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Home My WebLink AboutPB October 3, 1991 . " <~ , '\ , ' .J <) C}\ CITY of ANDOVER Park and Recreation Commission Meeting October 3, 1991 7:30 P.M. 1. Call to order 2. Resident Forum 3. Approval of Minutes 4. Joint Meeting with City Council a. Parking lot requirements b. Softball Tournament Fee Schedule c. Update of Kelsey-Round Lake Park Grant Application d. Meadows of Round Lake/Park Dedication e. 5 year Capital Budget 5. 6. Chairman's Report 7. Adjournment '\ ,~ ANDOVER PARK COMMISSION REQUEST FOR PARK RECOMMENDA71ON DATE n~rnhor ~. '99' ITEM ORIGINATING DEPARTMENT 4a Engineering 1'1*' Parking Lot Requirement, BY: Todd J. Haas The city Council is requested to discuss the requirements for parking lots located in designated parks with the Park and Recreation Commission. ~-) At the last joint meeting of May 15, 1991, the City Council requested the Commission to have a plan as to when the parking lot would be paved for Terrace Park. The parking is complete with a Class V base, which has been constructed after the adoption of Ordinance 8-Section 8.08. Section 8.08 IE)5 "Surfacing" which requires "All driveways, off-street driving, loading, parking and storage areas shall be surfaced in accordance with the standard specifications as adopted by the City and on file in the office of the City Engineer." Generally, the City Engineer has been reviewing on case by case, depending on the type of traffic loads that will be utilizin~ the site. As a minimum, the City has been requiring 2 inches of Bituminous and 4 inches of Class V. In addition, the Andover Review Committee, under Section 8.08 IE) 9 "Curbing", could require bounded by poured-in- place concrete curb and gutter for the purpose of traffic control, protection of landscaped features, aesthetics and maintanance. The estimated cost for paving Terrace Park is approximately $4200.00. Concrete curbing is an additional $2500.00. This is not the only park in which the Commission has concerns. There is Kelsey-Round Lake Park, Timber Trails Park, and others that have been or will be constructed after that Ordinance was amended in August, 1990. "~) '~.J :.J ~.) ANDOVER PARK COMMISSION REQUEST FOR PARK RECOMlfIJENDATION DATE Or.t-nher 3 1 qq ITEM ORIGINATING DEPARTMENT 4b. Softball Tournament Fee Schedule Engineering ,,1'~ Todd J. Haas BY: The Park and Recreation Commission is requested to discuss with the City Council the Adult Softball Tournament Application Form. The Commission is requesting clarification of the park usage fees for tournaments. To date, the Commission has been requiring a fee of $150 per field per week for organizations that are requiring a entry fee to be in a tournament. Non- profit organizations have had the fee waived. In addition, the Andover Athletic Association fees have been waived for all tournaments. (See attached application) The Commission also expressed the idea of having a "early bird" tournament at the beginning of the season and a tournament at the end of the season which would generate income for the parks. The AAA has expressed that the fields need to be upgraded. The AAA also anticipates that the baseball program will increase next year and that additional two or three fields are needed. ~.) ~.) " " . \ "-/ ADULT SOFTBALL TOURNAMENT APPLICATION FORM (Please print or type all information) NAME OF TOURNAMENT: TOURNAMENT SPONSOR: Check here if organization is located in Andover [ ] TOURNAMENT ORGANIZATION: ORGANIZATION'S PHONE: (home) ( office) ORGANIZATION'S ADDRESS: DATE OF TOURNAMENT: MONTH FRI SAT SUN PARK USAGE AND FEES CHECK ALL BOXES FOR FACILITIES AND EQUIPMENT TO BE USED 1. City Hall Park Diamond No. 1 ] Diamond No. 2 $150.00 per field Diamond No. 3 [ ] Diamond No. 4 2. Other location [ ] $150.00 per field Note: Check box if tournament entry fee is required [ Tournament entry fee per team RENTAL OF EQUIPMENT FOR TOURNAMENT Limer Lime - No. of bags Drag Hose & nozzle Batter's box $3.00 per tournament $3.50 per bag $1.50 per tournament $1.50 per tournament $1.50 per tournament No applications will be accepted before January 3rd and they will be processed on a first-come, first-served basis. All requests for tournaments MUST be made before March 1st so that requests may be considered by the Park and Recreation Commission at the March meeting with City Council approval at the first meeting in April. All Park Usage and ~on-intoxicating Liquor License fees must be paid within one week after Park and Recreation Commission approval. : \ A $300.00 