HomeMy WebLinkAboutCC July 2, 1991
DATE: July 2, 1991
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ITEMS GIVEN TO THE CITY COUNCIL
Lower Rum River Watershed Minutes - May 22, 1991
planning and zoning Commission Minutes - June 11, 1991
Regular City Council Minutes - June 18, 1991
Park and Recreation Commission Minutes - June 21, 1991
Coon Creek Watershed Minutes - June 24, 1991
Planning and Zoning Commission Minutes - June 25, 1991
Letter from John Davidson, TKDA - June 18, 1991
Letter from JoAnn Wright, County of Anoka - June 19, 1991
Ordinance No. 96
Report/Project No. 91-14 - June 1991
Schedule of Bills
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PLEASE ADDRESS THESE ITEMS AT THIS MEETING OR PUT THEM ON THE NEXT
AGENDA.
THANK YOU.
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LOWER RUM RIVER WATERSHED MANAGEMENT ORGANIZATION
MAY 22, 1991
CALL TO ORDER
C~ai=~an Jim Schrant= called the meeting to order at 8:50
a.m. in the Committee Room of Anoka City Hall.
ROLL CALL
Members present were Jim Schrantz, Steve Jankowski, and John
Weaver. Scott Erickson was absent.
.\1 so present were Ray Schultz, Anoka alternate; Dean
Skallman, Consulting Engineer; Steve KOllodge, General
~anager, Ramsey Waste Management Landfill; and Bruce Weaver,
Site Engineer, Ramsey Waste Management landfill.
CONSIDERATION OF THE MINUTES
Motion was made by Weaver, seconded by Jankowski, to APPROVE
THE SPECIAL MEETING MmUTES OF APRIL 11, 1991, AND THE
REGULAR MEETING MINUTES OF APRIL 17, 1991, AS PRINTED.
3 ayes - 0 nayes. Motion carried.
TREASURER'S REPORT
Schrantz presented the Treasurer's Report for the period
ending April 30, 1991, which indicated a money market check-
ing account balance of $10.00; an interest bearing savings
account balance of $4,559.52; and a certificate of deposit
account balance of $6,000.00. The total balance as of April
30, 1991, was $10,569.52.
Weaver noted the Cities or Andover, Anoka, and Coon Rapids
have paid their first half of the year member city payments.
Jankowski indicated he would check on why Ramsey's payment
has been delayed.
Weaver also noted the LRRWMO has received its first $500.00
project application deposit from the Lord of Life Church in
Ramsey. He confirmed it is this board's intent that the
deposit be expended to cover the costs of the project review,
administrative costs, etc. The LRRWMO will neither make nor
lose money on these projects. Any amount remaining from the
$500.00 deposit will be refunded at an appropriate time.
, \ Weaver expressed concern with the extent to which this board
~. is spending on engineering and legal costs when we are
LRRWMO Meeting Minutes
May 22, 1991
Page 2
operating on a bare bones budget. Also of concern is the
fact that this board continues to draw down on its reserves,
even though it was the board's intent to do so.
Motion was made by Weaver, seconded by Jankowski, to APPROVE
THE APRIL 30, 1991, TREASURER'S REPORT AS PRESENTED.
3 ayes - 0 nayes. Motion carried.
Review of the Annual Audit Report
Members concurred the audit report for the Fiscal Year ending
January 31, 1991, was acceptable.
Motion was made by Weaver, seconded by Jankowski, to ACKNOW-
LEDGE THE RECEIPT OF THE AUDIT REPORT FOR THE FISCAL YEAR
ENDING JANUARY 31, 1991.
3 ayes - 0 nayes. Motion carried.
PAYMENT OF BILLS
Schrantz presented a bill from Barr Engineering in the amount
of $429.40 for professional services provided the LRRWMO
during the period March 3 through March 30, 1991.
Two bills were received fram the legal firm of Wurst,
Pearson, Larson, Underwood and Mertz: A quarterly bill for
professional services from February 1 through April 30, 1991,
in the amount of $1,270.00; and a fiscal year billing in the
amount of $105.50 for the period November 1, 1990, through
January 1, 1991.
Schrantz reported attorney Curtis Pearson has expressed
concern about about the legal costs and mileage expense being
incurred by the LRRWMO. It was reported Mr. Pearson
suggested perhaps this board might wish to consider hiring
legal counsel closer to the area. Schrantz reminded the
board we still have to' update'our Joint Powers Agreement.
Weaver noted Curtis Pearson is a recognized authority in this
field, and his expertise has considerable worth.
Motion was made by Jankowski, seconded by Weaver, to
AUTHORIZE PAYMENT OF THE BARR ENGINEERING BILL OF $429.40 AND
THE WURST, PEARSON, LARSON, UNDERWOOD, AND MERTZ BILLS OF
$1,270.00 AND $105.50.
3 ayes - 0 nayes. Motion carried.
LRRWMO Meeting Minutes
May 22, 1991
Page 3
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WASTE ~~AGEMENT PROJECT
Steve Kol1odge, General Manager, and Bruce Weaver, Site
Engineer, of the Ramsey Waste Management landfill, was
present to explain their proposed wastewater disposal system.
As noted during the April 17, 1991, LRRWMO meeting, Waste
Management has already received a permit, #MN 0060259, from
the Minnesota Pollution Control Agency (PCA), to discharge,
install and operate such a wastewater disposal system without
requesting a review from this board. As an update, it was
noted correspondence was sent out, under the signature of
Chairman Schrantz, following the April 17, 1991, meeting,
requiring Waste ~~nagement to submit information for a
project review and apply for an LRRWMO permit, which includes
submission of a $500 permit application fee.
Steve Kollodge presented a history of the landfill, from its
purchase from the City of Anoka to the present date. He
indicated in 1983-84 the contamination was detected. In 1985
Waste Management signed a consent order with the PCA to clean
up the ground water contamination. Waste Management
reportedly assumed all responsibility for the clean up. Mr.
KOllodge indicated the consent order was the legal document
on which the consent order was the legal document on which
everything else was based. Following the consent order there
were reportedly ten to twelve reports that came out.
Aerial photographic maps of the landfill were
which the Waste Management representatives
areas of groundwater contamination and the
flow of contaminated groundwater.
presented, from
indicated the
south/southeast
Mr. Kollodge reported, as a part of the consent order, a
system of barrier wells are to be established along the
perimeter of the landfill, approximately fifty feet deep. In
order to capture the contaminants that have already moved
south from the landfill, additional wells will be installed
eighty to one hundred twenty feet deep. These various wells
were depicted on the aerial map. A treatment facility has
been proposed to treat the contaminated water. Mr. Kollodge
stated, once treated, the groundwater will go into a
pipeline, into a City of Ramsey storage area, and on into the
Mississippi River. Engineering plans for all the wells, the
pumping system, and treatment facility have reportedly been
drawn up and approved by the PCA.
Mr. Weaver indicated while the plans for the treatment
facility were not currently available, they would be happy to
address the concerns of the LRRWMO.
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LRRWMO Meeting Minutes
May 22, 1991
Page 4
Skal1man indicated he has received no plans for review.
Jankowski reported the City of Ramsey has issued Waste
~4nagement a conditional use permit for the operation of the
treatment facility. He indicated the PCA reviewed the plans
for the groundwater clean up. Jankowski reiterated his
position taken during the April 17, 1991, meeting in
questioning whether the LRRWMO should be reviewing this. He
felt the LRRWMO's focus should be how the impact of the
project will affect the groundwater.
Skallman reported Barr Engineering has been retained by Anoka
County to review this Waste Management landfill clean up
project in detail. He indicated he spoke to Allan Gebhard of
Barr Engineering with regard to the remedial action
operation. Gebhart's response. was it was-alr'ight. His only
concern was the operations were not going in fast enough.
Skallrnan indicated rather than taking the time to again
review the information Mr. Gebhart had, Skallman merely
reviewed Mr. Beghart's recommendations to Anoka County.
Mr. Weaver addressed the groundwater and surface water
concerns, indicating Waste Management will be cleaning up the
contamination. He indicated there may be a slight negative
impact from the percentage of drawdown on the water table in
the area of the pumping wells. However, he stated because of
the sandy soil, the acquifers will recharge very quickly.
Mr. Weaver stated the drawdown around the wells will be from
five to seven feet. He indicated at one hundred feet from
the well area there would be very little detectable drawdown.
However, Mr. Weaver stated the effects to Sunfish Lake was a
concern of the Department of Natural Resources (DNR). He
reported the agreement they have in place indicates should
there be a reduction in the lake level due to the pumping
process, Waste Management will pump treated water back into
the lake.
Mr. Weaver reported Waste Management has applied for a Waters
Appropriation Permit through the'DNR. Waste - Management has
reportedly been told the permit has been approved; however,
the DNR wanted to wait and see what comments the LRRWMO had
on the project. Waste Management is reportedly trying to get
a letter from the DNR indicating its approval so they can
move ahead with plans.
Mr. KOllodge indicated Waste Management has 147 monitoring
points. A consultant was hired by Waste Management to
determine where these wells should be located. In answer to
Weaver's query as to whether any private wells in the nearby
residential area have been monitored and if contaminants have
LR?:';MO Heeting Minutes
Ha'/ 22, 1991
Page 5
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been found, Mr. Kollodge indicated they monitored three prime
wells in the subdivision and no contamination has been found.
It was Waste Management's contention this is because the
residential area is on a bedrock high which is keeping the
contaminants in the present area. However, it is starting to
move east and south around the bedrock high. Mr. Kollocge
stated the bedrock acquifers are approximately 150 to 220
feet deep.
Jankowski queried when the impact on Sunfish Lake is
anticipated. Mr. Kollodge indicated they were not certain
there would be an impact on the lake. However, should it
occur, it is not expected for approximately two years after
the project begins. Jankowski further queried the impact to
the wetlands to the south and west. Mr. Weaver stated the
wetland to the west was not expected to. be affected.
However, the wetland to the south, if lowered, can be also
have treated water pumped back into it.
Mr. Kollodge stated should there be a need to replace water
into Sunfish Lake, it would be supplemented at ten gallons
per minute, a much slower rate than the water being pumped
out of the wells. Therefore, he confirmed it would not be
possible to put all of the treated water into the lake.
Weaver indicated it was extremely important this board hear
and review this project. However, he noted since Barr
Engineering is already reviewing it in some detail for Anoka
County, it is probably not necessary to incur additional
LRRWMO expense to do it again, noting the other state
agencies also reviewing it. However, Weaver stated the
LRRWMO should definitely be made aware of what is going on.
Jankowski concurred with this position. Schrantz stated this
board can acknowledge other agency reviews and stay abreast
of project developments through official reports. He
indicated his concern with this project was the LRRWMO did
not know anything about it.
Skallman expressed two items of concern with regard to this
project with which the LRRWMO should be involved: 1) The
impact on groundwater: and 2) the permitting authority by
this board during the construction process in relation to
erosion control. Schrantz added outfall is also a concern.
Mr. Weaver stated the water will be pumped at 1,100 gallons
per minute. Their engineering firm of Hokanson Anderson has
indicated the water will take up approximately two per cent
of the City of Ramsey's storm sewer capacity. Schrantz
stated this water flow will be continuous.
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LRRWMO Meeting Minutes
May 22, 1991
Page 6
Jankowski added there is also concern for the impact on the
area wetlands and Sunfish Lake. He felt this board probably
needs statements indicating what the anticipated impact will
be for the surrounding wetlands. However, he felt the
benefits of the project will be greater than the impacts.
Mr. Weaver indicated water quality testing will be
Waste Management has a permit issued by the MPCA
limits on the discharge. Ninety-five per cent
contaminants will be removed before the water
discharged.
ongoing.
setting
of the
will be
The location of the wells and the ownership of the property
on which they are located were discussed.
Mi. Weaver confirmed the wells will be pumping around' the
clock. However, he indicated there will be provisions to
shut down the system should a treatment plant failure occur
or if the storm pipe is needed in full capacity to accomodate
a large storm.
Schultz expressed concern with outfall, explaining sometimes
the Mississippi River freezes over, allowing for public use
of the frozen river for winter sports and activities. He
stated this continually piped water into the river will
create open ice and possible dangers for the public. He
queried whether there will be a warning system of some sort
created.
Mr. Weaver stated there will be a discharge of 1,100 gallong
per minute which will indeed keep the outfall area open, but
not a vast opening.
Jankowski felt the LRRWMO's concern should be with the impact
this project will have on surface and ground water, including
Sunfish Lake. He queried to what extent the wetlands will be
affected and the number of acres involved. Mr. Kollodge
stated the wetland near Sunfish Lake would be the most likely
to be affected. However, he stated it never will completely
dry up in that Waste Management can augment it with treated
water. He estimated perhaps two to three acres of the
wetland could be affected. Waste Management intends to
monitor the groundwater elevation very Closely. The PCA and
DNR requires Waste Management to sustain the wetland
throughout the project.
Skallman stated Waste Management still needs to get a LRRWMO
permit relating to construction concerns. He felt the
pipeline construction could create a substantial impact on
the area. He recommended the LRRWMO address the issue of
LRRWMO Meeting Minutes
May 22, 1991
Page 7
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water quality of the wetlands also, although it seems there
are no problems as presented. However, Skallman stated the
DNR and PCA will not watch the pipeline construction.
Schultz concurred the erosion control should be monitored
during the construction process.
Skallman reviewed the procedure from the time Waste Manage-
ment obtains a permit application, through the review, to the
monitoring and inspection of the project by appropriate city
personnel. He indicated the LRRWMO should review the grading
plan and erosion control features.
Schrantz added the LRRWMO should request annual progress
reports from the MPCA and the DNR. This board should keep an
eye on the pipeline construction. Schrantz felt confident
the DNR and PCA could be relied on to take care of water
quality and watch the lake levels. Other LRRWMO members
concurred.
Mr. Weaver queried this board's jurisdiction in relation to
requiring said permits. Skallman explained, indicating this
board must be made aware of everything involving this
project. At present, we do not know anything about the
project's construction plans. Skallman stated a number of
acres could be disturbed during construction. Schrantz
concurred it is reasonable to request Waste Management to
obtain an LRRWMO permit. He added in all projects, . either
the cities or the watershed will be the monitoring agency.
Skallman went on to explain all construction projects have
the potential to harm the waters. Waste Management is
proposing to install 8,000 feet of pipe as well as a treat-
ment plant. Should this board prefer to be kept abreast of
the impact on groundwater, Skallman indicated it would be
acceptable to allow the City of Ramsey to monitor the con-
struction project and erosion control through the established
permitting procedure.
Skallman stated this project directly
water, the Mississippi River, and will
construction.
affects
involve
a Class A
substantial
Motion was made by Schrantz, seconded by Jankowski, to
REQUEST AN AN~ruAL REVIEW OF THIS WASTE MANAGEMENT PROJECT
FROM THE MINNESOTA DEPARTMENT OF NATURAL RESOURCES AND THE
MINNESOTA POLLUTION CONTROL AGENCY, AND TO REQUIRE THE CITY
OF RAMSEY TO MONITOR THE CONSTRUCTION UNDER THE LOWER RUM
RIVER WATERSHED MANAGEMENT ORGANIZATION'S EROSION CONTROL
PLAN. (See a motion amendment in further discussion.)
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LRRWMO Meeting Minutes
May 22, 1991
Page 8
Weaver indicated he would be comfortable with this procedure
knowing Anoka County will also be monitoring it.
Jankowski reported he has already reviewed the pipeline
project proposal and made no mention of the erosion control
methods. Therefore, if this board does have an expressed
concern in this area, Waste Management should be required to
submit erosion control plans for the pipeline. Schrantz
concured.
MOTION AMENDMENT: Schrantz and Jankowski concurred the
motion shall be amended to add THE EROSION OONTROL PLAN FOR
THE PIPELINE SHALL BE SUBMITTED FOR LOWER RUM RIVER WATERSHED
MANAGEMENT ORGANIZATION REVIEW AND APPROVAL. WASTE
MANAGEMENT SHALL BE REQUIRED TO APPLY' TO" THE' CITY' OF RAMSEY
FOR A LOWER RUM RIVER WATERSHED MANAGEMENT ORGANIZATION
PERMIT APPLICATION AND SUBMIT A DEPOSIT OF $500.00.
Upon explanation of having the
LRRWMO review rather than the City
the LRRWMO is just getting off the
cations, and he would like to get
opinion and observe the procedure.
application submitted for
of Ramsey, Jankowski noted
ground with permit appli-
our consulting engineer's
VOTE: 3 ayes - 0 nayes. Motion carried.
Mr. KOllodge indicated the construction time line is to begin
in one to two weeks, with pipeline installation to take place
in two to three weeks. Schrantz stated this board requests
construction plans be submitted to our consulting engineer.
Mr. Weaver indicated they want to meet regulations, but query
the need for the extensive review of the control measures.
Skallman explained past experiences have proven it is indeed
necessary to see the actual plans. There is potential for
impact. However, he indicated he does not anticipate any
problems.
The Recording Secretary was directed to send a letter to the
DNR and PCA requesting an annual wetland and Sunfish Lake
update and a water quality report in relation to the wells.
CONSIDERATION OF COMMUNICATIONS
Members also noted April 30, 1991, correspondence from Curt
Pearson referencing 1) his billing statements and 2) a copy
of a letter Mr. Pearson sent to auditors Fields, Hokanson &
Company, Ltd. for their audit reference.
LRRWMO Meeting Minutes
May 22, 1991
Page 9
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Schrantz reported he has received information from the City
of Coon Rapids on improvements made on the power mall, as
previously requested. He indicated he will have his
secretary make copies of this information and provide it to
board members.
OLD BUSINESS
Joint Powers Insurance
Members discussed the need to obtain joint powers insurance,
as addressed in correspondence from Curt Pearson dated April
8, 1991. Weaver recommended members of this board contact
our state legislators requesting joint powers agreements made
up of entities such as this board be included within the
umbrella' of cover of the individual municipalities and not be
forced to insure themselves. Under this joint powers
agreement the cities pay our bills. It would be less
expensive for them to include the insurance in their costs.
Members concurred this joint powers insurance issue be placed
on the June meeting agenda for further discussion.
Designated Class A and B Water Resources Within the Watershed
Skallman reported he contacted the DNR's National Heritage
Division requesting comments on the LRRWMO designated Class A
and B water resources. Its response was it had no problem
with our designations. However, it did indicate there are a
few species of turtle in these areas for which they have a
preservation concern.
NEW BUSINESS
MPCA Seechi Disc Monitoring
No further information has been received from the Anoka
County Soil and Water Conservation District on the Seechi
Disc Monitoring program cost since the April 17, 1991,
meeting. Jankowski noted this board, at the April meeting,
approved its participation in the MPCA seechi disc monitoring
program at a cost of $35.00 per lake.
PENDING PROJECTS
Skallman reported on a proposed site plan review for the Lord
of Life Church, Ramsey. He has identified this project as
LRRWMO Permit #91-01. Upon review, Skallman indicated the
project has no outlet to the Rum River, it will not impact A
or B wetlands, and they are proposing the use of a silt fence
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LRRWMO Meeting Minutes
May 22, 1991
Page 10
to take care of any erosion problems. Skallman stated this
project meets LRRWMO requirements and water quality guide-
lines. However, he did recommend the applicant check with
the DNR and Corps of Engineers to determine the limits of the
wetlands.
Skallman noted this is the first LRRWMO permit review and
queried how the board wished to proceed in issuing the
permit. He recommended it would be sufficient to direct him
to send a letter to the applicant, with a copy to the host
city, including the LRRWMO's comments. In the case of permit
#91-01, Skallman indicated, if so directed, he would include
comments relating to proper erosion control, noting the host
city will be assuming normal inspection of the project.
Motion was made by Weaver, seconded by Jankowski, to
PERMIT #91-01, DIRECTING THE CONSULTING ENGINEER TO
THE APPLICANTS BY LETTER AND INCLUDE HIS COMMENTS
PROJECT .
APPROVE
INFORM
ON THE
3 ayes - 0 nayes. Motion carried.
Discussion followed concerning financial considerations
which should corne out of the project's permit deposit.
Schrantz stated there should be administrative costs/overhead
in addition to engineering review costs. Members concurred
with Skallman's suggestion that the engineering review costs
plus ten per cent for administrative/overhead costs corne out
of the deposit fee. This percentage could be adjusted in the
future should the board so desire.
Members further discussed when the remaining deposit fee, if
any, should be returned to the applicant. They concurred any
remaining deposit money should be retained by the LRRWMO
until the project is properly completed. Skallman indicated,
as a matter of proper project completion control, the cities
will not issue an occupancy permit until any damage created
during the project construction is remediated.
Skallman noted the receipt of a May 20, 1991, letter to
Connie David, 3541 East Mineral Pond Boulevard, Anoka, from
Tom Hovey, DNR, regarding the installation of a retaining
wall and its location to state protected wetland 2-119W. The
proposed project was reviewed. Skallman indicated there is
no need for a response to the DNR.
Written quarterly project development reports were received
from the City of Anoka, showing no activity as of May 22,
1991~ and the City of Andover, reporting city activity for
Genthon Ponds preliminary plat. Todd Haas, Assistnt City
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LRRWMO Meeting Minutes
May 22, 1991
Page 11
Engineer for the City of Andover, also submitted a May 15,
1991, letter to LRRWMO Deputy Treasurer Jim Knutson with a
$500 escrow deposit for a permit application for construction
for Knobs First Addition. A copy of same was provided for
the board's information.
ADDENDUM
Members considered several possible dates to hold a
LRRWMo/cities staffs joint meeting to discuss the implementa-
tion of the approved LRRWMO permitting procedure and Water
Management Plan in order to insure a unified understanding.
Said meeting was set for June 12, 1991, 9:00 a.m. at the
Anoka Hardee's Restaurant meeting room.
ADJOURNMENT
There being no further discussion, Chairman Schrantz declared
the meeting adjourned at 10:30 a.m.
Respectfully submitted,
4~~/
Mava Mikkonen
Recording Secretary
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AGENDA
COON CREEK WATERSHED DISTRICT
BOARD OF MANAGERS
June 24, 1991
7:30 PM
1. CALL TO ORDER
2. Approval of Agenda
3. Open Mike
POLICY ITEMS
OECEI.VEn
f\f JUN 2 ~ 1991lU
;-
CITY OF ANDOVER
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4. Approval of Minutes
5. Budget Themes Reconsidered
6. Cons. Revision of Annual Plan: Ditch 59 project
PERMIT ITEMS
7. Oaks of Shenandoah 23rd Add.
8. Pond of Shanandoah
9. Variance Request: Robinson Addition
10. Majestic Oaks North
11. Hills of Bunker Lk. 4th Ad.: Utilities
12. Meadowlark Building Addition
13. Quail Point 2nd Add
14. Crosstown Drive NW
DISCUSSION ITEMS
15. Ditch Inventory
16. Woodland Creek Golf Course
INFORMATIONAL ITEMS
17. Intro Policy: Ground Water Management
18. Recieve May Staff Report
NEW BUSINESS
ADJOURN
()
COON CREEK WATERSHED DISTRICT
BOARD OF MANAGERS' MEETING
June la, 1991
The Board of Managers of the Coon Creek Watershed District held
their regular meeting on June 10, 1991 at the Bunker Hills
Activities Center.
Present: Bob Boyum, Reggie Hemmes, Eldon Hentges, LuEllen
Richmond, Paul Williams.
Staff:
Tim Kelly, Ed Mathiesen, Harold Sheff
t. The meeting was called to order at 7:30 PM
2. Approval of the Agenda: Kelly noted the addition/corrections
to three items: (1) representatives from Woodland development
were present and would like to address the Board concerning Ditch
57, (2) page 3 of the draft minutes for Hay 20 are missing the
first two lines. The Managers have the revised minutes with the
first two lines of page three before them, (3) Corrections to the
bills. Hemmes added a discussion on the ditch inventory to new
business. Approval of the agenda was moved by Richmond, seconded
by Williams. Motion carried with five yeas (Boyum, Hemmes,
Hentges, Richmond, and Wilriams) and no nays.
3. Open Mike: Larry Carlson asked to address the Board concerning
keeping Ditch 57 as a high priority for maintenance. Carlson
asked if he could show a video of the flooding that has occurred
this year. Carlson noted that he has lost 41 days of operation
this year and attributed the closures to the blockages in the
creek downstream from the golf course. The Board agreed to see
the video at the June 24 meeting if arrangements could be made to
get a video.
Policy Items
4. Approval of May 20, 1991 Minutes: Hemmes noted that item 14
program emphasis listed four problems versus three. Approval of
the minutes was moved by Richmond, seconded by Williams. Motion
carried with five yeas (Boyum, Hentges, Richmond, and Williams)
and no nays.
5. Receive Financial Statements: Boyum moved receipt of the
financial statements. Seconded by Hentges. Motion carried with
five yeas (Boyum, Hemmes, Hentges, Richmond, and Williams) and no
nays.
