HomeMy WebLinkAboutCC November 19, 1991
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DATE: November 19, 1991
ITEMS GIVEN TO THE CITY COUNCIL
Lower Rum River Watershed Minutes - October 16, 1991
Regular City Council Minutes - November 5, 1991
Letter from D.S. Hilleren, Burlington Northern Railroad - 10/14/91
Memo from Terry O'Connell, Quad Cities Cable Commission - 10/15/91
Mega storm
Schedule of Bills
What's Happening
PLEASE ADDRESS THESE ITEMS AT THIS MEETING OR PUT THEM ON THE NEXT
AGENDA.
THANK YOU.
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.. November 19, 1991 **
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:: - The Anoka County Highway Department is holding ::
.~ a public meeting at City Hall on December 12, **
:: 1991 from 7:00 to 9:30 p.m. to discuss the ::
.~ reconstruction of County Road 9 from Coon Rapids **
.. to 140th. **
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DATE: November 19, 1991
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ITEMS GIVEN TO THE CITY COUNCIL
Regular City Council Minutes - November 5, 1991
Letter from D.S. Hilleren, Burlington Northern Railroad - 10/14/91
Memo from Terry O'Connell, Quad Cities Cable Commission - 10/15/91
Mega storm
Schedule of Bills
what's Happening
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" PLEASE ADDRESS THESE ITEMS AT THIS MEETING OR PUT THEM ON THE NEXT
) AGENDA.
THANK YOU.
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ANDOVER
--"ANOKA'--.,
CHAMPLIN
RAMSEY'.,
"-"'" Q U '" 2015 1st Avenue, Anoka._Min_nesot_~ ~5~~3~_4~H630_ ,
"-'. AD CITIES CABLE COMMUNICATIONS COMMISSION
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MEMORANDUM
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TO:
Jim Schrantz, CIty of Andover
Mark Nagel, CIty of Anoka
I<.urt ulrich, City of Champlin
Ryan SChroeder, CIty of Ramsey
CiTY OF J~j'!~OV::l
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FROM: Terry O'Connell, AdminIstrator
DATE: October 15, 19991
RE: 1992 Cable Commission Budget
Enclosed please find the 1992 budget whIch was drafted by the bUdget
committee and approved by the Quad Cities Cable Commission at its
September meet mg. The CommIsSIon's JOint powers Agreement states that
approval action Is not required by the member city councils. However, past
practice has always been to forward the budget to the councils for their
review along with the meeting mInutes.
,Also, I am providing you with the operating budget for our local community
programmmg entIty, Quad CitIes Communlty TeleVISIon (QCTV-33), for
rev i ew purposes.
The budget figur€s ar€ renectiv€ of a one calendar year period.
Explanations of the annual totals are attached.
If you, or any Council member, have any questions, please call me at 427-
1411.
Thank you.
cc: Thomas D. Creighton, attorney
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ESTIMATED RECEIPTS FROM CABLE COMPANY
1. ESTIMATED BEGINNING BALANCE 5,330
2. ESTIMATED FRANCHISE FEES $168.000
3. ESTIMATED QCTV-33 GRANT 84.000
4. QCTV-33 EQUIPMENT GRANT 7.000
5. 199 I SCHOLARSHI P FUNDS 5.000
TOTAL
=
EXPENSE CATEGORIES
1. SALARIES
2. BENEFITS
3. CABLECASTlNG
4. PART-TIME WAGES-GOV'T CHANNEL
5. ADM. MISC. EXPENSES
6. COMMISSION MISC. EXPENSES
7. MILEAGE
8. QCTV-33 INTERN PROGRAM
9. COPYING
10. CONSULTANTS
11. LEGAL
12. M.A.C. LA.
13. N.A. T ,O.A.
14. OFFICE SUPPLIES
15 OFFICE EQUIPMENT
16. COMMISSION'S PER DIEMS
17. POSTAGE
18. PRINTING
19. PUBLICATIONS
20. RENT
21. TELEPHONE
22. MV EQUIP. PURCHASES
23. MV EQUIP. REPAIR
24. VIDEO TAPE SUPPLY
25. CONFERENCE PARTICIPATION
26. LIABILITY INSURANCE
27. BONDS
28. BUILDING CLEANING
29. BUilDING MAINTENANCE
30. BANK CHARGES
31. FINANCIAL FEES &; CITY ADM.
32. UNAllOCATED CONTINGENCY FUND
33. QCTV-33 EOUIPMENT GRANT
34. aCTV-33 OPERATING GRANT
TOTAL EXPENSES =
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$269,330
$20.643
2.366
5,500
4,000
300
50
1.500
5,000
100
1.500
5.000
200
200
200
1,000
4.130
300
300
100
3.449
800
10.000
2.000
320
1.700
4.000
900
1.500
1.000
150
1.500
7,621
14.000
168.000
$269.330
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QUAD CITIES CABLE COMMISSION 1992 BUDGET EXPLANATIONS:
1. SALARIES- 1/2 of Administrator's 1991 salary, $38,463 and the '991 wage of
the Recording Secretary at 11.00 per hour average of 10 hrs.lmonth. Salaries can
be considered for a possible 3~ increase.
2. BENEFITS- 1/2 Administator's benem package, FICA, PERA. insurance, etc.
3. CABlECASTING- funds to pay video equip. operators at the city halls. total based
on wage range of $5 to 5.50/hour-1500 hours.
4. PART -liME WAGE~-GOV'T CHANNELS- funds allocated to foster the on-air look of
the dedicllted government channels. Based on wlIge of $5.25 per hour.
5. ADMINISTRA TOR'~ MISC. EXPlNSES- expenses Incurred by Admlnistator.
6. COMMISSION MISC. EXPESNSES- expenses incurred by members of the Commission
7. MILEAGl- based on .23 cents per mile.
8. QCTV-33 INTERN PROGRAM- intern program established through use of scholarship
funds.
9. COPYING-based on average expense for past 5 years.
10. CONSUL TAN rs- funds set aSIde for either a finanacial or a technical audit.
11. LEGAL- based on average expense for past 5 years.
12. M.A.C.T.A.- 1992 dues for Minnesota Association of Cable TV Administrators.
13. N.A.T.O.A.- 1992 dues for National Association of Telecommunications Officers
and Advisors (member NLC)
14. OFFICE SUPPlIES- based on average expenses for past 5 years.
15. OffICE EQUIPMENT-
16. COMMISSION'S PER DIEMS-
17. POST AGE-based on past averages.
18. PRINTlNG-based on past averages.
19. PUBLICATIONS-industry trade magazines lI. books.
20. RENT-l/2 of total rent at $5.50 per sq. foot. 0,254 sq. nJ
21. TElEPHONE- 1/2 of the 1991 actuals, and a increase of 5:\:.
22. A/V EQUIP. PURCHASES- two thousand five hundred dollars allocated per each
city hall.
23. MV EQUIP. REPAIR- budget funds based on 1991 actuals.
24. VIDEO TAPE SUPPL Y- 8 cases.
25. CONFERENCE PARTlCIPATlON- funds allocated for January MACTA conference
(Mpls,) and Seplember NA rOA national conference-2 persons .
26. LIABILITY INSURANCE-1992 quote from agent.
27. 80NDS-1992 Quole from agent.
2B. BUILDING ClEANING- 1/2 of total building cleaning expense.
29. BUILDING MAINTENANCE-bUilding repairs based on 1991 amounts.
, -~O. BANIC. CHARGES- based on services dump:s frum pasl year.
31. fiNANCIAL FEES l\. CITY ADMINISTRA TION- fees for quarterly fiscal reports and
$50 per month administration charge from the City of Anoka.
33 QCTV-33 EQUIPENT GRANT-programming agreement requires the cable company
to annually pay $7.000 into a equipment fund control by the Commission. the
Commission must match the eqUipment payment from franchise fees.
34. QCTV-33 OPERATING GRANT -programming agreement reqUires the cable company
to pay 2.5" of their gross revenue to the Commission. the Commission in turn
matches the local programming payment from 1/2 of the franchise fees.
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ESTIMATED RECEIPTS FOR 1991
1. ESTIMATED BEGINNING BALANCE $ 1.150
2. COMMISSION OPERATING GRANT 168,000
( 1/2 OF OPERATING GRANT FROM CABLE COMPANY)
3. AD SALES. TAPE DUBS & MISC. INCOME 22.000
TOTAL ESTIMATED FUNDS
OPERATING BUDGET
I. SALARIES
2. BENEFITS
3. SALES COMMISSIONS
4. OVERTIME
5. PART-TIME WAGES
6. MISC. EXPENSES
7. MILEAGE
8. COMPUTER
9. COMPUTER EXPENSES
10. ADVERTISING/PROMO
II. SHIRTS/JACKETS/HATS
12. COPYING
13. PRINTING
14. OFFICE SUPPLIES
15. POSTAGE
16. PUBLICATIONS
17. LEGAL
18. RENT
19. TELEPHONE
20. MV EQUIP. REPAIR
21. STUDIO SETS
22. CONFERENCE PARTICIPATION
23. VIDEO TAPE SUPPLY
24. VIDEO/AUDIO SUPPLIES
25. FREIGHT
26. BUILDING CLEANING
27. MUSIC LIBRARY
28. BANK CHARGES
29. UNAlLOCATED CONTINGENCY FUND
TOTAL EXPENSES
VIDEO EQUIPMENT FUND
BEGINNING BALANCE
COMMISSION GRANT
(I/2 EQUIP. GRANT FROM CABLE COMPANY)
1992 MY EQUIPMENT
BALANCE 12/31/1992
$ 191 .150
$75.392
8,728
9,000
4,000
12.000
500
3.500
3.500
350
4.000
600
200
1,000
1,000
500
SO
5.000
3.449
800
8,000
2.000
1.000
2.000
2.000
150
, .500
1.200
154
39.577
= $191,150
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$14.000
S 14,000
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QCTV - CHANNEL #33 1992 BUDGET EXPLANATIONS:
1. SAlARIES- 1/2 of Administator"s 1991 salary based of 38.463: and the 1991
wages of one full time Producer/hcilatator at 11.00/hour; two full time Program
Producers at 8.15.
2. BENEFITS- total cost for benefit package based on wages paid to employees listed
in item .1.
3.SAlES COMMISSIONS-Commissions paid on advertising revenues.
4. OVERTlME- based on an average of three QeTV employees other than the
Administrator and calculated at a estimated 10 hours per month.
5. PART -TIME WA6ES- funds to pay part-time help. total based on wage rate ranging
from $5 to 5.50/hour-2.000 hours.
6. MISC. EXPENSES- funds to cover any miscellaneous expenses of aeTV employees.
7. MllEA6E- based on .23 cents per mile.
8. eOMPUTER- estimated purchase price for a NewTek Video Toaster
9. COMPUTER EXPENSES- funds for any computer software or repair.
10. ADVERTlSIN6/PROMO- funds for channel promotion.
11. SHIRTS/JACKETS- promotional wear for aCTV employees on field shoots.
12. COPYIN6- (.11 - .16) are funds based on average expenses incurred in '89-'91.
13. PRINTlN6-
14. OFFICE SUPPlIES-
, 15.POSTA6E-
oJ lb.PU811CAflONS-
17. lE6AL-
18. RENf- 1/2 of total rent at $5.50 per sq. foot. (1.254 sq. fU
19. TELEPHONE- 1/2 of the 1991 aduals. and a X5 increase.
20. A/V EQUIP. REPAIR- funds for eqUipment repair-studio. remote and playback.
21. STUDIO SETS- estimate to construct sets.
22. CONFERENCE PARTlelPA T10N- funds allocated to send aeTV employees or
Commission Directors to the annual NFLCP conference.
23. VIDEO TAPE SUPPLY- funds for 3/4".1/2- and SVHS tape.
24. VIDEO/AUDIO SUPPlIES- based on 1991 actuals.
25. FREl6HT - based on 1991 actuals.
26. BUIlDIN6 ClEANIN6- 1/2 of total building cleaning expense.
27. MUSIC lIBRARY- 1991 quote for approved copyright Capitol Records production
music CD's and tapes.
28. BANK CHAR6ES- based on servlce c1larges from past year.
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QUAD CITIES CABLE COMMUNICATIONS COMMISSION
ANOKA CITY HALL
OCTOBER 17, 1991
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1. CALL TO ORDER: 5:00 P.M.
2. ROll CAll
3. APPROVAL OF MINUTES: 9/26/91 - REGULAR MEETING
4. APPROVAL OF BILLS
5. NORTH CENTRAL ACTION ITEMS:
A. SUBSCRIBER REPORT
B. INFORMATION REGARDING RATE INCREASES
6. COMMISSION ACTION ITEMS:
A. TREASURER'S REPORT
B. QUARTERLY BUDGET REVIEW
1. ACKNOWLEDGE FRANCHISE FEE PAYMENT
C. ACCESS CORPORATION DEVELOPMENT
D. PERSONEL POLICY - VACATION DAYS
E. DRAFT OF LETTER TO LEGISLATORS
7. ADMINISTATOR'S REPORT:
A. REPORT-NATOA ANNUAL CONfERENCE
8. ATTDRNETS REPORT:
A. AUDIT REPORT
9. NEW BUSINESS
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AGENDA MEMORANDUM
I. CAll TO ORDER: Chair Cotten wl11 call the meeting to order at 5:00 PM.
2. ROll CAll: Mava wl11 take the roll for the benefit of the home viewers.
3. APPROVAL OF MINUTES: Minutes of 8/15/91. The minutes which are
enclosed in the packet are the final draft which wl11 be approved or amended
accordingly.
4. APPROVAL OF THE BillS:
* CIty of Anoka
* City of Anoka
* Bernick & Ufson,
* Spring clean
* A/V Wholesalers
1,966.69 - August bl11ing
1,830.19 - September bi 11 ing
880.40 - September legal fees
225.00 - October cleaning
1,000.00 - Commission's portion for Andover's PA
5. NORTH CENTRAL ACTION ITEMS:
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A. Subscriber Report--Enclosed is the company reports and the statistics for a
one month period. If any Commissioner has any Questions, please call either Kathi
or myself. Kathi w111 provide details of the report at the meeting.
B. Rate Increase--Kathi sent a letter to the Administrator on September 27th
(~nclos~d) notlfyingthe Commission of the cablecompany'sintention to increase
theIr rates and servIce charges on January I, 1992. Kathi w1l1 give the company's
explanation for rates and both Tom and I wl11 provide information regarding the
CommissIOn's regulatory role.
