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Home My WebLink AboutCC April 16, 1991 (l' q\ i!J c;f, I !/ -/- April 12, 1991 , '\ '-~ Andover city Hall council Members Enclosed are several concerns and recommendations, that by themselves do not justify a presentation to the council, but together, constitute enough material to be addressed in this correspondence. These comments are not intended to be critical of anyone person or group, but suggestions on issues that are important to a growing community. I would hope that they be review and used in your planning for Andover'S future. Each of you are to be commended for the tasks that Andover has faced and will face in the future. 1. Getting the news around in Andover For along time the community of Andover has desired a means to express important and newsworthy information to all residents. For this reason, the success of the Andover Express was the hope and aspiration of many people. However, with the advent of recent events and unknown particulars of its survival, constitute the need to consider other alternatives. And when you consider that approximately fewer than 100 people in Andover subscribe to the Anoka Union, a broader and more complete circulation media is needed. Perhaps a paper involving the community school, city, community organizations with a bonafide printer as a catalyst and support from advertisers is the answer. In fact, the suggestion has already been made by one such printer. otherwise, I suggest returning to a city-produced Newsletter. 2. Traffic Intersection Nightmare As you know, the intersection of Round Lake and Bunker Lake Blvds is probably the most dangerous and studied in Andover. There are new factors coming that is going to make things even worse. First, the new high school boundaries will more than double the traffic at critical times in the morning and afternoon beginning the fall of 1992. Previously, almost all school traffic east of Round Lake went east and had no effect on the intersection. But in 1992, that traffic load will head through that intersection on a large-scale basis in addition to an already busy intersection. Second, the traffic at that intersection has increased steadily every year since 1973, and there is no reason that it won't continue into the future. The current design of turn lanes and single lane passage will not handle this new and continuing congestion. If not already planned, a full scale upgrade of that intersection should be made a top priority in the county, now and not later. More important, new critical road work in Andover should be built with year 2000 in mind. This way, the city, county or state won't have to return every few years to tear up old projects with new tax dollars. . ,J :~ / , I '-~ -2- 3. Junk Yard Tax Alternative with any regular business, the building housing the merchandise and inventory is taxed per normal tax policy. However, junk yards use their entire acreage to house their inventory, which in effect is their building, but without a roof. Since I don't know how yards are actually taxed, I think this method ought to be considered. Since many yards are multimillion dollar businesses, do they return to the city in taxes for what they actually use to conduct their business? Make no mistake, junk yards do make money. In an half-hour period recently, while waiting to be served, well over a thousand dollars was transacted. How many times is that repeated every day. Look at the reverse, if the city wanted to eradicate the yards from the city or benefit more from their success, tax the entire area where their inventory is kept. 4. Hiway 10 upgrade Over the last 18 years while commuting on Hiway 10, the traffic load on Hiway 10 has got increasingly worse, as everyone can also testify. The future 610 feed from the east is welcome sight. But it won't be so welcome with the demanding load that this will place on Hiway 10 from Northtown to Anoka. If not already planned, the 610 link should not occur without an upgrade of Hiway 10 to three lanes in both direction. All bridges of the current 10 have ample room to accommodate a third lane, except the new bridge over 10 at Round Lake Blvd. A third lane may not be possible there. What design plans did the state use for that bridge, one from the 19S0s? These types of upgrades should not be built with just today's use in mind. They should be built with at least year 2000 in mind. The city should use its influence for the effective upgrade of Hiway 10. Likewise, when the new 242 bridge over 10 is planned, demand that the bridge accommodate three lanes underneath for Hiway 10 and not repeat what happened on the Round Lake bridge. 5. School Facilities upgrade (CLS) As most of you know, vital programs for young people have grown many times in the last decade in line with Andover's growth. The number of Andover schools per our actual school population has not kept pace. School facilities in other cities far exceed the ratio when compared to Andover. Of course this happened when Andover's needs were small. Today, many of our kids are bussed to other schools outside the community. A problem exist because the use of those school's indoor facilities after hours are limited or non-existent for Andover kids who attend them. priority always goes to their community's programs and not ours. As result, with Andover'S increasing growth with more of our kids going to their schools, the problem gets more difficult every year, since locally we do not have the indoor space to accommodate all of Andover. It gets worse if and when the adult community get organized programs. As a tax-payer, I appreciate the value of cost-effective use of schools. But as a resident, concern for --J- \. J j local indoor community facilities for youth programs will cause many hardships and trouble for the youth of this city if neglected. And most of you know from the police reports, that problems with some of the youth of this city are escalating rapidly. One short-term solution is the following. Unlike most grade schools in the district who have two full-sized gyms, Crooked Lake School has one full-sized gym, or two half courts when converted. I feel the city needs to encourage the School District to use surplus funds from what remains if the high school construction comes under budget, and target that money for an expansion project at Crooked Lake School for an additional gymnasium. Any surplus money will surely be used to the first school who has vital needs to fulfill. Andover should take that lead. At least get it into the review/planning stage for future considerations. otherwise, Andover will have no choice but spend gobs of money to build recreation centers that other communities take for granted. If we the tax payers built the schools that other communities enjoy, certainly Andover should enjoy the same privileges. A recent news summary in a Minneapolis paper, said Andover was one of the leading suburban communities for youth population under 17. What it didn't say was Andover leads the metro with the least amount of community school space available for this young population. Incidentally, there is increasing pressure on the community School staff from demands of other cities to use Andover'S two schools, making our needs even more difficult to fulfill. For some reason, they have equal access to our two schools but we don't enjoy equal access in their schools even though Andover kids attend them. Up to now, we have adjusted to make everything fit. The community school director has done miracles to accommodate most of our needs. However, the fuse is burning again and this fall will be worse. For all these reason, I urge the city to consult with the district to seriously consider an upgrade to Crooked Lake. In summary, I would hope that you on the council would not take these comments as simply published words from a highly motivated resident. Instead, these are meaningful and important measures that must be addressed or the same conditions will be more serious later on. Sincerel~ c=~ - Ga~y e$ay Andover , "- -~/ '\ ',~ ,.,:.o..=' :~',. (.'./(]',L" 11") , ~\! ~...~.... ./ --"'"-c--,._.,._:-'-' ,.../.,- .",.........--+.;..-.... 7:30 P.M. / "- o CITY of ANDOVER Regular city Council Meeting-April 16, 1991 Call to Order Resident Forum Agenda Approval Approval of Minutes Continued Board of Review Discussion Items 1. Public Hearing/Crosstown Drive/91-1 2. Continued Public Hearing/Ord. 8, Section 8.08 3. Variance/A. Anderson 4. TIF Policy 5. Boulevard Encroachment Staff, Committees, Commissions 6. Tournament Fee/Andover Athletic Assn. 7. Andover Athletic Association Lease 8. Transient Merchants 9. Approve Hiring of Summer Help 10. Authorize BidsjWater & Sewer Truck 11. Authorize Sale of Used Equipment 12. Appoint Consultant/Arbitrage Calculations 13. Personnel Committee Recommendations 14. Schedule Joint Meeting with Park Comm. Non-Discussion Items 15. Receive petition/Hartfiel's Estates/91-6 16. Receive petition/Njordmark-Dale Area 17. Receive Petition/Meadow Creek ChurchjWater 18. Award Bid/90-25/Metropolitan Mosquito Control 19. Receive Petition & Feasibility Report/91-4/Hills of Bunker 4th 20. Adopt "No parking" Resolution/91-1 21. Approve plans & Specs/MSA Sealcoating 22. Receive March Financial Statements 23. proclamation/Be Kind to Animals Week Mayor/Council Input Approval of Claims Adjournment "J CITY OF ANDOVER REQUEST FOR COUNCIL ACTION AGENDA SECTION NO. Approval of Minutes DATE April 16. ORIGINATING DEPARTMENT ITEM NO, Admin. .t, FOR BY: The City Council is requested to the following approve minutes: Apri 1 2. 1991 Special Closed Meeting April 2. 1991 Regular Council Meeting April 4. 1991 Board of Review April 9, 1991 Special Council Meeting MOTION BY / ' , '--" TO COUNCIL ACTION SECOND BY ,) CITY OF ANDOVER REQUEST FOR COUNCIL ACTION ITEM NQ 1. Public Hearing/ Cro BY: -1# DATE AGENDA SECTION NO. ORIGINATING Engineering The City Council is requested to hold a public hearing. project 91-1, for Crosstown Drive NW between Bunker Lake Boulevard and Crosstown Boulevard. Attached are the following: * Public Hearing Notice * Letter to property Owners * Map showing area to be reconstructed * List of property Owners * Resolution Ordering Improvement Note: The feasibility report was in your March 19, 1991 packet. Also. the address of 3821 Crosstown Drive has been sanitary sewer but the as-builts do not indicate a parcel is in the process of going tax forfeit. If tax forfeit. it is recommended to keep the lot and of the area the City currently owns to the north. is. is unbuildable. assessed for service. The the parcel goes it will be part The parcel. as Note: A determination must be made of which side of the street to place the sidewalk; the side where the houses are or the side where it seems that most of the people are walking. COUNCIL ACTION MOTION BY '--..r TO SECOND BY CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ) RES. NO. MOTION by Councilman to adopt the following: A RESOLUTION ORDERING THE IMPROVEMENT OF STREETS AND STORM DRAIN , PROJECT NO. 91-1 IN THE CROSSTOWN DRIVE BETWEEN BUNKER LAKE BOULEVARD AND CROSSTOWN BOULEVARD AREA AND DIRECTING PREPARATION OF FINAL PLANS AND SPECIFICATIONS. WHEREAS. Resolution No. the 19th day of March hearIng; and 038-91 of the City Council adopted on , 19~, fixed a date for a public WHEREAS, pursuant to the such hearing was held on the 19~; and WHEREAS, all persons desiring to be heard were given such opportunity for same; and required published and mailed notice, 16th day of April NOW. THEREFORE. BE IT RESOLVED by the City Council of the City of Andover to hereby order improvement Project No. 91-1 BE IT FURTHER RESOLVED by the City Council of the City of Andover to hereby designate BRA as the Engineer for this improvement and they are directed to prepare plans and specifications for such improvements. meeting this and adopted by day of MOTION seconded by Councilman the City Council at a . 19 . with Councilmen voting in favor of the resolution. and Councilmen voting against. whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Kenneth D. Orttel - Mayor Victoria Volk - City Clerk , ) '- '-J CITY of ANDOVER 1685 CROSSTOWN BOULEVARD NW. . ANDOVER. MINNESOTA 55304 . (612) 755-5100 AprilS, 1991 Re: proposed 1991 street Reconstruction Crosstown Drive N.W. Dear Resident: A feasibility report has been prepared to determine the estimated cost to reconstruct Crosstown Drive N.W. between County Road 116 and County Road 18. Discussion: We are proposing to construct the street with 3" bituminous paving 32 feet wide with concrete curb and gutter on 6" of base course (Class V) with no parking on both sides of the street. In addition, sidewalk construction is being proposed. Estimated Cost: Crosstown Drive N.W. is designated as a Municipal state Aid street (MSA) and is eligible for state Aid funding. The estimated total cost to reconstruct Crosstown Drive N.W. is approximately $220.000. All costs that are not eligible for MSA funding are proposed to be assessed to benefitting properties which may include storm drainage. attorney, engineering, etc. The estimated assessable costs are approximately $300 per typical 100 foot unit. This cost can be assessed over a 5 year period at about 9% interest or the assessment can be paid in full within 30 days of the assessment hearing with no interest. I~ you have any questions, feel free to contact me or Todd Haas at 755-5100. ~. cerely. 1 nJ1Jb~, . k/ James E. Schrantz City Engineer/publl JES:kmt () :,) CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA Notice of Hearing on Improvement project 91-1 Crosstown Drive Andover, Minnesota ;:.~' ~ Notice is hereby given that the City of Andover, Anoka County. Minnesota will meet at the Andover City Hall. 1685 Crosstown Boulevard N.W. in the City of Andover on April 16. 1991 at 7:30 p.m. to consider the making of the following improvements: Street Reconstruction The property to be assessed. pursuant to Minnesota Statutes Section 429, for such improvement is within the following described area: Along Crosstown Drive N.W. between County Road 116 and County Road 18 which is located in the North 1/2 of Section 33, Township 32, Range 24. City of Andover. Anoka County, Minnesota. The estimated cost of such improvement is $220.130.00. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. CITY OF ANDOVER ,[pi&; victorla Vo1k City Clerk Dated: 1-.3 - '1 / '} '---/ @ II .. ", Irn , \ ',J I II I , I :1 'I I I 1 ..~ I c.' o~ I ; J'r~ . ~Q ~ II ~ ' , I I , , d H I IC) I n , I . 1 .... '" i .. a: ~ ;; ci a '.:! . 1 z u i . l5 . . .. aI. 1 . 0" . <> '" z '" r ~ 31 a; ~ . .. .. . z " a l3 <1 ~ 0 a: CD ~co z Z '" 'i ;. '" 0:: . 0 ... ~.., , " ::> ::J o .III.! - .2 ~ ~ .. "'P- a; OJ . '- ,-- 0 .. z'" .c-:l ~- ., . . . ~ ~ . o ~ Hlc as .. .. d -j ::E' N N 1-.. ' E t~ t~ I U ~C~ ~ E Wo 00 - - .. (f)Z ou ..J <1 U a. >- I- c:: 0 - U ::::l ... - en c:: 0 u .... ~ Q) I - .... 0 a: (l) en Q.J ~ 0 c:: Z c:: Z - ::2 u Q) Q.J ... > .- Q.J 0 ... > ... 0.. 0 C "C >- c:: c:: ::::< 3 (.) 0 - en en 0 ... (.) ~ <D ~ ~ <D ~ <D <D en en E E <; <; en 0; '0 '" <D ~ .. 0 ,!!! Q. 0 " ~ UJ c>. ,l \ r I T George W. & L.M. Bunn 13920 Crosstown Drive Andover. MN 55304 ~vin D. & Debra G. Thalin 'L3878 Crosstown Drive Andover. MN 55304 Paul K & Catherine MOtto 13910 Crosstown Drive Andover. MN 55304 Elbert C. & Joan A. Bowlby 13868 Crosstown Drive Andover. MN 55304 Daniel J & Christal Vanhout Marlin R & Marilyn K Luft 13848 Crosstown Drive 13838 Crosstown Drive Andover. MN 55304 Andover, MN 55304 Midwest Federal Savings c/o TCF 801 Marquette Ave. Mpls., MN 55402 T.F. James Co. P.O. Box 24137 Mpls., MN 55424 Donna L. Green 2730 137th Lane Andover, MN 55304 , "- o Gilbert A. Menkveld Box 547 Anoka, MN 55303 Francis W. Peterson 13900 Crosstown Drive Andover, MN 55304 Steven L. & Marrilee F. Fluth 13858 Crosstown Drive Andover, MN 55304 Dorothy May Hudson 13828 Crosstown Drive Andover. MN 55304 G.M. Investment Co. P.O. Box 547 Anoka, MN 55303 Gerald E. & J.E. Holderness Paul A & Lisa R Scherver. 13730 Crosstown Drive 13784 Crosstown Drive Andover. MN 55304 Andover, MN 55304 ,:,J CITY OF ANDOVER REQUEST FOR COUNCIL ACTION April 16. 1991 DATE ITEM NO, ~. Public Hearing Ordinance No.8. Sec. 8.08 E 9 ORIGINATING DEPARTMENT U Planning ~ David L. Carlberg City Planner BY: AGENDA SECTION NQ Discussion Items REQUEST The Andover City Council is requested to review and amend, if necessary, the attached proposed amendment to the curbing requirements as defined in Ordinance No.8. Section 8.08 (E)(9). The proposed amendment was drafted on April 10, 1991 by the Andover Review Committee. This item was tabled at the April 2. 1991 City Council meeting. COUNCIL ACTION MOTION BY , " '---' TO SECOND BY ~'~ CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ORD NO. 8 AN ORDINANCE AMENDING ORDINANCE NO. 8000, EFFECTIVE AUGUST 7. 1990 KNOWN AS THE ZONING ORDINANCE OF THE CITY OF ANDOVER. THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY ORDAINS: Ordinance No. 8000. effective August 7. 1990 is hereby amended as follows: SECTION 8.08 CURBING REQUIREMENTS of (a) The City may exempt curbing where the City has approved future expansion of the parking lot. (b) poured-in-place concrete safety islands may be required to maintain a safe and orderly flow of traffic within the parking lot and shall be approved by the eity-ER~iRee~ Andover Review Committee. Adopted by the City Council of the City of Andover this ____ day of , 1991. CITY OF ANDOVER Kenneth D. Orttel, Mayor ATTEST: victoria Volk. City Clerk ~ ::) CITY OF ANDOVER REQUEST FOR COUNCIL ACTION April 16. 1991 DATE ITEM NO'3. Variance - Anderson 15773 Crosstown Blvd Frontaoe less than 6n~ ORIGINATING DEPARTMENT ~ Planning ~ David L. carlberg Planner BY: AP,~ vlD AG,NJA i .jf / / FOR AGENDA SECTION NQ Discussion REQUEST The Andover City Council is asked to review the variance request of Anne Anderson to allow for the construction of a home on a parcel that does not meet the requirements of Ordinance No.8. Sections 6.02 in regard to lot width and does not meet the sixty (60) percent requirement according to Section 4.04. REVIEW The property in question is a 10.26 acre parcel of land located at 15773 Crosstown Boulevard NW and is zoned R-l. Single Family Rural. The parcel is an "L" shaped lot with the narrowe.t portion of the the parcel fronting on Crosstown Boulevard NW. The frontage on Crosstown Boulevard is one hundred - twenty feet (120') in width. Ordinance No.8. Section 4.04 allows a lot or parcel of land to be a buildable lot if the lot is a lot of record prior to the effective date of Ordinance No. 8 and has frontage on a publicly maintained right-of-way that has been accepted by the City. The lot must also be within 60 percent of the required lot area. width, or other open space as defined in Ordinance No.8. Planning Commission Recommendation The Planning and zoning Commission. at their March 26. 1991 meeting. recommended approval of the variance request by Anne Anderson. Attached please find a proposed Resolution for your review and approval. the minutes from the March 26. 1991 meeting and the report presented to the Planning and zoning Commission. COUNCIL ACTION MOTION BY "J TO SECOND BY '- CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA \ " .J RES. NO. R -91 A RESOLUTION GRANTING THE VARIANCE REQUEST OF ANNE ANDERSON FOR THE CONSTRUCTION OF A PRINCIPLE DWELLING ON A PARCEL THAT DOES NOT MEET THE REQUIREMENTS OF ORDINANCE NO.8. SECTION 6.02 IN REGARD TO LOT WIDTH AND DOES NOT MEET THE SIXTY (60) PERCENT REQUIREMENT AS DEFINED IN ORDINANCE NO.8, SECTION 4.04 ON THE PROPERTY LOCATED AT 15773 CROSSTOWN BOULEVARD NW (PIN 13-32-24-33- 0003). WHEREAS. Anne Anderson has requested a variance to allow for the construction of a principle dwelling that does not meet the requirements of Ordinance No.8, Section 6.02 in regard to lot width and does not meet the sixty (60) percent requirement as defined in Section 4.04; and WHEREAS, the Planning & zoning Commission has reviewed the request and has determined that said request meets the criteria of Ordinance No.8, Section 5.04; and WHEREAS. the Planning & zoning Commission finds that the strict interpretation of the ordinance causes practical difficulties and/or unnecessary hardships to the property owner because the lot was a lot of record upon the effective date of Ordinance No.8, the zoning Ordinance; and WHEREAS. the Planning & zoning Commission finds the hardship is caused by the unique shape of the parcel and the owner would not be able to acquire the necessary land to meet the minimum frontage as defined in Ordinance No.8. Section 6.02 or the sixty (60) percent as defined in Section 4.04; and WHEREAS. the Planning and zoning Commission finds the variance will not be detrimental to the health, safety and general welfare of the public; and WHEREAS, the Planning & zoning Commission recommends to the City Council approval of the variance request as it meets the criteria of Ordinance No.8. Section 5.04. NOW, THEREFORE. BE IT RESOLVED that the City Council of the City of Andover hereby agrees with the recommendation of the Planning & Zoning Commission and hereby approves the request of Anne Anderson to construct a principle dwelling on a parcel of land that does not meet the minimum requirements as defined in Ordinance No.8. sections 6.02 and 4.04. Adopted by the City Council of the City of Andover this 16th day of April. 1991. CITY OF ANDOVER , '-, '.... -) Kenneth D. Orttel. Mayor ATTEST victoria Volk, City Clerk ,-- '1 ,j : I I: Andover Planning and Zoning Commission 03/26/91 Meeting Minutes, page 4 clarification of the of Ordinance 8 regarding square footage of the accessory structure and outside storage area and a determination of the number of businesses on residential property. Motion carried on a 5-Yes (Jonak, Jovanovich, Peek, McMullen, Dehn), 2-Absent (Pease, Ferris) vote. Mr. Carlberg stated that staff would determine, by reading Ordinance No.8, the number of permits imposed on the property owner, and consult with the city attorney of the situation. He also intends to contact the League of Minnesota Cities to find out if other cities limit the number of permits in residential areas. Furthermore, Mr. Carlberg would like Gordon Nordeen to address the visibility of numerous vehicles from Prairie Road He hopes to obtain information, tentatively by April 9. Property owners located 350 feet from Nordeen's, as well as Gordon Nordeen, will be personally notified, as to the scheduling of the Special Use Permit, whether or not a public hearing is advertised in the paper. VARIANCE - ANNE ANDERSON - FRONTAGE LESS THAN 60 PERCENT OF THE MINIMUM DISTRICT REQUIREMENT (15773 Crosstown Boulevard NW) The reason for Anne Anderson's variance request is that the property at 15773 Crosstown Blvd. NW, does not meet the required frontage which is three hundred (300') feet by Ordinance 8, Section 6.02, in regard to lot width and does not meet the sixty (60%) percent requirement as defined in Ordinance No. , 8, Section 4.04. Mr. Carlberg reviewed the applicable ordinances. He pointed out that the variance will not be detrimental to the overall area; the lot to the north also has one hundred (120) foot of frontage, so it is consistent with the area. A single family dwelling would not be able to be developed on the property if a strict interpretation of the ordinance was enforced. Staff recommended approval of the variance request. Mr. Carlberg noted that a shed on the property will be removed. Anne Anderson does have a purchase agreement for this property. Motion by Jovanovich, seconded by Dehn to recommend to the city council to approve the variance requested by Anne Anderson, property at ~_ ) 15773 ,Crosstown Blvd. NW at sixty (60 %) percent requirement of the .~- _.~--_.-,...' .... ~_., . _....-._~-_._..._-----_.._-,.._.__.-_._.._. -'- '--..