6. Approval of the Bills: Kelly presented the bills noting
adjustments. Boyum moved approval of the bills. Seconded by
Williams. Motion carried with five yeas (Boyum, Hemmes, Hentges,
Richmond, and Williams) and no nays. The bills to be paid were
as follows:
Check TO Amount
3330 JMM 7,225.66
333t Anoka County 4,075.15
3332 Forest Lk Contract 2,400.00
3333 H Sheff 2,089.25
3334 Tim Kelly t ,090.80
3335 Muller Theaters 650.00
3336 N 'Anderson 300.00
U 3337 Blaine Office Partners 561.62
3338 Kinko's 244.64
3339 COP 142.01
Page 2. Coon Creek Water.shed District - January 28, 199t
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3340
3341
3342
3343
US West
West Publishing
Lake Off Supply
ATT
6t .72
54.00
42.66
33.08
7. Reallocation of Capital Equipment Budget: Kelly presented the
reallocation proposal. Richmond moved reallocation of the
items approved in the adopted budget noting that the amount
budgeted for capital equipment did not change. Seconded by
Hentges. Motion carried with five yeas (Boyum, Hemmes, Hentges,
Richmond, and Williams) and no nays.
8. 1992 Budget Assumptions, Themes, and Goals: Kelly presented
the budget assumptions, themes and goals. Williams moved to
adopt the assumptions, Boyum seconded. Motion carried with five
yeas (Boyum, Hemmes, Hentges, Richmond, and Williams) and no
nays. Kelly noted that an issue central to the .themes that has
been expressed by Hemmes is financing by subwatershed where Boyum
has proposed financing all operations District wide. The Board
discussed the pros and cons of both approaches. Boyum moved to
finance the 1992 budget assumptions District wide. Williams
seconded. In discussion Hemmes noted that he opposed District
wide financing because there was no good policy vehicle, and that
the cities have understood through the comprehensive plan that
projects would be financed on a local basis. Williams stated he
supported District wide financing because it was consistent with
changes that had occurred in the District and expressed concern
about the ability to switch back to District wide financing in
the future if the District did fund projects on a subbasin
basis. Richmond moved to table the discussion on budget themes
until staff could poll members of the advisory committees on
whether the District should fund its 1992 programs on a
subwatershed or whole watershed basis and whether the District
should incur debt to do so. Richmond noted that a motion to
table takes precedent over anything currently on the floor. The
motion was seconded by Hemmes. Motion carries with three yeas
(Hemmes, Hentges, Richmond) and two nays (Boyum, and Williams).
9. Adoption of Policy 1.3: provision of Materials at Board
Meetings: Kelly presented the pOlicy noting that he not received
any comments on the policy. Adoption of the policy was moved by
Boyum, seconded by Richmond. Motion carried with five yeas
(Boyum, Hemmes, Hentges, Richmond, and Williams) and no nays.
Permit Items
10. McCoy Garage (PAN 91-18): Mathiesen presented the
application noting that the structure was in the flood fringe
area with a t06 year flood elevation of 864 feet and a channel
slope of .06 percent. Kelly noted the. presence of Kimberly
Westerholm, McCoy's attorney. Westerholm noted that the city of
Andover has requested a building pad of 82 feet by 70 feet with
the garage centered on the pad, and that the garage will be moved
to the west so as not to interfere with the utility easement
running along the eastern property line. Boyum moved approval of
the permit with the stipulation that the building pad be at an
elevation of 866.0 feet. Seconded by Hentges. Motion carried
with five yeas (Boyum, Hemmes, Hentges, Richmond, and Williams)
and no nays.
(j
11. Charlen Acres (PAN 9t-21): Mathiesen presented the
application noting that two large wetlands are found on the
property and have been delineated on the plat. Williams moved
approval of the permit upon receipt of an erosion control escrow
Page 3. Coon Creek Watershed District - January 28, 1991
o
of $t,073.13 and notification to the applicant of the need to
obtain a permit from the Corps of Engineers. Seconded by
Hentges. Motion carried with five yeas (Boyum, Hemmes, Hentges,
Richmond, and Williams) and no nays.
12. Wisen's 11th Addition (PAN 9t-22): Mathiesen presented the
application noting that there are DNR and Corps wetlands in the
Southwest corner of the site, and that an easement has been
provided around the DNR wetland which includes drainage rights to
Ditch 58. Hentges moved approval of the permit upon receipt of
an erosion control escrow of $2,827.50. Seconded by williams.
Motion carried with five yeas (Boyum, Hemmes, Hentges, Richmond,
and Williams) and no nays.
13. Hogdal Private Ditch Cleaning (PAN 91-23): Kelly presented
the application noting the cleaning is of a private ditch all on
Hogdal's property. Approval was moved by Hentges. Seconded by
Boyum. Motion carried with five yeas (Boyum, Hemmes, Hentges,
Richmond, and Williams) and no nays.
14. Emergency Repair CSAH 242 and Peat Creek (PAN 91-24): Kelly
and Mathiesen presented the project and reviewed the outcome.
Approval of the project was moved by Williams. Seconded by
Richmond. Motion carried with five yeas (Boyum, Hemmes, Hentges,
Richmond, and Williams) and no nays.
t5. Creekview Crossing Utilities: Mathiesen presented the plans
noting they were in conformance with the approved plans for
Creekview crossing. APproval was moved by Hentges. Seconded by
Williams. Motion carried with five yeas (Boyum, Hemmes, Hentges,
Richmond, and Williams) and no nays.
Discussion Items
16. Crooked Lake Milfoil Task Force: Kelly presented back
ground on the problem and meetings with the Lake association and
noted that an role for the District would be to coordinate
management activities for the lake and that this was supported by
both cities and the Lake association. Kelly also noted that the
lake association was hoping for a potential financial involvement
by the District of $4,000 for treatment of the lake. The Board
noted that it will be difficult to find that much money in the
present budget. Jerry Piche, President of the Lake Association
asked for the Board's assistance by providing staff assistance
and at the appropriate time financial assistance. Hentges moved
to direct staff involvement in coordinating a management effort
for Crooked lake. Seconded by Williams. Motion carried with
five yeas (Boyum, Hemmes, Hentges, Richmond, and Williams) and no
nays.
17. Met Council Water Quality Monitoring: Kelly presented a
proposal for including Crooked and Ham Lakes in the Met Council
citizen monitoring program noting that the cost would be $1,000
per lake per year. Richmond moved to contact Met council and
budget for monitoring in 1992. Seconded by Hentges. Motion
carried with five yeas (Boyum, Hemmes, Hentges, Richmond, and
Williams) and no nays.
o
18. WOE Site Remedial Action Plan Assessment: Kelly gave an
update on the WOE site. The EPA has taken direct control of
administering the site and is dealing directly with the
responsible parties. Kelly noted that he will keep the Board
informed.
Page 4. Coon Creek Watershed District - January 26, 1991
~ ,
V
19. Intro Project Ditch 59: Kelly presented an assessment of
Ditch 59 noting that a common benefit project on ditch 59-4 was
proposed in the 199t budget but that on closer inspection it
would be difficult to meet the common benefit tests and the
initial cost estimates exceeded the budgeted amounts. Richmond
noted the time and moved to table discussion. Seconded by
Williams. Motion carried with five yeas (Boyum, Hemmes, Hentges,
Richmond, and Williams) and no nays.
20. Creekview Crossing Regional Pond: Kelly presented the
proposal for bidding construction of the pond in conjunction with
mining of the dirt and recommended noticing the project for
public hearing and preparation of a bid document for the
project. Moved by Boyum. Seconded by Williams. Motion carried
with five yeas (Boyum, Hemmes, Hentges, Richmond, and Williams)
and no nays.
Informational Items
21. Staff Report: Richmond moved to table the staff report.
Seconded by Hentges. Motion carried with five yeas (Boyum,
Hemmes, Hentges, Richmond, and Williams) and no nays. Richmond
asked that the minutes show that Kelly did a good jOb in
coordinating the tour.
The meeting adjourned at 10:39 PM on a motion by Richmond,
seconded by Hentges. Motion carried with five yeas (Boyum,
Hemmes, Hentges, Richmond, and Williams) and no nays.
Reginald A. Hemmes, President
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TOL TZ. KING. DUV ALL. ANDERSON
AND ASSOCIATES. INCORPORATED
'J ENGINEERS ARCHITECTS PLANNERS
2500 AMERICAN NATIONAL BANK BUILDING
SAINT PAUL. MINNESOTA 55101.1l!IQ3
612/202-4400
FAX Ei1212Q2.o083
June 18, 1991
Honorable Mayor and City Council
~dover,Mhulesota
Re: Engineering Matters
Regular Council Meeting 6-18-91
City of ~dover, Minnesota
Commission No. 9140-991
Dear Council Members:
The following is a summary of engineering matters discussed and action taken at the regular City
Council meeting of Tuesday, June 18,1991.
1. Creekview Crossin~ - Proiect 91-2 - Comro. 9912:
Mr. Windschitl has advised city staff and City Council that he purchased approximately
80 acres east of and adjacent to the plat of Creekview Crossing. Mr. Davidson advised
the Council that a meeting was held with owners and developers of the plat and concerns
were addressed. (see memo 6-18-91 received)
A review was made of the regional drainage plan adopted as "Supplemental Feasibility
Report for Oak Bluff[Hartfiel's Estates/Old Colonv Estates" dated April 12, 1988.
Council Action:
TIle developers and land owners were advised to meet with City staff (ARC) and work
out differences. Change orders to modify grades on storm sewer construction will be
considered by the City Council to assist with resolving differences. This includes adding
stonn sewer discharge to Coon Creek.
2. Hills of Bunker Lake 4th Addition - Proiect 91-4 - Carom. 9938:
TIle Council received the report of Bid Opening and Tabulation of Bids for the referenced
project, dated 6-17-91.
Council Action:
The Council awarded the contract to Nodland Construction Company in the ~unount of
$279,845.50.
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Honorable Mayor and City Council
June 19, 1991
Page 2
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3. Crosstown Watermain - Proiect 90-15 - Comm. 9777:
The Council received the Final Payment documents, Affidavit of Minnesota Taxes paid,
Lien Waivers and Consent of Surety.
Council Action:
The Council approved final payment for a total project cost of $25,130.98.
The Engineer was excused at approximately 12:45 A.M., June 19, 1991.
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Urban Anoka County Community Developm~nt Block Grant
COURTHOUSE ANOKA, MINNESOTA 55303 612-421-4760
June 19, 1991
D E c-rn ED'
HfJUN 211991 I
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Mr. Jim Schrantz, City Manager
City of Andover
Community Center
1685 Crosstown Boulevard N.W.
Andover, Minnesota 55304
CITY OF ANDOVER
Dear Jim:
Anoka County will hold a public meeting at 1 :30 p.m. on Monday, July 1, in the County Board
Room of the Anoka County Courthouse. The purpose of the meeting is to hear and record
comment on housing needs within Anoka County, in particular the needs of low income citizens.
This meeting is a preliminary step in the development of the "Comprehensive Housing
Affordability Strategy" (CHAS) required by the U.S. Department of Housing and Urban
Development for continued County participation in the Community Development Block Grant
Program and any future participation in the HOME Program.
You are invited to attend this meeting to offer comment. So that we may allow time for all
interested parties to be heard, please limit your comments to 10 minutes.
If you are unable to attend the meeting, please send a written comment. It is very important that
all potential needs be considered in the preparation of the Anoka County CHAS. This document
will be the overall framework for any Federally-assisted housing programs within Anoka County.
HUD has indicated that they are unlikely to support any housing initiatives that are not included
in the proposed strategy within the CHAS.
Please call Sandra Madigan at 421-4760, extension 1160 if you plan to attend. Registration by
all who are interested in attending and commenting will allow us to plan adequate space. You
may also contact Sandra with any questions. Thank you for your participation.
s;nc.~
2n O. W"ght
Community Development Manager
JOW:sw
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cc:
Jay McUnden
Dan Klint
Anoka County Board of Commissioners
Sandy Ives Affirmative Action I Equal Opportunity Employer
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PUBLIC MEETING NOTICE ~~t .
ANOKA COUNlY COMPREHENSIVE HOUSING
AFFORDABILlTf STRATEGY
1 :30 p.m., Monday, July 1, 1991
County Board Room of the Anoka County Courthouse
Anoka County will hold a public meeting to hear suggestions, ideas and comments on housing
needs of low and moderate income County citizens. This meeting will provide data for the Anoka
County Comprehensive Housing Affordability Strategy which is required by HUO for continued
county participation in the Community Development Block Grant Program. Interested agencies
and persons are invited to attend the meeting or to mail written comments to JoAnn Wright at
the Anoka County Courthouse, 325 East Main Street, Anoka, MN 55303
Publish Anoka County Union, 6/21/91
Please consider the following questions:
1. What do you see as low income housing needs?
2. On what studies, client records, etc. are you basing your statement of need(s)?
3. Can you identify any resources to address these needs?
4. If Anoka County had access to a housing program with a requirement for a match of 20-
25%, would your agency be interested in participating? If so, how could you provide the
match and what activity(ies) would you pursue?
5. Other comments:
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7:30 P.M.
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CITY of ANDOVER
Regular City Council Meeting - July 2, 1991
Call to Order
Resident Forum
Agenda Approval
Approval of Minutes
Discussion Items
1. Public Hearing/Vacation of Easement/13611
Bittersweet st. N.W.
2. Public Hearing/91-13/Wobegon Woods street Lights
3. Declare Dog "Biting Dog"
4. Special Use Permit/R. Reischel/Restaurant-Bar
5. Liquor License Approval/R. Reischel
6. Special Use Permit/DeBoer Dog Kennel
7. Special Use Permit/Dahl & Associates
8. Rademacher Sewer User Fee
9. Building Department Investigation Report
staff, Committee, Commission
10. Funding Discussion/Mediation Services
11. Urbanalysis Contract Discussion
12. Approve CDBG Contract
13. Approve Letter/WDE Site
14. purchase Trailer/Public works
15. 1992 Budget Discussion, Cant.
16. Fire Bond Budget
17. Lawn Sprinkler Systems/Fire Stations
18. Newsletter Discussion
Non-Discussion Items
19. Approve Resolution/Alarm User Violation Fee
20. Award Bid/91-1/Crosstown Drive
21. Receive Feasibility Report/91-14/168th Lane
22. Reduce Escrow/Hills of Bunker 1st .
23. Approve change Order #2/Fire Station/90-26
24. Approve Final payment/Hidden Creek East 2nd
Mayor/Council Input
Approval of Claims
Adjournment
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE
July 2, 1991
BY:
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V. Volk ~ J
AGENDA SECTION 1
NO. Approva of Minutes
ORIGINATING DEPARTMENT
Admin.
ITEM
NO.
Approval of Minutes
The City Council is requested to approve the following minutes:
June 18, 1991
Regular Meeting
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MOTION BY
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COUNCIL ACTION
SECOND BY
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACfION
AGENDA SECTION
NO.
DATE
ORIGINATING DEPARTMENT
July 2, 1991
FOR
Discussion Items
Engineering
ITEM
NO.
1. Public Hearing/
13611 Bittersweet st.
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BY:
Todd J. Haas
A public hearing has been scheduled for vacating a portion of a
drainage easement on Lot 3, Block 1, Bent Creek Estates.
Attached are the following:
* Resolution vacating drainage easement
* Vacation of easement description
* Map of lot showing area to be vacated
* Ordinance 50, Section 5 (Flood Fringe District)
* Drawing of buildable pad as required
* Application for vacation of easement request
* Notice of public hearing
* Names and addresses of property owners within 350
feet of Lot 3, Block 1, Bent Creek Estates
* Building plan for accessory structure
* Grading plan of Bent Creek Estates which indicates
the Floodway and the Flood Fringe Boundaries.
The reason for the request to vacate by the applicant is to
construct an accessory building (24' X 36').
other Comments:
1. The applicant/property owner is responsible to obtain all
necessary permits from the Coon Creek Watershed Organization, the
Minnesota Department of Natural Resources, the U.S. Army Corps of
Engineers and any other agency that may be interested in the site.
2. The removal of all unsuitable material from the building pad
area will be required to be excavated and replaced with buildable
soils as required by the Uniform Building Code. It is staff's
understanding that the lowest floor will be elevated two feet
above the 100 year flood elevation (the City requires 1 foot above
the 100 year flood elevation).
COUNCIL ACTION
MOTION BY
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SECOND BY
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
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RES. NO.
A RESOLUTION VACATING A DRAINAGE EASEMENT ON LOT 3, BLOCK 1 IN
BENT CREEK ESTATES.
WHEREAS, pursuant to published and mailed notice, the City
Council has conducted a public hearing on the vacation of
drainage easement located on Lot 3, Block 1, Bent Creek Estates;
and
WHEREAS, as a result of such hearing and review, the City
Council recommends vacation of said drainage easement.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the
City of Andover to hereby vacate the said drainage easement on
Lot 3, Block 1, Bent Creek Estates.
BE IT FURTHER RESOLVED that this easement vacation be
approved subject to the following:
1. The applicant/property owner is responsible to obtain all
necessary permits from the Coon Creek Watershed
Organization, the Minnesota Department of Natural
Resources, the u.S. Army Corps of Engineers and other
agencies that may be interested in the site.
2. The removal of all unsuitable material from the building
pad as required by the Building Department.
Adopted by the City Council of the City of Andover this
day of
, 1991.
CITY OF ANDOVER
Kenneth D. Orttel - Mayor
ATTEST:
Victoria Volk - City Clerk
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VACATION OF EASEMENT DESCRIPTION
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That part of Lot 3, Block 1, Bent Creek Estates, described as
follows:
Commencing at a point on the easterly line of said Lot 3,
distance of 536.94 feet northwesterly of the southeast
corner of said Lot 3, thence southwesterly at right angles
to the easterly line of said Lot 3 a distance of 75 feet,
thence northwesterly on a line parallel to the easterly
line of said Lot 3 a distance of 82 feet, thence at right
angles northeasterly to the east line of said Lot 3, thence
southeasterly to the point of beginning, except the easterly
5 feet of said tract containing 5,740 square feet.
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in Section 10.45 and the following standards (Sections 4.32-
4.36) .
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4.32 Fill
(1) Any fill deposited in the floodway shall be no
more than the minimum amount necessary to conduct a
Conditional Use listed in Section 4.2. Generally, fill
shall be limited to that needed to grade or landscape for
that use and shall not in any way obstruct the flow of
flood waters.
(2) Spoil from dredging or sand and gravel operations
shall not be deposited in the floodway unless it can be
done in accordance with (1) of this Section.
(3) Fill shall be protected from erosion by
vegetative cover.
4.33 Accessory Structures (temporary or permanent)
permitted as Conditional Uses by Section 4.21.
(1) Accessory structures shall not be designed for
human habitation.
(2) Accessory structures, if permitted, shall be
constructed and placed on the building site so as to
offer the minimum obstruction to the flow of flood
waters.
(a) Whenever possible, structures shall be
constructed with the longitudinal axis parallel to the
direction of flood flow, and
(b) So far as practicable, structures shall be
placed approximately on the same flood flow lines as
those of adjoining structures.
(3) Accessory structures shall be flood-proofed in
accordance with the State Building Code.
4.34 Storage of Materials and Equipment
(1) The storage or processing of materials that are,
in time of flooding, flammable, explosive, or potentially
injurious to human, animal, or plant life is prohibited.
C)
(2) Storage of other materials or equipment may be
allowed if readily removable from the area within the
time available after a flood warning.
4.35 Structural Works for Flood Control. Levees,
dikes, and floodwalls shall not be constructed within the
limits of the Floodway District. Other structural works for
flood control such as dams and channel enlargements that will
change the course, current, or cross-section of a public water
shall be subject to the provisions of Minnesota statutes,
Chapter 105.
~ SECTION 5.0 FLOOD FRINGE DISTRICT (FF)
Page 6
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5.1 Permitted Uses. The following uses shall be permitted
uses within the Flood Fringe District to the extent that they are
not prohibited by any other ordinance:
~
5.11 Any use permitted in Section 4.1.
5.12 Accessory structures provided they comply with the
provision of Section 4.33 of this ordinance.
~
5.13 Residences and other structures constructed on
fill so that the basement floor or first floor, if there is
no basement, is at or above the Regulatory Flood Protection
Elevation. The finished fill elevation shall be no lower than
one (1) foot below the Regulatory Flood Protection Elevation
and shall extend at such elevation at least fifteen (15) feet
beyond the limits of any structure or building erected
thereon. Fill shall be compacted and the slopes shall be
protected by riprap or vegetative covering. Residences
constructed on fill shall be subject to the vehicular access
requirements in Section 5.31.
No use shall be permitted which will adversely affect the
capacity of the channels or floodways of any tributary to the main
stream, or of any drainage ditch, or any other drainage facility
or system.
5.2 Conditional Uses.
other uses are permitted only upon application to the
zoning Administrator and the issuance of a Conditional Use
Permit as provided in Section 10.4 of this Ordinance and
subject to the following provisions:
5.21 Residences. Where existing streets, utilities,
and small lot sizes preclude the use of fill, other methods of
elevating the first floor (including basements) above the
Regulatory Flood Protection Elevation may be authorized,
provided that the residence is flood-proofed in accordance
with the State Building Code.
5.22 Residential Basements. Residential basements
below the flood protection elevation may be authorized if they
are flood-proofed to FP-1 classification in accordance with
the State Building Code. No floor or portion of a residence
below the Regulatory Flood Protection Elevation may be used
for human occupancy.
5.23 Non-Residential Structures. Commercial,
manufacturing, and industrial structures shall ordinarily be
elevated on fill so that their first floor (including
basement) is above the Regulatory Flood Protection Elevation
but may in special circumstances be flood-proofed in
accordance with the State Building Code. Structures that are
not elevated to above the Regulatory Flood Protection
Elevation shall be flood-proofed to FP-1 or FP-2
classification as defined by the State Building Code.
Structures flood-proofed to FP-3 or FP-4 classification shall
not be permitted.
5.3 Standards for Flood Fringe Uses
Page 7
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;'PR':'30":1991 15: 57 FROM CITY -OF- H~IDOIJER
TO
3311069
P.02
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CITY of ANDOVER
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304 . (612) 755-5100
VACATION OF EASEMENT REQUEST FORM
Property Address 13611 Bittersweet Street, Andover, Minnesota
Legal Description of property:
(Fill in whichever is appropriate): See attached Legal Description
Lot
BloCK
Addition
plat Parcel PIN
(If metes and bounds, attach the complete legal)
---------------------------------------------------------------------
Reason for Request is to construct a garage-type, accessory building on the
be used for the gener~l storage of vehicles and lawn and garden equipment.
above-described property which is over a drainage easement. 'The garage is intended to
.
Current Zoning
/2-4
------------_____N___________________________________________________
Name of Applicant Patrick M:Coy by Attorney Kimberly K. Westerholm
Address WarchoL Berndt & Hajek, P.A., 3433 Broadway Street, N.E., Suite 110
Minneapolis, MN 55413
Home Phone Business Phone (612) 331-4211
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propet'ty Owner (Fee Owner) PatrickM:Coy
(If different from above)
Address 13611 Bittersweet Street, Andover, Minnesota
Home Phone (612) 755-1533 Business Phone (612) 755-1533
Si9natU<e~- W ~~ Date '!!7 / ,/49/
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APR-30-1991 15:58 FROM CITY OF ANDOVER
TO
3311069
P.03
VACATION OF EASEMENT
PAGE 2
The following information shall be submitted prior to review by the
City of Andover:
1. Attach a scaled drawing of the property and structures
affected showing: scale and north arrow; dimensions of the
property and structures; front, side and rear yard building
setbacks; adjacent streets; and location and use of existing
structures within 100 feet.
2. The names and addresses of all property owners within 350 feet
of the subject property.
Application Fee: $150.00
Filing Fee: $ 10.00
Date Paid
Receipt 1I
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CITY of ANDOVER
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
NOTICE OF PUBLIC HEARING
The City Council of the City of Andover will hold a public hearing
at 7:30 p.m., or as soon thereafter as can be heard, on Tuesday,
July 2, 1991 at the Andover City Hall, 1685 Crosstown Blvd. NW,
Andover, MN to review the Easement Vacation request of Kimberly K.
Westerholm, Esq. on behalf of Patrick McCoy at the property
located at 13611 Bittersweet Street NW (Lot 3, Block 1, Bent Craek
Estates).
All written and verbal comments will be received at that time and
location.
A copy of the application and location will be available at
Andover City Hall for review prior to said meeting.
L~;.J t~
Vlctorla Volk, City Clerk
Publication dates: June 21, 1991
June 28, 1991
Patrick McCoy & Cynthia
Beane
13611 Bittersweet St NW
Andover, MN 55304
James and Geraldine Hieb
. )82 Hidden Creek Dr NW
}".,jdover, MN 55304
steven & A10ma Wieber
13642 Hidden Creek Dr NW
Andover, MN 55304
Donald & Pamela Fehringer
13618 Hidden Creek Dr NW
Andover, MN 55304
Jay D & Shelly Myers
13617 Hidden Creek Dr NW
Andover, MN 55304
Timothy J & Tamara Mulcare
13657 Hidden Creek Dr NW
Andover, MN 55304
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New Alliance Realty Group
16523 Brywood Lane
Minnetonka, MN 55435
Craig & Debra Erickson
13666 Hidden Creek Dr NW
Andover, MN 55304
Michael & Kimberly Gavin
13638 Hidden Creek Dr NW
Andover, MN 55304
Dale & Cindy Trepanier
13604 Hidden Creek Dr NW
Andover, MN 55304
Charles & Carolyn Kennedy
13633 Hidden Creek Dr NW
Andover, MN 55304
Robert & Anita Grieman
13618 Bitterseet st NW
Andover, MN 55304
Administrator of
Veterans Affairs
Fort Snelling
st. Paul, MN 55111
Kent & Sheila Robinson
13628 Hidden Creek Dr NW
Andover, MN 55304
Steven & Dorothy Zempel
13594 Hidden Creek Dr NW
Andover, MN 55304
Robert C & Laurie Hayes
13645 Hidden Creek Dr NW
Andover, MN 55304
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACfION
DATE
July 2,
AGENDA SECTION
NO.
