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WK - September 25, 2012
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV City Council Workshop Tuesday, September 25, 2012 Old Lunchroom until 7:00 p.m. Conference Rooms A & B at 7:00 p.m. 1. Call to Order — 6:00 p.m. 2. Community Center Update & Budget Review — Community Center 3. Discussion of the Anoka Dam - Engineering 4. Discuss Update of Park Dedication Plan- Engineering 5. Discuss County Roads - Engineering 6. Discuss Proposed Improvement /12- 28/Nightingale Street NW Reconstruction —Engineering 7. 2013 -2017 CIP Development Discussion- Administration 8. 2013 Budget Development Discussion- Administration 9. 2013 Special Revenue, Debt Service, Capital Projects, Enterprise & Internal Service Funds Budget Distribution- Administration 10. 2012 General Fund Budget Progress /August 2012 Report- Administration 11. August 2012 City Investments Review — Administration 12.2012 -2013 Council Goals Progress Report- Administration 13. Other Topics 14. Adjournment C OVEA OF 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmember's CC: Jim Dickinson, City Administrator FROM: Erick Sutherland — Recreational Facility Manager SUBJECT: Community Center Update DATE: September 25, 2012 Revenues 2012 revenues have slightly increased over the 2011 numbers. Staff continues to work very hard to promote and sell the off - season times that are available. As more of the prime hours sell we need to work harder on selling the non -prime hours in order for our revenue to grow. We continue to work with our existing customers about expanding their off -season needs. The addition of skate rental will help bring in more field trips that typically use non -prime daytime hours. Staff/Expenses Full -Time staff continues to cover shifts to save on part-time staffing as well as provide customer service to all our users in the facility. I feel it is very useful to have a full -time staff person in the building at night so we will start it up again this fall. We moved Cindy from the info desk to a programming/marketing position to help bring in more non - prime users as well as expand our advertising and marketing efforts. She is also working with the YMCA to expand on Active Older Adults (AOA) along with more field trips and lock -ins. Programming We continue to have a lot of success with both our Learn to Skate program and Indoor Soccer programs. We created a new Mite 30 hockey league this past spring that used Sunday morning hours in April and May. We ended up with 104 kids in the program and will look to expand next spring. Respectfully submitted, Erick Sutherland 111 "1 Mt� A YEAR IN REVIEW 201112012 What's New? • ICE ARENA • ACC 3V3 • Skate Rental • New Learn To Skate Program Director • MSHSL — Concussion Prevention Video • FIELD HOUSE • MN Timberwolves Youth Basketball Camp • Bounce House Days - Tot Time Programs FACILITY • Increased Group Activity Requests • Field Trips, Lock -In's, Church Youth Groups, etc. • Staff Restructure 9/20 /2012 1 Building Relationships & Partnerships • YMCA • AHYHA , • Consignment & Craft Sales • Andover Baseball Association Clinics • MN Premier /Vantage Volleyball Clubs • Andover Girls Traveling Basketball • North Suburban Home Improvement Show • North American Hockey League (Jr. A Hockey) • Parties That Bounce • Anoka Hennepin Mustangs • Hometown Hockey Minnesota Partnership & Sharing Resources • Indoor Walking Program • Tot -Time Open Gym (1,00 youth participants) +20 • Tot -Time Group Fitness (1,491 youth participants) +642 • After School Youth Program (Gym & Meeting Rms) • Free Weekday Open Gym to YMCA Members • AHS Dance • Active Older Adult Activities (AOA) • Field Trips — MN Field Trip Expo • Collaborative Marketing DOVER (,t'`mmu- 74, 11,W14r 9/20/2012 6 Business Development Efforts - Adult Hockey Expansion In -House Programming Initiatives Indoor Youth Soccer Program • October — November 2011 — (101 Participants) +39 L� y, • January - March 2012 - (116 Participants) +18 + . October - November 2012 (TBD) • Revenue in Excess of Expense: $5093 Youth Basketball Clinics • MN Timberwolves (July `12) • Better Basketball Bootcamp (Aug `12) • Revenue in Excess of Expense $2,253 9/20/2012 3 In -House Pro Learn To Ice Skate Classes • October /November 2011 (88 Participants) + 28 • January /February 2012 ( 98Participants) + 38 • March /April 2012 ('71 Participants) + 9 • June /July 2012 ( 28 Participants) NEW! • October /November 2012 (TBD) • Revenue in Excess of Expense: $2,612 X - After School Activities • Open Gym • Lobby Area Available for Homework /Study • Youth Area (Meeting Rooms A & B) • Election Polling Precinct 7 & 8 • Fun Fest Craft Fair — Use of Field House & Staff • Fundraising & Project Opportunities for Non -Profit Groups • Meeting Rooms • Youth Sport Pictures • WiFi 9/20/2012 0 C Pro -grams /Services Continued... . Averaqe Meetinq Room Usaqe Hours 9/20 /2012 5 3 a� 'S d x • I 40 t_ d v C {Q l0 m a c LL c N d' C' ,c oU �LL a d LL c O', dad+ t0 a c N c aci U d Q ` 0'a>i o�.�a R aci; c> &Exd x ac ui N U vi d' 7' C. R �- O -O S V W CO M N 0 N N O O O 10 'S :. N O IN lf S CIN A N tD !A V V N M la' 0) b n A fO0 tO0 O 6f A'O'� OOf IN 00 _N a N ' OI M o � O i M N' 0 - -� t0 10 ', act Cl! W: N O a0 IA V - ' a O M! t-M Ni 'M N 0 O h d C d pp A NJ2 A ro N N N:� N C Q :� _ _ W 9 A x y N ] m c • q '.. > 0 N O 5;2 -.� ' O O. i ~ !¢.0 F t°- u�. a: m'a'1O 0.� r'- R 9/20/2012 7 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrator David D. Berkowitz, Director of Pub ' rks /City Engineer FROM: Todd J. Haas, Lower Rum River WMO SUBJECT: Discussion of the Anoka Dam —Lower Rum River WMO Representative. DATE: September 25, 2012 INTRODUCTION The City Council is requested to discuss the future of the Anoka Dam and how the replacement would be funded. DISCUSSION Since 1978, the Rum River has been a state designated Scenic and Recreational River. The river flows south from Lake Mille Lacs 145 miles to its confluence with the Mississippi River in the City of Anoka. Wildlife and fish can be found along or in the river. White tail deer, fox, beavers, mink, muskrats, loons and songbirds along with a few other animals are found living along the Rum River. Smallmouth bass, northern pike and walleyes can be found in the river with smallmouth bass being popular among the anglers. The Rum River watershed consists of extensive backwater marshes, sandy upland plains, farmland bottom lands with maple, elm and other hardwoods. There are still some areas of pine (red and white) forest that can still be seen near the river's lowest reaches. One of the valuable resources that need to be addressed by the Lower Rum River Watershed Management Organization ( LRRWMO) member cities (Anoka, Andover, Ramsey and Coon Rapids) is the presence of the Rum River Dam. A discussion point is the on -going maintenance and the replacement of dam. As part of the current LRRWMO Watershed Management Plan the LRRWMO shall take a leadership role to work with the member cities in the maintenance and control of the dam. The first step in the discussion with member cities is to see what the thoughts are about the maintenance and the replacement of the dam and how it should be funded when the dam needs to be replaced. As of right now the City of Anoka owns and maintains the dam which includes the lowering and raising of the pool in the spring and fall. The City of Anoka has in the past expressed concerns to the LRRWMO member cities representatives that debris removal is a concern (trees and brush) and that other cities (Andover and Ramsey) should participate in maintaining the dam. As far as the replacement of the dam, the Minnesota Board of Water and Soil Resources has requested that a plan be in place so that when the dam needs to be replaced, it has already been determined how the replacement will be funded. Just so you know, there are residents from Ramsey, Anoka and Andover that live along the river that do benefit from dam due to the pool that is created upstream of the dam. Also the Anoka Dam has regional significance since many individuals from around the area use this resource upstream of the dam for swimming, boating, fishing and canoeing. As of right now the City of Anoka has indicated that dam should be good for another 30 years at a minimum before it needs to be replaced. Depending on the thoughts of the other communities, a joint meeting between the City Councils may be scheduled sometime in 2013. As identified in the LRRWMO Plan, the planning for the reconstruction Mayor and Council Members September 25, 2012 Page 2 of 2 and the development of a control plan for the Rum River Dam is anticipated to be completed by December 1, 2014 which gives the cities about 2 years to agree on a plan. ACTION REQUIRED The City Council is requested to discuss the Anoka Dam so the Council's comments and concerns can be forwarded to the LRRWMO board along with the other cities thoughts, which are anticipated to be discussed at the October LRRWMO meeting. Respectfully submitted, Todd J. Haas Attachments: Page 61 and 76 of the LRRWMO Watershed Management Plan Cc: Bruce Perry, LRRWMO alternate for Andover (copy sent by e -mail) E • 'V - -4' • Comprehensive Watershed Management Plan Lower Rum River Watershed Management Organization October 2011 61 Responsibility for implementation Policy Target ACD Member No. Policy Audience LRRWMO (by Contract) Community 12 Each community will be responsible Member X to perform maintenance measures to communities assure proper function of public drainage system, with the exception of County ditches. 13 The responsibility for inspection Member Anoka maintenance or repairs on County communities, County Ditches shall be the responsibility of review Highway the Anoka County Highway agencies Department Department, except for County Ditch 3/66 and Ditch 43 the responsibility of the City of Ramsey, per Joint Powers Agreement dated April 18, 2002. The County has more practical and feasible resources, including funding, to maintain the ditches than the WMO. All other ditches (such as private) that requires maintenance is the responsibility of the property owner. The property owner of the private ditches is responsible to obtain the necessary permits from regulatory agencies including the WMO if the disturbance is more than 1 acre. The primary reason the LRRWMO does not, at this time, see the advantage to managing any of the ditches (public or private) is due to lack of funding by the WMO. 14 The LRRWMO shall encourage Review X donations, grants, and in kind agencies contributions of public and private organizations for plan implementation. 15; The LRRWMO will work with the Member X member cities in the maintenance and communities, control of the Rum River Dam. An public ownership /responsibility plan will be developed with the member cities. Comprehensive Watershed Management Plan Lower Rum River Watershed Management Organization October 2011 61 VII. Amendment Procedures It is the intention of the LRRWMO to have this water management plan reviewed and approved by the Board of Water and Soil Resources (BWSR). Once approved, no major amendments to this plan pursuant to 103B.231 Subdivision II can be facilitated without the approval of the proposed revisions by BWSR. To the extent and in the manner required by the adopted plan, all amendments to the adopted plan shall be submitted to the towns, cities, county, the Metropolitan Council, the state review agencies, and the Board of Water and Soil Resources for review in accordance with the provisions of subdivisions 7 and 9. Amendments necessary to revise the plan to be consistent with the county groundwater plan, as required by subdivision 4, must be submitted for review in accordance with subdivisions 7 and 9. Minor amendments to a plan shall be revised in accordance with standards prescribed in the watershed management plan. Minor changes to the plan shall be defined as recodification of the Plan, revision of a procedure meant to streamline administration of the plan, clarification of the intent of a policy, the inclusion of additional data not requiring interpretation, or any other action that will not adversely affect the member communities or diminish the LRRWMO's ability to achieve the Plan goals or implementation program. Minor amendments must be approved by BWSR as minor and follow the process outlined in Minnesota Rule, Part 8410.0140. Adjustments to subwatershed boundaries will be considered minor changes, provided that the change will not have significant impact in the rate or quality in which storm water runoff is discharged from the LRRWMO boundaries. Minor changes to this Plan can be made by the LRRWMO Board with the above -noted public notification process. This Plan will be in effect through October 2020 unless significant changes to the plan are deemed necessary prior to that date. Anticipated Plan Amendments and time frame for completion are as follows: Work Task Anticipated Completion Date Planning for reconstruction and development December 1, 2014 of a Control Plan for the Rum River Dam Management Plan updated to reflect current As Needed goals of the cities, county, and ACD Comprehensive Watershed Management Plan Lower Rum River Watershed Management Organization October 2011 76 NDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CLAN DOVER. MN. US TO: Mayor and Council Members CC: Jim Dickinson, City Administrato David D. Berkowitz, City Engineer ' ec r of Public Works FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: Discuss Update of Park Dedication Plan- Engineering DATE: September 25, 2012 INTRODUCTION The City Council is requested to consider if the 2011 Park Dedication Study should be updated to continue to include a larger park or facility since the site at Tulip Street NW and 1615` Avenue NW is moving forward. DISCUSSION Based on the City Council direction at the workshop meeting of June 27h, 2012 the Park Commission was requested to consider updating the current Park Dedication Study that was approved on December 20, 2011 to determine if a larger park or facility should remain in the study. The Park Commission over the past few months has been discussing the idea if the larger park or facility should remain in the study or not based on the proposed new facility at Tulip Street NW and 1615' Avenue NW. After discussion by the Commission, it was recommended that the larger park or facility remain in the study and to increase the recommended allocation for improvements from 2 million dollars to at least 4.5 to 5 million dollars. If the Council agrees with having a larger park or facility remain in the 2011 Park Dedication Study along with increasing the allocation to 4.5 to 5 million dollars, the Park Commission will update the park dedication study and review the other parks in the system to determine if any revisions of the study should be made. If adjustments are made a new fee will be established. ACTION REQUIRED The City Council is requested to consider if the most current Park Dedication study should be updated to include a larger park or facility as recommended by the Park and Recreation Commission. Respectfully submitted, I/��1�7 ./ aL� Todd J. aas Attachments: Draft Park Commission meeting minutes of September 6, 2012 2010 Existing and Futures Park Facilities Chart (Page 35 of exhibit D) Cc: Ted Butler, Park and Recreation Commission Chair Regular Andover Park & Recreation Commission Meeting Minutes —September 6, 2012 +, RAFT- ADJOURNMENT Page 5 OF REGULAR MEETING Motion by Melberg, seconded by Lindahl, to adjourn the regular meeting at 7:45 p.m. Motion carried on a 7 -ayes, 0 -nays, 0- absent vote. The Special Work Session Meeting of the Andover Park and Recreation Commission was called to order by Chair Butler on September 6, 2012 at 7:47 p.m. Commissioners Present: Chair Ted Butler, Tony Kowalewski, Alisa Lewnau, Vice Chair Jim Lindahl, Andrew Melberg, Mark Miskowiec, and Shaun Van Vark. Commissioners Absent: None Also Present: Assistant Public Works Director, Todd Haas Others CONSIDER UPDATING 2011 PARK DEDICA TION STUD Y Mr. Haas reviewed the Park and Recreation Commission is requested to consider if the most current Park Dedication study needs to be updated to include an additional larger Q / park or facility. This item was tabled from the last meeting on August 16, 2012. Based on the last meeting discussion, the Park Commission requested staff to determine what funding amount would be recommended if the Commission were interested in another larger park or facility to be included in the study. The type and estimated cost of the facility should be discussed. If the Commission sees the need for another facility, the recommendation will be forwarded to the City Council for their review. If the Council agrees with having an additional larger park or facility, the Council will also need to_ agree _on the amount that would be allocated to the park or facility. The dollar amount agreed to by the Council would be used to revise the required park dedication study and set the new fee. Mr. Haas stated he spoke with other staff and the Commission is requested to provide what they would like to identify what would be included in the park. Chair Butler stated he would envision a multi -sport facility with baseball, soccer, foot ball fields. Chair Butler suggested $2.5 - $3.0M. Commissioner Lindahl stated since this would be ten years out some amount needs to be added for inflation. He stated a ball field would run approximately $500,000. Commissioner Lindahl suggested a field be constructed that would be all done at once and would not have to be modified. Commissioner Van Vark stated it is difficult to project budget numbers in the future. Regular Andover Park & Recreation Commission Meeting Minutes — September 6, 2012 Page 6 Commissioner Miskowiec suggested $5M not including the cost of the land which would be gained from park dedication. Commissioner Melberg suggested a sportsbar be constructed next to the park and monies would be gained from that. Chair Butler suggested $4.5M for a multi -use facility with at . least one artificial turf field. Commissioner Kowalewski asked that an outdoor rink be added. Chair Butler stated the need should be identified so it is in the plan for the future. Commissioner Van Vark asked Mr. Haas to find out a ballpark figure for Blaine's new park off Radisson Road. Commissioner Lewnau suggested $5M to allow for inflation. ADJOURNMENT Motion by Lewnau seconded by Lindahl, to adjourn the meeting at 8:00 p.m. Motion carried on a 7ayes, 0 -nays, 0- absent vote. Respectfully Submitted, Debbie Wolfe, Recording Secretary Timesaver Off Site Secretarial, Inc. M O n h m (0 EL U .N U r�N c5 w O � A as .'y M. W O O N Id o Y Id 4 3 o'0 o'.ri 0 O o C M':N of A (J ^QyA N N N V O O �''N O d O V � Q J: V I C IO .N O N I��N <I p r Vi f9 I FA W j t9I W W al aI yra Qp oIF- Z Z O O10 E olz Lu IaI LU a w olo V) Imo. to I�- WI F O; w O; IWI m nIz o- -IW Wei @IWI O M! a7 �, LL a 7 W O O W si m LLI m w LL al � ¢ice EO � BILL m m Ii I tD I N '- V oM M O, n mo J a tOrN � I�IN Of III UI a I75 � 0 d10 EI.o.z aI a` a W. 0 -... Y a Z w al� dia Z O I ILL' - F- fly K of ¢`` Elan L �! m, IL' y� '0 O, m pi O: W z E�.. Q LL I LL I I I 0 Y 4 3 � ^QyA Q V H V � Q Y ]0 F OVE. (:9 i 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: CC: FROM: SUBJECT DATE: Mayor and Council Members Jim Dickinson, City Administrator David D. Berkowitz, Director of Public Works /City Engineer Discuss County Roads - Engineering September 25, 2012 INTRODUCTION The City Council is requested to discuss County road concerns and proposed County road improvements. DISCUSSION This will be an interactive discussion using the smart board to list concerns that the City Council has on County roads based on observations and comments received from residents. ACTION REQUIRED This item is for discussion and strategic planning to list concerns regarding County roads and bring them forward to Anoka County. Respectfully submitted, Q.�(D David D. Berkowitz tNNDOVEA 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrator FROM: David D. Berkowitz, Director of Public Works /City Engineer SUBJECT: Discuss Proposed Improvement/12- 28/Nightingale Street NW Reconstruction - Engineering DATE: September 25, 2012 INTRODUCTION This item is in regard to discussing the proposed improvements for Nightingale Street NW, Project 12 -28. DISCUSSION Nightingale Street NW from Crosstown Boulevard NW to 161" Avenue NW is scheduled for reconstruction in 2013. Request for proposals have been sent out to consultants to provide the survey and base map work so that City staff can get the project designed in a timely manner to begin construction in late fall /early summer. Staff is looking for direction from the Council on improvements that the Council feels are important for the short term and well into the future for Nightingale Street NW. Specific items that need to be discussed are as follows: • Intersection of Crosstown Boulevard and Nightingale Street • Turn lane improvements along the corridor • Trail location (east or west side) • Trail length (how far north) • Assessing properties fronting the corridor The aerial photo utilizing the smart board in the conference room will be used for discussion. ACTION REQUIRED Staff is requesting direction from the City Council for improvements to Nightingale Street NW. Respectfully submitted, David D. Berkowitz A T Y 0 ' A 0 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: 2013 -2017 Capital Improvement Plan (CIP) Development Discussion DATE: September 25, 2012 INTRODUCTION Administration/Finance has been working with Department Heads to prepare a "draft" 2013- 2017 CIP. Various committees (Vehicle Purchasing & Facility Management Committees) and commissions (Parks and Recreation & Community Center Advisory) have contributed to the current "draft" 2013 -2017 CIP. DISCUSSION To assist with the 2013 -2017 CIP development discussion, I have attached for the Council's review the current "draft" 2013 -2017 CIP. Each of the individual CIP items do identify a funding source and a detailed fund balance analysis of funding sources (based on various assumptions and estimates) is contained in the Appendix section of the document. Staff has updated all of the CIP items based on past discussion and at this point would like the Council to review the "draft" to confirm that the Council's priorities are being met and to meet the current schedule indicate if the "draft" 2013 -2017 CIP is ready to progress to public hearing on October 16, 2012. ACTION REQUESTED The Council is requested to review the "draft" 2013 -2017 CIP, receive a brief presentation from staff, and provide direction to staff relative to the "draft" 2013 -2017 CIP. es tfully submitted, III y 1 TIT,t ea.. �a t, sa' CITY OF ANDOVER 2013 — 2017 Capital Improvement Plan Table of Contents Introduction 2013 — 2017 Capital Improvement Plan Message ......................................................... ............................... l CIP Project Development & Process Authorization Schedule ....................................... ..............................4 Graph — 2013 Expenditures By Department ................................................................. ............................... 6 Graph — 2013 CIP Expenditures By Year ...................................................................... ..............................6 Five Year Summary of Expenditures By Department ................................................... ..............................7 Five Year Summary of Revenue By Source ................................................................. ............................... 8 Five Year Summary of Projects By Department & Revenue Source ............................ ..............................9 Improvements Five Year Summary of Expenditures By Department — Improvements ......................... .............................15 Five Year Summary of Revenue By Source — Improvements ........................................ .............................16 Five Year Summary of Projects By Department & Revenue Source— Improvements .. .............................17 Improvement Projects By Department CommunityCenter ................................................................................................... .............................20 Engineering.............................................................................................................. .............................23 FacilityManagement ................................................................................................ .............................27 Parks & Recreation — Operations ............................................................................. .............................40 Parks & Recreation— Projects .................................................................................. .............................43 SanitarySewer .......................................................................................................... .............................48 StormSewer ............................................................................................................. .............................55 Streets/ Highways .................................................................................................... .............................56 Water...................................................................................................................... ............................... 76 Equipment Year Summary of Expenditures By Department — Equipment ....................................... .............................79 Five Year Summary of Revenue By Source — Equipment ............................................ ............................... 80 Five Year Summary of Projects By Department & Revenue Source— Equipment ...... ............................... 81 Equipment By Department CentralEquipment .................................................................................................... .............................84 CommunityCenter ................................................................................................. ............................... 85 Engineering............................................................................................................ ............................... 87 FireDepartment ........................................................................................................ .............................88 Parks & Recreation — Operations ............................................................................. .............................99 SanitarySewer ............................................................................ ............................... ............................104 StormSewer ............................................................................... ............................... ............................107 Streets/ Highways ...................................................................... ............................... ............................108 Water.......................................................................................... ............................... ............................111 Appendix Road & Bridge Fund Projected Fund Balance .................................. ............................... ............................113 Park Improvement Fund Projected Fund Balance ............................ ............................... ............................114 Trail Fund Projected Fund Balance .................................................. ............................... ............................115 Water System Financial Projections ................................................. ............................... ............................116 Sewer System Financial Projections ................................................. ............................... ............................118 Storm Sewer System Financial Projections ...................................... ............................... ............................120 I 1AIR. ,W'LICITY OF QCN 0 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator / Finance Director SUBJECT: 2013 — 2017 Capital Improvement Plan DATE: October 16, 2012 INTRODUCTION On behalf of the City's Management Team, I am pleased to present the City of Andover's Capital Improvement Plan for years 2013 through 2017. The City's management team and their respective staff worked diligently to produce a document that was both practical, substantive in addressing needed capital improvements and insightful regarding the underlying factors associated with the City's rapidly changing suburban landscape. CAPITAL IMPROVEMENT PLAN GOALS ACKNOWLEDGE AND COMMUNICATE PUBLIC INFRASTRUCTURE PRIORITIES AND DYNAMICS ENSURE APPROPRIATE RESPONSES TO CHANGING INFRASTRUCTURE NEEDS AND DEMANDS DEVELOP A FINANCIAL ASSESSMENT OF CAPITAL RESOURCES AVAILABLE TO MEET FUTURE CAPITAL PROJECT PLANNING NEEDS INSTITUTE A STRATEGIC VISION PREDICATED ON MAINTAINING A HIGH QUALITY SERVICE INFRASTRUCTURE CAPABLE OF MEETING THE NEEDS OF OUR CITIZENS FOR TODAY AND TOMORROW The purpose of the City's Capital Improvement Plan (CIP) is to identify, prioritize and address community needs through careful long -term capital planning and balanced public investment in supporting physical infrastructure. To ensure that this commitment is both meaningful and achievable, appropriate capital improvement factors were given significant consideration in developing a CIP that addresses community priorities over the next five (5) years. The CIP will also provide a planning foundation for future needs assessments to ensure the City is appropriately responding to the critical infrastructure needs necessary for sustainable future growth. The CIP represents a beginning in terms of producing a comprehensive planning response to address changing capital needs by developing a project schedule that will lead to timely and cost - effective project completions. DISCUSSION The 2013 - 2017 CIP has been prepared as a strategic planning tool to assist the City Council in identifying proposed capital improvement projects over the next five years. With the inclusion of preliminary financing sources, appropriate background information citing needs and projected cost estimates, this document will provide Council with the needed information to begin the process for planning improvements that meet the City's physical infrastructure needs. Consequently, the CIP serves as a flexible guide plan to properly identify the critical components of the City's infrastructure, yet maintain flexibility in determining project timeframes, project scope and possible funding sources. The 2013 - 2017 CIP continues the emphasis of judiciously managing the City's limited resources by prudently planning for known and/or anticipated future capital expenditures. A critical step in the plan adoption process is the collaborative nature of plan review that involves the leadership of the City Council, the input of appointed Commissions and staff, and most importantly, affected residents of the community. Consequently, the strategic value of this plan lies in the acknowledgement of future needs by the governing body and the effective communication of those needs to the general public during project development stages. Likewise, the availability and preliminary designation of fiscal resources to serve both current and future needs is critical to the achievement of plan outcomes that meet with Council approval. Following the approval of the plan, feasibility studies are performed, affected constituencies are notified to formally disseminate and receive public feedback on proposed project plans. This process culminates with the City Council considering all relevant information and making a final decision on whether to proceed with the proposed capital improvement. The public process that supports the advancement of these projects from inception to completion is engendered in the CIP project development and authorization schedule. Formalizing the steps in the CIP project advancement process serves a number of purposes and ensures that the Council and public are kept well informed regarding project purposes and desired outcomes, estimated project costs, funding sources, progress and final status. It should be emphasized that projects will require approval in various stages of project development by the City Council in accordance with approved policies. The objectives of the 2013 - 2017 Capital Improvement Plan are to present a comprehensive capital improvement program that communicates efforts: ➢ to ensure that community priorities are reflected in the capital investment plans of each City department; ➢ to provide a consolidated financial picture of anticipated expenditures and outline recommended funding strategies to underwrite anticipated capital improvements; ➢ to document and communicate capital improvement processes for City projects that will ensure consistency, a full appreciation of both the costs and benefits of proposed capital investments, and raises the level of public understanding regarding the City's public improvement processes; ➢ to provide information on the fiscal impacts of capital investment plans on total City finances; and ➢ to effectively plan for public improvements that support community needs in the areas of private development infrastructure, transportation, public safety, parks and recreation, utilities, and commercial/industrial growth through fiscally responsible economic development initiatives. Accordingly, this document attempts to recognize known or perceived capital improvement needs, but as with any plan recognizes that social, economic and political considerations will by necessity determine 2 final project outcomes. The major categories of expenditures that are identified within the CIP include, but are not limited to: 1. New Public Facilities Planning 2. Street Construction, Maintenance and Reconstruction 3. Utility Construction, Maintenance and Reconstruction 4. Construction, Maintenance and Upgrade of Parks, Playgrounds and Trails 5. Capital Improvements to Existing Facilities 6. Private development infrastructure 7. Capital equipment and vehicle planning needs (Equipment purchases to be determined through normal budgetary process) The City Council, consequently, accepts this document with the provision that capital improvement planning is subject to the dynamics of community growth, political leadership and acknowledges that other unanticipated needs may take precedence over planned projects. RECOMMENDATION The 2013 - 2017 Capital Improvement Plan is the product of collaborative planning efforts by City staff, Park and Recreation Commission, Community Center Advisory Commission and the City Council. Projects have been introduced based on 1) anticipated future growth trends articulated in the City's current Comprehensive Plan, 2) the natural cycle of deterioration and decay evident in all physically constructed and engineered improvements in the more established areas of the community and 3) capital deficiencies or infrastructure issues brought to the City's attention through a variety of sources. Capital expenditures identified within the CIP are the best estimates available, and once the CIP is adopted, will be reviewed and confirmed through individual feasibility reports where appropriate. I am appreciative of the commitment, good judgment and expertise that each department has contributed to the capital improvement planning process. Respectfully submitted, Jim Dickinson City Administrator CIP PROJECT DEVELOPMENT AND PROCESS AUTHORIZATION SCHEDULE The following process is a Council /staff guideline for authorizing public improvement projects. As this process is controlled by State Statute and other influencing environmental factors, it is subject to change and should be viewed as a guide to assist the Council and public in understanding the public improvement process used by City staff. A separate Council meeting would facilitate each step in the process, and accomplishment of respective activities. As a result, the process time frame is a significant factor affecting City staff's ability to properly manage and complete approved Council ordered projects within budget and on rime. 1. Council Approval of Annual CIP Projects by City Resolution will authorize the following outcomes: a) Staff and/or Consultant preparation of project feasibility studies b) Staff preparation of detailed financial review of project funding sources c) Neighborhood Meeting maybe held prior to Feasibility Study subject to need and type of project. TIME FRAME: October - November of each preceding year. 2. Presentation of Feasibility Study a) Feasibility Study Components: 1) Review of Project Engineering and Construction Estimates 2) Total Project Costs (All related project costs, i.e. land, soft costs) 3) Project Financial Plan/Fiscal Implications (Engineering/Finance) 4) Authorization to develop a Preliminary Assessment Roll, if any, for the Public Hearing. (Engineering) • If Council accepts Feasibility Study, A Resolution "Accepting Feasibility Study and Setting Date for Public Hearing on the Project" when appropriate (Engineering Department) would initiate the following: 1) Notices mailed to affected Residents per statute requirements no less than 10 days before Public Hearing. (Engineering) 2) Public Hearing Notice is published. Two publications one week apart, with the second publication no less than three days before the hearing. (Engineering /City Clerk) TIME FRAME: February- March -April -May of current year. 3. Neighborhood Meeting — City staff will hold neighborhood project meetings, when appropriate, to review and present Project Feasibility Studies, answer questions and meet with affected property owners. These meetings will include a question and answer component designed specifically to bring awareness to the property owner, obtain citizen input and produce an understanding of the purposes behind the City's attempts to construct public improvements in the affected area. TIME FRAME: Following the presentation of the Feasibility Study to Council, but prior to the holding of a Public Hearing by Council. 4. Council holds a Public Hearing when appropriate for following purposes: a) Presentation of Project (Engineering Department) b) Presentation of Preliminary Special Assessment Rolls and Financing Implications (Engineering/Finance Department) c) Council to hear Affected Resident Input d) Council determines whether to "order" the public improvement 4 • A Council Resolution is drafted "Ordering the Project and Authorizing Preparation of Plans and Specifications" (Engineering Department). Council may ORDER THE IMPROVEMENT after the public hearing is closed or at a subsequent Council Meeting within 6 months of the public hearing date. (Statutory Requirement - Council Resolution ordering project must be approved on 415 Council vote if it is Council initiated project with assessments). • If Council decides to reject the project as presented, a Council vote should be taken to officially determine the final status of the project. TIME FRAME: April- May -June of current year 5. Plans and Specifications are presented to Council for approval. (Engineering Department) a) A Council Resolution is drafted authorizing the following: 1) Accepting and Approving Project Plans and Specifications 2) Authorizing the Advertisement for Project Bids. Bids are developed and invitation to Bid is processed. Bid opening date is no less than 3 weeks after publication. (Engineering) 3) Authorize staff to pursue an appropriate funding mechanism to underwrite project costs TIME FRAME: May -June of each year 6. Council Acceptance of Project Bids and Awarding of Contracts would authorize the following outcomes: a) A Council Resolution is drafted "Accepting Project Bids and Awarding Contracts" (Engineering) b) Initiation of Project Construction and work (Engineering) TIME FRAME: April- May- June -July of current year. 7. Project Completion a) Council Acceptance of Project b) Final Presentation and Review of Project Costs versus Project Budget by Finance Department. c) If Special Assessments are financing a portion of the Project, A Council Resolution "Setting the Special Assessment Hearing for Project #" is adopted at this same meeting. (Engineering/Finance) TIME FRAME: Upon completion of project. 8. If Special Assessments would finance a portion of the projects costs, Council Holds a Special Assessment Hearing to review the following: a) Affected Property owners would be officially notified per statute no less than two weeks prior to Special Assessment Hearing. (Clerk/Engineering) b) Public Notice is published no less than two weeks prior to Special Hearing per statute (Clerk/Engineering) c) Staff prepares a proposed roll and Council Approves Final Assessment Roll (Engineering/Finance) d) Council consideration of Assessment Appeals and Requested. Deferrals filed prior to hearing or during the hearing. e) Meets M.S. Chapter 429 statutory requirements • A Council Resolution is drafted "Adopting Final Special Assessment Roll "(Engineering), and is adopted at this meeting. TIME FRAME: October/November of current year depending on finalization of project and status of completion. 11 CITY OF ANDOVER 2013 CIP Expenditures By Department Sanitary Sewer Fire Parks - Oper. 1.83% 8.51% Parks - Pro / 1.14% 0372 Water Engineering 11.44 % %tr 0.91% 2.33% Storm Sewer 0.49% Facility Mgmt. 26.62% Streets /Highways 43.01% 11 City of Andover, MN Capital Plan 2013 thru. 2017 DEPARTMENT SUMMARY Department 2013 2014 2015 2016 2017 Total Central Equipment 40,000 40,000 Community Center 265,000 2,750,000 20,000 12,000 3,047,000 Engineering 166,000 463,000 216,000 218,000 235,000 1,298,000 Facility Management 1,896,000 147,000 4,943,000 130,000 42,000 7,158,000 Fire 606,000 850,000 424,000 125,000 2,005,000 Park &Rec - Operations 81,200 138,000 134,000 127,000 79,000 559,200 Park &Rec - Projects 815,000 45,000 145,000 15,000 15,000 1,035,000 Sanitary Sewer 130,000 3,757,000 1,355,000 5,242,000 Storm Sewer 35,000 190,000 45,000 50,000 55,000 375,000 Streets /Highways 3,064,000 2,546,000 1,609,000 1,992,000 2,005,000 11,216,000 Water 65,000 70,000 975,000 790,000 85,000 1,985,000 TOTAL 7,123,200 7,199,000 12,268,000 4,842,000 2,528,000 33,960,200 7 City of Andover, MN Capital Plan 2013 thra 2017 FUNDING SOURCE SUMMARY Source 2013 2014 2015 2016 2017 Total Assessments 452,500 115,000 450,000 2,040,000 225,000 3,282,500 Building Fund 1,500,000 1,500,000 Capital Equipment Reserve 920,000 920,000 Capital Projects Levy 123,200 290,000 133,000 232,000 121,000 899,200 Comm Ctr Operations 15,000 20,000 100,000 12,000 147,000 Construction Seal Coat Fund 5,000 3,000 5,000 15,000 30,000 58,000 Donations 100,000 100,000 Equipment Bond 600,000 1,225,000 483,000 90,000 2,398,000 G.O. Bond 250,000 2,750,000 4,885,000 7,885,000 Grant 50,000 50,000 100,000 Municipal Stale Aid Funds 1,025,000 1,235,000 125,000 125,000 125,000 2,635,000 Park Dedication Funds 15,000 25,000 145,000 15,000 15,000 215,000 Parks Projects Levy 100,000 100,000 Road & Bridge Funds 1,582,500 1,011,000 1,355,000 1,695,000 1,700,000 7,343,500 Sanitary Sewer Fund 97,500 178,500 276,000 Sewer Revenue Bonds 2,000,000 250,000 2,250,000 Sewer Trunk Fund 22,000 90,000 1,438,500 110,000 117,000 1,777,500 Storm Sewer Fund 67,500 40,000 45,000 50,000 55,000 257,500 Tax Increment 45,000 45,000 Trail Funds 270,000 270,000 Water Fund 65,000 70,000 975,000 80,000 85,000 1,275,000 Water Trunk Fund 88,000 25,000 30,000 40,000 43,000 226,000 GRAND TOTAL 7,123,200 7,199,000 12,268,000 4,842,000 2,528,000 33,960,200 8 City of Andover, MN Capital Plan 2013 thru 2017 PROJECTS & FUNDING SOURCES BY DEPARTMENT Department Project# Priority 2013 2014 2015 2016 2017 Total Central Equipment 1,500,000 Annual Parking Lot Maintenance 13- 41900 -02 1 26,000 97,000 28,000 130,000 32,000 313,000 Replacement - Service Truck 16 -48800 -01 2 97,000 28,000 30,000 32,000 213,000 40,000 40,000 Equipment Bond 100,000 Carpet/ Tile Replacement 13- 41900 -03 2 10,000 40,000 10,000 40,000 Central Equipment Total 10,000 10,000 10,000 30,000 40,000 13- 41900 -04 40,000 ICommunity Center 300,000 Replacement - Carpet/Flooring /Office Furniture 13- 44000 -01 1 15,000 15,000 Comm Ctr Operations 15,000 15,000 ACCNMCA Expansion 14- 44000 -01 2 250,000 2,750,000 3,000,000 G.O. Bond 250,000 2,750,000 3,000,000 Replacement - Rink Boards 15- 44300 -01 1 12,000 12,000 Comm Ctr Operations 12,000 12,000 Replacement- Ice Edger 15- 44300 -02 1 8,000 8,000 Comm Ctr Operations 8,000 8,000 Replacement - Zamboni Battery Pack 17- 44300 -01 1 12,000 12,000 Comm Ctr Operations 12,000 12,000 Community Center Total 265,000 2,750,000 20,000 12,000 3,047,000 En ineerin New Development Projects 13- 41600 -01 1 110,000 115,000 140,000 150,000 160,000 675,000 Sewer Trunk Fund 2 ;000 90,000 110,000 110,000 117,000 449,000 Water Trunk Fund 88,000 25,000 30,000 40,000 43,000 226,000 Pedestrian Trail Maintenance 13- 41600 -02 1 56,000 68,000 76,000 68,000 75,000 343,000 Road &Bridge Funds 56,000 68,000 76,000 68,000 75,000 343,000 Replacement - Total Station 14 -41600 -01 1 30,000 30,000 Equipment Bond 30,000 30,000 New Pedestrian Trail Segment 14- 41600 -02 1 250,000 250,000 Trail Funds 250,000 250 000 Engineering Total 166,000 463,000 216,000 218,000 235,000 1,298,000 Facility Management Land Purchase 13- 41900 -01 1 1,500,000 1,500,000 Building Fund 1,500,000 1,500,000 Annual Parking Lot Maintenance 13- 41900 -02 1 26,000 97,000 28,000 130,000 32,000 313,000 Capital Projects Levy 26000 97,000 28,000 30,000 32,000 213,000 Comm Ctr Operations 100,000 100,000 Carpet/ Tile Replacement 13- 41900 -03 2 10,000 10,000 10,000 30,000 Capital Projects Levy 10,000 10,000 10,000 30,000 Roof Replacements 13- 41900 -04 1 300,000 300,000 9 Department Project# Priority 2013 2014 2015 2016 2017 Total Capital Equipment Reserve 300,000 300,000 Memorial - Veterans Memorial 13- 41900 -05 1 10,000 Replacement - Ladder Truck #11 10,000 Capital Equipment Reserve 600,000 10,000 10,000 BuildingA - Seal Floor 15- 41900 -01 1 20,000 20,000 Capital Projects Levy 20,000 20,000 Addition to Storage Building & Vehicle Maint. Shop 15 -01900 -02 1 3,000,000 3,000,000 G.O. Bond 6,000 Capital Projects Levy 3,000,000 3,000,000 Recycling Building & Fence 15- 41900 -03 1 50,000 50,000 100,000 Grant 14 -42200 -01 50,000 50,000 100,000 Attached Storage Building 15- 41900 -04 1 300,000 300,000 G.O. Bond 45,000 300,000 300,000 Relocate Fuel Station w/ Canopy 15- 41900 -05 2 300,000 300,000 G.O. Bond 300,000 300,000 Fire St. #2 Addition with additional land purchase 15 -41900 -06 2 835,000 835,000 G.O. Bond 45,000 Replacement - Turnout Gear 835,000 83000 Pedestrian Tunnel Under Crosstown Blvd. 15- 41900 -07 1 450,000 450,000 G.O. Bond 450,000 450,000 Facility Management Total 1,896,000 147,000 4,943,000 130,000 42,000 7,158,000. (Fire r Replacement - Ladder Truck #11 13- 42200 -01 1 600,000 600,000 1,200,000 Equipment Bond 600,000 600,000 1,200,000 New - Hose Washer at St. 2 13- 42200 -02 1 6,000 6,000 Capital Projects Levy 6,000 6,000 Replacement - Grass #31 14 -42200 -01 2 45,000 45,000 Equipment Bond 45,000 45,000 Replacement - Grass #21 14- 42200 -02 2 45,000 45,000 Equipment Bond 45,000 45,000 Replacement - Turnout Gear 14- 42200 -03 1 120,000 120,000 Capital Projects Levy 120,000 120,000 Replacement - Fire Marshall Vehicle 14- 42200 -04 2 40,000 40,000 Equipment Bond 40,000 40,000 Replacement - Tanker #11 15- 42200 -01 2 340,000 340,000 Equipment Bond 340,000 340,000 Replacement - Utility #4 15- 42200 -02 2 32,000 32,000 Equipment Bond 32000 32,000 Replacement - Utility #5 15 -42200 -03 2 32,000 32,000 Equipment Bond 32,000 32,000 New - Water /Ice rescue boat 15- 42200 -04 1 20,000 20,000 Equipment Bond 20,000 20,000 Replacement - SCBNs 16 -42200 -01 1 125,000 125,000 Capital Projects Levy 125,000 125,000 Fire Total 606,000 850,000 424,000 125,000 2,005,000 Park & Rec - Operations Replace/Repair Play Structures - Various Parks 13- 45000 -01 1 46,000 48,000 50,000 52,000 54,000 250,000 Capital Projects Levy 46,000 48,000 50,000 52,000 54000 250,000 Replace/Repair Major Park Projects - Various Parks 13- 45000 -02 1 25,000 25,000 25,000 25,000 25,000 125,000 10 Department Project# Priority 2013 2014 2015 2016 2017 Total Capital Projects Levy 25,000 25,000 25,000 25,000 25,000 125,000 New - Airsweeper/blower 1345000 -03 2 10,200 10,200 Capital Projects Levy 10,200 10,200 Replacement - One Ton Truck w/ Plow #503 14- 45000 -01 2 65,000 65,000 Equipment Bond 65,000 65,000 Replacement - Toro Groundsmaster #559 15 -45000 -01 1 23,000 23,000 Equipment Bond 23,000 23,000 Replacement - Bobcat #610 15- 45000 -02 2 36,000 36,000 Equipment Bond 36,000 36,000 Replacement - One Ton Crew Cab Pickup #502 16- 45000 -01 1 50,000 50,000 Equipment Bond 50,000 50,000 Park & Rec - Operations Total 81,200 138,000 134,000 127,000 79,000 559,200 Park & Rec - Projects Annual Miscellaneous Park Projects 13- 45001 -01 1 15,000 15,000 15,000 15,000 15,000 75,000 Park Dedication Funds 15,000 15,000 15,000 14000 15,000 75,000 40 Acre Park Project- 3535 - 16 1 at Ave NW 13- 45001 -02 1 800,000 800,000 Capital Equipment Reserve 600,000 600,000 Donations 100,000 100,000 Parks Projects Levy 100,000 100,000 WayFindingSigns /Exercise Station 14- 45001 -01 1 30,000 30,000 Park Dedication Funds 10,000 10,000 Trail Funds 20,000 20,000 Park System Improvements / Expansion 1545001 -01 2 130,000 130,000 Park Dedication Funds 130,000 130,000 Park & Rec - Projects Total 815,000 45,000 145,000 15,000 15,000 1,035,000 Sanitary Sewer Replacement - 3 /4Ton Truck w/ Plow #90 13 -48200 -01 2 65,000 65,000 Sanitary Sewer Fund 65,000 65,000 Replacement - One Ton Truck w/ Plow #94 13- 48200 -02 1 65,000 65,000 Sanitary Sewer Fund 32,500 32,500 Storm Sewer Fund 32,500 32,500 Yellow Pine Lift Station 15- 48200 -01 1 650,000 650,000 Sewer Trunk Fund 650,000 650,000 Rural Reserve Trunk Sanitary Sewer 15- 48200 -02 1 2,250,000 1,250,000 3,500,000 Assessments 250,000 11000,000 1,250,000 Sewer Revenue Bonds 2,000,000 250,000 2,250,000 Sanitary Sewer Extensions 15- 48200 -03 1 500,000 105,000 605,000 Assessments 105,000 105,000 Sewer Trunk Fund 500,000 500,000 Replacement - JeWac Truck #99 15- 48200 -04 1 357,000 357,000 Sanitary Sewer Fund 178,500 178,500 Sewer Trunk Fund 178,500 178,500 Sanitary Sewer Total Storm Sewer Storm Sewer Improvements 13- 48300 -01 1 Storm Sewer Fund 11 130,000 3,757,000 1,355,000 5,242,000 35,000 40,000 45,000 50,000 55,000 225,000 35,000 40,000 45,000 50,000 55,000 225,000 Department Project# Priority 2013 2014 2015 2016 2017 Total Replacement - Elgin Street Sweeper #169 14 -08300 -01 1 150,000 150,000 Equipment Bond 150,000 150,000 Storm Sewer Total 35,000 190,000 45,000 50,000 55,000 375,000 Streets / Highways Annual Street Seal Coat Project 13 -43100 -01 Construction Seal Coat Fund 725,000 Road & Bridge Funds 5,000 Annual Street Crack Seal Project 13 413100 -02 Construction Seal Coat Fund 20,000 Road & Bridge Funds 425,000 Annual Street Reconstruction 13- 43100 -03 Assessments 1 110,000 Road & Bridge Funds 185,000 Annual Pavement Markings 13- 43100 -04 Road & Bridge Funds 3,000 Annual Curb Replacement 13- 43100 -05 Road & Bridge Funds 110,000 Municipal State Aid Routes / New & Reconstruct 13 -43100 -06 Assessments 190,000 Municipal State Aid Funds 465,000 Intersection Upgrades 13- 43100 -07 Municipal State Aid Funds 200,000 173rd Ln / Heather St / 174th Ave Improvements 13- 43100 -08 Assessments 225,000 Road & Bridge Funds 350,000 Replacement- LED Lighting Fixture Replacement 13 -43100 -09 Taxlncrement 1 26,000 New - Emergency Sign Trailer 13- 43100 -10 Capital Equipment Reserve 33,000 Replacement- Dump Truck w/ Snow Removal #198 14 -43100 -01 Equipment Bond 31,000 Replacement - Water Tanker #163 14- 43100 -02 Equipment Bond 45,000 Street Overlays 15- 43100 -01 Assessments 44,000 Road & Bridge Funds 46,000 Streets / Highways Total 1 1,000,000 1,110,000 Water Rehabilitation of Wells 13- 48100 -01 Water Fund Water Meter Reading System AMI /AMR 15- 48100 -01 Water Fund 1,110,000 Water Main Improvements 16- 48100 -01 Assessments 1 125,000 Water Total 1 350,000 425,000 375,000 725,000 710,000 5,000 2 900,000 10,000 20,000 345,000 425,000 375,000 715,000 690,000 1 110,000 100,000 185,000 165,000 200,000 1,985,000 3,000 5,000 5,000 10,000 110,000 97,000 180,000 160,000 190,000 1 1,050,000 465,000 900,000 890,000 200,000 115,000 225,000 225,000 850,000 350,000 675,000 665,000 1 26,000 27,000 29,000 31,000 33,000 26,000 27,000 29,000 31,000 33,000 1 43,000 44,000 45,000 46,000 47,000 43,000 44,000 45,000 46,000 47,000 1 1,000,000 1,110,000 100,000 900,000 1,110,000 1 125,000 125,000 125,000 125,000 125,000 125,000 125,000 125,000 125,000 125,000 1 305,000 152,500 152,500 1 45,000 45,000 1 10,000 10,000 1 150,000 150,000 2 100,000 100,000 1 850,000 200,000 650,000 3,064,000 2,546,000 1,609,000 1,992,000 2,005,000 2,585,000 35,000 2,550,000 760,000 23,000 737,000 3,305,000 765,000 2,540,000 146,000 146,000 225,000 225,000 2,110,000 100,000 2,010,000 625,000 625,000 305,000 152,500 152,500 45,000 45,000 10,000 10,000 150,000 150,000 100,000 100,000 850,000 200,000 650,000 11,216,000 1 65,000 70,000 75,000 80,000 85,000 375,000 65,000 70,000 75,000 80,000 85,000 375,000 2 900,000 900,000 900,000 900,000 1 710,000 710,000 710,000 710,000 65,000 70,000 975,000 790,000 85,000 1,985,000 iVA Department Project# Priority 2013 2014 2015 2016 2017 Total GRAND TOTAL 7,123,200 7,199,000 12,268,000 4,842,000 2,528,000 33,960,200 13 City of Andover, MN Capital Plan 2013 thru 2017 DEPARTMENT SUMMARY Department 2013 2014 2015 2016 2017 Total Community Center 265,000 2,750,000 12,000 3,027,000 Engineering 166,000 433,000 216,000 218,000 235,000 1,268,000 Facility Management 1,896,000 147,000 4,943,000 130,000 42,000 7,158,000 Park &Rec - Operations 71,000 73,000 75,000 77,000 79,000 375,000 Park &Rec - Projects 815,000 45,000 145,000 15,000 15,000 1,035,000 Sanitary Sewer 3,400,000 1,355,000 4,755,000 Storm Sewer 35,000 40,000 45,000 50,000 55,000 225,000 Streets /Highways 3,054,000 2,296,000 1,609,000 1,992,000 2,005,000 10,956,000 Water 65.000 70.000 75.000 790.000 85.000 1.085.000 TOTAL 6,367,000 5,854,000 10,520,000 4,627,000 2,516,000 