
the prohibition against new housing construction. Included are:
- Hospitals
- Nursing homes
- Convalescent homes
.
- Battered spouse shelters
- Shelters for the homeless
- Halfway houses for drug offenders or parolees
- Halfway houses for runaway children
- Group homes for mentally retarded persons; and,
- Temporary housing for disaster victims.
"Buildings for the general conduct of government":
. As defined in the statute, this term means "city halls, county ad-
ministrative buildings, State capitol or office buildings or other
facilities in which the legislative, judicial or general administrative
affairs of government are conducted." Such buildings are ineligible
for CDBG assistance.
.
,
1-17
"
Additional Considerations (Continued)
.
· "Other facilities in which the ... general administrative affairs of
government are conducted" are generally considered to mean
government office buildings, but not to include buildings in which
services are provided to the public. Therefore. while COBG funds
may not be used to assist a government office building, such as one
containing offices for staff administering the grantee's COBG
program, COBG funds may be used to assist a fire station. police
station. or jail. provided such assistance meets a national objective
of the program.
· COBG funds may also be used to assist "mini-city halls" located in
UM areas.
Special assessments:
· A "special assessment" is the recovery of the capital costs of a public
improvement, such as streets, water or sewer lines, curbs, and gut-
ters, through:
- a fee or charge levied or filed as a lien against a parcel of
real estate as a direct result of benefit derived from the in-
stallation of a public improvement;
- a one-time charge made as a condition of access to the
public improvement.
.
· Where COBG funds are used to pay all or pan of the cost of a public
improvement, the rules described in Appendix C apply if special as-
sessments are used to recover capital costs.
· Because special assessments are a technique for funding public im-
provements, the use of CDBG funds to pay special assessments for
a public improvement not initially assisted with COBG funds con-
stitutes COBG assistance to the public improvement. Therefore, all
the rules applicable to a CDBG-assisted public improvement apply
if CDBG funds are used to pay special assessments for that improve-
ment.
.
.
1-18
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PRIVATELY-OWNED UTILITIES
1i][3Jb(]
Eligible activities. The grantee, other public agencies, and private nonprofit entities may
use COBG funds to:
. Acquire
. Reconstruct
. Rehabilitate; or,
. Install
the distribution lines and facilities of privately-owned utilities, provided such activity
meets a national objective of the COBG program. Reference: 5570.201 (1).
Example: A grantee could use COBG funds to:
. Pay. the costs of placing underground new or existing power lines and
telephone lines owned by private utilities provided that action meets
a national objective.
. The grantee could install water lines to be owned and operated by a
private utility, again provided that action meets a national objective.
Compliance wi~h National Objectives
Privately-owned utilities may qualify as meeting a national objective of the COBG
program in the same ways as are applicable to "Public Facilities and Improvements." See
pg. 1-15.
Additional Considerations
There are no additional considerations under this activity.
1-23
. CLEARANCE
Eligible activities. CDBG funds may be used for:
. Clearance
. Demolition
. Removal of buildings and improvements
. Movement of structures to other sites
provided such activities meet a national objective of the CDBG program. Demolition of
HUD-assisted housing units may be undertaken only with the prior approval of HUD.
.
Compliance with National Objectives
Clearance activities may qualify as meeting a national objective of the CDBG program in
the ways depicted in the charts on the following pages.
Additional Considerations
There are no additional considerations under this activity.
.
.
1.25
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1-28
I -':....-- ___ - I ......,
HMllh Center
PUBLIC SERVICES
- ~ II -'it: II ..::;;?
Eligible activities. CDBG funds may be used to provide public services (including labor,
supplies and materials), provided the public services meet a national objective o(the
CDBG pro~ram and provided that each of the following criteria is met:
(1) The public sen.'ice must be either:
. A new service; or,
. A quantifiable increase in the level of a service
above that which has been provided by or on behalf of the unit of general local govern-
ment (through funds raised by such unit. or received by such unit from the State in which
it is located) during the 12 months prior to submission of the grantee's final statement.
(This requirement is intended to prevent the substitution of CDBG funds for recent sup-
port of public services by the grantee using local or State government funds.)
Exception: An exception may be made if HUD determines that the decrease in the
level of services was the result of events not within the control of the unit of general
local government.
Reference: 5570.201 (e) (1 ).
(2) The amount of CDBG funds obligated within a program year to support public service
activities must not exceed 15% of the total grant awarded to the grantee for that year, ex-
cept under the circumstances described in the next paragraph. A description of how to cal-
culate the Public Services CAP is located on pg. 1-35.
(3) A grantee may exceed the 15% CAP only if the grantee obligated more than 15'ii: of
its FY 1982 or 1983 grant for public service activities during the 1982 or 1983 program
year, respectively.
1-29
This exception only applies to those grantees that received authority from HUD to excel~d .
the lOo/c CAP on publi, services for their 1982 or 1983 program year and legally obligawd
in excess of 15'7c for public services that program year.
