HomeMy WebLinkAboutWK - October 23, 20121685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV
City Council Workshop
Tuesday, October 23, 2012
Conference Rooms A & B
1. Call to Order— 6:00 p.m.
2. Discuss RFP /12- 31/3535 —161 Avenue NW (Sports Complex) -Engineering
3. Oak View Middle School Pool Discussion
4. 2013 Budget Development Discussion
5. 2012 General Fund Budget Progress Report
6. City Investments Review - Administration
7. Other Topics
8. Adjournment
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755 -5100
FAX (763) 755 -8923 • WWW.AN DOVE RMN.GOV
TO: Mayor and Council Members
CC: Jim Dickinson, City Administrato
FROM: David D. Berkowitz, Director of Public orks /City Engineer
0
SUBJECT: Discuss RFP /12- 31/3535 —161 Avenue NW (Sports Complex) - Engineering
DATE: October 23, 2012
INTRODUCTION
The City Council is requested to discuss the process moving forward on the planning and
construction for Project 12 -31, 3535 - 161" Avenue NW (Sports Complex).
DISCUSSION
Planning and site evaluation has begun on the proposed 40 acre Sports Complex located at 3535
161 Avenue NW. Work to date includes:
• Site walk through with original owner
• Heating oil tank pumped
• Existing house evaluation for asbestos and other hazardous material
• Irrigation Well evaluation
• Quotes received for Irrigation Well video and component removal
The next step is to send out a Request For Proposal (RFP) to select a consultant to help prepare a
Master Plan and Phase 1 (3 Large Soccer /Football /Lacrosse Fields which includes irrigation and
lighting and a Class 5 parking lot) construction plans. Attached is a draft RFP that will be
discussed at the meeting.
ACTION
Staff is requesting City Council direction on the following items:
• Review and discuss draft RFP
• Discuss realistic timeframe for construction and facility use
• Number of consulting firms to interview
• Selection committee for Consultant
• Select a stake holders group and the amount of involvement
Respectfully submitted,
David D. Berkowitz
Attachments: Draft Request for Proposal'/
C I T Y O F
,ND OVE
1685 CROSSTOWN BOULLVAKU N.vv. 0 Hivvvvrn, iwirvrvroui/A oo604 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV
Subject: REQUEST FOR PROPOSALS
40 Acre Park Complex/3535 —161 Avenue NW /Sports Complex
CITY IMPROVEMENT PROJECT NO. 12 -31
Dear Sir or Madam:
The City of Andover Engineering Department is requesting proposals for the following:
• Athletic Complex Master Plan for entire site
• Design /Construction Services for Phase 1
The proposed project will plan a Sports Complex with the amenities identified on
for the approximate 40 Acre site.:,
DF SERVICES
required by the consultant are expected to include, but not limited to:
ct management meetings with City of Andover staff. Schedule
ngs as follows:
• Kick -Off Meeting — Review site concepts with stake holders, site
conditions and design requirements and receive and /or request project
information from the City. City has a site survey along with boring
information and the wetland delineation report.
• Progress Meeting — These meetings will occur weekly to answer
questions, provides necessary direction, review documents and project
schedule.
• Preliminary Design Meeting — Review draft construction plans and.
specifications. City will review and provide comments in regards to the
preparation of final plans and project deliverables.
• Final Meeting — Review and receive final construction plans and related
deliverables.
• Preconstruction Meeting — Construction meeting with contractor, Utility
companies, etc. to review construction plans, schedule and surveying
needs.
5
Request for Proposal
Page 2 of 5
• Public Meetings — Attend 2 Park & Recreation Commission Meetings and
1 City Council Workshop and 1 City Council Meeting. Presentations and
discussion on Master Plan.
2.) Services to include the following tasks:
• Master Plan
• Evaluate existing site borings.
• Prepare pre - development and post - development site hydrology
calculations using HydroCAD software. Project design should mimic
natural hydrologic site conditions to the maximum extent practical.
Incorporate Low Impact Development (LID) Best Management Practices
(BMP's) such as grass -lined swales, infiltration and -rain gardens. Note:
Storm water design shall meet the standards of the City of Andover and
--- ' - the Lower Rum River Watershed Management Organization (LRRWMO).
