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Home My WebLink AboutCC May 21, 1991 r--". oJ CJ ., 'J }'rJ;;';"~":C=>~, -i"'\ :J\ fe, ,,1 \.~ i "l>.....~c"cJ'"f ".!'oo__. .,.,......:.-' .,' ~;:::.::.;..:'........ CITY of ANDOVER Regular city Council Meeting - May 21, 1991 8:01 P.M. Call to Order Resident Forum Agenda Approval Approval of Minutes Discussion Items 1. Public Hearing/91-6/Hartfiel's Estates 2. Kobs 1st Addition Preliminary Plat 3. Comprehensive Water plan Update 4. Approve Resolution/Anoka County Law Enforcement Firing Range staff, Commission, Committee 5. 6. 7. 8. 9. 10. Club- ~ ~pr6v~ T~mperarj liqygr Approve Bond Sales Lice;n~c/'Liofi5 "--___1.._..___, Fire Bond Coordinator, Cont. Approve Change Order/Fire Trucks Personnel Committee Report Non-Discussion Items 11. Approve Reduction of Escrow/Good Value Homes 12. Approve Reduction of Escrow/Hills 1st 13. Receive Feasibility Report/91-10/159th, Quinn, Swallow 14. Approve Plans & Specs/91-1/Crosstown Drive 15. Receive Petition/91-14/168th Lane 16. Receive Petition/91-16/159th Avenue 17. Approve Plans & Specs/91-4/Hills 4th 18. Receive April Financial Statements 19. Receive 12-31-90 Audited Financial Statements Mayor/Council Input Approval of Claims Adjournment . - '1 o """'~:;"""-.C""fi"",~. (~'~'< "j ~ ~ ~'t ,i~ )\~~."".~,~"",;;f..,~~~-(:l,i,-j,j' CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE Mav 21. 1991 ITEM Approval of Minutes NO. Admin. v. V01k~\t APP~,JN:..OR AG'N~ .~~ f/ AGENDA SECTION 1 NO. Approva of Minutes ORIGINATING DEPARTMENT BY: The City Council is requested to approve the following minutes: May 7, 1991 April 30, 1991 Regular Meeting Special Meeting (Smith absent) ,--- " '---' ~'--" MOTION BY TO COUNCIL ACTION SECOND BY .~~ " ';:.,.c~/ """"'-"~""~'\" " '~ O il.'. ~ '~ ~J ;~.,i{ "-~'~''''.Jf,...nrr!''''"''~*''fJi'-.t]l' CITY OF ANDOVER ( REQUEST FOR COUNCIL ACTION AGENDA SECTION NO. DATE ORIGINATING DEPARTMENT May 21, 1991 Discussion Items Engineering -1~ AP"-.ft vi D FOR AG\~ BvJ~ V ITEM NO/. Public Hearing/91-6/ Hartfiel's Estates BY: Todd J. Haas The City Council is requested to hold the public hearing for Hartfiel's Estates and adjacent properties, project 91-6. Attached are the following: * Public Hearing Notice * Letter to Property Owners * List of Property Owners * Resolution Ordering Improvement Note: The feasibility report was in your May 7, 1991 packet. please bring it to this meeting. / " '---' Comments: PIN 26-32-24-23-0001 is owned by Ken Hei1. Mr. Hei1's lot could be developed into 8 urban lots (not including his house along Andover Boulevard). It is recommended to assess 2 units and not construct the improvement in the cul-de-sac for the other six lots. PIN 26-32-24-23-0056 (Lot 3 Block 4 Hartfiel's Estates) This lot has been connected to sewer and water sometime during late summer of 1988. Total assessment is $6,987.81 which includes MWCC SAC of $550. $741 of the $6,987.81 has been paid. The balance of $6,246.81 is still a pending assessment. It is recommended to assess this lot with the Hartfiel's Estates area. PIN 26-32-24-24-0001 This parcel is located on the east side of Bluebird Street NW. It is proposed to assess 9 units for street and storm drain for an estimate of $31,353.48. The property currently is not in the COUNCIL ACTION . " MOTION BY TO SECOND BY '''-./ . " o Metropolitan Urban Service Area (MUSA). The city Council should decide to assess the property now or defer the assessment. Bluebird Street is one of the main feeders into Oak Bluff. PIN 26-32-24-23-0058 This parcel is proposed to be assessed per the feasibility report for all improvements. It currently fronts and accesses off Andover Boulevard. It is proposed by staff to assess sewer, water and storm drain but not street construction. ,~ . " 'J o \ ~ . \ ~J CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilman to adopt the following: A RESOLUTION ORDERING THE IMPROVEMENT OF SANITARY SEWER, WATERMAIN, STREETS, AND STORM DRAINS PROJECT NO. 91-6 IN THE HARTFIEL'S ESTATES AREA AND DIRECTING PREPARATION OF FINAL PLANS AND SPECIFICATIONS. WHEREAS, Resolution No. 061-91 of the City Council adopted on the 7th day of May , 19 91 , fixed a date for a public hearing; and WHEREAS, pursuant to the required published and mailed notice, such hearing was held on the 21st day of May , 19~ and WHEREAS, all persons desiring to be heard were given such opportunity for same; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby order improvement Project No. 91-6 BE IT FURTHER RESOLVED by the City Council of the City of Andover to hereby designate TKDA as the Engineer for this improvement and they are directed to prepare plans and specifications for such improvements. MOTION seconded by Councilman the City Council at a and adopted by day of meeting this , 19 , with Councilmen voting in favor of the resolution, and Councilmen voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Kenneth D. Orttel - Mayor Victoria Volk - City Clerk ( ( 'l/-~ o (~) ;."'~__ .__.-__yJ "-:_cl":'.:c'Z-:;'P" CITY of ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (612) 755-5100 May 8, 1991 Re: Proposed improvements: sanitary sewer, watermain, streets and storm drain construction; Hartfiel's Estates and adjacent properties Dear Resident: A feasibility report has been prepared to determine the estimated cost to construct sanitary sewer, watermain, streets and storm drain for the area mentioned above. Discussion: CJ We are proposing to construct the street with 2 inches bituminous paving 32 feet wide with concrete curb and gutter on 4 inches of base course (Class V) in addition to the proposed sanitary sewer, watermain and storm drains. Estimated cost: The estimated total cost to construct the proposed improvements is $731,285.64 which includes engineering, legal, administration, etc. The estimated assessable costs are approximately $10,936.45 per typical urban lot. This cost will be assessed over a 10 year period at about 9% interest or the assessment may be paid in full with no interest within 30 days of the assessment hearing. If you have any questions, feel free to contact me or Todd Haas at 755-5100. mes E. Schrantz city Engineer/public Works Director JES:kmt ~.J ( n , . , I' '~:J CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA NOTICE OF HEARING ON IMPROVEMENT PROJECT 91-6 HARTFIEL'S ESTATES ;'j". Notice is hereby given that the City of Andover, Anoka county, Minnesota will meet at the Andover City Hall, 1685 Crosstown Boulevard N.W. in the City of Andover on May 21, 1991 at 8:01 p.m. to consider the making of the following improvements: sanitary Sewer, Watermain, Streets and Storm Drain Construction The property to be assessed, pursuant to Minnesota Statutes Section 429, for the improvement is within the following described area: All that area of Hartfiel's Estates located in the southwest 1/4 of the northwest 1/4 of section 26-32-24, Anoka Coupty, Minnesota. and ~:J The north 330 feet of the south 660 feet of the west 330 feet of the east 530 feet of the southwest 1/4 of the northwest 1/4 of Section 26-32-24 in Anoka County, Minnesota, said distance being measured parallel with the south and east lines of said southwest 1/4 of the northwest 1/4. and The west 345 feet of the southeast 1/4 of the northwest 1/4 of Section 26-32-24, Anoka County, Minnesota, subject to any easements of record. The estimated cost of such improvement is $731,285.64. CITY OF ANDOVER LL J:a Vlctoria Volk, City Clerk i Dated: 5- f-'1/ :J 26 32 24 23 0034 Daniel Wade Peterman 1502 - 146th Ln NW Andover, MN 55304 C) 32 24 23 0037 Robert S & Nancy D Pettit 14595 Drake st NW Andover, MN 55304 26 32 24 23 0040 Eva G Alarcon 14567 Drake st NW Andover, MN 55304 26 32 24 23 0043 Virgil E & Ellen R Smit 1439 - 146th Ave NW Andover, MN 55304 26 32 24 23 0046 Clifford R & VP Zane 1419 - 146th Ave NW Andover, MN 55304 26 32 24 23 0049 !,-"nda Lee Even ,-/559 Drake st NW I Andover, MN 55304 I I 26 32 24 23 0055 Randolph J & VA Welter 14590 Bluebird st NW Andover, MN 55304 26 32 24 23 0058 James D & Kelly J 1415 Andover Blvd Andover, MN 55304 Pierson NW 26 32 24 24 0001 Ernest & Marilyn Trettel 1412 Andover Blvd NW Andover, MN 55304 :.) f" ( .6 32 24 23 0035 Daniel Wade Peterman 1502 - 146th Ln NW Andover, MN 55304 26 32 24 23 0038 Robert S & ND Pettit 14595 Drake st NW Andover, MN 55304 26 32 24 23 0041 Daniel L & Astrid H Gubbin 1459 - 146th Ave NW Andover, MN 55304 26 32 24 23 0044 Virgil E & Ellen R Smit 1439 - 146th Ave NW Andover, MN 55304 26 32 24 23 0047 Charles J & MA Hartfiel 14853 7th Ave NW Andover, MN 55304 26 32 24 23 0050 Rick & Joanne E Nelson 14531 Drake st NW Andover, MN 55304 26 32 24 23 0056 Clay A & Deanna K Heil 14554 Bluebird st NW Andover, MN 55304 26 32 24 23 Gregory Lee Scheid 14515 Drake Andover, MN 0061 & Theresa st NW 55304 26 32 24 23 0054 Randolph & VA Welter 14590 Bluebird st NW Andover, MN 55304 ~26 32 24 23 0036 Paul & Deborah Witte1 1522 - 147th Ln NW Andover, MN 55304 26 32 24 23 0039 Eva G Alarcon 14567 Drake st NW Andover, MN 55304 26 32 24 23 0042 Daniel & Astrid Gubbin 1459 - 146th Ave NW Andover, MN 55304 26 32 24 23 0045 Charles J & MA Hartfiel 14853 7th Ave NW Andover, MN 55304 26 32 24 23 0048 Linda Lee Even 14559 Drake st NW Andover, MN 55304 26 32 24 23 0051 Rick A & Joanne E Nelson 14531 Drake st NW Andover, MN 55304 26 32 24 23 0057 Kenneth J Heil 1425 Andover Blvd NW Andover, MN 55304 26 32 24 23 Mark R & SL 14608 Drake Andover, MN 0062 Gugisberg st NW 55304 26 32 24 23 0001 Ken J Heil 1425 Andover Blvd NW Andover, MN 55304 r~,\ 32 24 23 0005 \. jarles J Hartfiel 14853 7th Ave NW Andover, MN 55304 26 32 24 23 0008 waylan B & Letty K 1459 - 146th Ln NW Andover, MN 55304 ~..., 6 3 2 2 4 2 3 00 0 3 .ity of Andover Community Center 1685 Crosstown Blvd NW Andover, MN 55304 26 32 24 23 0006 Douglas C & TM Robbins 1439 - 146th Ln NW Andover, MN 55304 26 32 24 23 0009 Carlson Waylan B & Letty K 1459 - 146th Ln NW Andover, MN 55304 26 32 24 23 0011 Charles J Hartfiel 14853 7th Ave NW Andover, MN 55304 26 32 24 23 0014 Robert B & JM Erickson 1549 - 146th Ln NW Andover, MN 55304 26 32 24 23 0019 Charles Hartfiel /~\853 7th Ave NW '_rtdover, MN 55304 26 32 24 23 0022 RS & Julie Herrmann 14560 Drake st NW Andover, MN 55304 26 32 24 23 0025 Charles J & MA Hartfiel 14853 7th Ave NW Andover, MN 55304 26 32 24 23 0028 Dennis B & MR Nelson 1408 - 146th Ln NW Andover, MN 55304 26 32 24 23 0031 Charles J & MA Hartfiel ,~1.~853 7th Ave NW \'jldover, MN 55304 Carlson 26 32 24 23 0012 HC & DH Kuklok 1533 - 146th Ln NW Andover, MN 55304 26 32 24 23 0015 Eugene H Paschen 14532 Drake st NW Andover, MN 55304 26 32 24 23 0020 Cecelia R Burgwa1d 14584 Drake st NW Andover, MN 55304 26 32 24 23 0023 patricia L Park 3517 Blueberry Dr Lakeland, FL 33811 26 32 24 23 0026 Randy & Debbie Dryden 19433 Uranium st Anoka, MN 55303 26 32 24 23 0029 Charles J & MA Hartfiel 14853 7th Ave NW Andover, MN 55304 26 32 24 23 0032 Ben J Hartfiel 14853 7th Ave NW Andover, MN 55304 (16 32 24 23 0004 . ~rvin & JL Ba1vin 1419 -146th Ln NW Andover, MN 55304 26 32 24 23 0007 DC & TM Robbins 1439 - 146th Ln NW Andover, MN 55304 26 32 24 23 0010 Kevin V & Janie E Dahl 1513 - 146th Ln NW Andover, MN 55304 26 32 24 23 0013 Charles J Hartfiel 14853 7th Ave NW Andover, MN 55304 26 32 24 23 0016 Eugene H & Doris Paschen 14632 Drake st NW Andover, MN 55304 26 32 24 23 0021 Ronna1d & Julie Herrmann 14560 Drake St NW Andover, MN 55304 26 32 24 23 0024 Eric & Barbara Johnstone 14540 Drake st NW Andover, MN 55304 26 32 24 23 0027 Charles J & MA Hartfiel 14853 7th Ave NW Andover, MN 55304 26 32 24 23 0030 JS Paulson & CO Youngb1om 1428 - 146th Ln NW Andover, MN 55304 26 32 24 23 0033 Charles J & MA Hartfiel 14853 7th Ave NW Andover, MN 55304 ~,;i,!I1''''',~'" '"',. U' (tA) ;1,j;"J ";""';~!!r),~Jc'''''~H..,,;~,;;tJi~-'Jc CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE May 21, AGENDA SECTION NO. ORIGINATING DEPARTMENT Discussion Items Engineering 1~ ITEM NO~. Kobs 1st Addition Preliminary Plat BY: Todd J. Haas The City Council is requested to review and approve the resolution approving the preliminary plat per Ordinances 8 and 10 as requested by Kenneth Kobs. The Andover Review Committee (ARC) has reviewed the preliminary plat. Their comments are as follows: General Comments * The proposed preliminary plat is currently zoned R-1, Single Family Rural, minimum lot size of 2.5 acres. * The proposed subdivision consists of 9 single family rural residential lots. '- * The developer is required to meet the standard Specifications for a Rural Residential Street Construction. Prior to any construction, the plan and profile along with the specifications will be required to be reviewed and approved by the City Engineer. The following comments are per the preliminary plat checklist (Ordinance 10): 8.01 IDENTIFICATION AND DESCRIPTION a. Proposed name is Kobs First Addition. d. Scale is 1" = 100'. g. The preliminary plat and grading plan was prepared by Willis L. Gilliard (developer's engineer and surveyor). continued COUNCIL ACTION f~ , '-' MOTION BY TO SECOND BY Page Two May 21, 1991 ~ Kobs 1st Addition preliminary Plat 8.02 EXISTING CONDITIONS b. Total acreage is 32.3. c. The existing zoning within 300 feet of the proposed plat has been shown. f. Location of all existing telephone, gas, electric and other underground/overhead facilities are shown on preliminary plat per requirement of Ordinance 10. g. The boundary lines within 100 feet of the plat have been shown along with the names of the property owner. j. A soil boring report has been received by the city. Percolation tests will be required prior to issuance of building permits. 8.03 DESIGN FEATURES o a. The proposed right-of-way as indicated is 60 feet for 168th Lane NW. The proposed name is per City grade. c. The proposed street plan and profile will be required to be approved by the City Engineer along with storm sewer construction. g. The setbacks for each lot are shown and are indicated properly as required per Ordinance 8. h. The proposed method of disposing of surface water has been shown on the plat. 8.04 ADDITIONAL INFORMATION b. Source of water supply is private wells. c. Sewage disposal facilities will be on-site septic systems. g. Street lighting is required and the installation costs will be paid for by the developer. j. The total linear road mileage for the proposed plat is 0.16 miles. 9.02 STREET PLAN u a. The typical section, right of width and grade is indicated on the preliminary plat. 9.03 STREETS a. The proposed right-of-way is shown as 60 feet for 168th Lane NW. Page Three May 21, 1991 ~ Kobs 1st Addition Preliminary Plat g. A permanent cul-de-sac will be constructed at the west end of 168th Lane. m. Driveway access shall be 60 feet or more from an intersection. n. Boulevard is required to be topsoil and seeded. 9.04 EASEMENTS b. A drainage easement is required to follow the 100 year flood elevation which has been established by the developer's engineer. 9.06 LOTS a.3. The proposed preliminary plat is currently outside the Metropolitan Urban Service Area (MUSA). The developer is required to meet this section of the ordinance. u e. The developer is responsible to obtain all necessary permits from the watershed Organization, DNR, Corps of Engineers and any other agency that may be interested in the site. 9.07 PARKS, PLAYGROUNDS, OPEN SPACE Park dedication as determined by the Park and Recreation Commission. Discussion: The analogy that was used to determine if the number of lots (density) is suitable for this site was to review the existing subdivision of Nightingale Estates 3rd Addition. The parcel is 40 acres in size and has 14 platted lots (1 lot for every 2.86 acres). Kobs First Addition east of County Ditch #6 is approximately 28.44 acres. Divide 28.44 acres into 2.86 acres per lot equals 9.94 lots. The developer is proposing 9 lots which is acceptable as long as the lots become buildable (Ordinance 10, Section 9.06 a(3) and side slopes do not exceed 4:1). Other Comments: o The developer is requesting variances for Lots 5, 6 & 7 for lot width at the setback line from Ordinance 10, Section 9.06 a(3). Lots 5 and 6 would be considered cul-de-sac lots which require 160 feet at the front setback line (Lot 5 is proposed to be 150 feet and Lot 6 is proposed to be 130 feet). Lot 7 requires 300 feet at the front setback line (it is proposed as 238 feet). In addition, the developer is required to provide the 150 X 150 area elevated 18 inches above the centerline of the street for all lots. This elevation is required to allow for a home, well, septic system and future accessory structures. Lot 6 will require a variance as this does not meet 150 feet at the setback line. Page Four May 21, 1991 Kobs 1st Addition Preliminary plat :0 NOTE: If the home is constructed within 100' of the front property line, the garage is required to be 18 inches above centerline elevation of the street. Since the home is required to be built within the 150 X 150 pad area, the pad is required to be 18 inches above centerline grade. The lowest floor established by the developer's engineer are as follows: Lot 1 - 883.00 Lot 2 - 871. 00 Lot 3 - 869.00 Lot 4 - 882.00 Lot 5 - 871. 00 Lot 6 - 871. 