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HomeMy WebLinkAboutAugust 16, 2012C I T Y O F ( A N D OVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US Regular Park & Recreation Commission Meeting August 16, 2012 6:20 P.M. Meet at Pleasant Oaks Park (just west of the intersection of 143 Avenue NW and Xenia Street NW) 7:00 P.M. 1. Call to Order 2. Resident Forum 3. Approval of Minutes (7/19/12) 4. Consider Park Dedication Requirements/Walmart at Andover Station 5. Consider Application for Scheduled Use of Recreational Facilities /Andover High School Soccer 6. Consider Tournament Application Deposit Fee 7. Outstanding Items 8. 9. Chair's Report 10.Adjournment 7:15 P.M. or Shortly ThereafterlWorkshop Session A. Workshop Session 1. Consider Updating 2011 Park Dedication Study 2. Adjournment A O r1 OPW 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.AN DOVER. MN.US TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works /City Engineer FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 4. Consider Park Dedication Requirements/Wal -Mart at Andover Station DATE: August 16, 2012 INTRODUCTION This item is to consider the park dedication requirements for the proposed preliminary plat for Walmart at Andover Station. DISCUSSION A copy of the preliminary plat is in your side pocket of your packet. The location of the proposed development is located on the old Pov's property in the northwest corner of the intersection of Jay Street NW and Bunker Lake Boulevard NW. The developer (Wal -Mart Real Estate Business Trust) has made a preliminary plat submittal to plat 2 lots. One of the lots that is being platted as an Outlot is not being developed at this time. Since it has not been determined at this time what type of development will happen on this property, it is recommended by staff not to require park dedication on the Outlot until such time there is a proposal on the property. As far as the park dedication for the Walmart site, it is recommended to accept cash in lieu of land. The park dedication fee for commercial /industrial is $7950 per acre or 10% of the market value of land, whichever is less. Note: Attached is a copy of the agenda item that was presented to the Planning Commission just so that the Park Commission is familiar with the information that presented about the site. ACTION REQUIRED The Park and Recreation Commission is to consider the preliminary plat of Walmart at Andover Station and recommend direction as to the park dedication requirements to the City Council. Respectfully submitted, Todd J. F4aas Cc: Erik Miller, MFRA representing the Wal -Mart Real Estate Business Trust (copy sent by e-mail) Attachments: Memo to Planning Commission, A copy of the preliminary plat (pages C1.01 B, C2.03 A, and C3.01 B) are in side folder of packet Y fl: 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Planning and Zoning Commissioners FROM: David L. Carlberg, Community Development Director SUBJECT: PUBLIC HEARING: Preliminary Plat of Walmart at Andover Station located at 1851 Bunker Lake Boulevard NW. DATE: August 14, 2012 INTRODUCTION The proposed plat would divide the existing 26.99 acre parcel into a lot of 19.69 acres, an outlot of 6.38 acres, dedicate right -of -way for Jay Street NW (.92 acres), and establish drainage and utility easements for utilities, ponding and wetland areas. Review Process City Code Title 11 provides the requirements for preliminary plat review. The Planning Commission is asked to review the proposal for conformity with these requirements as well as for conformity with the Comprehensive Plan. DISCUSSION City Code I1 -3 -1 General Requirements A. Conformance with Comprehensive Plan. The Land Use Classification is General Commercial. General Commercial (GC) is intended to be the focal point of conunercial activity in the city on a larger scale than the Neighborhood Commercial District and may serve a trade area that extends beyond the City limits. This district provides a complementary mix of uses, including retail, service, office, entertainment and civic facilities. Site design must provide convenient access for both pedestrian and vehicular traffic. The architecture of structures must complement an overall architectural theme for that district. General Commercial districts that are located adjacent to residential properties must provide extensive berming, landscaping and physical separation to ensure an appropriate transition is created. City Code 11 -3 -1 General Requirements B -F. The attached preliminary plat covers all of the owner's contiguous land and shows adjacent properties within 100 feet as required. Both proposed parcels will have access to public streets. The development will be required to provide infrastructure within the plat to meet their needs and will be required to pay for improvements to public infrastructure required as a part of the proposed project (traffic study), sewer, water, storm sewer, etc. City Code 11 -3 -2 Street Plan Lot 1, Block 1 is proposed to be served by two access points on Jay Street NW and a third access point on Bunker Lake Boulevard NW. A traffic study has been prepared to identify the volume of traffic that will be created by the proposed use of the subject property and the impact it will have on the existing transportation improvements, and improvements that are recommended to maintain adequate functioning of the roadway system. The traffic study has been reviewed by the City and Anoka County. Although access points to the site are acceptable in concept, additional revisions to the traffic study maybe required. City Code 11 -3 -4 Easements The proposed plat provides drainage and utility easements over ponding and wetland areas. There are existing easements over existing public utilities. City Code 11 -3 -6 Lots The proposed lot and outlot will provide a contiguous area that exceeds the minimum lot width (100 feet), depth (150 feet) and area (24,000 square feet) required by City Code 12 -3 -4. Soil borings and a geotechnical