HomeMy WebLinkAboutNovember 1, 20121685 CROSSTOWN. BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US
Regular Park & Recreation Commission Meeting
November 1, 2012
6:30 P.M. Meet at Woodland Meadows Park
7:00 P.M.
1. Call to Order
2. Resident Forum
3. Approval of Minutes (10/4/12)
4. Discuss Proposed Park Playground Improvement/Green Acres Park
5. Discuss Proposed Park Playground Improvement/Northwoods East Park
6. Update of the New Sports Complex/Project 12 -31
7. Discuss Sunshine Park West Parking Lot Litter Issue /Commissioner Van
Vark
8. Anoka County Sheriff's Department 3rd Quarterly Report
9. Park Dedication Improvement Fund 3rd Quarterly Report/Finance
Department
10. Outstanding Items
11.
12. Chair's Report
13.Adjournment
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US
To: Park and Recreation Commission
CC: David D. Berkowitz, Director of Public Works /City Engineerl
From: Todd J. Haas, Assistant Public Works Director
Subject: 4. Discuss Proposed Park Playground Improvements /Green Acres Park
Improvements
Date: November 1, 2012
INTRODUCTION
This item is in regards to park playground improvements in Green Acres Park.
DISCUSSION
The City Council has approved the 2013 Capital Improvement Plan which includes both
Green Acres Park and Northwoods East Park as possible park rebuilds. A total of
$45,000 has been approved for both parks including a carryover of any leftover funds of
up to $10,000 from the Woodland Meadows Park improvement that was recently
completed by the Parks Maintenance Department. Attached is draft letter to be sent to the
area residents and the map of the area within about a 1/8 mile radius of the park. Included
within the letter indicates how area residents can enter the City's website so they can
complete the City's park improvement survey. Please review the attached draft letter,
map, and the survey and provide any comments that the Commission may have at the
meeting so they can be discussed.
ACTION REQUESTED
The Park and Recreation Commission is requested to review the draft letter, map, and
survey and provide any comments the Commission may have before the letter is sent to
area residents.
Respectfully submitted,
Todd J. Haas
Attachment: Draft letter to residents Map of area and Surve V/
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.AN DOVER. MIN. US
November 2, 2012
Owner /Occupant
Andover, MN
Re: Green Acres Park/Public Information Meeting and Resident Survey
Dear Owner /Occupant:
The Andover Park and Recreation Commission has scheduled a public
information meeting for Thursday, January 17, 2013 at 7:00 p.m. or shortly
thereafter at Andover City Hall Council Chambers regarding the possible
redevelopment or improvements to Green Acres Park. The existing playground
at the park is outdated and is in need of improvements. Park location map is on
the back side of this letter.
For the Park Commission to consider what improvements (including equipment
replacement) could be made to the park, the City would like to receive input
from the neighborhood. The way you can participate in this is by completing the
on -line survey that is available on the City of Andover's Website at
http: / /www.ci.andover.mn.us /and click on City Departments. Once you get to
this part of the website, click on Parks. Survey is on right side of the screen and
click on Green Acres Park. For the Park Commission to consider your
comments, the survey must be completed by 4:30 p.m. on Friday, November
30, 2012.
If you have questions about the survey or about the park in general or you do
not have access to the internet, feel free to contact me at 763 - 767 -5131 or just
stop by Andover City Hall. You can also contact me by e -mail at
t.haas andovermn.gov
Sincerely,
Todd J. Haas
Assistant Public Works Director /Parks Coordinator
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GREEN ACRES PARK
NEIGHBORHOOD PARK SURVEY
The Andover Park and Recreation Commission is considering new park improvements be provided at
Green Acres Park in 2013. In order to determine the best playground plan and/or other improvements
to the park, your help is needed. Please take a few minutes to complete the following survey. To
complete the survey online, simply go the City of Andover's website at www.
http: / /www.ci.andover.mn.us / and click on city departments and then click on parks.
Park improvement plans being considered by the Park Commission will be discussed at their
meeting on Thursday, January 17, 2012 at 7 P.M. or shortly thereafter for resident input at
Andover City Hall.