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6. COMMISSION ACTION ITEMS:
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A Treasurer's Report-As of this writing, October 14th, I stili have not
received the currentmonttl's tlanlcstatement. Also, tt is because of not receiving
, the statement, the packets are out late. I walted untl I today to see 11 the
information came in.
B auarterly budget revlew--Again, without the CommiSSIOn's cnecking
account statement, the end balances are off in the Commission report. But,l have
enclose the draft of the report of the both checking accounts through the 3rd
Quarter. However, the reports do indicates financial activity for both the Quarter
and year-to-date totals. Used check stubs to determine amounts
1. Budget Committee Report--Included in the packet is the franchise fee
reportmg form submItted with the check from the cable company. I have prOVide
last Quarter's report for comparison purposes.
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C. Development of an Access Corporatlon--During the audit meeting with
Mr. Creighton, the point came up that to be in accordance with the Cable Act of
1984, a cable company can not pay more than 5% of gross revenues as a franchlse
fee. This is of course the amount we receive, however, it would be better for
future clarification if the cable companY's local community support payments.
obligated through a separate contract with them, were paid directly to QCTV- 33.
Options to consider wl11 be discussed at the meeting.
D. Vacat10n Days--A vote wlll need to be taken to reconsider vacation days as
listed in the personnel polley adopted in May. Please refer to the memo enclosed
details.
E. letters to leglslators--Enclosed are the drafts to be considered for
approva 1.
7. ADMINISTRATOR'S REPORT:
A Report from N.A T.O.A Annual Conference--My written report and that of
Mark Nagel of the conference are in this packet.
8. ATTORNEY'S REPORT:
A. Audit Report--Mr Crelghton and the other North Central Admmlstrators and
some of the Commission Chairs met on September 27th to consider options
regardmg the Audit of 1989 franchise fees. I attended and Tom and I will report
the options for the Commission to consider.
9. NEW BUSINESS: Any business which is not directly addressed by the agenda
Items can be brought up and discussed at this point in the meeting.
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ANDOVER
-- ANOK.lC..----.
CHAMPLIN
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RAMSEY
Q 2015 1st Avenue, Anoka, Minnesota 55303 . 421-6630
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AD CITIES CABLE COMMUNICATIONS COMMISSION
QUAD CITIES CABLE COMMUNICATIONS COMMISSION
SEPTEMBER 26, 1991
CALL TO ORDER
Chair Gerald Cotten called the meeting to order at 5:00 p.m.
ROLL CALL
Commissioners present were Chair Gerald Cotten; Melinda
Coleman; Mary Ebanks; William Haas, Jr. (5:13 p.m.); Mark
Nagel (5:17 p.m.); Richard Netzloff; Gary Reimann; and Gerry
Wegner.
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Others present included Kathi Donnelly-Cohen, Cable TV North
Central; Terry O'Connell and Tom Creighton, Commission staff;
and Joe Perrin, ABC Newspaper. Also present at the meeting
for a short while was Bruce Frank.
AL'PROVAL OF "THE MINUTES
Motion was made by Reimann, seconded by Wegner, to APPROVE
THE AUGUST 15, 1991, REGULAR MEETING MINUTES AS PRINTED.
6 ayes - 0 nayes. Motion carried.
APPROVAL OF THE BILLS
Motion' was -made~by]?P~-mrlTtn. 'seconded by Ebanks. to AUTHORIZE
PAYMENT 'OF -THE 13TLLS AS' 'PRESENrEDTIl THE 'AGENDA PACKETS:
CITY OF ANOKA (JULY), $1,758.22; BERNICK AND LIFSON (THRU
AUGUST 29, 1991), $1,948.40; SPRING CLEAN (AUGUST), $225.00;
NATIONAL LEAGUE OF CITIES (THRU JULY 13, 1992), $275.00;
AUDIO VISUAL WHOLESALERS (#61328), $277.87; AND NORTH STAR
RISK SERVICES, $5,029.00.
6 ayes - 0 nayes. Motion carried.
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QCCCC Meeting Minutes
September 26, 1991
Page 2
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NORTH CENTRAL ACTION ITEMS
Subscriber Report
Ms. Donnelly-Cohen presented the Subscriber Report for the
month of August. She indicated there was an increase in the
number of homes marketable as well as in the number of
subscribers. Cable Television North Central now has a 42.66
per cent penetration in the QCCCC area. Ms. Donnelly-Cohen
noted the decrease in pay units; however, there is an
increase in pay-Per-View orders for the month. She reported
there was a considerable amount of construction in this area
last year. The full impact of which should be reflected in
the November report.
Ms. Donnelly-Cohen reported Cable Television North Central
has identified a significant number of cable thefts with
illegal boxes. In some areas they are now installing
equipment which will defeat the descramb1ing devises. She
indicated this theft in Basic Cable service amounts to
approximately $1,675,000. The theft of Pay-Per-View is
estimated at at least $2,304,000. This would reflect a loss
in franchise fee payments of approximately $198,000 and a
loss of state sales tax payments of approximately $258,000.
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(Commissioner Haas arrived at 5:13 p.m.)
Introduction of Department Head}
No one other than Ms. Donnelly-Cohen was present from Cable
Television North Central.
Explanation of Subscriber Rate Increase and the Added Midwest
Sports Channel
Considerable discussion ensued with regard to the proposed
subscriber rate increase which is to become effective
December 1, 1991. An August 30, 1991, letter from Cable
Television Rorth Central's Xevin C. Griffin to O'Connell was
referenced -Ior:speciIic rate -increases ~er. service. Ms.
Donnelly-Cohen also provided a rate history from 1982 through
1992, as reportedly requested by Reimann, showing a 1982 rate
for Basic, or what is now referred to as Preferred, Service
of $10.95 to the proposed December 1, 1991, rate for
Preferred Service of $22.95.
(Commissioner Nagel arrived at 5:17 p.m.)
Ms. Donnelly-Cohen went on to defend the company's rate
increase by indicating the increased number of channels
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QCCCC Meeting Minutes
September 26, 1991
Page 3
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offered, varied services, service representatives,
improvements, etc. She proceeded to address the revenue/cost
statement for the company in some detail, including income as
well as expenses from capital investments, interest payments,
etc.
Haas queried why the Basic subscribers are being hit so hard
with the heavy rate increase rather than the Premium
subscribers. Ms. Donnelly-Cohen reminded the Commission the
company has introduced the three-tier syster:1 \'lhich could
provide the subscribers with significant reductions. In
addition, she indicated the company is adding channels to the
Preferred service.
Nagel stated there has been a 120 per cent increase over the
last six years. He felt that excessive and queried what the
cable company is doing to cut expenses. Ms. Donnelly-Cohen
stated their offices are not located in an expensive
district. While they must maintain a certain amount of
customer service representatives and technicians, they
currently have instituted a hiring freeze. Ms. Donnelly-
Cohen also stated when they merged the six systems, they were
able to streamline, but can not streamline much more without
affecting service.
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Coleman queried whether rates will go down when the capital
investments are paid for. Ms. Donnelly-Cohen indicated the
funds used, whether borrowed or that of income received, are
continually being turned over within the company.
Ms. Donnelly-Cohen went
Sports Channel will fit
the Preferred service.
on to explain how the added Midwest
in, indicating it will become part of
Creighton urged the Commission to read the proposed legisla-
tive bills currently in Congress. He reminded the Commission
it was the legislators who took away the local agencies'
_rights away to regulate these rates. The cable company is
, now by law within its rights to give _the Commission only the
_- reqnired --.ninety~day - notice' -prior to ,a rate -increase.
Creighton urged the commission to contact its legislators and
inform them these rates have gone up 120 per cent and attempt
to get them to give the control back to the local agencies.
He indicated there are bills currently moving through
Congress which would give local regulation authority back to
the franchisee. Creighton noted the cable company does not
really have to provide the Commission with any detailed
information. They just have to announce the proposed rate
increase.
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QCCCC Meeting Minutes
September 26, 1991
Page 4
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Nagel concurred it is time to confront our legislators about
these excessive rate increases.
Creighton added he too feels these outrageous rate increases
are not justified, even with the improvements made.
Nagel indicated as a Commissioner he wants to know more
information on the cable company's finances. He felt the
Commission needs to take a stand that indicates we want more
input into the rates. He further recommended O'Connell draw
up a letter to our legislators expressing the Commission's
concerns on this issue and present it to the Commission for
its approval.
Haas requested the cable company look at the rates again and
transfer the increase to the Premium channels rather than the
Basic subscribers. Other Commissioners concurred. Coleman
noted that the demographics in our area consist, for the
large part, of older citizens with fixed incomes.
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Cotten directed O'Connell to formulate a letter to our
legislators reflecting the Commission's concerns. O'Connell
requested that he be allowed to work with Creighton in the
formulation of this letter. He will also provide the
commission with copies of both the Senate and House bills for
its review.
Ms. Donnelly-Cohen informed the Commission the Midwest Sports
Channel will be on the system Nove~her I, 1991.
Creighton noted for the record he is not necessarily an
advocate of rate regulation. He informed the commission even
if it has the ability to regulate rates, it can not neces-
sarily say "No" to rate increases. Added Commission expenses
may be incurred if it becomes necessary to hire consultants
to review all the financial information, etc. Creighton
suggested perhaps it would be possible to meet on some middle
ground where a state agency can be established to which local
agencies can voice their objections. He felt this approach
':might bea ]Ilorereasonable compromise.
Reimann stated it was his opinion the rates are high enough
no matter which level of service gets stuck with the
increase. Haas indicated if the increase was spread around
more it would keep the Basic service at a more affordable
level. He felt it would at least keep people on the system.
Nagel added he would prefer it if some mechanism was
established to allow the Commission some input in the rates.
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QCCCC Meeting Minutes
September 26, 1991
Page 5
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COMMISSION ACTION ITEMS
Treasurer's Report
O'Connell presented the Treasurer's Report, in the form of a
bank statement, for the period July 31 through August 30,
1991, which indicates an ending balance of $28,510.48; total
debits of $7,279.52; and interest earned on this statement of
$124.65.
A Treasurer's Report/bank statement for the period August 30
through September 6, 1991, was also provided in that the
Northern Bank changed to First Banks Products on September 7,
1991. Said statement showed an ending balance of $27,677.37;
total debits of $857.37; and interest earned on this state-
ment of $24.26.
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O'Connell reported meeting with the Budget Committee to
discuss the banking issue; and it was determined the Commis-
sion will probably stay with First Banks. He reportedly met
with bank. officials to discuss the Canmission's and QCTV-33's
options. While the Commission will be earning a full per
cent less than before, the three other banks contacted
offered similar rates/options. O'Connell suggested the
Canmission might want to consider setting up mutual fund
accounts or look at savings accounts. It was reportedly the
consensus of the Budget Canmittee that transferring to
another bank would not benefit the Commission at this time.
Motion was made by Reimann, seconded by Haas, to APPROVE THE
TREASURER'S REPORTS AS PRESENTED.
8 ayes - 0 nayes. Motion carried.
Proposed 1992 Budgets of the QCCCC and QCTV-33
O'Connell reviewed the 1992 budgets for both the Commission
and QCTV-33. He noted an added expense line item, #32,
Unallocated Contingency. He indicated there are no salary
increases budgeted. Should anyin.c::reasesoccurtheywould
,come out of this Unallocated Contingency line item of the
budget.
Haas indicated he was comfortable with this approach. He
felt it would allow for some flexibility.
Motion was made by Nagel, seconded by Haas, to APPROVE THE
QCCCC AND QCTV-33 1992 BUDGETS AS PROPOSED.
8 ayes - 0 nayes. Motion carried.
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QCCCC Meeting Minutes
September 26, 1991
Page 6
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O'Connell drew the Commission's attention to line item #22,
A/V Equipment Purchases. He indicated the cities are anxious
to get new equipment. He proposed he work with the cities to
see what equipment can purchased during the 1992 budget
period.
Reimann reported the City of Ramsey's meetings at City Hall
are projecting slurred speech over the television. O'Connell
agreed to check into the problem.
As added information, O'Connell reminded the commission they
were going to try to get in on a city bonding plan. However,
he finds it is not possible.
Also, with regard to the need for a van, O'Connell reported
he has found that Northwest Bell occasionally sells its used
fiberoptic splicing vans. He reported the last one went at
auction for $8,000. There is no such van available at this
time, but he asked that the Commission keep this option in
mind should the occasion arise again.
Ebanks stated, if purchased, the van could perhaps be leased
as a revenue source if it is not being used.
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ADMINISTRATOR'S REPORT
Preliminary Report - NATOA Annual Conference
It was noted O'Connell, Ebanks, Coleman, and Nagel attended
the September 1991 conference. All participants presented a
very brief verbal overview of their involvement in the
conference.
(Commissioner Haas left at 6:15 p.m.)
Creighton reported MACTA was presented the Outstanding State
Administrative Chapter Award at this conference.
MACTA Mini-Conference
O'Connell reported the Seventh Annual MACTA Mini-Conference
will be held Friday, October 18, 1991, at the Holiday Inn,
Burnsville, Minnesota, with a $50.00 registration fee. Money
is reportedly available in the budget for conference
participation. O'Connell recommended at least he be autho-
rized to attend this conference. Any other Commissioners
interested in attending should contact his office in order to
properly register. Creighton indicated Congressman Sikorski
will be speaking. He recommend this Commission be repre-
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QCCCC Meeting Minutes
September 26, 1991
Page 7
sented at this conference in that it may provide an opportu-
nity to speak to him about the rate issue.
Motion was made by Reimann, seconded by Nagel, to AUTHORIZE
THAT THE ADMINISTRATOR BE ALLOWED TO ATTEND THE MACTA MINI-
CONFERENCE AS REQUESTED.
7 ayes - 0 nayes. Motion carried.
ATTORNEY'S REPORT
Audit Report
Creighton indicated the meeting with the other North Central
Administrators and commission Chairs are scheduled for
September 27, 1991, at 11:30 a.m., in his office, to consider
options regarding the audit of 1989 franchise fees. At least
one representative of this Commission was urged to attend
said meeting. Nagel indicated he would try to be there.
Creighton also announced Regional Channel 6 is having its
first major fund raiser at Rupert's in Roseville in October.
Tickets are $25.00 each. O'Connell indicated he would
provide the Commission with more information at a future
da te.
NEW BUSINESS
None.
Chair Cotten declared
commission portion of
directing the meeting
agenda.
the Quad Cities Cable
the meeting recessed
immediately proceed
Communications
at 6 :28 p.m.,
to the QCTV-33
Respectfully.submitted.