report have been prepared to establish a first floor elevation of 895 feet above sea level. Each of the lots will exceed 50 feet of public street frontage. City Code 11 -3 -7 Parks Playgrounds, Open Space and Public Uses: The Park and Recreation Commission will review the proposed plat at their August 16, 2012 meeting and make a recommendation to the City Council on the park dedication requirement. City Code 1 -7 -3 establishes the commercial /industrial rate as the lesser of $7950 per acre or 10% of the market value. $7,950 per acre will be applied to Lot 1, Blockl and collected as a condition of approval. Due to the potential for future subdivision of Outlot A, park dedication for this lot will be deferred until further development of the property is proposed. City Code 11 -3 -8 Trails This section allows the city to collect a trail fee for regional trails. The fee schedule in City Code 1 -7 -3 and preceding Resolution R044 -01 establish the developer's responsibility to construct trails adjacent to their site in lieu of trail fees. In this case, the planned trail along the west side of Jay Street has already been constructed and assessed as part of that project. There is no plan to construct a trail along the north side of Bunker Lake Boulevard due to the close proximity of the DNR protected wetland to the west to Bunker Lake Boulevard. City Code 11 -4 Required Improvements , A development contract and financial security will be required to ensure all of the required improvements are completed, including; grading, erosion control and tree protection, installation of utilities, landscaping and all other improvements shown on the approved plans. City Code 11 -4 -9 Drainage Facilities The proposed grading plan has been reviewed by the city for compliance with its Water Resource Management Plan and by the Coon Creek Watershed District (CCWD) for compliance with their requirements. Attached is the Notice of Permit Application Status from the CCWD dated July 31, 2012. Preliminary review by their staff indicates that the current proposal and site plan can meet their standards. City Code 13 -6 Buffer Strips and Standards for Protection of Wetlands and Storm Water Ponds . Plans show 16.5 foot wide buffer strips adjacent to wetlands and storm water ponds. City Code 14 -1 Floodplain Regulations The city has adopted regulations required for participation in the FEMA Flood Insurance Program. The Preliminary Plat (C2.03) shows areas of both Zone B and Zone C on the site. Zone B represents areas within the 500 -year flood plain with less than a 0.2% annual probability of flooding. Zone C represents areas outside the 500 -year flood plain with less than a 0.2% annual probability of flooding. The city's floodplain regulations will not affect the proposed project. City Code 11 -4 -14 Dead and /or Diseased Trees, City Code 4 -3 Tree Preservation and City Tree Preservation Policy The Existing Conditions Topography Plan (C2.02) generally shows existing trees with clouded borders. The proposed Erosion Control — Tree Protection Plan (C5.01) shows the location of silt fence at the perimeter of the building, parking and ponding areas. Areas outside of the silt fence will not be disturbed. Coordination with other Agencies The developer and/or owner is responsible to obtain all necessary permits (Minnesota Department of Natural Resources, U.S. Army Corp of Engineers, Coon Creek Watershed District, Minnesota Pollution Control Agency, LGU, Anoka County Highway Department and any other agency that may have an interest in the site). Initial contact shall be made with the City Engineering Department regarding this item. Staff Recommendation Access and grading issues remain as of the writing of this report. It is not unusual for these items to be resolved after plat approval due to the lengthy review time by the ACHD and the level of detail that is needed to achieve a final grading plan. Provided the Commission is comfortable with the conditions in the resolution that guide the resolution of these issues, staff recommends the Commission forward this application to the City Council with a recommendation of approval. ACTION REQUESTED The Planning Commission is asked to review the proposed plat and discuss the items noted in the staff report. If the Planning Commission is inclined to recommend approval of the proposed plat the recommendation should include the conditions of the attached resolution. Attachments Resolution , Location Map Plan Sheets (11x17 in packet) CCWD Notice of Permit Application Status Letter from Margaret and Robert Skogberg dated August 5, 2012 Email from Charlie Craven received August 9, 2012 Respectfully submitted, David L. 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Consider 2012 Application for Scheduled Use of Recreational Facilities /Andover High School Soccer DATE: August 16, 2012 INTRODUCTION The Park and Recreation Commission is requested to consider the Application for Scheduled Use of Recreational Facilities as requested by the Andover High School Soccer Team. r DISCUSSION Attached for your review is the application that has been submitted by Andover High School to play 2 soccer games at Sunshine Park. They will be schedule to use the middle soccer field (Field #3) on the following days: • Wednesday, August 22 from 3 pm -5 pm. • Wednesday, September 5 th from 3 pm -5 pm. This request does not conflict with any of the youth games or practices. ACTION REQUIRED The Park and Recreation Commission is requested to consider the Application for Scheduled Use of Recreational Facilities as requested by Andover High School. Respectfully submitted, Todd J. Haas Cc: Eric Letola, Andover High School (copy sent by e -mail) Twila Hauck, Andover Football Association (copy sent by e -mail) Attachments: Application, Page 3 of the 2012 Fall Schedule 2017- Setc-er f4A'a LIA.