• Prepare preliminary plan sheets using AutoCAD software and the design
base drawing. Plan reviews on 22' X.34' sheets' with preferred scale 1
inch = 30 feet. Citv will provide Standard Detail Plates for consultant's
• Design temporary/permanent, :erosion protection and sediment control
BMP's in construction plans and prepare SWPPP (Storm Water Pollution
Prevention'PIan) documentation for project as required by the Minnesota
Pollution Control Agency (MPCA) to obtain an N,PDES Phase II
.._Construction Activity Permit.
• Prepare for City signature storm water permit applications. -
• Submit application and construction plans as needed for the LRRWMO
permit.
• Prepare final construction plans, bid documents and specifications based
on comments from City and the LRRWMO.
3.) Construction services to include the following tasks:
• Construction staking of improvements.
• Construction observation of electrical and lighting work.
• Consult with City on as- needed basis during construction (provide hourly
rate and an estimate of hours required).
- PROJECT INFORMATION PROVIDED BY THE CITY
Information provided to the consultant at the project kick -off meeting includes:
- Standard Detail Plate drawings.
- City preferred vendors for ball field accessories.
- City standard specifications and related files.
Request for Proposal
Page 3 of 5
- City will provide permit application fees and escrows for government agency
permits.
PROJECT DELIVERABLES PROVIDED BY THE CONSULTANT
- Master Plan
- Final Professional Engineer Certified construction plans and specifications.
Title sheet, site plan, plan and profile sheets, erosion protection and sediment
control plan, grading and drainage plan, tree protection plan, sign plan,
landscape plan and detail sheet(s). 22" x 34" (1 set) and 11" x 17" (1 set).
- Project SWPPP.
- Permit applications for LRRWMO.
- Prepared Construction Cost Estimate based on final plans.
Electronic copy of the_project design files in Auto CAD format.
Electronic copy of the project hydrology model in HydroCAD format. -
As -built Record Drawing plans, including mylar copies, meeting City
requirements.
PROJECT SCHEDULE AND CONSULTANT SUBMITTAL TO THE CITY
SWPPP to the City
Final project deliverables to the City (Phase 1) May 1, 2013
Clarifying Questions
It is mandatory to attend a pre - proposal meeting at the Andover City Hall (2:00 pm) on
November 7, 2012 to discuss scope and answer questions.
Any questions after the pre - proposal meeting shall be sent by email to
d.berkowitzaandovermn.gov . Questions will be taken until 2:00 P.M., November 16,
2012. The questions and responses will be provided to all firms by email no later than
Monday, November 19, 2012.
Interested consultant(s) should prepare the following proposal to the City for review:
- Statement of your understanding of the project requirements.
- Consultant project management team members and contact information.
Request for Proposal
Page 4 of 5
- Consultant project schedule complete with identified work tasks. Team
member(s) performing the work, estimated hours, hourly rates and estimated
costs to be included on the proposal.
The City of Andover is requesting a proposal based on "time and materials deliverable"
with a not to exceed amount based on the Scope of Services and Deliverables
information provided for this project.
Sincerely,
CJ-
DOVE
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
FROM: Jim Dickinson, City Administrator
SUBJECT: Oak View Middle School Pool Discussion
DATE: October 23, 2012
INTRODUCTION
(D
At the September 25, 2012 City Council workshop meeting (minutes attached), it was the
consensus of the Council to look into opening the swimming pool at Oak View Middle School.
DISCUSSION
Since the workshop meeting Administration has initiated discussion with the Anoka Hennepin
School District Superintendent and the Andover YMCA Executive Director.
The Anoka Hennepin School District Superintendent indicated that the School District would be
open to discussions with the City, and directed City Administration to have further discussions
with School District staff.
The Andover YMCA Executive Director was very open to discussions of expanding our current
partnership and to work towards opening the Oak View Middle School pool.
At this point, Administration would like to have an extended conversation with the Council to
determine the Council's goals, expectations, and general thoughts.
ACTION REQUESTED
The Council is requested to receive an update on progress to date, discuss the opportunity and
provide feedback/direction to staff.