Reviewed for approval,
7{~ Y{.:L~
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Terry 0' Connell
Administrator
Mava Mikkonen
Recording Secretary
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OCTOBER 17. 1991
1. OPEN
2. APPROVAL OF MINUTES: 9/26/91
3. REVIEW/APPROVAL OF BILLS
4. EXECUTIVE DIRECTOR"S REPORT:
A. MONTHLY FINANCIAL REVIEW
B. LOCAL PROGRAMMING REPORT
C. SALES REPORTS- B. FRANK
D. REGIONAL CHANNEL 6 FUNDRAISER
5. ATTORNEY'S REPORT
6. CLOSE
, 7. ADJOURN OCTV & COMMISSION MEETINGS
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1. OUH.-Chair Cotten vill declare !meting open at ~ close of~ Commission
Meeting.
2. AflROV AL OP MIHUTES- Tm minutes from ~ meeting b31d 91261191 vill be
revieved am approved.
3. REVIEW/APPROV AL OP BILLS- Tm following bills ~ to be approved:
City of Anoka- 7.410.55 - August expenses
City of Anoka 7.225.08 - September expenses
Sign Station 229.00 - QCTV Banmr
Cable TV North Central 1.662.96 - 3rd Quarter Rent
AN Wholsalers 16.60 - Sleeves
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4. EXECUTIYE DIRECTOR"S REPOR't-
A. Pimtncial Report: I have submitted ~ NorUmnBank monthly
statemant for your reviev.
B. Local Programming: I ",ill give a report on playbld am prod\.K:tion
scb:ldules ofQCTV-33.
C. Sales Reports: I have to talked to Bru:e Frnnk regarding Um
preparation of a sales report for the Comm1~on to reviev, ~ of this vriting a
report ms not been agreed upon. Chair Cotten vill be providing further input into
a sales report. EIdosed in the packets are draft elml'l'lples of hilling m1 coDSitions
for client 111l1ing vhich should be m:orporated. Also itdtl1ed in this packet is the
draft of ~ service contract to be sigmi betveen ~ Comm1~on am Bru:e Frank.
D. ChannA} 6 PUDdraiser: At the last !meting Tom breif1y talked about a
fuMraiser that Umegional ch:mMl ~ planning, ftJrtlm information aM tbllr
brochure are copied for your reviev.
5. A..TTORHEY"S REPORT - Tom vi11 cornmmt aM ansver any q1EStions
regarding 1m contracts discussed above.
6. NEWBUSINESS-AnyiteIm not covered bytm agema can be discussed at this
point in ~ !meting
7. t..LOSE-Chair closes QCTV-33 !meting.
8.
adjourn.
G- Tm Chair vill ask for motion to
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ANDOVER
--.. .--.-....- - ----.
ANOKA
CHAMPLIN
RAMSEY
Q 2015 1st Avenue, Anoka, Minnesota 55303 . 421-6630
U '~-..,---- ------,,--- .--,,- -",.. . .-- --'-',- --,. --~,- ~- ------,-------.-
AD CITIES CABLE COMMUNICATIONS COMMISSION
QCTV-33
SEPTEMBER 26, 1991
CALL TO ORDER
Chair Cotten called the meeting to
immediately following the regular
Communications Commission meeting.
order
Quad
at 6:28
Cities
p.m. ,
Cable
ROLL CALL
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Commissioners present were Chairman Gerald Cotten; Melinda
Coleman; Mary Ebanks (left 6:39 p.m.); Mark Nagel; Richard
Netzloff; Gary Reimann; and Gerry Wegner. Commissioner
William Haas, Jr. was absent.
Others present included Terry O'Connell and Tom Creighton,
Commission staff: Kathi Donnelly-Cohen, Cable TV North
Central; and Joe Perrin, ABC Newspaper.
APPROVAL OF MINUTES
Motion was made by Wegner, seconded by Nagel, to APPROVE THE
SEPTEMBER 26,1991. MEETING MINUTES AS PRINTED.
7 ayes - 0 nayes. Motion carried.
REVIEW/APPROVAL OF lITLLS
Motion wasnade by Nagel, seconded by Wegner, to AUTHORIZE
PAYMENT OF THE BILLS AS PRESENTED IN THE AGENDA PACKET: CITY
OF ANOKA (JULY), $7,122.54; U.S. WEST COMMUNICATIONS.
$125.99; E & S ELECI'RONICS, $25.00; AND AUDIO VISUAL
WHOLESALERS: #60330, $75.00; AND #61140, $1,441.36.
7 ayes - 0 nayes. Motion carried.
EXECUTIVE DIRECTOR'S REPORT
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Treasurer's Report
O'Connell presented the Treasurer's Reports, in the form of
bank statements. for the periods July 31 through August 30,
QCTV-33 Meeting Minutes
September 26, 1991
Page 2
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1991, and August 30 through September 6, 1991, which
indicates respective balances of $23,414.25 and $23.374.41:
total debits of $17,325.87 and $60.16: and total interest
paid each statement period of $124.38 and $20.32.
Motion was made by Nagel, seconded by Wegner, to ACCEPT THE
TREASURER'S REPORT AS PRESENTED.
7 ayes - 0 nayes. Motion carried.
Local Programming Report
O'Connell noted the Activity Report for August 1 through
August 31, 1991, indicating the computer malfunctioned
resulting in an incomplete report.
The Local Programming Report for the periods of August 26
through September 1 and September 9 through September 15,
1991, was noted. O'Connell indicated October is local
programming month. Live town meetings for each of the four
communities will be aired during October. QCTV-33 employees
will also be busy with the numerous Halloween activities.
O'Connell reported the Breakfast with the Coaches program has
continued and seems to be successful.
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LCPMN Conference in Anoka
O'Connell drew the Commission's attention to the Local Cable
Programmers.of Minnesota Conference scheduled to take place
October 11 and ~2, 1991, at the Anoka-Hennepin Staff Develop-
ment Center, Anoka. He reminded everyone the Commission and
Cable Television North Central is co-sponsoring refreshments
for the October 11 evening social gathering. O'Connell
indicated he would like to attend the conference but felt he
could get his expense waived. Any commissioner wishing to
attend was encouraged to contact O'Connell's office in order
to register for the conference.
Sales'Reports - ~rm::e "Frank
O'Connell indicated Mr. Frank was called away from this
meeting. However, O'Connell requested direction of the
commission with regard to establishing sales reporting forms
for review purposes. He currently has no idea about Mr.
Frank's status on sales calls and felt this information
necessary as good business procedure and to provide
accountabil i ty.
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Cotten stated Mr. Frank should submit sales reports
regularly. He felt perhaps he could assist O'Connell with
QCTV-33 Meeting Minutes
September 26, 1991
Page 3
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sales report forms. Nagel suggested perhaps information
could be obtained from the library also.
(Commissioner Ebanks left at 6:39 p.m.)
ATTORNEY'S REPORT
None.
CLOSE
ADJOURNMENT
Motion was made by Nagel,
BOTH THE QUAD CITIES CABLE
AND THE QCTV-33 MEETING.
seconded by Reimann, to ADJOURN
COMMUNICATIONS COMMISSION MEETING
6 ayes - 0 nayes. Motion carried.
Time of adjournment: 6:40 p.m.
<<~7~~
Reviewed for approval,
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L l. J~..A-{ Cb,--L::-f (
Te rry 0 I Connell
Administrator
Respectfully submitted,
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Mava Mikkonen
Recording Secretary
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_ ---...~ BURUNGTON NORTHERN RAILROAD
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Superior, Wisconsin
October 14, 1991
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Mr. James Schrantz
City Administrator
1685 Crosstown Boulevard N.W.
Andover, Minnesota 55304
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Dear Sir:
I am replying to your letter of September 29 concerning the
blockage of road crossings at Andover on September 17, 1991 at
7:00 P.M.
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Burlington Northern Train NO 141 took siding and met four west-
bound trains at this location on the date in question. I called
the conductor of this train to find out what transpired and he
related to me that NO 141 did not have a caboose and did not fit
between the road crossings. The conductor placed a brakeman
at the middle crossing and when the train stopped, the brakeman
separated the train so that automobile traffic could cross.
After meeting the 4th train, the brakeman put the train together
and had to walk to the engines on the train and then departed.
At Burlington Northern, we hold monthly safety marathons and our
next one is scheduled for October 17 and October 18 and I can
assure you that this sUbject will be discussed and I will remind
crews of how sensitive this is.
In this case, the first train that NO 141 met was a Soo Line
Train going to Minneapolis and whether this train had crossings
blocked prior to this, I don't know. I have sent a copy of your
letter to the Soo and CNW Railroads and the word will be spread
to their crews to keep crossings clear in the Andover area.
Please let me know if any other problems arise. I will continue
to work with you until this matter is cleared up. Please write
or call so that any incident can be followed up quickly. My
phone number is (715) 394-1255.
SinCer?y, ! ;
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D. S. Hilleren
Trainmaster
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THE MEGA STORM
ONCE UPON A TIME A MEGA STO~~ HIT ANOKA COUNTY. PEOPLE WERE
WARNED BY THE MEDIA AND MOST WENT AND STOCKED UP WITH
SNACKS AND MOVIES. WE'RE MINNESOTANS AND WE CAN HANDLE IT.
THE SNOW FELL AND FELL AND WE WAITED FOR OUR FIRST SNOW PLOW.
WE WAITED ALL DAY THURSDAY AND FRIDAY. PEOPLE WHO DARED TO
VISIT US CAME - AND STAYED, BECAUSE THERE WAS NO PLOWING TO
ALLOW THEM TO LEAVE. ABOUT MIDNIGHT, WHAT TO OUR WONDERING
EARS DID WE HEAR - COULD IT BE A PLOW? JUST ENOUGH TO TEASE
US. THEY MADE ONE ATTEMPT DOWN THE STREET.
ONCE AGAIN WE WAITED. LIKE CHILDREN WAITING FOR CHRISTMAS.
WHEN WILL THE PLOWS COME AGAIN? NOT ON SATURDAY AND MOST OF
SUNDAY. ON SUNDAY WE GOT TWO PASSES WITH THE PLOWS, LEAVING
TONS OF SNOW TWO TO THREE FEET AWAY FROM THE CURBS. AND THE
PEOPLE ON THE PHONES AT CITY HALL SAID "BE THANKFUL".
HERE IS WHEN WE BECAME HOSTAGES. THE CITY DID NOT PLOW CLOSE
ENOUGH TO THE CURBS FOR THE UNITED STATES POSTAL SERVICE*,
AND THEY REFUSED TO GO OUT OF THEIR WAY TO DELIVER OUR MAIL.
WE CALLED THE CITY AND THEY SAID "BE THANKFUL", THE PLOWS
WOULD COME AGAIN SOMEDAY. TUESDAY, WEDNESDAY, THURSDAY AND
FRIDAY, SEVEN DAYS AFTER THE STORM WE FINALLY HAD TO PAY A
PRIVATE CONTRACTOR TO TRY AND PLOW ENOUGH FOR THE "MOUNTED"
MAIL CARRIERS TO DRIVE RIGHT NEXT TO THE MAIL BOX. OUR BOX
HAD BEEN SHOVELED OUT FROM THE START, BUT NOT ENOUGH TO FIT A
CAR INTO, SO THAT THE "MOUNTED" CARRIER DID NOT HAVE TO
DISTURB THEIR COMFORT TO COMPLETE THEIR JOB. FORBID THE
THOUGHT THAT THEY SHOULD TRY AND HELP THE PEOPLE THAT THEY
ARE PAID TO SERVICE DURING A RARE AND DIFFICULT TIME.
I HAVE A SUGGESTION FOR THOSE "MOUNTED" CARRIERS WHO DID NOT
GO OUT OF THEIR WAY TO HELP OTHERS DURING THIS WEEK - THEY
SHOULD GO TO MINNEAPOLIS AND DO A WALKING ROUTE FOR ONE WEEK
EVERY WINTER. MAYBE THEY WOULD THEM APPRECIATE THE JOB THAT
THEY HAVE, AND "BE THANKFUL".
THE LACK OF EMPATHY** BY THE CITY WORKERS AND MAIL CARRIERS
THAT I TALKED TO WERE THE MOST DISTURBING PART OF THIS STORY.
WE WERE ASKED TO BE PATIENT AND TOLD TO BE THANKFUL, BUT THAT
DID NOT IMPROVE ANYTHING.
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CITY of ANDOVER
Regular City Council Meeting - November 19, 1991
7:30 P.M.
Call to Order
Resident Forum
Agenda Approval
Approval of Minutes
Discussion Items
1. Assessment Hearing/88-30, Cont.
2. Poppy street, Rose street, Woodland Terrace
Cul-de-Sac Water Problem
3. Tony Emmerich Sign Discussion
4. Kobs Knoll Addition Sketch Plan
5.
6. Ordinance IDS Amendment Change
HRA Meeting 7. Public Hearing/Reallocate CDBG Funds
9:00
Closed Meeting w/Attorney
Union Contract Negotiations
Staff, Committee, Commissions
8. Recycling Items
9. Approve DNR Permit Application/Meadows of
Round Lake
10. Consider Peach Associates Proposal
Non-Discussion Items
11. Ordinance 8 Amendment Change
12. Hills of Bunker Lake West Park/proposed Dredging
13. Accept Petition/Meadows of Round Lake/91-27
14. Approve Resolution Expending PIR Funds
15. Approve Final Payment/91-1
16. Approve Final Payment/90-2
17. Approve Final Payment/90-14
18. Approve Final Payment/90-12 & 90-13
19. Adopt Resolution Approving variance/Kob's Addn.
Mayor/Council Input
Approval of Claims
Adjournment
DATE Uovenbe~ 19, 1991
ORIGINATING DEPARTMENT
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
AGENDA SECTION
NO. Approval of Minutes
ITEM
NQ Approval of Minutes
Admin.
V. Volk ~6"
BY:
November 5, 1991
Regular Meeting
The city Council is requested to approve the following minutes:
'-
'- MOTION BY
',--" TO
COUNCIL ACTION
SECOND BY
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DA TE Novembe:L
19 - 199-l.
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APP'J.P' IbJ FOR
Aa"t'~ lb
BY: 7~
7
ITEM
NOl.
Assessment Hearing/
88-30, Cont.
ORIGINATING DEPARTMENT
Admin.
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V. Volk\)0
BY:
AGENDA SECTION.