ORIGINATING DEPARTMENT
Discussion Items
Engineering
-($*
ITEM
NO.~.
Public Hearing/
91-13
BY: Todd J. Haas
The city Council is requested to hold a public hearing for the
installation of street lights, Project 91-13, for the area of
wobegon Woods.
The total number of benefitting lots - 18.
The number in favor of improvements - 13.
The number against - 3.
The number unavailable - 2.
Attached are the following:
* Resolution ordering improvement
* Letter to property owners
* Public hearing notice
* List of property owners
* Copy of original petition received by the City and map of the
area
* Location of proposed street lights
Comments:
An overhead street light currently exists at the intersection of
Round Lake Boulevard and 174th Lane NW. The City is currently
paying for the light and will continue to pay under the current
street lighting policy.
The petition in the packet includes property from the Goodridge
Acres area but this was not included in the hearing process.
COUNCIL ACTION
,_ ~ MOTION BY
'---- TO
SECOND BY
o
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember
to adopt the following:
A RESOLUTION ORDERING THE IMPROVEMENT OF STREET LIGHTING, PROJECT
NO. 91-13, IN THE AREA OF WOBEGON WOODS.
WHEREAS, pursuant to the required published and mailed
notice, a public hearing was held on the 2nd day of July, 1991~
and
WHEREAS, all persons desiring to be heard were given such
opportunity for same.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the
City of Andover to hereby order improvement No. 91-13, street
lighting in the area of Wobegon Woods with the costs of same to
be billed on the normal quarterly utility billing.
MOTION seconded by Councilmember
and
adopted by the City Council of the City of Andover this
day of
, 1991 by unanimous vote.
CITY OF ANDOVER
Kenneth D. Orttel - Mayor
ATTEST:
victoria Yolk - City Clerk
C)
o
(]}.\,
1'\'
CITY of ANDOVER
1685 CROSSTOWN BOULEVARD NW. . ANDOVER, MINNESOTA 55304 . (612) 755-5100
,,- ~,~. ..
June 19, 1991
Owner/Occupant
Andover, MN 55304
Re: Public Hearing - street Lighting
Dear Owner/Occupant:
Enclosed please find a Notice of Hearing on improvement for
street lighting in the Wobegon woods.
The estimated cost for installing the lights is $2689~00. If a
request is made for additional lighting, the installation costs
will be higher. The billing per typical lot will be
approximately $20.69 per quarter or $82.76 per year. This may
increase or decrease depending on Anoka Electric Cooperative
energy and maintenance charges.
In addition, the costs are higher due to additional underground
wiring to serve the intersection of 174th Lane NW/Flora street
and to light the cul-de-sac at the south end of Flora street NW.
If you have any further questions, feel free to contact me at
755-5100.
Sincere.ly,
14/~
Todd J. Haas
Assistant city Engineer
TJH:kmt
, -'.
o
/-
o
~J
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
NOTICE OF HEARING ON IMPROVEMENT
PROJECT NO. 91-13
NOTICE IS HEREBY GIVEN that the City Council of the City of Andover,
Anoka County, Minnesota will meet at the Andover City Hall, 1685
Crosstown Boulevard N.W.in the City of Andover, on July 2, 1991 at
7:30 P.M. to consider the making of the following improvement:
Street Lights
The property to be assessed, pursuant to Minnesota Statutes Section
429, for such improvement is within the following described area:
wobegon Woods located in the south 1/2 of
Section 4-32-24, Anoka County, Minnesota
The estimated cost of such improvement is $2,689.00.
Such persons as desire to be heard with reference to the proposed
improvement will be heard at this meeting.
CITY OF ANDOVER
Vi~O~CitY
Clerk
Dated: j-- /f J 9/
04 32 24 33 0022
Richard J & Linda Schultz.
3156 - 174th Lane NW !
Andover, MN 55304
" ) 32 24 34 0014
~_ rl M & Ruth Metzler
2824 - 174th Lane NW
Andover, MN 55304
04 32 24 34 0011
Gary & Linda
Spli ttstoesser
17364 Flora Cr NW
Andover, MN 55304
04 32 24 33 0024
Steven & Cynthia Anderson
3028 - 174th Lane NW
Andover, MN 55304
04 32 24 34 0004
Daniel R & Mary Trombley
17462 Eidelweiss NW
Andover, MN 55304
04 32 24 33 0020
Bryan S Rademacher
3095 - 174th Lane NW
Andover, MN 55304
-----
:04 32 24 33 0023
Ron & Kathy Johnson
\ 3092 - 174th Lane NW
Andover, MN 55304
~'
,.J
;:..-
4 32 24 33 0023
_rank & Dorothea
3092 - 174th
Andover, MN
04 32 24 34 0013
Dennis M & Sherry A Banwart
2876 - 174th Lane NW
Andover, MN 55304
04 32 24 34 0009
Ronald E & Lorrayne Conley
2924 174th Lane NW
Andover, MN 55304
04 32 24 34 0006
David W & Vickie L Kise
17495 Eidelweiss ct NW
Andover, MN 55304
04 32 24 34 0005
Wayne H & Debra Tonn
17504 Eidelweiss NW
Andover, MN 55304
04 32 24 33 0021
W Barda & CA McKenna-Barda
17510 Heather st NW
Andover, MN 55304
14 32 24 34 0007
~harles & Lu Anne Wold
17453 Eidelweiss Ct NW
Andover, MN 55304
04 32 24 34 0012
John E & Teri E Heil
1849 Reaney Ave
st. Paul, MN 55119
04 32 24 34 0008
Anthony & patricia
Howard
2968 - 174th Lane NW
Andover, MN 55304
04 32 24 34 0003
James & Michele
Szyplinski
2937 - 174th Ln NW
Andover, MN 55304
04 32 24 34 0002
Jeffrey D Martini
17519 Heather st NW
Andover, MN 55304
04 32 24 33 0019
Valentine A & Mary K
Fettig
1068 - 90th Ave NE
Blaine, MN 55434
J13 ,,'^A ~ ~'''O feft~r.5 "'--..b.'~ f-/"e.,
i't'" jt. O~.3ZZ7' 002.3 ~~ ~ ,~
-l-t.. '""'....r ",'g."ed -".1 - tu..fit-ioYl w~ nor tJ.",
-H-G forero ol.\Jl'le..-- -,-,.. " \J TJ--C- r-
~ t-~ c,............ C./t2-rl'!- ,,1+a\',,e..::l
fOfe~+O d~ C7
f'1~ J a.dd~ ~"'OM K-c.. ~....; ~
Re" i!:e.:l
~Jlq/q,
"
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CITY of ANDOVER
--
-'-~E-.--if' It ~. ~:1 ,t; :U"i1
'1 i:-! - ~.. 1- ;.:~ r.c:! ~ j
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~1":';L5 ~;9~) !
CITY OF ANDOVER
Apr,l 1'191
Date:
No. C::1l-/3
Gentlemen:
We, the undersigned, owners of real property in the following described
area:
~ I Wob~on (.PCIcd~
do hereby petition that said portion of said area be improved by
Construction of City .5-n-e.e.+ "ehts
and that the cost of said improvement be. assessed against the benefiting
property, as authorized by Chapter 429, Laws of Minnesota.
SIGNATURE OF OWNER
ADDRESS
LEGAL DESCRIPTION
YES
NO
'or
x
./ /
~~~
~~.
'--)
This petition was circulated by:
Address: f/-&~, /f0v.
75"3, J c;yS-
/ \
o
CITY of ANDOVER
i~t'rr "Ir:'~i\~i t D'" .
~1 lj a~ ~~ ~t; F~ ~J iL:.~-
W'{\ ---. '----'-~"-..l'
:~J 'f~1 /1, :J.:;t 2 c; 19Q1 '
,.~; ,"'" 1\ -) ..J 1'-
,-
I CITY OF ANDOVER
Date:
No.
Gentlemen:
We, the undersigned, owners of real property in the following described
area:
~~ Wo'oe~on uJoods
do hereby petition that said portion of said area be improved by
Construction of City S+ree. r I 'e-h-tS .
and that the cost of said improvement be. assessed against the benefiting
property, as authorized by Chapter 429, Laws of Minnesota.
./
ADDRESS LEGAL DESCRIPTION
~d.-<l-/ 7'-(z1. l ;1tv~ ),) ~0
~C;/
YES
NO
~/
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/
/
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kre,;
Go<dri~
kres
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.
6Hdri"8r
Ac.re5
./ -/
./
x
This petition was circulated by:
,r I -fI.. /.
Address: c> Lv
75:;' . '> z./cjS-
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE
Jul
2
AGENDA SECTION
NQ Discussion Items
ORIGINATING DEPARTMENT
ITEM Declare "B' t'
NO Dog ~ ~ng
. 0:2.
;) Dog"
Admin.
V. Volk ~~P
BY:
On June 1, 1991 an Andover resident was bitten by a dog owned by
Rebecca Sue White. In accordance with the Dog Ordinance, the
City Council is requested to declare this dog a "biting dog".
The dog's owner has been notified that this matter will be
discussed by the City Council and the mother of the victim has
also been notified.
Attached is the police report on the incident and another police
report stating that this dog, along with another Rottweiler owned
by the White's, was running at large.
In checking our records, I can find no record of these dogs
having city dog licenses.
Also attached is a resolution declaring the dog a "biting dog".
V:Attachments
COUNCIL ACTION
MOTION BY
'----- TO
SECOND BY
/r~-~"'~"'\..
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V ~~/
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CITY of ANDOVER
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (612) 755-5100
June 17, 1991
Rebecca S. white
15934 Xenia street N.W.
Andover, MN 55304
Dear Ms. White:
Because of an incident involving your Rottweiler, we have been
requested to classify your dog as a "biting dog." Therefore,
this matter will be placed on the City Council agenda for July 2,
1991 at which time the Council will hear testimony from
interested parties and make a determination as to whether the dog
should be classified as a "biting dog".
If the dog is classified as a "biting dog" and another attack
occurs, the City Council has the authority to either have the dog
removed from the city permanently or have the dog destroyed.
I am enclosing a copy of the city's dog ordinance for your
information.
If you have any questions, please feel free to call me.
Sincerely,
~Wb
victoria Volk
City Clerk
~
Agency: 001
***** Anoka County
*****
Inc No: 91076232
91076232 CASE REPORT
JUVENILE INVOLVED
, '\
\...../RIMARY ACTIV
CALL LOCATION: andover, mn
DATE-TIME OCCURRED: WEATHER: -No entry
DATE-TIME REPORTED: 06/01/91 18:50:00 PATROL AREA: GRID: a20000
TIME RECEIVED: 18:50:00 UNIT ASSIGN: 4z55 MISC: n
TIME DISPATCH: 18:50:00 OFFICER #1: 10961 - Dep. R. Bouley
TIME ARRIVED: 19:12:00 OFFICER #2: - No entry
TIME CLEARED: 20:00:00 HOW RECEIVED: - No Entry
_______________________________ incident summary -------------------------------
ACTIV DATE
ITY ACTIVITY DESCRIPTION DISPOSITION REPORTED
mary ~nc~dent --------
----------------------
JURIS: 01
ISN
1
50003
Dog bites
Pending
06/01/91
----------------------------------- offenses -----------------------------------
------------------------------------ names -------------------------------------
ISN PSN
NAME TYPE FILE
NAME & ADDRESS
DOB
PHONE NUMBERS
RACE SEX R-RES & B-BUS
1 1 juv
victim
DISPOS: No Entry
leslie, jackie lynn 10/08/79
3912 n enchanted dr andover, mn
PARENT:
w
f
R:612-422-0745
janiga, jean margret 09/30/00
15950 xenia st nw andover, mn
EMPLOYER:
w
f
R:612-427-2510
1 1 adult
Person Reporting
DISPOS: No Entry
1 2 adult white, rebecca sue 11/27/54 w
Person with Knowl 15934 xenia st nw andover, mn
DISPOS: No Entry EMPLOYER:
f R:612-421-7827
----------------------------------- vehicle ------------------------------------
----------------------------------- property -----------------------------------
----------------------------------- evidence -----------------------------------
run: 11-jun-91 05:26 91076232 case summary 1 csw-print20r01t0526
Agency: 001 ***** Anoka County ***** Inc No: 91076232
91076232 CASE REPORT
JUVENILE INVOLVED
---------------------------------- narrative -----------------------------------
Author: vksm -01 Entered: 06/11/91 05:18:28
Complainant stated her daughter's friend, Jackie, and friend's younger
sister were walking on complainant's yard when neighbor's, Rebecca White,
Rotwilor dog bit Jackie. I went to the Leslie's and talked with Jackie who
had a definite dog bite (puncture wound) in her right thigh.
The Leslie's stated they are afraid of the dogs at the White's and that the
dogs have been loose before.
I suggested that Jackie be seen by a doctor.
White at her residence and advised her that
two weeks and if the dog's behavior changes
: )eeded to see ~he dog's rabbie shot file.
tuem and would g~ve me a call on Monday.
I than talked with Rebecca
she has to quarenteen her dog for
to call the police. I told her
She said she would have to locate
I told her city ordinances prohibit dogs from running at large; therefore,
she needs to keep the dogs chained or penned.
Author: vksm -02 Entered: 06/11/91 05:20:00
'\ I went back to the Leslie's and advised them that when I find out
~~the dog has had it's shots I would call them.
Deputy Bouley
cc: city Attorney
cc: Albertson
jg/06-11-91
run: 11-jun-91 05:26
91076232 case narrative
2
csw-print20r01t0526
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2. BURGLAAIZED DURING PAST 12 tdONTHS
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o
o
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
NO. R
A RESOLUTION DECLARING A DOG OWNED BY REBECCA SUE WHITE, 15934
XENIA STREET N.W., AS A "BITING DOG".
WHEREAS, a dog owned by Rebecca Sue white bit a resident of
the City of Andover; and
WHEREAS, the City of Andover Dog Ordinance allows for a
hearing before the City Council to declare such dogs as "biting
dogs"; and
WHEREAS, it is the oplnlon of the City Clerk that said dog
should be classified as a "biting dog".
NOW, THEREFORE, BE IT RESOLVED by the City Council of the
City of Andover to hereby declare a Rottweiler owned by Rebecca
Sue white of 15934 Xenia Street N.W. a "biting dog".
Adopted by the City Council of the City of Andover this
day of
, 19
CITY OF ANDOVER
ATTEST:
Kenneth D. Orttel - Mayor
victoria Volk - City Clerk
'lCA'<"""'''~-'''''''''''\
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE
Jul
2, 1991
ITEM
NO'1/-.
ORIGINATING DEPARTMENT
Pla~ning ~
Davld L. Carlberg
City planner
AGENDA SECTION
NO. Discussion Items
rBV:
REQUEST
The City Council is asked to review the Special Use Permit request
of Richard Reischel for a liquor License to operate a full
service restaurant/bar at the following described property:
Suites #104 - #106, Andover Downtown Center
13735 Round Lake Boulevard NW (PIN 32-32-24-13-0080)
APPLICABLE ORDINANCES
Ordinance No.8, Section 5.03 regulates the Special Use Permit
process.
Ordinance No.8, Section 7.03, establishes those uses allowed by
Special Use Permit. In a Shopping Center District, a liquor
license is allowed by the granting of a Special Use Permit.
In granting a Special Use Permit, the City Council shall examine
the effect of the proposed use upon the health, safety, morals and
general welfare of occupants of surrounding lands.
Planning & zoning Review
The Planning and Zoning Commission, at their June 11, 1991
meeting, recommended approval of the Special Use Permit request.
Attached for your review are the minutes and the staff report from
the meeting. Please consult the minutes for resident concerns
and how they were resolved. The real issue of the request is the
presence of alcohol and the possible problems associated with its
use.
continued
COUNCIL ACTION
,- -,
MOTION BY
SECOND BY
'---' TO
o
Page Two
Special Use Permit - Liquor License
Suites *104-*106, Andover D'town Ctr.
July 2, 1991
Recommendation
Staff and the Planning and Zoning Commission recommend the City
Council approve the Special Use Permit request of Richard
Reischel for a liquor license to operate a full service
restaurant/bar at the following described property:
Suites *104 - *106, Andover Downtown Center
13735 Round Lake Boulevard NW (PIN 32-32-24-13-0080)
Attached is a proposed resolution for Council review and adoption.
Note: The request is to allow a liquor license at the above
stated location, the next item on the agenda issues the
liquor license.
o
8
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO. R -91
A RESOLUTION GRANTING THE SPECIAL USE PERMIT REQUEST OF
RICHARD REISCHEL FOR A LIQUOR LICENSE TO OPERATE A FULL
SERVIC RESTAURANT/BAR LOCATED AT SUITES #104-#106, ANDOVER
DOWNTOWN CENTER, 13735 ROUND LAKE BOULEVARD NW (PIN 32-32-24-13-
0080).
WHEREAS, Richard Reische1 has requested a Special Use
Permit for a liquor license to operate a full service
restaurant/bar located at Suites #104-#106, Andover Downtown
Center, 13735 Round Lake Boulevard NW (PIN 32-32-24-13-0080); and
WHEREAS, the Planning and Zoning Commission has reviewed
the request and has determined that said request meets the
criteria of Ordinance 8, Sections 5.03 and 7.03; and
WHEREAS, the Planning and Zoning Commission finds the
proposed use will not be detrimental to the health, safety and
general welfare of the occupants of the surrounding lands; the use
will not cause serious traffic congestions or hazards; the use
will not depreciate surrounding property values and the use is in
harmony with the Comnprehensive Plan; and
WHEREAS, a public hearing was held and there was
opposition regarding said request; and
WHEREAS, the Planning and Zoning Commission recommends to
the City Council approval of the Special Use Permit requested.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of
the City of Andover hereby agrees with the recommendation of the
Planning and Zoning Commission to allow Richard Reischel to obtain
a liquor license and operate a full service restaurant/bar at said
property with the following conditions:
1. The Special Use Permit will be subject to annual
review and site inspection.
2. The Special Use Permit will be subject to a sunset
clause as defined in Ordinance No.8, Section 5.03(D).
Adopted by the City Council of the City of Andover on this
2nd day of July, 1991
CITY OF ANDOVER
ATTEST:
Kenneth D. Orttel, Mayor
~
victoria Volk, City Clerk
Planning and Zoning Commission
June 11, 1991 - Minutes
Page 5
~
(Public Hea~ing: Special Use Pe~mit - Dahl and Associates/Const~uct
P~oduct Recove~y Building, Continued)
(Motion continued) The pe~mit would have the additional condition that
if contaminates a~e found, the City will be notified by Dahl and
Associaites. Also, the permit will be reviewed annually by Staff. A
public hea~ing was held and the~e was no opposition. A condition to
be added that the building be removed 90 days after the approval of
the site by Minnesota Pollution Cont~ol Agency. The building has to
meet the building and site codes according to O~dinance 78. Add a
one-yea~ sunset clause on the construction of the building.
VOTE ON MOTION: YES-Peek, Apel, Dehn, Jonak: ABSENT-Pease. Jovanovich,
McMullen. Motion ca~~ied. The item wil I be heard by the City
Council on July 2, 1991. Hea~lng closed at 8:17 p.m.
PUBL~C HEARING:
DOWN OWN CENTER
FACILITY
SPECIAL USE PERMIT - RICHARD REISCHEL. ANDOVER
- LIQUOR LICENSE FOR FULL SERVICE RESTAURANT/BAR
The hea~ing was opened at 8:17 p.m. M~. Carlberg reviewed the request
of Richa~d Reischel of a Special Use Pe~mit fo~ a liquor license to
operate a full-service restaurant/bar in the Andove~ Downtown Center,
Suites #104 th~ough #106. He is also planning to have a a small
dancing floor and music by a OJ. M~. Ca~lberg reviewed the applicable
ordinances, Ordinance 8, Sections 5.03, 7.01 and 7.03. The Downtown
Center has 670 pa~king places, which is mo~e than is requi~ed. The
ordinance requires an estabiishment such as this to have 166 parking
spaces. Acco~ding to those calculations, Staff feels there is
sufficient pa~king spaces to meet the needs of this business. It is
also expected that the business will provide 75 Jobs in the City, and
it is anticipated that most of those empioyed'will be Andover
~esidents. The Staff is recommending app~oval of the request.
Richard Reischel - stated he's been an Andove~ resident since 1989.
He/s spent about 4,000 hou~s on this project, wo~king exclusively on
it fo~ the past two yea~s. and has reached an agreement with Andove~
Limited Pa~tnership ~ega~ding a ~estau~ant/bar in the Downtown Center.
It will be an All-Ame~ican full se~vice ba~, ~estau~ant, and
neighborhood gathering place with Ame~ican casual-type food that wil I
be appealing to all ages and to all types of people.
M~. Reischel went into g~eat detail rega~ding his proposal as outlined
in a w~itten document which was p~esented to the Commission. The main
emphasis will be on the ~estaurant, as he will be b~inging in a very
restau~ant oriented management team. He had originallY wanted to
serve breakfasts, though at the present time there is some opposition
to that. The dance floor will be small, but it is something that is
needed in order to keep the late-night traffIc and to compete with
~)
Planning and Zoning Commission
June 11, 1991 - Minutes
,--" Page 6
,-~
(Public Hea~ing: Special Use Pe~mit - Richa~d Reischel, Andove~
Downtown Cente~ - Liquo~ License, Continued)
othe~ establishments. M~. Reischel also noted the p~oposals fo~
~otating specialities, Sunday b~unches. Senio~ Citizen discounts,
sponso~ships of local o~ganizatlons, possibly a piano ba~, spo~ts
viewing. plus othe~ p~omotions.
M~. Reischel also ~eviewed the t~aining and expe~ience of his
management team and his expe~ience in the business. noting the intent
is to employ 75 people f~om Andove~ and the Immediate a~ea. The
funding fo~ the p~oject is bette~ than ~equi~ed, as he has pe~sonallY
committed $900,000 to it.
Commissione~ Apel felt a majo~ conce~n may be with the p~oblems and
wo~~ies of closing ba~s in the evening. which is an element Andove~
had not had. M~. Relschel explained he has the endo~sement of fo~me~
Anoka County Sheriff Buste~ Talbot, who has told him that Andove~
would be a good place fo~ this p.oject. He has held fou. liquo~
licenses in the past, has gotten along with competing nelghbo.s, has
neve~ had a liquo. citation, and has had ve.y few p~oblems. M~.
Reischel also explained the t~ainlng p~og~am his employees will take
with ~espect to custome~ se~vice, alcohol awa.eness, and alcohol
~elated p~oblems. With his backg~ound and expe~lence, he feels
confident he can handle any p~oblem.
(Commlssione~ McMullen a..ived at this time. 8:47 p.m.)
M~. Reischel summa~ized his backg~ound and expe~ience, feeling he is
the best type of ope~ato~ fo~ the City of Andove~ to conslde~. The
~estau~ant is p~oposed to have about 253 seats, with the business
divided 60 pe~cent ~estau~ant, 40 pe~cent liquo~.
Chai~pe~son Peek opened the hea~ing fo~ public testimony.
Dale St~assbu~a. 3422 136th Lane NW - likes the idea of a
~estau~ant. but was conce~ned about se~vlng alcohol. He didn't feel
that se~ving alcohol is compatible with the othe~ family-o~iented
businesses in the mall. He was conce~ned about the activities afte~
the closing hou~s of the ba~ and the excessive noise in the
neighbo~hood. It will ~equi~e a lot of coope~ation with the law
enfo~cement. Plus the~e is a chu~ch ac~osS the st~eet.
:_)
Ge~ald Pridd. 13828 Round Lake Bouleva~d - has lived the~e nine
yea~s and been an Andove~ ~esident fo~ 17 yea~s. The lot was empty
when he moved In and has changed d~amatically since then. The t~affic
on Round Lake Bouleva~d has inc~eased six times. They have seen
nume~ous ~ea~-end accidents. and two child~en have been ~un ove~ in
the past two yea~s. Du~ing the annual st~eet dance, the people pa~k
on thei. se~vice ~oad and on thei~ lawns; and they spend a lot of time
picking up t~ash and getting the ~uts out of the lawn afte~wa~ds.
Planning and Zoning Commission
June 11, 1991 - Minutes
Page 7
~)
(Public Hea~ing: Special Use Pe~mit - Richa~d Reischel, Andove~
Downtown Cente~ - Liquo~ License, Continued)
M~. P.idd stated he Is totally against the p.oposal. He was conce.ned
about the pa~king space because of the cu~~ent activities of Tasty
Pizza and the video sto.e, and the a~ea a~ound Festival Foods is
always full. He was conce~ned they would then pa~k on the se~vice
~oad west of Round Lake Bouleva~d. He stated people have not
complained much about the p~oblems and annoyances, but he felt this
will cause many mo.e p~oblems.