Andover City Council Workshop Meeting
Minutes — September 25, 2012
Page 12
OTHER TOPICS
Connexus Energy Billing Services
City Administrator Dickinson stated Connexus Energy has provided notice to the City that they
will discontinue billing services effective July 2013. Based on this information the City will not
be moving to monthly billing at this time. Staff will start looking at options for doing this either
in house or outsourcing this to another service provider. He stated it is not likely to be cost
effective to do in house but the costs will be evaluated and staff recommendations provided at a
future Council meeting.
Oak View Middle School Swimming Pool
Councilmember Howard stated at the school board meeting it had been brought up that residents
would like to see the swimming pool at Oak View Middle School opened. Currently there are
70 -75 kids that are going to Anoka to swim and the program is continuing to expand. The school
board is looking for support from the Council.
Councilmember Trude stated she would be supportive of opening this swimming pool. Andover
is the only community without a swimming pool at its middle school.
Councilmember Bukkila stated she would like to see more specific numbers on the potential use
and costs involved.
City Administrator Dickinson stated the City had talked to the school previously and the primary
issue for the school is they would like the pool to have its own access and someone else to
manage the facility.
Mayor Gamache asked if the YMCA would be interested in a partnership with the middle school.
City Administrator Dickinson stated he would talk to the YMCA to find out if they would be
interested.
It was the consensus of the Councjl to look i openi the swim po ol at O ak View Middle
Scho ol. °°'
ADJOURNMENT
Motion by Councilmember Howard, Seconded by Councilmember Knight, to Adjourn the
September 25, 2012 City Council Workshop. The motion carried unanimously.
The meeting adjourned at 10:21 p.m.
(D'46
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
FROM: Jim Dickinson, City Administrator
SUBJECT: 2013 Budget Development Discussion
DATE: October 23, 2012
INTRODUCTION
City Departments continue to analyze their proposed 2013 Annual Operating Budgets. The
Budget Development process is coordinated by the Finance Department and Administration.
Much of what will be covered at the workshop will be repeat information with updates to date:
Administration is looking for ongoing City Council direction as the final preparation steps of
the 2013 Annual Operating Budget proceeds City Administration will review with the
Council the bold italics items at the meeting
The Council did adopt at the September 4`' regular Council meeting a Preliminary 2013 total property
tax levy of $10,631,299: $7,332,857 (68.67 operational levy, $1,961,474 (18.45%) debt service levy,
and $1,336,968 (12.58 capital /watershed levy. The Council has the right to reduce or keep constant
this levy until the final certification date of December 28, 2012. The proposed levy, if not lowered, will
result in a zero percent (0 increase in the gross tax levy.
DISCUSSION
The following are 2013 Budget Development guidelines that were adopted at the April 3rd City
Council meeting:
1) A commitment to a City Tax Capacity Rate to meet the needs of the organization and
positioning the City for long -term competitiveness through the use of sustainable revenue
sources and operational efficiencies.
Note: Preliminary Anoka County Assessor taxable market value figures for the City of
Andover reflect a 3.94% decrease in total taxable market value. Tax Increment Financing
District 1 -1 will be decertifying at the end of 2012, that decertification does offset the
taxable market value decrease, netting an overall 0.41% increase in taxable market value.
Also impacts of the Fiscal Disparities program have an impact on the final tax rate.
2) Continue with the current procurement and financial plan to appropriately expend the bond
proceeds generated from the successful 2006 Open Space Referendum.
Note: The Open Space Commission and Staff are actively pursuing additional open space
purchases.
3) A fiscal goal that works toward establishing the General Fund fund balance for working
capital at no less than 45% of planned 2013 General Fund expenditures and the preservation
of emergency fund balances (snow emergency, public safety, facility management &
information technology) through targeting revenue enhancements or expenditure limitations
in the 2012 adopted General Fund budget.
Note: With property tax revenues making up 80% of the total General Fund revenues, cash
flow designations approaching 50% would be appropriate and are recommended by the
City's auditor. Administration is targeting a 45% General Fund fund balance for working
capitab
4) A commitment to limit the 2012 debt levy to no more than 20% of the gross tax levy and a
commitment to a detailed city debt analysis to take advantage of alternative financing
consistent with the City's adopted Debt Policy.