NO. D1Scuss1on Items
The City Council tabled this item so that the correct property
owner could be notified. Clay and Deanna Heil, 14554 Bluebird
street N.W. were sent a notice of the hearing.
Council is requested to adopt the attached assessment roll for
Lot 3, Block 4, Hartfiel's Estates.
V:Attach.
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MOTION BY
'---' TO
COUNCIL ACTION
SECOND BY
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CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
PROJECT 88-30
NOTICE IS HERBY GIVEN that the City Council of the City of
Andover, Anoka County, Minnesota will meet at the Andover City
Hall, 1685 Crosstown Boulevard N.W., in the City of Andover, on
November 19, improvement of watermain and sanitary sewer
in the following described area:
Lot 3, Block 4, Hartfiel's Estates
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The amount to be specially assessed against your particular
lot,or parcel of land is $ 6,246.81 . You may at any time prior
to cerification of the assessment to the County Auditor, pay the
entire payment to the City Treasurer. No interest shall be
charged if the entire assessment is paid within 30 days from the
adoption of this assessment. You may at any time thereafter, pay
to the City Treasurer the entire amount of the assessment
remaining unpaid, with interest accrued to December 31 of the
year in which such payment is made. Such payment must be made
before November 15 or interest will be charged through December
31 of the succeeding year. If you decide not to prepay the
assessment before the date given above the assessment shall be
payable in equal annual installments extending over a period of
10 years and shall bear interest at the rate of 8.0 percent
per year. The right to partially prepay the assessment is not
available.
The proposed assessment roll is on file for public inspection at
the City Clerk's Office. The total amount of the proposed
assessment is $ 6,246.81 Written or oral objections will be
considered at the meeting. No appeal may be taken as to the
amount unless a signed, written objection is filed with the Clerk
prior to the hearing or presented to the presiding officer at the
hearing. The Council may upon such notice consider any objection
to the amount of a proposed individual assessment at an adjourned
meeting upon such further notice to the affected property owners
as it deems advisable.
An owner may appeal an assessment to District Court pursuant to
Minnesota Statutes Section 429.081 by serving notice of the
appeal of the Mayor or Clerk of the City within 30 days after the
adoption of the assessment and filing such notice with the
District Court within ten days after service upon the Mayor or
Clerk.
BY ORDER OF THE CITY COUNCIL
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Victoria Volk - City Clerk
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CITY OF ANDOVER
COUNTY OF ANOKh
SThTE OF MINNESOTA
RES. NO.
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MOTION by Councilman
to adopt the following:
A RESOLUTION ADOPTING THE ASSESSMENT ROLL FOR THE IMPROVEMENT OF
SANITARY SEWER AND WATER
FOR IMPROVEMENT PROJECT 88-30 FOR CERTIFICATION.
WHEREAS, pursuant to a proper notice duly given as required by law,
the council has met and heard and passed upon all objections to the
proposed assessment for the improvement of sanitary sewer and
water
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ANDOVER,
MINNESOTA:
1. Such proposed assessment, a copy of which is attached hereto
and made part hereof, is hereby accepted and shall c0nstitute the
special assessment against the lands named therein, and each tract of
land therein included is hereby found to be benefited by the proposed
improvement in the amount of the assessment levied against it.
2. Such assessment shall be payable in equal annual installments
extending over a period of 10 years, the first of the installments to
be payable on or before the first Monday in January, 1992 and shall
bear interest at the rate of 8 percent per annum rrom the date of
the adoption of this assessment resolution. To the first installment
should be added interest on the entire assessment from the date of the
resolution until December 31, 1991. To each subsequent installment
\ when due shall be added interest for one year on all unpaid
, ) installments.
3. The owners, of any property so assessed may, at any time prior
to certification of the assessment to the County Auditor, pay the whole
of the assessment on such property, with interest accrued to the date of
payment, to the City Treasurer, except that no interest shall be charged
if the entire assessment is paid within 30 days from the adoption of the
resolution; and he may, at any time thereafter, pay to the City
Treasurer the entire amount of the assessment remaining unpaid, with
interest accrued to December 31 of the year in which such payment is
made. Such payment must be made before November 15 or interest will be
charged through December 31 of the next succeeding year.
MOTION seconded by Councilman
meeting this
and adopted by
day of
the City Council at a
, 19
, with Councilmen
voting in favor of the resolution, and Councilmen
voting against, whereupon said resolution was
declared passed.
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CITY OF ANDOVER
ATTEST:
Kenneth D. Orttel - Mayor
Victoria volk - City Clerk
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REQUEST FOR COUNCIL ACTION
-;~!.""",~,~,--
DATE
ORIGINATING DEPARTMENT
Admin.
November
AGENDA ~ECTION.
NQ D1Scuss10n Items
ITEM
NO.
d.
. ,
probl mBY:
James E. Schrantz
The city Council is requested to table this item unless I hear
back from Coon Rapids. I wrote Bill ottensman a letter about the
problem and asked for a meeting with him and the City Attorneys.
Bill knows about the problem and has known for a year or so as we
have met and discussed the problem with him and his assistant
Doug many times. We have also met at the site.
They have cooperated by getting the right for Andover to
construct a storm sewer to their existing storm sewer about 400
feet away. They have not offered any money except for offering
to stake the storm sewer if we constructed it.
COUNCIL ACTION
, "
MOTION BY
TO
SECOND BY
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
19n
4th
DATE November 19. 1991
ORIGINATING DEPARTMENT 7)
Planning ~
David L. Carlberg
City Planner
BY:
BY:
AGEND~ SECTIQN
NO. D1Scuss10n Items
REQUEST
The City Council is asked to discuss, resolve or give direction to
Staff concerning an ordinance violation by Tony Emmerich
Construction, Inc regarding permanent monument signs.
BACKGROUND
Tony Emmerich Construction, Inc. has constructed two (2) permanent
monument signs at the entrance of the Hills of Bunker Lake Fourth
Addition on 140th Lane NW. Ordinance No.8, Section 8.07, Signs,
allows area identification signs by Special Use Permit provided:
1. The area for development is larger than five ( 5 a. ) acres;
2. There shall be only one (1 ) sign per development;
3. The maximum square footage of the sign is thirty two (32 s. f.)
square feet in area;
4. The sign is located ten (10' ) feet from any property line.
The ordinance violations are as follows:
1. Tony Emmerich Construction, Inc. failed to get a Special Use
Permit and a sign permit.
2. Only one (1) sign per development is allowed by Ordinance.
The strict interpretation of the Ordinance is as follows:
1. A Special Use Permit and a sign permit must be acquired for
one of the permanent monument signs.
2. The other permanent monument sign must be removed.
COUNCIL ACTION
, '-
MOTION BY
TO
SECOND BY
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Page Two
Tony Emmerich Construction, Inc.
Permanent Monument Sign Discussion
November 19, 1991
COUNCIL OPTIONS
1. Direct Tony Emmerich Construction, Inc to remove one
permanent monument and acquire the proper permits for the
other permanent monument.
2. Allow for the signs to remain as constructed. The Council
will then have to decide as to how this can be achieved
(variance, double fees, ordinance amendment, etc).
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
AGENDA SECTION
NO. Discussion Items
DATE
ORIGINATING DEPARTMENT
November 19
, s
Andover Review Committee
BY:
The City Council is requested to review the proposed sketch plan
of Kob's Knoll Addition.
The Andover review Committee (ARC) has reviewed the sketch plan
and their comments are as follows:
General Comments:
* The proposed sketch plan is located in a R-1 Single Family
Rural zoning District with a minimum lot size of 2.5 acres.
Five (5) lots are being proposed.
* Lot 1 will require driveway access to 166th Lane NW. Valley
Drive is a County Road.
,
* Additional right-of-way will be required for County Road No. 58
to allow for the curve to have a larger radius (the existing
curve is very dangerous).
* All lots will require to meet Ordinance 10, Section 9.06 a(3)
which relates to lot size requirements and buildable area.
* The length of the cul-de-sac exceeds the maximum (500 feet)
allowed by the ordinance. Proposed length is approximately
1390 feet. The ARC discussed the options for planned streets
to adjacent parcels. It is very possible that the proposed
cul-de-sac could be extended to the west. The ARC was
concerned that by extending the street to the west would not
serve a purpose for the 2 existing homes that front County
Road No. 58. The advantages of extending the street to the
west is to provide circulation for the Fire and Public Works
Departments. Ordinance 10, Section 9.02 b discusses the
continuation of existing and future streets in adjoining areas.
COUNCIL ACTION
MOTION BY
,_) TO
SECOND BY
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* The developer and/or owner will be required to obtain all
necessary permits (DNR, u.s. Army Corps of Engineers, Lower Rum
River WMO and any other agency which may be interested in the
si te) .
* The developer is required to meet city Ordinances 8 and 10 and
all other applicable ordinances.
Note: This is the property adjacent to Fire Station #2.
Planning and Zoning Commission Comments:
The Commission was conerned that if the street was extended from
the propsoed cul-de-sac to County Road 58, Lot 2 would have
double frontage which is not allowed by the ordinance. It was
the concensus to accept the cul-de-sac and grant a variance for
the length which exceeds the maximum 500 feet.
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
November 19, 1991
ITEM
NO.
t.
DATE
ORIGINATING DEPARTMENT
Planning ~
David L. ~rlberg
Planner
BY:
AGENDA ~ECTION.
NO. D1Scuss10n
REQUEST
The Andover City Council is asked to approve the changes
to the amendments to Ordinance No. 10, Sections 9.03g, 9.06a(3) &
11. 01a.
BACKGROUND
The Council on November 5, 1991, approved amendments to Ordinance
No. 10, Sections 9.03g, 9.06a(3) & 11.01a in regard to temporary
cul-de-sacs, areas lacking municipal sanitary sewer outside the
Metropolitan Urban Service Area and the filing of the final plat.
Staff upon making the changes and incorporating them into
Ordinance No. 10 has discovered that parts of the original
Ordinance were left out. These changes are indicated on the
attached amendment, Ordinance No. IDS, in bold and are underlined.
NOTE: Bill Hawkins, City Attorney, was consulted and has directed
Staff that the proper procedure to make the above indicated
changes is to bring the item before the City Council for Council
action.
COUNCIL ACTION
MOTION BY
',- ) TO
SECOND BY
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
:J
ORD NO. IDS
AN ORDINANCE AMENDING ORDINANCE NO. 10, THE SUBDIVISION AND
PLATTING ORDINANCE OF THE CITY OF ANDOVER.
THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY ORDAINS:
Ordinance No. 10 is hereby amended as follows:
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9.03g Cul-de-sacs. The maximum length of
shall be five hundred (500') feet measured
from the intersection to the center of the
9.06a(3). Areas Lacking
(-,)
11.01a. Filing of Final Plat. Within a~*-f6+-meR~Ae one (1) year
following approval of the preliminary plat, unless an extension of
time is requested in writing by the subdivider and granted by the
Council, the subdivider Rhall file seven (7) copies of the final
plat with the Clerk and shall pay a filillg fee thereof as set by
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Page Two
Ordinance No. 10 Amendments
Council resolution. The final plat shall incorporate all changes
required by the Council, and in all other respects it shall
conform to the preliminary plat as approved. If the final plat is
not filed within 5~H-+6+-ffieR~hs one (1) year following approval of
the preliminary plat, the approval of the preliminary plat shall
be considered void. The final plat may constitute only that
portion of the preliminary plat which the subdivider proposes to
record and develop at that time, provided that such portion shall
conform to all requirements of this Ordinance, and provided
further that the remaining portion or portions of the preliminary
plat not ro osed to be recorded, develo ed and submitted as a
final plat, or grante an extens10n, s a e subject to the right
of the City to adopt new or revised platting and subdivision
regulations.
Adopted by the City Council of the City of Andover this 19th day
of November, 1991.
CITY OF ANDOVER
ATTEST:
Kenneth D. Orttel, Mayor
Victoria Volk, City Clerk
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
AGENDA SECTION
NO.
DATE November 19, 1991
ORIGINATING DEPARTMENT
HRA Meetin
Planning
~
ITEM
NO.
7.
Public Hearing - CDBG
Senior Center Project
BY:
David L. Carlberg
City Planner
REQUEST
The Andover Housing and Redevelopment Authority (HRA) is requested
to approve the reallocation of $40,000 from the Neighborhood
Revitalization Project to the Andover Senior Center
Renovation Project.
BACKGROUND
The City loaned the City of Blaine in 1990, $40,000 to complete a
senior housing project. The City has received this money back and
must expend the funds by December 31, 1992. The City is in the
process of improving the Senior Center to a congregate dining
facility and needs to reallocate the above listed funds to
complete the project.
STAFF RECOMMENDATION
Staff recommends the City Council approve the reallocation of the
$40,000 from the Neighborhood Revitalization Project to the
Andover Senior Center Renovation Project.
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MOTION BY
TO
COUNCIL ACTION
SECOND BY
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CITY of ANDOVER
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
NOTICE OF PUBLIC HEARING
The City Council of the City of Andover will hold a public hearing
at 7:30 p.m., or as soon thereafter as can be heard, on Tuesday,
November 19, 1991 at the Andove~ City Hall, 1685 Crosstown Blvd.
NW, Andover, MN to approve the reallocation of Community
Development Block Grant (CDBG) from Neighborhood Revitalization to
the Andover Senior Center Renovation Project.
All written and verbal comments will be received at that time and
location.
According to CDBG guidelines the City must supply a foreign/sign
language interpretor if requested. If an interpretor is needed
please contact David Carlberg at Phi 755-5100 by Friday, November
15,1991.
Vi~~gf(~CitY Clerk
Publication dates: November 8, 1991
November 15, 1991
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
Nov, 19, 1991
AGENDA SECTION .
NO. Staff, Comm1ttee,
Commission
DATE
ORIGINATING DEPARTMENT
Recycling
BY:
Cindy DeRuyter cJ)\C-
Recyclin Coordinator
ITEM
NO.
g.
Budget
REQUEST
City Council is asked to review and approve the following
purchases for the recycling program. There is adequate money
remaining in the budget for these items.
BACKGROUND
The recycling tonnage was not quite half way to its goal at the
end of June, but it was three-quarters of the way by the end of
September. Carolyn Smith from Anoka County had individual
meetings with cities to help us improve our tonnage. Also, ideas
are shared at the County Solid Waste Abatement meetings. The
following purchases are being considered to add to the program
from the remainder of the Recycling Budget.