1. If the site contains trees. Would you prefer to see: (check only one)
a. More trees preserved and less active spaces:
b. More of a balance between preserving trees and providing active spaces:
c. Provide
d. Other suggestions:
2. Would you like to see a park that provides: (check all that apply)
a. Lots of active facilities and spaces for children
b. More quiet, landscaped areas and natural setting/open spaces:
c. Some open space for free play:
d. Mixture of active spaces and passive landscape areas:
e. Other ideas:
3. Please list the number of children in your family in each age group:
a. 2 to 5 years
b. 6 to 12 years
c. 12 to 18 years
4. What type of park facilities would you like to see provided in this park: (check all that apply)
a. Playground equipment for children ages 2 to 5: _
b. Playground equipment for children ages 5 to 12: _
c. Half court basketball court:
d. Small park shelter for picnics or social gatherings:
e. Other suggestions:
5. Please prioritize the park facilities you have chosen above:
1.
2.
3.
4.
TURNOVER TO CONTINUE SURVEY
6. As most of you know there are three (3) parks that are relatively located in the general area of
where you live (Green Acres, Northwood's West and Northwood's East). Do you think the City
should consider replacing the equipment at the following parks? Note: The playground
equipment at Green Acres and Northwood's East Parks are outdated and need to be replaced:
(check only one)
a. Replace only the playground at Green Acres Park and remove the existing playground
equipment at Northwood's East Park:
b. Replace only the playground at Northwood's East Park and remove the existing
playground equipment at Green Acres Park:
c. Replace both parks (Green Acres and Northwood's East) with new playground
equipment:
d. Remove the playground equipment at both Green Acres and Northwoods East Parks and
install a new larger playground structure /equipment at Northwoods West Park which
would provide more activities for the users of the park rather than having two smaller
playground structures at each of the other parks (Green Acres and Northwoods East):
e. Remove the playground equipment at Green Acres and Northwood's East Park and do not
replace with any new playground equipment:
7. Due to the conflicts with between the existing playground equipment and the ball field at
Green Acres Park should one or the other be removed? (check only one)
a. Playground equipment
b. Ball field
c. Neither should be removed but City should replace the existing playground equipment
d. Both should be removed
8. Other ideas and/or suggestions for the park:
If necessary would you be willing to serve on a Neighborhood Park Committee to develop a
playground plan and/or other improvements, evaluate proposals received and make a
recommendation to the Park and Recreation Commission? This may involve approximately 2
or 3 evening meetings.
Yes
No
Name
E -mail
Phone
We would appreciate the survey be completed by 4: 30 pm on Friday, November 30, 2012.
C I T Y O F
NDOVE
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US
To: Park and Recreation Commission
CC: David D. Berkowitz, Director of Public Works /City Engineerb
From: Todd J. Haas, Assistant Public Works Director
Subject: 5. Discuss Proposed Park Playground Improvements/Northwoods East Park
Improvements
Date: November 1, 2012
INTRODUCTION
This item is in regards to park playground improvements in Northwoods East Park.
DISCUSSION
The City Council has approved the 2013 Capital Improvement Plan which includes both Green
Acres Park and Northwoods East Park as possible park rebuilds. A total of $45,000 has been
approved for both parks including a carryover of any leftover funds up to $10,000 from the
Woodland Meadows Park improvement that was recently completed by the Parks Maintenance
Department. Attached is draft letter to be sent to the area residents and the map of the area within
about a 1/8 mile radius of the park. Included within the letter indicates how area residents can
enter the City's website so they can complete the City's park improvement survey. Please review
the draft letter, map, and the survey and provide any comments that the Commission may have at
the meeting so they can be discussed.
ACTION REQUESTED
The Park and Recreation Commission is requested to review the draft letter, map, and survey and
provide any comments the Commission may have before the letter is sent to area residents.
Respectfully submitted,
Todd J. aas
Attachment: Draft letter to residents, Map of area and Survey
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US
November 2, 2012
Owner /Occupant
Andover, MN
Re: Northwood's East Park/Public Information Meeting and Resident Survey
Dear Owner /Occupant:
The Andover Park and Recreation Commission has scheduled a public
information meeting for Thursday, January 17, 2013 at 7:00 p.m. or shortly
thereafter at Andover City Hall Council Chambers regarding the possible
redevelopment or improvements to Northwood's East Park. The existing
playground at the park is outdated and is in need of improvements. Park
location map is on the back side of this letter.
For the Park Commission to consider what improvements (including equipment
replacement) could be made to the park, the City would like to receive input
from the neighborhood. The way you can participate in this is by completing the
on -line survey that is available on the City of Andover's Website at
http: / /www.ci.andover.mn.us /and click on City Departments. Once you get to
this part of the website, click on Parks. Survey is on right side of the screen and
click on Northwood's East Park. For the Park Commission to consider your
comments, the survey must be completed by 4:30 p.m. on Friday, November
30, 2012.