Note: The proposed 2013 debt levy is currently at 18.45% of the gross tax levy. If a large
debt issuance is considered in late 2012 or in 2013, the impact to the levy would not be until
2014.
5) A comprehensive review of the condition of capital equipment to ensure that the most cost -
effective replacement schedule is followed. Equipment will be replaced on the basis of a cost
benefit analysis rather than a year based replacement schedule.
Note: The City Vehicle Purchasing Committee has performed this analysis, made
recommendations, and the end product is contained in the 2013 -2017 Capital Improvement
Plant.
6) A team approach that encourages strategic planning to meet immediate and long -term
operational, staffing, infrastructure and facility needs.
7) A management philosophy that actively supports the funding and implementation of Council
policies and goals, and a commitment to being responsive to changing community conditions,
concerns, and demands, and to do so in a cost effective manner.
Staffing:
Two new staffing requests were made by City Departments (Fire & Public Works) for the 2013
budget, one a Parks Maintenance Worker the other a Fire Technician/Inspector. The only
request recommended by Administration at this time is the Parks Maintenance Worker. This
is a department that had layoffs as part of the 2010 budget process and has seen expanded
infrastructure over the past few years. Administration has placed that position in the proposed
2013 Budget.
No furloughs or hour reductions are anticipated, with various position vacancies, Administration
& Human Resource will continually monitor staffing availability and budget to maintain
adequate service levels to the public.
Lastly, with some anticipated retirements, special focus is being placed on appropriate succession
planning, in particular the Building Department. For the Building Department, Administration is
recommending that once a retirement date is set, a recruitment process will occur before the
retirement, allowing for a smooth transition.
Personnel Related Implications:
To date the following are projected issues facing personnel related expenses:
Administration and Human Resources are in the process of reviewing position -based
salaries in detail to confirm competitiveness or to make necessary recommendations for
adjustments. For a few positions to remain competitive with other government entities,
Administration has placed $25,000 in the proposed 2013 Human Resources budget for
salary adjustments.
Administration will provide an update on this process at the meeting.
2. Pay Steps for eligible employees are included in the 2013 budget proposal.
3. A cost of living adjustment (COLA) is currently being explored and is a topic of union
negotiations.
4. Administration has placed $3,000 in the proposed 2013 Human Resources budget for
the purpose of reinstating an employee recognition program.
5. Council approved the health insurance renewal at the October 16 Council meeting;
the renewal was at a 2% increase. Administration will make the necessary
adjustments to the budget since a 10% increase was anticipated before entering
negotiations.
The City currently offers the employees a high deductible plan ($5,000 family, $2,500
single) with a health spending account (HSA), this was implemented in 2006. As part of
the program, the City pays for 100% of a single health insurance premium, 76% for a
family health insurance premium and contributes annually to the employees HSA.
6. Administration and Human Resources are offering a PTO conversion program as part of
the 2013 budget process for both union and non -union employees.
Contractual Departments:
1. The City Attorney 2012 contract included a 0% increase over the 2011 rate.
Discussion for the 2013 contract will indicate, if City employees are granted a COLA
the legal service contract would be treated the same.
2. At the September 4, 2012 Council meeting, the City Council approved the 2013 City of
Andover Law Enforcement Contract with the Anoka County Sheriff's Office. The 2013
Law Enforcement expenditure budget is $2,740,899 which is offset by a Police State Aid
revenue budget of $122,720 and School Liaison revenue budget of $86,524 reflecting a
net tax levy impact of $2,531,655.
The 2012 Sheriff's contract provides for:
a. 80 hours per day of patrol service
b. 6 hours per day of service provided by a Community Service Officer
c. School Liaison Officers in the middle school and high school
d. 2 Patrol Investigators
e. 50% of the Crime Watch Program's coordinator position.
It should be noted that the Sheriff's Department always provides the required number of
deputies for all hours contracted by the City. If the Sheriff's Department has a vacancy
or a deputy is injured etc.., they still provide the City with a deputy at straight time even
though they may have to fill those hours with overtime which at times may cost the
Sheriff's Department additional, but is not billable per the contract
The 2013 Anoka County Sheriff contract maintains the status quo; a status quo
contract reflects 1.74% increase over 2012.