Wayne Ande~son. 1018 Main St.eet NW. Andove~ LImited Pa.tne~shlp.
owne. of the Downtown Cente~ - has been wo~king with the City since
1980, giving a backg~ound of the development of that a~ea. They a~e
anxious to imp~ove the Downtown Cente~, and many of the business
people think this is a good use in the Cente~. They a~e confident
that M~. Reischel is the pe~son they want in the mal I. He add~essed
the t.affic issue, stating it has inc~eased immensely not necessa.ily
totally as a ~esult of the Downtown Cente.. The~e has been a
t.emendous amount of g~owth in the community. Most of the people
would like to see the addition of a .estau.ant. They have found that
Andove~ ~esidents a~e ve.y loyal to Andove~. They have ce~tain
cont.ols ove. the p~oposal th.ough the lease. stating they have
~esolved the objections. M.. Ande.son stated he would like to see
this happen, ~ecommending the City suppo.t it and app~ove the lIcense.
Chai.pe.son Peek asked about the ca.nival and parking places. M~.
Anderson stated if this is app~oved, they wil I no longe~ b.ing in the
carnival. They anticipate a City Celeb~ation continuing, eithe~ at
the Downtown Cente~ o~ elsewhere. They have mo~e than adequate
pa~king space fo~ the cente~, plus the spaces a~e large. They are
also conce~ned about the t~affic In the a~ea, but he thought the City
officials and county a~e looking at various options to widening both
Bunke~ Lake and Round Lake Bouleva.ds, plus some additional
signalization. It has also been thei~ expe~ience that the t~affic
patte~ns within the pa~king lots of mal Is is difficult to cont~ol,
that people will go whe~e they want to go. But they have found that
people shop f~om one end of the mall to the othe~, which dlst~ibutes
the pa~king within the lot.
Commissione~ Dehn asked about the conce~ns of the othe~ businesses in
the mal I. M~. Anderson stated the legal points have been addressed.
One of the bigge~ tenants had some pe~sonal conce~ns and the othe~
conce~ns have been ~esolved. Most a~e anxious fo~ the p~oJect to
p~oceed to get something new to p~ovide a bIgger d~aw.
Ba~b Pridd. 13828 Round Lake Bouleva~d - stated the g~een house has
been up fo~ ove~ two months and takes up a great numbe~ of pa~king
spaces. She didn/t feel that is being taken into conslde~ation, no~
\ the children in the neighborhood who use the lib~ary, the video and
~) the:pizza place. She didn/t feel that was an envi~onment fo~ liquor.
Planning and Zoning Commission
June 11, 1991 - Minutes
Page 8
o
(Public Hea~ing: Special Use Pe~mit - Richa~d Reischel, Andove~
Downtown Cente~ - Liquo~ License, Continued)
Commissione~ Apel noted that a~ea is in the st~ip mall, which is
totally sepa~ated f~om the mall whe~e the ~estau~ant/ba~ will be
located.
Discussion continued with some Commissione~s conce~ned about the
t~affic situation and with pa~king. Mr. Carlbe~g again assu~ed the
Commission that the~e is a lot mo~e pa~king spaces that is needed,
that it appears this type of ope~ation was planned fo~ f~om the
beginning. M~. Ande~son stated they a~e always on the lookout fo~
p~oblems and solutions to them. The stop signs in f~ont of Festival
Foods we~e placed the~eafte~ a p~oblem was identified. The~e is
about 11 1/2 acres of parking, which they ~est~ipe eve~y yea~. The
pa~king lot has not been full, so that may be why people cut ac~oss
it. With additional pa~king, the t~affic flow should solve itself.
The impo~tant thing is they have ample pa~king spaces which they had
planned fo~.
M~. Reischel stated they also add~essed the pa~king when designing the
entrances to the ope~ation to encou~age pa~king in the southweste~n
po~tlon of the a~ea whe~e the~e is little pa~king now. The ~estau~ant
does not want pa~king p~oblems eithe~. Chai~pe~son Peek felt the~e
may be a pUblic safety issue with the f~ont doo~ to the outside. M~.
Reischel thought the doors will open inwa~d as opposed to outward. He
will check that fu~ther.
The~e being no further pUblic testimony, Chairpe~son Peek asked for a
motion to close the public hea~ing.
MOTION by McMullen, Seconded by Dehn, to so move. Motion ca~ried on
a 5-Yes, 2-Absent (Jovanovich, Pease) vote.
The Commissioners then discussed the p~oposal. The consensus was the
presentation was well done, that such a use will compliment the City
and will benefit many of the youth programs, but that the~e are
conce~ns over the traffic in that vicinity. Since this would be the
fi~st on-sale liquo~ license in the City, the Commission cautioned the
applicant that the people will become involved if the~e a~e problems.
MOTION by Apel, Seconded by McMullen, that the Planning and Zoning
Commission recommend approval of the Special Use Pe~mit requested by
Richard Reischel fo~ a liquo~ license to operate a full-se~vice
restaurant/bar with dancing and ente~tainment activities at Suites
#104 through #106, Andover Downtown Center, 13735 Round Lake Boulevard
NW, PIN 32 32 24 13 0080.
~
Planning and Zoning Commission
June 11, 1991 - Minutes
Page 9
Q
(Public Hea~ing: Special Use Pe~mit - Richa~d Reischel, Andove~
Downtown Cente~ - Liquo~ License, Continued)
(Motion Continued) The Commission finds the ~equest meets the c~ite~ia
established in O~dinance No.8, Section 5.03, including: The use will
not be det~imental to the health, safety, mo~als o~ gene~al welfare of
the community. The use will not cause serious t~affic congestions or
haza~ds. The use will not depreciate su~rounding property. The use
is in ha~mony with the Comprehensive Plan.
In addition, add an annual ~eview by the Staff and a sunset clause of
one yea~. A pUblic hea~ing was held and at least three neighborhood
individuals were opposed to it. DISCUSSION: M~. Carlberg explained
that the hou~s of operation are ~egulated by the State and by the mall
itself.
VOTE ON MOTION: YES-Peek, Apel, Dehn, Jonak, McMulleni ABSENT-
Javonovich, Pease. Motion carried. The item will to go the CIty
Counci I on July 2, 1991. Hearing closed at 9:36 p.m.
OTHER BUSINESS
Withdrawal of Patrick McCov Special Use Permit - M~. Carlberg
stated Staff is recommending the Special Use Permit application, which
was on the May 28, 1991, Agenda, be withdrawn from the Agenda, and
that the $160 fee be reimbursed to the applicant. Staff has
interpreted the ordinance that a permit is required fo~ the flood
plain but not for a flood frInge area, which this was, and that a
permit is not needed in thIs case.
MOTION by Apel, Seconded by Dehn, to so move. Motion carried on a
5-Yes, 2-Absent (Jovanovich, Pease) vote.
Activities at Ha~efield Farms - Commissioner McMullen wondered if
the ope~ation is violating the Special Use Permit by its adve~tising
and retail trade. He ~ecalled the applicant said there would not be
any advertising and it would be mostly wholesale. Mr. Ca~lbe~g stated
the conditions of the permit have not been violated. The applicant is
continuing to wo~k with the City on the site plan. There is an
easement for a service road there, and the items will be moved back
off that ~ight of way. The~e is also a proposal for a green house,
which will meet code. The City is watching the situation closeiy.
No Commission action was taken.
o
Sonstebv Minina Permit - Mr. Carlberg stated Ms. Sonsteby has asked
for more time to talk to her engineers regarding the mining pe~mit.
He is giving he~ two mo~e weeks to get that info~ation. The public
hearing is closed. If that info~mation is not received by the next
Planning Commission meeting, he will recommend deniai of the permit:
and she will have to reapply if she wishes to do any mining.
CITY OF ANDOVER
REQUEST F,QR :PLANNING COMMISSION ACTION
June 11, 1991
.:J
DATE
AGENDA ITEM
5. Pub. Hearing - SUP
Liq. License - Suites
#104-#106, Andover D't
Center - R. Reischel
ORIGINATING DEPARTMENT~
Planning '~.
David L. Carlberg
City planner
APPROVED FOR
AGENDA
wn
BY:
BY:
REQUEST
The Andover Planning and zoning Commission is asked to review the
Special Use Permit requested by Richard Reischel for a liquor
license to operate a full service restaurant/bar at the following
described property:
Suites #104 - #106, Andover Downtown Center
13735 Round Lake Boulevard NW (PIN 32-32-24-13-0080)
APPLICABLE ORDINANCES
Ordinance No.8, Section 5.03 regulates the Special Use Permit
process.
Ordinance No.8, Section 7.01 lists those uses permitted in a
'Shopping Center District. Restaurants are an allowed use in this
district.
Ordinance No.8, Section 7.03 lists the uses allowed by Special
Use Permit. In a Shopping Center District, a liquor license is'
allowed under a Special Use Permit.
In granting a Special Use Permit, the following criteria shall be
examined.
1. The effect of the proposed use upon the health, safety, morals
and general welfare of occupants of surrounding lands.
The use would not have a detrimental effect. The use would
provide a service to area residents and provide employment
opportunities as well.
2. The existing and anticipated traffic conditions, including
parking facilities on adjacent streets and land.
The use" would increase the amount of traffic flow and parking use
at the Downtown Center. The parking facilities at the Center will
be able to accommodate the increased traffic and parking patterns.
, ....
'-J
3. The effect on the values of property and scenic views in the
surrounding area.
The use will not ha~e a negative effect on the values of
~roperty and scenic views in the surrounding area. The
restaurant/bar will draw customers to the Downtown Center.
Page Two
SUP - Liquor License for Restaurant/Bar
Andover Downtown Center
June 11, 1991
o
4. The effect of the proposed use on the Comprehensive Plan
The use would be consistent with the Comprehensive Plan.
GENERAL REVIEW
The restaurant/bar (to be known as Coopers
will have a total seating capacity of 253.
attending the meeting to discuss the floor
also answer Commission questions.
All American Grill)
The applicant will be
plans, operation and to
COMMISSION OPTIONS
1. The Planning and zoning Commission may approve the Special Use
Permit requested by Richard Reischel for a liquor license to
operate a full service restaurant/bar at the following described
property: '
Suites *104 - *106, Andover Downtown Center
13735 Round Lake Boulevard NW (PIN 32-32-24-13-0080)
The Commission finds the request meets the criteria established in
Ordinance No.8, Section 5.03, including: the use will not be
detrimental to the health, safety, morals or general welfare of
the community; the use will not cause serious traffic congestions
or hazards; the use will not depreciate surrounding property; and
the use is in harmony with the Comprehensive Plan.
2. The Planning and zoning Commission may deny the Special Use
Permit requested by Richard Reischel for a liquor license to
operate a full service restaurant/bar at the following described
property:
Suites *104 - *106, Andover Downtown Center
13735 Round Lake Boulevard NW (PIN 32-32-24-13-0080)
The Commission finds the request does not meet the criteria
established in Ordinance No.8, Section 5.03. In denying the
request, the Commission shall state those reasons for doing so.
3. The Planning and zoning Commission may table the item.
RECOMMENDATION
Staff recommends option * 1
.~
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SHADED AREA DENOTES
PARK AREA
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ANDOVER
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BUILDING DATA
,&0.
. noo 33,468 5.f.
: .. n01 1.%41 s..:.
. ~ n01 491 s.of.
~
n03 391 s.f.
'0' n04 543 s.f.
:UOS 1,350 ..t.
nos 5,59S s.~.
n07 4.%U s.~.
- nOS/l09 3,357 s.:.
1l1l0a 300 5.0!.
nlOh 199 s..~ ..
'0' nl1 2.100 5.!.
llll% %.100 s.:.
lil'OO nl3 %.lOO 5..:.
:,..........-. n14 997 s..~.
~ 11115 454 5.!.
lll1S .%1 5..:.
n17 19,306 s..:.
M1':9 11113 1.114 5.!.
nl9 1,.14 J.!.
, n%o L.95% 5.f.
I. . U2L 944
! ,.. - s.::.
n%z 1,570 s..::.
,.'28 . nZJ L,045 5.!.
na::J.WtU:I: c::zcs n24 675 5.::.
)lUS l.460 5.!.
nzs z,oz; ..t.
11'27 1ll%7 1,~1i5 5.:.
l!l2S 1.946 s..::.
n29 ~50 s ~ eo
tQt~l . 97.HS s.':.
s.~.
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I~. _ NOIIITM
EXHIBIT A-2
FLOOR PLAN
NOvt:'$ER 16, 1990
'----'
The Developer reServes the right to change. s~bsti[lltc, elimin:ue or !,,~ify the contents as described herein that in hi.s.de't~inatiC?nmay be rcqui&ed.
Special Use Permit
Richard Reischel
Downtown Center parking Space Discussion
, ,
o
parking Spaces Available at Center - 670 Spaces
parking Spaces Required for DTC (113,076 sq. ft. Gross Leaseable
Floor Area)
4 Spaces Req./lOOO sq. ft. = 455 Spaces
Restaurant/Bar Required Parking Spaces - 166 Spaces
(1 Space/40 sq. ft of Gross Floor Area)
5,809 sq. ft. of Restaurant/Bar = 145 Spaces
(1 Space/80 sq. ft. of gross floor area of the kitchen)
1680 sq. ft. kitchen = 21 Spaces
o
"
CITY of ANDOVER
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (612) 755-5100
,j
SPECIAL USE PERMIT
property Address
I J'135' t20t.LIv() Lf.!. flllltJ, " 4NtJOr/l:..~, Mrv _.c;S3oL(
Legal Description of Property:
(Fill in whichever is apporpriate):
Lot /- .....1 Block.#: 1_ Addi tion
plat Parcel PIN R3~ .J:J ~t/ AS
(If metes and bounds, attach the complete legal)
008D
0/0 01c' /1
*********************************************************************
k..~
r::;,. c, { '.'J
/0 n,JtrnrJ;17:;:;: LL -Se7t.v,G(.=-
4-1 .4~ov~ Aor1t.t'~r
A?~:7?'*UA~ 1
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Reason for Request
?:? LJ;:;
/04-" Jl)S" J- Jec.,
Section of Ordinance
J1
Current Zoning
Sh<J~/:J/i..J, CE-;-r=.J
*********************************************************************
Name of Applicant
tf, CI-h4~-(}
oG ,;2 0 J .9-Ill-I J. tV
Home Phone 7sL/-9ro? I Business Phone
Signature ~ 2~(A)'~~j,od
(J ).
,A)w
Ac-7ScHE L
Address
4/VtJo()1..~ Y14 IV .s.s3cx.j
Sri J1-1 (!"
'SjJ~/ f/
Date
*********************************************************************
property Owner (Fee Owner)
(If different from above)
A IV 00 Vt-~ J. ' Y1A.1 Tl:~ "o/9#. Twifli!S II-/;(J
Home Phone
r?nu....AJ L'K.I3t.v., SU.I rc- M,:3 0 ,,4w,tJo'J/Pl?, Mu sr31
Business Phone L/ ~/-l./t/,;)(,
Date l0~/7' /
Address 1."1'73S'
~)
*********************************************************************
SPECIAL USE PERMIT
PAGE 2
o
Attach a scaled drawing of the property and structures affected
showing: scale and north arrow; dimensions of the property and
structures; front, side and rear yard building setbacks; adjacent
streets; and location and use of existing structures within 100 feet.
The names and addresses of all property owners within 350 feet of the'
subject property must also be provided.
Application Fee: $150.00'
Filing Fee: $10.00_
._~---
Date Paid
$50.00
~+I C( I
i
Receipt * 3t:J.,lo
Amended Special Use Permit Fee:
CRITERIA FOR GRANTING SPECIAL USE PERMITS
In granting a special use permit, the city Council shall consider the
advice and recommendation of the Planning Commission and:
the effect of the proposed use upon the health, safety, morals
. and general welfare of occupants of surrounding lands,
existing and anticipated traffic conditions including parking
facilities on adjacent streets and lands,
the effect on values of property and scenic views in the
surrounding area, and
the effect of the proposed use on the Comprehensive plan.
'\
o
Sand.ra-J-J:)OW~ r
17130 Zeolite NW
Anoka, MN 55303
Charles R & Judith Hudson
,-Q64 Silverod ct NW
\
"'__j::Jver, MN 55304
Kathleen M Felling
10775 Maple valley Dr
Maple Grove, MN 55369
Rodney D Toth
13853 Silverod ct NW
Andover, MN 55304
Timothy S & Pamela R Howe
13872 Rose NW
Andover, MN 55304
Marcia M Miller
13846 Rose NW
~~dover, MN 55304
sandra K Ohotto
13816 Quay St NW
Andover, MN 55304
~eil & Elizabeth Tobiason
3453 - 138th ct NW
Andover, MN 55304
John W & paulette Von Arx
3478 - 138th ct NW
Andover, MN 55304
pamela J Johnson
3454 - 138th ct NW
Andover, MN 55304
')
'~ceven C& Debra M Elliot
13781 Quay st NW
Andover, MN 55304
....................-..-- --.. ......::1---
13876 Silverod ct NW
Andover, MN 55304
Randy L & Kathryn Kuhlman
13858 Silverod ct NW
Andover, MN 55304
Andrew & Cathy Bryce
13841 Silverod NW
Andover, MN 55304
Robert D & Christine Young
13861 Silverod ct NW
Andover, MN 55304
Thomas T & Mary L Johnson
13858 Rose NW
Andover, MN 55304
Patrick J & Brenda A Gegen
3462 - 138th Ln NW
Andover, MN 55304
steven A schnickels
3437 - 138th ct NW
Andover, MN 55304
Joel R Smith
Linda Jenson
3477 - 138th ct NW
Andover, MN 55304
Lynne D Klatt
3470 - 138th ct NW
Andover, MN 55304
John P Belpedio
3446 - 138th ct NW
Andover, MN 55304
Richard L & Joann M Rakow
13769 Quay st NW
Andover, MN 55304
13870 Si1verod ct NW
Andover, MN 55304
Hans J & Ramona J Morell
13852 Silverod ct NW
Andover, MN55304
David G & Joan E Bushman
13847 Silverod Ct NW
Andover, MN 55304
Donald & Susan Von Ende
13875 Silverod NW
Andover, MN 55304
Clinton & M K
Heckenlaible
13852 Rose NW
Andover, MN 55304
Mark A & Teri Struthers
3456 - 138th Ln NW
Andover, MN 55304
Michael G & Rebecca Hall
3445 - 138th ct NW'
Andover, MN 55304
City of Andover
1685 Crosstown Blvd NW
Andover, MN 55304
Robert E & Mary Swanson
3462 - 138th Ct NW
Andover, MN 55304
Carole J Johnson
3438 - 138th ct NW
Andover, MN 55304
A P Development Corp
6701 West 23rd st
Mpls, MN 55440
3477 - 138th Ct NW
Andover, MN 55304
st Anthony National Bank
15 Bunker Lake Blvd NW
"'----"::lover, MN 55304
'-./
Sandra B Sanderson
3707 - 139th Ave NW
Andover, MN 55304
Ronald J & Shirley Ramola
13803 Undercliff NW
Andover, MN 55304
Donald A & Renee R Blue
13737 Underclift NW
Andover, MN 55304
Local oil Co
pf'l Box 517R
lka, MN 55303
Grace Lutheran Church
13655 Round Lake Blvd NW
Andover, MN 55304
<J
3461 - 138th ct NW
Andover, MN 55304
Bruce T & Shirley E Juhl
13844 Round Lake Blvd NW
Andover, MN 55304
Jay W & Lola L Fortner
13808 Round Lk Blvd NW
Andover, MN 55304
6272 Boone NO
Brooklyn park, MN 55428
Gerald T & Barbara pridd
13828 Round Lake Blvd NW
Andover, MN 55304
Donald A & Marcia Schmid
13758 Round Lk Blvd NW
Andover, MN 55304
patrick W & Linda A Chapman Steven L Boie
13747 Undercliff NW 13727 Underclift NW
Andover, MN 55304 Andover, MN 55304
Doris L Boie
13752 Round Lk Blvd NW
Andover, MN 55304
Meadow Creek I
Rt Box 163
Delano, MN 55328
Triple S Investments
1335 Mendota Heights Dr
Mendota Heights, MN 55120
David A & Kathryn Danson
13748 Round Lk Blvd NW
Andover, MN 55304
Meadow Creek Assoc
3480 Bunker Lk Blvd NW
Andover, MN 55304
Galen & Linda Gunderson
13848 Silverod ct NW
Andover, MN 55304
l...~Qi')..c..
\OJ
CITY of ANDOVER
, \
'--../
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
NOTICE OF PUBLIC HEARING
The Planning and zoning Commission of the City of Andover will
hold a public hearing at 7:30 p.m., or as soon thereafter as can
be heard, on Tuesday, June 11, 1991 at the Andover City Hall, 1685
Crosstown Blvd. NW, Andover, MN to review the Special Use Permit
request of Richard Reischel for a liquor license to operate a full
service restaurant/bar facility located. in suite 1104, 1105 and
1106 of the Andover Downtown Center, 13735 Round Lake Boulevard NW
(PIN 32-32-24-13-0080).
All written and verbal comments will be received at that time and
location.
A copy of the application and location will be available at
Andover City Hall for review prior to said meeting.
t~~~
vlctorla Vo , City Clerk
publication dates: May 31, 1991
June 7, 1991
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE ,Tll1 Y ?
I qql
ITEM Approve Liquor Lic./
NO. 57 R. Reischel
Admin.
V. Volk \t~
APPROV~. FOR
AGE~t),A I
,
BY: /
V
AGENDA aECTION .
NQ D1scuss1on Items
ORIGINATING DEPARTMENT
BY:
Upon approval of the location for a restaurant/bar as requested
by Richard Reischel, Council is requested to approve an on-sale
intoxicating liquor license for Mr. Reischel (Reicor Investments,
Inc.) .
All of the necessary insurance certificates and bond have been
submitted to the City along with the license fees.
The Sheriff has been requested to do a background check and that
information has not been received as yet. I expect to have it by
the date of the meeting.
After Council action on this item, the application needs to be
sent to the Liquor Control Division of the Department of Public
Safety for their approval.
Attached is a copy of the City application form and the State
form.
V:Attach.
COUNCIL ACTION
MOTION BY
\........ TO
SECOND BY
~
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
APPLICATION FOR ON-SALE INTOXICATING LIQUOR LICENSE
Whoever shall knowingly and willfully falsify the answers to
the following questionnaire shall be deemed guilty of perjury and
shall be punished accordingly.
In answering the following questions, "Applicants" shall be
governed as follows. For a Corporation, one officer shall
execute this application for all officers, directors, and
stockholders. For a Partnership, one of the "Applicants" shall
execute this application for all members of the partnership.
Give applicant's date of birth
Birthdates of Partners
or
Officers of Corporation
.:r" /vu I'#!:y <PI /?S Ol
(CO~IJvAP )
AuGu.rr ~ IT'S-S-
3. The residence for each of the applicants named herein for the
past five years is as follows:
....?.lo> () /S~)].; ~ -'</. A/,(.I}' A~.<:Jot/~
~~;;~ ~;;L/'I{J r.~:~~ L~~'Jf::~~~i( ~~~7
4. Is the applicant a citizen of the United States?
If naturalized, state date and place of naturalization.
3~S
/V /.r.J
,
If a corporation or partnership, state citizenship of all
officers or partners.
U. ,S. ,q,
5. The person who executes this application shall give spouse's
full name and address.
~~A\"c.~~t.
7r-I kJ , J4l1/tJot/~S"l'?; M/V ,c.,aDlf'
<J
6. What occupations have applicant and associates in this
application followed in the past five years?
()u:J-v€'R n;:Jt;'l211-n:>-RC ~f: ~ / /Zt.J!, 7~.'H~ /AA/:.~-C CJ~ L3 ,
.
ON-SALE LIQUOR
LICENSE APPLICATION
PAGE 2
~~
7. If a partnership, state name and address of each member of
partnership.
/l//,4
.
If a corporation:
Date of incorporation: /1/)3 /R7
State in which incorporated:' /J1'IV~,A--:ro?J4
Amount of authorized capitalizat~on: 4.;7/, pJl'Wl YAlu~
Amount of paid capital: A/~~
If a subsidiary of another corporation, so state: ~/~
Name and address of all officers, directors, and
S~~~;~~j~~~~if~~~~.
If incorporated under the laws of another state, is
corporation authorized to do business in this state? A//A
Number of certificate of authority. A//~
If this application is for a renewal of license, state
whether any changes have been made in the Articles of
Incorporation and By-Laws since the last issuance of license.
I1/IA
.
8. On what floor is the establishement located, or to be
located?
Gr'lnu ,vI(] ,c-L o~
9. Describe the premises to be licensed. 51'J4CI.-<; fl.110t/- /410~
Nt - /0 I" of-" tf)lHdJ I 'T' A -;;l. F2.0o~ rOl/1-N rbn ~"" "1'OIovJ'o.' Ce..<n:01. i;1~
( St'?' h '7'77<1OH-tI'>O ) .
10. Is the establishment located near an academy, college, ~
universi ty, church, elementary or high school? .4cr20sr sm.~ 7D-.101(]).(
State approximate distance of the establishment from such
school or church. t/l./9 -r /--~
11. Give name and address of owner of building.
1.~~'Jr~",':;%1::;' ~~:~:.J~~t:WAAl3~, Aw4DP~) Mw ,~JoV
Has owner of building any connection, directly or
indirectly, with applicant. A/O
12. Are the taxes on the above mentioned property delinquent?
1110
o
In accordance with Ordinance No. 56, no license shall be
granted for operation or renewal on any premises on which
taxes, assessments, or other financial claims of the City are
delinquent and unpaid.
