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Home My WebLink AboutPB June 6, 1991 () o <J ~ CITY of ANDOVER 1685 CROSSTOWN BOULEVARD NW. . ANDOVER, MINNESOTA 55304 . (612) 755-5100 Andover Regular Park And Recreation Commission Meeting June 6, 1991 7:30 P.M. 1. Call to Order 2. Residents Forum 3. Approval of Minutes 4. 1991 Capital Budget update 5. Tournament Application Amendment 6. Kelsey-Round Lake Park, continued 7. Approve Softball Tournament Application 8. 9. Chairman's Report 10. Adjournment o --J "- \..J ITEM 4. 1991 Capital Budget Update ANDOVER PARK COMMISSION REQUEST FOR PARK RECOMNENDATlON June 6, 1991 DATE ORIGINATING DEPARTMENT parks -1~ BY: Todd J. Haas The Park and Recreation Commission is requested to review the 1991 Capital Budget Expenditures. Frank stone will be present at the meeting to discuss this item. '\ '-J \ o '-.J' ANDOVER PARK COMMISSION REQUEST FOR PARK RECOMMENDATION June 6, 1991 ITEM DATE ORIGINATING DEPARTMENT Parks 5. Tournament Application Amendment -1~ Todd J. Haas BY: The Park and Recreation Commission is requested to amend the softball tournament application to require all applicants to deposit all fees one month prior to the scheduled tournament. The one month period is required as this will allow other applicants sufficient time to allow the Park and Recreation Commission to review and approve the application. " ADULT SOFTBALL TOURNAMENT APPLICATION FORM (Please Print or Type all Information) '~1E OF TOURNAMENT: TOURNAMENT SPONSOR: TOURNAMENT DIRECTOR: DIRECTOR'S PHONE: (Must be a resident of Andover) (home) (office) DIRECTOR'S ADDRESS: DATE OF TOURNAMENT: MONTH FRI SAT SUN PARK USAGE AND FEES CHECK ALL BOXES FOR FACILITIES AND EQUIPMENT TO BE USED. 1. City Hall Park $150.00 per field [ ] Diamond No. 1 [ ] Diamond No. 3 [ ] Diamond No. 2 [ ] Diamond No. 4 RENTAL OF EQUIPMENT FOR TOURNAMENT [ ] Limer..$3.00 per Tournament [] Lime-No. of Bags $3.50 per Bag [ J Drag...$1.50 per Tournament [J Hose & Nozzle..$l~per tournament [ J Batter's Box...$1.50 per Tournament . ) applications will be accepted before January 3 and will be processed on a '~rst-come, first-served basis. All requests for tournaments MUST be made before March 1 so that requests can be considered by the Park and Recreation Commission at the March meeting with City Council approval on the first meeting in April. All Park usage and Non- Intoxicating Liquor License fees must be paid within one week after park.and Recreation Commission approval. A $300.00 deposit fee is required one week 'before the tournament date. Any equipment damaged or lost by renter,will be deducted from deposit fee. The $300.00, less any money for damages, will be returned after inspection by the Parks Foreman. This is a separate fee from the Park usage Fee.- the Park Usage Fee is NOT returned. NON-INTOXICATING LIQUOR LICENSE - Application for non-intoxicating liquor license must be included with this tournament application. The fee for a tournament non-intoxicating liquor license is $25.00. The application must be made out by a specific person (such as the Tournament Director) and this person must be a resident of the City of Andover and affiliated with an Andover league team or local organization. The application for the non-intoxicating liquor license will be sent to the City Council and you will be contacted by the City Clerk if the license has been approved. DRAM SHOP INSURANCE - Minnesota Chapter 340 requires the municipalitie~ verify Dram Shop coverage for the sale of non-intoxicating malt beverages. The ~',nnesota Recreational Sports Federation which sanctions softball tournaments ~ a blanket Dram Shop insurance coverage for all sanctioned tournaments. A copy of this insurance must be provided~to the City with the application. A:\ \':Y The city Council has adopted the following refund policy: "Fees for tournaments shall be paid within one week of the tournament after approval by the Park and Recreation Commission. If the tournament is cancelled up to six weeks prior to the date of the tournament, one-half of the park usage fee and non-intoxicating liquor license fee will be returned. If the tournament is cancelled within six weeks of the tournament, neither the park usage fee nor the non-intoxicating liquor license fee wlll be returned. In the event that another sponsor requests the use of the facilities after a tournament has been cancelled, the new sponsor must pay the full amount and the original sponsor will be refunded the total minus any administrative costs incurred by the City." If further information is needed, please contact the Assistant City Engineer at 755-5100. Application forms can be obtained from and returned to the City of Andover, Park and Recreation Commission, 1685 Crosstown Boulevard, Andover, Mn 55304. '~ SIGNATURE OF TOURNAMENT DIRECTOR DATE ~ '~) n '01 '~ \ '.J , " , - j ANDOVER PARK COMMISSION REQUEST FOR PARK RECOMMENIJATJON June 6, 1991 ITEM DATE ORIGINATING DEPARTMENT Parks 6. Kelsey-Round Lake Park, continued -11K BY: Todd J. Haas The Park and Recreation Commission is requested to review the proposed plan for Kelsey-Round Lake Park and make any changes to the plan such as the width of the trails. The developer, Wayne Bachman, is working with the City to allow the lots to be platted without streets being constructed. This will allow the City to obtain the pond as park dedication. I would recommend the pond be included in the plan. ~ \ ,-J , '- '....