1. Hirin Center. Sunday is
the on y ere 1S no one aroun on City
property. Many residents bring recyclables on Sunday and it would
be helpful to them if there was someone who could answer questions
of a few hours in the afternoon. It would also deter those who
may leave improper materials. If we hired a student group they
could rotate and always have someone there. Cost: $20/week, and
$140 from the 1991 budget.
2. City Parks' recycling bins. Recycling should also be
available in Andover's parks. There are two kinds of containers
that we would like to try.
Ahead Sheet Metal container Cost: $333.00 each, plus
shipping for a quantity of four. Each unit has separate internal
bins for separation of materials.
COUNCIL ACTION
," MOTION BY
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SECOND BY
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Anoka County Parks are ordering containers for their parks
and have offered Anoka County cities to combine orders with them
for a quantity price break. Since Andover keeps its recyclables
separate, three would be needed at each location. The County has
not yet firmed their plans, but the containers would probably cost
$54.50. Andover could afford to purchase 18 units for $981.00.
Andover could find out which system works the best if both
containers are tried.
3. Promotion Promotional items could be purchased for next
year. Plans are being made to work with Andover Community School
next spring on an Enviornmental Day, with recycling being a main
feature. Recycling essay contests, poster contests, games etc.
are being considers to interact with students at many ability and
interest levels. This way all students who participate can be
awarded some prize. Also, T-shirts will be again given away to
all recycling helpers. This cost will be about $900.
4. Oil Filter Crusher Cities are now required to recycle Their
used oil filters. Residents are still allowed to landfill them,
but it is just a matter of time befor they are also required to
recycle filters too. At a recent County Abatement meeting the
cities were told that they could use recyling funds for this
purchase. Four oil filter crusher prices were received.
Electric--
$3900.00
$3695.00
$2980.00
$3700.00
Air Hydraulic
Catapillar # 4C9871
Oberg # P200
Crush-a-Matic # A201PR
Lincoln #4163
STAFF RECOMMENDATION
Oberg #200 - Frank Stone, Public Works Supervisor, saw a
demonstraion of this unit at Anoka County Transportation. He
prefers the electrical units over the air hydraulic because the
electrical ones have more crushing power than the air units. The
Oberg has a 5 year warranty and the Crush-a-matic and catapillar
have only a one year warranty.
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE
AGENDA SEClION. ORIGINATING DEPARTMENT
NO. Sta f, Comm1ttee, Comm Engineering
November 19, 1991
ITEM
NO.C;.
of
~
Todd J. Haas
BY:
The City Council is requested to approve the DNR Permit
Application and authorize the City Engineer to sign the
application on behalf of the City for the proposed extension of
Eldorado street NW across DNR protected wetland No. 2-610W
located within the proposed Meadows of Round Lake subdivision.
The City Council requested City Staff to pursue the extension of
Eldorado Street NW south to County Road No. 116 as the feeling
was that it is extremely important to the City and to the
residents in the adjacent existing neighborhoods.
Attached to this item are the following:
* Permit Application
* Narrative from John Johnson, engineer for the developer
which addresses the need, location criteria, design criteria,
mitigation and conclusion for the extension of Eldorado street.
* Letter dated October 31, 1991 from STS to David Newman of
Nedegaard Construction Company which discusses geotechnical and
environmental evaluation for the extension.
COUNCIL ACTION
MOTION BY
TO
SECOND BY
NA-02622-0a
Rev. 10/89
~ DEPARTMENT OF
1?J]1ffl~~@ITB\
NATURAL RESOURCES
PERMIT APPLICATION
TO WORK IN PROTECTED WATERS OR WETLANDS
IINCLUDING DAM SUm)
. ) ~ ~ Please read instructions before attempting to complete this application.
'---I.
DSWGO 0 GIG
OWO DUSCOE
II.
Applicant's Name (Last, First. M.I.) Authorized Agent (jf applicable) l~elePhone Number &areacooo
~ \"+-1 t>~ AY\do~'('" ("1'2.) iSS--~JCO
Address (Street. RFD, Box Number, City, State, Zip Code)
'''SS- Clt'o.s.sn.wf\ 6'Ivd NW A NDol/T;R. MN SS3C";
LOCATION OF PROPOSED PROJECT (BESURE TO INCLUDE SKETCH SHOWING HOW TO GET TO THE SITE)
Government Lot(s) IQuarter Section(s) ISectiOn(S) No. ITownShiP(S) No. Range(s) No. ILot. 810ck, Subdivision
jE o1-~theo.st 30 '3z. 'Zt./
Fire No., Box No, or Project Address County PrOject WI,I affect 0 Lake. IiWet,and or 0 Watercourse
"12.00 C:tJ IZd "" AtJOK.A (name & ~vmbp.r. 2-fo/OIA/
If known
TYPE OF WORK PROPOSED (CHECK ONE) IV. TYPE OF PROJECT (CHECK ONE)
o excavate o repair o shoreline o shore-protection o obstruction o dam
~fill o remove o channel o harbor o bridge ~ other
o drain o abandon o sand blanket o permanent dock o culvert (specify)
o construct o other (specify) ~t
o install o riprap o wharf C:C1\.str"'-'nQI'\
ESTIMATED PIl0JECT COST $ ttl, NlO VI. LENGTH OF SHORELINE AFFECTED (IN FEET): S'95" J:4..
VOLUME OF MATERIAL FILLED OR EXCAVATED (IN CUBIC YARDS):
BRIEF EXPLANATION OF PROJECT: (EXPLAIN WHAT PROJECT CONSISTS OF AND HOW WORK WILL BE DONE)
SEe A oM-o.c:.hed. L-e.tter dCL+ec:!. Oe+obe.r 3/,l'l'H c-f :5TS C!c.n .su. ~n t.-faJ
,
-+C> 1'1'(. Do.V'ld t-Iewl'\1Q.h df N~~d ConstTucf-im c.,.,ptlAJ' J r.,,,.
. PURPOSE OF PROJECT: (Explain ~ this project is needed)
~- o.~ed. No.r"'('f1o.+ive. d",,+ed N,,"e.M oe<" l,l",,'U cf ;001,.", ~.~.kt\.) C:::o,,~~
!n&"f\eeY" ~r ~-c. cL<.ve.loper.. ENVIRONMENTAL IMPACT (Anticipated changes to the water and related land resources, including unavoidable but detrimental effects)
See. ....~ed L.e.tte... o~i"ed a:..nIPer 31,1"'11 o-fl srs Co"Su.lia>\T-.J, LnJ
+0 1"\1". D...v"~ tv eW"'a..11 err Nede'l3<lA....d t":.o.utt"u.Gn~.. c::41....~ny) J:"""t:..
ALTERNATIVES (Other alternatives to the action proposed) -
Nt:>ne. .
III.
V.
VII.
VIII.
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x.
XI.
XII. I hereby make application pursuant to Minnesota Statutes Chapter 105.42 and all supporting rules for a permit to work in or affect the above named protected
water(s) in accordance with all supportmg maps, plans. and other information submitted With this application The information submitted and statements made
concerning this application are true and correct to the best of my knowledge,
STATE OF
S'gnature of Owner or Authomed Agent
Oate
COUNTY OF
Signature 01 Leasee
Date
Subscribed and sworn to before me this
\
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19_
Distribution:
White: DNR
Blue: SWCO
Green: Watershed District
Goldenrod: City or County
Pink: Army Corps of Engineers
Canary: Applicant
My commission expires
I Signature of Notary
1991~11-04 10:16
6125666158 ~.C.~OHNSON CONS
003 F02
c:)
NURA'1'IVB
Propo.ed Bxtenslon ot
Bldorado street N.W.
to County Road 116
November 1, 1991
The proposed development of Meadows ot Round Lake, a
182 unit single family development with an estimated
population of over 500 people, necessitates the extension of
Eldorado street N.W. across DRR protected Wetland No. 2-
now.
NEED
The need tor this road crossing is brought due to the
following rea80ns:
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sit. has limited aCcess to the east and west
through existinq residential areas. The new
homes are Qatimated to generate in excess of
1900 vehicle trips per day which would
significantly overload the existinq
residential street system causing
considerable citizen concern and unsafe
traffic conditions to exist.
2. ~cces$ to the proposed subdivision by
emergency vehicles would be poor to
unacceptable dua the indirect routes
required without the proposed wetland
crossing.
1.
3. The two (4) existing access points to
the project area are deemed unacceptable
for Public Health, safety, and welfare
during periods of emergency.
IDClTION CRrTJm!A
The location for the road orossing of the CNR wetland was
selected based on the tOllowing criteria:
1. Entranoe to Bunker Lake Road must have
adequate .iqht distanoe to east and west
to insure traffio safety.
2. Con tin. the limits of the road orossinq
as much as possible.
3.
Keep the length
taking items 1
consideration.
as short as practical
and 2 above into
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6125666158 J.C.JOHNSON CONS
003 P03
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DESIGN CRITKRIA
The proposed road embankment design criteria was developed
in consultation with Bruce smith and Ted Frostman ot STS.
The road embankment would have a series of 18 inch or 24
inch culverts installed to bridge through it to allow tree
tlow ot wetland water. It is recommended surcharging the
peat soils with granular material over geosynthetic fabric
material. See attached typical plan and cross-section. The
surcharge work would be done in two (2) phases to allow
water flow to continue through the wetland. The attached
STS letter describes the proposed phasing. This method ot
embankment oonstruotion aooomplishes the following;
1.
Using the surcharge method
sediment impacts that
excavation.
eliminates
come with
2. This method greatly reduces the area
disrupted during construction.
3. The phasing allows free movement of
water within the wetland at all times.
4.
The series of culverts will
movement of water and aquatic
either direction and would be
and located in a "neutralll
manner to minimize changes
natural flow ot water.
allow
lite in
designed
hydraulic
in the
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MITIGATION
It is proposed to mitigate the impact on the wetland by
enhancing the shoreline wetlands adjacent to Round Lake and
divert as much storm water runoff as is reasonable to the
Round Lake basin. All street and most building runoff would
be routed through eight (8) ponding areas to control the
discharge rate and allow sedimentation .to occur upstream of
the wetlands. These ponding areas will involve some
exis~ing upland areas and will be designed to increase and
enhanoe the wetland resources within the project area.
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CONCLUSION
~h8 proposed road crossing ot the DNR protected wetland is
justified based on traffic impacts, existing resident
safety, aCCess for emer9snoy vehicles. ~he road crossing is
proposed to be dcsi9ned to provide a safe intersection with
Bunker Lake Boulevard and minimize the impacts and
diaruption to the wetland. It is further proposed to
mitigate the impacts to the wetlands by increasin9 and
enhancin9 existing wetland resources in the project area.
-,)
I hereby certify that this plan,
specification, or report Was prepared by
me or under my direct supervision and
that I am a duly Registered Professional
Engineer under the laws of the State ot
Minnesota.
~C~..-
Date 1III It/!) 7 Reg. No. 11546
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J C JOHNSON CONSULTANTS, INC.
. 6601 -75th Ave. No.
PH: (612) 568 -6168
PROJECT: ne.AfJOW~ of
PROJECT NO,: " Oft, 07
Broo klyn Par k. Mi n n.
DATE: 1111 1"
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10:09 FAX 812 559 4507 STS KINNESOTA
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Oaober 31. 1991
Mr. David P. Newman
Redeiaard Construction Company. Inc.
11114 Nonhdl1le Boulevard
Coon Rapids. MN j5433
STS Project 94900-A
Rc: PreliminAry Oeotechnical and Environmenlal Evaluation of Ihe
Proposed Eldorado Street NW Roadway across Wetland Areas at the
Meadows of Round Lake Project in Andover. Minnesota.
Dear Mr. Newman:
This letter summari~es the geotechnical and environmental considerations which must be
addressed during the preliminary deslan. by Mr. John C. Johnson, P.E., of the above-
referenced rtladway.
Tha proposed roadway will cross a wetland area which Is a Minnesota Department of Natural
Resoul'Ces (MDNR) desianated wetland and therefore has a prolec:ttd status. Based on the
construction records available rrom County Road 116. it is Anlicipated that this roadway
segment will be supported. above organic marsh deposits using geosyntheric-relnforced em.
bankment construction methods. Based on the embankment configlJration developed during
~nvcrslltions between STS and Mr. John Johnson, tho new embankment is expected to require
filling of 1.2 ~cre$ of protected wetland. Because the required fill area exceeds the
Corps of Engineers (COc) 1.0 acre criteria. 11 nationwide pennit will likely be required.
Wetlllnd mitigation alternatives will need ,to be evaluated as a part of this pennitting
process. Most likely, the mitigalion alternatives wllI consist of enhancement/restoration
of existing wetlands or construction of new wetlancts. For this project. we anllclpate that
the most feasible mitigation alternative is to enhance [he existing shoreline wetlands
adjacent to Round Lake~ This could be accomplished by collecting stonn water runoff from
the Meadows of Round Lake subdivision in a sedimentation basin In order to reduce the flow
velocity and allow sedimentation to occur. After sedimentation. the (reated water would be
(ii~charged into Round. Lake to provide the necessary enhancement/restoration of shoreline
wetlands. We anticipate that the mitigation plan will require enhancement/restoration of
2.4 acres of wetland, based on ~wo to one area filled for roadway construction.
The roadway crossins must allow water movement between the adjacent wetland areas on either
side of the ernblUlkment. This Interaction must be maintained both during and after roadway
construction. The preliminary plan developed by Mr. Johnson calls for several culverts
throush the completed embnnkment 10 allow water movemenl between the wetland segments.
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1991-11-04 10:21 6125666158 J.C.JOHNSON CONS
11/04/91 10:10 FAl 812 SS9 4S07 STS MINNESOTA
NedeC411rcl Construction Company. Inc.
ST,S Project #94900.A .
October 31. 1991
Page 2
003 P09
141 0021002
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These culverts should be strategically placed to minimize changes in the natuml flow
patterns. The culvert design should include diffusers or deflecton to reduce the amount
or cllllllneUzaUon oC nowinl water.
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The geosynthetic-reinrorced embankment construction method involves placement of about 5
feet of excess (surcharge) fill material above the proposed roadway elevation in order to
preconsolldate the organic subgmde soils. After the neces~ry preconsolidation hIlS oc-
currea. lhe surcharge is removed and the nnal pavement constructed. Using this cons-
truction method. the required culverts cannot be Installed untIl after preconsolldatlon/-
surcharge removal. Therefore, in order to maintain water movement between the adjacent
wetlands during construction, it will be necessary to construct the embankment In two
phases. n should be pOSSible to con$fn,tct the northern portion of the embankment first
and allow water movement around the south end of that segment during preconsolidation.