During each program year thereafter, such grantees may obligate lliW the amount ill
percentage obligated for public services during the FY 1982 or 1983 program year,
whichever is greater. Reference: Section 570.201 (e).
Example: Public services include, but are nOllimited to:
. Child care
. Health care
. Job training
. Recreation programs
. Education programs
.
. Public safety services
. Fair housing activities
. Services for senior citizens
. Services for homeless persons
. Drug abuse counseling and treatment
. Energy conservation counseling and testing.
Public services also include the cost of operating and maintaining that portion of a
facility in which the service is located.
~.
1-30
.
"
Public services do not include:
Reference
. Political activities;
. Payments to individuals for their food,
clothing, rent, utilities. or other income
payments;
s570.207(a)(3)
s570.207(b) (4)
. The following activities that may be eligible
under other categories: Relocation services,
rehabilitation services, code enforcement
inspections, services carried out as interim
assistance; and, planning or administrative
activities.
Compliance with the National Objectives
Public service activities may qualify as meeting a national objective of the CDBG program
as depicted in the charts on the pages following Additional Considerations.
t
Additional Considerations
Applicability of Public Services CAP to subrecipients:
. Public services carried out by subrecipients are subject
to the Public Services CAP.
Substitution of CDBG funds for private or other Federal funds:
. The prohibition on substituting CDBG funds for recent local or
State government funding of a public service, as described on pg. 1-
26, does not extend to prohibiting the substitution of CDBG funds
for private or other Federal funding of a public service.
. It also does not prevent the refunding of a CDBG-funded public
service at the same level in the subsequent program year. Reference:
5570.201 (e) (1).
,
1-31
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:5
Public Services CAP
Determining Maximum Amount Which May be Obligated for Public Services During a
Program Year
1. Enter the amount of the Entitlement Grant
awarded for the program year, as shown in
the Grant Agreement on line 8.b of the
Funding Approval Form (HUD-7082)
s
2. Multiply the amount on line 1 by .15 (or
by the alternative percentage, if applicable,
as described in the note below).
$
3. Equals the maximum amount which may
be obligated for public services during the
program. ·
$
.Note: If the grantee legally obligated in excess of 15% of its grant for public services in
either its 1982 or 1983 program year, the Public Services CAP for the grantee is either the
amount or percentage obligated for public services during the 1982 or 1983 program year,
whichever is greatest.
1-35
.
.
.
INTERIM ASSISTANCE
Neighborhood
elun-Up
ClImplllgn '88
Eligible activities. CDBG funds may be used for interim assistance activities provided
those activities meet a national obje<:ti\'e of the program.
There are two categories of interim assistance activities:
(1) The first category covers limited improvements to a deteriorating area as a
prelude to permanent improvements. To qualify under this category:
· The area must be exhibiting objectively determinable signs of physical
deterioration.
· The grantee must determine that immediate action is needed to arrest the
deterioration and that permanent improvements will be undertaken as
soon as practicable. Documentation of that determination must be main-
tained.
· The activities that may be carried out with CDBG funds under this category
are limited to:
(A) The repair of:
- Streets'
- Sidewalks
- Public buildings
- Parks and playgrounds; and,
- Publicly-owned utilities.
(B) The execution of special:
- Garbage
- Trash
- Debris removal, including neighborhood cleanup
campaigns.
References: s570.201 (j)( J) and s570.200(e).
1-17
(2) The second category covers activities to alleviate an emergency condition. To qualify .
under the second category:
· The grantee's chief executive officer must determine that emergency con..
ditions threatening the public health and safety exist in the area and re..
quire immediate resolution. Documentation of that determination mUS1:
be maintained.
The activities that may be carried out with CDSO funds under this
category are limited to:
· Activities eligible under the first category. except for the repair of parks
and playgrounds;
· Clearance of streets, including snow removal and similar activities; and.
· Improvements to private properties.
These activities may not go beyond what is necessary to alleviate the
emergency condition. References: 5570.201 (j)(2) and 5570. 200 (e).
Compliance with National Objectives
.
Interim assistance activities may qualify as meeting a national objective of the CD SO
program as shown in the charts on the following pages.
Additional Considerations
There are no additional considerations under this activity.
.
1-38
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1-40
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.
RELOCATION
~
Eligible activities. CDBG funds may be used for relocation payments and assistance to
displaced persons, including:
. Individuals
. Families
. Businesses
· Non.profit organizations; and,
. Farms
where required under section 570.606 of the regulations.
CDBG funds may be used for optional relocation payments and assistance to persons (in-
dividuals, families, businesses, non-profit organizations, and farms) displaced by an ac-
tivity that is not subject to the requirements described above. This may include payments
and other assistance for temporary relocation (when persons are not permanently dis-
placed.)
Optional relocation payments and assistance may also include payments and assistance at
levels higher than those required.