29,884,000 15 City of Andover, MN Capital Plan 2013 thru 2017 FUNDING SOURCE SUMMARY Source 2013 2014 2015 2016 2017 Total Assessments 452,500 115,000 450,000 2,040,000 225,000 3,282,500 Building Fund 1,500,000 1,500,000 Capital Equipment Reserve 910,000 910,000 Capital Projects Levy 107,000 170,000 133,000 107,000 121,000 638,000 Comm Ctr Operations 15,000 12,000 100,000 127,000 Construction Seal Coat Fund 5,000 3,000 5,000 15,000 30,000 58,000 Donations 100,000 100,000 G.O. Bond 250,000 2,750,000 4,885,000 7,885,000 Grant 50,000 50,000 100,000 Municipal State Aid Funds 1,025,000 1,235,000 125,000 125,000 125,000 2,635,000 Park Dedication Funds 15,000 25,000 145,000 15,000 15,000 215,000 Parks Projects Levy 100,000 100,000 Road & Bridge Funds 1,582,500 1,011,000 1,355,000 1,695,000 1,700,000 7,343,500 Sewer Revenue Bonds 2,000,000 250,000 2,250,000 Sewer Trunk Fund 22,000 90,000 1,260,000 110,000 117,000 1,599,000 Storm Sewer Fund 35,000 40,000 45,000 50,000 55,000 225,000 Tax Increment 45,000 45,000 Trail Funds 270,000 270,000 Water Fund 65,000 70,000 75,000 80,000 85,000 375,000 Water Trunk Fund 88,000 25,000 30,000 40,000 43,000 226,000 GRAND TOTAL 6,367,000 5,854,000 10,520,000 4,627,000 2,516,000 29,884,000 16 City of Andover, MN Capital Plan 2013 thru 2017 PROJECTS & FUNDING SOURCES BY DEPARTMENT Department Project# Priority 2013 2014 2015 2016 2017 Total Community Center 1,500,000 1,500,000 Annual Parking Lot Maintenance 13- 41900 -02 Replacement - Carpet/Flooring /OffioeFurniture 13- 44000 -01 1 15,000 130,000 32,000 313,000 Capital Projects Levy 15,000 Comm Ctr Operations 28,000 15,000 213,000 Comm Ctr Operations 15,000 ACCNMCA Expansion 14- 44000 -01 2 250,000 2,750,000 13- 41900 -03 2 10,000 3,000,000 G.O. Bond 30,000 250,000 2,750,000 10,000 10,000 3,000,000 Replacement - Rink Boards 15- 44300 -01 1 1 300,000 12,000 12,000 Comm Ctr Operations 300,000 12,000 300,000 12,000 Community Center Total 1 10,000 265,000 2,750,000 12,000 10,000 Capital Equipment Reserve 3,027,000 10,000 10,000 Building A - Seal Floor 15- 41900 -01 1 En ineerin New Development Projects 13- 41600 -01 1 110,000 115,000 140,000 150,000 160,000 675,000 Sewer Trunk Fund 20,000 22,000 90,000 110,000 110,000 117,000 449,000 Water Trunk Fund G.O. Bond 88,000 25,000 30,000 40,000 43,000 226,000 Pedestrian Trail Maintenance 13- 41600 -02 1 56,000 68,000 76,000 68,000 75,000 343,000 Road B Bridge Funds 50,000 56,000 68,000 76,000 68,000 75,000 343,000 New Pedestrian Trail Segment 14 -41600 -02 1 250,000 300,000 G.O. Bond 250,000 Trail Funds 300,000 250,000 250,000 Engineering Total 166,000 433,000 216,000 218,000 235,000 1,268,000 Facilitv Mana¢ement Land Purchase 13- 41900 -01 1 1,500,000 1,500,000 Building Fund 1,500,000 1,500,000 Annual Parking Lot Maintenance 13- 41900 -02 1 26,000 97,000 28,000 130,000 32,000 313,000 Capital Projects Levy 26,000 97,000 28,000 30,000 32,000 213,000 Comm Ctr Operations 100,000 100,000 Carpet/ Tile Replacement 13- 41900 -03 2 10,000 10,000 10,000 30,000 Capital Projects Levy 10,000 10,000 10,000 30,000 Roof Replacements 13- 41900 -04 1 300,000 300,000 Capital Equipment Reserve 300,000 300,000 Memorial - Veterans Memorial 13- 41900 -05 1 10,000 10,000 Capital Equipment Reserve 10,000 10,000 Building A - Seal Floor 15- 41900 -01 1 20,000 20,000 Capital Projects Levy 20,000 20,000 Addition to Storage Building & Vehicle Maint. Shop 15- 41900 -02 1 3,000,000 3,000,000 G.O. Bond 3,000,000 3,000,000 Recycling Building & Fence 15- 41900 -03 1 50,000 50,000 100,000 Grant 50,000 50,000 100,000 Attached Storage Building 15- 41900 -04 1 300,000 300,000 G.O. Bond 300,000 300,000 17 Department Project# Priority 2013 2014 2015 2016 2017 i Total Relocate Fuel Station w/ Canopy 15- 41900 -05 2 300,000 300,000 G.O. Bond 300,000 300,000 Fire St. #2 Addition with additional land purchase 15- 41900 -06 2 835,000 835,000 G.O. Bond 835,000 835,000 Pedestrian Tunnel Under Crosstown Blvd. 15- 41900 -07 1 450,000 450,000 G.O. Bond 450,000 450,000 - Facility Management Total 1,896,000 147,000 4,943,000 130,000 42,000 7,158,000 Park & Rec - Operations Replaoe/Repair Play Structures - Various Parks 13- 45000 -01 1 46,000 48,000 50,000 52,000 54,000 250,000 i Capital Projects Levy 46,000 48,000 50,000 54000 54,000 250,000 i ReplacelRepair Major Park Projects - Various Parks 13- 45000 -02 1 25,000 25,000 25,000 25,000 25,000 125,000 Capital Projects Levy 25,000 25,000 25,000 25,000 25,000 125,000 Park & Rec - Operations Total 71,000 73,000 75,000 77,000 79,000 375,000 Park & Rec - Projects r i Annual Miscellaneous Park Projects 13- 45001 -01 1 15,000 15,000 15,000 15,000 15,000 75,000 Park Dedication Funds 15,000 15,000 15,000 15,000 15,000 75,000 40 Acre Park Project - 3535 -161 st Ave NW 13- 45001 -02 1 800,000 800,000 Capital Equipment Reserve 600,000 600,000 Donations 100,000 100,000 Parks Projects Levy 100,000 100,000 WayFinding Signs /Exercise Station 14- 45001 -01 1 30,000 30,000 Park Dedication Funds 10,000 10,000 Trail Funds 20,000 20,000 Park System Improvements / Expansion 15- 45001 -01 2 130,000 130,000 Park Dedication Funds 130,000 130,000 Park & Rec - Projects Total 815,000 45,000 145,000 15,000 15,000 I 1,035,000 Sanitary Sewer Yellow Pine Lift Station 15- 48200 -01 1 650,000 650,000 Sewer Trunk Fund 650,000 650,000 Rural Reserve Trunk Sanitary Sewer 1548200 -02 1 2,250,000 1,250,000 3,500,000 Assessments 250,000 1,000,000 1,250,000 Sewer Revenue Bonds 2,000,000 250,000 2,250,000 Sanitary Sewer Extensions 15- 48200 -03 1 500,000 105,000 605,000 Assessments 105,000 105,000 Sewer Trunk Fund 500,000 500,000 Sanitary Sewer Total 3,400,000 1,355,000 4,755,000 Storm Sewer Storm Sewer Improvements 13- 48300 -01 1 35,000 40,000 45,000 50,000 55,000 225,000 Stone Sewer Fund 35,000 40,000 45,000 50,000 55,000 225,000 i Storm Sewer Total 35,000 40,000 45,000 50,000 55,000 225,000 Streets / Highways J Annual Street Seal Coat Project 13- 43100 -01 1 350,000 425,000 375,000 725,000 710,000 2,585,000 I 18 Department Project# Priority 2013 2014 2015 2016 2017 Total Construction Seal Coat Fund 1 65,000 70,000 5,000 80,000 85,000 10,000 20,000 35,000 Road &Bridge Funds 75,000 80,000 345,000 425,000 375,000 715,000 690,000 2,550,000 Annual Street Crack Seal Project 13- 43100 -02 1 110,000 100,000 185,000 165,000 200,000 760,000 Construction Seal Coat Fund Water Total 65,000 70,000 3,000 5,000 5,000 10,000 23,000 Road &Bridge Funds 5,854,000 10,520,000 110,000 97,000 180,000 160,000 190,000 737,000 Annual Street Reconstruction 13- 43100 -03 1 1,050,000 465,000 900,000 890,000 3,305,000 Assessments 200,000 115,000 225,000 225,000 765,000 Road &Bridge Funds 850,000 350,000 675,000 665,000 2,540,000 Annual Pavement Markings 13- 43100 -04 1 26,000 27,000 29,000 31,000 33,000 146,000 Road &Bridge Funds 26,000 27,000 29,000 31,000 33,000 146,000 Annual Curb Replacement 13- 43100 -05 1 43,000 44,000 45,000 46,000 47,000 225,000 Road &Bridge Funds 43,000 44,000 45,000 46,000 47,000 225,000 Municipal State Aid Routes / New & Reconstruct 13- 43100 -06 1 1,000,000 1,110,000 2,110,000 Assessments 100,000 100,000 Municipal State Aid Funds 900,000 1,110,000 2,010,000 Intersection Upgrades 13- 43100 -07 1 125,000 125,000 125,000 125,000 125,000 625,000 Municipal State Aid Funds 125,000 125,000 125,000 125,000 125,000 625,000 173rd Ln / Heather St / 174th Ave Improvements 13- 43100 -08 1 305,000 305,000 Assessments 152,500 152,500 Road & Bridge Funds 152,500 152,500 Replacement - LED Lighting Fixture Replacement 13- 43100 -09 1 45,000 45,000 Taxlncrement 45,000 45,000 Street Overlays 15- 43100 -01 1 850,000 850,000 Assessments 200,000 200,000 Road & Bridge Funds 650,000 650,000 Streets / Highways Total 3,054,000 2,296,000 1,609,000 1,992,000 2,005,000 10,956,000 Water Rehabilitation of Wells 13- 48100 -01 1 65,000 70,000 75,000 80,000 85,000 375,000 Water Fund 65,000 70,000 75,000 80,000 85,000 375,000 Water Main Improvements 16- 48100 -01 1 710,000 710,000 Assessments 710,000 710,000 Water Total 65,000 70,000 75,000 790,000 85,000 1,085,000 GRAND TOTAL 6,367,000 5,854,000 10,520,000 4,627,000 2,516,000 29,884,000 19 Capital Plan City of Andover, MN Project# 13- 44000 -01 Project Name Replacement- Carpet/Flooring /Office Furniture Type Improvement Useful Life 10 Years Category Improvements Description of carpet/flooring/office furniture. is original to the 2013 thru 2017 Department Community Center Contact Comm Ctr Manager Priority I -High to be replaced at some point. Trying to line it up with YMCA for shared items. Expenditures 2013 2014 2015 2016 2017 Total Improvement 15,000 15,000 Total 15,000 15,000 Funding Sources 2013 2014 2015 2016 2017 Total Comm Ctr Operations 15,000 15,000 Total 15,000 15,000 with the YMCA. the Community Center operation budget. Any shared spaces (Lobby /Community Rooms A &B) will be a shared 20 Capital Plan 2013 rhru 2017 City of Andover, MN Project# 14- 44000 -01 Project Name ACC/YMCAExpansion Type Improvement Department Community Center Useful Life 30 Years + Contact Comm Ctr Manager Category Building Construction Priority 2 - Medium ion of the Community Center which may include a youth center, additional meeting rooms, office space, library services space, storage, training and multi - purpose space. The YMCA may look into additional studio space as well as "flex space" and offices. er 7 years in operation, the city is exploring an expansion to the Community Center to accommodate additional users and address some issues that staff currently face. Expenditures 2013 2014 2015 2016 2017 Total Construction 250,000 2,750,000 3,000,000 Total 250,000 2,750,000 3,000,000 Funding Sources 2013 2014 2015 2016 2017 Total G.O. Bond 250,000 2,750,000 3,000,000 Total 250,000 2,750,000 3,000,000 Budget Impact/Other kddtional $3,000,000.00 in debt service; additional lease revenue from YMCA. 21 Capital Plan City of Andover, MN Project # 15- 44300 -01 Project name Replacement - Rink Boards 2013 thru 2017 Type Improvement Department Community Center Useful Life 10 Years Contact Comm Ctr Manager Category Improvements Priority 1 -High Description ?eplace the white poly and yellow kick plates on the rink boards ensure a safe and proper playing area, the rink boards and kick plates need to be replaced after 10 years of wear and tear. It also gives us an ortunity to inspect all of the frames and alignment issues from the expansion and contraction of the sand floor. Expenditures 2013 2014 2015 2016 2017 Total Facility Maintenance 12,000 12,000 Total 12,000 12,000 Funding Sources 2013 2014 2015 2016 2017 Total Comm Ctr Operations 12,000 12,000 Total 12,000 12,000 Budget Impact(Other There will be less maintenance initially; but as they age, the maintenance will increase as 22 Capital Plan 2013 rhru 2017 City of Andover, MN Justification development phasing is identified in the City's Comprehensive Plan. All private development construction is dependent upon market conditions, plat approval and normal City development procedures. Expenditures 2013 2014 2015 2016 2017 Total Construction 110,000 115,000 140,000 150,000 160,000 675,000 Total 110,000 115,000 140,000 150,000 160,000 675,000 Funding Sources 2013 2014 2015 2016 2017 Total Sewer Trunk Fund 22,000 90,000 110,000 110,000 117,000 449,000 Water Trunk Fund 88,000 25,000 30,000 40,000 43,000 226,000 Total 110,000 115,000 140,000 150,000 160,000 675,000 storm sewer, water main and sanitary sewer will result. Additional streets will be added for snowplowing. 23 Capital Plan 2013 rhru 2017 City of Andover, MN ty trails are in need of general maintenance including bituminous patching, crack filling and restoration to maintain the high level of ser pedestrian walkers, bikers and roller bladers. A 5 -year capital improvement plan was prepared for the City to identify and prioritize the cessary repairs. Expenditures 2013 2014 2015 2016 2017 Total Improvement 56,000 68,000 76,000 68,000 75,000 343,000 Total Total 56,000 68,000 76,000 68,000 75,000 343,000 Funding Sources 2013 2014 2015 2016 2017 Total Road & Bridge Funds 56,000 68,000 76,000 68,000 75,000 343,000 Total 56,000 68,000 76,000 68,000 75,000 343,000 the city trail system begins to age, general maintenance such as bituminous patching, crack filling and intenance will allow for a longer service life for the trail system throughout the city. 24 a Capital Plan 2013 thru 2017 r.ity of AnAnvPr MN of the City's trail system provides more recreational and exercise opportunities along with an alternative mode of transportation. Expenditures 2013 2014 2015 2016 2017 Total Improvement 250,000 250,000 Total 250,000 250,000 Funding Sources 2013 2014 2015 2016 2017 Total Trail Funds 250,000 250,000 Total 250,000 250,000 get Impact/Other ial inspection and sweeping; and general maintenance including bituminous patching, crack filling and restoration to maintain the high of service to pedestrians. 25 Capital Improvement Plan K&Wcr�ry e Project Name: TRAIL IMPROVEMENTS (2014) ANDOVER BLVD FROM BLUEBIRD ST TO VALE ST L E G E N D Project Location Lots /Parcels ED Park Water Right of Way City Limits , 1 0 200 400 600 Feet 26 Location Map Capital Plan 2013 thru 2017 City of Andover, MN Justification This is the last opportunity to purchase this property and keep city facilities together in one complex. Future site expansion opportunities are limited without additional property. Expenditures 2013 2014 2015 2016 2017 Total Land Acquisition 1,500,000 1,500,000 Total 1,500,000 1,500,000 Funding Sources 2013 2014 2015 2016 2017 Total Building Fund 1,500,000 1,500,000 Total 1,500,000 1,500,000 There is a large cost savings in keeping facilities together. The recycling center would be moved away from the park and Community Center improving the general appearance of the area. It would also provide a large storage area for the seal coat rock, sweeping, etc. Open land areas in Andover will soon be a thine of the east. 27 L E G E N D 0 Project Location Capital Improvement Plan Park ANLb 6Vg^ Project Name: LAND PURCHASE Right of Way City Limits �•• •. ■ ■ ■ ■� 1■llei� 7 ' ■ ■ ■ ■, ■ ■ ■■ aT Pfl g r� 0„ <. t � L E G E N D 0 Project Location Lots /Parcels Park Water Right of Way City Limits N W E S 0 315 630 1,260 Feet 28 Capital Plan 2013 thru 2017 City of Andover, MN Justification Completing periodic maintenance on the City parking lots, similar to City streets, will extend the overall design life of the pavement and reduce and/or prolong costly repairs. Expenditures 2013 2014 2015 2016 2017 Total Improvement 26,000 97,000 28,000 130,000 32,000 313,000 Total 26,000 97,000 28,000 130,000 32,000 313,000 Funding Sources 2013 2014 2015 2016 2017 Total Capital Projects Levy 26,000 97,000 28,000 30,000 32,000 213,000 Comm Ctr Operations 100,000 100,000 Total 26,000 97,000 28,000 130,000 32,000 313,000 Budget Impact/Other vlaintaining the parking lots will result in less public works and prolong the life of the pavements. 29 Capital Plan 1 2013 rhru 2017 City of Andover, MN buildings get a lot of use and, despite and maintenance, the carpeting and tile will need to be Expenditures 2013 2014 2015 2016 2017 Total Facility Maintenance 10,000 10,000 10,000 30,000 Total 10,000 10,000 10,000 30,000 Funding Sources 2013 2014 2015 2016 2017 Total Capital Projects Levy 10,000 10,000 10,000 30,000 Total 10,000 10,000 10,000 30,000 carpet and tile replacement will be needed in order to keep the buildings in good repair. Due to heavy use, it is anticipated that all eted and tile areas will need to be replaced. 30 Capital Plan City of Andover, MN Project# 13- 41900 -04 2013 thru 2017 Justification The roofs are coming of age and and have been receiving annual maintenance for cracking, minor leaks and seams popping. They will continue to be watched and inspected annually to determine when it becomes cost efficient to replace the whole roof. Expenditures 2013 2014 2015 2016 2017 Total Improvement 300,000 300,000 Total 300,000 300,000 Funding Sources 2013 2014 2015 2016 2017 Total. Capital Equipment Reserve 300,000 300,000 Total 300,000 300,000 and maintenance will be monitored to determine when it becomes cost effective to completely replace the entire roof. 31 Capital Plan City of Andover, MN Project# 13- 41900 -05 Project name Memorial - Veterans Memorial Type Improvement Useful Life 20 Years Category Improvements memorial to honor Andover veterans. would like to construct a 2013 thru 2017 Department Facility Management Contact DPW / City Engineer Priority 1 -High to honor Andover veterans. Expenditures 2013 2014 2015 2016 2017 Total Improvement 10,000 10,000 Total 10,000 10,000 Funding Sources 2013 2014 2015 2016 2017 Total Capital Equipment Reserve 10,000 10,000 Total 10,000 10,000 Budget Impact/Other An increase in annual mi 32 Capital Plan 2013 thru 2017 City of Andover, MN Justification The cement floor in Building A spalds due to daily traffic and salt. Sealing of the floors should be repeated every 4 years to retain the integrity of the floor surface. Without this process, the cement floor would deteriorate and have to be replaced. It is much more cost effective to perform the maintenance than to replace the entire floor. Expenditures 2013 2014 2015 2016 2017 Total Facility Maintenance 20,000 20,000 Total 20,000 20,000 Funding Sources 2013 2014 2015 2016 2017 Total Capital Projects Levy 20,000 20,000 Total 20,000 20,000 maintenance extends the life of the cement floor, thus not having to replace 33 expectancy is up. Capital Plan City of Andover, MN 2013 thru 2017 Project# 15- 41900 -02 Project Name Addition to Storage Building & Vehicle Maint. Shop Type Improvement Department Facility Management Useful Life 30 Years+ Contact DPW / City Engineer Category Facility Management Priority 1 -High Description Sn addition to the north end of Bldg A and be the same in size, 100' x 250' with a 75' x 140' addition to the northwest side of the new vehicle storage garage for the vehicle maintenance shop. This building will be built with cement panels to match the present vehicle garage and would screen Public Works operations from the Community Center/YMCA as proposed in a joint meeting with the Mayor and City Council. ' Justification Due to the increase of vehicles, equipment and supplies now used by the City of Andover, this vehicle storage building and vehicle maintenance repair shop is badly needed. It is not cost effective to have vehicles or other equipment stored outside. Minnesota's four seasons are way too hard on them and it makes for a much cleaner operation. The vehicle maintenance repair shop has been needed for a long time. The area now used has doors that are not wide enough and work areas for the hydraulic hoist are way too small. Also with the amount of equipment now maintained by our staff, the area is much too small to run a completely safe operation. Expenditures 2013 2014 2015 2016 2017 Total Improvement 3,000,000 3,000,000 Total 3,000,000 3,000,000 Funding Sources 2013 2014 2015 2016 2017 Total G.O. Bond 3,000,000 3,000,000 Total 3,000,000 3,000,000 tsuagei mnpacvumer This will impact the life of the vehicles and other equipment by being stored inside and to house our vehicle maintenance mechanics. Over the years, the cost savings have been shown when the proper maintenance of our equipment can be implemented. This building will provide a safe, productive, and healthv operational area for City employees that will benefit the City of Andover for many years. 34 Capital Plan City of Andover, MN Project # 15- 41900 -03 Project Name Recycling Building & Fence Type Improvement Useful Life 15 -20 Years Category Facility Management 2013 thru 2017 Department Facility Management Contact DPW / City Engineer Priority 1 -High Description This structure will have to be larger than the present building so more recycled materials can be stored inside reducing the chance of the lighter materials blowing out. There also needs to be more room for outside storage including a paved drive surface, it being completely fenced, better security lighting, and updated security camera's. The new location would be located north of the water treatment facility and the building would be constructed of materials that would blend in with the rest of the public works campus. In 2012, the City received a grant to start the process which included grading the area, pouring concrete pads for the building and oil container and paving the entire site with asphalt. The new site will be phased in over time as funds become available. Justification At the present location we have just plain run out of room! The recycling center will have to be moved if the new addition of the vehicle storage building is approved. Also as clean as we try to keep this area, it is probably not the best neighbor to the Community Center since items sometimes blow out of the recycling storage yard. Also it would be best to keep the large trucks off of Tower Drive "for safety reasons, due to narrow streets and a lot of pedestrian traffic. Expenditures 2013 2014 2015 2016 2017 Total Construction 50,000 50,000 100,000 Total Funding Sources 50,000 2013 50,000 2014 2015 100,000 2016 2017 Total Grant 50,000 50,000 100,000 Total 50,000 50,000 100,000 Budget Impact(Other In the new location we will most likely be able to keep a closer watch on the area. It will still be within the area of the public works so there would be no extra cost in maintenance of the grounds and with a larger area it will be more customer friendly. 35 Capital Plan City of Andover, MN Project# 15- 41900 -04 Project Name Attached Storage Building 2013 thru 2017 Type Improvement Department Facility Management Useful Life 25 Years Contact DPW / City Engineer Category Facility Management Priority 1 -High Description Three sided building approximately 25'x 50'. It would be used to store equipment not sensitive to the changing temperatures and weather conditions but out of direct sunlight. It would also help to screen the facility. Justification expansion. Protect outdoor vehicles weather conditions. Expenditures 2013 2014 2015 2016 2017 Total Construction 300,000 300,000 Total Funding Sources 2013 300,000 2014 2015 2016 300,000 2017 Total G.O. Bond 300,000 300,000 Total Budget Impact(Other 300,000 300,000 additional annual maintenance 36 Capital Plan 2013 thru 2017 City of Andover, MN Justification The canopy would keep the fuel pumps, gasboy equipment, operators dry and help keep sun, rain and snow damage to a minimum. It would also keep the fuel in the tanks from getting contaminated. The larger tanks will allow us to have tanker drops of 7,500 gallons of fuel, saving us money and the frequency of the drops that we now have. The tanks are approximately 20 years old and are warranteed for 30 years. The pumps were installed in 1999 and are in good shave. Expenditures 2013 2014 2015 2016 2017 Total Improvement 300,000 300,000 Total 300,000 300,000 Funding Sources 2013 2014 2015 2016 2017 Total G.O. Bond 300,000 300,000 Total 300,000 300,000 Budget Impact/Other fhe larger tanks will allow us to have a tanker drops of 7,500 gallons of fuel, saving us money 37 the frequency of the drops that we now have. Capital Plan City of Andover, MN 2013 thru 2017 Project# 15- 41900 -06 Project Name Fire St. #2 Addition with additional land purchase Type Improvement Department Facility Management Useful Life 30 Years Contact Fire Chief Category Improvements Priority. 2 - Medium Description the addition of one bay to the apparatus area and expanding the existing parking lot to allow for more room and parking space. The additional and would be used to expand the station #2 site to include a training facility that will allow for the appropriate outdoor fire and rescue training, ncluding all types of required live fire scenarios. Justification The additional space to the building will allow for all vehicles to be parked in front of an exit door. The firefighters will not have to move a vehicle in order to get another one out of the building. The additional bay will also make clean up operations after an event much easier. The firefighters will not have to move vehicles out of the building in order to clean hose and equipment. The additional parking space will provide for much needed hard surface training area and more vehicle parking. The current use of old houses to be demolished by burning for training purposes is becoming harder to do because of E.P.A. and P.C.A. standards and requirements. The concept of a county wide regional fire training center with joint funding should be considered as a viable option for the station #2 site. Expenditures 2013 2014 2015 2016 2017 Total Land Acquisition Equipment Improvement 250,000 35,000 550,000 250,000 35,000 550,000 Total Funding Sources 2013 2014 835,000 2015 2016 835,000 2017 Total G.O. Bond 835,000 835,000 Total 835,000 835,000 Budget Impact(Other The additional space will make all fire operations more efficient at this building. Vehicles will not have to be moved in order to get others out and clean -up will be much easier and faster. As part of this project it is suggested that the City look to purchase additional land adjacent to station #2. The building addition is needed but now is the time to also plan for future fire department needs. The strategic planning would call for a fire department training site where outdoor and live bum training could be accomplished. The additional land would be used to expand the station #2 site to include a training facility that will allow for the appropriate outdoor fire and rescue training, including all types of reauired live fire scenarios. A training building used for rescue and live fire scenarios should also be considered. 38 Capital Plan City of Andover, MN Project # 15- 41900 -07 Project Name Pedestrian Tunnel Under Crosstown Blvd. 2013 thru 2017 Type Improvement Department Facility Management Useful Life 30 Years + Contact DPW / City Engineer Category Facility Management Priority 1 -High Description This would be a pedestrian underpass walkway under Crosstown to accommodate pedestrian traffic from a possible development of a parking lot or other sports fields on the north side of Crosstown Boulevard that could crossunder Crosstown Boulevard to Sunshine Park Facilities or just connect to the city's trail system. Justification rhis item was discussed at a Council Workshop with the Public Works Department Managers February 16th 2006. For safety and easy access or crossing Crosstown Boulevard from a future park and/or parking lot on the north side of Crosstown Boulevard to Sunshine Park on the south side; or just getting to the city trail system the quickest and safest way will be a pedestrian underpass under Crosstown Boulevard. Expenditures 2013 2014 2015 2016 2017 Total Improvement 450,000 450,000 Total 450,000 450,000 Funding Sources 2013 2014 2015 2016 2017 Total G.O. Bond 450,000 450,000 Total 450,000 450,000 g of these area's through an underpass will not only benefit pedestrians crossing the roadway, but will also provide a safe passage for and smaller equipment. 