If you have questions about the survey or about the park in general or you do
not have access to the internet, feel free to contact me at 763 - 767 -5131 or just
stop by Andover City Hall. You can also contact me by e -mail at
t.haas .andovermn.gov
Sincerely,
Todd J. Haas
Assistant Public Works Director /Parks Coordinator
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NORTHWOODS EAST PARK
NEIGHBORHOOD PARK SURVEY
The Andover Park and Recreation Commission is considering new park improvements be provided at
Northwoods East Park in 2013. In order to determine the best playground plan and /or other
improvements to the park, your help is needed. Please take a few minutes to complete the following
survey. To complete the survey online, simply go the City of Andover's website at www.
&W:i %www.ci.andover.mn.us / and click on city departments and then click on parks.
Park improvement plans being considered by the Park Commission will be discussed at their
meeting on Thursday, January 17, 2012 at 7 P.M. or shortly thereafter for resident input at
Andover City Hall.
1. If the site contains trees. Would you prefer to see: (check only one)
a. More trees preserved and less active spaces:
b. More of a balance between preserving trees and providing active spaces:
c. Other suggestions:
2. Would you like to see a park that provides: (check all that apply)
a. Lots of active facilities and spaces for children
b. More quiet, landscaped areas and spaces:
c. Some open space for free play:
d. Mixture of active spaces and passive landscape areas:
e. Other ideas:
3. Please list the number of children in your family in each age group:
a. 2 to 5 years
b. 6 to 12 years
c. 12 to 18 years
4. What type of park facilities would you like to see provided in this park: (check all that apply)
a. Playground equipment for children ages 2 to 5: _
b. Playground equipment for children ages 5 to 12: _
c. Half court basketball court:
d. Small park shelter for picnics or social gatherings:
e. Other suggestions:
5. Please prioritize the park facilities you have chosen above:
1.
2.
3.
4.
TURNOVER TO CONTINUE SURVEY
6. As most of you know there are three (3) parks that are relatively located in the general area of
where you live (Green Acres, Northwoods West and Northwoods East). Do you think the City
should consider replacing the equipment at the following parks? Note: The playground
equipment at Green Acres and Northwood's East Parks are outdated and need to be replaced:
(check only one)
a. Replace only the playground at Green Acres Park and remove the existing playground
equipment at Northwoods East Park:
b. Replace only the playground at Northwoods East Park and remove the existing
playground equipment at Green Acres Park:
c. Replace both parks (Green Acres and Northwoods East) with new playground
equipment:
d. Remove the playground equipment at both Green Acres and Northwoods East Parks and
install a new larger playground structure /equipment at Northwoods West Park which
would provide more activities for the users of the park rather than having two smaller
playground structures at each of the other parks (Green Acres and Northwoods East):
e. Remove the playground equipment at Green Acres and Northwoods East Park and do not
replace with any new playground equipment:
7. Other ideas and/or suggestions for the park:
8. If necessary would you be willing to serve on a Neighborhood Park Committee to develop a
playground plan and/or other improvements, evaluate proposals received and make a
recommendation to the Park and Recreation Commission? This may involve approximately 2
or 3 evening meetings.
Yes Name Phone
E -mail
No
We would appreciate the survey be completed by 4:30 pm on Friday, November 30, 2012.
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV
TO: Park and Recreation Commission
CC: David D. Berkowitz, Director of Public Works /City Engineeri'-PS
FROM: Todd J. Haas, Assistant Public Works Director
SUBJECT: 6. Update of the New Sports Complex/Project 12 -31
DATE: November 1, 2012
INTRODUCTION
This is update in regards to the new sports complex and the direction that has been decided by
the City Council.
DISCUSSION
The City Council at the October 23, 2012 workshop has provided direction to the City Engineer.
The Park Commission has been given direction to begin looking at the park vision with staff.
Staff has this on the agenda item for the November 15 Park Commission meeting to schedule a
workshop meeting on Thursday, November 29, 2012. This meeting will give the Commission the
opportunity to discuss the vision of the complex along with participation from the associations
who will be invited to attend the meeting. This vision session could include some possible ideas
of potential layouts and/or options. Just so you know there will be some constraints (trees,
property lines, topography, etc.) as to how of the fields could layout.
