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Home My WebLink AboutCC - October 16, 2012ND OVE: 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV Regular City Council Meeting — Tuesday, October 16, 2012 Call to Order — 7:00 p.m. Pledge of Allegiance Proclamation — Homelessness Awareness Month - November Resident Forum Agenda Approval 1. Approval of Minutes (9/25/12 Workshop; 10/2/12 Regular; 10/2/12 Closed) Consent Items 2. Approve Payment of Claims — Finance 3. Approve Health Insurance Renewal and Employer Contribution -Administration 4. Approve Closing City Offices Christmas Eve - Administration 5. Approve Change Order #2/11 -10 /South Coon Creek Drive NW Reconstruction —Engineering 6. Approve Joint Powers Agreement /Anoka County Assessment Service Contract -Administration Discussion Items 7. Anoka County Sheriff s Office Monthly Report — Sheriff 8. Hold Public Hearing/Adopt Assessment Roll/l 1-40 /133rd Avenue NW Reconstruction — Engineering 9. Public Hearing/2013 -2017 Capital Improvement Plan - Finance 10. Continue Consideration of Conditional Use Permit for Off -sale Liquor /1851 Bunker Lake Boulevard NW — Wal -Mart Real Estate Trust — Planning 11. Consider Issuance of an Off Sale Intoxication Liquor License for Wal -Mart Stores, Inc. — 1851 Bunker Lake Boulevard NW — Administration 12. Approve Rezoning — 15873 Linnet Street NW - Planning 13. Approve Lot SplitNariance — 15873 Linnet Street NW — Planning 14. Amend City Code 12 -3 -5 - Reduce Rear Yard Setback Requirements in Industrial and Commercial Districts - Planning Staff Items 15. Schedule November EDA Meeting - Administration 16. Administrator's Report — Administration Mayor /Council Input Adjournment E�K) M, 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Proclaim November Homelessness Awareness Month DATE: October 16, 2012 INTRODUCTION: The Anoka County Community Continuum of Care, along with the Heading Home Anoka Education Committee is once again partnering with Anoka County communities for homelessness awareness events during November, Homelessness Awareness Month. DISCUSSION: They feel it is essential that all community members be aware of the importance of homelessness prevention and the impact their participation can have on ensuring that all individuals and families have access to a warm, safe place to call home. Community partnerships, awareness, and the desire to provide warm, safe housing in our community — these are the important themes of the planned events. At the end of October, the Anoka County Board of Commissioners will be proclaiming November, Homelessness Awareness Month. The Anoka County Community Continuum of Care goal is to have each city in Anoka County join the effort to promote public awareness of homelessness and have each city proclaim November, Homelessness Awareness Month. Attached is information regarding homelessness in Anoka County and the Anoka County Community Continuum of Care. In addition there is a proclamation for the Mayor to read and sign in partnering with this community project! ACTION REQUESTED: The Mayor is requested to read and sign the attached proclamation. submitted, Dickinson CITY OF ANDOVER PROCLAMATION Homelessness Awareness Month WHEREAS, the Anoka County Community Continuum of Care, along with Heading Home committee is sponsoring a unique education and awareness campaign to help end homelessness in our shared communities. The month of November will mark "Homeless Awareness Month; and, WHEREAS, the shoe and winter boot collection, "Creating a Path to Ending Homelessness ," provide a unique opportunity for local creative individuals to join forces with communities across Anoka County in an effort to promote awareness of homelessness and to help end ► homelessness; and, WHEREAS, the Anoka County Community Continuum of Care and the Heading Home Anoka committees play a vital role in bringing together the community and establishing needed partnerships to support prevention and ending homelessness; and, WHEREAS, it is essential that all citizens of Andover be aware of the importance of preventing and ending homelessness and the impact their participation can have on ensuring that all individuals and families have access to a warm, safe place to call home in our community; and, NOW THEREFORE, I, Michael Gamache, Mayor of Andover, on behalf of the Andover Council, do hereby call upon all citizens of to join the Anoka County Community Continuum of Care and Heading Home Anoka committees in supporting Homelessness during the month of November. BE IT FURTHER RESOLVED that the month of November is hereby proclaimed "Homelessness Awareness" month in Andover. Proclaimed this date of October 16, 2012. Wichae(R- Gamache, Wayor City of Andover w A ,A i�lv7'v rHeadingHome ANOKA `— A regional initiative to end homelessness Jim Dickinson City Administrator, City of Andover 1685 Crosstown Blvd NW Andover, MN 55304 Dear Jim Dickinson, COUNTY OF ANOKA Office of Community Development GOVERNMENT CENTER, Suite 700 2100 3rd Avenue • Anoka, Minnesota 55303 -5024 (763) 323 -5700 September 21, 2012 One night in January this year, 11463 persons in Anoka County were homeless. Of those, 501 were children in families, and 689 were single adults. Persons 25-54 years old accounted for 45% of the homeless population. Persons who are homeless lack a safe, stable, permanent place to live. Without stable housing, persons often struggle in other areas of basic living, such as mental health, holding a steady job, or looking for a job. Homelessness is a growing trend in Anoka County. Heading Home Anoka is a local group of community, non - profit, and government agencies working together to end homelessness. Community partnerships, increasing homelessness awareness, and the desire to provide warm, safe housing are important goals for ending homelessness in Anoka County. It is essential that all community members are aware of homelessness and the impact community participation can have on ensuring that everyone has a safe, permanent home. At the end of October, the Anoka County Board of Commissioners will be proclaiming November as Homelessness Awareness Month. Our goal is to have each city in Anoka County join the effort to promote public awareness of homelessness and have their city also proclaim November as Homelessness Awareness Month. Enclosed is information regarding homelessness in Anoka County, how the community can become involved, and a flyer for the "Creating a Path to Ending Homelessness" project happening in November. Heading Home Anoka is sponsoring a collection of new and gently used shoes and boots for all ages. Shoes are often the number one item that those experiencing homelessness need, and often shoe donations are in short supply. For more information, go to www.AnokaCountv.us /homeless. Also enclosed is a sample proclamation your city can use in partnering with this important community mission. If your city would like to show its support for November as Homeless Awareness Month, please urge the passing of the proclamation. Please also send an approved copy of the proclamation to me. n EQUAL HOUSING OPPORTUNITY FAX: 763- 323 -5682 Affirmative Action / Equal Opportunity Employer TDD /TTY: 763- 323 -5289 If you have any questions or would like additional information, please feel free to contact me at 763 -323- 5707 or by email at kristina.hayes @co.anoka.mn.us. Thank you for your commitment to Creating a Path to Ending Homelessness! Sincerely, Kristina Hayes Heading Home Coordinator Anoka County Community Development 763 - 323 -5707 n MAL eOUSM OPPORTUNITY FAX: 763- 323 -5682 Affirmative Action / Equal Opportunity Employer TDD /TTY: 763- 323 -5289 HeiHome ANOKA i'a t'f 3. 7,. 4.v l�, s ± T�i, t 4`.v $� urn�YFj r-.r S,..k'S a.� &wit - .. I A regional initiative to end homelessness On January 25, 2012, Anoka County Continuum of Care (CoC) conducted a one -day sheltered' and unsheltered' count of homeless persons in Anoka County. Together, the counts estimated the total number of people who are homeless in Anoka County to be about 1,463 persons. Exhibit 1. —Anoka County Homeless Persons and Households by Sheltered Status, 2012 PIT Count illustrates the breakdown of homeless persons and households by sheltered status. For the following data, the Federal and State homeless definitions are used, and therefore doubled up is included. Household Type Number of Homeless Percentage of the Total Total People Sheltered 1,410 96.38% Unsheltered 53 3.6% Total 1,463 100.0% Adults Sheltered 639 92.7% Unsheltered 50 7.3% Total 689 100.0% Persons in Families3 Sheltered 764 99.6% Unsheltered 3 0.4% Total 767 100.0% Unaccompanied Youth Sheltered 7 100.0% Unsheltered 0 0% Total 7 100.0% Total Households Sheltered 827 94.4% Unsheltered 49 5.6% Total 876 100.0% As shown in Exhibitl. —Anoka County Homeless Persons and Households by Sheltered Status, 2012 PIT Count, sheltered homeless persons account for approximately 96% of the total homeless population, while unsheltered persons were approximately 4 %. Included in the "Adults" category are single adults, adult couples with no children, and groups of adults. Unaccompanied youth is defined as youth under ' Included for purposes of this report, although it is not officially recognized by HUD homeless definitions but is recognized by the State of Minnesota in its definition of homeless, is doubled up. Doubled up or couch hopping is considered an episode of homelessness if a household is doubled up with another household (and duration is less than one year) or couch hops as a temporary way to avoid living on the streets or an emergency shelter. z Unsheltered is defined as a public or private place not designed for, or ordinarily used as, a regular sleeping accommodation for human beings. 3 Persons in households with at least one adult AND at least one child 17 or younger (all ages). age 17 and living on their own. All unaccompanied youth counted during the PIT were sheltered. Overall, the sheltered homeless population far exceeds that of the unsheltered population. L * Cfirzrt ism Y7; Fi 7Tl'� s^i—t'^ -.rs P#� Gpit,tir q -. `-a�.T I `elessPeTSOn rn ZJ -�.' Irtakc Cgpnty U 7 ?5 '�L '• t fl I' F S ��,'?i U FJio' 656 757 827 +9.25% Unsheltered Household Status 2012, the number of Anoka County sheltered homeless household population has increased each year from 2010 to 2012, with an increase of 9.25% in the last year. From 2010 to 2011, there was a decrease Sheltered 656 757 827 +9.25% Unsheltered 62 40 49 +22.50% Total 718 -> 797 876: 479.9% Individual Type Overall, the total number of ; 800 Singles /adults 535 547 696 +27.2% Persons in Families 766 914 767 -16.1% Total :` "1301 1461 1463 +0.1% Household Type 10% from 2011 to 2012. Singles /adults° 380 415 637 +53.5% Families5 367 408 239 -41.4% Total 747 823 876 +6.4% As illustrated in Exhibit 2. - Changes in the PIT Count of Homeless Persons in Anoka County, 2010 to 2012, the number of Anoka County sheltered homeless household population has increased each year from 2010 to 2012, with an increase of 9.25% in the last year. From 2010 to 2011, there was a decrease in unsheltered homeless Figure i. Trends in Homeless Households in Anoka County, 2016 to 2012 households; however, that number increased from 1000 2011 to 2012 by 22.5 %. 0 , 900 Overall, the total number of ; 800 - - — homeless households has _ 700 N , 600 risen each year with an 500 approximate increase of 0 400 10% from 2011 to 2012. _ 300 o This may be due to the new s f 200 survey and /or counting i ° 100 E method and increased I 0 z 2010 2011 - -- 2012 ability to identify homeless j --*-- Sheltered households 656 757 827 individuals and households. Unsheltered ( 62 40 49 households I —A—Total I 718 797 876 Single adults, adult couples, and groups of adults with no children 5 Households with at least one adult AND at least one child 17 or younger CITY LOGO PROCLAMATION Homelessness Awareness Month Whereas, the Anoka County Community Continuum of Care, along with the Heading Home committee, is sponsoring a unique, countywide education and awareness campaign to help end homelessness in our shared communities. The month of November will mark `Homeless Awareness Month'; and, Whereas, the shoe and winter boot collection, "Creating a Path to Ending Homelessness," provides a unique opportunity for local, creative individuals to join forces with communities across Anoka County in an effort to promote awareness of homelessness and to help end homelessness; and, Whereas, the Anoka County Community Continuum of Care and the Heading Home Anoka committees play a vital role in bringing together the community and establishing needed partnerships to support preventing and ending homelessness; and, Whereas, it is essential that all citizens of City Name be aware of the importance of preventing and ending homelessness and the impact their participation can have on ensuring that all individuals and families have access to a warm, safe place to call home in our community; and, Now, therefore, 1, NAME of MAYOR of the NAME of CITY, on behalf of the NAME of CITY Council, do hereby call upon all citizens of NAME of CITY to join the Anoka County Community Continuum of Care and Heading Home Anoka committees in supporting Homelessness Awareness during the month of November. Be it further resolved that the month of November is hereby proclaimed "Homelessness Awareness" month in CITY NAME. Proclaimed this date of October, 2012. NAME, Mayor NAME, City Clerk Sho dedl or gently used winter boots! One night in January this year, 1,463 persons in Anoka County were homelesse Of those, 501 were children in families, and 689 were single adults. During the month of November, Heading Home Anoka is sponsoring a collection of new and gently used shoes and boots for all ages. Shoes are often the number one item that those experiencing homelessness need, and often shoe donations are in short supply. Donated shoes will be distributed to homeless persons in Anoka County. "Creating a Path to End Homelessness" Drop off locations: Anoka County Government Center Blaine Human Services Center All Anoka County Libraries Visit www.AnokaCounty.us/homeless for more information on how you can help! HeaingHome ANOKA A regional initiative to end homelessness a FIDOVfu� 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor and City Council CC: Jim Dickinson, City Administrator FROM : Michelle Hartner, Deputy City Clerk SUBJECT: Approval of Minutes DATE: October 16, 2012 INTRODUCTION The following minutes were provided by Timesaver, reviewed by Administration and submitted for City Council approval: September 25, 2012 Workshop October 2, 2012 Regular October 2, 2012 Closed DISCUSSION The minutes are attached for your review. ACTION REQUIRED The City Council is requested to approve the above minutes. Respectfully submitted, Michelle Hartner Deputy City Clerk Attach: Minutes 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 ANDOVER CITY COUNCIL WORKSHOP MEETING — SEPTEMBER 25, 2012 MINUTES The Workshop Meeting of the Andover City Council was calla "cl 't #border by Mayor Mike Gamache, September 25, 2012, 6:04 p.m., at the Andover City Hall, 169-50C- rosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Sheri Bukkila, Mik, Tiight, Julie Tru,and Tony Howard Councilmember absent: None Also present: City Administrat6jKUjin Dickinson r �� Public Works Director/City En ter, David Be' witz Assist;WVPublic Works Dt -ecbd Todd Haas Parks afid!R`eaeation Committee Chair, Ted Butler Recreatiii al 1701ity Manag6f; ck Sutherland Fire Chief `Dan Winkel COMMUNITY REVIEW Mr. Erick, "' ecreaYei�na Fac lity�axiager, Community Center, stated the 2012 revenueWive slightly �ase&7q�er the 20vf- ers. Staff continues to work to promote and sell the a` eak times tha � avail le. The addition of skate rental will help bring in more field trips typically use atime hours. Full -time staff continues to cover shifts to save on part A j stna ing as v l ,as provide customer service to all users in the facility. There is continued succesth the Leaito Skate and Indoor Soccer programs. A new Mite 3vs3 hockey league was ceted that,h used Sunday morning hours in April and May. There were 104 kids in the progra°r and sYavill look to expand this next spring. The YMCA had helped to purchase skates and made- ion toward the purchase of skates. He reviewed the relationships and partnership the Community Center has built. He explained the business development efforts of the Community Center including expansion of the adult hockey program, movie nights, active older adult programming, and an increase of in -house programming. Ms. Jessica Gilpin, YMCA Youth Director, stated the skating programs have been promoted through the YMCA as well. She stated the open gym and tot -time are free activities to YMCA members and $2.00 for non - members. Councilmember Trude asked if the advertising on the City's message board has been effective. Mr. Sutherland stated the advertising on the message board has been effective in increasing Andover City Council Workshop Meeting Minutes — September 25, 2012 Page 2 1 awareness of the activities at the Community Center. Currently the Community Center and the 2 YMCA are working on expanding activity programming for active older adults (AOA). The 3 construction of Arbor Oaks may provide participants for this type of programming. 4 5 Ms. Gilpin thanked the City for their support with the after school youth program. There has 6 been an increase in the number of kids participating in the program. The program has had three 7 (3) staff members. The program will need six (6) staff members to meet the current needs. 8 There is a place provided for kids to do their homework and resources, but currently there are no 9 tutors available. She stated she would like to see computers and printers made available for kids 10 in the future. 11 12 Councilmember Bukkila asked where most of the participating youth are coming from. 13 14 Ms. Gilpin stated most of the participants are from Oak View Middle School. There are also 15 participants from Andover High School who had participated while they were at the middle 16 school. There are activity busses available for participants as well. 17 18 Councilmember Bukkila expressed concern that the program is only serving one middle school 19 and one high school. There are no options for the kids from the other schools in the City to 20 participate because they are not close enough to walk to the YMCA and there are no buses 21 available. She would like to see the after school program expanded to include the other schools 22 in the community. She does not want to see parts of the community alienated because the City is 23 only accommodating a couple of the schools. 24 25 Ms. Gilpin stated the program would need additional funding and cooperation from the 26 Community Education program to work on increasing busses. The program is being advertised 27 at all the schools but because there are not busses available they would need to be driven to the 28 facility. An increase in the number of participants would require additional staff as well. She 29 stated the program could also be expanded to other locations to accommodate youth in other 30 areas of the City. 31 32 Mr. Sutherland explained the Community Center in -house programming initiatives including 33 indoor youth soccer, the Learn to Skate program and Mite Ice Hockey. He also explained the no 34 charge and discounted programs and services offered by the Community Center. He explained 35 the 2013 CIP included the replacement of the chairs and tables in the meeting rooms. This 36 expense would be shared with the YMCA. The ice arena and field house revenues and budget 37 were reviewed. He explained the 2012/2013 goals including the on -line program registration, 38 social media and marketing, and the development of YMCA membership point of sale 39 opportunities. 40 41 Councilmember Trude stated if access to the gym and the ice arena are going to be included in 42 the YMCA membership then these facilities would need to be available to them when they want 43 since they are paying for it. Andover City Council Workshop Meeting Minutes — September 25, 2012 Page 3 1 Mr. Sutherland stated the Community Center is looking to expand in the future. 2 3 City Administrator Dickinson stated the City's CIP included funds to conduct a study and needs 4 analysis for a Community Center expansion. The City will be holding a public hearing in 5 October on the 2013 -2017 CIP and once the City adopts the CIP staff can start the RFP process 6 for this. He explained as the expansion process moves forward the City will need to look at the 7 types of activities that would be added as well as the added tax levy for an expansion. 8 9 Councilmember Trude stated the activities offered at the Community Center have focused on 10 sports because these are activities that generate income. The activities that are more community I 1 focused do not generate revenue and would require more tax dollars to accomplish. 12 13 Councilmember Howard asked if it would be possible to combine the Senior Center and the 14 Community Center. 15 16 City Administrator Dickinson stated if the Senior Center is moved to the Community Center then 17 the City would need to repay the CDBG funds used to build and remodel the Senior Center but it 18 is possible to move the Senior Center to the Community Center. He explained that it is not likely 19 if the Senior Center is moved to the Community Center that it would be utilized. He explained it 20 is typical for seniors to not want to move to a new location because they are familiar with the 21 location they currently have. 22 23 Mr. Sutherland stated the Community Center would like to move forward with the purchase of an 24 electric edger in 2013 to meet the indoor air quality requirements. 25 26 City Administrator Dickinson stated this purchase has been provided for in the budget. He also 27 stated an agreement has been reached with Subway for the concession area and this will be 28 brought to the Council for final approval. 29 30 Councilmember Howard stated he would like to see a new staffing plan for the Community 31 Center once the Subway is in. 32 33 Councilmember Trude clarified traditional concessions would still be available. City 34 Administrator Dickinson indicated that would be the case. 35 36 DISCUSS UPDATE OF PARK DEDICA TION PLAN 37 38 Assistant Public Works Director Haas stated based on the City Council direction at the workshop 39 meeting on June 27, 2012, the Park Commission was requested to consider updating the current 40 Park Dedication Study that had been approved on December 20, 2011, to determine if a larger 41 park or facility should remain in the study. The Park Commission has discussed the idea if a 42 larger park or facility should remain in the study or not based on the proposed new facility at 43 Tulip Street NW and 16 1St Avenue NW. After discussion by the Commission, it was Andover City Council Workshop Meeting Minutes — September 25, 2012 Page 4 1 recommended that the larger park or facility should remain in the study and to increase the 2 recommended allocation for this improvement from $2 million to at least $4.5 million. 3 4 Commissioner Trude asked why the Park Commission would recommend this increase. 5 6 Park and Recreation Commission Chair Butler stated the Park Commission Comprehensive Plan 7 looks at the potential needs of the City in the future. The proposed new facility at Tulip Street 8 will meet the City's current demands for fields but in order to meet the future field demands the 9 Park Commission would like to keep the current amount in the CIP for a facility and increase the 10 amount to accommodate another facility, for a total of two additional facilities in the future. 11 Additional facilities would also help to meet demands for adult programs. The additional facility 12 could include artificial turf. 13 14 Mayor Gamache stated the current marker in the CIP is for $2 million. He would like to know 15 what the costs are to build the facility at Tulip Street and the impact the new facility would have 16 on demand prior to including additional facilities in the CIP. 17 18 Councilmember Knight stated after viewing the Tulip Street property there is more potential than 19 originally planned for and there may be more than three (3) fields at this facility. 20 21 Councilmember Bukkila stated the Tulip Street facility is being constructed without park 22 dedication fees so that the land could be repurposed in the future if needed. The City's growth 23 has slowed and there may not be a need for two large facilities in the future. The City needs to 24 maintain flexibility. She would not recommend increasing the amount from $2 million to $4.5 25 million. Adding to this amount is not necessary at this time. The City will be expanding the 26 number of fields with the construction of the facility on Tulip Street. The impact of this facility 27 should be determined prior to adding additional facilities to the CIP. 28 29 Councilmember Howard asked if park dedication fees are collected for a future facility if this 30 would impact the possibility of using the funds for another project or repurposing the land in the 31 future. 32 33 City Administrator Dickinson stated park dedication fees would need to be used for parks. If 34 park dedication fees are used then the park property could not be repurposed. 35 36 Councilmember Trude stated the need for additional facilities may be less in 10- years. She is not 37 against having the $2 million marker in the CIP but she does not see a need for an increase in this 38 amount. She recommended the City conduct a survey to determine if the adult recreation needs 39 are being met in the City. 40 41 Park and Recreation Commission Chair Butler recommended the City continue to maintain the 42 $2 million in the CIP and once the costs for the Tulip Street facility are determined the Council 43 can look at amending the amount in the CIP. Andover City Council Workshop Meeting Minutes —September 25, 2012 Page 5 1 Councilmember Bukkila suggested the Park Commission determine how many acres would be 2 needed to meet the City's needs prior to the Council determining if the park dedication fees 3 should be changed. She would not recommend merging the youth sports needs with the park 4 needs and park dedication fees. 5 6 Park and Recreation Commission Chair Butler suggested this request be tabled until after the 7 Tulip Street facility is built and the costs can be looked at. 8 9 The City Council recessed at 7:20 p.m. 10 11 The City Council reconvened at 7:30 p.m. 12 13 DISCUSSION OF THE ANOKA DAM 14 15 Assistant Public Works Director Haas stated the Rum River has been a state designated Scenic 16 and Recreational River. One of the valuable resources that need to be addressed by the Lower 17 Rum River Watershed Management Organization ( LRRWMO) member cities (Anoka, Andover, 18 Ramsey, and Coon Rapids) is the Rum River Dam. A discussion point is the on -going 19 maintenance and the future replacement of the dam. As part of the LRRWMO Watershed 20 Management Plan, the LRRWMO is to take a leadership role to work with the member cities in 21 the maintenance and control of the dam. At this time, the City of Anoka owns and maintains the 22 dam, which includes the lowering and rising of the pool in the spring and fall. The City of 23 Anoka has expressed that debris removal is a concern and other cities should participate in 24 maintaining the dam. The Anoka Dam also has a regional significance since many individuals 25 from around the area use this resource for swimming, boating, fishing, and canoeing. The City of 26 Anoka has indicated that the dam should be good for another 30 years before it needs to be 27 replaced. A joint meeting between the member cities may be scheduled in 2013 and a plan for 28 the reconstruction is anticipated by December 1, 2014. 29 30 Councilmember Trude asked what is the function of the dam. 31 32 Assistant Public Works Director Haas stated the dam is primarily for recreation. If the dam is 33 taken out then the river would drain to a stream. 34 35 Councilmember Trude stated she would like to know the benefits of maintaining the dam versus 36 not rebuilding it. 37 38 Councilmember Knight asked if there would be any federal funds available for this project 39 because of the potential threat of Asian carp to Lake Mille Lacs. 40 41 Assistant Public Works Director Haas stated at this time legislation has only approved funds 42 towards the Coon Rapids dam. 43 Andover City Council Workshop Meeting Minutes — September 25, 2012 Page 6 1 Mayor Gamache stated if this threat gets past the Coon Rapids Dam, the Anoka Dam is the last 2 place to potentially stop the carp before they could ultimately reach Lake Mille Lacs. 3 4 Councilmember Bukkila stated this is a regional amenity and should be addressed by several 5 communities. 6 7 Assistant Public Works Director Haas stated the Council is not expected to make any decisions at 8 this time. Anoka would like to establish a partnership to rebuild and maintain the dam. 9 10 City Administrator Dickinson stated the dam provides more of a recreational and historical 11 presence in the communities. This makes it a regional benefit and better for obtaining funding 12 through state bonding. 13 14 DISCUSS COUNTYROADS 15 16 City Engineer Berkowitz reviewed the proposed County road improvements. He stated there 17 would be a light installed at the intersection of Hanson Boulevard and 1615` Avenue and an 18 overlay along Hanson Boulevard. 19 20 CouncilmemberTloward asked how the access to Prairie Oak Church would be impacted with 21 the movement changes planned for this area. 22 23 City Engineer Berkowitz stated he would talk to the County about this access. He stated there 24 would be no trails included with this project unless the City builds them. 25 26 Councilmember Bukkila suggested looking at a double left turn lane similar to what was done 27 along Main Street and on Bunker Lake Boulevard. 28 29 City Engineer Berkowitz stated Bunker Lake Boulevard would also be reconstructed between 30 Round Lake Boulevard and 7t" Avenue. Bidding for the project had been delayed so the City 31 could obtain a grant for the trail. If the City does not get the funds for the trail then the County 32 will proceed with the project without the trail. The construction will begin in the spring of 2013 33 and the road will be reopened by winter. 34 35 Councilmember Trude stated she had received a -mails in regard to Bunker projects. City 36 Engineer Berkowitz would be maintaining a file with these comments so that he could present 37 them to the County. If the concerns can be brought to the County prior to the design phase then 38 the City may be able to have them addressed and some changes made. She stated one of the 39 concerns is the entrance to Bunker Hills Park. People often cross Bunker Lake Boulevard in 40 order to get to the park entrance and the traffic along Bunker Lake Boulevard makes this 41 dangerous. She would like to have the location of the entrance to the park be evaluated. She 42 stated she would also like to see the trees along this area preserved. 43 Andover City Council Workshop Meeting Minutes — September 25, 2012 Page 7 1 Mayor Gamache suggested looking at a pedestrian overpass or tunnel for crossing Bunker Lake 2 Boulevard by Bunker Hills Park. He asked why there was a "U Turn" lane planned along this 3 road that did not line up with anything. 4 5 City Engineer Berkowitz stated this is planned in order to provide access to Butternut Street and 6 the Bromley property. 7 8 Mayor Gamache stated it would make more sense to move this to the junkyard and allow a left 9 turn at the Butternut Street location. 10 11 Fire Chief Winkel stated Butternut Street is currently a main entrance to the neighborhood and he 12 would like to see it remain at least a 3/4 access in this location. 13 14 City Engineer Berkowitz stated staff would work on this access with the County for emergency 15 vehicle purposes. He summarized the concerns the Council would like to have reviewed are 16 preserving the trees along the park and a 3/4 access on Butternut Street. 17 18 Councilmember Trude stated she would like staff to discuss an overpass over the tracks along 19 Bunker Lake Boulevard as well. 20 21 City Engineer Berkowitz stated an overpass would cost $3 -$4 million and it may cut off other 22 access points. 23 24 Councilmember Trude suggested City Engineer Berkowitz work with the County to review 25 different designs for this project that may include a dual left lane and a more affordable option 26 for an overpass. 27 28 City Engineer Berkowitz stated there are also concerns from residents regarding the need for a 29 sidewalk on Quinn Street from Bunker Lake Boulevard to 137th Lane. There would be right -of- 30 way along the east side for a potential trail. 31 32 It was the consensus of the Council to direct staff to look into the possibility of adding this trail 33 segment. 34 35 Councilmember Bukkila stated a sidewalk from Fire Station #1 to Bunker Lake Boulevard along 36 Crosstown Boulevard should be looked into as well. 37 38 City Engineer Berkowitz stated this would need to be added to the CIP as a project. Staff can 39 look into this area and survey the area for a potential trail. 40 41 Councilmember Trude stated a trail from Lucky's Station going west along Bunker Lake 42 Boulevard could also be looked into. 43 Andover City Council Workshop Meeting Minutes — September 25, 2012 Page 8 City Engineer Berkowitz stated one of the e -mails is requesting a 3 -way stop on Tulip Street and Valley Drive and Tulip Street realigned with the other streets. Councilmember Trude stated residents are also concerned about the speed on Round Lake Boulevard when the lanes merge into one. Residents would like to see more patrols on this road 7 City Engineer Berkowitz stated this can be reviewed with the Sheriff's Department. He stated 8 there have been several accidents along Andover Boulevard at Bluebird Street. The County will 9 be looking at the site lines in this area to try and determine what is happening. He stated there is 10 a group home that puts their garbage cans along the road and this may impact the site lines. Staff 11 will talk to the group home and the garbage company to determine if there are other possibilities 12 for pickup that will not impact traffic site lines. He stated authorization for a speed study along 13 Andover Boulevard would be included in the next Council agenda. 14 15 DISCUSS PROPOSED IMPROVEMENT 112- 28INIGHTINGALE STREET NW 16 RECONSTRUCTION 17 18 City Engineer Berkowitz stated Nightingale Street NW from Crosstown Boulevard NW to 161st 19 Avenue NW is scheduled for reconstruction in 2013. Staff is looking for direction from the 20 Council on improvements that the Council feels are important including the intersection of 21 Crosstown Boulevard and Nightingale Street, turn lane improvements along the corridor, trail 22 locations, and the assessing of properties. He stated full access would be provided at Nightingale 23 and Veterans Memorial Boulevard. There will not be a median along the road and a dual left 24 lane could be added the full length. He stated a full access at 157th Lane has been previously 25 assessed as part of the development. He stated the right -in- right -out at 158th Lane could be 26 removed. A trail would be recommended along the east side to 157th Lane. Residents could 27 move through the neighborhood to access the trail on Hanson Boulevard. He stated the City had 28 assessed a set amount for the 133`d reconstruction project and staff would recommend the same 29 for this project. The 133`d Lane project had been assessed at $1,500 per unit and staff would 30 recommend considering $3,000 per unit for this project. Staff is requesting authorization to work 31 with a consultant to determine if a roundabout would be a potential solution to the problem at the 32 intersection of Nightingale and Crosstown Boulevard. 33 34 Councilmember Howard stated there would need to be road improvements to Andover Boulevard 35 and Crosstown Boulevard by the High School in order to make any improvements at this 36 intersection effective. 37 38 Mayor Gamache asked how much space would be needed for a roundabout. 39 40 City Engineer Berkowitz stated this type of intersection would require approximately 120 -feet. 41 He would not recommend plants be included in the design of this intersection because these 42 would need to be maintained. 43 Andover City Council Workshop Meeting Minutes — September 25, 2012 Page 9 1 It was the consensus of the Council to authorize staff to move forward with a study for a 2 roundabout at the intersection of Nightingale Street and Crosstown Boulevard and to include this 3 request on the consent agenda at a future Council meeting. 4 5 Mayor Gamache suggested the striping be looked at near the High School for the right turn lane 6 at the intersection of Andover Boulevard and Crosstown Boulevard. This may address the 7 stacking problems that are currently being experienced. 8 9 2013 — 2017 CIP DEVELOPMENT DICUSSION 10 11 City Administrator Dickinson stated all the CIP items have been updated based on past 12 discussion. Page 9 includes the expansion for the YMCA. The preliminary construction 13 estimates for the expansion are $2.7 million. The electric edger has been moved up to a 2013 14 purchase and this will be paid for through the savings from the current equipment bond funds. 15 The ladder truck purchase will be part of a bond in 2014. The City received a $50,000 grant for 16 the recycling center. He stated the 40 -acre park construction is also included in the CIP. The 17 City will be contracting the design of the park. Phase I will include the construction of up to 18 three (3) fields and parking lots. 19 20 Councilmember Howard suggested the Park and Recreation Commission be included in the 21 discussions on the 40 -acre park design. 22 23 2013 BUDGET DEVELOPMENT DISCUSSION 24 25 City Administrator Dickinson stated Administration is looking for Council direction as the final 26 preparation steps of the 2013 Annual Operating Budget proceeds. The Council did adopt at the 27 September 4th regular Council meeting a preliminary 2013 total property tax levy based on a zero 28 percent (0 %) increase in the gross tax levy. He reviewed the proposed staffing changes for 2013 29 and the increase in the City's contribution to the after school youth programming. 30 31 Councilmember Howard stated Ramsey outsources their building official position. He asked if 32 the City had considered this option. 33 34 City Administrator Dickinson stated he has talked with builders and they find the process slow 35 and the builders do not like the process. He stated in some communities outsourcing building 36 inspections makes sense but he would not recommend this for Andover. 37 38 City Administrator Dickinson stated certain staff positions are being reviewed for salary 39 competitiveness, he will likely be recommending some modifications. 40 41 Councilmember Bukkila asked who would be responsible for bringing the City Administrator 42 position to the Council for review. 43 Andover City Council Workshop Meeting Minutes — September 25, 2012 Page 10 1 City Administrator Dickinson stated the City Council is responsible for reviewing this position 2 and the Human Resource Director could bring this forward. 3 4 City Administrator Dickinson stated the City had been looking at refinancing the Community 5 Center bonds. Due to current problems with lease revenue bond refinancings, staff would 6 recommend the City consider a Recreational Tax Abatement Bond. This would save the City 7 approximately $1 million over the term of the bond. This is a program similar to the Tax 8 Increment Financing Program and it would be reallocating taxes. There would not be any 9 changes in the amount of tax collected from residents. The City would have to create a district. 10 If the Council is interested in this option then staff could arrange for an outside financial advisory 11 firm to do a presentation. 12 13 Councilmember Bukkila asked if this would reduce the City's debt. 14 15 City Administrator Dickinson stated this would still be considered an obligation of the City and 16 be included in the City's indebtedness. He also explained the $600,000 needed for Phase I of the 17 40 -acre park on Tulip Street would be financed through fund balance in the general fund. 18 19 2013 SPECIAL REVENUE, DEBT SERVICE, CAPITAL PROJECTS, ENTERPRISEAND 20 INTERNAL SERVICE FUNDS BUDGET DISTRIBUTION 21 22 City Administrator Dickinson provided the Council with a draft budget for all the funds outside 23 of the General Fund. He reviewed the special revenue funds, the debt service funds, the capital 24 project funds, the enterprise funds, and the internal service funds. 25 26 2012 GENERAL FUND BUDGET PROGRESS /AUGUST 2012 REPORT 27 28 City Administrator Dickinson stated the City of Andover 2012 General Fund Budget was 29 approved with total revenues of $9,263,720 and total expenditures of $9,263,720. The 2012 30 expenditure budget currently is amended to $9,298,720 acknowledging $35,000 of 2011 budget 31 carries forward. 32 33 AUGUST 2012 CITYINVESTMENT REVIEW 34 35 City Administrator Dickinson stated summary reporting of the City Investment portfolio to the 36 governing body is a recommended practice and often viewed positively by rating agencies. He 37 provided the Investment Maturities Summary for August 2012, the August 2012 Investment 38 Detail Report, and the August 2012 Money Market Funds report. 39 40 2012 -2013 COUNCIL GOALS PROGRESS REPORT 41 42 City Administrator Dickinson stated on June 5, 2012 the City Council adopted the 2012 -2013 43 Goals and Values. He explained the City has received feedback from the businesses in regard to Andover City Council Workshop Meeting Minutes — September 25, 2012 Page 11 1 the tax rate, concerns with Wal -Mart coming into the community and how this will impact their 2 businesses and the sewer access charges for the downtown businesses. The business community 3 would like to see the City work with them more easing regulations. 4 5 Mayor Gamache stated he would like to know what the specific complaints are and how the 6 businesses would like to see the City resolve these concerns. 7 8 City Administrator Dickinson stated one of the Service Delivery Goals is to determine if the City 9 should reduce maintenance on parks not used or useable for cost savings. As part of this goal the 10 City had removed the Red Oaks Park from the maintenance schedule. The Council has requested 11 improvements be made to the Red Oak East Park and staff would like to know if this is no longer 12 a goal for the City. 13 14 City Engineer Berkowitz stated the challenges with improvements for the Red Oaks Park are that 15 this is a low area and it is hard to maintain. He suggested the Council consider adding trees and 16 allowing the park to return to a natural state. If the Council would like to see playground 17 equipment added to this location then it would need to be added to the CIP. 18 19 Councilmember Trude stated this park would be large enough to have a soccer or football 20 practice field. She suggested the City review the areas that are not being maintained to ensure 21 they are not abutting residential property. She does not believe reducing the amount the City 22 mows is saving a large amount of money and she would like to see the parks mowed. 23 24 Councilmember Bukkila stated this would not be a good location for a field because there is no 25 parking at this location. 