Unless optional payments and assistance are made pursuant to State or local law, the gran-
tee may make such payments and assistance only upon the basis of a written determina-
tion that such payments and assistance are necessary, and only if the grantee adopts a
written policy available to the public setting forth the relocation payments and assistance
it electS to provide.
This policy must also provide for equal payments and assistance within each class of dis-
placee. References: 5570.201 (i) and 5570.606.
1-41
Compliance with ~ational Objectives
.
The compliance of relocation activities with the national objectives of the CDBG program
should be determined in one of two ways, depending on whether the relocation assistance
is mandatory for the grantee.
Where such assistance is required under the Uniform Act of the CDSG statute, the ac-
tivity may qualify as meeting the national objective of benefiting UM income persons only
where the acquisition or rehabilitation causing the relocation can also qualify under that
objective.
Example:
If the grantee acquires propeny for construction of a public facility that will serve an
area that qualified under the slumsiblight objective, but cannot qualify as benefiting
U\1 income persons, the payment of assistance to those displaced by such activity
would qualify under the slums/blight objective even if most or all of the displacees are
U\1 income.
This is because the grantee is required by law to make such payments and therefore it
must be viewed as an integral pan of the displacing activity.
.
In any case where the payment of such assistance is voluntary on the pan of the grantee,
however, the relocation payments could qualify either on the basis of the re-use of the
property or the income of the recipients of the relocation assistance.
Thus, HUD would accept a claim of addressing the UM income benefit objective where
the voluntary payment of relocation benefits is made to UM income persons who were dis..
placed by an activity that could not be considered to meet that objective. This is because
the payment of such benefits clearly would not be needed to make possible the activity
causing the displacement.
Additional Considerations
There are no additional considerations under this activity.
.
1-42
RENT DUE
,
. LOSS OF RENTAL INCOME
$$$
Eligible acth'ities. CDBG funds may be used to pay housing owners for losses of rental in-
come incurred in holding, for temporary periods. housing units to be used for the reloca-
tion of individuals and families displaced by CDBG-assisted activities.
Compliance with the National Objecth'es
Compliance of this activity with the national objectives of the CDBG program shou Id be
determined based on the underlying relocation activity.
If relocation assistance to displacees qualified on the basis of benefit for L'M income per-
sons, then paying housing owners for losses incurred in holding units for those displacees
also qualifies as benefiting L'M income persons.
.
Note: If the relocation assistance to displacees qualified under the "Slum/Blight" or
"Urgent ~eeds" categories, then paying housing owners for losses incurred in holding
units for those displacees also would qualify under "Slum/Blight" or "Urgent Needs,"
as applicable.
Additional Considerations
There are no additional considerations under this activity.
'1L-
1..B
REMOVAL OF ARCHITECTURAL BARRIERS
t
Eligible activities. CDBG funds may be used to remove material and architectural bar-
riers which restrict the mobility and accessibility of elderly and handicapped persons to
publicly or privately-owned buildings, facilities and improvements, provided such barrier
removal meets a national objective of the CDBG program.
Despite the general prohibition on using CDBG funds to assist buildings for the conduct
of government, CDSG funds may be used to remove architectural barriers in such build-
ings. References: 5570.201 (k) and s570.207(a)(1).
Example: Architectural barrier removal includes the installation of:
. Ramps
,
~
.
. Curb cuts
. Wider doorways
. Elevators
· Physical modifications to buildings, facilities aftd improvements
to make them accessible.
Removal of architectural barriers does not include:
· Purchasing or leasing motor vehicles equipped for the handicapped, or any
other type of assistance to promote mobility of handicapped persons, ex-
cept physical modifications to buildings, facilities and improvements.
· While such assistance does not qualify as removal of architectural barriers,
it may qualify as a public service.
1-45
Compliance with National Objectives
.
The regulations provid~ that r~moval of archit~ctural barri~rs is considered to benefit
L'\1 income persons absent substantial evidence to the contrary. This is based on data
showing that. on a national basis. a majority of handicapped persons have UM incomes.
Such activities qualit), under the "U\1 Limited Clientele" category. See pg. 2-7 for addi-
tional information.
Removal of architectural harri~rs in a private single-unit residence does not automatically
qualify as benefiting U\1 income p~rsons. In such cases, the income of the household can
be determined in an application and, therefore, the household must have a UM income to
qualify the activity as.h~nefiting UM income persons. Such an activity may also qualify
under the "Slum or Blighted Area" category if the structure is substandard and the work in-
cludes correction of all deficiencies that make the structure suhstandard. See pg. 2-17 for
additional information.
Additional Considerations
There are no additional considerations under this activity.
.
.
.
_/
1-46
..
'.
. ,
,
,~
HOlJSING REHABILITATION
ItI~sJd
Eligible activities. COSO funds may be used to finance the rehabilitation of any publicly
or privately-owned residential property, including the conversion of non-residential
property for housing. provided such rehabilitation meets a national objecti\'e of the
COBO program. Reference: s570.202.