A couple other items that staff would like to update the Commission in regards to the planning
and site evaluation of the Sports Complex. Work to date includes:
• Site walk through with original owner
• Heating oil tank pumped
*Existing house evaluation for asbestos and other hazardous material
• Irrigation Well evaluation
• Quotes received for Irrigation Well video and component removal
• Putting together a demolition plan and quote form for the work to be completed by the end
of the year.
The Request For Proposal (RFP) to select a consultant to prepare a Master Plan and Phase 1 (3
Large Soccer/Football /Lacrosse Fields which includes irrigation, lighting and a Class 5 parking
lot) construction plans. The RFP has been sent out to consultants which are due November 21,
2012. The goal is to have a contract in place with the Consultant by December 18 2012.
ACTION
This is an update on the project and no action is required at this time.
Respectfully submitted, '
Todd J. Haas
Cc: Barb Anderson, North Metro Soccer Association (copy sent by e -mail)
Mike Johnson/Twila Hauck, Andover Football Association (copy sent by e -mail)
Glen Schneider, Andover Area Lacrosse Association (copy sent by e -mail)
All
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV
TO: Park and Recreation Commission
CC: David D. Berkowitz, Director of Public Works /City Engineerw
FROM: Todd J. Haas, Assistant Public Works Director
SUBJECT: 7. Discuss Sunshine Park West Parking Lot Litter Issue /Commissioner Van
Vark
DATE: November 1, 2012
INTRODUCTION
Commission Member Van Vark has requested this to be on the agenda to discuss the litter issue
at the Sunshine Park west parking lot.
DISCUSSION
Based on a discussion with Commissioner Van Vark there still has been some issues with litter at
the west parking lot and he would like to address the Park Commission to discuss options to help
resolve this issue. Not allowing the high school students to park there during the school hours has
helped but there are still ongoing issues with litter.
ACTION
As determined by the Park and Recreation Commission.
Respectfully submitted,
40 ��
Todd J. aas
DATE: October 26, 2012
TO: City of Andover, Parks Department
FROM: Laura Landes
Anoka County Sheriff's Office
SUBJECT: Andover Park Activity Quarterly Report
July 1, 2012 — September 29, 2012
The following is a list of reports generated by the Anoka County -Sheriff's Office
regarding city park activity for the 3 rd quarter.
Date: Time: Location: Case Number:
07.02 17:47 Crooke Lake 12144715
A deputy responded to a juvenile who had fallen and hit his head on a boat. It was
determined he needed medical attention and he was transported by medics.
07.05 15:10 Oakview 12147234
A caller reported three abandoned bikes in the area. The CSO responded and found the
bikes and no one around. They were picked up and put in the property room at the
Sheriff's Office.
07.08 20:12 Crooked Lake 12149964
A resident reported a large white boat on the lake driving reckless. The deputy made
contact with the driver of the boat and explained the rules and ordered him to leave the
lake. They complied.
07.11 13:36 Crooked Lake 12152246
A caller reported that his vehicle, with the keys in the ignition, was stolen out of the
landing. The deputy aired the information and the vehicle was located by an Anoka
officer. He stopped the vehicle and a male was arrested.
07.11 18:37 Prairie Knoll 12152497
A caller reported the park entrances were being blocked. The deputy talked to the caller
who stated there were ongoing multiple problems with parking at the location. The
deputy spoke with all the vehicle owners and advised them they were parked in a no
parking zone. They moved their vehicles.
07.12 19:46 Prairie Knoll 12153327
A caller reported kids at the park using the park's building wall for Lacrosse. When the
deputy arrived he did not locate anyone using the wall and he did talk to multiple
coaches at the park and advised them to not let their players throw balls against the
building.
07.12 20:39 Sunshine 12153405
A deputy was called to a medical at the park. He responded and administered oxygen
until the ambulance arrived.
07.12 22:07 Andover Station North 12153456
A deputy responded to an alarm call. He checked the building and no one was in it. The
key holder responded and the building was secure.
07.13 06:48 Oak Bluff 12153664
A caller reported a suspicious male sleeping in a vehicle. The deputy made contact with
the man and there were no problems.
07.14 19:03 Crooked Lake 12155016
A deputy was called to the landing because a caller stated his vehicle was just hit by
another vehicle. When the deputy arrived, there was no one there.
07.14 01:12 Andover Station North 12154454
A caller reported a suspicious vehicle. The deputy arrived and made contact with the
driver who was loading up baseball equipment for morning practice.