39 Capital Plan 2013 rhru 2017 Justification Old equipment no longer meets ADA requirements, such as entrapments, fall zones and handicap accessibility. Working to bring the parks up to meet all safety requirements. Expenditures 2013 2014 2015 2016 2017 Total Equipment 46,000 48,000 50,000 52,000 54,000 250,000 Total 46,000 48,000 50,000 52,000 54,000 250,000 Funding Sources 2013 2014 2015 2016 2017 Total Capital Projects Levy 46,000 48,000 50,000 52,000 54,000 250,000 Total 46,000 48,000 50,000 52,000 54,000 250,000 Budget lmpact/Other -ess maintenance and will meet all safety requirements. 40 i� Capital Plan City of Andover, MN 2013 thru 2017 Project# 13- 45000 -02 Project name Replace/Repair Major Park Projects -Various Parks Type Improvement Department Park & Rec - Operations Useful Life Contact DPW / City Engineer Category Park Improvements Priority 1 -High Description ?013 - Replacement of outfield fences (2nd Phase) for the two large fields at Sunshine Park and warning track rebuild. Future Projects: Fence rebuilds at various parks, pedestrian bridge deck replacement, parking lot reconstruction. Justification As the Andover park system continues to age there is a need for major replacement projects that cost in excess of $10,000 per project. These items can not be replaced through the Parks maintenace budget because of the high cost of the replacement. Current projects that are in need include the replacement of the outfields fencing at Sunshine Park and parking lot reconstruction within City Parks. Each year a specific project will be identified. Expenditures 2013 2014 2015 2016 2017 Total Improvement 25,000 25,000 25,000 25,000 25,000 125,000 Total 25,000 25,000 25,000 25,000 25,000 125,000 Funding Sources 2013 2014 2015 2016 2017 Total Capital Projects Levy 25,000 25,000 25,000 25,000 25,000 125,000 Total 25,000 25,000 25,000 25,000 25,000 125,000 Impact/Other tents and rebuilds will reduce the ongoing maintenance that is needed to keep park facilities useable and safe. 42 Capital Plan City of Andover, MN Project# 13- 45001 -01 Project Name Annual Miscellaneous Park Projects 2013 thru 2017 Type Improvement Department Park & Rec - Projects Useful Life Unassigned Contact Asst.Public Works Director Category Park Improvements Priority 1 -High Description rhis is for unforeseen or requested miscellaneous projects that may arise during the year, requested by the public, staff, City Council or the ?ark and Recreation Commission each year. gives flexibility to the City to do certain small -sized projects that may be warranted; for example, purchase soccer goals. funding has been recommended by the Park and Recreation Commission. Expenditures 2013 2014 2015 2016 2017 Total Improvement 15,000 15,000 15,000 15,000 15,000 75,000 Total 15,000 15,000 15,000 15,000 15,000 75,000 Funding Sources 2013 2014 2015 2016 2017 Total Park Dedication Funds 15,000 15,000 15,000 15,000 15,000 75,000 Total 15,000 15,000 15,000 15,000 15,000 75,000 Budget Impact/Other 43 Capital Plan City of Andover, MN Project# 13- 45001 -02 Project Name 40 Acre Park Project - 3535 - 161st Ave NW Type Improvement Useful Life 20 Years Category Improvements Description 2013 thru 2017 Department Park & Rec - Projects Contact Asst.Public Works Director Priority 1 -High t a new sporting complex that will provide irrigated game and practice fields for soccer, football and lacrosse, in addition to, providing parking. The land was purchased in 2012 with site preparation beginning in 2013. $50,000 of the $61,500 property tax levy for years 2013 and 2014, for a total tax levy of $100,000. No park dedication revenues Justification No to the growth of soccer, football and lacrosse; additional fields are necessary to keep up with demand so that the existing fields are not )verused and provides additional rest time. Expenditures 2013 2014 2015 2016 2017 Total Improvement 800,000 800,000 Total 800,000 800,000 Funding Sources 2013 2014 2015 2016 2017 Total Capital Equipment Reserve 600,000 600,000 Donations 100,000 100,000 Parks Projects Levy 100,000 100,000 Total 800,000 800,000 complex will put additional burdens on existing park staff and budgets. 44 Capital Improvement Plan c � r b r o we N—b— Project Name: 40 ACRE PARK PROJECT (2013) TULIP & 161 STAVE LEGEND Project Location Lots /Parcels IJ Park Water Right of Way City Limits !R 0 200 400 600 Feet 45 Capital Plan City of Andover, MN Project# 14- 45001 -01 Project Name WayFinding Signs /Exercise Station 2013 thru 2017 Type Improvement Department Park & Rec - Projects Useful Life 10 Years Contact DPW / City Engineer Category Park Improvements Priority 1 -High yfinding signs are identification signs within a trail system to help a user navigate along the trail system. Exercise stations are placed along trail system to highten the exercise experience. stification LyFinding signs and exercise equipment can make the experience on the City Park and Trail system more enjoyable. Expenditures 2013 2014 2015 2016 2017 Total Improvement 30,000 30,000 Total 30,000 30,000 Funding Sources 2013 2014 2015 2016 2017 Total Park Dedication Funds 10,000 10,000 Trail Funds 20,000 20,000 Impact/Other' d annual maintei Total 30,000 30,000 46 Capital Plan 2013 rhru 2017 City of Andover, MN to what was done at Hawkridge Park, when parks and/or fields get outdated or they do not meet today's standard, they need to ied to meet the needs and expectations of those using them. Expenditures 2013 2014 2015 2016 2017 Total Improvement 130,000 130,000 Total 130,000 130,000 Funding Sources 2013 2014 2015 2016 2017 Total Park Dedication Funds 130,000 130,000 A Impact/Other maintenance will be required. Total 130,000 130,000 47 Capital Plan 2013 thru 2017 itv of AriAAVP.r XW station will allow additional capacity in the Bluebird Street trunk line to serve adjacent properties until the year nent dependent. Expenditures 2013 2014 2015 2016 2017 Total Improvement 650,000 650,000 Total 650,000 650,000 Funding Sources 2013 2014 2015 2016 2017 Total Sewer Trunk Fund 650,000 650,000 Total 650,000 650,000 Budget Impact/Other toutine monitoring and maintenance of the lift station will be required. 48 M �j ity Hall Complex #11 s� L E G E N D Project Location Lots /Parcels [� Park Water Right of Way City Limits Capital Improvement Plan Project Name; SANITARY SEWER IMPROVEMENTS (2015) YELLOW PINE LIFT STATION MR I 0 320 640 1,280 Feet 49 Capital Plan City of Andover, MN Project# 15- 48200 -02 Project Name Rural Reserve Trunk Sanitary Sewer 2013 thru 2017 Type Improvement Department Sanitary Sewer Useful Life 50 Years Contact DPW / City Engineer Category Unassigned Priority 1 -High Description Extension of trunk sanitary sewer from Bunker Lake Boulevard approximately parallel to Coon Creek to serve the Rural Reserve area. The sanitary sewer will be constructed through existing neighborhoods and along South Coon Creek Drive then north into the Rural Reserve Area. It is anticipated that the extension through the Rural Reserve may be constructed the following year, or as the market demands. The trunk sanitary sewer will be extended to serve future development of the Rural Reserve. The timing of this extension will be market driven based upon developer timelines for the Rural Reserve. The extension has been recommended in the Trunk Sanitary Sewer Analysis for Designated Rural Reserve Areas. Budget Expenditures 2013 2014 2015 2016 2017 Total Construction 2,250,000 1,250,000 3,500,000 Total 2,250,000 1,250,000 3,500,000 Funding Sources 2013 2014 2015 2016 2017 Total Assessments 250,000 1,000,000 1,250,000 Sewer Revenue Bonds 2,000,000 250,000 2,250,000 Total 2,250,000 1,250,000 3,500,000 maintenance including televising and cleaning will be required. 50 Capital Plan 2013 thru 2017 r;I1 r of A„ri^xrar MM Justification The Crosstown Boulevard trunk sanitary sewer would be extended to serve properties adjacent to Crosstown Boulevard and east of the railroad tracks and ultimately east of Prairie Road. The extension has been recommended through the sanitary sewer report (2004 Sanitary Sewer Report), subsequent studies of the system, and the updated Comprehensive Plan. Timing of this project is contingent upon development east of the railroad tracks. The Aztec Estates Lift Station will need upgrades /improvements to handle flows projected once development fills in on the properties adjacent to Bunker Lake Boulevard and east of 7th Avenue. Expenditures 2013 2014 2015 2016 2017 Total Improvement 500,000 105,000 605,000 Total Funding Sources 2013 500,000 2014 2015 105,000 2016 2017 605,000 Total Assessments Sewer Trunk Fund 500,000 105,000 105,000 500,000 Total 500,000 105,000 605,000 including televising and cleaning will be required. 52 Capital Improvement Plan Project Name: SANITARY SEWER IMPROVEMENTS CROSSTOWN BLVD L E G E N D Project Location Lots /Parcels ED Park Water Right of Way City Limits N W E S 0 250 500 1,000 Feet 53 C I T Y o f Capital Improvement Plan NDOVE Project Name: AZTEC ESTATES LIFT STATION IMPROVEMENTS 2016 L E G E N D 700 Project Location Feet 4 }14 rjyq Park Water Right of Way COM PLAT 1 ' w 0 W X 143RD_=AVE WANDERSEE ADD Y� LL w n AZTEC ESTATES >( ROSELL•A S W Y ADD\Sr z Lzi ' Aztec Estates e e Lift Station 0 eq� � �m WOODLAND 1 E DEDED POND 1- 4 L E G E N D 700 Project Location Feet Lots /Parcels Park Water Right of Way City Limits 0 175 350 700 Feet 54 Capital Plan 2013 thru 2017 City of Andover, MN staining the City's storm sewer system improves water quality and public safety, and reduces the need for costly repairs in the future. siring and maintaining these systems also allows public works to focus on and comply with requirements of the NPDES program, such as cleaning, inspections, and sweeping. Expenditures 2013 2014 2015 2016 2017 Total Improvement 35,000 40,000 45,000 50,000 55,000 225,000 Total 35,000 40,000 45,000 50,000 55,000 225,000 Funding Sources 2013 2014 2015 2016 2017 Total Storrs Sewer Fund 35,000 40,000 45,000 50,000 55,000 225,000 Total 35,000 40,000 45,000 50,000 55,000 225,000 Budget Impact(Other Repairing problem areas in the storm sewer system will reduce the yearly maintenance needs placed on the public 55 Capital Plan 2013 thru 2017 City of Andover, MN Justification Seal coating will extend the useful life of roads by protecting the bituminous from oxidation due to adverse weather conditions (sun, rain, wind, snow, etc.). The prevention of oxidation will prolong the useful life of the pavement and defer the need for a costly reconstruction. Seal coating also improves the skid resistance of the roadway surface by increasing the friction between vehicle tires and the roadway. and reconstructed areas are typically seal coated within three to four years after they are Expenditures 2013 2014 2015 2016 2017 Total Construction 350,000 425,000 375,000 725,000 710,000 2,585,000 Total 350,000 425,000 375,000 725,000 710,000 2,585,000 Funding Sources 2013 2014 2015 2016 2017 Total Construction Seal Coat Fund 5,000 10,000 20,000 35,000 Road & Bridge Funds 345,000 425,000 375,000 715,000 690,000 2,550,000 Total 350,000 425,000 375,000 725,000 710,000 2,585,000 Budget Impact/Other Extending the life of the street will reduce routine maintenance (Crack sealing, pot hole patching, overlays, etc.) and extend the overall design life of the pavement. 56 Capital Plan 2013 thru 2017 City of Andover, MN Justification sealing of street cracks will significantly extend the useful life of the streets. This will extend the time frame when a costly street nstruction project will be necessary. The sealing of cracks in the street surface reduces /eliminates water from entering the road base and rade. This process reduces the freeze /thaw cycles of the subgrade, maintaining the integrity of the road. Crack sealing is completed in a cular zone one year prior to seal coating. This allows the crack sealing material to cure and minimize bleed through once seal coated. developments and reconstructed areas requiring crack seal are not shown on the attached maps. These areas are typically crack sealed vears after thev are paved. Expenditures 2013 2014 2015 2016 2017 Total Construction 110,000 100,000 185,000 165,000 200,000 760,000 Total Funding Sources 110,000 2013 100,000 2014 185,000 2015 165,000 2016 200,000 2017 760,000 Total Construction Seal Coat Fund Road & Bridge Funds 110,000 3,000 97,000 5,000 180,000 5,000 160,000 10,000 190,000 23,000 737,000 Total 110,000 100,000 185,000 165,000 200,000 760,000 Budget Impact/Other the street cracks will reduce routine maintenance by eliminating the source of degradation resulting from moisture 57 Capital Plan City of Andover, MN Project# 13- 43100 -03 Project Name Annual Street Reconstruction Type Improvement Useful Life 20 Years Category Streets/Highways 2013 thru 2017 Department Streets / Highways Contact DPW / City Engineer Priority 1 -High e Street Reconstruction projects will consist of milling the existing street surface and constructing a new asphalt surface. Minor shouldering d restoration work will be included with the project. In developments that have existing bituminous curb or no curb or ditch, concrete curb d gutter will be constructed. 25% of the total project costs are assessed to the benefiting properties in each development. This program helps maintain the integrity and value of the community's street infrastructure. to be reconstructed are listed below. The timing of reconstruction of developments more than two years out may be revised as street ions and ratings are reviewed on an annual basis. Additional developments may be added to the schedule or projects moved up if it is ageous to reconstruct them in conjunction with other nearby projects. Stenquist Addition, 159th Ave (7th Ave to Marystone Blvd.) Makah Street Overlay Project - No Reconstruction Scheduled Lakeview Terrace, Lundgren Oakridge, Kemps Addition, Country Estates, Howard- Temple Addition Prairie Meadows. Laneseth- Thrane 1 stand 2nd Additions Justification streets in these neighborhoods are generally in excess of 25 years old and are in need of rehabilitation. The intent of this program is to ide the community with a high quality transportation system and maintain a constant upkeep of the City's street infrastructure. Expenditures 2013 2014 2015 2016 2017 Total Construction 1,050,000 465,000 900,000 890,000 3,305,000 Total Funding Sources 1,050,000 2013 465,000 2014 2015 900,000 2016 890,000 2017 3,305,000 Total Assessments Road & Bridge Funds 200,000 850,000 115,000 350,000 225,000 675,000 225,000 665,000 765,000 2,540,000 Total 1,050,000 465,000 900,000 890,000 3,305,000 Budget Impact(Other The rehabilitation of the streets will reduce the routine maintenance (crack sealing, pot hole patching, etc..) in the area. Long term, this -econditioning will prolong the structural stability of the roadway making for a longer serviceable life. 58 Capital Improvement Plan NDOVE Project Name: ANNUAL STREET RECONSTRUCTION (2013) STENQUISTADDITION CASTNER ADD. 162ND_LN v~j G YLAND Q_Q SURVEY NO. 072 STENQUISTADDITION 161ST'L'N�` 160_T,H =LNI- m E- ,U) :P H 0 Q < a d Z REG LAND O SURVEY NO. 072 RUM RIVER 159TH,-AVE -RANCH ESTATES Location Map N L E G E N D Project Location W E Lots /Parcels s ['� Park Water 0 215 430 860 Right of Way Feet ( City Limits 59 C T Y & O F L E G E N D Project Location Lots /Parcels Park Water t Right of Way City Limits Capital Improvement Plan Project Name: ANNUAL STREET RECONSTRUCTION (2014) 159TH AVE AND MAKAH ST CASINERADD. 1 0 390 780 1,560 Feet 60 NO. WEST' c Capital Improvement Plan �•ry of• NDOVE Project Name: ANNUAL STREET RECONSTRUCTION (2016) DEVELOPMENTS EAST OF CROOKED LAKE L E G E N D Project Location Lots /Parcels ED Park Water Right of Way City Limits MR\ 1 0 250 500 750 Feet 61 Capital Improvement Plan NDOVE Project Name: ANNUAL STREET RECONSTRUCTION (2017) LANGSETH - THRANE 1STAND 2ND ADDITION Langseth' TIMBER TRAILS 174TH LN L --F-- WOBEGON WOODS OLESEN 2ND ADD H — LANGSETH PINE'ACRES ND ADD -- - - LANGSETHS PINE ACRES OLESEN ADD H 174TH A`�� 174TW -qVE } IL CEDAR CREST ESTATES a O a 173RD -LN 1- LANGSETH THRANE 2ND ADD LANGSETH THRANE -ADD a J VALLEY VIEW ESTATES J m W Y g 0 Z 0 VALLEY VIEW ESTATES 2ND. ADD N L E G E N D W E { Project Location Location Map Lu Lots /Parcels s Park Water Right of Way 0 200 400 600 City Limits FEM Feet 62 Capital Improvement Plan Y o F NDOVE Project Name: ANNUAL STREET RECONSTRUCTION (2017) PRAIRIE MEADOWS VALLEY VIEW ESTATES 2ND ADD O 2 C 707—. -170TH LN 7EER KS OAKWOOD ESTATES SYLVESTER ADD F- N Q Ci PRAIRIE MEADOWS KADLEC ADD PINE CREST 1169TH -LN C– y a cn -1 a O °' o J w Y 168TH LN O z O KOBS 1ST ADD TIMBER MEADOWS I E_ Location Map L E G E N D N Lu 10 Project Location W E 0 Lots /Parcels S 4 ED Park 0 Water Right of Way 0 City Limits 150 300 450 Feet 63 Capital Plan City of Andover, MN Project # 13- 43100 -04 Project Name Annual Pavement Markings 2013 thru 2017 Type Improvement Department Streets/ Highways Useful Life 1 -2 Years Contact DPW / City Engineer Category Improvements Priority I -High Description The pavement striping for City streets is conducted one time per year. This includes centerline striping and shoulder striping. Striping enhances the safety of the roadway by directing traffic to the correct lane movement. The Federal Highway Administration is currently reviewing reflective standards for pavement markings. In the near future the City may have to stripe twice per year to meet new standards. If this is approved, it will double the cost of pavement markings per year. Justification Striping is required through the local and state agencies. A reflective standard is required. Restriping annually maintains the pavement markings to the required standards. Expenditures 2013 2014 2015 2016 2017 Total Improvement 26,000 27,000 29,000 31,000 33,000 146,000 Total Funding Sources 26,000 2013 27,000 2014 29,000 2015 31,000 2016 33,000 2017 146,000 Total Road & Bridge Funds 26,000 27,000 29,000 31,000 33,000 146,000 Total Iget Impact/Other 26,000 27,000 29,000 31,000 33,000 146,000 pavement markings are contracted out each year adding virtually no operational impact 64 Capital Plan 2013 rhru 2017 f:ity of AntinvPr MN Justification The majority of the concrete curb and gutter throughout the City is in relatively good condition. However, there are isolated areas that need rehabilititation every year. Failing or damaged sections of concrete curb and gutter are removed and replaced. Replacing damaged sections of concrete curb and gutter maintains the integrity of and prolongs the life of the City's street infrastructure. Expenditures 2013 2014 2015 2016 2017 Total Improvement 43,000 44,000 45,000 46,000 47,000 225,000 Total 43,000 44,000 45,000 46,000 47,000 225,000 Funding Sources 2013 2014 2015 2016 2017 Total Road & Bridge Funds 43,000 44,000 45,000 46,000 47,000 225,000 Total 43,000 44,000 45,000 46,000 47,000 225,000 or damaged sections of curb and gutter reduces the routine maintenance required by the public works department. 65 Capital Plan City of Andover, MN Project # 13- 43100 -06 Project Name Municipal State Aid Routes / New & Reconstruct 2013 thru 2017 Type Improvement Department Streets /Highways Useful Life 20 Years Contact DPW / City Engineer Category Streets/Highways Priority 1 -High Description The following projects are proposed to be constructed and/or rehabilitated to meet State Aid Standards. The rehabilitation projects will consist of milling the existing street surface, replacing bituminous curb with concrete curb and gutter, repairing storm sewer systems, and improving >torm drainage. 13: Nightingale Street (Crosstown Blvd - 161st Ave) $1,000,000 14: Prairie Road (Andover Blvd - Crosstown Blvd) $433,000 Station Parkwav (Crosstown Blvd - Hanson Blvd) $637.000 Justification Jpgrades needed to maintain the integrity of the City's State Aid roadway Expenditures 2013 2014 2015 2016 2017 Total Construction 1,000,000 1,110,000 2,110,000 Total 1,000,000 1,110,000 2,110,000 Funding Sources 2013 2014 2015 2016 2017 Total Assessments 100,000 100,000 Municipal State Aid Funds 900,000 1,110,000 2,010,000 Total 1,000,000 1,110,000 2,110,000 the roads will reduce the amount system. 66 of roadway and provide a safer and higher quality ND Capital 1 Plan 1 I .;.:x: ProjectName: STATE . ROUTES RECONSTRUCT 1 STATION -• • • • 1 iI ONE I' � �� �� =fin■ _ _ °: ii o — _, ` ►,m ME- 1111 � hillIN i�� mI 10111 IRMO 1111' -o �i��!1��:I II.. �■ �. _ 1 Project L. • ��� r SIN = ED Park Water Right of City Limits 1 1 / 1 / 1 • 11 L �_ ������ Capital Plan City of Andover, MN Project# 13- 43100 -07 Project Name Intersection Upgrades Type Improvement Useful Life 25 Years Category Improvements following are projects that are 2013 thru 2017 Department Streets/ Highways Contact DPW / City Engineer Priority 1 -High identified for improvements. Exact timing is subject to change. 13 - Intersection improvements at Crosstown Boulevard / Crosstown Drive ($250,000) if warrants are met. - Construction of a traffic signal at Hanson Boulevard and 161st Avenue. Anoka County Highway Department received a Highway Safety rvement Program (HSIP) grant for the majority of this project. The City will pay for our proportionate share of costs exceeding the grant nt ($65,000). of a traffic signal at South Coon Creek Drive and Round if warrants are upgrades are necessary due to the increased development and demands on the transportation system, the need for safety 1s, and to comply with Anoka County Highway Department requirements. Expenditures 2013 2014 2015 2016 2017 Total Construction 125,000 125,000 125,000 125,000 125,000 625,000 Total 125,000 125,000 125,000 125,000 125,000 625,000 Funding Sources 2013 2014 2015 2016 2017 Total Municipal State Aid Funds 125,000 125,000 125,000 125,000 125,000 625,000 Total 125,000 125,000 125,000 125,000 125,000 625,000 will improve the flow of traffic and will improve the safety of vehicles, pedestrians and bicyclists. 70 * N Capital Plan City of Andover, MN Project# 13- 43100 -08 Project Name 173rd Ln / Heather St / 174th Ave Improvements 2013 thru 2017 Type Improvement Department Streets/ Highways Useful Life 30 Years + Contact DPW / City Engineer Category Streets(Highways Priority 1 -High 173rd Lane / Heather Street / 174th Avenue are currently gravel roads. The residents in this area have petitioned the City to have these roads paved. The City Council has initiated the project to have the roads paved in the spring of 2013. rig gravel roads have maintenance costs associated with them for the City, and also cause inconveniences for the residents that live on The neighbors in this area desire to have their streets paved. Expenditures 2013 2014 2015 2016 2017 Total mprovement 305,000 305,000 Total 305,000 305,000 Funding Sources 2013 2014 2015 2016 2017 Total Assessments 152,500 152,500 Road & Bridge Funds 152,500 152,500 Total 305,000 305,000 72 Capital Improvement Plan c r r i o e NDOVER Project Name: STREET IMPROVEMENTS (2013) 173RD LN / HEATHER ST / 174TH AVE 174TH LN 174TH LN WOBEGON WOODS LANGSETHS PINEACRES 174TH AVE Z 174TH AVE m D w Y M J N ...1 Z 173RD-LN 173RD -LN LANGSETH THRANE ADD Location Map L E G E N D N Project Location W E Lots /Parcels s Park Water Right of Way City Limits 0 100 200 300 Feet 73 Capital Plan City of Andover, MN 2013 thru 2017 Project # 13- 43100 -12 Project Name Replacement - LED Lighting Fixture Replacement Type Improvement Department Streets/ Highways Useful Life 15 -20 Years Contact DPW / City Engineer Category Improvements Priority 1 -High Description 3eplace lighting fixtures at Jay & Martin Street in Andover Station with LED Justification Che current fixtures are Expenditures replacement. LED fixtures are more a cost savings on energy. 2013 2014 2015 2016 2017 Total Improvement 45,000 45,000 Total 45,000 45,000 Funding Sources 2013 2014 2015 2016 2017 Total Tax Increment 45,000 45,000 Total 45,000 45,000 dget Impact/Other replacement will reduce maintenance costs and energy costs. 74 Capital Plan City of Andover, MN Project# 15- 43100 -01 Project Name Street Overlays 2013 thru 2017 Type Improvement Department Streets/ Highways Useful Life 20 Years Contact DPW / City Engineer Category Improvements Priority 1 -High City of Andover is implementing a street overlay program to prolong the life of the City's roadway infrastructure. This program will rde an overlay of approximately 1.5" of bituminous on roadways that are identified as still structurally sound. The Engineering Department Public Works will identify roads that meet this criteria. Justification When streets are designed, it is assumed that about 20 years into their life cycle that an overlay is performed to extend the useful life of the pavement. Overlaying a street can prolong it's useful life significantly. It is crucial that only roads that do not have major distresses are overlayed, as significant distresses will reflect through an overlay and its effects would not be long lasting. An overlay on a structurally sound road can prolong it's useful life by 15 years or more. Expenditures 2013 2014 2015 2016 2017 Total Construction 850,000 850,000 Total 850,000 850,000 Funding Sources 2013 2014 2015 2016 2017 Total Assessments 200,000 200,000 Road & Bridge Funds 650,000 650,000 Total Budget Impact/Other 850,000 850,000 laying a structurally sound road will prolong it's useful life a minimum of 15 years and also reduce routine annual maintenance required a roadway surface that is older (pothole patching, crack sealing, etc.). 75 Capital Plan City of Andover, MN Project# 13- 48100 -01 Project Name Rehabilitation of Wells 2013 thru 2017 Type Improvement Department Water Useful Life 7 Years Contact DPW / City Engineer Category Improvements Priority I -High Description The motor, pump and column pipe are taken out for inspection and worn parts are replaced. The well is televised to determine the depth and condition. If the well is at or close to the original drill depth everything is put back in place. The well may need to be cleaned out to the original depth if there is a substantial decrease in the depth. Justification To make sure the well is operational to what it is designed for and to correct any problems that may affect our ability to produce the amount of water needed to meet the demand. A complete inspection and maintenance overhall is performed on each well a minimum of once every seven (7) years. This maintenance will also maximize the pumping rate of the well. Expenditures 2013 2014 2015 2016 2017 Total Improvement 65,000 70,000 75,000 80,000 85,000 375,000 Total Funding Sources 65,000 2013 70,000 2014 75,000 2015 80,000 2016 85,000 2017 375,000 Total Water Fund 65,000 70,000 75,000 80,000 85,000 375,000 Total 65,000 70,000 75,000 80,000 85,000 375,000 would be done at such a time that it would not affect the demand needs of the system. Typically done late fall. 76 Capital Plan 2013 rhru 2017 City of Andnver_ XW Justification The roadways in the Lakeview Terrace areas east of Crooked Lake are proposed to be reconstructed in 2016. It is cost beneficial to install the water main in this area while the roadways are being constructed. Expenditures 2013 2014 2015 2016 2017 Total Improvement 710,000 710,000 Total 710,000 710,000 Funding Sources 2013 2014 2015 2016 2017 Total Assessments 710,000 710,000 Total 710,000 710,000 requirements for the water main system will result. 