__/ ANDOVER PARK COMMISSION REQUEST FOR PARK RECOMMENDA7lON June 6, 1991 ITEM DATE ORIGINATING DEPARTMENT Parks 7. Approve Softball Tournament Application 1i<< BY: Todd J. Haas The Park and Recreation Commission is requesteed to approve the application for a softball tournament to be played on the following days: June 8, 9:30 a.m. - 12:30 p.m., 1 field June 29, all day, all 4 fields Tournament fees are to be waived because it is a non-profit organization. It is recommended to approve the application. ADULT SOFTBALL TOURNAMENT APPLICATION FORM (Please Print or Type all Information) , -" ',--/ME OF TOURNAMENT: No.~(lAl1lQ.. Clwrc.L h:JA "J~OURNAMENT SPONSOR: l<~u.. W,..c.fl- TOURNAMENT DIRECTOR: ~ (.1k ('\ DIRECTOR'S PHONE: 7S7-73Q.s- (Must be a ~:sident of Andover) (home) 3:23-97n (office) DIRECTOR'S ADDRESS: .;2:;l.4<i- 1'l:><tt:-4..L Atv..J Ant"Ot:lllu. frIttJ 6"5''/'0.(. (AI' .fie-US) 0/1 d~) I DATE OF TOURNAMENT: MONTH ~~~ ~, FRI SAT ~ SUN ..;; I, F;..u& _ ~UI\Q q;1!:: 91.. /2 ~b P_~K USAGE ~~D FEES ~ } CHECK ALL BOXES FOR FACILITIES AND EQUIPMENT TO BE USED. 1. City Hall Park $150.00 per field [X] Diamond No. 1 [X'] Diamond No. 3 [II"] Diamond No. 2 [~] Diamond No.4 RENTAL OF EQUIPMENT FOR TOURNAMENT [ ] Limer..$3.00 per Tournament [J Lime-No. of Bags $3.50 per Bag [ ] Drag...$1.50 per Tournament [] Hose & Nozzle..$l~per tournament [ ] Batter's Box...$1.50 per Tournament " :'~\applications will be accepted before January 3 and will be processed on a ~~st-come, first-served basis. All requests for tournaments MUST be made before March 1 so that requests can be considered by the Park and Recreation Commission at the March meeting with City Council approval on the first meeting in April. All p'ark Usage and Non- Intoxicating Liquor License fees must be paid within one week after Park 'and Recreation Commission approval. A $300.00 deposit fee is required one week 'before the tournament date. Any equipment damaged or lost by renter will be deducted from deposit fee. The $300.00, less any money for damages, wil: be returned after inspection by the parks Foreman. This is a separate fee from the Park Usage Fee - the Park Usage Fee is NOT returned. NON-INTOXICATING LIQUOR LICENSE - Application for non-intoxicating liquor license must be included with this tournament application. The fee for a tournament non-intoxicating liquor license is $25.00. The application must be made out by a specific person (such as the Tournament Director) and this person must be a resident of the city of Andover and affiliated with an Andover league team or local organization. The application for the non-intoxicating liquor license will be sent to the city Council and you will be contacted by the City Clerk if the license has been approved. DRAM SHOP INSURANCE - Minnesota Chapter 340 requires the municipalities verify Dram Shop coverage for the sale of non-intoxicating malt beverages. The Minnesota Recreational Sports Federation which sanctions softball tournaments :- 1 a blanket Dram Shop insurance coverage for all sanctioned tournaments. A L~py of this insurance must be provided to the City with the application. $ ICe da.~ dq;-o~d h-,.-.J..- b&.-~ /ILC.~''''__/ J- I . <I ~ The City Council has adopted the following refund policy: "Fees for tournaments shall be paid within one week of the tournament after approval by the Park and Recreation Commission. If the tournament 'is cancelled up to six weeks prior to the date of the tournament, one-half of the park usage fee and non-intoxicating liquor license fee will be returned. If the tournament is cancelled within six weeks of the tournament, neither the park usage fee nor the non-intoxicating liquor license fee will be returned. In the event that another sponsor requests the use of the facilities after a tournament has been cancelled, the new sponsor must pay the full amount and the original sponsor will be refunded the total minus any administrative costs incurred by the City." If further information is needed, please contact the Assistant City Engineer at 755-5100. Application forms can be obtained from and returned to the City of Andover, Park and Recreation Commission, 1685 Crosstown Boulevard, Andover, Mn 55304. ~fvj /'11 OAT " ) '-- /j '-.J