07.14 06:50 Andover Station North 12154542
A deputy received a call that the alarm was tripped at the park. The deputy made
contact with the employee who advised he was setting up for a tournament in the
morning.
07.19 21:05 Hidden Creek North 12159578
A deputy was called to the location for a theft from vehicle report. The window on the
vehicle was broken and a purse was stolen.
07.21 17:20 Sunshine 12161158
Deputies were called to a medical. They administered aid and the parent refused to
have the victim transported to the hospital. Allina checked out the victim and advised
she should be checked out by her doctor.
07.27 22:15 North Woods East 12166544
A caller reported a suspicious vehicle that pulled into the park with its lights off. The
deputy arrived and the vehicle was gone.
07.29 12:49 Hills of Bunker Lake West 12167890
A caller reported a suspicious vehicle. The deputy made contact with the driver who
was reading a book in his vehicle.
07.31 20:53 Rose Park 12169937
A caller reported witnessing a narcotics deal at the park. Deputies responded and took
the information. The information is being investigated and it was also forwarded to the
Drug Task Force.
08.06 13:29 Wild Iris 12174748
A caller reported two people in a vehicle having sex. The deputy responded and there
was no vehicle at the park.
08.07 22:03 Pine Hills 12176148
A caller reported juveniles in the park doing burn outs and playing loud music. Deputies
responded and observed multiple vehicles in the park with juveniles standing around
the vehicles. They made contact with them and advised them the park was closed and
they needed to leave. They complied.
08.13 19:05 Shadowbrook West 12180840
A caller contacted our office to let us know her vehicle broke down in the parking lot
and that she was not going to be able to get it out of the lot until tomorrow.
08.17 00:19 Strootman 12183513
A deputy was called to the park on a vehicle that was spinning out and possibly
knocking things over. The deputy checked the area and did not locate anyone or find
any damage.
08.27 22:58 Prairie Knoll 12176147
A caller reported hearing a crash at the location. Deputies arrived and checked the area
and could not locate the source of the crash.
08.11 02:36 Andover Station North 12178684
A caller reported suspicious vehicles in the park. The deputy arrived and made contact
with the drivers. One appeared intoxicated and she was arrested.
08.11 21:54 Oak Bluff 12179363
A caller reported juveniles in the park being loud and disturbing. Deputies arrived and
located the juveniles who were sitting in the park. They were advised of the call and
told to keep it down.
08.24 21:31 North Woods East 12190050
A caller reported a white van parked in the area with its headlights shining on the ball
field. The deputy arrived and there was no van in the area.
08.24 21:54 Prairie Knoll 12190052
A caller reported floodlights on at the park. A deputy arrived and spoke with the
Andover Football Field Manager who was working on the field. He stated when he
finished chalking the fields he would shut the lights off.
08.26 15:40 Prairie Knoll 12191239
A caller reported vehicles parked in front of no parking signs. The vehicles were located
and they all received citations.
08.26 17:14 Prairie Knoll 12191305
A deputy was called to a medical due to a football injury. The victim was transported to
the hospital.
08.30 22:31 Lions Park 12194712
A resident reported juveniles smoking marijuana in the woods. Deputies checked the
area and were unable to locate anyone.
08.31 21:27 Prairie Knoll 12195583
A caller requested extra patrol for 2300 at the park. The information was passed on to
Andover deputies to complete.
09.08 22:05 Oak View 12201732
A caller reported that her kids were in the park and approached by multiple females in a
vehicle who attempted to sell them "weed ". The caller waited an hour before calling the
Sheriffs Office. Deputies did check the area but the vehicle was no longer there.
09.02 11:23 Kelsey Round Lake 12196621
A deputy was called to the park for a domestic that was occurring. While in route he
was advised they had left the park in a green car. The deputy searched the area and
could not find the vehicle.
09.08 13:14 City Hall Complex 12201304
A resident contacted us because he wanted to know if there was an OFP violation report
filed by his wife for him dropping off his children because he would have been in
violation if he drove to the address. He was advised that there was not.
09.10 19:40 Prairie Knoll 12203190
On routine patrol a deputy observed a male trying to gain access to the North Metro
Soccer garage by taking off the garage door. He made contact with the male who
advised he was with the soccer association and was assisting a volunteer who had
locked her keys in the building. He stated he needed to take off the overhead door to
gain access. The deputy checked out the story and it was legitimate.
