HomeMy WebLinkAboutPB November 21, 1991
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CITY of ANDOVER
7:30 P.M. 1.
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10.
Regular Park and Recreation Commission Meeting
November 21, 1991
Call to Order
Residents Forum
Approval of Minutes
Approve 1991-1992 Hockey Rink Schedule
City Hall Park Complex - Construction of Ballfield ~5
Hidden Creek North Park - plan layout
1992 Park Budget update
Chairman's Report
Adjournment
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ANDOVER PARK COMMISSION
REQUEST FOR PARK RECOMMENDATlON
DATE Nnvpmhpr'1 1 qq1
3. Approval of Minutes
ORIGINATING DEPARTMENT
Engineering ~
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ITEM
BY:
Todd J. Haas
The Park and Recreation Commission is requested to approve
the meeting minutes of November 7, 1991.
It is recommended to change the minutes to include the
commissioners voting present on each of the separate motions
for October 3, October 17 and October 30.
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ANDOVER PARK COMMISSION
REQUEST FOR PARK RECOMlfI/ENDATION
DATE Nnv..mh..r'1 1 QQ1
ITEM
ORIGINATING DEPARTMENT
Engineering
1~JaY
By:TOdd J. Haas
4. Approve 1991 -1992
Hockev Rink ...L ...:I."..
The Park and Recreation Commission is requested to approve
the attached 1991 - 1992 Andover Hockey Rink Schedule.
The City received one application for scheduled use of the
hockey rinks.
City Staff placed a notice in the Sports section of the Anoka
Union twice and sent a letter to the users of the hockey rink
last year.
ANDOVER HOCKEY RINK SCHEDULE
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1991 - 1992
MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY
City Hall Blaine Blaine
6:00 p.m. Vn..~h IIn,.k"v Youth
Blaine Blaine
7:30 D.m. Youth Hockey Youth Hockey
Hawk ridge
6:00 p.m.
7:30 p.m.
Cr. Lk. Sch.
6:00 p.m.
7:30 D.m.
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Crooked Lake School
754-9073
753-5643
757-4226
Date of preparation 11/21/91
Hawkridge Park
Ci ty Hall
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ANDOVER PARKS AND RECREATION COMMISSION
APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES
. ~roup requesting use of facilities
'-~ontact person Kk1Jm. PA;2J.=:nTJ:I4v..
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3\1<\',,,, l' Yov+k. kb <--14.y
Phone -, ;)1- "6~ 0 to
Date IO'';1/-{-Cf. (
DUE DATES: FOR WINTER USE OF FACILITIES - FIRST THURSDAY IN NOVEMBER.
Scheduling decisions will be made at the PRe meeting
on the third Thursday in November.
FOR SPRING, SUMMER AND FALL USE - FIRST THURSDAY IN MARCH FOR
SOCCER; THIRD THURSDAY IN MARCH FOR SOFTBALL/BASEBALL.
Scheduling decisions will be made at the PRe meeting:
Soccer - Third Thursday in March. Softball/Baseball-
First Thursday in April.
It is the policy of the City of Andover to try to meet the recreational
needs of its citizens. The goal of the Parks and Recreation Commission in
scheduling is to allot the limited number of recreational facilities in a
fair and equitable manner, using compromise when necessary to accommodate
the maximum number of requests possible. Facility requests submitted by
the due date with this completed form will be given the highest priority.
Subsequent requests will be filled on a first-come, first-served basis if
facilities are available.
.z. -t e. ",,,,,,",, .
Number of participants expected in program this year /3 PIAv/?RS c:... .J.~o."'"
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Number of participants expected from Andover this year P.fP/"c~ ~c)
Number of participants in program last year 2k",~ 13 ~o.... d-<'.......,.
~J Number of participants from Andover last year .4 r~"" 0 )C ;z.Jt> .