ON-SALE LIQUOR
LICENSE APPLICATION
PAGE 3
o
13. State whether applicant, or any of his associates in this
application, have ever had an application for a liquor license
rejected by any municipality or state authority. A/~
If so, give date and details:
A./ / J4
.
14. Has the applicant, or any of his associates in this
application, during the five years immediately preceeding this
application ever had a license under the Minnesota Liquor Control
Act revoked for any violation of such laws or local ordinances.
/VO
If so, give date and details:
/1.//:4
15. State whether applicant, or any of his associates in this
application, during the past five years were ever convicted of
any law violations or any crime in this state, or any other
state, or under Federal Laws.
If so, give date and details: /9J'& (~ll.ll) 1Jl.U.:r-;e\(..~ ~z..ft1,t!C.
)7'&'7 (~~ 1Jr..7.r -CeK'kJAX7 At-?suJt--l...
16. State whether any person, other than applicants, has the
right, title or interest in the furniture, fixtures or equipment
in the premises for which license is applied; and, if so, give
name and details: ~
"'A, , w,<) ,rv& ~ "
~'--<. ~I~ LOG 0-- ' loc
17. Is the applicant, or any of his associates in this
application, a member of the City Council in the municipality
where this license is to be issued? AJn
If applicant for license is the spouse of a member of the
governing body, or where other family relationship exists, such
member shall not vote on this application. AliA
18. Have applicants any interest whatsoever, directly or
indirectly, in any other liquor establishment in the State of ~~,
Minnesota? HA1/B <-)1'-<:::\.1 14.'::] .z-lViHt.J=S T" I~ <<:;""~~<' ,N/~Luf'3
Give name and address of<( such establishment.
c-!:s~3rl~, /)';;Y~~ ::: s~~7( AA~~~C;;~; I,
19. Furnish the name and address of at least three business
references, including one bank reference: ~ 1M'" GMP'rAlJ;:JA.ft1A J-....c...
~:1 :~~-;;::;~~~~~~:~.1:J~ ~ ~;;iv~~;;~'l1J$~
#l'nt l ~- A/". i'Yt"" ~~ ~ -;J7CY> 1=. 7n~ J'f:r/D) A;n sr. ~} M IV -<;;,} "'7
. )
'---
20. What is the seating capacity of this establishment? ~Dn-rX~
21. During what hours will food be available? /;:00.41M - to 111"1../{ PM\
tw-V-) IMrJ-r4rJJ tJ~ll..F~5 r f!e...<t-Ls. A-t.~o M &!JO 01( l1.!.oo /J-__ '
ON-SALE LIQUOR
LICENSE APPLICATION
PAGE 4
,
'\
'-~
22. State name of person who will operate restaurant. ;e1~~JO
(AJ. J}l"7,<:;C.I+~(_
23. State name of person who will operate bar. ;e,u"~I4-K.~1 fA. J,
;(!LSJ .<<:.. H I:: L
24. State number of people restaurant will employ. ,-')"0-/00
25. Will food service be the principal business of this
establishment? ~~S
26. State trade name to be used. Coo,tJtf7?J.s ALL A'I11E:nICAA.J 6kll...l...-
27. If this restaurant is in conjunction with any other business
(such as resort, etc.) describe such business. AY/;q
28. How many years has this business been in operation under
this ownership? ~
29. State whether applicant has, or will be granted an On-Sale
Non-Intoxicating Malt Beverage (3.2) License in conjunction with
this liquor license. tV 0
30. Does applicant intend to sell intoxicating liquor to other
than the consumer? AJD
31. How many months of the year will this establishment be open?
/a
32. What is the nearest municipality in which licenses are )
issued to sell liquor at on sale? /-hv/)n Ut'.~ (~/l/o/:A.
33. Applicant and his associates in this application will
strictly comply with all the laws of the State of Minnesota
governing the taxation and sale of intoxicating liquor, rules and
regulations, promulgated by the Liquor Control Commissioner, and
all laws of the country, and I hereby certify that I have read
the foregoing questions and that the answers to said questions
are true of my own knowledge.
<72,- eG{}.~~<f'~
Slgnatu e
~?I- hO -t,l/~e
Socia Security Num er
'1/-/ ~ S- / 002.C;-
Minnesota Business
Identification Number
~)
Subscribed and sworn to
19 (.
MAF:GARET M. OLSON
NOT~.~Y rUeLic.MINl,fSGlh
HENNEPiN COUNTY .~
My Comml>:!on E~,l\rc~ y
Octol:er 7. 1992 ,
.
befo,e me thi, ~ day of ~.
J~t14ftd;!;, ~
commisslon expires /O-7-'fd-.
PS 9011 (11-69)
o
MINNESOTA DEPARTMENT OF PUBLIC SAFETY
LIQUOR CONTROL DIVISION
ROOM 440 333 SIBLEY ST.
ST. PAUL, MN 55101
PHONE 612.296.6159
CERTIFICATION OF AN ON SALE AND/OR A SUNDAY LIQUOR LICENSE
IF NAME AND ADDRESS SHOWN ARE
NOT CORRECT. MAKE CHANGES IN
SPACES BELOW.
ISSUING AUTHORITY (Check only one I
CITY OF
,t:}n/.(}OIN.-ve
COUNTY OF
/-J..vokl1
The Licensee must have one of the following:
CHECK ONE
o A. Liquor Liability Insurance (Dram Shop) - $ 50,000 per person; $100,000 more than one person; $10,000
property destruction; $50,000 and $100,000 for loss of means of support. ATTACH "CERTIFICATE OF INSUR.
ANCE" TO THIS FORM
~
OR
o
8. A Surety bond from a surety company with minimum coverages as specified above in A.
c. A certificate from the State Treasurer that the licensee has deposited with the State, Trust Funds having a
market value of $ 1 00,000 or $100,000 in cash or securities.
I CERTIFY THAT THIS LICENSE WAS APPROVED IN AN OFFICIAL MEETING BY THE GOVERNING BODY OF THE CITY
OR COUNTY.
Given Under My Hand and the Corporate
CITY/COUNTY
Seal this
dayof
19_
SEAL
Clerk or Auditor
During the past license year has a summons been issued under the Liquor Civil Liability
Law (DRAM SHOP)? 0 YES 0 NO If yes, attach a copy of the summons.
COMPLETE THOSE ITEMS THAT APPLY
TRANSACTION TYPE
o RENEWAL
o NEW
o TRANSFER
o REVOKE/CANCEL
o SUSPENSION
ADDRESS CHANGE FROM
DATES SUSPt::NS10N
FROM
TO
DATE OF REVOCATION/CANCELLATION
~J
TRANSFER OF QlNNERSHIP FROM (NAME AND ADDRESSI
IMPORTANT NOTICE
ALL RETAIL LIQUOR LICENSEES MUST HAVE A CURRENT FEDERAL SPECIAL OCCUPATIONAL STAMP. THIS STAMP IS ISSUED BY THE
BUREAU OF ALCOHOL FIREARMS AND TOBACCO. FOR INFORMATION CALL 612.290.3496.
CITY of ANDOVER
1685 CROSSTOWN BOULEVARD NW. . ANDOVER, MINNESOTA 55304. (612) 755-5100
~
MEMORANDUM
TO:
COPIES TO:
FROM:
DATE:
REFERENCE:
Mayor and City Council
Vicki Volk, City
clerklJ; .
June 28, 1991
R. Reischel Liquor License
I spoke with the North st. Paul Police Chief today regarding Mr.
Reischel as he had owned a bar/restaurant in that city.
The police chief had no negative comments regarding Mr. Reischel
and his operation in North St. Paul.
,-------
, .
'-.../
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J '\~._I
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--~;'''!/(i~~~-ii-.''!Ji''
CITY OF ANDOVER
REQUEST FOR COUNCIL ACfION
ITE,;>peCla.L ~se l:'erml ~
N~-~ennel Llcense
~. 4180 165th Ave NW
DAT~uly 2, 1991
ORIGINATING DEPARTMENT ~
Planning
L--
David L. Carlberg
City Planner
BY:
:lr10A
AGENDA SECT~ON
NO. Discusslon Items
REQUEST
The City Council is asked to review the Special Use Permit request
of Robert and Kathy DeBoer (Abbey Road Kennels) to operate
a dog kennel at the following described property:
4180 165th Avenue NW
(PIN 18-32-24-11-0002)
APPLICABLE ORDINANCES
Ordinance No.8, Section 5.03 regulates the Special Use Permit
process.
Ordinance No.8, Section 7.03, establishes those uses allowed by
Special Use Permit. In an R-1, Single Family Residential
District, dog kennels are allowed by the granting of a Special Use
Permit.
In granting a Special Use Permit, the City Council shall examine
the effect of the proposed use upon the health, safety, morals and
general welfare of occupants of surrounding lands.
Planning & zoning Review
The Planning and Zoning Commission, at their June 11, 1991
meeting, recommended approval of the Special Use Permit request
with conditions. Attached for your review are the minutes and the
staff report from the meeting.
continued
COUNCIL ACTION
/-,
MOTION BY
TO
SECOND BY
.~
;~
'0
Page
SUP
4180
July
Two
- DeBoer Kennel
165th Avenue NW
2, 1991
License
Recommendation
Staff and the Planning and zoning Commission recommend the City
Council approve the Special Use Permit request of Robert and Kathy
DeBoer (Abbey Road Kennels) to operate a kennel at the following
described property:
4180 165th Avenue NW
(PIN 18-32-24-11-0002)
Attached is a proposed resolution for Council review and adoption.
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO. R -91
u
A RESOLUTION GRANTING THE SPECIAL USE PERMIT REQUEST OF ROBERT AND
KATHY DEBOER (ABBEY ROAD KENNELS) FOR A KENNEL LICENSE TO OPERATE
A KENNEL LOCATED AT 4180 165TH AVENUE NW (PIN 18-32-24-11-0002),
LEGALLY DESCRIBED AS:
UNPLATTED CITY OF ANDOVER ALL THAT PART OF THE N 662 FT OF THE NE
1/4 OF SEC 18-32-24 ANOKA CNTY, MN WHICH LIES E OF THE FOL DESC
LINE & WHICH LIES W OF A LINE PRLL/W & DIST 330 FT E OF THE FOL
DESC LINE - BEG AT A PT ON THE N LINE OF SO NE 1/4 SO PT LOCATED
1231 FT E OF THE NW COR OF SO NE 1/4 TH S AT A RT ANG A DIST OF
662 FT & THERE TERM; EX RE; SUBJ TO EASE OF REC.
WHEREAS, Robert & Kathy DeBoer have requested a Special
Use Permit for a kennel license to operate a kennel to be located
at 4180 165th Avenue NW (PIN 18-32-24-11-0002) and legally
described above; and
WHEREAS, the Planning and Zoning Commission has reviewed
the request and has determined that said request meets the
criteria of Ordinance 8, Sections 5.03 and 7.03; and
WHEREAS, the Planning and Zoning Commission finds the
proposed use will not be detrimental to the health, safety and
general welfare of the occupants of the surrounding lands; the use
will not cause serious traffic congestions or hazards; the use
will not depreciate surrounding property values; and the use would
be consistent with the comprehensive plan; and
WHEREAS, a public hearing was held and there was some
opposition regarding said request; and
WHEREAS, the Planning and zoning Commission recommends to
the City Council approval of the Special Use Permit requested.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of
the City of Andover hereby agrees with the recommendation of the
Planning and Zoning Commission to grant the Special Use Permit
requested to allow Robert & Kathy DeBoer to operate a kennel at
said property with the following conditions:
1. The Special Use permit will be subject to annual
review and site inspection.
2. The number of dogs on the property will be limited to
eight (8) dogs over the age of six months.
3. The special Use Permit will be subject to a sunset
clause as defined in Ordinance No.8, Section 5.03(0).
Adopted by the city Council of the City of Andover on this
2nd day of July, 1991
CITY OF ANDOVER
~
Kenneth D. Orttel, Mayor
ATTEST:
Victoria Volk, City Clerk
o
CITY of ANDOVER
PLANNING AND ZONING COMMISSION MEETING - JUNE 11. 1991
MINUTES
The Regular Bi-Monthly Meeting of the Andover Planning and Zoning
Commission was called to order by Chairperson Randy Peek on June 11,
1991, 7:30 p.m., at the Andover City Hall, 1685 Crosstown Boulevard
NW, Andover, Minnesota.
Commissioners absent:
Also present:
Maynard Apel; Bonnie Dehn, Steve Jonak,
Marc McMullen <arrived at 8:47 p.m.)
Becky Pease, Bev Jovanovich
City Planner, David Carlberg: and others
Commissioners present:
APPROVAL OF MINUTES
May 26, 1991: Page 3, last paragraph, correct to: "...property
address is south of 14433 Hanson."
Page 5, the fourth condition to read: "The sign shall
be located....
Page 6, last paragraph, correct to: "Mr. Carlberg
informed the Planning and Zoning..."
MOTION by Dehn, Seconded by Jonak, approval as amended. VOTE ON
MOTION: YES-Dehn, Jonak, Peek: PRESENT-Apel: ABSENT-Pease,
Jovanovich, McMullen. Motion carried.
PUBLIC HEARING: SPECIAL USE PERMIT - ROBERT & KATHY DeBOER/KENNEL
LICENSE
Mr. Carlberg reviewed the application for a Special Use Permit by
Robert and Kathy DeBoer, Abbey Road Kennels, 4180 165th Avenue NW, to
operate a kennel. The applicable ordinances are Ordinance 8, Section
5.03 and Ordinance 8, Section 7.03. The Staff is recommending
approval of the permit with the condItion of an annual review and a
limitation on the number of dogs
~
Bob DeBoer - moved here from Minneapolis in March and has three St.
Bernard working and show dogs. They converted a 30x30-foot building
and added four runs that are 8x36-feet long, They anticipate no more
than four or five adult dogs, with the exception of liters. They also
plan to breed and do carting and sledding. Mr. DeBoer stated they
have no problem with limiting the kennel to eight dogs, as they don't
have room for more than that and they do not plan to add onto the
structure. He didn't think there has been a problem with noise from
his dogs. Mr. Carlberg advised that adult dogs are considered six
months or older.
The hearing was then opened for publiC testimony.
Planning and Zoning Commission
June 11, 1991 - Minutes
/' '\ Page 2
V
(Public Hea.ing: Special Use Pe.mit - DeBoe./Kennel License,
Continued)
Bob Johnson. 4224 165th Avenue - lives next doo. to the west, about
100 feet f.om the DeBoe.'s home. He felt the.e could be a lot of
objections to the p.oposal because of the noise and potential
devaluation of his p.ope.ty. The.e is a little noise p.oblem .ight
now, as he has hea.d dogs ba.king constantly. He fea.ed that by
allowing eight dogs plus Iltte.s, it will c.eate a lot of noise. They
also have a lot of wildlife, having fed dee. eve.y winte. fo. the last
15 yea.s, which may be sca.ed away by the ba.klng dogs. M.. Ca.lbe.g
stated at the time of .eview, if the.e a.e complaints, the City has a
p.ocedu.e to .evoke the pe.mit. Chai.pe.son Peek noted that the kennel
is on the opposite side of the prope.ty f.om M.. Johnson's house.
Bud Holst. 4276 165th Avenue - asked about the cu.rent zoning and
whether a kennel license is allowed. Without the kennel license, how
many dogs a.e allowed? Chai.pe.son Peek explained it is an R-l zone in
which a kennel is allowed by Special Use Permit. Three dogs a.e
allowed without a permit.
Mr. Holst - was conce.ned about what might happen to the wildlife.
They have air conditioning but can sometimes stil I hea. ba.king, and
they a.e fu.ther away f.om the DeBoers than the Johnsons. Noise has
only been a p.oblem the last couple months when he's had an occasion
to be outside. His conce.n is what may happen. If he had a chance to
vote, he would vote against the permit.
John Hunt. 16200 Valley Drive - was also conce.ned about the noise,
the vaiue of the land and the wiidiife. He'd rathe. not have that
kennel. He has heard barking but has not been bothe.ed by it. If
more dogs are brought in, the matter could get wo.se.
Mr. DeBoer - stated he too is conce.ned about nature and wildlife,
and he also has dee. In his yard. Thel. dogs a.e eithe. in the kennel,
on a leash or in ca.ts. They a.e not allowed to run loose, stating
most dogs in that a.ea a.e not leashed. When thei..dogs ba.k, they
try to quiet them down. The kennel is insulated on the walls and
ceiling, and the dogs don't even hea. when someone comes in thei.
ya.d. He has hea.d othe. dogs ba.king incessantly in the neighborhood.
The.e being no further testimony, Chairpe.son Peek asked fo. a motion
to close the pUblic hea.ing.
MOTION by Dehn, Seconded by Jonak, to so move. VOTE ON MOTION:
YES-Peek, Apel, Dehn, Jonak; ABSENT-Pease, Jovanovich, McMullen.
Motion ca.ried.
,.)
Though the Commission recognized the concerns of the neighbors, it was
felt that the DeBoe.s should be given an oppo.tunity to operate the
kennel; and If there is a problem, the.e is a procedu.e to revoke the
pe.mitif necessa.y.
Planning and Zoning Commission
June 11, 1991 - Minutes
Page 3
... "-
V
(Public Hea~ing: Special Use Permit - DeBoer/Kennel License,.
Continued)
MOTION by Apel, Seconded by Jonak, that the Planning and Zoning
Commission ~ecommend to the City Council that the City Council issue
the Special Use Permit requested by Robe~t and Kathy DeBoe~ to operate
a kennel at 4180 165th Avenue NW, PIN 18 32 24 11 0002. I do so based
upon Ordinance No.8, sections ~egulating the type of activites,
Section 5.03, and Section 7.03. In g~anting the Special Use Pe~mit,
we do and must take into conside~ation the c~ite~ia that M~. Ca~lbe~g
mentioned ea~ie~, that being the effect of the p~oposed use upon the
health, safety, morals o~ gene~al welfa~e of the community. I don't
feel the~e has been any established fact .that this would cause any ill
effect upon this. It ce~tainly won't impact in any adverse manner the
t~affic conditions. I don't really think that it will affect the
values of the prope~ty. It certainly has no bad effect on the
proposed Comp~ehensive Plan.
However. in issuing the Special Use Permit, we should add some
conditions, that the Special Use Permit will be subject to an annual
review by Staff, that the Kennel License will be subject to an annual
~ev iew, and the numbe~of dogs allowed wi 11 be limi ted to eight dogs
ove~ the age of six months of age. Note that the~e was a public
hea~ing held: and that of the adjoining neighbors, the majority did
speak in opposition. With the issuance of this pe~mit. it behooves
the people holding the permit to talk to the neighbo~s and be awa~e of
the problems they may be causing. No boa~ding for the pu~poses of
revenue producing be allowed.
VOTE ON MOTION: YES-Peek:
McMullen. Motion ca~~ied.
Council on July 2, 1991.
Apel, Dehn, Jonak: ABSENT-Pease, Jovanovich,
The item will be hea~d by the City
Hea~ing closed at 7:56 p.m.
PUBLIC HEARING: SPECIAL USE PERMIT - DAHL AND ASSOCIATES/CONSTRUCT
PRODUCT RECOVERY BUILDING. 3118 162ND AVENUE NW
The hea~ing opened at 7:56 p.m. M~. Ca~lbe~g ~eviewed the request of
Dahl and Associates to construct a 10x16-foot accessory building on
3118 162nd Lane NW, Hughes Industrial Park, property owned by Ace
Solid Waste, Inc. The purpose was originally to be a product ~ecovery
building, though to date there have been no contaminates found on
site. At this point it will be used fo~ ground water pu~ification.
O~dinance No.8, Sections 5.03 and 7.03 are to be applied. Staff is
recommending app~oval. It is a pe~manent structure, but it wil I be
~emoved when the cleanup is completed. The st~ucture will also meet
the requirements of Ordinance 78 fo~ commercial st~uctures.
~~ Rooe~ Axel. Dahl and Associates - explained they a~e an
environmental consulting engineering fi~m out of St. Paul. They
o
CITY OF ANDOVER
REQUEST F.ORPLANNING COMMISSION ACTION
June 11, 1991
AGENDA ITEM
3. Public Hearing
Special Use Permit
Kennel Operation
4180 165th Ave NW
DATE
ORIGINATING DEPARTMENT
Planning
BY:
David L. Carlberg
City Planner
APPROVED FOR
AGENDA
O?u
BY:
REQUEST
The Andover Planning and Zoning Commission is asked to review the
Special Use Permit requested by Robert and Kathy DeBoer (Abbey
Road Kennels) to operate a kennel at the following described
property:
4180 165th Avenue NW
(PIN 18-32-24-11-0002)
APPLICABLE ORDINANCES
Ordinance No.8, Section 5.03 regulates the Special Use Permit
process.
Ordinance No.8, Section 7.03 lists the uses allowed by Special
Use Permit. In an R-1, Single Family Rural District, dog kennels
are allowed under a Special Use Permit.
In granting a Special Use Permit, the following criteria shall be
examined.
1. The effect of the proposed use upon the health, safety, morals
and general welfare of occupants of surrounding lands.
The use would not have a detrimental effect.
2. The existing and anticipated traffic conditions including
parking facilities on adjacent streets and land.
No detrimental traffic conditions should be created.
3. The effect. on the values of property and scenic views in the
surrounding area.
The request will have no significant impact on property
values ?nd scenic views of the surrounding properties.There should
not be any negative impact on the scenic views.
4. The effect of the proposed use on the Comprehensive Plan.
The request will have no negative impact on the Comprehensive
Plan.
,-)
o
Page Two
SUP - Robert & Kathy DeBoer (Abbey Rd Kennels)
4180 165th Avenue NW
June 11, 1991
GENERAL REVIEW
The applicant currently has one house pet and two (2) show Saint
Bernards. The applicant will be purchasing another female dog for
breeding purposes, hence the need for a Special Use Permit and a
kennel license. The applicant has four (4) kennel runs that could
accommodate up to eight (8) dogs. The applicant is intending to
keep the kennel small so the dogs will receive the proper
attention and care. The city to date has not received any
opposition to the operation from property owners within 350 feet
of the property.
COMMISSION OPTIONS
1. The Planning and zoning Commission may approve the Special Use
Permit for a,kennel license requested by Robert and Kathy DeBoer
(Abbey Road Kennels) to operate a kennel at the following
described property:
4180 165th Avenue NW
(PIN 18-32-24-11-0002)
The Commission finds the request meets the criteria established in
Ordinance No.8, Section 5.03, including: the use will not be
detrimental to the health, safety, morals or general welfare of
the community; the use will not cause serious traffic congestions
or hazards; the use will not depreciate surrounding property; and
the use is in harmony with the Comprehensive plan
The Commission shall also make the following conditions:
1. The Special Use Permit will be subject to' annual review
by Staff.
2. The kennel license will be subject to annual renewal.
2. The Planning and zoning Commission may deny the Special Use
Permit requested by Robert and Kathy DeBoer (Abbey Road Kennels)
to operate a kennel at the following described property:
4180 165th Avenue NW
(PIN 18-32-24-11-0002)
The Commission finds the request does not meet the criteria
established in Ordinance No.8, Section 5.03. In denying the
request, the Commission shall state those reasons for doing so.
3. The Planning and zoning Commission may table the item.
'\
\.J
. RECOMMENDATION
Staff recommends option # 1
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4180-16Sch Ave. NW
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in the Counly Records andl or impeetion of llle property. The Ii<lbilily of the issuing agent <lnd the Company as to infor-
mation contained herein i, limited 10 that cont<lincd in Endorsement rtlrm No, 2071. THIS IS NOT A SURVEY.
CITY of ANDOVER
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304 . (612) 755-5100
u
SPECIAL USE PERMIT
property Address
tj; gD I bS-Ci, /lU'i! /IJ LiJ A Ado u e r'-
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/
Legal Description of property:
(Fill in whichever is apporpriate): ~ f7c~'E. S
Lot
Block
Addition
plat Parcel PIN
(If meces and bounds, attach the complete lega~)
*********************************************************************
!J-rwe ..s!J()Q) 50..//11 &('(l~cl<). me
('un') C1j1 d 6l'eecl.
Section of Ordinance
Current Zoning
*********************************************************************
Name of Applicant ,,6
Address 1/8'0 /&StJ.( JJ(X
H~me Phone :P;;B9
Slgnature ~_____~
Business
be
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phone 0;2/ - ,;)27/;
Date #
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*********************************************************************
Property Owner (Fee Owner)
(If different from above)
Address
Home Phone
Business Phone
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Signature
Date
*********************************************************************
SPECIAL USE PERMIT
PAGE 2
.:J
Attach a scaled drawing of the property and structures affected
showing: scale and north arrow; dimensions of the property and
structures; front, side and rear yard building setbacks; adjacent
streets; and location and use of existing structures within 100 feet.
The names and addresses of all property owners within 350 feet of the
subject property must also be provided.