09.15 22:06 Terrace 12207247
A caller reported juvenile activity in the park. The deputy located the juvenile in
question at her home across the street and she advised she hangs out there with
friends once in awhile to talk.
09.20 18:43 Pine Hills 12210885
A deputy responded to a property damage crash at the park. Two vehicles were pulling
out of their spaces at the same time and hit each other. There were no injuries. One
woman was issued a citation for inattentive driving.
09.23 17:25 Hidden Creek North 12213340
A deputy took a theft from vehicle report. The window on a vehicle was broken and a
purse was stolen.
09.25 16:52 Wild Iris 12214787
A caller reported two males, believed to be about 10 years old, driving a vehicle at the
park. The deputy arrived and observed the vehicle pulling out of the lot and stopped the
driver. The driver and his passenger were identified and they were 16 and in possession
of valid driver's licenses.
09.26 20:31 Fox Meadow 12215803
A caller reported 5 -6 car loads of kids fighting in the park. Deputies arrived and
checked the area. They found no one and no signs of anyone being there.
09.30 20:38 Hidden Creek 12219090
A resident reported loud music coming from the park. When the deputy arrived there
was a vehicle and he made contact with the occupants. He advised them of the
complaint and asked them to leave. They complied.
10.02 19:38 Prairie Knoll 12220639
A caller reported a parking complaint. The deputy arrived and there were multiple
vehicles in the area but none of them were blocking traffic or parked illegally.
10.03 22:29 Prairie Knoll 12221589
A caller reported a suspicious vehicle at the park. The deputy arrived and there were no
vehicles at the location.
10.11 20:56 Prairie Knoll 12227645
A caller reported four vehicles parked in a no parking zone. The deputy arrived and all
four vehicles were leaving as he was pulling in.
10.12 23:08 Prairie Knoll 12228582
A caller reported two suspicious vehicles parked in the north lot. The deputy arrived and
was unable to locate any vehicles. He called the reporting party who stated he was
concerned that something would happen to his property. The deputy explained that the
vehicles were gone and no one was in the park.
10.13 15:17 Prairie Knoll 12229055
A deputy was dispatched due to a 12 year old with a possible neck injury. Andover
Rescue and Allina also responded and the child was transported to the hospital.
cc: Commander Halweg
or r,
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 ♦ (763) 755 -5100
FAX (763) 755 -8923 ♦ WWW.CI.ANDOVER.MN.US
TO: Park & Recreation Commission
CC: Todd Haas, Park Coordinator
FROM: Lee Brezinka, Assistant Finance Director
6+, SUBJECT: 2012 Third Quarter Financial Report
DATE: November 1, 2012
INTRODUCTION
Quarterly review of the Park Improvement Fund.
DISCUSSION
Attached are the Project Commitment Listing Report, Balance Sheet, and Revenue and
Expenditure Reports for the Park Improvement Fund as of September 30, 2012.
ACTION REQUESTED
Informational data provided and no formal action is needed.
Respectfully submitted,
City of Andover
76 , �-
Lee Brezinka
Attachments: Park Improvement Fund - Project Commitment Listing
Park Improvement Fund - Balance Sheet
Park Improvement Fund - Revenues
Park Improvement Fund - Expenditures
CITY OF ANDOVER
Park Improvement Fund
Project Commitment Listing
September 30, 2012
Fund Balance
Additional Revenues Anticipated
Anticipated Park Dedication Fee - 25 units
Anticipated Park Dedication Fee - Commercial
Donation
Capital Projects Levy for Park Improvements
Total Funds Available
Projected Commitments
09 -18 Hawkridge Park Reconstruction
10 -23 Dog Park - Donation
Prairie Knoll Park - Northern Natural Gas
Hidden Creek North - Tower Rental
Hickory Meadows Park - Donation
12 -10 Hickory Meadows Park
12 -13 Sunshine Park - West Parking Lot
2012 - Small irrigation project
Annual Miscellaneous Projects
Total Dollars Allocated for Park Projects
Park Improvement Funds Available For Future Projects:
* This is an estimation and may need to be adjusted based on development activity.
Actual
$ 172,527.99
172,527.99
Reserved
Amount
92.00
625.00
1,962.50
2,729.03
2,200.00
15,895.71
662.69
10,895.23
35,062.16
$ 137,465.83
10/29/2012 2012 Park Improv 3rd Qtr.xls
Collected
2012
To Date
Estimate
29,150.00
Estimate`
-
Estimate
- 491.10
Estimate
61,500.00 32,029.54
Total Dollars Allocated for Park Projects
Park Improvement Funds Available For Future Projects:
* This is an estimation and may need to be adjusted based on development activity.