deposit fee (or $100.00 deposit fee for non-profit ,~ organizations) is due four weeks before the tournament date. Any equipment damaged or lost by renter will be deducted from deposit fee. The $300.00 (or the $100.00), less any money for damages, will be returned after inspection by the Parks Foreman. NON-INTOXICATING LIQUOR LICENSE - Application for Non-intoxicating Liquor License must be included with this tournament application. The fee for a tournament Non-intoxicating Liquor License is $25.00. The application must be made out by a specific person (such as the Tournament Organization) and this person must be a resident of the city of Andover and affiliated with an Andover league team or local organization. The application for the Non-intoxicating Liquor License will be sent to the City Council and you will be contacted by the City Clerk if the license has been approved. DRAM SHOP INSURANCE - Minnesota Chapter 340 requires the municipalities verify Dram Shop coverage for the sale of non- intoxicating malt beverages. The Minnesota Recreational Sports Federation, which sanctions softball tournaments, has a blanket Dram Shop insurance coverage for all sanctioned tournaments. A copy of this insurance must be provided to the City with the application. The City Council has adopted the following refund policy: u "Fees for tournaments shall be paid eight weeks prior to the tournament date. If the tournament is cancelled up to eight weeks prior to the date of the tournament, one-half of the Park Usage Fee and Non-intoxicating Liquor License Fee will be returned. If the tournament is cancelled within eight weeks of the tournament, neither the Park Usage Fee nor the Non- intoxicating Liquor License Fee will be returned. In the event that another sponsor requests the use of the facilities after a tournament has been cancelled, the new sponsor must pay the full amount and the original sponsor will be refunded the total minus any administrative costs incurred by the City." If further information is needed, please contact the Assistant City Engineer at 755-5100. Application forms may be obtained from and returned to the City of Andover, Park and Recreation Commission, 1685 Crosstown Boulevard, Andover, MN 55304. TOURNAMENT ORGANIZATION (signature) DATE , , ~-~ . '\ ,.--.J ANDOVER PARK COMMISSION REQUEST FOR PARK RECOMlfIENDATION 4c. update of Kelsey-Round Lake Park Grant Application DATE October 3. 1991 ORIGINATING DEPARTMENT Engineering ~ Todd J. Haas BY: ITEM ~) The Park and Recreation Commission is requested with the City Council to discuss the situation with the parking lot that may be required near the south half of the park. The Minnesota Department of Trade and Economic Development has been reviewing all grant applicants and has been out to review all sites. When reviewing the park site, there was a concern that the plan submitted was not proposing a parking lot but an earlier preliminary plan submitted of the park indicated 2 parking lots at the south end. The Minnesota Department of Trade and Economic Development found the site to be very attractive and interesting but the most attractive and interesting parts of the park are located at the south end. There is Round Lake, the possible Indian Burial Grounds, areas for feeding and areas for the wildlife, cross county ski trails and proposed prairie restoration. If the Department requires the City to construct a parking lot as a condition to receiving the grant, where should the location of the parking lot be? The plan that was presented to the City Council at the public indicated a parking lot off 151st Avenue NW at the east end of Kelsey Estates and another at the end of the cul-de-sac of 149th Avenue NW. Kelsey Estates is very near to completion of the subgrade. The final plat of Kelsey Estates is proposing a park entrance off the cul-de-sac as a 20 foot strip. If the Council considers to construct a parking lot at this location a public hearing should be held and a 30 foot parking lot entrance should be required. The reason for the 30 foot entrance is Ordinance 8, Section 8.08 E "Stall, Aisle, and Driveway Design" #4 requires the aisle shall be at 24 feet in width (if perpendicular parking space or diagonal parking spaces having angles of less than 90 degrees but greater than 60 degrees). If parking spaces were less than 60 degrees then 20 feet wide aisle is acceptable. But in this case 20 foot park entrance and 20 foot wide aisle would not allow a storage area for snow. \ .j The location off of 149th Avenue NW will effect more