Age brackets for participation 7 - lO yrs _ 0 \,.t
P\'OC..{' c.e
Number of ~ fields needed per week this year
Time slot desired (list 2 choices)
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Specific fields requested (refer to attached listing) I '- ~ R; '" ~ bet..;...D
14-,,\.,,'10 v e.-
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Specific fields requested (refer to
week this year J... - q ..,.. ~_.:; < ~
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1-\.-.<........... ",,'r-< ~ d c--..........:;. f' I "'Y~ D
H-e roe. d-h-<'t c.-r-<. yOlc.--y~J
attached listing) ;,^dO~12s o-./"""
F 0 CJ..l r 1'-1 \:9- \2e n lq
Number of practice fields needed per
Time slot desired (list 2 choices)
PLEASE ATTACH THE FOLLOWING SUPPLEMENTAL INFORMATION:
* PRINTOUT OF PARTICIPANTS (INCLUDE NAMES & ADDRESSES) FROM LAST YEAR
* LAST YEAR'S GAME SCHEDULE
"OTE: If tournaments are held during the year for baseball/softball, a damage
'~~posit of $100 is required for non-profit organizations (AAA, churches, etc.).
If no damage or clean up is necessary, the deposit will be returned. A $300
damage deposit is required for adult softball tournaments.
APPLICATIONS WILL NOT BE CONSIDERED COMPLETE UNLESS THIS MATERIAL IS PROVIDED
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PONIES TEAM 3
SPONSOR: Aircraft Food Service
HEAD COACH:
Kevin Parenteau
Phone: 757-8806
Name
Phone
Scott Parentec\u
Kevin
757-8806
and j'1arqie
Chad Smith 755-1523
t'like and Connie
Brandon Bochenski 757-5332
Louis and Debbie
Andrew Erickson 434-5545
Dennis and !'Iancy
John Henderscheid 422-4179
Rennis and Connie
Thomas Kortuem
Timothv
434-7433
and Cheryl
l{3tt- $',103
434-0262
Lvnette
Jacob Kulkay
Glen and
I I Erick Malaske 434-0678
t1ike and Cindy
~ Jonathan Lillo 434-3912
Tim and Linda
t.. Ben Ke 11 y 434-9756
Mark and Debra
5 Scott Carrolli 434-8236
Chuck and Shair
.uOTE:
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Address
2744 134th Ave.
Andover
1310 133rd Lane, Ham Lake
1359 138th Ave, Andover
230 146th Lane, Andover
14541 Jonquil St, Andover
14810 University Ext, Andover
14964 Evergreen St, Andover
15850 Svcamore St, Andover
1117 McKay Dr, Andover
15940 3rd St, Ham Lake
156 150th Lane, Andover
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ANDOVER PARK COMMISSION
REQUEST FOR PARK RECOMNENDATION
DATE Novp.mhp.r 7.1 1 QQ1
ITEM
5. city Hall Park Complex
Construction of
Ballfield #5
ORIGINATING DEPARTMENT
Engineering
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BY:
Todd J. Haas
The Park and Recreation Commission is requested to review the
existing layout for City Hall Park Complex as requested by
the Andover Athletic Association (AAA) for an additional
field.
staff has reviewed the existing layout for City Hall. Due to
lack of parking for the City Hall Park Complex it is
recommended not to construct an additional ballfield. The
other problem is the lack of area.
Enclosed is a City Hall Park Complex layout.
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ANDOVER PARK COMMISSION
REQUEST FOR PARK RECOMMENDATlON
DATE
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6. Hidden Creek North Parkl
plan layout
ORIGINATING DEPARTMENT
Engineering
ITEM
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BY:
Todd J. Haas
The Park and Recreation Commission is requested to re-examine
Hidden Creek North Parks potential for an additional
ballfield.
Attached is a possible Park layout.
It is recommended not to relocate the playground equipment
due to costs. In addition, the neighborhood has considered
this playground area as a permanent location which has been
generally excepted.
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ANDOVER PARK COMMISSION
REQUEST FOR PARK RECOMMENDATlON
DATE November 21. 1991
ITEM ORIGINATING DEPARTMENT
Engineering
7. 1992 Park Budget update 11~
Todd J. Haas
BY:
The Park and Recreation Commission is requested to discuss
the 1992 budget. This was a request by Commissioner
Anderson at the last scheduled meeting.