CpPlication Fee: $150.00
iling Fee: $10.00
Amended Special Use Permit Fee: $50.00
Date paid'/Io()'oo 5J1hl Receipt * 371 go
I
CRITERIA FOR GRANTING SPECIAL USE PERMITS
In granting a special use permit, the City Council shall consider the
advice and recommendation of the Planning Commission and:
the effect of the proposed use upon the health, safety, morals
and general welfare of occupants of surrounding lands,
existing and anticipated traffic conditions including parking
facilities on adjacent streets and lands,
the effect on values of property and scenic views in the
surrounding area, and
the effect of the proposed use on the Comprehensive plan.
I
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Anoka Ind Grain & Feed
2315 Second Avenue N
Anoka, MN 55303
John A Hunt
16200 Valley Dr NW
Andover, MN 55304
Inc Jed A & Peggy A Larson
4143 - 165th Ave NW
Andover, MN 55304
Arthur W & Phyllis E Leu
4075 - 165th Ave NW
Andover, MN 55304
George G III & Diane Holst Jean Mulvany
2905 - 115th Ln NW 16134 Valley Dr NW
Coon Rapids, MN 55433 Andover, MN 55304
o
Milfred J & LF Banwart
4120 - 165thAve NW
Andover, MN 55304
Robert C & KD Johnson
4224 - 165th Ave NW
Andover, MN 55304
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CITY of ANDOVER
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
NOTICE OF PUBLIC HEARING
The Planning and zoning Commission of the City of Andover will
hold a public hearing at 7:30 p.m., or as soon thereafter as can
be heard, on Tuesday, June 11, 1991 at the Andover City Hall, 1685
Crosstown Blvd. NW, Andover, MN to review the Special Use Permit
request of Robert & Kathy DeBoer (Ab~ey Road Kennels) to
operate a dog kennel at 4180 165th Avenue NW (PIN 18-32-24-11-
0002) legally described as: .
UNPLATTED CITY OF ANDOVER ALL THAT PART OF THE N 662 FT OF
THE NE1/4 OF SEC 18-32-24 ANOKA CNTY, MN WHICH LIES E OF THE
FOL DESC LINE & WHICH LIES W or A LINE PRtLjW & DIST 330 FT
E OF THE FOL DESC LINE - BEG AT A PT ON THE N LINE OF SO
NE1/4 SO PT LOCATED 1231 FT E OF THE NW COR OF SO NEI/4 TH S
AT A RT ANG A DIST OF 662 FT & THERE TERM; EX RD; SUBJ TO
EASE OF REC.
All written and verbal comments will be received at that time and
location.
A copy of the application and location will be available at
Andover City Hall fo~ review prior to said meeting.
l,;t:~ U
Vlctorla Volk, Clty
Clerk
publication dates:
May 31, 1991
June 7, 1991
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACfION
DATE July 2, 1991
AGENDA .SECTION
NO, 'D1SCUSSlon Items
ORIGINATING DEPARTMENT
Plannlng
~
APPROVED FOR
AGENDA
"ur rLUU. L\t::<.;uvt::cy
ITEM Bldg. - Dahl & Assoc.
NO.:.,. 3118 162nd Lane NW
David L. Carlberg
City Planner
BY:
BY:
REQUEST
The City Council is asked to review the special Use Permit request
of Dahl & Associates to allow for the construction of a
purification and product recovery building at the following
property:
3118 162nd Lane NW
(PIN 16-32-24-23-0003)
APPLICABLE ORDINANCES
Ordinance No.8, Section 5.03 regulates the Special Use Permit
process.
Ordinance No.8, Section 7.03, establishes those uses allowed by
Special Use Permit. In Residential Districts, uses similar to
public utilities are permitted by the granting of a Special Use
Permit.
In granting a Special Use Permit, the City Council shall examine
the effect of the proposed use upon the health, safety, morals and
general welfare of occupants of surrounding lands; the effect on
traffic patterns and congestions; the effect on surrounding
property values and the use's consistency with the Comprehensive
Plan.
Planning & zoning Review
The Planning and zoning Commission, at their June 11, 1991
meeting, recommended approval of the Special Use Permit request
with conditions. Attached for your review are the minutes and the
staff report from the meeting.
continued
COUNCIL ACTION
MOTION BY
'-- TO
SECOND BY
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Page
SUP
3118
July
Two
- Dahl & Associates
162nd Lane NW
2, 1991
Recommendation
Staff and the Planning and zoning Commission recommend the City
Council approve the Special Use Permit request of Dahl and
Associates to allow for the construction of a purification and
product recovery building at the following described property:
3118 162nd Lane NW
(PIN 16-32-24-23-0003)
Attached is a proposed resolution for Council review and adoption.
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
o
RES. NO. R
-91
A RESOLUTION GRANTING THE SPECIAL USE PERMIT REQUEST OF DAHL AND
ASSOCIATES TO ALLOW FOR THE CONSTRUCTION OF A 10' X 16' ACCESSORY
STRUCTURE FOR PURIFICATION AND PRODUCT RECOVERY PURPOSES TO BE
LOCATED AT 3118 162ND LANE NW (PIN 16-32-24-23-0003), LEGALLY
DESCRIBED AS:
THE EAST 200 FEET OF THE WEST 650 FEET OF THE SOUTH 433 FEET OF
THE NORTH 2184.99 FT OF THE WEST 1/2 OF THE NW 1/4 OF SECTION 16,
TOWNSHIP 32, RANGE 24, EX RD, SUBJ TO EASE OF REC.
WHEREAS, Dahl & Associates has requested a Special Use
Permit to allow for the construction of a 10' x 16' accessory
structure for the purpose of purification and product recovery to
be located at 3118 162nd Lane NW (PIN 16-32-24-23-0003) and
legally described above; and
WHEREAS, the Planning and zoning Commission has reviewed
the request and has determined that said request meets the
criteria of Ordinance 8, Sections 5.03 and 7.03; and
WHEREAS, the Planning and zoning Commission finds the
proposed use will not be detrimental to the health, safety and
general welfare of the occupants of the surrounding lands; the use
will not cause serious traffic congestions or hazards; the use
will not depreciate surrounding property values; and the use would
be consistent with the Comprehensive plan; and
WHEREAS, a public hearing was held and there was no
opposition regarding said request; and
WHEREAS, the Planning and Zoning Commission recommends to
the City Council approval of the Special Use Permit requested.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of
the City of Andover hereby agrees with the recommendation of the
Planning and zoning Commission to grant the Special Use Permit
requested by Dahl & Associates for the construction of a 10' x 16'
accessory structure for purification and product recovery
purposes at said property with the following conditions:
1. The Special Use Permit will be subject to annual
review and site inspection.
2. The applicant is to notify the City if contaminants
are found on the site.
3. The accessory building shall be removed from the site
within 90 days of the Minnesota pollution Control
Agency's final approval.
7 ~
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4. The building shall comply with Ordinance No. 78, the
Commercial Building Construction Ordinance.
o
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page Two
Resolution - SUP, Dahl & Associates
July 2, 1991
5. The Special Use Permit will be subject to a one (1)
year sunset clause as defined in Ordinance No.8,
Section 5.03(D).
Adopted by the city Council of the City of Andover on this
2nd day of July 1991.
CITY OF ANDOVER
ATTEST:
Kenneth D. Orttel, Mayor
Victoria Volk, City Clerk
Planning and Zoning Commission
June 11. 1991 - MInutes
Page 3
MOTION by Apel. Seconded by Jonak. that the PlannIng and Zon g
Commission ~ecommend to the City Council that the City Co cil issue
the Special Use Pe~mit ~equested by Robe~t and Kathy De e. to ope.ate
a kennel at 4180 165th Avenue NW, PIN 18 32 24 11 00 I do so based
upon O~dinance No.8, sections .egulating the type f activites,
Section 5.03, and Section 7.03. In g~anting the pecial Use Pe~mit.
we do and must take into conside.ation the c~i e~ia that M~. Ca.lbe~g
mentioned ea~ie~. that being the effect of e p~oposed use upon the
health. safety. mo~als or gene.al welfaee f the community. I don't
feel the.e has been any established fac .that this would cause any ill
effect upon this. It certaInly won' lmpact in any adve.se manne. the
t~affic conditions. I don't reall think that it will affect the
values of the property. It cert nly has no bad effect on the
p.oposed Comp.ehensive Plan.
~
<Public Hearing: Special Use Pe~mit - DeBoe./Kennel License~
Con ti nued)
Howeve., in issuing the SP. cIal Use Pe.mit. we should add some
conditions. that the Spe ial Use Pe~mit will be subject to an annual
.eview by Staff. that e Kennel License wil I be subject to an annual
eeview. and the nu r of dogs allowed will be lImited to eight dogs
ove. the age of s months of age. Note that there was a public
hea~ing held: a that of the adjoining nelghbo~s. the majo~lty did
speak in oppo tion. With the issuance of this peemit. It behooves
the people IdIng the pe~mit to talk to the neighbors and be awaee of
the p~obl s they may be causIng. No boa~ding foe the pu~poses of
~evenue .oducing be al lowed.
Apel, Dehn. Jonak: ABSENT-Pease, Jovanovich,
The item will be heaed by the City
eae ng ed 4L 7.:6 p.m
-....
PUBLIC HEARING: SPECIAL USE PERMIT - DAHL AND ASSOCIATES/CONSTRUCT
PRODUCT RECOVERY BUILDING. 3118 162ND AVENUE NW
The heaeing opened at 7:56 p.m. Me. Caelbeeg .eviewed the eequest of
Dahl and Associates to consteuct a 10x16-foot accessory building on
3118 162nd Lane NW. Hughes Industeial Pack. property owned by Ace
SolId Waste. Inc. The puepose was oeiginally to be a product recovery
building. though to date the~e have been no contaminates found on
site. At this point it wil I be used for ground water pu~lfication.
O~dinance No.8. Sections 5.03 and 7.03 a~e to be applied. Staff is
~ecommending approval. It is a pe.manent st~uctu~e. but it will be
~emoved when the cleanup Is completed. The st~uctu~e will also meet
the ~equi~ements of Ordinance 78 fo~ comme~clal st~uctu~es.
Roqer Axel. Dahl and Associates - explained they a~e an
(~ envi~onmental consultIng englnee~ing fi~m out of St. Paul. They
Planning and Zoning Commission
June ii, 1991 - Minutes
Page 4
o
(Public Hea~ing: Special Use Pe~mit - Dahl and Associates/Const~uct
P~oduct Recove~y Buiiding, Continued)
wo~k with the Minnesota Pollution Cont~ol Agency. Afte~ invesgitation,
they submit a ~epo~t to MPCA, who app~oves of thei~ p~oposal fo~ the
p~oduct ~ecove~y. They have been hi~ed by Ace Solid Waste to clean up
the site. This afte~noon he found out they will just be doing a
g~ound wate~ pu~ification system, ~athe~ than p~oduct ~ecove~y, which
is Lecove~ing the pet~oleum p~oducts that may be below g~ade. At this
time they have only dete~mined that only a g~ound wate~ pu~ification
is needed. The building is ~einfo~ced conc~ete, which gives a
two-hou~ fi~e ~esistance, located app~oximatelY one o~ two feet f~om
the existing building, depending on what the Building Depa~tment wants
them to maintain fo~ clea~ance. The only haza~d would be the impact
f~om a vehicle hitting the building. The building is designed to do
p~oduct ~ecove~y if contaminates a~e found.
M~. Axel also explained the p~ocedu~e fo~ the ~emovai of p~oduct if it
is encounte~ed and the pu~ification of the wate~. When the containe~s
a~e fil led with the ext~acted contaminates, the p~oduct is moved to an
MPCA app~oved site. MPCA dictates what happens at eve~y phase. The
Special Use Pe~mit is fo~ the building. It will be on site until the
g~ound is f~ee f~om contaminates, then the building will be ~emoved
within 60 days; and the test wells will be capped acco~ding to State
~egulations. Though M~. Axel couldn't give a time frame fo~ the
project, he estimated it could take as long as four or five years. He
also stated that the City wil I be kept info~med as to what is taking
place out there at all times.
There being no public testimony, Chai~pe~son Peek asked fo~ a motion
to close the public hea~ing.
MOTION by Dehn, Seconded by Jonak, to so move. Motion ca~~ied on a
4-Yes, 3-Absent (Jovanovich, Pease, M~Mullen)' vote.
MOTION by Dehn, Seconded by Jonak, to recommend to the City Council
app~oval of a Special Use Pe~mit ~equested by Dahl and Associates to
allow fo~ the const~uction of a 10x16-foot accesso~y building fo~
ground wate~ purifIcation p~ocess and/or potential product ~ecovery
purposes at 3118 162nd Lane NW, PIN 16 32 24 23 0003.
The Commission finds the request meets the c~ite~ia established in
O~dinance No.8, Section 5.03, including: The use will not be
detrimental to the health, safety, mo~als o~ gene~al welfa~e of the
community. This use will not cause serious traffic congestIons o~
hazards. This use wil I not dep~eciate the su~~ounding p~operty. The
use .is in ha~mony with the Comprehensive Plan. The Commission also
finds that the use is pe~mitted by special use unde~ O~dinance No.8,
Section 7.03, Residential Dist~lcts.
~J
Planning and Zoning Commission
June 11, 1991 - Minutes
Page 5
~
(Public Hea.ing: Special Use Pe.mlt - Dahl and Associates/Const.uct
P.oduct Recove.y Building, Continued)
(Motion continued) The pe.mit would have the additional condition that
If contaminates a.e found, the City will be notified by Dahl and
Associaites. Also, the pe.mit will be .eviewed annually by Staff. A
pUblic hea.ing was held and the.e was no opposition. A condition to
be added that the building be .emoved 90 days afte. the app.oval of
the site by Minnesota Pollution Cont.ol Agency. The building has to
meet the building and site codes acco.dlng to O.dlnance 78. Add a
one-yea. sunset clause on the const.uctlon of the building.
VOTE ON MOTION: YES-Peek, Apel, Dehn, Jonak: ABSENT-Pease. Jovanovich,
McMullen. Motion ca..ied. The item wil I be hea.d by the City
Council on July 2, 1991. Hea.lng closed at 8:17 p.m.
PUBLIC HEARING:
DOWNTOWN CENTER
FACILITY
SPECIAL USE PERMIT - RICHARD REISCHEL. ANDOVER
- LIQUOR LICENSE FOR FULL SERVICE RESTAURANT/BAR
The hea.ing was opened at 8:17 p.m. M.. Ca.lbe.g .evlewed the .equest
of Richa.d Reischel of a Special Use Pe.mlt fo. a Ilquo. license to
ope.ate a full-se.vice .estau.ant/ba. In the Andove. Downtown Cente..
Suites #104 th.ough #106. He is also planning to have a a small
dancing floo. and music by aDJ. M.. Ca.lbe.g .evlewed the applicable
o.dinances, O.dinance 8, Sections 5.03, 7.01 and 7.03. The Downtown
Cente. has 670 pa.klng places, which Is mo.e than Is .equi.ed. The
o.dinance .equi.es an establishment such as this to have 166 pa.king
spaces. Acco.dlng to those calculations, Staff feels the.e is
sufficient pa.king spaces to meet the needs of this business. It Is
also expected that the business wll I p.ovlde 75 Jobs In the City, and
It is anticipated that most of those employed will be Andove.
.esidents. The Staff Is .ecommendlng app.oval of the request.
Richard Reischel - stated he/s been an Andove. resident since 1989.
He/s spent about 4,000 hours on this project, working exclusively on
it fo. the past two years, and has .eached an agreement with Andover
Limited Pa.tnership .egarding a restaurant/ba. in the Downtown Center.
It will be an Ail-American full service bar, restau.ant, and
neighborhood gathe.ing place with Ame.lcan casual-type food that wil I
be appealing to all ages and to all types of people.
Mr. Reischel went into great detail .ega.ding his p.oposal as outlined
in a written document which was presented to the Commission. The main
emphasis will be on the restaurant, as he will be b.lnging In a very
.estau.ant oriented management team. He had originally wanted to
serve breakfasts, though at the present time there Is some opposition
to that. The dance floor wIll be small, but It Is something that Is
needed in order to keep the late-night t.afflc and to compete with
~
(J
CITY OF ANDOVER
REQUEST F,ORPLANNING COMMISSION ACTION
June 11, 1991
AGENDA ITEM
4. Public Hearing
Special Use Permit
Dahl & Associates
3118 162nd Lane NW
DATE
ORIGINATING DEPARTMENT
Planning
David L. Carlberg
City Planner
BY:
APPROVED FOR
AGJl
BY:
REQUEST
The Andover Planning and zoning Commission is asked to review the
Special Use Permit requested by Dahl and Associates to allow for
the construction of a 10' x 16' accessory building for product
recovery purposes on the following described property:
3118 162nd ~ane NW (PIN 16-32-24-23-0003)
The property is owned by Ace Solid Waste, Inc.
APPLICABLE ORDINANCES
Ordinance No.8, Section 5.03 regulates the Special Use Permit
proc~ss.
Ordinance No.8, Section 7.03 lis.ts the uses allowed by Special
Use Permit. In Residential Districts, public utility uses or
structures are allowed under a special Use Permit. Staff has
determined that this request would be similar to the above uses.
In granting a Special Use Permit, the following criteria shall be
examined:
1. The effect of the proposed'use upon the health, safety, morals
and general welfare of occupants of surrounding lands.
The use would not have a detrimental effect. The use would
allow for the recovery of contaminants on the site and clean-up
of an environmental hazard.
2. The existing and anticipated traffic conditions, including
parking facilities on adjacent streets and land.
The use wou~d not increase the traffic flow or create any adverse
traffic conditions. The sole purpose of the building is to house
product recovery equipment which will be visited periodically
by employees of Dahl and Associates.
3. The effect on the values of property and scenic views. in the
surrounding area.
~)
The product recovery building would have no negative impact on the
property values or the scenic views in the area.
Page Two
Special Use Permit - product Recovery Bldg.
3118 162nd Lane NW
Dahl and Associates
June 11, 1991
,-~
4. The effect of the proposed use on the Comprehensive Plan
The use would be consistent with the Comprehensive Plan.
GENERAL REVIEW
The applicant, Dahl and Associates, will be using the building to
house product recovery equipment. The site was contaminated by a
leaky gasoline storage tank. On February, 20, 1990, a 3,000
gallon gasoline storage tank was removed from the site along with
80 yards of petroleum contaminated soil by Minnesota Petroleum
Service Inc. To further clean-up the site, Dahl and Associates
drilled ten (10) test borings, three (3) completed as monitoring
wells. These monitoring wells have indicated contamination of the
groundwater on the site. A representative from Dahl and
Associates will be present at the meeting to present information
on the contamination and the remedial measures to be used on
the site. The building is expected to be on the site for five (5)
years or until the site meets the Minnesota pollution control
Agency's approval. The building will also be required to meet the
requirements established in Ordinance No. 78, Commercial Building
Standards.
COMMISSION OPTIONS
1. The Planning and zoning Commission may approve the Special Use
Permit requested by Dahl and Associates to allow for the
construction of a 10' x 16' accessory building for product
recovery purposes on the following described property:
3118 162nd Lane NW (PIN 16-32-24-23-0003)
The Commission finds the request meets the criteria established in
Ordinance No.8, Section 5.03, including: the use will not be
detrimental to the health, safety, morals or general welfare of
the community; the use will not cause serious traffic congestions
or hazards; the use will not depreciate the surrounding property;
and the use is in harmony with the Comprehensive Plan. The
Commission also finds that the use is permitted by special use
under Ordinance No.8, section 7.03, Residential Districts.
2. The Planning and zoning Commission may deny the Special Use
Permit requested by Dahl and Associates to allow for the
construction of a 10' x 16' accessory building for product
recovery purposes on the following described property:
/ '\
',~)
3118 162nd Lane NW (PIN 16-32-24-23~0003)
o
/ ~
. I
~
Page Three
Special Use Permit - Product Recovery Bldg.
3118 162nd Lane NW
Dahl and Associates
June 11, 1991
The Commission finds the request does not meet the criteria
established in Ordinance No.8, Section 5.03. In denying the
request, the Commission shall state those reasons for doing so.
3. The Planning and zoning Commission may table the item.
RECOMMENDATION
Staff recommends Option # 1
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CITY of ANDOVER
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (612) 755-5100
o
SPECIAL USE PERMIT
property Address
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/6?':;::;- Lj}/V E
Legal Description of property:
(Fill in whichever is apporpriate):
Lot
Block
Addi tion
PIN /6 - '3:L - Pi 7' -;2-3 - 0003
attach the complete lega )
Plat Parcel
(If metes and bounds,
*********************************************************************
Reason for Request
Il-c-Ge-.sS o/2Y
C OA/STR... UC I
g(//t... D//U {-
Pr2oDUC/
T26"C 0 (/ bIG Y
section of Ordinance
Current Zoning
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*********************************************************************
Home Phone Business
Signature r!-~OA /7 /V
~Ro G-e7<- ';:;. ~~
- PSR..M rr-.s -
*********************************************************************
Applicant 'DIf.JI L- 'j IlsSo C/J72 rr:;;-s:
7'37'0 /J/ c- /J1 E"A/6-/r) Y J20;. 5 T ;:?..w L S-57 ;;J/}
Phone 910 - ;).?cS-
S--~l} - 9/
Date
Name of
Address
property Owner (Fee Owner) D."-{) I~~- )/....1-.
(If different from above)
Address 3/1~ /1/, u/, /b~ ~ L4./t/~
Home Phone Business Phone 7'~ ~ - 3//0
.~
Signature.
Date
.*********************************************************************
SPECIAL USE PERMIT
PAGE 2
.~
h/tach a scaled drawing of the property and structures affected
showing: scale and north arrow; dimensions of the property and
, structures; front, side and rear yard building setbacks; adjacent
streets; and location and use of existing structures within 100.feet.
The names and addresses of all property owners within
subject property must also be provided.
Application Fee: $150. o02,lJ / If 0 I ~---re>TI}-L-
Filing Fee: $10.00 ~
Amended special Use permit Fee:
350 feet of the
Date Paid
$50.00
,;B2/J1 Receipt
'"
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-
CRITERIA FOR GRANTING SPECIAL USE PERMITS
In granting a special use permit, the city council shall consider the
advice and recommendation of the Planning Commission and:
the effect of the proposed use upon the health, safety, morals
and general welfare of occupants of surrounding lands,
existing and anticipated traffic conditions including parking
facilities on adjacent streets and lands,
the effect on values of property and scenic views in the
surrounding area, and
the effect of the proposed use on the Comprehensive plan.
, "-
. )
,-,
OJ .....4.~.... o.J -............ .........t.t. .... ................... _......,
Berke
3149 - 162nd Ln NW
Andover, MN 55304
Emmerich Wood Products
3115 - 162nd Ln NW
~~dover, MN 55304
JL Arent & JM Larson
3075 - 162nd Ln NW
Andover, MN 55304
D & E Cabinets
3138 - 162nd Ln NW
Andover, MN 55304
P & R properties
3121 - 161st Ave NW
Andover, MN 55304
, "
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....-.....t"'...... .....-........""^
9009 - 35th Ave N
Mpls, MN 55427
Alois W Emmerich
3115 162nd Ln NW
Andover, MN 55304
PFP properties
7840 Elm St NE
Fridley, MN 55432
Gilbertson Block Company
3098 - 162nd Ln NW
Andover, MN 55304
Walter A Johnson
3017 - 161st Ave NW
Andover, MN 55304
..........c-.Ju..-.LU-"~.... ......
Management, Inc.
3118 - 162nd Ln NW
Andover, MN 55304
James M Larson
3095 - 162nd Ln NW
Andover, MN 55304
F & M Marketing &
Leasing Inc.
PO Box 34004
Blaine, MN 55434
Semina Inc.
16191 Round Lk Blvd NW
Andover, MN 55304
~
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'----'
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CITY of ANDOVER
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
NOTICE OF PUBLIC HEARING
The Plannihg and zoning Commission of the City of Andover will
hold a public hearing at 7:30 p.m., or as soon thereafter as can
be heard, on Tuesday, June 11, 1991 at the Andover City Hall, 1685
Crosstown Blvd. NW, Andover, MN to review the Special Use Permit
request of Dahl and Associates to construct a 10ft x 16ft
accessory structure (product recovery building) located at 3118
162nd Avenue NW (PIN 16-32-24-23-0003) legally described as:
The E 200 FT OF W 650 FT OF S 433 FT OF N 2184.99 FT OF W
1/2 'OF NW 1/4 OF SEC 16, TWP 32, RGE 24, EX RD, SUBJ TO
EASE OF REC.
All written and verbal comments will be received at that time and
location.
A copy of the application and location will be available at
Andover City Hall for review prior to said meeting.
~ku
Victoria Volk, City
Clerk
publication dates:
May 31, 1991
June 7, 1991
C)
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
July 2, 1991
DATE
ITEM Rademacher Sewer
NO. User Fee
'6.
ORIGINATING DEPARTMENT
Finance
Howard D. Koolick~
BY: Finance Director
APP~.O~'~ FOR
AGr~ A
\ 1/
BY!
/
AGENDA SECTION
NQ Discussion Items
REQUEST
The Andover City Council is requested to discuss the attached
billing sent to Bill's Superette.
BACKGROUND
Mayor Orttel was contacted by Bill Rademacher (or a representative
of Bill's Superette) regarding the letter sent with the April
utility billing. I have not been contacted by anyone regarding
this issue.