Example: Housing rehabilitation includes the broad range of activities described in
detail at s570.202(b) of the r:egulations.
Hou~ini rehabilitation does not include:
· Creation of a secondary housing unit attached to a primary unit
· Installation of luxury items. such as a swimming pool
· Costs of equipment. furnishings, or other personal property not an integral
structural fixture; such as:
- a window air conditioner
- a washer or dryer.-
· Labor costs for homeowners to rehabilitate their own property.
- Note: Stoves and refrigerators. even if not built in, are exceptions.
Compliance with Sational Objectives
Housing rehabilitation activities may qualify as meeting a national objective of the COSO
program as shown in the charts on the pages following Additional Considerations.
1.47
Additional Considerations
CDSG may be used to refinance existing indebtedness of a property rehabilitated with
CDSG funds in order to make the rehabilitation possible for a property owner who other-
wise might not be able to meet the debt service on the property.
The grantee must make a determination that such financing is necessary or appropriate to
achieve the grantee's community development objectives.
The grantee should maintain documentation showing that the rehabilitation was done
with CDSG funds and that the borrower needed the refinancing in order to make the
rehabilitation affordable. References: s570.202rb)(J) and s570.200(e).
1.48
.
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NEW HOUSING CONSTRUCnON
at ~ '~~l
Eligible activities. CDBG funds may be used to finance or subsidize the cbnstruction of
new permanent residential structures under the following limited circumstances. provided
such new construction meets a national objectjo,'e of the CDBG program:
. The funds are used by a:
Local development company
- Small Business Investment Company; or,
- Neighborhood-based nonprofit organization
for the construction of housing which the grantee has determined is
necessary or appropriate to achieve its community development ac-
tivities. The grantee is required to maintain documentation of its deter-
mination. References: s570.20./; s570.200(e). For more information. see
pg.I-73.
. Grantees use CDBG funds in a housing construction project that has
received funding through a Housing Development Grant (a HODAG).
Reference: s570.201 (m).
. Grantees ,construct housing of last resort under 24 CFR Part 42. Subpart
1. This housing is limited to housing newly constructed for displacees of a
CDBG project, subject to the Uniform Act. in which the project is
prevented from proceeding because comparable replacement housing is
not available otherwise. Reference: s570.207(b)(3).
. Grantees reconstIJ,lct on the same site housing which is owned and oc-
cupied by UM income persons where the need for the reconstnlction was
not determinable until after CDBG-assisted rehabilitation began.
New housini construction does not include:
. Costs of equipment
. Furnishings
t-'i~
· Other personal property not an integral structural fixture, such as window .
air conditioners or a washer or dryer. (Stoves and refrigerators, even if nOI
built in, are exceptions); and,
· Installation of luxury items, such as a swimming pool.
Compliance with ~ational Objectives
~ew housing construction may qualify as meeting a national objective of the CDBG
program as depicted in the charts on the pages following Additional Considerations.
Additional Considerations
Several activities which support new housing may be carried out using CDBG funds even
if they do not fall within the limited circumstances under which new housing construction
is eligible.
These activities are eligible under other eligibility categories (e.g., "Acquisition of Real
Property"; "Public Facilities and Improvements") provided they meet a national objective
of the CDBG program:
· Acquisition of sites for use or resale for new housing may be carried out .
under "Acquisition of Real Property." Reference: 5570.201 (a),
· Clearance of sites' for use or resale for new housing may be carried out
under "Clearance." Reference: 5570.201 (d),
· Site improvements to publicly-owned land to be used or sold for new hous-
ing may be carried out under "Public Facilities and Improvements."
Reference: s570.201 (c),
· The cost of disposing of real property, acquired with CDBG funds, which
will be used for new housing may be paid for under "Disposition."
Reference: s570.201 (b).
. The cost of converting an existing non-residential structure to residential
use may be paid for under "Rehabilitation." Reference: 5570.202
.
.
1-54
. .
. Additional Considerations (Continued)
In addition, certain "soft costs," such as:
. Surveys
· Site and utility plans; and,
· Application processing fees
associated with developing new housing identified in the grantee's HUn approved Hous-
ing Assistance Plan may be paid for with CnSG funds as an "Administrative Cost" under
5570.206(g), when such soft costs are incurred in support of new housing activities which
are not otherwise eligible.
Note: Soft costs incurred in support of eligible new housing activities may be included
as part of the cost of such activities.
.
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CODE ENFORCEMENT
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Eligible acth'ities. Code enforcement involves the payment of salaries and overhead costs
directly related to the enforcement of local codes.
CDBG funds may be used for code enforcement only in deteriorating or deteriorated
areas where such enforcement, together with public improvements, rehabilitation and ser-
vices to be provided, may be expected to arrest the decline of the area, and provided the
code enforcement meets a national objective of the CDBG program. Reference:
s570.202(c). These are statutory requirements and cannot be waived.