- Andover Planning and Zoning Commission 03/26/91 Meeting Minutes, page 5 -- ~ '\ J three hundred foot (300') minimum in an R-1 District on a publicly maintained right-of-way. This recommendation is based upon the following reasons: (1) strict interpretation of the ordinance causes practical difficulties and/or unnecessary hardships to the property owner because the lot was a lot of record and did not meet the requirements of Ordinance No.8 upon the date of its adoption; (2) the hardship is caused by the unique -e shape and the owner would not be able to acquire enough land to the north or south to meet the three hundred foot (300') minimum frontage as defined in Ordinance No.8, Section 16.02 or the sixty percent (60%) requirement as defined in Section 4.04; (3) the variance will not be detrimental as the overall area requirement is met and will not cause any health issues such as septic system placement, etc.; and (4) the variance is necessary to allow reasonable use of the property, as without it, a single family dwelling could not be constructed on the property. Recommendation of this variance is pending on the property being purchased by Anne Anderson. Motion carried on a 5-Yes (Jonak, Jovanovich, Peek, McMullen, Dehn), 2-Absent (Pease, Ferris) vote. Mr. Carlberg stated that the recommendation will be brought before the city council on April 16, 1991. DISCUSSION - BURGLAR ALARM ORDINANCE Commissioner McMullen opened by a recommendation to table the discussion of the home and business alarm system because he thought a joint meeting with the city council would be more beneficial and that it also should include Chairperson Ferris and Commissioner Pease. Acting Chairperson Peek recalled the issues of the council were registration and an equilateral application to businesses as well as residential use. Research data from the sheriff's department targeted the residential area as the biggest problem in false alarms. Acting Chairperson Peek felt the ordinance as it stands addresses the problem, and does not feel another ordinance should be written. /y ',~ Mr. Carlberg says that there are three to four hundred "false alarm" trips per year at $30/trip when police are summoned, primarily in residential areas. ... ---:-:-..:._---.-. --'---:---.:. -':" ..... ~_._.-----:---:-_._.-..-.., CITY OF ANDOVER REQUEST FOR PLANNING COMMISSION ACTION AGENDA ITEM 4. Variance, Anderson 15773 Crosstown Blvd NW - Frontage less than 60% required DATE ORIGINATING DEPARTMENT::J) Planning _~ David L. Carlberg BY: City Planner March 26, 1991 APPROVED FOR AGENDA BY: REQUEST The Andover Planning and zoning Commission is asked to review the request of Anne Anderson to allow for the construction of a home on a parcel of land which was a lot of record upon the effective date of Ordinance No.8, the zoning Ordinance, the parcel does not meet the requirements of Ordinance No.8. Section 6.02, in regard to lot width and does not meet the sixty (60) percent requirement as defined in Ordinance No.8. Section 4.04. The parcel is 10.26 acres, is zoned R-l and is located at 15773 Crosstown Boulevard NW (PIN 13-32-24-33-0003). APPLICABLE ORDINANCES Ordinance 8, Section 6.02. establishes m~nlmum lot width requirements. In an R-l, Single Family Rural District. the minimum frontage on a publicly maintained right-of-way is three hundred (300) feet. Ordinance No.8, Section 4.04. Lot Provisions. states. "a lot or parcel of land for which a deed or contract for deed has been recorded in the Office of the Anoka County Recorder upon, or prior to, the effective date of this Ordinance shall be deemed a buildable lot provided it has frontage on a public street right-of- way which has been accepted and currently maintained by the City". Further, a lot or parcel of land of record upon the effective. date of this Ordinance which is in a residential district and which does not meet the requirements of the Ordinance as to area. width. or other open space. may be utilized for single family detached homes provided the measurements are within sixty percent (60%) of the requirements of the Ordinance. The parcel in question has frontage on Crosstown Boulevard NW of one hundred and twenty feet [120'). The 60% requirement of the three hundred foot (300') minimum in an R-l District is one hundred and eighty feet (180'). Therefore, Ms. Anderson is requesting a sixty foot (60') variance. Ordinance i8, Section 5.04 establishes the variance process and procedure. Section 5.04 allows the City to grant a variance ~ from the requirements of the zoning Ordinance if the strict \ interpretation of the Ordinance will cause undue hardship to the ',./ property owner. The Planning and Zoning Commission should review the request using the following criteria: Page Two Anderson Variance March 26, 1991 " ':) 1. Does the strict interpretation of the Ordinance cause practical difficulties and/or unnecessary hardships to the property owners? Yes, because the lot was a lot of record and did not meet the requirements of Ordinance No. 8 upon the date of its adoption. Therefore, the strict interpretation of the Ordinance does cause practical difficulties and/or unnecessary hardships. 2. Is the hardship caused by the unique physical features of the land, including shape or condition of the parcel? Yes The parcel has a one hundred and twenty foot (120') frontage on Crosstown Boulevard NW. The lot is unique in that it is "L" shaped and the owner would not be able to acquire enough land to the north or south to meet the three hundred foot (300') minimum frontage as defined in Ordinance No. '8. Section 6.02 or the sixty percent (60%) requirement as defined in Section 4.04. It should be noted that the parcel to the north has a one hundred and twenty foot (120') frontage on Crosstown Blvd. NW as well. 3. Will the variance be detrimental to the public welfare? The variance will not be detrimental as the overall area requirement is met and will not cause any health issues such as septic system placement, etc. 4. Is the variance necessary to allow the property owner the reasonable use of the property? Yes. The property owner will not be able to construct a single family dwelling on the property. The variance is necessary to allow reasonable use of the property. COMMISSION OPTIONS I ! The Andover Planning and zoning Commission may recommend approval of the variance requested by Anne Anderson to allow for the construction of a home on a parcel not meeting the required minimum frontage on a publicly maintained right-of- way on the property described as: A. 15773 Crosstown Boulevard NW (PIN 13-32-24-33-0003) '~ The Planning Commission finds that the proposal meets the criteria established in Ordinance 8, Section 5.04 including: the strict interpretation of the ordinance causes the hardship; the hardship stems from the unique shape, topography or physical features of the land; the variance will not be detrimental to the public welfare and the variance is necessary for the reasonable use of the property. () ':.J Page Three Anderson Variance March 26, 1991 B. The Andover Planning and zoning Commission may recommend denial of the variance requested by Anne Anderson to allow for the construction of a home on a parcel not meeting the required minimum frontage on a publicly maintained right-of- way on the property described as: 15773 Crosstown Boulevard NW (PIN 13-32-24-33-0003) The Commission finds that the proposal does not meet the requirements set forth in the City's zoning Ordinance i8, Section 4.04 and Section 5.04. The Commission finds that no hardship due to the unique shape or topography of the parcel exists and that the land owner would not be precluded reasonable use of the property. C. The Andover Planning and zoning Commission may table the item. STAFF RECOMMENDATION Staff recommends option A. ! , () .-' CITY of ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304 · (612) 755-5100 15:173VARIANCE REQUEST FORM property Address 1Ai~/ C~ nWN BL Vc> Legal Description of property: (Fill in whichever is apporpriate): Lot Block Addi tion ::1- .32. ~.33 legal) 0003 plat Parcel PIN PI D /3 (If metes and bounds, attach the complete ********************************************************************* Description of Request!/41!//I/l/CG /'lJt>/f7Z/) A7 70 B&//IJJ cJ/f/ ~ CRiJ5S12V.lJA-! ~Li/[J, 15773 (,4;V() Specific Hards~ip /\/07' 66 f{ 14 y"/f.. /.,.; J'L t'rVt..Ltlr~(,~~[t ~/ /2~jJo' cz - (~~ ' Section of Ordinance 171~ Current zoning I""'A ********************************************************************* Name of Applicant Address Home Phone Date ********************************************************************* Property Owner (Fee Owner) 4Pc:/1ft75-€- Ai?77/JJr'/1/r S/t?Rrf) (If different from above)' .3-/'1..-1/ Address Business Phone Home Phone o Signature Date ********************************************************************* . VARIANCE PAGE 2 ~-.J . The following information shall be City of Andover: 1. A scaled drawing of the property and structures affected showing: scale and north arrow; dimensions of the property 'and structures; front, side and rear yard building setbacks; -;-, '" adjacent streets; and location and use of existing structures within 100 feet. ,....... . . ..;. ".' .. . .....~.~...'I.!... '. " ....{::.',;,:::.:,:.~,~.,:.'.,_.,~_'.',,:~,,',',.',,-',~_;:',.":_~~.:/_;.::".:.~:.;-.:.~.;,'-',:;,;-.~,'.~.,.:r..'~~,~~_".~.; ~_-.~~-,.~.:_,,~.~~.~.,:-'.~..,._;.'_~'."- . -~:"~'~':~:~i~<E~ki::, . > :~,::'. '~~", -, '~'_. ~ . . '~~~-':.'.'~:::....'::.~' ...,.... .-. - .' _#' .... '. ," ... '. . ....:.,; '. . . ..... .,.~.J" ._ submitted prior "to "review by'the ",-:-.., -----"----- --..- - ..~-~~~'-:' . 2. Application Fee: Single Family - ~ Other Requests - $ . 0 Date Paid ::;/-9//91 Receipt i <_77'/~ CRITERIA FOR GRANTING A VARIANCE In granting a variance, the City Council .shall consider the advice and recommendation of the Planning and Zoning Commission and: 1. If the City Council finds that the request if it will be in keeping with the spirit and intent of this Ordinance. 2. If it finds that strict enforcement of this Ordinance will cause undue hardship because of circumstances unique to the individual property under consideration. 3. If it finds that denying the request does not deny reasonable use of the property. 4. Economic considerations shall not constitute an undue hardship if reasonable use of the property.exists under the terms of the Ordinance. -,: <:., "'_-::~::~0~?'-, '.;,:~~ ,.., . -- .:. ::~~:.~~~~. '\ . ....~;;'.:...~~;~~:.~)..:-.:::.:.-...:..: "":':."7"'~' ...., ......"....----. ,. .",. ~-- '....- . .. . ," , :.~.--~:-r.:~:~:~':_S~:; ~'. ~.~.~~,~~ j.~..-.7,.~~,.~_<~.~.,~~,::._.~ _7_ .. -~..-.._.., -. .- .~ "-.c. . ...~ -";'.'7?:.~.~~~~. "";"~~. .... ....-.-.---. '-. - .. -. .,----..,. -- ... -.. .;', . -. " - -.~ '; ~.__.._......r:-i""".#'''''''.-- '\ 'J --... ..:, - .._~.....--"._-' -" ... .-,. .---,...-------...---:::----....~- " "- IJ CITY OF ANDOVER REQUEST FOR COUNCIL ACTION April 16, 1991 Tax Increment Financing Policy DATE ORIGINATING DEPARTMENT Planning .-rJ David L. carlberg ~ BY: City planner ITEM NO, '1-. FOR AGENDA SECTION NQ Discussion Items The Andover City Council is asked to review and discuss the attached Draft Tax Increment Financing Policy. The Andover Economic Development Committee discussed items to be included in the Policy at their November 8, 1990 meeting. -' -, MOTION BY TO COUNCIL ACTION SECOND BY ~I CITY OF ANDOVER ,~-) DRAFT TAX INCREMENT FINANCING GUIDELINES STATEMENT OF POLICY SECTION 1. PURPOSE The City of Andover recognizes the need for participation in certain types of development projects. Andover has successfully utilized Tax Increment Financing (TIF) as a tool to assist in the development of economic opportunities. In order to maximize the benefits derived from the TIF funds, the City is establishing a guideline for TIF districts within Andover. It is the purpose of the guidelines to state in general terms the policies of the City regarding TIF assistance for private development. SECTION 2. EVALUATION OF TIF ASSISTANCE REQUEST The City has established a priority list for project types. The City has established four major TIF projects - Commercial, Industrial, Housing and Redevelopment. The overall City participation is based on the project ranking. job creation potential and overall benefit to the community. The location and size of the project will be considered as well. A. priority of projects. The City has established the following priority list for project types in order to rank each type of project. priority High Medium Low project Type Redevelopment commercial/Industrial Housing, senior/Low-income B. Number of Jobs Created. The Tax Increment Financing Act recognizes the goals of creating and preserving jobs through TIF. It is the policy of the City to favor labor intensive developments. In evaluating a development proposal, the number of full- time or part-time permanent jobs created will be considered when lending TIF assistance. C. Source of Funding. The City recognizes the high cost and greater risk of using general obligation bonds as a source of revenue for TIF assistance. The City prefers to use TIF generated monies. projects that require assistance for which the City must bond will be subject to greater fiscal scrutiny. D. Type of Assistance provided. ~~ The enabling statutes limit the type of public assistance that may be offered to private development. However. with these limitations, the City is still able to provide assistance for such items as land write-down, soil Page Two TIF Policy City of Andover ;~~ corrections and construction of public improvements such as streets and utilities. Those permissible expenditures that benefit properties throughout a TIF District, especially a Redevelopment District, will be considered more favorable than those that benefit a private party. E. Maximum TIF Insertion. The amount of TIF insertion will be directly related to the priority of that particular project or 5-15%. F. Terms of TIF District. Term should range from 10-15 years or as established by state statutes. G. Maximum Captured TIF. Total of outstanding TIF bonds at anyone time shall not exceed 10-20% of current years maximum capacity or do not address. SECTION 3. NO CONTRACTUAL RIGHTS The guidelines contained in Section 2 are intended to be broad statements of the City's policy. They do not create any contractual rights or obligations on the part of the developers or the City. They do not guarantee that the City will support any particular request nor do they limit the City's right to participate in a development which is technically beyond the scope of the guidelines. The guidelines may be modified unilaterally by the City at any time. SECTION 4. PROCESS The following process shall be utilized by the City in processing requests for TIF assistance. ~J A. The perspective developer, after initial discussion with a City Staff. is asked to submit a completed "Application for Tax Increment Financing" form to the Andover City planner. The form will include information on the location. type and size of project. project cost, number of jobs created, timetable of project, etc. The application will be reviewed by City Staff for accuracy and appropriateness. The applicant, prior to the review by the Economic Development Committee, shall pay an application fee of $500.00. (increase to $1,000.00?) B. The Andover Economic Development Committee (AEDC) reviews the request with respect to the following issues: _ Will the request lead to an increase in full-time. permanent employment opportunities in the City? _ Will the request allow for the expansion or retention of an existing local business? i~ page Three TIF Policy city of Andover _ Will the request lead to the development of certain public improvements which will. in turn, attract additional future private development? Will the request encourage/assist future development in the area? Will the request increase the tax base of the city? _ Will the project not occur without municipal financial (TIF) assistance? As part of the review process, the Economic Development Commission may request input from other committees, such as the planning Commission, Road Committee, or other local, regional or state information sources. Upon completion of the project review. the AEDC will make recommendations to the developer as to any needed changes in regard to, but not limited to: _ The location or size of the project - TIF insertion _ Design of project and the effect on future development The request must receive a positive review from the AEDC prior to city council review of the project. C. The City council will receive the comments and recommendation from the city staff and Economic Development committee at a public hearing. The City council shall examine those issues reviewed by the Economic Development Committee and shall decide if TIF participation is appropriate within 30 days after closing that public hearing. D. If the council approves a request, all approvals are subject to the execution of a development agreement with the City. The agreement may include, but is not limited to the following: 1. Amount of the City's financial commitment. 2. specifications of the City's commitment. 3. Terms of the city's participation. 4. Insurance. 5. Financing. 6. Conditions of the developer's participation. 7. Events of defaults. 8. Termination of agreement. ~) ,'J CITY OF ANDOVER REQUEST FOR COUNCIL ACTION April 16, 1991 DATE ORIGINATING DEPARTMENT _ If) ,/ Building ~ Dave Almgren B~pilding Official BY: ITEM NO, 5. AGENDA SECTION NO. Discussion Items REQUEST The Andover city Council is asked to review and discuss the attached Ordinance relating to the placement of underground lawn sprinkler systems encroaching into the boulevard or public right- of-way. BACKGROUND The reason for the immediate need for the attached Ordinance came from a dispute between a resident and a member of the Anoka County Sheriff's Department. On April 7. 1991. an officer had stopped a citizen from constructing a sprinkling system in the boulevard or right-of-way. The officer was enforcing Section 160.27 ,of the Minnesota Miscellaneous Acts. Section 160.27 states that it is a misdemeanor to place or maintain any building or structure within the limits of any highway. The officer and legal staff are in agreement that this also pertains to lawn sprinkling systems. In addition to the above mentioned case. the City has also been contacted by numerous other citizens with the same request. to allow them to install underground sprinkler systems encroaching into the boulevard to maintain their lawns. In researching the possibility of allowing such encroachments. the City of Coon Rapids was contacted. The City of Coon Rapids allows sprinkler systems to be placed in the boulevard as a permitted encroachment. The attached Ordinance is similar to the Coon Rapids ordinance. The major concern Staff has is whether the City would be liable if damage were to occur to the sprinkling system because of public improvements and public utilities. Section 12 of the attached ordinance addresses this concern and places the responsibility with the property owner. COUNCIL ACTION MOTION BY '-, --' TO SECOND BY ;-J CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ORDINANCE NO. AN ORDINANCE REGULATING BOULEVARD ENCROACHMENTS AND PROVIDING FOR AN APPEAL PROCESS. The City Council of the City of Andover hereby ordains: Section 1. purpose It is hereby declared to be the policy of the City of Andover to promote and provide unrestricted and safe passage within boulevard areas in public rights-of-way while at the same time promoting the betterment of the aesthetic qualities of the community. The Council recognizes that certain encroachments located within the boulevard area will impede the safe and free flow of pedestrian traffic and will cause imminent danger to vehicular traffic, including bicycles, leaving the paved surface area. The Council further recognizes that certain improvements to the boulevard area will neither impede pedestrian traffic nor create imminent danger to vehicular traffic leaving the street. The Council also recognizes that certain encroachments which could constitute an imminent danger to vehicular traffic are permitted within the boulevard area out of necessity. In an attempt to balance these diverse interests, the Council adopts the following regulations. Section 2. Definitions A. Encroachment. Encroachment shall mean any object. live or inanimate, situated within a public right-of-way, including but not limited to. posts. trees. bushes. rocks. utility poles and boxes. retaining walls, etc. B. Boulevard. Boulevard shall mean that area of a public right- of-way extending from the back of the curb to the right-of- way limi t. C. Impede. Impede shall mean the interference with pedestrian traffic to an unreasonable degree. D. Imminent Danger. Imminent danger shall mean the likelihood of damage to a vehicle or injury to a pedestrian upon contact with the encroachment. Section 3. Exceptions The terms and provisions of this ordinance shall not apply to the following: / '\ \_~ a. Mailbox or newspaper delivery box stands consisting of a post no larger than four (4) inches by four (4) inches. b. Traffic and directional signs. c. utility poles and utility structures. d. Fire hydrants. e. Bus shelters or benches. Section 4. Nuisances. . \ \,J Any encroachment located within a public right-of-way which impedes pedestrian traffic or constitutes imminent danger to vehicular or pedestrian traffic on any boulevard constitutes a public nuisance. Section 5. Sight Triangles Encroachments within a sight triangle as defined in city Ordinance 8 shall meet the requirements of this ordinance or Ordinance 8, whichever is more restrictive. Section 6. Maintenance of Boulevard. Except as may be prohibited by this Ordinance or other provisions of the city Ordinances. the owner or occupant of property abutting a public right-of-way shall be responsible for the maintenance of the boulevard area adjacent to their property. The owner or occupant shall at a minimum maintain the lawn and trees in the boulevard. Any additional improvements made shall be maintained by the owner or occupant at their own risk and expense. The city shall not be responsible for the maintenance of or liable for injury to or from such improvements and the property owner or occupant agrees to hold the City harmless from any claims arising out of any injury or damage to or from such improvements. Section 7. Violation. A violation of the Ordinance shall constitute a misdemeanor. Section 8. Enforcement. The Building Official shall be responsible for the enforcement of the provisions of this ordinance. Upon determining that a violation of the provisions of this ordinance exists. the Building Official shall, in writing, order the discontinuance of the nuisance and shall order the action necessary to abate such nuisance. Such order shall be served upon the owner and/or occupant of the premises involved, in person or by certified mail. The Building Official shall give the affected parties a reasonable period of time to abate the nuisance. which time may vary depending upon the nature of the encroachment. The Building Official may extend the time for compliance upon good cause being shown by the affected party. In no instance shall the time for compliance be less than seven (7) days nor more than six (6) months. Section 9. Abatement of Nuisances. If no appeal is taken, if an appeal is denied or the order amended, and if the time for compliance or any extension thereof has expired and the nuisance is not abated, the encroachment shall be removed by an employee or agent of the City. The costs of such removal shall be recorded and forwarded to the City Clerk. The costs of removal together with a reasonable administrative charge shall be certified to the property taxes for said property. " '\ <~ :) Section 10. Appeal Any party aggrieved by an order of the Building Official may appeal such decision to the Andover Review Committee. The appeal must be taken within seven days after the receipt of a written order from the Building Official. by the filing of a notice of appeal on forms provided by the Building Official. Such notice of appeal shall contain the names and signatures of all parties aggrieved and the grounds upon which the appeal is being taken. The matter shall be reviewed by the Andover Review Committee within seven days. The applicant shall be notified of the findings in writing. Section 11. Appeal to Council All decisions of the Andover Review Committee shall be subject to appeal to the City Council in the following manner: , i I I , A. within seven days after the Andover Review Committee has made its decision. the Building Official shall notify the applicant of its decision and of the applicant.s right to appeal. within seven (7) days thereafter, the applicant or any person aggrieved by such decision may file with the Building Official a written request that such decision be appealed to Council. B. The Building Official shall refer the matter to the City Council within ten (10) days of such appeal. The appeal shall be placed on the agenda of the next regular Council meeting. The Building Official shall notify the appellant of the date, time, and place of such meeting. The appellant may appear in person or with counsel, and present evidence in support of his appeal. C. The City Council shall have the authority to affirm. amend. or reject the decision of the Andover Review Committee. An amendment to or rejection of the Andover Review Committee's decision shall be adopted by an affirmative vote of at least two-thirds (2/3) of all members of the Council. Section 12. Paramount Public Use. The City or any of its agents and/or any utility company authorized by law or the City to utilize the boulevard area shall have a paramount right to use of the boulevard area, subject to control by the city. Any improvements placed in the boulevard by the owner or occupant shall be removed at the owner's or occupant's expense if the boulevard area is needed for a paramount use. This shall include. but not be limited to. the installation of new or repair or replacement of existing utilities. Adopted by the Ci ty Council of the City of Andover this day of . 