00 Lot 7 - 876.00 Lot 8 - 882.00 Lot 9 - 887.00 Recommendations - The Andover Review Committee recommends approval of the preliminary plat with the following variances: Block 1, Lots 5 & 6 - (J Variance for lot width at the front setback line from Ordinance 10, Section 9.06 a(3) requires 160 feet for cul-de-sac lots. (Lot 5 as shown 150 feet, Lot 6 shown as 130 feet). Block 1, Lot 7 - Variance for lot width at the front setback line from Ordinance 10, Section 9.06 a(3) which requires 300 feet frontage for standard 2.5 acre lot (shown as 238 feet). Block 1, Lot 5 - Does not meet the 150 X 150 area as required by Ordinance 10, Section 9.06 a(3). Variance is required. Block 1, Lots 2 & 3 - Variance is required from Ordinance 10, Section 9.02 (b) to allow frontage onto Tulip Street NW which is currently designated as Municipal State Aid Street (functions as a collector street). 168th Lane NW cul-de-sac - o Variance is required as the length exceeds 500 feet. (Ordinance 10, Section 9.03 g). approximately 800 feet. The Planning and zoning Commission held a public hearing and recommends approval of the preliminary plat with variances as mentioned above. the maximum allowed of Proposed length is o CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION APPROVING THE PRELIMINARY PLAT OF KOBS FIRST ADDITION AS BEING DEVELOPED BY KENNETH KOBS IN SECTION 8, TOWNSHIP 32, RANGE 24. WHEREAS, pursuant to published and mailed notice thereof, the Planning and Zoning Commission has conducted a public hearing and reviewed the prelminary plat of Kobs First Addition; and WHEREAS, the Andover Review Committee has reviewed the preliminary plat; and WHEREAS, as a result of such hearing, the Planning and zoning Commission recommends approval of the plat citing the following variances due to the shape and topography of the property: 1. Block 1, Lots 5 & 6 ~ Variance for lot width at the front setback line from Ordinance 10, Section 9.06 a(3) requires 160 feet for cul-de-sac lots. (Lot 5 as shown 150 feet, Lot 6 shown as 130 feet). 2. Block 1, Lot 7 Variance for lot width at the front setback line from Ordinance 10, Section 9.06 a(3) which requires 300 feet frontage for standard 2.5 acre lot (shown as 238 feet). 3. Block 1, Lot 5 Does not meet the 150 X 150 area as required by Ordinance 10, Section 9.06 a(3). Variance is required. 4. Block 1, Lots 2 & 3 Variance is required from Ordinance 10, Section 9.02 (b) to allow frontage onto Tulip Street NW which is currently designated as a Municipal State Aid Street (functions as a collector street). 5. 168th Lane NW cul-de-sac Variance is required as the length exceeds the maximum allowed of 500 feet. (Ordinance 10, Section 9.03 g). Proposed length is approximately 800 feet. ~) / \ ~ NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby approve the preliminary plat of Kobs First Addition subject to the following: 1. The developer is responsible to obtain all necessary permits from the Lower Rum River Watershed Organization, the Minnesota Department of Natural Resources, the U.S. Army Corps of Engineers and any other agency that may be interested in the site. 2. Park dedication as determined by the Park and Recreation Commission. Adopted by the City Council of the City of Andover this day of , 1991. CITY OF ANDOVER ATTEST: Kenneth D. Orttel - Mayor Victoria Volk - City Clerk o ~J /-, '-.J o / , , , 'J CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA NO. R A RESOLUTION ENDORSING THE MODIFICATIONS OF THE ANOKA COUNTY RIFLE, SHOTGUN AND PISTOL RANGE AS A PUBLIC LAW ENFORCEMENT AND YOUTH FIREARMS TRAINING FACILITY. WHEREAS, the Anoka County Law Enforcement Firing Range is located on property adjacent to the City of Andover; and WHEREAS, the range is used for training purposes by law enforcement agencies and youth organizations; and WHEREAS, firearms qualification and training are important to law enforcement and youth firearms education; and WHEREAS, improvements are proposed which would assist in noise control and increase the safety factor. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that the city hereby declares that, with the proposed improvements to the Anoka County Rifle, Shotgun and Pistol Range located in Bunker Hills Park, the range will again be an appropriate public facility for law enforcement and youth firearms training. BE IT FURTHER RESOLVED that a certified copy of this resolution be submitted to the Anoka County Board of Commissioners. Adopted by the City of Andover City Council this ____ day of 19 CITY OF ANDOVER Attest: Kenneth D. Orttel - Mayor Victoria Vo1k - City Clerk ,/'~/' ""''''''it\ " '-.' , ~ .~ U\ / "'-'t-"~''w,:...'''~I'O!'i,;;;~,(Il'',''jJ' CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE May 21, 1991 Discussion Items Engineering ~~~vTt By/fA / AGENDA SECTION NO. ORIGINATING DEPARTMENT ITEM NO. 3. Comprehensive Water Plan Update BY: James E. Schrantz The City Council is requested to review the information that was included in the May 7th packet. John Davidson will be here to discuss the City needs for a well and water trunk extension along Crosstown Boulevard. ,~ COUNCIL ACTION ,~ MOTION BY TO SECOND BY ~_/ ,~ c', ." ""'~~'''''~''~'':'''C'''. ,:.t~:C "'\." ;1 ~ ;, tt :; i '~\" ,,,,,,~-,,,,".,.,,,,<,l CITY OF ANDOVER REQUEST FOR COUNCIL ACTION AGENDA DS,ECTION t NO. lsc.I ems DATE Mav 21. 1991 ORIGINATING DEPARTMENT ITEM NO'1. Approve Res./Anoka cty. Rifle Range BY: V. Vo1k ~.~)P Admin. The Anoka County Sheriff has requested that the City Council adopt the attached resolution endorsing the modi fictions of the Anoka County Rifle, Shotgun and Pistol Range. V:Attach. , ) MOTION BY ~I TO COUNCIL ACTION SECOND BY .~ 'i'~'C c~" "---'C~'__'__\ "" -,~ . ~ " .. J ~ -,J 1:~ ~i ,-1'/ ", ':-' -.""_ ;i.'~ ':;':'.. ~,.' '-"!~:"""_.,..,."""_elf'i.,,,,,~(,;f!:{fl CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE May 7, 1991 ITEM Approve Bond Sale NO. {p, ORIGINATING DEPARTMENT Finance Howard D. Koolick~ Finance Director BY: AGENDA SECTION NQ Non-Discussion Items REQUEST The Andover city Council is requested to authorize the solicitation for bids for the two bond sales as recommended by the City Attorney. BACKGROUND Attached are recommendation letters from Bill Hawkins. One of the proposed bond issues would refinance the 1988 temporary bonds while the other would be the issuance of the $2.5 million fire bonds approved last summer by residents. The required resolutions will be presented by the attorney at the meeting. '-- COUNCIL ACTION ./ ) MOTION BY '-- TO SECOND BY LAW OFFICES OF Burke aud Jlawkius o SUITE 101 299 COON RAPIDS BOULEVARD COON RAPIDS. MINNESOTA 55433 PHONE 16121 7B4-299B JOHN M. BURKE WILLIAM G. HAWKINS May 8, 1991 Mayor and Members of City Council Andover City Hall 1685 Crosstown Blvd. Andover, MN 55304 Re: Recommendation for Issuance of $3,400,000 of General Obligation Temporary Improvement Bonds, Series 1991B Dear Mayor and Council Members: On August 1, 1988, the City of Andover issued $5,800,000 of General Obligation Temporary Improvement Bonds, Series 1988A for the purpose of funding the following improvement projects: u Project Description 87-11 87-21 87-27 87-32 88-1 88-2 88-4 88-5 88-6 88-7 88-8 88-11 88 -l2 (~ U Elementary School, Winslow Hills and Oak Bluff (Sanitary Sewer, Water, Street and Storm Sewer) Oak Bluff Second Addicion (Sanitary Sewer, Water, Street and Sto rm Sewe r) Woodland Creek (Sanitay Sewer, Water, Storm Sewer and Street) Winslow Hills First Addition (Sanitary Sewer, Water, Storm Sewer and Street) Crosstown Boulevard Road Improvement (from Bunker Lake Boulevard through l40th: includes all estimates for easement acquisition costs for Crosstown Boulevard relocation) Bluebird Street and Yellow pine Street Improvements Round Lake Boulevard from South Coon Creek Drive North (Sewer and Water Extension) Hills of Bunker Lake Third Addition (Sanitary Sewer, Water, Street and Storm Sewer) Kensington Estates Third Addition (Sanitary Sewer, Water, Street and Storm Sewer) Brandons Lakeview Estates (Sewer and Water) Old Colony Estate Phase I (Sewer, Streets and Water) Hidden Creek East Phase I (Sanitary Sewer, Water, Street and Storm Sewer) Oak Bluff (Sewer and Water Stubs) Total Costs including Overhead $ 5,800,000 o u u~ Mayor and Council Members May 8, 1991 Page 2 Pursuant to our recommendation on June l, 1988, temporary bonds were issued since these projects were to be constructed to install utilities in several newly developing areas of ~he City. It was an~icipated that:. the City would receive a substantial payment from the County of Anoka for construction of Cross~own Boulevard and a substantial amount of prepayments would be received on the new developments since assessments have to be paid in full on a new subdivision within t:.hirty (30) days following the issuance of a certificate of occupancy. We have met with Howard Koolich to discuss the status of the co1lect:.ion of revenues for these project:.s. As of December 31, 1990, there does not appear to be sufficient funds in the Debt Service Funds est:.ablished for these improvement projects to completely pay the balance of the temporary bonds at this time. The reasons for t:.he lack of funds are slower than anticipated development within the new subdivisions and the delay in the payment of the funds from the County of Anoka for payment of the Crosstown Boulevard projec~. A review of the outstanding funds indicates that as of December 3l, 1990, there currently exists approximately $671,000 in t:.he Debt Service Funds for these projects and $1,153,000 of funds in the Construction Fund for a total of $1,824,000. In addit:.ion a portion of the costs of these project:.s is funded through sewer and water connection charges which are paid into the Sewer and Water Trunk Funds. As of December 31, 1990 there was approximately $1,500,000 in these funds. Part of these funds, however, must be used for payment of other outstanding debt obligations of the Cit:.y. Based upon our review of the st:.atus of these funds it is my recommendation tha~ we use $1,700,000 from the Debt Service and Construction Funds and $800,000 from the Trunk Funds toward the reduction in principal on these temporary bonds. This would leave an outstanding balance of $3,300,000 of bonds to be refinanced. We have estimated issuance costs, including legal, fiscal and discount, to be $lOO,OOO for a total bond refunding of $3,400,000. It should be pointed out that the cost:.s for the projects tha~ were financed by this bond issue will not be entirely recovered by special assessment:.s. There were port:.ions of the 88-l project which the Cit:.y is obligated to pay since the County will not:. reimburse the City fully for same. Also there are special assessments against t:.he property for the new fire station along Crosstown Boulevard. If there are insufficient:. funds in t:.hese accounts when this bond issue matures, the City will have to consider financing ~these costs from ot:.her sources available a~ that:. time. / "- v (j ~o Mayor and Council Members May 8, 1991 Page 3 We believe that the City has two options in consid er ing the refinancing. The first would be to issue permanent long term financing to cover the costs of the temporary obligations. Since there is some uncertainty as to when the assessment co11ec'Cions will be received, as well as the Coun ty payment, structuring a permanent bond issue may be difficult. While we could move most of 'Che principal payments to the end of the bond issue, this would substantially increase the ne'C interest cost. Fur'Chermore if long term bonds are issued at this time, the ne'C interest rate on these bonds may be substantially higher which may require 'Che Ci'Cy to reassess all of the properties which have outstanding assessments to increase the interest r ate on their assessments. The second a1terna'Cive would be to issue addi'Ciona1 'Cemporary bonds. The issuance of temporary bonds would allow us to substan'Cia11y reduce our deb'C within three years if all of the receipts are received as projected. Furthermore the interest rate on the temporary bonds would be less which should no'C require the City to reassess any of the projects. In three years we would be able to more definitively determine whac the debt service needs in the future would be. One disadvantage of the issuance of temporary bonds is that the Cicy will incur the issuance cost for 'Chis cemporary issue as well as the issuance cosc for a long term bond issue in three years if ic is needed. I would expect this to add becween $85,000-90,000 of costs to this project, however, this cosc can be funded from existing funds that are currently in the construc tion account. Also the lower interest on the tempo rar'l bonds should offset chis cost. A second disadvantage would be the possibility tha'C if the Cicy is required to issue long term bonds in three years, that the in'Ceresc rate for the bonds ac that time would be signif- icantly higher than the market at the present time. The City would be able to respond 'Co this change in market conditions, however, by reassessing properties who have not paid these assessmencs by increasing che interest rates accordingly. Since the majority of the properties which were assessed for these projec'Cs are developers, this would not be as concroversial as it may first seem. In order to provide the City with flex- ibi1i'Cy concerning the incerest rate, we would provide a call feature in the bonds which allows the City to call them at the end of the first two years and at any time thereafter. Wi'Ch the above information in mind and the financial situation indicating that substantial amounts of funds will be received within the next three years, we are pr<oposing thac the Cicy refinance the $5,800,000 of General _Ob1igatio'n Temporary CJ C) Mayor and Council Members May 8, 1991 Page 4 Improvement: Bonds by t:he issuance of another temporary bond issue. Within three years when the new bonds mature, the City would, in all likelihood, be able to pay subst:antia1ly all of the bonds with special assessment receipts and the County payment. The bonds would be dated July 1, 1991 and the first: interest payment would be due on January l, 1992. The interest would be due thereafter on July 1st and January 1st: of each year until July 1, 1994 when the entire temporary bond issue would mature and must: be refinanced, unless called earlier as set out above. The City is currently rated Baa-1 by Moody's and we do not ant:icipate an improvement: in the rating. We recommend that the City obtain another rating from Moody's Investors Services for this bond issue since it will be necessary for its marketing. We are recommending that: the Cit:y authorize the taking of bids at their meeting on May 21, 1991 and that bids be considered for award on Tuesday, June 18, 1991 at 7:30 p.m. at: the Andover City Hall. If the award of the bid is made on June lB, 1991, funds should be available wit:hin two to three weeks chereafter. If any members of the Council have any quescions regarding this matter, please feel free to contact me. Sincerely, WGH:mk l) _ i - ! I (J , '1 ''-../ CJ LAW OFFICES OF BurKe oud flllWKius SUITE 101 299 COON RAPIDS BOULEVARD COON RAPIDS. MINNESOTA 55433 PHONE (612) 784-2998 JOHN M. BURKE WILLIAM G. HAWKINS May 8, 1991 Mayor and Members of City Council Andover City Hall l685 Crosstown Blvd. Andover, MN 55304 Re: Recommendation for Issuance of $2,500,000 of General Obligation Bonds, Series 1991A Dear Mayor and Council Members: In July of 1990 the voters of the City of Andover authorized the sale of $2,500,000 of General Obligation Bonds for the purpose of construction and equiping of two new fire stations. Pursuant to this authorization the fire department has begun work to complete these projects. Following discussions with Howard Koo1ick, the City Finance Director, it is has been determined that the City will need funds to begin paying for these projects on approximately July 1, 1991. It is therefore necessary for the City Council to begin the procedure to sell bonds to finance these projects. We propose that the bonds be dated July 1, 1991 with the first interest payment coming due on January 1, 1992. Interest there- after would be due each July 1 and January 1 until maturity. The bonds would mature serially starting July 1, 1992 and each July 1 thereafter in amounts of $250,000 until July 1, 2001 when the last bond would mature. We have attached a debt service schedule to indicate the estL~ated ad va1erom tax levy the City will have to impose. We are recommending the City authorize the taking of bids at their meeting on May 21, 1991 and that bids be considered for award on Tuesday, June 18, 1991 at 7:30 p.m. at the Andover City Hall. If the award of the bid is made on June l8, 1991, funds should be available within two to three weeks thereafter. The City's current bond rating is Baa-1 by Moody's Investors Service. We recommend that the City obtain a rating for this bond issue since it will be necessary in order to market the bonds. r , u :~ ()~ Mayor and Council Members May 8, 1991 Page 2 If any members of the Council have any questions regarding this matter, please feel free to contact me. SinCere1Y'~: ~' (' . ,"A ~j i G\.L\..-tlU.o' ; LLV-'~ William G. Hawkins WGH:mk Ene. ,0 I I , ! I SCHEDULE OF DEBT SERVICE $2,500,000 General Obligation Bonds, Series 1991A City of Andover County of Anoka State of Minnesota Dated: Mature: July 1, 1991 1992-2001 Annual !