Actual
$ 172,527.99
172,527.99
Reserved
Amount
92.00
625.00
1,962.50
2,729.03
2,200.00
15,895.71
662.69
10,895.23
35,062.16
$ 137,465.83
10/29/2012 2012 Park Improv 3rd Qtr.xls
Carryforwards/
2012
Budget
Adjustments
Actual
-
5,000.00
4,908.00
-
625.00
-
-
1,962.50
-
-
2,729.03
-
-
2,200.00
-
25,000.00
7,931.22
17,035.51
35,000.00
(8,000.00)
26,337.31
5,000.00
5,299.06
15,000.00
-
4,104.77
$ 80,000.00
$ 12,447.75
$ 57,684.65
Total Dollars Allocated for Park Projects
Park Improvement Funds Available For Future Projects:
* This is an estimation and may need to be adjusted based on development activity.
Actual
$ 172,527.99
172,527.99
Reserved
Amount
92.00
625.00
1,962.50
2,729.03
2,200.00
15,895.71
662.69
10,895.23
35,062.16
$ 137,465.83
10/29/2012 2012 Park Improv 3rd Qtr.xls
CITY OF ANDOVER
Park Improvement Fund
Balance Sheet
September 30, 2012
Assets:
Current Assets
Cash - Reserved
Cash - Unreserved
Total Cash
Interest / Tax Receivable
Due From Other Governments
$ 35,062.16
137,465.83
172,527.99
Total Assets $ ,.172,527.99
Liabilities and Fund Balance:
Liabilities
Accounts Payable
Deposits Payable
Fund Balance
Fund Balance 12 -31 -11 167,331.31
Excess of Revenues Over (Under) Expenditures 5,196.68
Total Fund Balance _ 172,527.99
Total Liabilities and Fund Balance,`
10/26/2012 2012 Park Improv 3rd Qtr.xls
CITY OF ANDOVER
Park Improvement Fund
Revenues
September 30, 2012
Revenues:
Prooertv Tax / Fiscal Disparities- Current
July 2012 Tax Settlement
Dec 2012 Settlement
2012 Accrual
Subtotal
53380 - Market Value Homestead Credit
Oct 2012 MVHC
Dec 2012 MVHC
Subtotal
53420 - State DNR Grants
54365 - Park Dedication Fees
Woodland Estates 5th Add.
Budget
$ 32,029.54
$ 61,500.00 32,029.54
29,150.00
Subtotal
56910 - Interest Income
1st Qtr
2nd Qtr
3rd & 4th Qtr
Subtotal
58125 - Contributions /Donations
Dog Park
Hickory Meadows
Subtotal
Misc Revenue
$ 29,150.00
1,210.69
1,210.69
100.00
391.10
491.10
10/26/2012 2012 Park Improv 3rd Qtr.xls
CITY OF ANDOVER
Park Improvement Fund
Expenditures
September 30, 2012
Expenditures:
Budget
61020 - Suoplies - Operating
Seat Athletics - Hawkridge Park bleachers
$ 4,908.00
• Scoreboard Protective Netting
906.83
• Discount Steel - Scoreboard Protective Mesh
89.03
Subtotal
5,903.86
63005 - Professional Services
' Ehlers - 2012 Park Referendum Tax Impact Analysis
250.00
Subtotal
250.00
63005 - Professional Services
Subtotal
-
63010 -Contractual Services
15,000.00
ECM - 2012 Outdoor Grant Application
164.00
' Twin City Flag - Flag Pole at Sunshine Park
2,132.16
Subtotal
2,296.16
65200 - Building
Permit - Sunshine Park Dugouts
562.75
Subtotal
562.75
65300 - Improvements
65,000.00
Hickory Meadows Park
17,035.51
Sunshine Parking Lot - West
26,337.31
Woodland Estates Park - irrigation
5,299.06
Subtotal
48,671.88
Total Expenditures `�°
80,00000
, ' =` °57,684.65
Revenues Over Expenditures
* - Miscellaneous Projects
10/2612012 2012 Park Improv 3rd Qtr.xIs
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US
TO: Park & Recreation Commission
CC: David D. Berkowitz, Director of Public Works /City Engineer DDB
FROM: Todd J. Haas, Asst. Public Works Director
SUBJECT: 10. Review Outstanding Items
DATE: November 1, 2012
Issues list as of 10/30/12
COMPLETED PROJECTS —
• Woodland Meadows Park — The fall zone improvements are now completed. The Park Commission
is scheduled to meet at 6:30 pm prior to the meeting.