77 Capital Improvement Plan NDOVE Project Name: WATER MAIN IMPROVEMENTS (2015) LAKEVIEW TERRACE AREA CREEKHAVEN� N 738TygV DEV L `F - ,a3nTOWNFIO.MES - m� OF_W,0MLAND Tp� .. CREEK 737TH 'AVE BUNKER- „LAKE'BL'VD �■� r BUNKER LAKE BL ” `Crooke - w Cake BO w_ l.Endan g. AUD SUB IO2 3 LAKEVIEW •TERRACE m i[den'Creekx � �sTy9�P w North Park. `Qr F F 1 Q m HIDDEN CREEK / f :O, MEADOW CREEK ESTATES ` 01 BENT CREEK 136TH -AV ESTATES Ci T35TH LN y p 135 "TH A ,,E =� W-COUNTRY-EST HOWARDHITEMPEL I`� �F2= 357 H ADDITIONn 0_ O KEMPS -ADD 'O '1 so 1 n AV c EAST BROOK, � tQ_ m TERRAI E a] Rn "_F " 9C� �m � 134,T,H:LN MATTSON m B- DEGARDNER W �. CRLK o 134,T,H AVE- I�PQ\ 3 0 Y LUNDGREN AUD SUB NO 137 a, 0AKRIDGE = 133.RD LN =. ADDITION w Location Map L E G E N D N Project Location W E + - Lots /Parcels S F'J Park Water 0 230 460 920 Right of Way Feet City Limits 78 City of Andover, MN Capital Plan 2013 thru 2017 DEPARTMENT SUMMARY Department 2013 2014 2015 2016 2017 Total Central Equipment 40,000 40,000 Community Center 8,000 12,000 20,000 Engineering 30,000 30,000 Fire 606,000 850,000 424,000 125,000 2,005,000 Park &Rec - Operations 10,200 65,000 59,000 50,000 184,200 Sanitary Sewer 130,000 357,000 487,000 Storm Sewer 150,000 150,000 Streets I Highways 10,000 250,000 260,000 Water 900,000 900,000 TOTAL 756,200 1,345,000 1,748,000 215,000 12,000 4,076,200 79 City of Andover, MN Capital Plan 2013 thru 2017 FUNDING SOURCE SUMMARY Source 2013 2014 2015 Capital Equipment Reserve Capital Projects Levy Comm Ctr Operations Equipment Bond Sanitary Sewer Fund Sewer Trunk Fund Storm Sewer Fund Water Fund 2016 2017 Total 10,000 16,200 120,000 125,000 8,000 600,000 1,225,000 483,000 90,000 97,500 178,500 178,500 32,500 900,000 12,000 10,000 261,200 20,000 2,398,000 276,000 178,500 32,500 900,000 GRAND TOTAL 756,200 1,345,000 1,748,000 215,000 12,000 4,076,200 80 City of Andover, MN Capital Plan 2013 thru 2017 PROJECTS & FUNDING SOURCES BY DEPARTMENT Department Project# Priority 2013 2014 2015 2016 2017 Total Central Equipment Replacement- Service Truck 16- 48800 -01 2 40,000 40,000 Equipment Bond 40,000 40,000 Central Equipment Total 40,000 40,000 ICommunity Center Replacement- Ice Edger 15- 44300 -02 1 8,000 8,000 Comm Ctr Operations 8,000 8,000 Replacement - Zamboni Battery Pack 17 -44300 -01 1 12,000 12,000 Comm Ctr Operations 12,000 12,000 Community Center Total 8,000 12,000 20,000 Engineering Replacement - Total Station 14- 41600 -01 1 30,000 30,000 Equipment Bond 30,000 30,000 Engineering Total 30,000 30,000 Fire Replacement - Ladder Truck #11 13 -42200 -01 1 600,000 600,000 1,200,000 Equipment Bond 600,000 600,000 1,200,000 New- Hose Washer at St. 2 13- 42200 -02 1 6,000 6,000 Capital Projects Levy 6,000 6,000 Replacement - Grass #31 14- 42200 -01 2 45,000 45,000 Equipment Bond 45,000 45,000 Replacement - Grass #21 14- 42200 -02 2 45,000 45,000 Equipment Bond 45,000 45,000 Replacement - Turnout Gear 14- 42200 -03 1 120,000 120,000 Capital Projects Levy 120,000 120,000 Replacement - Fire Marshall Vehicle 14- 42200 -04 2 40,000 40,000 Equipment Bond 40,000 40,000 Replacement - Tanker #11 15- 42200 -01 2 340,000 340,000 Equipment Bond 340,000 340,000 Replacement - Utility #4 15- 42200 -02 2 32,000 32,000 Equipment Bond 32,000 32,000 Replacement - Utility #5 15- 42200 -03 2 32,000 32,000 Equipment Bond 32,000 32,000 New - Water /Ice rescue boat 15- 42200 -04 1 20,000. 20,000 Equipment Bond 20,000 20,000 81 Department Project# Priority 2013 2014 2015 2016 2017 Total Replacement - SCBA's 16- 42200 -01 1 125,000 125,000 Capital Projects Levy 125,000 125,000 Fire Total 850,000 (Park & Rec - Operations 125,000 New - Air sweeper @lower 13- 45000 -03 Capital Projects Levy Replacement - One Ton Truck w/ Plow #503 14- 45000 -01 Equipment Bond Replacement - Toro Groundsmaster #559 15- 45000 -01 Equipment Bond 2 Replacement - Bobcat #610 15- 45000 -02 Equipment Bond 65,000 Replacement - One Ton Crew Cab Pickup #502 16- 45000 -01 Equipment Bond Park & Rec - Operations Total 1 23,000 Sanitary Sewer Replacement - 314 Ton Truck w/ Plow #90 13- 48200 -01 Sanitary Sewer Fund 23,000 Replacement - One Ton Truck w/ Plow #94 13 -08200 -02 Sanitary Sewer Fund Storm Sewer Fund Replacement - JeWac Truck #99 15- 48200 -04 Sanitary Sewer Fund 36,000 Sewer Trunk Fund 36,000 Sanitary Sewer Total 50,000 Storm Sewer Replacement- Elgin Street Sweeper #169 14- 48300 -01 Equipment Bond 50,000 Storm Sewer Total 10,200 65,000 59,000 Streets / Highways New - Emergency Sign Trailer 13- 43100 -10 Capital Equipment Reserve Replacement - Dump Truck w/ Snow Removal #198 14- 43100 -01 Equipment Bond Replacement - Water Tanker #163 14- 43100 -02 Equipment Bond 1 65,000 Streets / Highways Total 65,000 Water Water Meter Reading System AMI /AMR 1548100 -01 Water Fund 32,500 606,000 850,000 424,000 125,000 2,005,000 2 10,200 10,200 14200 10,200 2 65,000 65,000 65,000 65,000 1 23,000 23,000 23,000 23,000 2 36,000 36,000 36,000 36,000 1 50,000 50,000 50,000 50,000 10,200 65,000 59,000 50,000 184,200 2 65,000 65,000 65,000 65,000 1 65,000 65,000 32,500 32,500 32,500 32,500 1 357,000 357,000 178,500 178,500 178,500 178,500 130,000 357,000 487,000 1 150,000 150,000 150,000 150,000 150,000 150,000 1 10,000 10,000 10,000 10,000 1 150,000 150,000 150,000 150,000 2 100,000 100,000 100,000 100,000 10,000 250,000, 260,000 2 900,000 900,000 000,000 900,000 82 Department Project# Priority 2013 2014 2015 2016 2017 Total Water Total 900,000 900,000 GRAND TOTAL 756,200 1,345,000 1,748,000 215,000 12,000 4,076,200 83 Capital Plan ^ A Usetul Lite lU Years Category Streets/Highways is needed. 2013 thru 2017 Contact VFW / City Engineer Priority 2 -Medium with jobs outside the shop such as parts runs, vehicle repair and moving equipment around, a larger and roomier vehicle Expenditures 2013 2014 2015 2016 2017 Total Vehicles 40,000 40,000 Total Funding Sources 2013 2014 40,000 2015 2016 2017 40,000 Total Equipment Bond 40,000 40,000 Total Budget Impact/Other 40,000 40,000 A bigger vehicle would increase operating costs - fuel and maintenance, but would have many more uses 84 Capital Plan City of Andover, MN Project# 15- 44300 -02 Project Name Replacement - Ice Edger 2013 thru 2017 Type Equipment Department Community Center Useful Life 15 Yeats Contact Comm Ctr Manager Category Equipment Priority 1 -High new battery powered ice edger would replace our present gas powered ice edger. the new concerns and law regarding internal combustion engines running indoors, a battery powered ice edger would eliminate any of issues. It would also require less costly monitoring equipment and reduce the amount of paper work that needs to be filed to the State of esota. It is also safer for all of the people in the Community Center. Expenditures 2013 2014 2015 2016 2017 Total Equipment 8,000 8,000 Total 8,000 8,000 Funding Sources 2013 2014 2015 2016 2017 Total Comm Ctr Operations 8,000 8,000 Total 8,000 8,000 Budget hnpact/Other lave time and money by cutting down on monitoring equipment and time filing the paper work. It is also safer for all people using the - ommunity Center. The old machine could be used on the outside rinks or sold. 85 Capital Plan City of Andover, MN Project# 17- 44300 -01 Project Name Replacement - Zamboni Battery Pack Type Equipment Useful Life 7 Years Category Equipment battery pack for the electric zamboni. battery pack that drives the zamboni should be ;to be replaced. 2013 thru 2017 Department Community Center Contact Comm Ctr Manager Priority 1 -High every 2)-i years. and eventually Expenditures 2013 2014 2015 2016 2017 Total Vehicles 12,000 12,000 Total 12,000 12,000 Funding Sources 2013 2014 2015 2016 2017 Total Comm Ctr Operations 12,000 12,000 Total 12,000 12,000 IThe zamboni is a necessary part of the operations of the ice arena, and without it we would not be able to keep the facility open. The plan is that with the preventative maintenance program that is in place, we can achieve the maximum amount of time available on the battery pack before it has to be renlaced. None of the 36 individual cells have been renlaced as of vet but the battery nack will be 6 vears old in 2017. 86 Capital Plan City of Andover, MN Project# 14- 41600 -01 Project Name Replacement- Total Station 2013 thru 2017 Type Equipment Department Engineering Useful Life 5 years Contact DPW / City Engineer Category Equipment Priority I -High �4`^a of the total station machine used for surveying work for design and construction projects. neering department heavily relies on this piece of equipment to provide preliminary survey information as well as stake construction The current total station is approximately 5 years old. The current machine has been in for maintenance several times the past few Expenditures 2013 2014 2015 2016 2017 Total Equipment 30,000 30,000 Total 30,000 30,000 Funding Sources 2013 2014 2015 2016 2017 Total Equipment Bond 30,000 30,000 Budget Impact/Other Annual maintenance. Total 30,000 30,000 87 Capital Plan 2013 thru 2017 City of Andover, MN City is required by the I.S.O. to have this type of vehicle available for use because of the building heights allowed in Andover. The new orm style truck versus the current straight ladder will be much safer for firefighter activities and fire suppression activities. The new cles have safety sensors and weight distribution gauges that will keep the operators from making mistakes while operating the truck that d be very costly or dangerous. The newer buildings in Andover are getting taller with more green space between the building and a hard Expenditures 2013 2014 2015 2016 2017 Total Equipment 600,000 600,000 1,200,000 Total Funding Sources 600,000 2013 600,000 2014 2015 1,200,000 2016 2017 Total Equipment Bond 600,000 600,000 1,200,000 Total 600,000 600,000 1,200,000 The use of an aerial device can be very dangerous if not performed properly. A new platform truck will allow firefighters to perform the most dangerous of activities as required from time to time, and know that they have the right piece of equipment to do the job. The larger and taller buildings now being built in Andover will require this type of equipment. The current ladder truck has been fairly dependable with not many major repairs needed. The maintenance costs are going up for this vehicle and the trade in value may be going down as the truck gets older. The new bucket style of truck will also have much safer conditions for firefighters performing suppression activities. The new ladder truck can be equipped to have pre - plumbed breathing air in the bucket for extended use and also high intensity lighting mounted on the bucket will greatly increase site visibility. Firefighters will no longer have to carry heavy equipment up the ladder but rather can swing the bucket down to the ground to pick it up. The larger cab design will allow for transporting more firefighters and also can be used for rehabilitation of staff when needed. The bucket design will also allow for two master stream devices mounted near the top of the bucket to be used for extinguishment for very large types of fires. The over head visibility at the scene will also help the incident commander make vital decisions regarding the tactics and strategies to be used. 88 Capital Plan 2013 thru 2017 City of Andover, MN Justification The washer will assist firefighters with cleaning and decontaminating all of the hose used at any type of fire incident. It is important to clean the hose and properly maintain it to insure that the maximum life use can be expected from any given section of hose. Expenditures 2013 2014 2015 2016 2017 Total Equipment 6,000 6,000 Total 6,000 6,000 Funding Sources 2013 2014 2015 2016 2017 Total Capital Projects Levy 6,000 6,000 Total 6,000 6,000 longer the fire department can keep the hoses in working order, the less likely new hose will have to be purchased. While all types of hose have a recommended life span, the proper maintenance and care will assist in helping to make the hose last as long as is possible. 89 Capital Plan 2013 rhru 2017 City of Andover, MN Justification The fire department has now purchased new vehicles for rescue calls only and this will allow for the new grass trucks to have an extended life expectancy. The current grass vehicles have worked very hard responding to both wildfire and medical types of calls during most of the life of the trucks. The grass trucks also have many engine hours on them due to idling conditions while at grass fires and medical calls. By using separate vehicles for each function, both the grass fire vehicle and assigned medical vehicle will last for at least 15 years or more. This vehicle also nulls the trailer that holds the Polaris 6X6(G -32) Expenditures 2013 2014 2015 2016 2017 Total Equipment 45,000 45,000 Total 45,000 45,000 Funding Sources 2013 2014 2015 2016 2017 Total Equipment Bond 45,000 45,000 Total 45,000 45,000 Budget Impact/Other The fire department will be looking to purchase a smaller and more maneuverable vehicle when it is time to replace the grass trucks. The current full size pick up trucks, while capable of handling larger tanks and more weight, can be difficult to use when the need to negotiate around obstacles during wildfires arises. The grass vehicles will be a four wheel drive type and should probably have winches mounted on the front of the vehicle. The smaller and more maneuverable vehicles should be less expensive but yet perform much better when using the off road functions and features. 90 Capital Plan 2013 thru 2017 City of Andover, MN The fire department has now purchased new vehicles for rescue calls only and this will allow for the new grass trucks to have an extended life expectancy. The current grass vehicles have worked very hard responding to both wildfire and medical types of calls during most of the life of the trucks. The grass trucks also have many engine hours on them due to idling conditions while at grass fires and medical calls. By using separate vehicles for each function, both the grass fire vehicle and assigned medical vehicle will last for at least 15 years or more. Expenditures 2013 2014 2015 2016 2017 Total. Vehicles 45,000 45,000 Total 45,000 45,000 Funding Sources 2013 2014 2015 2016 2017 Total Equipment Bond 45,000 45,000 Total 45,000 45,000 The fire department will be looking to purchase a smaller and more maneuverable vehicle when it is time to replace the grass trucks. The current full size pick up trucks, while capable of handling larger tanks and more weight, can be difficult to use when the need to negotiate around obstacles during wildfires arises. The grass vehicles will be a four wheel drive type and should probably have winches mounted on the front of the vehicle. The smaller and more maneuverable vehicles should be less expensive but yet perform much better when using the off road functions and features. 91 Capital Plan City of Andover, MN Project # 14- 42200 -03 Project Name Replacement - Turnout Gear Type Equipment Useful Life 5 years Category Equipment Description Department Fire Contact Fire Chief Priority I -High 2013 thru 2017 Olt OW-4, IN. turn out gear is worn by firefighters for fire suppression activates as well as any other time when personal protective gear is required or . The turn out gear consists of a coat, bunker pants with suspenders.Other personal protective gear includes helmets, boots, nomex hood, ¢es and appropriate protective gloves. Justification The turn out gear worn by firefighters for fire suppression activities and does need to be replaced on a regular basis. The life span of the gear depends on how active the firefighter is and what condition(s) the gear may have been exposed to during normal use. The current firefighter turn out gear is seven years old and is beginning to show it's wear and tear. The gear could be purchased all at once or as needed. Prior to a grant received in 2005 to purchase gear, the fire department replaced five to ten sets of gear every year. Expenditures 2013 2014 2015 2016 2017 Total Equipment 120,000 120,000 Total 120,000 120,000 Funding Sources 2013 2014 2015 2016 2017 Total Capital Projects Levy 120,000 120,000 Total 120,000 120,000 The purchase of turn out gear will have a big impact on the annual budget. The gear can be purchased all at one time as was done in 2005 with the help of a grant, replaced when needed or by using a scheduled replacement program that will replace ten sets of gear every year. The alternate method for purchasing this gear is to lease the gear on a five year program that would have a payment annually and new gear for firefighters every five vears. Five vear is considered to be the average life span of firefighter turn out gear. 92 Capital Plan 2013 rhru 2017 City of Andover, MN Justification The Fire Marshall's vehicle is anticipated to have approximately 70,000 miles on it by the year 2013, and the ability to respond to an emergency with a dependable vehicle needs to be considered. There have been more maintenance issues with this vehicle, and although most have been minor, the occurrences are increasing and the costs will also start to increase as the vehicle gets older. Expenditures 2013 2014 2015 2016 2017 Total Vehicles 40,000 40,000 Total 40,000 40,000 Funding Sources 2013 2014 2015 2016 2017 Total Equipment Bond 40,000 40,000 Total 40,000 40,000 new vehicle will be used for day to day inspections and also emergency responses when the Fire Marshall is available to assist at the lent including medical calls. It is crucial that the Fire Marshall's vehicle be in good operating order to perform all of the functions needed. vehicle is also used to help conduct all of the fire investigations and the appropriate equipment needs to be stored in the vehicle. The fire 93 Capital Plan 2013 thru 2017 City of Andover, MN Replacement - Tanker #11 Justification This vehicle will be 24 years old in 2015. The all wheel drive vehicle has worked extremely well as a tanker that can be used at all types of fires including wildfires, where the off road capabilities have proven to be very valuable. There have been no significant problems with this vehicle and the replacement need has to be re- evaluated in 2015 but it is very important that we keep this vehicle current and up to date with the latest firefighting technologies. The current vehicle has a rear mounted pumping system that requires constant maintenance and usually more than one person to operate the truck and pump at a fire scenario. The proposed new tanker will have remote operational capabilities that will make operating the truck with only one person a reality. The current manually- operated pump has many drawbacks and limitations due to the need for more than one nerson to overate efficiently and safelv. Expenditures 2013 2014 2015 2016 2017 Total Vehicles 340,000 340,000 Total Funding Sources 2013 2014 340,000 2015 2016 340,000 2017 Total Equipment Bond 340,000 340,000 Total 340,000 340,000 The new vehicle will probably have a larger tank and also the capability for only one person to operate during a fire situation. The maintenance costs for a newer vehicle will also have a budget impact in that there should be much less maintenance costs for the first half of the lifespan of the vehicle. The newer vehicle will also be expected to last longer because of the updates in the manufacturing process. The newer styles and metal fabrication help to reduce rusting and deterioration of the vehicle. The new vehicle should be produced so that the driver can dump water from chutes installed on both sides and from the rear of the truck. Currently water can be discharged only from a large rear outlet or with the manual Dump system installed at the back of the truck. 94 Capital Plan 2013 thru 2017 City of Andover, MN The utility vehicles are used by Fire Department Officers to respond directly to the scene of the incident so that they can evaluate for additional equipment needed and also render immediate first aid and care to those who need it. The first responding vehicles are usually on the scene within five to six minutes of the original page as compared to seven or eight minutes for a vehicle responding from the fire station. The time span is critical for all types of major events. Knowing as quickly as possible what the conditions and situations at the scene will make for a much safer response by other vehicles and helps all others prepare for the incident as the first fire officer has already informed incoming trucks what is ¢oinQ on. Expenditures 2013 2014 2015 2016 2017 Total. Vehicles 32,000 32,000 Total 32,000 32,000 Funding Sources 2013 2014 2015 2016 2017 Total Equipment Bond 32,000 32,000 Total 32,000 32,000 With their vehicle responding directly to the scene, the fire officer can cancel others if they are not needed and/or slow them to routine so that the response is safer for responders and others who are on the highway. Having a fire officer at an incident early is very beneficial for planning tactics prior to all of the other fire vehicles getting there. All fire conditions can be evaluated and thought out by the fire officer so that they can be better prepared to oversee fire suppression activities. 95 Capital Plan 2013 rhru 2017 City of Andover, MN utility vehicles are used by Fire Department Officers to respond directly to the scene of the incident so that they can evaluate for additional pment needed and also render immediate first aid and care to those who need it. The first responding vehicles are usually on the scene in five to six minutes of the original page as compared to seven or eight minutes for a vehicle responding from the fire station. The time t is critical for all types of major events. Knowing as quickly as possible what the conditions and situations at the scene will make for a h safer response by other vehicles and helps all others prepare for the incident as the first fire officer has already informed incoming trucks Expenditures 2013 2014 2015 2016 2017 Total Vehicles 32,000 32,000 Total Funding Sources 2013 2014 32,000 2015. 2016 32,000 2017 Total Equipment Bond 32,000 32,000 Total 32,000 32,000 Budget Impact/Other With their vehicle responding directly to the scene, the fire officer can cancel others if they are not needed and/or slow them to routine so that the response is safer for responders and others who are on the highway. Having a fire officer at an incident early is very beneficial for planning tactics prior to all of the other fire vehicles getting there. All fire conditions can be evaluated and thought out by the fire officer so that they can be better prepared to oversee fire suppression activities. 96 Capital Plan 2013 rhru 2017 City of Andover, MN Justification ver does not currently have a rescue boat. The boat would be used to perform ice and water rescues. The boat will make these specific of rescues safer for all responders. The boat will allow firefighters to perform rescue work rather than waiting for a boat to arrive and in recovery work. A inflatable boat is a possible idea. Expenditures 2013 2014 2015 2016 2017 Total Equipment 20,000 20,000 Total 20,000 20,000 Funding Sources 2013 2014 2015 2016 2017 Total Equipment Bond 20,000 20,000 Total 20,000 20,000 Boat will make an easier and safer rescue for all responders and parties being rescued. The boat will save lives and make it safer for firefighters who have to enter the water or crawl on the ice. The current method of having firefighters wear wet suits and try to swim or crawl on the ice to the victim is not very safe or recommended if we can avoid it. The boat will help get the rescuer and victim out of the situation faster and safer. 97 Capital Plan City of Andover, MN Project# 16- 42200 -01 Project Name Replacement- SCBA's Type Equipment Useful Life 10 Years Category Equipment Department Fire Contact Fire Chief Priority 1 -High 2013 thru 2017 fire department is in need of replacing the self contained breathing air (S.C.B.A.) packs on a regular basis. The scba bottles do have a shelf and need to be replaced at the end of that period. The fire department currently has 70 breathing air bottles and 35 complete breathing air k packs. Due to the fact that the self contained breathing apparatus (scba) is the mainstay for equipment as firefighters perform interior structural fire fighting, all of the scba need to be in proper working order and compliant with current standards. The scba equipment does have a shelf life and needs to be replaced prior to the expiration of the working time for the equipment. Expenditures 2013 2014 2015 2016 2017 Total Equipment 125,000 125,000 Total 125,000 125,000 Funding Sources 2013 2014 2015 2016 2017 Total Capital Projects Levy 125,000 125,000 Total 125,000 125,000 Budget linpact/Other fhe self contained breathing apparatus is a one time purchase and will last for at least 15 years. The impact is substantial as the equipment seeds to be replaced but generally has only minor on -going maintenance issues during iPs life span. 98 Capital Plan City of Andover, MN Project# 13- 45000 -03 Project Name New- Air sweeper/blower Type Equipment Useful Life 15 Years Category Equipment Description 2013 thru 2017 Department Park & Rec - Operations Contact DPW / City Engineer Priority 2 -Medium A front - mounted hydraulic - driven air sweeper/blower to be use for cleaning in the parks and on the trail system. It can be used for blowing agi- lime from under the bleachers and around the ball fields back on to the playing fields, and also used for blowing debris off the trails. Justification We are currently using a hydraulic- driven broom to sweep the trails which are costly to relpace. They would have to be replaced twice a year so they are used sparingly because of this. Expenditures 2013 2014 2015 2016 2017 Total Equipment 10,200 10,200 Total 10,200 10,200 Funding Sources 2013 2014 2015 2016 2017 Total Capital Projects Levy 10,200 10,200 Total 10,200 10,200 Budget Impact/Other This machine can be used for cleaning up the leaves in the parks by blowing them to a central area for pick up. It can also be used to blow agi- lime from under the bleachers and around the ball fields back on to the fields rather that doing this by hand, saving time and money. 99 Capital Plan City of Andover, MN Project# 14- 45000 -01 Project Name Replacement -One Ton Truck w/ Plow #503 Type Equipment Useful Life 10 Years Category Equipment Replace Unit #503, a 2001 Ford F -450 dump truck 2013 thru 2017 Department Park & Rec - Operations Contact DPW / City Engineer Priority 2 -Medium a unit will be 13 years old and will have approximately 90 .toyed to determine when this vehicle should be replaced. snow plow with 84,526 miles on it. on it. The maintenance costs have risen to $.46 a mile Expenditures 2013 2014 2015 2016 2017 Total Equipment 65,000 65,000 Total 65,000 65,000 Funding Sources 2013 2014 2015 2016 2017 Total Equipment Bond 65,000 65,000 Total 65,000 65,000 cost per mile to operate and less break downs. 100 Capital Plan 2013 thru 2017 City of Andover, MN Justification unit is run all year and maintenance costs are starting to Expenditures 2013 2014 2015 2016 2017 Total Equipment 23,000 23,000 Total 23,000 23,000 Funding Sources 2013 2014 2015 2016 2017 Total Equipment Bond 23,000 23,000 Total 23,000 23,000 cost, possibly more break downs and lower trade -in value. 