&Y:Y Mature Principal Interest Total 105% Levv 1991 1992 $ 250,000 $ 175,000 $ 425,000 $ 446,250 $ 446,250 1992 1993 250,000 157,500 407,500 427,875 427,875 1993 1994 250,000 140,000 390,000 409,500 409,500 1994 1995 250,000 122,500 372,500 391,125 391,l25 } q95 1996 250,000 105,000 355,000 372,750 372,750 \. )6 1997 250,000 87,500 337,500 354,375 354,375 f997 1998 250,000 70,000 320,000 336,000 336,000 1998 1999 250,000 52,500 302,500 317,625 3l7,625 1999 2000 250,000 35,000 285,000 299,250 299,250 2000 2001 250,000 17.500 267,500 280.875 280.875 Total $2,500,000 $ 962,500 $3,462,500 $3,635,625 $3,635,625 (J CJ i(C~" "~""'\ ~ ~ '" "" .' ~, ;~\ _J' 't';,.,,/t ",~,;,~"",~.*,''i''b~.'iif? CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE MrlY 11 1 qql INTEM Fire Bond Coordinator, o. ~ Cont. Fire Dept. V. Volk ~.~~ ::~C~R ;,) AGENDA SECTION NO. Staff, Committee, Comm ORIGINATING DEPARTMENT BY: This item has been continued from the May 7th meeting. At that meeting Council requested that Mr. Peach obtain a recommendation from the Fire Department. Attached is a survey of the Firefighters showing that 85% are in favor of Mr. Peach's proposal. Also attached is a memo from Mr. Peach and a proposed contract with Peach Associates, Inc. V:Attach. '-- COUNCIL ACTION / MOTION BY TO SECOND BY '--- o ~J ~ May 15. 1991 TO: FROM: SUBJECT: Mayor and COtfJL?1 Bob Peach ~ Bond Coordinator Proposal A survey was taken of all Firefighters in the Department, and over 85 percent of them support the proposal, including support from all of the Bond Committee Chairmen. A copy of that survey ie attached. To date, I have negotiated a savings of $15,150 on the truck chassis with the prepayment plan and a package deduction on the trucks in the amount of $7,500. I was also Instrumental in reducing the costs of the Fire Station buildings. By purchasing al I of the equipment, supplies, and furniture for the Fire Stations locally, a savings of more than $10,000 is anticipated. In addition, It is anticipated that under this proposal, the equipment purchased will be of better value. There will be a better evaluation of the fitness of the equipment for its intended purpose, thereby reducing future maintenance and service. Also, additional savings wil I be realized by reducing the overlaps and gaps in covering bond related items by the various committees. Attached is a proposed contract with Peach Associates, Inc., to act as the Bond Coordinator for the $2.5 million Fire Department Bond issue. i~ CONTRACT AGREEMENT This contract agreement between PEACH ASSOCIATES, INC., 15830 University Avenue NW, Andover, MN, and the CITY OF ANDOVER, 1685 Crosstown Boulevard NW, Andover. MN. shall be effective beginning Wednesday, May 1, 1991, through December 31, 1991, and may be ' L terminated by written notice within 14 days by either party. The contract agreement includes the following: I, 1. Peach Associates, Inc., agrees to serve as the Bond Coordinator for the $2,500,000 Fire Department Bond Issue and will provide the City of Andover with the following: a) b) c) d) e) f) g) h) CJ i ) .i ) k) Establish a budget for the $2.5 million Fire Department Bond Issue Present an itemized budget for Council approval I, Assist Fire Department Committees in the preparation of specifications for equipment, etc. Interview vendors Coordinate change orders Verify compliance of deliveries, storage, payments Interface building, trucks, equipment with the Fire Department and City Staff Provide periodic updates and reports to the Council. Fire Department and City Staff Manage expenses within the parameters established by the Finance Director Provide a one-person contact for all questions relating to the bond Provide secretarial and office services, fax, computer, phones, and travel and incidental expenses for any travel within 50 miles of Andover. Travel expenses outside of the 50-mile radius and not covered by the vendor is outside of this contract. 2. The City of Andover agrees to pay Peach Associates, Inc., a rate of $2,000 per month upon receipt of an itemized statement of services. PEACH ASSOCIATES. INC. ~.-;.~/ "P~ CITY OF ANDOVER (J DATE: Kenneth Orttel, Mayor Victoria Volk, City Clerk o CONTRACT AGREEMENT , " This contract agreement between PEACH ASSOCIATES, INC., 15830 University Avenue NW. Andover. MN. and the CITY OF ANDOVER, 1685 Crosstown Boulevard NW. Andover. MN, shall be effective beginning Wednesday, May 1, 1991, through December 31, 1991, and may be terminated by written notice within 14 days by either party. The contract agreement Includes the following: 1. Peach Associates, Inc., agrees to serve as the Bond Coordinator for the $2,500,000 Fire Department Bond Issue and will provide the City of Andover with the following: a) b) c) d) e) f) g) h) .~ I ) j ) k) I , Establish a budget for the $2.5 million Fire Department Bond Issue Present an Itemized budget for Council approval Assist Fire Department Committees In the preparation of specifications for equipment, etc. Interview vendors Coordinate change orders Verify compliance of deliveries, storage, payments Interface building, trucks, equipment with the Fire Department and City Staff Provide periodic updates and reports to the Council, Fire Department and City Staff Manage expenses within the parameters established by the Finance Director Provide a one-person contact for al I questions relating to the bond Provide secretarial and office services, fax, computer, phones, and travel and Incidental expenses for any travel within 50 miles of Andover. Travel expenses outside of the 50-mile radius and not covered by the vendor Is outside of this contract. 2. The City of Andover agrees to pay Peach Associates, Inc.. a rate of $2,000 per month upon receipt of an Itemized statement of services. PEACH ASSOCIATES, INC. ~~/~~. Robert T. Peach CITY OF ANDOVER (J DATE: Kenneth Orttel, Mayor Victoria Volk, City Clerk , L t".'l!,":t ,. ':_'::" .; (:.""/.t CJ E{lJ!') d C~I.Jc.)r"'d .i.1-1 i.:l. tor'" t. (J C) 'v ~? f~' ,~:. ~:::' f:::' I '''', a.::~. d f:"! t E~ ro. Hi :i. 1"1 (:' d t-, h f:! jr- C. 1 ;::;. ~J '") ~:~~ F~ dt. (] h :i. j'" r!:? .~1 U", ,,:.. J:.2. '':; ifl1 11 "J~' f', I:i 0 n;J p f'" (]. i '" c: t tH'? C.,::; U:'; f.:' t. h "" mC)l' (.::. t.1"'I.;':.ir"'t c::-::~,r-'I l:::ll~:~ clC)nr.:~ ur'J .:'J \lc:lll...1.r",tPF-;r" ~:~~E~~ntr~2tw7:~hC:~~i~~:c:~ot~u~~~~:n~~e ~:.:'+ -f (,)l,-..t .. r h t.:,~ ~:~i n tj f.::r~'- ~.::~ ~... I~:'i. ,..... ~~... 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F.'.:) ';1 F~' Cr.J(J!"c! :tn~:.~\t(Jln l~:'~:?t i t iun ....~::..L! ....."c'~~_L';11:'.ti.::!.._.. ~...J::.:.~}:.!;:I:HL.._._.!~:~:.~:.~~~:.J~jB"f!~)..f}.~.':~~:;:.:J.:;:':_..._._ 'M__~~.~~.~!.~~L_XJ, ~:~..~~'. __J:.~~D!.:._..U.L._I_...J.'M~~L':'________M"'__' __t.j?_:t.~::~___t-:!.~:'~_L:.:.;:.~;l.!.!._ I , __.:::L:~!.r~~:~~i:.:.._J~j n \J a ~: ---.---.-----.--.-.......-...--....------. ~:!:~::~,::;=1l-- ._.~LL!.L[L..J:;.tLL~;~.;tl_~::~~~.L.:t....._.__ .-....-----.....----.....----.-. :<:,:.;.\ .:!..L!...._.~:~.~.}.!:::l ~:.~.~:.:J.~.:.E:~...._. _.t~~..i .!::J~L._J.::.L} !".:'..!:;tL~~ :.!J ._J:: (,'I L!. ....~JfL!..Lt.t:!. ..J~~:.:~_i~.. ...:\?~_}_L~I.fJ. d .::L...___..__ ._jL::}_~:~.~~~'.. ...~j.?~~.~;L.!..J..D.?~i.t:;_~L.... _.. .~:.;~~.::::.~:.:~L!.}:..:7::...._:L.~:.~_!:..J..:.y... __1)..t..~~:JL...J~~.~.:L!;..Lf~.D.___._.___. ..._L:~:~i~.!:_~.~.:.1..y._._..:;/.L52.t:.~:~..g .I'.L~:. ._..r~!;:?!...:_:.~~......_~.L!;..u.~:;::..;~..~::~.~::!.~~Lj _ _._ _iti. - <:::.. - ~' _. ~ ~~.l:t;uu_---- --- .----.-- -- ---. --- .... ~ -_._..._.__._--~ ~_._. - - --- 2/L~ l1A~.t-ir~~{;- ~.~.: -.:----~-.~~--~.----.---.:--~::~~=~~ ,.,.:~/ ->""\,,- ~' " ~1 ~ , 't j 0:,1 ~"ij.,. ,J,:f '~~"""--~'~;~ CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE May 21, 1991 ITEM NO Approve Change Order/ 'q, Fire Trucks Fi re Deparvv V. VOlk~' , "- :~~,~ FOR \J ,\:J BY: V AGENDA SECTION NO. Staff, Commi ttee, Comm ORIGINATING DEPARTMENT BY: The City Council is requested to approve the attached change orders for the fire trucks that are on order. V:Attach. '-- / MOTION BY "- TO COUNCIL ACTION SECOND BY () o o l'IHruc:: -. ~1-lU;~4 ~LLHKt.:Y:;'-:;'Hr t.T,-t.Ur'll :-::.u( -c::ti~HJU4 C";-Pb .... ..... f" .~ <p~~ MANUFACTURING INC. TO: Bernard Roche FROM: Pat McCC'y DATE: April 29, 1991 SUBJECT: E6581 - ELECTRICAL SYSTEM ANALYSIS I have serious concerns regarding the electrical system on this apparatus. The attached load calculations indicate that the specified load requirements will exceed the charging system capabilities. This may result with a dissatisfied customer. The total amperage load demand for the 4800JB may total 285.]6. Our calculations show a typical responding mode load of 209.4 amperes, which will increase to 227.73 amperes at the scene. A 6V92T A engine and 16();.amp alternator have been specified for this job. Perfonnance calculations for this engine/alternator application are attached for your review. One or more of the following options should be considered. 1. Reduce load requirements! 2. Install a larger capacity alternator. 3. Implement a load control procedure--turn off selected devices when at the scene. 4. Install a low voltage alann system 5. Install a "Hi-Idle" control system. I recommend that an 250-amp alternator be installed on this job. The order will be released to Manufacturing with the 4800JB alternator and all loads as originally specified. Please advise as soon as possible if any electrical system modifications will be necessary as a result of this notice. I will be happy to discuss these options with you and/or the dealer and customer. Enclosures: 5 c: Jim Wilkinson 0 ..... 0> W > 0 c ~ '" "'" 0>- OJ c: a:lD QJ 75 :J a.. g fI) 8 0.. 0:. u <{ .0;: () .! /~---"'~'.. 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VJ W o ~lWO] ^l]j~S S^]~~IJ EO:O, ,6, S, ^~W !:.; 0<( <r ... :l o 1;; ::> u ~ '; ,.,. ': .... .:;'; ~ rr~1 to [II ~ 9 ~ ~ ~-. ~ ~ ~ ~ :;'":..:-." ;-~~:t~?; ", .!.~.~... .. ----rJf~ ,~. . . ":.,' .' ',;. MAY 02 '91 10:34 CLAREYS SAFETY EGMT. 507-2891004 P.2/6 !lATE: f4f2/)/91 PIERI:L IWIfICttJUIE P&z 1 !'ROO: EI.LR IWTICIPAlEl EI.EClRIl:Al. S't'S19llOAD IQIIREJEKlS FIll E6581 CJ lWS tlIfS NI'S lOAD IESCRIPTIllt llMfITY QJIIIIED RE!i'IJIllN6 SIE€ l'JtIl IIITIItS HEATER/1lEFlWSTER WI SILlCOl.E FRlM CAB 1 21.42 29.42 28.42 - !-EATER CREW CAB,LAta 64 AEIlIAL,SILICCIlE fKlSES 1 29.42 21.42 29.42 - ....84 ....84 ....84 IDI'ARIDT llSiTS ~T DOME:LT INSTL W/DOOR SW,b"W/LENS SW,HDR/AERIAL III IB.OO .00 9.00 / FLEXABlE PIAl' LI6HT INSTL,HALOOEll. llllNTRA6AL Rocm SlI I l.n 1.77 .00 - I9.n I.n '1.Be EtE&lI:Y EWIPrEKT LIGHT f\SSY ,RED/CLEAR STRDBE/AIOO\ SIB W/HOOSIN6 1 5.00 5.00 5.00 SIREN INSTL,CODE-3 "SlbO WIN: HIC'J-C(tl1lC 1 15.00 15. lIS 1.50 REAR WARN LT INSTL,IfllEN 55-361 STRlIllE WIRED LENS 1 b.lIS b.lIS b.lIS SlOE STROBE IT INSTL,4 RED taELEH KINI-:IKrERSECTllR 1 b.lIS b.oo 6.00 LIGHT ,FORCE-4 5100 LIGHlBMS W/RfD LENS fl CLR BUI. 1 48.00 46.00 48.00 lIIJ.. lIUB bO.5f SIREN INSTL,Q2B LOCATED 1M al SIDE Cf LIKE Eltf EXTN' 100.00 t 2e.OO t .99 * (-~ 188 \.J 1 b.OO b.se 6.00 bV92TA,409HP,21eeRPM,TC499,HT,lb.l,DDEC/HYD.ll/PP6 LAIa CAB,4-~,~, 1 18.00 16.80 111.00 ClUJ ROOF ID LIBHT INST Fa!. AERIAL CHASSIS 1 2.5b 2.56 2.56 BASIC 75' PAL BODY ElECTRICAL, Ll6HTIN6 fl RfAll HMtESS 1 36.87 tB.43 'll.65 RfD BULLET STYLE REAR CLEARtW:E llBlIT It.STAllATICi-l 2 1.24 .b2 .02 64.67 JB.41 47.63 "Is::ELUEllS AIR SYS,CAI'l,5-AXlE,ROl>>lELl RS30-IOO W/3b SQ"OWIBERS 1 5.00 5.00 5.00 WATER LEVEL IND,PIERCE HIGHT FOR 400 SAL TANK 1 1.23 1.23 1.23 IWll€SS IIlSTL,LI'il:E PAl75' W/REAR TlJOO'ABLE COOROlS 1 7.88 .00 7.1lS INSTR PNl ElEC,LANCE,DllEC-H/ATEC PAL/PAP,VDO 1 9.43 9.43 9.43 23.46 15.66 23.46 IDIK MEALlSITUS L1SHT ~lIaD INSTALLATION,44.SS" ONE EAOI SIDE 2 11.511 .lIS 11.59 CAB SPOTLI6HTS,tJUlY 2MA,PIERCE/FOIID C,RECT CHlM 1 7.82 7.82 .00 ELEC ASSY,CAB,lA/a 4-DR,STAND 1 33.20 24.99 24.'1ll FLOODlIGHT INSTALlATION,UNITV All 2,2OOCP II/SQ BASE 1 3.99 .00 3.90 56.42 32.n 48.31 .~~... ------- ;;;.ala-1IM 285.16 28'1.41 m.n ""'"'R IilIIla: (51 U ALT INSTLjtbBAtf UN 48OOJB,DET 6V1FN Etj6IIE 1 IblI.lIS Ibll.oo Ibl1.00 lIMNlIEz El.ECTlUCAL IESISf l'MI1ET8l fY~' 125.1&- 49.41- 67."P.r , IIJTE: lIlT Ul:l.IIB IN TUTU FNl1 ru= ~T MAY 02 '91 10:35 CLAREYS SAFETY EGMT. 507-2891004 P,3/6 :J ALTERNATOR OUTPUT VS ROTOR SPEED & ENGINE SPEED DETROIT 6V71TA / 6V92TA / 8V92TA 160 AMP LEECE NEVILLE 4800JB WITH STANDARD PULLEY COMBINATION ENGINE IDLE SPEED FOR THIS APPLICATION IS 600 RPM NO LOAD GOVERNED ENGINE RPM IS 2300 RPM ALTERNATOR RPM LIMIT FOR THIS APPLICATION IS 10000 RPM DRIVE PULLEY DIAMETER = 6.25 INCHES (STANDARD) ALTERNATOR PULLEY DIAMETER .- 3.00 INCHES (STANDARD) ACC DRIVE TO ENG SPEED RATIO = 1.95 ALT SPEED TO ENG SPEED RATIO = 4.0625 TlF 200F Tlf 200F TlF 200F A~l ENGINE AlT eSTIMATeD A~T ENGINE ALT ESTIMATED A~T ENGINE A~T ESTIMATED CJ RPM RPM OOTPUT CXJTPUT RPM RPM OUTPUT OUTPUT RPM RPM OOTPUT OOTPUT 0 0.0 0.0 0.0 3400 ~.9 158.6 134.8 6800 1673.8 174.0 147.9 100 24.6 0.0 0.0 3500 861.5 159.6 135.7 6900 1698.5 174.0 147.9 200 49.2 0.0 0.0 3600 886.2 160.6 136.5 7000 17'2J.l 174.0 147.9 300 73.8 0.0 0.0 3700 9TD.8 161.:> 137.3 7100 1747.7 174.0 147.9 400 98.5 0.0 0.0 3800 935.4 162.4 138.0 7200 lm.3 174.0 147.9 500 123.1 0.0 0.0 3900 960.0 163.2 138.7 7300 1796.9 174.0 147.9 600 147.7 0.0 0.0 4000 984.6 164.0 139.4 7400 1821.5 174.0 147.9 700 172.3 0.0 0.0 4100 1009.2 164.7 140.0 7500 1846.2 174.0 147.9 800 196.9 0.0 0.0 4200 1033.8 165.3 140.5 7600 1870.8 174.0 147.9 900 2Z1.5 0.0 0.0 4300 1058.5 166.0 141.1 7700 1895.4 174.0 147.9 1000 246.2 24.5 20.8 4400 1083.1 166.6 141.6 . 7800 1920.0 174.0 147.9 1100 270.8 46.0 39.1 4500 1107.7 167.1 142.1 7900 1944.6 174.0 147.9 1200 295.4 63.0 53.5 4600 1132.3 167.6 142.5 8000 1969.2 174.0 147.9 1300 320.0 76.8 65.3 4700 1156.9 168.1 142.9 8100 1993.8 174.0 147.9 1400 344.6 88.1 74.9 4800 1181.5 168.6 143.3 8200 2018.5 174.0 147.9 1500 369.2 97.6 83.0 4900 1206.2 169.1 143.7 6300 2043. 1 174.0 1'7.9 16M 393.8 105.6 89.8 5000 1230.8 169.5 144.1 8400 2061.7 174.0 147.9 1700 418.5 . 112.5 95.6 5100 1255.4 169.9 144.4 8500 2092.3 174.0 147.9 1800 443.1 118.4 100.6 5200 1280.0 170.3 144.7 8600 2116.9 174.0 147.9 1900 467.7 123.5 105.0 5300 1304.6 170.1 145.1 8700 2141.5 174.0 147.9 2000 492.3 128.0 108.8 5400 1329.2 111.0 145.4 B800 2166.2 174.0 147.9 2100 516.9 131.9 112.1 5500 1353.8 171.3 145.6 8900 2190.8 174.0 147.9 2200 541.5 135.4 115.1 5600 1378.5 171.7 145.9 9000 2215.4 174.0 147.9 2300 566.2 138.6 117.8 5700 1403.1 172.0 146.2 9100 2240.0 174.0 147.9 2400 590.8 141.4 120.2 5800 1427.7 172.3 146.4 9200 2264.6 174.0 147.9 2500 615.4 143.9 122.3 5900 1452.3 172.5 146.7 9300 2Z89.2 174.0 147.9 2600 640.0 146.2 124.2 6000 1476.9 172.8 146.9 9400 2313.& 174.0 147.9 2700 664.6 148.2 126.0 6100 1501.5 173.1 147.1 9500 233l!.5 174.0 147.9 2800 689.2 150.1 127.6 6200 1526.2 173.3 147.3 9600 2363. I 174.0 147.9 2900 713.8 151.8 129.1 6300 1550.8 173.6 147.5 9700 2387.7 174.0 147.9 () 3000 738.5 153.4 130.4 6400 1575.4 173.8 147.7 9800 2412.3 174.0 147.9 3100 763.1 154.9 131.6 6500 1600.0 174.0 147.9 9900 2436.9 174.0 147.9 3200 787.7 156.Z 132.8 6600 1624.6 174.0 147.9 10000 2461.5 174.0 147.9 3300 812.3 157.4 133.8 6700 1649.2 174.0 147.9 10100 2486.2 174.0 147.9 )>m ~z :0 ')>G) ~ -cZ -om o :0: )> ... v ~ V 0 mOo Z G) II ~ o OJ 0 I\:) J:,. 01 () CJ) -0 m m .b 0 C) -=l I 0 C CJ) )> Z 0 OJ CJ) '-'" :0 -0 s: !' 'j U MAY 02 '91 10:36 CLAREYS SAFETY EQMT. 507-2891004 P.4/6 ALTERNATOR OUTPUT - AMPERES DC ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ N ~ .b ~ OJ ~ ro ~ 0 ~ N ~ A ~ OJ ~ ~ 000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ~ I I I ........ .... oo ............ ......' '::-.1J':)::ll '.',i.': :.:-:~'>..:~:-<.: ::'O'lTT.. :0'. ::':o:~.'o:~.. .:.:. : '.:0.:...:- -.::: ::::: ...~m,~.f1). -.... ..>'~ ':""i' [;.': '..: '.)>: oo.~.... 'CD' ........ '" ......... V .. '0;).' G- ()" . " ~~ :::::iiT::C?::m::t::: '" .. 'z' C'[]J' N, ::''':"l:.~'.:<:m'. ::::. :.'!l::.. :0'. J~ r\ '\ I \ i\ :-:-:':':':-:-m:':':' ~ \ \ :..::::,..:;2:...... ':-:':':':-:':!a:':-: 1\ :-:.:.:.:-:-:-z:-:-:- ~ }::::::::::::~:::~::::: :'<*:~a<:~ \ ::?~?~~~~~> "':C'm'" ..f . .".. i-- :-:-:.,,:....:-:.:. <5: . (1) oo .. .'"0.. o..~... :-:':-:':::-:'1;1:-:-:' "'~"O:' .. ::: ':.' :.0':: ........::..m.:: ::::::g.::~::::a::::: :::;::::::::::er::: :- oo :""~:'''''':.G':: ...........,.. ..::::..... ':. ':.2:.' ............. ,...,.,..,(l)...~... :?~~::~~:g::: :::::::::::::: :gr:::::o::::: - - '.' .......... ::.':: G,.... ....,......... .. .. ~.Goo~. -I- ::::::~:i6\:{ -:.:-::o.:-i:ij':'G)': ~ oo :-u "oo .. ... '" '0' "~'rr.r' . -- :<:>::::::Ii(tR> \. . .. .. .. 0":0 . \ """" o' .. :.:-:.:.:-:-:-:.:-:-:-:Z': .'::::.'::.'::ffi', \ -- .:-:.:-:-:-:-:-:.:-:-:.0:-: .. .. .. ~ .. - - - '-- f - - - - - - - - - - - - - - - - - - -- - . - . - - ~ r m m () m z ~ r r m A)> CXl 8!:; t...m ~:JJ mz 0)::- )>-1 ~O W:IJ o C -I "'tJ C 0-1 ~g o:D .,< O')m < -.j ..... ., <: (j,) a ~ ~ < CD N ~ ..... o MAY 02 '91 10:36 CLAREYS SAFETY EGMT. 507-2891004 P.5/6 .. r \, V , ALTERNA'L'OR OUTPUT VS ROTOR SPEED" ENGINE SPEED DETROIT 6V92TA I 8V92TA 250 AMPNIEHOPF N1207-1 WITH STANDARD PULLEY COMBINATION ENGINE IDLE SPEED FOR 6V92TA 350 HP IS 500 RPM ENGINE IDLE SPEED FOR 6V92TA 400 HP IS 700 RPM ENGINE IDLE SPEED FOR 8V92TA IS 600 RPM NO LOAD GOVERNED ENGINE RPM IS 2225 RPM ALTERNATOR RPM LIMIT FOR THIS APPLICATION IS 10000 RPM DRIVE PULLEY DIAMETER "" 6.25 INCHES (STANDARD) ALTERNATOR PULLEY DIAMETER = 3.00 INCHES (STANDARD) Ace DRIVE TO ENG SPEED RATIO = 1.95 ALT SPEED '1'0 ENG SPEED RATIO = 4.0625 TTF . 