� ANDOVER PARK AND` RECREATION COMMISSION APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES Group requesting use of facilitie 1 S 6' Association President J ° S L ` ` �� ^ a Phone (Home) Print Name 6_ r -'c L Phone (Work) 57o ? `f v l Phone (Mobile) Association President C� �i� /IS/n -mail) Signature (required) Date Address City State Zip APPLICATION DUE DATES FOR WINTER USE OF FACILITIES - FIRST THURSDAY IN NOVEMBER NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in November. FOR SPRING AND SUMMER USE - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL, BASEBALL, AND LACROSSE. NOTE: Scheduling decisions will be made at the Park & Recreation Co ion_ meeting on the third Thursday in March. FOR FALL USE — FIRST THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in July. It is the policy of the City of Andover to try to meet the recreational needs of its citizens. The goal of the Park and Recreation Commission in scheduling is to allot the limited number of recreational facilities in a fair and equitable manner, using compromise when necessary to accommodate the maximum number of requests possible. The Guidelines for Field Usage by Youth Associations may be used to determine field allocation (see attached). Facility requests submitted by the due date with this completed form will be given the highest priority. Subsequent requests will be filled on a first -come, first - served basis if facilities are available. The sequencing of scheduling will be considered with City youth associations having first priority. Number of participants expected in program this year. C 9- o Number of participants expected from Andover this year. Number of participants in program last year �4 c Number of participants from Andover last year j--qz� Age brackets for participation AUG -721Z _�w Number of game fields /rinks needed per week this year 1 ' e � � 6 , Indicate season start and end Time slot desired (list 2 choices) s f y 7s� 3 List specific fields /rinks being requested (refer to attached listing) n Number of practice fields /rinks needed per week this year. Time slot desired (list 2 choices) List specific fields /rinks being requested (refer to attached listing) 2 Note: Field /hockey rink (practice or games) use by any association or team is prohibited without approval by the Park and Recreation Commission or its designee. Note: Any organization and /or association that applies for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. APPLICATIONS WILL NOT BE CONSIDERED COMPLETE UNLESS ALL INFORMATION IS PROVIDED. THIS APPLICATION DOES NOT APPLY TO WEEKEND TOURNAMENTS. Approved: 1/2000 Revised 8120109 Revised 4120111 fielduse.doc 2 Y ' I I O =I LL Q NIA LD LL L U Y N I U O C QI J- N '3 O W C Q L LL N t0 C.11 LL ILL Q L6 N co O CL I ~I O C c d (A a O N o Q W A � I I Q C N Q E a p m a a UA W C m O; $ a a a m LO Q C LL E m ) M W LT Y E L Q m N O 3 Q =' LA ` w L N N < CL �c m L N O C-4 N N 'W � C . CL ICI LL Q f/I O fn N O F- Z O N a in m Li m Q U Z C O Q N', U) O0 QI 3 y' z Z I Q �U •� N 01 ¢ w o ¢ o U a` Q m U cl _ j Z m °O j N 0] O o O W N O. LL �, W 0 Q 0 '. Q -'' M lA N L j LLI j o Q O m W , Y O N N .N ? Q Z N N d; °III O - Q, �IQ C o o �a a Y a`10 U) z Q �¢ Q v M N Ol m IL 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works /City Engineer FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 6. Consider Tournament Application Deposit Fee DATE: August 16, 2012 INTRODUCTION The Park and Recreation Commission is requested to consider if a tournament application deposit fee should be required for groups or associations requesting to use city facilities for tournaments and /or events. DISCUSSION Attached is a copy of the tournament application that is currently being used for your review. This is on the agenda based on some concern that was raised by the Commission due to a couple tournaments that were canceled at the last minute this past summer and in other years of the past. ACTION REQUIRED The Park and Recreation Commission is requested to consider if a tournament application deposit fee should be required for groups or associations requesting to use city facilities for tournaments and /or events.. Respectfully submitted, ��x� Todd J. Haas Attachment: Tournament application 2012 TOURNAMENT APPLICATION FORM (SOFTBALL, BASEBALL & FAST PITCH) (Please print or type all information) NAME OF TOURNAMENT: TOURNAMENT ORGANIZATION: TOURNAMENT SPONSOR: TWO TOURNAMENT DIRECTORS MUST BE LISTED. TOURNAMENT DIRECTOR #1 (print name): ADDRESS: CITY, STATE, ZIP CODE: PHONE: E -MAIL: (home) (work) TOURNAMENT DIRECTOR #2 (print name): ADDRESS: CITY, STATE, ZIP CODE: PHONE: (mobile) (home) (work) E -MAIL: (mobile) Note: The Tournament Director(s) or designee shall be on site at all times during the duration of the tournament. Check here if organization is located in Andover 0 DATES OF TOURNAMENT: PARK FEES AND USAGE Fees are as follows (Check A or B) 0 A. No Field Maintenance 0 Adult - $275.00 tournament fee for the park (), plus a $200.00 field usage fee per field 0 Youth - $275.00 tournament fee for the park (), plus a $100.00 field usage fee per field for all youth organizations not affiliated with Andover youth Note: (`) This tournament fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building). The usage fee includes the use of the chalker, chalk and batter's box during the duration of the tournament. The Tournament Director is responsible for maintenance of field(s). Number of fields to be used Note: 1 day tournaments will be charged 75% of the tournament and field usage fee. 0 B. With Field Maintenance 0 Adult - $650.00 tournament fee for the park ('), plus a $200.00 field usage fee per field 0 Youth - $650.00 tournament fee for the park ('), plus a $100.00 field usage fee per field for all youth organizations not affiliated with Andover youth Note: (') This tournament fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building) including the - maintenance of fields. The usage fee includes the use of the chalker, chalk and batter's box during the duration of the tournament. Number of fields to be used Note: 1 day tournaments will be charged 75% of