26 27 City Engineer Berkowitz explained with the reduction in mowing the City has reduced the 28 amount that is mowed by 3.5 -acres and the amount of time involved with this adds up to 29 significant savings for the City. The City staff determined areas that were low or near ponds that 30 could be returned to a natural status and not mowed. 31 32 It was the consensus of the Council to add trees and grass to the Red Oaks Park and maintain a 33 proper boulevard. 34 35 Councilmember Trude recommended the City not plant bushes that need to be trimmed near park 36 entrance signs. 37 38 City Engineer Berkowitz stated residents have commented they would like to see bushes planted 39 near the new message sign. 40 41 Councilmember Trude suggested staff look for low maintenance options. 42 43 Andover City Council Workshop Meeting Minutes — September 25, 2012 Page 12 1 OTHER TOPICS 2 3 Connexus Energy Billing Services 4 5 City Administrator Dickinson stated Connexus Energy has provided notice to the City that they 6 will discontinue billing services effective July 2013. Based on this information the City will not 7 be moving to monthly billing at this time. Staff will start looking at options for doing this either 8 in house or outsourcing this to another service provider. He stated it is not likely to be cost 9 effective to do in house but the costs will be evaluated and staff recommendations provided at a 10 future Council meeting. 11 12 Oak View Middle School Swimming Pool 13 14 Councilmember Howard stated at the school board meeting it had been brought up that residents 15 would like to see the swimming pool at Oak View Middle School opened. Currently there are 16 70 -75 kids that are going to Anoka to swim and the program is continuing to expand. The school 17 board is looking for support from the Council. 18 19 Councilmember Trude stated she would be supportive of opening this swimming pool. Andover 20 is the only community without a swimming pool at its middle school. 21 22 Councilmember Bukkila stated she would like to see more specific numbers on the potential use 23 and costs involved. 24 25 City Administrator Dickinson stated the City had talked to the school previously and the primary 26 issue for the school is they would like the pool to have its own access and someone else to 27 manage the facility. 28 29 Mayor Gamache asked if the YMCA would be interested in a partnership with the middle school. 30 31 City Administrator Dickinson stated he would talk to the YMCA to find out if they would be 32 interested. 33 34 It was the consensus of the Council to look into opening the swimming pool at Oak View Middle 35 School. 36 37 ADJOURNMENT 38 39 Motion by Councilmember Howard, Seconded by Councilmember Knight, to Adjourn the 40 September 25, 2012 City Council Workshop. The motion carried unanimously. 41 42 The meeting adjourned at 10:21 p.m. 43 Andover City Council Workshop Meeting Minutes —September 25, 2012 Page 13 Respectfully submitted, 2 3 Tina Borg, Recording Secretary 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 REGULAR ANDOVER CITY COUNCIL MEETING — OCTOBER 212012 MINUTES The Regular Bi- Monthly Meeting of the Andover City Gamache, October 2, 2012, 7:00 p.m., at the Andover Andover, Minnesota. Councilmembers present: Councilmember absent: Also present: PLEDGE OF 2012 Mayor ri nache read a of Service ahe Girl Sc A Girl Scout in" Girl Scout Flag CA storm water system. Mike Knight, She%t ukkila, Julie (arrived at 7 O1 p i e=-# None _ City Administrator, Tim Diclin9QS is called to order by Mayor Mike 1685 Crosstown Boulevard NW, City Attorney, c,ott,Baumgarttier Others w P 3 Tony Howard Dave Carlbef :r. David Berkowitz DAY OF SERVICE ON OCTOBER 13, .ti�claring October 13, 2012 as Girl Scouts' Centennial Day be Nv g to clear storm grills of lawn and natural debris. Girl Scouts have been working on their color flag for the Aed out flyers regarding the negative effects of debris in the Councilmember Bukkila stafed the clean up would start at the Oak View Middle School. She thanked the Girl Scouts for their hard work in the community. RESIDENT FORUM No one wished to address the Council. AGENDA APPROVAL City Administrator Dickinson stated revised Closed Session Meeting Minutes for September 18th were e- mailed to the Council for approval. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 Regular Andover City Council Meeting Minutes — October 2, 2012 Page 2 Motion by Councilmember Knight, Seconded by Councilmember Trude, to approve the Agenda as presented with the addition of the revised closed session meeting minutes for September 18, 2012. Motion carried unanimously. APPROVAL OFMINUTES September 18, 2012 Regular City Council Meeting Councilmember Trude stated on page 8, lines 34 and 35, delete the last sentence. Motion by Councilmember Trude, Seconded by Councilmember Howard, to approve the September 18, 2012, Regular City Council minutes as amended. The motion carried unanimously. September 18, 2012 Closed City Council Meeting Motion by Councilmember Trude, Seconded by Councilmember Howard, to approve the revised September 18, 2012, Closed City Council Meeting minutes e- mailed to the Council on October 2, 2012 as presented. The motion carried unanimously. CONSENTITEMS Item 2 Approve Payment of Claims Item 3 Receive Assessment Roll /Order Public Hearing /12 -2a (Ivywood Estates), 12 -2b (Johnson's Oakmount Terrace) and 12 -2c (147' Avenue NW) /2012 Street Reconstruction (See Resolution R097 -12) Item 4 Approve Assessment Roll /Waive Public Hearing /Adopt Assessment Roll /12- 32/2118 -2120 —140'h Lane NW/WM (See Resolution R098 -12) Item 5 Approve Resolution/Request Anoka County to Conduct Speed Study — Andover Boulevard NW from Hanson Boulevard to Railroad Tracks (See Resolution R099- 12) Item 6 Appoint Election Judges for the General Election (See Resolution R100 -12) Item 7 Declare Costs, Order Assessment Roll and Schedule Public Hearing /2012 Delinquent Utility Service Charges, Mowing Fees, Tree Removal, False Alarm Fines, and Miscellaneous Abatement Fees (See Resolution R101 -12) Item 8 Approve Funds Transfer /40 Acre Park Improvements Item 9 Approve Sub -Lease — Subway LLC Motion by Councilmember Knight, Seconded by Councilmember Bukkila, for approval of the Consent Agenda as presented. Motion carried unanimously. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Regular Andover City Council Meeting Minutes — October 2, 2012 Page 3 PUBLICHEARING. VACATIONOFEASEMENTREQUEST- 1459160THLANENW —JEFF AND MARY TULLBANE Community Development Director Carlberg stated the property owner Mr. Heath Burris, Tristar Homes LLC and applicants Jeff and Mary Tullbane are requesting a vacation for a portion of an existing easement. Currently Tristar Homes LLC is the owner of the vacant lot. Building plans have been submitted to construct a residential house on the property and as part of the project, Mr. and Mrs. Tullbane would like to add an in- ground pool. The pool would encroach into the existing easement. The City Engineer has reviewed the proposal. There are no utilities, drainage, or ponding in the easement. Therefore there are no issues with the request. Motion by Councilmember Bukkila, Seconded by Councilmember Knight, to Open the Public Hearing at 7:11 p.m. The motion carried unanimously. There was no public input. Motion by Councilmember Knight, Seconded by Councilmember Bukkila to Close the Public Hearing at 7:12 p.m. The motion carried unanimously. Motion by Councilmember Bukkila, Seconded by Councilmember Knight to approve a resolution granting the Vacation of Easement on Lot 1, Block 1, Maple Hollow. The motion carried unanimously. (See Resolution R102 -12) CONSIDER AN AMENDMENT TO THE CITY CODE 12 -2 -2 DEFINITIONS — HOURS OF OPERATION Community Development Director Carlberg stated the City Council is requested to review and consider an amendment to the City Code 12 -2 -2 defining continuous and non - continuous hours of operation. The City Council at their August 28, 2012 workshop, in accordance with Section 12 -14 -4, initiated a text amendment to the City Code to clarify continuous and non - continuous hours of operation of businesses in the General Business District. The Planning and Zoning Commission discussed the proposed definitions at the September 111' workshop. The Commission revised the language provided by the Council. The Planning Commission also discussed other City regulations regarding hours of operation of businesses. The Commission evaluated the effect of restricting hours of operation by listing the pros and cons of implementing the definition of continuous and non - continuous hours of operation. The Commission, at the September 25, 2012 workshop continued the discussions on the definitions. The Commission was unable to come up with clear and definitive definitions and felt the adoption of hours of operation definitions required additional study to fully understand the implications to existing businesses as well as to new businesses interested in locating in Andover. The Commission was also concerned on what other districts these definitions should apply to. The Planning and Zoning Commission held a public hearing on September 251' and upon receiving public testimony recommended to the City Council denial of the requested text amendment. The denial Regular Andover City Council Meeting Minutes — October 2, 2012 Page 4 1 was based on the premise that the effect of the ordinance amendment as proposed would render 2 uses currently permitted in the City Code as no longer permitted or would alter them in such a 3 way as to effect the business. The Commission found that the original proposed language of the 4 text amendment had greater impacts and implications than merely clarifying hours of operation 5 and that additional review and study was needed. 7 Community Development Director Carlberg reviewed with the Council continuous and non- 8 continuous operation definitions that include City Attorney and City Administrator 9 recommendations. He also reviewed with the Council an updated resolution that included the 10 recommendations and a footnote reference for the 12 -12 -12 Zoning Use Chart. City 11 Administrator Dickinson indicated that he would be placing copies of the updated resolution at 12 the public copy table since the document is being introduced to the public record. 13 14 Mayor Gamache stated the Council has found through discussion that a clarification of what the 15 City's intent is for continuous and non - continuous hours of operation is necessary. He stated he 16 would support adding these definitions. A clear definition would make it possible for businesses 17 to understand what the City expectations are. 18 19 Councilmember Bukkila stated she is currently not in favor of this amendment. She stated there 20 is a process for amendments to follow and this particular amendment has been pushed through 21 the process rather quickly. The Planning Commission has expressed concerns with these 22 definitions and the impact it would have on other districts in the City. She stated definitions may 23 be needed but she would like to allow the Planning Commission the time needed to review the 24 impacts and make a recommendation. The City Council should rely on the Planning 25 Commission to thoroughly review the proposal and do their due diligence for the City. There 26 was a unanimous decision to recommend denial and she would support this recommendation. 27 The City Council should work with the Planning and Zoning Commission. The City has worked 28 to make the City more competitive for businesses and these definitions in the current state are 29 limiting and create greater obstacles for businesses. It would be appropriate to allow the 30 Planning Commission additional time to continue their discussions and do their jobs. 31 32 Councilmember Trude stated she had attended the Planning and Zoning Commission workshop 33 and the Planning Commission had not expressed concerns with the language for the definitions 34 but they were focused on the bigger picture and the impacts to other districts in the City. 35 Residents have expressed interest in having more clarity in the City's codes and the City 36 Attorney has reviewed the language as well. The definitions clearly spell out for a business what 37 would be considered continuous and non - continuous operations. There should not be any 38 confusion that as long as a business is closed for 5 -hours between the hours of 11:00 p.m. and 39 7:00 a.m. this would be considered non - continuous operation. She stated she would be 40 supportive of the proposed definitions and the addition of a footnote to the Zoning Use Chart 41 found in 12- 12 -12. 42 43 Councilmember Bukkila clarified the definitions being proposed are not confusing. She believes Regular Andover City Council Meeting Minutes — October 2, 2012 Page 5 the Planning Commission felt rushed to make a recommendation without doing its due diligence and therefore recommended denial. She agrees that the Planning Commission should continue to do its job and look at the bigger picture and the impacts these definitions would have on the City. There are concerns about requiring a business to be closed for 5 -hours and this should be considered prior to adopting the language proposed. 7 Motion by Councilmember Trude to approve an ordinance amending the City.Code to add 8 definitions of continuous and non - continuous hours of operation as proposed including the 9 addition of a footnote to the Zoning Use Chart in 12- 12 -12. The new resolution of approval 10 introduced at this evening's meeting. 11 12 Councilmember Bukkila stated the City should not rush amending the City Code until the 13 impacts of these definitions can be reviewed. She expressed concerns about the number of hours 14 required to be closed to be considered non - continuous operation. These are overly restrictive and 15 to remove 5 -hours from a business day is extreme. She would like to see if there are other 16 alternatives that the City could consider. Adding a definition is rash and could be detrimental to 17 the City's future. 18 19 Mayor Gamache stated there was a motion on the table and asked if there was a second. 20 21 Second. Councilmember Howard seconded the motion. 22 23 Councilmember Trude asked Councilmember Bukkila what exactly should be changed in the 24 proposal. The Planning Commission had spent more time discussing the impacts to other 25 districts in the City than on the definitions. The City Code needs to have clarity on what the City 26 intends to be considered continuous and non - continuous operation. 27 28 Councilmember Bukkila stated she agrees with the definition from the Planning Commission for 29 continuous operation from the September 110' workshop. There is a process for amendments like 30 these to follow and this particular amendment should follow that same process and the Planning 31 and Zoning Commission should be allowed to review it properly. At this time the Planning and 32 Zoning Commission is not in favor of these definitions. These definitions should be allowed to 33 go back to the Planning and Zoning Commission for additional review with a potential joint 34 meeting with the City Council. 35 36 Community Development Director Carlberg stated the Planning and Zoning Commission 37 indicated they would like to have more time to review the definitions and how they would be 38 applied to all the districts in the City. 39 40 Councilmember Trude stated the proposal to add definitions is simply clarifying and should not 41 be considered in conjunction with the chart. The new definitions are simply clarifying terms that 42 are used in the City's Zoning Chart. She stated nothing in the zoning code use table is changing. 43 Regular Andover City Council Meeting Minutes — October 2, 2012 Page 6 1 Councilmember Bukkila stated it is the Planning and Zoning Commission's job to look at the 2 definitions and how they impact the City. She stated if clarification was needed then a definition 3 for continuous operation could be added. 4 5 Councilmember Trude stated the amendment would address the concerns from the residents. 6 The Planning Commission does not get the same public input the Council does because their 7 phone numbers are not published on the website like the City Council members are. 8 9 Councilmember Bukkila stated regardless of who receives the majority of the public comments it 10 is the City Council's responsibility to do what is right for the continued growth of the City. 11 12 The motion was called to a vote. The motion carried 4 ayes, 1 nay ( Bukkila). (See Ordinance 13 421) 14 15 SCHEDULE OCTOBER COUNCIL WORKSHOP 16 17 Motion by Councilmember Trude, Seconded by Councilmember Bukkila to schedule a City 18 Council Workshop at 6 :00 p.m. on October 23, 2012. The motion carried unanimously. 19 20 ADMINISTRATOR'S REPORT 21 22 City Administrator Dickinson updated the City Council and the residents regarding 23 administration and city department activities, legislative activities, development and CIP 24 projects, and upcoming meetings and community events including open space negotiations, 25 construction at Parkside at Andover Station beginning, and the progress of the South Coon Creek 26 Drive reconstruction project. He stated the October Council workshop would include 27 discussions on the 40 -acre park on Tulip Street and the swimming pool at Oak View Middle 28 School. Governor Dayton's office has identified that he is willing to talk with the North Metro 29 Mayors Association Mandate Review Committee to discuss mandates that municipalities may 30 see as undue burdens or unnecessary. Storm water is one of the major issues that will be 31 discussed and the impacts and costs associated with this. The next monument sign will be 32 installed on Round Lake Boulevard. The site for the future Recycling Center is being prepared 33 for concrete work. There have been 61 new home permits this year and an additional 71 with the 34 Arbor Oaks project. Absentee voting has been going on at City Hall as well. He reminded 35 residents to keep a watchful eye for vandalism and to call 911 to report any incidents. 36 37 Mayor Gamache asked if there are any additional burning restrictions in place. 38 39 City Administrator Dickinson stated there are no additional burning restrictions. There will be an 40 Open House at Andover Fire Station #1 and Andover Fire Station #3 from 1:00 p.m. to 3:00 p.m. 41 on Saturday, October 6`". 42 43 Councilmember Knight asked if the County was running Wi -Fi. Regular Andover City Council Meeting Minutes — October 2, 2012 Page 7 1 City Administrator Dickinson stated the Connect Anoka County Broadband project is currently 2 underway. The fiber lines in the southern half of the County is primarily underground and the 3 northern half is overhead. 4 5 Councilmember Howard asked if it was a possibility that the pool would open at Oak View 6 Middle School. 7 8 City Administrator Dickinson stated initial dialogue is there may be interest. There is nothing 9 substantial to report at this time. In past discussions with the YMCA there is interest in utilizing 10 the facility. The primary issue is how much usable time would be available if it were opened. 11 Past discussions also included concerns about segregating the access to the pool from the school 12 and parking problems. These things will need to be discussed and resolved. 13 14 MAYOR/COUNCIL INPUT 15 16 (Lee Carlson Mental Health Roof Raising Event) Councilmember Bukkila stated now through 17 October 12th, several local elected officials are working on the Lee Carlson Mental Health Roof 18 Raising event. The goal is to raise $5,000 before October 12th otherwise they will need to camp 19 out on the roof. 20 21 (Girl Scout Centennial Event) Councilmember Bukkila stated October 13th is the Girl Scout 22 event to clean-up starting at Oak View Middle School. 23 24 (Local Candidate Forum) Councilmember Trude stated the local candidates would be available 25 at 6:30 p.m. on Monday, October 8th at City Hall to answer resident's questions. The League of 26 Women Voters will moderate the event and this event will be replayed on QCTV. There are two 27 (2) Council elections that will be separately listed on the ballot. There are three (3) candidates 28 for the 4 -year term and two (2) candidates for the 2 -year term. The local Senate District officials 29 have also been invited, but it is not known at this time if they will be attending. 30 31 Mayor Gamache stated City Hall had hosted an event on September 27th for the local Senate 32 District. Two (2) Senate candidates and two (2) House candidates were present. 33 34 Councilmember Trude stated the City Council candidates would each have a 100 -word statement 35 in the next Andover Today newsletter. 36 37 RECESS 38 39 Mayor Gamache recessed the regular City Council meeting at 7:53 p.m. to a closed session of the 40 City Council to discuss Public Works Union Negotiations, Property Negotiations for PID #11- 41 32 -24 -32 -0001, 11- 32 -24 -31 -0001, 11- 32 -24 -24 -0001, and 11- 32 -24 -22 -0001. 42 43 The City Council reconvened at 8:18 p.m. 1 2 3 4 5 6 7 8 9 10 11 Regular Andover City Council Meeting Minutes — October 2, 2012 Page 8 ADJOURNMENT Motion by Councilmember Howard, Seconded by Councilmember Trude, to adjourn. Motion carried unanimously. The meeting adjourned at 8:19 p.m. Respectfully submitted, Tina Borg, Recording Secretary Regular Andover City Council Meeting Minutes — October 2, 2012 Page 9 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES — OCTOBER 2, 2012 TABLE OF CONTENTS PLEDGEOF ALLEGIANCE .......................................................................... ............................... 1 PROCLAMATION — GIRL SCOUTS' CENTENNIAL DAY OF SERVICE ON OCTOBER 13, 2012 ............................................................................................................. ............................... 1 RESIDENTFORUM ....................................................................................... ............................... 1 AGENDAAPPROVAL ................................................................................... ............................... 1 APPROVALOF MINUTES ............................................................................ ............................... 2 CONSENT ITEMS ..................... ............................... Item 2 Approve Payment of Claims .......................................................... ............................... 2 Item 3 Receive Assessment Roll /Order Public Hearing /12 -2a (Ivywood Estates), 12 -2b (Johnson's Oakmount Terrace) and 12 -2c (1470i Avenue NW)/2012 Street Reconstruction (See Resolution R097- 12) .............................. ............................... ............................... 2 Item 4 Approve Assessment Roll /Waive Public Hearing /Adopt Assessment Roll /12- 32/2118 -2120 — 1401h Lane NW /WM (See Resolution R098 -12) ....... ............................... 2 Item 5 Approve Resolution/Request Anoka County to Conduct Speed Study— Andover Boulevard NW from Hanson Boulevard to Railroad Tracks (See Resolution R099 -12) ... 2 Item 6 Appoint Election Judges for the General Election (See Resolution R100- 12) ............. 2 Item 7 Declare Costs, Order Assessment Roll and Schedule Public Hearing /2012 Delinquent Utility Service Charges, Mowing Fees, Tree Removal, False Alarm Fines, and Miscellaneous Abatement Fees (See Resolution R101- 12) ................. ............................... 2 Item 8 Approve Funds Transfer /40 Acre Park Improvements .................. ............................... 2 Item 9 Approve Sub -Lease — Subway LLC .............................................. ............................... 2 PUBLIC HEARING: VACATION OF EASEMENT REQUEST -1459 160TH LANE NW — JEFF AND MARY TULLBANE (See Resolution R102 -12) ..................... ............................... 3 CONSIDER AN AMENDMENT TO THE CITY CODE 12 -2 -2 DEFINITIONS — HOURS OF OPERATION (See Ordinance 421) ............................................................ ............................... 3 SCHEDULE OCTOBER COUNCIL WORKSHOP ....................................... ............................... 6 ADMINISTRATOR'S REPORT ..................................................................... ............................... 6 MAYOR/COUNCIL INPUT ........................................................................... ............................... 7 (Lee Carlson Mental Health Roof Raising Event) ....................................... ............................... 7 (Girl Scout Centennial Event) ...................................................................... ............................... 7 (Local Candidate Forum) ............................................................................. ............................... 7 ANDOVE^ 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.AN DOVER. MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator / Finance Director FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Payment of Claims DATE: October 16, 2012 INTRODUCTION Attached are disbursement edit lists for claims related to the on going business of the City of Andover. DISCUSSION Claims totaling $470,068.83 on disbursement edit list 41- 4 from 10/04/12 — 10/11/12 have been issued and released. Claims totaling $215,917.61 on disbursement edit list #5 dated 10/16/12 will be issued and released upon approval. BUDGET IMPACT The edit lists consist of routine payments with expenses being charged to various department budgets and projects. ACTION REQUESTED The Andover City Council is requested to approve total claims in the amount of $685,986.44. Please note that Council Meeting minutes will be used as documented approval. 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N .. �'1 4 c n - _ a G o❑ o p � � O >° " A yG n ,On N W N CA N N G\ U w U A A A O 0 0 fA CO A O W J A O V' V' 0 0 0 0 0 0 0 0 0 t_1 h7 � h7 c c c N N N N N N N N N O O ti O v O O O O O y O y N N N IJ N N N N N 0 0 (� N� O N U n O n tAn VAi U _ n O A � a 7 O A n N R O W W W N lJ C O O C O O O O O O O C N O t_1 h7 � h7 c c c c C ti v v y •- y O y 0 n d K A T z z O A n e C � o U _ n O A � a 7 C O y 0 n d K A T z z O A n e 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: James Dickinson, City Administrator FROM: Dana Makinen, Human Resources Manager SUBJECT: Approve Health Insurance Renewal and Employer Contribution DATE: October 16, 2012 INTRODUCTION The current City sponsored employee health insurance policy contract expires December 31, 2012. Administration, Finance and Human Resources departments have worked with the City's broker Johnson McCann to seek either a contract renewal with the current provider Preferred One or market to other insurance providers to provide a quality, yet affordable employee health insurance plan. The resulting recommendation is provided below. DISCUSSION In 2006 the City of Andover for medical insurance, converted to a High Deductible Health Plan (HDHP) with a Health Savings Account (HSA), which allowed employees to have more control over their own healthcare (Consumer Driven Healthcare), which is consistent with current marketplace trends. Staff is recommending staying with the Preferred One HDHP (deductibles of $2,500 for singles and $5,000 for families) with an HSA for 2013 , which will result in the following rates: Preferred One HDHP Single Preferred One HDHP Family Current 2013 Rate Rate 368.24 375.19 957.39 975.46 Based on past City practices, Human Resources is recommending that the City Council continue covering 100% of the single health premium and 76% of the family premium, which would be $741.35 per month. The City will continue to partially fund the employee HSA's well within health insurance budget projections at the same amounts as last year (75% of singles and 65% of families). As in the past, if an employee opts out, the City will provide an in lieu payment to the employee of $165.00 per month in taxable income. BUDGETIMPACT Funding for Medical Insurance and HSA would be provided for in the 2013 City Budget. Through the 2013 budget process a 10% medical insurance increase was forecasted, the proposed program is within that forecast with an actual increase of approximately 4.5% (based on current enrollment). However, through negotiations with Preferred One, the City will be receiving a Pre - payment discount, that will lower this amount down to about 1.89 %. ACTION REQUIRED The Andover City Council is requested to approve the Preferred One insurance renewal and the Health Savings Account contributions. Respectfully submitted, Dana Makinen TO: Mayor and Councilmembers CC: James Dickinson, City FROM: Dana Makinen, Human Resources SUBJECT: Approve Closing City Offices Christmas Eve DATE: October 16, 2012 INTRODUCTION City management is proposing that City Offices be closed on Christmas Eve, Monday, December 24, 2012. DISCUSSION Christmas day falls on a Tuesday this year, and many employees would like to take Monday off. It is projected that there would be little to no public access demand that day. In 2003, 2007, and 2008 similar requests were made of the City Council and there were no complaints from residents or employees about being closed on Christmas Eve. This is not a regularly scheduled holiday, therefore, employees who would like to work may do so, but employees who would like to take the day off would use vacation time or compensatory time to offset the hours not worked. ACTION REQUESTED The City Council is requested to approve closing City Offices on Monday, December 24, 2012. Respectfully Submitted AkC Dana Makinen C I T Y 0 I" MOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrator David Berkowitz, Director of Public ork / City Engineer— FROM: Jason Law, Assistant City Engineer (D SUBJECT: Approve Change Order #2/11 -10 /South Coon Creek Drive NW Reconstruction - Engineering DATE: October 16, 2012 INTRODUCTION This item is in regards to approving Change Order #2 for Project 11 -10, South Coon Creek Drive NW Reconstruction. DISCUSSION Change Order 42 is for relocating an existing handhole that was in the roadway. In the project plans the proposed design was to install a new casting on this structure only. During construction it was determined that the existing structure was not designed to support traffic so it was necessary to move out behind the curb out of the roadway. The relocation was challenging due to numerous private utility lines in the area. BUDGETIMPACT The increased costs associated with Change Order 42 are $2,035.22. ACTION REQUIRED The City Council is requested to approve the resolution approving Change Order #2 for the Project 1I- 10, South Coon Creek Drive NW Reconstruction. Respectfully submitted, ason J. Law, PE Attachments: Resolution, Order #2� CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION APPROVING CHANGE ORDER #2 TO PROJECT NO. 11 -10 SOUTH COON CREEK DRIVE NW RECONSTRUCITON. WHEREAS, the City of Andover has a contract for Project No. 11 -10, _ South Coon Creek Drive NW Reconstruction with Douglas -Kerr Underground, LLC of Mora. MN. NOW THEREFORE, BE IT RESOLVED by the City Council of Andover to hereby approve the change order to Project No. 11 -10. Adopted by the City Council of the City of Andover this 16th day of October 2012. CITY OF ANDOVER ATTEST: Michael R. Gamache — Mayor Michelle Hartner — Deputy City Clerk k NT Y OF DOVE CHANGE ORDER Change Order No.: 2 Date: 10/5/12 Sheet: 1 of 1 Project Name: South Coon Creek Drive NW Reconstruction Project No.: 11 -10 Contractor: Douglas -Kerr Underground, LLC You are hereby directed to make the following change to your contract dated June 5th, 2012. The change and the work affected thereby is subject to all contract stipulations and covenants. This change order will (increase) (deeRase) (ne- ehaege) the contract sum by two thousand thirty five and /100 Dollars ($2,035.22). This Change Order provides for the following extra Nvork: Descriution Increase (Decrease) Relocate existing signal handhole $21035.22 Total Amount of Change Order $2,035.22 Amount of Original Contract $2,143,787.75 Additions Approved to Date (Change Order # 1) $8,030.00 Deductions Approved to Date (Chage Order #) $0.00 Contract Amount to Date $2,151,817.75 Amount of this Change Order (Add) (Deduct) (No Change) $2,035.22 Revised Contract Amount $2,153.852.97 Approval: City of Andover By: David D. Berkowitz Name Director of PW / City Engineer Title Signature Date Change Or4er2.xls Approval: Douglas Karr Underground, LLC By: ^,1 is Name Ti le �J �Signature Date we A.M.S. Contracting, LLC 13075 North Lakes Lane Lindstrom, MN 55045 Bill To Douglas -Kerr Underground,LLc. P.O.Box 85 Mora, MN 55051 Invoice Date Invoice # 9/18/2012 2155 f tole PA N 1404w 18s.02- P.O. No. Terms Project Net 15 City ofAndover Item Descriptlon Eat Qty Qty U/M Prior... Est Amt Prior % Curr % Total °% Est R... Amount 2565.602 Relocate HandHole Labor and Equipment - 1 1 ea 0 Z,509,42 73.73% 73.73% 2,509.42 1,850.20 $1,707.60 (See affached Record Oftorce Account Material Purchased Specifically for this Job = $142.60 Subtotal $1,950.20 Sales Tax (6.8751/6) $0.00 Total $1,850.20 Payments /Credits $0.00 Balance Due $1,850.20 Job Total Balance $1,850.20 f tole PA N 1404w 18s.02- DAILY RECORD OF FORCE ACCOUNT rule CanNac f%. LLO. 1 OF 2 13015 XW& l.akae Lena Lwimn Am FhM« Bet.257.m? Fek 061457.QM Dalwollam Dy^Ffldey NO)w Nsm: eF NumWc^ Work OrOx Numgrr, 1 Dee oum Of Work Order. ,y Emow *mwow P.E. BUNMTANCU Y N RATN W0. n nen A ro �X.naro•awnP1 DATE gp� s�J cn.ro. oraerPl OMV601M AUgAry • SIPIPmn 04TE 'BYS/ONklO THEOAR.YAECOROOF FORCEACCOUNYBIPL MS TNAT MUMS WAOREEMENT T07HE CHAROEBMOM 'IF INK EXTRA WORK RESULTS 10 LOSS OF WORN ON OONTRAOT ITEMBORDELAY OF CONTRACT WORK •EOUIPwNT THAT SUEJECTTO THE DELAY SHALL EE LISTED AT a NRB STAND my. 'EXTRA WORK THAT DOES NOT RSSULTIH ANY OELAYTOODNTRACTWORKOAN BE PERFCMNEO AT RATER FOR DPERNONO ONLY, IFEQUIPMaNTLSSR000HY TO YM PROJSOTONLYFOR THE EXTRA WORK, INN OPERATING IMPORT TOPORT SHOULD BB WOLUDP DI FOPINIMINOON ITS ONN POWER, LOADWO AND UNLOADWOTI ME IF HAULEO TO THE PROJECT, ANDATOTALOP S HRS MY♦1MUM FORIBTAND BY +OPERAIINOI 'EACH FORCE ACCOUNTITEM SHOULD or RECOMYMOON A $PIRATE DAILY RECORD OF FORCE ACCOUNT ntnmor rr•aaao al rz•t i SHEET 1 OF 1 SHEETS State of Minnesota - Department of Transportation T CHANGE ORDER # 1 Contractor: AMS Contracting, LLC. State Project No.: Address: 13075 North Lakes Lane Lindstrom, AN 55045 Federal Project No.: Location: City of Andover (Roundlake Blvd, and South Coon CreekDr,) Contract No.: to accordance with the terms orthis eonuact, you ate hereby authorized and instructed to perform the Wort; as altered by the feiiowing provlslons. AMS Contracting, 'LLC, has been requested to relocate and/or abandon an electrical handhole in the City of Andover, at the intersection of Roundlake Blvd and South Coon Creek Drive, by Douglas -Kerr Underground, LLC.. This work will be preformed by AMS' Contracting, LLC, on a time and material basis. Thts document serves as a notice to proceed with the work requested as well as an.agreement to be paid in full for all work Preformed, by Douglas -Kerr Underground, LM Signature Data Project Engineer /Superviaor Contractor oriud.toprcaeulativa Nathan Lindberg t 911 41201 2 Assistant District Engineer *Local Agency City of Andover , j A , Ae vVr3uj✓ 911412012 "'Consu]taut ContractAftinistrotor «yuucu it wvia maucu wnuuy ur in parr vy a Mvca, ingency . DOVE^ 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Approve Joint Powers Agreement Anoka County /Assessment Services Contract DATE: October 16, 2012 INTRODUCTION The City of Andover's current contract with Anoka County for assessment services expired January 15, 2012. In an effort to prepare for 2014 assessment services, the Andover City Council is requested to approve the attached Joint Powers Agreement with Anoka County. DISCUSSION The City of Andover's current contract with Anoka County for assessment services was last reviewed in March of 2008. At that time, a five year contract was signed with the City having the right to terminate the agreement by providing, at a minimum, two years written notice by certified mail, which notice shall be sent prior to January 2 of any year to terminate assessment services to be performed two years from such date. The proposed contract (attached) with Anoka County for assessment services is identical to the current contract with the exception of years service is for 2014 to 2018 assessment services; the cost per parcel is remaining the same. At this point Administration/Finance is recommending that the City of Andover continue using the Anoka County Assessor as the City Assessor and to approve the attached "Joint Powers Agreement Between the City of Andover and the County of Anoka for Assessment of Property" for 2014 to 2018 assessment services. The City will have the right to terminate the agreement by providing, at a minimum, two years written notice by certified mail, which notice shall be sent prior to January 2 of any year to terminate assessment services to be performed two years from such date (i.e. to terminate the agreement for assessment services in the year 2015 the party must provide written notice of termination by no later than January 2, 2013). BUDGET IMPACT Assessing Services and the parcel count is reviewed annually as part of the budget process. The City is budgeting $146,000 for 2013 and based on the forecasted parcel count would likely need to increase to around $147,000 for the 2014 budget based on the pricing structure. ACTION REQUESTED The Andover City Council is requested to approve the "Joint Powers Agreement between the City of Andover and the County of Anoka for Assessment of Property" for 2014 to 2018 assessment services. Attachment October 5, 2012 COUNTY OF A N O K A DIVISION OF PROPERTY RECORDS AND TAXATION Jim Dickinson City Administrator 1685 Crosstown Blvd. NW Andover, MN 55304 GOVERNMENT CENTER • 2100 3RD AVENUE • ANOKA, MN 55303 FAX (763) 323 -5421 www.AnokaCountyus /prop- records -tax Re: 2014 through 2018 Assessment Contract Dear Mr. Dickinson, • Property Assessment • Property Records and Public Service • Property Tax Accounting and Research Enclosed, please find a copy of our proposed Assessment Contract with your jurisdiction for the 2014 through 2018 Assessment years. You will find that the per parcel rate for each type of property will remain unchanged for the duration of this contract period. We have been able to do this through some retirements and some alternate appraisal methods that have helped us do more work with the same or fewer people. Our plan at the county is to continue to take advantage of whatever technologies are available to get our work done at the most competitive rates possible. It is our pleasure to be of service to you. If you have any questions or require my presence at any council or board meeting prior to adoption I am at your disposal. Thank you for your kind attention. s Michael R. Sutherland SAMA Anoka County Assessor 2100 3`d Ave, Anoka, MN 55303 763 - 323 -5499 763 - 274 -4411 Cell Affirmative Action / Equal Opportunity Employer Anoka County Contract No. JOINT POWERS AGREEMENT BETWEEN THE CITY OF ANDOVER AND COUNTY OF ANOKA FOR ASSESSMENT OF PROPERTY THIS AGREEMENT is made and entered into this day of 20_, by and between the City of Andover, 1685 Crosstown Boulevard Northwest, Andover, Minnesota 55304, hereinafter referred to asthe "Municipality," and the County of Anoka, a political subdivision of the State of Minnesota, 2100 Third Avenue, Anoka, Minnesota 55303, hereinafter referred to as the "County." WITNESSETH: WHEREAS, pursuantto Minn. Stat. § 273.072, subd. 1, any county and city, lying wholly or partially within the county and constituting a separate assessment district, may, by agreement entered into under Minn. Stat. § 471.59, provide for the assessment of property in the city by the county assessor; and WHEREAS, pursuant to Minn. Stat. § 273.072, subd. 2, the agreement may provide for the abolition of the office of the city assessor when the assessment of the property within the city is to be made under an agreement by the county assessor; and WHEREAS, it is the wish of the County to cooperate with the Municipality to provide for a fair and equitable assessment of the property within the Municipality; and WHEREAS, said work will be carried out in accordance with the provisions of Minn. Stat. § 471.59. NOW, THEREFORE, in consideration of the mutual covenants herein contained, it is agreed as follows: I. That said Municipality constitutes a separate assessment district which lies wholly within the County and that all property in the geographical boundaries of this district shall be assessed by the County Assessor of the County beginning with the assessment year 2014, provided this Agreement is approved by the Commissioner of Revenue. II. Pursuant to Minn. Stat. § 273.072, subd. 2, the office of the city assessor in the Municipality shall cease to exist on January 16, 2013, but not before the end of the term of the current city assessor, if serving for a fixed term, or when an earlier vacancy occurs; provided, however, that upon the termination of this Agreement, the office of city assessor shall be automatically reestablished and shall be filled as provided by applicable law or charter in accordance with Minn. Stat. § 273.072. III. The term of this Agreement shall be from January 16, 2013, through assessment services performed in the year 2018, unless earlier terminated as provided herein. IV. In consideration of said assessment services, the Municipality shall pay to the County an annual payment as follows: 2014 Assessment services payable on or before January 15, 2013 2015 Assessment services payable on or before January 15, 2014 2016 Assessment services payable on or before January 15, 2015 2017 Assessment services payable on or before January 15, 2016 2018 Assessment services payable on or before January 15, 2017 V. For year 2014 assessment services, the Municipality shall pay the County as follows: A. Twelve Dollars and 50/100s ($12.50) for each improved parcel of residential, seasonal recreational residential and agricultural type property; B. Four Dollars and 50/100s ($4.50) for each unimproved parcel of residential, seasonal recreational residential and agricultural type property; C. Eighty Dollars and 00 /100s ($80.00) for each improved and unimproved parcel of commercial, industrial and public utility type of property; and D. Eighty Dollars and 00 /100s ($80.00) for each improved and unimproved parcel of apartment and mobile home park type property. The same procedure shall be used, as described above, in the computation of the assessment payments due in 2015 through 2018, provided, however, that the cost for each type of parcel shall be increased according to the County Assessor's increase in operating costs, cost of living and merit adjustments established by the Anoka County Board of Commissioners for January 1 to December 31 in the year prior to the date of the assessment. VI. Notwithstanding Section III. above, the County and /or Municipality shall have the right to terminate this Agreement by providing, at a minimum, two years written notice by certified mail, which notice shall be sent prior to January 2 of any year to terminate assessment services to be performed two years from such date (i.e. to terminate this Agreement for assessment services in the year 2015, the party must provide written notice of termination by not later than January 2, 2013). sM IN WITNESS WHEREOF, the parties have hereunder set their hands on the dates written below. COUNTY OF ANOKA By: Rhonda Sivarajah, Chair Anoka County Board of Commissioners Dated: By: Jerry Soma County Administrator Dated: APPROVED AS TO FORM By: Dan Klint Assistant County Attorney Dated: CITY OF ANDOVER By: Mike Gamache Mayor Dated: By: _ Title: Dated: By: _ Title: Dated: The above Agreement is hereby approved by the Commissioner of Revenue this day of By: Minnesota Commissioner of Revenue I: \atty \CIV\DK\CONTRACT \20121Assessment- JPA \01 -JPA- assess form.doc -3- ""Ile ANLb6V9^ (2) 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator FROM: Commander Kevin Halweg - Anoka County Sheriff's Office SUBJECT: Anoka County Sheriffs Office Monthly Report - Sheriff DATE: October 16, 2012 INTRODUCTION Commander Kevin Halweg from the Anoka County Sheriff's Office will be present to provide the Council and the citizens of Andover with an update on law enforcement activities within the City. DISCUSSION To be verbally presented. ACTION REQUIRED For Council information. Respectfully submitted, Commander Kevin Halweg Anoka County Sheriffs Office C AI T Y O F (D NDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrator FROM: David D. Berkowitz, Director of Public orks /City Engineer SUBJECT: Hold Public Hearing/Adopt Assessment RoBI11- 40/133 rd Avenue NW Reconstruction —Engineering DATE: October 16, 2012 INTRODUCTION The City Council is requested to hold a public hearing and approve the resolution adopting the assessment roll for Project 11 -40, 133rd Avenue NW Reconstruction DISCUSSION The reconstruction of 133rd Avenue NW was a joint project with the City of Coon Rapids. The final project cost is $629,425.42. The City of Andover costs are $317,110.60 (which includes sign replacements on the Andover side and City related administration costs) and the City of Coon Rapids final cost is $314,712.71. Two properties within Andover are being assessed at a flat rate of $1,500.00 per lot. Refer to the attached assessment roll. Attached are the following: • Resolution adopting the assessment roll • Example notice and letters sent to property owners • Assessment worksheet • Example assessment roll BUDGET IMPACT The project costs are to be funded through the City's Road and Bridge Fund, Municipal State Aid Funds and special assessments to properties fronting along the improvements. Project costs have been split as identified above and shown on the final assessment worksheet. ACTION REQUIRED The City Council is requested to hold the public hearing and approve the resolution adopting the assessment roll for Project 11 -40, 133rd Avenue NW Reconstruction. Respectfully submitted, David D. Berkowitz Attachments: Resolution, Letters & Notice Sent to Property Owners, Assessment Worksheet & Assessment Roll CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ADOPTING THE ASSESSMENT ROLL FOR THE IMPROVEMENT OF PROJECT NO. 11 -40, 133RD AVENUE NW RECONSTRUCTION . WHEREAS, pursuant to proper notice duly given as required by law, the City Council has met and heard and passed upon all objections to the proposed assessment for the improvements. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ANDOVER, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount equal to or greater than the assessment levied against it. 2. Such assessment shall be payable in equal annual installments, extending over a period of 8 years, the first of the installments to be payable on or before the first Monday in January, 2013 and shall bear interest at a rate of 4_5 percent per annum from the date of the adoption of this assessment resolution. 3. The owners of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property with interest accrued to the date of payment to the City Treasurer. MOTION seconded by Councilmember and adopted by the City Council at a regular meeting this 16th day of October 2012 , with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Michelle Hartner— Deputy City Clerk 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA PUBLIC HEARING FOR PROJECT NO. 11 -40 NOTICE IS HEREBY GIVEN that the City Council of the City of Andover, Anoka County, Minnesota will meet at the Andover City Hall, 1685 Crosstown Boulevard NW in the City of Andover, on Tuesday, October 16, 2012 at 7:00 PM to pass upon the proposed assessment for street reconstruction in the following described areas: 133rd Avenue NW Reconstruction The proposed assessment roll is on file for public inspection at the City Clerk's Office. The total amount of the proposed assessment is $1,500.00 / unit. Written or -oral objections will be considered at the meeting. No appeal may be taken as to the amount unless a signed, written objection is filed with the Clerk prior to the hearing or presented to the presiding officer at the hearing. The Council may upon such notice consider any objection to the amount of a proposed individual assessment at an adjourned meeting upon such further notice to the affected property owners as it deems advisable. An owner may appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or Clerk of the City within 30 days after the adoption of the assessment and filing such notice with the District Court within ten days after service upon the Mayor or Clerk. BY ORDER OF THE CITY COUNCIL AWYI, Micelle Hartner — Deputy City Clerk Publication Date: September 28, 2012 (Anoka Union) ANLf ) 6 W 101 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV September 25, 2012 34- 32 -24 -44 -0085 Timothy Brown & Heather Morrow 1759 - 133rd Avenue NW. Andover, MN 55304 Re: 133`d Avenue NW Reconstruction /City Project 11 -40 Dear Mr. Brown & Ms. Morrow: Please find enclosed the public hearing notice for the proposed assessment for your street reconstruction. The public hearing is scheduled for Tuesday, October 16, 2012 at 7:00 p.m. at the Andover City Hall. The final assessment per lot is $1,500.00 /unit. Once the public hearing is held and the assessments are approved by the City Council a subsequent letter will be mailed explaining the payment process. If you have any questions, feel free to contact me at (763) 767 -5133 or Jason Law at (763) 767 -5130. Sincerely, David D. Berkowitz, P.E. Director of Public Works /City Engineer Encl. September 25, 2012 34- 32 -24 -44 -0086 . Anthony & Cheri Olson 1747-133 rd Avenue NW Andover, MN 55304 Re: 133`d Avenue NW Reconstruction /City Project 11 -40 Dear Mr. & Mrs. Olson: Please find enclosed the public hearing notice for the proposed assessment for your street reconstruction. The public hearing is scheduled for Tuesday, October 16, 2012 at 7:00 p.m. at the Andover City Hall. The final assessment per lot is $1,500.00 /unit. Once the public hearing is held and the assessments are approved by the City Council a subsequent letter will be mailed explaining the payment process. If you have any questions, feel free to contact me at (763) 767 -5133 or Jason Law at (763) 767 -5130. Sincerely, David D. Berkowitz, P.E. Director of Public Works /City Engineer DDB:rja Encl. FINAL ANDOVER ASSESSMENT WORKSHEET Project Name: 133rd Avenue NW Actual Costs Project No.: 11-40 $3,000.00 Reconstruction $391,145.00 $311,712.71 $394,145.00 SAP 198-109-004 & 114-112-013 Street Signs (Materials and Libor) $2,500.00 Feasibility Report Date: 2/5/12 Amount $ 703,830.00 Contract Award bate: 5/1/1 2 City of Coon Rapids Costs (50% of Total Project Costs) Amount: $ 608,897.80 Actual Construction Cost Feasibility Estimate Actual Costs Amount: $ 582,888.25 Actual Expenses City Costs $389,420.00 $309,987.71 Engineering/inspection $314,712.71 $ 39,794.04 Consulting Costs $ 1,016-.58 Advertising $ 481.75 Permit and Review Fees $ 550.00 Material Testing $ 2,664.50 Construction Interest $ 2,030.30 Total Expenses $ 46,537.17 Expenses Multiplier 7.98% Total Project Cost Amount: $ 629,425.42 City of Andover Costs (50% of Total Project Costs plus Andover Sion Costs Feasibility Estimate Actual Costs Assessment Amount 2 units @ $15001 unit $3,000.00 $3,000.00 City Co I st's $391,145.00 $311,712.71 $394,145.00 $314,712.71 Street Signs (Materials and Libor) $2,500.00 $926.93 Administration Costs $1,470.96 Total Costs $396,645. $317,110.60 City of Coon Rapids Costs (50% of Total Project Costs) Feasibility Estimate Actual Costs Assessment Amount: 3 units @ $15751 unit $4,725.00 $4,725.00 City Costs $389,420.00 $309,987.71 .$394,145.00 $314,712.71 0 j N N h IA Q N Q D 0 0' O:i(l N H R. 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DISCUSSION A publication (attached) was in the Anoka Union noticing a public hearing that will be conducted by the City Council of the City of Andover, Minnesota on Tuesday, October 16, 2012 at 7:00 p.m. The proposed 2013 — 2017 CIP is the product of numerous staff meetings and workshops with the City Council. The proposed Capital Improvements Plan is attached for your review and copies are available for public viewing in the Finance Department at City Hall. BUDGET IMPACT Detailed cost analysis is presented in the CIP document. ACTION REQUESTED Receive a brief presentation, hold a public hearing and consider approving the attached resolution adopting the 2013 - 2017 CIP. submitted, — Publication, Resolution and Proposed 2013 - 2017 CIP CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA NOTICE OF PUBLIC HEARING The Andover City Council will hold a public hearing on the 2013 — 2017 Capital Improvements Plan at 7:00 p.m., or soon thereafter as can be heard on Tuesday, October 16, 2012 at Andover City Hall, 1685 Crosstown Blvd NW, Andover, Minnesota. The purpose of the hearing is to receive public testimony on its proposed Capital Improvements Plan for the five -year period from 2013 through 2017. The proposed Capital Improvements Plan is on file and is available for review in the Finance Department at City Hall. Jim Dickinson, City Administrator Publication Dates: October 5, 2012 October 12, 2012 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO A RESOLUTION ADOPTING THE CITY OF ANDOVER 2013 - 2017 CAPITAL IMPROVEMENT PLAN. WHEREAS, the preparation and adoption of capital improvement plans is recognized as sound financial practice; and WHEREAS, the City of Andover has the responsibility to appropriately and efficiently manage the public's funds; and WHEREAS, the City of Andover has the responsibility to appropriately and efficiently manage the public's infrastructure and equipment; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Andover hereby adopts the 2013 - 2017 City of Andover Capital Improvement Plan. Adopted by the City of Andover this 16th day of October 2012. ATTEST: James Dickinson - City Clerk CITY OF ANDOVER Michael R. Gamache - Mayor STATE OF MINNESOTA) COUNTY OF ANOKA) CITY OF ANDOVER) I, the undersigned, being the duly qualified and acting City Clerk of the City of Andover, Minnesota, do hereby certify that I have carefully compared the attached Resolution No. adopting the City of Andover 2013 - 2017 Capital Improvement Plan with the original record thereof preserved in my office, and have found the same to be true and correct transcript of the whole thereof. IN TESTIMONY WHEREOF, I have hereunto subscribed my hand this 16th day of October 2012. James Dickinson - City Clerk 2013- 2017 Capital improvement Plan 1665 Crosstown Blvd NW, Andover, MN 55309 - phone: 765.755.5 100 Fax: 763. 755.6925 www.anJovermn.gov This page left blank intentionally. CITY OF ANDOVER 2013 — 2017 Capital Improvement Plan Table of Contents Introduction 2013 — 2017 Capital Improvement Plan Message ......................................................... ..............................1 CIP Project Development & Process Authorization Schedule ..................................... ............................... 4 Graph — 2013 Expenditures By Department ................................................................. ............................... 6 Graph — 2013 CIP Expenditures By Year ..................................................................... ............................... 6 Five Year Summary of Expenditures By Department .................................................. ............................... 7 Five Year Summary of Revenue By Source ................................................................. ............................... 8 Five Year Summary of Projects By Department & Revenue Source ........................... ............................... 9 Improvements Five Year Summary of Expenditures By Department — Improvements ....................... ............................... 13 Five Year Summary of Revenue By Source — Improvements ...................................... ............................... 14 Five Year Summary of Projects By Department & Revenue Source— Improvements ............................... 15 Improvement Projects By Department CommunityCenter ................................................................................................... .............................18 Engineering............................................................................................................ ............................... 21 FacilityManagement .............................................................................................. ............................... 25 Parks & Recreation — Operations ........................................................................... ............................... 38 Parks & Recreation — Projects ................................................................................ ............................... 41 SanitarySewer ....................................................................................................... ............................... 46 StormSewer ........................................................................................................... ............................... 53 Streets/ Highways ................................................................................................. ............................... 54 Water...................................................................................................................... ............................... 74 Equipment Year Summary of Expenditures By Department — Equipment ..................................... ............................... 77 Five Year Summary of Revenue By Source — Equipment ........................................... ............................... 78 Five Year Summary of Projects By Department & Revenue Source — Equipment ...... ............................... 79 Equipment By Department CentralEquipment ................................................................................................. ............................... 81 CommunityCenter ................................................................................................. ............................... 82 Engineering............................................................................................................ ............................... 83 FireDepartment ..................................................................................................... ............................... 84 Parks& Recreation — Operations ........................................................................... ............................... 94 SanitarySewer ....................................................................................................... ............................... 99 StormSewer ........................................................................................................... ............................... 102 Streets/ Highways ................................................................................................. ............................... 103 Water...................................................................................................................... ............................... 106 Appendix Road & Bridge Fund Projected Fund Balance .............................................................. ............................... 107 Park Improvement Fund Projected Fund Balance ........................................................ ............................... 108 Trail Fund Projected Fund Balance .............................................................................. ............................... 109 Water System Financial Projections ............................................................................. ............................... 110 Sewer System Financial Projections ............................................................................. ............................... 112 Storm Sewer System Financial Projections .................................................................. ............................... 114 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator / Finance Director SUBJECT: 2013 — 2017 Capital Improvement Plan DATE: October 16, 2012 On behalf of the City's Management Team, I am pleased to present the City of Andover's Capital Improvement Plan for years 2013 through 2017. The City's management team and their respective staff worked diligently to produce a document that was both practical, substantive in addressing needed capital improvements and insightful regarding the underlying factors associated with the City's rapidly changing suburban landscape. CAPITAL IMPROVEMENT PLAN GOALS ACKNOWLEDGE AND COMMUNICATE PUBLIC INFRASTRUCTURE PRIORITIES AND DYNAMICS ENSURE APPROPRIATE RESPONSES TO CHANGING INFRASTRUCTURE NEEDS AND DEMANDS DEVELOP A FINANCIAL ASSESSMENT OF CAPITAL RESOURCES AVAILABLE TO MEET FUTURE CAPITAL PROJECT PLANNING NEEDS INSTITUTE A STRATEGIC VISION PREDICATED ON MAINTAINING A HIGH QUALITY SERVICE INFRASTRUCTURE CAPABLE OF MEETING THE NEEDS OF OUR CITIZENS FOR TODAY AND TOMORROW The purpose of the City's Capital Improvement Plan (CIP) is to identify, prioritize and address community needs through careful long -term capital planning and balanced public investment in supporting physical infrastructure. To ensure that this commitment is both meaningful and achievable, appropriate capital improvement factors were given significant consideration in developing a CIP that addresses community priorities over the next five (5) years. The CIP will also provide a planning foundation for future needs assessments to ensure the City is appropriately responding to the critical infrastructure needs necessary for sustainable future growth. The CIP represents a beginning in terms of producing a comprehensive planning response to address changing capital needs by developing a project schedule that will lead to timely and cost - effective project completions. DISCUSSION The 2013 - 2017 CIP has been prepared as a strategic planning tool to assist the City Council in identifying proposed capital improvement projects over the next five years. With the inclusion of preliminary financing sources, appropriate background information citing needs and projected cost estimates, this document will provide Council with the needed information to begin the process for planning improvements that meet the City's physical infrastructure needs. Consequently, the CIP serves as a flexible guide plan to properly identify the critical components of the City's infrastructure, yet maintain flexibility in determining project timeframes, project scope and possible funding sources. The 2013 - 2017 CIP continues the emphasis of judiciously managing the City's limited resources by prudently planning for known and/or anticipated future capital expenditures. A critical step in the plan adoption process is the collaborative nature of plan review that involves the leadership of the City Council, the input of appointed Commissions and staff, and most importantly, affected residents of the community. Consequently, the strategic value of this plan lies in the acknowledgement of future needs by the governing body and the effective communication of those needs to the general public during project development stages. Likewise, the availability and preliminary designation of fiscal resources to serve both current and future needs is critical to the achievement of plan outcomes that meet with Council approval. Following the approval of the plan, feasibility studies are performed, affected constituencies are notified to formally disseminate and receive public feedback on proposed project plans. This process culminates with the City Council considering all relevant information and making a final decision on whether to proceed with the proposed capital improvement. The public process that supports the advancement of these projects from inception to completion is engendered in the CIP project development and authorization schedule. Formalizing the steps in the CIP project advancement process serves a number of purposes and ensures that the Council and public are kept well informed regarding project purposes and desired outcomes, estimated project costs, funding sources, progress and final status. It should be emphasized that projects will require approval in various stages of project development by the City Council in accordance with approved policies. The objectives of the 2013 - 2017 Capital Improvement Plan are to present a comprehensive capital improvement program that communicates efforts: ➢ to ensure that community priorities are reflected in the capital investment plans of each City department; ➢ to provide a consolidated financial picture of anticipated expenditures and outline recommended funding strategies to underwrite anticipated capital improvements; ➢ to document and communicate capital improvement processes for City projects that will ensure consistency, a full appreciation of both the costs and benefits of proposed capital investments, and raises the level of public understanding regarding the City's public improvement processes; ➢ to provide information on the fiscal impacts of capital investment plans on total City finances; and ➢ to effectively plan for public improvements that support community needs in the areas of private development infrastructure, transportation, public safety, parks and recreation, utilities, and commercial/industrial growth through fiscally responsible economic development initiatives. Accordingly, this document attempts to recognize known or perceived capital improvement needs, but as with any plan recognizes that social, economic and political considerations will by necessity determine 2 final project outcomes. The major categories of expenditures that are identified within the CIP include, but are not limited to: 1. New Public Facilities Planning 2. Street Construction, Maintenance and Reconstruction 3. Utility Construction, Maintenance and Reconstruction 4. Construction, Maintenance and Upgrade of Parks, Playgrounds and Trails 5. Capital Improvements to Existing Facilities 6. Private development infrastructure 7. Capital equipment and vehicle planning needs (Equipment purchases to be determined through normal budgetary process) The City Council, consequently, accepts this document with the provision that capital improvement planning is subject to the dynamics of community growth, political leadership and acknowledges that other unanticipated needs may take precedence over planned projects. RECOMMENDATION The 2013 - 2017 Capital Improvement Plan is the product of collaborative planning efforts by City staff, Park and Recreation Commission, Community Center Advisory Commission and the City Council. Projects have been introduced based on 1) anticipated future growth trends articulated in the City's current Comprehensive Plan, 2) the natural cycle of deterioration and decay evident in all physically constructed and engineered improvements in the more established areas of the community and 3) capital deficiencies or infrastructure issues brought to the City's attention through a variety of sources. Capital expenditures identified within the CIP are the best estimates available, and once the CIP is adopted, will be reviewed and confirmed through individual feasibility reports where appropriate. I am appreciative of the commitment, good judgment and expertise that each department has contributed to the capital improvement planning process. Respectfully submitted, y 4 Jim Dickinson City Administrator CIP PROJECT DEVELOPMENT AND PROCESS AUTHORIZATION SCHEDULE The following process is a Council /staff guideline for authorizing public improvement projects. As this process is controlled by State Statute and other influencing environmental factors, it is subject to change and should be viewed as a guide to assist the Council and public in understanding the public improvement process used by City staff. A separate Council meeting would facilitate each step in the process, and accomplishment of respective activities. As a result, the process time frame is a significant factor affecting City staff's ability to properly manage and complete approved Council ordered projects within budget and on time. 1. Council Approval of Annual CIP Projects by City Resolution will authorize the following outcomes: a) Staff and/or Consultant preparation of project feasibility studies b) Staff preparation of detailed financial review of project funding sources c) Neighborhood Meeting maybe held prior to Feasibility Study subject to need and type of project. TIME FRAME: October - November of each preceding year. 2. Presentation of Feasibility Study a) Feasibility Study Components: 1) Review of Project Engineering and Construction Estimates 2) Total Project Costs (All related project costs, i.e. land, soft costs) 3) Project Financial Plan/Fiscal Implications (Engineering/Finance) 4) Authorization to develop a Preliminary Assessment Roll, if any, for the Public Hearing. (Engineering) • If Council accepts Feasibility Study, A Resolution "Accepting Feasibility Study and Setting Date for Public Hearing on the Project" when appropriate (Engineering Department) would initiate the following: 1) Notices mailed to affected Residents per statute requirements no less than 10 days before Public Hearing. (Engineering) 2) Public Hearing Notice is published. Two publications one week apart, with the second publication no less than three days before the hearing. (Engineering/City Clerk) TIME FRAME: February - March -April -May of current year. 3. Neighborhood Meeting — City staff will hold neighborhood project meetings, when appropriate, to review and present Project Feasibility Studies, answer questions and meet with affected property owners. These meetings will include a question and answer component designed specifically to bring awareness to the property owner, obtain citizen input and produce an understanding of the purposes behind the City's attempts to construct public improvements in the affected area. TIME FRAME: Following the presentation of the Feasibility Study to Council, but prior to the holding of a Public Hearing by Council. 4. Council holds a Public Hearing when appropriate for following purposes: a) Presentation of Project (Engineering Department) b) Presentation of Preliminary Special Assessment Rolls and Financing Implications (Engineering /Finance Department) c) Council to hear Affected Resident Input d) Council determines whether to "order" the public improvement 4 • A Council Resolution is drafted "Ordering the Project and Authorizing Preparation of Plans and Specifications" (Engineering Department). Council may ORDER THE IMPROVEMENT after the public hearing is closed or at a subsequent Council Meeting within 6 months of the public hearing date. (Statutory Requirement - Council Resolution ordering project must be approved on 415 Council vote if it is Council initiated project with assessments). • If Council decides to reject the project as presented, a Council vote should be taken to officially determine the final status of the project. TIME FRAME: April- May -June of current year 5. Plans and Specifications are presented to Council for approval. (Engineering Department) a) A Council Resolution is drafted authorizing the following: 1) Accepting and Approving Project Plans and Specifications 2) Authorizing the Advertisement for Project Bids. Bids are developed and invitation to Bid is processed. Bid opening date is no less than 3 weeks after publication. (Engineering) 3) Authorize staff to pursue an appropriate funding mechanism to underwrite project costs TIME FRAME: May -June of each year 6. Council Acceptance of Project Bids and Awarding of Contracts would authorize the following outcomes: a) A Council Resolution is drafted "Accepting Project Bids and Awarding Contracts" (Engineering) b) Initiation of Project Construction and work (Engineering) TIME FRAME: April- May- June -July of current year. 7. Project Completion a) Council Acceptance of Project b) Final Presentation and Review of Project Costs versus Project Budget by Finance Department. c) If Special Assessments are financing a portion of the Project, A Council Resolution "Setting the Special Assessment Hearing for Project #" is adopted at this same meeting. (Engineering/Finance) TIME FRAME: Upon completion of project. 8. If Special Assessments would finance a portion of the projects costs, Council Holds a Special Assessment Hearing to review the following: a) Affected Property owners would be officially notified per statute no less than two weeks prior to Special Assessment Hearing. (Clerk/Engineering) b) Public Notice is published no less than two weeks prior to Special Hearing per statute (Clerk/Engineering) c) Staff prepares a proposed roll and Council Approves Final Assessment Roll (Engineering/Finance) d) Council consideration of Assessment Appeals and Requested Deferrals filed prior to hearing or during the hearing. e) Meets M.S. Chapter 429 statutory requirements • A Council Resolution is drafted "Adopting Final Special Assessment Roll "(Engineering), and is adopted at this meeting. TIME FRAME: October/November of current year depending on finalization of project and status of completion. 5 St Fa CITY OF ANDOVER 2013 CIP Expenditures By Department Sanitary Sewer Fire acreecsrmignways 43.05% City of Andover, MN Capital Plan 2013 thru 2017 DEPARTMENT SUMMARY Department 2013 2014 2015 2016 2017 Total Central Equipment 40,000 40,000 Community Center 265,000 2,750,000 12,000 12,000 3,039,000 Engineering 166,000 463,000 216,000 218,000 235,000 1,298,000 Facility Management 1,896,000 147,000 4,943,000 130,000 42,000 7,158,000 Fire 600,000 850,000 424,000 125,000 1,999,000 Park & Rec - Operations 81,200 138,000 134,000 127,000 79,000 559,200 Park &Rec - Projects 815,000 45,000 145,000 15,000 15,000 1,035,000 Sanitary Sewer 130,000 3,757,000 1,355,000 5,242,000 Storm Sewer 35,000 190,000 45,000 50,000 55,000 375,000 Streets /Highways 3,064,000 2,546,000 1,609,000 1,992,000 2,005,000 11,216,000 Water 65,000 70,000 975,000 790,000 85,000 1,985,000 TOTAL 7,117,200 7,199,000 12,260,000 4,842,000 2,526,000 33,946200 7 City of Andover, MN Capital Plan 2013 thru 2017 FUNDING SOURCE SUMMARY Source 2013 2014 2015 2016 2017 Total Assessments 452,500 115,000 450,000 2,040,000 225,000 3,282,500 Building Fund 1,500,000 1,500,000 Capital Equipment Reserve 920,000 920,000 Capital Projects Levy 117,200 290,000 133,000 232,000 121,000 893,200 Comm Ctr Operations 15,000 12,000 100,000 12,000 139,000 Construction Seal Coat Fund 5,000 3,000 5,000 15,000 30,000 58,000 Donations 100,000 100,000 Equipment Bond 600,000 1,225,000 483,000 90,000 2,398,000 G.O. Bond 250,000 2,750,000 4,885,000 7,885,000 Grant 50,000 50,000 100,000 Municipal State Aid Funds 1,025,000 1,235,000 125,000 125,000 125,000 2,635,000 Park Dedication Funds 15,000 25,000 145,000 15,000 15,000 215,000 Parks Projects Levy 100,000 100,000 Road & Bridge Funds 1,582,500 1,011,000 1,355,000 1,695,000 1,700,000 7,343,500 Sanitary Sewer Fund 97,500 178,500 276,000 Sewer Revenue Bonds 2,000,000 250,000 2,250,000 Sewer Trunk Fund 22,000 90,000 1,438,500 110,000 117,000 1,777,500 Storm Sewer Fund 67,500 40,000 45,000 50,000 55,000 257,500 Tax Increment 45,000 45,000 Trail Funds 270,000 270,000 Water Fund 65,000 70,000 975,000 80,000 85,000 1,275,000 Water Trunk Fund 88,000 25,000 30,000 40,000 43,000 226,000 GRAND TOTAL 7,117,200 7,199,000 12,260,000 4,842,000 2,528,000 33,918,200 8 City of Andover, MN Capital Plan 2013 thru 2017 PROJECTS & FUNDING SOURCES BY DEPARTMENT Department Project# Priority 2013 2014 2015 2016 2017 Total Central Equipment Land Purchase 13- 41900 -01 Replacement - Service Truck 16- 48800 -01 2 1,500,000 40,000 40,000 Equipment Bond 1,500,000 Annual Parking Lot Maintenance 40,000 1 40,000 Central Equipment Total 130,000 32,000 313,000 Capital Projects Levy 40,000 26,000 40,000 30,000 32,000 213,000 Comm Ctr Operations 100,000 100,000 Carpet /Tile Replacement 13- 41900 -03 2 10,000 ICommunity Center Replacement - Carpet/FlooringlOffice Furniture 13- 44000 -01 1 15,000 10,000 10,000 15,000 Comm Ctr Operations 30,000 Roof Replacements 15,000 1 300,000 15,000 ACCNMCA Expansion 14- 44000 -01 2 250,000 2,750,000 3,000,000 G.O. Bond 13- 41900 -05 1 250,000 2,150,000 10,000 3,000,000 Replacement - Rink Boards 15- 44300 -01 1 12,000 12,000 Comm Ctr Operations 12,000 12,000 Replacement - Zamboni Battery Pack 17- 44300 -01 1 12,000 12,000 Comm Ctr Operations 11000 11,000 Community Center Total 265,000 2,750,000 12,000 12,000 3,039,000 En ineerin New Development Projects 13- 41600 -01 1 110,000 115,000 140,000 150,000 160,000 675,000 Sewer Trunk Fund 21,000 90,000 110,000 110,000 117,000 449,000 Water Trunk Fund 88,000 25,000 30,000 40,000 43,000 226,000 Pedestrian Trail Maintenance 13- 41600 -02 1 56,000 68,000 76,000 68,000 75,000 343,000 Road B Bridge Funds 56,000 68,000 76,000 68,000 - 75,000 343,000 Replacement -Total Station 14- 41600 -01 1 30,000 30,000 Equipment Bond 30,000 30,000 New Pedestrian Trail Segment 14- 41600 -02 1 250,000 250,000 Trail Funds 250,000 250,000 Engineering Total 166,000 463,000 216,000 218,000 235,000 1,298,000 Facility Management Land Purchase 13- 41900 -01 1 1,500,000 1,500,000 Building Fund 1,500,000 1,500,000 Annual Parking Lot Maintenance 13- 41900 -02 1 26,000 97,000 28,000 130,000 32,000 313,000 Capital Projects Levy 26,000 97,000 28,000 30,000 32,000 213,000 Comm Ctr Operations 100,000 100,000 Carpet /Tile Replacement 13- 41900 -03 2 10,000 10,000 10,000 30,000 Capital Projects Levy 10,000 10,000 10,000 30,000 Roof Replacements 13- 41900 -04 1 300,000 300,000 Capital Equipment Reserve 300,000 300,000 Memorial - Veterans Memorial 13- 41900 -05 1 10,000 10,000 9 Department Project# Priority 2013 2014 2015 2016 2017 Total Capital Equipment Reserve 600,000 10,000 424,000 125,000 10,000 Building A - Seal Floor 15- 41900 -01 1 20,000 20,000 Capital Projects Levy Replace/Repair Play Structures - Various Parks 13- 45000 -01 1 46,000 20,000 20,000 Addition to Storage Building & Vehicle Maint. Shop 15 41900 -02 1 Capital Projects Levy 3,000,000 3,000,000 G.O. Bond 52,000 54,000 250,000 Replace/Repair Major Park Projects - Various Parks 3,000,000 3,000,000 Recycling Building & Fence 15- 41900 -03 1 50,000 50,000 Capital Projects Levy 100,000 Grant 25,000 25,000 50,000 50,000 125,000 100,000 Attached Storage Building 15 -01900 -04 1 300,000 300,000 G.O. Bond 10,200 300,000 300,000 Relocate Fuel Station w/ Canopy 15- 41900 -05 2 2 65,000 300,000 300,000 G.O. Bond 65,000 300,000 300,000 Fire St #2 Addition with additional land purchase 15- 41900 -06 2 835,000 835,000 G.O. Bond 835,000 835,000 Pedestrian Tunnel Under Crosstown Blvd. 15- 41900 -07 1 450,000 450,000 G.O. Bond 450,000 450,000 Facility Management Total 1,896,000 147,000 4,943,000 130,000 42,000 7,158,000 (Fire r Replacement - Ladder Truck #11 13- 42200 -01 1 600,000 600,000 1,200,000 Equipment Bond 600,000 600,000 1,200,000 Replacement - Grass #31 14- 42200 -01 2 45,000 45,000 Equipment Bond 45,000 45,000 Replacement - Grass #21 14- 42200 -02 2 45,000 45,000 Equipment Bond 45,000 45,000 Replacement - Turnout Gear 14- 42200 -03 1 120,000 120,000 Capital Projects Levy 120,000 120,000 Replacement - Fire Marshall Vehicle 1442200 -04 2 40,000 40,000 Equipment Bond 40,000 40,000 Replacement - Tanker #11 15- 42200 -01 2 340,000 340,000 Equipment Bond 340,000 340,000 Replacement - Utility #4 15- 42200 -02 2 32,000 32,000 Equipment Bond 32,000 32,000 Replacement - Utility #5 15- 42200 -03 2 32,000 32,000 Equipment Bond 32,000 32,000 New - Water /Ice rescue boat 15- 42200 -04 1 20,000 20,000 Equipment Bond 20,000 20,000 Replacement - SCBA's 16- 42200 -01 1 125,000 125,000 Capital Projects Levy 125,000 125,000 Fire Total 600,000 850,000 424,000 125,000 1,999,000 Park & Rec - Operations MENEEMEN Replace/Repair Play Structures - Various Parks 13- 45000 -01 1 46,000 48,000 50,000 52,000 54,000 250,000 Capital Projects Levy 46,000 48,000 50,000 52,000 54,000 250,000 Replace/Repair Major Park Projects - Various Parks 13- 45000 -02 1 25,000 25,000 25,000 25,000 25,000 125,000 Capital Projects Levy 25,000 25,000 25,000 25,000 25,000 125,000 New - Airsweeperlblower 13- 45000 -03 2 10,200 10,200 Capital Projects Levy 10,200 10,200 Replacement - One Ton Truck w/ Plow #503 14 -45000 -01 2 65,000 65,000 10 Department Project# Priority 2013 2014 2015 2016 2017 Total Equipment Bond 13- 48200 -01 2 65,000 64000 65,000 65,000 Replacement - Toro Groundsmaster #559 1545000 -01 1 23,000 65,000 Replacement - One Ton Truck w/ Plow 494 23,000 Equipment Bond 23,000 Sanitary Sewer Fund 23,000 Replacement - Bobcat #610 15- 45000 -02 2 32,500 36,000 31,500 36,000 Equipment Bond 32,500 Yellow Pine Lift Station 36,000 1 36,000 Replacement- One Ton Crew Cab Pickup #502 16- 45000 -01 1 50,000 650,000 50,000 Equipment Bond Rural Reserve Trunk Sanitary Sewer 15- 48200 -02 1 50,000 1,250,000 50,000 Park & Rec - Operations Total 81,200 138,000 134,000 127,000 79,000 559,200 $000,000 250,000 2,250,000 Sanitary Sewer Extensions 15- 48200 -03 1 500,000 105,000 605,000 Park & Rec - Projects Annual Miscellaneous Park Projects 13- 45001 -01 1 15,000 15,000 15,000 15,000 15,000 75,000 Park Dedication Funds 15,000 15,000 15,000 15,000 15,000 75,000 40 Acre Park Project - 3535 -161 st Ave NW 13- 45001 -02 1 800,000 357,000 Sanitary Sewer Fund 800,000 CapitatEquipment Reserve 600,000 Sewer Trunk Fund 600,000 Donations 178,500 100,000 130,000 3,757,000 100,000 Parks Projects Levy Storm Sewer 100,000 100,000 WayFinding Signs/Exercise Station 14- 45001 -01 1 30,000 45,000 50,000 55,000 225,000 30,000 Park Dedication Funds 34000 40,000 10,000 50,000 55,000 225,000 Replacement - Elgin Street Sweeper #169 10,000 Trail Funds 150,000 20,000 150,000 Equipment Bond 20,000 Park System Improvements / Expansion 15 -45001 -01 2 150,000 130,000 130,000 Park Dedication Funds 130,000 130,000 Park & Rec - Projects Total 815,000 45,000 145,000 15,000 15,000 1,035,000 Sanitary Sewer Replacement - 3 /4Ton Truck w/ Plow #90 13- 48200 -01 2 65,000 65,000 Sanitary Sewer Fund 65,000 65,000 Replacement - One Ton Truck w/ Plow 494 13- 48200 -02 1 65,000 65,000 Sanitary Sewer Fund 34500 32,500 Stone Sewer Fund 31,500 32,500 Yellow Pine Lift Station 15- 48200 -01 1 650,000 650,000 Sewer Trunk Fund 650,000 650,000 Rural Reserve Trunk Sanitary Sewer 15- 48200 -02 1 2,250,000 1,250,000 3,500,000 Assessments 250,000 1,000,000 1,250,000 Sewer Revenue Bonds $000,000 250,000 2,250,000 Sanitary Sewer Extensions 15- 48200 -03 1 500,000 105,000 605,000 Assessments 105,000 105,000 Sewer Trunk Fund 500,000 500,000 Replacement - JetNac Truck #99 1548200 -04 1 357,000 357,000 Sanitary Sewer Fund 178,500 178,500 Sewer Trunk Fund 178,500 178,500 Sanitary Sewer Total 130,000 3,757,000 1,355,000 5,242,000 Storm Sewer Storm Sewer Improvements 13- 48300 -01 1 35,000 40,000 45,000 50,000 55,000 225,000 Storm Sewer Fund 34000 40,000 45,000 50,000 55,000 225,000 Replacement - Elgin Street Sweeper #169 14- 48300 -01 1 150,000 150,000 Equipment Bond 150,000 150,000 11 Department Project# Priority 2013 2014 2015 2016 2017 Total Storm Sewer Total 35,000 190,000 45,000 50,000 55,000 375,000 Streets / Highways Annual Street Seal Coat Project 13- 43100 -01 1 350,000 425,000 375,000 725,000 710,000 2,585,000 Construction Seal Coat Fund 5,000 10,000 20,000 35,000 Road &Bridge Funds 345,000 425,000 375,000 715,000 690,000 2,550,000 Annual Street Crack Seal Project 13- 43100 -02 1 110,000 100,000 185,000 165,000 200,000 760,000 Construction Seal Coat Fund 3,000 5,000 5,000 10,000 23,000 Road &Bridge Funds 110,000 97,000 180,000 160,000 190,000 737,000 Annual Street Reconstruction 13- 43100 -03 1 1,050,000 465,000 900,000 890,000 3,305,000 Assessments 200,000 115,000 225,000 225,000 765,000 Road &Bridge Funds 850,000 350,000 675,000 665,000 2,540,000 Annual Pavement Markings 13- 43100 -04 1 26,000 27,000 29,000 31,000 33,000 146,000 Road &Bridge Funds 26,000 27,000 29,000 31,000 33,000 146,000 Annual Curb Replacement 13 -03100 -05 1 43,000 44,000 45,000 46,000 47,000 225,000 Road &Bridge Funds 43,000 44,000 45,000 46,000 47,000 225,000 Municipal State Aid Routes / New & Reconstruct 13 -03100 -06 1 1,000,000 1,110,000 2,110,000 Assessments 100,000 100,000 Municipal State Aid Funds 900,000 1,110,000 2,010,000 Intersection Upgrades 13- 43100 -07 1 125,000 125,000 125,000 125,000 125,000 625,000 Municipal State Aid Funds 125,000 125,000 125,000 125,000 125,000 625,000 173rd Ln / Heather St/ 174th Ave Improvements 13- 43100 -08 1 305,000 305,000 Assessments 152,500 152,500 Road & Bridge Funds 151,500 152,500 Replacement -LED Lighting Fixture Replacement 13- 43100 -09 1 45,000 45,000 Taxlncrement 45,000 45,000 New - Emergency Sign Trailer 13- 43100 -10 1 10,000 10,000 Capital Equipment Reserve 10,000 10,000 Replacement - Dump Truck w/ Snow Removal #198. 