19 CITY OF ANDOVER Attest: Kenneth D. Orttel - Mayor ~j Victoria Volk - City Clerk :) CITY OF ANDOVER REQUEST FOR COUNCIL ACTION ITEM NO,(p. Tournament Fee/ Andover Athl i BY: -1~ DATE AGENDA SECTION NQ Staff. Committee, ORIGINATING Engineering The city Council is requested to discuss the $100 deposit fee that is required with the Andover Athletic Association and other organizations such as churches. The $100 fee is a deposit for ground clean up and not for the usage of the fields for tournaments. The requirements for usage of fields for tournaments on weekends are as follows: - Adult softball tournaments/$300 damage/clean up deposit - Youth programs and church tournaments/$lOO damage/clean up deposit The deposit will be returned the following week after the tournament if there appears to be no damage and/or clean up as determined by the Public works Department. COUNCIL ACTION MOTION BY , "- ',--" TO SECOND BY Andover PaIl: .md Recreation Gonunision 4/19/90 Meeting Minutes, pa,ge 4 ,J MOTION by Mamlock, seconded by by Woods to accept applioation of Grace Lutheran Churctl to reserve 2 softball fields located next to Andover's City Hall on June 16, 1990 from 8:00 a,m, to 2:00 p,m, Passed unanimously, Dls()/./SS/OI7: Commissioner Unelahl suggested telling the AAA and other groups using the fields, to police the area and clean it up before leaving, Frank Stone suggested a required $100 deposit even for nonprofit groups, Commissioner Mamlock amended the motion, to include a $100 deposit on ground clean-up, tllat IlIIould be reimbursed upon inspection of grounds, Seoonded by Undahl; passe,j unanimously, D/sc':!./sskv7: Chairman I<'ieffer felt that another registration form for nonprofit organizations, such as .AAA and churches, should include a required $100 deposit for ground clean-up, that would be reimbursed upon inspeotion of same. He also added that the AAA should fill out applioation for tournaments. Todd Haas '~\1111 oontact Grace Lutheran Church concerning the field usage, PARK DEDICATION Mr. Todd Haas, assistant engineer, expressed City Council concern on IIOW park dedication is colleoted, centering on the issue of appraisal. Currently, I-,e is under direotion of the Park Board to hire an appraiser for ever! property that is being split or sub-di"lided, Anc!over aty Council proposes using somebody else's appraisal ,for the next parcel. The problem,. aooording to oouncil.. appears to be that an appraiser is being hired ever! time someone 'v'{ants to split or sub-divide lots, including lot splits of less than 5 aores, nle appraiser charges $200 each time, This issue, according to Haas, is on the agenda of the May 1 st meeting of the oity council. Commissioner Kjeffer requested reco~ds to show that the appraisals are f1uotuating, He said that previous~f. policy \'las formed on advice of the city attorne)': that assessments Sllould be $200 plus 10% of ra',v" marl<.et value. l<jeffer then requested records of that meeting, Difficulty lies in each piece of propertj being different. Commissioner Undahl expressed conoern that the parl<. fee might deter some gro.'r'th, but cost could be passed on to the nevI owner. Haas said Appraiser Curtis Larson is familiar w'ith the area, and had been selected from 8. list , and is used exclusively in order to preserve consistency in appraisal. ~ / '\ " --,,' CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE "pri 1 1G. 1991 AGENDA SECTION NQ Staff. Committee, ORIGINATING DEPARTMENT Administration ITEM NO.7. Andover Athletic Associ BY: The City Council is requested to approve the attached Lease Agreement with the Andover Athletic Association. Attached is Bill Hawkin's letter addressing some concerns. Included is a description of the location of the building. A copy has been sent to the Andover Athletic Association. COUNCIL ACTION MOTION BY , " '--./ TO SECOND BY LAW OFFICES OF RurKe and JlawKins SUITE 101 299 COON RAPIDS BOULEVARD COON RAPIDS. MINNESOTA 55433 PHONE C6t 2) 784-2998 :) JOHN M. BURKE WILLIAM G. HAWKINS Mr. James E. Schrantz Andover City Hall l685 Crosstown Blvd. Andover, MN 55304 -r:--~' E:- c'," ';'"7' -, " IJ .. ;fHl.'- f,:.";' .-.'~ fr.. iJ~ ~'l' ~D.l"..' . ."J~ '.' I, N:. J1.1""ff/- "-":,',.i il: .J -----.. " ~, . -,,_. l~, A;JF? 4 1991 1fT ; a CITY ~-- OF AflJDOVEi':( April 2, 1991 Re: Andover Athletic Association Dear Jim: I am responding to your request that I prepare a revised Lease for the Andover Athletic Association. I previously prepared a Lease and sent same to you on April 30, 1990 between the City and the Athletic Association. A copy of that Lease and the letter is enclosed for your information. The Lease Agreement that was prepared and delivered to the City has used this as a basis, however has changed a number of the items so that the tenant is not responsible for payment of utilities, taxes, repairs and maintenance. I don't know if the Lease that was provided to me at the meeting is for this same type of operation but I would recommend that the Lease form that I sent be used. In paragraph 5 of the Lease form that I sent this Lease was for the purpose of maintaining and storing athletic equipment while the new Lease that was prepared is for the purpose of operating a concession stand. It should be clarified as to what the specific purpose is. Please advise after you have had an opportunity to review the Lease with the Athletic Association and I will make any changes necessary. G. Hawkins WGH:mk ,~ Ene. . \ 'J (j LAW OFflCES OF Yurke Ilud Jlllwkius SUITE 10' 21111 COON ~os BOULEVARO COON RA~OS. MINNESOTA 5~33 ~E U11217a..2111111 JOHN M. BURKE WILL.IAM G. HAWKINS April 30, 1990 -- ;J~ Eft. 'tr"4 . '. ".:.'.1. Jj 'jj tI.' f' ~ p''''o-. "'... -. M~ 'Qd:: .:.- J .~iJ ~ . .1'1.1...' '1/'--"':" '7 ~. ; ,~ ~ ----_.~:"" : ',~ /; r- : ... rs hP~ L; 1901 1 t- . v. /.. , --- CITY -,- OF ANDOVER Mr. James E. Schrantz Andover City Hall l685 Crosstown Blvd. Andover, MN 55304 Dear Jim: Enclosed pl ease find a copy of the pr oposed Lease wi th the Andover Athletic Association. You will have to create a legal description and attach it as Exhibit A. Also the rental term must be inserted after this is agreed to between the parties. If you have no changes in the document you should provide a copy to the Athletic Association for their consideration. Sincerely, William G. Hawkins WGH:mk Enc. LEASE ~) THIS AGREEMENT made this day of 19___, by and between the City of Andover, a municipal corpora- tion, hereinafter referred to as the Landlord, and the Andover Athletic Association, a nonprofit corporation, hereinafter referred to as Tenant. WITNESSETH: 1. LEASED PROPERTY. Landlord does hereby lease to Tenant the real property described in Exhibit A attached hereto and made a part hereof. 2. RENTAL PERIOD. The term of this lease shall be for a period of ten (10) years commencing on the 1990 and terminating on the day 0 f day of , , 2000 unless sooner terminated upon mutual consent of the parties. 3. RENTAL CHARGE. Tenant agrees to pay as rental for the leased premises the sum of One ($1.00) Dollar per year, payable in advance on the first day of each year of the term of this lease at the business office of the Landlord, or at such other places as may from time to time be directed by Landlord. 4. UTILITIES. Tenant shall be responsible for the payment of all utilities, including heat, air conditioning, electrical, water, telephone, and gas furnished to the premises. 5 . _ USE. Tenant shall be granted the right to con- struct a building on the leased premises for the purpose of maintaining and storing athletic equipment for use by Tenant. " '--~ -1- Tenant shall obtain approval of any building construction plans '\ ,~ and specifications from the Landlord prior to construction of any structures thereon. 6. REPAIRS AND MAINTENANCE. Tenant agrees to keep the leased premises continually in a neat, clean and respectable condition. Tenant shall be responsible for all maintenance and repair work during the term of this lease, including any struc- tural portions of the leased premises, as well as plumbing, heating, air conditioning systems and the roof. 7. REAL ESTATE TAXES. Tenant shall be responsible for the payment of real estate taxes allocated to the leased premises, if any. 8. TENANT'S COVENANTS. Tenant covenants and agrees that during the term of this lease and for such further term as Tenant, or any other person claiming under it, shall hold the leased premises or any part thereof: A. Not to cause the estate of Landlord in the leased premises at any time during the said term to become subject to any lien, charge or encumbrance whatsoever, it being agreed that except as may be hereinafter specifically provided, the Tenant shall have no authority, express or implied, to create a lien, charge or encumbrance upon the estate of Landlord in the leased premises; B. To keep the leased premises in good condition and repair. Upon termination of the lease, either by lapse of time or otherwise, to surrender, yield or deliver up the leased premises in as good a condi- tion as when received, reasonable wear and tear and damage by the elements or other causes beyond Tenant's control excepted. C. Not to make or suffer any use or occupancy of the leased premises contrary to the purpose of the (J -2- , ') '-~ lease or any law or ordinance now in effect or hereafter enforced; D. To comply with all zoning and local ordinances regarding the use of the leased premises. 9. ASSIGNMENT AND SUBLEASE. Tenant shall not without the consent of Landlord, assign this lease or its rights here- under or sublet the leased premises. 10. HOLDING OVER. In the event Tenant continues to occupy the leased premises after the last day of any term herein created and Landlord elects to accept rent therefrom, a tenancy for month-to-month only shall be created and not for any longer period. 11. NOTICE. If at any time after the commencement of this lease it shall be necessary and convenient for one of the parties to serve any notice, demand or communication on the party, such notice, demand or communication shall be in writing, signed by the party serving same and deposited in registered or certified United States Mail, return receipt requested, postage prepaid, and shall be addressed to Landlord at 1685 Crosstown Boulevard, Andover, Minnesota 55304 and to Tenant at IN WITNESS WHEREOF, the parties hereto have hereunto set their hands the day and year first above written. CITY OF ANDOVER By Mayor By Clerk -, o -3- .. -\ ,.-J ~) STATE OF MINNESOTA) ) SSe COUNTY OF ANOKA ) On this day of , 19___, before me, a Notary Public within and for said County, personally appeared James E. Elling and Victoria Volk, to me known to be respec- tively the Mayor and Clerk of the City of Andover, a municipal corporation, and who executed the foregoing instrument and acknowledged that they executed the same on behalf of said City. Notary Public STATE OF MINNESOTA) ) SSe COUNTY OF ANOKA ) On this day of , 19___, before me, a Notary Public within and for said County, personally appeared and , to me known to be the and of Andover Athletic Association, a nonprofit corporation organized and existing under the laws of the State of Minnesota, and who executed the foregoing instrument and acknowledged that they executed the same on behalf of said corporation. Notary Public This instrument was drafted by: Burke and Hawkins 299 Coon Rapids Blvd., #101 Coon Rapids, MN 55433 -5- E>thibit A - -1 ,-,.,'" -"'-" -~c.;)rUN~ID~-r ACCURACIES HEREIN CC 65922 :_) @ EI/4 CORNE. SEC. 22 ~, ,.. -~ , , , , ~ .... ""1' .., , , 1 ~' , . I _' I I_" .- , -I~. ..-....--...- " ~ "'" .-, \_--_-::._----::",._------ ) ------------- . -'11J'-~lJ "---,-,rd-'~ I ro' ' I ., r, " " , 1'1' I, \~'. " 1 , ',,,1 x., -, ,- 'I; I , ...' , '. ,: 0 > (I) , -.J , m , , , I " "i, i '. ~ Z CO en Z <( J: (.z) (' ,~~.~, ) C"I;" <IF ",.;'''4';'I.'~' i ; !-'" i; . II J; \~'. " ' ',1 IJ} (81'" ) -- / ---- '\ I '--'. I' I, ',~ I (\ '.... - , \ \ "I \', '...) \ , , I ...._~J , ........ . ,,~''''' ; . . -- -----:>- - -0 u____ : u---=--------uCROSSTOvirr - ;: DevO. J r-'v:-u---- =f.., . I I J .<~' , . ,;,,' ~'7~, T:7, (} i I I I ' i..,.__.I~ ~-~ -~ . - : I :; ~-) ~ - " .- " '-', CD f?- l. '''0 :J :) EASEMENT AGREEMENT The City of Andover. a municipal corporation. hereby grants an easement for road purposes on that part of the Northeast 1/4 of the Southeast 1/4 of Section 22 as described below. Beginning at the southeast corner of the northeast quarter of the southeast quarter. thence west along said south line of the northeast quarter of the southeast quarter a distance of 410 feet to point of beginning of said easement, thence north parallel with the east line of the northeast quarter of the southeast half a distance of 700 feet, thence west parallel with the south line the northeast quarter of the southeast quarter a distance of 150 feet, thence south parallel with the east line of the northeast quarter of the southeast quarter a distance of 40 feet, thence east parallel with the south line of the northeast quarter of the southeast quarter for a distance of 130 feet. thence south parallel with east line of the northeast quarter of the southeast quarter a distance of 660 feet. thence east along south line of the northeast half of the southeast quarter to the point of beginning. LAW OFFICES OF HJlfkc and .Hawkins SUITE 101 299 COON RAPIDS BOULEVARD COON RAPICS. MINNESOTA 55433 _ PHONE (61 2) 7B4-2998 ~E"'-~(fft,1 '~'{'f:D.' , 'I aJ ~ If t.. f.''l " , . fl1f. :--.--. ~ _ ~ ~ b.~ ;., ~ I ~ ........_.l~. t il \ '!;;'\~; 2 5 1991 F . , -- /-" ,_J JOHN M. BURKE WILLIAM G. HAWKINS March 2l, 1991 CITY OF ANDOVER Mr. James E. Schrantz Andover City Hall 1685 Crosstown Blvd. Andover, MN 55304 Dear Jim: I have reviewed the proposed lease between the athletic association and the City for the building behind City Hall. I would recommend that you attach an Exhibit A (legal description) to the Lease since the Lease did not: have an attachment to it. Also I question Paragraph 4 that says the responsible for payment of the utilities. using the building including electrical I they ar e not paying fo r these charges. tenant: is not If the tenant is don't understand why I don't believe that Paragraph 5 is appropriate any more since it is my understanding that the building has been constructed. Finally in reviewing Paragraph II it does not make any sense since it talks about communications and then goes into paying the value of the building. I believe this should be modified. Please have a revised Lease prepared and returned to me for review. G. Hawkins WGH:mk Enc. C_) LEASE ~-J THIS AGREEMENT made this _____ day of , 19_____, by and between the City of Andover, a municipal corporation, hereinafter referred to as the Landlord, and the Andover Athletic Association, a nonprofit corporation, hereinafter referred to as Tenant. WITNESSETH: 1. LEASED PROPERTY. Landlord does hereby lease to Tenant the real property described in Exhibit A attached hereto and made a part hereof. 2. RENTAL PERIOD. The term of this lease shall be for a period of ten (10) years commencing on the _____ day of , 1990 and terminating on the _____ day of , 2000 unless sooner terminated upon mutual consent of the parties. 3. RENTAL CHARGE. Tenant agrees to pay as rental for the leased premises the sum of One ($1.00) Dollar per year, payable in advance on the first day of each year of the term of this lease at the business office of the Landlord, or at such other places as may from time to time be directed by Landlord . 4. UTILITIES. Tenant shall not be responsible for the payment of utilities, including heat, air conditioning, electrical, water, (only telephone), and gas furnished to the premises. 5. USE. Tenant shall be granted the right to construct a building on the leased premises for the purpose of operating a concession stand in the / future. Tenant shall obtain app./oval of any building construction plans and specifications from the Landlord prior to construction of any structures thereon. 6. REPAIRS AND MAINTENANCE. Tenant agrees to keep the leased premises continually in a neat, clean and respectable condition. Tenant shall not be ~-) responsible for all maintenance and repair work during the term of this lease, including any structural portions of the leased premises, as well as plumbing, ;~ heating, air conditioning systems and the roof. 7. REAL ESTATE TAXES. Tenant shall not be responsible for the payment of real estate taxes allocated to the leased premises, if any. 8. TENANT'S COVENANTS. Tenant covenants and agrees that during the term of this lease and for such further term as Tenant, or any other person claiming under it, shall hold the leased premises or any part thereof: A. Not to cause the estate of Landlord ln the leased premises at any time during the said term to become subject to any lien, charge or encumbrance whatsoever, it being agreed that except as may be hereinafter specifically provided, the Tenant shall have no authority, express or implied, to create a lien, charge or encumbrance upon the estate of Landlord in the leased premises; B. To keep the leased premises in good condition and repair. Upon termination of the lease, either by lapse of time or otherwise, to surrender, yield or deliver up the leased premises in as good a condition as when received, reasonable wear and tear and damage by the elements or other causes beyond Tenant's control excepted. C. Not to make or suffer any use or occupancy of the leased premises contrary to the purpose of the lease or any law or ordinance now in effect or hereinafter enforced; D. To comply with all zoning and local ordinances regarding the use of the leased premises. 9. ASSIGNMENT AND SUBLEASE. Tenant shall not without the consent of Landlord, assign this lease or its rights hereunder or sublet the leased premises. 10. HOLDING OVER. In the event Tenant continues to occupy the leased premises after the last day of any term herein created and Landlord elects to accept lease therefrom, a tenancy tor year-to-year only shall be created and not for any longer periods. 11. NOTICE. If at any time after the commencement of this lease it shall be necessary and convenient for one of the parties to serve any notice, ~_j) demand or communication on the party, such notice, demand or communication shall be in writing, at least one years notice, and pay Andover Athletic Association ,? ~ value of building at that time signed by the party serving same and deposited in ~ registered or certified United states Mail, return receipt requested, postage prepaid, and shall be addressed to Landlord at 16B5 Crosstown Boulevard, Andover, Minnesota 55304 and to Tenant at 12. INSURANCE TERMS. Tenant shall insure all contents of Andover Athletic Association. city shall insure structure. 13. city of Andover accepts building as is at time of signing of lease. IN WITNESS WHEREOF, the parties hereto have hereunto set their hands the day and year first above written. CITY OF ANDOVER By Mayor By Clerk ANDOVER ATHLETIC ASSOCIATION By By i / ~) .' ~,j , '\ ',J STATE OF MINNESOTA) ) SSe COUNTY OF ANOKA ) On this day of , 19___, before me, a Nptary Public within and for said County, personally appeared James E. Elling and Victoria Volk, to me known to be respec- tively the Mayor and Clerk of the City of Andover, a municipal corporation, and who executed the foregoing instrument and acknowledged that they executed the same on behalf of said City. Notary Public STATE OF MINNESOTA) ) SSe COUNTY OF ANOKA ) On this , '19___, before me, day of a Notary Public within and for said County, personally appeared and , to me known to be the and of Andover Athletic Association, a nonprofit corporation organized and existing under the laws of the State of Minnesota, and who executed the foregoing instrument and acknowledged that they executed the same on behalf of said corporation. ./ Notary Public / This instrument was drafted by: , Burke and Hawkins 299 Coon Rapids Blvd., 1101 Coon Rapids, MN 55433 -5- r) '---- CITY OF ANDOVER REQUEST FOR COUNCIL ACTION (' DATE April 16. 1991 ITEM NO,s>. Transient Merchants Admin. ~ ~t n n,' I. ~. APPR)1~~ FOR AGE'f'It'X d'S ' AGENDA SECTION NQ Staff. Committee, Comm ORIGINATING DEPARTMENT BY: Pursuant to Council request. we have obtained a copy of the City of Fridley ordinance regarding Peddlers. In comparing this ordinance with the City of Andover's it appears that there are no major differences. I checked with several other cities to find out what fees they charge for Peddlers and those fees are: Fridley: $60 Anoka: $60 Coon Rapids: Andover: per year per day or $100 per month or $500 per year $5 per day or $20 per week or $50 per month or $300 per year. They also charge a $25.00 investigation fee. $25.00 for 6 months The Coon Rapids City Clerk also informed me that peddlers are required, by Minnesota Statutes 329.02 through 329.08. to obtain a license from the County. The Planner and I both feel that our ordinance is sufficient although we might want to add the requirement for the County license. Attached are copies of Fridley's ordinance and the State Statute. COUNCIL ACTION MOTION BY ~ '--..r TO SECOND BY III Y-Ui-i-J<llJLtl I t.L--;-OlL-:>il-l'::Oi nl'-'l ..LV,':;J. .I..::.'-.i~ l'1U.'..IV4- I.'......:;...V..... 14.02.03. 14. PEDILERS ( (Ref. 8, 797, 835, 890) i' ') '--/ (This Chapter has been recodified as of August 11, 1987 and includes all amendnents to the Chapter enacted by the City Council prior to said date) (Second Reading: July 20, 1987) , '\ '~ 14.01. STATEMENT OF roLICY The city Council of the city of Fridley deems it necessary to provide for the special and express regulation of peddlers, solicitors and trarillient merchants in order to protect the public health, safety and general welfare. The Council further finds that enterprises such as the typ~ described above sometimes lend themselves to "fly-by-night" and. other undesirable operations not normally associated with r,errnal1imtly established local Tnerch<mts. 14.02. OOFINITIONS When Ufled in this Q)apler, the following terms have the following meanings: 1. Peddler. MY ~rson, wbetl1er a resident of the city of Fridley or not, who goes from house to house, from place to place, or from street to street, conveying or transporting goods, wares or merchandise or offering or exposing the same for sale, or making sales and delivering articles to purchasers. It does not include vendors of milk, bakery products, groceries or ice who distribute their products to regular custcmers on established routes. 