the tournament and field usage fee. Damage Deposit Fees (Check A or B) 0 A. $500 Profit Organizations 0 B. $250 Non - Profit Organizations Park usage as follows (Check fields requested to be used) Softball Fields 0 Eveland Fields -North Field 0 Eveland Fields- Middle Field 0 Eveland Fields -South Field 0 Sunshine Park - Diamond No. 1 0 Sunshine Park - Diamond No. 2 0 Sunshine Park - Diamond No. 3 0 Sunshine Park - Diamond No. 4 0 Sunshine Park - Diamond No. 5 0 Sunshine Park - Diamond No. 6 0 City Hall Park Complex #1 -Diamond No. 7 Baseball Fields 0 Andover Station N. Ball Field Facility-West Field 0 Andover Station N. Ball Field Facility- Middle Field 0 Andover Station N. Ball Field Facility-East Field 0 Hidden Creek North Park 0 Pine Hills Park 0 Shadowbrook East Park -South Field 0 Shadowbrook East Park -North Field Note: If your organization schedules 2 fields and uses additional fields the organization will be charged double the field usage fee for each additional field plus an administration fee of 10% penalty. SPECIAL REQUEST SECTION Check the following boxes if applicable. 0 If you need to use the Cushman, there will be a fee of $50.00 per day and $350 refundable damage deposit. It will be necessary to pay the necessary fees 1 week prior to the tournament. Training for the Cushman by the Public Works Department will be necessary prior to any use. 0 List any special instructions necessary for the Public Works Department so arrangements can be made prior to the tournament. (Example: Include the location /distance of pitching rubbers and/or base locations.) All requests for tournaments must be submitted by December 15. The application will be considered by the Park & Recreation Commission at the first Thursday meeting in January. Any tournament application after that will be on a space available basis and must be submitted at least eight weeks prior to the tournament date. A penalty of 50 percent of the field usage fee will be assessed for applications made less than eight weeks prior to the tournament date. All fees must be submitted with the application no later than eight weeks prior to the tournament date. For any late application, the late fees must also be submitted with the application, including the penalty fee. Late applications must be approved by the Park and Recreation Commission at least two weeks prior to the date of the tournament. The sequencing of scheduling will be considered with City Youth Associations having first priority. A $500.00 damage deposit fee (or $250.00 deposit fee for non - profit organizations) is due eight weeks before the tournament date. Any equipment damaged or lost or any damage to City property by renter will be deducted from deposit fee. The $500.00 (or the $250.00), less any money for damages, will be returned after inspection by the Public Works Parks Department Supervisor. " If the tournament organization is requesting a Non - Intoxicating Liquor License, it will be necessary to request Attachment A. The City Council has adopted the following refund policy: "Fees for tournaments shall be paid no later than eight weeks prior to the tournament date. If the tournament is cancelled, neither the Tournament Fee, Field Usage Fee nor the Non - Intoxicating Liquor License Fee will be returned. In the event that another sponsor requests the use of the facilities after a tournament has been cancelled, the new sponsor must pay the full amount and the original sponsor will be refunded the total minus any administrative costs incurred by the City." If further information is needed, please contact the Parks Coordinator at (763) 755 -5100. Application forms may be obtained from and returned to the City of Andover, Parks Coordinator, 1685 Crosstown Boulevard NW, Andover, MN 55304. • The City reserves the right to cancel or delay usage of the fields due to weather, field conditions, etc. • During the months of May & June, no more than three consecutive weekend tournaments in a row will be allowed. • Regulations, Violations and Penalties Regarding use and occupancy of city parks are available on the City of Andover's webpage at www.ci.andover.mn.us City Code Title 8 Chapter 4 NO METAL SPIKES NO PETS ARE ALLOWED AT SUNSHINE PARK OR CITY HALL PARK COMPLEX NO ALCOHOL DATE DATE Revised: 11/22/11 tournapl. doc(12 /19/00) TOURNAMENT DIRECTOR #1 (signature) TOURNAMENT DIRECTOR #2 (signature) 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW. CLAN DOVER. MN. US TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works /City EngineerD FROM: Todd J. Haas, Asst. Public Works Director SUBJECT: 7. Review Outstanding Items DATE: August 16, 2012 Issues list as of 8/14/12 COMPLETED PROJECTS — • The City was recently notified they were not selected to receive a MNDNR Outdoor Recreation Grant to construct a trail segment from Kensington Estates residential area to Andover Station North Ball Field Facility. A copy of the letter was e- mailed to the Park Commissioners last week. • Pleasant Oaks Park — The playground equipment has been installed by Public Works. Most of the work is completed. The Park Commission is scheduled to meet at the park before the meeting at 6:20 pm. ON -GOING PROJECTS - • Update of Park Dedication Improvement Fund Ouarterly Report — next quarterly report is due in October. • Update of Quarterly Sheriffs Department Report on Park Patrol & Vandalism — next quarterly report is due in October. • Hickory Meadows Park — The site grading and retaining wall has been completed. The installation of the playground equipment is now underway. Please stop by when you get a chance to take a look at the work that has already been done. • Woodland Meadows Park — The fall zone improvements have not started as of yet. ON -HOLD PROJECTS — OTHER ITEMS OF INTEREST — • Prairie Knoll Park Cell Tower — Nothing new to report. Still waiting for them to indicate when they plan on starting on the construction. • Prairie Knoll Park Additional Security Lights — The City Council will continue discussing