Example: Using CDBG funds to pay the salaries of inspectors enforcing codes in a
blighted area being renewed through comprehensive treatment.
Code enforcement does not include:
· Inspections for the purpose of processing applications for rehabilitation
assistance. Such inspections should be classified as "Rehabilitation" or
. "Special Economic Development" and they are not limited by the restric-
tions on the eligibility of code enforcement. See "Housing Rehabilitation"
(pg. 1-47) or "Commercial or Industrial Rehabilitation" (pg. 1-65), or "Spe.
cial Economic Development" (pg. 1-67), as applicable.
Compliance with the National Objectives
Code enforcement may qualify as meeting a national objective of the CDBG program as
shown in the charts on the following pages.
Additional Considerations
Code enforcement expenditures are not included in costs subject to the 20% limit on plan-
ning and administration, even though all expenditures are for staff and related costs.
1.59
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HISTORIC PRESERVATION
Eligible activities. CDBG funds may be used to rehabilitate. preserve. and restore his-
toric properties. provided such activities meet a national objecth'e of the CDSG program.
The historic properties may be publicly or privately owned.
Historic properties are those sites or structures that are:
· Listed on or eligible to be listed in the ~ational Register of Historic
Places; 21:,
· Listed in a State or local inventory of historic places; or,
· Designated as a State or local landmark or historic district by appropriate
law or ordinance.
Example: In general, historic properties include those sites and structures which:
· Are associated with events that have made a significant contribution to
the broad patterns of history
· Are associated with the lives of persons significant in history
· Embody the distinctive characteristics of a type, period or method of
construction; represent the work o( a master; possess high artistic
values; or represent a significant and distinguishable entity whose com-
ponents may lack individual distinction; or,
· Have yielded, or may be likely to yield, information important in prehis-
tory or history.
1.63
Historic preservation does not include:
.
· Rehabilitating, preserving or restoring "buildings for the general conduct
of government," such as a city hall, which are specifically ineligible for
CDBG assistance. For more information, see pg. 1-17.
Compliance with ~ational Objecth'es
· Historic preservation activities should be evaluated for compliance with
the national objectives depending on the type of site or structure being
rehabilitated, preserved or restored, as follows:
- Historic preservation of public facilities or improvements
should be evaluated under the "Public Facilities and Im-
provements" category. See pg. 1-15.
- Historic preservation of commercial or industrial sites or
structures should be evaluated under the "Special
Economic Development" category. See pg. 1-67.
- Historic preservation of dwelling units which will be oc-
cupied following completion of the preservation activities
should be evaluated under the "Housing Rehabilitation"
category, except that under "Spot Blight" the historic
preservation activities are not limited to the extent neces-
sary to eliminate specific conditions detrimental to public
health and safety. See pg. 1-47.
.
. If all or part of an improvement to an historic structure does not constitute
historic preservation as described above (e.g., partitioning), such improve-
ments would' have to qualify separately under one of the national objec-
tives.
o\dditionaI Considerations
The Advisory Council on Historic Preservation must be given a reasonable opportunity to
comment on properties that are listed on or have been found eligible for the National
Register of Historic Places and which would be affected by CDBG-assisted activities, in-
cluding historic preservation activities.
Reference: Procedures for the Protection of Historic and Cultural Propenies, 36 CFR Pan
~OO.
.
1-64
.
.
'-
.
> ,
COMMERCIAL OR INDlISTRIAL
REHABILITATION
Eligible acti'iities. CDSO funds may be used to finance the rehabilitation of commercial
or industrial buildings, provided such rehabilitation meets a national objective of the
CDBO program. Reference: 5570.202. However, the rehabilitation of a commercial or in-
dustrial building owned by a private for-profit business may qualify under the "Rehabilita-
tion" category only if the rehabilitation is limited to improvements to the exterior of the
building and the correction of code violations. Further improvements to such a building
will have to meet the requirements of the "Special Economic Development" category.
Specifically, a "necessary or appropriate" determination is required for the further im.
provements.
Commercial or industrial rehabilitation does not include:
. Costs of equipment or furnishings
. Other personal property not an integral structural fixture; or,
. Installation of luxury items.
Compliance with the National Objedives
Commercial or industrial rehabilitation may qualify as meeting a national objective of the
COSO program in the same manner as "Special Economic Development" Activities
qualify as described beginning on pg. 1-67.
Additional Considerations
There are no additional considerations under this activity.
1-65
.
',.'
, .
II
.~
SPECIAL ECONOMIC DEVELOPMENT
Preface
The purpose of this preface is to distinguish the concept of "economic development" from
the term "special economic development" as used in the CDBG program.
· "Economic development" can be interpreted very broadly to include all en-
deavors aimed at sustaining or increasing the level of business activity.