existing homes in the area but there is more than enough area to construct a parking lot. Again, a public hearing is recommended to be held if the City Council considers to construct the parking lot at this location. :.J / '\ , _J -) ANDOVER PARK COMMISSION REQUEST FOR PARK RECOMMENDATION DATE n~toher ::I. ] gell ITEM ORIGINATING DEPARTMENT 4d. Meadows of Round Lake/Park Dedicatien BY: Engineering ~ Todd J. Haas The Park and Recreation Commission is requesting the City Council to consider the requirements for the park dedication for the Meadows of Round Lake (Nedegaard property). To date, the Commission is recommending either the 10% cash or 10% land or combination if both parties agree as their recommendation to the City Council. A sketch plan has been received by City Staff and the review process is now under way. The sketch plan does indicate parcel D and others which are not identified as park or open sapce. Is the City Council interprentation to allow a recommendation be made as done in the past by the Commission or are these parcels cast in concrete as open space or park? The concern the City Staff has is the parcels identified is low and may be difficult to develop. The Commission is interested in a cash d~dication to continue in the development of Kelsey-Round Lake Park and other parks in the general vicinity. , " 'J ~ ) \ J ANDOVER PARK COMMISSION REQUEST FOR PARK RECOMNENDATlON ITEM DATE ORIGINATING DEPARTMENT October 3. 1991 4e. 5 Year Capital Budget Engineering ~ BY: Todd J. Haas The Park and Recreation Commission is requested to discuss with the City Council the 5 Year Capital Budget that has been prepared and approved and has been inserted into the Comp Plan that is currently being amended. (See attached) The Commission is considering big money in 1995 in which most would be to light the City Park Complex playing fields. Otherwise, the other years are at about $50,000. , ...", ,,-' . PARKS 5 YEAR CAPITAL PLAN , 'j 1992 Install Well - Hawkridge Park Pond development to provide wildlife habitat Tree planting program - all parks Metal framed picnic tables (5) Kelsey-Round Lake Park development Topsoil and seed in park fields ($1500/acre) Player's benches ($400/pair) Trash barrels Ag lime for ballfields Replace older park equipment with new equipment TOTAL 1993 ~J Pond development to provide wildlife habitat Tree planting program - all parks Metal framed picnic tables (5) Kelsey-Round Lake Park development Topsoil and seed in park fields ($1500/acre) Serve City Hall Park Complex with underground water sprinkler system along with drinking facilities Replace older park equipment with new equipment Player's benches ($400/pair) Trash barrels Bleachers for City Hall Complex Ag lime for ball fields TOTAL 1994 Pond development to provide wildlife habitat Tree planting program - all parks Metal framed picnic tables (5) Kelsey-Round Lake Park development Topsoil and seed in park fields Replace older park equipment with new equipment Player's benches Trash barrels Fence in playing field (Hawkridge) (500 ft. @ $4.50/ft.) Bleachers for City Hall Complex Ag lime for ballfields TOTAL \ ; $3,545.00 $2,000.00 $3,000.00 $775.00 $20,000.00 $1,500.00 $400.00 $300.00 $4,000.00 $10,000.00 $45,520.00 $2,000.00 $3,000.00 $775.00 $20,000.00 $1,500.00 $5,000.00 $10,000.00 $400.00 $300.00 $1,500.00 $4,000.00 $48,475.00 $2,000.00 $3,000.00 $775.00 $20,000.00 $1,500.00 $10,000.00 $400.00 $300.00 $2,250.00 $1,500.00 $4,000.00 $45,725.00 . . . ~ 0 ... ,.J 1995 Pond development to provide wildlife habitat Light City Park Complex playing fields Tree planting program - all parks Metal framed picnic tables (5) Kelsey-Round Lake Park development Topsoil and seed in park fields Replace older park equipment with new equipment Player'S benches Trash barrels Bleachers for City Hall Complex Ag lime for ball fields Trail system - Bunker Hills Park to City Hall Complex and Kelsey-Round Lake Park $2,000.00 $195,000.00 $3,000.00 $775.00 $20,000.00 $15,000.00 $10,000.00 $400.00 $300.00 $1,500.00 $4,000.00 TOTAL $251,975.00 1996 ~J Pond development to provide wildlife habitat Tree planting program - all parks Metal framed picnic tables (5) Kelsey-Round Lake Park development Topsoil and seed in park fields Replace older park equipment with new equipment Player'S benches Trash barrels Bleachers for City Hall Complex Ag lime for ball fields Develop Central Park Complex south and west of Ci ty Hall $2,000.00 $3,000.00 $775.00 $20,000.00 $15,000.00 $10,000.00 $400.00 $300.00 $1,500.00 $4,000.00 TOTAL $56,975.00 " , /