After the preloadlng Is completed. Ihe excess surcharge fill from the northern segment
I could be removed and used to completed the southern segment of the embankment crossing.
Culvens would be inslnJled on the northern portion of lhe embankment to allow water
movement during the preconsolidation period for the south em segment. We anticipate that
construction of the north segment would entail about SOO to 600 lineal feet of embankment
and that the subsequent southern segment would entail 100 to 200 lineal feet of emblUlkment.
The construction plan must include slit fences and other erosion control measures during
all phases of COnStl\lCtlon that will prevent sediment deposition into the wetlands. . This
two-phase construction process will likely need to occur over at least two construction
seasons.
The issues discussed above should be included in the preliminary plan to be submitted to
lhe City. Additional geotechnical and environmental evaluation will be necessary berore
Ihe final design can be completed. The geotechnical evaluation must include exploration
llnd testing of the organic 5ubgl1lde soil conditions in order to complete the reinforced
embnnkment design. and to estimate settlements and construction staging requirements. The
environmental evalulltion mU$( include a detailed wetland survey and further evaluation of
mitigation requi~ment$.
We appfeclate the opportunity to be of service on this project. Please contact us if you
have any questions reaardlne this Jetter.
RespelOcfully I
STS CONSULTANTS. LTD.
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Senior Project Enalneer
MBS/kp
Theodore M. Frotltman
Principal Scientist ,.
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE
November 19, 1991
BY:
AGENDA SECTION
NQ Staff, Committee,
Commission
ITEM Consider Peach
NO.
/d. Associates Proposal
ORIGINATING DEPARTMENT
Planning ~
David L. Carlberg,
City planner
REQUEST
The Andover City Council is asked to consider expanding the
contract with Peach Associates to include secretarial and clerical
work as well as other duties and tasks needed by the Andover Tree
Commission. Please consult the attached memo from Marcie Peach of
Peach Associates for further details on the proposal.
,
MOTION BY
TO
COUNCIL ACTION
SECOND BY
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Peach Associates, Inc.
15830 University Avenue Northwest, Andover, MN 55304
(612) 434-9358
To:
Andove~ T~ee Commission
Dave Ca~lbe~g
Ray Sowada
F~om:
Inc~
Ma~cie Peach
Peach Associates,
Subject:
Cont~act fo~ T~ee Commission
In watching the T~ee Commission begin its mission fo~ fo~est~y
management within the City, the st~uggle between the amount of wo~k to
be done and the lack of funds is ve~y appa~ent. Because it appea~s
that the~e wIll be a need fo~ sec~eta~ial/cle~ical wo~k ~ega~ding the
typing up of va~ious statements, info~mational packets, o~dinance
~evisions. etc., I am P~oposing a cost-effective method of
accomplishing those tasks.
The p~oposal is fo~ the City to expand Its cont~act with Peach
Associates to include these se~vices fo~ the T~ee Commission. It
would be mo~e economical fo~ the City than hI~ing additIonal Staff o~
inc~easing M~. Ca~lbe~g~s ~esponsibillties. The wo~k can be done
eithe~ on an hou~ly basis o~ on a task-by-task basis, depending on the
scope of the wo~k involved.
I have been involved with the Commission sInce its inception and
believe I can meet those sec~eta~ial needs efficiently, accu~ately,
and economically. It is exciting to get involved on the g~ound floo~
of this impo~tant task.
Once the Commission looks at its sec~eta~ial/cle~ical needs, please
conside~ this p~oposal as a viable, cost-effective way to meet those
needs. Please call if you have any questions.
Thank you.
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
November 19, 1991
ITEM
NO.
J ,.
J\menoment Changes to
Ord. No.8, Sec. 8.07
Signs
DATE
ORIGINATING DEPARTMENT
Planning ~
David L. Carlberg
Planner
BY:
A~RrFORR
AG~Di\ \J
BY:
AGENDA SECTION
NO. Non- Discussion
REQUEST
The Andover City Council is asked to approve the changes
to the amendments to Ordinance No.8, Section 8.07, Signs and
Section 3.02, Definitions.
BACKGROUND
The Council on November 5, 1991, approved amendments to Ordinance
No.8, Sections 8.07 and 3.02 in regard to institutional signs.
Staff upon making the changes and incorporating them into the
Ordinance No. 8 has discovered that the following changes should
be made as follows:
Under Section 3.02, the definition of an institutional sign, the
definition shall be changed to remove code from the definition and
replace it with Ordinance.
Under Section 8.07, permitted signs in the "GB", General Business
district, Advertising signs were removed as permitted signs
and should be replaced in that district.
The changes have been made to the attached Ordinance Amendment No.
8TTT, amending Ordinance No.8, Sections 8.07 and 3.02.
NOTE: Bill Hawkins, city Attorney, was consulted and has directed
Staff that the proper procedure to make the above indicated
changes is to bring the item before the City Council for Council
action.
COUNCIL ACTION
~-
MOTION BY
TO
SECOND BY
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CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
ORD NO. 8TTT
AN ORDINANCE AMENDING ORDINANCE NO. 8, KNOWN AS THE ZONING
ORDINANCE OF THE CITY OF ANDOVER.
THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY ORDAINS:
Ordinance No. 8 is hereby amended as follows:
SECTION 3.02
DEFINITIONS
The following items will be added to Section 8.07, Signs
SECTION 8.07, SIGNS
(C) Permitted Signs
(1) Residential Districts
Type: Residential Identification, Institutional,
Temporary
Size: Thirty-two (32 s.f.) square feet for non-
residential signs offering a residential
development for sale and institutional signs;
(2) "GR" and "LB" Districts
Type: Business Identification, Institutional, Temporary
(3) "SC" AND "NB" Districts
Type: Business Identification, Institutional, Temporary
(4) "GB" Districts
Type:
Advertising, Business Identification,
Institutional, Temporary
(D) General provisions
(2) Signs Allowed by Special Use Permit
( i )
an
1. The sign is located ten (10') feet from any
property line.
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Page Two
Ordinance No. 8 Amendments
Sections 3.02 and 8.07
November 19, 1991
2.
The
not
3.
The sign shall be of the following styles:
combination, free standing, pedestal, roof or
wall.
4.
No more than one sign shall be allowed ler lot
frontage unless approved by city Counci .
The sign shall be located at least one hundred
thirty (130') feet from any residential
structure.
5.
Adopted by the city Council of the City of Andover this 19th day
of November, 1991.
CITY OF ANDOVER
ATTEST:
Kenneth D. Orttel, Mayor
Victoria Volk, City Clerk
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
AGENDA SECTIQN
NQ Non-Dlscussion Items
DATE
ORIGINATING DEPARTMENT
Engineering
November 19, 1991
ITEM
NO.
I .
~
BY:
Todd J. Haas
The city Council is requested to approve a request by the Park
and Recreation Commission to allow the developer, Hills, Inc.,
to dredge the shaded area on the enclosed drawing which is
located in the Hills of Bunker Lake West Park and have the City
Attorney prepare a agreement between the City and developer.
Tony Emmerich, Vice President of Hills, Inc., presented this item
to the Park and Recreation Commission at their October 30, 1991
meeting.
,
'-
History:
The park has been developed to plan except for the skating rink
area (see park plan). Hills, Inc. had originally discussed this
item on January 7, 1988 with the Commission. The result was
grade and seed the park and eliminate the construction of the
pond.
Additional Comments:
By dredging the pond, this will to some extent create additional
ponding for the development and the pond would be constructed at
no additional cost to the City.
The pond should be dredged in a reasonable time frame and
seeding, mulching and/or erosion control is required. The pond
should be constructed with a six to eight foot depth (to help to
eliminate underwater vegetation from choking the pond).
COUNCIL ACTION
MOTION BY
TO
SECOND BY
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Andover Park and Recreation Commission
10/30/91 Meeting Minutes, page 2.
, )
dated February 12, 1991, which was inserted in the commissioners' packet.
The commissioners understand that if Lot 1, Block 7 (future parking lot) is for
park dedication, then the land dedicated would be given credit to future park
dedication requirements. Therefore, the exception lot would become a
developable piece of land that can be built upon. Mr. Haas indicated, that to
date, Wayne Bachman is concerned about an agreement proposed by the city
attorney concerning the four lots at County Road 20 and Xenia Street NW.
The final plat is tabled until the park board decides to continue to follow the
Andover West preliminary plat or decides to acquire Lot 1, Block 7 in trade for
the exception lot. Discussion ensued with Jerry Windschitl and Wayne
Bachman.
Commissioner Auger thought it would be prudent to have Mr. Haas send a
memo to City Council, outlining the proposal concerning the trade. The
commission also requested that the city attorney draw up an agreement to
satisfy both parties involved.
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MOTION by Auger, seconded by Anderson to recommend to City Council
to proceed with a land swap, thereby acquiring Lot 1, Block 7 in trade for
the exception lot. Motion passed unanimously. Chairperson Kieffer
added a contingency to the motion: that land for road access be allowed
by the four lots when the platting of the land is finalized.
~ HILLS OF BUNKER LAKE WEST PARK POND
The Park and Recreation Commission is requested to reconsider the dredging
in the Hills of Bunker Lake West Park as requested by Tony Emmerich,
developer of the property. The park has been developed to plan except for the
skating rink area. By dredging the pond, this will to some extent create
additional ponding for the development and the pond would be constructed at
no additional cost to the city.
"J
In discussion, Chairperson Kieffer expressed concern about a possible liability
of having a pond in a city park, especially since it would be near the tot
lot/playground. The commission would like to make a recommendation to the
City Council and have the attorney make an interpretation.
.
J
Andover Park and Recreation Commission
10/30/91 Meeting Minutes, page 3
~.j
MOTION by Anderson, seconded by Auger to recommend approval of the
proposal as shown for dredging the pond and leveling the area around it
and to ascertain that City Council will address the issue of liability of
having a pond near a playground. Commissioner Auger would like to
implement a proposal to describe the addition of the ponding.
THE MEADOWS OF ROUND LAKE SKETCH PLAN, cont.
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'--'
David Newman of Nedegaard Construction had attended the last meeting to
discuss the park dedication for the proposed sketch plan for The Meadows of
Round Lake.
Mr. Newman had expressed that a tot lot would be difficult to maintain and that
residents wouldn't care to live next to one because of the noise. He suggested
using land along the lake shore as a mechanism to tie a bike trail to Kelsey,
allow protection of the shore line and provide a diversity in parks. At that time,
the commissioners felt they should improve and maintain the existing park, not
develop a tot lot and were generally in favor of linking a trail system with
Kelsey Round Lake Park.
However, after further discussions about Mr. Newman's proposals and looking
at aerial photos of the area at this meeting, the commissioners felt they would
like to reconsider their earlier evaluations. They want to examine possible tot
lot park areas and determine its size by the number of residents; forget about
the swampy area; and re-examine the existing park, checking its lay-out and
equipment, etc. Further discussions with the developer of the area are
planned.
CHAIRMAN'S REPORT
Chairperson Kieffer reported that a follow-up letter was written to Marian
LaPlume in regard to her concerns about Strootman Park.
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ANDOVER PARK COMMISSION
REQUEST FOR PARK RECOMMENlJAT1ON
October 30. 199
DATE
ITEM
5. Hills of Bunker Lake
West Park Pond
ORIGINATING DEPARTMENT
Engineering
~
BY:
Todd J. Haas
The Park and Recreation Commission is requested to
reconsider the dredging in the Hills of Bunker Lake West
Park as requested by Tony Emmerich, developer of the
property.
The park has been developed to plan except for the skating
rink area (see park plan).
By dredging the pond, this will to some extent create
additional ponding for the development and the pond would be
constructed at no additional cost to the City.
The pond should be dredged in a reasonable time frame and
seeding, mulching and/or erosion control is required. The
pond should be constructed with a six to eight foot depth
(to help to eliminate underwater vegetation from choking the
pond) .
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Park and Recreation Meeting Minutes
January 7, 1988
Page 2
Chairman McMullen queried whether the courts could be better located
somewhere else. Commissioner Sabel concurred with staff that the present
location is satisfactory. Surrounding residents reportedly do not want
it relocated.
Project financing was discussed. While there reportedly is no money
currently budgeted for this project, Commissioner Kinkade suggested placing
it in next year's budget. Mr. Stone suggested cutting back on other projects
and just finishing what has been started. Chairman McMullen felt that per-
haps $1,000 of undedicated money could be taken from the dedication fund.
(Commissioner Strootman arrived at 8:13 p.m.)
Motion was made by Commissioner Kinkade, seconded by Commissioner
Kieffer, to authorize staff to go for soil borings, to be evaluated, and
respond back to the Park Board at the first meeting in June, recommending
further procedures. .
Commissioner Kinkade felt that surrounding residents should be informed.
Mr. Haas agreed to send out letters informing them' of the issue and invit-
ing them to the second meeting in June. Chairman McMullen suggested there
be an article placed in the newsletter regarding the Northwoods Tennis
Court issue.
Upon voice vote on the motion, all voted yes. Motion carried.
HILlS OF BUNKER LAKE POND !
Chairman McMullen reviewed the proposed Hills of Bunker project,
relative to the Park Board. He reported that following the city council's
approval at their last meeting, the project developers discussed the pos-
sibility of trading the grading and seeding for doing ponding, estimated
at $1.50 to $2.00 per foot, totalling an estimated $11,000. Chairman McMullen
had invited the developers to the next Park Board meeting for further discussion.
Mr. Stone felt that the pond would be a benefit to the developers. Com-
missioner Kieffer asked what would happen to the top soil removed in the
excavation. Mr. Haas suggested that staff contact Burt Kraabel for his
opinion on the estimated $11,000 for grading and seeding. Chairman 11cMullen
felt the city would want to keep the dirt, but Mr. Haas didn't feel there
would be any excess after working the park. Staff noted that the ponding
issue was not part of the previous motion regarding this project. Further,
the softball field and sheltered area is part of the grading and seeding
of. the park.
Commissioner Kinkade stated that he feels the Park Board would want the
original agreement, as stated in the motion. He added that the developers
should grade and seed the area of the ball field and perimeter, make the
pond, and the city takes the dirt. Chairman McMullen explained that the
pond will only go as far as the park property. Mr. Haas stated that the
Park and Recreation Meeting Minutes
January 7, 1988
, page 3
,-)
original agreement included the grading and seeding plus the $11,000. They
now want to use some of the money to put in the pond.