2. Solid tor. Any J;etson, whether a resi~nt of the City of Fridley or not, who goes frOOl house to house, from plac~ to place, or from street to street, soliciting or taking or attempting to take orders for sale of goods, w~reS or merchandise, including magazines, books, ~riodicals, or personal prol~rty of any nature whatsoever for future delivery, or for service to be performed in the future, \'.'hether or not such individual has, carries or exposes for sale a sample of the subject of such order or whether or not he or she is collecting advance payments on such orders. Such definition includes any ren,on who, for themselves, or for: another ferson, fiIm or corporation, hires, leaEes, useS or occupies any wilding, motor vehicle, trailer, structure, tent, railroad boxcar, boat, hotel roan, lodging hOlEe, 3t:arbnent, shop, or other place within the City for the primary ptlrp:lse of elillibiting samples and taking ordC?rs for future delivery. 3. Transient merchant. Any person, firm, or corporation, whether as owner, agent, consignee, or employee, whether a resident of tho City of Fridley or not, who engages in a temporary business of selling and delivering goods, wares and merchandise within the City, and who, in furtherance of such purpose, hires, leases, uses or occupies any wilding, structure, motor vehicle, trailer, tent, railroad boxcar, 10/87 STATEMENT OF RlL!CY tEFINlTIDNS 11. -1 CITY OF FRIDLE{ TEL-:-bU-~ (1-126 ( Hpr lU,~l li;~~ NO.UUi ~.U~/Ub ~ !::oat, public room in hotels, lodging houses, apartments, shop, or any stl:eet, alley or othcr place within the City, for the exhibition and sale of such goods, wares and merchundise, either privately or at public auction, prov ic1ed that such defini tian does not inc1 ude any };€rson, firm or coq:oration who, "'hile OCCuming such temporary location, does not sell from stock, but e~hibits samples for the purFOse of sc:curing orders [or future delivery only. The person, firm or corfOration so engJgcd is relieved fron complying with the provisions of this Chapter merely by reason of associating temfOrarily with any local dealer, trader, mcrchant, or auctioneer, or by conducting such transient business in connection with, as a r:art of, or in the naIlle of any local dealer, trader, merchant, or auctioneer. 14.03. PERMIT REQUIRED It is unlawful for any p:dillc:r, solicitor, or transient merchant to engage in any such business within the City of Fric1ley without first obtaining a permit therefor in compliance with the provisions of this Ola:r,-ter. 14.04. EXEMPl'IONS 'lhe terms of this Olapter do not include! residential garage sales or the acts of persons selling personal property at wholesale to dealers in such articles, nor to the acts of merchants or their anployees in delivering gooOO in the regular course of business, nor to fersons with bona fide advance rroidcntial appointments. Nothing contained in this Q1apter prohibits any sale rcquircO by statute or by order of any court, or prCllcnts any p:rson conducting a bore fide auction sale pursuant to law. o 14.05. APr:LlCATION A[.Flicants for a r:ermit under this Q111pter shall file with the City Clerk a sworn application in writing on a form to be furnished by the City Clerk. The application shall give the following information: 1. N;une and physical description of applicant; 2. Complete [..ennanent hane and local address of the applicant and, in the caGe of tranr:ient merchants, the local address from which f-Cop:>sed sales will be made; 3. A brief Oescription of tha nature of the business and the goods to be sold; 4. '!be name and address of the anployer, ft'incipal or supplier of the applicant, together with credentials therefran e<'.3tablishing the exact re1ation.'3hip; 5. The length of time for which tile right to do business is desired~ 6. '!be source of supply of the goods or property proposed to be sold, or orders taken for the sale thereof, where such goods or products are located at the time said application is filed, and the profOsed method of delivery: 10/87 l',.OS.06, ( PERMIT REQUIRED EXEMPl'lDNS i I \ APR.lCATION 14.2 CITY OF-FRIDL:EY IC::L: bL::-~(l-L::o( - ----r1pl'lU,j1- 1":: ;.)'j rw.uu,,:: I""' .U4iUC r () 7. l\ recent photograf;h of the applicant which picture shall be approxi.mately 2ft by 2" showing the head and shQulders of the applicant in a clear and distinguiching manner; 8. 'Ihe names of at least two (2) prorcrty o.vners of Anoka County, MinJ)2sota, who will certify aD to the applicant's good character and business respectability, or, in lieu of the ~\mcs of references, such other available evidence as to the good character and business recp:msibility of the applicants as will enable an investigator to t-Coperly evalmte such character and business resronsibility; 9. A statem~nt as to whether or not the applicant has been convicted of any cr ime, misdcrncanor, or violation of any Municipal Ordinance, other than traffic violations, the nature of the offense and the punishment 0r penalty ilsseGsed therf'..for; lO. The last municir~lities, not to exceed three (3), where applicant carried on business immediately preceding date of applicaLion and the address iran which such tosinec5 was conducted in those municipalities. o 14.06. RELIGIOUS lIND CHARITl\BLE OPGANIZATIONS 1. Any organization, society, aGsociation or coq"X)ration desiring to solicit or to have solicited in its name money, donations of money or prop=rty, or tirancial assistance o[ any kind or desiring to sell or distribute any item of literature or merchandise for whidl a fee is charged or solicited from persons other than members of such organizations upon the streets, in office or business toildings, by hOllse-to-house canvaGS, or in public places for a charitable, religious, p3.triotic, philanthropic or otherwise non-profit pllq::Ose shilll I:c exempt from the provisions of section 14.05 of this O1aptcr providQd there is filC'd a sworn application in writing on a form to be furnished by the City Clerk which shall incl ude the follo.ving information: 1\. N:m1c and purpose of thc cause tor which r-crmi t is sought; B. ~1es and addreS5es of the officers and directors of the organization; C. Period during which solicitation is to t:.e C<lrried on; D. ~lether or not any commission, fee, wages or emoluments are to be expended in connection with such solicitation and the anlount thereof; E. Articles of incorporation. 2. Upon being satisfied that such organization, association or oorporation is a religious, charitable, p:ttriotic, thilanthropic or otherwise non-profit organization, the City Clerk shall issue a permit without charges to such organization, association or wrp:lration to solicit in the City. Such organization, association or corporation shall furnish all of its members, agents, or representatives, conducting solici ta tion cr edcntials in writing stating the name of the organization, name of agent and purpose of solicitation. 10/87 14.06,01'. RELIGIOUS AND QlARlTABLE QFGANIZATIDNS 11..3 CI rrOF-FR I DLEY IE~:-~l~-~(l-l~~( Hpr lU, 'jl lL' ,)'j IW. VVL r. VJI vc :~ 14.07. IN'rERSTATE O)Ml1I::RCE SOLICI'lOR 1. Any organization engaged in the business of soliciting by taking or attemlk.ing to take orders to be filled in the future for goodo, wares, or m~rchandise delivcred to the purchaser from sta teB other th;m Min~sota, shall be cxcmfk frem the provisions of section 14.05 of this O1ar-'tcr, provided there is filed a registration in writing on a form to be furnished by the City Clerk which shall include complete information about their organization, each solicitor, tackgrolUlds and methods of op::ration. 2. Upon being satisf ied that such organization is engaged in interstate ooo~erce solicitation, the Clerk shall issue a permit without chargc to such person to solicit in the City. Such organization shall furnish all of its membcrs, agents, or rc:pre.sentativea, conducting solicitation credentials in writing stating the name of the orsaniza!:.ion, mme of agcnt and purpose of sol iei ta lion. ~~ 14.08. INVESTIGl\TION AND ISSUJI.NCE 1. Ul:on rcceipt of each application, it shall be referred to thc Public Safety Director who shall immediately institute such irwcatigation of thc applicant's ,blsiress and moral character as the Director deems necessary for the protection of the public good. Peddlers, solicitors, or transient merchZll1t licenscs may be denied for the follc70dng reasons: a. Fraud, deception or misreprcsGntation in connection wiU1 the securing of the permit. b. Conviction of an offense involving moral turpituae by any court of comfCtent jurisdiction or for offenses which relate directly to such person's ability, C<1J?<lcity, or fitness to f€rform the duties and discharge the responsibil i ties of the occup3,lion, Or violation of Minnesota Statutcs C1apter 329. c. l-labitmJ. drunkenness or intemperance in the use of drugs including but not limited to the use of drugs, defined in Hinnesota Statutes, Section 253A.02 Subdivision 20, oorbituates, hallucinogenic drugs, amphetamines, benzedrine, dexedrinc or other sedatives, depressants, stimulants or tr~luilizers. d. f.ngaging in conduct involving moral turpitude or pennitllng or allONing othcrs within their employ ot agency to engagc in conduct ilWolving moral turpitude or fail ing to prevent agents, officers or 6Ilployccs in engaging in conduct involving moral turpituCb. e. Failure to fully comply with any requirements of this Olapter. f. Engaging in any conduct which would constitute grounds for refusal to issue a permit therein. (Ref. 890) 2. If, as a rczult of sud1 irwcst.:igation, the applicant's character or blsiness resFOnsibility is founo to be unsatisfactory, the Public Safety Director shall endorse on such application his or her 10/81 lI. . Of\. 02. INTERSTATE r OJrolMERCE ' SQLICI'IOR ThVES'l'IGATION AND ISSUANCE \ 1/, -I, CITY OF-FRIDLEY TEL::-612-571-1287 ~pl'-lU,::H L,,:.)'j ['W.IJIJL 1""'.IJOiUO :j disawroval and rcafJons for the same, and return the applim tion to the City Clerk, who shall notify the applicant tbat this i;lpplication is di~..app[oved and that no permit will be issood. 3. If, as a result of such invcstigation, the character and business responsibility of the applicant are found to be satisfactory, tile PUblic safety Director within five (5) days after the application has been filed by the applicant with the city Clerk shall endorse on the application al-Foval and return the application to the City Clerk, who shall deliver to the applicant the permit. Such permit shall contain the signature of the issuing officer and shall ShCM the name, address and photograJ;h of said pcrmittee, the class of FCrrnit issued and the kinds of goods to be sold thereunder, as well as tha rerrnit numrer and other identify ing dCGcr iption of ~ny vehicle used in such licensed business. Each peddler, sol ieitor, or transient merchant must secure a pen;oral permit. No permit shall be used a t any time by any person otiler than the one to whan it is issued. 'Ihe City Clerk shall keep a permanent recorp of all rx=rmits issued as required by records retention statutes. (Ref. 890) 14.09. LOOD m!SES AND sPEA1<.lll' WllCES 1. F.xcept as pe~itted by Section 14.09.2i no permittee, no~ any r:erson in his or her behalf, shall shout, cry out, blc.w a horn, ring a tell, or use any sound amplifying device up::m any of the streets, alleys, rarks or other public places of the City or upon private prenises where sound of sufficient volume is emitted or produced therefrom to be cafSble of being plainly heard upon the streets, avenues, alleys, f6rks or other public placC!s for the purpose of attracting attention to any goods, wares or merchandise which such r..ermittec proposes to sell. 2. Exception for Food/Beverage Vehicles. Not withGtanding any other provision to the contrary, food/beverage vehicles may sound a manually operated bell, between the hours of lO:OO a.m. and 4:30 p.m., and 6:00 p.m. to 8:00 p.m. in any a~ea zoned cOllmlercial or industrial, and only between the hours of l: 00 p.m. and 4:30 p.m., and 6:30 p.m. to 8:00 p.m. in any area zoned residential or other than COITUllercial or industrial, which produces a noise level measured at a distance of 50 feet from the source no greater than 65 decibels, as defined in Fridley City Code Chapter l24, "Noise". (Ref. 835) C) l4.l0. USE OF roBLIC S'lREmS OR GP!XJNOO .' . . No p;rmittee shall have any exclUOiive right to any Ioca tion on the r.t.lblic streets or groundS, nor shall a permittee be permitted a stationary location thereon, nor shall a permittee be permitted to operate in a congested area where such oper;ation might impede or incomrenience the public use of such streets. For the purpose of th is O1apt:er, the judgment of a police off icer, exer ci sed in good faith, shall be deemed conclusive as to whether the area is congested and the public impeded or inconvenienced. 10/87 11, .10. LOOD NJISES AND SPEJl.KIN} rev ICES USE OF RJBLIC S'IREE'ill OR GroJNm 14 -5 CITY OF FRIDLEY TEL:b12-:.r'l-12ei -. Hpr lU"::!l lL;')'::! I'W.UUL r.Uf/UO ,) 14.11. 10mS OF SOLICrfA'l'IONS Solicitations shall 00 allONed ty fermit holders unc'ier this Chapter between the hours of 8:00 o'clock a.m. and 9:00 o'clock p.m. on any one Cay. (Ref. 890) 14.12. EXHlBlTlDN OF Pl::RMIT Permiltees are required to exhibit their permit at the request of any citizen. 14.13. OOTY OF IDLlCE 'IO ENroRCE . . It shall b:! the dut:y of thl! rolice of the City of Fridley to rc;quire any ferson seen peddling, soliciting or engaging in the business as a transient nlcrchant and who is not known by such officer to have obtained a r:ermit hereunder, to produce a permit and to enforce the pt'ovisions of thi5 Olapter against any person found to be violating the same. 14.14. REQ)Rll3 The Public Safety Oirector shall report to the City Clerk all convictions for violation of this O1aptcr and the City Clerk shall rreintain a record for each permit issued and record the reports of violation therein, as required by records retention statutes. 14.l5. REVOCATlDN OF LI<DlSE l. Permits issued under the provlslons of this Chapter may be revoked by the Council of the City of Fridley after notice and hearing, for any of the foHewing caUGcs: A. Fraud, misreprc::lentatioll, or incorrect sta tement contained in the applicati on for f€rmiti B. Fraud, misrepresentation, or incorrect statonent made in the course of carrying on his or her busir-=ss as solicitor, r.eddler, or transiE'Jlt merchant; C. Any violation or this ChaFter; D. COnviction of any crune or misdemeanor; E. Conducting tha business of peddler, solicitor, or transient rnerchant, as the case may be, in an unlawful n~r or in such a manner as to mnsti tute a breach of peace or to consl:i tute a menace to health, safety or general welfare of the public. 2. Notice of the hearing for reV'ocation of a pmnit shall be given ~ the City Clerk in writing, setting forth sp:ocifically the grounds of mmplaint and the time and place of hearing. Such notice shall be mailed, postage prepaid, to tile permittee at his or her last known address at least five (5) days prior to the date set for hearing, or shall be delivered by a police officer in the Same manner as a Sl.l!1Illons at least thrcc (3) days prior to the date sct for hearing. , '-) 10/87 14.15.M. lOJRS OF ( SClLIClTATIOl EXHffirrlON OF PERMrI' WTY OF l'OLlCE '10 ENroRCE REO:lRll3 REVOCATION OF LICENSE \ 14.6 CITY OF FRIDLEY ( . -" " \ \'-_J ( I ( \, , ,J TEL: b12-~(1-12d( Hpr 1U,'j1 1.:..0j I'W.UUL. r.uo/uc 14.16. p.I>PE1IL Any {X:rson aggri<.'Vcd by tilC action of tile Public Silfety Director or the City Clerk in the denial of a r~rmit as provided in section 14.08 of this O1apter may app~al to the City Council. Such appeal shall be taken ~ filing with the City Council within fourteen (l4) days after notice of the action complained of, a written statement setting forth fully the grounds for the app;?al. The Council shall set a tire and place for a hearing on such appcalr and notice of such hearing shall be given to the apr:ellant in the same manner as provided in Section 14.14 of ti1is Olai-'ter for notice of hearing on re<location. 14.17. REAPPLICATION No permittee whose permit has been revoked shall make further application until at least six (6) months have elapsed since the last previous revocation. 14.18. zoom:; ()')MR,IANCE Every pedci1er, solicitor and trannient merchant shall be required to romply with all applicable sections of the City Zoning Coele, Q1aptcr 205. 14.19. LICENSE AND LICENSE YF~ 'file license fee and license year shall be as set forth in O1afl:.er 11 of tba City Code. 14.20. PENlILTIES Whoever does any act forbidden Ly this Chapter or cntit.s or fails to 00 any act. nquired by this Chapter shall be guilty of a misOcmeanor and is subject to all p::nallies provided for such violations under the provisions of Q!ar,ltcr 901 of the Fridley City Code. 14.21. SE\lElUIBILITY Every section, provision or part of this Chapter is declared sefSrable frem (Nery other section, pr;ovision or part to the extent that if any section, prov ision, or part of this Chapter shall be held invalid, such holding shall not invalichte any other section, provision or part t~hereof. 10/87 1I..?1. p.I>PI:;AL REAPILlCATION ZONOO CDMfLIANCE LICENSE AND LICENSE 'iEM PENALTIES SE-VrnABILITY 1/,-7 ;:J 329.02 HAWKERS, PEDDLERS, TRANSIENT MERCHANTS CHAPTER 329 HAWKERS, PEDDLERS, TRANSIENT MERCHANTS HAWKERS. PEDDLERS 329,02 License r<quir<d. 329.03 License. application and issuance. 329.ll4 Fees. 329.05 Tenns of license: fees put in county general revenue fund.. 329,06 Right of municipalities to regu1ate, 329.07 License. exhibition of; failure to exhibit; penalty, 329,08 Farm and garden producu excepted 329.09 Cities of the first class. 329,095 Deaf or masquerading as deaf, TRANSIENT MERCHANTS 329.099 Definition, 329,10 License, 329.11 License; application, issuance, fee; bond; agent for service of process. 329.12 License required for certain sales; application, issuance; false affidavit; penalty. 329,13 Evidence, 329.14 Certain sales excepted. 329.1 S Municipalities may regulate. 329.16 Disposal of fees, 329.17 Violations; penalties. HAWKERS, PEDDLERS 329.01 [Renumbered 329.099] :J 329.02 liCENSE REQUIRED. No person shall engage in or follow the business or occupation of a hawker or peddler within this state without having first obtained a license for that purpose, as provided by sections 329.02 to 329.08. History: (7328) 1911 c 121 s 1 329.03 liCENSE, APPliCATION AND ISSUANCE. Every person desiring to engage in or follow the business or occupation mentioned in section 329.02 shall file an application for a license for that purpose with the auditor of the county in which the desired business is to be conducted, which application shall be made, in writing, to the auditor, wherein the applicant shall specify whether the intent is to carry on business by a wagon or other vehicle, or on foot. The applicant shall, on or before the time for filing the application for license, payor cause to be paid to the treasurer of the county in which the application is filed the amount prescribed as and for such license as provided in section 329.04, and the treasurer shall issue a receipt for such sum to such person, which receipt the applicant shall present to the auditor of such county, who thereupon shall issue the license. History: (7329) 1911 c 121 s 2; 1986 c 444 329.04 FEES. When such person shall use in such business or occupation: a wagon or other vehicle drawn by two or more horses, or other beasts of burden, the sum of $35; an automobile, or vehicle or conveyance propelled by any mechanical power, the sum of $50; a wagon or other vehicle drawn by one horse, or other beast of burden, the sum of $25; a push or hand cart, or other vehicle not drawn by horses, or other beasts of burden, or propelled by any mechanical power, the sum of $15; and when the person conducts business on foot, by means of a pack, basket, or other means for carrying merchandise on foot, the sum of $7.50. History: (7330) 1911 c 121 s 3: 1925 c 227: 1986 c 444 329.05 TERMS OF liCENSE; FEES PUT IN COUNfY GENERAL REVENVE FUND. Upon the presentation of such receipt from the treasurer of such county, showing the payment of a fee as provided in section 329.04, the auditor of such county shall 7066 7067 issue to the applicant a license of the receipt of such treasurer. license shall authorize the persc drawn by two or more horses c or other vehicle or conveyan~e vehicle drawn by one horse, or ( cart or other vehicle not drawn t baskets, packs, or other means n as the case may be. Such licer. person shall be authorized to car conduct business under the same be good only in the county in w the sale of such licenses shall be county. History: (7331) 1911 c 121 s 329.06 RIGHT OF MUNlCIP, Nothing contained in sectior or in any way limiting or intert corporation, or governmental sut on within such municipality tht authority has been, or shall here: ments of sections 329.02 to 329,1 History: (7332) 1911 c 121 s 329.07 liCENSE, EXHlBmO It shall,be the duty of any pc of any sheriff, deputy sheriff cor mak~ affidavit that the affiant is th, th~ lIcense, when requested by I misdemeanor. History: (7333) 1911 c 121 s ( 329.08 FARM AND GARDEN] The provisions of sections 3.2 sell or peddle the products of the fa History: (7334) 1911 c 121 s ; '329.09 OTIES OF THE FIRST . Any person licensed by any cil m. that occupation within the citv WIthout obtaining any other or adc the contrary. History: (7336) 1911 c 297 s 1 ,;,-329.095 DEAF OR MASQUERA ",2 ~ubdivision 1. No person shal - m:tnbute finger alphabet cards or ~ ,,: as ger alphabet. cards or such printe, '- a :neans of IOducement in the S' ~ro;lded in this chapter shall be iss~ ~ abet cards or printed matter Sl; " person. ." Subd. 2. Any person who, W 7067 HAWKERS, PEDDLERS, TRANSIENT MERCHANTS 329.095 issue to the applicant a license for a period of one year from the date of the issuance of the receipt of such treasurer, the full license fee to be paid in every case. Every such license shall authorize the person receiving the same to use one wagon or other vehicle drawn by two or more horses, or other beasts of burden, and no more, or automobile or other vehicle or conveyance propelled by mechanical power; one wagon or other vehicle drawn by one horse, or other beast of burden, and no more; one push or hand cart or other vehicle not drawn by horse, or other b'east of burden, and no more; or the baskets, packs, or other means necessary for one peddler carrying merchandise on foot, as the case may be. Such license shall not be assigned or transferable, and but one person shall be authorized to carry on business under such license, and no persons shall conduct business under the same license as copartners, agents, or otherwise, and it shall be good only in the county in which the same was issued. All moneys received from the sale of such licenses shall be placed to the credit of the general revenue fund of the county. History: (7331) 1911 c 121 s 4; 1986 c 444 329.06 RIGIIT OF MUNICIPALITIES TO REGULATE. Nothing contained in sections 329.02 to 329.08 shall be construed as prohibiting, or in any way limiting or interfering with, the right of any city or other municipal corporation, or governmental subdivision of the state to regulate or license the carrying on within such municipality the business of hawker or peddler in any case where authority has been, or shall hereafter be, conferred upon it so to do, but the require- ments of sections 329.02 to 329.08 shall be in addition thereto. History: (7332) 1911 c 121 s 5; 1973 c 123 art 5 s 7 329.07 liCENSE, EXHIBmON OF; FAILURE TO EXHIBIT; PENALTY. It shall be the duty of any person licensed as herein provided, upon the demand of any sheriff, deputy sheriff, constable, or police officer, to exhibit the license, and make affidavit that the affiant is the person named therein. Any person failing to exhibit the license, when requested by the persons above designated, shall be guilty of a misdemeanor. History: (7333) 1911 c 121 s 6; 1986 c 444 329.Q8 FARM AND GARDEN PRODUcrs EXCEPTED. The provisions of sections 329.02 to 329.08 shall not apply to persons who may sell or peddle the products of the farm or garden occupied and cultivated by themselves. History: (7334) 1911 c 121 s 7; 1986 c 444 ", '. . 