101 Capital Plan City of Andover, MN Project # 15- 45000 -02 Project name Replacement- Bobcat #610 2013 thru 2017 Type Equipment Department Park & Rec - Operations Useful Life 10 Years Contact DPW / City Engineer Category Equipment Priority 2 -Medium Description 2eplace unit #610, a 2007 T -190 Bobcat with 800 hours. This is a tracked skid steer which is more suited for working on the sand. Justification This unit is primary used in the Andover Parks Department to put in and take out play ground equipment. It is also used by other departments for loading trucks, stump grinding, building new hockey rinks, site preparations and moving material around at public works. It puts on over 300 hours a year. Expenditures 2013 2014 2015 2016 2017 Total Equipment 36,000 36,000 Total Funding Sources 2013 36,000 2014 2015 2016 36,000 2017 Total Equipment Bond 36,000 36,000 Total 36,000 36,000 Budget Impact(Other Chis unit is 3 years old and is running well but at around 1,200 hours the track system starts needing repairs. These repair costs can run from 64,000 to $6,000. Currently, the machine is worth about $21,000 on a trade -in, anew machine would cost about $36,000. 102 Capital Plan 2013 rhru 2017 City of Andover, MN Justification This truck is used for pulling a large trailer around the city with mowing equipment in the spring, summer and fall along with the summer part - time help. In the winter months, it is pulling equipment that is used to clear the ice skating rinks. A crew cab that can transport a mowing crew and all their equipment is an ideal situation. Expenditures 2013 2014 2015 2016 2017 Total Equipment 50,000 50,000 Total 50,000 50,000 Funding Sources 2013 2014 2015 2016 2017 Total Equipment Bond 50,000 50,000 Total 50,000 50,000 Budget Impact/Other Less cost per mile to operate and fewer break downs. The cost to operate this vehicle has increased $.43 per nonitor it. 103 We will continue to Capital Plan City of Andover, MN Project# 13- 48200 -01 Project Name Replacement - 3/4 Ton Truck w/ Plow #90 2013 thru 2017 Type Equipment Department Sanitary Sewer Useful Life 10 Yeats Contact DPW / City Engineer Category Equipment Priority 2 -Medium Ift Description [teplace Unit #90, a 1997 Dodge W250 with snow removal equipment and 100,474 miles. r'1 Justification Mis truck will be monitored over the next couple of years to determine the appropriate time for replacement but at this time cost are holding steady. It will be replaced with a one ton truck and modem snow removal equipment to make snow removal faster and more efficient. Expenditures 2013 2014 2015 2016 2017 Total Equipment 65,000 65,000 Total 65,000 65,000 Funding Sources 2013 2014 2015 2016 2017 Total Sanitary Sewer Fund 65,000 65,000 Total 65,000 65,000 dget Impact/Other new truck will have decreased maintenance issues and the modem snow equipment will make snow removal faster and more efficient. 104 Capital Plan 2013 thru 2017 City of Andover, MN Justification Vehicle operational costs have been increasing and the truck is now 14 years old. The plow has multiple holes in it and all of the pivoting points are in need of replacement. The shift linkage has also gotten very sloppy with all of the forward and reverse shifting done during the snowplow seasons. These repairs are just a few that we are going to need to address in the near future. Expenditures 2013 2014 2015 2016 2017 Total Equipment 65,000 65,000 Total 65,000 65,000 Funding Sources 2013 2014 2015 2016 2017 Total Sanitary Sewer Fund 32,500 32,500 Storm Sewer Fund 32,500 32,500 Total 65,000 65,000 udgetImpact/Other more reliable truck would cost less to operate and maintain. The total cost of this vehicle will be split between Sanitary Sewer and Storm 105 Capital Plan 2013 rhru 2017 City of Andover, MN Approximately 13 miles or 15% of the sanitary sewer system is trunk mains with diameters of 12" - 36 ". These trunk mains are flowing near capacity in some areas at the present time. By removing the sedimentation in these pipes, the flow line will drop giving more room for additional flows. In turn, this could put a hold on the addition of the designated lift station to by pass certain areas for a year or more. This type of unit can also clean flared end sections in back yards and sedimentation ponds within a reasonable distance. This would allow some areas to be cleaned without having to enter properties. At the present time, most of the department's efforts are geared towards the storm sewer system because of the many failures and neglect that has taken place in the past. There are thirty six square miles of storm sewer systems and ninety miles of sanitary systems. The storm sewers are maintained from the spring of the year and ending in the fall. The sanitary system is then maintained during the winter months when conditions are less than favorable. Expenditures 2013 2014 2015 2016 2017 Total Equipment 357,000 357,000 Total 357,000 357,000 Funding Sources 2013 2014 2015 2016 2017 Total Sanitary Sewer Fund 178,500 178,500 Sewer Trunk Fund 178,500 178,500 Total 357,000 357,000 Budget Impact/Other this truck will help save time with cleaning of the system. It will also allow the system to be cleaned under heavy flows which cannot be done with the machine currently being used. This type of VAC truck will allow the operators to clean more of the system without having to stop because the truck cannot handle the flows. It would save time by not having to plug mains and risk backups into basements because of some 106 Capital Plan 2013 thru 2017 City of Andover, MN Justification The maintenance cost of this machine has risen $6,000 in the last two years. Maintenance costs continue to rise and it will need to be monitored as to the timing of replacement. Expenditures 2013 2014 2015 2016 2017 Total Vehicles 150,000 150,000 Total 150,000 150,000 Funding Sources 2013 2014 2015 2016 2017 Total Equipment Bond 150,000 150,000 Total 150,000 150,000 !e will need to monitor the costs closely over the next few years and make a decision at that time. This machine only runs about a month and half a year. 107 Capital Plan 2013 thru 2017 City of Andover, MN Justification This emergency sign trailer will allow staff to respond more quickly to emergencies that involve lane or road closures. Expenditures 2013 2014 2015 2016 2017 Total Equipment 10,000 10,000 Total 10,000 10,000 Funding Sources 2013 2014 2015 2016 2017 Total Capital Equipment Reserve 10,000 10,000 Total 10,000 10,000 A pre - loaded trailer will save time and money, in addition to, allowing staff to respond quicker to emergency situations involving lane or road closures. 108 Capital Plan 2013 thru 2017 City of Anrinviar MAT truck will be 14 years old and is getting close to the end of its life cycle. It will be re- evaluated each year to determine when to replace Expenditures 2013 2014 2015 2016 2017 Total Equipment 150,000 150,000 Total Funding Sources 2013 150,000 2014 150,000 2015 2016 2017 Total Equipment Bond 150,000 150,000 Total 150,000 150,000 dget Impact/Other s cost per mile to operate and better use of snow plow equipment. Cost to operate this unit increased $.05 per mile. It is now costing $1.95 mile to operate. 109 Capital Plan City of Andover, MN Project # 14- 43100 -02 Project Name Replacement -Water Tanker #163 Type Equipment Useful Life 15 Years Category Equipment Unit #163, a 1986 water tanker 2013 thru 2017 Department Streets /Highways Contact DPW / City Engineer Priority 2- Medium miles. The old tanker was partially refurbished a few years ago because the floor and tank had rusted out. A new water truck would handle the job tasks better and more efficiently. A recently purchased water tanker with its cab over design and short turning radius has been a great asset to the public works staff. Expenditures 2013 2014 2015 2016 2017 Total Vehicles 100,000 100,000 Total 100,000 100,000 Funding Sources 2013 2014 2015 2016 2017 Total Eauioment Bond 100,000 100,000 Total 100,000 100,000 The design of the new water tanker make it very efficient to operate and pleasure to use. The front adjustable nozzle is particularly liked by the public works staff. One that is mounted to a "hook style " frame might be a way of cutting cost and increasing use of one of our dump trucks during the summer months. 110 Capital Plan City of Andover, MN Project# 15- 48100 -01 Project Name Water Meter Reading System AMI /AMR 2013 thru 2017 Type Equipment Department Water Useful Life 20 Years Contact DPW / City Engineer Category Improvements Priority 2 -Medium Description iA meter reading system that will read all water meters by either a Fixed Base Reading System or a Drive By Radio Read System. The Fixed Base System is a system that is stationary with the means of reading all water meters from one or multiple points throughout the ste ys m. The Drive By System is a system where an employee drives through the water service area and gathers all the meter readings by way of a vehicle mounted commuter and receiver. will allow the water utility to read meters with more efficiency and to provide customer's with more reliable readings. It will also increa venues because the non reading or zero usage meters will be found earlier and repaired. With the present system, the utility waits for a inimum of a quarter before some meters are found to be faulty. There have been cases where a meter has been out of commision for two mrs before it was discovered to be non - functioning. Staff will have the ability to respond to customer concerns immediately and with Expenditures 2013 2014 2015 2016 2017 Total Improvement 900,000 900,000 Total Funding Sources 2013 900,000 2014 2015 2016 900,000 2017 Total Water Fund 900,000 900,000 Total Budget Impact/Other 900,000 900,000 The initial costs will be substantial but revenues will increase with the systems accuracy. Billing could be done for all customers on a monthly basis. ill CITY OF ANDOVER Road & Bridge Funds - Rollup Projected Fund Balance 3,456,779 2,288,623 2,270,549 3,101,734 3,611,022 Ending Fund Balance $ 3,456,779 $ 2,288,623 $ 2,270,549 $ 3,101,734 $ 3,611,022 $ 4,133,898 ' Assuming collected In same year 113 2012 2 2013 2 2014 2 2015 2 2016 2 2017 T TOTALS Projected Sources of Revenue Est Annual MSA Construction Allocation $ $ 1,623,749 $ $ 483,125 $ $ 1,053,437 $ $ 1,053,437 $ $ 1,053,437 $ $ 1,053,437 $ $ 6,320,622 State Aid Street Bonds - Principal ( (230,000) ( (230,000) ( (60,000) ( (520,000) Available MSA Construction for Other Commitments 1 1,393,749 2 253,125 9 993,437 1 1,053,437 1 1,053,437 1 1,053,437 5 5,800,622 Est. Annual Maintenance Allocation 3 379,743 3 379,743 3 379,743 3 379,743 3 379,743 3 379,743 2 2,278,458 Stale Aid Street Bonds - Interest ( (16,115) ( (10,765) ( (5,625) - - - - - - ( (32,505) General Fund Commitment ( (202,162) ( (208,227) ( (214,474) ( (220,908) ( (227,535) ( (234,361) ( (1,307,667) Available MSA Maintenance for Other Commitments 1 161,466 1 160,751 1 159,644 1 158,835 1 152,208 1 145,382 9 938,286 Total MSA Available for other Commitments 1 1,555,215 4 413,876 1 1,153,081 1 1,212,272 1 1,205,645 1 1,198,819 1 1,555,215 Federal / State Funds 2 220,000 - - - - - - - - - - 2 220,000 Assessments' 4 408,000 4 452,500 1 115,000 2 200,000 2 225,000 2 225,000 1 1,625,500 Tax Levy 1 1,079,391 1 1,025,468 1 1,074,845 1 1,098,912 1 1,123,644 1 1,149,057 6 6,551,317 Total Revenues Available 3 3,262,606 1 1,891,844 2 2,342,926 2 2,511,184 2 2,554,289 2 2,572,876 9 9,952,032 Projected Commitments MSA - New& Reconstruct Routes 2 2,477,000 1 1,000,000 1 1,110,000 - - - - - - 4 4,587,000 MSA - Intersection Upgrades 5 525,000 1 125,000 1 125,000 1 125,000 1 125,000 1 125,000 1 1,150,000 R &B - Pavement Markings 2 25,000 2 26,000 2 27,000 2 29,000 3 31,000 3 33,000 1 171,000 R & B -Curb Replacement 4 42,000 4 43,000 4 44,000 4 45,000 4 46,000 4 47,000 2 267,000 R & B - New & Reconstruct Routes 7 753,000 1 1,355,000 4 465,000 - - 9 900,000 8 890,000 4 4,363,000 R & B - Seal Coating 3 351,000 3 345,000 4 425,000 3 375,000 7 715,000 6 690,000 2 2,901,000 R & B - Crack Sealing 1 110,000 1 110,000 9 97,000 1 180,000 1 160,000 1 190,000 8 847,000 R & B - Overlays - - - - - - 8 850,000 - - - - 8 850,000 Pedestrian Trail Maintenance 5 58,000 5 56,000 6 68,000 7 76,000 6 68,000 7 75,000 4 401,000 Total Commitments 4 4,341,000 3 3,060,000 2 2,361,000 1 1,680,000 2 2,045,000 2 2,050,000 1 15,537,000 Revenues Over (Under) Expenditures ( (1,078,394) ( (1,168,156) ( (18,074) 8 831,184 5 509,289 5 522,876 Fund Balance as of December 31, 2011 4 4,535,173 Fund Balance Brought Forward _ _ Ending Fund Balance $ 3,456,779 $ 2,288,623 $ 2,270,549 $ 3,101,734 $ 3,611,022 $ 4,133,898 ' Assuming collected In same year 113 Projected Sources of Revenue Park Dedication Fee - Residential Park Dedication Fee - Commercial Donation / Contribution Capital Projects Levy - Park Improvements Total Revenues Available Projected Commitments 09 -18 Hawkridge Park 10 -23 Dog Park - Donations Prairie Knoll Park - Northern Natural Gas Hidden Creek North Park - Tower Rental Sunshine Park - West Parking Lot Hickory Meadows Hickory Meadows - Donations Irrigation Project - Small Park System Improvements / Expansion Wayfinding Signs/Exercise Stations Annual Miscellaneous Projects Total Commitments Revenues Over (Under) Expenditures Fund Balance as of December 31, 2011 Fund Balance Brought Forward Ending Fund Balance " CITY OF ANDOVER Park Improvement Fund Projected Fund Balance 2012 2013 2014 2015 2016 2017 TOTALS $ 26,500 $ - $ - $ - $ - $ - $ 26,500 491 - - - - - 491 61,500 61,500 61,500 61,500 61,500 61,500 369,000 88,491 61,500 61,500 61,500 61,500 61,500 395,991 5,000 5,000 625 625 1,963 1,963 2,729 2,729 35,000 35,000 24,931 24,931 2,200 2,200 5,000 5,000 100,000 130,000 230,000 10,000 10,000 15,000 15,000 15,000 15,000 - 15,000 15,000 90,000 92,448 115,000 25,000 145,000 15,000 15,000 407,448 (3,957) (53,500) 36,500 (83,500) 46,500 46,500 170,829 166,873 113,373 149,873 66,373 112,873 $ 166,873 $ 113,373 $ 149,873 $ 66,373 $ 112,873 $ 159,373 "Target- $50,000 to create a contingency for any project overages. 114 Total Commitments 270,000 $ 270,000 Revenues Over (Under) Expenditures 7,069 - (270,000) - - - Fund Balance as of December 31, 2011 73,293 Fund Balance Brought Forward 80,362 80,362 (189,638) (189,638) (189,638) Ending Fund Balance ` $ 80,362 $ 80,362 $ (189,638) $ (189,638) $ (189,638) _L(189,638) 'Target -10 % of current years commitments to create a contingency for any project overages. It is anticipated that all projects will not be fully expended by the end of the year, and future projects will be contingent on additional revenues. 115 CITY OF ANDOVER Trall Fund Projected Fund Balance 2012 2013 2014 2015 2016 2017 - TOTALS Projected Sources of Revenue Trail Fee $ 7,069 $ - $ - $ - $ - $ - $ 7,069 Total Revenues Available 7,069 7,069 Projected Commitments Bunker Lake Blvd Trail 250,000 250,000 Wayfinding Signs/Exercise Stations 20,000 20,000 Total Commitments 270,000 $ 270,000 Revenues Over (Under) Expenditures 7,069 - (270,000) - - - Fund Balance as of December 31, 2011 73,293 Fund Balance Brought Forward 80,362 80,362 (189,638) (189,638) (189,638) Ending Fund Balance ` $ 80,362 $ 80,362 $ (189,638) $ (189,638) $ (189,638) _L(189,638) 'Target -10 % of current years commitments to create a contingency for any project overages. It is anticipated that all projects will not be fully expended by the end of the year, and future projects will be contingent on additional revenues. 115 CITY OF ANDOVER Water System Financial Projections Residential Accounts Actual Estimate 6,041 6,093 Forecast Year 2009 2010 2011 2012 2013 2014 2015 2016 2017 Illation Factor 3.0% 3.0% 3.0% 3.0% 3.0% 3.0% 3.0% 3.0% 3.0% Ave Use (gal per user per qtr) 40,642 40,175 39,834 40,000 40,000 40,000 40,000 40,000 40,000 Acres Added 5 5 5 5 5 5 New Connections 10 10 t0 10 10 10 New Customers 35 35 35 35 35 35 Residential Accounts 5,973 6,041 6,093 CommerciaVlnstimtional Accts 139 142 143 Total Accounts 6,112 6,183 6236 6 ,271 6,306 6,341 6,376 6,411 6,446 1.13% 1.16% 0.86% Rates Base Rate S 10.78 $ 11.32 $ 11.89 $ 11.89 $ 12.19 $ 12.49 $ 12.80 $ 13.12 S 13.45 Use Rate $ 1.65 $ 1.77 S 1.89 $ 1.89 $ 1.96 S 2.02 $ 2.10 S 2.17 S 2.24 Connection Charge $ 3,406 $ 3,678 $ 3,972 S 3,972 $ 4,131 $ 4,296 $ 4,468 $ 4,647 $ 4,833 Area Charge S 3,120 $ 3,370 $ 3,640 $ 3,640 $ 3,786 S 3,937 S 4,095 $ 4,258 $ 4,429 Base Rate 5.0% 5.0% 5.0% 0.0% 2.5% 2.5% 2.5% 2.5% 2.5% Use Rate 7.1% 7.3% 6.8% 0.0% 3.5% 3.5% 3.5% 3.5% 3.5% Connection Charge 8.0% 8.0% 8.0% 0.0% 4.0% 4.0% 4.0% 4.0% 4.0% Area Charge 8.0% 8.01/. 8.0% 0.0% 4.0% 4.0% 4.0% 4.0% 4.0% Actual Estimate Forecast Enterprise Fund - Water Operations 2009 2010 2011 2012 2013 2014 2015 2016 2017 Cash flows from operating activities: Receipts from customers and users $ 2,193,431 $ 2,033,996 $ 2,094,287 $ 2,183,977 $ 2,281,088 S 2,370,939 $ 2,464,281 $ 2,561,248 $ 2,661,980 Payment to suppliers (365,707) (1,016,170) (778,830) (859,498) (851,422) (876,965) (903,274) (930,372) (95$283) Payment to employees (395,430) (406,910) (389,688) (406,377) (411,936) (424,294) (437,023) (450,134) (463,638) Net from operating activities 1,432,294 610,916 925,769 918,102 1,017,730 1,069,680 1,123,984 1,180,742 1240,059 Cash flows from noncapital financing activifies: Transfers in 165,643 89,191 - 7,134 4,242 - - - Transfers; out (150,250) (150,250) (156250) (150,250) (150,250) (154,758) (159,400) (164,182) (169,108) Net from mucapital financing activities 15,393 (61,059) (150,250) (143,116) (146,008) (154,758) (159,400) (164,182) (169,108) Cash flows from capital and related financing activities: Acquisition ofcapind assets (776,911) (258,971) - (109,100) (65,000) (70,000) (970,000) (80,000) (110,000) Receipt ofbonds 1,025,000 - - - - - - - - Payment ondebt (1,025,157) (1,113,025) (1,115,036) (7,600,675) (830,166) (828,806) (831,486) (833,101) (828,751) Proceeds from the sale of capital assets 2,000 - - NetfromWhalandrelatedfinancingactivities (777,068) (1,371,996) (1,113,036) (7,709,775) (895,166) (898,806) (1,801,486) (913,101) (938,751) Cash flows from investing activities: Investment income 325,045 280,544 298308 140,000 15,000 15.000 15,000 15,000 15,000 Net increase in cash and cash equivalents 995,664 (541,595) (39,209) (6,794,789) (8,444) 31,116 (821,902) 118,459 147 ,200 Cash and cash equivalents - January ) 7,852,854 8,848,518 8,306,923 8267,714 1,472,925 1,464,481 1,495,598 673,695 792,154 Cash and cash equivalents - December 31 $ 8,848,518 $ 8,306,923 $ 8267,714 $ 1,472,925 S 1,464,481 $ 1,495598 $ 673,695 S 792,154 $ 939354 116 CITY OF ANDOVER Water System Financial Projections Espana. 2.953,849 2,673,600 2,977,573 2,652,691 $ 2,673,600 $ 2,977,573 $ 2,652,691 $ 1,788,051 $ Actual 1,890,288 2,057,934 $ Estimate 2223,086 1,690,844 $ 1,690,844 1,868,313 Forecast 11[777, 7"K Debt Service Capital projects Fund - Water trunk 2009 2010 2011 2012 2013 2014 2015 2016 2017 Revenues 485,406 1,044,000 88,000 25,000 30,000 750,000 43,000 Xferow 165,643 89.191 Connection Charges $ 19,033 $ 40,766 $ 24,239 $ 86,494 $ 41,309 $ 42,961 $ 44,680 $ 46,467 $ 48,325 Area Charges - - - - 18,928 19,685 20,473 21,291 22,143 Interest 63,106 50,892 88,543 50,000 50,000 50,000 50,000 50,000 50,000 Special Assessment 39,164 80.726 47,742 50,000 80,000 80,000 80,000 100,000 100,000 Replacement Reserve - - - - Equipment 28,600 . S - - Other 1,113,025 S 246.714 830,166 $ 828,806 $ 831,486 $ 900,000 828,751 Total Xfe, In - 242,000 - - - - - TOW 120,303 661,098 160524 186,494 190,237 192,646 195,152 217,758 220,469 Espana. 2.953,849 2,673,600 2,977,573 2,652,691 $ 2,673,600 $ 2,977,573 $ 2,652,691 $ 1,788,051 $ 1,788,051 1,890,288 $ 1,890,288 2,057,934 $ 2,057,934 2223.086 $ 2223,086 1,690,844 $ 1,690,844 1,868,313 [Capital Projects 11[777, 7"K Debt Service M, Maffii2u Wells - - 30,000 - - - Capital Outlay 234,909 267934 485,406 1,044,000 88,000 25,000 30,000 750,000 43,000 Xferow 165,643 89.191 - 7,134 - - - 88,000 Total 400,552 357.125 485,406 1,051.134 88,000 25,000 30,000 750,000 43,000 Net Increase (Decrease) in Fund Balance (280,249) 303,973 (324,882) (864,640) 102,237 167,646 165,152 (532,242) 177,469 Fund Balance - January 1 Fund Balance - December 31 2.953,849 2,673,600 2,977,573 2,652,691 $ 2,673,600 $ 2,977,573 $ 2,652,691 $ 1,788,051 $ 1,788,051 1,890,288 $ 1,890,288 2,057,934 $ 2,057,934 2223.086 $ 2223,086 1,690,844 $ 1,690,844 1,868,313 [Capital Projects 11[777, 7"K M, Maffii2u Wells 88,000 25,000 30,000 750,000 43,000 Funded by debt Rehab Wells $ 60,000 $ 65,000 $ 70,000 $ 75,000 $ 80,000 S 85,000 Trunk Total S 1.153,100 $ 153,000 $ 95,000 S New Development Projects I8,000 88,000 25,000 30,000 40,000 43,000 Water Main Improv - South Coon Creek Dr 886,000 Rate 5.50% 5.50% 5.50% 5.50% Water Main Improv, - Bunker Lake Blvd 140,000 5.50% 5.50% 5,50% Term 10 Water Main Improv - Lakeview Terace 10 15 15 15 15 710,000 15 Plant $ - $ - S $ - Surface Sew Brick Structures 20,500 Cumulative DS $ $ - $ - $ $ 25,000 Equipment 28,600 . S - Current DS $ 1,027,133 $ 1,113,025 S Automated Meter Reading System 830,166 $ 828,806 $ 831,486 $ 900,000 828,751 Total $ $ 1,153,100 S 153,000 $ 95,000 $ 1,005,000 $ 830,000 $ 153,000 Funded by Operations $ $ $ $ 109,100 $ 65,000 $ 70,000 $ 970,000 $ 80,000 S 110,000 Funded by InfinstiouctoruTrunk 1,044,000 88,000 25,000 30,000 750,000 43,000 Funded by debt - - - Total S 1.153,100 $ 153,000 $ 95,000 S 1,000,000 $ 830,000 $ -153,000 I Debt 77 777. '77, Y Rate 5.50% 5.50% 5.50% 5.50% 5.50% 5.50% 5.50% 5.50% 5,50% Term 10 to 10 15 15 15 15 15 15 AADS $ - $ - S $ - - $ - Cumulative DS $ $ - $ - $ $ S $ - $ . S - Current DS $ 1,027,133 $ 1,113,025 S 1,115,036 $ 7,600,675 $ 830,166 $ 828,806 $ 831,486 $ 833,101 S 828,751 117 118 CITY OF ANDOVER Estimate Forcast Enterprise Fund- Sanitary Sewer Operations Sanitary Sewer System Financial Projections 2010 2011 2012 2013 2014 2015 2016 2017 Actual Estimate Forrest Year 2009 2010 2011 2012 2013 2014 2015 2016 2017 Inflation Factor 2,128,620 S 3.0% 3.0% 3.0% 3.0% 3.0% 3.0% 3.0% 3.0% 3.0% Acres Added (1,184,356) 5 5 5 5 5 5 5 New Connections (306,601) 10 10 10 10 10 10 10 New Customers 570266 35 35 35 35 35 35 35 Residential Accounts 6,888 6,968 7,025 Commercial SACS (350,000) 1,358 1,390 1,403 (400,000) (400,000) (400,000) (40,000) (400,000) (400,000) Total Accounts Transfers out 8,246 8,358 8393 8,428 8,463 8,498 8,533 8,568 8,603 (51,008) (52,539) 1.31% 1.36% 0.42% (396,680) (446,680) (446,680) (446,680) (446,680) (448,080) Rates (451,008) (452,539) Cash flows from capital and related financing activities: Base Rate S 57.64 $ 57.64 $ 57.64 $ 59.37 $ 59.37 S 61.15 S 62.98 S 64.87 $ 66.82 Connection Charge $ 418 S 418 $ 418 $ 435 $ 435 $ 452 S 470 $ 489 S 509 Area Charge $ 1,551 $ 1,551 $ 1,551 $ 1,613 S 1,613 $ 1,678 $ 1,745 $ 1,814 $ 1,887 Basc Rate (25,900) 3.0% 0.0% 0.0% 3.0% 0.0% 3.0% 3.0% 3.0% 3.0% Connection/Area 4.0% 0.0% 0.0% 4.0'/0 0.0% 4.0% 4.01% 4.0% 4.0% Area Charge 34,826 4.0% 0.0% 0.0% 4.0% 0.0% 4.0% 4.0% 4.0% 4.0% 118 Actual Estimate Forcast Enterprise Fund- Sanitary Sewer Operations 2009 2010 2011 2012 2013 2014 2015 2016 2017 Cash flows from operating activities: Receipts from customers and users $ 1,936,536 $ 1,968,591 $ 1,996,971 $ 2,014,883 $ 2,059,766 S 2,128,620 S 2,199,797 $ 2,273,373 $ 2,349,429 Payment to suppliers (1,026,200) (1,147,612) (1,146,334) (1,070,694) (1,184,356) (1,219,887) (1,256,483) (1,294,178) (1,333,003) Payment in employees (303,710) (286,163) (280,371) (306,601) (316,011) (325,491) (335,256) (345,314) (355,673) Net from operating activities 606,626 534,816 570266 637,588 559,399 583,242 608,057 633,881 660,753 Cash flows from noncapital financing activities: Transfers out- Replacement Reserve (350,000) (400,000) (400,000) (400,000) (400,000) (40,000) (400,000) (400,000) (400,000) Transfers out (46,680) (46,680) (46,680) (46.680) (46,680) (48,080) (49323) (51,008) (52,539) Net from noncapital financing activities (396,680) (446,680) (446,680) (446,680) (446,680) (448,080) (449,523) (451,008) (452,539) Cash flows from capital and related financing activities: Acquisition ofcapital assess (7,322) - - (25,900) (97,500) - (178,500) - - Proceedsfromthesaleofwpitalassets 5,500 - Netfromcapitalandrela ted financing activities (7,322) 5,500 (25,900) (97,500) (178,500) - - Cash flows from investing activities: Imeshment income 47.717 34,826 63,175 40,000 40,000 40,000 40,000 40,000 40,000 Net increase in cash and cash equivalents 250,341 122,962 192,261 205,008 55,219 175,162 20,034 222,873 248,214 Cash and cash equivalents- January 1 1,843,360 2,093,701 2216,663 2,408,924 2,613,932 2,669.151 2,844,313 2,864,347 3,087,220 Cash and cash equivalents- December 31 $ 2,093,701 S 2216,663 S 2,408,924 $ 2,613,932. $ 2,669,151 $ 2,844,313 $ 2,864,347 $ 3,087,220 $ 3335,434 118 Capital Projects - CrrY OF ANDOVER [n@astrucma Rate 5.50% 5.50% 5.50% 5.50010 5.50% 5.50% 5.50% 5.50% New Development Projects $ 67,000 Sanitary Sewer System Financial Projections $ 110,000 $ 117,000 Sanitary Sewer Ext- Bunker Lake Blvd 140,000 - Cumulative DS $ - $ - $ - $ - $ - $ - $ - S Sanitary Sewer Ext- Crosstown Blvd Acmal Estimate Aztec Estates Lift Station Upgrade Forcast Ca Ital Projects Fund - Sewer Trunk 2009 2010 2011 2012 2013 2014 2015 2016 2017 Revenues Equipment 25,900 97,500 357,000 Total $ S $ $ 232,900 $ 119500 S 90,000 S 3,867,000 Connection Charges S 2,086 S 7,320 S 2,926 $ 38,127 S 4,347 S 4,521 $ 4,702 S 4,890 S 5,086 Area Charges - - - - 8,065 8388 8,723 9,072 9,435 Interest 83,072 74,872 136,253 50,000 50,000 50,000 50,000 50,000 50,000 Special Assessment 24 ,572 20,803 24,871 20,000 20,000 20,000 20,000 50,000 50,000 Replacement Reserve 350,000 400,000 400,000 400,000 400,000 400,000 400,000 400,000 400,000 Bond Proceeds - - - - - - 2,250,000 1,250,000 - Other 2,996 Total 462,726 502995 564,050 508,127 482,412 482,909 2,733,425 1,763,962 514 ,521 Expenses Debt Service - - - - - - - 298,502 464,337 Capital Ou0ay 60,972 137,630 13,085 207,000 22,000 90,000 3,688,500 1,465,000 117,000 Total 60,972 137.630 13,085 207,000 22,000 90,000 3,688,500 1,763,502 581,337 Net Increase (Decrease) in Fund Balance 401,754 365.365 550,965 301,127 460,412 392,909 (955,075) 460 (66,816) Fund Balance - January1 2,733,130 3,134,884 3,500,249 4,051,214 4,352,341 4,812,753 5205,662 4,250,588 4,251,047 Fund Balance - December 31 $ 3,134,884 S 3,500,249 S 4,051,214 $ 4,352,341 $ 4,812,753 $ 5205,662 $ 4250,588 $ 4251,047 $ 4,184,231 Capital Projects - _ :g', a v. '•- 'Z'r'. '�' �4 z _ [n@astrucma Rate 5.50% 5.50% 5.50% 5.50010 5.50% 5.50% 5.50% 5.50% New Development Projects $ 67,000 $ 22,000 S 90,000 S IlOX0 $ 110,000 $ 117,000 Sanitary Sewer Ext- Bunker Lake Blvd 140,000 - Cumulative DS $ - $ - $ - $ - $ - $ - $ - S Sanitary Sewer Ext- Crosstown Blvd 464,337 500,ODO Aztec Estates Lift Station Upgrade 105,000 Yellow Pine Lift Station 650,000 Rural Reserve Trunk 2250,000 1,250,000 Equipment 25,900 97,500 357,000 Total $ S $ $ 232,900 $ 119500 S 90,000 S 3,867,000 $ 1,465,000 $ 117,000 Funded by Operations $ - $ - $ - $ 25,900 $ 97,500 $ - $ 178,500 $ - $ - Funded bylnhastructure?mnk - - - 207,000 22,000 90,000 1,438,500 215,000 117,000 Funded by debt 2250,000 1250,000 Total $ $ S S 232,900 $ 119 ,500 $ 90,000 $ 3,867,000 $ 1,465,000 S 117,000 Debt Rate 5.50% 5.50% 5.50% 5.50010 5.50% 5.50% 5.50% 5.50% Term 10 10 10 10 10 10 10 10 10 AADS $ - $ - S - $ - $ - S - $ 298,502 $ 165,835 $ - Cumulative DS $ - $ - $ - $ - $ - $ - $ - S 298,502 $ 464,337 Current DS 119 S Capital Projects CITY OF ANDOVER - -� Infrstmcmre Storm Sewer System Financial Projections Storm Sewer Improvements S 30,000 $ 35,000 S 40,000 $ Actual 50,000 S Estimate Equipment Forcast Year 2009 2010 2011 2012 2013 2014 2015 2016 2017 Inflation Factor $ $ $ $ 3.0% 3.0% 3.0% 3.0% 3.0% 3.0% 3.0% 3.0% 3.0% New Customers 40,000 $ 45,000 $ 50,000 $ 55,000 35 35 35 35 35 35 Residential - Urban /Rural (units) - 9,525 9,533 9,533 9,603 9,638 9,673 9,708 9,743 9,778 Multiple Dwelling (aces) 30,000 $ 190 223 223 223 223 223 223 223 223 Comm / Industrial (acres) 349 349 349 349 349 349 349 349 349 Schools /Churches (acres) 282 282 282 282 282 282 282 282 282 Rats (Qtrly) Residential - Urban /Rural - per unit $ 6.78 S 6.98 $ 7.33 $ 7.70 $ 8.09 S 8.49 S 8.91 S 9.36 $ 9.83 Multiple Dwelling - per acre $ 14.92 $ 15.37 $ 16.14 S 16.95 $ 17.80 $ 18.69 $ 19.62 $ 20.60 $ 21.63 Comm /Industrial - per acre S 28.51 $ 29.37 $ 31.15 $ 32.71 $ 34.35 $ 36.06 $ 37.87 $ 39.76 S 41.75 Schools /Churches - per acre S 13.55 $ 13.96 $ 14.66 $ 15.39 $ 16.16 $ 16.97 $ 17.82 $ 18.71 $ 19.64 Residential - Urban /Rural - per unit 7.1% 2.9% 5.00/ 5.0% 5.0% 5.0% 5.0% 5.0% 5.0% Multiple Dwelling - per acre 7.2% 3.0% 5.0% 5.0% 5.01. 