Council Memberships and Donations /Contributions:
The following memberships /contributions are proposed for the 2013 General Fund & Budget:
• North Metro Mayors Association
$13,709
• Association of Metropolitan Cities (AMM)
$ 9,138
• Mediation Services
$ 3,323
• YMCA — Water Safety Program
$ 7,500
• Alexandra House
$16,000
• Youth First (Program Funding)
$12,000
• Northwest Anoka County Community Consortium
$10,000 JPA — Youth First
• Teen Center Funding (YMCA)
$23,000
The following donations /contributions are in the 2013 Charitable Gambling Fund Budget:
• Lee Carlson Central Center for Family Resources $1,500
• Senior High Parties $1,000
Please note that any funding coming from the Charitable Gambling Fund is contingent on
available resources.
Capital Projects and Debt Service Funds
Capital Projects Levy:
Capital Projects Levy — The Proposed 2013 Capital Projects Levy Budget specifically designates
$1,296,968 of the general tax levy to capital projects and equipment needs relating to Capital
Outlay ($210,000), Road and Bridge ($967,197), Pedestrian Trail Maintenance ($58,271) and
Park Projects ($61,500). Specific designation of the tax levy to anticipated City needs and
priorities for transportation and trail maintenance, park projects and equipment outlays allows the
City to strategically allocate its resources and raise the public's awareness of City spending
priorities. The Road and Bridge levy is calculated according to Council Policy based on annual
growth increases /decreases, with Capital Outlay, Pedestrian Trail Maintenance and Park Levies
increased according to the City Council budget guidelines.
• Road and Bridge
This levy is proposed for transportation programming related to maintaining City streets,
roadways and pedestrian trails. This would be the seventh year that a portion of the Road
& Bridge Fund is dedicated to pedestrian trail maintenance. This levy is also used for the
City's seal coating and crack sealing programs and for street overlays. The 2013
proposed levy to Roads is $967,197, a 5.44% decrease. The 2013 proposed levy to
pedestrian trail maintenance is $58,271, a 3.0% increase.
• Park Improvements
This levy is proposed as an annual appropriation to be used to underwrite park
improvement projects as recommended by the Park and Recreation Commission and
approved by the City Council. This funding is intended to be a long -term supplemental
source of capital funding for park projects that is separately identified in the City's Five -
Year Capital Improvement Plan. The 2013 proposed levy is $61,500, same as 2012.
•
Capital Equipment/Projects
Under the Capital Projects Levy, a levy is proposed to be designated to capital
improvement/equipment project expenditures identified through the CIP process.
Through this designation, the City, over time, will build a fund reserve to avoid cash flow
"spikes" and address a wide range of capital improvement needs such as facility
maintenance projects under a more controlled spending environment. The 2013 proposed
levy is $210,000 same as 2012.
Debt Service Levy:
Annually the Finance Department conducts a detailed debt service analysis to monitor
outstanding debt and to look for early debt retirement or refinancing opportunities that will yield
interest expense savings to the City. Staff and Ehlers & Associates have completed that review
and while at this time it appears there are not any refinancing opportunities, staff will continue to
monitor the bond market and will react if opportunities to refinance present themselves.
The preliminary 2013 Debt Service levy provides for the following debt service levies:
• 2004A G.O. Capital Imp. Bonds
$
381,290
• 2004 EDA Public Facility Revenue
$ 1,030,127
• 2009A G.O. Open Space Referendum
$
184,973
• 2011A G.O. Equipment Certificate
$
101,745
• 2012A G.O. Equipment Certificate
$
125,000
• 2012B G.O. Capital Refunding Bonds
$
138,339
Total $1 9 961 9 474
The levy for the 2004 EDA Public Facility Bonds is presented at a levy that was identified in the
original pro -forma analysis for the community center. It should be noted that this levy is
scheduled to be reduced significantly starting in 2015, the levy will is offset by a significant
portion of the $635,000 YMCA annual rental payment.