200F 77F ZOOF TTF ' ZOOF ALT ENGINe ALl ESTIMATED ALT ENGINE ALT ESTIMATED ALT ENGINE ALT ESTIMATED RPM RPM OUTPUT OUTPUT RPM RPM OUTPUT ClJTPUT RPM RPM ClJlPUT ClJTPVT U: 0 0.0 0.0 0.0 3700 910.8 235.9 200.5 7400 1821. 5 259.7 220.7 , 100 24.6 0.0 0.0 3800 935.4 237.4 201.8 7500 1846.2 259.9 220.9 200 49.2 0.0 0.0 3900 960.0 238.8 203.0 7600 1870.8 260.2 221.1 300 73.8 0.0 0.0 4000 984.6 240.2 204.1 noD 1895.4 260.4 221.3 400 98.5 0.0 0.0 4100 1009.2 241.4 205.2 7800 1920.0 260.6 ~~I.S 500 123.1 0.0 0.0 4200 1033.8 242.6 206.2 7900 1944.6 260.8 221.7 600 147.7 0.0 0.0 4300 1058.5 243.6 207.1 8000 1969.2 261.0 221.9 700 In.3 0.0 0.0 4400 1083. I 244.7 208.0 8100 1993.8 261.0 221.9 800 196.9 0.0 0.0 4500 1107.7 245.6 208.8 8200 2018.5 261.0 221.9 900 221.5 0.0 0.0 4600 l1n.3 246.5 209.5 8300 2043. 1 261.0 221.9 1000 246.2 0.0 0.0 4700 1156.9 247.4 210.3 8400 2067.7 261.0 221.9 1100 270.8 0.0 0.0 4800 1181.5 248.2 211.0 8500 2092.3 261.0 221.9 1200 295.4 37.2 31.6 4900 1206.2 248.9 211.6 8600 2116.9 261.0 221.9 1300 320.0 66.8 56.8 5000 1230.8 249.7 212.2 8700 2141.5 261.0 221.9 1400 344.6 90.9 77.3 5100 1255.4 250.3 212.8 8800 2166,2 261.0 221.9 1500 369.2 110.8 94.1 5200 1280.0 251.0 213.3 S900 2190.8 261.0 221. 9 1600 393.8 127.3 108.2 5300 1304.6 251.6 213.9 9000 2215.4 261.0 221. 9 1700 418.5 141.3 120.1 5400 1329.2 252.2 214.4 9100 2240.0 261.0 221.9 1800 443.1 153.3 130.3 5500 1353.8 252.7 214.8 9200 2264.6 261.0 221. 9 190Cl 467.7 163.5 139.0 5600 1378.5 253.3 215.3 9300 22&9.2 261.0 221.9 2000 492.3 In.5 146.6 5700 1403.1 253.& 215.7 9400 2313.8 261.0 221.9 2100 516.9 180.2 153.2 S800 1427.7 254.3 216.1 9500 2338.5 261.0 221.9 2200 541.5 187.1 159.0 5900 1452.3 254.7 216.5 9600 2363. 1 261.0 221.9 2300 566.2 193.1 164.2 6000 1476.9 255.2 216.9 9700 2387.7 261.0 221.9 2400 590.8 198.5 168.7 6100 1501.5 255.6 217.2 9800 2412.3 261.0 221.9 2500 615.4 203.3 172.8 6200 1526.2 256.0 217.6 9900 2436.9 261.0 221.9 2600 640.0 207.6 176.5 6300 1550.8 256.4 217.9 10000 2461.5 261.0 221. 9 2700 664.6 211.5 179.8 6400 1575.4 256.7 218.2 2800 689.2 215.1 182.8 650Cl 1600.0 257.1 218.5 2900 713.8 218.3 185.5 6600 1624.6 257.4 218.8 3000 738.5 221.2 lsa.a 6700 1649.2 257.7 219.1 3100 763.1 223.8 190.3 6800 1673.8 258.1 219.3 3200 787.7 226.3 192.3 6900 1698.5 258.4 219.6 r) 3300 812.3 228.5 194.2 7000 1723. I Z58.6 219.8 \.. 3400 836.9 230.6 196.0 7100 1747.7 258.9 220.1 ! 3500 S61.5 232.5 197.6 7200 lm.3 259.2 220.3 3600 S86.2 234.3 199.1 7300 1796.9 259.4 220.5 MAY 02 '91 10:37 CLAREYS SAFETY EQMT. 507-2891004 .r "\ V () r )' '-- C/) "tl m m o q I o C en :t> Z o CJ) --- :IJ -c s:: ~> ~!:jm ~..-. ~ ~ ~ z 0:0 ~ ft '"":"" I ... V ~ <.II ~ ..... o ALTERNATOR OUTPUT - AMPERES DC v 0 ~ o ..... o o ... ~ o .... CD o ~ o o ~ Ol o ~ /I) o /I) .::.. o ..... .::.. o ..... 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'::r:...=..m. ::-:-:':, ,:::;'::;. ::~:::.tl:>:{: .. __ I I :-:-:-:,:~;.;.;.:::" ............ -::~::;~::~:: ;; -::6];:;2:::0.:: -i~iil.li ' .......z.. i\. ~ -?((:+~:: '\ ~ . , , . . , ..:0. . \. ..............,.......... .......--....... ..... If~1 .. .::r'm"~' . .. I. 'Iii ;:::;:;;;:;:::;:;:;c::; ..,.. ....=' :;:::::;::::;:::::::;-:~.::: ------1-__ __ ______ __._________ _________ __ P.6/6 ~ CD o z m I 0 11 'Tl Z )> ...... f\) ~ 0 -J m , -'- ::0 f\) Z 0'1 ~ 0 :t> s: 0 -0 JJ m 0 :IJ m C CJ) -; LJ CJ C ~ -; :0 0 0 C -1 JJ 0) < < m (D N ~ - 0) < (D ~ ):> ,.... "'" ~"".".'~".:."~/"~"'\\"" ~ I ;; ~j ~ ~ -:;<'\" ,.;\;/ CITY OF ANDOVER o REQUEST FOR COUNCIL ACTION DATE May 21, 1991 ITEM NO, /0. Personnel Committee Report ORIGINATING DEPARTMENT Personnel Committee Howard D. KOOlick~or BY: the Personnel Committee AGENDA SECTION NO, Staff Committee Comm. REQUEST The Andover City Council is requested to review and approve the recommended Section L of the Sick Leave policy. BACKGROUND '-- At the April 21st City Council meeting, the City Council referred back to the Personnel Committee the provision relating to conversion of sick leave in excess of 800 hours into vacation. Attached you will find the minutes from this meeting as well as the information given to Council for that meeting. The Personnel Committee met on May 14th to discuss this provlslon. Based on previous discussions and input from the Council, the following was drafted: L. Employees with 800 or more hours of accrued sick leave may elect to convert up to the lessor of 96 hours or the amount exceeding 800 hours to vacation at a rate of 50%. In no event shall an employee use this provision to convert sick leave to more than 48 hours of vacation. Such an election must be made during the month in which the employee's anniversary date falls. CITY COUNCIL OPTIONS 1. Approve the recommended section L of Policy #3 as presented. 2. Amend the recommended section L and approve the amended section L of Policy #3. 3. Refer this item back to the Personnel Committee for further discussion. 4. Reject the recommended section and make no change to the sick leave policy. 5. Other 0 tions as COUNCIL ACTION .. MOTION BY CJTO I SECOND BY ~ Regular City Councl I Meeting Minutes - AprIl 16, 1991 Page 12 <Personnel Committee Recommendations, Continued) Councilmember Perry stated that Is the definItion used by the County of Anoka. Though some Councllmembers felt the polley Is quite broad and worried about abuses, there was general agreement for the proposed change. Item #4 - Conversion of Sick Leave: To allow conversion of up to one-half of newly earned sick leave over 800 hours to vacation up to a maximum of six additional vacation days to reward employees for being at work. There was a lengthy discussion on this proposal. Councilmember Jacobson felt that sick leave is designed to be used when there Is an illness, and it is banked for use in the event of a serious or long-term illness. His company has Just surveyed what other companies do, and the conversion of accrued sick leave to ,vacation time is not the norm. Mayor Orttel agreed. Councilmember McKelvey noted that by allowing conversion of 6 for 6, the employee would be getting double as opposed to accruing It to retirement. At the present time the employee gets paid for 50 percent of his accumulated sick leave. Because there was no consensus reached on this item, It was agreed to refer it back to the Personnel Committee for further discussion. , , I ~ Item #5 - Mileage Reimbursement: To reference the IRS allowable rate rather than specify a specific amount and have to change the policy to keep current with IRS rates. Council agreed. Item #6 - Overtime for Exempt Employees: To include the wording to Include 1/. ..to al I non-exempt employees. Exempt employees shal I be entitled to compensatory time at straight time rates after working 40 hours within a 7-day work week..." This Is not a change in polley but to put Into writing what Is current practice. Council agreed. " ' Item #7 - Leave of Absence Polley: To include paid leaves of absence for funerals of step-children, aunts, uncles, nieces and nephews. The Council debated the InclusIon of those famIly members, as it is more likely that they are not close family members, that three days is a long time to be away from work in such instances, and the potential for'abuse of the policy is high. It was felt that vacation time could be taken if the employee wishes. It was also noted that the City does not have a policy for taking unpaid leaves of absence, which may be should be addressed for such instances. It was agreed to approve the policy with the exclusion of "aunts, uncles, nieces, and nephews", and th~ Personnel Committee will review the _item again, p6ssiblY conSidering an unpaidleav~ of absence policy or one that allows the leave with pay for some~hing-Iess than three days. o AGENDA ITEM *4 - CONVERSION OF SICK LEAVE IN EXCESS OF 800 HOURS CITY of ANDOVER 1685 CROSSTOWN BOULEVARD N.w, . ANDOVER, MINNESOTA 55304 . (612) 755-5100 Personnel Committee ~ gt> MEMORANDUM I' TO: COPIES TO: FROM: DATE: REFERENCE: Howard D. Koolick, Finance Director April 9, 1991 Conversion of Sick Leave in Excess of 800 Hours REQUEST The Personnel Committee is requested to review the following addition to the Sick Leave Policy which would allow an employee who has accrued in excess of 800 hours to convert up to one-half of annual earned sick leave to vacation. This section would be added as provision L of Policy *3 in the City's Personnel Administrative policies. (J BACKGROUND This policy, which is being used by Anoka County, is designed to be an additional benefit for employees who have been employed for a substantial number of years and have had to use very little sick leave. The policy would allow the employee to convert up to 12 days of sick leave into six days of vacation per year. To make this policy administer, I would once a year during the date. easier for the finance department to recommend that the election be limited to month of the individuals anniversary The following is a draft of provision L: L. Employees with BOO or more convert up to one-half of their to vacation up to a maximum of days per calendar year. Such an during the month in which the date falls. hours of sick leave may newly earned sick leave six additional vacation election must be made individuals anniversary o J..,' ;.9' ,/ / ./ ~ ,I' ,~ ,j ..j 1 o o SUMMARY OF PERSONNEL COMMITTEE MEETING APRIL 9, 1991 Item ~1 - Vacation Schedule Mr. Almgren contacted Anoka, Coon Rapids, Blaine, Ham Lake and Anoka County to compare vacation policies. Mr. Almgren felt the City was running behind the others. Chairperson Perry agreed that, Andover was running behind in some areas, but not all. Specifically years six thru nine are short. Chairperson Perry questioned if the other cities were currently looking at amending their policies. Mr. Almgren did not believe so. Chairperson Perry was concerned with going to 25 days then adding' buy back of sick leave (to be discussed later) an employee could have over one month of vacation. Consensus was that 20 days was a good upper end limit. Consensus was that the following policy was acceptable: 1st through 5th year During the 6th year During the 7th year During the 8th year During the 9th year During the 10th year During the 11th year During the 12th year During the 13th year During the 14th year During the 15th year and each year following 10 days 15 days 15 days 15 days 15 days 16 days 17 days 18 days 19 days 20 days 20 days Mr. Koolick recommended an effective date be used which coincided with the start of a payroll period. , I. Item ~2 - Vacation Maximum Memo outlines reasons for request in maximum allowable at an employee's anniversary date. Neither Chairperson Perry or Councilmember Smith had a problem with increasing the limit from 160 to 200, although both confirmed that at the anniversary date, anything above this limit is lost. Committee recommends increasing the limit from 160 to 200. , , I' 0/ I ,r) \.-,' o [:~:~:.t~,~?~. f :,:-:;: . Hi ;,~,,__ .,;; - .,~' , Item #3 - Use of sick Leave Mr. Koolick explained the current policy does not define appropriate uses of sick leave. Several interpretations have been used. Adoption of a definition will allow for equal application of the policy and provide a clear understanding to all employees of what an appropriate use of sick leave is. Chairperson Perry had no problem with the definition recommended. She felt it made sense in view of the kind of families we have in this day and age. To expect a parent not to take time from work to care for an ill child is not realistic. Committee recommends definition as presented. Item #4 - Conversion of Sick Leave Mr. Koolick explained that this policy is similar to the County policy except for the limitation on when the election must be made. Currently the City has one or two above the 800 hours. Several others are between 600 and 700 hours. Mr. Almgren felt that the City received a benefit from employees not using sick leave. City gave benefit of sick leave, since it was not used, employees gave it back. This policy would give a portion of it back to the employee. Any sick leave converted to vacation, would still be subject to 200 hour maximum vacation accrual at the anniversary date. Discussion then centered on whether the intent of the policy was converting 12 days of sick leave into 6 days of vacation, or 6 days of sick leave into 6 days of vacation. Wording of County and proposed policy seems to point to the 6 for 6 option with accumulated sick leave continuing to grow. Counci1member Smith thought the intent of the County policy was to convert 12 days into 6 vacation days, although he agrees that the wording does not say this. Chairperson Perry thought that if this is to be an additional benefit to reward employees for being at work, then to use a 6 for 6 conversion makes sense since it provides a true benefit by allowing them to convert half to vacation while retaining half for sick leave should they ever be really sick and need it. Both Chairperson Perry and Councilmember Smith agre~ that converting six for six gives the employee the option of converting while still accumulating sick leave should they ever need more I than 100 days. Chairperson Perry acknowledged that she does not believe sick leave is a benefit, however, looking at what other governments and businesses do, buying out sick leave is the accepted norm. Committee recommends policy as it is written. d';~/<' """""-'" 3~"" "\; j,-t,;;~ ';l......... ~< "_ _','C . J . CITY OF ANDOVER '0 ".~.~~ ~,-~,,- REQUEST FOR COUNCIL ACTION May 21, 1991 DATE AGENDA SECTION NQ Non-Discussion Items ITEM NO, II. Approve Reduction of Escrow-Good Value Homes ORIGINATING DEPARTMENT Finance Howard D. Koolick ~ Finance Director BY: REQUEST The Andover City Council is requested to reduce the escrow for Hidden Creek East by $7,500. BACKGROUND Good Value Homes has given the City four letters of credit as escrows. We have received a request from John R. Peterson to release or reduce these letters of credit. All four letters of credit are from Builders Development and Finance and are summarized below: '--- Letter of Credit Number Project Escrowed For Amount 8522 Hidden Creek East 15% of Assessments $52,000 8523 Hidden Creek East 15% of Assessments $45,700 Second Addition 8553 Hidden Creek East 15% of Assessments $17,000 Third Addition 8554 Hidden Creek East Grading $10,350 Third Addition The following is a summary of the assessments on the these three projects. Hidden Creek East Hidden Creek East Second Hidden Creek East Third Amount Assessed $334,106 44,338 $352,054 204,113 Not Yet Assessed Balance as of April 16, 1991 N/A Attached you will find a letter to Builders Development & Finance, reducing letter of credit number 8522 by $7,500 to $44,500. COUNCIL ACTION /' '-I MOTION BY TO SECOND BY o ,C}\) . <.; ",," CITY of ANDOVER 1685 CROSSTOWN BOULEVARD N.w, . ANDOVER, MINNESOTA 55304 . (612) 755-5100 May 22, 1991 , L Mr. Ronald G. stratton Builders Development & Finance, Inc. 1055 East Wayzata Boulevard P.O. Box 637 Wayzata, Minnesota 55391 Dear Mr. stratton: The City of Andover received a request from John R. Peterson of Good Value Homes to reduce or release all letters of credit issued by you to the City of Andover. A review of our records shows the following: I , Assessments Letter of outstanding Credit on Apr il 16, 1991 Amount Number Hidden Creek East $ 44,338 $ 52,000 8522 CJ Hidden Creek East $204,113 $ 45,700 8523 Second Addi tion Hidden Creek East Not Yet Assessed $ 17,000 8553 Third Addition The City also holds letter of credit number 8554 covering uncompleted grading in the third addition. This letter can be released when the conditions set by the City's engineering department are met. Since the letter of credit for the first addition exceeds the remaining assessment balance, the Andover City Council, at their May 21, 1991 meeting, approved reducing letter of credit number 8522 by $7,500 to $44,500. Please consider this letter approval by the City of Andover to reduce the letter of credit number 8522 to $44,500. This action does not effect other letters of credit in any manner. Should you have any questions about these letters of credit, please feel free to contact me. Sincerely, o Howard D. Koolick Finance Director cc: John R. Peterson ,. '\ V ;' ) '-- ,. \J GOOD VAID HOMES Apri 1 29, 1991 Mr James Schrantz C 'j ty of Andover 1685 Crosstown Boulevard Andover, MN 55304 Re: Letters of Credit Dear Mr. Schrantz, , " ~--::- 'f'.: '(-" ~r' '.1 r..i? ..'" u..'" i . 't~\\l!li" l.j.Jr':-~--:-_:'l iJ\ J\Pt~ 3 () 1991 I - - .~..I"" CITY OF Af'IDOVER I I Our records indicate that we currently have the following Letters of Credit in place in the City of Andover: BD and F BD and F BD and F BD and F #8522 #8523 #8553 #8554 $52,000 $45,700 $17,000 $10,350 Would you please consider releasing or reducing each of these Letters of Credit. GOOD VALUE HOMES, INC, . Registered Builder. 