It is staff's understanding that the budget is set with
$20,000 for Kelsey-Round Lake Park and $11,683 for Park
Capital Improvements. To date, the Commission has not
decided where the $11,683 should be allocated to.
Note: The 1992 Tax Levy and Budget Public Hearing is
scheduled for November 21, 1991.
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Anoka-Hennepin . . I/lfjrl
Community Education Department
2727 Ferry Street North
Anoka. MN 55303
(612) 422-5326
Dennis Carlson. Director
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CITY OF ANDOVER
Date: November 15, 1991
To: City Representatives and Advisory Council Members
Jim Schrantz Andover
Mark Nagel Anoka
Jim Peterson Blaine
Jan Ficken Brooklyn Park
Karen Dahl Champlin
Cheryl Oher Coon Rapids
Shirley Slater Dayton
Mark Hadley District-wide Advisory Council
Marilyn Schultz Ham Lake
Ryan Schroeder Ramsey
From: Dennis Carlson, Community Education Director
Re: Final Draft of Joint Powers Agreement
I am enclosing the final draft of the Joint Powers Agreements for your reviewal. I would
encourage you to share this with your Council as a draft to be considered. Marc Hadley and I
presented both the Joint Powers Agreement and the Advisory Council By-laws to the School
Board for their approval. They will now consider those documents and have them reviewed by
their attorney. I expect them to be finalized in November or early December.
We would then request approval by the various cities so that we could have a current Joint
Powers as close to January as possible. Please let me know if you have any comments or
questions.
Anoka-Hennepln Independent School District No. 11
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JOINT POWERS AGREEMENT FOR THE COMMUNITY SCHOOL
PROGRAM AND FACILITY USE (Fifth Draft 11/7/91)
THIS AGREEMENT, made and entered into this
between the Anoka-Hennepin Independent School
School District and the Municipality of
Municipality) who are parties hereto.
day of 1991, by and
District No. 11 (hereinafter called
(hereinafter called the
WITNESSETH:
WHEREAS, pursuant to the authority granted by M.S. 471.59 and M.S. 121.85 to
121.88 (Subd. 1-5); the School District and several municipalities within said
district entered into a Joint Powers Agreement on , to
implement a Community School program within the participating communities,
in order to provide recreational, educational and social services to the citizens,
and
WHEREAS, the School District is committed to provide a basic level of service for
a Community School program for all residents of the school district regardless of
municipality of residence, which may include, but is not limited to, the delivery
and administration of youth, teen, and adult programs, facility use, and school
and community involvement, and
WHEREAS, the school district encourages each Municipality to provide
supplemental funds for optional services, which may include, but are not
limited to, the delivery and administration of increased levels of basic services.
summer program, key communicator, and joint use of school and municipal
facilities, and
WHEREAS, the parties thereto desire to make certain changes in said previous
agreement, and
WHEREAS, the parties agree that all previous Joint Powers Agreements are
superseded by this agreement, and
NOW, THEREFORE, the Community School program, as one part of the District II
Community Education program, shall be administered by the Community Education
department of the school district with all rights and responsibilities pertaining
thereto, except as provided within this agreement and any optional service
agreements, and
BE IT FURTHER AGREED, by and between the parties as follows:
Advisory Committee Responsibilities
A. The Community School Advisory Committee shall perform an advisory function
to the Anoka-Hennepin Community Education Advisory Council. Its major
responsibility shall be, but not limited to, the following :
1. Give direction and recommend policy, to the overall development of the
Community School program as it relates to District No. 11.
,
2. Recommend an annual budget for community school programs and service
levels as part of the districtwide budget setting process.
B. Meetings shall be as needed, but no less than two times a year, and otherwise as
specified in rules and procedures.
C The Advisory Committee shall have no taxing power.
Community School Advisory Committee Membership
A. One member shall be appointed by the governing body of each participating
municipal governmental unit (Anoka, Coon Rapids, Andover, Champlin, Blaine,
Ramsey, Dayton, Brooklyn Park and Ham Lake).