14- 43100 -01 1 150,000 150,000 Equipment Bond 150,000 150,000 Replacement - Water Tanker #163 14- 43100 -02 2 100,000 100,000 Equipment Bond 100,000 100,000 Street Overlays 15- 43100 -01 1 850,000 850,000 Assessments 200,000 200,000 Road & Bridge Funds 650,000 650,000 Streets / Highways Total 3,064,000 2,546,000 1,609,000 1,992,000 2,005,000 11,216,000 Water Rehabilitation of Wells 13- 48100 -01 1 65,000 70,000 75,000 80,000 85,000 375,000 Water Fund 65,000 70,000 75,000 80,000 85,000 375,000 Water Meter Reading System AMI /AMR 15 -08100 -01 2 900,000 900,000 Water Fund 900,000 900,000 Water Main Improvements 16- 48100 -01 1 710,000 710,000 Assessments 710,000 710,000 Water Total 65,000 70,000 975,000 790,000 85,000 1,985,000 GRAND TOTAL 7,117,200 7,199,000 12,260,000 4,842,000 2,528,000 33,946,200 12 City of Andover, MN Capital Plan 2013 thru 2017 DEPARTMENT SUMMARY Department 2013 2014 2015 2016 2017 Total Community Center 265,000 2,750,000 12,000 3,027,000 Engineering 166,000 433,000 216,000 218,000 235,000 1,268,000 Facility Management 1,896,000 147,000 4,943,000 130,000 42,000 7,158,000 Park &Rec - Operations 71,000 73,000 75,000 77,000 79,000 375,000 Park &Rec - Projects 815,000 45,000 145,000 15,000 15,000 1,035,000 Sanitary Sewer 3,400,000 1,355,000 4,755,000 Storm Sewer 35,000 40,000 45,000 50,000 55,000 225,000 Streets /Highways 3,054,000 2,296,000 1,609,000 1,992,000 2,005,000 10,956,000 Water 65,000 70,000 75,000 790,000 85,000 1,085,000 TOTAL 6,367,000 5,654,000 10,520,000 4,627,000 2,516,00 29,684,000 13 City of Andover, MN Capital Plan 2013 thra 2017 FUNDING SOURCE SUMMARY Source 2013 2014 2015 2016 2017 Total Assessments 452,500 115,000 450,000 2,040,000 225,000 3,282,500 Building Fund 1,500,000 1,500,000 Capital Equipment Reserve 910,000 910,000 Capital Projects Levy 107,000 170,000 133,000 107,000 121,000 638,000 Comm Ctr Operations 15,000 12,000 100,000 127,000 Construction Seal Coat Fund 5,000 3,000 5,000 15,000 30,000 58,000 Donations 100,000 100,000 G.O. Bond 250,000 2,750,000 4,885,000 7,885,000 Grant 50,000 50,000 100,000 Municipal State Aid Funds 1,025,000 1,235,000 125,000 125,000 125,000 2,635,000 Park Dedication Funds 15,000 25,000 145,000 15,000 15,000 215,000 Parks Projects Levy 100,000 100,000 Road & Bridge Funds 1,582,500 1,011,000 1,355,000 1,695,000 1,700,000 7,343,500 Sewer Revenue Bonds 2,000,000 250,000 2,250,000 Sewer Trunk Fund 22,000 90,000 1,260,000 110,000 117,000 1,599,000 Storm Sewer Fund 35,000 40,000 45,000 50,000 55,000 225,000 Tax Increment 45,000 45,000 Trail Funds 270,000 270,000 Water Fund 65,000 70,000 75,000 80,000 85,000 375,000 Water Trunk Fund 88,000 25,000 30,000 40,000 43,000 226,000 GRAND TOTAL 6,367,000 5,854,000 10,520,000 4,627,000 2,516,000 29,884,000 14 City of Andover, MN Capital Plan 2013 thlu 2017 PROJECTS & FUNDING SOURCES BY DEPARTMENT Department Project# Priority 2013 2014 2015 2016 2017 Total Community Center Replacement - Carpet/Flooring /OficeFurniture 13- 44000 -01 1 15,000 15,000 Comm Ctr Operations 15,000 15,000 ACCNMCA Expansion 14 -44000 -01 2 250,000 2,750,000 3,000,000 G.O. Bond 250,000 2,750,000 3,000,000 Replacement - Rink Boards 15 -44300 -01 1 12,000 12,000 Comm Ctr Operations 1$000 12,000 Community Center Total 265,000 2,750,000 12,000 3,027,000 En ineerin New Development Projects 13 -41600 -01 1 110,000 115,000 140,000 150,000 160,000 675,000 Sewer Trunk Fund 22,000 90,000 110,000 110,000 117,000 449,000 Water Trunk Fund 88,000 25,000 30,000 40,000 43,000 226,000 Pedestrian Trail Maintenance 13- 41600 -02 1 56,000 68,000 76,000 68,000 75,000 343,000 Road &Bridge Funds 56,000 68,000 76,000 68,000 75,000 343,000 New Pedestrian Trail Segment 14- 41600 -02 1 250,000 250,000 Trail Funds 250,000 250,000 Engineering Total 166,000 433,000 216,000 218,000 235,000 1,268,000 Facility Management Land Purchase 13- 41900 -01 1 1,500,000 1,500,000 Building Fund 1,500,000 1,500,000 Annual Parking Lot Maintenance 13- 41900 -02 1 26,000 97,000 28,000 130,000 32,000 313,000 Capital Projects Levy 26,000 97,000 28,000 30,000 32,000 213,000 Comm Ctr Operations 100,000 100,000 Carpet/ Tile Replacement 13- 41900 -03 2 10,000 10,000 10,000 30,000 Capital Projects Levy 10,000 10,000 10,000 30,000 Roof Replacements 13- 41900 -04 1 300,000 300,000 Capital Equipment Reserve 300,000 300,000 Memorial - Veterans Memorial 13- 41900 -05 1 10,000 10,000 Capital Equipment Reserve 10,000 10,000 BuildingA - Seal Floor 15- 41900 -01 1 20,000 20,000 Capital Projects Levy 20,000 20,000 Addition to Storage Building &Vehicle Maint. Shop 15 -41900 -02 1 3,000,000 3,000,000 G.O. Bond 3,000,000 3,000,000 Recycling Building & Fence 15- 41900 -03 1 50,000 50,000 100,000 Grant 50,000 50,000 100,000 Attached Storage Building 15- 41900 -04 1 300,000 300,000 G.O. Bond 300,000 300,000 15 Department Project# Priority 2013 2014 2015 2016 2017 Total Relocate Fuel Station w/ Canopy 15- 41900 -05 2 300,000 300,000 G.O. Bond 300,000 300,000 Fire St #2 Addition with additional land purchase 15- 41900 -06 2 835,000 835,000 0.0. Bond 835,000 835,000 Pedestrian Tunnel Under Crosstown Blvd. 15- 41900 -07 1 450,000 450,000 G.O. Bond 450,000 450,000 Facility Management Total 1,896,000 147,000 4,943,000 130,000 42,000 7,158,000 Park & Rec - Operations Replace/Repair Play Structures - Various Parks 13- 45000 -01 1 46,000 48,000 50,000 52,000 54,000 250,000 Capital Projects Levy 46,000 48,000 50,000 52,000 54,000 250,000 Replace/Repair Major Park Projects - Various Parks 13- 45000 -02 1 25,000 25,000 25,000 25,000 25,000 125,000 Capital Projects Levy 25,000 25,000 25,000 25,000 25,000 125,000 Park & Rec - Operations Total 71,000 73,000 75,000 77,000 79,000 375,000 (Park & Rec - Projects r Annual Miscellaneous Park Projects 13- 45001 -01 1 15,000 15,000 15,000 15,000 15,000 75,000 Park Dedication Funds 15,000 15,000 15,000 15,000 15,000 75,000 40Acre Park Project- 3535 - 161stAve NW 13- 45001 -02 1 800,000 800,000 Capital Equipment Reserve 600,000 600,000 Donations 100,000 100,000 Parks Projects Levy 100,000 100,000 WayFinding Signs/Exercise Station 14- 45001 -01 1 30,000 30,000 Park Dedication Funds 10,000 10,000 Trail Funds 20,000 20,000 Park System Improvements / Expansion 15- 45001 -01 2 130,000 130,000 Park Dedication Funds 130,000 130,000 Park & Rec - Projects Total 815,000 45,000 145,000 15,000 15,000 1,035,000 Sanitary Sewer Yellow Pine Lift Station 15- 48200 -01 1 650,000 650,000 Sewer Trunk Fund 650,000 650,000 Rural Reserve Trunk Sanitary Sewer 15 -48200 -02 1 2,250,000 1,250,000 3,500,000 Assessments 250,000 1,000,000 1,250,000 Sewer Revenue Bonds 2,000,000 250,000 2,250,000 Sanitary Sewer Extensions 15- 48200 -03 1 500,000 105,000 605,000 Assessments 105,000 105,000 Sewer Trunk Fund 500,000 500,000 Sanitary Sewer Total 3,400,000 1,355,000 4,755,000 Storm Sewer Storm Sewer Improvements 13- 48300 -01 1 35,000 40,000 45,000 50,000 55,000 225,000 Storm Sewer Fund 35,000 40,000 45,000 50,000 55,000 225,000 Stone Sewer Total 35,000 40,000 45,000 50,000 55,000 225,000 Streets / Highways Annual Street Seal Coat Project 13- 43100 -01 1 350,000 425,000 375,000 725,000 710,000 2,585,000 16 Department Project# Priority 2013 2014 2015 2016 2017 Total Construction Seal Coat Fund 375,000 80,000 85,000 5,000 710,000 710,000 10,000 20,000 35,000 Road &Bridge Funds 345,000 425,000 375,000 715,000 690,000 2,550,000 Annual Street Crack Seal Project 13- 43100 -02 1 110,000 100,000 185,000 165,000 200,000 760,000 Construction Seat Coat Fund 3,000 5,000 5,000 10,000 23,000 Road &Bridge Funds 110,000 97,000 180,000 160,000 190,000 737,000 Annual Street Reconstruction 13- 43100 -03 1 1,050,000 465,000 900,000 890,000 3,305,000 Assessments 200,000 115,000 225,000 225,000 765,000 Road &Bridge Funds 850,000 350,000 675,000 665,000 2,540,000 Annual Pavement Markings 13- 43100 -04 1 26,000 27,000 29,000 31,000 33,000 146,000 Road &Bridge Funds 26,000 27,000 29,000 31,000 33,000 146,000 Annual Curb Replacement 13- 43100 -05 1 43,000 44,000 45,000 46,000 47,000 225,000 Road &Bridge Funds 43,000 44,000 45,000 46,000 47,000 225,000 Municipal State Aid Routes / New & Reconstruct 13- 43100 -06 1 1,000,000 1,110,000 2,110,000 Assessments 100,000 100,000 Municipal State Aid Funds 900,000 1,110,000 2,010,000 Intersection Upgrades 13- 43100 -07 1 125,000 125,000 125,000 125,000 125,000 625,000 Municipal State Aid Funds 125,000 125,000 125,000 125,000 125,000 625,000 173rd Ln / Heather St/ 174th Ave Improvements 13- 43100 -08 1 305,000 305,000 Assessments 152,500 152,500 Road & Bridge Funds 15$500 152,500 Replacement - LED Lighting Fixture Replacement 13- 43100 -09 1 45,000 45,000 Taxlncrement 45,000 45,000 Street Overlays 15- 43100 -01 1 850,000 850,000 Assessments 200,000 200,000 Road & Bridge Funds 650,000 650,000 Streets / Highways Total 3,054,000 2,296,000 1,609,000 1,992,000 2,005,000 10,956,000 Water Rehabilitation of Wells 13 -08100 -01 1 Water Fund Water Main Improvements 16- 48100 -01 1 Assessments Water Total 65,000 70,000 75,000 65,000 70,000 75,000 80,000 85,000 375,000 80,000 85,000 375,000 710,000 710,000 710,000 710,000 65,000 70,000 75,000 790,000 85,000 1,085,000 GRAND TOTAL 6,367,000 5,854,000 10,520,000 4,627,000 2,516,000 29,884,000 17 Capital Plan City of Andover, MN Project# 13- 44000 -01 Project Name Replacement - Carpet/Flooring /Office Furniture Type Improvement Useful Life 10 Years Category Improvements Description fteolacement of Justification to 2013 thne 2017 Department Community Center Contact Comm Ctr Manager Priority 1 -High and will need to be replaced at some point. Trying to line it up with YMCA for shared items. Expenditures 2013 2014 2015 2016 2017 Total Improvement 15,000 15,000 Total 15,000 15,000 Funding Sources 2013 2014 2015 2016 2017 Total Comm Ctr Operations 15,000 15,000 Total 15,000 15,000 [get Impact(Other will be funded from the Community Center operation budget. Any shared spaces (Lobby /Community Rooms A &B) will be a shared nse with the YMCA. 18 Capital Plan City of Andover, MN IProject 9 14- 44000 -01 Project Name ACC/YMCAExpansion Type Improvement Useful Life 30 Years + Category Building Construction 2013 thru 2017 Department Community Center Contact Comm Ctr Manager Priority 2 -Medium Description xpansion of the Community Center which may include a youth center, additional meeting rooms, office space, library services space, storage, iockey training and multi - purpose space. The YMCA may look into additional studio space as well as "flex space" and offices. Justification After 7 years in operation, the city is exploring an expansion to the Community Center to accommodate additional users and address some of the issues that staff currently face. Expenditures 2013 2014 2015 2016 2017 Total Construction 250,000 2,750,000 3,000,000 Total 250,000 2,750,000 3,000,000 Funding Sources 2013 2014 2015 2016 2017 Total G.O. Bond 250,000 2,750,000 3,000,000 Total 250,000 2,750,000 3,000,000 $3,000,000.00 in debt service; additional lease revenue from YMCA. 19 Capital Plan 2013 rhru 2017 City of Andover, MN Project p 15- 44300 -01 Project Name Replacement - Rink Boards Type Improvement Department Community Center Useful Life 10 Years Contact Comm Ctr Manager Category Improvements Priority 1 -High Description Zeplace the white poly and yellow kick plates on the rink boards. Justification To ensure a safe and proper playing area, the rink boards and kick plates need to be replaced after 10 years of wear and tear. opportunity to inspect all of the frames and alignment issues from the expansion and contraction of the sand floor. It also gives us an Expenditures 2013 2014 2015 2016 2017 Total Facility Maintenance 12,000 12,000 Total 12,000 Funding Sources 2013 2014 2015 2016 2017 12,000 Total Comm Ctr Operations 12,000 12,000 Total 12,000 12,000 Budget Impact/Other There will be less maintenance initially; but as they age, the maintenance will increase as 20 Capital Plan 2013 rhru 2017 City of Andover, MN Justification development phasing is identified All private development construction is dependent upon market conditions, plat approval and normal City development procedures. Expenditures 2013 2014 2015 2016 2017 Total Construction 110,000 115,000 140,000 150,000 160,000 675,000 Total 110,000 115,000 140,000 150,000 160,000 675,000 Funding Sources 2013 2014 2015 2016 2017 Total Sewer Trunk Fund 22,000 90,000 110,000 110,000 117,000 449,000 Water Trunk Fund 88,000 25,000 30,000 40,000 43,000 226,000 Total 110,000 115,000 140,000 150,000 160,000 675,000 Budget Impact/Other Additional maintenance of streets, storm sewer, water main and sanitary sewer will result. Additional streets will be added for snowplowing. 21 Capital Plan 2013 rhru 2017 City of Andover, MN ty trails are in need of general maintenance including bituminous patching, crack filling and restoration to maintain the high level of service pedestrian walkers, bikers and roller bladers. A 5 -year capital improvement plan was prepared for the City to identify and prioritize the cessary repairs. Expenditures 2013 2014 2015 2016 2017 Total Improvement 56,000 68,000 76,000 68,000 75,000 343,000 Total 56,000 68,000 76,000 68,000 75,000 343,000 Funding Sources 2013 2014 2015 2016 2017 Total Road & Bridge Funds 56,000 68,000 76,000 68,000 75,000 343,000 Total 56,000 68,000 76,000 68,000 75,000 343,000 ail system begins to age, general maintenance such as bituminous patching, crack filling and will allow for a longer service life for the trail system throughout the city. `, Capital Plan City of Andover, MN Project t# 14- 41600 -02 Project name New Pedestrian Trail Segment 2013 thrit 2017 Type Improvement Department Engineering Useful Life 15 -20 Yeats Contact DPW / City Engineer Category Improvements Priority I -High Description Grail along Andover Boulevard from Bluebird Street to Vale Street. Justification Expansion of the City's trail system provides more recreational and exercise opportunities along with an alternative mode of transportation. Expenditures 2013 2014 2015 2016 2017 Total Improvement 250,000 250,000 Total 250,000 250,000 Funding Sources 2013 2014 2015 2016 2017 Total Trail Funds 250,000 250,000 Total 250,000 250,000 ial inspection and sweeping; and general maintenance of service to pedestrians. 23 patching, crack filling and restoration to maintain the high Capital Improvement Plan NDOVE Project Name: TRAIL IMPROVEMENTS (2014) ANDOVER BLVD FROM BLUEBIRD ST TO VALE ST 111,4 6TH LN F —M �— , k HARTFIELS ESTATES ,Py BARNES ROLLING OAKS 2ND ADD J� 146TH AVE 0 gip. J 145TH -LN m SHARONS 2ND ADD 145TH AVE FOX WOODS ANDOVER BLVD 144TH A (i F N U114TIH- L N � , F— Z OLD COLONY ESTATES -0— �z X N J IF(< Z 144TH AVE Q U WEYBRIDGE JONATHA N WOODS WEYBRIDGE 3RD ADD 143RD -LN FOXB ERRY, FA RMS CREEK VIEW CROSSING Q cra <kv�w 143RD AVE CROWN PO/NTE Croszinp N Park FWEYBRIDGE2NDADD Location Map L E G E N D W Project Location d M Lots /Parcels E7 Park Water Right of Way 0 zoo aoo soo City Limits 24 Feet Capital Plan 2013 thru 2017 City of Andover, MN Justification This is the last opportunity to purchase this property and keep city facilities together in one complex. Future site expansion opportunities are limited without additional property. Expenditures 2013 2014 2015 2016 2017 Total Land Acquisition 1,500,000 1,500,000 Total 1,500,000 1,500,000 Funding Sources 2013 2014 2015 2016 2017 Total Building Fund 1,500,000 1,500,000 Total 1,500,000 1,500,000 There is a large cost savings in keeping facilities together. The recycling center would be moved away from the park and Community Center improving the general appearance of the area. It would also provide a large storage area for the seal coat rock, sweeping, etc. Open land areas in Andover will soon be a thine of the roast. 25 i Capital Improvement Plan ANbM Project Name: LAND PURCHASE ESTATES L E G E N D Project Location Lots /Parcels (� Park Water Right of Way City Limits 0 :. O z O D r M my O Sunshine Park i N w E S 0 315 630 1,260 MEMEMOMMMR Feet 26 City Hall k Complex z O Z Q 0 J m Capital Plan 2013 thru 2017 City of Andover, MN Justification Ming periodic maintenance on and/or prolong costly repairs. Expenditures irking lots, similar to City streets, will extend the ov 2013 2014 2015 2016 design life of the pavement and 2017 Total Improvement 26,000 97,000 28,000 130,000 32,000 313,000 Total 26,000 97,000 28,000 130,000 32,000 313,000 Funding Sources 2013 2014 2015 2016 2017 Total Capital Projects Levy 26,000 97,000 28,000 30,000 32,000 213,000 Comm Ctr Operations 100,000 100,000 Total 26,000 97,000 28,000 130,000 32,000 313,000 parking lots will result in less annual maintenance for public works and prolong the life of the pavements. 27 Capital Plan 2013 thru 2017 r ;+,u of AriAnusw A" Justification The buildings get a lot of use and, despite the appropriate cleaning and maintenance, the carpeting and tile will need to be replaced. Expenditures 2013 2014 2015 2016 2017 Total Facility Maintenance 10,000 10,000 10,000 30,000 Total 10,000 10,000 10,000 30,000 Funding Sources 2013 2014 2015 2016 2017 Total Capital Projects Levy 10,000 10,000 10,000 30,000 Total 10,000 10,000 10,000 30,000 dget Impact/Other carpet and tile replacement will be needed in order to keep the buildings in good repair. Due to heavy use, it is anticipated that all eted and tile areas will need to be replaced. 28 Capital Plan 2013 thru 2017 City of Andover, MN Justification The roofs are coming of age and and have been receiving annual maintenance for cracking, minor leaks and seams popping. They will continue to be watched and inspected annually to determine when it becomes cost efficient to replace the whole roof. Expenditures 2013 2014 2015 2016 2017 Total Improvement 300,000 300,000 Total 300,000 300,000 Funding Sources 2013 2014 2015 2016 2017 Total Capital Equipment Reserve 300,000 300,000 Total 300,000 300,000 inspections and maintenance will be monitored to determine when it becomes cost effective to 29 Capital Plan City of Andover, MN Project# 13- 41900 -05 Project name Memorial -Veterans Memorial 2013 thru 2017 Type Improvement Department Facility Management Useful Life 20 Years Contact DPW / City Engineer Category Improvements Priority I - High memorial to honor Andover veterans. City would like to construct a memorial to honor Andover veterans. Expenditures 2013 2014 2015 2016 2017 Total Improvement 10,000 10,000 Total 10,000 10,000 Funding Sources 2013 2014 2015 2016 2017 Total Capital Equipment Reserve 10,000 10,000 Total 10,000 10,000 annual maintenance. 30 Capital Plan 2013 thrx, 2017 City of Andover, MN Justification The cement floor in Building A spalds due to daily traffic and salt. Sealing of the floors should be repeated every 4 years to retain the integrity of the floor surface. Without this process, the cement floor would deteriorate and have to be replaced. It is much more cost effective to perform the maintenance than to replace the entire floor. Expenditures 2013 2014 2015 2016 2017 Total Facility Maintenance 20,000 20,000 Total 20,000 20,000 Funding Sources 2013 2014 2015 2016 2017 Total Capital Projects Levy 20,000 20,000 Total 20,000 20,000 Proper maintenance extends the life of the cement floor, thus not having to replace it before its life expectancy is up. 31 Capital Plan City of Andover, MN 2013 thrt, 2017 Project# 15- 41900 -02 Project name Addition to Storage Building & Vehicle Maint. Shop Type Improvement Department Facility Management Useful Life 30 Years + Contact DPW / City Engineer Category Facility Management Priority 1 -High addition to the north end of Bldg A and be the same in size, 100'x250' with a 75'x 140' addition to the northwest side of the new vehicle -age garage for the vehicle maintenance shop. This building will be built with cement panels to match the present vehicle garage and would :en Public Works operations from the Community Center/YMCA as proposed in ajoint meeting with the Mayor and City Council. to the increase of vehicles, equipment and supplies now used by the City of Andover, this vehicle storage building and vehicle ntenance repair shop is badly needed. It is not cost effective to have vehicles or other equipment stored outside. Minnesota's four seasons way too hard on them and it makes for a much cleaner operation. The vehicle maintenance repair shop has been needed for a long time. The t now used has doors that are not wide enough and work areas for the hydraulic hoist are way too small. Also with the amount of equipment Expenditures 2013 2014 2015 2016 2017 Total Improvement 3,000,000 3,000,000 Total 3,000,000 3,000,000 Funding Sources 2013 2014 2015 2016 2017 Total G.O. Bond 3,000,000 3,000,000 Total 3,000,000 3,000,000 This will impact the life of the vehicles and other equipment by being stored inside and to house our vehicle maintenance mechanics. Over the years, the cost savings have been shown when the proper maintenance of our equipment can be implemented. This building will provide a safe, productive, and healthy operational area for City employees that will benefit the City of Andover for many Years. 32 Capital Plan City of Andover, MN Project # 15- 41900 -03 Project Name Recycling Building & Fence 2013 thru 2017 Type Improvement Department Facility Management Useful Life 15 -20 Years Contact DPW / City Engineer Category Facility Management Priority I - High This structure will have to be larger than the present building so more recycled materials can be stored inside reducing the chance of the lighter materials blowing out. There also needs to be more room for outside storage including a paved drive surface, it being completely fenced, better security lighting, and updated security camera's. The new location would be located north of the water treatment facility and the building would be constructed of materials that would blend in with the rest of the public works campus. In 2012, the City received a grant to start the process which included grading the area, pouring concrete pads for the building and oil container and paving the entire site with asphalt. The new site will be Dhased in over time as funds become available. Justification At the present location we have just plain run out of room! The recycling center will have to be moved if the new addition of the vehicle storage building is approved. Also as clean as we try to keep this area, it is probably not the best neighbor to the Community Center since items sometimes blow out of the recycling storage yard. Also it would be best to keep the large trucks off of Tower Drive for safety reasons, due to narrow streets and a lot of pedestrian traffic. Expenditures 2013 2014 2015 2016 2017 Total Construction 50,000 50,000 100,000 Total 50,000 50,000 100,000 Funding Sources 2013 2014 2015 2016 2017 Total Grant 50,000 50,000 100,000 Total 50,000 50,000 100,000 In the new location we will most likely be able to keep a closer watch on the area. It will still be within the area of the public works so there would be no extra cost in maintenance of the grounds and with a larger area it will be more customer friendly. 33 Capital Plan City of Andover, MN Project # 15- 41900 -04 Project Name Attached Storage Building Type Improvement Useful Life 25 Years Category Facility Management 2013 thru 2017 Department Facility Management Contact DPW / City Engineer Priority t -High sided building approximately 25'x 50'. It would be used to store equipment not sensitive to the changing temperatures ions but out of direct sunlight. It would also help to screen the facility. Justification of the Public Works site expansion. Protect outdoor vehicles and equipment from changing weather Expenditures 2013 2014 2015 2016 2017 Total Construction 300,000 300,000 Total 300,000 300,000 Funding Sources 2013 2014 2015 2016 2017 Total G.O. Bond 300,000 300,000 Total 300,000 300,000 34 Capital Plan 2013 thru 2017 City of Andover, MN Justification The canopy would keep the fuel pumps, gasboy equipment, operators dry and help keep sun, rain and snow damage to a minimum. It would also keep the fuel in the tanks from getting contaminated. The larger tanks will allow us to have tanker drops of 7,500 gallons of fuel, saving us money and the frequency of the drops that we now have. The tanks are approximately 20 years old and are warranteed for 30 years. The pumps were installed in 1999 and are in good shape. Expenditures 2013 2014 2015 2016 2017 Total Improvement 300,000 300,000 Total 300,000 300,000 Funding Sources 2013 2014 2015 2016 2017 Total G.O. Bond 300,000 300,000 Total 300,000 300,000 Budget lmpact(Other The larger tanks will allow us to have a tanker drops of 7,500 gallons of fuel, saving us money and the frequency of the drops that we now have. 35 Capital Plan 2013 thru 2017 City of Andover, MN The additional space to the building will allow for all vehicles to be parked in front of an exit door. The firefighters will not have to move a vehicle in order to get another one out of the building. The additional bay will also make clean up operations after an event much easier. The firefighters will not have to move vehicles out of the building in order to clean hose and equipment. The additional parking space will provide for much needed hard surface training area and more vehicle parking. The current use of old houses to be demolished by burning for training purposes is becoming harder to do because of E.P.A. and P.C.A. standards and requirements. The concept of a county wide regional fire training center with joint funding should be considered as a viable option for the station #2 site. Expenditures 2013 2014 2015 2016 2017 Total Land Acquisition Equipment Improvement 250,000 35,000 550,000 250,000 35,000 550,000 Total Funding Sources 2013 835,000 2014 2015 2016 835,000 2017 Total G.O. Bond 835,000 835,000 Total 835,000 835,000 The additional space will make all fire operations more efficient at this building. Vehicles will not have to be moved in order to get others out and clean -up will be much easier and faster. As part of this project it is suggested that the City look to purchase additional land adjacent to station #2. The building addition is needed but now is the time to also plan for future fire department needs. The strategic planning would call for a fire department training site where outdoor and live burn training could be accomplished. The additional land would be used to expand the station #2 site to include a training facility that will allow for the appropriate outdoor fire and rescue training, including all types of required live fire scenarios. A training building used for rescue and live fire scenarios should also be considered. 36 Capital Plan City of Andover, MN Project# 15- 41900 -07 Project Name Pedestrian Tunnel Under Crosstown Blvd. Type Improvement Useful Life 30 Yeats + Category Facility Management Description 2013 thru 2017 Department Facility Management Contact DPW / City Engineer Priority I - High is would be a pedestrian underpass walkway under Crosstown to accommodate pedestrian traffic from a possible development of a parking or other sports fields on the north side of Crosstown Boulevard that could crossunder Crosstown Boulevard to Sunshine Park Facilities or t connect to the city's trail system. Justification s item was discussed at a Council Workshop with the Public Works Department Managers February 16th 2006. For safety and easy access crossing Crosstown Boulevard from a future park and/or parking lot on the north side of Crosstown Boulevard to Sunshine Park on the th side; or just getting to the city trail system the quickest and safest way will be a pedestrian underpass under Crosstown Boulevard. Expenditures 2013 2014 2015 2016 2017 Total Improvement 450,000 450,000 Total 450,000 450,000 Funding Sources 2013 2014 2015 2016 2017 Total G.O. Bond 450,000 450,000 Total 450,000 450,000 g of these area's through an underpass will not only benefit pedestrians crossing the roadway, but will also provide a safe passage for and smaller equipment. 37 Capital Plan 2013 thn, 2017 City of Andover, MN Justification d equipment no longer meets ADA requirements, such as entrapments, fall zones and handicap accessibility. Working to bring the parks up meet all safety requirements. Expenditures 2013 2014 2015 2016 2017 Total Equipment 46,000 48,000 50,000 52,000 54,000 250,000 Total Total 46,000 48,000 50,000 52,000 54,000 250,000 Funding Sources 2013 2014 2015 2016 2017 Total Capital Projects Levy 46,000 48,000 50,000 52,000 54,000 250,000 Total 46,000 48,000 50,000 52,000 54,000 250,000 meet all safety requirements. 38 Capital Plan 2013 thru 2017 City of Andover, MN Justification As the Andover park system continues to age there is a need for major replacement projects that cost in excess of $10,000 per project. These items can not be replaced through the Parks maintenace budget because of the high cost of the replacement. Current projects that are in need include the replacement of the outfields fencing at Sunshine Park and parking lot reconstruction within City Parks. Each year a specific project will be identified. Expenditures 2013 2014 2015 2016 2017 Total Improvement 25,000 25,000 25,000 25,000 25,000 125,000 Total 25,000 25,000 25,000 25,000 25,000 125,000 Funding Sources 2013 2014 2015 2016 2017 Total Capital Projects Levy 25,000 25,000 25,000 25,000 25,000 125,000 Total 25,000 25,000 25,000 25,000 25,000 125,000 Budget JmpacttOther and rebuilds will reduce the ongoing maintenance that is needed to keep park facilities useable and safe. 40 Capital Plan City of Andover, MN Project# 13- 45001 -01 Project Name Annual Miscellaneous Park Projects 2013 thru 2017 Type Improvement Department Pads &Rec - Projects Useful Life Unassigned Contact Asst.Pubhc Works Director Category Park Improvements Priority I -High is for unforeseen or requested miscellaneous projects that may arise during the year, requested by the public, staff, City Council or the and Recreation Commission each year. Justification rhis gives flexibility to the City to do certain small -sized projects that may be warranted; for example, purchase soccer rhis funding has been recommended by the Park and Recreation Commission. Expenditures 2013 2014 2015 2016 2017 Total Improvement 15,000 15,000 15,000 15,000 15,000 75,000 Total 15,000 15,000 15,000 15,000 15,000 75,000 Funding Sources 2013 2014 2015 2016 2017 Total Park Dedication Funds 15,000 15,000 15,000 15,000 15,000 75,000 Total 15,000 15,000 15,000 15,000 15,000 75,000 41 Capital Plan City of Andover, MN Project# 13- 45001 -02 Project Name 40 Acre Park Project - 3535 - 161st Ave NW 2013 thrit 2017 Type Improvement Department Park & Rec - Projects Useful Life 20 Years Contact Asst.Public Works Director Category Improvements Priority I -High Description Construct a new sporting complex that will provide irrigated game and practice fields for soccer, football and lacrosse, in addition to, providing adequate parking. The land was purchased in 2012 with site preparation beginning in 2013. *Dedicating $50,000 of the $61,500 property tax levy for years 2013 and 2014, for a total tax levy of $100,000. No park dedication revenues will be used to fund this project. Justification Due to the growth of soccer, football and lacrosse; additional fields are necessary to keep up with demand so that the existing fields are not overused and provides additional rest time. Expenditures 2013 2014 2015 2016 2017 Total Improvement 800,000 800,000 Total 800,000 800,000 Funding Sources 2013 2014 2015 2016 2017 Total Capital Equipment Reserve 600,000 600,000 Donations 100,000 100,000 Parks Projects Levy 100,000 100,000 Total 800,000 800,000 Budget Impact/Other Another complex will put additional burdens on existing park staff and budgets. 42 Capital Improvement Plan NDOVE Project Name: 40 ACRE PARK PROJECT (2013) TULIP & 161ST AVE TIMBER MEADOWS SECOND'ADD C3 J¢ 163RD -LN TIMBER MEADOWS 3RD ADD ulip 2, ark 9� 162ND EN N H iN N to U :Q Z A 161S1F AVE w � c z cn Pine Hills PINE HILLS zr ADD 160TH LN Location Map L E G E N D N w i 63 Project Location GLots /Parcels S Park Water Right of Way City Limits o zoo aoo soo Feet 43 Capital Plan 2013 thru 2017 City of Andover, MN Justification and exercise equipment can make the experience on the Expenditures 2013 2014 y Park and Trail system more enjoyable. 2015 2016 2017 Total 30,000 30,000 Total 30,000 30,000 Funding Sources 2013 2014 2015 2016 2017 Total Park Dedication Funds 10,000 10,000 Trail Funds 20,000 20,000 Total 30,000 30,000 44 Capital Plan 2013 thrrt 2017 1 • __ A- __ _ 1 AT Justification Similar to what was done at Hawkridge Park, when parks and/or fields get outdated or they do not meet today's standard, they need to be redesigned to meet the needs and expectations of those using them. Expenditures 2013 2014 2015 2016 2017 Total Improvement 130,000 130,000 Total Funding Sources 2013 130,000 2014 2015 2016 130,000 2017 Total Park Dedication Funds 130,000 130,000 Total 130,000 130,000 Budget Impact(Other Yearly maintenance will be required. 45 Capital Plan 2013 thrtt 2017 City of Andover, MN Justification lift station will allow additional capacity in the Bluebird Street trunk line to serve adjacent properties until the year 2020. This project is lopment dependent. Expenditures 2013 2014 2015 2016 2017 Total Improvement 650,000 650,000 Total 650,000 650,000 Funding Sources 2013 2014 2015 2016 2017 Total Sewer Trunk Fund 650,000 650,000 Total 650,000 650,000 monitoring and maintenance of the lift station will be 46 A�Lb&g w 0 m z 0 z a x City Hall k Complex #1 0 a z 0 z z a x L E G E N D Project Location [ Lots /Parcels Park Water Right of Way City Limits Capital Improvement Plan Project Name; SANITARY SEWER IMPROVEMENTS (2015) YELLOW PINE LIFT STATION N Nk +— i S 0 320 640 '..280 Feet 47 Capital Plan City of Andover, MN Project# 15- 48200 -02 Project Name Rural Reserve Trunk Sanitary Sewer 2013 thru 2017 Type Improvement Department Sanitary Sewer Useful Life 50 Years Contact DPW / City Engineer Category Unassigned Priority I -High Description 3xtension of trunk sanitary sewer from Bunker Lake Boulevard approximately parallel to Coon Creek to serve the Rural Reserve area. The sanitary sewer will be constructed through existing neighborhoods and along South Coon Creek Drive then north into the Rural Reserve Area. t is anticipated that the extension through the Rural Reserve may be constructed the following year, or as the market demands. Justification The trunk sanitary sewer will be extended to serve future development of the Rural Reserve. The timing of this extension will be market 3riven based upon developer timelines for the Rural Reserve. The extension has been recommended in the Trunk Sanitary Sewer Analysis for Desi¢nated Rural Reserve Areas. Expenditures 2013 2014 2015 2016 2017 Total Construction 2,250,000 1,250,000 3,500,000 Total 2,250,000 1,250,000 3,500,000 Funding Sources 2013 2014 2015 2016 2017 Total Assessments 250,000 1,000,000 1,250,000 Sewer Revenue Bonds 2,000,000 250,000 2,250,000 Total 2,250,000 1,250,000 3,500,000 maintenance including televising and cleaning will be required. 48 Capital Plan 2013 thru 2017 City of Andover, MN The Crosstown Boulevard trunk sanitary sewer would be extended to serve properties adjacent to Crosstown Boulevard and east of the railroad tracks and ultimately east of Prairie Road. The extension has been recommended through the sanitary sewer report (2004 Sanitary Sewer Report), subsequent studies of the system, and the updated Comprehensive Plan. Timing of this project is contingent upon development east of the railroad tracks. The Aztec Estates Lift Station will need upgrades /improvements to handle flows projected once development fills in on the properties adjacent to Bunker Lake Boulevard and east of 7th Avenue. Expenditures 2013 2014 2015 2016 2017 Total Improvement 500,000 105,000 605,000 Total 500,000 105,000 605,000 Funding Sources 2013 2014 2015 2016 2017 Total Assessments 105,000 105,000 Sewer Trunk Fund 500,000 500,000 Total 500,000 105,000 605,000 routine maintenance including televising and cleaning will be required. 50 CITY 017,4dow Capital Improvement Plan Project Name: SANITARY SEWER IMPROVEMENTS CROSSTOWN BLVD L E G E N D 63 Project Location Lots /Parcels Park 0 Water Right of Way 0 City Limits 0 �I/ /� 0 250 500 Feet 51 Capital Improvement Plan ?CN66W Project Name: AZTEC ESTATES LIFT STATION IMPROVEMENTS 2016 �,5 a gyp' Q' U� 14.4•Tyq U) U) Q O COMM -PLAT T W,- > CO) X _.1 143RD_AVE WANDERSEE - ADD L > J LL ROSELLAS W Q AZTEC jS I'AT'ES �- v' ADD-s T J Aztec Estates Z L'ift e� u Station 0 O �m j�e WOODLAND 1- mmm� 'POND Location Map N L E G E N D N E Project Location Lots /Parcels s Park Water o ns sao loo Right of Way Feet City Limits 52 Capital Plan 2013 thrit 2017 City of Andover, MN staining the City's storm sewer system improves water quality and public safety, and reduces the need for costly repairs in the future. tiring and maintaining these systems also allows public works to focus on and comply with requirements of the NPDES program, such as cleaning, inspections, and sweeping. Expenditures 2013 2014 2015 2016 2017 Total Improvement 35,000 40,000 45,000 50,000 55,000 225,000 45,000 Total 35,000 40,000 45,000 50,000 55,000 225,000 Funding Sources 2013 2014 2015 2016 2017 Total Storm Sewer Fund 35,000 40,000 45,000 50,000 55,000 225,000 Total 35,000 40,000 45,000 50,000 55,000 225,000 problem areas in the storm sewer system will reduce the yearly maintenance needs placed on the public works personnel. 53 Capital Plan 2013 thru 2017 City of Andover, MN Justification coating will extend the useful life of roads by protecting the bituminous from oxidation due to adverse weather conditions (sun, rain, , snow, etc.). The prevention of oxidation will prolong the useful life of the pavement and defer the need for a costly reconstruction. Seal ng also improves the skid resistance of the roadway surface by increasing the friction between vehicle tires and the roadway. and reconstructed areas are tvoically seal coated within Expenditures 2013 2014 2015 2016 2017 Total Construction 350,000 425,000 375,000 725,000 710,000 2,585,000 Total 350,000 425,000 375,000 725,000 710,000 2,585,000 Funding Sources 2013 2014 2015 2016 2017 Total Construction Seal Coat Fund 5,000 10,000 20,000 35,000 Road & Bridge Funds 345,000 425,000 375,000 715,000 690,000 2,550,000 Total 350,000 425,000 375,000 725,000 710,000 2,585,000 Budget Impact/Other Extending the life of the street will reduce routine maintenance (Crack sealing, pot hole patching, overlays, etc.) and extend the overall design life of the pavement. 54 Capital Plan City of Andover, MN Project# 13- 43100 -02 Project Name Annual Street Crack Seal Project Type Improvement Useful Life 8 Years Category Streets/Highways 2013 thru 2017 Department Streets/ Highways Contact DPW / City Engineer Priority 1 -High s project provides for crack sealing of the streets. Due to budget restraints and escalating fuel and material prices, funding is not available maintenance on an entire zone on an annual basis. Each year, staff will determine an area that can be crack sealed within the allotted budget ed upon current estimated project costs. This plan has the following areas tentatively planned for crack sealing as follows: 3: East 1/2 of Zone 1 4: West 1/2 of Zone 1 5: Full Zone 2 6: Full Zone 3 7: Full Zone 4 Justification The sealing of street cracks will significantly extend the useful life of the streets. This will extend the time frame when a costly street reconstruction project will be necessary. The sealing of cracks in the street surface reduces /eliminates water from entering the road base and subgrade. This process reduces the freeze /thaw cycles of the subgrade, maintaining the integrity of the road. Crack sealing is completed in a particular zone one year prior to seal coating. This allows the crack sealing material to cure and minimize bleed through once seal coated. New developments and reconstructed areas requiring crack seal are not shown on the attached maps. These areas are typically crack sealed three vears after thev are paved. Expenditures 2013 2014 2015 2016 2017 Total Construction 110,000 100,000 185,000 165,000 200,000 760,000 Total Funding Sources 110,000 2013 100,000 2014 185,000 2015 165,000 2016 200,000 2017 760,000 Total Construction Seal Coat Fund Road & Bridge Funds 110,000 3,000 97,000 5,000 180,000 5,000 160,000 10,000 190,000 23,000 737,000 Total 110,000 100,000 185,000 165,000 200,000 760,000 Budget Impact/Other Sealing the street cracks will reduce routine maintenance by eliminating the source of degradation resulting from moisture in the road subgrade. 55 Capital Plan City of Andover, MN Project# 13- 43100 -03 Project Name Annual Street Reconstruction 2013 rhru 2017 Type Improvement Department Streets / Highways Useful Life 20 Years Contact DPW / City Engineer Category Streets/Highways Priority I -High ie Street Reconstruction projects will consist of milling the existing street surface and constructing a new asphalt surface. Minor shouldering d restoration work will be included with the project. In developments that have existing bituminous curb or no curb or ditch, concrete curb d gutter will be constructed. 25% of the total project costs are assessed to the benefiting properties in each development. This program helps maintain the integrity and value of the community's street infrastructure. to be reconstructed are listed below. The timing of reconstruction of developments more than two years out may be revised as street ions and ratings are reviewed on an annual basis. Additional developments may be added to the schedule or projects moved up if it is a geous to reconstruct them in conjunction with other nearby projects. 3 - Stenquist Addition, 159th Ave (7th Ave to Marystone Blvd.) 4 - Makah Street 5 - Overlay Project - No Reconstruction Scheduled 6 - Lakeview Terrace, Lundgren Oakridge, Kemps Addition, Country Estates, Howard- Temple Addition 7 - Prairie Meadows, Lanaseth- Thrane 1st and 2nd Additions Justification The streets in these neighborhoods are generally in excess of 25 years old and are in need of rehabilitation. The intent of this program is to provide the community with a high quality transportation system and maintain a constant upkeep of the City's street infrastructure. Expenditures 2013 2014 2015 2016 2017 Total Construction 1,050,000 465,000 900,000 890,000 3,305,000 Total Funding Sources 1,050,000 2013 465,000 2014 2015 900,000 2016 890,000 2017 3,305,000 Total Assessments Road & Bridge Funds 200,000 850,000 115,000 350,000 225,000 675,000 225,000 665,000 765,000 2,540,000 Total 1,050,000 465,000 900,000 890,000 3,305,000 on of the streets will reduce the routine maintenance (crack sealing, pot hole patching, etc..) in the area. Long term, will prolong the structural stability of the roadway making for a longer serviceable life. 56 Capital Improvement Plan ND OvER� Project Name: ANNUAL STREET RECONSTRUCTION (2013) STENQUISTADDITION CASTNER ADD. ��- - -- 162ND_LN REG LAND Y SURVEY NO. 072 STI 161'STTN' NQUISTADDITION J 2 160TFi_LNI m F- - F O F— ~ Q Q Q � o O Z REG LAND O O SURVEY N0.072 159TH AV.E1 J RUM RIVER RANCH ESTATES IL Location Map N L E G E N D Project Location Lots /Parcels s d3 Park Water 0 215 430 se0 Right of Way Feet City Limits 57 Improvement Plan ,. o ,Capital ANLb OVE Project Name: ANNUAL STREET RECONSTRUCTION (2014) 159TH AVE AND MAKAH ST Ir 1� N a N 2 165T,H,AV,E ® i6 —HAVE F 164TH LN N W U Mmav[ Z 5 S F 9'fACK'S W, K>DS Z _ P� CASTNER ADD 63RD LN saNER NtiAWWS WEST 162ND]'_N r R10 N SAND y SURVEY w STI- NQUIST- N>URION (6'1 STiF� NO, Of' � 3 161ST LN la- nnn 160TH N W .2 2 F tll —' —_ Vial'(. N60THL _ 3 3 < •REC LAND a w 0 a O _ - �S'tIRVEY } N0.0 suRV;eY NO 081 O 15ATH AVERT qS RUMME RANC11ESfAf1's _ _ pOV 5 'Fos Meadows '- stMNO MAKlt N�tyE s f in. CUNT° OL�f KID WA TERRACF - T O F�SU0.J P\I 5 M ee LMM YSY • `6`� +4Ar bA R R W FR ✓1 2 IND Location Map L E G E N D N W E Project Location 61 Lots /Parcels s Park Water 0 390 780 1.560 Right of Way Feet City Limits 58 Capital Improvement Plan NDOVE Project Name: ANNUAL STREET RECONSTRUCTION (2016) DEVELOPMENTS EAST OF CROOKED LAKE WOODLAND CREEK: O CIC NO 92 DEVONSHIRE EST fell DONOHUE CREEKSIDE ADD C/ C�NO 91 TH WOODLAND CRK CREEKHAVEN �MNP �� (P BUNKER LAKE BLVD N� SERVICE-RD Crooked Lake Boat Landing %sr Hidden Creek North Park HIDDEN CREEK LAKE VIEW TERRACE C..) I it ai S BENT CREEK ESTATES 136TH-AVE- 135TH LN =i Q COUNTRYESTATES'ADD �, = Z 0 WOODLAND-TERRACE HOWARD - TEMPLE ADD HIDDEN CREEK -2ND ADD AUD SUB NO 102 KEMPS ADD rC�OON C�R\EEK YEN MATTSON 8 DEGARDNER CR LK EAST BROOK.TE BRACE HIDDEN CREEK 3RD ADD WOODLAND.TERRACE 4TH ADD 134TH AVE LUNDGREN OAKR /DGE ADD F- CROOKEDLAKE N L-N J 133 RID- AUD SUB NO 137 Location Map L E G E N D Project Location Lots /Parcels s ED Park C> Water Right of Way City Limits 0 250 500 750 Feet 59 N Location Map L E G E N D w E Project Location Lots /Parcels s [� Park Water I Right of Way o zoo aoo 600 IV? City Limits Feet 0 Capital Improvement Plan C I T Y O F NDOVE Project Name: ANNUAL STREET RECONSTRUCTION (2017) LANGSETH - THRANE 1ST AND 2ND ADDITION Langseth TIMBER TRAILS 174TH LN WOBEGON WOODS OLESE<ADD LANGSETH PINE'ACRES 2ND ADD- �NGSETHS PINE ACRES OLESEN ADD 174Th -A } 174TH AVE CEDAR CREST ESTA 4. 10 a 173RD-LN F_ LANGSETH THRANE 2ND ADD rn LANGSETH THRANEADD a J H VALLEY VIEW ESTATES p J M W Y Q J Z O VALLEY VIEW ESTATES 2ND ADD N Location Map L E G E N D w E Project Location Lots /Parcels s [� Park Water I Right of Way o zoo aoo 600 IV? City Limits Feet 0 Capital Improvement Plan C I T Y O F NDOVE Project Name: ANNUAL STREET RECONSTRUCTION (2017) LANGSETH - THRANE 1ST AND 2ND ADDITION Langseth TIMBER TRAILS 174TH LN WOBEGON WOODS OLESE<ADD LANGSETH PINE'ACRES 2ND ADD- �NGSETHS PINE ACRES OLESEN ADD 174Th -A } 174TH AVE CEDAR CREST ESTA 4. 