Cnder this broad concept. most CDBG activities could be viewed as
economic development activities. For example, the level of business ac-
tivity in a community could be helped through development of a com-
munity economic development plan; improvements to the public
infrastructure; better housing; or, enhanced public services.
· In contrast, the term "special economic development" is used in the COBG
program to identify the [wo categories of economiC"development activities
described below and at s570.203(a) and (b) of the regulations.
· An economic development project may be supported by a range of CO BG.
funded activities, including both special economic development activities
and other eligible COBG activities. provided all such activities meet a na-
tional objective of the COSG program.
Eligible activities. COSG funds may be used for ihe following special economic develop-
ment activities, provided such activities meet a national objective of the COSG program:
· Commercial or industrial improvements carried out by the grantee or a
nonprofit subrecipient, including:
- Acquisition
- Construction
- Reconstruction, or
- Installation
of commercial or industrial buildings or structures and other real
property equipment and improvements.
1.67
. Assistance to private (or'profit entities for an activity determined to be
"necessary or appropriate" (see description on pg. 1-69) to carry out an
economic development project. This assistance may be in the form of:
- Grants
Loans
Loan guarantees
Interest supplements
- Technical assistance; or,
- Another form except for those described as ineligible in
s570.207(a), such as political activities.
Reference: s570.203(a) and (b).
Example: Special ecooomic development activities include:
i
.1
.
. Construction by the grantee or subreceipient of a business incubator
designed to provide inexpensive space and assistance to new firms to .
help them become viable businesses;
. Loans to pay for the expansion of factory or commercial business; and,
. Technical assistance to a business facing bankruptcy.
Special economic development activities do not include:
. Assistance to a for-profit business in the form of lobbying or other politi-
cal activities. Reference: s570.207(a) (3).
. Public facilities and improvements carried out to support or benefit a
private for-profit business. These activities may be eligible under the
"Public Facilities and Improvements" category on pg. 1-15.
. "New Housing Construction" activity may be eligible under the "New Hous-
ing Construction" category on pg. 1-53. If assistance to a for-profit busi-
ness includes new construction of housing as part of a commercial
structure, those costs clearly attributable to the commercial portion of the
project may be eligible as a special economic development activity.
1-68
~
.
.
.
,
· Planning for economic development projects, including conducting marke [
surveys, developing individual commercial or industrial project plans. and
identifying actions to implement those plans. These activities are eligible
under the "Planning and Capacity Building" category on pg. 1-75.
· Job training, unless part of an economic development project that will
create or retain permanent jobs. This activity may be eligible under [he
"Public Services" category on pg. 1-29.
Compliance with the National Objectives
Special economic development activities may qualify as meeting a national objective of
the CDBG program as shown in the charts on the following pages.
Additional Considerations
The grantee must make a "necessary or appropriate" determination whenever CDBG as-
sistance is provided by the grantee or through a sub recipient to a private, for-profit entity
to carry out economic development activities. This determination is to ensure that the
amount of any financial assistance is not excessive in light of the actual needs of the busi-
ness and the expected public benefit.
Documentation is required and should show that the level of funding for the activity is
reasonable considering the needs of the business and the amount and nature of the public
benefit to be achieved.
This determination is required by s570.200(e) and s570.203(b) of the CDBG regulations.
Guidance materials relating to making "necessary or appropriate" determinations when
financial assistance is provided to a business for an economic development project are con-
tained in Appendix B.
,
1-69
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1-72
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SPECIAL ACfIVITIES HY SUBRECIPIENTS
a.a~
Preface
The purpose of this preface is to emphasize the distinction between sub recipients in
general und the three types of subrecipients described below and in 5570.204(C) of the
regulations.
· The term "subrecipient" means a public or private nonprofit agency.
authority or organization, or an entity described in 5570.20./(c), receiving
C080 funds from the grantee to undertake activities eligible under the
CDBO program.
· The three types of subrecipients described in s570.204(c) are a subset of
the broader term "subrecipient."
A grantee may designute a s570.204(c) subrecipient or any other subrecipient to carry out
activities that the grantee may carry out itself. as indicated ins570.200(j). However, only
the three types of subrecipients described in 5570.204(c) and identified below may under-
take otherwise ineligible activities.
The term "special activities by 5ubrecipienrs" refers to such otherwise ineligible activities.
Eligible actiYities. Activities which are not specifically listed as eligible in the COSO
regulations may not be undertaken by the grantee or by subrecipients, except the follow-
ing three types of subrecipients: .
(1) Neighborhood-based nonprofit organizations as described in s570.204(c) (1)
(2) Small Business Investment Companies, as described in s570.204(c)(2)
(3) Local Development Corporations, as described ins570.204(c)(3).
· Note: If the grantee is unsure whether a particular organization qualifies as a sub-
recipient that is permitted to undertake "special activities," the grantee should seek advice
from the local HUD office.