B. One member each representing Elementary and Secondary Principals.
C Additional at-large members as agreed upon by the membership.
D. The Director of Community Education shall be an Ex Officio member.
E. The term of members and officers shall be for the calendar year. Members shall
be eligible for reappointment. The Advisory Committee shall elect its own
officers, in addition, shall adopt its own rules and procedures that are consistent
with the terms of the agreement.
Budget Development
A. The Community School budget shall set forth the proposed program of activIties
to be provided on a districtwide basis, and within each of the participating
municipalities and shall be reviewed annually.
B. The Director of Community Education shall recommend the Community School
program budget to the Community School Advisory Committee, which will then
make recommendation to the Anoka-Hennepin Community Education Advisory
Council. The Advisory Council will incorporate the Community School budget
into the overall Community Education budget, and make recommendation to the
school board.
C The Director of Community Education shall submit, no later than June, the
proposed basic services for the following calendar year to each participating
municipality along with a proposed agreement for optional services to be
purchased by the municipality.
D. The municipality shall act upon the proposed agreement for optional services
for the following year no later than December.
E. Upon approval of the agreement for optional services, the municipality will be
billed for one half of the approved amount payable to the School District in
June, and the final payment shall be billed and payable in January not to exceed
the approved amount.
F. The Director of Community Education shall prepare an annual report, and/or
additional reports, as agreed upon with individual municipalities. These reports
shall include a summary of programs and services. participation and enrollment
data. and other pertinent financial data.
Ri~hts and Responsibilities
A. School District
1. The school district, through the Director of Community Education, or
his/her designee. shall administer the Community School program
including the basic services and optional services purchased by the
municipalities. All personnel under the Community School program shall
be considered to be employees of the School District and shall come under
the school district's terms and conditions of employment.
2. The school district shall fund 100% of the basic services.
3. The school district shall appoint two principals to the Community School
Advisory Committee.
B. Municipality
1. The municipality shall fund 100% of the optional services.
2. The municipality shall appoint one representative to the Community School
Advisory Committee.
3. Future employment or transfer of a Community School Coordinator or
Assistant Coordinator shall be done in consultation with the governmental
body within which the school is located and the Building Principal.
4. Specific personnel issues raised by the Municipality should be given to the
Community Education Director in writing for resolution within established
school district policies and procedures. The Director shall make his/her
best effort to bring the issue to resolution with the Municipality.
School and Park Facilities
A. Use of school facilities shall be in accordance with the administrative handbook
of the School District. Use of municipal facilities shall conform to policies
established by each governmental body.
B. Each governing body shall be responsible for the maintenance and repair of
their facilities. The Director of Community Education shall bring to the attention
of the appropriate municipal or school official items in need of repair or
maintenance and a suggested time when the maintenance might be performed
so as not to disrupt programmed activities.
C The construction of any new facilities shall be the prerogative and
responsibility of each governmental body.
D. In order to minimize duplication and thereby reduce costs, the parties are
encouraged to enter into supplementary maintenance agreements for each
project or facilities jointly used. taking into consideration sharing of staff and
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equipment, rental of equipment. joint purchase of equipment, etc., for park
development and maintenance purposes.
Liability: Each party shall assume sole responsibility for InJunes to users by ics
facilities while the facilities are being used. Each party shall secure proper liability
insurance to provide for any such claim.
Length of Agreement and Termination: This agreement shall take effect upon
approval by the School District and the participating governmental bodies. It may be
terminated as it pertains to any of the parties by providing at least one hundred
eighty (180) days written notice to the Community School Advisory Committee. City
councils shall review the program annually and may increase or decrease their
individual budgets for the Community School program.
IN WITNESS WHEREOF, the parties hereto have executed this agreement effective the
day and year first above written.
ANOKA-HENNEPIN INDEPENDENT SCHOOL DISTRICf NO. 11
By
Chairperson
Clerk
MUNICIPALITY
BY
Mayor
Clerk