this at their next workshop meeting scheduled for August 28 No action was taken at their regular meeting on August 8 Note: just so you know, there was a request to eliminate No Parking along the north of 146 Lane NW adjacent to the park by the football and lacrosse associations. At this time the City Council decided to not make any changes to the No Parking and monitor it for another season to see what happens. The City Council requested the football association to pass the word to their members and other football associations that need to park in the north parking if the south parking is full. H: \Engineering \Parks \Park R Rec Packet Information \Items\2012 \081612 \item 7.doc • Doe Park —Project is on hold. The Andover City Administrator and City Engineer met with Anoka County Parks Department and the City of Coon Rapids the week of July 30 explore a joint venture on property owned by Anoka County. Discussions will continue and as soon as we know something we will pass that information on to the Commission. To date, $725 in donations has been received by the City. Information about the dog park can be found at (http: / /andoverdogpark.com/ • Andover Station North (naming of ball field) - No action was taken at their regular meeting on August 8 The City Council will continue discussing this at their next workshop meeting scheduled for August 28 • 2012 Events in City Parks or Facilities — At this point, the following activities are being checked into by the following Commissioners: • Geocaching/Melberg — Done for 2012. • Skate Park Competitions and CampNan Vark — Due to the rain last Friday, the skate park competition has been rescheduled for Friday, July 20 • Building of Bird Houses/Kowalewski — Done for 2012. • Organized Trail Bike Ride/Lindahl — Too late to do anything this year. Commissioner Lindahl will need to look providing information next spring's May -June newsletter. • Walking/Running Route Butler — Done for 2012. Article will be placed in the upcoming September - October Andover Newsletter. Update of the Council Policy Regarding Pedestrian Trails — The City Council at their recent workshop of January 31" agreed to not modify the policy but did agree to have staff keep the Park Commission up to date as to trails that will be constructed each year and the grants that the City will be applying for. At this point this is what has been going on with trails: • A trail will be constructed along the north side of Bunker Lake Blvd between 7 th Avenue (CSAH 7) and Underclift Street NW as part of the reconstruction of Bunker Lake Blvd road reconstruction project. For those that are not familiar with this project, the section of the county road will be widened from a 2 -lane facility to a 4 -lane facility. The project will start in the fall of 2012 but most of the work will be completed in 2013. • South Coon Creek Drive between Round Lake Boulevard and Crosstown Boulevard is currently under construction. The shoulder along the entire stretch will be widened on both sides of the street to allow for pedestrians and bikers but will not be posted as such. The widening is considered a shoulder which can be used for pedestrians and bicyclists. • The City Council will be considering trail opportunities as part of the Capital Improvement Plan (CIP) for the following locations: • A trail along the south side of Andover Blvd NW between Bluebird Street NW and Vale Street NW. This section of trail is shown in the draft 2013- 2017 CIP. If you have any questions or comments regarding any of the trail projects or grants that are being considered, feel free to contact Todd Haas or Dave Berkowitz at the City. Staff does recommend the Commission to continue reviewing the City Council meeting minutes that you receive by e -mail as to discussions of various projects the City Council has been working on or is considering. Note: If you have any items that you would like to add to the list, let me know at the meeting. HAEngineedng\Parks\Park & Rec Packet Information lltems1201210816121item Tdoc 0�..� DOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Park and Recreation Commission CC: David D. Berkowitz, City Engineer/Director of Public Works FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: Al. Consider Updating 2011 Park Dedication Study DATE: August 16, 2012 INTRODUCTION The Park and Recreation Commission is requested to consider if the most current Park Dedication study be updated to include an addition larger park or facility. DISCUSSION Based on the City Council direction at their workshop meeting of June 27 the Park Commission is requested to consider updating the Park Dedication Study that was approved on December 20, 2011 by the City Council to determine if a new larger park or facility should be included in the study. As most of you are aware, the City has a purchase agreement on the property located in the northeast comer of the intersection of 161 Avenue NW and Tulip Street NW for a new field construction. The Commission will need to decide if the future community field area that is identified in the study (see attached) is intended to be this facility or if an additional facility is still needed at some point in the future. A copy of the park dedication study is in your information packet. ACTION REQUIRED The Park and Recreation Commission is requested to consider if the most current Park Dedication study be updated to include an addition larger park or facility. Respectfully submitted, Todd J. Haas Attachments: Information on the future neighborhood park from park study; meeting minutes of the June 27, 2012 City Council workshop meeting LO Cl) `o LO m @ O) @ CL cz lai A a IQ J� w w O r-I O N F m_ x x w ° o ° o w N N O O C N O � N N 0 0 N Cp O T a �� o o tO C10l tN N Pr OI Q HI ol U_ f9H tAH I MHH s 0 O O U O F c v I- H Z H E d o O w � it Z L LI a Z a � a w -6 \ c� W O O `@ o F w w a �uj J w dW �i Mo. LL 7 Q 5 ~ LL LLI ui Q.' N LL LL LL �lY l T N. 0 @ CL C Q la O � E m N 7 LL a d LL LL t "A U �0 o M M 