329.09 CITIES OF THE FIRST CLASS. Any person licensed by any city of the first class as a hawker or peddler may engage . in that occupation within the city without paying any additional license therefor, and ',without obtaining any other or additional license therefor, notwithstanding any law to the contrary. . ",,' >"'. History: (7336) 1911 c 297 s 1; 1976 c 44 s 16 ~9..095 DEAF OR MASQUERADING AS DEAF. 1l'!';!; Subdivision I. No person shall, while engaged in the business of peddling, sell or 'distlin ribute finger alphabet cards or printed matter stating that the person is deaf, or use ger alphabet cards or such printed matter or masquerade as a deaf person in any way ~ means of inducement in the sale of merchandise; and no state or local license as . vided in this chapter shall be issued to any person for the purpose of peddling finger )labet cards or printed matter stating that the person is deaf, or masquerading as a _ person. -' Subd. 2. Any person who, while engaged in the business of peddling, sells or .., ;,J CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE lIrrl] 1 ~. 1991 ~ AGENDA SECTION NQ staff. Committee. ORIGINATING DEPARTMENT Public Works ITEM NQ Approve Hiring of q. Summer Hel BY: Frank Stone As we have discussed at past meetings, summer help will be needed for the crack sealing program but, first we have to deal with our full time temporary employee. She has worked for us for six months of 1990 and is budgeted for the first six months of 1991. As of June 28, 1991 we will have to lay her off or hire her. I would recommend that she would become a full time employee with the benefit package. This employee works very hard and does quality work. I believe the funds of $11,736.00 could come from the crack sealing budget for this year and look at budgeting $23.467.00 to be added to the 1992 budget. Also, three summer people will have to be hired for sealing cracks and potholes. In past years we have been paying $5.00 per hour. I would like the Council to consider a $.25 per hour raise for each returning year of summer help or to top out at $6.0P per hour. 1st year 2nd year 3rd year 4th year 5th year $5.00 per hour $5.25 per hour $5.50 per hour $5.75 per hour $6.00 per hour Some of our people returning will have been with us four years and are very good on the crack sealing crew. If all three people were hired at $6.00 per hour. our expense would be $14.400.00. This money should also come from the crack sealing budget. Streets & Highways 43100 Line Item 531 Total 1991 Fall budget cut ($6,874) Money for full time employee ($11,736) 3 summer help employees ($14,400) Equipment & crack sealing material $78.227 $71.353 $59.617 $45,217 $45,217 COUNCIL ACTION MOTION BY .- -" ,____ TO SECOND BY Page Two ,:j $45,217.00 is $15,000.00 more for crack sealing equipment and material than we have used in prior years. We have been trying to do 10 to 13 miles per year but this year we will go for more miles. Last Item We also need to put summer help in for Parks. We are budgeted for one person at $5.00 per hour. We just need authorization. '~ I " \J CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE april 19, 1991 ITEM NQ Authorize Bids/ 10. Water & Sewer Truck BY: Frank Stone C::"n<>r;nt-<>nn<>nt- @) APPllROVED ~'ffR AGE ;' BY: ./ AGENDA SECTION NQ Staff. Committee, . "c,; nn ORIGINATING DEPARTMENT Public Works We need authorization to go out on bids to replace a 1975 Chevy 1/2 ton pickup with a new one ton truck with utility box, crane and front plow. $12,500.00 has been budgeted in the Water Distribution Budget and $12.500.00 has been budged in the Sanitary Sewer Collection Budget. This gives us a total of $25,000.00 to purchase this unit when the bids are approved. MOTION BY , '--../ TO COUNCIL ACTION SECOND BY ~~ CITY OF ANDOVER REQUEST FOR COUNCIL ACTION ORIGINATING DEPARTMENT DATE r.rrl' 19. l~~l AGENDA SECTION NO. Staff, Committee. .~~.~ ITEM NO., I. Public Works Authorize Sale of Used Eauioment ~ BY: Frank Stone "".",.rl n+-onrlon+- ~~9IR BY:/ v I would like authorization to put used equipment such as trucks. mowers. weed whips. office equipment, etc. up for closed bid. We would advertise a two day viewing of items at the Public Works Building between 7:00 a.m. and 3:30 p.m. Each item will be given a number which will be placed on the closed bid. All bids will be approved or denied by Mayor and Council. We did this about five years ago and it worked very well. COUNCIL ACTION SECOND BY MOTION BY , '-~ TO \~J CITY OF ANDOVER REQUEST FOR COUNCIL ACTION April 16. 1991 DATE AGENDA SECTION ORIGINATING DEPARTMENT NO. ~JM Appoint Consultant '/~. Arbitrage Calculation BY: Howard D. Koolick Finance Director ~ staff, Committee, Comm. Finance REQUEST The Andover City Council is requested to review the quotes received for performing the arbitrage calculations and appoint a consultant. BACKGROUND On August 1, 1991. the City has a $5.8 million dollar bond issue maturing. This issue is subject to arbitrage laws and will most likely result the City rebating money to the federal government. The calculations to determine the rebate amount are extremely complex. I discussed these calculations with our auditors. They are willing to do the work. however, recommended that we contact bonding consultants since they perform the calculations more frequently and would therefore be less expensive. I contacted three bond related organizations to discuss the work. Springsted submitted a quote which is attached. Casserly Molzahn (who does work with our TIF Districts) does not do the calculations. but recommended Grant Thornton. Jim Casserly has worked with them several times. They also submitted a quote, which is attached. Juran and Moody has stopped performing the calculations unless they were involved in the issue of the bonds because it is not cost effective for them. They did however. contact Briggs and Morgan who submitted a quote. Their quote is not in writing at this point. They prefer to wait to see the condition of the records before a contract is signed so that they can better estimate the fee. COUNCIL ACTION MOTION BY TO SECOND BY ~I ;~ The following is a summary of the quotes: Estimated Fee Includes Springsted $4,000 10 hours per year of issuance. Anything above 10 hours per year of issuance would be an hourly rate. Grant Thornton $3.000-$5,000 All anticipated work. Unanticipated work will result in revised fee which will be discussed with City before additional work is begun. Briggs and Morgan $2.500 + $150/hour if records require unusual analysis All three organizations stressed that the time and expense is directly related to the condition of the records they need. Certainly the City will do all the work we can to help organize the information they require. CITY COUNCIL OPTIONS 1. Appoint one of the organizations to do the work relating to the arbitrage calculations and authorize the Mayor to sign whatever documents are necessary. 2. Request the Finance Director to obtain quotes from additional organizations. 3. Other options as determined by City Council. FINANCE DIRECTOR'S RECOMMENDATION While all three organizations are qualified and can complete the work, my impression from talking with all three is that Briggs & Morgan provide the most. Their service includes the calculation as well as a legal opinion. Their service is probably the most costly also. Based on the quotes and informal discussions with all three ,~ ) organizations. I would recommend either Briggs & Morgan or Grant -..J Thornton. :_) ":J ~"",<.>:.',"'. "'", ~~ ' ,." ,~ ~~ SPRINGSTED PUBLIC FINANCE ADVISORS 500 Elm Grove Road Suite 101, P.O. Box 37 Elm Grove, VV153122-0037 (414) 782,8222 Fax: (414)782-2904 2739 Second Avenue S.E. Cedar Rapids, IA 52403-1434 (319) 363-2221 Fax: (319) 363-6999 85 East Seventh Place Suite 100 Saint Paul, MN 55101-2143 (612) 223-3000 Fax: (612) 223-3002 6800 College Boulevard Suite 600 Ove~and Pari<, KS 66211-1533 (913) 345-8062 Fax:(913)345-1770 135 North Pennsylvania Street Suite 2015 Indianapolis, IN 46204-2498 (317) 684-6000 Fax: (317)684,6004 222 South Ninth Street Suite 2825 Minneapolis, MN 55402-3368 (612) 333,9177 Fax: (612) 333-2363 April 8, 1991 Mr. Howard Koolick, Finance Director City of Andover 1685 Crosstown Boulevard, N.W. Andover, MN 55304 Dear Howard: I am writing to follow up on our discussion this morning on our fees for figuring the arbitrage rebate calculation on your $5,800,000 General Obligation Temporary Improvement Bonds of 1988. As I indicated, our fee for calculating our arbitrage rebate is $1,000 per year of issuance up to ten hours per year. Therefore, our charge for this particular issue would be a total of $4,000. In addition, should any year go above ten hours of calculation time, then we would charge an hourly charge for each hour in addition to the original ten per year. The amount of calculation time is directly related to the quality, accuracy, and order in which we find the records in which we have to work. We would enjoy working with you on this arbitrage rebate task. Should you need any additional information, please do not hesitate to contact me. Rk\~ Robert D. Thistle Vice President mjh APR-l0-1991 13: 35 FROM GRA~H THORI'HON MPLS TO 97558923 P.Ol 500 Pillsbury Center Minneapolis, MN 55402.1459 612 332-0001 ,AX 612 332-8361 /' '\ 'J GrantThomton ~ uftilJHf-e ap <)/it;/97t. fJaul ~ ActOuntants and Management Consultants The US. Member Firm 01 Grant Thornton International CONFIDENTIALITY NOTE. The information contained in this facsimile message may be privileged and confidential information intended only for the use of the individual or entity named below. If the reader of this message is not the intended recipient, you are hereby notified that any dissemination, distribution or copying of this telecopy is strictly prohibited. If you have received this telecopy in error, please immediately notify us by telephone and return the original message to us at the address above via the United States Postal Service. Thank you. TO: No UMt...b COMPANY: TRANSMITTAL #: FROM: C~~G.- K.,,() Ir't../l- C: of; 1 ~ ell' ~ 1 -, 5""5"" g, ;t..3 :r. ~~Fl-r~ A1N TRANSMITTAL If: (612) 332-8361 DATE: 'i-I ()- 'J I TOTAL PAGES INCLUDING COVER SHEET: SPECIAL INSTRUCTIONS: / " ? 7\ TIME: ~ v J--h-LLL f.M" P(eiW-- C4~ 1 ;:-;. , ""1 tN..1\S " 1/ ~~ W'1'/A. A~. -L:) tJ~ Q ue.!: ~ jy.J S eM- C-() ~ ~ l-) ~f wL ~ ~ N-tNr- T~~ ! , \ iJ '( " '-". HIF THERE ARE ANY PROBLEMS WITH THIS TRANSMISSION, PLEASE CALL {61Z)332-0001 ** OPERA TOR: APR-10-1991 13:35 FROM GRANT THORNTON MPLS TO 97558923 P.02 , '\ ,~ WORKING DRAFT DISCUSSION PURPOSES ONLY April 9, 1991 Mr. Howard Koolick Finance Director City of Andover 1685 Crosstown Boulevard Andover, Minnesota 55304 RE: Arbitrage Rebate Computations for $5,800,000 General Obligation Temporary Improvement Bonds, Series 19&8A Dear Mr. Koolick: Thank you for taking time to discuss with us your needs for the calculation of the arbi- trage rebate requirements for the above referenced series of bonds. The purpose of this letter is to summarize (l) our understanding of your needs; (2) the agreed-upon pro- cedures we propose to perform; and (3) an estimate of our fees to conduct this engage- ment. In May 1989, the United States Department of the Treasury Internal Revenue Service released temporary regulations setting forth the new arbitrage rebate rules. These regulations requires issuers of tax-exempt bonds to rebate arbitrage profits from invest- ing bond proceeds in taxable investments. The effective date of these regulations is September 1, 1986 for bond issues such as the above referenced bond issue. As a result of this requirement, ,you have asked Grant Thornton to assist you in preparing these calculations. The scope of our engagement will be limited to conducting the following procedures: 1. Obtain documents necessary to calculate the arbitrage rebate requirements, including: . Official Statement, bond resolution, or some other document setting forth terms related to bond maturities and interest rates. \ ) · Schedules summarizing dates and amounts of deposits and disbursements to the account that bond proceeds were deposited. 2. Calculate the yield to be used in computing the arbitrage rebate requirement. 3. Determine the first installment computation date. 4. Compute, using the future value method required in the regulations, the arbi- trage rebate requirement, if any, as of the first installment computation date. APR-10-1991 13: 35 FROM GRA~H THORNTON MPLS TO 97558923 P.03 . \ ',-~ Mr. Howard Koolick April 9, 1991 Page 2 WORKING DRAFT DISCUSSION PURPOSES ONLY ;. Prepare a report summarizing the procedures conducted and the results of calcu- lating the arbitrage rebate requirements. The above procedures are intended solely to assist the City in quantifying the arbitrage rebate requirements. We specifically will not make a review, evaluation, or conclusion as to whether the computations adequately meet requirements or guidelines as set forth in the Internal Revenue Code. Our report will state that the rebate amounts, if any, calculated by this engagement may be subject to modifications to the Internal Revenue Code, and that the terms of our engagement are such that we will have no obligation to recornpute the rebate amounts or update our report because of events occurring, or additional information coming to our attention, subsequent to the date of the report. We estimate that our professional fees and expenses to conduct this engagement will range from $3,000 to 55,000. If unanticipated circumstances arise that would require additional time or expense, we will notify you of those circumstances and agree to a revised estimate of fees prior to incurring such fees. We will provide you with an invoice for our services upon delivery of our report; payment of this invoice is due within ten days of delivery. We look forward to providing our services to you. If you agree with the terms of this letter, please sign one copy and return it to us for our files. Sincerely, CJDeBerg mCS ****** The foregoing letter fully describes the services we need and we accept your proposal. CITY OF ANDOVER, MINNESOTA Howard Koolick, Finance Director Date ~) TnTClI p n, ~ CITY OF ANDOVER REQUEST FOR COUNCIL ACTION April 16, 1991 AGENDA SECTION NO, . Staff, Commlttee. Comm. ITEM Personnel Committee NO. 13. Recommendations DATE ORIGINATING DEPARTMENT Personnel Committee Howard D. KOOlick}~r BY: the Pe r sonne 1 Commi t tee A)iPPRO~D FOR AGE7 ~, ~ (/ REQUEST The Andover City Council is requested to receive the report of the Personnel Committee and approve the recommended changes to the Personnel Policy. BACKGROUND The Personnel Committee met in February and again April 9th to discuss a variety of issues. The agenda at the April 9th meeting included discussions about the vacation policy. sick leave policy. mileage reimbursement, overtime policy, leave of absence policy and two public works matters. Attached you will find the material distributed for the April 9th meeting as well as a summary of the discussion and recommendations from that meeting. CITY COUNCIL OPTIONS lA. Receive the report from the Personnel Committee. OR lB. Do not receive the report from the Personnel Committee and continue this item to a future meeting. COUNCIL ACTION MOTION BY TO SECOND BY '- (~) 2A. Approve all changes in the city's Personnel Administrative Policy as recommended by the Personnel Committee. (Please list the changes in the motion). OR 2B. Approve some of the recommended changes in the City's Personnel Administrative policy and deny some of the changes. (Please list the changes in the motion). OR 2C. Table the adoption of these changes to a future meeting. AND 3A. Adopt the resolution rescinding resolution number Rl17-8 and adopting the new proposed policy i18. OR 3B. Do not adopt the resolution rescinding resolution number R117-8. / '- '--/ ::J '~ (.'rjj.".) \,1'\; r ->~)---'!:r:=:::~jj/ CITY of ANDOVER PERSONNEL COMMITTEE MEETING April 9, 1991 Agenda 5:30 P.M. Call to Order 1. Vacation Policy Schedule 2. Vacation policy Maximum 3. Sick Leave Policy Use 4. Conversion of Sick Leave In Excess of 800 Hours 5. Mileage Reimbursement 6. Overtime 7. Leave of Absence Policy 8. Public Works/Fire Dept. Policy 9. Summer Employees Adjourn AGENDA ITEM #1 - VACATION POLICY SCHEDULE :J CITY of ANDOVER 1685 CROSSTOWN BOULEVARD NW, . ANDOVER. MINNESOTA 55304 . (612) 755-5100 MEMORANDUM Personnel Committee TO: COPIES TO: FROM: DATE: REFERENCE: ~ ~ Howard D. Koolick. Finance Director April 9. 1991 Vacation Policy Schedule REQUEST The Personnel Committee is requested to review the enclosed material and proposed vacation schedule and recommend approval or amend the proposed schedule to a form that they can recommend to City Council. This vacation schedule is provision A of Policy #1 in the City's Personnel Administrative Policies. BACKGROUND At the previous meeting. we discussed amending the City's vacation policy to include annual increases in hours earned for employees between 10 and 15 years of service. During this discussion. the Personnel Committee requested we look at vacation policies of other cities. Here is how Andover's policy currently reads: Service During 1st year through 5th During the 6th year During the 7th year During the 8th year During the 9th year During the lOth through 15th During the 16th year and each year thereafter Vacation Eligibility 6.66 hours each month (10 days) 7.33 hours each month (11 days) 8.00 hours each month (12 days) 8.66 hours each month (13 days) 9.33 hours each month (14 days) 10.00 hours each month (15 days) 13.33 hours each month (20 days) The next page compares Andover's policy with Anoka County's, Anoka's. Coon Rapids', Blaine's and Ham Lake's vacation policy. , '\ '-.-/ The proposed Andover policy is based on comparing our policy with the above governments. Existing vacation Schedules , ') -~ Anoka Coon #Years Employed County Andover Anoka Rapids Blaine 1 - 4 12 days 10 days 10 days 10 days 10 days 5 12 days 10 days 10 days 10 days 15 days 6 15 days 11 days 15 days 15 days 15 days 7 15 days 12 days 15 days 15 days 15 days 8 15 days 13 days 15 days 15 days 15 days 9 15 days 14 days 15 days 15 days 15 days 10 15 days 15 dyas 15 days 15 days 15 days 11 15 days 15 days 16 days 16 days 16 days 12 15 days 15 days 17 days 17 days 17 days 13 15 days 15 days 18 days 18 days 18 days 14 15 days 15 days 19 days 19 days 19 days 15 15 days 15 days 20 days 20 days 20 days 16-20 20 days 20 days 20 days 20 days 20 days 21 20 days 20 days 21 days 20 days 20 days 22 20 days 20 days 22 days 20 days 20 days 23 20 days 20 days 23 days 20 days 20 days 24 20 days 20 days 24 days 20 days 20 days 25 20 days 20 days 25 days 20 days 20 days #Years Employed Ham Lake lyear 5 days 2-5 years 10 days 6-14 years 15 days 15-19 years 20 days 20---- 25 days Proposed Andover Vacation Schedule 1st through 5th year 10 days During 6th year 15 days During 7th year 15 days During 8th year 15 days During 9th year 15 days During lOth year 15 days During 11th year 16 days During 12th year 17 days During 13th year 18 days During 14th year 19 days During 15th year 20 days During 16th year 21 days During 17th year 22 days During 18th year 23 days During 19th year 24 days During 20th year & each year following 25 days ~J PERSONNEL COMMITTEE OPTIONS , '1 '-J 1. Recommend to the City Council adoption of the proposed vacation schedule including a date on which this becomes effective. 2. Amend the policy and recommend to the City Council adoption of the amended vacation schedule including a date on which this becomes effective. 3. Recommend to the City Council no change in the vacation schedule. 4. Request additional information from staff. 5. Other options as determined by the Personnel Committee. '\ ,,-.J AGENDA ITEM *2 - VACATION POLICY MAXIMUM ;-J CITY of ANDOVER 1685 CROSSTOWN BOULEVARD NW, . ANDOVER. MINNESOTA 55304 . (612) 755-5100 Personnel Committee ~ MEMORANDUM TO: COPIES TO: FROM: DATE: REFERENCE: Howard D. Koolick, Finance Director April 9, 1991 Vacation Policy Maximum REQUEST The Personnel Committee is requested to approve amending the maximum vacation hours accrued to 200 from the current level of 160 as contained in provision C, Subprovision 2 of Policy *1 in the city's Personnel Administrative policies. BACKGROUND This request is based on the following two factors: 1. If the increase in the vacation schedule is adopted. increasing the maximum will ensure that it is at least equal to the maximum that an individual will accrue during one year. 2. For the employees at the high end of the current vacation schedule whose anniversary dates fall during their busiest time at work. the 160 hour maximum could result in them being forced to take vacation and putting undo hardship on the rest of their department. PERSONNEL COMMITTEE OPTIONS 1. Recommend to the City Council amending provision C. Subprovision 2 by increasing the maximum vacation which can be accrued to 200 hours from its current level of 160. 2. Recommend to the City Council no change in the maximum vacation accrual. 3. Request additional information from staff. 4. Other options as determined by the Personnel Committee. "J AGENDA ITEM #3 - USE OF SICK LEAVE :~J CITY of ANDOVER 1685 CROSSTOWN BOULEVARD N.W, . ANDOVER, MINNESOTA 55304 . (612) 755-5100 TO: COPIES TO: FROM: DATE: REFERENCE: personnel Committee ~ MEMORANDUM Howard D. Koolick. Finance Director April 9. 1991 Use of Sick Leave REQUEST The Personnel Committee is requested definition of the proper use of sick be added as provision K of Policy #3 Administrative policies. to review the following leave. This section would in the City's Personnel BACKGROUND The City's current policy does not include any description of what constitutes a proper use of sick leave. and has therefore been subject to a number of different interpretations. The intent of adding this section is to clarify the City's policy. When this was discussed at the last meeting, the Personnel Committee asked the staff to bring back a clearer definition of this provision. The following. is the definition used by the County and is the staff recommendation for provision K: K. Sick leave may be used .for birth, outpatient or inpatient illness. alcoholism or drug necessity for medical or dental be used by the employee to spouse, children. parents or illness. illness, injury, child treatment for mental addiction or by the care. Sick leave may care for the employee's guardians in cases of PERSONNEL COMMITTEE OPTIONS 1. Recommend to the City Council adoption of the proposed provision K defining the use of sick leave. 2. Amend the proposed definition and recommend to the City Council adoption of the amended provision K defining the use of sick leave. :_) 3. Recommend to the City Council no change in the current sick leave policy. 4. Request additional information from staff. 5. Other options as determined by the Personnel Committee. i:J AGENDA ITEM #4 - CONVERSION OF SICK LEAVE IN EXCESS OF 800 HOURS CITY of ANDOVER 1685 CROSSTOWN BOULEVARD NW, . ANDOVER, MINNESOTA 55304 . (612) 755-5100 Personnel Committee ~ C)-~ MEMORANDUM TO: COPIES TO: FROM: DATE: REFERENCE: Howard D. Koolick, Finance Director April 9. 1991 Conversion of Sick Leave in Excess of 800 Hours REQUEST The Personnel Committee is requested to review the following addition to the Sick Leave Policy which would allow an employee who has accrued in excess of 800 hours to convert up to one-half of annual earned sick leave to vacation. This section would be added as provision L of policy #3 in the City's Personnel Administrative policies. BACKGROUND This policy, which is being used by Anoka County. is designed to be an additional benefit for employees who have been employed for a substantial number of years and have had to use very little sick leave. The policy would allow the employee to convert up to 12 days of sick leave into six days of vacation per year. To make this policy administer, I would once a year during the date. easier for the finance department to recommend that the election be limited to month of the individuals anniversary The following is a draft of provision L: L. Employees with 800 or more convert up to one-half of their to vacation up to a maximum of days per calendar year. Such an during the month in which the date falls. hours of sick leave may newly earned sick leave six additional vacation election must be made individuals anniversary ) (~~ PERSONNEL COMMITTEE OPTIONS 1. Recommend to the City Council adoption of the proposed provision K defining the use of sick leave. 2. Amend the proposed definition and recommend to the City Council adoption of the amended provision K defining the use of sick leave. 