1460 93rd Lane N,E" Blaine. MN 55434-4396 . Phone: (612) 780-5510 " cc Bill Bell ach u ,..,.:.-"'jI-_'~L":">",~. .<~/ "\, ':~' 1\ 1 } ~ ~ ~ ~ \,,~,..~~._,,",.<,.,.i'~ CITY OF ANDOVER REQUEST FOR COUNCIL ACTION May 21, 1991 DATE ITEM Approve Reduction of NQ Escrow - Hills 1st /J.. . ORIGINATING DEPARTMENT Finance Howard D. Koolick ~ Finance Director BY: AGENDA SECTION NO, Non-Discussion Items REQUEST The Andover City Council is requested to reduce the escrow for the Hills of Bunker Lake First Addition by $26,000. BACKGROUND Hills Inc. has given the City as escrow a letter of credit for $196,000 and a certificate of deposit with a current value of $52,214.84. These escrows are designed to cover 15% of the assessments plus a $21,000 grading escrow. The amount original assessed was $1,199,296.53. As of April 17th, the balance is $201,042.75. Including the grading escrow, the '- total escrow needed is $222,042.75. Since the total collateral equals $248,214.84, the City can release $26,000 of the letter of credit and still maintain adequate collateral. Attached you will find a letter to the person at First Bank with whom Hills Inc. has been working. This letter reduces the letter of credit to $170,000. /' MOTION BY '- TO COUNCIL ACTION SECOND BY ,/---" '--./ (J~" . ''''~:'>.''.-..:.o..\ ., " A. ,,/'" CITY of ANDOVER 1685 CROSSTOWN BOULEVARD N.w, . ANDOVER, MINNESOTA 55304 . (612) 755-5100 , L , , May 22, 1991 Mr. Bruce Gehrke First Bank Lake 2800 East Lake street Minneapolis, Minnesota 55406 Dear Mr. Gehrke: I , You had requested the City of Andover release any portion of the letter of credit for Hills of Bunker Lake Phase I which was no longer needed. A review of our records shows the City is currently holding the following instruments from the Northern Bank as escrows: u Letter of Credit Number 87-1093 Certificate of Deposit Number 110632 maturing February 24, 1992 Total $196,000.00 52,214.84 $248,214.84 These escrows are pledged to the City as required by the development contract to cover grading and 15% of the assessments levied for the project. As of April 17, 1991, the outstanding balance of the assessments were $201,042.75 and escrow required for grading was $21,000. Based on these amounts, the City of Andover escrow requirements are $222,042.75. Since the escrow pledged by the Northern Bank exceeds the outstanding assessments and grading, the City Council of the City of Andover, at their May 21, 1991 meeting, approved reducing the letter of credit from the Northern Bank (Letter of Credit Number 87-1093) by $26,000 to $170,000. Please consider this letter approval by the City of Andover to reduce the letter of credit to $170,000. Should you have any questions about this escrow or others, please feel free to contact me. Sincerely, o Howard D. Koolick Finance Director cc. Jerry Green () '~/ ""-""""~ -'/ "..~- ,T" ,_,_, , -'-, ...~...'....~/ -.".'~..'.'....'...... -" ;', . .~ :'I ~~ :: ;'f ~'\ ,'~ '~''::'''~_~!I''i~",,''!f;Y CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE May 21, 1991 Engineering APPR~. VE FOR AGEN , i/ AGENDA SECTION NO, ORIGINATING DEPARTMENT ITEM Receive Feasibility NO, 1'9. Report/91-10 ~*" BY: Todd J. Haas The City Council is requested to approve the resolution receiving the feasibility report and calling a public hearing on improvements of street construction, Project 91-10, in the 159th Lane NW, Swallow Street NW and Quinn Street NW area. A copy of the feasibility report is in your packet. An alternate has been included which excludes sodding. It is recommended to discuss this option with the property owners at the time of the public hearing. : "- r- MOTION BY '-- TO COUNCIL ACTION SECOND BY ~ o CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilman to adopt the following: A RESOLUTION RECEIVING FEASIBILITY REPORT AND CALLING PUBLIC HEARING ON IMPROVEMENTS OF STREETS, PROJECT NO. 91-10 IN THE 159TH LANE NW, SWALLOW STREET NW, AND QUINN STREET NW AREA. WHEREAS, pursuant to Resolution No. 064-91, adopted the 7th day of Ma~ ~ 19~, a Feasibility Report has been prepared by BRA for t e lmprovements; and WHEREAS, such report was received by the City Council on the 21st day of May , 19 91 ; and WHEREAS, such report declared the proposed improvement to be feasible for an estimated cost of $ 135,500.00 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that: 1. The City Council hereby accepts the Feasibility Report for Project No. 91-10 , for the improvements. 2. The Council will consider the improvements in accordance with the report and the assessment of abutting property for all or a portion of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of $ 135,500.00 3. A public hearing shall be held on such proposed improvement on the 18th day of June , 19 91 in the Council Chambers of the City Hall at 7:30 p.m. and the Clerk shall give mailed and published notice of such hearing and improvement as required by law. MOTION seconded by Councilman and adopted by the City day of Council at a meeting this 19 , with Councilmen voting in favor of the resolution, and Councilmen voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Kenneth D. Ortte1 - Mayor ~_) Victoria volk - City Clerk o "',."..."".".""....~\,,~. /~.~~"") ~. ~ \, .il \~"":"""ic,,_,.j!J'j.;,,;%~"1P(;;:"j CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE May 21, 1991 ITEM NO Approve Plans & Specs/ , ,I 1 /~. 91- /Crosstown Dr. -rS~ APPROViZ'DiFOR AGEN Vi By0) v AGENDA SECTION NO, Non-Discussion Items ORIGINATING DEPARTMENT Engineering BY: Todd J. Haas The City Council is requested to approve the final plans and specifications and order advertisement for bids for Project 91-1, Crosstown Drive NW, for street reconstruction. The plans and specs are available in the Engineering Office. '-- COUNCIL ACTION , \ MOTION BY \~ J TO SECOND BY , \ '-~ CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilman to adopt the following: A RESOLUTION APPROVING FINAL PLANS ADVERTISEMENT FOR BIDS FOR PROJECT BETWEEN BUNKER LAKE BOULEVARD AND. AND STORM DRAIN CONSTRUCTION. AND SPECIFICATIONS AND ORDERING NO. 91-1, CROSSTOWN DRIVE NW CROSSTOWN BOULEVARD FOR STREETS WHEREAS, pursuant to Resolution No. 045-91, adopted by the City Council on the 16th day of Al?ril , 19 91 , BRA has prepared final plans and speclfications for project 91-1 for Streets and Storm Drain construction; and WHEREAS, such final plans and specifications were presented to the City Council for their review on the 21st day of May , 19 91 NOW, THEREFORE, BE IT RESOLVED by the City Council of Andover to hereby approve the Final Plans and Specifications . BE IT FURTHER RESOLVED by the City Council of the City of Andover to hereby direct the City Clerk to seek public bids as required by law, with such bids to be opened at 10:00 a.m. Friday, June 21 , 19~ at the Andover City Hall. ~) MOTION seconded by Councilman meeting this and adopted day of by the City Council at a , 19 , with Councilmen voting in favor of the resolution and Councilmen voting against same whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Kenneth D. Ortte1 - Mayor Victoria volk - City Clerk /~ , ,,-J i (~/C e",'''"'" ""''''''''\'.' , '0 t } \" li' "~" .d -'~');,.)."~,,~.;!;lii,,,!,!!?\'!i;;i!-- CITY OF ANDOVER REQUEST FOR COUNCIL ACTION May 21, 1991 DATE -\'S~ APPijOl ~~OR AGE~ rr BY: J ~ AGENDA SECTION NO, ORIGINATING DEPARTMENT Non-Discussion Items ITEM Receive Petition/ NO'/5: 91-14/168th Lane Engineering BY: Todd J. Haas The city Council is requested to approve the resolution declaring adequacy of petition and ordering preparation of a feasibility report for the improvements of streets, Project 91-14, along 168th Lane NW from Round Lake Boulevard (CSAH 9) to Dahlia Street NW (make connection to the existing cul-de-sac in Lunds Evergreen Estates 5th Addition). The property owners are requesting the City use MSA funds to construct the street which is currently designated as MSA. In reviewing the area for fire and police circulation, this construction would certainly help eliminate the jogs that exist along 167th Lane east of Round Lake Boulevard and 174th Lane east of Round Lake Boulevard over to Verdin Street. '- A request was made by City Council earlier this year for other possible MSA street construction for the 1991 construction season. Total # of lots - 14. Number in favor - 10. Number against - 1. Number unavailable - 3. COUNCIL ACTION r- MOTION BY "- TO SECOND BY o o o CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilman to adopt the following: A RESOLUTION DECLARING ADEQUACY OF PETITION AND ORDERING PREPARATION OF A FEASIBILITY REPORT FOR THE IMPROVEMENTS OF STREETS, PROJECT NO. 91-14 ALONG 168TH LANE NW FROM ROUND LAKE BOULEVARD TO DAHLIA STREET AREA. WHEREAS, the City Council has received a petition, dated April 30 , 19~, requesting the construction of improvements; and WHEREAS, such petition has been validated to contain the signatures of more than 35% of the affected property owners requesting such improvement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that: 1. The petition is hereby declared as adequate. 2. The proposed improvement is hereby referred to BRA and they are instructed to provide the City Council with a feasibility report. MOTION seconded by Councilman and adopted by the City day of Council at a meeting this 19 , with Councilmen voting in favor of the resolution, and Councilmen voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Kenneth D. Orttel - Mayor Victoria Volk - City Clerk I I I /. ,. i ~..' Ec-mJ'~D:'. r\ APR ') 0 1991 1 ,- o CITY of ANDOVER ,., ,~~ "',., "'. ..,~v._.. I, Date: 1./ -);) - 9/ ,1-1'/ No. Gentlemen: We, the undersigned, owners of real property in the following described area: II.-Bf/. ~ee.+ APze N 11/ N\'\), between i2-ound l.a.ke &:u.levdrd. avd DdhllCt said Construction of and that the cost of said improvement be assessed against the benefiting property, as authorized by Chapter 429, Laws of Minnesota. o LEGAL DESCRIPTION NO ,/ ,r ~ )( o This petition was circulated by: 0ilrh kt,dlc. Address: ,~f) 31'-1& Ilo~tb J....n, NIJ H11r.h'll'cr I ...- L - -_ _ '" ".....<:-~II.' J L.i....... v ,....,I- n1tJ - 55001 ~ ~ ::'~ L:,sfl ~ ~~ ~,ry{ ;:17';38'0 /7>137 ~ a~ 1:17'1221]/7'121 ~~~ ! ~!~} _117'10' _ ~ I :7l.J%O<'f\-'O ~~r:r:: ~ ~ AV~~ ~",- 'ill91>-;t'" dJrrn-- ~ 1 ~ ~I ~- ~ re ~ 1_$ ~ I ,rn r _ Ni ~ l"') lO") ",,'" ,OJ ~~N-"r,...,l...c M"v~-! I'f{'\J~- ......I\J- I LA. N.\A " fr\""~ j .....""OCO t"'{'\J~II'r\,.J"lO f'rl'\!..$I 11Z,'CO .. " '" '" 0- '" N '" "' 17'-1tn ,.. N ~ N '" "' 113271 ~ 13..cr /7303 I nUt.:> 112.41 11Z26 I~ 171~3 Ie: - ~- ::; ,--- \\-.---- -':t;737 2Gq/ 0- J 17L;~;;\ 1745:' 2775 ~ a 174~ -, ,<}.,~ ... N W W :17445 2.64-6 2.5% , ~I ~;; ~\ ~\ ~ ~ 70 ~ >\- 2.7 "Z',.", _, 17387 J7?(,I.J -;>-"J 173;;- - _ T ~7376 ~ I7hd. ~" NW I:: ~ \~ " /7322 t ~ 1b~ ~ :1~ r.1-{ ')- ?-Ic ~ 11$ .\;". r---- I}. ~ [IDld ~ ~- - 0 ~ 17(1)/ I N T o '" 68: I ~ 2 I ~ '" ~ I ~i I MC~ ,A, '1"W. (4 2639 Q) Ii! 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N c:D I ,0 ~ , 2~1~. \1.11'00 y/~ I I 8 ~ g ~ ~ 2:" I 2777 2731 2bl'1 c:P 16),,: r<) to N N ! ---1<01 t.h ~NE NW. r---- ''-7tn z.1d\1:> / I .>l .Q ~/ ~ ~ ~ ~ I;:!: IlD7Zi :x rO 1 /'0 h,l~1:> IIo'Z'1 !<) N N IN 1101,,q.q \ w.o'?fl IbiLB2. 110(,51 ~~ C\ >- >J'J 1101044- Iblo'S2. "1 Ifolo'55 1("1.o5B ,2 11.0(0-51 ~ ~ /' l'ti I \../ i q; - 2.705 ! 2-bOl/Z ...J - ',,"',;Z.1 ~ - I 1.\,,'51 - - ''''1"- AVe ,Vw. e ~~ - :z 16{82. - ~ I ::> - 2602 ii r-\ ~ /b?/5 2.bQ2. \.J - 16S2'2.. ~~_____ PARK / , - \~ - - \~~ \l] 19 ~ 11 ~ ~ i1'i ~ - - - Ib4-1b ~lo40b3', - - ~JI~ 0 - - ",,$ 1"""'01 ~ 8' ~ - l(MzE it'\' i<\ - - , I- Ib4-7/ -~ 1!..4:.,2 - 01", ,~ - lf0416 \l) \P t>l o "..":",.'.."....'~'e ';"~~' ""\ '.} "', {'} -i';''''",;1r.' '~~'~'''''F'_FI;~i'(rii,~;JIJ!''''' CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE May 21, AGENDA SECTION NO, Non-Discussion Items ORIGINATING DEPARTMENT Engineering -15* ITEM Receive Petition/91-16 NO,~_ 159th Avenue Iw. BY: Todd J. Haas The City Council is requested to approve the resolution declaring adequacy of petition and ordering preparation of a feasibility report for the improvements of streets, Project 91-16, the area along 159th Avenue west of Marystone Boulevard. Total # of possible assessable lots - 16. Number in favor - 10. Number against - 4. Number unavailable - 2. '-- PIN numbers 13-32-25-43-0001, 13-32-25-44-0004 & 0005 were not included in the number of assessable lots due to setback requirements which would not allow these lots to be buildable. r- MOTION BY '- TO COUNCIL ACTION SECOND BY o o . ) '--/ CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilman to adopt the following: A RESOLUTION DECLARING ADEQUACY OF PETITION AND ORDERING PREPARATION OF A FEASIBILITY REPORT FOR THE IMPROVEMENTS OF STREETS , PROJECT NO. 91-16 IN THE 159TH AVENUE WEST OF MARYS TONE BOULEVARD AREA. WHEREAS, the City Council has received a petition, dated May 7 , 19~, requesting the construction of improvements; and WHEREAS, such petition has been validated to contain the signatures of more than 35% of the affected property owners requesting such improvement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that: 1. The petition is hereby declared as adequate. 2. The proposed improvement is hereby and they are instructed to provide feasibility report. referred to BRA the City Council with a MOTION seconded by Councilman and adopted by the City day of Council at a meeting thi s 19 , with Councilmen voting in favor of the resolution, and Councilmen voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Kenneth D. Ortte1 - Mayor Victoria Vo1k - City Clerk .' R~~-~~~lD ,,,,:::~,, ~ ;'iG~ ,:. ,~ "1- f !\ o \,~.L )1 .~~~ CITY of ANDOVER Date: .. No. 9/-1& Gentlemen: , , We, the undersigned, owners of real property in the following described area: " West end of l59th Do hereby petition for a feasability study to get an estimated cost for the black topping of said street Address Description I ~ , o '-11 2. ~ / (p I This peti ti~ Ci~JC;'lC)at:p Address ljq I d- ~ YES NO '. I " I ~d?~ -; S"Lf - If ~tJ ;/ III 11,':~:'"~;rW:b)i ~ -==~ U I I 0=-' tll! !if 2/td t~O IoJ &5 Vi 10 ~i10 "z,4-1 :t "" ~ Il '" ~ '" "11::6 r<1 " I~ ~~ '. * ~ 0 ~ 0 ~ i8 ~ l~IW 1~Z.1 <r ~ 'i- ~ lJ liDlCXJ ~ v- ~ '1 , ,-,,, lIDOl4- ."r(i) v,\"'( 169100 ;l(' \"'~ i~\) 1@1n 15'1<14 ~ '~ \D r- ... co :F '*" :p 15'1ZZ- ~ ~ 'IE.. IlAnt'+- (i) \....n;t .~ \.J-~\ o .x -1'..' "' ;8 \ - -- ,/ '\ -0 i':~-I ~~i I , \ \ . l~ I Sl" :x:. "'(.) ~\ -.:-> ~ ~ ~ ~, \ ,-.....~ \ \ ~ ~.. 't,' ~ . -~,--!;j:;_ ~__L ~ "!. '- Q: ,. '" ~ __l \ -',,;.~~~I , Q: llJ ;.;:,;.-';> ~- - Q: ~ . fY-~'::-- -- ~' ~~- - \ - - ' ,~ .~ ~ -. -;:. \~,~ ...::. ~ ~~ ~ ~" ~ ' ~~ ", ,~\ ~ '::) a:. . ' :i-'-~~E (H)'n ~, ,---- : ) '--....- ~ ~ , , '...~.._} ",_ I ~~ J @<>~ ~ I I I ! {. ~ ~'-; --:1 < ; -"l}. ~~~ , 1 1 ... , . - - -. " --... , ~. ._.._~ ~K--O- -<<,.:'" ,."~r" -(>.i) ,,,,, - off';;; C) \<-- \ -' \ .>--... rrl:~'/ "~''''''''''''''\''l: U~j" M , \\",,,,,,,.,,",,,,,,~'i:,i' CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE May 21, 1991 Non-Discussion Items Engineering ~ FOR AGENDA SECTION NO, ORIGINATING DEPARTMENT ITEM Approve Plans & Specs/ NO, 11. 91-4/Hills 4th B; II The City Council is requested to approve the final plans and specifications and order advertisement for bids for Project 91-4, Hills of Bunker Lake 4th Addition for sanitary sewer, watermain, streets and storm drain construction. BY: Todd J. Haas The plans and specs are available in the Engineering Office. '-- COUNCIL ACTION r~ MOTION BY '-- TO SECOND BY o CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilman to adopt the following: A RESOLUTION APPROVING ADVERTISEMENT FOR BIDS LAKE 4TH ADDITION AND STORM DRAIN FINAL PLANS AND SPECIFICATIONS AND ORDERING FOR PROJECT NO. 91-4, HILLS OF BUNKER FOR SANITARY SEWER, WATERMAIN, STREETS CONSTRUCTION. WHEREAS, pursuant to Resolution No. 051-91, adopted by the City Council on the 16th day of April , 19 91 , TKDA has prepared final plans and specifications for Project 91-4 for Sanitary Sewer, Watermain, Streets and Storm Drain construction; and WHEREAS, such final plans and specifications City Council for their review on the 21st May , 19 91 NOW, THEREFORE, BE IT RESOLVED by the City Council of Andover to hereby approve the Final Plans and Specifications . the were presented to day of o BE IT FURTHER RESOLVED by the City Council of the City of Andover to hereby direct the City Clerk to seek public bids as required by law, with such bids to be opened at 10:00 a.m. Friday, June 14 , 1991 at the Andover City Hall. MOTION seconded by Councilman and adopted by the City Council at a meeting this day of , 19 , with Councilmen voting in favor of the resolution and Councilmen voting against same whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Kenneth D. Ortte1 - Mayor Victoria Volk - City Clerk o "~(r'.cv"C"""'~~, .",c '"C~ .,. ,~ , .,~ ,:~:;.,.~, 0(1 '~ ~~",. CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE May 21, 1991 AGENDA SECTION NO, Non-Discussion Items ORIGINATING DEPARTMENT Finance Howard D. Koolick W-- BY: Finance Di rector APPROV~E . FOR AGE~~A ~/{ ITEM Receive April NO, Financial Statements 1'1,. REQUEST The Andover City Council is requested to receive the ApriL 1991 financial statements for the General, Water and Sewer Funds. Should there be any questions about an item, please contact me prior to the meeting so that I may have adequate time to research the question. '- COUNCIL ACTION MOTION BY ~ TO SECOND BY CITY OF ;VJOOVI::R YEAR TO DATE SUMMARIES For;: GENERAL. WATER AND SEWER FUNDS ;\:3 of .30Api'C:1 \ \J G ENE R A L FUN D REV E NUt ~ --..