The total proposed 2013 Debt Service Levy proposed is $53,923 (2.83%) more than the 2012
levy.
ACTION REQUESTED
The Council is requested to receive a presentation and provide direction to staff as to how to
proceed with the 2013 General Fund Budget & Tax Levy.
submitted,
Attachment
City of Andover
General Fund
2012 Fund Balance Analysis
December 31, 2011
2012 Estimated Fund Balance Increase (Decrease)
Projected December 31, 2012
Less: Snow Emergency
Public Safety
Facility Management
Information Technology
Public Safety / South Coon Creek Water Main
Economic Development
Prepaids / Inventories
Working Cash Flow
2012
Estimated
Budget
101512012
$ 5,888,137
(105,143)
5,782,994
(80,000)
(80,000)
(50,000)
(50,000)
(200,000)
(300,000)
(222,641)
(4,328,968)
Estimated Balance Available for Adjustments $ 471,385
2012 Working Cash Flow Designation Calculation:
2013 Requested Expenditure
% of 2013 General Fund Expenditures
$ 9,619,929
45.00%
$ 4,328,968
10/18/2012
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ANDOVE
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
FROM: Jim Dickinson, City Administrator
SUBJECT: 2012 General Fund Budget Progress Report — September 2012
DATE: October 23, 2012
INTRODUCTION
The City of Andover 2012 General Fund Budget was approved with total revenues of
$9,263,720 and total expenditures of $9,263,720. The 2012 expenditure budget currently is
amended to $9,298,720 acknowledging $35,000 of 2011 budget carry forwards.
Monthly reporting of the City Budget progress to the Governing body is a recommended
financial practice and often viewed positively by rating agencies.
DISCUSSION
Attached is the General Fund Budget Summary Totals - Budget Year 2012 through August
2012. The attachment is provided to assist discussion in reviewing 2012 progress; other financial
documents may be distributed at the meeting.
The following represents City Administration directives and departmental expectations for 2012:
1. Expenditure budgets while approved, expenses are to meet with the spirit that needs are fulfilled
first, expansions of service and special requests are to be reviewed with City Administration
before proceeding.
2. Departments are committed to search for the best possible prices when purchasing goods and
services.
3. Departments are committed to continually searching out new efficiencies and to challenge the
status quo of how the City provides services.
4. Departments are committed to searching out collaborative opportunities with our neighboring
government agencies to facilitate efficient and cost - effective utilization of governmental assets
and personnel.
5. Departments are committed to developing effective consistent and ongoing communications with
City residents, businesses and other stakeholders.
ACTION REQUESTED
The Council is requested to receive a presentation and provide direction to staff.
submitted,
CITY OF ANDOVER
General Fund Budget Summary Totals
Budget Year 2012
2011 2012
REVENUES Budget Sep YTD % Bud Final Budget Sep YTD % Bud
General Property Tax $ 7,217,219 $ 3,700,016
Licenses and Permits 250,080 267,472
Intergovernmental 558,215 414,845
Charges for Services 580,200 607,122
Fines 105,750 x 66,401 V
Investment Income 65,000 25,381
Miscellaneous 84,900 104,799
Transfers In 196,930 196,930
Total Revenues $ 9,058,294 $ 5,382,966
2011
EXPENDITURES Budget Sep YTD
GENERAL GOVERNMENT
Mayor and Council $ 106,956 $ 87,514
Administration 138,157 100,378
Newsletter 27,500 19,391
Human Resources 36,221 30,217
Attorney 178,300 114,114
City Clerk 103,333 75,279
Elections _ 6,750 4,779
Finance 212,967 159,539
Assessing 152,500 140,817
Information Services 154,871 103,983
Planning & Zoning 355,258 235,319