1-73
, '. ~
. .L'
The three types of subrecipients may undertake otherwise ineligible activiti~s provided:
.
. The grant~e d~termin~s that such activities are necessary or appropriate to
achiev~ its community development objectives and maintains documenta.
tion of such determination (Reference: s570.200(e) and s570.20.J(a)(2));
illll1.
. Such oth~r\l..ise ineligible activities are for a neighborhood revitalization,
community economic development, or energy conservation project
(Reference: s570.20.J( a)); and.
. Such activiti~s meet a national objective of the CDaG program.
Example: Grantees are generally prohibited from using CDBG funds for new housing
construction. as described in s570.207(b)(3). However, new housing construction may
be undertaken by the three types of subrecipients identified if the conditions described
are met.
Special activities by subrecipients do not include:
. Any activity which is specifically listed as eligible in the CDBG regulations: .
. Any activity described in 5570.207(a), that is. buildings for the general cor-
duct of government, general government expenses and political activities;
. Any activity which will violate a specific limitation placed on an eligible a<:-
tivity. Therefore. 5570.204 does not authorize:
_ provision of public services that do not meet the require-
ments of 570.20Ue)(1) and (2);
_ provision of assistance to a for-profit business that does
not comply with the requirements of 5570.203(b); or
_ carrying out planning and administration activities that
would result in the grantee exceeding the 20% cost limita..
tion on such activities.
~
.
1-74
, . . ~
-'
... JII' .
.
PLANNING AND CAPACITY BUILDING
ASTON PARK
COMMUNITY PLAN
Eligible activilies. CDSG funds may be used for:
. Studies
. Analyses
· Data gathering
· Preparation of plans; and,
· Identification of actions that will implement plans.
.
Example: The types of plans which may be paid for with COHO funds include, but are
not limited to:
· Comprehensive plans
. !
i
I
I
· Individual project plans
· Community development plans
· Capital improvement programs
· Small area and neighborhood plans
· Analysis of impediments to fair housing choice
· Environmental and historic preservation studies; and,
· Functional plans (such as plans for housing, land use, energy conserva-
tion).
A more detailed description of planning and capacity building activities is located at
' s570.205 of the regulations.
.-'
1-75
, \
,. ...'
Such funds may also be used for activities designed to improve the grantee's capacity to
plan and manage programs and activities. However, the amount of COSO funds which
may be used for these activities is subject to the statutory limitation on planning and ad-
ministrative cost, (Le. 20% CAP) as described on pg. 1-80. References: s570.200(g) and
s570.205.
.
Plannin~ and capaci~ buildin~ activities do not include:
. Engineering, architectural and design costs related to a specific activity
(e.g., detailed 'engineering specifications and working drawings)
. Other costs of implementing plans.
Example: While developing an economic development strategy for the city or county is
an eligible planning activity, printing brochures promoting the city or county in order
to attract businesses is not.
Compliance with the National Objectives
COSO funds spent for planning and capacity building costs are considered to address the .
national objectives of the COSO program. No documentation of such compliance is re-
quired. Reference: s570.208(d) (4).
Additional Considerations
Cost of implementing plans, while not eligible as planning costs, are eligible for COSG
funding if the implementing actions are part of other eligible activities (Le., activities
eligible under 5570.201 through 5570.204 which meet national objectives).
(:',
1-76
.' I
..t........
. PROGRAM ADMINISTRATION COSTS
Eligible activities. CDBG funds may be used to pay reasonable program administration
costs and carrying charges related to the planning and execution of community develop-
ment activities assisted in whole or in part with funds provided under the CDBG or
Urban Development Action Grants programs.
CDBG funds may also be used to pay reasonable program administration costs of the
Rental Rehabilitation program and the Housing Development Grant (HoDAG)
program. However, the total amount of CDBG funds which may be used for program ad-
ministration is subject to the statutory limitation on planning and administrative COSts
(i.e., 20% CAP), as described on pg. 1-80.
.
Program administration costs are limited to the costs of overall program management,
coordination, monitoring and evaluation, as described at s570.206(a), and to the specific
activities described at s570.206(b) through (g).
The specific activities are:
· Citizen participation
· Fair housing activities
· Assistance in providing performance and payment bonding
· Indirect costs charged using an accepted cost allocation plan
· Development of submissions or applications for Federal programs; and.
· Expenses to facilitate housing identified in the grantee's Housing Assis-
tance Plan.
References: s570.200(g) and s570.206.
~
1-77
r l. F, '\
..
Example: Overall program management, coordination, monitoring and evaluation in-
cludes the following types of assignments:
.
. Preparing program budgets, schedules and amendments
. Evaluating program results against stated objectives
. Coordinating the resolution of audit and monitoring findings
. Developing systems for assuring compliance with program require-
ments
. ~onitoring program activities for progress and compliance with
program requirements
. Preparing reports and other compliance documents related to the
program for submission to HUD; and,
. Developing interagency agreements and agreements with sub-
recipients and contractors to carry out program activities.