3. Recommend to the City Council no change in the current sick leave policy. 4. Request additional information from staff. 5. Other options as determined by the Personnel Committee. ~-) AGENDA ITEM i5 - MILEAGE REIMBURSEMENT ';~J CITY of ANDOVER 1685 CROSSTOWN BOULEVARD NW, . ANDOVER, MINNESOTA 55304. (612) 755-5100 MEMORANDUM Personnel Committee C}~ TO: COPIES TO: FROM: DATE: REFERENCE: '.) Howard D. Koolick. Finance Director April 9. 1991 Mileage Reimbursement REQUEST The Personnel Committee is requested to review the following amendment increaslng the mileage reimbursement rate from 21 cents per mile to 27.5 cents for each mile traveled. BACKGROUND The IRS allowable rate is 27.5 cents per mile. At the time the policy was adopted (1987) the IRS allowable rate was 21 cents per mile. The Personnel Committee can either amend the reimbursement schedule in the policy to read "... 27.5 cents for each mile traveled." or reference the IRS rate. The benefit of referencing the IRS rate is that it will change automatically as the IRS changes its rate. The drawback to this is that city Council will lose some control over setting the rate. PERSONNEL COMMITTEE OPTIONS 1. Recommend to the City Council amending the reimbursement schedule in policy #11 to read "... 27.5 cents for each mile traveled." instead of the current" 21 cents for each mile traveled." 2. Recommend to the City Council the phrase" rate of 21 cents for each mile traveled." be changed to" rate set by the Internal Revenue Service " 3. Recommend that no reimbursement rate. change be made in the mileage ,-) 4. Request additional information from staff. 5. Other options as determined by the Personnel Committee. AGENDA ITEM #6 - OVERTIME FOR EXEMPT EMPLOYEES C) CITY of ANDOVER 1685 CROSSTOWN BOULEVARD NW, . ANDOVER. MINNESOTA 55304 . (612) 755-5100 TO: COPIES TO: FROM: DATE: REFERENCE: Personnel Committee C{~ MEMORANDUM i </ Howard D. Koolick, Finance Director April 9. 1991 Overtime for Exempt Employees REQUEST The Personnel Committee is requested to amend the first paragraph of the provisions under Policy #12 to include the granting of compensatory time to exempt employees as is current practice. BACKGROUND The change requested is to amend the overtime policy to include a provision which has been understood but not in writing. It is not an increase in benefits or change in policy. but more of a housekeeping item. The first paragraph under provisions currently reads as follows: Hours worked in excess of forty (40) hours within a seven (7) day work week will be compensated at one and one-half times the base rate of payor compensatory time off to all non-exempt employees. changes of shifts do not qualify an employee for overtime pay. This paragraph and the remainder of the provisions section do not address compensatory time for exempt employees. except to reference that City Council may determine that the services of an exempt employee are needed to perform a duty for which compensatory time is not reasonable. The first paragraph of the provisions section should be amended to include that compensatory time for exempt employees. The following is a proposed draft of this paragraph: " to all non exempt employees. Exempt employees be entitled to compensatory time at straight time after working 40 hours with a seven (7) day work Changes ..." shall rates week. \ ) , ~ ~~) PERSONNEL COMMITTEE OPTIONS 1. Recommend to the City Council that paragraph one under Provisions of Policy *12 be amended as above. 2. Amend the wording of the proposed amendment and recommend to the City Council that paragraph one under provisions of Policy *12 be amended with this wording. 3. Request additional information from staff. 4. Recommend that no change in the policy be made. 5. Other options as the personnel committee determines. ) / AGENDA ITEM 17 - LEAVE OF ABSENCE POLICY ..~J CITY of ANDOVER 1685 CROSSTOWN BOULEVARD NW, . ANDOVER, MINNESOTA 55304 . (612) 755-5100 MEMORANDUM TO: COPIES TO: FROM: DATE: REFERENCE: Personnel Committee otl j Howard D. Koolick, Finance Director April 9. 1991 Leave of Absence Policy REQUEST The Personnel Committee is requested immediate family for which paid leave of may be taken as contained in subdivision Absence Section of Policy #4. to amend the list of absence for funerals A of the Paid Leave of BACKGROUND When this was discussed at the last meeting, the Personnel Committee asked the staff to bring back a clearer definition for this policy. Further discussions amongst the staff led to the recommendation that the listing of individuals remain in the policy and minor additions be made. The following is the current wording used in this section: III. PAID LEAVE OF ABSENCE A. Employees will be granted a leave of absence with pay in the event of death in the employee's immediate family. such as husband, wife, children, father, mother, brother. sister. mother-in-law. father-in-law, daughter-in-law. son-in-law, stepmother. stepfather. grandchildren grandparents. Based on the definition used by the County and staff discussion, the following amendment is recommended: A. Employees family. including spouse, children. parents, siblings, parent-in-laws. daughters-in-law, sons-in-law. brothers-in-law. sisters-in-law, step- parents. step-children, grandparents, grandchildren, aunts, uncles, nieces and nephews. " ) ~) PERSONNEL COMMITTEE OPTIONS 1. Recommend to the City amendment to Subdivision can be granted. Council adoption of the proposed A outlining for whom funeral leave 2 . Amend the proposed amendment and recommend Council adoption of the amended Subdivision A whom funeral leave can be granted. 3. Recommend to the City Council no change in the current poli cy. to the City outlining for 4. Request additional information from staff. 5. Other options as determined by the Personnel Committee. ~J AGENDA ITEM ia - PUBLIC WORKS/FIRE DEPT. POLICY :,) CITY of ANDOVER 1685 CROSSTOWN BOULEVARD NW. . ANDOVER. MINNESOTA 55304 . (612) 755-5100 MEMORANDUM TO: COPIES TO: FROM: DATE: REFERENCE: Personnel Committee ~ I Howard D. Koolick, Finance Director April 9. 1991 Public Works/Fire Department Policy REQUEST The Personnel Committee is requested to meet the Public Works Superintendent and the Fire Department to discuss public works employees responding to fire calls. BACKGROUND At the last meeting, Frank stone presented a policy proposal to replace resolution number Rl17-8 dealing with the City employees who are members of the fire department. The Personnel Committee requested this policy be discussed with the fire department. Frank met with the fire department and no agreement about this policy could be worked out. Both Frank and representatives of the the meeting. Attached you will find policy and resolution Rl17-8. fire department will be at copies of the proposed .:_) POLICY NO~- POLICY FOR EMPLOYEES AND THEIR MEMBERSHIP IN ANDOVER VOLUNTEER FIRE DEPARTMENT ([) THE o I. Employees should be allowed to attend two monthly Training Drill Sessions. Times for these drills will be from 11:00 A.M. to 2:00 P.M. II. Attendance at Fire Drills shall be on a volunteer basis and shall not be considered a part of the normal work week. On scheduled training days for the Fire Department, employee volunteers will work from 7:00 A.M. to 11:00 A.M. and from 2:00 P.M. to 5:30 P.M. III. Employees shall be allowed one paid eight (8) hour day per year for Special Training. This 8 hours of training is to come from the Fire Department training budget. IV. When fire or rescue occurs during city working hours, two employee volunteers are automatically relieved of other duties and will immediately respond to the fire or rescue call. other employee volunteers would respond only for a general alarm. Once on the fire call, city employees are responsible only to the Fire Chief or Fire Officer in charge and remain under his/her charge until relieved from duty. V. Time spent by city employees on fire/rescue calls will be charged to the Fire Department budget. VI. The Fire Chief or Fire Officer will relieve all but two city employees as soon as they return to the station and the others when their assignment is done. VII. All city employees returning to Public works will punch back in and write in their callout time. VIII. No city employee will respond to fire or rescue while on their week of After Hour Duty with the Public Works Department. \1-~ 5 HfJiLP \2- \ -r~I~ / ,~e~-'\CI i[-1/1 Z ~If U/( /;' ,I \ \J .. ~J CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA NO. R1l7-8 (0 A RESOLUTION ESTABLISHING A POLICY FOR THE HlRING OF EMPLOYEES AND THEIR MEMBERSHIP IN THE ANDOVER VOLUNTEER FIRE DEPARTMENT THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY RESOLVES: 1. When hiring equally qualified candidates, preference should be given to: a) residents of Andover, b)members of the Andover Volunteer Fire Department, c) those willing and able to serve on the Andover Volunteer Fire Department. 2. Employees should be allowed to attend training and drill sessions whenever possible. No more than five meetings per year should be missed because of other City business. 3. Attendance at fire drills shall be on a volunteer basis and shall not be considered a part of the normal work week. 4. Employees should be allowed one paid (8 hour) day per year for special training. 5. When a fire occurs during City working hours, two employee volunteers are automatically relieved of other duties and will immediately respond to the fire call. If more than two City employees are available, the Building Inspector may exercise his discretion in meeting his previously scheduled appointments. Once on the fire call. City employees are responsible only to the Fire Chief or Fire Officer in charge and shall remain under his/her charge until relieved by the Fire Officer. 6. Time spent by City employees on fires will be charged to the Fire Department Budget. 7. The Fire Chief or Fire Officer will make every effort to relieve City employees ,as soon as possible after the:: ire call. Adopted by the City Council of the City of Andover this 17th day of October ,1978. ~~c..t. ? /;0 Jer Win Chltl - Mayor .~.J , -\ \J ;~,J AGENDA ITEM i9 - SUMMER EMPLOYEES ~--" /f'71 ' . <1'\; ~"J CITY of ANDOVER 1685 CROSSTOWN BOULEVARD NW, . ANDOVER. MINNESOTA 55304 . (612) 755-5100 MEMORANDUM QI> , , TO: COPIES TO: FROM: DATE: REFERENCE: Personnel Committee Howard D. Koolick, Finance Director April 9. 1991 Number of Summer Employees and Pay Rate REQUEST The Personnel Committee is requested to discuss and provide direction regarding the hiring of summer employees. Frank stone has requested direction regarding the number of summer employees and at what rate they should be paid. BACKGROUND In previous years, the City has hired three to four individuals as summer help and paid them at a rate of $5.00 per hour. Frank will be at the meeting to discuss this item with you. SUMMARY OF PERSONNEL COMMITTEE MEETING ~J APRIL 9. 1991 Item *1 - Vacation Schedule Mr. Almgren contacted Anoka, Coon Rapids. Blaine, Ham Lake and Anoka County to compare vacation policies. Mr. Almgren felt the City was running behind the others. Chairperson Perry agreed that Andover was running behind in some areas. but not all. Specifically years six thru nine are short. Chairperson Perry questioned if the other cities were currently looking at amending their policies. Mr. Almgren did not believe so. Chairperson Perry was concerned with going to 25 days then adding buy back of sick leave (to be discussed later) an employee could have over one month of vacation. Consensus was that 20 days was a good upper end limit. Consensus was that the following policy was acceptable: 1st through 5th year During the 6th year During the 7th year During the 8th year During the 9th year During the 10th year During the 11th year During the 12th year During the 13th year During the 14th year During the 15th year and each year following 10 days 15 days 15 days 15 days 15 days 16 days 17 days 18 days 19 days 20 days 20 days date be used which coincided Mr. Koolick recommended an effective with the start of a payroll period. Item *2 - Vacation Maximum Memo outlines reasons for request in maximum allowable at an employee's anniversary date. Neither Chairperson Perry or Councilmember Smith had a problem with increasing the limit from 160 to 200, although both confirmed that at the anniversary date, anything above this limit is lost. Committee recommends increasing the limit from 160 to 200. '\ ) ~ Item ~3 - Use of Sick Leave Mr. Koolick explained the current policy does not define appropriate uses of sick leave. Several interpretations have been used. Adoption of a definition will allow for equal application of the policy and provide a clear understanding to all employees of what an appropriate use of sick leave is. Chairperson Perry had no problem with the definition recommended. She felt it made sense in view of the kind of families we have in this day and age. To expect a parent not to take time from work to care for an ill child is not realistic. Committee recommends definition as presented. Item ~4 - Conversion of Sick Leave Mr. Koolick explained that this policy is similar to the County policy except for the limitation on when the election must be made. Currently the City has one or two above the 800 hours. Several others are between 600 and 700 hours. Mr. Almgren felt that the City received a benefit from employees not using sick leave. City gave benefit of sick leave. since it was not used. employees gave it back. This policy would give a portion of it back to the employee. Any sick leave converted to vacation, would still be subject to 200 hour maximum vacation accrual at the anniversary date. Discussion then centered on whether the intent of the policy was converting 12 days of sick leave into 6 days of vacation. or 6 days of sick leave into 6 days of vacation. Wording of County and proposed policy seems to point to the 6 for 6 option with accumulated sick leave continuing to grow. Councilmember Smith thought the intent of the County policy was to convert 12 days into 6 vacation days. although he agrees that the wording does not say this. Chairperson Perry thought that if this is to be an additional benefit to reward employees for being at work. then to use a 6 for 6 conversion makes sense since it provides a true benefit by allowing them to convert half to vacation while retaining half for sick leave should they ever be really sick and need it. Both Chairperson Perry and Councilmember Smith agree that converting six for six gives the employee the option of converting while still accumulating sick leave should they ever need more than 100 days. Chairperson Perry acknowledged that she does not believe sick leave is a benefit. however, looking at what other governments and businesses do. buying out sick leave is the ~J accepted norm. Committee recommends policy as it is written. o Item *5 - Mileage Reimbursement Chairperson Perry preferred tying the rate to the IRS rate to avoid having to change the rate each year. IRS rate is very conservative and Chairperson Perry felt there was no need to worry about the IRS rate becoming unreasonable. Committee recommends option 2 which would reference the IRS allowable rate. Item *6 - Overtime for Exempt Employees Mr. Koolick explained that this is simply a housekeeping item. Current policy references that Council may pay an exempt employee for work which compensatory time is not reasonable. however policy does not address exempt employees receiving comp time. Chairperson Perry clarified that this is not a change in policy, just putting in to writing what is current practice. Committee recommends addition of recommended wording. Item *7 - Leave of Absence Policy Mr. Koolick explained the current policy and that the recommended change cleaned up the wording and added aunts, uncles. nieces and nephews. Committee recommends adopting proposed amendment. Item *8 - Public Works Fire Dept. Policy Mr. Stone and Chief Smith met just before the meeting and came to a compromise agreement that they both can live with. Mr. Stone outlined the changes in the proposed policy as follows: a. Under I. change two monthly drills to three. b. Under IV. change two employee volunteers in line 2 to three employee volunteers. c. Under VI. change two city employees to one city employee. , ] " / Extensive discussion centered on number VIII regarding After Hour Duty employees responding to fire and rescue calls. Mr. Stone had a concern about their availability if they respond. The fire department did not see this as a problem since it would not happen very often and the public works employee could still carry their pager. In addition, the fire department did not want to be shorthanded on a call because this employee could not respond. ~J The Committee was sympathetic to both sides, but felt that Mr. stone needed to know who was on duty. Compromise was reached by allowing the employees to go to the station but not respond to the scene of the fire/rescue. Dale Mashuga, representing the fire department, was concerned about during the week. since the after hours employee is not compensated. He was willing to live with the compromise. Under number I. Chairperson Perry recommended the second word be changed from should to shall. Word was changed. The Committee recommends adoption of this policy as policy 118. In order to adopt this policy, Council will need to rescind resolution number R117-8 and adopt policy as policy 118. Item 19 - Summer Employees Mr. Stone discussed the hiring of summer employees and the rate of pay. He indicated he needed three employees for cracksealing and one for parks. He recommended we begin paying rates similar to Fridley. They pay an additional 25 cents per hour for each year of service up to a maximum hourly rate of $6.00. Chairperson Perry inquired if their experience was worth an increase. Mr. Stone indicated that the training and experience was worth at least that amount. Previous rate has been $5.00 per hour. Committee had no problem with Mr. Stone's request. Mr. Stone also wanted to discuss LuAnn Darveaux. She is temporary full-time through June 30, 1991. Funding would be from cracksealing. Adequate funding is available in this area. Mr. Stone will talk to the Council about this item at the next meeting and will put together the necessary information. Councilmember Smith said he would not be at the meeting on Tuesday, but wanted to make sure that it was understood that he supported the recommendations from the Committee. '\ ~~ :,J r '\ .... _~i CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA NO. R A RESOLUTION RESCINDING RESOLUTION NO. 117-8. ESTABLISHING A POLICY FOR THE HIRING OF EMPLOYEES AND THEIR MEMBERSHIP IN THE ANDOVER VOLUNTEER FIRE DEPARTMENT. WHEREAS. the City of Andover has developed an up to date comprehensive policy regarding the hiring of employees and membership of those employees in the Andover Volunteer Fire Department. NOW. THEREFORE. BE IT RESOLVED that the City Council of the City of Andover hereby rescinds Resolution No. 117-8. Adopted by the City Council of the City of Andover this day of ,19 . CITY OF ANDOVER Kenneth D. Orttel - Mayor victoria Volk - City Clerk , ') 'J CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE lip"; 1 1':;. ITEM NQ 14. Schedule Joint Meetin w Park Comm. BY: $' AGENDA SECTION NQ Staff. Committee. ORIGINATING DEPARTMENT Parks The City Council is requested to schedule a work session with the Park and Recreation Commission. At the last Park and Recreation Commission meeting the Commission recommended one of the following dates: Wednesday. May 8, 1991 @ 7:30 P.M. wednesday, May 15, 1991 @ 7:30 P.M. wednesday, May 22. 1991 @ 7:30 P.M. wednesdays were requested because the City Council and the Planning and Zoning Commission meet on Tuesdays and the Park and Recreation, AEDC and Comp Plan Task Fore meet on Thursdays. COUNCIL ACTION MOTION BY ,'---' TO SECOND BY ~J CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE /lord 1 1 h 1 QQ1 Engineering 1~ll\' APPROV,,~' ' OR AG DA () AGENDA SECTION NO. ORIGINATING DEPARTMENT ITEM Receive Petition/ NO, ~ Hartfiel's Estates/ I;;>, 91 6 BY: The City Council is requested to approve the resolution declaring adequacy of the petition and order a feasibility report. Project 91-6. in the Hartfiel's Estates area. The residents have petitioned for the improvements of sanitary sewer. watermain and streets. The area in blue on the attached map is owned by Ken Heil. Mr. Heil has been working with the City staff over the last 6 months in preparing a preliminary plat. In recent discussions with Mr. Heil. it appears Mr. Heil is having second thoughts about developing the property. Total number of lots within Hartfiel's Estates - 57. Number in favor of improvements in Hartfiel's Estates - 27. Number against - 22. Unavailable - 8. Charles Hartfiel owns 10 of the 57 lots within the development. COUNCIL ACTION MOTION BY , " ,_/ TO SECOND BY ~) :~ ) CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilman to adopt the following: A RESOLUTION DECLARING ADEQUACY OF PETITION AND ORDERING PREPARATION OF A FEASIBILITY REPORT FOR THE IMPROVEMENTS OF SANITARY SEWER, WATERMAIN. STREETS AND STORM DRAINS . PROJECT NO. 91-6 IN THE HARTFIEL'S ESTATES AREA. WHEREAS, the City Council has received a petition. dated April 10 , 19 91 , requesting the construction of improvements; and ---- WHEREAS, such petition has been validated to contain the signatures of more than 35% of the affected property owners requesting such improvement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that: 1. The petition is hereby declared as adequate. 2. The proposed improvement is hereby referred to TKDA and they are instructed to provide the City Council with a feasibility report. MOTION seconded by Councilman and adopted by the City Council at a meeting this day of 19 , with Councilmen voting in favor of the resolution. and Councilmen voting against. whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Kenneth D. Orttel - Mayor Victoria Volk - City Clerk o o - en f'- 0 '" z OJ (J'I ,~ '- c::! <c d 3: 2: , (/){9 UJ I~ :c f- 0 I~ . <l: ,'" w II~ ~ i- .J (f) , J'" j~ 1(.) I,.) Z <t :J: '^. ',- ,,-, , ,..,,~._~/...~?r I /f~ ~j (tf)9 ~ " AI',_-..;r/.,,?E I /-'" "(is) :-':; ~!!1i:P~ t~:: "I~''''':' "'~ "" D ,.-.1 ,." W ...J C> \. <t /8 ,,~ W ~ "' ~ ~ .' '. ., k .... ... "" '"" ~ 147TH AVE. I~ " ~ ~ ''Y' ,., J (-J) 10 , , ,~ ,,~ ," N' -, .. 146TH , It'j " I~ " I I I :~ ,: , , , , ~ ,~ : ~' "l.' (~. I: ...' ~, " ~: I, [5 - " , " I." .:Y :~ , '. ,'. t ". : I '.,f. , ., (3.') O_LA \.1 \ .L d" : I ,'" "', 'N LN. " '. .f'.~-'./fc i i~"" .<< ." 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I)"~ NOT VOTe - 6 '". .~ " DECEiVE 1\1 APR 1 0 199~ @ CITY of ANDOVER Date: Lj-/lJ- ~/ No. 9J..6 Gent~emen: We. the undersigned. owners of =ea~ property in the fo~~owing described area: ;7Ior:";; C' ~ o~ 4-,~ ?(I.A~ do hereby.petit~o~ ~at said po, rtionof~d area be L~proved bv '~ Construct.J.on of C.J.ty: -WI (?.7Z__ ',~J-6r ' (J~-4~ and ~~at the cost of said L~provement be assessed against the benefiting property. as au~~ori=ed by Chapter 429, Laws of Minnesota. , '\/ V ADDRESS LEGnL DESC:.IPTICN ~S ~m .,. -/ Ixl I I I X I I y I I I I I I I I I I I I I I I u- I I ~~~e::~tion LW;P ~J=:at7~' ;:i~/ :!;;,j,f,l ~.2I.-.?r:y! . .r R ~~ ~oil:jlD ;- ~ CITY of ANDOVER CITY 6F AN Cat.e: t.!-/O - 1/ No. Gent.lemen: We. the undersigned. owners of real property in ~e following described a.z;ea: -;e/ClAF1 ~ -d!~ '4) do hereby petition that S~d~~,'on c:::mst=uction of City: --:J1Y O~ " ~ o~id are,a be.~pr~,~ + ' , L<r~~ ,~ :(l- -;< . , /2;___ r- and ~~at t~e cost of sa~a L~provement. be assessed against ~~e benefiting property. as au~ori=ed by C~apter 429. Laws of Minnesot.a. SIG~lAT~ OF O'joj"NZR ADDRESS LEGAL DESCRIPTION YES NO '2. I I Ix I I I I I I I I I I 1/\ I Ix .d.. I I 7/~u7~ ,o( ....- j,/ ~ /X /J IJ :2- (}' :L ..~l~ Ll ;L .2- ~ y" ,/ / I I .2 .:J, /1 This pet':' tion ',.,as ciIcula ted l\.dd=ess: ~~~ ~{<A ) ~J CITY of ANDOVER - -- R\EA:~:1:9~JU - CITY OF ANDOVER , . Date: t..J --Ie) - 9/ No. Gentlemen: We. the undersigned. owners of real property in the following described area: x/~~ ~~~ do hereby. peti~i.ox: tl1at said~rti.on,1 of said area be i..nproved bv ~. Const=uct~on OJ: c::. t;: -'2,/ A~< j ,J..--r~,,~ -,L ,/1 ~Jf --0/ ~ ...