--..-----------..-----.-- --------.---------------...- GENERAL PROPERTY TAXES BUSINESS LICENS=S AND PERMITS NON-BUSINESS LICENSES & PERMITS G u i 1 din oJ 1<,' 1 " t " d Ot he r' TNTERGOVERNMENTAL REVENUE CHARGES rOR SERVICES st I'eet L i 'l ht in,] (..it h(' r' \ o COIJi;:T FINE:3 SPECIAL ASSESSMENTS MISCELLANEOUS REVENUE IntE:r'E'~;t [ar'ned Refunds and Reimbursements CJt !-);2 r' TRANSFERS FROM OTHER FUNDS Fl"om /,dmi n, TI"ust Fund :~'r'orn TIF 1"1 r=und From TIF 1-2 Fund TOT/Ii,. REVENUE .. \ , " ~ F; '"' v i 2;(:0 cI i3ud'?et 1,072.61,:',00 18.200.00 199,910.00 5,600.00 G17,G99.00 '31.:;00.00 20.850.00 59.000,00 :::0.000.00 30,000.00 h.300.00 90.000.00 2h.000.00 (;,000.00 2,22".702.00 - __ - - - - - - _. Uo .-. _ ____._____u...___ V~~,:~r' to O,::-It~' l\ctU,'7! 1 35.802.1(, .3.7'30.00 60.091,.80 2. 135,1; 0 "~].220,:30 12.711,.35 10.901.99 10,OGO.G3 3.051,.60 1.839.30 189.571,.13 .. - - .N _ _ _ _ __ ._ _ _ ,. .- - - -- .-. .. - -. - - - E' E. r' C " n t a,:, '2 k'2rna in i n'l 96 7') 69 G 1 92 ,(' ! .) 1,1 82 100 89 5'; 10[1 100 100 91 CITY OF ;\r,DOVI=::; YEA~ TO DATE SUMMARIES ~: 0 I~: ,J GENERAL, WATE~ AND SEWER FUNDS A:3 of 301\01"01 Revised Year to Date Percent8QE Budget Actual Remaining ---------.------ -----------.-.-- ---------- G ENE R A L FUN D E X PEN D I T U ~ E S _ ~. _ __ ._ _. _. .. ._ _ _ _ ,~ ___ __ _. _ __ w.. _ ~ .. __ -------------------.---------. CITY COUrICII. NE'v!'::;LErTf::p /,1AYOF: E L E C T I Of, S /\Dr.lINIST~ATION FINANCIAL ADMINISTRATION /\UDl!INCi ,1\ S ~) E S S I ~J Ci '. / TOTAL EXPENDITURES 3h 108. 00 1 1 ~3G9 1 ~) 66 6 _ 83 1 . 00 7 1 7 28 G9 I, . 200, 00 1 .43il 02 65 2 . 8 2 ~3 72 105 , 1 7 1 00 32 ~)~, B ~) 9 6D 102 .l3'J 1 00 32 2 18 10 6 l3 1 () 000. 00 (., 1 HI 00 1 f'.~ " . " ') 1 ,SilO 00 B ,62 1 00 ( 6 ) " C 0 _ 300, 00 0 721 06 8 ~) '~ ~.) 1 ,002 00 1 5 . 71,1, 63 13'J 19. OD5, 00 '/ \ 172 DO 62 35 ,833 00 1 1 1 " 7 ';,7 13" .) i 4 , 1 DO. 00 !I ::; 7 9 10 (; :, 23 ,GOO .00 1 1 , 78'S , I) 7 '50 ':I . 63 S 00 2 94 i 07 GD 3 .593 .00 1326 15 82 i 1 . 1 65 00 1"1 . 9 Slh . I; 9 7l; hOi, , 078 00 913 740 . \) 3 7 .- . ,) 23 1 r., ':I 7 .00 G2 ...... r (', 66 72 , ,.0..) ,,) . 39 .057 00 P , 5% 7 1 67 1 27 .530 00 39 1 1 (1 80 [; ~) 2. 300 .00 473 f35 79 9 OD6.00 3 1 3G n G ~, 221; ,662 .00 213 .1;1,5 73 ". " ! 1 )0 3~) :: 00 GO ,32(; [;3 :<) 22 .821 00 2 903 86 87 15 000 00 3 \ S l~ 3 , 20 7G 3 1 .606 00 6 , 'I 1 !J ,/13 no 3 000, 00 1 39 G , 65 r:') . . ...U 38 .000 .00 9 , i.3 7 .57 7 " ,) ?3 1 .897 00 it. :) ,9h G 2 1 80 'J ,h 7 G 00 ~j 19 .90 90 37 129 00 n ~) I G 38 71, . ;~ . 1 6 'S i,l, .00 " 11,7 39 68 , ~ . ~) 9 Gl;3 00 25. ~) 2 9 00 S7 1 ? 800. 00 1 1 ,082 59 1 " ~, ----,------~- ---_._--------~ 2 ,229. 702. 00 G3 1 . 218, 01 I 1 -- - -. - - .~ -. -- -- ..- -- - ------...------- - - - -- -- - -- -- _. .- -- .-. - - -, -- -- -- ~ - - - - - ATH)F:NE Y PLANNING AND ZONING D/\TA F'RC'CESSING CITY HALL 8UILDING FIRE STATION BUILDING PUCLIC 'v!O::;I(S l3UILDIN,; \ SENIOR CITI2EN'S CENTER '...J I,QI.JIPr41.:NT DUILDIrJC; E rJ G I rJ E E F: I N Ci POLICE PROTECTION FIF:E F'F:OHCTION l~ E ~3 CUE S E r~ v I C f PROTECTIvE INSPECTION CIVIL DEFENS[E I\r, H1Al CCHHROL STREETS AND HIGHWAYS SN()W ANQ I(:E RE~10VAL ~3 TOf<M ~) E\'lt 1~::3 E;n:EET LlCiHTING STREET SIGN~:; TRAFFIC SIGrJM,E; STRCET I,TGHT:3-F;',ILLCD PARK AND RECREATION TREES AND WEED CONTROL F:U:YCLING ECONOMIC DEVELOPMENT UNALL.C\CATED IMPROVEMENT PROJECTS OHlER FlrJANCING UE;EE: "-) CITY OF !$JI)OVEf~ YEAR TO DATE SUMMARIES FOR GENERAL. WATER AND SEWER FUNDS A,'; of 30Atn'~J 1 W ^ T E R FUN D REV E N U E S -.-------------.--..------ -.--------------------- $A,T[~: ~;M~ES ME TE R ::;,\ I,!: '3 PEF:MIT FEU:: MISCELLANEOUS REVENUES Ci[NERAL TOTAl. Rf.VUJUE F I) N D ~'IATER 0. X ~, E N r; U N [0 .---------.---------..----.. ----------------.----- C.' C C: ...' '-. ....' \ '-J SOURCE, ~;TORAGE AND TREAH1ENT DI:3Tf;: IljUTICm /\[l r,1 I N I 8T F:A T I ON TOTAL WATER FUND EXPENSES , / Ro':' v i so':'d 2.udget 198.072,00 20,000.00 10.000.00 5,000.00 233,072.00 - --.- - - -- -- -- -~.. --.. _. _~ 0-- _ __ _. _ __ _. _ _ __ 76./,95,00 112.382.00 44.19~).OO 2::<3.072.00 _..+.... - ".. _. ,_w.< ,_ ___ - - _. -0 __ __._ _w _. _ _'_ Y0ar to Date Percentaqe Actual Remaining 3S,1h8.89 8,663.0[1 3.100.00 I, C. 911.89 v.o _ _. 0__ .". ._ ._ _ .~ _ _ _ H _ o. ._ __ +_ _-v .~ _ _ _ __ 10 . 2 1 5 . 84 23,643.09 18.100.09 ':,1.959.02 .. -- - '" - -- .~ - .- - ~- .- -. .. _ __ _ __ _ _ _ V' _ _ 82 56 69 100 79 8C 78 SD 77 CITY OF ;\NDOVCP YE^~ TO DATE SUMMARIES FO~~ , . GENERAL. WATER AND SEWER FUNDS A:3 of 30Apr91 ,~ SEW E R FUN 0 REV E ~J U t: ~; ~ _ _._ _ _~ _. _~ _. v_ _ .~ <_ ~. ,_. _ _ .. v_ ._ -----------....---.----- ~: [\., E;: C H M~ G E S HHEF~[::3T TRANSFER FROM SEWER CONN. FUND TOTAL SEWER REVENUE SEW E R FUN 0 E X PEN S E S _ __ .... _. .. .. ._ _~ __ v_ ._ _ _ .. _. ,_ ". ._. .~ _ -----.--------------.-.--- 1 C()LLECTION '-J M;-:tr'opolitan Wa:;:;t..:' Contr'ol Othet-. Exp,3n:3'3s ADr'11 N I :::T RAT l(JN TOTAL SEWER EXPENSES \ '- / R~yi5~d Year to D8te Percent80e Gudget Actual Remaininq 3CiO.lf69.00 1,000,00 30,500.00 391.969.00 .. ....~ ..v "... H _H.. __ ___ __ _ __ _ __ _ __ _ __ v_ _ _ 243.781.00 70.132.00 7 7 , I, S 6 . 0 0 391.969.00 .. _ _. _ _M _ .. ._ _ __ ~~ v. -- - -.- -- -. -. - .- - - - -- 8G.1,8G.n E!G,1,8G,-n ~. _" - __ .~ - - - - ._ po _ -. - .- ... -- -- .- - .. - ~ - 101.~;75.00 12~GG6.\)8 1,180.86 12:2.01, 2.1,,, - - - -..-.- -. -.. _.._. ". - - "- - - -- - "- -- - - 7G 100 100 n 58 82 r:~ 9 038 . '-J f~,:"C0~",""'""'~ ,;:'" --"" it' ---~), 1(\) '~"~_'!.""""",,'!r<*"f"!-+'IIf,,r CITY OF ANDOVER REQUEST FOR COUNCIL ACTION May 21, 1991 DATE ITEM Receive 12/31/90 NO, Audited Fin. Stmts. ,q. ORIGINATING DEPARTMENT Finance Howard D. Koo1ick \D<-- Finance Director BY: APP~~VE~ FOR AGE.J'I[ ~ \ / ~ B-';( / 1,/ AGENDA SECTION NQ Non-Discussion Items REQUEST The Andover City Council is requested to receive the 1990 financial statements and auditor's report. Our auditors will be at a subsequent meeting to discuss their findings and the financial statements. BACKGROUND \....- Because of the additional work required in setting up our financial statements for the first time, the completion of the audit has taken longer than originally anticipated. The City Council is being requested to receive the report to allow it to be filed with the state auditor by the May 31 deadline and so that portions of it may be included in the official statement for the bond sale which will be approved at this meeting. CITY COUNCIL OPTIONS 1. Receive the 1990 financial statements as presented. 2. Table this item until a presentation by the City's auditor can be made. 3. Other options as determined by the City Council. MOTION BY COUNCIL ACTION SECOND BY '-.- I TO i ..i:>~io. BRUCE A. LIESCH ASSOCIATES, INC. HYDROGEOLOGISTS . ENGINEERS. ENVIRONMENTAL SCIENTISTS 13400 15th Avenue No,' Plymouth, MN 55441. 612,559-1423' FAX No: 559-2202 May 16, 1991 The Honorable Kenneth Orttel Mayor of City of Andover 1685 Crosstown Boulevard NW Andover, MN 55303 RE: Final Grading Plan 80 Acres South of WDE Facility Dear Mayor Orttel: Based upon your prior membership on the Andover City Council, I believe that you are aware of the pending remediation of the Waste Disposal Engineering (WDE) landfill site lying north of Bunker Lake Boulevard and west of Hanson Boulevard. As specified in the federal Record of Decision (ROD) and most recent draft of the Remedial Action Plan (RAP) by the U.S. EPA, that remediation will entail among other things the construction of a thick clay/ soil cap over the waste deposits at that site. When installed, that cap will be covered with topsoil and seeded with hardy native grasses. In meetings last year with representatives of the City and its outside engineers, TKDA, this firm and Conestoga-Rovers Associates (CRA) presented and discussed the value to both the remedial effort and to Andover of using local soils to construct that landfill cap. Based upon soil borings and analyses, we believe that soils of quantity and quality suitable for that purpose would be available from sources in the northwestern area of the landfill property, off Crosstown Boulevard, and the 80 acres lying just south of the site and owned by Wasteco, Inc. The value to the City would include avoidance of soils transport over local roads and the leveling of most of those 80 acres south of the landfill for some good, future purpose of development. Based upon the City's earlier expressions of enthusiasm for that future development, the federal government was persuaded to eliminate most of that acreage from its description of the remedial "Facility" along with future restrictions on its development, Relatedly, we have designed our grading plan proposals for those 80 acres to assure both access to the quantity of soils needed for cap construction and leveling of that property to a condition suitable for future development. We have also planned for retention of a sizeable buffer of trees, _to the west of the area to be leveled, to assure an aesthetic condition- for current homeowners. - The Honorable Kenneth Orttel Page 2 May 16, 1991 Based upon the information gathered at our last meeting with city representatives on July 11, 1990, and my later conversations with Mr. John Davidson of TKDA, we have revised the Final Grading Plan (copies enclosed). The Plan now presents the disturbed portions of those 80 acres at a final elevation of roughly 890 feet. This is the elevation preferred by TKDA. Although this cap plan was prepared in the fall of 1990, we-have withheld submission because of a break-off of negotiations on the Consent Decree last year. Those negotiations have resumed again last week. Kindly review the enclosed Final Grading Plan and secure TKDA's signature on all copies. We understand the City may defer its formal approval through the Council until a final federal Consent Decree is negotiated and presented for City signature. (According to our information, that could occur in the very near future.) However, so that we may integrate this with CRA documents regarding the final agreed RAP which would be attached to that Consent Decree, we would need a prompt indication from you of any objections by the City to this plan. When fully signed, please retain one copy for the City's records and return four signed copies to me. Sincerely, BRUCE A. LIESCH ASSOCIATES, INC. QdtfdL Peter Fuller, P.E. Enclosures PF /ljs cc: Mr. Dailey/DR&B Ms. Coughlin/Dickinson, Wright et a1. Mr. Van Norman/CRA Ijs:wde5-16/32029 , I."'" ..0 I lIIk'.....~~. MEMORANDUM DATE: May 15, 1991 RE: FINAL GRADING PLAN - SOUTHERN SOIL - BORROW TO SUPPORT WOE LANDFILL CAP CONSfRUCTION The 80 acres adjacent to the landfill's southern boundary have been designated by the participating PRP's and their consultants as a soil borrow area. Relatedly, we have prepared the attached Final Grading Plan. This Plan reflects municipal preferences for developmental elevations in this area, and was formulated with two interconnected objectives in minds. First, to provide a sufficient quantity of suitable quality fill to meet the requirements of cap construction. Second, to yield a leveled property with an elevation acceptable to the City of Andover. Currently, the western half of the 80 acre parcel is relatively undisturbed with vegetative cover ranging from mature oaks to scrub trees and brush. The eastern half of the 80 acre parcel is disturbed, having been used previously as a soil borrow area, and is generally covered with tall grass and a few pockets of trees. The current surface topography ranges in elevation from 883 feet elevation in the east, to 908 feet in the west central portion of the 80 acre parcel. The quantity and quality of the proposed borrow soils were determined based upon field exploration studies and computations utilizing current topographic maps. The field studies indicate the presence of soil deposits with characteristics required by the cap design. These deposits will be selectively exploited to the extent required to meet cap construction needs. A cut-fill analysis, based on the contours depicted in the Final Grading Plan, results in the disturbed portions of the parcel being leveled at an elevation of approximately 890 feet; assuming a contribution to cap construction of roughly 100,000 cubic yards of soil from excavation of the stormwater pond planned in the northwest portion -of -the~WDE landfill property. Incorporated in the Final Grading Plan is an excavation setback along the western boundary of the parcel. This setback will create a buffer zone containing undisturbed natural vegetation between the project area and residential development to the west. The width of the buffer zone could vary from the maximum of 400 feet to a minimum of 300 feet, depending upon confirmed soil qualities, the quantities removed for cap incorporation, and final grading to the elevations specified. Deviation from the anticipated 400 foot width would also occur if more soil is needed from these 80 acres due to downsizing the stormwater retention basin planned in the northwest portion of the WDE landfill property. This plan is considerate of the 200 foot setback, calculated from the southern boundary of the WDE landfill site adjacent to the north, designated by the U.S. EPA for inclusion within the description of "Facility" related to the WDE site. This Plan contemplates exclusion by that Agency of the balance of these 80 acres from the "Facility" description, and future performance of this final grading plan is expressly conditional upon that. We understand from our conversations with the City of Andover's engineering firm, TKDA, that this parcel, if leveled to elevation 890 feet, is capable of being serviced by gravity sanitarj sewer, connecting at Bunker Lake Boulevard to the south, and would allow for development under the city's current format. However, this Plan also contemplates rezoning of this leveled parcel to a classification consistent with light or limited industrial (LI), general industrial (GI) or commercial/business uses when developed. Future implementation of this Plan is also conditional upon due approval of this Plan by the City of Andover, incorporation of this Final Grading Plan into the final contours plan for a remediation of the WDE landfill in which Wasteco joins, and non-frustration of Plan implementation or material increase in cost factors by intervening rules or actions of the City, Anoka County, their citizens, or other governmental entities. ~-,,- Date: {)--I (p - tJ ( Submitted by: O~fht~ Attachment: Final Grading Plan, Peter S. Fuller, P.E. Bruce Liesch & Assoc., Inc. For Wasteco, Inc. Date: Approved by: John Davidson P.E., TKDA Consultants to City of Andover, Minnesota Date: Reviewed by: Honorable Kenneth D. Orttel Mayor, City of Andover Date: Approved by Andover City Council (attach certified copies of Resolution) cc: Mr. Dailey/Doherty, Rumble & Butler (for Wasteco, Inc.) Ms. Coughlin/Dickinson, Wright et a!. (for SW-28 Group) Mr. Allen Van Norman, CRA (for SW-28 Group) Ijs:wde8-24 ---- **************************************************************** *~************************************************************~* ~ ** ~~ ** ~~ ** ~~ ** ~~ ** ~~ ** :: WHAT'S HAPPENING 1_ :: ~~ ---------- - ,._~-~.._~-- ..--- - ~ ** ~~ ** ~~ ** ~~ ** ~~ ** ~~ ** ~~ ** ~~ May 21, 1991 ** ~~ ** ~~ ** ~~ ** ~~ ** ~~ ~ Please review the CCWD maintenance priorities ** ~~ ** ~~ that the District has proposed. The District ** :: will be discussing these priorities on May :: ~~ 20th. ** ~~ ** ~~ ** :: ~ The Change Order for the hydrant for the :: ~~ Fire Station will be for $13,247.00. ** :: This is about twice the cost I estimated. :: ~~ We are going to get quotes from other ** :: contractors. I will have Frank give a price for :: :: constructing it as an after hours job; construct :: ~~ it on saturday or after hours so it doesn't ** :: interfere with our regular workload. :: ~~ ** :: ~ Community Education program- there have been :: ~~ some meetings involving Coon Rapids, Anoka, Ham ** ~~ ** ~~ Lake and maybe others to discuss the Committee ** :: Education Program. There is a meeting scheduled :: ~~ for May 21st at 3:00 p.m. at Coon Rapids City ** :: Hall. I plan to attend. Ken Orttel, Marilyn :: ~~ Schultz, Melanie DeLuca and I met and reviewed ** ~~ ** ~~ some things that are being discussed. ** ~~ ** ~~ ** ~~ ~ please review the final grading plan for the 80 ** :: acres south of the WDE facility. The grading :: ~~ plan for this 80 acres has been a major concern ** :: of the City. We want 'the land to be developable :: :: when the landfill closing process is complete. :: ~~ ** :: ~ The City Council is required to schedule 'a :: ~~ Special City Council Meeting proposed for ** :: wednesday, May 22nd;at 5:00 p.m. to have a :: :: hearing concerning!a disciplinary case. A :: ~~ hearing is provide~ for under Policy 13 and must ** :: be held within 10/days of the 16th of May. :: ~~ ** ~~ ** ~~ ** ~~ ** ~ ~ ~~ ** ~~ ** ~~ ** ~~ ** ~~ ** ~~**********************************************************~~~: ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ DATE: May 21, 1991 ITEMS GIVEN TO THE CITY COUNCIL Letter from Elwyn Tink1enberg, County of Anoka - May 9, 1991 Schedule of Bills Ordinance No. 95 Ordinance No. 23D Ordinance No. 8SSS Coon Creek Watershed Minutes - May 13, 1991 Coon Creek Watershed Request for Board Action - May 20, 1991 Letter from Peter Fuller - May 16, 1991 Regular City Council Minutes - May 7, 1991 Report/Project No 91-10 Coon Creek Watershed Minutes - April 22, 1991 Park and Recreation Minutes - May 2, 1991 Special City Council Minutes - April 30, 1991 What's Happening PLEASE ADDRESS THESE ITEMS AT THIS MEETING OR PUT THEM ON THE NEXT AGENDA. THANK YOU. .