5.0% 5.00% 5.0% 5.0% Comm /Industrial - per acre 7.2% 3.0% 6.1% 5.0% 5.0% 5.0% 5.0% 5.0% 5.0% Schools /Churches - per acre 7.2% 3.0% 5.0% 5.0% 5.0% 5.0% 5.0% 5.0% 5.0% Actual Estimate Forcast Enterprise Fund- Storm Sewer Operations 2009 2010 2011 2012 2013 2014 2015 2016 2017 Cash flows from operating activities: Receipts from customers and users $ 318,883 S 344,552 $ 354,099 $ 347,000 $ 353,743 S 374,618 $ 396,597 S 419,737 $ 444,100 Payment to suppliers (90,647) (97,041) (155,062) (153,053) (162,357) (167,228) (172,245) (177,412) (182,734) Payment to employes (207,548) (187,066) (216,741) (202,163) (208,343) (214,593) (221,031) (227,662) (234,492) Net from operating activities 20,688 60,445 (17,704) (8,216) (16,957) (7,203) 3,321 14,663 26,874 Cash flows from noncapital financing activities: Payment of advances to other funds - - - - - - - - - - Traysfersout (10,000) (10,000) (10,000) (10,000) (10,000) Net from noncapital financing activities (10,000) (10,000) (10,000) (10,000) (10,000) Cash flows from capital and related financing activities: Acquisition ofcapitai assets (17,093) - - - (32,500) - - - - Proceeds from the sale ofcapital assets - - - - Net from capital and related financing activities (17,093) (32,500) Cash flows from investing activities: Invenmmtincome 2,158 3227 3,814 2,000 2,000 1,000 1,000 1,000 1,000 Net increase in cash and cash equivalents (4,247) 63,672 (13,890) (6,216) (47,457) (16,203) (5,679) 5,663 17,874 Cash and cash equivalents - January ) 96,736 92,489 156,161 142271 136.055 88,598 72,395 66,716 72,379 Cash and cash equivalens - December 31 $ 92,489 S 156,161 S 142,271 $ 136,055 $ 88,598 S 72,395 $ 66,716 $ 72,379 $ 90.253 Capital Projects - -� Infrstmcmre Storm Sewer Improvements S 30,000 $ 35,000 S 40,000 $ 45,000 S 50,000 S 55,000 Equipment Replacement - One -ton Plow truck 994 32,500 Total $ $ $ $ 30,000 $ 67,500 $ 40,000 $ 45,000 S 50.000 $ 55,000 Funded by Operations $ - $ - $ - $ 30,000 $ 67,500 S 40,000 $ 45,000 $ 50,000 $ 55,000 Funded by lnfrastmcbmuTnmk - - - - - - - - Funded by debt Total 8 $ $ S 30,000 $ 67,500 S 40,000 $ 45,000 $ 50,000 $ 55,000 120 • .. .,. 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: FROM: SUBJECT: DATE: Mayor and Councilmembers Jim Dickinson, City Administrator 2013 Budget Development Discussion September 25, 2012 INTRODUCTION City Departments continue to analyze their proposed 2013 Annual Operating Budgets. The Budget Development process is coordinated by the Finance Department and Administration. Administration is looking for City Council direction as the final preparation steps of the 2013 Annual Operating Budget proceeds. City Administration will review with the Council the bold italics items at the meeting. The Council did adopt at the September 4 "' regular Council meeting a Preliminary 2013 total property tax levy of $10,631,299: $7,332,857 (68.67 %) operational levy, $1,961,474 (18.45%) debt service levy, and $1,336,968 (12.58 %) capital /watershed levy. The Council has the right to reduce or keep constant this levy until the final certification date of December 28, 2012. The proposed levy will result in a zero percent (0%) increase in the gross tax levy. DISCUSSION The following are 2013 Budget Development guidelines that were adopted at the April 3rd City Council meeting: 1) A commitment to a City Tax Capacity Rate to meet the needs of the organization and positioning the City for long -term competitiveness through the use of sustainable revenue sources and operational efficiencies. Note: Preliminary Anoka County Assessor taxable market value figures for the City of Andover reflect a 3.94% decrease in total taxable market value. Tax Increment Financing District 1 -1 will be decertifying at the end of 2012, that decertification does offset the taxable market value decrease, netting an overall 0.41% increase in taxable market value. Also impacts of the Fiscal Disparities program have an impact on the final tax rate. 2) Continue with the current procurement and financial plan to appropriately expend the bond proceeds generated from the successful 2006 Open Space Referendum. Note: The Open Space Commission and Staff are actively pursuing additional open space purchases. 3) A fiscal goal that works toward establishing the General Fund balance for working capital at no less than 45% of planned 2013 General Fund expenditures and the preservation of emergency fund balances (snow emergency, public safety, facility management & information technology) through targeting revenue enhancements or expenditure limitations in the 2012 adopted General Fund budget. Note: With property tax revenues making up 80% of the total General Fund revenues, cash flow designations approaching 50% would be appropriate and are recommended by the City's auditor. Administration will review the attached (pgs 7 &8) General Fund 2012 Fund Balance Analysis spreadsheets at the meeting. 4) A commitment to limit the 2012 debt levy to no more than 20% of the gross tax levy and a commitment to a detailed city debt analysis to take advantage of alternative financing consistent with the City's adopted Debt Policy. Note: The proposed 2013 debt levy is currently at 18.45% of the gross tax levy. If a large debt issuance is considered in late 2012 or in 2013, the impact to the levy would not be until 2014. 5) A comprehensive review of the condition of capital equipment to ensure that the most cost - effective replacement schedule is followed. Equipment will be replaced on the basis of a cost benefit analysis rather than a year based replacement schedule. Note: The City Vehicle Purchasing Committee has performed this analysis and has made recommendations to the City Council as part of the 2013 -2017 Capital Improvement Plan development. 6) A team approach that encourages strategic planning to meet immediate and long -term operational, staffing, infrastructure and facility needs. 7) A management philosophy that actively supports the funding and implementation of Council policies and goals, and a commitment to being responsive to changing community conditions, concerns, and demands, and to do so in a cost effective manner. Staffing: Two new staffing requests were made by City Departments (Fire & Public Works) for the 2013 budget, one a Parks Maintenance Worker the other a Fire Technician /Inspector. The only request recommended by Administration at this time is the Parks Maintenance Worker. This is a department that had layoffs as part of the 2010 budget process and has seen expanded infrastructure over the past few years. Administration has placed that position in the proposed 2013 Budget. ?d No furloughs or hour reductions are anticipated, with various position vacancies, Administration & Human Resource will continually monitor staffing availability and budget to maintain adequate service levels to the public. Past years staffing initiatives are also reviewed as part of the annual budget process, attached (pgs 9 -16) is a Duty Officer Program Evaluation report from the Fire Chief. Lastly, with some anticipated retirements, special focus is being placed on appropriate succession planning, in particular the Building Department. For the Building Department, Administration is recommending that once a retirement date is set, a recruitment process will occur before the retirement, allowing for a smooth transition. Personnel Related Implications: To date the following are projected issues facing personnel related expenses: 1. Administration and Human Resources are in the process of reviewing position -based salaries in detail to confirm competitiveness or to make necessary recommendations for adjustments. For a few positions to remain competitive with other government entities, Administration has placed $25,000 in the proposed 2013 Human Resources budget for salary adjustments. Administration will provide an update on this process at the meeting. 2. Pay Steps for eligible employees are included in the 2013 budget proposal, 3. A cost of living adjustment (COLA) is currently being explored and is a topic of union negotiations. 4. Administration has placed $3,000 in the proposed 2013 Human Resources budget for the purpose of reinstating an employee recognition program. 5. A midyear review of the health plan was conducted with our broker on July 10th. Based on that meeting Administration is carrying a 10% increase. It is anticipated that negotiations will yield a lower increase, it is anticipated this process will be completed in early October. The City currently offers the employees a high deductible plan ($5,000 family, $2,500 single) with a health spending account (HSA), this was implemented in 2006. As part of the program, the City pays for 100% of a single health insurance premium, 76% for a family health insurance premium and contributes annually to the employees HSA. 6. Administration and Human Resources are exploring a PTO conversion program as part of the 2013 budget process for both union and non -union employees. Contractual Departments: 1. The City Attorney 2012 contract included a 0% increase over the 2011 rate. 3 Discussion for the 2013 contract will indicate, if City employees are Qranted a COLA, the lezal service contract would be treated the same. 2. At the September 4, 2012 Council meeting, the City Council approved the 2013 City of Andover Law Enforcement Contract with the Anoka County Sheriff's Office. The 2013 Law Enforcement expenditure budget is $2,740,899 which is offset by a Police State Aid revenue budget of $122,720 and School Liaison revenue budget of $86,524 reflecting a net tax levy impact of $2,531,655. The 2012 Sheriff's contract provides for: a. 80 hours per day of patrol service b. 6 hours per day of service provided by a Community Service Officer c. School Liaison Officers in the middle school and high school d. 2 Patrol Investigators e. 50% of the Crime Watch Program's coordinator position. It should be noted that the Sheriff's Department always provides the required number of deputies for all hours contracted by the City. If the Sheriff's Department has a vacancy or a deputy is injured etc.., they still provide the City with a deputy at straight time even though they may have to fill those hours with overtime which at times may cost the Sheriff's Department additional, but is not billable per the contract The 2013 Anoka County Sheriff contract maintains the status quo; a status quo contract reflects 1.74% increase over 2012. Council Memberships and Donations /Contributions: The following memberships /contributions are proposed for the 2013 General Fund & Budget: • North Metro Mayors Association $13,709 • Association of Metropolitan Cities (AMM) $ 9,138 • Mediation Services $ 3,323 • YMCA — Water Safety Program $ 7,500 • Alexandra House $16,000 • Youth First (Program Funding) $12,000 • Northwest Anoka County Community Consortium $10,000 JPA — Youth First • Teen Center Funding (YMCA) $23,000 The following donations /contributions are in the 2013 Charitable Gambling Fund Budget: • Lee Carlson Central Center for Family Resources $1,500 • Senior High Parties $1,000 Please note that any funding coming from the Charitable Gambling Fund is contingent on available resources. Ll Capital Proiects and Debt Service Funds Capital Projects Levy: Capital Projects Levy — The Proposed 2013 Capital Projects Levy Budget specifically designates $1,296,968 of the general tax levy to capital projects and equipment needs relating to Capital Outlay ($210,000), Road and Bridge ($967,197), Pedestrian Trail Maintenance ($58,271) and Park Projects ($61,500). Specific designation of the tax levy to anticipated City needs and priorities for transportation and trail maintenance, park projects and equipment outlays allows the City to strategically allocate its resources and raise the public's awareness of City spending priorities. The Road and Bridge levy is calculated according to Council Policy based on annual growth increases /decreases, with Capital Outlay, Pedestrian Trail Maintenance and Park Levies increased according to the City Council budget guidelines. • Road and Bridge This levy is proposed for transportation programming related to maintaining City streets, roadways and pedestrian trails. This would be the seventh year that a portion of the Road & Bridge Fund is dedicated to pedestrian trail maintenance. This levy is also used for the City's seal coating and crack sealing programs and for street overlays. The 2013 proposed levy to Roads is $967,197, a 5.44% decrease. The 2013 proposed levy to pedestrian trail maintenance is $58,271, a 3.0% increase. • Park Improvements This levy is proposed as an annual appropriation to be used to underwrite park improvement projects as recommended by the Park and Recreation Commission and approved by the City Council. This funding is intended to be a long -term supplemental source of capital funding for park projects that is separately identified in the City's Five - Year Capital Improvement Plan. The 2013 proposed levy is $61,500, same as 2012. • Capital Equipment /Projects Under the Capital Projects Levy, a levy is proposed to be designated to capital improvement /equipment project expenditures identified through the CIP process. Through this designation, the City, over time, will build a fund reserve to avoid cash flow "spikes" and address a wide range of capital improvement needs such as facility maintenance projects under a more controlled spending environment. The 2013 proposed levy is $210,000 same as 2012. Debt Service Levy: Annually the Finance Department conducts a detailed debt service analysis to monitor outstanding debt and to look for early debt retirement or refinancing opportunities that will yield interest expense savings to the City. Staff and Ehlers & Associates have completed that review and while at this time it appears there are not any refinancing opportunities, staff will continue to monitor the bond market and will react if opportunities to refinance present themselves. The preliminary 2013 Debt Service levy provides for the following debt service levies: • 2004A G.O. Capital Imp. Bonds $ 381,290 • 2004 EDA Public Facility Revenue $ 1,030,127 • 2009A G.O. Open Space Referendum $ 184,973 • 2011A G.O. Equipment Certificate $ 101,745 • 2012A G.O. Equipment Certificate $ 125,000 • 2012B G.O. Capital Refunding Bonds $ 138,339 Total $1,961,474 The levy for the 2004 EDA Public Facility Bonds is presented at a levy that was identified in the original pro -forma analysis for the community center. It should be noted that this levy is scheduled to be reduced significantly starting in 2015, the levy will is offset by a significant portion of the $635,000 YMCA annual rental payment. The total proposed 2013 Debt Service Levy proposed is $53,923 (2.83%) more than the 2012 levy. Administration will review with the Council at the meeting the attached Debt Service Levy analysis spreadsheet (pg 17), primary focus will be the current and future impacts on the debt service levy based on decisions that have or may be made. ACTION REQUESTED The Council is requested to receive a presentation and provide direction to staff as to how to proceed with the 2013 General Fund Budget & Tax Levy. I 6 City of Andover General Fund 2012 Fund Balance Analysis 2012 Estimated Budget December 31, 2011 $ 5,888,137 2012 Estimated Fund Balance Increase (Decrease) 204,689 Projected December 31, 2012 6,092,826 Less: Snow Emergency (80,000) Public Safety (80,000) Facility Management (50,000) Information Technology (50,000) Public Safety / South Coon Creek Water Main (200,000) Economic Development (300,000) Prepaids / Inventories (222,641) Working Cash Flow (4,328,961) Estimated Balance Available for Adjustments $ 781,224 2012 Working Cash Flow Designation Calculation: 2013 Requested Expenditure $ 9,619,913 % of 2013 General Fund Expenditures 45.00% $ 4,328,961 City of Andover General Fund 2012 Fund Balance Analysis December 31, 2011 2012 Estimated Fund Balance Increase (Decrease) Projected December 31, 2012 Less: Snow Emergency Public Safety Facility Management Information Technology Public Safety / South Coon Creek Water Main Economic Development Prepaids / Inventories Working Cash Flow Estimated Balance Available for Adjustments 2012 Working Cash Flow Designation Calculation: 2013 Requested Expenditure % of 2013 General Fund Expenditures 2012 Estimated Budget $ 5,888,137 204,689 6,092,826 (80,000) (80,000) (50,000) (50,000) (200,000) (300,000) (222,641) (4,809,957) $ 300,229 $ 9,619,913 50.00% $ 4,809,957 Andover FIRE DEPARTMENT Memorandum Date: August 21, 2012 To: Mayor and City Council From: Dan Winkel, Fire Chief A. Id. Subject: Duty Officer Program Evaluation At the request of Councilmember Bukkila the fire department has conducted an evaluation of the cost savings regarding the Duty Officer program put in place in 2009 -2010. In a financial update to staff in 2009, (updated and included with this document) the fire department identified a number of cost saving steps or programs that the fire department could do to help save money and increase the efficiency of the operations. The proposed Duty Officer program was one of the recommendations to help with cost savings. Based on the history of types of calls responded to by the department, the Chief predicted that there would be between 75 and 100 Duty Officer calls per year. In 2012 the number of Duty Officer calls will approach the 100 mark as long as the projected call volume is met for the year. In 2011 the fire department realized a savings of $7,600 due to the Fire Department Duty Officer responding to a call versus an entire single station as in the past. In 2011 the Duty Officers responded to 79 calls for assistance. To date in 2012 the fire department has saved $5,500 and had Duty Officers respond to 60 calls thru the end of July. It appears that there may be as many as 100 Duty Officer calls in 2012. The savings were calculated by taking into account the cost for one Duty Officer to respond to the appropriate Duty Officer calls (outlined in attached Fire Incident Reponses Guidelines), as compared to the average number of firefighters that respond to each fire department call for service at each station. The average salaries for fire department officers and all firefighters were used for these calculations. During 2011 the fire department averaged 8.13 firefighters responding to each call, including All Calls. In 2012 that number went down slightly to 7.8 firefighters per call. The decrease in 2012 is due in part to some reduced staffing throughout the year. The average salary for firefighters in both 2011 and 2012 is $13.58 per hour. Station 1 13875 Crosstown Blvd. Andover, Minnesota 55304 763- 755 -9825 Fax 763-755-958' 2 16603 Valley Drive Andover, Minnesota 55304 763 - 421 -9426 9 Station 3 1785 Crosstown Blvd. Andover, Minnesota 55304 763- 755 -9044 IPA The calculated average cost per incident that a station responded to with the average member of firefighters, amounts to $110.41 in 2011 and currently at $105.92 for 2012. The average Duty Officer cost to respond is $13.94 per hour for both 2011 and 2012. It is also important to note that a high majority of fire departments in the Twin Cites metro area are now using Duty Officers to respond to similar calls that Andover sends our Officers to. Currently every department in Anoka County has some form of Duty Officer Program except the full time departments who send on duty staff members to calls. Note that the Fire Officers are compensated to respond to the Duty Officer calls on an hourly rate in lieu of stand by pay and are also paid a monthly salary for each Fire Officer position. (Officer Compensation included). The Chief does see this duty as part of the Officer Job description. The Duty Officer program consists of all of the fire department line officers who are on call for one week at a time. The rotation occurs each Friday with a new officer on call for the next week. Substitutions are allowed as long as another fire department officer is available to take the stand by duty. There are 10 Fire Officers who make up the Duty Officer rotation. The Deputy Chief, three District Chiefs, three Captains and three Lieutenants all make up the list of Officers who rotate thru the Duty Officer program. The Chief is not part of this rotation since he is on call and responds year around to fire and EMS incidents as well as is available 24/7 as the City Emergency Manager. Staff believes that the Fire Department Duty officer program has worked extremely well and continues to be a cost efficient method of operations with no decrease in the level of service provided by the fire department. The Chief does have a complete breakdown of the Duty Officer program by the numbers if the Mayor and or City Council would like to see them for further evaluation. 2009 Fire Department Savings/Revenues /5% Reduction Items ➢ Consolidate Safety Officer's Position into existing Captain's job description. $240.00 /mth. X 9 months = $ 2,160 This position has been eliminated and the dollars saved annually. ➢ Consolidate Training Officer's Position into existing Lieutenant's job description. $240.00 /mth. X 9 months = $2,160 This position has been eliminated and the dollars saved annually. ➢ Minnesota Firefighter Training and Education Board grant - $4,000 The City has received over $10,500 in 2012 for training conducted in 2011 and 2012. The fire department continues to apply for available grants as offered by the Training and Education Board. ➢ Duty Officer Program — Duty Officer only responds to certain types of calls. 2009 estimates savings, 75 calls X $125 ea. _ $9,375 The evaluation for 2011 and 2012 is included. ➢ Fuel conservation — Goal is to cut back on fuel use by shutting down trucks at scenes that are not needed and or reduce the number of vehicles on the road. Estimated cost savings in 2009 is $1,000. The fire department continues to try to conserve fuel use by fire trucks. Large trucks are shut down at the scene if they are not used and other vehicles are also shut off if not used for incident command or other functions at a scene. ➢ Technical College Vouchers — the fire department receives credit in the form of vouchers for each hour of class time attended thru the Tech. College system. The department has used $680 this year in vouchers. The Technical College voucher program no longer exists due to budget cuts by the Colleges. ➢ Andover fire has also used our own qualified instructors to teach some of the classes held in 2009. The estimated savings to date is $1,500. The fire department continues to use our own qualified instructors when possible. The department also gets reimbursed for outside instructors thru the Training and Education Board grant program. ➢ The fire department will also be saving approximately $2,200 by having our own firefighters conduct S.C.B.A. mask fitting as well as N -95 mask fitting using equipment supplied by Anoka County. The fire department continues to save about the same amount of money each year by using Anoka County test equipment and our own qualified instructors. ➢ The fire department has also saved by not leasing a copy machine this year as previously discussed. Estimated savings $2,500. The fire department is now leasing a copy machine as part of the annual budget costs. It ➢ The fire department did not have an annual Banquet/appreciation dinner this past spring. The savings were about $1,500. The fire department did contribute $500 towards the Spring Appreciation night this year. The Total cost for the event was split between the fire department and the fire department Relief Association. ➢ The fire department has also saved a considerable amount of dollars by not having the Public Works / Firefighters responding to daytime calls unless absolutely needed. The conservative estimated savings for 2009 is $4,000. The Public Works /Firefighters are only responding to Mutual Aid calls or as directed by the Fire Chief. The cost savings is still in the $4,000 range per year for them not to be responding to every call. The total savings /revenues to date not included in the budget calculations: $ 28,575.00 The comments marked in red are current numbers or comments as compared to the 2009 document. The fire department has done a lot to conserve when possible as well as look for other funding sources or grants to help with the budget process. I- ,Note:.A chanbe has been made and is marked in blue below Andover Fire Incident Responses Structure Fires - Monday— Fritlay 0500 -1700 Auto Aid "'"Duty Officer Gills - Effective Awlust 1, 2009. Starting on this (1afe the Duty Officer for Andover fire should be contacted for the calls marked below on a 24/;� basis including holidays All other calls are ALL CALLS Bomb Threat - I) a ty Officer Busy - Always tone primary CO Alarm — no one ill Duty Officer CO Alarm — with illness Primary Electrical Wires Duh Officer Extrication Primary Fire Alarm —~with no additional information Printauy Fire Alarm — with smoke All Call Fire Alarm — Reset Duty Officer Gas Odor — Inside Primary Gas Odor — Outside Duty Officer Gasoline Spill Duty Oft'icer Grass Fire Primary Illegal Burn Duty Officer Medicals Printary Meth. Lab By Request Mutual Aid(other than onto) All Call P.I. Primary Smoke Outside DtttN' Officer Smoke Inside Primary Structure Fire All Call Vehicle Primary Water Flow Alarm Primary Water /Ice Rescue All Call �x Note that there is one change to this list from previonsly posted response guidelhres. The change is for fire alarms with no additional information available. Andover fire will now be responding with the primary station if there is no additional information available at the time dispatch receives and tones the call. Daytime DAM, Officer f'all's will he ali'm cred b. any fire officer :n�aiLrb}e nt the time ol'the incident. For some types of Duty Officer Calls a second or backup Fire Officer will also be