When the City was installing its new utility billing system, the
Utility Billing Clerk, Treasurer and Finance Director reviewed
each sewer account to make sure the rate was proper. Of the 2,293
sewer accounts, only 4 were found with errors. Two were being
overbilled and were issued refund checks. Two, including Bill's
Superette were being underbilled. These two accounts were sent
letters explaining the differences and requesting payment.
Because Bill's Superette is a commercial entity and the problems
began in 1982, their difference was higher than the others.
Please let me know before the meeting if there is any additional
information you require regarding this issue.
COUNCIL ACTION
MOTION BY
,
'-~ I TO
SECOND BY
o
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CITY of ANDOVER
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (612) 755-5100
April 24, 1991
Bill's superette
14041 Round Lake Boulevard-M130
Andover, Minnesota 55304
Attn: william C. Rademacher
Dear Mr. Rademacher:
The City of Andover has recently completed a major review and
update of its utility billing accounts. This review disclosed
that Bill's superette and G-Will Liquors have been incorrectly
billed for sewer service.
city Ordinance number 32 outlines the method and formula for
billing commercial entities on a basis that is equivalent to a
residential property. The formula, which includes rounding the
amount to the half unit, equates most businesses as equivalent to
one and one-half residential units. with Bill's and G-Will
Liquors, the formula equates to two and one half units.
Our review showed that the property had been billed for one
residential unit from July of 1982 through April of 1986, for
1.15 residential unit from July 1986 to April 1989 and for 1.5
residential units from July 1989 to January 1991. It appears
that, amongst other things, that G-Will Liquors was never
included in the billings.
The following is a comparison of the amounts billed and the
amounts that should have been billed.
Billing when
pro~erly Calculated
Resldential
Equivalent
Units Amount
Date of
Billing
Actual Billed
Residential
Equivalent
Units Amount
C)
July 1982 1 $ 12.00 1. 50 $ 18.00
Oct. 1982 1 18.00 1. 50 27.00
Jan. 1983 1 18.00 2.50 45.00
Apr. 1983 1 24.00 2.50 60.00
July 1983 1 24.00 2.50 60.00
Oct. 1983 1 24.00 2.50 60.00
.
0
Date of Billing when
Billing Actual Billed pro~erly Calculated
Residential Resldential
Equivalent Equivalent
units Amount units Amount
Jan. 1984 1 24.00 2.50 60.00
Apr. 1984 1 24.00 2.50 60.00
July 1984 1 24.00 2.50 60.00
Oct. 1984 1 24.00 2.50 60.00
Jan. 1985 1 24.00 2.50 60.00
Apr. 1985 1 25.50 2.50 60.00
July 1985 1 25.50 2.50 60.00
Oct. 1985 1 25.50 2.50 60.00
Jan. 1986 1 25.50 2.50 60.00
Apr. 1986 1.15 29.33 2.50 63.75
July 1986 1.15 29.33 2.50 63.75
Oct. 1986 1.15 29.33 2.50 63.75
Jan. 1987 1.15 29.33 2.50 63.75
Apr. 1987 1.15 29.33 2.50 63.75
July 1987 1.15 29.33 2.50 63.75
Oct. 1987 1.15 29.33 2.50 63.75
Jan. 1988 1.15 29.33 2.50 63.75
Apr. 1988 1.15 29.33 2.50 63.75
July 1988 1.15 29.33 2.50 63.75
Oct. 1988 1.15 29.33 2.50 63.75
Jan. 1989 1.15 29.33 2.50 63.75
Apr. 1989 1.15 29.33 2.50 63.75
July 1989 1. 50 38.25 2.50 63.75
Oct. 1989 1. 50 38.25 2.50 63.75
Jan. 1990 1. 50 38.25 2.50 63.75
Apr. 1990 1. 50 54.00 2.50 90.00
July 1990 1. 50 54.00 2.50 90.00
Oct. 1990 1. 50 54.00 2.50 90.00
Jan. 1991 1. 50 54.00 2.50 90.00
Totals 1,054.04 2,190.00
Based on the above analysis, it appears that Bill's superette and
G-Will Liquors has been under billed for sewer service in the
amount of $1,135.96. please remit this amount to the City of
Andover at your earliest convenience.
()
, )
~'
,------
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-
Included with this letter you will find the April 1991 billing.
please note that it contains the sewer billing in the proper
amount of $90.
Should you have any questions about this matter or your account,
please feel free to contact me.
Sincerely,
CITY OF ANDOVER
I)burl'{j I). J:;ckJe
Howard D. Koolick
Finance Director
Enclosure
~1
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CITY of ANDOVER
1685 CROSSTOWN BOULEVARD N.W, . ANDOVER, MINNESOTA 55304 · (612) 755-5100
June 28, 1991
Dear Mayor and City Council:
RE: Meridian Homes
Meridian Homes has been licensed in the city since 1989
and to date they have built approximately 21 homes.
We, as the building department, have had a good working
relationship with John Feges and his superintendent, Bill
steinke. Any problems that we have had with Meridian
Homes have not been any different then problems we have
had with any other contractors in town.
Therefore, we do not have any basis for suspending the
contractor's license of Meridian Homes.
i?~~
David Almgren
Building Official
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE
July 2, 1991
ITEM
NO.
10.
Funding Discussion
Mediation Services
ORIGINATING DEPARTMENT
Finance
Howard D. Koolick o.Jf-
Finance Director
BY:
APP:ffl'~~OR
AG\~
BY: )
/
AGENDA SECTION
NQ Staff, Committee, Comm.
REQUEST
The Andover City Council is requested to provide direction
regarding the request for funding from Mediation Services.
BACKGROUND
The City, beginning in 1987, has contributed $650 annually to
Mediation Services. Attached is their request for funding at
seven cents per capita along with promotional information they
sent.
Last year, Mediation Services requested funding at seven cents per
capita, totaling $850. It is not clear how they equated seven
cents per capita to $850. Based on our 1989 population estimate
of 14,646, our contribution should have been $1,025. Based on our
1990 population of 15,193, our contribution next year at seven
cents would be $1,063.
There is no doubt that Mediation Services provides a useful and
valuable service to residents. The question that needs to be
addressed is how much can the City afford to fund this
organization.
CITY COUNCIL OPTIONS
1. Authorize funding at seven cents per capita as requested and
direct the Finance Director to include this amount in the 1992
budget.
2. Authorize funding at the previous years level ($850) and
direct the Finance Director to include this amount in the 1992
budget.
3. Authorize funding at some other level to be determined by City
Council and direct the Finance Director to include this amount
in the 1992 budget.
4. Table discussion of funding until the entire budget is
presented to City Council.
COUNCIL ACTION
MOTION BY
'---.-i TO
SECOND BY
o
Mediation Services
For Anoka County
1323 Coon Rapids Blvd.
Coon Rapids, Minnesota 55433
(612) 755-5300
D EC EI V ED-
r\r jUN 1 01991 I
.-
CITY OF ANDOVER
TO: James Schranz
FRCM: Ann Waller stedt
Executive Director
ffiTE: June 1991
RE: 1992 Budget Consideration
I am requesting that you consider a contribution of 7C per capita in 1992 to sup-
port the services of MEDIATION SERVICES.
I have included wi th this rrai 1 ing a copy of a new "brochure" W1ich rray help to give
you same guidance in making referrals to mediation. The two separate pieces are
supporting inforrration and illustration of ~hat MEDIATICA~ SERVICES offers to the
communities in Anoka County.
If your council/board would like to have me visit with them aoout l1l~diation or rrake
a brief presentation to the council, please call me. I will be in Rochester for
the League of Minnesota Cities Conference and may have an opportunity to see and
talk to you then. Please stop by to say "hello".
Thank you for your consideration of this request.
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Mediation Services
For Anoka County
1323 Coon Rapids Blvd.
Coon Rapids, Minnesota 55433
(612) 755-5300
NEDIATION SERVICES prov ides a cost-effect ive, eff icient al ternat ive to corml.mi-
ties for the resolution of a wide range of disputes. Since 1987, NEDIATION
SERVICES has provided the community with these services at no direct charge.
The services are accessible and confidential. They render a crucial option for
those individuals who may have no other alternative available to them. Mediation
is a vibrant force in aiding law enforcement, city personnel and social service
agencies in the community. Perhaps most importantly, the services are effective.
Program participants come to an agreement in more than ninety percent of the cases
that move to mediation, and participants adhere to the term5 of the settlement in
more than ninety percent of the agreements reached. Parties are generally satis-
fied with the results.
Mediation is a valuable addition to the services communities offer when the fol-
lowing conditions exist:
1) Neighbor-to-neighbor conflicts such as property maintenance, roaming ani-
mals, problem5 with overhanging tree limbs, or family issues involving
kids just to name several;
2) Issues involving the city as an indirect party - including item5 about
which individuals or groups want the city to take a position, but the
city has no legal responsibility yet sees itself providing a form of
leadership for. The ci ty counci I might ask for part ies to develop a
solution in mediation to be presented within a defined time; and
3) Problem5 involving the city as a direct party. I have included a
brief article about the use of mediation in condemnation cases which
may illustrate this arena for mediation. In these cases, as well as
other kinds, 1 foresee the city saving court fees and human resources.
In the neighbor-to-neighbor situations, the parties and the community-at-Iarge
benefit from the resolution, rather than the avoidance of the problem5. The
services allow parties to share concerns in a neutral environnent, providing an
appealing alternative to those that may shy away from the court system and allow
their disputes to fester.
With issues involving the city as an indirect party, mediation enables people to
work together in settling their differences, thereby establishing a basis of
mutual understanding and/or respect, resulting in healthier, more peaceful
neighborhoods and stronger communities. By the addition of mediation services
to the resources available from the city, the other resources in the community
are used in their most efficient manner.
" \ In the last category, NEDIATION provides a cost-effective, efficient alternative
~to court for the resolution of a wide range of problem5 from environnental dis-
putes to i~sues in contracte~ servi~es. In times \vhen cities are looking for
~ys to t;lm. the costs of dOIng busIness and continue the necessary services,
Ing medIatIon resources seems to be wise way of taking care of the community.
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Mediation Services
For Anoka County
1323 Coon Rapids Blvd.
Coon Rapids, Minnesota 55433
(612) 755-5300
IvEDIATI[IG CONDElvt'lATION O\SES
A municipality requested a mediation to address a condemnation issue. The
city and three homeowners were involved. The city needed a five foot easement
on seven residential properties so it could build a path. Four homeowners
agreed to the ci ty' s offering pr ice for the easerrellt; three did not. Before
condemnation proceedings were begun, the city wished to try resolving this
through mediation.
Representing the city were the city manager and the city engineer; the city
attorney would not attend. The city manager talked to the City Council members
prior to the mediation to get a sense of the settlement ranges the council would
approve.
The three homeowners agreed to mediate with the city and opted to attend
the same mediation rather than scheduling three separate mediations. A confer-
ence roam at city hall was agreed upon as a netural setting by all parties.
After an hour and a half, settlerrent was reached by parties. The homeown-
ers would receive a slightly higher price for the easerrent. The city agreed to
pay a higher cumulative total that their original offer, but the city attorney
esitmated that the court costs to settle this would have been much higher than
the costs they agreed to in mediation. The non~diating homeowners were
also allowed to receive this same settlement. The city manager reported to have
been impressed with the non~netary aspects of the mediation, especially the manner
in which the process allowed for productive communication between the parties.
In a subsequent mediation a different city tried mediating a condemnation
dispute. The city engineer was very positive that no settlement could be
reached but would try because he felt pressure from the city manager.
Approximately an hour and a half later, the dispute was settled. The city engi-
neer admitted to having been surprised about the settlement. The fact that the
city was able to stick to its principles while accommodating the homeowner was
valuable information for him to disclose about the mediation process. As in the
first example, the city saved thousands of dollars in attorney fees and court
costs.
In times when cities are looking for ways to trim the costs of doing busi-
ness and yet providing the necessary services, using mediation resources which
are already available to them in their community se~ to be a wise, cost effec-
tive and efficient way of taking care of their community.
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACfION
DATE
July 2, 1991
ITEM
NO.
1/.
Amendment to the
Compo Plan Contract
ORIGINATING DEPARTMENT /)
Planning ~
David L. Carlberg
BY: City planner
BY:
AGENDA SECTLON .
NQ Staff, Commlttee,
Commission
REQUEST
The Andover City Council is requested to review and discuss
the possibility of amending the contract with Urbanalysis to
complete the Andover Comprehensive Plan.
REVIEW
On June 27, 1991, the Comprehensive Plan Task Force reviewed and
discussed the amending of the Comprehensive Plan in regard to the
amount to be paid to the consultant (Urbanalysis) to complete the
project and the time frame as to when the project will be
completed. Please consult the attached support documentation
which includes:
1. Staff report presented at the June 27, 1991 Comprehensive
Plan Task Force meeting.
2. Letter from Robert Wuornos, principal Planner,
Urbanalysis explaining the project schedule and budget.
3. Contract with Urbanalysis.
COUNCIL'S DECISION
The City Council shall decide the following:
1. Should the contract with Urbanalysis be amended to allow the
consultant to receive further compensation beyond the original
contract estimates? If so, what amount should be compensated?
2. Should the contract remain as is and require the consultant to
finish the project without compensation?
COUNCIL ACTION
MOTION BY
"
--~ TO
SECOND BY
CITY OF ANDOVER
COMPREHENSIVE PLAN TASK FORCE
.~"\
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DATE
June 4/. l~~l
Comp plan Expenditures
and Contract Agreement
ORIGINATING DEPARTMENT
Planning ~~
David L. Carlberg,
BY: City Planner
AGENDA ITEM
Discussion
REQUEST
The Andover Comprehensive plan Task Force is asked to review the
expenditures to date and the contractual agreement between the
City of Andover and urbanalysis.
EXPENDITURES
As of May 3~~ 1991, the City of Andover has spent $40,746 for the
Comprehensive plan Update that began in September of 1989. The
source of funding for the update has come from Community
Development Block Grant Funds (CDBG) issued through Anoka County.
Below is a breakdown of those costs on a yearly basis.
1989
1989
1990
1991
Total
$20,000
$14,745 *reallocated from contingency fund
$10,855
$13,500
$58,100
The City on January 2, 1991, reallocated $14,745 in funding from
the 1989 CDBG Neighborhood Revitalization fund to the updating of
the Comprehensive Plan. The City has presently secured funds for
the 1991 fiscal year in the amount of $13,500. The City, at this
time, has the resources to complete the Comprehensive Plan Update,
however, the contract with Urbanalysis will need to be amended if
the City wishes to continue expending these resources.
CONTRACT
The agreement between the City of Andover and urbanalysis is to
have the Comprehensive plan update completed in final document
form by October 1, 1991 at a cost of $39,200. In order for the
consultant to receive further compensation, an amendment to the
contract is needed. It shall be the responsibility of the
Consultant to submit in writing a request for the extension of
payment for services beyond the contractual agreement. Until this
item has been resolved, the City will not make payments to the
Consultant for services rendered beyond the agreed $39,200.
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URBANALYSIS
5215 THIRD A VENUE SOUTH
Dave carlberg
city of Andover/City Hall
1685 N.W. Crosstown Boulevard
Andover, MN 55304
Re: comprehensive Plan Update
MINNEAPOLIS, MINNf~5.419 (612) 888.7097
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June 6, 1991
CITY OF M!OQVER
Dear David:
The purpose of this letter is to provide a status report of the
Comprehensive Plan Update.
As you ~~ow, we are near completion of the draf~ document.
Preparation of the initial draft of each chapter has been
completed. However, we are awaiting additional information from
the 1990 Census regarding pertinent demographics. It is my
understanding that this information is to be available mid-June,
1991, although employment information will not be available until
1992. '
with regard to the project schedule, the original intention of
the Task Force was to have the document completed and ready for
Met Council review by July 1991. This deadline, an arbitrary
target, has been nearly met. However, there have been some
disruptions due to funding availability, staff turnover, and
availability of necessary and pertinent information.
with regard to budget, the cost of the project has exceeded the
original estimated cost. The original estimated cost was
$39,200. Total billing for the project through April 30, 1991,
is $40,746.81. project billing for the month of May is
$1,146.37. This discrepancy C3n be attributed to a variety of
factors of which the Task Force, the City's staff, and we had no
control. Project disruptions have been cited in the previous
paragraph.
It is with regret that we find it necessary to seek additional
funding for this project. We have worked in good faith with the
Task Force to prepare a meaningful and useful document for the
City of Andover and we share in the frustration of this
situation. It is our desire to wrap this project up as quickly
and efficiently as possible. We are in the process of preparing
our estimate for project completion. We will contact you as soon
as this is available.
sincerely,
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Robert L. Wuornos, Ph.D.
principal
RLW/bjk
Project Number
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AGREEMENT FOR PROFESSIONAL PLANNING SERVICES
Between the
City of Andover
City Hall
Andover, MN 55014
hereinafter called the CLIENT, and
URBANAL YSIS
5215 Third Avenue South
Minneapolis, MN 55419
hereinafter called the CONSULTANT.
WITNESSETH:
It is the intention of the CLIENT to provice praf~ssional planning and consultation in the
city and the CLIENT desires to engage :1 :::ONSULTANT to render (:ertain techni'.al
assistance in connection with such c.!J.de:~'alG!:5s of the CLIENT:
hereinafter called the PROJEC~'.
WHEREAS, the CLIENT finds that sufficient funds have been authorized and
appropriated to cover the compensation for the services agreed to c~rein, .and
WHEREAS the CLIENT fmds that the proposed scope of services anc! terms for this
contract are acceptable, and
WHEREAS, the consultant desires to provide said services and agrees to do so for the
compensation and upon the terms and conditions as hereinafter set forth.
NOW, THEREFORE; the CLIENT and the CONSULTANT do mutually agree as set
forth below:
1. Employment of CONSULTANT. The CLIENT hereby engages the
CONSULTANT and the CONSULTANT hereby agrees to perform the professional
services hereinafter set forth. .
2. Area Covered. The CONSULTANT shall perfor~ the services provided under this
contract in connection with that area of the city generally relating to its corporate
boundaries.' . I
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3.
Scope of Work.
I. INTRODUCTION
The CONSULTANT will provide technical expertise and prepare the Andover
Comprehensive Plan in a manner sensitive to the needs of the residents of Andover and
in compliance with Metropolitan Council Guidelines. 1A~ ~ONSULTANT will perform
necessary tasks outlined in the work program in a timely manner.
II. COMPREHENSIVE PlAN TASK FORCE
The City of Andover will establish a comprehensive plan task force to meet on a regularly
scheduled basis (monthly) with the consultants. The purpose of the task force involvement
is to provide timely citizen input to the planning process and to ensure appropriate
consideration of local issues with respect to the various elements of the plan. Task force
members should inc}ude individuals from: city council, planning commission, housing and
redevelopment authority, economic development commission, parks and recreation, and
citizens at large.
III. PLANNING PROCESS
From a planner's perspective, there are basically five steps in the planning process. They
include: (1) inventory, (2) analysis, (3) plan preparation, (4) plan evaluation and revision,
and (5) plan implementation. Each of these steps must be applied to the various elements
of the comprehensive plan. Within this process, it is important to review existing goals,
objectives, and policies. An important early function of the task force .is to determine
their appropriateness and adequacy. The goals, objectives and policies should be
periodically reviewed throughout the process to ensure response to community needs and
desires.
Inventory. The inventory phase includes collection of background data including:
demographic information such as population, employment, housing, income, age/gender,
etc.; existing land use; and natural features such as soils, slopes, vegetation, hydrology, and
bedrock. Typically, this information is presented in the document as text and numerous
maps, graphs, and charts. Another important element of the inventory is the Survey of
Community Attitudes and Preferences. This involves a random sample survey of residents
to determine local attitudes, preferences, needs, goals, etc. This information provides a
basis for establishing community goals and objectives with respect to the various plan
elements.
:J
Analysis. The background information is analyzed to establish the current status and
trends within the community. A particularly useful tool for evaluation of land use
potential is an overlay system which identifies the restrictive nature of land with respect
3
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to development. All land within the city is categorized as severely, moderately, or slightly
restrictive to development. By superimposing various land use plans over this map, it is
possible to determine growth capacities of the city. This has proven to be a valuable tool
for visually communicating land use infonnation to local decision makers.
Plan Preparation. The plan preparation involves the determination of appropriate land
use locations, area sizes, and timing of development. Since each land use element is
interdependent with other land uses and the phasing of utilities, the development of
various plan elements requires constant reevaluation of the elements with respect to one
another.
The plan document should provide clarity and consistency with respect to each element.
Therefore, the recommended format for presentation of each element of the plan is as
follows:
I. INTRODUCTION
II. GOALS, OBJECTIVES, AND POLICIES
III. CURRENT STATUS (including opportunities and constraints)
IV. ISSUES
V. PLAN
VI. NECESSARY ACTIONS (including implementation tools)
Plan Evaluation and Revision. Once the plan has been completed in the draft fonn, it
is necessary to critically review the plan to ensure that it provides the means of
accomplishing the goals and objectives of the City of Andover. Also, attentior: should be
directed toward content, and clarity. Satisfactory review by staff and task force will result
in a revised draft ready for submittal pursuant to requirements set forth by Metropolitan
Council Guidelines for Reviewing Local Comprehensive Plan Amendments.
Implementation. The implementation process is an ongoing process to be carried out by
the City staff, planning commission, and council.
IV. PROPOSED OUTLINE FOR COMPREHENSIVE PLAN DOCUMENT
I. INTRODUCTION
A. PLANNING. OVERVIEW
B. RELATIONSHIP OF LOCAL PLAN WITH RESPECT TO
METROPOLITAN REGION
C. SUMMARY OF ENABLING LEGISLATION
II.
BACKGROUND INFORMATION
A INTRODUCTION
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B.
C.
D.
E.
F.
4
HISTORIC OVERVIEW
REGIONAL SETTING
DEMOGRAPHIC TRENDS
1. Population
2. Age/Gender
3. Income
4. Employment
5. Households
DEVELOPMENT CONSTRAINTS
1. Soils
2. Slopes
3. Vegetation
4. Hydrology
LAND USE
1. ~ Existing Land Use
2. ,Current Land Use Plan
3. 'Current Zoning
III. UTILITIES
A. INTRODUCTION
B. GOALS
C. CURRENT STATUS
D. ISSUES
E. PLAN
F. NECESSARY ACfION
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The location and extension of water and sanitary sewer serves as a primary
tool for influencing growth patterns of a community. The focus of this
element includes provision for water, sanitary sewer, and surface water
drainage. This effort will require coordination with the city engineer, the
Metropolitan Council, and the Metropolitan Waste Control Commission.
The utilities section will include the following information:
1. Map indicating location, type and capacity of existing and proposed
metropolitan sewer facilities, if any, and local connections to these
facili ties
2. Map of existing and/or proposed municipal wastewater treatment
facilities
3.
Map of areas of existing on-site dispdsal systems and estimated
number of on-site systems
C)
IV.
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4.
Map of existing and/or proposed sewer facilities being used jointly with
another community, if any, including area of service, number of
connections and service flow volume
5. Discussion of need, capacity, timing, costs, etc. of future municipal
wastewater treatment facilities
6. Existing and projected (2000) sewered households and/or housing units
and employment by interceptor service areas, if more than one
7. Existing and projected (2000) sewer flows by interceptor service area,
if more than one
8. . Proposed areas, timing and staging plan for local sewer service to 2000
,
9. ' Existing and proposed land use maps and projected flows by land use
10. Map showing private wastewater treatment systems (other than single-
family residential on-site systems), indicating which ones, if any, are
to be connected to municipal systems and when
11. Map indicating suitability of, land for on-site systems
12. Description and location of existing sewerage problems (e.g., sewer
system capacity limitations, failing on-site systems, iiild inflow and
infiltration)
13. Standards and implementation program for installation and
management of on-site disposal systems and licensing of installers,
pumpers and haulers
HOUSING AND RESIDENTIAL lAND USE
A INTRODUCTION
B. GOALS
C. CURRENT STATUS
D. ISSUES
E. PlAN
F. NECESSARY ACTION
This section will contain an inventory and analysis of existing housing, housing
conditions, and Tesidential land uses. The. foHowing information will be
included:
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1.
Total number of dwelling units and percentage of dwelling units by
housing type (single-family, townhouse, duplex, multi-family, etc.)
2. Number and percentage of owner-occupied and rental units
3. Current household size compared to number of bedrooms in housing
unit
4. Cost and rental ranges for owner-occupied and rental units
5. Number of publicly-assisted housing units
6. . Number of housing units in need of rehabilitation or improvement
.
7. ,Number of overcrowded housing units or those lacking plumbing or
, kitchen facilities
8. Current and projected employment opportunities in the community
9. Number and percentage of households by income level
10. Number and percentag~ of .households by age
11. Existing type, amount and intensity of residential land uses
12. Land potentially available for future use for each of the residential
density classifications identified in the plan
13. Analysis of housing type, cost and location; e.g., relationship of supply
of housing to anticipated local and regional need for affordable
housing, relationship between types of employment opportunities and
housing affordable to the work force, suitability of housing for persons
at all stages of life cycle, problems with concentrations of lower-cost,
substandard or particular types of housing units within the community
14. Comparison of local housing situations to surrounding communities
and Metropolitan Area, in terms of type, density, cost, land use
regulations
15. Analysis of sub-regional trends affecting the community's provision of
housing . I
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v.