.
Proiram administration does not include:
. Political activities. Reference s570.207(a) (J).
. The acquisition, construction, reconstruction, rehabilitation or installation
of space in a government office building for staff administering the
grantee's COSO, UOAO, Rental Rehabilitation, or HoDAO programs,
since CDBO funds may not be used to assist "buildings for the general con.
duct of government." See page 1-17 for a more complete explanation.
COBO funds, may however, be used to rent, operate and maintain office
space for staff administering those programs. Reference: s570.206(a).
\
I
j
I
. Staff and overhead costs directly related to carrying out activities eligible:
under s570.2011hrough s570.204, since those costs (often referred to as "ac..
tivity delivery costs") are eligible as part of such activities.
t:
1-78
.' .. r
,-. 10-
.
i.
.
~
Example: Staff and overhead costs directly related to carrying out eligible public ser-
vices, relocation services, rehabilitation services and code inspections are eligible
under s570.201 (e), s570.201(;), s570.202(b)(9), and 5570. 202 (c) , respectively.
Compliance with the National Objectives
CDBO funds spent for program administration costs are considered to address the nation.
al objectives of the CDBO program. No documentation of such compliance is required.
Reference: s570.901 (d).
Additional Consideration
Fair housing counseling services, which are eligible under program administration, are
also eligible as a public service if those services meet a national objective.
Except for submissions or applications for CDBG, UDAG, Rental Rehab or HoDAG
funding, the grantee is required to have documentation in its files evidencing a local deter.
mination that the preparation of submissions or applications for Federal programs is
necessary or appropriate to its community development objectives. References:
s570.200(e) and s570.206(j) and (h).
See pg. 1-55 for a discussion relating to the program administration category of "Ad-
ministrative Expenses to Facilitate Housing."
1-79
PLANNING AND ADi\t1NISTRATIVE CAP
Descri plion
~o more than 20'7, of the sum of any grant plus program income that is received during
the program year can be expended for planning and administrative costs, as defined in
'5570.205 (lfld :;570.206. respectively.
Recipients of entitlement grants will be considered to be in conformance with this limita-
tion if total expenditures for planning and administration during the grantee's most
recently completed program year, without regard to the source year of funds. are within
20Q of the entitlement grant for that program year plus the program income received
during that program year. References: Approprilltions Act:; and 5570.200(g).
Calculating the Cap
(1) To determine the base against which the 20C;.c CAP will be applied. total the amount
of CDBG funds received during the program year from the following sources:
. Entitlement Grant (from line 8.b of the Funding
Approval form. HUD-7082)
$
. Surplus from Urban Renewal (from line 10.b of the
Funding Approval form)
. Program Income (expected to be received during
the program year)
. TOTAL
$
s
s
(2) To calculate the amount of the CAP, multiply
the total amount determined in step (1) above by .20.
X.20
(3) Planning and administrative CAP.
1-80
I. .
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.
.
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-; .,.. t.
.
.
.
,J
OTHER ACTIVITIES
COmIng Soon
S.nlor C.nt.r
The following activity categories contained in the CDBG regulations are not separately
described in the Guide for the reasons provided below:
Payment orthe non-Federal share. s570.201(g)
This provision does not make any additional activities eligible for
CDBG assistance because it limits the use of CDBG funds to paying the
non-Federal share only for activities which are themselves eligible for
CDBG assistance.
Therefore, any proposed use of CDBG funds to pay the non-Federal
share of a Federal grants-in-aid program should be evaluated against the
requirements of the applicable eligibility category.
Urban renewal completion. s570.201(h)
This provision does not make any additional activities eligible for
CDBG assistance because any eligible cost of completing an urban
renewal project funded under Title I of the Housing Act of 1949 is also
eligible under other activity categories described in this Guide.
For example: The costs of public improvements required to complete an
urban renewal project would also be eligible under "Public Facilities and
Improvements" category described on pg. 1-15.
\
Construction or Housing. s570.201(m)
This provision makes eligible the use of CDBG funds in a housing con-
struction project that has received funding through a Housing Develop-
ment Grant (a HoDAG).
This eligible use of funds is covered in this Guide under the broader
category of "New Housing Construction" on pg. 1-53.
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Reno"ation or closed school buildings. s570.l02(e)
This provision emphasizes that CDBG funds may be used to renovate
closed school buildings for use as:
. An eligible public facility
. A commercial or industrial building: or,
. Housing.
However. such activities are also eligible under the categories of "Public
Facilities and Improvements" (pg. 1-15), "Special Economic Develop-
ment" (pg. 1-(7) and "Housing Rehabilitation" (pg. 1-47), as applicable.
Therefore. any proposed use of CDBG funds for renovation of closed
school buildings should be evaluated against the requirements of such
applicable category.
1-82
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