Engineering 414,408 310,954
Facility Management 553,739 327,839
Total General Gov 2,440,960 1,710,123
PUBLIC SAFETY
Police Protection 2,615,407 1,991,555
Fire Protection 1,077,084 744,115
Protective Inspection 363,789 252,149
Civil Defense 16,463 13,385
Animal Control 9,970 7,892
Total Public Safety 4,082,713 3,009,096
PUBLIC WORKS
Streets and Highways 578,050 416,127
Snow and I Removal 489,31 348,899
Street Signs 196,7122 131,700
Traffic Signals 36,000 15,087
Street Lighting 36,400 21,489
Street Lights - Billed 206,000 123,590
Park & Recreation 916,832 648,950
..122,273 _ .. 78,466 _
Total Public Works 2,581,582 1,784,308
OTHER 45,000 21,960
Total Other 45,000 21,960
Total Expenditures $ 9,150,255 $ 6,525,487
NET INCREASE (DECREASE) $ (91,961) $ (1,142,521)
51% $ 7115,936 $ 7398,782 $ 3,809,259 51%
107% 387,20_6 250 327,546 131%
74% - � 566,707 566,103 342 w 61%
105 86 6_ 58 4_ 601 692,432 115%
63% 99,777 100,750 68,245 68 %°
39% 130,368 65,000 31,940 49%
123% 127,602 84,850 122,104 144%
100% 196,930 196,930 196,930 100%
59% $ 9,491,110 $ 9,263,720 $ 5,591,094 60%
2012
% Bud Final Budget Sep YTD % Bud
82% $ 101,372 $ 88,162 $ 70,046 79%
73% 135,523 140,621 101,061 72%
71% 22,897 25,500 17,250 68%
83% 31,854 15,429 9,952 65%
64% 171,062 178,300 113,810 64%
73% 100,693 103,937 75,386 73%
71% 6 53,922 19,281 36%
75% 207,033 213,522 160,943 75%
92% 143,693 152,500 140,597 92%
67% 142,963 153,560 93,240 61%
66% 324,302 338,696 230,077 68%
75% 413,819 419,688 316,047 75%
59% 469,476 574,639 305,117 53%
70% 2,271,085 2,458 > 476 1,652,807 67%
76% 2,615,407 2,694,135 2,020,422 75%
69% 974,988 1,081,933 668,231 62%
69% 360,277 363,834 258,379 71%
81% 16,301 16,755 12,133 72%
79% 11,087 9,950 5,038 51%
74% 3 9� 4,166,607 2,964,203 71%
72% 594,293 571,625 423,268 74
71% 434,602 488,172 296,152 61%
- 67 % 175,833 M 196,631 122,750 62%
42% 26,569 36,000 15,238 42%
59% 32,317 36,400 22,451 62%
60% 189,144 206,000 127,915 62%
71% 889,178 932,599 667,982 72 %
- 64% 109,911 126,210 72,227 57% 5
69 2,451,847 2,593,637 1,747,983 67%
49% 30,631 80,000 51,068 64%
49% 30,631 80,000 51,068 64
71% S 8,731,623 $. 9,298,720 $ 6,416,061. 69
$ / 759,487 $ (35,000) $ (824,967)
W T Y 0 F
NDOVE^
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
FROM: Jim Dickinson, City Administrator
SUBJECT: September 2012 Investment Report
DATE: October 23, 2012
INTRODUCTION
Summary reporting of the City Investment portfolio to the Governing body is a recommended
financial practice and often viewed positively by rating agencies.
Furthermore, the City of Andover Investment Policy recommends the Finance Director presents
to the City Council at least quarterly the type of investments held by the City.
DISCUSSION
Attached is the Investment Maturities Summary for September 2012, the September 2012
Investment Detail Report, and the September 2012 Money Market Funds Report. These
attachments are intended to assist with discussion in reviewing the September 2012
investments.
ACTION REQUESTED
The Council is requested to receive a presentation and provide feedback to staff.
submitted,
Dickinson
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LUC
C T Y O F
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV
TO: Mayor & Council Members
FROM: Jim Dickinson, City Administrator
SUBJECT: Supplemental Agenda Item for October 23, 2012 City Council Meeting
DATE: October 23, 2012
The City Council is requested to receive the following supplemental information.
Add -On Item. Closed Session
a. Update on Open Space Property Negotiations PID #s 11- 32 -24 -32 -0001, 11- 32 -24 -31 -0001, 11-
32 -24 -24 -0001, & 11- 32 -24 -22 -0001
b. Update on Property Negotiations PID# 29- 32 -24 -44 -0022