Commissioners Kinkade, Kieffer, and strootman concurred that the city
should receive the $11,000. If the developers want to put in a pond, they
should do so at their own expense. Mr. Haas agreed that the grading and
seeding is needed rather than the pond.
Motion was made by Commissioner Kinkade, seconded by Commissioner
Anderson, that the agreement regarding the Hills of Bunker Lake stands
as is, and if the developer wants to create a pond we will allow it, at
no cost to the city, and we get the dirt, which will stay in the park for
the grading of the rest of the park property.
Chairman McMullen reviewed what he considered the original agreement
to be, stating that the developers fulfilled their obligation with the park
land and $11,000. They merely agreed to do the grading and seeding above
and beyond the agreement in order to get it done this year.
Staff was directed to provide the developer with a layout of the park.
Commissioner Strootman concurred that the city, needs the money to develop
the park.
Upon voice vote on the motion all voted yes. Motion carried.
'-)
SOFTBALL SCHEDULmG
Chairman McMullen reiterated that the Park Board will still be accept-
ing applications in January for softball scheduling. A final decision will
be made the first meeting in March.
Commissioner Kinkade suggested, and the Commission concurred"that the
city/Park Board, attempt to maintain better communications with the Andover
Athletic Association.
REPORT FROM PUBLIC WORKS
Nothing.
REPORT FROM THE PARK CHAIRMAN
Chairman McMullen reported rece1v1ng a call from Richard Seeling,
representing the st. Francis Hockey Association, requesting hockey time:
Mondays 5:30-9:00 p.m., Wednesdays 5:30-6:30 p.m., and Saturday 9:00 a.m.-
Noon.
,,)
Following discussion, a motion was made by Commissioner Sabel, seconded
by Commissioner Strootman, to accept Mr. Seeling's requested times: Monday
5:30-9:00 p.m., Wednesday 5:30-6:30 p.m., and Saturday 9:00-Noon. However,
on Saturday, there is no attendant, therefore, no warming house. Also on
Saturdays, if the rink is not shoveled, it is up to them to shovel it.
All voted yes. Motion carried.
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE
November 19, 1991
Todd J. Haas
ITEM f
NO. 0
/$.
ORIGINATING DEpARTMENT
Engineer1ng
J('S~
AGENDA SECTION
NO. Non-Discussion Items
ow
BY:
The city Council is requested to approve the resolution declaring
adequacy of petition and ordering preparation of a feasibility
report for the improvement of sanitary sewer, watermain, storm
drain and streets, project 91-27, in The Meadows of Round Lake
area.
) MOTION BY
'-
TO
COUNCIL ACTION
SECOND BY
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CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilman
to adopt the following:
AND ORDERING PREPARATION
OF SANITARY SEWER
A RESOLUTION DECLARING ADEQUACY OF PETITION
OF A FEASIBILITY REPORT FOR THE IMPROVEMENT
WATERMAIN, STORM DRAIN & STREETS
, PROJECT NO.
MEADOWS OF ROUND LAKE
91-27
, IN THE
AREA.
WHEREAS, the City Council
November 8, 1991
improvements; and
has received a petition, dated
, requesting the construction of
WHEREAS, such petition has been validated to represent the
signatures of 100% of the affected property owners requesting such
improvement.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City
of Andover that:
1. The petition is hereby declared to be 100% of owners of
property affected, thereby making the petition unanimous.
2. Escrow amount for feasibility report is
$1000.00
3. The proposed improvement is hereby referred to TKDA
and they are instructed to provide the City Council with a
feasibility report.
MOTION seconded by Councilman
and adopted by the City
day of
Council at a
Meeting this
, with Councilmen
voting in favor of the resolution, and Councilmen
voting against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
Kenneth D. Orttel - Mayor
Victoria volk - City Clerk
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NEDEG^^RD CONSTRUCTION CO., INC.
1814 NORTHDALE RLVlJ COON RAI'IDS.MN. 55'133 ((,12) 757-297(,
November 8, 1991
UECEIVEn
f\ :\!OV 8 199~U
,-
Mr. James E. Schrantz
city Engineer
city of Andover
1685 Crosstown Boulevard Northwest
Andover, Minnesota 55304
CITY OF ANDOVER
RE: PROPOSED MEADOWS OF ROUND LAKE SUBDIVISION
Dear Mr. Schrantz:
Nedegaard Construction Company, Inc. does hereby petition for
improvements by the construction of water main, sanitary sewer,
storm sewer and streets with concrete curb and gutter with the
costs of the improvement to be assessed against the benefiting
property which is describp.d as:
MEADOWS OF ROUND LAKE
Said petition is unanimous and the public hearing may be waived.
We request
possible.
feasibility
that a feasibility report be prepared as soon as
We have' enclosed a check for $1,000.00 for the
report expenses.
sincerely,
rEG
Da";"\ . Newman
Vice President
D CONSTRUCTION COMPANY, INC.
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE November 19, 1991
ITEM Approve Resolution
NQ ., Expending PIR Funds
/"1.
BY:
Howard D. KooliCk~
Finance Director
~~~~~E~R
BY: 1/
V
AGENDA SECTION
NO. Non-Discussion Items
ORIGINATING DEPARTMENT
Finance
REQUEST
The Andover City Council is requested to adopt the attached
resolution authorizing the expenditure of not more than $5,000
from the PIR Fund to install a new pump and air release setup on
the well at the public works building.
BACKGROUND
At the last City Council meeting, the City Council approved
expending PIR funds for the purchase on a new pump and air release
setup for the well at the public works building. As I indicated
at that meeting, a resolution was needed to expend funds out of
the PIR Fund. This resolution requires a 4/5ths vote for
approval.
I
'-
MOTION BY
'- TO
COUNCIL ACTION
SECOND BY
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CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO. R
-91
MOTION by Councilmember
to adopt the following:
A RESOLUTION AUTHORIZING THE EXPENDITURE OF NOT MORE THAN $5,000
FROM THE PERMANENT IMPROVEMENT REVOLVING FUND FOR THE REPLACEMENT
OF THE PUMP AND THE INSTALLATION OF AN AIR RELEASE SETUP FOR THE
WELL AT THE PUBLIC WORKS BUILDING.
WHEREAS, the City of Andover Public Works Building is in
need of a new pump and air release setup for the well to operate;
and
WHEREAS, the City Council of the city of Andover deems it
necessary to continue to use the well for sprinkling even after
City water is available to the public works building; and
WHEREAS, Resolution Number R74-90 established a Permanent
Improvement Revolving Fund containing a Capital Improvement
Account designed to fund capital expenditures upon the approval of
the City Council.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the
City of Andover hereby authorizes the expenditure of not more than
$5,000 from the Capital Improvement Account of the Permanent
Improvement Revolving Fund to purchase and install a new pump and
air release setup for the well at the public works building.
MOTION seconded by Councilmember
and adopted by the
City Council on this
Councilmembers
November , 1991, with
19th
day of
voting in favor of the resolution, and Councilmembers
voting against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
Kenneth D. Orttel - Mayor
Victoria Volk - City Clerk
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE
November 19, 1991
ITEM
NO.
/$.
James E. Schrantz
AGENDA SECTION
NO. Non-Discussion Items
ORIGINATING DEPARTMENT
Admin.
BY:
The City Council is requested to approve the attached' esolution
accepting the work and directing final payment for project 91-1
Crosstown Drive.
BRA, the Engineers on the project, recommendation is attached.
The final payment amount is $9,196.94.
The original contract was $163,550.80 and the final contract is
$158,284.74, a $5,266.06 underrun.
The project was assessed on November 5, 1991.
'-
COUNCIL ACTION
MOTION BY
TO
SECOND BY
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Otto G. BonesUoO. PE.
Robert W. Rosene. PE.
Joseph C. Ander1ik, PE.
Marvin L Sorv3Ja. PE.
Rict'lard E. Tumer. P.E.
Glenn R. Cook. P.E.
Thomas E. NCOyfi P.E.
Robert G. Scnunictlt P.E.
Susan M. Eberlin. C.P.A.
Bonestroo
Rosene
Anderlik &
Associates
Engineers & ArchItects
November 12, 1991
City of Andover
1685 Crosstown Blvd. NW
Anoka, MN 55304
Attn: James E. Schrantz
City Engineer
Re: Crosstown Drive Street Improvements
MSAP 198-119-01
Project 91-01
Our File No. 17148
Dear Jim,
Keith A Gordon. P.E.
Rld"1artl W. Foster. P.E.
Donald C. 8urgaJdt P.E.
Jerry A. Bourdon. P.E.
Mark A. Hanson. P.E.
Ted K. Field. P.E.
Michael T. RauO'Tlann. P.E.
Robert R. ~r1e. PE.
David 0 LoslcOta. P.E.
Thomas W. Peteoon. PE_
Michael C. Lynch. P.E.
James R. Maland. PE.
Kenneth P. AndefSOn, P.E.
Mark R. Rolfs. PE.
Robert C. Russek, A./A
Thomas E. N1guS. PE.
HOINard A. Sanford. P,E.
Daniel J. Edgerton. P.E.
Mark A. SeiP. P.E.
Philip 1 CaS'Ne11. PE.
Ismael Martinez. P.E.
Mar1cD.lJ.t.lllis. PE.
Thomas R. An~oon. AlA
Gary F. Rylander. P.E.
Milts a Jensen. P.E.
l. Phillip Gravel III. pE.
Rene C. Plumal't AlA
.Agnes M. Ring. A.lC.P.
Jerry D. PeItZSCh. P,E.
Cecilia Olivier. PE.
Robert R. DreblQIN. P.E.
Gary W Marien. P.E.
Karen L Wlemeri, P.E.
Keith R. Yapp. PE.
Charles A. Erickson
Leo M. P~ISlcy
Harlan M. Olson
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R. .; "i'-'
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: NeJV 1 2 1991 D
,,-
CITY OF ANDOVER
Enclosed please find three (3) signed copies of the 3rd and Final Request for Payment for the
Crosstown Drive street improvement. The project underran the original contract amount by
$5,266.06. The principle reason for the underrun is minor variations in actual constructed
quantities as compared to the estimated quantities. The project has been satisfactorily
completed and we recommend the City Council accept the project and make final payment.
If you have any questions, please contact me.
Yours very truly,
B~YE7AR?~J8, ENE, ANDERLIK & ASSOCIATES, INC.
ciddJ!,-I/(a~
Harlan M. Olson
HMO:li
Enc!.
17148.cor
2335 West Highway 36. St. Paul, MInnesota 55113 · 612-636-4600 · 35th Anniversary
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CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilman
to adopt the following:
A RESOLUTION ACCEPTING WORK AND DIRECTING FINAL PAYMENT TO
FOREST LAKE CONTRACTING, INC. FOR PROJECT NO. 91-1 FOR THE
IMPROVEMENT OF STREET CONSTRUCTION
IN THE FOLLOWING AREA: CROSSTOWN DRIVE
WHEREAS, pursuant to a written contract signed with the City of
Andover on July 23 , 1991 , Forest Lake
contracting, Inc. of Forest Lake, MN -nag satisfactorily
completed the construction in accordance with such contract.
NOW, THEREFORE, BE IT RESOLVED by the City Council of Andover,
Minnesota that the work completed under said contract is hereby
accepted and approved; and
BE IT FURTHER RESOLVED that the City Clerk and Mayor are hereby
directed to issue a proper order for the final payment on such
contract, taking the contractor's receipt in full.
MOTION seconded by Councilman
and adopted by the
day
City Council at a
meeting this
of
, 19
, with Councilmen
voting in favor of the resolution, and Councilmen
voting against, whereupon said resolution was
passed.
CITY OF ANDOVER
ATTEST:
Kenneth D. Orttel - Mayor
Victoria volk - City Clerk
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE
November 19, 1991
BY:
AGENDA SECTIQN
NQ Non-D1scussion Items
ORIGINATING DEPARTMENT
Admin.
ITEM
NQ Approve Final Payment/
t. 90-2 BY:
James E. Schrantz
The City Council is requested to approve the attached reso ution
accepting the work and direct final payment for project 90-2
163rd Lane, 164th Avenue and Jonquil Street.
BRA, the Engineers on the project, recommendation is attached.
The final payment amount is $2,444.25.
The original contract was $60,995.50 and the final contract was
$60,947.69, a $47.81 underrun.
The project was assessed on October 2, 1990.
MOTION BY
TO
COUNCIL ACTION
SECOND BY
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Otto G. Bonesooo. P.E.
Robert W. RoS!ne. P.E.
Joseph C. And~r1jk. P:E.
Marvin L Sorvala. P.E.
Ricnattl E. fumer. PE.
Gienn R. Cook. P.E.
ThOmas E. NoyeS. p.e.
Robert G. $chuniCht P_E.
$usan M. Eberlin. c.p A
Bonestroo
Rosene
Anderlik &
Associates
Engineers & Architects
November 7, 1991
City of Andover
1685 Crosstown Boulevard N.W.
Andover, MN 55303
Attention: Jim Schrantz
Re: 164th Avenue, Jonquil Lane, &
163rd Lane - Street Improvements
Project No. 90-02
Our File No. 17144
Dear Jim:
Keith A. Gordon. P.E.
Richard W. Foster. P.E.
Donald C. Burgafdt. P.E.
Jeny A. Bourdon. P.E.
Mark A. Hanson. P.E.
Ted K. Field. P.E.
Michael T. RauOTlann. p.e.
Robert It Pfefferle. P.E.
David Q LDskota. P.E.
Thomas W. Peterson, P.E.
MiCI1~ C. Lynct1. PE.
James R. Maland. P.E.
Kennetn P. Nldeoon. P.E.
Marie R. Rolfs. P.E.
Robert C. Russek. A.LA
Thomas E. Angus. P.E.
Howard A. Santoro. PE.
Daniel J. EdgertOn. P.E.
MarX ^. SeiP. P.E.
Pl"lilip 1 Ca.sv.<ell, P.E.
rsmae/ Martina. P.E.
MartcD. v.t.JHls. P:E.
Thomas R. Anderson. A.lA
Gary F. Rylander. P.E.
Mj~ a Jensen, P.E.
L. Phillip GrM Ill. P.E.
Rem~ C. Plumart A.IA
Agnes M. Ring. ^.I.C.P.
Jerry D. Pertzse/'l. P.E.
Cecilia Olivier. P.E.
Robert R. Dreblow. P.E.
Gary W. Morten, P.E.
Karen L. Wiemef1, P.E.
~ittl R. Yapp. P.E.