~'~""" ~ . . ('.-.-, ~, "..'\:...... . CO U N TY 10: Cc ~f/9/ OF ANOKA Office of the County Board of Commissioners COURTHOUSE ANOKA,MINNESOTA55303 612-421-4760 ~,"",,;- E' if'~-~~!.-~ ":~ 1[" ~l ,i ~ '.' '.... >' "." ;:- il' ~1 ~ C1 tl $ rJi i? ~~ ~~~, ~~~.....-. '.,. t':~ U' ''''.'' ~i ,-.-:--....~..__.. -., ' ,. \.J ~ , ';j {\I t,;) ","/ 1 "19011.-; '. ~ "", ,." 'C ..J _ ^ 1 /- May 9, 1991 Mr, James E, Schrantz Administrator, City of Andover 1685 Crosstown Blvd, NW, Andover, MN 55304 (\.... \ C \\ ) V- \J ?",~ )ff~ lp'flT CITY OF ANDOVER '" Dear Mr, Schrantz: Enclosed you will find a notice of a public hearing which will be conducted by the Anoka County Board for the purpose of receiving comments regarding proposed changes in the dumping fee at the Elk River Resource Recovery Facility, I want to personally call your attention to this hearing and to suggest that, if you have any questions, please get in touch with me, Sincerely, U'l~ Elwyn linklenberg cf7 Division Manager, Public Services ET:pd Enclosure - Affirmative Action / Equal Opportunity Employer .;'J;;ol'>\ NOTICE OF PUBLIC HEARING Notice is hereby given that on the 28th day of May, 1991 at 10:00 a.m., in the County Board Room of the Anoka County Courthouse, 325 East Main Street, Anoka, Minnesota, the Anoka County Board of Commissioners will conduct a public hearing to receive comments concerning an adjustment to the amount of the Dumping Fee that Anoka County haulers pay at the Elk River Resource Recovery Facility. This hearing will be held pursuant to Section IX, Subsection 4.F.2 of the Anoka County Solid Waste Ordinance, Ordinance No. 73-1, as amended by Ordinance Nos. 82-1,83-2,83-3, 84-2, 85-5, 86-1, 88-1, 88-4, 88-5 and 89-1, which requires that the County Board hold a public hearing prior to establishing or amending the Dumping Fee at the Elk River Resource Recovery Facility. Interested agencies, groups or persons attending the public hearing shall have the right to provide written or oral comments and suggestions with respect to the proposed Dumping Fee. For further information concerning this issue, contact EI Tink!enbcrg in the Office of the County Administrator at 421-4760, extension 1171. Publish in: Anoka County Union: Circulating Pines: Forest Lake Tunes: Fridley Focus: Quad Cities Press: ~ ~~(-. hn "3# M Linden County Administrator May 17, 1991 May 16, 1991 May 16, 1991 May 15, 1991 May 14, 1991 ---rv.. CL- >/Z/ J'-j) AGENDl', COON CREEK WATERSHED DISTRICT BOARD OF MANAGERS M ~ \/ ') n 1 a a 1 ......J - '"" ..." <oJ . 7:30 PM 1. CALL TO ORDER 2 . .li,pprova 1 of 6nor"l""~ '.;;1............'-'" 3. Open Mike POLICY ITEMS ~. Approval of Minutes 5. Cons. Draft On1.; r"'\/ '1 '1- , .... I ..... J ........... Traini!ig & Educational Reimbursement PERMIT ITEMS 6. McCoy Garage (PAN 91-18) 7. Oakview Meadows 2nd Addition ( D t:. ~I Q 1 - 1 Q \ \' ,ut >oJ' ,.... J DISCUSSION ITEMS 8 . Intra. Policy 1 .3: Provision of Materials at Board Moot- .; J""'lI"'H:: ,......_.... ..~.... INFORMATIONAL ITEMS 9. Cons. Review Maintenance Priorities for District 10. Cons. Review of Capital Improvement Priorities of the District WORK SHOP Rev; 9't1 Mandates Discussion of 1992 Program Emphasis Funding limits & Opportunities Funding Assumptions NEW BUSINESS ADJOURN COON CREEK WATERSHED DISTRICT BOARD OF MANAGERS' MEETING May 13, 1991 DRAFT The Board of Managers of the Coon Creek Watershed District held their regular meeting on May 13, 1991 at the Bunker Hills Activities Center, Present: Bob Boyum, Reggie Hemmes, Eldon Hentges, LuEllen Richmond, Paul williams, Staff: Tim Kelly, Ed Mathiesen, Michelle Ulrich 1, The meeting was called to order at 7:30 PM 2, Approval of the Agenda: Moved by Williams, seconded by Richmond, Motion carried with four yeas (Hemmes, Hentges, Richmond, and Williams) and no nays. 3, Open Mike: Ed Fields asked to address the Board and to show pictures of Ditch 57 between Bunker Lake Boulevard and approximately 131st street in Coon Rapids. Fields stated that the ditch should be cleaned on an emergency basis and that the Board did not need bids or to spend money on legal considerations. Fields said he believed the Creek could be cleaned and the trees removed for approximately $3,000 to 4,000. FieldS stated that his reason for walking the ditch was that water levels have stayed up for much longer than is normal. He stated that his motivation was a general concern for the system and that his lands were high and dry but others were remaining flooded. Fields noted that during his inspection of this portion of the creek he observed a number of storm sewer outlets, and that given that there have been no additions to the ditch system in 100 years he questioned whether the system was adequate for handling the additional runoff generated by development, Boyum arrived. Hemmes asked if this was a petition. FieldS said no, that it was encouragement to the District to attend to the maintenance needs of the ditch system. Byron Westland, Woodland Development Corp. said he was aware that Fields would be at the meeting tonight, and supported Fields comments in that his company's investment and the drainage needs of the MajestiC Oaks golf course and development, was not being effectively served. Westland noted that he had a video tape of the flooding on the property and that his request is that the Watershed District attend to the maintenance needs of the Creek. Eldon Hentges asked if the District had been contacted by Carlos Avery of any release of water from those pools. Hentges noted that Coon Creek is sustaining flows too long and that the District should be notified if a release of water from the Avery is going to occur, Hentges asked staff to go and inspect the outlet structure. It was agreed that Hentges and Kelly would inspect the outlet structure at Carlos Avery WMA. Pol icy Items 4, Approval of April 22, 1991 Minutes: Moved by williams, seconded by Richmond, Motio~ tarried with-five y~is (Boyum, Hemmes, Hentges, Richmond, and Williamsl and no nays. Page 2, Coon Creek Watershed District - May 13, 1991:)1=l~a:~ 5, Receive Monthly Financial Statements: Moved by Richmond, seconded by Williams, Motion carried with five yeas (Boyum, Memmes, Hentges, Richmond, and williams) and no nays, 6, Approve Bills: Hoved by Williams, seconded by Richmond, Motion carried with five yeas (Boyum, Hemmes, Hentges, Richmond, and Williams) and no nays. The bills to be paid are as follows: Check 3317 3318 3319 3320 3321 3322 3323 3324 3325 3326 3327 3328 3329 TO .~noka County Anoka County JMM H. Sheff Rick Johnson Bob Boyum Blaine Office Partners Lake Office Supply Business Agency Inc. Tim Kelly CDP US West APA Bookstore Amount 17,845,00 6,015.03 2,201.71 1,739.75 658.55 600.00 561. 62 324.17 239.00 164.29 135.78 61.72 33.79 7, Approve Contract for Project 91-02: Kelly reviewed the received bids and noted that the low bid was incomplete and therefore disqualified, Kelly recommended Forest Lake contracting be awarded the bid, Hentges asked if everyone understood the bid requirements, Kelly noted that everyone received a bid packet that included written instructions, Mathiesen noted that it is important for the District to be consistent in requiring and administering the form of bids. Richmond moved to award Forest Lake Construction, Forrest Lake, Minnesota the contract for project 91-02, Seconded by williams. Motion carried with five yeas (Boyum, Hemmes, Hentges, Richmond, and williams) and no nays. Permit Items Mathiesen recommended handling Majestic Oaks South first since Brian Westland was present, 8. Majestic Oaks South (PAN 91-16): Mathiesen presented the permit review noting that the permit application is for development of BlockS 1 and 2, The plan is in conformance with the July, 1990 grading plan approved under permit. 450, and that the District retains $4,500 escrow from this project. Mathiesen recommended approval. Moved by Hentges, seconded by Boyum. Motion carried with five yeas (Boyum, Hemmes, Hentges, Richmond, and Williams) and no nays. 9. Northwoods Estates 2nd Addition (PAN 91-13): Mathiesen presented the permit review and recommended approval pending receipt of erosion escrow amount of $3,968 and a revised preliminary plat showing the easements for the county ditches. APproval of the permit was moved by Boyum, seconded by Williams, Motion carried with five yeas (Boyum, Hemmes, Hentges, Richmond, and Williams) and no nays. 10. Hills of Bunker Lake 4th (PAN 91-14): Mathiesen presen~ed the permit review noting that this project drains to County ditch 57, erosion escrow is $5,333, and that all home construction would be out of the floodplain. Mathiesen recommended approval of the grading p~an with the following stipul~tions: installation of silt fence between lot 12, block 1, and lot ~1, Block 7 and lots 1 and 2 Block 1, and receipt of erosion control amount of $5,333.00. Approval of Page 3, Coon Creek Watershed District - May 13, 199t:)f(~~~ the permit was moved by Boyum, seconded by Hentges, Motion carried with five yeas (Boyum, Hemmes, Hentges, Richmond, and Williams) and no nays, 11, Ocker Shed Constriction (PAN 91-15): Kelly presented the permit review noting that the shed is adjacent to ditch 11 and will be located 57 feet from creek center line, Richmond moved approval of the permit, seconded by Hentges, Motion carried with five yeas (Boyum, Hemmes, Hentges, Richmond, and Williams) and no nays. 12, Platz Sank Reshaping (PAN 91-17: Kelly and Mathiesen presented the permit review noting that in reviewing issue 91-30, it was found that the storm sewer outlet on this property has no defined outlet to the creek. The applicant is currently working with the developer to remedy the situation. Staff had found that the lot drain into ditch 57 _ Coon Creek, the project involves the floodplain and a drainage easement but is part of a residential landscaping plan, no wetlands are involved, the applicant is working with the developer, city and watershed district to remedy the storm sewer outlet problem from his property, an lB" RCP outlets between Lots 10 and 11, and the approved City plans calls for 400' of ditch to outlet to ditCh 57. Staff noted that the scope of the application is reshaping the creek bank and recommended approval. Moved by Richmond, seconded by williams. Motion carried with five yeas (Boyum, Hemmes, Hentges, Richmond, and Williams) and no nays. Discussion Items 13. 1991 Budget Revisions: Kelly presented the recommended budget revisions stemming from an estimated $11,500 reduction in state aid payments in 1991. The reduction in the annual spending plan would be as follows: Salaries & Wages=$2,645, Professional Services=$B,740,Training=SI15, Kelly recommended prorating the line items within these object categories that have a positive variance. Boyum moved to make the budget adjustments as recommended. Seconded by Williams. Motion carried with five yeas (Boyum, Hemmes, Hentges, Richmond, and Williams) and no nays. 14. 1992 Budget Process: Kelly presented a proposed budget process for developing the 1992 budget. Kelly noted two items. First, was a workshop with the Citizen Advisory Committee May 20, to review the District's mandates and discuss program priorities and themes for 1992. Second was a tour of the District. The Board discussed, and agreed to notice and conduct a tour of the District on Thursday, June 6 from 4:30 to B:30 pm. The Board also agreed to hold a workshop with the Citizen Advisory Committee in conjunction with its regular meeting May 20, 1991. RiChmond then moved to adopt the budget process as presented in the staff report, Seconded by Boyum. Motion carried with five yeas (Boyum, Hemmes, Hentges, Richmond, and Williams) and no nays, 15, Introduce Wetland Policy: Kelly introduced a proposed wetland policy for the District noting that while State legislation had not been passed yet the nature of the bills in - the legislature, the proposed rules for metropolitan water management baing developed by the BWSR, and the trend in land use - regulation toward increased specificity led to the_approach taken in th~ poficy,- Kelly noted that the scope of wetlands to which the policy would ~e applied will be~ influenced by State policy. Kelly recommended tnat the policy be forwarded tq the advisory committees and perhaps others for review and comment. Hentges aske~ why the policy takes a ~ifferent ap~roach when the Page 4, Coon Creek Watershed Distrlct - May 13, 1991 DRAFT District's present approach of deferring to Federal and State agencies is working well. Hentges also asked if any consideration had been given to the additional cost and staffing that would be required to implement a policy such as this. williams noted that all indications are that Districts will become responsible for wetland regulation or coordinating wetland regulation at the local level, Boyum moved to forward policy for review and comment, Seconded by Williams. Motion carried with five yeas (Boyum, Hemmes, Hentges, Richmond, and Williams) and no nays. 16, Personnel Committee Report: Kelly presented the results of the April 30 meeting, Richmond moved the following with respect to the report of the committee: 1. that the position of District Clerk be advertised, 2. that a revised capital equipment budget with a cost analysis for use of a mobile phone be submitted to the Board, 3, that the proposed policy 3.3 on Training and Educational reimbursement be forwarded for Draft review and possible adOPtion, Seconded by Boyum. Motion carried with five yeas (Boyum, Hemmes, Hentges, Richmond, and Williams) and no nays. Informational Items 17, April Staff Report: Kelly briefly reviewed the April staff report. Boyum asked is the Ham Lake Theater escrow had been returned. Kelly answered no. Boyum asked hat it be attended to. lB. MAWD Summer Tour: Kelly made the Soard aware of the summer tour dates of June 21 and 22 in Worthington. No one indicated they would attend, New Business No new business. The meeting adjourned at 10:19 PM on a motion by Boyum, seconded by Richmond. Motion carried with five yeas (Boyum, Hemmes, Hentges, Richmond, and Williams) and no nays. Reginald A. Hemmes, President u -,.., u 0 0 0 0 0 0 D 159th 0 J 0 0 0 0 0 n lj 0 0 Report Lane NW, Swallow Street and Quinn Street Street Improvements City Project No. 91-10 Andover, Minnesota 1991 File No. 17150 nf1n Bonestroo Ll.fJ Rosene ~ Anderlik & ~ \J ~ Associates EngIneers & ArchItects St. Paul. MInnesota ., u 1 LJ ,.., LJ ,.., LJ ,.., u n u 'I I U ,.., , u jf1~ Bonestroo ~ Rosene U Anderlik & . \J. Associates Engineers & Architects Otto G. Bonescroo, rE. Robert W. Rosene. P.E. Joseph C. Anderlik, P.E. Marvin L. Sorvala. P.E. Richard E. Turner, P:E. Glenn R. Cook. P.E. Thomas E. Noyes. P,E. Robert G. Schunicht, P.E. Susan M. Eberlin, CPA Keith A. Gordon. P.E. Richard W Foster, P.E. Donald C. Burgardt. P.E. Jerry A. Bourdon, P,E. Mark A. Hanson, P.E. Ted K. Field. P.E. Michael T. Raurmann. P.E. Robert R. Pfefferle. P.E. David O. Loskota. P.E. Thomas W. Peterson. P,E. Michael C. Lynch. P.E. James R. Maland. P.E. Kenneth P. Nldeoon, P.E. Mark R. Rolfs. P.E. Robert c. Russek. A.l.A. Thomas E. Angus. P.E. HOYJard A. Sanford. P,E. Daniel J. Edgerton. P.E. Mark A. Seip. P.E. Philip J. CasvveJ/, P.E. Ismael Martinez. rE. Mark D. WaJHs. PE. Thomas R. Anderson. A.IA Gary F. Rylander. P,E. Miles B. Jensen, PE. L. Phillip Gravel III. P.E. Rene C. Plumart. A.I.A. Agnes M. Ring. AJ.c.P. Jerry D. Pertzsch. P.E. Cecilio Olivier. P.E. Robert R. DreblOlN. P.E. Ga'Y W. Morien. P.E. Karen l. Wiemeri, P.E. Keith R. Yapp. P.E. Charles A. Erickson leo M. Pavvelsky Harlan M. Olson May 9, 1991 Honorable Mayor and City Council City of Andover 1685 Crosstown Boulevard N.W. Andover, MN 55304 Re: 159th Lane NW, Swallow Street & Quinn Street Street Improvements Project No. 91-10 Our File No. 17150 r'l U Transmitted herewith is the feasibility report for the construction of 159th Lane N.W., Swallow Street and Quinn Street, in the area west of Nightingale Street N.W. and south of 161st Avenue r'l N.W. (Co. Rd. 20). u ,.., u 'I J ,.., , u ,.., LJ J 1 L.J ,.., LJ ,.., J J Dear Mayor and Council: The report provides a detailed cost estimate of the work being considered and a plan of the area. We would be pleased to meet with the City Council at your convenience to review the contents of this report. Yours very truly, BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC. JLwn ]), l1~d-l.f~ Shawn D. Gustafson SDG:li I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Registered Professional Engineer under the laws of the State of Minnesota. -AI~ ~ ~ Glenn R. Cook Date: May 8. 