~ and that the cost of said L~prove~ent be assessed against the benefiting prope:ty, as authori:ed by C~apter 429. Laws of Minnesota. ADDRESS LZGAL DESC?IPTION ~S NO 'thi.s petition was ci.rculated by: Address: I' Ixl I IX' I I I I I I ~I IX I I I I e~L ~#~V 0......\ 1. \.of~ , '\ ,..J '~~~ ih\' :~l& - - ~J-fl; lti ~l-t,U- - hr APR 101991'1. ,- CITY of ANDOVER CITY OF ANDOVER Date: t./-/~ - Cj / No. Gent~eIIten: We. the unders~gned, owners of rea~ property ~n the fo~10wing desc=~bed area: 7/ fU C~ do hereby pet~t~on ~at sa~dlP~on,of sai'b:~~~ Const:uc~on of C~t~ ~~ ~ ~~f be Uncer:d-b~ /Z:;;/ y- fi~' , ~ ~ 0/ and ~~at the cost of sa~d L~prov~ment: be assessed agaLnst the benef~t~ng property, as au~~or~=ed by Chapter 429, Laws of M~nesota. YES ~ro ,/ ./ 1'7'''5''3) ...."~ ., iD-t~ .. \,J I I I I .bis petiticn was cuculated by' c::' ~A.i, //--.;1 <<A~ l\ddress: _ :)~ - '1 ~-a..-F-IL';~~ -'i. U' ' ~ =-v.:-lC ~ ~~,~ ~ 'I il,PR 1 0 1991 1, ,- CITY of ANDOVER CITY OF ANDOVER Dat:e: t/-/t1-~/ No. Gent:lemen: We. t:he undersigned, owners of real property in the following described area: '# <'"" }Z-':/ /' ~-- do hereby .petit:iox; tha~i~rtio~f said area ,be i..nproved bv ~ Const.ruc~on of C.=.ty: A, L/~J--P-<,-, 4- ~ h_~~ ' and that the cost of said improv~ment: be assessed against the benefiting property, as au~~ori=ed by Chapte: 429, Laws of Minnesota. SIGNATORE OF OWNER ADDRESS LEGAL DESC?IPTION YES NO ,/ / / This petition was ciIculated by: Address: I I 1;<, ;Cd- j) / I I ~D ~ ~ L ?!($tF ~ ' ~~ CITY of ANDOVER - ',',' fft it fin, Uf, - KI AP; I ;199~l' , ~- CITY OF ANDOVER Dat:e: t./- J 0/ - 9'1 No. Gent:~emen: We, t:he undersigned, owners of rea~ property in the fo~~owing described area: ~~ C~~ do hereby petit:ion ~at said portion of s~id area be L~pr~ved bv Const--uction of City: .'}, > ~,)>'g'L):!5L . . 'f/Y:;:;;)J'- ~ -b't> - .,.....~.-# 'f . . and ~~at: ~~e cost of said Lmprov~ment: be assessed against the benefit:ing property, as authori:ed by Chapter 429, Laws of Minnesota. SIGNATURE OF OWNER ADDRESS LEGAL DESC~IPTION YES ~m ,/ ./ ~C\\l/ t./c;i$ , / ~ V"', x This petition was cucu~ated by: Address: I I ~~j~ft. '~r~ C) r \ '..J CITY OF ANDOVER REQUEST FOR COUNCIL ACTION ITEM NO. 16. Receive Petition/ N'ordmark Dale Are BY: ~ ~V: AGENDA SECTION NO. DATE ORIGINATING DEPARTMENT Engineering The City Council is requested to approve the resolution declaring the adequacy of the petition and order a feasibility report, Project 91-5, in the Njordmark Dale Area and four lots along 178th Lane NW between Tulip street NW and Quay street NW. The residents have petitioned for street reconstruction in the Njordmark Dale area and new street construction along 178th Lane between Tulip street NW and Quay street NW. This item was presented by the Road Committee as an informational item to the property owners of Njordmark Dale Area on March 20, 1991. Total number of lots - 18. Number in favor of improvement - 16. Number against - 2. The existing streets are beyond repair (cracksealing and sealcoating). COUNCIL ACTION MOTION BY \..~ TO SECOND BY ~.J ~.) CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilman to adopt the following: A RESOLUTION DECLARING ADEQUACY OF PETITION AND ORDERING PREPARATION OF A FEASIBILITY REPORT FOR THE IMPROVEMENTS OF STREET CONSTRUCTION, PROJECT NO. 91-5 IN THE NJORDMARK DALE AREA PLUS LOTS ALONG 178TH LANE BETWEEN QUAY STREET NW AND TULIP STREET NW AREA. WHEREAS, the City Council has received a petition, dated April 9 ,19~, requesting the construction of improvements; and WHEREAS, such petition has been validated to contain the signatures of more than 35% of the affected property owners requesting such improvement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that: 1. The petition is hereby declared as adequate. 2. The proposed improvement is hereby referred to BRA and they are instructed to provide the City Council with a feasibility report. MOTION seconded by Councilman and adopted by the City day of Council at a meeting this 19 ,with Councilmen voting in favor of the resolution, and Councilmen voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Kenneth D. Orttel - Mayor Victoria Volk - City Clerk (f) <" -a-----c--o- a::-J (f) l.I.. ~ ~ ~ 0- ::;) ...J f- (f) ...J a (f) UJ 0 ...J (f) a (f) (f) a (f) o (f) ::;) 0 ::c _ <t u 0 >- (f) <.:l >- 0 0 f- a 0:: 0:: a.. 0:: a.. ::c u _ 0:: ;;: <t <t 0 UJ UJ UJ ?:i a.. u 0:: 0:: ~ 0:: Z >- UJ ...J ...J a ...J ~ (f) ::J 0 0:: <t <t UJ 0 ~ ::c <.:l l.I.. Z ::;) 0 0 z ::::E ...J ~ .., f- (f) 0:: 0 a.. ::J ,~ AVE.--N.W I r~ Q ~ ; ~ \n I.n -"- '" '" - ~!~~~~~ I.n :r- :r l'" ~ -4 :r- ~rnri\(f"Irn",,(f\ i ~ Iiqe, I , /7919 , I ~ <? 1/78Z2 ~@ \C'l~) I \n I ,.- t1y ,. r , "w '" '" '" "" 178+h L / ~(j) / .sGl ~78/ft) '" '" '" /7757 /7752. /7 753 , (l. t- /7731 /In.!. '" 17733 oJ :> /7700 t- 17697 17708 11701 11~(.'l. 5 17"''11 17/''12 /7&'11 ,. 17620 1762.0 ~ 11(,,17 0' '" 175'10 ,.. '" /7559 " 11btn AVE NW -dr7. 175'1/J '" 0- I~ Sj, /7536, '" ;:: ,.. ... ,., ~ 'Jr.Z8 r:;! ~ f7'5#r "*t"! 1752.5 ;fj ~ /74..9 11+5"0 /7438 /74/t. ;.:; I-' '" '" III ~ ~ :r ~ ~ ~ \ll ) ~ ~ Il.. .... :l I- \1z.ce, NW ~ ~ ----- - - dJ '" N 1'00'i1. '" /8000 /7975 17n'f /7925 ~ 0 '" /80'izj :r 0 0 .. '" '" N '8~~ II 4-, It, mS8 ..\ <s ~ - 17"8 \ "" <II J1~th AvE.. NW" - :s 17850 z /78.,5 178'1(, t- '" 17790 17H3 1779'1 ~ oJ 0 a 17738 <( oJ '" 0- /7750 oj '" ... .. ID N N 177th ,>"vE, N ~~/~~ 'cl/'!)-;j1 ~~. ~~ ~l ~(';1_ NW, . ~ /'" <9 f 17 I 9 ~~Zl \('I ala v lQ (i) ~ 17~: K178th AVE, ~ ~/;(ij , '~I ~-I '1 "il 177r..2. Q :> oJ cO 178&5 178'15 /7 no '" :i. < .J l- 176&J '" a- o '" '" I7b+h o 171Z., 17702. Z ::J o c.:: '" \() '" '" '" N '" '" LA, 17 ""8 NW ." <> '" '" - '7'-57 ~ o J: /76/0 ~ /755' ! I ~ I~~z 0 17620 17(,,11 17551 ~ ) 176..AVl\ -- ':; ~'\ ra :} \l'l ...9 ~ $~ ~ ~ '" ~ ~ I ~ I ~ 13. '" III ,,,, '" I1S0 0:: ... '" .... '" .. o '" 17Y+h ... ",if 0- 0- '" 17303 -Jl In o '" o ." 0- N 11 loW nt..t6 nz."1 nZZ6 ~.... ~ N. 'N "" / ,.... (\yo.. 1>.\1 E ~ /7JlH I o 1'\ ,\_y, ~u V.ll.L{ '~J CITY OF ANDOVER Date: -<((9Jff No. Cf 1-5"' CITY of ANDOVER R.. Ef;: F~ UfO ~ ~ _I ~. .,: , , I APR 9 1991 1 ~- Gentlemen: We, the undersigned, owners of real property in the following described area: //j nt!rl m.4.t'. )( 1),4 If? C '?'1-Z ')) do hereby petition that said portion of said area be improved by Construction of City <r~.I?FP./. k'F LA"''> ..t/.'!u~~/;""/ hOb? "'J.T'~ /-. ~,)"'R a-..1 J7? ~A. .wid. ~A4~"" 5 i -t-o /7~ S-t:. and that the cost of said improvement be assessed against the benefiting property, as authorized by Chapter 429, Laws of Minnesota. SIGNATURE OF OWNER ADDRESS LEGAL DESCRIPTION -/?tf" /.~.r4.'-'/'~ J.oh YES NO ,;' x. x.. , '\ , ./ /' fhU. %-7- ik..,r:;/hcd.2 t I!'!,,," ~ Az/Y n (f'.( / 753 -<;::c> 8( x 150 (t...afL ~ CITY of ANDOVER - '~O'E C"'~" 4 ",.., '---0" -, . .. I '~ ~ ' 1;- _lilt hi APR 9199\1 ' ,- CITY OF ANDOVER Date: .4':/~/9/ No. Gentlemen: We, the undersigned, owners of real property in the following described area: /hl2.c-I m/}~.K /JA)~ / rS''J - 2 7 ., do hereby petition that said portion of said area be improved by Construction of City 5T.R~ R'J; C,,;.d./L/1,..;L/~..../ .t&rn Co <""d ,:5"<f I ;~ And )74' ./.;9..4/. LL/ ;r:.I.e~ ~ f .J :/" ,i7J'~J. S-l and that the cost of said improvement be assessed against the benefiting property, as authorized by Chapter 429, Laws of Minnesota. ADDRESS LEGAL DESCRIPTION YES NO 35;;10 / J)U 6d ~ ('"3 >Cl V ~a.(~ - / ,/ ~~ ~ ~\oc..~ \ b...\~ / I t- ~\,'1\\ ~) This petition was Address: ,,3 f39!' circulated bY:~~/hdL/ I 0v..~.J &/),u?-# /7h'#I ~/l, /'J( () HncM?LC"R' ~)-?-~CJ8( " , , " / CITY OF ANDOVER REQUEST FOR COUNCIL ACTION ITEM NQ 17. Receive Petition/ M DATE ORIGINATING DEPARTMENT Engineering ~ BY: AGENDA SECTION NO. The City Council is requested to accept the request of Meadow Creek Church to have the City assess the church for sanitary sewer area and lateral costs and water connection charges over a 10 year period at 8.5% interest. The church has requested that the first payment be due in 1992. The City Council should establish a date that the assessment starts accruing interest. I recommend that the assessment should start on the date the building permit is issued. The 8.5% interest is adequate. MOTION BY TO COUNCIL ACTION SECOND BY ,~ ~) CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilman to adopt the following: A RESOLUTION ACCEPTING CHARGE, THE SEWER AREA COSTS FOR THE PROPERTY CREEK CHURCH). A REQUEST TO ASSESS THE WATER CONNECTION CHARGE AND THE SANITARY SEWER LATERAL AT 3037 BUNKER LAKE BOULEVARD N.W. (MEADOW WHEREAS, water lateral exists in front of 3037 Bunker Lake Boulevard; and WHEREAS, the property has not been assessed for sewer area charges, water connection charges and sanitary sewer lateral costs; and WHEREAS, the property owners have petitioned for said costs to be assessed and has waived the right to a public hearing and waived the right to appeal the assessments in the amount of $26,490.33. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that: 1. The property can connect to the City water and sewer system. 2. The City will specially assess the water connection charge, the sewer area charge and the sanitary sewer lateral costs (work previously done) in the amount of $26,490.33. MOTION seconded by Councilmember and adopted by the City Council at a day of Meeting this , 1991, with Councilmembers voting in favor of the resolution and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ~) Kenneth D. Orttel - Mayor ATTEST: Victoria Volk - City Clerk APR-11-91 THU 13:11 UPA TRCTR 16122412384 P.El1 . ) ,J Aprll 12. 1991 To the City of Andover The Trustees ofMesd.ow ~ Dumh. 'm1 NW Bunker Lake Blvd.. ~ the Andover City Cormcil to institute a 429 pr.uo..-eedingc against the chmcl1 pi vperly to allow fur the pIarlngof seweruullftterchaIges on the tu mlk fur up to a. ten;ur period with the sm ~t due in 1992. The chun:h Wllve:i the public heuingand notke :requirements of such 429 ~il\~ hued upon the fo1lmring ch~ as supplied by the City CleIk: Sewer area dwge - S912/acre Water ccmnedion d1arge SftIlitaIy se..rer front footftfF WfAL S 5.526.72 $15,98325 L4.9SJ3(, S26.490.n The as:romed interest mle is 8$0 The church also waives its right to appeal the assessments. ~ Chair, Trustee Committee ~ , '\ ,J .-- ./ ../" !, ~ ) Meadow Creek Church January 25, 1991 Page Two SAC Church = 1 Unit = 781 275 22,528 S.F. $650.00 (275 2.84 (3) seats) $ 1,950.00 Sewer Sewer Connection Fee 3 SACs x $244.43 Sewer Area Charge $912/acre $912 x 6.06/acre Permit and Surcharge ~ Water Area Charge Water Connection Charge (WCC) $1,055/unit Unit=l Residence 1 acre=2~ Residences $1,055 x 2.5 = $2,637.50 x 6.06 acre = ,15,983,25) .___Water_PE!~~t, anci Surcharge Water Meter to be paid when size is determined 733.29 5,526.72 if 40.50 PAID 15,983.25 / 50.50 --:;:'1'-7:-, . '. ~ / NOTE: -,--~-. Shortage on front footage for parcel #0005 as follows Paid for 150.90' at $17.50 L.F. = $2,640.75 .; : Remaining 226.38" @ $22.00 L.F. = $4,980.36 v Total $29,264.62 Legal Description for Sewer Area Charge Part of 33 32 34 23 0005 That part of S.W.~ of N.W.~ of Sec. 33, T the' South 700' of the West 377.28' of the 32, R 24 as follows East 777.28' If you have any questions, please call. Sincerely, 04~ David Almgren Building Official DA/jp ,~ Meadow Creek Church charges that Can be Assessed San. Sewer Front Footage $ 5,526.72 15,983.25 4,980.36 $26,490.33 Sewer Area Charge - $912/acre Water Connection Charge Charges to be paid with Building Permit Sac $ 1,950.00 Sewer Connection 733.29 San. Sewer Permit 40.50 Water Permit 50.50 $ 2,774.29 ~J () CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE nrr~l 1 ~ . 1001 BY: ./ AGENDA SECTION NO. ORIGINATING DEPARTMENT Engineering / ITEM NO. 18. Award Bidj90-25/ M The City Council is requested to approve the resolution accepting bids and awarding contract for the improvement of Project 90-25 for watermain construction in the area of 1260 Bunker Lake Boulevard (Metropolitan Mosquito Control District). The top three bids were as follows: 1. Hank Weidema Excavating 2. Volk Sewer and Water 3. North Pine Aggregate $20,029.66 $21,975.50 $23,400.17 Engineer's estimate for construction was $32,607.50. MOTION BY TO COUNCIL ACTION SECOND BY :=1 ~_J CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilman to adopt the following: A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE IMPROVEMENT OF PROJECT NO. 90-25 FOR WATERMAIN CONSTRUCTION IN THE AREA OF 1260 BUNKER LAKE BOULEVARD (METROPOLITAN MOSQUITO CONTROL DISTRICT WHEREAS, pursuant to advertisement for bids as set out in Council Resolution No. 036-91 dated March 19 ,19 91 , bids were received, opened and tabulated according to law w~results as follows: 1. Hank Weidema Excavating 2. Volk Sewer and Water 3. North Pine Aggregate $20,029.66 $21,975.50 $23,400.17 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby accept the bids as shown to indicate Hank Weidema Excavating as being the apparent low bidder. BE IT FURTHER RESOLVED TO HEREBY direct the Mayor and City Clerk to enter into a contract with Hank Weidema Excavating in the amount of $20,029.66 for construction of the improvements; and direct the City Clerk to return to all bidders the deposits made with their bids, except that the deposit of the successful bidder and the next lowest bidder shall be retained until the contract has been executed and bond requirements met. MOTION seconded by Councilman City Council at a and adopted by the meeting this day of ,19 ,with Councilmen voting in favor of the resolution, and Councilmen voting against, whereupon said resolution was declared passed. CITY OF ANDOVER Kenneth D. Orttel - Mayor ATTEST: ,) Victoria Volk - City Clerk / :~) TKDA TOLTZ. KING, DUVALL. ANDERSON AND ASSOCIATES. INCORPORATED ENGINEERS ARCHITECTS PLANNERS 2500 AMERICAN NATIONAL BANK BUILDING SAINT PAUL. MINNESOTA 5510'-1803 6121202-40100 FAX &12/202-0083 April 9, 1991 Honorable Mayor and City Council Andover, Minnesota Re: Metro Mosquito Control Commission Watermain Extension City Project 90-25 City of Andover, Minnesota Conuuission No. 9861 Gentlemen: Bids for the referenced project were received on April 9, 1991, with the following results: Engineer's Estimate $20,029.66 21,975.50 23,400.17 23,876.37 24,301.00 25,940.50 26,250.25 27,142.00 28,816.00 30,958,00 $32,607.50 Hank Weidema Excavating Yolk Sewer and Water North Pine Aggregate Kaillec Excavating of Mora, Inc. B & D Underground CCS Contracting Mille Lacs Contracting Glendale Contracting Dave Perkins Contracting Ro-So Contracting A complete Tabulation of Bids is attached for your information. It is recommended that a contract be awarded to the low bidder, Hank Weidema Excavating in the amount of their low bid of $20,029.66. Sincerely yours, John L. Davidson, P.E. / " JLD:j Enclosure \.J :~J CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE IIpril H, 1991 Engineering 1'>>"'< AGENDA SECTION NO. ORIGINATING DEPARTMENT ITEM 19. Receive Petition & NQ Feasibility Report/91- IBy: Hills of Bunker 4 1/ The City Council is requested to approve the following resolutions for Project 91-4, Hills of Bunker Lake 4th Addition: - Declaring adequacy of petition and ordering preparation of a feasibility report for the improvements of sanitary sewer, watermain, streets and storm drains. - Accepting feasibility study, waiving public hearing, ordering improvement and directing preparation of plans and specifications for the improvements. MOTION BY TO COUNCIL ACTION SECOND BY /~ , '~I \ ~~ \ ~~ CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilman to adopt the following: A RESOLUTION DECLARING ADEQUACY OF PETITION AND ORDERING PREPARATION OF A FEASIBILITY REPORT FOR THE IMPROVEMENT OF SANITARY SEWER, WATERMAIN, STREETS AND STORM DRAIN ,PROJECT NO. 91-4 ,IN THE HILLS OF BUNKER LAKE 4TH ADDITION AREA. WHEREAS, the City Council has received a petition, dated March 19, 19~, requesting the construction of improvements; and WHEREAS, such petition has been validated to represent the signatures of 100% of the affected property owners requesting such improvement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that: 1. The petition is hereby declared to be 100% of owners of property affected, thereby making the petition unanimous. 2. Escrow amount for feasibility report is $1,000.00 3. The proposed improvement is hereby referred to TKDA and they are instructed to provide the City Council with a feasibility report. MOTION seconded by Councilman and adopted by the City day of Council at a Meeting this , with Councilmen voting in favor of the resolution, and Councilmen voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Kenneth D. Orttel - Mayor victoria Volk - City Clerk CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA '~ RES. NO. MOTION by Councilman to adopt the following: A RESOLUTION ACCEPTING FEASIBILITY STUDY, WAIVING PUBLIC HEARING, ORDERING IMPROVEMENT AND DIRECTING PREPARATION OF PLANS AND SPECIFICATIONS FOR THE IMPROVEMENT OF PROJECT 91-4 FOR SANITARY SEWER, WATERMAIN, STREETS AND STORM DRAIN IN THE FOLLOWING AREA HILLS OF BUNKER LAKE 4TH ADDITION WHEREAS, the City Council did on the 16th day of April 19 91 , order the preparation of a feasibility study for the improvements; and WHEREAS, such feasibility study was prepared by TKDA and presented to the Council on the 16th day of April ,19~; and WHEREAS, the property owners have waived the right to a Public Hearing; and WHEREAS, the City Council has reviewed the feasibility study and declares the improvement feasible, for an estimated cost of $593,214.00 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby receive the feasibility report with an estimated total cost of improvements of $ 593,214.00 ,waive the Public Hearing and order improvements. BE IT FURTHER RESOLVED by the City Council to hereby direct the firm of TKDA to prepare the plans and specifications for such improvement project. BE IT STILL FURTHER RESOLVED by the City Council to hereby require the developer to escrow the sum of $ 23,000.00 with such payments to be made prior to commencement of work on the plans and specifications. MOTION seconded by Councilman City Council at a Meeting this and adopted by the day of 19 ,with Councilmen voting in favor of the resolution and Councilmen voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: :,) Kenneth D. Orttel - Mayor Victoria Volk - City Clerk Cf(_ ./ M*B' I.' . J .YI.' TONY EMMERICH HOMES March 29, 1991 James E. Schrantz City Engineer City of Andover 1685 Crosstown Blvd. NW. Andover, Mn. 55304 RE: PROPOSED HILLS OF BUNKER LAKE 4TH SUBDIVISION Dear Mr. Schrantz: Anthony J. Emmerich, of Hills Inc., does hereby petition for improvements by the construction of water main, sanitary sewer, storm sewer and streets with concrete curb and gutter with the costs of the improvement to be assessed against the benefiting property which is described as: Hills of Bunker Lake 4th Said petition is unanimous and the public hearing may be waived. We request that a feasibility report be prepared as soon as possible. We have enclosed a check for $l,OOO.OO for the feasibility report expenses. (The $lOOO will be credited toward 15% improvement escrow). sincere,l",y.",li' I} ! , .. 'i t ,'Vt- Anthon J. Emmerich,Hills Inc. Proper y Owner and/or Developer , \ " ) !1 ;~ E L~ t V E ~D': . - ,..-' .....-, c'-a"',"'l',:."~~:,',, j~I~') . 1 ,"-, ii , ....~.<W C1TY OF /\i'JDOVE~ 2619 Coon Rapids Blvd., Suite 101, Coon Rapids, MN 55433 ~) CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE "pril 18, 1991 "-Tnn _n; '" '-'"'-'" Engineering ~ APPROVED FOR AGENV;/ j By:/Jq / AGENDA SECTION NO. ORIGINATING DEPARTMENT ITEM NQ 20. Adopt "No Parking" R~~ol11t; on/Ql -, BY: 'T' ,., r1 r1:T ff "". '" The City Council is requested to approve the resolution approving an agreement relating to parking restrictions on Crosstown Drive NW from County on Crosstown Drive NW from County Road 116 to County 18 (MSAP 198-119). This resolution will be required to be approved if the City has determined the street would be a 32 foot wide section. COUNCIL ACTION MOTION BY /- , 'j TO SECOND BY / '\, ,.-J CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION APPROVING AN AGREEMENT RELATING TO PARKING RESTRICTIONS ON CROSSTOWN DRIVE NW FROM COUNTY ROAD 116 TO COUNTY ROAD 18 (M.S.A.P. 198-119), ANDOVER, MINNESOTA. THIS AGREEMENT, made and entered into this 16th day of April, 1991, by and between the City of Andover, in Anoka County, Minnesota, and the Commissioner of Transportation, State of Minnesota. The Municipal Corporation shall hereinafter be called the "City" and the Commissioner of Transportation of the State of Minnesota hereinafter shall be referred to at the "Commissioner", WITNESSETH: WHEREAS, the "City" has planned the improvement of Crosstown Drive (MSAP 198-119) from County Road 116 to County Road 18, and WHEREAS, the "City" will be expending Municipal State Aid funds on the improvement of said street, and WHEREAS, said existing street does not conform to the approved minimum standards as previously adopted for such Municipal State Aid streets and that approval of the proposed construction as a Municipal State Aid Street project must therefore be conditioned upon certain parking restrictions, and WHEREAS, the extent of these restrictions that would be a necessary prerequisite to the approval of this construction as a Municipal State Aid project in the "City" has been determined; NOW, THEREFORE, IT IS HEREBY AGREED by and between the parties hereto as follows: That the "City" shall restrict the parking of motor vehicles on both sides of Crosstown Drive (198-119) from County Road 116 to County Road 18 at all times unless hereafter authorized in writing by the Commissioner. ADOPTED by the Andover City Council this 16th day of April, 1991. CITY OF ANDOVER ATTEST: Kenneth D. Orttel - Mayor :~J Victoria Volk - City Clerk , ) '- CITY OF ANDOVER REQUEST FOR COUNCIL ACTION ITEM NQ 21. Approve Plans & S ecs MSA Sealc -<.~ DATE "pril H, AGENDA SECTION NO. ORIGINATING DEPARTMENT Engineering BY: The City Council is requested to approve the plans and specs for the seal coating project, #91-8. Plans and specs are the same as in the previous year and the warranty will be for two years. I have included only the map. The specs are in the Engineering Office for review. COUNCIL ACTION r ' MOTION BY TO SECOND BY ..._-~ - -Tn , - [n. j~! ri: . ,I f-'n'I"--'~l'-li:---~ ! .;1 TI ,~n 1=____. ! Ilfl)Ol__~_ I '-r-- I ~ - V\ .':::D ~ ~ - I;L h \ ....... '=.S> ;t rt{ 00 ~~ - \ V ~ tr-j ~ t /7) t ^ ~ ~ r~ r::-- <::- ~ -\'0 ~ ~ ~) ~ ~ \)l tlJ f'... r- ~ <::: R1 0 (j \S \J ~---=:J~ r1r < ---- fT1 ::0 o !! 1j " .. ~ - '" ~------ ........ lI\ N ()'-.. - C>, (' r; Co -f \JJ ~.:t. ~ t , "- ~'~ _/ ::i ~l ~ ~ ~ ~ -- ~ "" ~-J 7\ VI '~ () CITY OF ANDOVER REQUEST FOR COUNCIL ACTION April 16, 1991 AGENDA SECTION NO. DATE ORIGINATING DEPARTMENT Non-Discussion Items ITEM Receive March NO. ~". A^ Financial statements Finance Howard D. Koolick \D<- BY: Finance Director APPR~OR ~[A ~:/ REQUEST The Andover city Council is requested to receive the March 1991 financial statements for the General, Water and Sewer Funds. Please note that this report includes only the active in January, February and March relating to 1991. Expenditures and revenues which related to 1990 were charged against the 1990 budget in accordance with proper accounting principles. The exception to this rule is water and sewer revenue which will be credited to 1990 prior to the April billing. Should there be any questions about an item, please contact me prior to the meeting so that I may have adequate time to research the question. COUNCIL ACTION MOTION BY , '\ 'J TO SECOND BY v,_",-_,r__ ...._,,~......_.__,____. __,._~.___#-_,_",__~_"'-""~'_~..'~.' ". ,_,,,~,,,-,_",,~,,~,,.~ ~.. ..... ______~_-___' c...._. .........~__~-__..,~~. L.~.._....____~_.____._6__________~_~___ o CITY OF ANDOVER YEAR--TO DATE SUMMARIES----- FOR GENERAL. WATER AND SEWER FUNDS ---------------A-s--of-3TMdl~91- Revised Year to Date Percentage __n___________ onn_----BlIdget-- ---------ActlIar----Remai n i nq---- - --------------- -------------- ---------- - -------_._._._-------~-----_._--_.._-_..-----~--~-----~------_. G ENE R A L FUN D REV E N U E S --.----- .----- ._~----~.. --....----.----.. .