10 a 173RD-LN F_ LANGSETH THRANE 2ND ADD rn LANGSETH THRANEADD a J H VALLEY VIEW ESTATES p J M Capital Improvement Plan NDOVE Project Name: ANNUAL STREET RECONSTRUCTION (2017) PRAIRIE MEADOWS VALLEY VIEW ESTATES 2ND ADD 'A n I A 170Ty�N 170TH LN DEER OAKS OAKWOOD ESTATES SYLVESTER ADD F- Q a PRAIRIE MEADOWS KADLEC ADD PINE CREST 169TH LN C— G y r. ° r a a ❑ J .0 a m w Y 168TH _ LN Q z 0 KOBS 1STADD TIMBER MEADOWS Location Map L E G E N D N Project Location w Lots /Parcels s Park Water J- Right of Way 0 City Limits 150 300 450 F2Zi 61 Capital Plan 2013 thru 2017 City of Andover, MN Justification Striping is required through the local and state agencies. A reflective standard is required. Restriping annually maintains the pavement markings to the required standards. Expenditures 2013 2014 2015 2016 2017 Total Improvement 26,000 27,000 29,000 31,000 33,000 146,000 Total Total 26,000 27,000 29,000 31,000 33,000 146,000 Funding Sources 2013 2014 2015 2016 2017 Total Road & Bridge Funds 26,000 27,000 29,000 31,000 33,000 146,000 Total 26,000 27,000 29,000 31,000 33,000 146,000 Budget Impact(Other Che pavement markings are contracted out each year adding virtually no operational impact. 62 Capital Plan 2013 thru 2017 City of Andover, MN Justification The majority of the concrete curb and gutter throughout the City is in relatively good condition. However, there are isolated areas that need rehabilititation every year. Failing or damaged sections of concrete curb and gutter are removed and replaced. Replacing damaged sections of concrete curb and gutter maintains the integrity of and prolongs the life of the City's street infrastructure. Expenditures 2013 2014 2015 2016 2017 Total Improvement 43,000 44,000 45,000 46,000 47,000 225,000 Total 43,000 44,000 45,000 46,000 47,000 225,000 Funding Sources 2013 2014 2015 2016 2017 Total Road & Bridge Funds 43,000 44,000 45,000 46,000 47,000 225,000 Total 43,000 44,000 45,000 46,000 47,000 225,000 Budget hnpact(Other . epairing failing or damaged sections of curb and gutter reduces the routine maintenance required by the public works department. 63 Capital Plan City of Andover, MN Project # 13- 43100 -06 Project Name Municipal State Aid Routes / New & Reconstruct Type Improvement Useful Life 20 Years Category Streets/Highways 2013 rhru 2017 Department Streets/ Highways Contact DPW / City Engineer Priority 1 -High Description the following projects are proposed to be constructed and/or rehabilitated to meet State Aid Standards. The rehabilitation projects will consist )f milling the existing street surface, replacing bituminous curb with concrete curb and gutter, repairing storm sewer systems, and improving ;torm drainage. 3: Nightingale Street (Crosstown Blvd - 161st Ave) $1,000,000 4: Prairie Road (Andover Blvd - Crosstown Blvd) $433,000 needed to maintain the integrity of the City's State Aid roadway infrastructure. Expenditures 2013 2014 2015 2016 2017 Total Construction 1,000,000 1,110,000 2,110,000 Total 1,000,000 1,110,000 2,110,000 Funding Sources 2013 2014 2015 2016 2017 Total Assessments 100,000 100,000 Municipal State Aid Funds 900,000 1,110,000 2,010,000 Total 1,000,000 1,110,000 2,110,000 Budget Impact(Other the roads will reduce the amount of routine maintenance along these sections of roadway and provide a safer and higher quality system. 64 Capital Improvement Plan ?CN66q^ Project Name: STATE AID ROUTES RECONSTRUCTION (2013) NIGHTINGALE ST L �= ■ ■ ■ I Lots/Parcels Park Water Right of Way City Limits IN IN IN w Bills oil ■_ ' �� :, � \111 ►� SEEMS IBM INWININ Park L E G E N D Project Location Lots/Parcels Park Water Right of Way City Limits E S 0 450 900 1,350 gg6i;rm� Feet 65 OW�11• .■ •� ■• ■. OWN �. ., oil 1 NO MM ---- - -�� 1S • lleii � 11 1 1 X11 n C Jq, tiG'f[i:_ ' ./, ��i'I:F�.�1��•,� Capital Plan City of Andover, MN Project # 13- 43100 -07 Project Name Intersection Upgrades 2013 thn, 2017 Type Improvement Department Streets/ Highways Useful Life 25 Years Contact DPW / City Engineer Category Improvements Priority 1 -High Description the following are projects that are tentatively identified for improvements. Exact timing is subject to 2013 - Intersection improvements at Crosstown Boulevard / Crosstown Drive ($250,000) if warrants are met 2014 - Construction of a traffic signal at Hanson Boulevard and 161 st Avenue. Anoka County Highway Department received a Highway Safety Improvement Program (HSIP) grant for the majority of this project. The City will pay for our proportionate share of costs exceeding the grant amount ($65,000). 2017 - Construction of a traffic signal at South Coon Creek Drive and Round Lake Blvd ($285,000) if warrants are met. I Justification I upgrades are necessary due to the increased development and demands on the transportation system, the need for safety its, and to comply with Anoka County Highway Department requirements. Expenditures 2013 2014 2015 2016 2017 Total Construction 125,000 125,000 125,000 125,000 125,000 625,000 Total 125,000 125,000 125,000 125,000 125,000 625,000 Funding Sources 2013 2014 2015 2016 2017 Total Municipal State Aid Funds 125,000 125,000 125,000 125,000 125,000 625,000 Total 125,000 125,000 125,000 125,000 125,000 625,000 Budget Impact(Other Improvements will improve the flow of traffic and will improve 68 pedestrians and bicyclists. .n ' � ��. �v Ad Capital Plan City of Andover, MN Project# 13- 43100 -08 Project Name 173rd Ln /Heather St / 174th Ave Improvements 2013 thru 2017 Type Improvement Department Streets/ Highways Useful Life 30 Years + Contact DPW / City Engineer Category Streets/Highways Priority 1 -High 173rd Lane / Heather Street / 174th Avenue are currently gravel roads. The residents in this area have petitioned the City to paved. The City Council has initiated the project to have the roads paved in the spring of 2013. ag gravel roads have maintenance costs associated with them for the City, and also cause The neighbors in this area desire to have their streets paved. Expenditures 2013 2014 2015 2016 2017 Total Improvement 305,000 305,000 Total 305,000 305,000 Funding Sources 2013 2014 2015 2016 2017 Total Assessments 152,500 152,500 Road & Bridge Funds 152,500 152,500 Total 305,000 305,000 Budget Impact/Other 70 on Capital Improvement Plan C MAY N Project Name: STREET IMPROVEMENTS (2013) 173RD LN / HEATHER ST / 174TH AVE 174TH LN 174TH LN WOBEGON WOODS LANGSETHS PINE ACRES 174TH AVE Z o m 174TH AVE m = w Y M A Q CA Z O IX 173RD "LN 173RD LN LANGSETH THRANE ADD Location Map L E G E N D N Project Location W E Lots /Parcels s (3 Park Water Right of Way City Limits 0 100 200 300 Feet 71 Capital Plan 2013 rhru 2017 City of Andover, MN Justification IThe current fixtures are in need of replacement. LED fixtures are more efficient resulting in a cost savings on energy. 1 Expenditures 2013 2014 2015 2016 2017 Total Improvement 45,000 45,000 Total 45,000 45,000 Funding Sources 2013 2014 2015 2016 2017 Total Tax Increment 45,000 45,000 Total 45,000 45,000 will reduce maintenance costs and energy costs. 72 Capital Plan City of Andover, MN Project # 15- 43100 -01 Project Name Street Overlays Type Improvement Useful Life 20 Years Category Improvements Description 2013 thrit 2017 Department Streets /Highways Contact DPW / City Engineer Priority I -High The City of Andover is implementing a street overlay program to prolong the life of the City's roadway infrastructure. This program will include an overlay of approximately 1.5" of bituminous on roadways that are identified as still structurally sound. The Engineering Department and Public Works will identify roads that meet this criteria. Justification When streets are designed, it is assumed that about 20 years into their life cycle that an overlay is performed to extend the useful life of the pavement. Overlaying a street can prolong it's useful life significantly. It is crucial that only roads that do not have major distresses are overlayed, as significant distresses will reflect through an overlay and it's effects would not be long lasting. An overlay on a structurally sound road can prolong it's useful life by 15 years or more. Expenditures 2013 2014 2015 2016 2017 Total Construction 850,000 850,000 Total 850,000 850,000 Funding Sources 2013 2014 2015 2016 2017 Total Assessments 200,000 200,000 Road & Bridge Funds 650,000 650,000 Total 850,000 850,000 laying a structurally sound road will prolong it's useful life a minimum of 15 years and also reduce routine annual maintenance required a roadway surface that is older (pothole patching, crack sealing, etc.). 73 Capital Plan City of Andover, MN Project# 13- 48100 -01 Projectxame Rehabilitation of Wells 2013 rhrt, 2017 Type Improvement Department Water Useful Life 7 Years Contact DPW / City Engineer Category Improvements Priority 1 -High Description The motor, pump and column pipe are taken out for inspection and worn parts are replaced. The well is televised to determine the depth and - ondition. If the well is at or close to the original drill depth everything is put back in place. The well may need to be cleaned out to the 3riginal depth if there is a substantial decrease in the depth. Justification make sure the well is operational to what it is designed for and to correct any problems that may affect our ability to produce the amount of er needed to meet the demand. A complete inspection and maintenance overhall is performed on each well a minimum of once every seven years. This maintenance will also maximize the pumping rate of the well. Expenditures 2013 2014 2015 2016 2017 Total 65,000 70,000 75,000 80,000 85,000 375,000 Total 65,000 70,000 75,000 80,000 85,000 375,000 Funding Sources 2013 2014 2015 2016 2017 Total Water Fund 65,000 70,000 75,000 80,000 85,000 375,000 Total 65,000 70,000 75,000 80,000 85,000 375,000 Budget Impact/Other I This would be done at such a time that it would not affect the demand needs of the system. Typically done late fall. 74 Capital Plan 2013 thn, 2017 City of Andover, MN Justification roadways in the Lakeview Terrace areas east of Crooked Lake are proposed to be reconstructed in 2016. It is cost beneficial to install the x main in this area while the roadways are being constructed. Expenditures 2013 2014 2015 2016 2017 Total Improvement 710,000 710,000 Total 710,000 710,000 Funding Sources 2013 2014 2015 2016 2017 Total Assessments 710,000 710,000 Total 710,000 710,000 the water main system will result. 75 Y o F Capital Improvement Plan ANL6 61Y Project Name: WATER MAIN IMPROVEMENTS (2015) LAKEVIEW TERRACE AREA CREEKHAVEN�'j I[T�I {DTI d_U 1ODLAND Tp 'REEK ` 137TH AVE BUNKER'L"AKE'BL'VD BUNKER LAKE L E G E N D Project Location Lots /Parcels r9 Park Water Right of Way City Limits v� W` O V N W E s 0 230 460 920 FM Feet 76 EAST ut Hidden Creek North Park CREEK City of Andover, MN Capital Plan 2013 thru 2017 DEPARTMENT SUMMARY Department 2013 2014 2015 2016 2017 Total Central Equipment 40,000 40,000 Community Center 12,000 12,000 Engineering 30,000 30,000 Fire 600,000 850,000 424,000 125,000 1,999,000 Park&Rec - Operations 10,200 65,000 59,000 50,000 184,200 Sanitary Sewer 130,000 357,000 487,000 Storm Sewer 150,000 150,000 Streets /Highways 10,000 250,000 260,000 Water 900,000 900,000 TOTAL 750,200 1,345,000 1,740,000 215,000 12,000 4,062,200 77 City of Andover, MN Capital Plan 2013 thra 2017 FUNDING SOURCE SUMMARY Source 2013 2014 2015 Capital Equipment Reserve 10,000 Capital Projects Levy 10,200 120,000 Comm Ctr Operations Equipment Bond 600,000 1,225,000 483,000 Sanitary Sewer Fund 97,500 178,500 Sewer Trunk Fund 178,500 Storrs Sewer Fund 32,500 Water Fund 900,000 2016 2017 Total 125,000 90,000 12,000 10,000 255,200 12,000 2,398,000 276,000 178,500 32,500 900,000 GRAND TOTAL 750,200 1,345,000 1,740,000 215,000 12,000 4,052,200 78 City of Andover, MN Capital Plan 2013 thru 2017 PROJECTS & FUNDING SOURCES BY DEPARTMENT Department Project# Priority 2013 2014 2015 2016 2017 Total Central Equipment 13- 42200 -01 Equipment Bond Replacement - Grass #31 Replacement - Service Truck 16- 48800 -01 2 40,000 Replacement - Grass #21 40,000 Equipment Bond 40,000 14 -42200 -03 40,000 Central Equipment Total Replacement - Fire Marshall Vehicle 40,000 Equipment Bond 40,000 Replacement - Tanker #11 15 -42200 -01 Equipment Bond Replacement - Utility #4 Communi Center Replacement - Zamboni Battery Pack 17- 44300 -01 1 Replacement - Utility #5 12,000 12,000 Comm Ctr Operations New - Water /Ice rescue boat 15- 42200 -04 12,000 12,000 Community Center Total 16- 42200 -01 Capital Projects Levy 12,000 12,000 32,000 32,000 32,000 32,000 En sneering Replacement -Total Station 14- 41600 -01 1 30,000 32,000 30,000 Equipment Bond 20,000 30,000 30,000 Engineering Total 30,000 Fire Replacement - Ladder Truck #11 13- 42200 -01 Equipment Bond Replacement - Grass #31 14- 42200 -01 Equipment Bond 600,000 600,000 Replacement - Grass #21 14- 42200 -02 Equipment Bond Replacement- Turnout Gear 14 -42200 -03 Capital Projects Levy 45,000 Replacement - Fire Marshall Vehicle 14- 42200 -04 Equipment Bond 45,000 Replacement - Tanker #11 15 -42200 -01 Equipment Bond Replacement - Utility #4 15- 42200 -02 Equipment Bond 120,000 Replacement - Utility #5 15- 42200 -03 Equipment Bond 40,000 New - Water /Ice rescue boat 15- 42200 -04 Equipment Bond 340,000 Replacement - SCBNs 16- 42200 -01 Capital Projects Levy 340,000 Fire Total 79 30,000 30,000 1 600,000 600,000 1,200,000 600,000 600,000 1,200,000 2 45,000 45,000 45,000 45,000 2 45,000 45,000 45,000 45,000 1 120,000 120,000 120,000 120,000 2 40,000 40,000 40,000 40,000 2 340,000 340,000 340,000 340,000 2 32,000 32,000 32,000 32,000 2 32,000 32,000 32,000 32,000 1 20,000 20,000 20,000 20,000 1 125,000 125,000 125,000 125,000 600,000 850,000 424,000 125,000 1,999,000 79 Department Project# Priority 2013 2014 2015 2016 2017 Total Park & Rec - Operations New -Air sweeper /blower 13 -45000 -03 2 10,200 10,200 Capital Projects Levy 10,200 10,200 Replacement - One Ton Truck w / Plow #503 14- 45000 -01 2 65,000 65,000 Equipment Bond 65,000 65,000 Replacement - Toro Groundsmaster #559 15- 45000 -01 1 23,000 23,000 Equipment Bond 23,000 23,000 Replacement - Bobcat #610 15 -05000 -02 2 36,000 36,000 Equipment Bond 36,000 36,000 Replacement - One Ton Crew Cab Pickup #502 16- 45000 -01 1 50,000 50,000 Equipment Bond 50,000 50,000 Park & Rec - Operations Total 10,200 65,000 59,000 50,000 184,200 Sanitary Sewer Replacement - 3 /4Ton Truck w / Plow #90 13- 48200 -01 2 65,000 65,000 Sanitary Sewer Fund 65,000 65,000 Replacement - One Ton Truck w/ Plow #94 1348200 -02 1 65,000 65,000 Sanitary Sewer Fund 32500 32,500 Storm Sewer Fund 32,500 31,500 Replacement - JetNac Truck #99 1548200 -04 1 357,000 357,000 Sanitary Sewer Fund 178,500 178,500 Sewer Trunk Fund 178,500 178,500 Sanitary Sewer Total 130,000 357,000 487,000 Storm Sewer Replacement- Elgin Street Sweeper #169 14- 48300 -01 1 150,000 150,000 Equipment Bond 150,000 150,000 Storm Sewer Total 150,000 150,000 Streets / Highways New- Emergency Sign Trailer 13- 43100 -10 1 10,000 10,000 Capital Equipment Reserve 10,000 10,000 Replacement- Dump Truck w/ Snow Removal #198 1443100 -01 1 150,000 150,000 Equipment Bond 150,000 150,000 Replacement - Water Tanker #163 14- 43100 -02 2 100,000 100,000 Equipment Bond 100,000 100,000 Streets / Highways Total 10,000 250,800 260,000 Water Water Meter Reading System AMI /AMR 15 -48100 -01 2 900,000 900,000 Water Fund 900,000 900,000 Water Total 900,000 900,000 GRAND TOTAL 750,208 1,345,000 1,740,000 215,000 12,000 4,062,200 80 Capital Plan City of Andover, MN Project# 16- 48800 -01 Proiect Name Do..l........... c ------- m—a. 2013 rhru 2017 Justification To assist mechanics with jobs outside the shop such as parts runs, vehicle repair and moving equipment around, a larger and roomier vehicle is needed. Expenditures 2013 2014 2015 2016 2017 Total Vehicles 40,000 40,000 Total 40,000 40,000 Funding Sources 2013 2014 2015 2016 2017 Total Equipment Bond 40,000 40,000 Total 40,000 40,000 would increase operating costs - fuel and maintenance, but would have many more uses. 81 Capital Plan 2013 thru 2017 City of Andover, MN Justification The battery pack that drives the zamboni should be replaced every 5 -7 years. Over time, the batteries will hold less of a charge and eventually have to be replaced. Expenditures 2013 2014 2015 2016 2017 Total Vehicles 12,000 12,000 Total 12,000 12,000 Funding Sources 2013 2014 2015 2016 2017 Total Comm Ctr Operations 12,000 12,000 Total 12,000 12,000 The zamboni is a necessary part of the operations of the ice arena, and without it we would not be able to keep the facility open. The plan is that with the preventative maintenance program that is in place, we can achieve the maximum amount of time available on the battery pack before it has to be replaced. None of the 36 individual cells have been replaced as of yet but the battery hack will be 6 years old in 2017. 82 Capital Plan City of Andover, MN Project # 14- 41600 -01 Project Name Replacement - Total Station 2013 thril 2017 Type Equipment Department Engineering Useful Life 5 years Contact DPW / City Engineer Category Equipment Priority I -High of the total station machine used for surveying work for design and construction projects. V Justification The Engineering department heavily relies on this piece of equipment to provide preliminary survey information as well as stake construction projects. The current total station is approximately 5 years old. The current machine has been in for maintenance several times the past few Expenditures 2013 2014 2015 2016 2017 Total Equipment 30,000 30,000 Total 30,000 30,000 Funding Sources 2013 2014 2015 2016 2017 Total Equipment Bond 30,000 30,000 Total 30,000 30,000 83 Capital Plan 2013 thrt, 2017 City of Andover, MN rust;soation The City is required by the I.S.O. to have this type of vehicle available for use because of the building heights allowed in Andover. The new platform style truck versus the current straight ladder will be much safer for firefighter activities and fire suppression activities. The new vehicles have safety sensors and weight distribution gauges that will keep the operators from making mistakes while operating the truck that could be very costly or dangerous. The newer buildings in Andover are getting taller with more green space between the building and a hard surface making it much more difficult to reach some of them because of the height restrictions of the current ladder truck. Expenditures 2013 2014 2015 2016 2017 Total Equipment 600,000 600,000 1,200,000 Total 600,000 600,000 1,200,000 Sources 2013 2014 2015 2016 2017 Total Equipment Bond 600,000 600,000 1,200,000 Total 600,000 600,000 1,200,000 Budget Impactl0ther The use of an aerial device can be very dangerous if not performed properly. A new platform truck will allow firefighters to perform the most dangerous of activities as required from time to time, and know that they have the right piece of equipment to do the job. The larger and taller buildings now being built in Andover will require this type of equipment. The current ladder truck has been fairly dependable with not many major repairs needed. The maintenance costs are going up for this vehicle and the trade in value may be going down as the truck gets older. The new bucket style of truck will also have much safer conditions for firefighters performing suppression activities. The new ladder truck can be equipped to have pre - plumbed breathing air in the bucket for extended use and also high intensity lighting mounted on the bucket will greatly increase site visibility. Firefighters will no longer have to carry heavy equipment up the ladder but rather can swing the bucket down to the ground to pick it up. The larger cab design will allow for transporting more firefighters and also can be used for rehabilitation of staff when needed. The bucket design will also allow for two master stream devices mounted near the top of the bucket to be used for extinguishment for very large types of fires. The over head visibility at the scene will also help the incident commander make vital decisions regarding the tactics and strategies to be used. 84 Capital Plan 2013 thru 2017 City of Andover, MN Project# 14- 42200 -01 Project Name Replacement- Grass #31 p Type Equipment Department Fire Useful Life 20 Years Contact Fire Chief - !. Category Equipment Priority 2- Medium y Description Replace Unit #4893, a 1991 Ford 4x4 grass vehicle with 22,565 miles. This also has been used as medical response truck for station #3. Now that the fire department has a separate vehicle that will be used to respond to medical calls, the new grass trucks will be designed to function for one primary purpose and will allow for new wildfire technologies to be put on the truck. Justification The fire department has now purchased new vehicles for rescue calls only and this will allow for the new grass trucks to have an extended life expectancy. The current grass vehicles have worked very hard responding to both wildfire and medical types of calls during most of the life of the trucks. The grass trucks also have many engine hours on them due to idling conditions while at grass fires and medical calls. By using separate vehicles for each function, both the grass fire vehicle and assigned medical vehicle will last for at least 15 years or more. This vehicle also pulls the trailer that holds the Polaris 6X6 (G -32) Expenditures 2013 2014 2015 2016 2017 Total Equipment 45,000 45,000 Total 45,000 45,000 Funding Sources 2013 2014 2015 2016 2017 Total Equipment Bond 45,000 45,000 Total 45,000 45,000 Budget Impact/Other The fire department will be looking to purchase a smaller and more maneuverable vehicle when it is time to replace the grass trucks. The current full size pick up trucks, while capable of handling larger tanks and more weight, can be difficult to use when the need to negotiate around obstacles during wildfires arises. The grass vehicles will be a four wheel drive type and should probably have winches mounted on the front of the vehicle. The smaller and more maneuverable vehicles should be less expensive but yet perform much better when using the off road functions and features. 85 Capital Plan 2013 thru 2017 City of Andover, MN Project# 14- 42200 -02, Project Name Replacement - Grass #21 , ; _- Type Equipment Department Fire Useful Life 20 Years Contact Fire Chief " Category Equipment Priority 2 - Medium Description Replace Unit #4892, a 1991 Ford 4x4 grass vehicle with 21,674 miles This has also been used as a medical response unit for Station #2. Now that the fire department has a separate vehicle that will be used to respond to medical calls, the new grass trucks will be designed to function for one primary purpose and will allow for new wildfire technologies to be put on the truck. Justification The fire department has now purchased new vehicles for rescue calls only and this will allow for the new grass trucks to have an extended life expectancy. The current grass vehicles have worked very hard responding to both wildfire and medical types of calls during most of the life of the trucks. The grass trucks also have many engine hours on them due to idling conditions while at grass fires and medical calls. By using separate vehicles for each function, both the grass fire vehicle and assigned medical vehicle will last for at least 15 years or more. Expenditures 2013 2014 2015 2016 2017 Total Vehicles 45,000 45,000 Total 45,000 45,000 Funding Sources 2013 2014 2015 2016 2017 Total Equipment Bond 45,000 45,000 Total 45,000 45,000 Budget Impact/Other The fire department will be looking to purchase a smaller and more maneuverable vehicle when it is time to replace the grass trucks. The current full size pick up trucks, while capable of handling larger tanks and more weight, can be difficult to use when the need to negotiate around obstacles during wildfires arises. The grass vehicles will be a four wheel drive type and should probably have winches mounted on the front of the vehicle. The smaller and more maneuverable vehicles should be less expensive but yet perform much better when using the off road functions and features. 86 Capital Plan City of Andover, MN Project# 14- 42200 -03 Project Name Replacement - Turnout Gear Type Equipment Useful Life 5 years Category Equipment Department Fire Contact Fire Chief Priority 1 -High 2013 thrtt 2017 Will n The turn out gear is wom by firefighters for fire suppression activates as well as any other time when personal protective gear is required or need. The turn out gear consists of a coat, bunker pants with suspenders.Other personal protective gear includes helmets, boots, nomex hood, goggles and appropriate protective gloves. The turn out gear worn by firefighters for fire suppression activities and does need to be replaced on a regular basis. The life span of the gear depends on how active the firefighter is and what condition(s) the gear may have been exposed to during normal use. The current firefighter turn out gear is seven years old and is beginning to show it's wear and tear. The gear could be purchased all at once or as needed. Prior to a grant received in 2005 to purchase gear, the fire department replaced five to ten sets of gear every year. Expenditures 2013 2014 2015 2016 2017 Total Equipment 120,000 120,000 Total 120,000 120,000 Funding Sources 2013 2014 2015 2016 2017 Total Capital Projects Levy 120,000 120,000 Total 120,000 120,000 Budget Impact/Other The purchase of turn out gear will have a big impact on the annual budget. The gear can be purchased all at one time as was done in 2005 with the help of a grant, replaced when needed or by using a scheduled replacement program that will replace ten sets of gear every year. The alternate method for purchasing this gear is to lease the gear on a five year program that would have a payment annually and new gear for firefighters every five years. Five year is considered to be the average life span of firefighter turn out Bear. 87 Capital Plan 2013 thru 2017 City of Andover, MN Justification 'ire Marshall's vehicle is anticipated to have approximately 70,000 miles on it by the year 2013, and the ability to respond to an gency with a dependable vehicle needs to be considered. There have been more maintenance issues with this vehicle, and although most been minor, the occurrences are increasing and the costs will also start to increase as the vehicle gets older. Expenditures 2013 2014 2015 2016 2017 Total Vehicles 40,000 40,000 Total 40,000 40,000 Funding Sources 2013 2014 2015 2016 2017 Total Equipment Bond 40,000 40,000 Total 40,000 40,000 Budget Impact(Other The new vehicle will be used for day to day inspections and also emergency responses when the Fire Marshall is available to assist at the incident including medical calls. It is crucial that the Fire Marshall's vehicle be in good operating order to perform all of the functions needed. This vehicle is also used to help conduct all of the fire investigations and the appropriate equipment needs to be stored in the vehicle. The fire department needs to have a very dependable vehicle to perform all of the functions listed. 88 Capital Plan 2013 rhrat 2017 City of Andover, MN This vehicle will be 24 years old in 2015. The all wheel drive vehicle has worked extremely well as a tanker that can be used at all types of fires including wildfires, where the off road capabilities have proven to be very valuable. There have been no significant problems with this vehicle and the replacement need has to be re- evaluated in 2015 but it is very important that we keep this vehicle current and up to date with the latest firefighting technologies. The current vehicle has a rear mounted pumping system that requires constant maintenance and usually more than one person to operate the truck and pump at a fire scenario. The proposed new tanker will have remote operational capabilities that will make operating the truck with only one person a reality. The current manually - operated pump has many drawbacks and limitations due to the need for more than one person to operate efficiently and safelv. Expenditures 2013 2014 2015 2016 2017 Total Vehicles 340,000 340,000 Total 340,000 340,000 Funding Sources 2013 2014 2015 2016 2017 Total Equipment Bond 340,000 340,000 Total 340,000 340,000 Budget Impact(Other The new vehicle will probably have a larger tank and also the capability for only one person to operate during a fire situation. The maintenance costs for a newer vehicle will also have a budget impact in that there should be much less maintenance costs for the first half of the lifespan of the vehicle. The newer vehicle will also be expected to last longer because of the updates in the manufacturing process. The newer styles and metal fabrication help to reduce rusting and deterioration of the vehicle. The new vehicle should be produced so that the driver can dump water from chutes installed on both sides and from the rear of the truck. Currently water can be discharged only from a large rear outlet or with the manual num) system installed at the back of the truck. 89 Capital Plan 2013 thru 2017 City of Andover, MN The utility vehicles are used by Fire Department Officers to respond directly to the scene of the incident so that they can evaluate for additional equipment needed and also render immediate first aid and care to those who need it. The first responding vehicles are usually on the scene within five to six minutes of the original page as compared to seven or eight minutes for a vehicle responding from the fire station. The time span is critical for all types of major events. Knowing as quickly as possible what the conditions and situations at the scene will make for a much safer response by other vehicles and helps all others prepare for the incident as the first fire officer has already informed incoming trucks what is coine on. Expenditures 2013 2014 2015 2016 2017 Total Vehicles 32,000 32,000 Total Funding Sources 2013 32,000 2014 2015 2016 32,000 2017 Total Equipment Bond 32,000 32,000 Total 32,000 32,000 Budget Impact(Other TWith their vehicle responding directly to the scene, the fire officer can cancel others if they are not needed and/or slow them to routine so that the response is safer for responders and others who are on the highway. Having a fire officer at an incident early is very beneficial for planning tactics prior to all of the other fire vehicles getting there. All fire conditions can be evaluated and thought out by the fire officer so that they can he better prepared to oversee fire sunnression activities. 90 Capital Plan 2013 thru 2017 City of Andover, MN Justification xtility vehicles are used by Fire Department Officers to respond directly to the scene of the incident so that they can evaluate for additional >ment needed and also render immediate first aid and care to those who need it. The first responding vehicles are usually on the scene n five to six minutes of the original page as compared to seven or eight minutes for a vehicle responding from the fire station. The time is critical for all types of major events. Knowing as quickly as possible what the conditions and situations at the scene will make for a 1 safer response by other vehicles and helps all others prepare for the incident as the first fire officer has already informed incoming trucks Expenditures 2013 2014 2015 2016 2017 Total Vehicles 32,000 32,000 Total 32,000 32,000 Funding Sources 2013 2014 2015 2016 2017 Total Equipment Bond 32,000 32,000 Total 32,000 32,000 Budget hnpact(Other With their vehicle responding.directly to the scene, the fire officer can cancel others if they are not needed and/or slow them to routine so that the response is safer for responders and others who are on the highway. Having a fire officer at an incident early is very beneficial for planning tactics prior to all of the other fire vehicles getting there. All fire conditions can be evaluated and thought out by the fire officer so that they can be better Dreoared to oversee fire sunnression activities. 91 Capital Plan City of Andover, MN Project# 1542200 -04 Project Name New - Water/Ice rescue boat Type Equipment Useful Life 15 Years Category Equipment Department Fire Contact Fire Chief Priority I -High small boat designed and built to perform water and ice rescues. 2013 thru 2017 ver does not currently have a rescue boat. The boat would be used to perform ice and water rescues. The boat will make these specif of rescues safer for all responders. The boat will allow firefighters to perform rescue work rather than waiting for a boat to arrive and in recovery work. A inflatable boat is a possible idea. Expenditures 2013 2014 2015 2016 2017 Total Equipment 20,000 20,000 Total 20,000 20,000 Funding Sources 2013 2014 2015 2016 2017 Total Equipment Bond 20,000 20,000 Total 20,000 20,000 Budget Impact/Other Boat will make an easier and safer rescue for all responders and parties being rescued. The boat will save lives and make it safer for firefighters who have to enter the water or crawl on the ice. The current method of having firefighters wear wet suits and try to swim or crawl on the ice to the victim is not very safe or recommended if we can avoid it. The boat will help get the rescuer and victim out of the situation faster and safer. 92 Capital Plan City of Andover, MN Project# 16- 42200 -01 Project Name Replacement- SCBA's Type Equipment Useful Life 10 Years Category Equipment Department Fire Contact Fire Chief Priority I -High 2013 rhrtt 2017 Description The fire department is in need of replacing the self contained breathing air (S.C.B.A.) packs on a regular basis. The scba bottles do have a shelf life and need to be replaced at the end of that period. The fire department currently has 70 breathing air bottles and 35 complete breathing air back packs. Justification Due to the fact that the self contained breathing apparatus (scba) is the mainstay for equipment as firefighters perform interior structural fire Fighting, all of the scba need to be in proper working order and compliant with current standards. The scba equipment does have a shelf life and needs to be replaced prior to the expiration of the working time for the equipment. Expenditures 2013 2014 2015 2016 2017 Total Equipment 125,000 125,000 Total 125,000 125,000 Funding Sources 2013 2014 2015 2016 2017 Total Capital Projects Levy 125,000 125,000 Total 125,000 125,000 self contained breathing apparatus is a one time purchase and will last for at least 15 years. The impact is substantial as the equipment s to be replaced but generally has only minor on -going maintenance issues during it's life span. 93 Capital Plan City of Andover, MN Project # 13- 45000 -03 Project name New- Air sweeper/blower Type Equipment Useful Life 15 Years Category Equipment Description 2013 thru 2017 Department Pads &Rec - Operations Contact DPW / City Engineer Priority 2 - Medium front - mounted hydraulic -driven air sweeper/blower to be use for cleaning in the parks and on the trail system. It can be used for blowing agi- ae from under the bleachers and around the ball fields back on to the playing fields, and also used for blowing debris off the trails. Justification e are currently using a hydraulic - driven broom to sweep the trails which are costly to relpace. They would have to be replaced twice a year they are used sparingly because of this. Expenditures 2013 2014 2015 2016 2017 Total Equipment 10,200 10,200 Total 10,200 10,200 Funding Sources 2013 2014 2015 2016 2017 Total Capital Projects Levy 10,200 10,200 Total 10,200 10,200 machine can be used for cleaning up the leaves in the parks by blowing them to a central area for pick up. It can also be used to blow agi- from under the bleachers and around the ball fields back on to the fields rather that doing this by hand, saving time and money. 94 Capital Plan City of Andover, MN Project# 14- 45000 -01 Project Name Replacement - One Ton Truck w/ Plow #503 2013 thru 2017 Type Equipment Department Park & Rec - Operations Useful Life 10 Years Contact DPW / City Engineer Category Equipment Priority 2 -Medium Unit #503, a 2001 Ford F -450 dump truck with a 9' Fisher snow plow with 84,526 miles on it. all be 13 years old and will have approximately 90,000 miles on it. The maintenance costs have risen to $.46 a mile and will be to determine when this vehicle should be replaced. Expenditures 2013 2014 2015 2016 2017 Total Equipment 65,000 65,000 Total 65,000 65,000 Funding Sources 2013 2014 2015 2016 2017 Total Equipment Bond 65,000 65,000 Total 65,000 65,000 Budget Impact/Other ,ess cost per mile to operate and less break downs. 95 Capital Plan 2013 thru 2017 City of Andover, MN Justification This unit is run all year and maintenance costs are starting to accumulate. Expenditures 2013 2014 2015 2016 2017 Total Equipment 23,000 23,000 Total 23,000 23,000 Funding Sources 2013 2014 2015 2016 2017 Total Equipment Bond 23,000 23,000 Total 23,000 23,000 Budget hnpact/Other Higher maintenance cost, possibly more break downs and lower trade -in value. 96 Capital Plan City of Andover, MN Project# 15- 45000 -02 Project Name Replacement -Bobcat #610 2013 thru 2017 Type Equipment Department Park & Rec - Operations Useful Life 10 Years Contact DPW / City Engineer Category Equipment Priority 2 - Medium unit #610, a 2007 T -190 Bobcat with 800 hours. This is a tracked skid steer which is more suited for working on the sand. s unit is primary used in the Andover Parks Department to put in and take out play ground equipment. It is also used by other departments loading trucks, stump grinding, building new hockey rinks, site preparations and moving material around at public works. It puts on over i hours a year. Expenditures 2013 2014 2015 2016 2017 Total Equipment 36,000 36,000 Total 36,000 36,000 Funding Sources 2013 2014 2015 2016 2017 Total Equipment Bond 36,000 36,000 Total 36,000 36,000 Budget lmpact(Other This unit is 3 years old and is running well but at around 1,200 hours the track system starts needing repairs. These repair costs can run from $4,000 to $6,000. Currently, the machine is worth about $21,000 on a trade -in, anew machine would cost about $36,000. 97 Capital Plan 2013 thrtt 2017 City of Andover, MN Justification This truck is used for pulling a large trailer around the city with mowing equipment in the spring, summer and fall along with the summer part- time help. In the winter months, it is pulling equipment that is used to clear the ice skating rinks. A crew cab that can transport a mowing crew and all their equipment is an ideal situation. Expenditures 2013 2014 2015 2016 2017 Total Equipment 50,000 50,000 Total 50,000 50,000 Funding Sources 2013 2014 2015 2016 2017 Total Equipment Bond 50,000 50,000 Total 50,000 50,000 Budget hnpact/Other Less cost per mile to operate and fewer break downs. The cost to operate this vehicle has increased $.43 per mile. We will continue to monitor it. 98 Capital Plan City of Andover, MN Project# 13- 48200 -01 Project name Replacement - 3/4 Ton Truck w/ Plow #90 2013 thru 2017 Justification truck will be monitored over the next couple of years to determine the appropriate time for replacement but at this time cost are h ly. It will be replaced with a one ton truck and modem snow removal equipment to make snow removal faster and more efficient. Expenditures 2013 2014 2015 2016 2017 Total Equipment 65,000 65,000 Total 65,000 65,000 Funding Sources 2013 2014 2015 2016 2017 Total Sanitary Sewer Fund 65,000 65,000 Total 65,000 65,000 Budget hnpact/Other The new truck will have decreased maintenance issues and the modern snow equipment will make snow removal faster and more efficient. 99 Capital Plan 2013 thru 2017 C!i1v of AndnvPr_ MN le operational costs have been increasing and the truck is now 14 years old. The plow has multiple holes in it and all of the pivoting are in need of replacement. The shift linkage has also gotten very sloppy with all of the forward and reverse shifting done during the plow seasons. These repairs are just a few that we are going to need to address in the near future. Expenditures 2013 2014 2015 2016 2017 Total Equipment 65,000 65,000 Total Funding Sources 65,000 2013 2014 65,000 2015 2016 2017 Total Sanitary Sewer Fund Storm Sewer Fund 32,500 32,500 32,500 32,500 Total 65,000 65,000 more reliable truck would cost less to operate and maintain. The total cost of this vehicle will be split between Sanitary Sewer and Storm 100 Capital Plan 2013 thru 2017 City of Andover, MN Justification Approximately 13 miles or 15% of the sanitary sewer system is trunk mains with diameters of 12" - 36 ". These trunk mains are flowing near capacity in some areas at the present time. By removing the sedimentation in these pipes, the flow line will drop giving more room for additional flows. In turn, this could put a hold on the addition of the designated lift station to by pass certain areas for a year or more. This type of unit can also clean flared end sections in back yards and sedimentation ponds within a reasonable distance. This would allow some areas to be cleaned without having to enter properties. At the present time, most of the department's efforts are geared towards the storm sewer system because of the many failures and neglect that has taken place in the past. There are thirty six square miles of storm sewer systems and ninety miles of sanitary systems. The storm sewers are maintained from the spring of the year and ending in the fall. The sanitary system is then maintained during the winter months when conditions are less than favorable. Expenditures 2013 2014 2015 2016 2017 Total Equipment 357,000 357,000 Total 357,000 357,000 Funding Sources 2013 2014 2015 2016 2017 Total Sanitary Sewer Fund 178,500 178,500 Sewer Trunk Fund 178,500 178,500 Total 357,000 357,000 Budget Impact/Other truck will help save time with cleaning of the system. It will also allow the system to be cleaned under heavy flows which cannot be done the machine currently being used. This type of VAC truck will allow the operators to clean more of the system without having to stop use the truck cannot handle the flows. It would save time by not having to plug mains and risk backups into basements because of some 101 Capital Plan 2013 thri, 2017 City of Andover, MN Justification The maintenance cost of this machine has risen $6,000 in the last two years. Maintenance costs continue to rise and it will need to be monitored as to the timing of replacement. Expenditures 2013 2014 2015 2016 2017 Total Vehicles 150,000 150,000 Total 150,000 150,000 Funding Sources 2013 2014 2015 2016 2017 Total Equipment Bond 150,000 150,000 Total 150,000 150,000 ludgetImpact/Other /e will need to monitor the costs closely over the next few years and make a decision at that time. This machine only runs about a month and half a year. 102 Capital Plan 2013 rhru 2017 City of Andover, MN Justification This emergency sign trailer will allow staff to respond more quickly to emergencies that involve lane or road closures. Expenditures 2013 2014 2015 2016 2017 Total Equipment 10,000 10,000 Total 10,000 10,000 Funding Sources 2013 2014 2015 2016 2017 Total Capital Equipment Reserve 10,000 10,000 Total 10,000 10,000 pre - loaded trailer will save time and money, in addition to, allowing staff to respond quicker to emergency situations involving lane or road 103 Capital Plan City of Andover, MN 2013 thru 2017 Project # 14- 43100 -01 Project Name Replacement -Dump Truck w/ Snow Removal #198 Type Equipment Department Streets / Highways Useful Life 10 Years Contact DPW / City Engineer Category Equipment Priority I -High unit #198, a 2000 dump truck with front mounted snow removal equipment with 35,246 truck will be 14 years old and is getting close to the end of its life cycle. It will be on year to determine when to replace it. Expenditures 2013 2014 2015 2016 2017 Total Equipment 150,000 150,000 Total 150,000 150,000 Funding Sources 2013 2014 2015 2016 2017 Total Equipment Bond 150,000 150,000 Total 150,000 150,000 .dget Impact/Other s cost per mile to operate and better use of snow plow equipment. Cost to operate this unit increased $.05 per mile. It is now costing $1.95 mile to operate. 