responding to the incident. * "Revised — October 7, 2009** 13 Andover Fire Department Duty Officer Response May — 2003 The Andover Fire Department has a Duty Officer program that rotates all line officers; Deputy Chief, District Chiefs, Captains and Lieutenants for weekly duty availability. The scheduled Duty Officer will start his/her rotation on Friday at 5:00 p.m. and be primarily available until the following Friday. The Duty Officer will respond to calls when paged by Anoka County Central Communications to the type of incidents listed on the Guidelines for Duty Officer Responses/ Andover Fire Department Incident Responses. Duty Officer Calls will be paged from 5:00 p.m. until 5:00 a.m. weekdays and 24 hours on Saturdays and Sundays for the types of incidents listed. Duty Officers do not have to respond to all of the fire department incidents during the scheduled duty period. Duty Officers may want to respond to their own station calls in order to maintain call percentages. The Duty Officer shall report to Central Communications that you are responding to an incident if there has not been a response from the paged or assigned station to an event within five minutes of the original tone or call out. The scheduled Duty Officer will use a marked fire department vehicle to respond to all Duty Officer Incidents. The fire department vehicle is to be used for fire department business only as directed in the City of Andover Personnel Policy. Should the assigned Duty Officer not be available to respond to calls for a designated period of time, a back up Fire Officer shall be contacted and an agreement as to the times that he /she will be the Acting Duty Officer shall be discussed between the two Officers. The originally scheduled Duty Officer shall make every effort to be back in town and available at the agreed to time. The Duty Officer shall also have a marked lime yellow jacket or vest in addition to proper identification when responding to all call outs. The Duty Officer shall also complete the appropriate fire department field report and mark it as a Duty Officer call only. The responding Duty Officer will be credited with the appropriate number of points for the call out. Most will not exceed one hour and if the do the Chief should be notified on the next business day as to the circumstances of the event. Iq Position Deputy Chief District Chiefs (3) Captains (3) Lieutenants (3) FIRE DEPARTMENT Andover 2012 Officer Compensation Monthly Compensation $360 $300 $250 $200 Note that all of the officers also get paid hourly rates for all of the incidents that they respond to. We also compensate them for the Duty Officer Call outs — minimum of one hour. Every officer except the Chief is on a rotating Duty Officer schedule. We change every Friday and they stay on call for one week at a time. Officers are allowed to change dates and some times throughout the week as long as they make sure to get those time slots filled and let the rest of us know who they have changed with. Station 1 13875 Crosstown Blvd. Andover, Minnesota 55304 763 - 755 -9825 Fax 763 - 755 -9583 Station 2 16603 Valley Drive Andover, Minnesota 55304 763 - 421 -9426 6- Station 3 15929 Crosstown Blvd. Andover, Minnesota 55304 763 -755 -9044 SALARY SCHEDULE FOR FIREFIGHTERS SALARY SCHEDULE FOR 2009 & 2010 YEARS OF SERVICE W /E.M.T. W/O E.M.T. 0 TO 6 MONTHS 10.44 10.44 6 MONTHS TO 2 YEARS 12.71 12.71 2 YEARS TO 5 YEARS 13.16 12.71 5 YEARS TO 11 YEARS 13.73 13.15 11 YEARS OR MORE 14.41 13.72 SALARY SCHEDULE FOR 2011 PLUS 1 %COL A SALARY SCHEDULE FOR 2012 (SAME AS 2011) 0 TO 6 MONTHS 6 MONTHS TO 2 YEARS 2 YEARS TO 5 YEARS 5 YEARS TO 11 YEARS 11 YEARS OR MORE W /E.M.T. 10.54 12.84 13.29 13.87 14.55 l6 W/O E.M.T. 10.54 12.84 12.84 13.28 13.86 W /E.M.T. W/O E.M.T. 0 TO 6 MONTHS 10.54 10.54 6 MONTHS TO 2 YEARS 12.84 12.84 2 YEARS TO 5 YEARS 13.29 12.84 5 YEARS TO 11 YEARS 13.87 13.28 11 YEARS OR MORE 14.55 13.86 SALARY SCHEDULE FOR 2012 (SAME AS 2011) 0 TO 6 MONTHS 6 MONTHS TO 2 YEARS 2 YEARS TO 5 YEARS 5 YEARS TO 11 YEARS 11 YEARS OR MORE W /E.M.T. 10.54 12.84 13.29 13.87 14.55 l6 W/O E.M.T. 10.54 12.84 12.84 13.28 13.86 w E E Vl Q T a> (i u 0 r � V a a 0o M_ 00 a0 m oo° o ooe° Q O O _m N N O N O O N O Qn' O a O T O V Q O Q O W N b N b^ O O m Q O r 10 b N O M O o1 N O O M M O O O O N M N e Q N e G\ n e ' O O W O O m O Q O O O OO OO M W W W N O N O N r O t` M ll O O O P Gl b O b O Q V t1 N W M N N W O W b N N O N O N r N O N O N ^ b N M N 19 b Q O 1 b 0 N b O N O O L\ V 41 b O Ili O b N N Q b M Q- O M O T b vl O O O 0 0 0 0 0 0 N O o N h a N N o V N O n h O Q C` O V I� O I O 1l W b b b O O O Q O r N r W m O^ N l- O r n N G1 M O W O r n y 0 N r N^ W o N N o 0 o N 0 0 0 0 0 0 N v e N Q e n n e a C! r N o0 N o n NNo No N N N- t�c�o oNO W N O W M N m Q Q N N M L\ N W O lD O 1� W N O t` O W O b r W t` b r yj y1" r q' V - N O N N O O O O O O O O O O M o O b o -f1 o Q O 1� r O O N O N N O N O N N M h W b O N b O Gl O T c N N N O O N O M N li ^ b 4Ql M W O N �- Q O M W O O N m m O W O^ Q N e Q N e N M o Q O M OO O N N O O O N N b lO o7 N N P h O W Q O N O O T 00 o Qo Q N b .o o IR 00 o Qo Q N b r n o M b Q V: bQO c� o m- c rO n N m Nb O� rQ�1 vmi a V T N r b O v M O I� N e T O e N b O O O O O N N N N M O Gl O C` O M b N W - - O O O O O O O O N N O M O � N 6 rNn GI N .I c O l M G� 1� O C FO N W Q W Q Q Q M C tNf I P C; N O L\ W vi N O e o C O O U 9 iV( u u£ a L. U U 0 >. S W [xPl m 401 u v v y€ V w 0. 3 E 000 O G G a ¢ R E 5 �' a °m °O N u0C7Q C7 acc c > �oo OOOOO '600 N OOOf O� Q m � d�'w V" V� 0 r� 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: FROM: SUBJECT: DATE Mayor and Councilmembers Jim Dickinson, City Administrator 2013 Special Revenue, Debt Service, Capital Projects, Enterprise & Internal Service Funds Budget Distribution September 25, 2012 The Council has had a number of reviews of the 2013 Proposed General Fund Budget that will be supported by the 2013 Tax Levy. The Council did adopt at the September 4`h regular Council meeting a Preliminary 2013 total property tax levy of $10,631,299: $7,332,857 (68.67 %) operational levy, $1,961,474 (18.45 %) debt service levy, and $1,336,968 (12.58 %) capital/watershed levy. The Council has the right to reduce or keep constant this levy until the final certification date of December 28, 2012. The proposed levy will result in a zero percent (0 %) increase in the gross tax levy. This agenda item will focus on all the other City fund budgets. DISCUSSION Other Funds: The attachments to this staff report are draft budgets for all the other funds outside of the General Fund within the City. The attachments are grouped by fund types' bolded below: For the most part these budgets are self explanatory, with the exception of the Community Center, Economic Development Authority (EDA) and Enterprise Funds. The detail of the Community Center Fund was presented at the September workshop by the Recreational Facilities Manager, the EDA Fund detail will be presented to the EDA at their November meeting, and the Enterprise Funds are driven by a rate analysis. I will provide a brief presentation of the attached budgets and answer any questions the Council may have. The Special Revenue Funds (pgs 1 — 22) are established to justify and account for revenue sources to finance particular functions or projects. Revenues for these funds come from a variety of sources (taxes, fees, gifts, grants or other contributions). Expenditures from these funds are normally restricted by statute, local ordinance or grant agreement. Also the funds may be used for either operations or capital outlay as legal restrictions mandate. Administration will be discussing with the Council the following funds: 1. Economic Development Authority Fund 2. Community Center 3. Charitable Gambling Fund The Debt Service Funds (pgs 23 — 56) account for the accumulation of resources for, and the payment of general long -term principal and interest. Repayment of the debt through principal and interest payments to bond holders is backed by the full faith and credit of the City of Andover. Administration will be discussing with the Council the overall debt service spreadsheet and how the individual Debt Service Funds relate to the spreadsheet. The Capital Project Funds (pgs 57 — 90) are used to account for the acquisition or construction of major capital facilities or equipment financed by a variety of funding sources, including tax levy, debt, special assessments, grants or other governmental fund resources. Administration will not be discussing these funds in detail, these funds are the primary funds that facilitate the annual Capital Improvement Plan (CIP). The Enterprise Funds (pgs 91 — 100) are dependent on multiple factors such as community growth and demand for and usage of the service. The Enterprise funds are generally in line and step with the rate analysis done for these funds as part of the CIP development and review. Administration will not be discussing these funds in detail, these funds are the primary funds impacted by the rate analysis studies that facilitate the annual Capital Improvement Plan (CIP Internal Service Funds (pgs 101 — 108) are used to account for services that are provided to other City Departments, or to other governments, on a cost reimbursement basis. Administration will be discussing with the Council the following funds: 1. Central Equipment Fund 2. Risk Management Fund ACTION REQUESTED The Council is requested to review the staff report, attachments, receive a presentation, and provide direction to staff. Attachments O W A W A z M N O • cu 0i O N U U cn r. 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The 2012 expenditure budget currently is amended to $9,298,720 acknowledging $35,000 of 2011 budget carry forwards. Monthly reporting of the City Budget progress to the Governing body is a recommended financial practice and often viewed positively by rating agencies. DISCUSSION Attached is the General Fund Budget Summary Totals - Budget Year 2012 through August 2012. The attachment is provided to assist discussion in reviewing 2012 progress; other financial documents may be distributed at the meeting. The following represents City Administration directives and departmental expectations for 2012: 1. Expenditure budgets while approved, expenses are to meet with the spirit that needs are fulfilled first, expansions of service and special requests are to be reviewed with City Administration before proceeding. 2. Departments are committed to search for the best possible prices when purchasing goods and services. 3. Departments are committed to continually searching out new efficiencies and to challenge the status quo of how the City provides services. 4. Departments are committed to searching out collaborative opportunities with our neighboring government agencies to facilitate efficient and cost - effective utilization of governmental assets and personnel. 5. Departments are committed to developing effective consistent and ongoing communications with City residents, businesses and other stakeholders. ACTION REQUESTED The Council is requested to receive a presentation and provide direction to staff. CRY OF ANDOVER General Fund Budget Summary Totals Budget Year 2012 2011 REVENUES Budget Aug YTD % Bud Final 2012 Budget Aug YTD % Bud General Property Tax $ 7,217,219 $ 3,700,016 51% $ 7,115,936 $ 7,398,782 $ 3,809,259 51% Licenses and Permits 250 080 230,667 92% _ 387,206 250,155 274,346 110% Intergovernmental 558,215 308,675 55% 566,707 566,103 342,638 61% Char es for Services --�-- 580200 y.._.__., 517,906 89% 866,584. 601,150 1.04 %� Fines 105,750 51,467 49% 99,777 100,750 59,595 59% Investment Income 65,000 25,381 39% 130,368 65,000 31,940 49% Miscellaneous 84,900 108,413 128% 127,602 84,850 104,049 123% Transfers In 196,930 196,930 100% 196,930 196,930 196,930 100% Total Revenues $ 9,058,294 $ 5,139,455 57% $ 9,491,110 $ 9,263,720 $ 5,442,469 59% 2011 2012 EXPENDITURES Budget Aug YTD % Bud Final Budget Aug YTD % Bud GENERAL GOVERNMENT Mayor and Council $ 106,956 $ 63,255 59% $ 101,372 $ 88,162 $ 64,710 73% Administration 138,157 86,542 63% 135,523 140,621 91,127 65% Newsletter 27,500 17,669 64% 22,897 25,500 12,188 48% �,?J Human Resources 36,221 28,965 80% 31,854 15,429 9,505 62% Attorney 178,300 99,855 56% 171,062 178,300 99,540 56% City Clerk 103,333 67,108 65% 100,693 103,937 69,796 670/, Elections - ___6,750. _. _.. .._3 Q9 $61°J.ob,39_8.._. _ . _... 53 922. _...._, 35 %. Finance 212,967 141,441 66% 207,033 213,522 147,664 69% Assessing 152,500 140,817 92% 143,693 152,500 140,597 92% Information Services 154,871 92,243 60% 142,963 153,560 83,286 54% Planning & Zoning 355,258 199,243 56% 324,302 338,696 204,365 60% Engineering 414,408 265,109 64% 413,819 419,688 285,911 68% Facility Management 553.739 304,515 55% 469,476 574,639 277,220 48% Total General Gov 2,440,960 1,510,860 62% 2,271,085 2,458,476 1,504,692 61% PUBLIC SAFETY Police Protection 2,615,407 1,307,703 50% 2,615,407 2,694,135 2,020,422 75% Fire Protection 1,077,084 574,257 53% 974,988 1,081,933 602,408 56% Protective Inspection 363,789 217,109 60% 360,277 363,834 231,263 64% Civil Defense 16,463 12,682 77% 16,301 16,755 11,646 70% Animal Control 9,970 6,225 62% 11,087 9,950 4,151 42% Total Publ cSafety 4,082,713 2,117,976 52% 3,978,060 4,166,607 2,869,890 69% PUBLIC WORKS Streets and Highways 578,050 359,374 62% 594,293 571,625 381,758 670/. Snow and Ice Removal 489,315 339,457 69% 434,602 488,172 287,304 59% Street Signs 196,712 117,388 60% 175,833 196,631 107,724 55% Traffic Signals 36,000 12,871 36% 26,569 36,000 11,743 33% Street Lighting 36,400 18,796 52% 32,317 36,400 19,674 54% StreetLights - Billed 206,000 108,999 53% 189,144 206,000 109,182 53% Park & Recreation 916,832 563,201 61% 889,178 932,599 602,654 65% Recycling 122,273 64,634 53% 109,911 126,210 59,790 47% Total Public Works 2,58102 1,584,720 61% 2,451,847 2,593,637 1,579,829 61% OTHER 45,000 20,460 45% 30,631 80,000 43,568 54% Total Other 45,000 20,460 45% 30,631 80,000 43,568 54% Total Expenditures $ 9,150,255 $ 5,234,016 57% S 8,731,623 $ 9,298,720 $ 5,997,979 65% NET INCREASE (DECREASE) $ (91,961) $ (94,561) $ 759,487 $ (35,000) $ f(5j555,,510) ;J ' '��A �J n.. �NDO 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: FROM: SUBJECT: DATE: Mayor and Councilmembers Jim Dickinson, City Administrator August 2012 Investment Report September 25, 2012 INTRODUCTION Summary reporting of the City Investment portfolio to the Governing body is a recommended financial practice and often viewed positively by rating agencies. Furthermore, the City of Andover Investment Policy recommends the Finance Director presents to the City Council at least quarterly the type of investments held by the City. DISCUSSION Attached is the Investment Maturities Summary for August 2012, the August 2012 Investment Detail Report, and the August 2012 Money Market Funds Report. These attachments are intended to assist with discussion in reviewing the August 2012 investments. ACTION REQUESTED Council is requested to receive a presentation and provide feedback to staff. submitted, N ti O N N b�0 e d N d Y L y h d C to 4 ti } G y N C G CO V O 00 M N G o n'V CD \0 M � i Q ... M 69 69 [� V N 00 0 7 7 It 'n �o N CN 69 � N � O N W W N M N �0 O\ O 7 N O 'mil N 'n 6v 6 D\ N ONO b �-' O � N b C14 O V�j VNj VN1 N �, y M N T a 61) 00 W (7, ON V1 �o DD O V 7 Cl N O M O O+ r- Q, M N r ON 777 ON �D �o l O O V DO r- N O�, ti 7 O a .-. d' O N O. 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LU 2 3 V Q N Z LCLJ C N W Z W c T 00 O a1 r V 00 C) Y N L6 y ...7 V co O O �.> coo O M L L Ch � 3 U 'c a c LL LL m Y f6 � C 0 >. N _.: Q:.. 0 0 N N � N C N 0 (9 0 0) O �U N N LL N N 2 (A J 2 h d CL d' 7 ~ ~ ~ n h h b M O M ni 69 Y L C O 0 F- N O N (0 a 5 C I T Y O F jai ND OVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: 2012 -2013 City Council Goals and Values Progress Report DATE: September 25, 2012 INTRODUCTION On June 5, 2015 the City Council adopted the attached City of Andover 2012 -2013 Goals and Values. The values and goals were summarized into the following categories: 1. Fiscal 2. Commercial/Residential Development/Redevelopment 3. Collaboration 4. Service Delivery 5. Livability /hnage DISCUSSION The attached City of Andover 2012 -2013 Goals and Values contain progress report segments that have been updated to date. The Council will be asked if the attached Goals and Values document is still fairly inclusive and relay to staff if acceptable progress is being made. ACTION REQUESTED Receive a brief presentation, review and discuss the progress being made on the 2012 -2013 Council City of Andover 2012 -2013 Goals and Values Fiscal Values: Statement: The City recognizes the following fiscal values as the basis for delivering current and future services to the residents of Andover. 1. Assure city financial stability through cost effective services. 2. Focus spending on community needs; wants need to be supported by new or redirected sustainable revenues. 3. Explore new revenue streams. 4. Don't commit dollars today that will commit the City to unsustainable future expenses. Progress Report. • The 2011 budget completed the year with both positive revenue and expenditure variances. The 2012 Budget was developed with specific guidelines that were adopted by the City Council and is being implemented following Administrative directives consistent with the adopted Fiscal Values. • Looking forward to 2013 the City Council has again adopted specific guidelines for the budget development; those guidelines have the Council and City Staff continually analyzing services. The annual Capital Improvement Plan development process evaluates current and future infrastructure improvements extensively to determine long term financial sustainability. M. City of Andover 2012 -2013 Goals and Values Commercial/Residential Development/Redevelopment Goals: Value statement: The City wants to be supportive of those invested in or wanting to be invested in our community. 1. Review TIF district expirations; discuss future planning and options available which may include the creation of new TIF Districts. 2. Facilitate upgrades or redevelopment of blighted or underdeveloped commercial /industrial parcels. 3. Help stimulate business growth in Andover through more business friendly municipal costs, regulations and support programs. 4. Develop a business outreach plan to improve City relationships with the business community. 5. Analyze existing commercial areas to determine if expansion is feasible and seek out new areas to serve the community. 6. Continually evaluate how to meet sewer /water and street needs of any proposed development and redevelopment projects. 7. Review City development processes to help reduce unnecessary steps, time delays and development costs. Progress Report. • The TIF districts status is reviewed continually with the EDA. The EDA has also started the process to acquire blighted properties making way for future redevelopment options. • The City Council has eased signage restrictions, has reduced commercial water utility connection charges, has initiated and completed a retail market analysis, and has created an additional TIF District to facility the Arbor Oaks senior housing project. • The City Council approved a pilot project for residential developers where the fixed fees, along with park dedication & trail fees, are collected at the time of building permit and variable fees be collected at time of final plat. The collection process is outlined in the development contract for each plat, and the developer signs an assessment agreement in the event the lots are not built on within two years the City would assess the fees to the lots not yet built on. • City Staff has increased involvement with the local chambers of commerce and is continually making efforts to get out and visit business owners to determine their needs. The Anoka Area Chamber relationship is very positive; the Metro North Chamber relationship is improving. • Relative to evaluating sewer /water needs of proposed development, the primary involvement has been offering municipal service at the time of reconstruction of roadways. The City was successful in securing a CDBG grant to make water service available to what was previously an un- serviced neighborhood. S City of Andover 2012 -2013 Goals and Values Collaboration Goals: Value statement: The City is supportive of collaboration efforts that are cost - effective and improve efficiency in delivering services. 1. Rethink how we deliver existing basic city services and seek lower cost with increased productivity. 2. New collaboration opportunities must be a win -win for the participating cities. 3. Continue to work on developing working relationships with: school district, county, and adjoining cities; the goal being to reduce costs, improve delivery of services, and be as efficient as possible. 4. Seek County support on meeting the City's needs relative to transportation, in particular on how improvements to County and City infrastructure can solve traffic problems for our residents, assist existing business, and help attract new businesses. 5. Work with waste /garbage haulers to determine if a more efficient garbage collection process for the community can be achieved. Progress Report: • Administrative directives for the 2011& 2012 budget implementation and the Council adopted 2013 budget development guidelines stress seeking out efficient and cost effective services. • The City is pursuing collaborative opportunities with the County, School Districts, and neighboring cities. City Administration is currently working with the County to determine if the County Facility Maintenance Management System could provide efficiencies to the City. The City is also working with the County and the City of Coon Rapids to develop a regional dog park at Bunker Hills Regional Park. • The Bunker Lake Boulevard /7`h Ave reconstruction project is a good example of how the City and County can work together on transportation issues. But while some progress is being made, many other locations along County roads are in need of County participation either in the County actually doing a construction project or allowing the City or proposed development to do a construction project. Projects would include: turn - lanes, additional lanes, controlled intersections or reasonable access to a County road. City of Andover 2012 -2013 Goals and Values Service Delivery Goals: Value statement: The City is committed to providing efficient and cost - effective city services. 1. Determine if the City should reduce maintenance on parks not used or useable for cost savings; consider elimination of tot lots; focus development on larger parks and an expanded trail system. 2. Review the City relationships with the local sports associations to help provide for exceptional program delivery to the community. 3. Pursue paperless opportunities whenever possible and feasible. 4. Analyze the "administrative fine" process to reduce use of courts, increase local revenues, and improve code compliance. 5. Explore opportunities with law enforcement to improve community policing. 6. Pursue local programming during summer or school days for the community youth by effective utilization of the Community Center and the City's relationships with local service organizations. 7. Continually review our processes to reduce unnecessary or unwanted service deliveries. 8. Discuss employee salaries and the review process with the budget development process, this should include reviewing salary ranges, cost of living adjustments (COLA), longevity, and merit based pay. Progress Report: • The Park Commission along with City Staff has evaluated all City Park properties to determine future uses and improvements. Along with this process the Park Commission has invited the local sports associations and neighborhoods to participate in the process. • A task force was created to explore whether or not artificial turf is an option for the City to consider enhancing or expanding the current field offerings. A final report from this task force was presented to the Council in June. In response the City Council purchased a 39 acre parcel to meet field demand, construction is anticipated to start in 2013. • The City is currently using a paperless City Council packet and City Staff is continually encouraged to use electronic meanings of communication to limit paper use and to make presentations. • City Administration and the City Attorney have been researching administrative fines; a presentation to the City Council is anticipated a future workshop meeting. • As part of the 2012 budget process the City expanded the law enforcement contract to include an additional investigator to help with investigations and to pursue community policing in current "hot spots " within the community. F Service Delivery Goals (continued): • The City Council as part of the 2012 budget supported a teen after- school program with the YMCA. This program in conjunction with the Youth First program is intended to start meeting the early teen programming needs within the community. Both programs are on pace to continue in 2013. • Employee salaries are annually evaluated; comparisons are made with other comparable communities. As part of the 2013 budget development process certain positions will be recommended for adjustment to remain competitive. City Administration is also evaluating a conversion to PTO (paid time offl versus the current sick and vacation leave program. City of Andover 2012 -2013 Goals and Values Livability/Image Goals: Value statement: The City recognizes that providing quality basic & desired services enhances the quality of life of our residents. 1. Pursue preserving open space when viable and feasible opportunities are available. 2. Continue efforts along Hanson Boulevard with promoting sustainable landscape. 3. Determine if the Livable Communities Program is a viable program for Andover. 4. Determine if Metro Transit can be expanded into Andover. 5. Be creative in improving and adding amenity options for the residents of Andover. 6. Review recent 2010 Census data and use for planning future projects. Progress Report: The Open Space Commission continues to evaluate properties as options for the City to purchase as part of the Open Space Referendum program. Minimal development has occurred so not much activity has taken place through the development process to preserve open space. Each Open Space acquisition proposal going forward will include cost estimates on access related costs and estimates on future maintenance cost. In addition, as part of the 2013 budget development a separate budget identifying the ongoing maintenance cost related to the open space purchases is proposed. The City continues to monitor the past sustainable landscape plantings and continues to pursue property owners along Hanson Boulevard to expand the landscape offering. The Great River Substation landscape improvements were completed. Met Council representatives were at a past Council workshop and presented the benefits of participating in the Livable Communities Program. No decision to participate was made. Updated 2010 Census data is being used as a tool for economic development marketing.