---. -... ---_.._-~------~--~._-- ----_._~-_._-~------------~- ----------------------- ----------------------- GENERAL PROPERTY TAXES 1,072,643.00 34,470.96 96 - - BUS nn::'S s-n:CENSEo-AN[J -PeR MIT S-------1-S-;-ZOU-;-o-o-----L-;77O-.-0 0--S-4 NON-BUSINESS LICENSES & PERMITS Buildin.::) Related - ---------oth-er------.._-------- n_ --- ,------, INTERGOVERNMENTAL REVENUE CHARGES FOR SERVICES Stl'eet-L-i ghtin-:;!,-- Other COURT FINES - S PEe IAL-- ASSE SSMENTS MISCELLANEOUS REVENUE Intel'est Earned Refunds ~ndReimbursements Other TRANSFERS FROM OTHER FUNDS ---FromuAdmi n.- Trust--Fund'- From TIF 1-1 Fund From TIF 1-2 Fund 199,910.00 30.991.70 84 - -------5.6 0 O-.--{) 0--- -- h'44 9 .2 5oo----~-7 4 --- 649,573.00 49,157.50 92 '51-;500;1}0------12,729,39------ 75------------ 20.850.00 3.380.95 83 59.000.00 6,235.43 89 30.000.00 30-.000.00 1,.300.00 -'---SOI, -; 79 - 1,283.44 100 97 - H_ - 70 ---------0090--;-00 Q--;O 0---------------------10 0------ 24.000.00 100 6,000,00 100 - .. ---- -- ---- -- ---- - ----. ------------ TOTAL REVENUE 2.261,576.00 143.078.61 93 -- - ---'- -- --- .... -- -- -- .....-..-------....---------..... ------- -------.---- ------------ ------------ / / / I I I ---.-.---------.-.- ----------- - -_.._----~- -----~.._---------------_._---- ._----------------~--- ~-.J o CITY OF ANDOVER -"--YE'ARiO-OA TF-SUM\'>'ARTES ----------------------- ------ FOR GENERAL. WATER AND SEWER FUNDS --------As o:r-:nl\1ar''91 Revised Year to Date Percentage -----~Budget---------Act va l----i<'ematning --- G ENE R A L FUN D E X PEN D I T U RES ----~--------=~=-::-=--=-= :-= :::-=-::-:: :::-= ::-::: ='=:: ='::-:: ::::------------.---- ._--~--------------- CITY COUNCIL 34,213.00 9.538.07 72 - '---NFWSCETTI:R--- ------- -o-;-S3T;0U---------2Z4--;-ZY SO MAYOR 4.200.00 1.072.30 74 ELECTIONS 2.789.68 ----ADMINISTRATION -----.------------------106-.-17\-;00-------2-3-,8 7 '1-;-54-------77 ---------- FINANCIAL ADMINISTRATION 102.891.00 23.081.06 77 AUDITING 10.000.00. 2.043.00 79 - -A SSE S SI NG------- , ----,----------- ----------- -- 3-t-.5 00-; 0 0--- -on----33~ 621-.00---- : -(-6) -- - -- ATTORNEY 60.600.00 4.143.40 93 PLANNING AND ZONING 51.002.00 10.725.34 78 - DA T A-P ROC E S SING- ..m -, ---_.-- - -,- -19-.-845.00- -- - -- - - 5,820;-96- -- 70- _n --------- CITY HALL BUILDING 35.833.00 8.316.86 76 FIRE STATION SUILDING 14.190.00 4.271.50 69 PUSL-Ie WORKS BUILDING - .,.- ---23.-600-:00-------10;4-40;89 5-S-- SENIOR CITIZEN'S CENTER 9.635.00 2,443,37 74 EQUIPMENT BUILDING 3.593.00 421.11 88 - - --U~ GI N EERINt?-------- r L-1-S5-.-0 0'-------1'3-;-1 5 l..-s-3---------8 0--------- POLICE PROTECTION 404.078.00 102.24 99 FIRE PROTECTION 256.652.00 56.839.93 77 --RESCUE -SERVICE---- ,- -----.. ------ ----39-;057-;00 '1-2;1'34 ;62- ---68 --- ___H_ PROTECTIVE INSPECTION 127.530.00 29,655.50 76 CIVIL DEFENSE 2.400.00 385.85 83 -----AN IMAL- CaNT ROt- --------- ------- ---~---9-.0 9 6;-00--------3-; 048';-8 0---~6 6------------- STREETS AND HIGHWAYS 227.799.00 19.972.66 '91 SNOW AND ICE REMOVAL" 130.352.00 51.747.59 60 STORMnSE'vIERS------- - onn--------2Z; 82r; ao -------2;086-.41 -90---------- STREET LIGHTING 15.000.00 2,389.36 84 STREET SIGNS 31'.606.00 1.,143.45 86 MTRAF FIC-SIGNAlS-- ---- ------ - ---------3',0'00;-00---- ---- u_ 859..76----1'1- -------..-- STREET LIGHTS-BILLED 38,000.00 6.884.09 81 J PARK AND RECREATION I 231.897.00 29.710.11 87 TREESnANo--WEED--CONTROt.- -------1--..-------9.-476-; 00------- ----820 ;-14 ------ 91- RECYCLING / 37.129.00 7.977.0b, 78 ECONOMIC DEVELOPMENT 16.544.00 3,850.63 76 -UNAio;lO(,ATE&---------- ---------------------61.0-70.00-----2 5-. 529,-00-----58--------- IMPROVEMENT PROJECTS OTHER FINANCING USES 12.800.00 4.089.48 68 \ '-) TOTAL EXPENDITURES 2.261,576.00 418.805.50 81 -- - -.- - - - - _. - - - - - - .-----.------- - - - - -. - - - - _.._.- . ------------- ..'_~ .._O-'....._.__......_,__....,._~__..-_~_~__-...-"".......,. __.....__~_~,...............~._........-..- __,-..~.___./'...".__,"'-~_...~.__,... .4'~z.-...-..___.-___________~__ CITY OF ANDOVER -----Y E,A,R TO-OA TESUMMARI ES------_--n__--- FOR GENERAL. WATER AND SEWER FUNDS -----l\-s-or-TfMaTS-r- / " \J Revised Scrag et--- Year to Date Percentage -Actuat---"--Remci-ni-n g---- --------------- -------------- ---------- ---..-------.-----------------..- ---.--' --------- W ATE R FUN D REV E N U E S ___.__________.____.______-.J-""'-...-_-_'_._ ...-_-_-__... --.-'--- -------~.---------- ------------------- WATER SALES - --~--- METER' -S-AtES- ----------- PERMIT FEES MISCELLANEOUS REVENUES 198.072.00 34,213.76 --'------zu-;-o-Ou-;-oo----~_;_n 0-;-0-0 10.000.00 1.800.00 5.000.00 82 7'8 82 100 ------.-----.-- ---.-.. ---- ---- ----------.-- ------ -~-------------.-----------_._--- ---- G ENE R A L FUN D ,,---------- - - -_n-TOTAL--REVENUE-"---- ----233-;-07-2-;00-------40 ,333-;-76 ------ 82----------- ------------ --------._--- ------------ ------------ W ATE R FUN D E X PEN S E S ----------------~_._- ------------------- SOURCE. STORAGE AND TREATMENT 76.495.00 8.590,66 88 -0 I ST R 1 Si)T1 OW----- ------- - -- - ------- -------1 l~.n-;i) 0------1Z-;-5-30-;-e-g~---8 a-------- ADMINISTRATION 44,195.00 15,738.90 64 TOTAL WATER FUND,EXPENSES 233.072.00 36,860.25 84 ------------ ------------ ------------ ------------ -----.----.. ----..----. - -------------- -----------------------~ --------_.._----~-- / I I I / -------_._-~~--~----.._----~_.__.._---------_..~-~-------------~-- :J ~- ) CITY OF ANDOVER -- ------ - YEAR T(J-OATE- Sl)r.1~.1A IU fS- FOR GENERAL. WATER AND SEWER FUNDS --A-s--or---31 ~1,31"gr--- ---------- Revised Year to Date Percentage -- 8udget.- ----------Act ual.... -- 'R,=m,) ion i ng . SEW E R FUN D REV E N IJ E S ____ _.___ .~ .n___.__~____ _______ _ _ _ ___ _._ . ___.___________ - _0 ________ ___ ___.____ _._____..___" -------- ----- ----~------ ------------------- SEWER CHARGES 360.469.00 82.357.09 --INTER EST -- _________u__ -..-----.--.-----1-;-000-,-00------.----------- TRANSFER FROM SEWER CONN. FUND 30.500.00 77 ----100--.------ 100 --TOTAL- SEWERREVENlIE- 391-.969; 00---- -'-8'2.-357';09--- --/8- ------------ ------------ ------------ ------------- SEW E R FUN D --E--X-P'-E-N-S E:- S -- -------------------- -------------------- COLLECTION Metropolitan Waste Control 243.781.00 'Othe.r.-E.xpense.s--.--------70.;-7 n~-oo' ADMINISTRATION 77.456.00 81.260.00 ..------L'91S-;-gu' 5.858.40 66 -s 8- -- ~____~.._n.m_ 92 TOTAL SEWER EXPENSES 391.969.00 95.097.34 75 ------.------ ------------ ------------- ------------ / I '--'- /.- -- --..----- I / .:) F '\ , \.J AGENDA SECTION NO. Non-Disc. CITY OF ANDOVER REQUEST FOR COUNCIL ACTION ORIGINATING DEPARTMENT DATE April 1" 1QQ1 ITEM NQ Proc1amation/ ),3. Be Kind to Animal Admin. J)J \\. BY: / The City Council is requested to approve the attached resolution proclaiming the week of May 5-11, 1991 as Be Kind to Animals Week. Attach. MOTION BY ~. '. 'j TO COUNCIL ACTION SECOND BY /- "- \-J ~., ''''\ '_/ CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA NO. R WHEREAS, we have been endowed not only with the blessings and benefits of our animal friends, who give us companionship and great pleasure in our daily lives, but also with a firm responsibility to protect these fellow creatures with which we share the earth from need, pain, fear and suffering; and WHEREAS, we recognize that teaching attitudes of kindness, consideration and respect for all living things through humane education in the schools and the community helps to provide basic values on which a humane and civilized society is built; and WHEREAS, the people in the City of Andover are indebted to the Greater Anoka County Humane Society for their contribution in caring for lost and unwanted animals, instilling humane values in our children through humane education programs and promoting a true working spirit of kindness and consideration for animals in the minds and hearts of all people. THEREFORE BE IT RESOLVED by the City Council of the City of Andover to recognize May 5 - 11, 1991 as BE KIND TO ANIMALS WEEK. CITY OF ANDOVER Kenneth D. Orttel - Mayor Victoria Volk - City Clerk l<:t' il ' (j 1 6~./) ~~ -/- April 12, 1991 Andover City Hall Council Members Enclosed are several concerns and recommendations, that by themselves do not justify a presentation to the council, but together, constitute enough material to be addressed in this correspondence. These comments are not intended to be critical of anyone person or group, but suggestions on issues that are important to a growing community. I would hope that they be review and used in your planning for Andover's future. Each of you are to be commended for the tasks that Andover has faced and will face in the future. 1. Getting the news around in Andover For along time the community of Andover has desired a means to express important and newsworthy information to all residents. For this reason, the success of the Andover Express was the hope and aspiration of many people. However, with the advent of recent events and unknown particulars of its survival, constitute the need to consider other alternatives. And when you consider that approximately fewer than 100 people in Andover subscribe to the Anoka Union, a broader and more complete circulation media is needed. Perhaps a paper involving the community school, city, community organizations with a bonafide printer as a catalyst and support from advertisers is the answer. In fact, the suggestion has already been made by one such printer. otherwise, I suggest returning to a City-produced Newsletter. 2. Traffic Intersection Nightmare As you know, the intersection of Round Lake and Bunker Lake Blvds is probably the most dangerous and studied in Andover. There are new factors coming that is going to make things even worse. First, the new high school boundaries will more than double the traffic at critical times in the morning and afternoon beginning the fall of 1992. Previously, almost all school traffic east of Round Lake went east and had no effect on the intersection. But in 1992, that traffic load will head through that intersection on a large-scale basis in addition to an already busy intersection. Second, the traffic at that intersection has increased steadily every year since 1973, and there is no reason that it won't continue into the future. The current design of turn lanes and single lane passage will not handle this new and continuing congestion. If not already planned, a full scale upgrade of that intersection should be made a top priority in the County, now and not later. More important, new critical road work in Andover should be built with year 2000 in mind. This way, the city, county or state won't have to return every few years to tear up old projects with new tax dollars. -2- 3. Junk Yard Tax Alternative with any regular business, the building housing the merchandise and inventory is taxed per normal tax policy. However, junk yards use their entire acreage to house their inventory, which in effect is their building, but without a roof. Since I don't know how yards are actually taxed, I think this method ought to be considered. Since many yards are multimillion dollar businesses, do they return to the city in taxes for what they actually use to conduct their business? Make no mistake, junk yards do make money. In an half-hour period recently, while waiting to be served, well over a thousand dollars was transacted. How many times is that repeated every day. Look at the reverse, if the city wanted to eradicate the yards from the city or benefit more from their success, tax the entire area where their inventory is kept. 4. Hiway 10 Upgrade Over the last 18 years while commuting on Hiway 10, the traffic load on Hiway 10 has got increasingly worse, as everyone can also testify. The future 610 feed from the east is welcome sight. But it won't be so welcome with the demanding load that this will place on Hiway 10 from Northtown to Anoka. If not already planned, the 610 link should not occur without an upgrade of Hiway 10 to three lanes in both direction. All bridges of the current 10 have ample room to accommodate a third lane, except the new bridge over 10 at Round Lake Blvd. A third lane may not be possible there. What design plans did the state use for that bridge, one from the 1950s? These types of upgrades should not be built with just today's use in mind. They should be built with at least year 2000 in mind. The city should use its influence for the effective upgrade of Hiway 10. Likewise, when the new 242 bridge over 10 is planned, demand that the bridge accommodate three lanes underneath for Hiway 10 and not repeat what happened on the Round Lake bridge. 5. School Facilities Upgrade (eLS) As most of you know, vital programs for young people have grown many times in the last decade in line with Andover's growth. The number of Andover schools per our actual school population has not kept pace. School facilities in other cities far exceed the ratio when compared to Andover. Of course this happened when Andover's needs were small. Today, many of our kids are bussed to other schools outside the community. A problem exist because the use of those school's indoor facilities after hours are limited or non-existent for Andover kids who attend them. Priority always goes to their community's programs and not ours. As result, with Andover's increasing growth with more of our kids going to their schools, the problem gets more difficult every year, since locally we do not have the indoor space to accommodate all of Andover. It gets worse if and when the adult community get organized programs. As a tax-payer, I appreciate the value of cost-effective use of schools. But as a resident, concern for -J- local indoor community facilities for youth programs will cause many hardships and trouble for the youth of this city if neglected. And most of you know from the police reports, that problems with some of the youth of this city are escalating rapidly. One short-term solution is the following. Unlike most grade schools in the district who have two full-sized gyms, Crooked Lake School has one full-sized gym, or two half courts when converted. I feel the city needs to encourage the School District to use surplus funds from what remains if the high school construction comes under budget, and target that money for an expansion project at Crooked Lake School for an additional gymnasium. Any surplus money will surely be used to the first school who has vital needs to fulfill. Andover should take that lead. At least get it into the review/planning stage for future considerations. Otherwise, Andover will have no choice but spend gobs of money to build recreation centers that other communities take for granted. If we the tax payers built the schools that other communities enjoy, certainly Andover should enjoy the same privileges. A recent news summary in a Minneapolis paper, said Andover was one of the leading suburban communities for youth population under 17. What it didn't say was Andover leads the metro with the least amount of community school space available for this young population. Incidentally, there is increasing pressure on the Community School staff from demands of other cities to use Andover's two schools, making our needs even more difficult to fulfill. For some reason, they have equal access to our two schools but we don't enjoy equal access in their schools even though Andover kids attend them. Up to now, we have adjusted to make everything fit. The community school director has done miracles to accommodate most of our needs. However, the fuse is burning again and this fall will be worse. For all these reason, I urge the city to consult with the district to seriously consider an upgrade to Crooked Lake. In summary, I would hope that you on the council would not take these co~~ents as simply published words from a highly motivated resident. Instead, these are meaningful and important measures that must be addressed or the same conditions will be more serious later on. Sincerel~, ,_ c=~ Ga::y Slay Andover 1- u DATE ORIGINATING DEPARTMENT CITY OF ANDOVER REQUEST FOR COUNCIL ACTION AGENDA SECTION NO. Add On ITEM NO. Changes/Fi re Trucks Fire Dept. ~,\. BY: The Fire Department has asked that this item be added to tonight's agenda. Attached are changes that the Fire Department is requesting for the trucks that have been ordered. , ') '-.-/ ,) MOTION BY TO COUNCIL ACTION SECOND BY BY: c (; Ol W <: > U) U) E 0> U) <1l <1l ca ::J 0:: III u 0 a. 0 U) u a. n: u <t <>: o ~ G.l ~ ~ ,u Q f;3 ~ g >-l ::.:; '" @ :$ ~ W a:l , .:.i ;; o a: a. a. a: <( o a: U) UJ U) ~ W 0 () I- o U) a: => a. () .. i CC-.. UJ a: ea UJ ~ ~ => 0 Z I- ea U) o => -, () u ~ ,,~ ~~ ~~ ~t5 ~~ fSU p. UJ I- <( o " ~ U. ~I- <1l - ca ..... <1l -,--.. co j ~. 'i:. 1.0 c.", o . ..... ~ c." 0.(0) cau. ~,f- ~ ~. g U) W 1-0 <(C! o::~ W " U'" zu. WI- Ll. 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Rochester, MN 55901 APRIL 12, 1991 CITY OF ANDOVER ATTN: BOB PEACH 1685 CROSSTOWN BOULEVARD NW ANDOVER, MN 55304 RE: CONTRACT #1489 FOR 4X6 TANKER DEAR BOB, THIS LETTER IS TO CONFIRM THE CHANGE ORDERS YOU REQUESTED ON YOUR 4 X 6 TANKER. 1. A BRUSHED STAINLESS STEEL FRONT BUMPER WILL ADD $350.00 TO THE CONTRACT AMOUNT. 2. MAXI STROBES IN PLACE OF MINI-MAX IN THE GRILLE WILL ADD $112.50 TO THE CONTRACT AMOUNT. IF YOU HAVE ANY QUESTIONS OR IF WE CAN BE OF FURTHER ASSISTANCE, PLEASE CONTACT US. SINCERELY, CLAREY'S SAFETY EQUIPMENT, INC. " ,.." ',I {2/ /, l"11 /{( ~~~~~~~Y-----~------------------- PRESIDENT ACCEPTED BY: ANDOVER FIRE DEPARTMENT ................---....-...--------.....-...... SAFETY /S OUR BUS/NESS ~J :J ~J Safety Eq.!:!.lPment, Inc. Northgate Shopping Center . Rochester, MN 55901 APRIL 12,1991 CITY OF ANDOVER ATTN: BOB PEACH 1685 CROSSTOWN BOULEVARD NW ANDOVER, MN 55304 RE: CONTRACT #1488 FOR 4X4 TANKER DEAR BOB, THIS LETTER IS TO CONFIRM THE CHANGE ORDERS YOU REQUESTED ON YOUR 4 X 4 TANKER. 1. A BRUSHED STAINLESS STEEL FRONT BUMPER WILL ADD $350.00 TO THE CONTRACT AMOUNT. 2. MAXI STROBES IN PLACE OF MINI-MAX IN THE GRILLE WILL ADD $112.50 TO THE CONTRACT AMOUNT. IF YOU HAVE ANY QUESTIONS OR IF WE CAN BE OF FURTHER ASSISTANCE, PLEASE CONTACT US. SINCERELY, C~~REY'S ~AFETY EQUIPMENT, INC. '! L ! ~;;:~-~~~~~~;11.----------------------- PRESIDENT ACCEPTED BY: ANDOVER FIRE DEPARTMENT .-....----------------------------------------- SAFETY IS OUR BUSINESS ~J - \ ,-.J '\ ) ALEXIS FIRE EQUIPMENT COMPANY SALES CHANGE ORDER ~O PAGE 1 rb [2 SO' DATE: March 27. 1991 :/ / JOB NUMBER: CUSTOMER: 1489 (6X4) Andover, Minnesota Contract Description Of Change $ .Add Code-3 MX-7000 Light bar shall have red domes outboard, clear domes inboard. N/C Leave all door jambs as standard. N/C Running boards shall not have , screws. (use new style) N/C Rear end of unit shall be changed to recess above reel compartment and dLlmp valve, forming an 18" shelf. Above compartment shall be a full width compartment with a drop-down door. , Depth shall be as deep as possible. (see drawing) Add rigid steps (3) below shelf. Add single preconnect, controlled from pump panel. Preconnect shall include aluminum treadplate cover front hinged. Add one (1) adjustable shelf, front left compartment. Front intersection lights shall be mounted horizontal. A suspended electrical console shall be utilized. Mount Code-3 electronic siren in cab dash. Add map box/notebook holder, capable $Subtract L (' I C <:: ;>L f!,9U 11 J! OC-'br.,-c 'S f'(>C('~ a><c f k ~Oc:,A A CA.~ So In~' ct'" ~ C.c'r t4 ,71. co f $624.00 $273.00 5/ef5 C9 9.......~.. ,~ Lu6,'(,u~ f:. -....:. -h:, $910.00 Cl?~~?~ f,/-.. ;,6,'7 4 7~k 1:.= €>.K7"")f. - /:-~ e;L<t:,T Th.o c.v a:> (c~ 10{.. U?- U.eT r N/C c- f ('"P"<,vz.. Ce CCPlt (&1 N/C N/C rC}fJ5 ~r e ~'5 <='e:~ Ct. C:-f'(f'ack lo~.s ,~.,..s 'S urn,.f c.. ~HkytO \ '-...J -, ,~ ) of holding 2x2-1/2" notebooks. $100,00 Open compartment warning light on cat dash shall be utilized. NIC Dump valve extension shall be telescopic style. NIC Add maplight, cab dash right side. $117,00 Color shading of lettering. 152L light blue 158L dark blue NIC Light bar: 7406 light bar with the following option. Two (2) stingray Two (2) alley lights one each sidE Dome colors red each side. clear domes interior Intersection lights in bar to be actuated with stingrays. , , Master switch to be installed on truck with additional switches,(mounted in blank area closest to drive mount sit'en adjacent to switches in next blank area) $130.00 Siren V-con II Me remote siren. Tanker gauge panel to be black, Steps to the cab to be 18 to 20" off the ground, NIC TOTALS $2,154.00 NET CHANGE TO CONTRACT Si2.154.00 Authorized Customer Representative: Isl Sales Representative: Isl Approved By Officer AFE: Isl \- .--.J ALEXIS FIRE EQUIPMENT COMPANY SALES CHANGE ORDER PAGE 1 DATE: March 27.1991 JOB NUMBER: CUSTOMER: 1488 (4X4) Andover, Minnesota ) Contract Description Of Change $ fd:l $Subtract Paae # 10\ From ~ Code-3 MX-7000 Light bar shall have red domes outboard, clear domes inboard, N/C Pump compartment shall have screens for ventilation and a drain/clean-out in bottom. N/C Delete rear upper cross rail. N/C Add 3x3 vertical structure with vertical handrail one (1) each side at rear. N/C Fill stack shall be located in center between reels, N/C Front intersection lights shall be mounted horizontal. N/C A suspended electrical console shall be utilized, N/C Mount Code-3 electronic siren in cab dash, N/C Add map box/notebook holder, capable of holding 2X2-1/2" notebooks. $100,00 Horn/siren selector switch shall be utilized. N/C Open compartment warning light on cab dash shall be utilized, N/C "- ,~ '\ , ) Dump valve extension shall be telescopic style. N/C Add maplight, cab dash right side. $117.00 Color shading of lettering, 152L light blue 158L dark blue N/C Light bar: 7406 light bar with the following option, Two (2) stingray Two (2) alley lights one each sid Dome colors red each side. clear domes interior Intersection lights in bar to be actuated with stingrays. Master switch to be installed on truck with additional switches.(mounted in blank area closest to drive mount siren adjacent to switches in next blank area) $130.00 - '\ ._~) Siren V-con II MC remote siren. Steps to the cab to be 18 to 20" off the ground. N/C TOTALS $347.00 Authorized Customer Representa . Sales Representative: , Approved By Officer AFE: s '\ , ) ,-J ALEXIS FIRE EQUIPMENT COMPANY SALES CHANGE ORDER PAGE 1 DATE: March 27. 1991 JOB NUMBER: CUSTOMER: SK522 Andover. Minnesota Contract Description Of Change $ Add $Subtract Color of blue 2-tone on lettering: 152L light blue 158L dark blue \ ) Light bar: One (1) 7406 light bar with the following option: Stingrays, two (2), Two (2) alley Iights,one each sid Two (2) worklights, front Two (2) work lights rear Alley lights to be switched. Stingrays and 45 lights switched Front and rear lights switched Domes to be red outside, clear inner domes. Siren V-con II with MC remote siren with phaser. Option actuated by horn ring. Rocker switch type master switch mounted with power switch where chassis radio is to be mounted, $130.00 Mount gooseneck map lights in officers side of pick-up. $117.00 TOTALS $247.00 Authorized Customer Represent Sales Representative: sl , \ J Approved By Officer AFE: (gt!tP?jJi 011('" /1 5 t.e.J.--!ctf iG c u( c-('OCC/t1 (Lt:., /t!'/6'/ <91/1- ~x(''S h~1-11' <; ceh',0cWe~ IC/cPtorW r::'pJ f//u~'o C ,,"/4CU T ourc-e Ct (( 'pftt" ;( /~ ~H/;~q ,.J ALEXIS FIRE EQUIPMENT COMPANY SALES CHANGE ORDER PAGE 1 DATE: March 27,1991 JOB NUMBER: CUSTOMER: SK521 Andover, Minnesota Contract Description Of Change $ Add $Subtract Color of blue 2-tone on lettering: 152L light blue 158L dark blue ) "_/ Light bar: One (1) 7406 light bar with the following option: Stingrays, two (2), Two (2) alley Iights,one each sid Two (2) worklights, front Two (2) work lights rear Alley lights to be switched. Stingrays and 45 lights switched Front and rear lights switched Domes to be red outside, clear inner domes, '. Siren V-con II with MC remote siren with phaser. Option actuated by horn ring. Rocker switch type master switch mounted with power switch where chassis radio is to be mounted. $130,00 Mount gooseneck map lights in officers side of pick-up, $117.00 TOTALS $247.00 Sales Representative: s Authorized Customer Represent '\ Approved By Officer AFE: / /ll?7t /~/ff To r/~c- Il?C?'?C Co b /;-iJ/~t /he- C'C/~7,;VO,4/~r ('6 vt T qtt'; fc enc>ui f<.. ~pr 1/1/;111- cy ~1/'Cr/;G7:.z