104 Capital Plan 2013 thru 2017 City of Andover, MN > old tanker was partially refurbished a few years ago because the floor and tank had rusted out. A new water truck would handle the job :s better and more efficiently. A recently purchased water tanker with its cab over design and short turning radius has been a great asset to public works staff. Expenditures 2013 2014 2015 2016 2017 Total Vehicles 100,000 100,000 Total 100,000 100,000 Funding Sources 2013 2014 2015 2016 2017 Total Equipment Bond 100,000 100,000 Total 100,000 100,000 Budget Impact(Other The design of the new water tanker make it very efficient to operate and pleasure to use. The front adjustable nozzle is particularly liked by the public works staff. One that is mounted to a "hook style " frame might be a way of cutting cost and increasing use of one of our dump trucks durin¢ the summer months. 105 Capital Plan City of Andover, MN Project# 15- 48100 -01 Project Name Water Meter Reading System AMI/AMR 2013 thru 2017 Type Equipment Department Water Useful Life 20 Years Contact DPW / City Engineer Category Improvements Priority 2 -Medium Description A meter reading system that will read all water meters by either a Fixed Base Reading System or a Drive By Radio Read System. The Fixed Base System is a system that is stationary with the means of reading all water meters from one or multiple points throughout the system. The Drive By System is a system where an employee drives through the water service area and gathers all the meter readings by way of a vehicle mounted computer and receiver. Justification I It will allow the water utility to read meters with more efficiency and to provide customer's with more reliable readings. It will also increa revenues because the non reading or zero usage meters will be found earlier and repaired. With the present system, the utility waits for a minimum of a quarter before some meters are found to be faulty. There have been cases where a meter has been out of commision for two years before it was discovered to be non - functioning. Staff will have the ability to respond to customer concerns immediately and with Expenditures 2013 2014 2015 2016 2017 Total Improvement 900,000 900,000 Total 900,000 900,000 Funding Sources 2013 2014 2015 2016 2017 Total Water Fund 900,000 900,000 Total 900,000 900,000 Budget lmpact/Other Ch . initial costs will be substantial but revenues will increase with the systems accuracy. Billing could be done for all customers on a monthly 106 CITY OF ANDOVER Road & Bridge Funds - Rollup Projected Fund Balance Ending Fund Balance $ 3,456,779 $ 2,288,623 $ 2,270,549 $ 3,101,734 $ 3,611,022 $ 4,133,898 `Assuming collected in same year 107 2012 2013 2014 2015 2016 2017 TOTALS Projected Sources of Revenue Est. Annual MSA Construction Allocation $ 1,623,749 $ 483,125 . $ 1,053,437 $ 1,053,437 $ 1,053,437 $ 1,053,437 $ 6,320,622 State Aid Street Bonds - Principal (230,000) (230,000) (60,000) (520,000) Available MSA Construction for Other Commitments 1,393,749 253,125 993,437 1,053,437 1,053,437 1,053,437 5,800,622 Est. Annual Maintenance Allocation 379,743 379,743 379,743 379,743 379,743 379,743 2,278,458 State Aid Street Bonds - Interest (16,115) (10,765) (5,625) - - - (32,505) General Fund Commitment (202,162) (208,227) (214,474) (220,908) (227,535) (234,361) (1,307,667) Available MSA Maintenance for Other Commitments 161,466 160,751 159,644 158,835 152,208 145,382 938,286 Total MSA Available for other Commitments 1,555,215 413,876 1,153,081 1,212,272 1,205,645 1,198,819 1,555,215 Federal l State Funds 220,000 - - - - - 220,000 Assessments' 408,000 452,500 115,000 200,000 225,000 225,000 1,625,500 Tax Levy 1,079,391 1,025,468 1,074,845 1,098,912 1,123,644 1,149,057 6,551,317 Total Revenues Available 3,262,606 1,891,844 2,342,926 2,511,184 2,554,289 2,572,876 9,952,032 Projected Commitments MSA - New& Reconstruct Routes 2,477,000 1,000,000 1,110,000 - - - 4,587,000 MSA - Intersection Upgrades 525,000 125,000 125,000 125,000 125,000 125,000 1,150,000 R &B - Pavement Markings 25,000 26,000 27,000 29,000 31,000 33,000 171,000 R & B -Curb Replacement 42,000 43,000 44,000 45,000 46,000 47,000 267,000 R & B - New & Reconstruct Routes 753,000 1,355,000 465,000 - 900,000 890,000 4,363,000 R & B -Seal Coating 351,000 345,000 425,000 375,000 715,000 690,000 2,901,000 R & B -Crack Sealing 110,000 110,000 97,000 180,000 160,000 190,000 847,000 R & B - Overlays - - - 850,000 - - 850,000 Pedestrian Trail Maintenance 58,000 56,000 68,000 76,000 68,000 75,000 401,000 Total Commitments 4,341,000 3,060,000 2,361,000 1,680,000 2,045,000 2,050,000 15,537,000 Revenues Over (Under) Expenditures (1,078,394) (1,168,156) (18,074) 831,184 509,289 522,876 Fund Balance as of December 31, 2011 4,535,173 Fund Balance Brought Forward 3,456,779 2,288,623 2,270,549 3,101,734 3,611,022 Ending Fund Balance $ 3,456,779 $ 2,288,623 $ 2,270,549 $ 3,101,734 $ 3,611,022 $ 4,133,898 `Assuming collected in same year 107 Projected Sources of Revenue Park Dedication Fee - Residential Park Dedication Fee - Commercial Donation / Contribution Capital Projects Levy - Park Improvements Total Revenues Available Projected Commitments 09 -18 Hawkridge Park 10 -23 Dog Park - Donations Prairie Knoll Park - Northern Natural Gas Hidden Creek North Park -Tower Rental Sunshine Park - West Parking Lot Hickory Meadows Hickory Meadows - Donations Irrigation Project - Small Park System Improvements/ Expansion Wayfinding Signs/Exercise Stations Annual Miscellaneous Projects Total Commitments Revenues Over (Under) Expenditures Fund Balance as of December 31, 2011 Fund Balance Brought Forward Ending Fund Balance'" CITY OF ANDOVER Park Improvement Fund Projected Fund Balance 2012 2013 2014 2015 2016 2017 TOTALS $ 26,500 $ - $ - $ - $ - $ - $ 26,500 491 - - - - - 491 61,500 61,500 61,500 61,500 61,500 61,500 369,000 88,491 61,500 61,500 61,500 61,500 61,500 395,991 51000 5,000 625 625 1,963 1,963 2,729 2,729 35,000 35,000 24,931 24,931 2,200 2,200 5,000 51000 100,000 130,000 230,000 10,000 10,000 15,000 15,000 15,000 15,000 15,000 15,000 90,000 92,448 115,000 25,000 145,000 15,000 15,000 407,448 (3,957) (53,500) 36,500 (83,500) 46,500 46,500 170,829 166,873 113,373 149,873 66,373 112,873 $ 166,873 $ 113,373 $ 149,873 $ 66,373 $ 112,873 $ 159,373 "Target - $50,000 to create a contingency for any project overages. 108 CITY OF ANDOVER Trail Fund Projected Fund Balance 2012 2013 2014 2015 2016 2017 TOTALS Projected Sources of Revenue Trail Fee $ 7,069 $ - $ - $ - $ - $ - $ 7,069 Total Revenues Available 7,069 Projected Commitments Bunker Lake Blvd Trail Waytinding Signs /Exercise Stations Total Commitments Revenues Over (Under) Expenditures 7,069 - Fund Balance as of December 31, 2011 73,293 Fund Balance Brought Forward 80,362 Ending Fund Balance $ 80,362 $ 80,362 'Target -10% of current years commitments to create a contingency for any project overages. " It is anticipated that all projects will not be fully expended by the end of the year, and future proje 109 250,000 20,000 270,000 (270,000) - - - 80,362 (189,638) (189,638) (189,638) $ (189,638) $ (189,638) $ (189,638) $ (189,638) :ts will be contingent on additional revenues. 7,069 250,000 20,000 $ 270,000 110 CFFY OF ANDOVER Water System Finaoeial Projections Actual Estimate Forecast Year 2009 2010 2011 2012 2013 2014 2015 2016 2017 Inflation Factor 3.0% 3.0% 3.0% 3.0% 3.0% 3.0% 3.0% 3.0% 3.0% Ave. Use (gal per user per qtr) 40,642 40.175 39,834 40,000 40,000 40,000 40,000 40,000 40,000 Aacs Added 5 5 5 5 5 5 New Conncarom 10 10 to 10 10 10 New Customers 35 35 35 35 35 35 Residential Accounts 5,973 6,041 6,093 Commacial/lustiNtiorml Accts 139 142 143 Total Accounts 6,112 6.183 6 ,236 6,271 6,306 6,341 6376 6,411 6,446 1.13% 1.16% 0.86% Rates Base Rate $ 10.78 $ 11.32 S 11.89 S 11.89 $ 12.19 $ 12.49 $ 12.80 $ 13.12 S 13.45 Use Rate $ 1.65 $ 1.77 S 1.89 S 1.89 S 1.96 $ 2.02 $ 2.10 $ 2.17 S 2.24 Connection Charge $ 3,406 $ 3,678 S 3,972 S 3,972 S 4,131 $ 4,296 $ 4,468 $ 4,647 S 4,833 Area Charge $ 3,120 $ 3,370 S 3,640 $ 3,640 S 3,786 $ 3,937 $ 4,095 $ 4,258 S 4,429 Base Rate 5.0% 5.0% 5.0% 0.0% 2.5% 2.5% 2.5% 2.5% 2.5% Use Race - 7.1% 7.3% 6.8% 0.0% 3.5% 3.5% 3.5% 3.5% 3.5% Connection Charge 8.0% 8.0% 8.0% 0.0% 4.0% 4.0% 4.0% 4.0% 4.0% Area Charge 8.01/. 8.0% 8.0% 0.0% 4.0% 4.0% 4.0% 4.0% 4.0% Actual Estimate Forecast Enterprise Fund - WaterD erations 2009 2010 2011 2012 2013 2014 2015 2016 2017 Cash flows from operating activities: Receipts from customers and users S 2,193,431 $ 2,033,996 $ 2,094,287 $ 2,183,977 $ 241,088 $ 2,370,939 S 2,464,281 $ 2561,248 $ 2,661,980 Payment to suppliers (365,707) (1,016,170) (778,830) (859,498) (851,422) (876,965) (903,274) (930,372) (958,283) Payment to employes (395,430) (406.910) (389,688) (406,377) (411,936) (424,294) (437,023) (450,134) (463,638) Net from operating adivities 1,432,294 610,916 925,769 918,102 1,017,730 1,069,680 1,123,984 1,180,742 1,240,059 Cash flows from noncapital financing activities: Transfers in 165,643 89,191 - 7,134 4 ,242 - - - Transfers out (150,250) (150250) (150.250) (150,250) (150,250) (154,758) (159,400) (164,182) (169,108) Net from nomapital financing activities 15,393 (61,059) (150.250) (143,116) (146,008) (154,758) (159,400) (164,182) (169,108) Cash flaws from capital and related financing activities: Acquisition of capital assets (776,911) (258,971) - (109,100) (65,000) (70,000) (970,000) (80,000) (110,000) Receipt of bonds 1,025,000 Payment on debt (1,025,157) (1,113,025) (1,115,036) (7,600,675) (830,166) (828,806) (831,486) (833,101) (828,751) Proceeds from the sale ofcapital assets 2.000 Net from capital and related financing activities (777,068) (1,371,996) (1,113,036) (7, 709.775) (895,166) (898.806) (1,801,486) (913,101) (938,751) Cash flows from investing activities: Investment income 325,045 280,544 298,308 140.000 15,000 15,000 15,000 15,000 15,000 Net increase in cash and cash equivalents 995,664 (541,595) (39,209) (6,794,789) (8,444) 31,116 (821,902) 118,459 147,200 Cash and cash equivalents - January ) 7,852,854 8,848,518 8,306,923 8267,714 1,472,925 1,464,481 1,495,598 673,695 792,154 Cash and cash equivalents - December 31 $ 8,848,518 $ 8,306,923 $ 8,267,714 S 1,472,925 $ 1,464,481 S 1,495,598 S 673495 $ 792,154 $ 939.354 110 m CITY OF ANDOVER Water System Financial Projections Actual Estimate Forecast Ca ital Projects Fund -Water Trunk 2009 2010 2011 2012 2013 2014 2015 2016 2017 Revenues Connection Charges $ 18,033 S 40,766 S 24,239 S 86,494 S 41,309 $ 42,961 $ 44,680 S 46,467 $ 48,325 Area Charges - - - - 18,928 19,685 20,473 21,291 22,143 Interest 63,106 50,892 88,543 50,000 50,000 50,000 50,000 50,000 50,000 Special Assessment 39,164 80,726 47,742 50,000 80,000 80,000 80,000 100,000 100,000 Replacement Reserve - - - _ _ Other - 246,714 - - - - - Xferin 242.000 Total 120,303 661.098 160,524 186,494 190137 191646 195,152 217,758 220,469 Expenses Debt Service _ _ _ _ Capital Outlay 234,909 267.934 485,406 1,044,000 88,000 25,000 30,000 750,000 43,000 Xfer Out 165,643 89.191 7,134 Total 400,552 357,125 485,406 1,051.134 88,000 25,000 30,000 750,000 43,000 Net Increase (Decrease) in Fund Balance (280,249) 303,973 (324,882) (864,640) 102,237 167,646 165,152 (532,242) 177,469 Fund Balance - January 1 2,953,849 2,673,600 2,977.573 2,652,691 1,788.051 1,890,288 2,057,934 2223,086 1,690,844 Fund Balance - December 31 S 2,673,600 S 2,977,573 $ 2,65201 S 1. 788,051 $ 1,890,288 $ 2,057,934 S 2,223,086 S 1,690,844 S 1,868,313 Capital Projects ..._..�_ .....,,..,u..,... - .�,_. . ... ... ......... Wells Rehab Wells S 60,000 $ 65,000 $ 70,000 S 75,000 $ 80,000 $ 85,000 Trunk New Development Projects 18,000 88,000 25,000 30,000 40,000 43,000 Water Main Impmv - South Coon Creck Or 886,000 Water Main Improv - Bunker Lake Blvd 140,000 Water Main Improv, - Lakeview Terrace 710,000 Plant Surface Seal Brick Structures 20,500 25,000 Equipment 28,600 Automated Meter Reading System 900,000 Total $ $ - S $ 1,153,100 S 153,000 S 95,000 $ 1,005,000 S 830,000 S 153,000 Funded by Operations S - $ - $ - S 109,100 S 65,000 $ 70,000 $ 970,000 $ 80,000 S 110,000 Funded by lnfiasmrcturerrrunk - - - 1,044,000 88,000 25,000 30,000 750,000 43,000 Funded by debt Total $ - S $ S 1, 153,100 $ 153,000 S 95,000 $ 1,000,000 $ 830,000 $ 153,000 Deb[ � - � Rate 5.50% 5.50% 5.50% 5.50% 5.50% 5.550% % 5.50% 9.50% Term 10 10 10 15 15 15 15 15 15 AADS $ - $ - $ - E - S - $ - S - S _ $ _ Cumulative DS $ - $ $ _ S - $ _ $ $ _ S - $ - Current DS $ 1,027,133 $ 1,113,025 E 1,115,036 S 7,600,675 $ 830,166 $ 828,806 $ 831,486 S 833,101 $ 828,751 m 112 CITYOFANDOVER Sanitary Sewer System Financial Projections Actual Estimate Forcast Year 2009 2010 2011 2012 2013 2014 2015 2016 2017 Inflation Factor 3.0% 3.0% 3.0% 3.0% 3.0% 3.0% 3.00/ 3.0% 3.0% Acres Added 5 5 5 5 5 5 5 New Connections 10 10 10 10 10 10 10 New Customers 35 35 35 35 35 35 35 Residential Accounts 6,888 6,968 7,025 Commercial SACS 1,358 1,390 1,403 Total Accounts 8,246 8358 8,393 8,428 8,463 8,498 8,533 8,568 8,603 1.31% 1.36% 0.42% Rates Base Rate $ 57.64 5 57.64 $ 57.64 $ 59.37 $ 59.37 $ 61.15 S 62.98 $ 64.87 S 66.82 Connection Charge $ 418 $ 418 $ 418 $ 435 $ 435 S 452 $ 470 $ 489 $ 509 Area Charge $ 1,551 S 1,551 $ 1,551 $ 1,613 S 1,613 S 1,678 $ 1,745 $ 1,814 S 1,887 Base Rate 3.0% 0.0% 0.0% 3.0% 0.00/ 3.0% 3.0% 3.0% 3.0% ComuctioNArca 4.0% 0.0% 0.00/ 4.0% 0.0% 4.0% 4.0% 4.0% 4.0% Am Charge 4.0% 0.00/0 0.0% 4.0% 0.0% 4.0% 4.0% 4.0% 4.0% Actual Estimate Forcast Enterprise Fund- Sanitary Sewer Operations 2009 2010 2011 2012 2013 2014 2015 2016 2017 Cash flows from operating activities: Receipts from customers and users S 1,936,536 S 1,968,591 $ 1,996,971 $ 2,014,883 S 2,059,766 S 2,128,620 S 2,199,797 $ 2,273,373 S 2,349,429 Payment to suppliers (1,026,200) (1,147,612) (1,146,334) (1,070,694) (1,184,356) (1,219,887) (1256,483 1,294,178 ( ) (1,333,003) Payment to employees (303,710) (286,163) (280,371) (306,601) (316,011) (325,491) (335,256) (345,314) (355,673) Net from operating activities 606,626 534,816 570266 637 ,588 559,399 583,242 608,057 633,881 660,753 Cash flows from noncapital financing activities: Transfers out- Replacement Reserve (350,000) (400,000) (400,000) (400,000) (400,000) (400,000) (400,000) (400,000) (400,000) Transfers out (46,680) (46,680) (46,680) (46,680) (46,680) (48,080) (49523) (51,008) (52539) Net from noncapital financing activi ties (396,680) (446,680) (446,680) (446,680) (446,680) (448,080) (449,523) (451008) (452539) Cash Flows from capital and related financing activities: Acquisition ofcapital assets (7,322) - - (25,900) (97,500) - (178,500) - - Proceeds from the sale ofcapital assets 5500 _ Net from capital and related financing activities (7,322) - 5.500 (25,900) (97,500) (178,500) Cash flows from investing activities: lavestmentincome 47,717 34,826 63,175 40,000 40,000 40,000 40,000 40,000 40.000 Net increase in cash and cash equivalents 250,341 122,962 192 ,261 205,008 55,219 175,162 20,034 222,873 248,214 Cash and cash equivalent; - January 1 1,843,360 2,093.701 2216,663 2,408,924 2,613,932 2,669,151 2,844,313 2,864,347 3,087,220 Cash and cash equivalents - December 31 S 2,093,701 S 2216,663 $ 2,408,924 S 2,613,932 $ 2,669,151 $ 2,844,313 $ 2,864,347 $ 3087220 $ 3335434 112 Capital Projects Fund - Sewer Trunk Revenues Connection Charges Area Charges Interest Special Assessment Replacement Reserve Bond Proceeds Other Total Expenses Debt Service Capital Outlay Total Net Increase (Decrease) in Fund Balance Fund Balance- January 1 Fund Balance - December 31 CITY OF ANDOVER Sanitary Sewer System Financial Projections Actual Estimate Forcast 2009 2010 2011 2012 2013 2014 2015 2016 2017 2,086 $ 7,320 $ 2,926 $ 38,127 $ 4,347 $ 4,521 $ 4,702 $ 4,890 $ 5,086 - - - - 8,065 8 ,388 8,723 9,072 9,435 83,072 74,872 136,253 50,000 50,000 50,000 50,000 50,000 50,000 24,572 20,803 24,871 20,000 20,000 20,000 20,000 50,000 50,000 350,000 400,000 400,000 400,000 400,000 400,000 400,000 400,000 400,000 - - - - - - 2,250,000 1,250,000 - 2,996 462,726 502,995 564,050 508,127 482,412 482,909 2,733425 1,763,962 514,521 - - - - - - - 298,502 464,337 60,972 137,630 13,085 207,000 22,000 90,000 3,688,500 1,465,000 117 000 60,972 137,630 13,085 207,000 22,000 - 90,000 3,688,500 1 763 502 581,337 401,754 365 ,365 550,965 301,127 460,412 392,909 (955,075) 460 (66,816) 2,733,130 3,134,884 3300,249 4,051,214 4,352,341 4,812,753 5205,662 4,250,588 4251047 $ 3,134,884 S 3500,249 $ 4,051,214 S 4,352,341 $ 4,812,753 $ 5205,662 $ 4,250 588 $ 4,251 047 S 4,184,231 Capital Projects infrastrucmm New Development Projects $ 67,000 $ 22,000 $ 90,000 $ 110,000 $ 110,000 S 117,000 Sanitary Sewer Est- Bunker Lake Blvd 140,000 Sanitary Sewer Ext- Crosstown Blvd 500,000 Aaec Estates Lift Station Upgrade 105,000 Yellow Pine Lift Station 650,000 Rural Reserve Trunk 2250,000 1250,000 Equipment 25,900 97,500 357,000 Total $ - $ - S - S 232,900 S 119,500 S 90,000 $ 3,867,000 $ 1,465.000 $ 117,000 Funded by Operations $ - $ - $ - S 25,900 $ 97,500 S - $ 178,500 $ - S - Funded bylnfiastructurefrrunk - - - 207,000 22,000 90,000 1,438,500 215,000 117,000 Funded by debt 2,250000 1250000 Total $ $ $ S 232,900 $ 119500 S 90,000 S 3,867,000 $ 1,465,000 $ 117000 Debt � J� Rate 5.501. 5.50 %� 5.50% 5.50% 5.50% 5.50% 5.50% _4 5.50% 5.50% Term 10 10 10 10 10 10 10 l0 10 AADS $ - S - $ - $ - $ - $ - $ 298,502 $ 165,835 $ Cumulative DS $ - $ - $ - S - $ - $ - $ - $ 298,502 $ 464,337 Current DS 113 - $ Capital Projects Actual CITY OF ANDOVER Estimate Forcast Enterprise Fund- Storm Sewer Operations 2009 Storm Sewer System Financial Projections 2011 2012 2013 2014 2015 2016 2017 $ 50,000 $ 55,000 Equipment Actual Estimate Forcast Replacement - One -ton Plow truck #94 Year 2009 2010 2011 2012 2013 2014 2015 2016 2017 Inflation Factor 444,100 3.0% 3.0% 3.0% 3.0% 3.0% 3.0% 3.0% 3.0% 3.0% New Customers Payment to employee (207,548) (187,066) (216,741) 35 35 35 35 35 35 Residential - Urban /Rural (units) 20488 9,525 9,533 9,533 9,603 9,638 9,673 9,708 9,743 9,778 Multiple Dwelling (acres) 190 223 223 223 223 223 223 223 223 Comm /Industrial (acres) 349 349 349 349 349 349 349 349 349 Schools /Chinches (acres) - 282 282 282 282 282 282 282 282 282 Rates (Qtrly) - (10000) (10000) (10000) (10000) Cash flows from capita and related financing activities: Residential - Urban /Rural - per unit $ 6.78 $ 6.98 S 7.33 $ 7.70 $ 8.09 $ 8.49 $ 8.91 $ 9.36 $ 9.83 Multiple Dwelling - per acre $ 14.92 $ 15.37 S 16.14 $ 16.95 $ 17.80 $ 18.69 $ 19.62 $ 20.60 $ 21.63 Comm /Industrial -per acre $ 28.51 $ 29.37 S 31.15 $ 32.71 $ 34.35 $ 36.06 $ 37.87 $ 39.76 $ 41.75 Schools /Churches - per acre $ 13.55 $ 13.96 S 14.66 $ 15.39 $ 16.16 $ 16.97 $ 17.82 $ 18.71 $ 19.64 Residential - Urban /Rural - per unit Investment income 7.1% 2.9% 5.0% 5.0% 5.0% 5.0% 5.0% 5.0% 5.0% Multiple Dwelling - per sure (4,247) 7.2% 3.0% 5.01. 5.0% 5.0% 5.0% 5.0% 5.0% 5.0% Comm /Industrial -per acre 92,489 7.2% 3.0% 6.1% 5.0% 5.0% 5.0% 5.0% 5.0% 5.0% Schools /Churches - per acre 142,271 $ 7.2% 3.0% 5.0% 5.0% 5.0% 5.0% 5.0% 5.001G 5.0% Capital Projects Actual Estimate Forcast Enterprise Fund- Storm Sewer Operations 2009 2010 2011 2012 2013 2014 2015 2016 2017 $ 50,000 $ 55,000 Equipment Cash flows from operating activities : Replacement - One -ton Plow truck #94 32,500 Receipts from customers and users $ 318,883 $ 344,552 $ 354,099 $ 347,000 $ 353,743 S 374,618 $ 396,597 $ 419,737 $ 444,100 Payment to suppliers (90,647) (97,041) (155,062) (153,053) (162,357) (167,228) (172,245) (177,412) (182,734) Payment to employee (207,548) (187,066) (216,741) (202,163) (208,343) (214,593) (221,031) (227662) (234492) Net from operating activities 20488 60,445 (17,704) (8,216) (16,957) (7,203) 3,321 14,663 26,874 Cash flows from rmncapital financing activities: Payment ofadvances to other funds _ - Transfer; out (10,000) - - - (10000) (10000) (10000) (10000) Net from noncapital financing activities (to,000) - - - - (10000) (10000) (10000) (10000) Cash flows from capita and related financing activities: Acquisition ofcapmd assets (17,093) - - - (32,500) - - - Proceeds from the sale ofcapital assets - - - - Net from capital and related financing activtfie (17,093) (32,500) Cash flows from invesfing activities: Investment income 2,158 3,227 3.814 2,000 2,000 1,000 1,000 1000 1,000 Net increase in cash and cash equivalents (4,247) 63,672 (13,890) (6216) (47,457) (16,203) (5,679) 5,663 17,874 Cash and cash equivalents - January 1 96,736 92,489 156,161 142271 136,055 88,598 72,395 66,716 72,379 Cash and cash equivalents - December 31 $ 92,489 $ 156,161 $ 142,271 $ 136,055 $ 88,598 $ 72,395 $ 66,716 $ 72,379 $ 90,253 Capital Projects InfrastrucNre Storm Sewer Improvements $ 30,000 $ 35,000 $ 40,000 $ 45,000 $ 50,000 $ 55,000 Equipment Replacement - One -ton Plow truck #94 32,500 Total $ $ $ $ 30,000 $ 67,500 $ 40,000 $ 45,000 $ 50,000 $ 55,000 Fundedby Operations $ - $ . $ . S 30,000 $ 67,500 $ 40,000 $ 45,000 $ 50,000 $ 55,000 Funded by lnfrastmcturerFrunk - - - - - - - - Funded by debt - Total $ - $ - $ - S 30,000 $ 67,500 $ 40,000 $ 45,000 $ 50,000 $ 55,000 114 ANDOVE T Y O F 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administra FROM: David L. Carlberg, Community ,ector SUBJECT: Continue Consideration of a Conditional Use Permit for off sale liquor at 1851 Bunker Lake Boulevard NW — Planning DATE: October 16, 2012 INTRODUCTION The City Council tabled this item at the August 21, 2012 meeting at the request of the applicant to allow the applicant to make application for an off sale liquor license to be concurrently reviewed with the conditional use permit request (see the attached City Council minutes from the August 21, 2012 meeting for background information). City Code 12 -12 requires a conditional use permit for off sale liquor in the GB, General Business District. The applicant is proposing to have a liquor store as a separate space in the Walmart building as shown on the attached site plan and details. DISCUSSION Off Sale Liquor Store A preliminary floor plan showing the proposed liquor store location is attached. The 1,328 s.f space would have entrances directly to the outdoors and through the grocery vestibule of the store. City Code 3- IB -6.• A. Types of Licenses and Permits 3. Off-Sale Licenses: Off -sale licenses may be issued only to exclusive liquor stores and shall permit off -sale of intoxicating liquor and 3.2 percent malt liquor. As an incident to these sales, ice, soft drinks and all forms of tobacco may also be sold. The city shall issue a limited number of off -sale licenses based on population. The number of licenses shall be limited to one for each six thousand (6,000) residents, based on current estimated population. The estimated city population is 30,847 as determined by the Metropolitan Council as of April 1, 2011. Therefore, the City has the authority to issue five (5) off sale liquor licenses. There are currently four (4) issued liquor licenses which include Andover Liquor, G Will Liquor, Northgate Liquor and Clocktower Wine and Spirits. The City has the ability to grant one more license in accordance with the City Code. Criteria for Granting Conditional Use Permits: 1. In granting a Conditional Use Permit, the City Council shall consider the advice and recommendation of the Planning and Zoning Commission and: a. The effect of the proposed use upon the health, safety, morals and general welfare of occupants of surrounding lands. b. Existing and anticipated traffic conditions, including parking facilities on adjacent streets and land. c. The effect on values of property and scenic views in the surrounding area, and the effect of the proposed use on the Comprehensive Plan. PLANNING COMMISSION REVIEW AND RECOMMENDATION The Planning and Zoning Commission at their August 14, 2012 meeting reviewed the application, held a public hearing and upon taking public testimony recommended to the City Council the approval of the Conditional Use Permit. The attached resolution for the off sale liquor store passed on a 5 -2 vote. ADDITIONAL INFORMATION RECEIVED FROM THE APPLICANT Attached please find a letter dated October 8, 2012 from Richard D. Snyder, Fredrikson & Byron, PA representing the applicant which responds to the conditional use permit review criteria as identified in Section 12 -14 -6 of the City Code. The letter also addresses the suggested reasons for denial raised at the August 21, 2012 City Council meeting. ACTION REQUESTED The City Council is requested to review the application, consider the recommendation of the Planning and Zoning Commission and approve the attached resolution as may be amended. Attachments Resolution Site Plan Planning and Zoning Commission Minutes from August 14th meeting City Council Minutes from August 21" meeting Letter from Richard D. Snyder, Fredrikson & Byron, PA dated October 8, 2012 Respectfully submitted, 11 David L. Carlberg Cc: Erik Miller - MFRA, Inc. 114800 28th Ave N, Ste. 140, Plymouth, MN 55447 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO xxx -12 A RESOLUTION GRANTING THE CONDITIONAL USE PERMIT FOR OFF SALE LIQUOR ON PROPERTY LOCATED AT 1851 BUNKER LAKE BOULEVARD NW LEGALLY DESCRIBED ON EXHIBIT A WHEREAS, the property owner has requested approval of a conditional use permit for off sale liquor; and WHEREAS, the Planning and Zoning Commission has reviewed the request and has determined that said request meets the criteria of City Code and would not have a detrimental effect upon the health, safety, and general welfare of the City of Andover, and; WHEREAS, the Planning and Zoning Commission recommends to the City Council approval of the conditional use permit request, and; WHEREAS, the City Council finds the request would not have a detrimental effect upon the health, safety, moral, and general welfare of the City of Andover; and WHEREAS, a public hearing was held pursuant to the requirements of the City Code; and NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby grants the CUP on the property described on Exhibit A subject to the following: 1. The applicant shall be required to obtain an off sale liquor license from the City Council. 2. The applicant shall complete the Commercial Site Plan process with the City of Andover. The conditional use permit shall be subject to a sunset clause as defined in City Code 12- 14 -6.D. Adopted by the City Council of the City of Andover on this 16th day of October, 2012. CITY OF ANDOVER ATTEST Michelle Hartner, Deputy City Clerk Michael R. Gamache, Mayor loo O II a 7-r ❑ I II II II II ❑ II II I II II II � II II II II ❑ II II b II a ❑ qD 0 O O El CEL3 CEL3 Li C U 0- (_ O U� n, Ld n� I- � I_�J O J I -- � L�_I _ U m j Q I- () J U > VJ E) - - i C U 0- (_ O U� n, Ld n� I- � I_�J O J I -- Regular Andover Planning and Zoning Commission Meeting Minutes — August 14, 2012 Page 11 Chair Daninger stated he would be in favor of approving the preliminary plat. There are no violations of the City's regulations and no legal standing for denying the application. Commissioner Nemeth agreed with Commissioner Olsen. Traffic seems to be an issue. This is a private party transaction and the City cannot impede this. As long as the applicant conforms to the regulations there is no standing for denial. Commissioner Peterson stated he would also support approval of the preliminary plat. When reviewing the landscaping there is more landscaping in the parking lot for this development than in Andover Station South. He would recommend the applicant consider a decorative fence that would guide people to the front door in order to keep people out of the parking lots. Motion by Commissioner Olsen, Seconded by Commissioner Peterson to approve a Resolution Approving the Preliminary Plat of " Walmart At Andover Station" Located at 1851 Bunker Lake Boulevard NW, Andover, MN, Subject to the 10 Conditions. Motion carried on 4 -ayes, 3 -nays (Holthus, Cleveland, Gudmundson) vote. Community Development Director Carlberg stated this item would be presented to the City Council for approval at the August 21 Regular City Council Meeting. 9) PUBLICHEARING: CONDITIONAL USE PERMIT (12 -06) — OFF -SALE LIQUOR AND OUTDOOR DISPLAY, STORAGE AND SALES — WALMART REAL ESTATE TRUST— 1851 BUNKER LAKE BOULEVARD NW Community Development Director Carlberg stated City Code 12 -12 requires a conditional use permit for off -sale liquor and outdoor storage display, storage and sales in the General Business District. The applicant is proposing to have a liquor store in the Walmart building and other goods and materials for sale and storage. The liquor store is proposed to be 1,328 square feet and would have entrances directly to the outdoors and through the grocery vestibule of the store. The City has established the number of liquor licenses is limited to one for each 6,000 residents. The estimated City population is 30,847 as of April 1, 2011. Therefore, the City has the authority to issue five (5) off -sale liquor licenses. There are currently four (4) issued and the City has the ability to grant one (1) more license in accordance with City Code. The applicant is also proposing coin operated vending machines and a propane storage unit along the front of the proposed building, outdoor storage of retail items in two (2) designated areas on the southeast and southwest corners of the front of the building, a temporary garden center area with display of garden center products, and an outdoor storage area in the rear of the store for storage of recycling materials. Commissioner Gudmundson asked if there were any provisions or ordinances that prevented the sale of liquor near schools. Regular Andover Planning and Zoning Commission Meeting Minutes — August 14, 2012 Page 12 Community Development Director Carlberg stated the applicant is in compliance with all ordinances. Chair Daninger stated the Commission is charged with determining if the applicant is meeting the City's codes and by approving this request the Commission is only saying based on the City's Code the applicant can apply for a liquor license. The City Council would make the final decision on granting or denying that issuance of a liquor license. Commissioner Holthus stated according to City Code they are restricted to five (5) licenses. If they grant one to Walmart then another business wanting to operate in the City would not be able to apply for one. Community Development Director Carlberg stated that it is correct under the current City Code but the City does have the ability to change this code. Motion by Commissioner Cleveland, Seconded by Commissioner Holthus to open the public hearing at 11:14 p.m. Motion carried on 7 -ayes, 0 -nays vote. Ms. Laurie Mount, 2044 1381h Ave, Andover, stated the City has adequate off -sale liquor establishments and these are equally distributed. She does not believe another one should be issued. Mr. Miller had stated the outdoor storage would be from March to November. All the other businesses in Andover that operate outdoor garden areas are only allowed to have them for a couple of months. She also stated she would not like to see outdoor vending machines. The City should not have to make accommodations for businesses coming in. Mr. Dale Heltemes, 1432 140th Lane NW, Andover, stated these items should be considered separately. He asked if the City did not allow these items if they would be in jeopardy of a lawsuit. Mr. Peter Jaworski, 15392 Verdin Street, Andover, asked if the City would revoke a liquor license if the population were to decrease since it was based on current population. Motion by Commissioner Olsen, Seconded by Commissioner Cleveland to close the public hearing at 11:20 p.m. Motion carried on 7 -ayes, 0 -nays vote. Community Development Director Carlberg explained the City had hired the McComb Group to do a retail market analysis in the City and this showed that this corridor could support 23,000 square feet of liquor sales. Currently the corridor is at 20,000 and Walmart is proposing to add approximately 1,300 square feet. The items being discussed can be separated into different motions. If the population drops he does not believe the City would revoke any liquor licenses that had been granted but the City Attorney can address this question at the City Council meeting. The outdoor vending machines would need to be maintained in accordance with City Code 12- 13 -20. He also clarified that the Regular Andover Planning and Zoning Commission Meeting Minutes —August 14, 2012 Page 13 Planning Commission is not approving a liquor license but rather the applicant's ability to apply for one within the City Code. Commissioner Olsen asked if the City had determined the locations of the four the other off -sale liquor stores. Community Development Director Carlberg stated he was not aware of any discussions regarding the location and there were no provisions within the City Code that would establish distances between locations. Commissioner Holthus asked how long the temporary garden area would be in place. She stated the outdoor garden area would need to be well maintained. Mr. Miller stated the garden area in the parking lot would be used from March to July. They would also like to display seasonal items in the southeast and southwest corners of the front of the building from March to November. The exact items that would be displayed could be discussed. The outdoor garden area would also have the ability to process sales remotely. Commissioner Peterson asked if there would be enough room along the sidewalk for the outdoor items and people. Mr. Hoey stated the sidewalks would be wide enough to accommodate both the merchandise and guests. Chair Daninger stated he would like to see different motions for the storage and display items and the liquor license. He would approve the outdoor garden area in the parking lot for a shorter period. Commissioner Peterson stated he would like to see the aesthetics of the building along the east facade improved. Mr. Hoey explained the outside architecture of the building. Commissioner Gudmundson asked about the landscaping in the parking lot and how this would be maintained. She stated she would also prefer to have the vending machines inside the building and she would not be in favor of the outdoor storage areas. Community Development Director Carlberg stated the landscape plan that has been provided is acceptable and appears to meet the City's landscape requirements. The landscape plan would be reviewed in greater detail as the process moves forward. Commissioner Olsen expressed concerns with the items that may be stored outdoors. The application provides a list of items but also says it is not limited to these items. He also stated he would like to see the items limited and the time frame for these items to be Regular Andover Planning and Zoning Commission Meeting Minutes —August 14, 2012 Page 14 displayed shortened. He would recommend the approval of the liquor license to the City Council since the City has one available and there are no other issues. Motion by Commissioner Holthus, Seconded by Commissioner Olsen to split the resolution into two (2) separate resolutions. One Resolution Granting the Conditional Use Permit for Off -Sale Liquor on Property Located at 1851 Bunker Lake Boulevard and the second a Resolution Granting the Conditional Use Permit for Outdoor Display, Storage and Sales on Property Located at 1851 Bunker Lake Boulevard. Motion carried on 7 -ayes, 0 -nays vote. Commissioner Gudmundson stated she would not approve off -sale liquor sales at the Walmart location because it would create additional safety issues with the school and ball fields being in the neighborhood. Commissioner Nemeth stated he would not support off -sale liquor sales because there are enough liquor stores in Andover and other Walmart locations do not have liquor stores in them. Chair Daninger stated the Commission has to determine if the request for an off -sale liquor license fits the City's criteria. The Commission is not approving the issuance of the liquor license. Commissioner Cleveland pointed out the request for off -sale liquor. People would not be drinking on the property. The Commission is only granting permission for Walmart to apply for an off -sale liquor license. Commissioner Olsen stated the request does meet the criteria of the City. If the Commission denies the request then specific reasons will need to be provided. Chair Daninger clarified the reasons for denial would need to be more specific than just safety concerns. Commissioner Peterson asked what the hours of operation would be for the liquor store Chair Daninger stated these were regulated by State statutes. Motion by Commissioner Cleveland, Seconded by Commissioner Olsen to Approve a Resolution Granting the Conditional Use Permit for Off -Sale Liquor on Property Located at 1851 Bunker Lake Boulevard with the Conditions Outlined in the Resolution. Motion carried on 5 -ayes, 2 -nays (Nemeth, Gudmundson) vote. Chair Daninger clarified the outdoor storage included the vending machines, the outdoor garden area, the seasonal display areas in the front of the building and the storage area in the rear of the building. Regular Andover Planning and Zoning Commission Meeting Minutes — August 14, 2012 Page 15 Commissioner Holthus stated she supports the storage area in the back of the building but would not support the seasonal sales area. She does not think the parking lot should be used long term as a sales area. She would rather see more decorative items in the parking lot. Commissioner Cleveland suggested establishing dates for when the parking lot could be used for display and sales. Chair Daninger stated the Commission would need to define specific reasons for denial. He stated he would support a short-term use of the parking lot for garden display. Commissioner Olsen stated he would like to see a more limited scope of items allowed to be displayed and sold. Motion by Commissioner Olsen, Seconded by Commissioner Cleveland to Approve a Resolution Granting the Conditional Use Permit for Outdoor Display (Primarily Plants) From March 15 to July 15, Storage and Sales on Property Including Outdoor Vending Machines Located at 1851 Bunker Lake Boulevard With the Conditions as Outlined in the Resolution. Chair Daninger suggested staff further define the items permitted in the outdoor display areas prior to the City Council meeting. The motion was called to a vote. Motion carried on 4 -ayes, 3 -nays (Nemeth, Gudmundson, Holthus) vote. Cominhqity Development Director Carlberg stated the retail market analysis prepared by the McCo Group was complete and this would be presented at a public meeting to the business co unity, the EDA and the Planning Commission on Wednesday at 6:30 p.m. ADJOURNMENT. Motion by Commissione leveland, seconded by Commissioner Holthus, to adjourn the meeting at 12:07 a.m. Moti carried on 7 -ayes, 0 -nays vote. Respectfully Submitted, Tina Borg, Recording Secretary Timesaver Off Site Secretarial, Inc. Regular Andover City Council Meeting Minutes — August 21, 2012 Page 11 The motion was called to a vote. The motion carried unanimously. (See Resolution R077 -12) CONSIDER CONDITIONAL USE PERMIT /OFF -SALE LIQUOR AND OUTDOOR DISPLA Y, STORAGE, AND SALES11851 BUNKER LAKE BOULEVARD NW — WAL MART REAL ESTATE TRUST Community Development Director Carlberg stated City Code 12 -12 requires a conditional use permit for off -sale liquor and outdoor storage display, storage and sales in the General Business District. The applicant is proposing to have a liquor store in the Wal -Mart building and other goods and materials for sale and storage. The liquor store is proposed to be 1,328 square feet and would have entrances directly to the outdoors and through the grocery vestibule of the store. The City has established the number of liquor licenses is limited to one for each 6,000 residents. The estimated City population is 30,847 as of April 1, 2011. Therefore, the City has the authority to issue five (5) off -sale liquor licenses. There are currently four (4) issued and the City has the ability to grant one (1) more license in accordance with City Code. The applicant is also proposing coin operated vending machines and a propane storage unit along the front of the proposed building, outdoor storage of retail items in two (2) designated areas on the southeast and southwest corners of the front of the building, a temporary garden center area with display of garden center products, and an outdoor storage area in the rear of the store for storage of recycling materials. Mayor Gamache suggested the Council review the outdoor storage first. Councilmember Trade requested the applicant mark the exact locations for the outdoor storage, vending machines, propane area, and sales and display areas on the site plan and this document become part of the approved CUP Resolution. Community Development Director Carlberg highlighted the storage areas in the rear of the building, the battery storage area, the trash compactor area, the front display and sale areas in the southeast and southwest corners of the building, the vending machine areas, the proposed seasonal garden area, and the propane storage area. He explained the rear of the building would be used for storage and the front of the building would be display and the rear storage areas would all be screened from public view. He also stated the Council has the ability to restrict the number of vending machines. Mr. Dale Eberly, SAIC, St. Paul, MN, explained the battery recycling area would be an environmental cage that is fenced in and secured. There is a metal roof that protects the batteries. The batteries are stored on a pallet system approved by the EPA. Councilmember Bukkila asked if this area would be visible from the street. Mr. Miller stated the battery storage area would be screened from view and would not be visible from the street. The screening would be a combination of masonry and wood. Regular Andover City Council Meeting Minutes — August 21, 2012 Page 12 Councilmember Howard clarified this would not be for storage for shipping containers or semi- trailers. Mr. Miller stated all the trailers would be housed in the loading docks. The trailers are used for delivery purposes only unless Wal -Mart has requested a special permit from the City. Councilmember Bukkila asked where the trails are located that lead to the sidewalks in the front of the building. She also asked what the dimensions were for the sidewalk. Mr. Miller stated currently there is a trail that runs along Jay Street and there is a connection to the front sidewalk just south of the primary entrance. This will connect the sidewalk and the trail. Mr. Eberly stated the sidewalk dimensions vary along the front of the building based on the architecture of the building. Wal -Mart is proposing to keep 8 -10 -feet clear for walking along the front of the building. The narrowest point would be approximately 15 -feet wide. Councilmember Bukkila suggested the outdoor displays not exceed the vestibule wall so the walk space is clear and linear. Councilmember Trude stated she would like to add that a minimum of a 10 -foot clear zone must be maintained adjacent to the curb and no outdoor storage or display can occur in this area. Councilmember Knight asked how many parking spaces the outdoor garden center would occupy. Mr. Miller explained the garden center would occupy 40- parking stalls from March to July. The parking was designed so that Wal -Mart would still meet the City's requirements regarding parking even with the garden center set up. Councilmember Bukkila asked if Wal -Mart would staff the garden center the entire time it is open. Mr. Miller provided the Council with a Merchandise Plan for the garden area. He stated the proposed merchandise would be perennials, shrubs, trees, mulch, yard ornaments, pavers, stone, and soils. The products would not include high -end products such as lawn mowers and grills. The area would be delineated from the driveway by cones with flagging. Councilmember Bukkila stated she would like to see a more finished way of delineating the garden area. She would not approve of the cones. Mr. Miller stated this could be discussed with Wal -Mart. Regular Andover City Council Meeting Minutes — August 21, 2012 Page 13 Councilmember Bukkila asked how the area would be secured while the store was closed. Mr. Miller stated in this location the items would not be secured. Councilmember Howard clarified there would not be items such as fireworks in the garden area. Mr. Miller stated Wal -Mart would make a special request to the City for approval for any additional products, including fireworks. Councilmember Trade asked how many outdoor vending machines were being requested. Community Development Director Carlberg stated Wal -Mart is proposing six (6) outdoor vending machines and a propane exchange area. The vending machines would be covered and protected from the weather as required by the City's code. Councilmember Howard stated he would prefer to see the vending machines inside the building. Councilmember Bukkila stated the City did limit the number of vending machines Walgreens could have. She would recommend limiting this proposal as well. Councilmember Trade stated she would not approve of six (6) vending machines. She expressed concerns about littering and she would recommend limiting the location, number and products for outdoor sales. Mayor Gamache asked if the awnings covering the vending machines would need to be sprinkled. Fire Chief Winkel stated as long as Wal -Mart did not store flammable products under the awnings they would not need to be sprinkled. Mayor Gamache stated he would approve a couple of vending machines similar to Walgreens and the propane exchange area. Councilmember Trade proposed approving the resolution with the following conditions for the Conditional Use Permit: 1. The applicant shall complete the Commercial Site Plan process with the City of Andover. 