19! ,.. q N 0 a N o O) a H�H H Ir N I a 0 y O ~ UO O F F IE' 3 E o Z l w 00 Ell @ Z LL IL Z IL O uY3 s° LL _ Ok g w w �s £ a IL( `a o, 0 o< r! tE o) E . Z U' F m_ x x w ANDOVER CITY COUNCIL WORKSHOP MEETING —JUNE 27, 2012 MINUTES The Workshop Meeting of the Andover City Council was called to order by Mayor Mike Gamache, June 27, 2012, 6:04 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Sheri Bukkila, Mike Knight, Julie Trude, and Tony Howard Councilmember absent: None Also present: City Administrator, Jim Dickinson Public Works Director /City Engineer, Dave Berkowitz Assistant Public Works Director, Todd Haas Recreational Facility Manager, Erick Sutherland Fire Chief, Dan Winkel Others REVIEW ARTIFICL4L TURF TASK FORCE RECOMMENDATIONS A. TASK FORCEAPPROVAL OFMEETING MINUTES (JUNE 7, 2012) Task Force Chair Butler commented that they have not met from their June 7"' meeting and need to have an approval from task force members here. He noted that Task Force Members Knight, Bukkila, Schotzko, Johnson, Kowalewski and Beggin are present from their Board. Motion by Task Force Member Knight, Seconded by Task Force Member Bukkila to approve the June 7, 2012, Task Force Meeting minutes as presented. The motion carried unanimously. B. DISCUSS RECOMMENDATION OF TASK FORCE Task Force Chair Butler reviewed the conversation that has been ongoing from the Sports Facilities Task Force. He reviewed a power point presentation. He explained they reviewed the challenges and options for dealing with the sports facilities. He commented they met eight (8) times between January and June. They discussed field use and the limitations of facilities currently. He noted that there has been extensive overuse at Prairie Knoll and Sunshine Parks for outdoor soccer, football and lacrosse. He reviewed that the soccer /football /lacrosse fields have been used extensively, to the point that they have been shut down for weeks at a time to recover. He commented that the demand for sports facility space exceeds what is available currently. He reviewed that they looked at facility types, existing facilities, additional grass surface fields, artificial turf fields, and additional indoor structures. He stated that they are prepared to move forward with findings. He commented on demographics for Andover sports associations. He noted that some numbers from other associations Andover City Council Workshop Meeting Minutes —June 27, 2012 Page 2 were not available to them. He reviewed that the participation figures represent 2009, 2010 and 2011 in Andover. He noted that with the weak economy, and a limited amount of housing growth at the time of the studies, there continues to be growth in sports association participation. He noted that the six (6) through eight (8) and nine (9) through ten (10) year olds are heavy users of the fields which is anticipated to continue in the coming years. He reviewed that outdoor and indoor facilities were discussed. He explained that the task force determined that the potential demand for indoor facilities and existing outdoor facilities issues are two separate issues. He acknowledged that it was determined the most pressing need is the use of available outdoor game facilities. He noted that they have many quality facilities outdoor for the sports associations to use. He added that the number of regulation sized fields is not adequate for soccer, football and lacrosse use. He noted that game fields require lights, quality playing surface of either artificial turf or irrigated grass fields, and adequate parking for participants, family and fans. Field goal posts are also needed for football games. He commented that the Task Force feels outdoor fields are a current need and will only be more prominent in years to come. He reviewed surface material facts. He commented that surface grass has rest time taken into account for use. He commented that a natural grass facility with a full - size lacrosse, soccer and football field with lights would cost $350,000 without the cost of land. He commented that maintenance annually is $9,000 a year. He commented there would be 620 hours of use a year for a natural grass facility at a cost of $57 per hour to use. He commented that artificial turf surface has 1,200 hours of use a year which is almost double the grass. He explained that it can be used for a slightly longer season, from mid -April until October. He noted that it can be used as much as people schedule it as it does not require a rest time. He noted that for a facility with a full - sized artificial turf game field would cost almost one million dollars. He explained this would include the additional base surface for the field and lights. He explained there is no rest time needed for artificial turf. He reviewed the hourly cost to use artificial turf is $82 per hour over a ten (10) year period. Councilmember Howard asked if fencing costs are included. Task Force Chair Butler stated that fencing costs are included as they do not want people driving on the field. Councilmember Knight asked about turf replacement costs over the life of the field. Task Force Chair Butler commented that after 10 -15 years the replacement cost is $300,000 to $400,000. He added the drainage base does not need to be replaced but just the turf itself will need replacing. He reported some cities have used their fields for 13 -15 years without replacing them but there is no guarantee this would happen. Task Force Chair Butler commented on the additional advantages for turf. He noted other facilities charge $30 an hour for a local sports association and up to $120 an hour for others. He noted that for locations, the Task Force reviewed several options and found few that are working because of the size and parking lot space needed. He commented that new to this discussion is a pending land Andover City Council Workshop Meeting Minutes —June 27, 2012 Page 3 purchase agreement to be used for recreation. He noted alternate locations would be to develop on the