Prairie Knoll Park Additional Security Lights — The one additional security light has been installed
at the east entrance in the south parking lot. The additional light on the existing pole near the
playground equipment has also been installed. The bollards at both entrances to the south parking lot
have been installed.
ON -GOING PROJECTS -
• _Update of Park Dedication Improvement Fund Ouarterly Report — 3` quarter report is on the
agenda.
• Update of Ouarterly Sheriffs Department Report on Park Patrol & Vandalism — 3` quarter
report is on the agenda.
ON -HOLD PROJECTS —
OTHER ITEMS OF INTEREST —
• Prairie Knoll Park Cell Tower —Nothing new to report. Still waiting for them to indicate when they
are planning on starting on the construction.
Dog Park — Nothing new to report. The Andover City Administrator and City Engineer met with
Anoka County Parks Department and the City of Coon Rapids the week of July 30 to explore a joint
venture on property owned by Anoka County. Discussions will continue and as soon as we know
something we will pass that information on to the Commission. Note: Staff understands that there will
be discussions with other neighboring cities about participating in the funding of the dog park. To
date, $725 in donations has been received by the City. Information about the dog park can be found at
( h=://andoverdogpark.com/ )
Andover Station North (naming of ball field) — The City Council has agreed to name the middle
field at Andover Station North Ball Field Facility "Anders Field ". Staff will be working with the
Andover Baseball Association on the sign to be installed. Sign will be up before the 2013 season
starts.
H:1Engineering\Parks\Park & Rec Packet InformationlltemsU01211101121item 10.doc
• 2012 Events in City Parks or Facilities — At this point, the following activities are being checked
into by the following Commissioners:
• Geocaching/Melberg — Done for 2012.
• Skate Park Competitions and Camp/Van Vark — Done for 2012.
• Building of Bird Houses/Kowalewski — Done for 2012.
• Organized Trail Bike Ride/Lindahl — Too late to do anything this year. Commissioner
Lindahl will need to look providing information next spring's May -June newsletter.
• Walking/Running Route Butler — Done for 2012. Article was in the September -
October Andover Newsletter.
Note: The Commission may want to start thinking about events in City parks or facilities
for 2013.
• Update of Pedestrian Trails — At this point this is what has been going on with trails:
• A trail will be constructed along the north side of Bunker Lake Blvd between 7 t Avenue
(CSAH 7) and Underclift Street NW as part of the reconstruction of Bunker Lake Blvd
road reconstruction project. For those that are not familiar with this project, the section
of the county road will be widened from a 2 -lane facility to a 4 -lane facility. The project
now looks like it will not start until the spring of 2013.
• South Coon Creek Drive between Round Lake Boulevard and Crosstown Boulevard is
getting close to being finished. The final lift of asphalt has been placed. Pavement
markings (shoulder and centerline striping) will be done the week of October 29`
• The City Council has approved the 5 year (2013 -2017) Capital Improvement Plan (CIP)
for trails for the following locations:
o A trail is identified in 2014 along the south side of Andover Blvd NW
between Bluebird Street NW and Vale Street NW.
If you have any questions or comments regarding any of the trail projects or grants that are being
considered, feel free to contact Todd Haas or Dave Berkowitz at the City. Staff does recommend the
Commission to continue reviewing the City Council meeting minutes that you receive by e -mail as to
discussions of various projects the City Council has been working on or is considering.
Note: If you have any items that you would like to add to the list, let me know at the meeting.
H: \Engineering \Parks \Park & Rec Packet Information \Items\2012 \110112 \item 10.doc
of the City's trail system provides more recreational and
along with an alternative mode
Expenditures 2013
2014 2015
2016 2017 Total
Improvement
250,000
25 0,000
Total
250,000
250,000
Funding Sources 2013
2014 2015
2016 2017 Total
Trail Funds
250,000
250,000
Total
250,000
250,00
get Impact/Oth
ial inspection and sweeping; and general maintenance including bituminous patching, crack filling and restoration to maintain the high
of service to pedestrians.
23
Capital Plan 2013 rhrct 2017
r1ty of Andnvpr MN