2. The Conditional Use Permit shall be subject to a sunset clause as defined in City Code 12- 14 -6.D. 3. The outdoor storage, display and sales areas shall be limited to the revised site plan from tonight's meeting. 4. Limiting the products that can be sold in the garden center and requiring a more aesthetically appealing fence to delineate this area. The parking lot and the front of the store should be defined separately. Regular Andover City Council Meeting Minutes — August 21, 2012 Page 14 City Attorney Baumgartner clarified the products sold in the 40- parking stalls in the parking lot would consist mainly of plants, rocks, soils, and trees and products such as lawn mowers and grills would be displayed along the front of the building. Mr. Miller stated this was correct. City Attorney Baumgartner suggested Condition 4 The outdoor display and sales area located in the parking lot, consisting of 40- parking stalls, shall be limited to live plants, garden/landscaping materials, and similar seasonal garden items. Councilmember Howard stated he would like to have the fencing added to this condition. Councilmember Trude stated this condition should also include the dates of operation of March 15 to July 15 and the hours of operation from 7:00 a.m. to 9:00 p.m. Councilmember Trude suggested limiting the number of coin operated vending machines to a total of two (2) for Condition 5. She stated City Attorney Baumgartner would work on adding an additional condition clarifying the storage by the store. City Attorney Baumgartner clarified the City would like to have the garden area delineated by fencing approved by the City with limited operations from 7:00 a.m. to 9:00 p.m. He suggested inserting a new Condition 6 indicating the outdoor display and sales areas located alongside the building may be used to display lawn finniture, grills, lawn mowers, and other similar seasonal items. Councilmember Trude added these areas must maintain a minimum of a 10 -foot clear zone adjacent to the curb where outdoor storage occurs. Councilmember Howard asked if the Council approved of the storage areas in the rear of the building. Councilmember Bukkila stated she would approve the storage in the rear as proposed and outlined in the plan. Mayor Gamache agreed with the proposed outdoor storage in the rear of the building. Mr. Miller asked if the conditions specifically approve the propane exchange area. Councilmember Trude suggested City Attorney Baumgartner incorporate the conditions discussed by the City Council into the Resolution and the City Council vote on it after the discussions regarding the CUP request for a liquor license. Mayor Gamache asked how many Wal -Mart stores in the Twin Cities area currently have liquor Regular Andover City Council Meeting Minutes — August 21, 2012 Page 15 stores in them. He also asked if the deliveries would be in the front of the building or in the rear of the building. Mr. Miller stated currently five (5) of the twenty (20) Wal -Mart stores in the Twin Cities have liquor stores in them. State Statute regulates deliveries and they must be to an access independent of the store merchandising area. Councilmember Knight asked where the nearest liquor store was to this location. City Administrator Dickinson stated Northgate Liquor is located near Target. Councilmember Trude stated reviewing the State Law that authorizes the issuance of liquor licenses in Minnesota Statute 340A.405, Subd. lb, which states a City of the first class may issue a license. Issuing a liquor license is a discretionary act for the City. City Attorney Baumgartner stated he had reviewed related cases and Attorney General opinions. The City is given great discretion as to the issuance of liquor licenses, however they are still held to an arbitrary and capricious standard for denials. In the cases he had reviewed some of the reasons for denial of a liquor license that had been upheld by the State Supreme Court included opposition from the community along with impacts such as traffic and adverse affects on the community. Reasons for denial should look at the health, safety, and welfare and determine if there are findings that show there would be a detrimental impact on the City. Councilmember Trude stated her findings to support denial of issuance of a liquor license include community opposition to the issuance of this liquor license as demonstrated by the emails, letters, and comments from residents. Andover is a predominately young community and a combination of a grocery store /liquor store does not fit into the community values and standards, and the geographic concentration of liquor stores and the City should consider reserving one (1) liquor license for an area of the community that will be expanded in the future. Motion by Councilmember Trude, Seconded by Councilmember Howard to Deny Issuance of a Liquor License to Wal -Mart Based on the Three (3) Findings presented. Councilmember Howard stated there are other areas of the City that an off -sale liquor store would be better suited with future development. Mr. Miller clarified the request being presented at this time is for a Conditional Use Permit for off -sale liquor not a liquor license. Wal -Mart cannot apply for the liquor license without approval of the conditional use permit. Mayor Gamache asked if granting the conditional use permit would have an adverse affect if the request for a liquor license were denied at a later date. Councilmember Trude stated there are other areas of the City the Comprehensive Plan has Regular Andover City Council Meeting Minutes — August 21, 2012 Page 16 identified as areas for future growth including retail and commercial development. She suggested the City maintain the ability to issue a liquor license for these areas. Community Development Director Carlberg stated based on City Code the City would have the ability to issue additional liquor licenses as the population increases. Councilmember Trude withdrew her motion to deny a liquor license to Wal -Mart. Councilmember Howard withdrew the second to the motion to deny a liquor license to Wal- Mart. City Attorney Baumgartner clarified case law is clear in that the City may deny the issuance of a liquor license for specific reasons, even if the applicant meets all the requirements for the granting of liquor license. Motion by Councilmember Trude, Seconded by Councilmember Howard to deny a Conditional Use Permit for Off -Sale Liquor the Resolution Granting the Conditional Use Permit for Off -Sale Liquor on the Property Located at 1851 Bunker Lake Boulevard NW Based on the Findings Outlined. Mr. Miller stated based on the discussions and concerns with the CUP and issuance of license being handled separately, the applicant would be open to considering tabling the Conditional Use Permit for the off -sale liquor to allow them to apply for this concurrently with the issuance of a liquor license. Community Development Director Carlberg clarified this would be a granted extension of the Conditional Use Permit Off -Sale Liquor Sales August 23 deadline to a date when the application for a liquor license is acted upon by the City Council. He stated this would need to be received in writing with a specific date. He clarified at this time the City Council must take action to either approve or deny the request otherwise it will be automatically approved. Mr. Miller stated the applicant would make this extension request in writing. The Council indicated they would address the Outdoor Storage CUP and bring the Conditional Use Permit for Off -Sale Liquor up later in the meeting. Ms. Mount encouraged the City Council to deny Wal- Mart's request for off -sale liquor sales. She also stated she does not agree outdoor storage and display and vending machines should be approved. This will change the look of the store and stores such as Target do not have items outside their store. The City Council recessed at 10:09 p.m. The City Council reconvened at 10:16 p.m. Regular Andover City Council Meeting Minutes —August 21, 2012 Page 17 Motion by Councilmember Trade, Seconded by Councilmember Howard to Approve a Resolution Granting the Conditional Use Permit for Outdoor Display, Storage and Sales on Property Located at 1851 Bunker Lake Boulevard NW With the Following Conditions: 1. The applicant shall complete the Commercial Site Plan process with the City of Andover. 2. The Conditional Use Permit shall be subject to a sunset clause as defined in City Code 12- 14 -6.D. 3. All Outdoor display, storage and sales shall be limited to the areas identified on the revised site plan dated August 8, 2012, and stamped as "Received by the City of Andover" August 9, 2012. 4. The outdoor display and sales area, located in the parking lot, consisting of 40- parking stalls, shall be limited to live plants, garden/landscaping materials, and similar garden items. Said area shall be delineated by fencing as approved by the Andover Review Committee and shall be limited to March 15 to July 15 with the hours of 7:00 a.m. to 9:00 p.m. 5. The outdoor display and sales areas, located along side the building, may be used to display patio furniture, barbeque grills, lawn mowers, and similar seasonal items. Provided, there shall be maintained a minimum 10 -foot wide walkway between the displayed items and the curb. 6. An outdoor, recycled battery storage area shall be allowed in the northeast rear section of the building as identified in the site plan. 7. Outdoor propane exchange cages shall be allowed along the store front as identified in the site plan or as otherwise approved by the Andover Review Committee. 8. A maximum of two (2) vending machines may be located in front of the store and shall comply with City Code 12- 13 -20. 9. All outdoor display, storage, and sales shall be conducted in compliance with all federal, state, and local codes. 10. The rear storage areas, as designated in the site plan, shall be properly screened as demonstrated in the preliminary plat and approved plan. The motion was called to a vote. The motion carried unanimously. (See Resolution R078 -12) Community Development Director Carlberg stated staff has received a written request from Wal- Mart to grant an additional 60 -days from August 23, 2012 for the Conditional Use Permit for Off -Sale Liquor Sales. Councilmember Trade withdrew her motion to deny the CUP for off -sale liquor sales. She clarified the City would not be taking any action regarding this request at this meeting. Mayor Gamache stated the City Council acknowledges the receipt of a written request from Wal- Mart to extend the deadline for the Conditional Use Permit regarding the Off -Sale Liquor Sales at the proposed Wal -Mart location. Regular Andover City Council Meeting Minutes — August 21, 2012 Page 18 DISCUSS ACCESSORYSTRUCTURE BUILDING PERMIT 13047173 LANE NW City Engineer Berkowitz stated property owner Boyd Barrott, represented by his Attorney James Neilson, are appealing to the City Council to allow a detached garage structure to be constructed. Mr. Barrott applied for a permit May 2, 2012. Engineering staff reviewed the low floor elevation of the structure and notified Mr. Barrott verbally and by letter that the low floor elevation would need to be raised to meet one of the two options. The options identified were to set the low floor or lowest opening of the structure at an elevation equal to or higher than his existing garage elevation or have a registered Civil Engineer conduct a hydrological evaluation to determine the surface elevation resulting from a 100 - year /10 -day runoff or the 100 - year /10 -day snowmelt, whichever is more restrictive for the wetland on and adjacent to the property and set the low floor 2 -feet above that elevation. The third option presented would be for Mr. Barrott to wait until the City completes the road design for 174`h Avenue /Heather Street/ I73rd Lane and set the low floor based on the projected hydrological elevation. The applicant is appealing those requirements to the City Council and would like the Council to direct the Building Official to approve the permit as submitted. If the City allows a lower elevation it must still go through the permit and approval process of the Lower Rum River Watershed Management Organization. Mayor Gamache clarified the Lower Rum River Watershed Management Organization has not looked at this but if the City approves a building permit then they will need to look at it. City Engineer Berkowitz stated each city is responsible to care for their own items within their city. If the City makes a decision that goes against the Lower Rum River Watershed then it would need to be reviewed by the Board. Councilmember Knight asked how much the property would have to be built up. City Engineer Berkowitz stated Mr. Barrott would need to raise the property 2.53 -feet to match the existing garage elevation. Councilmember Knight asked if the shed could be moved and the proposed detached garage located in this area. City Engineer Berkowitz stated the shed could be moved. Councilmember Trude stated the City limits the amount of detached garage permitted. She asked why the existing garage was considered attached. City Engineer Berkowitz stated the existing garage is considered attached because there is a screened porch connecting it to the house. Councilmember Howard asked if the road, proposed to be constructed next year, would be at an October 8, 2012 David L. Carlberg Community Development Director City of Andover 1685 Crosstown Boulevard Northwest Andover, MN 55304 Re: Walmart CUP Application for Liquor Use Dear Mr. Carlberg: Fredrikson RECEIVED OCT 9 2012 CITY OF ANDOVER This letter addresses Walmart's application for a conditional use permit for off -sale liquor sales at the proposed store in Andover. Following a public hearing on August 14, 2012, the Planning and Zoning Commission recommended approval of the CUP. The City Council will consider the application at its meeting on October 16, 2012. We request that this letter be included in the record for the City Council meeting. Conditional use permits are governed by Section 12 -14 -6 of the Andover City Code. Subsection B.1. of Section 12 -14 -6 provides the criteria for granting CUPS: 1. In granting a Conditional Use Permit, the City Council shall consider the advice and recommendation of the Planning and Zoning Commission and: a. The effect of the proposed use on the health, safety, morals and general welfare of . occupants of surrounding land. b. Existing and anticipated traffic conditions, including parking facilities on adjacent streets and land. c. The effect on values of property and scenic views in the surrounding area, and the effect of the proposed use on the Comprehensive Plan. Regarding criterion 1(a), no evidence was presented during the public hearing that the proposed off -sale liquor use at the Walmart store would have any adverse effect on the health, safety, morals and general welfare of the occupants of surrounding land. There is nothing about the sale of beer, wine and spirits that affects health, safety, morals or general welfare. Off -sale liquor sales are authorized by both state law and the Andover City Code, and are comprehensively Attorneys & Advisors Fredrikson & Byron, P.A. main 612.492.7000 /55402-1425 200 South Sixth Street, Suite 4000 fax 612.492.7077 Minneapolis, w7nr,esota www.fredlaw.com MEMBER OF THE WORLD SERVICES GROUP / OFFICES: A Worldailde Network of Professional Service Providers Minneapolis / Bismarck / Des Moines / Fargo / Monterrey, Mexico / Shanghai David L. Carlberg October 8, 2012 Page 2 regulated. An off -sale liquor use at the proposed Walmart store will not adversely affect the health, safety, morals and general welfare of occupants of surrounding land, just as the other City- approved off -sale liquor stores in the community have no such effect. The first criterion in section 1(a) is fully satisfied. Regarding criterion 1(b), no evidence was presented during the public hearing that the proposed off -sale use at the Walmart store would create adverse traffic conditions or affect parking on adjacent streets. The space designated in the proposed Walmart store for liquor sales, if not used for that purpose, would be used for some other retail purpose. Therefore, traffic will not be increased by the presence of retail liquor sales. Moreover, traffic issues associated with the store have been thoroughly studied and addressed, and parking on adjacent streets will not be a problem. The large parking lot for the store exceeds the required number of off - street parking stalls required by Section 12 -13 -8 G of the Andover City Code. The second criterion in section 1(b) is fully satisfied. Regarding criterion 1(c), no evidence was presented during the public hearing that the proposed off -sale liquor use at the Walmart store would affect the value of anyone's property, or any scenic views in the area. The liquor sales will take place within the future building. Scenic views will remain the same with or without liquor sales. The use is also consistent with the Comprehensive Plan. The third criterion in section 1(c) is fully satisfied. Thus, all criteria in the Andover City Code for the issuance of a CUP are fully satisfied. Under controlling law, "[a] denial of a CUP is arbitrary if it is `established that all of the standards specified by the ordinance as a condition to granting the permit have been met. "' Picha v. County of McLeod, 634 N.W.2d 739, 742 (Minn. Ct. App. 200 1) (quoting Zylka v. Crystal, 283 Minn. 192, 196, 167 N.W.2d 45, 49 (1969)). "[A] denial of the application for the conditional - use permit must be based on the fact that some standard of the Zoning Ordinance was not met by the applicant's plans." Inland Constr. Co. v. City of Bloomington, 195 N.W.2d 558, 568 (Minn. 1972). Here, all standards of the Code have been met. The Minutes of the August 21, 2012 City Council meeting suggest three possible reasons to deny the CUP: (1) that "community opposition" exists; (2) that the City would prefer to "reserve" a liquor license for a different location in the city; and (3) that a "combination of a grocery store /liquor store does not fit into the community values and standards." None of these proposed reasons provide a legally sufficient basis to deny the requested CUP. First, the three suggested reasons are inconsistent with the Andover City Code. The criteria for granting or denying a CUP are stated in Section 12 -14 -6 B.1. of the Code, and the City is not free to create additional requirements on an ad hoc basis. Inland Constr. Co., 195 N.W.2d at 569. David L. Carlberg October 8, 2012 Page 3 Second, community opposition is not a valid basis for denying a CUP. See Chanhassen Estates Residents Assn v. City of Chanhassen, 342 N.W.2d 335, 340 (Minn. 1984) (holding that the "denial of a conditional use must be based on something more concrete than neighborhood opposition "); Northwestern College v. City of Arden Hills, 281 N.W.2d 865, 869 (Minn. 1979) (stating that "neighborhood sentiment ... may not constitute the sole basis for granting or denying a given permit. "). Moreover, only a handful of residents actually opposed the CUP at the public hearing. In a community of more than 30,000 residents, opposition by a vocal minority is not an accurate measure of the community's views on the subject. Third, any concerns about geographic concentration and the City's preference that a liquor store to be located elsewhere in the city are not legally sufficient reasons to deny the CUP. The Andover City Code contains no provision requiring geographic distribution of off -sale liquor stores. The fact that the City might prefer that a store be located elsewhere is irrelevant. The Minnesota Supreme Court has expressly ruled that denying a CUP because a city council prefers a different type of business, or prefers that a business be located elsewhere, is legally insufficient. See e.g., Metro 500, Inc. v. City of Brooklyn Park, 211 N.W.2d 358, 363 (Minn. 1973); Inland Construction, 195 N.W.2d at 569. In Metro 500, the city council denied a conditional use permit for a gasoline station based on its conclusion that "there were already too many gasoline stations in the area." The Minnesota Supreme Court held that "the limitation of the number of one type of use in a particular area does not bear a sufficient relationship to the public health, safety, or general welfare of a community and that the denial of a special -use permit for such a reason is therefore arbitrary." The Supreme Court went on to state that "the number and type of gasoline stations and other permissible uses within a zone should be determined by the interaction of the economic law of supply and demand rather than by the collective opinion of the members of a municipal governing body concerning the needs of the community." In Inland Construction, the city council denied a CUP because the council preferred a more upscale retail store for the site rather than a discount retailer. The Supreme Court reversed the denial of the CUP as arbitrary, noting that "there is nothing in the ordinance that gives to the city council the power to deny a conditional -use permit because the tenant might be W. T. Grant Company." Finally, the denial of a CUP cannot be based on vague, arbitrary standards that are not found in the Andover City Code. The suggestion in the August 21, 2012 Minutes that the CUP could be denied because the proposed use "does not fit into the community values and standards" is precisely the type of vague rationale that the Minnesota Supreme Court has repeatedly rejected as arbitrary. The "community values and standards" that guide the City's decision - making are The Minutes also incorrectly describe that the proposed use as a "combination of a grocery store /liquor store." As the record before the City makes clear, liquor sales will occur in a separate area of the building with a separate entrance, as required by state law. No "combined" liquor sales and grocery sales will occur. TT Y O F JOVE. 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor and City Council CC: Jim Dickinson, City Administrator FROM: Michelle Hartner, Deputy City Clerk SUBJECT: Consider Off -Sale Intoxicating Liquor License/Wal -Mart DATE: October 16, 2012 INTRODUCTION Wal -Mart Stores, Inc. has applied for an Off -Sale Intoxicating Liquor License for a proposed store to be located at 1851 Bunker Lake Boulevard NW. DISCUSSION Wal -Mart Stores, Inc. has applied for an Off -Sale Intoxicating Liquor License and paid the appropriate fees. Approval of the license would need to be contingent upon obtaining ownership of the property located at 1851 Bunker Lake Boulevard NW, an approved Conditional Use Permit (CUP) and satisfying all delinquent taxes and assessments for the property. The Sheriff's Office has completed a satisfactory background investigation. •ACTION REQUIRED The City Council is requested to consider approval of the Off -Sale Intoxicating Liquor License for Wal -Mart Stores Inc., contingent upon obtaining ownership of the property located at 1851 Bunker Lake Boulevard NW, an approved Conditional Use Permit (CUP) and satisfying all delinquent taxes and assessments for the property. ( Respectfully submitted, Michelle Hartner Deputy City Clerk Attach: License Application ANLb 6 W j§!j 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV INTOXICATING LIQUOR LICENSE APPLICATION False Information Prohibited: No person shall make a false statement or material omission in a license application. Any false statement or material omission shall be grounds for denying or revoking a license. In answering the following questions, "Applicants" shall be governed as follows: For a Corporation, one officer shall execute this application for all officers, directors, and stockholders. For a Partnership, one of the "Applicants" shall execute this application for all members of the partnership. EVERY QUESTION MUST BE ANSWERED 1. I, Amy Thrasher as Assistant Secretary First Middle Last for and on behalf of Wal-Mart stores, Inc. hereby apply for an On -Sale Intoxicating Liquor License to be located at 1851 Bunker Blvd. N.W. City of Andover, County of Anoka, State of Minnesota, in accordance with the provisions of Minnesota Statues, Chapter 340, commencing January 1 20 13 and ending December 31 2013 2. Applicant's date of birth Birthdates of Partners See attached for Officer List or Officers of Corporation 3. Applicant's Phone Number 4. The residence for each of the applicants named herein for the past five years is as follows: 5. Is the applicant a citizen of the United States? Yes If naturalized, state date and place of naturalization: If a corporation or partnership, state citizenship of all officers or partners All officers on list are United States citizens 6. The person who executes this application shall give spouse's full name and address. N/A 7. What occupations have applicant and associates in this application followed in the past five years? See attached list 8. If a partnership, state name and address of each member of partnership. See attached list If a corporation: Date of incorporation: 10/31/1969 State in which incorporated: Delaware Amount of authorized capitalization: See attached ann uaI rPnort Amount of paid capital:_ See attached annaul report If a subsidiary of another corporation, so state: /A Name and address of all officers, directors, and stockholders, and the number of shares held by each: See attached stock affidavit If incorporated under the laws of another state, is corporation authorized to do business in this state: Yes Number of certificate of authority: 9. On what floor is the establishment located, or to be located? It will be in a large one floor retail building 10. Describe the premises to be licensed. Discount retail merchandiser wi h full line grocery. Liquor will be kept and sold in a liquor box separate from the rest of the store. 11. Is the establishment located near an academy, college, university, church, elementary, middle school or high school ?_ No State approximate distance of the establishment from such school or church: 12. Give name and address of owner of building establishment is to be located in. Wal -Mart Real Estate Rusiness Trust 702 S.W. 8th Street Bentonville AR 72716 -0500 Has owner of building any connection, directly or indirectly, with applicant? Yes 13. Are the taxes on the above mentioned property delinquent? No In accordance with City Code Title 3, no license shall be granted for operation or renewal on any premises on which taxes, assessment or other financial claims of the City are delinquent and unpaid. 14. State whether applicant or any of his associates in this application have ever had an application for a liquor license rejected by any municipality or state authority. No If so, give date and details: 15. Has the applicant or any of his associates in this application during the five years immediately preceding this application ever had a license under the Minnesota Liquor Control Act revoked for any violation of such laws or local ordinances? No If so, give date and details: 16. State whether applicant or any of his associates in this application during the past five years were ever convicted of any law violations or any crime in this state or any other state or under Federal Laws. No If so, give date and details: 17. State whether any person, other than applicants, has the right, title or interest in the furniture, fixtures or equipment in the premises for which license is applied; and, if so, give name and details: 18. Is the applicant or any of his associates in this application a member of the City Council in the municipality where this license is be issued? No If applicant for license is the spouse of a member of the governing body or where other family relationship exists, such member shall not vote on this application. 19. Have applicants any interest whatsoever, directly or indirectly, in any other liquor establishment in the State of Minnesota? Give name and address of such establishment: See list of other licensed establishments previously submitted to the city 20. Furnish the name and address of at least three business references, including one bank reference: Gary Withrow Vonda Lockwood - 21. What is the seating capacity of this establishment? N/A 22. During what hours will food be available? N/A 23. State the name of the person who will operate the restaurant. N/A 24. State the name of the person who will operate the bar. N/A 25. State the number of people the restaurant will employ. N/A 26. Will food service be the principal business of this establishment? N/A 27. State trade name to be used. Walmart #1999 28. If this restaurant is in conjunction with any other business (such as resort, etc.) describe such business. N/A 29. How many years has this business been in operation under this ownership? N/A 30. Does applicant intend to sell intoxicating liquor to other than the consumer? No 31. How many months of the year will this establishment be open? 12 months 32. Applicant and his associates in this application will strictly comply with all the laws of the State of Minnesota governing the taxation and sale of intoxicating liquor, rules and regulations, promulgated by the Liquor Control Commissioner, and all laws of the country, and I hereby certify that I have read the foregoing questions and that the answers to said questions are true to my knowledge. 33. Prior to consideration of the application an investigation shall be made by the county sheriff's department of all persons listed on the license application. Signature /2012 Si 9 Date Amy Thrasher, Assistant Secretary License Fees Sunday Liquor License: $200.00 License`# Intoxicating On -Sale: $5,250.00 Intoxicating Off-Sale: 200.00„ Ip -a_ to # tBstOs Wine .Only: $600.60 Action by City Council: Approved Denied Date: NAME AND TITLE Michael Duke President and CEO Director Phyllis Harris Sr. VP & Chief Compliance Officer Jeff Davis Treasurer Lori Cottrell Assistant Secretary Amy Thrasher Assistant Secretary Andrea Marie Lazenby Assistant Secretary WAL -MART STORES, INC CORPORATE OFFICERS RESIDENTIAL ADDRESS SSN &DOB The above officers /directors own less than 1% stock of Wal -Mart Stores, Inc., a public corporation. AFFIDAVIT Wal -Mart Stores, Inc. stock is publicly traded on the New York Stock Exchange with I 1 billion shares authorized and approximately 3,413,949,164 shares issued as of January 31, 2012. No individual directly owns more than I% of the issued and outstanding stock. Amy Thr I A-J�' er Assistant Secretary STATE OF ARKANSAS) COUNTY OF BENTON ) Sworn to and subscribed before me this Zf k day of _ `e m fite 2012, by Amy Thrasher. My commission expires Q . 2 Nota Public REPORT ON APPLICANT OR APPLICANTS BY SHERIFF'S OFFICE This is to certify that to the best of my knowledge, the applicant, or his associates named herein, have not been convicted within the past five years of any violation of the laws of the State of Minnesota, or Municipal Ordinances relating to the sale of non - intoxicating liquors except as hereinafter stated. Date: 1 oLQ II,), �> r Anoka County Sheriff's Michelle Hartner City of Andover 1685 Crosstown Blvd N.W. Andover, MN 55304 Office of the Sheriff Anoka County Sheriff James Stuart 13301 Hanson Boulevard NW, Andover, MN 55304- 4009 (763)323 -5000 Fax (763)422 -7503 October 2, 2012 RE. Application for Off -Sale Liquor License for Wal -Mart Stores, Inc., dba Walmart #1999 Dear Ms. Harmer: I received the attached application for Off Sale Liquor License regarding the above. As you requested, a criminal background investigation was conducted on the following individual(s): Amy Yvonne Thrasher Certification by the Anoka County Sheriffs Office This is to certify that to the best of my knowledge the above -named individual has not been convicted within the past five years of any violation of laws of the State of Minnesota, or Municipal Ordinances relating to the sale of non - intoxicating malt liquor or intoxicating liquors except as herein stated: No records found. In the event it is determined that a criminal background search is needed on other associates of the business entity, please provide me with the individual's complete name (first, middle, and last names), along with his /her date of birth. Please note that the above -named individuals may have other - reported incidents that do not include the sale of non - intoxicating malt liquor or intoxicating liquors. Sincerely Andy Knotz Sergeant, Anoka County Sheriff's Office Affirmative Action /,Equal Opportunity Employer 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • W W.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrat Dave Carlberg, Community Develo ent Director FROM: Stephanie L. Hanson, City Planner SUBJECT: Rezoning request (12 -01) to change the zoning from R -1 Single Family Rural to R -4 Single Family Urban for the property located at 15873 Linnet Street NW DATE: October 16, 2012 INTRODUCTION The property owner has submitted a request to rezone a portion of the parcel located at 15873 Linnet St NW from R -1 Single Family Rural to R -4 Single Family Urban. DISCUSSION As with all rezonings, the City must meet one of the two following findings that are provided by state statute: 1. The original zoning was in error. 2. The character of the area or times and conditions have changed to such an extent to warrant the Rezoning. The property is located within the Metropolitan Urban Service Area (MUSA) and also within the current stage of sewer expansion. Times and conditions have changed with the extension of municipal sewer and water into this area of the City. It has been requested by the property owner to rezone a portion of the property (0.56 acres) from R -1 Single Family Rural to R4 Single Family Urban. The rezoning would allow the property owner to request a lot split to create one urban residential lot and utilize the available municipal sewer and water services in the area. The Andover Comprehensive Plan land use designation for this particular lot is Transitional Residential — these are rural residential lands within the MUSA that are transitioning into urban residential lots as this property is proposing to be; therefore, the request is consistent with the residential housing goals, objectives, and policies of the Comprehensive Plan. PLANNING COMMISSION RECOMMENDATION The Planning Commission on a 6 -0 vote recommended approval to the rezoning request. ACTION REQUESTED The City Council is asked to recommend approval of the rezoning request based on the fact that the property is located within the MUSA, water and sewer are available to the property, and the request is in harmony with the Andover Comprehensive Plan. Attachments Ordinance Amendment Location Map Draft Planning Commission Meeting Minutes, October 9, 2012 Respectfully su tted, Step anie . Hanson Cc: Scott Allen, 15873 Linnet St NW, Andover, MN 55304 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ORDINANCE XXX AN ORDINANCE AMENDING CITY CODE TITLE 12 -3 -4, ZONING DISTRICT MAP OF THE CITY OF ANDOVER. THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY ORDAINS: City Code 12 -3 -4, The Zoning District Map of the City of Andover is hereby amended as follows: 1) Rezone land from R -1, Single Family Rural Residential to R -4, Single Family Urban Residential on approximately 0.56 acres legally described as: That part of the east 310 feet of the west 1010 feet lying north of the south 959.36 feet of the Southwest Quarter of the Southeast Quarter, Section 15, Township 32, Range 24, Anoka County, Minnesota, as measured along the west and south lines of said Southwest Quarter of the Southeast Quarter described as follows: Beginning at the southeast corner of above described property; thence on an assumed bearing of North 88 degrees 46 minutes 01 seconds West along the south line of said property a distance of 140.00 feet; thence North 00 degrees 38 minutes 38 seconds East a distance of 155.00 feet; thence North 19 degrees 04 minutes 44 seconds East a distance of 15.81 feet; thence South 88 degrees 46 minutes 01 seconds East a distance of 135.00 feet to the east line of the above said property; thence South 00 degrees 38 minutes 38 seconds West along said east line a distance of 175.00 feet to the point of beginning. Subject to a drainage and utility easement over, under and across the south and east 10 feet of said described property; also subject to a drainage and utility easement over, under and across the north 5 feet of said described property; also subject to a drainage and utility easement over, under and across the west 18 feet of the south 88 feet of said described property, and the west 10 feet of the north 87 feet of said described property. 2) The finding for the rezoning is that the property is located within the Metropolitan Urban Service Area and also within the current stage of sewer expansion. Times and conditions have changed with the extension of municipal sewer and water into this area of the City. It is now appropriate to rezone the property to Single Family Urban Residential (R -4) at the request of the property owner to allow the property to utilize the available municipal sewer and water. 3) All other sections of the Zoning Ordinance shall remain as written and adopted by the City Council of the City of Andover. Adopted by the City Council of the City of Andover on this 16th day of October, 2012. CITY OF ANDOVER ATTEST: Michelle Hartner, City Clerk Michael R. Gamache, Mayor 'N'D' O'V'E 15873 Linnet St NW Location Map 16012 1fO11 ! - \ g I \ mi 1M2 3ml \ = IIOI I """ - �� 159Th LN - ..• �.I59G]:YL13 i ipll l 2311 •r T59Tn IN .= .. tiy9 j mn f� i 1]]1- Lgt09 Z 130]t1N0 W10 ¢. 1 1�� ! l'1 L]OSL - .'•T ------ mat lv97 Lmt Ls]9) uvz r13nG N� �„ late um 35)n X5788 >' 15]15 13nG •. �]31 13770 L5771 15]]1 13081 ]_ SL]G ± zim i I126 [IR i 13760 3575] 1375L 15)5), is]n LLl3791 1 .1J9i . ^\�1)t2 " as)U h1, �_ m32 1530 1516 190L 1110 1LSG 3130 110(_ L]nY\ �Ull 1913 tom. 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All Rights Reserved Printed 09/19/2012 s IS917 i 15761 i � f� i 1]]1- Lgt09 Z 130]t1N0 W10 ¢. 1 1�� ! l'1 m39 uvo] avm iA LASL a i - L3711 0 mat lv97 Lmt Ls]9) uvz r13nG N� �„ late um 35)n X5788 >' 15]15 13nG •. �]31 13770 L5771 15]]1 ms ) l\ 15772 15773 3 l5] «�.. °U 33 � .. 35)]77LS!" i [IR i 13760 3575] 1375L 15)5), is]n LLl3791 1 .1J9i . ^\�1)t2 " as)U h1, �_ m32 1530 1516 190L 1110 1LSG 3130 110(_ L]nY\ 1913 Q - 194,3 ' Ln5 1877 v4, 1311 1�2). '• 13651 —. i I -. .m.. 156TH LN_ try 1711 Tissa iv3a uxirs:' toy mL .,^. •� ISGb ` 4 =`L5.7 v3 - �l1sv- 156)NAVE_� :. W L3Lg F i 1tS 2¢� i %DJ O N x Disclaimer: This information is being distributed as demonstration data only. You should not use the data for any o9]er purposes at x this time. This information is to be used for reference purposes only. W* e Coovd9ht © 2011 Citv of Andover. All Rights Reserved Printed 09/19/2012 s Regular Andover Planning and Zoning Commission Meeting RAFT Minutes — October 9, 2012 Page 2 PUBLIC HEARING — REZONING REQUEST — R -I SINGLE FAMILY URAL TO R -4 SINGLE FAMILY URBAN -15873 LINNET STREET NW — SCOTT ALLEN City Planner Hanson stated the Planning and Zoning Commission is requested to review the proposed request to rezone a portion of the parcel located at 15873 Linnet St NW from R -1 (Single Family Rural) to R -4 (Single Family Urban). State Statute requires the City to meet one of the two findings: the original zoning was in error or the character of the area or times and conditions have changed to such an extent to warrant the rezoning. The property is located within the Metropolitan Urban Service Area (MUSA) and also within the current stage of sewer expansion. Times and conditions have changed with the extension of municipal sewer and water into this area of the City. It has been requested by the property owner to rezone a portion of the property to R -4 Single Family Urban and this would allow the property owner to request a lot split to create one urban residential lot and utilize the available municipal sewer and water services in the area. Motion by Commissioner Holthus, Seconded by Commissioner Cleveland to open the public hearing at 7:06 p.m. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Gudmundson) vote. Motion by Commissioner Olson, Seconded by Commissioner Cleveland, to close the public hearing at 7:07 p.m. The motion carried on a 6 -ayes, 0 -nays, 1- absent (Gudmundson) vote. Commissioner Olson stated this request was straightforward and he would support this request. Commissioner Peterson agreed and stated this would fit in with the theme of the neighborhood and there are already services to the property. Motion by Commissioner Olson, Seconded by Commissioner Peterson to approve an Ordinance Amending City Code Title 12 -3 -4, Zoning District Map of the City of Andover. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Gudmundson) vote. Chair Daninger stated this recommendation would be presented to the City Council at their October 16, 2012 meeting. PUBLIC HEARING — LOT SPLITIVARIANCE REQ VEST — 158 73 LINNET STREET NW — SCOTT ALLEN City Planner Hanson stated the property owner proposes to create a new 0.56 -acre R -4 lot and retain a 2.0 -acre R -1 lot for an existing home. Lots in the R -1, Single Family Rural District, are required to be 2 acres in size therefore the applicant is requesting a variance to lot size in the R -1 District. Minimum lot size requirements in the R -4 District are 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers \1 V, CC: Jim Dickinson, City Administrator Dave Carlberg, Community Develop Director FROM: Stephanie L. Hanson, City Planner SUBJECT: Lot Split (12 -01) to create one rural lot and one urban lot and a variance (12 -02) request to reduce the required lot size in the R -1 Single Family Rural district. The property being located at 15873 Linnet St NW, Andover. DATE: October 16, 2012 INTRODUCTION The property owner proposes to create a new 0.56 acre R -4 urban lot and retain a 2.0 acre R -1 rural lot for an existing home. Lots in the RI — Single Family Rural district are required to be 2.5 acres in size therefore the applicant is requesting a variance to lot size in the RI district. DISCUSSION Minimum District Provisions Minimum lot size requirements in the R -4 district are 11,400 square feet. The proposed lot size is 24,450 square feet. Municipal sewer and water services will be available to the new lot. Connections to municipal services will be made as required by City Code 10 -2- 3 (c). Minimum lot size requirements in the R -1 district is 2.5 acres. The applicant is requesting a variance to reduce the lot size to 2.0 acres. The lot is bordered by the R -4 district on the west, south, and east (Cardinal Ridge and Woodland Crossing Developments) and R -1 to the north (Nightingale Ridge development). Urban development has filled in around the lot while lots directly to the north remain rural; therefore a 2.0 acre lot will not alter the character of the neighborhood and the lot will remain as a residential use although the lot size is nonconforming. The Andover Comprehensive Plan land use designation for this particular lot is Transitional Residential — these are rural residential lands within the MUSA that are transitioning into urban residential lots' as this lot is proposed to; therefore, the request is consistent with the comprehensive plan. The applicant would also like to maintain the existing septic and well since it is a relatively new system (8 yrs old) and is in compliance. Also, even after the lot split there is ample space for the primary and secondary septic drain fields. There are many examples of developments throughout the city that maintain septic and wells on lots ranging from % acre to 1 acre in size. Some of the developments include Timber River Estates, Cedar Crest Estates, Langseth Pine Acres, and Valley View Estates. Access The existing property is accessed from the north on Linnet St NW. The newly created 0.56 acre parcel will be accessed from Killdeer St NW. Utility Easements As part of the lot split, the City will require the typical 10 -foot drainage and utility easements around the perimeter of the R -1 rural lot. The R4 lot to be served by municipal services is required to have a minimum 5 -foot easement along the side lot lines and 10- foot easement along the front and rear lot lines. Park Dedication and Trail Fees A park dedication fee of $2,650 and a trail fee of $703 will be required to be paid for the new lot as approved as part of the 2012 fee schedule. Planning Commission Recommendation The Planning Commission on a 6 -0 vote recommended approval of the lot split and variance request subject to the conditions attached to the resolution. ACTION REQUESTED The City Council is asked to consider approval of the lot split and variance request. Attachments Resolution for Lot Split and Variance Exhibit A Location Map Applicant's Letter Lot Split Drawing City Code 12 -14 -7. Variances Draft Planning Commission Meeting Minutes, October 9, 2012 Respectfully submitted, Step ie Ranson Cc: Scott Allen, 15873 Linnet St NW, Andover MN 55304 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION APPROVING A LOT SPLIT REQUEST TO SUBDIVIDE INTO TWO PARCELS AND A VARIANCE TO REDUCE THE LOT SIZE IN THE R -1 SINGLE FAMILY RURAL DISTRICT FOR THE PROPERTY LOCATED AT 15873 LINNET STREET NW LEGALLY DESCRIBED IN EXHIBIT A. WHEREAS, Scott Allen has requested approval of a lot split to subdivide property located at 15873 Linnet Street NW, and; WHEREAS, the Planning and Zoning Commission finds the request would not have a detrimental effect upon the health, safety, morals and general welfare of the City of Andover, and; WHEREAS, a public hearing was held pursuant to state statutes, and; WHEREAS, the Planning and Zoning Commission recommends to the City Council approval of the lot split, and; WHEREAS, the applicant has requested approval of a variance to reduce the lot size in the RI Single Family Rural District from 2.5 acres to 2.0 acres, and; WHEREAS, the Planning and Zoning Commission finds the request is consistent with the purposes and intent of the ordinance since the property will continue as a residential use; and WHEREAS, the Planning and Zoning Commission does find the request consistent with the residential and housing goals, and land use objectives and policies of the Comprehensive Plan; and WHEREAS, the Planning and Zoning Commission finds the property owner intends to use the property in a reasonable manner not permitted by the ordinance since the property will continue as a residential use; however, the lot size is smaller than permitted; and WHEREAS, the Planning and Zoning Commission finds there are circumstances unique to the property that were not created by the landowner. The lot is transitional in nature - it is bordered by rural and urban lots; urban development has filled in around the lot while lots directly to the north remain rural; and WHEREAS, the Planning and Zoning Commission finds the variance will maintain the essential character of the locality since the surrounding lots range in size from '/< acre to 3 acres and a residential use will remain on the lot; and WHEREAS, the Planning and Zoning Commission reviewed the criteria for granting a variance and the established "practical difficulties" which are defined as: 1. The property owner proposes to use the property in a reasonable manner not permitted by an official control; 2. The plight of the landowner is due to circumstances unique to the property not created by the landowner; 3. The variance, if granted, will not alter the essential character of the locality; 4. Economic considerations alone do not constitute practical difficulties. WHEREAS, the Planning and Zoning Commission supports the practical difficulties established by the applicant. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby agrees with the recommendation of the Planning and Zoning Commission and approves the lot split and variance on said property with the following conditions: 1. The applicant shall be required to pay a park dedication fee for the new lot in the amount of $2,650 and a trail fee in the amount of $703. 2. The applicant shall provide 10 -foot drainage and utility easements around the perimeter of the R -1 rural lot and a minimum 5 -foot easement along the side lot lines and a 10 -foot easement along the front and rear lot lines of the R -4 urban lot. 3. Boundary surveys showing drainage and utility easements and legal descriptions shall be provided and signed by a licensed land surveyor. 4. Legal documents conveying the drainage and utility easements to the City of Andover shall be submitted and reviewed by staff for accuracy. 5. The existing individual septic treatment system shall remain in use until the well and/or septic system fails. At which time connection to the municipal water and sewer system shall be required. 6. The new urban lot shall be required to connect to municipal sewer and water and pay all related fees and assessments as required. 7. The lot split is subject to a sunset clause as defined in Ordinance No. 40, Section III(E) and the variance shall be subject to a sunset clause as provided in 12-14 - 7E.6. Adopted by the City Council of the City of Andover on this 16th day of October, 2012. CITY OF ANDOVER ATTEST: Michelle Hartner, Deputy City Clerk Michael R. Gamache, Mayor EXHIBIT A LEGAL DESCRIPTIONS To be added once it is received by licensed land surveyor C f T v 0 a ND OVE 15873 Linnet St NW Location Map OI13931 i ....�......_ ....... y. 2. f 3�u xzs6 xtm zue zzte i 21w) mza Lss9s L i N L59]3 am 13'l ,oi ,' j zns i r ' u39 j 2161 tff x212 L5716 pi ' I i 15Q0 lsG6] I 2.6 i ttto I mBa rGr??] ISGl3 156a 3773 .2 N msa � L � z an IIa3 IS4iHLN� h nl W15919 I ZN] U i. A3C m19 � F i15))a it �.� mn vs]6o I n i.,,..,...-. .._ "-" 35]THLN m32 W a 1959 110L J �19SB 1 13tH �I�`f� : 15G3] � l 1wt y�iml 1fl53 li96 (2i IIlal u99f � IS9a tsn9 " °^ OI13931 i ....�......_ ....... y. 2. f 3�u xzs6 xtm zue zzte i 21w) mza Lss9s L i N L59]3 am 13'l ,oi ,' j zns i r ' u39 j 2161 tff x212 L5716 pi ' I i 15Q0 lsG6] I 2.6 i ttto I mBa rGr??] ISGl3 156a 3773 .2 N msa � L � z an IIa3 IS4iHLN� h nl W15919 I ZN] U i. A3C m19 � F i15))a it �.� mn vs]6o I n i.,,..,...-. .._ "-" 35]THLN m32 W a 1959 110L J �19SB 1 13tH �I�`f� ISGGt : 15G3] lsaA LN� \ t] ISG27 IS9n asnx{� u99f � IS9a tsn9 " °^ L S]GG'J'ls]t] IS]fit Y:.15785 15]GS m x377 13274 11773 575t L5]5) Is]m - `vACI. z ts9tf ! ( i I as9u ISGGt : 15G3] lsaA - lvn as9A I-- _ u9t9 F'. t] ISG27 IS9n asnx{� u99f � IS9a tsn9 " °^ L S]GG'J'ls]t] IS]fit Y:.15785 15]GS Snz x377 13274 11773 575t L5]5) Is]m - `vACI. mw ' l� yWlsii) vI50S IS3X to 339x] 94HaaiGrvs ,ry 1%. W °a 2 O 2 S Disclaimer: This information is being distributed as demonstration data only. You should not use the data for any other purposes at N this time.. This information is to be used for reference purposes only. Coovdght © 2011 City of Andover. All Rights Reserved Printed 09/7912072 va a 9 Honorable Mayor and Council Members: I am requesting a variance in conjunction with a lot split request to keep my existing property zoned R -1 if such lot split is granted and not be forced to connect to city utilities. Below are my findings to substantiate the variance request: 1. The existing well & septic systems are only 8 years in age and should be able to service the residence for 20+ years. These two systems were paid for and I feel they should not need to be prematurely replaced with city services due to the faster than anticipated development around my property. I feel some reasonable accommodation should be made to allow for a future system failure to occur to force city connections. 2. The subject property will remain approximately 2 acres in size which is about 8 times the size of the minimum requirement for R -4 lots and will continue to be suitable size to maintain the existing well & septic systems. For this reason I feel the property should be allowed to remain R- 1 zoning. Thank you for your consideration. Sincerely, Scott Allen 15873 Linnet St NW Andover, MN 55304 w O in tl �Q 91 w b e . b R tl O U� O I n h 4 4 QI �O I v�� .m0•C / a )�ebic 1 I 1 1 i i' I 1 1 V e V I I I I t f f I 1 1 1 r 1 O S . � I I � wf--- _.._.-- .- - - -- -� - - -- I Im � q o m I m \ m m X x S 1 ! ( ! a I � 1 � o b, q °m h �I / 4 Sl a� a a � 7 a � b lEb O b i St Io : �. 71 - _,_..... __...._.... .O...p— � _q. 4 4 U O f / O C o ki ! ti ! Q° w 7 (U a o a 4 ' M. - '.— .f�..L`� �ot ------ � ----- �s I I I I t f f I 1 1 1 r 1 O S . � I I � wf--- _.._.-- .- - - -- -� - - -- I Im � q o m I m \ m m X x S 1 ! ( ! a I � 1 � o b, q °m h �I / 4 Sl a� a a O ti r: O b i iZ p h : ! I 71 - _,_..... __...._.... .O...p— O h p _q. I xo �_ /x to f / O iSGI MN is 'y�3p9^7I� - - -- � j Al Off/ r II r o f m io ! h b / �• o !ry ! z ni! izp `w i f 0 O °I �I C7 o�I iq 4 i of �y3 I tg� .1 ` \\ I xa �w`•X I vs N N '—! n ! oo•ps I s0/ ( Ix�o ! / I ' Zl/ CN l 6S'so r: O b i / I xo �_ /x to f / O ! ! ' M. - '.— .f�..L`� �ot ------ � ----- 6S'so with a fee as set forth by ordinance. An additional fee as set forth by ordinance may be required for each meeting in excess of two (2), which is necessary because of incomplete information or changes in the petition. The Community Development Director shall refer the application to the Planning and Zoning Commission. (Amended Ord. 8,10-21-1970; amd. 2003 Code) 2. A public hearing shall be held in accordance with section 12 -14 -8. (Amended Ord. 314 10 -4 -2005) 3. City Council Action: After a completed application has been submitted, the City Council shall follow the deadline for response as outlined in State Statute 15.99. (Amended Ord. 314, 10 -4 -2005) 4. Amended Application: An Amended Conditional Use Permit application shall be administered in a manner similar to that required for a new conditional use permit; and the fee shall be as set forth by ordinance. Amended conditional use permits shall include reapplications for permits that have been denied, requests for changes in conditions, and as otherwise described in this title. (Amended Ord. 8, 10 -21 -1970; amd. 2003 Code) 5. Reapplication After Denial: No application for a Conditional Use Permit shall be resubmitted for a period of one year from the date of said order of denial. 6. Hearing May Be Held: When a Conditional Use Permit may be of general interest to the community or to more than the adjoining owners, the Planning and Zoning Commission may hold a public hearing, and the Conditional Use Permit shall be reviewed with notice of said hearing published at least ten (10) days prior to the hearing. (Amended Ord. 314, 10 -4 -2005) D. Time Limit On Implementing Conditional Use: If the City Council determines that no significant progress has been made in the first twelve (12) months after the approval of the Conditional Use Permit, the permit will be null and void. (Amended Ord. 8, 10 -21 -1970) 12 -14 -7: VARIANCES: A. Variances Authorized: The City Council, as authorized by Minn. Stat. 462.354 subdivision 2, and Minn. Stat. 462.357, subdivision 6, shall have the authority to hear requests for variances from the requirements of the zoning ordinance and other sections of the City Code where variances are authorized, including restrictions placed on nonconformities. See subsection 1 -7 -3H of this code. (Amended Ord. 407, 6- 21 -11) , B. Review Criteria: 1. Variances shall only be permitted when they are in harmony with the general purposes and intent of the official control and when the variances are consistent with the comprehensive plan. (Amended Ord. 407, 6- 21 -11) 2. Variances may be granted when the applicant for the variance establishes that there are practical difficulties in complying with the official control. "Practical difficulties," as used in connection with the granting of a variance, means: a. The property owner proposes to use the property in a reasonable manner not permitted by an official control; b. The plight of the landowner is due to circumstances unique to the property not created by the landowner; c. The variance, if granted, will not alter the essential character of the locality; d. Economic considerations alone do not constitute practical difficulties. (Amended Ord. 407, 6- 21 -11) C. Conditions Authorized: The City Council may impose conditions in the granting of variances. A condition must be directly related to and must bear a rough proportionality to the impact created by the variance. (Amended Ord. 407, 6- 21 -11) - D. Specific Variances Authorized: No variance may be granted that would allow any use that is not allowed in the zoning district in which the subject property is located, except as follows: (Amended Ord. 407, 6- 21 -11) 1. Variances shall be granted for earth sheltered construction as defined in Minn. Stat. 216C.06, subdivision 14, when in harmony with the official controls. (Amended Ord. 407, 6- 21 -11) 2. Variances may be granted for the temporary use of a one family dwelling as a two family dwelling. (Amended Ord. 407, 6- 21 -11) E. Procedure: The procedure for granting variances is as follows: 1. Request For Variance; Fee: A person desiring a variance shall fill out and submit to the Community Development Director a request for variance application form together with a fee as set forth by ordinance'. (Amended Ord. 407, 6- 21 -11) 2. Planning and Zoning Commission Review: A public hearing shall be 1 See subsection 1 -7 -3H of this code. Regular Andover Planning and Zoning Commission Meeting DRAFT Minutes — October 9, 2012 Page 2 PUBLIC HEARING — REZONING REQUEST — R -1 SINGLE FAMILY RURAL TO R4 SINGLE FAMILY URBAN -15873 LINNET STREET NW — SCOTT ALLEN City Planner Hanson stated the Planning and Zoning Commission is requested i9ereview the proposed request to rezone a portion of the parcel located at 15873 Linne t NW from R -1 (Single Family Rural) to R -4 (Single Famil/-4Single ). State Sta requires the City to meet one of the two findings: the original zonin error or e character of the area or times and conditions have changed to sucnt to w ant the rezoning. The property is located within the Metropolitan Urbae Are (MUSA) and also within the current stage of sewer expansion. Times iti s have changed with the extension of municipal sewer and water into this area ' y. It has been requested by the property owner to rezone a portion of the prop-4 Single Family Urban and this would allow the property owner t o request a lot seate one urban residential lot and utilize the available municipal sewer and Ovate es in the area. Motion by Commissioner Holthus, SecondedX Commissioner Clev eland to open the public hearing at 7:06 p.m. Motion carried a 6 -ayes, 0 -nays, 1- absent (Gudmundson) vote. Motion by Commissioner Olson, Se nded by Commissioner Cleveland, to close the public hearing at 7:07 p.m. The tion carried on a 6 -ayes, 0 -nays, 1- absent (Gudmundson) vote. Commissioner Olson state his request was straightforward and he would support this request. Commissioner Peter on agreed and stated this would fit in with the theme of the neighborhood and/here are already services to the property. Motion by C96imissioner Olson, Seconded by Commissioner Peterson to approve an Ordinance ending City Code Title 12 -3 -4, Zoning District Map of the City of Andover otion carried on a 6 -ayes, 0 -nays, 1- absent (Gudmundson) vote. Cha' aninger stated this recommendation would be presented to the City Council at t PUBLIC HEARING — LOT SPLITIVARIANCE REQUEST — 158 73 LINNET STREET NW — SCOTT ALLEN City Planner Hanson stated the property owner proposes to create a new 0.56 -acre R -4 lot and retain a 2.0 -acre R -1 lot for an existing home. Lots in the R -1, Single Family Rural District, are required to be 2 acres in size therefore the applicant is requesting a variance to lot size in the R -1 District. Minimum lot size requirements in the R -4 District are Regular Andover Planning and Zoning Commission Meeting Minutes — October 9, 2012 DRAFT Page 3 11,400- square feet and the proposed lot size would be 24,450- square feet. Municipal sewer and water services will be available to the new lot. The minimum lot size requirement in the R -1 District is 2.5 -acres and the applicant is requesting a variance to reduce the lot size to 2.0 acres. Urban development has filled in around the lot while lots directly to the north remain rural; therefore a 2.0 -acre lot will not alter the character of the neighborhood and the lot will remain as a residential use. The applicant would also like to maintain the existing septic and well, which is in compliance. There are examples of developments throughout the City that maintain septic and wells on lots ranging from '/z -acre to 2.0 acres. The City will require a 10 -foot drainage and utility easement around the perimeter of the R -1 rural lot. The R4 lot to be served by municipal services is required to have a minimum 5 -foot easement along the side lot lines and 10 -foot easement along the front and rear lot lines. A park dedication fee of $2,650 and a trail fee of $703 will be required. Commissioner Peterson clarified the 10 -foot easement would be sufficient for the drainage needs. City Planner Hanson stated the City typically requires a 10 -foot easement to accommodate the drainage and utility needs. Commissioner Nemeth asked where the drain field was located. City Planner Hanson stated the drain field is located in the northeast corner of the property. She explained where the septic tank is located on the property. This location does meet the required setbacks. Commissioner Olson asked if the remaining property remains R -1 if the property owner would be permitted to replace the septic system rather than be required to connect to municipal water and sewer, as stated in Condition 5. Community Development Director Carlberg clarified there is a service available to this property and the property owner will be required to connect to City services if the septic system fails. Commissioner Olson asked if all parcels in the MUSA that are not currently hooked up to City service be required to hook up if it available to them and their current system fails. Community Development Director Carlberg stated this is correct. This lot does not meet the requirements and would be required to connect into the City services but the applicant is requesting a variance to the lot size and that he also be allowed to continue to use his current septic system instead of hooking up to City services at this time. Commissioner Olson asked if this property were split again in the future if the connection would be available to the property owner. Regular Andover Planning and Zoning Commission Meeting D�� Minutes — October 9, 2012 Page 4 Community Development Director Carlberg stated that the connection would be available because it is located in the road easement area of Linnet Street. He also clarified that any additional subdivision of the property would require those parcels to connect to City services. Commissioner Nemeth asked for clarification regarding the sunset clause referred to in Condition 7. Community Development Director Carlberg stated the applicant would have one (1) year from the date of approval to complete the lot split and create the parcels. Motion by Commissioner Cleveland, Seconded by Commissioner Holthus to open the public hearing at 7:19 p.m. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Gudmundson) vote. Motion by Commissioner Holthus, Seconded by Commissioner Nemeth, to close the public hearing at 7:20 p.m. The motion carried on a 6 -ayes, 0 -nays, 1- absent (Gudmundson) vote. Chair Daninger clarified the applicant had reviewed the conditions and agreed with them. Motion by Commissioner Olson, Seconded by Commissioner Holthus to approve a Resolution Approving a Lot Split Request to Subdivide Into Two (2) Parcels and a Variance to Reduce the Lot Size in the R -1 Single Family Rural District for the Property Located at 15873 Linnet Street NW With the 7 Conditions Defined in the Resolution. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Gudmundson) vote. Chair Daninger stated this recommendation would be presented to the City Council at their October 16, 2012 meeting. LC LLEARLNG — AMEND CITY CODE 12 -3 -5 -- LlEUDCLNG-= YARDNKTBA CK IN COMMERCIAL AND INDUSTRIAL DISTRICTS Associate Planner a stated the Planning and Zoning Commission is requested to review and consider an ndment to the City Code 12 -3 -5 to reduce rear yard setback requirements from 40 -feet to - eet in Commercial and Industrial Districts. A survey of surrounding communities rear yar backs in Commercial and Industrial zoned districts shows Andover has very restrictive requi ents. Such a large required rear yard setback is detrimental in attracting new businesses as 1 ' its the available land that can be developed. Reducing the rear year setbacks in these ' tnicts to 25 -feet would make Andover more attractive for new businesses by allowing flexibility regarding the layout and design of the property. Commissioner Nemeth asked why the current setback was at 40 -feet. ANDOVERO'011� T Y O F 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator Dave Carlberg, Community Develo ment irector FROM: Andrew Liska, Associate Planner SUBJECT: Amend City Code 12 -3 -5 - Rear Yard Setback in Commercial and Industrial Districts — Amendment would reduce the setback from forty feet (40') to twenty - five feet (25') in these Districts. DATE: October 16, 2012 INTRODUCTION Council is requested to review and consider an amendment to the City Code 12 -3 -5 to reduce rear yard setback requirements from forty (40') feet to twenty -five (25') feet in Commercial and Industrial Districts. DISCUSSION A survey of surrounding communities' rear yard setbacks in Commercial and Industrial zoned districts shows Andover has very restrictive requirements. Such a large required rear yard setback is detrimental in attracting new businesses as it limits the available land that can be developed. Commercial and Industrial Districts City Rear Yard Setback Coon Rapids 25' Ramsey 25' Blaine 20' Andover 40' Reducing the rear yard setbacks in these districts to 25' would make Andover more attractive for new businesses by allowing for more flexibility regarding the layout and design of said property. Other requirements such as building coverage percentages, parking, and landscaping will all remain unchanged to preserve and maintain aesthetics. By reducing rear yard setbacks, it simply gives more options for building and developing the land. Planning Commission Recommendation The Commission recommended approval of the ordinance amendment in a 6 -0 vote. ACTION REQUESTED City Council asked to approve the amendment reducing rear yard setbacks to twenty -five (25') feet in Commercial and Industrial zoned districts to the City Council. Attachment Ordinance Amendment Draft Planning Commission Minutes Respectfully submitted, Andrew Liska CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ORDINANCE NO. XXX AN ORDINANCE AMENDING THE CITY CODE TO REDUCE THE REAR YARD SETBACK REQUIREMENTS TO TWENTY -FIVE (25') FEET FOR COMMERCIAL AND INDUSTRIAL ZONED DISTRICTS THE CITY COUNCIL OF THE CITY OF ANDOVER DOES HEREBY ORDAIN AS FOLLOWS: CITY CODE TITLE 12: ZONING REGULATIONS CHAPTER 3: ZONING DISTRICTS AND MAP SECTION 12 -2 -2: MINIMUM DISTRICT REQUIREMENTS All other Titles, Chapters and Sections of the City Code shall remain as written and adopted by. the Andover City Council. Adopted by the City Council of the City of Andover on this 16th day of October, 2012. ATTEST: Michelle Hartner, Deputy City Clerk CITY OF ANDOVER Michael R. Gamache, Mayor LB NB SC GB I Rear yard setback 40 25 40 25 40 25 40 25 40 25 All other Titles, Chapters and Sections of the City Code shall remain as written and adopted by. the Andover City Council. Adopted by the City Council of the City of Andover on this 16th day of October, 2012. ATTEST: Michelle Hartner, Deputy City Clerk CITY OF ANDOVER Michael R. Gamache, Mayor Regular Andover Planning and Zoning Commission Meeting Minutes — October 9, 2012 D�� Page 4 Community Development Director Carlberg stated that the connection would be avail le because it is located in the road easement area of Linnet Street. He also clarified th any additional subdivision of the property would require those parcels to connect to (, services. Commissioner Nemeth asked for clarification regarding the sunset clau referred to in Condition 7. Community Development Director Carlberg stated the applic t would have one (1) year from the date of approval to complete the lot split and cre e the parcels. Motion by Commissioner Cleveland, Seconded by ommissioner Holthus to open the public hearing at 7:19 p.m. Motion carried on a ayes, 0 -nays, 1- absent (Gudmundson) vote. Motion by Commissioner Holthus, S onded by Commissioner Nemeth, to close the public hearing at 7:20 p.m. The ion carried on a 6 -ayes, 0 -nays, 1- absent (Gudmundson) vote. Chair Daninger clarified Oire applicant had reviewed the conditions and agreed with them Motion by Commis 'oner Olson, Seconded by Commissioner Holthus to approve a Resolution Appyr<iing a Lot Split Request to Subdivide Into Two (2) Parcels and a Variance to uce the Lot Size in the R -1 Single Family Rural District for the Property Located at 873 Linnet Street NW With the 7 Conditions Defined in the Resolution. Motion,Arried on a 6 -ayes, 0 -nays, 1- absent (Gudmundson) vote. Daninger stated this recommendation would be presented to the City Council at PUBLIC HEARING — AMEND CITY CODE 12 -3 -5 —RE UDCING THE REAR YARD SETBACK IN COMMERCIAL AND INDUSTRIAL DISTRICTS Associate Planner Liska stated the Planning and Zoning Commission is requested to review and consider an amendment to the City Code 12 -3 -5 to reduce rear yard setback requirements from 40 -feet to 25 -feet in Commmercial and Industrial Districts. A survey of surrounding communities rear yard setbacks in Commercial and Industrial zoned districts shows Andover has very restrictive requirements. Such a large required rear yard setback is detrimental in attracting new businesses as it limits the available land that can be developed. Reducing the rear year setbacks in these districts to 25 -feet would make Andover more attractive for new businesses by allowing more flexibility regarding the layout and design of the property. Commissioner Nemeth asked why the current setback was at 40 -feet. Regular Andover Planning and Zoning Commission Meeting D Minutes — October 9, 2012 D�� Page 5 R� lo Community Development Director Carlberg stated the 40 -foot setback has been in the code for years. The current City code shows that any commercial or industrial district that abuts a residential area has a rear setback of 35 -feet and 40 -feet for those that do not abut a residential area. The 40 -foot rear yard setback is outdated and changing it to 25- feet would make Andover more business friendly and competitive with neighboring communities. He clarified the 35 -foot rear yard setback for those properties that abut residential areas would not change. Commissioner Holthus asked if the City had lost a potential new business because of the setbacks. Community Development Director Carlberg stated there had been a business interested in building in Andover but because of the setbacks they were unable to build the style of building they needed. This review is also to make Andover more competitive with surrounding communities. Motion by Commissioner Cleveland, Seconded by Commissioner Peterson to open the public hearing at 7:27 p.m. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Gudmundson) vote. Motion by Commissioner Cleveland, Seconded by Commissioner Nemeth, to close the public hearing at 7:28 p.m. The motion carried on a 6 -ayes, 0 -nays, 1- absent (Gudmundson) vote. Chair Daninger clarified that even if a business brings a request to the City the Planning Commission reviews the request as it impacts the entire City. Commissioner Nemeth clarified the Planning Commission had discussed this change with the Fire Chief to make sure there would be no problems for emergency vehicles. Motion by Commissioner Cleveland, Seconded by Commissioner Olson to approve an Ordinance Amending the City Code to Reduce the Rear Yard Setback Requirements to Twenty -Five Feet (25 -Feet) for Commercial and Industrial Zoned Districts. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Gudmundson) vote. Chair Daninger stated this recommendation would be presented to the City Council at their October 16, 2012 meeting. OTHER B USINESS. Community Development Director Carlberg stated there were no updates at this time. 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Schedule November EDA meeting DATE: October 16, 2012 INTRODUCTION (5 The Council is requested to schedule an Economic Development Authority (EDA) meeting at 6:00 pm before the November 20, 2012 City Council meeting. DISCUSSION Tentative agenda items for an EDA meeting have been identified as follows: 1. Approve Meeting Minutes 2. Parkside at Andover Station Update 3. Redevelopment Discussion 4. Discuss /Approve Property Purchase 5. Other Business Other items may be added upon request, or the meeting will be cancelled if no new information comes forward on the identified agenda items. ACTION REQUIRED Schedule an EDA meeting at 6:00 pm before the November 20, 2012 City Council meeting. submitted, q , A 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: FROM: SUBJECT: DATE: Mayor and Councilmembers Jim Dickinson, City Administrator Administrator's Report October 16, 2012 The City Administrator and Department Heads will provide a brief verbal update on various items of interest to the City Council and to the residents at the meeting. Listed below are a few areas of interest: 1. Administration & City Department Activities 2. Update on Development/CIP Projects 3. Meeting reminders Upon receipt of the meeting packet, if a member of the Council would like an update on a particular item, please notify me so an adequate update can be made. submitted, C I T Y O F NDOWE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor & Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Supplemental Agenda Item for October 16, 2012 City Council Meeting DATE: October 16, 2012 The City Council is requested to receive the following supplemental information. Discussion Items 1. Item #7. Anoka County Sheriff's Office Monthly Report (Supplemental) — Sheriff y submitted, Jim CITY OF ANDOVER (2) SEPTEMBER 2012 * Total Radio Calls for the month and YTD are the sum from City of Andover and Community Service 0 cer pages. DUI OFFENSES: IDAY OF Sunday Monday Tuesday Wednesday Thursday Friday WEEK: I ITIME: 1 01:03 21:55 Radio Calls 8 818 9 948 7 7,432 7 7,821 Incident Reports 6 682 8 804 6 6,495 6 6,631 Burglaries 4 4 8 8 6 64 5 59 The s 4 41 4 49 3 356 4 451 Crim Sex Conduct 1 1 1 1 1 12 1 14 Assault 6 6 2 2 2 29 2 28 Damage to Property 2 22 2 25 1 161 1 151 Harass Comm 4 4 9 9 5 59 9 90 Felony Arrests 3 3 4 4 4 45 5 55 Gross Misd Arrests 0 0 1 1 1 13 1 11 Misd Arrests 2 26 3 33 2 204 2 230 DUI Arrests 3 3 7 7 5 58 8 88 Domes c Arrests 3 3 4 4 3 36 4 43 Warrant Arrests 2 2 5 5 4 47 Total Radio Calls for the month and YTD are the sum from City of Andover and Community Service 0 cer pages. DUI OFFENSES: IDAY OF Sunday Monday Tuesday Wednesday Thursday Friday WEEK: I ITIME: 1 01:03 21:55 CITY OF ANDOVER -COMMUNITY SERVICE OFFICERS SEPTEMBER 2012 .2i r 0 , SO N 131,201., WT 1 UAW :1 Radio Calls 74 100 818 897 Incident Reports 76 92 867 929 Accident Assist 7 10 39 36 Vehicle Lock Out 21 16 175 216 Extra Patrol 242 317* 2,078 1,434 House Check 0 0 14 82 Business Check 0 0 9 61 Animal Complaints 24 31 302 344 Tra c Assist 8 15 87 96 Aids: Agency 59 72 594 1,205 Aids: Public 43 34 346 319 Paper Service 0 0 0 25 Inspec ons 0 0 2 0 Ordinance Viola ons 2 1 1 17 29 * Higher number of Extra Patrol due to Parks patrol shi �zp p:,blfc 141-t, rih� �kf(ocd ), r� — �0 -16- To: Andover City Council, and City Staff From: Mike Olsen Planning Commissioner Re: 10/16/12 Public Hearing on Capital Improvement Plan Tonight, at the regularly scheduled Andover City Council meeting, a public hearing will be held for public comment on the 2013 -2017 Capital Improvement Plan. I request that the following be added to the public record. On December 11, 2011, 1 sent an email to All Council Members, the City Administrator, the Community Development Director, as well as others. After having spent a year on the Planning Commission, I had become acutely aware of irregularities in the passing and amending of ordinances as well as what appeared to be a systematic dismantling of the Planning Commission's statutory role at the City. Unfortunately, for the most part, my email was ignored. Equally unfortunate, my list of "irregularities" has continued to grow. However, it is beyond the purpose of this email to discuss all the issues I have with the operation of the City, save one. Within that email I had included in part the following; Planning Commission is deprived of the review and comment mandated by 462.356 Subd.2 related to real estate sales /purchases, and capital improvements. Within the email I included attachments including the following full text of M.S. 462.356 Subd.2 (my emphasis); 462.356 PROCEDURE TO EFFECT PLAN: GENERALLY. Subd. 2. Compliance with plan. After a comprehensive municipal plan or section thereof has been recommended by the planning agency and a copy filed with the governing body, no publicly owned interest in real property within the municipality shall be acquired or disposed of, nor shall any capital improvement be authorized by the municipality or special district or agency thereof or any other political subdivision having jurisdiction within the municipality until after the planning agency has reviewed the proposed acquisition, disposal, or capital improvement and reported in writing to the governing body or other special district or agency or political subdivision concerned, its findings as to compliance of the proposed acquisition, disposal or improvement with the comprehensive municipal plan. Failure of the planning agency to report on the proposal within 45 days after such a reference, or such other period as may be designated by the governing body shall be deemed to have satisfied the requirements of this subdivision. The governing body may, by resolution adopted by two- thirds vote dispense with the requirements of this subdivision when in its judgment it finds that the proposed acquisition or disposal of real property or capital improvement has no relationship to the comprehensive municipal plan. History: 1965 c 670 s 6 I also included a copy of the League of Minnesota's document titled "Planning Commission Guide ". This publication spoke to the role of the Planning Commission with regard to Capital Improvements and the sale or purchase of real estate by the City or agencies of the City. This same publication includes links to a decision by the MN Supreme Court as well as Attorney Generals letters of opinion, all of which indicate that the actions required in 462.356 Subd.2 are not discretionary. If one simply Googles 462.356 Subd.2 you find hundreds of instances where other MN municipalities somehow find it within their capabilities to follow the law and either submit Capital Improvement and Real Estate purchase /sales to the Planning Commission for review, or resolve that the matter has no relationship to the comprehensive plan. After much thought I can only assume that the reason the City chooses to continually and knowingly (at least since 12/11/11) violate the requirements of 462.356 Subd.2, and is about to again tonight, is that it's just too darn inconvenient. What I've found, much to my disappointment, is that this is a standard the City reserves for itself. When I accepted appointment to the Planning Commission I took an Oath of Office; I do solemnly swear that I will support the Constitution of the United States of America, the Constitution of the State of Minnesota, and that I will faithfully discharge the duties of the office of the Planning and Zoning Commission of the City of Andover, MN to which I have been duly appointed, to the best of my judgment and ability, so help me God. A bit dramatic? Yes, but I signed my name to it, and that means something. It has become an intolerable situation for me to sit on the Planning Commission, look residents and business people in the eye, and seek to reasonably enforce our ordinances and state law, knowing that the City much too often views those same laws as inconsequential. Further, after two years, I have been ineffective in gaining substantive support in fixing the problems I see, let alone to get folks to openly acknowledge them. Therefore, effective immediately, I resign my position on the Planning Commission. Michael Olsen CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO xxx -12 A RESOLUTION DENYING THE CONDITIONAL USE PERMIT FOR OFF SALE LIQUOR ON PROPERTY LOCATED AT 1851 BUNKER LAKE BOULEVARD NW LEGALLY DESCRIBED ON EXHIBIT A WHEREAS, the applicant has requested approval of a conditional use permit for off sale liquor; and WHEREAS, the City Council has determined that liquor licenses may be allowed by the granting of a conditional use permit; and WHEREAS, the City Council finds that while the applicant has met the criteria associated with a general conditional use permit application, the conditional use permit requested in this particular application includes the additional component of liquor licensing; and WHEREAS, due to the liquor licensing component, the City finds it necessary to evaluate the merits of issuing a liquor license in order to determine the appropriateness of granting the requested conditional use permit; and WHEREAS, the City Council finds that it is vested with broad discretion in its consideration of a liquor license application; and WHEREAS, pursuant to Minnesota Statute 340A.509 the City has the authority to impose further restrictions and regulations on the sale and possession of alcoholic beverages within its limits; and WHEREAS, the City Council finds it is in their sound judgment and discretion to review and approve or deny a liquor license application; and WHEREAS, the City Council has considered the applicant's request, received public input and a public hearing was held pursuant to the requirements of the City Code; and WHEREAS, specific objections raised by residents whose lives would be directly affected by the proposed use and have found the applicant's request to be outweighed by the interests of the community; and WHEREAS, pursuant to City Code 3- 1B- 6(A)(3) off -sale licenses may be issued only to exclusive liquor stores; and WHEREAS, the City Council has determined that the proposed location for which the liquor license is to apply does not constitute an exclusive liquor store as required by the City Code; and ce CoGCA b5 YV\Cx�6r 10-16- 0- WHEREAS, Goal #5 of the Land Use Goals, Objectives and Policies of the City's Comprehensive Plan is to encourage appropriate economic growth and redevelopment by developing a diversified tax base through balanced development of commercial, light industrial, and residential properties and to select strategic locations for neighborhood and community commercial sites; and WHEREAS, the City Council finds that issuing the last off -sale intoxicating liquor license to the applicant for the location requested would be contrary to the goals and objectives of the City's Comprehensive Plan. NOW, THEREFORE, BE IT RESOLVED, based upon the foregoing findings, the City Council does hereby deny the conditional use permit on the property legally described on Exhibit A. Adopted by the City Council of the City of Andover on this 16th day of October, 2012. CITY OF ANDOVER ATTEST Michelle Hartner, Deputy City Clerk Michael R. Gamache, Mayor EXHIBIT A Outlot C, Andover Station North AND The Southwest Quarter of the Northeast Quarter of Section 34, Township 32, Range 24, Anoka County, Minnesota. EXCEPT That part thereof, described as follows: Commencing at the point of intersection of the north line of County Road No. 116 and the west line of said Southwest Quarter of the Northeast Quarter; thence North along said west line to the southeast corner of Red Oaks Manor 4th Addition; thence North 52 degrees East 600 feet; thence South 38 degrees East 450 feet; thence South 52 degrees West to a point on a line parallel and 450 feet East of the west line of said Southwest Quarter of the Northeast Quarter; thence South on said parallel line to the north line of County Road No. 116; thence West along said north line to point of beginning, according to the United States Government Survey thereof and situate in Anoka County, Minnesota; ALSO EXCEPT The North 103.64 feet of the East 315.47 feet of the Southwest Quarter of the Northeast Quarter of Section 34, Township 32, Range 24, Anoka County, Minnesota.