City Hall or Community Center campus. He noted it was agreed to do something at Fox Meadows Park in the future. He commented only one regulation sized field would work there. This site also has nearby neighbors and the field would need to be lighted. Councilmember Trude asked whether water is available at the sites discussed. Task Force Chair Butler noted that a well would need to be drilled at Fox Meadows Park. He asked additional Task Force members to comment on the field needs that they are aware of He commented the sports associations came to the city to request more playing fields out of need. Sean Beggin from North Metro Soccer Association has a membership of 2,300 kids in the area, 52 percent of these kids live in Andover. He commented that they utilize seven (7) full -sized game fields; four (4) fields in St. Francis, two (2) in Andover at Sunshine Park and one (1) in Ham Lake. He commented that the St. Francis soccer fields are school district fields which they pay to use. Councilmember Bukkila asked about Hawk Ridge Park and full -sized field use there. Mr. Beggin stated they do not have enough full -sized fields. He explained Hawk Ridge Park is still having issues with the roots growing and is not ready for full -sized field play. Councilmember Trude asked why kids are playing at Hawk Ridge Park, but the fields are not referred to as game fields for their age group. Mr. Beggin replied the younger players use mini - fields for their games which are not considered game fields. Councilmember Trude asked for the total number of fields used to play games by all ages. She commented that a lot of the kids are grade school age. Mr. Beggin commented by adding a full -sized field at Hawk Ridge Park they would have one (1) additional field. He replied the largest age group is in elementary school and each year they move up an age group. They are anticipating a 10 percent increase in the overall number of players. Mayor Gamache asked what age players use the full -sized field. Mr. Beggin commented that age 12 and 13 play on full -sized fields. He commented their largest numbers are just younger than this age bracket. Councilmember Trude asked why the smaller fields cannot be called game fields. Mr. Beggin commented that they have enough fields for the younger students. Andover City Council Workshop Meeting Minutes —June 27, 2012 Page 4 Councilmember Bukkila asked about rotating field uses for age groups each year. Mr. Beggin commented this would be a good idea. Assistant Public Works Director Haas commented at Hawk Ridge Park there are two (2) medium sized fields with one (1) large one on the west end. He reported that the full -sized field has been divided up to use as smaller fields for the younger kids at this time. Councilmember Trude noted that for softball and baseball all fields are counted unless it is oversized. Task Force Chair Butler commented that younger kids play in the outfields or side areas of fields. He stated they are looking for the high school sized fields for soccer, football and lacrosse. Councilmember Trude confirmed that kids under age 10 have their needs met so it is not actually 52 percent of 2,300 kids who are underserved. Mr. Beggin commented this year they are using four (4) fields at Andover High School that will not be available to them next year. The school will use them for lacrosse. He reported they use Oak View Middle School as a practice site. He added that a practice field does not have to be full- sized. Mike Johnson, Andover Football Association, commented they are limited in space. He commented they have 690 players and of those, 400 play on 100 yard fields. He commented for practicing purposes they play at Sunshine Park and use Prairie Knoll Park east and west fields for games only so they do not tear up the field in- between games. He commented for grades six (6), seven (7), and eight (8) they only have four (4) fields to use. He commented second and third graders play in the outfields. He stated their current arrangement eliminates traveling to cities further away. Mayor Gamache asked when lights are used. Mr. Johnson commented they are used in the evenings and occasionally on a Friday or Saturday night. He noted there are few games or practices on Friday nights. He added they tend to stay off the fields on rain days. Task Force Chair Butler noted the Andover Area Lacrosse Association is not present. Councilmember Howard stated lacrosse is the fastest growing sport. He stated the high school field is filled nightly with lacrosse players. Task Force Chair Butler commented that an Andover Area Lacrosse Association member participates in the Task Force. He added they are requesting more fields to use. Andover City Council Workshop Meeting Minutes —June 27, 2012 Page 5 Mayor Gamache asked what time of year the lacrosse team plays. Mr. Beggin stated they play in the spring Councilmember Trude asked whether lacrosse shares the Prairie Knoll Park fields they use in spring and summer with other sports. Mr. Beggin reported they move a lot to Sunshine Park and lacrosse uses Prairie Knoll Park. He commented there are issues with the field lines as they are different for each sport. He noted the lines are sometimes color coordinated to the sport to allow play by various teams on a field. Task Force Chair Butler reviewed the Task Force recommendations. He commented they recommended game quality fields at the new land site. This includes seeding the fields, sodding the fields or installing artificial turf. He commented alternate bids will be sought for these. He commented for seeded grass fields it will take 2 years at a minimum to have these fields usable. He commented for sod it takes 6 months to use the field and artificial turf can be used right away. He suggested when the site is purchased it will not be usable as a field until the following spring as they will need to grade it. He commented that the base bid and alternate bid should include combinations of playing surfaces. He