Ctlar1eS A. Erickson
Leo M, P"""'sky
Harlan M. Olson
Enclosed please find three (3) signed copies of the 5th and final request for payment for the
above referenced project. The project underran the original contract amount by $47.81. The
work has been satisfactorily completed and we recommend the City Council accept the
project and make final payment.
If you have any questions please contact me.
Yours very truly,
dJJ~C;::_E' ANDERLIK & ASSOCIATES, INC.
Harlan M. Olson
HMO:lk
Enclosures: 3
2335 West Highway 36. St. Paul, Minnesota 55113 · 612-636-4600 · 35th Anniversary
"
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CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilman
to adopt the following:
A RESOLUTION ACCEPTING WORK AND DIRECTING FINAL PAYMENT TO
W.B. MILLER, INC. FOR PROJECT NO. 90-2 FOR THE IMPROVEMENT OF
STREET CONSTRUCTION IN THE
FOLLOWING AREA: 163RD LANE, 164TH AVENUE & JONQUIL STREET.
WHEREAS, pursuant to a written contract signed with the City of
Andover on Jul* 24 , 1990 , W.B. Miller, Inc.
of Ramser, MN as satisfactorily-cornpleted the
construction 1n accordance with such contract.
NOW, THEREFORE, BE IT RESOLVED by the City Council of Andover,
Minnesota that the work completed under said contract is hereby
accepted and approved; and
BE IT FURTHER RESOLVED that the City Clerk and Mayor are hereby
directed to issue a proper order for the final payment on such
contract, taking the contractor's receipt in full.
MOTION seconded by Councilman
and adopted by the
day
City Council at a
meeting this
of
, 19
, with Councilmen
voting in favor of the resolution, and Councilmen
voting against, whereupon said resolution was
passed.
CITY OF ANDOVER
ATTEST:
Kenneth D. Orttel - Mayor
Victoria Volk - City Clerk
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
AGENDA SECTION
NO.
DATE November 19, 1991
ORIGINATING DEPARTMENT
Non-Discussion Items
Admin.
ITEM
No Approve Final payment/ James E. Schrantz
. 90-14 BY:
/7.
The City Council is requested to approve the attached resolution
accepting the work and directing final payment for project 90-14
Cedar Crest Estates 3rd/Cedar Hills River Estates.
BRA, the Engineers on the project, recommendation is attached.
The final payment amount is $1,139.62.
The original contract was $47,802.50 and the final contract is
$47,572.87, a $229.63 underrun.
The project was assessed October 2, 1990.
,
'-
MOTION BY
"- TO
COUNCIL ACTION
SECOND BY
~~
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114
-.
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Otto G. 8onesuoo. P.E.
Robert W. Rosene. P,E.
Joseph C. Anderlik. P.E.
Marvin l. Sorvala. PE.
Richard E. Tumer. P.E.
Glenn R. Cook. P.E.
Thomas E. NoyeS. P.E.
Robert G. Sd1uniCht P.E.
Susan M. Eberlin. c.PA.
Bonestroo
Rosene
Anderlik &
Associates
Engineers & Architects
November 7, 1991
City of Andover
1685 Crosstown Boulevard N.W.
Andover, MN 55303
Attention: Jim Schrantz
Re: Cedar Crest Estates Addition
Cedar Hills River Estates 3rd Addition
Street Improvements, Project No. 90-14
Our File No. 17145
Dear Jim:
~ittl A. Gomn, PE.
Richard W. Foster. p.e.
Donald C. 8urgardt P,E.
Jerry A. Bourdon. P.E.
Mark A Hanson. P.E.
Ted K. Field. P.E.
Michael T. Rautmann. P,E.
Robert R. PfelTerle. P.E.
David 0. LDSkOta. P,E.
Thomas W. Peterson. P.E.
MicI1ael C. Lyndl. P,E,
Ja~s It Maland. P.E.
Kennett'! P. Anderson. p.e.
Mark R. Rolfs. P.E.
Robert C. Russek. A./.A.
Thomas E. Angus. P.E.
HCM'ard A. Sanford. P.E.
Daniel 1 Edgerton. P.E.
Mark A. Seip. P,E.
Philip J. Ca5'Nell. PE.
Ismae! Martinez. P.E.
Mark O. \Nallls. PE.
Thomas R. Mderson. A.JA
Gary F. Rylander. PE.
Miles a Jensen, P.E.
L Phillip Gravel HI. P.E.
Rene C. Plumart. A.IA
t\gnes M. Ring. A.l.C.P:
Jerry O. Pertzsch. PE.
Cecilia Olivier, P.E.
Robert R. O~blow P.E.
Gary W. Marien, P.E.
Ka~n L Wiemeri. P.E.
Keittl R. Yapp. P.E.
Charlts A. Erickson
Leo M. P.1'Netslcy
Harlan M. Olson
Enclosed please find three (3) signed copies of the 4th and final request for payment for the
above referenced project. The project underran the original bid amount by $229.63. The
work has been satisfactorily completed and we recommend the City Council accept the
project and make the final payment.
If you have any questions please contact me.
Yours very truly,
B13~~,~ 0, R,.OSENE, ANDERLIK & ASSOCIATES, me.
O*ctl~
Harlan M. Olson
HMO:lk
Enclosures: 3
2335 West HIghway 36. St. Paul, MInnesota 55113 · 612-636-4600. 35th Anniversary
:,)
'-)
, "-
'_J
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilman
to adopt the following:
A RESOLUTION ACCEPTING WORK AND DIRECTING FINAL PAYMENT TO
W.B. MILLER, INC. FOR PROJECT NO. 90-14 FOR THE IMPROVEMENT
STREET CONSTRUCTION
FOLLOWING AREA: CEDAR CREST ESTATES
RIVER ESTATES.
OF
IN THE
3RD ADDITION AND CEDAR HILLS
WHEREAS, pursuant to a written contract signed with the City of
Andover on September 6 , 1990 , W.B. Milller, Inc.
of Ramsey has satisfactorily completed the
construction in accordance with such contract.
NOW, THEREFORE, BE IT RESOLVED by the City Council of Andover,
Minnesota that the work completed under said contract is hereby
accepted and approved; and
BE IT FURTHER RESOLVED that the City Clerk and Mayor are hereby
directed to issue a proper order for the final payment on such
contract, taking the contractor's receipt in full.
MOTION seconded by Councilman
and adopted by the
day
City Council at a
meeting this
of
, 19
, with Councilmen
voting in favor of the resolution, and Councilmen
voting against, whereupon said resolution was
passed.
CITY OF ANDOVER
ATTEST:
Kenneth D. Orttel - Mayor
Victoria Volk - City Clerk
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
AGENDA SECTION
NQ Non-Discussion Items
DATE
ORIGINATING DEPARTMENT
Admin.
November 19, 1991
ITEM
Approve Final payment/
NO.
,g. 90-12 & 90-13 BY:
James E. Schrantz
BY:
The City Council is requested to approve the attached solution
accepting the work and directing final payments for projects 90-
12 Bent Creek sidewalks and 90-13 South Coon Creek Drive
sidewalks.
BRA, the Engineers on the projects, recommendation is attached.
The final payment amount is $6,523.65.
The original contract was $30,536.00 and the final contract is
$20,434.55, a $10,101.45 underrun.
There were no assessments on this project in 1990.
MOTION BY
TO
COUNCIL ACTION
SECOND BY
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Otto G. BonestrOO. PE.
Ro~ W. Rosene. P.E.
Joseph C. Anderlik. P.E.
Marvin L Sorvata. P:E.
Richard E. Tumer, P:E.
Glenn R. Cook. P.E.
Thomas E. N~s. P.E.
Robert U, Schunidlt P.E.
Susan M. Eberlin, c.P.A.
Keit:t1 A Gorcon. P.E.
Richard W. Foster. P:E.
Donald C. 8urgardt P.E.
Jerry A Bourdon. P.E.
Marl( ^- Hanson. P:E.
Ted K. Field. P:E.
Michael T. RauDT1ann. P:E.
Robert R. Pfe1fe.... ?,E.
David O. Losxoca. rE.
Thomas W. Peterson. P:E.
Michael C. Lyncn. P.E.
James R. Maland. P.E.
Kennectl P. Anderson, P.E.
Bonestroo
Rosene
Anderlik &
Associates
Engineers & Architects
November 7, 1991
City of Andover
1685 Crosstown Boulevard N.W.
Andover, MN 55303
Attention: Jim Schrantz
Re:
South Corn Creek Drive, MSAP 198-108-07
Bunker Lake Boulevard, MSAP 198-119-01
Sidewalk Improvements, Our File No. 17146
Project No. 90-13 & 90-12
Dear Jim:
Mark R. Rolfs. P.E.
Robert C. Russek. A.I."".
Thomas E. Angus. P.E.
HCMlard ^- Sanford. P.E.
Daniel J. Edgerton. P.E.
Mark A. Seip. P.E.
Philip J. CaS'Nefl, P.E.
Ismael Martinez. P.E.
MarX D. \MIllis. P.E.
Thomas R. Nlderson. AlA
Gary F. Rylander. !'.E.
Mites a Jensen. PE.
L. PhillIp G~ III, PE.
Rene C. Plumart A.lA
Ag~S M. Ring. A./.c.P.
Jerry D. Pen:zsch. P.E.
Cecilia Olivier. PE.
Robert R. D~Dlow, PE.
Gary W. Marien, P.E.
Ka~n L Wiemerf. PE.
Keith R. Yapp. P.E.
Char1es ^ Erickson
Leo M. P.lIo\I'elsky
Harlan M. Olson
Enclosed please find three (3) signed copies of the 2nd & final request for payment for the
above referenced project. The project underran the original contract amount by $10,101.45.
The principal reasons for the underrun was the elimination of the modular block retaining
wall and tree installation, saving $10,675. The work has been satisfactorily completed and
we recommend the City Council accept the project and make final payment.
If you have any questions please contact me.
Yours very truly,
BO~~~O~t, lNE, ANDERLIK & ASSOCIATES, INe.
dIJ/lMI^-- .
Harlan M. Olson
HMO:lk
Enclosures: 3
2335 West Highway 36. St. Paul, Minnesota 55113 · 612-636-4600. 35th Anniversary
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CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilman
to adopt the following:
A RESOLUTION ACCEPTING WORK AND DIRECTING FINAL PAYMENT TO
W.B. MILLER, INC. FOR PROJECT NO. 90-12 & 90-13 FOR THE IMPROVEMENT
OF SIDEWALK (MSA)
IN THE FOLLOWING AREA: 90-12 BENT CREEK & 90-13 SOUTH COON CREEK
DRIVE.
WHEREAS, pursuant to a written contract signed with the City of
Andover on AprilS, 1991 , W.B. Miller, Inc.
of RamSer, MN has satisfactorily completed the
construction 1n accordance with such contract.
NOW, THEREFORE, BE IT RESOLVED by the City Council of Andover,
Minnesota that the work completed under said contract is hereby
accepted and approved; and
BE IT FURTHER RESOLVED that the City Clerk and Mayor are hereby
directed to issue a proper order for the final payment on such
contract, taking the contractor's receipt in full.
MOTION seconded by Councilman
City Council at a
and adopted by the
day
meeting this
of
, 19
, with Councilmen
voting in favor of the resolution, and Councilmen
voting against, whereupon said resolution was
passed.
CITY OF ANDOVER
ATTEST:
Kenneth D. Orttel - Mayor
Victoria Volk - City Clerk
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE
November 19, 1991
Non-Discussion
Planning
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By/l
I
FOR
AGENDA SECTION
NO.
ORIGINATING DEPARTMENT
ITEM
NO.
/9.
Variance - Kob's
First Addition
BY:
David L. Carlberg
REQUEST
The Andover City Council at their November 5, 1991 meeting, heard
and discussed the variance request of Ken Kobs to allow for the
construction of a home on Lot 1, Block 1, Kobs' First Addition
that does not meet the requirement of a 150' x 150' building pad
as specified in Ordinance No. 10, Section 9.06a(3). The Council,
at the meeting, made the decision to grant the variance request to
Mr. Kobs and in doing so directed Staff to prepare a resolution to
that effect.
Attached for Council review and approval is a resolution granting
the variance request to Mr. Kobs.
"
MOTION BY
TO
COUNCIL ACTION
SECOND BY
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CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO. -91
A RESOLUTION GRANTING THE VARIANCE REQUEST OF KEN KOBS TO ALLOW
FOR THE CONSTRUCTION OF A SINGLE FAMILY HOME ON A LOT THAT DOES
NOT MEET THE MINIMUM REQUIREMENTS OF A 150' X 150' BUILDING PAD IN
TERMS OF WIDTH AS SPECIFIED IN ORDINANCE NO. 10, SECTION 9.06A(3)
ON THE PROPERTY DESCRIBED AS LOT 1, BLOCK 1, KOBS FIRST ADDITION.
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WHEREAS, Ken Kobs has requested a variance to allow for
the construction of a single family home on a lot that does not
meet the requirement of a 150' x 150' building pad in terms of
width as specified in Ordinance No. 10, Section 9.06a(3) on the
property described as Lot 1, Block 1, Kobs' First Addition; and
WHEREAS, the City Council has reviewed the request and has
determined that said request meets the conditions established in
Ordinance No. 10, Section 17.01 and that a hardship is shown and
exists due to the topography or other physical conditions and that
the compliance with the requirements of Ordinance No. 10, Section
9.06a(3) would cause an exceptional and undue hardship to the
enjoyment of a substantial property right; and
WHEREAS, by the granting of the variance adjacent
property owners will not be adversely affected as well as the
intent and spirit of Ordinance No. 10; and
WHEREAS, the City Council has found that besides the
adverse soil conditions there are extenuating circumstances on the
lot because of the minimum height requirement of the road, the 2-
to-1 slope needed in the filled area and the fact that a house has
been constructed on Lot 2; and
WHEREAS, the granting of the variance will not set a
precedent in granting similar variance requests in the future.
NOW, THEREFORE, BE IT RESOLVED that the City Council of
hereby approves the variance request of Ken Kobs to allow for the
construction of a single family home on a lot that does not meet
the requirement of a 150' x 150' building pad in terms of width as
specified in Ordinance No. 10, Section 9.06a(3) on the property
described as Lot 1, Block 1, Kobs' First Addition.
Adopted by the City Council of the City of Andover this
19th day of November, 1991.
CITY OF ANDOVER
Kenneth D. Orttel, Mayor
ATTEST:
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V1ctoria Volk, City Clerk