1991 Reg. No. 9451 2335 West Highway 36 · St. Paul. Minnesota 55113 · 612-636-4600 n u 1 LJ n , u n u n u ..., J '1 &J n , LJ 'l u ..., LJ n u ..., I LJ ..., I LJ 'l u I n u 'l u n u n I I U n I I LJ TABLE OF CONTENTS Page No. LEITER OF TRANSMITIAL TABLE OF CONTENTS 1. 2. INTRODUCTION 3. DISCUSSION 4. PROJECT COSTS AND ASSESSMENTS 6. CONCLUSIONS & RECOMMENDATIONS 7. APPENDIX - COST ESTIMATES FIGURE NO. 1 - TYPICAL SECTIONS FIGURE NO.2 - STREET CONSTRUCTION Page 2. 17150,RPT ,..., L.J ,..., LJ n u n LJ n INTRODUCTION The City of Andover has requested this report to determine the feasibility of LJ constructing 159th Lane N.W., Swallow Street and Quinn Street in the area west of Nightingale ..., Street N.W. and south of 161st Avenue N.W. (Co. Rd. 20). The City received a petition from Ll ,..., , u n LJ ,..., LJ n J ,..., LJ n LJ n ; L.J ..., u ,..., ; L.J property owners requesting street improvements in the area. The streets in the area presently exist as 24 to 28 feet wide urban section roadways made up of a fine sand and gravel base. The proposed urban section would be 24 feet face to face with bituminous berm curb similar to that constructed in other parts of the City recently. This section is in accordance with the City standard for temporary urban residential streets. There are no recent traffic counts available for the area. An estimate of approximately 200 vehicles for the average daily traffic count may be made assuming that twenty of the lots in the area will use one of the roads and each lot will have 10 trips daily. The streets presently serve a confined residential area and are not anticipated to be necessary for through traffic in the future. Soil borings have not been taken in the area. Preliminary investigation indicates a fine sand sub grade, we anticipate no additional soils mvestigation will be necessary prior to construction. The storm water runoff presently drains to the low areas in and along the roadways and ,..., LJ percolates into the soil. Existing corrugated metal pipe culverts facilitate the drainage in the 1 ditches along Nightingale Street N.W. and 161st Avenue N.W. (County Road 20.) LJ 1 LJ 17150.RPT Page 3. n u ,..., L..J ,..., L..J ,..., L..J ,..., L..J ,..., DISCUSSION The construction of the streets in the area will first consist of grading and shaping the L..J roadways to the design grade and crown. Four inches of Qass 5 aggregate base will then be '1 placed over the prepared subgrade. The roadways will then be surfaced with two inches of 2341 L..J ,..., LJ ,..., u "1 L..J ,..., I L..J ,..., L..J bituminous wear course. The proposed urban section will have a 4" bituminous berm curb with four foot wide concrete spillways at the low points in the road. The drainage in the area cannot be properly handled without a comprehensive storm sewer design or without significant ditching and pond design. We have looked at the costs for storm sewer in the area. To drain the streets and yards in the area, the storm sewer costs alone would be approximately $180,000. The majority of the property along the roadways is developed and the construction of storm water ponds would require excavating some ones yard area. We have proposed to direct the storm water drainage to the existing low yard areas. The water will percolate into the soil quickly as ,..., L..J it does now, but there will be some inconveniences associated with the temporary drainage L..J ,..., solution. If the streets are constructed now as proposed, without any storm sewer, the costs for ,..., L..J ,..., I L..J ,..., , I L..J ,..., L..J '1 U ,..., u installing storm sewer later will be approximately 25% higher. The additional costs are due to increased pipe lengths necessary to install the pipe through yards instead of under the streets. All existing driveways will be matched with gravel base and/or bituminous surfacing. The construction of ten foot long bituminous driveway aprons off the edge of the pavement is proposed for all existing gravel driveways. Page 4. 17150.RPT n u r'l u n u Sodding with topsoil is proposed for the majority of the lawn areas that will be disrupted ~ due to the road construction. All othe~ disturbed a~eas illong the roadways will be seeded, u n utilizing imported topsoil. For the purpose of creating an alternative with a reduced project u cost, we have provided a cost estimate that excludes all sodding. This alternative provides for n I U the restoration with seeding and mulch, utilizing imported topsoil, as little or no topsoil exists n u to be salvaged. '1 u r'l u ,., u n u n u ,..., u n , u r-1 u ~ J "l u r'l , u Page 5. 'l I LJ 17150.RPT r 1 L.J ,..., U ,..., U ,..., PRO.TECf COSTS AND ASSESSMENTS u ,..., u The project costs for the street improvement are outlined in this section. The itemized ,..., cost estimates are provided in the appendix and include a 5 percent contingency; 18 percent for u ,..., legal, engineering and administration and 5 percent for bonding and capitalized interest. The u indicated unit prices are as projected for the 1991 construction season (ENR 4770 Mpls.). ,..., Estimated Project Cost $135,500.00 u ,..., u Alternate: Project Cost with seeding (in lieu of sodding) $122,100.00 ,..., u The project costs are proposed to be assessed to the benefiting property owners ,..., adjacent to the street on a unit basis. There are 41 lots along the street which are proposed u to be assessed with one large lot that is proposed to be assessed two units. The cost per unit ,..., L.J for the improvement based on 42 assessable units is $3,230, the cost per unit for the seeding ,..., alternative is $2,910. u ,..., u ,..., u ,..., u ,..., u 'I u Page 6. ,..., LJ 17150.RPT ...., J ...., LJ ,..., LJ ,..., LJ ,..., LJ ,..., LJ "1 LJ ,..., LJ ,..., LJ ,..., LJ ~ tJ ,..., LJ ,..., LJ ,..., LJ r: LJ ,..., LJ ...., I LJ ,..., LJ ,..., LJ CONCLUSIONS AND RECOMMENDATIONS The project as reviewed herein is feasible as it relates to general engineering principals and construction procedures. Based on information contained in this report, it is recommended that: 1. This report be adopted by the City of Andover as a guide for construction of the street improvements. 2. The City conduct a legal and fiscal review of the proposed project prior to a public hearing. 3. A public hearing be held to determine further action to be taken. The property owners adjacent to the roadway should be notified for hearing purposes. 4. The following schedule be implemented for the project: Receive Preliminary Report May 21, 1991 Hold Public Hearing June 18, 1991 Order Plans & Specifications June 18, 1991 Approve Plans & Specifications July 16, 1991 August 14, 1991 August 20, 1991 Bid Date Award Contract Start Construction August 26, 1991 Complete Construction November 16, 1991 Page 7. 17150.RPT ,.., I U r'1 LJ n LJ r: LJ r'1 J n u ,.., LJ ,.., LJ ,.., L.J ,.., LJ ,.., L.J n LJ ,.., L.J r'1 LJ 'l LJ ,.., L.J n L.J ,.., LJ APPENDIX STREET COST ESTIMATES PROPOSED IMPROVEMENTS 159m LANE NW, SWALLOW STREET AND QUINN STREET Unit Estimated Estimated Item Unit Price Ouantity Cost Common excavation Cu.yds. 3.00 5,000 $ 15,000.00 Class 5 aggregate base Ton 6.00 3,400 20,400.00 2341 Bituminous wear course Ton 16.00 1,600 25,600.00 AC-1 Bituminous material for mixture Ton 150.00 96 14,400.00 Driveway replacement Sq.yds. 6.00 700 4,200.00 12" CMP culvert Lin.ft. 16.00 220 3,520.00 12" CMP aprons Each 70.00 8 560.00 Ditch grading Lin.ft. 4.00 100 400.00 Concrete spillways Sq .ft. 4.50 800 3,600.00 Sod w/3" topsoil Sq.yds. 2.00 7,500 15,000.00 Seeding w/topsoil & mulch Acre 3,000.00 0.5 1.500.00 Estimated Construction Costs $104,180.00 5% Contingency 5.210.00 Total Estimated Construction $109,390.00 18% Legal, Engr., Admin. 19.690.00 Total $129,080.00 5% Bonding and Capital Interest 6.420.00 TOTAL PROJECT COST $135,500.00 ALTERNATE: TOTAL PROJECT COST W/SEEDING (IN LIEU OF SODDING) $122,100.00 n 17150.RPT Page 8. LJ ,..., LJ 1 u ,..., u ,..., u 33' 33' 13.5' 13,5' u 3" TOPSOIL WITH SEEDING OR SODDING 13' 13' 12' 12' / SLOPE 1 14n 1ft 4-:1 SLOPE 1 14n 1ft -- 4n ,..., 2n 2341 BITUMINOUS WEAR COURSE 4n CL. 5 AGGREGATE BASE PLACED ON APPROVED SUBGRADE u ,..., u ,., LJ ,..., LJ n , lYPICAL SECTION - URBAN LJ ,..., u n u ""1 u ,..., lYPICAL SECTIONS 17150REP MAY 13, 1991 COMM, 17150 .f1. Bonestroo .... Rosene I; Anderllk & 1\J1 AssocIates Engineer. & Archllect. 2335 We.t HIghway 38 Sf, Paul, Allnne80ta 55113 U ANDOVER, MINNESOTA FIGURE 1 ,..., 159TH LANE NW. SWALLOW STREET AND QUINN STREET LJ ILJ I ~. ~---~...--'. . ~-] CJ LJ c.-.J L~ CJ L~ L. J [ j C _] E:=.J L.j _ J L.:.....1 L__J - -> )> r- -.J U1 z G. l1' to 0 . 0 () ;:0 -t 0 ,." ::c < ~ " 98 B8 178 /T1 ): ::u 0 917 1717 ~ ~ . z Z /T1 ~ Z z '"U .~ z > 3N 1 /T1 (J) Z ~ Ul 0 C>> -< ~ ~ - ~ 6~ u r r - 0 t co ~ co ~~ Ul -t ;u ITl I~ n ~ LJ SI J I 6 0 ~I ~ )> ~ z to - 0 ~~ -.J - - 0 =r (Jl c 0 t--- Z Z ~~ J.3 ~J.S NNI 0 Ul 61 -t ::u I /T1 I 9 L ~ S~ r ~I l> O~ m I ~~ S ~J ~ L~ 8 ~ [,'U s:. 'Do. ~ ~\- -< '-1 LX \...i -~'D~'DW~~'2:m _ J.33~lS 31VE>NIIHE>IN Vl a o o ii" 5. "Tl G) C ::u ITl I\) .... CD III '" .. a a .f>- a a z ~~~~C= ~ :d .:;: ~~J)(D ~- CIl;'OO iX'" CIlQ.CIl;' ~~ glt!!lt .g. __:l-~ ,-::; 111-0., '<~ -~ 0 ~~ii ll"" 0 i:O ~ L; I j AGENDA COON CREEK WATERSHED DISTRICT BOARD OF MANAGERS May 13, 1991 7:30 PM 1. CALL TO ORDER 2. Approval of Agenda 3. Open Mike POLICY ITEMS 4. Approval of Minutes 5. Receive Monthly Financial Statements 6. Approve Bills 7. Approve Contract for Project 91-02 PERMIT ITEMS 8. Northwoods Estates 2nd (PAN 91-13) 9. Hills of Bunker Lake 4th l..dd. (PAN 91-14) 10. Ocker Shed Construction (PAN 91-15) 11. Majestic Oaks South Phase 1 (PAN 91-16) 12. Platz Bank Reshaping (PAN 91-17) DISCUSSION ITEMS 13. 1991 Budget Revisions 14. 1992 Budget Assumptions and Process 15. Wetland Policy 16. Personnel Committee Report INFORMATIONAL ITEMS 17. Receive Staff Report 18. May 20 Board meeting 19. MAWD Summer Tour (June 21 & 22) NEW BUSINESS ADJOURN ,..- c- L" ...., 1(; <,~ j i :.// "~/.:.-/ / -,' / ,- // COON CREEK WATERSHED DISTRICT BOARD OF MANAGERS' MEETING April 22, 1991 DRAFT The Board of Managers of the Coon Creek Watershed District held their regular meeting on April 22, 1991 at the Bunker Hills Activities Center, Present: Richmond, Bob Boyum, Reggie Hemmes, Eldon Hentges, LuEllen Paul Williams, Staff: Tim Kelly, Ed Mathiesen, Harold Sheff 1. The meeting was called to order at 7:35 PH 2. Approval of the Agenda: Moved by Williams, seconded by Richmond. Motion carried \1ith four yeas (Hemmes, Hentges, Richmond, and Williams) and no nays. 3. Open Mike: No one was present Po 1 icy ! tems 4. Approval of April 8, 1991 Minutes: Richmond noted a change in language en page 2 item 9 concerning the request for development of a policy on ensuring permit performance. Richmond moved to clarify the motion in the minutes to read: "Boyum moved that staff develop a policy on the financial requiremer.ts relating to permit enforcement." seconded by Williams. Motion carried with four yeas (Hemmes, Hentges, Richmond, and Williams) and r.o nays. The chan99 will be made in the final minutes. 5. Metro Airports Commission (PAN 91-11): Mathiesen presented the application for extending permit 295 issued February 27, 1987. The purpose of the permit is to extend a runway and taxiway. Mathiesen recommended approval. Hemmes asked if the project would have any significant effect on peak flows in ditch 41, Mathiesen responded that it would not, Richmond moved to approve the permit. Seconded by Williams. Motion carried with five yeas (Boyum, Hemmes, Hentges, Richmond, and Williams) and no nays. Richmond moved to direct staff to monitor flews in the ditch 41 system for drainage problems and to contact the Hetrcpolitan Airports Commission to obtain a long range plan for the airport. Seconded by Hammes. Motion carried with five yeas (Boyum, Hemmes, Hentges, Richmond, and Williams) and no nays. Williams moved to direct staff to explore the potential for a boundary change to the District that would include all of the airport in the watershed and report back at the next meeting. Seconded by Richmond. Motion carried with five yeas (8oyum, Hemmes, Hentges, Richmond, and Williams) and no nays, 6, Creek View Crossing (PAN 91-12): Mathiesen presented the application for development of 39 single family lots with 1 outlot, Kelly noted that he received notice from the city on April 16 that the project had started, Kelly met on site April 17 with the developer and city staff to discuss violation of the District rule 1,03 which requires a District permit before construction begins, ~ Kelly noted that in working "lith the developer, an amiable solution was found were by the developer could continue rough ~grading through the project aDproval~ he received for Old Colony Estates, which included this site, but must install silt fence along the~south property line on the easement between block 8 & 9, maiht.afn a berm along the remainder of the south ~property line, install~inlet protection once -utilities are in and submit the remainder of~utility plans to the District by May 5, 1991, Richmond mO'led appro'lal of the -permit -"'- i th-the cited s t i pu 1a t ions. Sec9_nded by Hentges, Mot i on . DRAFT Page 2. Coon Creek Watershed District - April 22, 1991 carried with five yeas Williams) and no nays. followed, (Boyum, Hemmes, Hentges, Richmond, and A discussion on enforcement issues Discussion Items 7. Request to State Auditor to perfor~ 1990 Audit: Kelly noted that the State Auditor requires a formal request to perform an audit, Williams moved to request the state AUditor to audit the District's 1990 finances and to direct staff to make the appropriate arrangements, Seconded by Hentges, Discussion focused on the kind and frequency of an audit. Motion carried with five yeas (Boyum, Hemmes, Hentges, Richmond, and Williams) and no nays. Informational Items 8. Legislative Update: Kelly gave an update on status of the legislation noting that Ron Harnack of the 8WSR had advised legislative staff that the District does not need special legislation but can fund routine maintenance through 103E, the Ditch law. Kelly noted that this is the opposite of what the 8WSR has been advising the District of over the last year to two years. New Business 9. Permitting City Projects: Kelly requested authority to simplify the review process for city projects by having the project reviewed only once and then permitting the contractor directly without coming back to the Board. Kelly noted that present practice has the Board reviewing the same project twice; once when the city submits the project for review, and a second time when the contractor applies for a permit, Williams moved to authorize staff to administer the issuance of permits for the city's contractor, after the Board has reviewed the project, until a formal policy and procedure can be developed, Seconded by Hentges. Hotian carried with five yeas (Boyum, Hemmes, Hentges, Richmond, ~nd Williams) and no nays. 10, Budget cuts: Kelly advised the Board that the Minnesota Department of Revenue has notified the District that its July local government aid payment will be cut $5,518, and that there will likely be similar reduction in the December aid payment. Kelly will present a budget contingency plan at the May Board meeting. 11, Project 91-03 Tree Removal from Coon Creek: Kelly noted that due to thawing and weather the City has not started the project yet, The City hopes to start the project by the middle of May, 12, Citizen Advisory Committee Meeting: Kelly gave a brief review of the CAC meeting that was held April 15 at the District's office, Maynard Apel is Chair and Winslow Holasik is Secretary, Hemmes noted an interest in seeing the CAC's minutes. The meeting adjourned at 9:28 PM on a motion by Richmond, seconded by Williams, Motion carried with five yeas (Boyum, Hemmes,~ Hentges, Richmond, and Williams) andlno nays. Reginald-A. Hemmes, President ,Ir' ,I.,...... /" c--. n/ c..... ~.7J./'. /~ f I' CITY OF HAM LAKE ,."....'". ) I" L-' $/ / G IC:; 15544 CENTRAL AVENUE N.E. HAM LAKE. MINNESOTA 55304 434.9555 May 8. 1991 Honorable Mayor and Councilmembers City of Andover 1685 Crosstown Blvd. NW Andover, MN 55304 Dear Mayor and Councilmembers: This is to advise you that at their meeting on May 6, 1991, the Ham Lake city Council decided to proceed with an improvement project to construct University Ave. NE south of Constance Blvd. on the right-of-way that is located in Ham Lake. In the area where there is only 33 feet of easement on the Ham Lake side, the City will be removing the trees and constructing the road on our easement to connect with the presently traveled road. This part of the project will be completed with class 5 gravel later this summer. The area that is directly south of Constance Blvd. will be advertised as an MSA project for construction to class 5 gravel standards sometime in the early spring of 1992 as fill from the City portion' of .the proj ect will be used in this area. If you have any questions or would like further clarification, please do not hesitate to call. Sincerely, ~7~ Doris A. Nivala Administrator/Clerk/Treasurer