noted if the land purchase is not finalized then the Task Force recommends using the Community Center campus for a future field. He noted this would have been the decision if the land purchase would have been put on the table. He commented the Task Force recommends the Park and Recreation Commission add another multipurpose sports facility to the Comprehensive Plan. Councilmember Trude asked if the property adjacent to Public Works would fit this need. City Administrator Dickinson commented there was a recommendation to have one (1) facility and now the recommendation is to have two (2) facilities. Mayor Gamache asked whether a third facility is needed in addition to the land to be bought nearby and the other one (1) purchased. Task Force Chair Butler commented there is one (1) additional facility in the Comprehensive Plan and in addition there is a pending purchase agreement. He noted the pending purchase addresses the current problem but does not address future problems. He noted the Task Force supports this. He noted it was agreed that two (2) more facilities are needed for the long term. Task Force Chair Butler asked if the land to be purchased, which is 39 acres, is similar to Sunshine Park in size. Assistant Public Works Director Haas commented they are hoping to get three (3) fields from the newly purchased site but they need to take parking space into consideration. He asked that the Park Andover City Council Workshop Meeting Minutes —June 27, 2012 Page 6 Commission discuss whether the park in the Comprehensive Plan is considered a substitute for the land purchase. He questioned whether another facility should be left in the plan for future growth. Mayor Gamache asked if there are other questions. Councilmember Howard asked when looking at Fox Meadows Park, if that park is taken into consideration and what size field can be intended there. Assistant Public Works Director Haas thought the field would be a full size field. Councilmember Trude commented the new purchased land seems like it would fit more than three (3) fields. City Administrator Dickinson commented the number of fields is based on the layout. Fields are typically north/south and the width and depth of the property needs to be considered. Councilmember Bukkila commented that a recommendation is to look at the National Sports Center (NSC) to see how the fields are laid out. She commented they use a ditch system. Mr. Beggin commented the ditches at NCS were already in because it was a peat field. He commented he worked there for six (6) years when they opened. He stated it was a previous sod farm and it drained adequately. Task Force Chair Butler reported he brought the proposal before the Park Commission at their last meeting where they endorsed the Task Force recommendations. He commented the Park Capital Improvement Fund has a recommended amount of $100,000 for next year's budget to go to the new purchase site. He asked for Council's thoughts. Mayor Gamache stated the proposal makes sense. He supported being able to use the fields in a year or two. He asked to consider whether the artificial turf should be used at one (1) million dollars for one field. He commented that three fields can be done for this amount if artificial turf is not used. Task Force Chair Butler stated the type of turf does not need to be decided on tonight. City Administrator Dickinson commented any project will need future Council approval, whatever the option of surface. Councilmember Trude stated there are gravel roads leading to areas and storm water is managed along with ditches at the NSC. She suggested maximizing the use of their property. She suggested gaining the use of more fields than three (3). She asked that practice areas be established. Task Force Chair Butler commented the sports associations are good at working together regarding Andover City Council Workshop Meeting Minutes —June 27, 2012 Page 7 the field use. City Administrator Dickinson stated they are paying the price that comes with being a young city. He noted there are a lot of road projects that will happen next year. He noted budgets will be impacted by adding these fields due to added maintenance costs. He noted the costs could go up, particularly if they have to work outside of the city to complete the project. Task Force Chair Butler suggested moving on the project sooner than later. He recommended that consideration be given to involving an outside party to do the design of the new facility. City Administrator Dickinson noted previously city staff was able to do projects internally but they have reached a time where they need to start using outside organizations. Task Force Chair Butler reviewed the second recommendation is a contingency that the land purchase should be to add additional fields. He noted the third recommendation will be to send the recommendation back to the Park and Recreation Commission. Mayor Gamache noted he is hopeful the land purchase will go through. Commissioner Knight asked if there is a way to get started on the property this year. Assistant Public Works Director Haas suggested meeting first with the neighbors and moving on from there. Councilmember Trude commented a lease needs to be drawn up with the farmer who has crops in the field. City Administrator Dickinson commented it is a rye crop which will be harvested in July or August. Assistant Public Works Director Haas noted the park dedication fee may go up when the report comes back. Councilmember Trude suggested they anticipate this. Mayor Gamache thanked the associations, Task Force, Councilmembers and Park Commission for their work on this. CONSIDER REQUEST FROM ANDOVER BASEBALL ASSOCL4TION /RENAMING OF BALL FIELD AT ASN Assistant Public Works Director Haas presented the request from the Andover Baseball Association (ABA) to rename the middle ballfield at the Andover Station North Ball Field Facility to be called Anders Field on behalf of Anders Flaa who passed away at the age of 14. He explained that Council