COMMERCIAL lAND USE
A. INTRODUCTION
B. GOALS
C. CURRENT STATUS
D. ISSUES
E. PLAN
F. NECESSARY ACTIONS
This section will contain an inventory and analysis of existing commercial
land. The focus of the plan will be on projected needs of various types of
commercial activity. This includes the size and location of:
1. Convenience centers
2. . Neighborhood centers
3. . Community centers
VI. INDUSTRIAL lAND USE
A INTRODUCTION
B. GOALS
C. CURRENT STATUS
D. ISSUES
E. PLAN
F. NECESSARY ACTION
This section will contain an inventory and analysis of existing industrial land
use. The focus of the plan will be on projected needs of ,industrial lands.
This includes the size and location of:
1. Light industrial
2. Medium industrial
VII. PARKS AND OPEN SPACE
A INTRODUCTION
B. GOALS
C. CURRENT STATUS
D. ISSUES
E. PLAN
F. NECESSARY ACTION
This section will contain an inventory and analysis of the existing parks and
open space system. This will include:
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1.
Map identifying existing and proposed federal, state, regional, local
C)
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or other recreation open space facilities and their functions; physical
links (trails or common boundaries) should be clearly marked
2.
Existing land uses adjacent to existing and planned regional parks,
park reserves and trail corridors
3.
Proposed land uses adjacent to existing and planned regional parks,
park reserves and trail corridors
4.
Local parks or trails that connect with or otherwise affect regional,
quasi-public or neighboring parks or trails, including a description of
the location and proposed development schedule of the link
5.
Whether any regional parks will be used as part of the local park
~ system and the function they will serve in the local system
6.
,
, Identification of local recreation needs to 2000
7.
Goals, objectives, policies, standards, and programs to satisfy existing
and anticipated local recreation service demand to 2000 .
8.
Policies to protect regional recreation open space lands from adverse
impacts from inappropriate ~evelopment or activity on adjacent lands
9.
Implementation section -- land use policies that will minimize conflicts
between existing or proposed land uses and existing, regional parks,
park reserves or trails
.'
10.
Implementation section -- description of existing or proposed programs
that community is undertaking or will undertake with regional
implementing agencies to acquire and/or develop regional parks or
trails
11.
Implementation section -- description of existing or proposed programs
and ordinances to protect existing regional park property located in
the community or adjacent to it
12.
Implementation section -- land use regulations to protect potential
park areas from incompatible development prior to park acquisition
13.
Five-year capital improvement program identifying proposed local
parks projects and funding sources
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VIII. 1RANSPORTATION
A INIRODUCTION
B. GOALS
C. CURRENT STATUS
D. ISSUES
E. PLAN
F. NECESSARY ACTION
This section will include information on the existing transportation system,
future needs, and proposed plan for the future with specific traffic circulation
plans. This will include:
1. Policies on provision of local transportation facilities -- arterial and
collector streets, transit, parking and bicycle facilities
.
2. Maps of existing and proposed functional classification system,
'Including metropolitan highways, local highways and roads, and
interchanges and other major intersections with the metropolitan
highway system
3. Definition of functional classification system components
4. Clear definition of type and density of non-residential land uses (e.g.
"freeway development" is not specific enough to determine traffic
impacts)
5. Maps or charts of existing and proposed traffic volumes and capacity
throughout the transportation system .
6. Maps of existing and proposed land uses at interchanges and major
intersections with the metropolitan highway system
7. Trip generation rates for existing and proposed land uses at
interchanges and major intersections with the metropolitan highway
system, and relationship to capacity
8. Identification of proposed major traffic-generating development, other
than above, and planned trip generation rates
9. Maps of existing and proposed pedestrian and bicycle facilities
10. Maps of existing and proposed transit service and facilities
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11.
Schedule of improvements and upgrading to local road system
12. Discussion of relationship between local transportation plan and
regional transportation plan
IX. AVIATION
A. INTRODUCTION
B. GOALS
C. CURRENT STATUS
D. ISSUES
E. PLAN
F. NECESSARY ACTION
Although there are no airports within the City, the Metropolitan Council
requires the local consideration of the Regional Aviation System. Care will
be giver to address the following concerns:
1. Description of what airspace policy area the community or
development is located in (existing tall structure area, critical airspace,
protection airspace, airport search area or other airspace)
2. Policies on protection of airspace
3. Acknowledgement as to whether community contains or IS ill the
vicinity of an airport (maps showing airport property, aircraft noise
zones, airport airspace, land use safety zones) .
4. Acknowledgement as to whether a proposed developm~nt will impact
air space (e.g., visual or electronic interference) and description of
measures to mitigate impact
5. Guidelines for land use compatibility with aircraft noise
6. Land use plan reflecting land use compatibility guidelines
7. Description of official controls to implement land use compatibility
guidelines, e.g., model noise attenuation ordinance
8. Policies on location, relocation and citing of public structures ill
aircraft noise impact areas
9.
Policies orr extension of utilities into aircraft noise impact areas and
runway land use safety zones
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,--.J IX. IMPLEMENTATION TOOLS
A INTRODUCTION
B. IDENTIFICATION OF IMPLEMENTATION TOOLS
1. Land Use Plan
2. Zoning
3. Subdivision Regulations
4. Capital Improvement Program
5. Economic Development
6. Others
CONCLUSION
LIST OF FIGURE ~
LIST OF TABLES'
6. Estimated Time Frame and Estimated Cost* for Proiect Completion. Based on the
proposed "Outline for Comprehensive Plan Documents" and past experience,
CONSULTANTS suggests the following time frame for project completion:
. ,
Work Element
1. Organizational Meeting
a. Overview
b. Planning Process
c. Intergovernmental
Relationships and
Requirements
d. Goals, objectives,
and policies
2. Background Information
a. Research
b. Surveys
c. Base maps
d. Constraints
3. Utilities Plan**
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Time Estimate
Estimated
Completion
Date
1 month
October 1989
4 months
March 1990
2 months
May 1990
12
Work Element
Time Estimate
Estimated
Completion
Date
o
4. Housing Residential Land
Use Plan
5. Commercial Land Use Plan
6. Industrial Land Use Plan
7. Parks and Open Space Plan
8. Transportation Plan**
9. Implementation Tools
a. Land Use Plan Map
b. Capital Improvements Program
c. Identification of Other Tools
10. Review and Revisions 1 month June 1991
11. Process With Met Council 90 days September 1991
12. Final Report Prep 1 month October 1991
TOTAL NOT TO EXCEED
2 months
2 months
2 months
2 months
2 months
2 months
July 1990
September 1990
November 1990
January 1990
March 1991
May 1991
$39,200
. Cost estimates are based on previous experience for similar taSks. Although the estimated cost for ccmpletion of individual tasks
are thought to be reasonable, actual cost and estimated costs for individual tasks may vary due to unforeseen circumstances.
URBANAL YSIS may reaBacate resources acccniing to actual need.
The preparation of the Utilities and Trnnsportation Plan will require engineering assistance outside the scope of this proposal.
URBANAL YSIS will work with a civil engineer appointed by the City of Andover for necessary support.
5. Meetings. This AGREEMENT includes attendance by the CONSULTANT at
regularly scheduled Comprehensive Plan Task Force meetings (one meeting per
month).
All special meetings and worksessions shall be scheduled at mutually convenient
times. The CONSULTANT shall be available to attend additional meetings over
and above those set forth in the above schedule, for which the compensation shall
be at the per diem rate as set forth in the compensation section of this
AGREEMENT.
6. Reports. The CONSULTANT shall provide to the Client, one copy of all reports
and memos prepared by his staff. Additional copies will be provided at cost for
time and materials.
7.
Personnel. The CONSULTANT represents that it has, or will secure at its own
expense, all personnel required to perform the service under this AGREEMENT
and that such personnel will be fully qualified to perform such services. AIl of the
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services required herein will be performed by the CONSULTANT or under its
supervision. The CONSULTANT further represents that Robert L. Wuornos will
serve as the Principal Planner for this PROJECT. The CLIENT shall have
complete review of all subcontractors who are providing services.
8.
Responsibilities of the CLIENT. It is understood that the CLIENT will have the
following responsibilities under this AGREEMENT:
a. Providing all available information, data, reports, records and maps to which
CLIENT has access and which are needed by the CONSULTAJ.'IT for the
performance of the services provided for herein.
b. Providing assistance and cooperation for the CONSULTANT in obtaining
any other needed material to which the CLIENT does not have any direct
access.
c. Making available the services of the City staff in the conduct of work as
described in items a. and b. above.
All such CLIENT responsibilities shall be conducted in a timely manner and without
undue delay so as not to delay the CONSULTANT in the performance of its
services. In the event that the CLIENT fails to provide the information or services
required above in a timely and proper manner, it is agreed that the
CONSULTANT, after five (5) days written notice to the CLIENT, may proceed to
obtain such information and provide such services itself, for which it shall be
compensated in accordance with the schedule of per diem fees as hereinafter set
forth.
9. Compensation. The CLIENT shall compensate the CONSULTANT on an hourly
professional fee schedule outlined below, and the CLIENT will reimburse the
CONSULTANT for materials used in the process of this project.
Method of Pavrnent. The CONSULTANT shall submit itemized invoices and
compensation due shall be made in montWy payments for services completed by the
CONSULTANT. The CLIENT will reimburse the CONSULTANT within 30 days
of receipt of invoice.
Per Diem Schedule.
Senior Planners
Technician
Word Processing
Reimbursable Expenses*
$60.00/hour
$42.50/hour
$29.00/hour
At Cost
'Mileage, long distance phone calls, special equipment rental. postage. and reproductions.
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Expert Witness. This AGREEMENT does not include the provlSlon of expert
witnesses services by the CONSULTANT in connection with any matters which may
arise in relation to the services performed under this contract, either during or after
its compensation. The CLIENT does, however, agree to compensate the
CONSULTANT for any time and expense involved in connection with a subpoena
issued for a court appearance to testify as an expert witness concerning such
matters. The fee for such services shall be double the per diem rates quoted
above plus expenses.
10.
Ownership of Materials. The final documents, text and graphics, as instruments of
service are and shall remain the property of the CLIENT. The CONSULTANT
reserves the right to retain for its files a photocopy of its [mal submission
documents.
The CONSULTANT'S responsibility for the PROJECf shall be limited to
information .contained in the test and graphics prepared by it or under its
supervision.
11. Confidentiality of Information. Information obtained and reports prepared by the
CONSULTANT under this AGREEMENT shall be considered to be confidential
and shall not be made available to any individuals or organizations by the
CONSULTANT without prior approval of the CLIENT.
12. Changes. The CLIENT may, from time to time, during the course of this
AGREEMENT, request modifications of it or changes in the Scope of Services to
be performed hereunder. Such changes including any increase or decrease in the
amount of the CONSULTANT's compensation, which are mutually agreed upon
by the CLIENT and the CONSULTAL'IT, shall be incorporated by written
amendments to this AGREEMENT.
13. Termination of AGREEMENT. This AGREEMENT may be terminated without
cause by either the CLIENT or the CONSULTANT upon thirty (30) days written
notice. In such case, the CONSULTANT shall be compensated by the CLIENT
for all work satisfactorily completed prior to termination. In the event of such
termination, all finished or unfinished documents, data, studies, survey drawings,
maps, models, photographs, and reports prepared by the CONSULTANT shall, at
the option of the CLIENT, become its property and the CONSULTANT shall be
entitled to receive just and equitable compensation for satisfactory work completed
on such materials.
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14. Assignabilitv. This AGREEMENT shall not be assigned or transferred by either
the CONSULTANT or the CLIENT without the prior written consent of the other.
Notwithstanding the foregoing, however, the CONSULTANT shall not be prohibited
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from contracting with qualified subconsultants or from assigning to a bank, trust
company or other financial institution any claims for compensation due, or to
become due, to the CONSULTANT from the CLIENT under this AGREEMENT,
without such prior written consent.
15.
Conflict of Interest. The CONSULTANT covenants that it presently has no interest
which would conflict with the performance of the services required under the
AGREEMENT.
This AGREEMENT represents the entire and integrated agreement between the CLIENT
and the CONSULTANT and supersedes all prior negotiations, representations or
agreements, either written or oral. This AGREEMENT may be amended only by written
instruments signed by both CLIENT and CONSULTANT.
IN WITNESS WHEREOF, the CLIENT and CONSULTANT have executed this
AGREEMENT in duplicate on the respective dates indicated below.
Date
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By
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City Clerk
City of Andover
Date
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r obert. uornos
President
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE
July 2,
Approve 1991 CDBG
Subgrantee Agreement
ORIGINATING DEPARTMENT
Planning ~
David L. Carlberg
BY: City planner
AGENDA SECllON .
NO. Sta f, Comml ttee,
Commission
ITEM
NO.
/,l.
REQUEST
FOR
The Andover City Council is requested to approve the Anoka County
Community Development Block Grant Agreement between Anoka
County, a political subdivision of the State of Minnesota, and the
Ci ty of Andover.
Attached for Council review is the agreement.
COUNCIL ACTION
SECOND BY
MOTION BY
'~ TO
ANOKA COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
"
'-~
AGREEMENT
between
ANOKA COUNTY, A POLITICAL SUBDIVISION OF THE STATE OF MINNESOTA
AND
CITY OF ANDOVER
This agreement. entered into this day of ,19_,
between Anoka County, a political subdivision of the State of Minnesota (hereinafter referred to
as the "County"), and the City of Andover, 1685 Crosstown Boulevard NW., Andover. MN 55304
(hereinafter referred to as the "Agency"):
RECITALS
A. The County IS an urban county applicant for block grant funds under the Housing and
Community Development Act of 1974 (the Act), Pub. L. 93-383 as amended, and will
receive block grant funds for the purpose of carrying out eligible community development
and housing activities under the Act and under regulations promulgated by the
Department of Housing and Urban Development (HUD) at 24 CFR p. 570;
B. An Urban County Consortium has been established by a Joint Cooperation Agreement
between the County and municipal corporations within the County, the terms of which
specify allocation of block grant funds to those participating jurisdictions for use in
accordance with the County Housing Assistance and Community Development Plans
accepted by participating jurisdictions and reviewed by HUD;
C. The County desires to have certain services performed by the Agency as described within
this agreement, and as authorized by Anoka County resolutions for the purpose of
implementing eligible activities under the Act and HUD regulations;
D. It is appropriate and mutually desirable that the Agency be designated by the County to
undertake the aforementioned eligible activities, so long as the requirements of the Act.
HUD Regulations, state law and local law are adhered to. as provided for herein;
E. The purpose of this Agreement is to provide for cooperation between the County and the
Agency. as the parties in this agreement, in implementing such eligible activities in the
manner described above;
F. The parties are authorized and empowered to enter into this Agreement by the Laws of
the State of Minnesota.
G. The following attachments as listed below are hereby incorporated in this agreement and
made a part hereof:
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PART I. GENERAL CONDITIONS
PART II. FEDERAL AND LOCAL PROGRAM REQUIREMENTS
PART III. EVALUATION AND RECORD KEEPING
Exhibit A - Project Description Summary
Exhibit B - 1991 Program as approved by County Board
Exhibit C - County Board Resolution 85-42
Exhibit D - County Board Resolution 85-23
Exhibit E - County Board Resolution 86-70
Exhibit F - Certification
In consideration of payments, covenants, and agreements hereinafter mentioned, to be
made and periormed by the parties hereto, the parties mutually covenant and agree as
provided for in this agreement.
H.
COUNTY
Tim Yantos
Deputy County Administrator
Date:
Approved as to form:
Assistant Anoka County Attorney
AGENCY
(Signature)
Name (Typed)
Title
Date:
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PART I.
GENERAL CONDITIONS
1. SCOPE OF AGREEMENT
The Agreement between the parties shall consist of the signature page, the general
conditions; the federal, state and local program requirements; the evaluation and record
keeping requirements, each and every project exhibit incorporated into the Agreement;
all matters and laws incorporated by reference herein; and any written amendments made
according to the general conditions. This Agreement supersedes any and all former
agreements applicable to projects attached as exhibits to this Agreement.
2. SCOPE OF SERVICES
The Agency shall perform and carry out in a satisfactory and proper manner the services
set forth in the Project Request Form. This Agreement may be amended from time to
time, in accordance with the general conditions, for the purpose of adding new projects,
amending the scope of work, or for any other lawful purpose.
3. COMMENCEMENT AND TERMINATION OF PROJECTS
Upon release of project-related funds by HUD pursuant to federal regulations, the County
shall furnish the Agency with written notice to proceed. No work on the proiect shall
occur prior to the notice to proceed without written approval from the County.
Termination dates for individual projects shall be specified in the appropriate exhibits and
be in compliance with County Board Resolution #85-23, attached as Exhibit C. Costs
incurred after the termination date will not be reimbursed. The termination date may be
changed through amendment of this Agreement.
4. ADMINISTRATION
A. The Aoencv shall appoint a liaison person who shall be responsible for overall
administration of block orant funded proiect(s) and coordination with the County
Housinq and Community Development Prooram. The Aoencv shall also desionate
one or more representatives who shall be authorized to sion the monthlv Voucher
and Report/no Form, The names of the liaison persons and representatives shall
be specified in the Exhibits,
5. COMPENSATION AND METHOD OF PAYMENT
A.
The County shall reimburse the Agency for the services specified in the Exhibits
in an amount not to exceed the amount specified on Exhibit A. Reimbursement
shall be based on a Community Development Voucher and Reporting Form
submitted with supporting documents and signed by the Agency's authorized
representative.
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B.
The Agency shall submit a properly executed Voucher and Reporting Form no
later than fifteen (15) working days after the close of each bill!D9 period. The
County will make payment to the Agency not more than / !:J working
days after said invoice is received and approved by Anoka County. The County
will issue a statement of correction voucher in the event that the voucher request
is erroneous. Payment does not constitute absolute approval.
o
6. OPERATING BUDGET
The Agency shall apply the funds received from the County under this Agreement in
accordance with the requirements of the Exhibit(s) attached hereto.
7. FUNDING ALTERNATIVES AND FUTURE SUPPORT
A. The Agency shall report all project income generated under this Agreement for the
purposes specified herein or generated through the project(s) funded under this
Agreement. All program income shall be forwarded to Anoka County except
as provided in Exhibit D. The County will maintain a record of program income
received by individual projects for future use by the subgrantee for eligible CDBG
activities.
B. The County makes no commitment to future support and assumes no obligation
for future support of the activities contracted for herein, except as expressly set
forth in this Agreement.
C, Should anticipated sources of revenue not become available to the County for use
in the Community Development Block Program, the County shall immediately
notify the Agency in writing and the County will be released from all contracted
liability for that portion of the Agreement covered by funds not received by the
County.
8. AMENDMENTS
Either party may request modifications in the scope of services. terms, or conditions of
this Agreement. Proposed modifications which are mutually agreed upon shall be
incorporated by written amendment to this Agreement. A written amendment may affect
a project or projects authorized by this Agreement or may be of general application.
9. ASSIGNMENT AND SUBCONTRACTING
A.
The Agency shall not assign any portion of this Agreement without the written
consent of the County, and it is further agreed that said consent must be sought
by the Agency not less than fifteen (15) days prior to the date of any proposed
assignment.
B.
Any work or services assigned or subcontracted hereunder shall be subject to
each provision of this Agreement and proper bidding procedures contained
therein. The Agency agrees that it is as fully responsible to the County for the
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10.
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acts and omissions of its subcontractors and of their employees and agents, as
it is for the acts and omissions of its own employees and agents.
HOLD HARMLESS AND INDEMNIFICATION
A. The Agency further agrees that it is financially responsible (liable) for any audit
exception which occurs due to its negligence of failure to comply with the terms
of the Agreement.
B. The Agency agrees to protect and save the County, its elected and appointed
officials, agents, and employees while acting within the scope of their duties as
such, harmless from and against all claims, demands, and causes of action of any
kind or character, including the cost of defense tHereof, arising in favor of the
Agency's employees or third parties on account of personal injuries, death or
damage to property arising out of services performed or omissions of services or
in any way resulting from the acts or omissions of the Agency and/or its agents,
employees, subcontractors or representatives under this Agreement.
11. INSURANCE
For all agencies which are not municipal corporations organized under the laws of the
State of Minnesota, the following insurance requirements shall apply:
A. Public Liabilitv Insurance
The Agency shall obtain and maintain continuously public liability insurance
necessary to protect the public on the subject premises naming the County as
insured to the extent of Five Hundred Thousand and nO/1 00 ($500,000.00) Dollars
General Liability Insurance including bodily injury and property damage with
umbrella excess liability of Two Million and no/100 ($2,000,000.00) Dollars and
provide proof of Worker's Compensation Insurance pursuant to the Statutes of the
State of Minnesota.
B. Buildina Risk Insurance
The Agency shall cause to be maintained, during the period that contract work is
in progress. All Risk Builder's Insurance. (including fire. vandalism, malicious
mischief and extended coverages) in an amount not less than the value of
destructible contract work in place.
C. Proof of Insurance
The Agency shall provide certificates of insurance required under this section, or,
upon request of the County, duplicates of the - policies as evidence of the
insurance protection afforded. Such insurance policies shall not be reduced or
cancelled without sixty (60) days prior written notice to the County.
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12. CONFLICT OF INTEREST
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A.
Interest of Officers. Emplovees, or Aoents - No employee. agent, consultant,
officer, or elected or appointed official of the Agency who exercises any functions
or responsibilities with respect to Block Grant Program activities assisted under
this Program or who are in a position to participate in a decision making process
or gain inside information with regard to such activities, may obtain a personal or
financial interest or benefit from the activity, or have an interest in any contract,
subcontract or agreement with respect thereto, or the proceeds thereunder, either
for themselves or those with whom they have family or business ties, during their
tenure or for one year thereafter.
B. Interest of Subcontractor and Their Emplovees - The Agency agrees that it will
incorporate into every subcontract required to be in writing and made pursuant
to this Agreement the following provisions:
The Contractor covenants that no person who presently exercises
any functions or responsibilities in connection with the Block Grant
Program, has any personal financial interest, direct or indirect, in
, this Contract. The Contractor further covenants that he presently
has no interest and shall not acquire any interest, direct or indirect,
which would conflict in any manner or degree with the performance
of his services hereunder. The Contractor further covenants that
in the performance of this Contract no person having any
conflicting interest shall be employed. Any interest on the part of
the Contractor or his employees must be disclosed to the Agency
and the County.
13. DATA PRIVACY
All data collected, created, received, maintained, or disseminated, or used for any
purposes in the course of the Provider's performance of this Agreement is governed by
the Minnesota Government Data Practices Act. Minnesota Statutes 1984, Section 13,01
et seq. or any other applicable State statutes and any State rules adopted to implement
the Act. as well as State statutes and Federal regulations on data privacy. The Provider
agrees to abide by these statutes, rules, and regulations and as they may be amended,
14. TERMINATION
A. This Agreement is subject to termination upon thirty (30) days written notice by the
County should:
(1 )
The Agency mismanage or make improper or unlawful use of Agreement
funds;
(2)
The Agency fail to comply with the terms and conditions expressed herein
or the applicable statutes, regulations and directives of the Federal
Government, State, or County;
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(3)
The Agency fail to provide work or services expressed by this Agreement;
or
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(4) The Agency fail to submit reports or submit incomplete or inaccurate
reports in any material respect.
S. This Agreement may be terminated by the County immediately upon the receipt
by the County of notice of the loss of federal funding for the Community
Oevelopment Block Grant Program or any project of the Agency.
C. This Agreement is subject to termination upon thirty (30) days written notice by the
Agency should:
(1) The County fail in its commitment under this Agreement to provide funding
for services rendered, as herein provided; or
(2) Block Grant funds become no longer available from the Federal
Government or through the County.
O. Othervvise this Agreement shall terminate on the latest termination date specified
on the Project Request Form attached hereto and shall be subject to extension
only by mutual agreement and amendment in accordance with the General
Conditions of this Agreement except that the County may terminate the agreement
if funds are not expended as required by Exhibit C.
E. Upon termination of this Agreement any unexpended balance of Agreement funds
shall remain in the County Block Grant fund.
F. In the event that termination occurs under paragraph A(1) of this section, the
Agency shall return to the County all funds which were expended in violation of
the terms of this Agreement.
15. REVERSION OF ASSETS
Upon the expiration or termination of this agreement, the Agency shall transfer to the
County any COSG funds on hand or in the accounts receivable attributable to the use of
COBG funds. In addition, at the expiration or termination of this agreement. any real
property under the Agency's control that was acquired or improved in whole or in part
with COSG funds in excess of $25,000.00 shall be disposed of in a manner which results
in the agency being reimbursed in the amount of the current fair market value of the
property less any portion thereof attributable to the expenditures of non-COBG funds for
acquisition of, or improvement to, the real property. Such reimbursement shall not be
required if the conditions of 24 CFR 9 570.503(b)(8)(i) are met and satisfied.
. 16. DISPOSITION OF PROGRAM INCOME
Upon the expiration or termination of this agreement, program income shall be returned
by the Agency to the County.
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PART II.
FEDERAL AND LOCAL PROGRAM REQUIREMENTS
1.
GENERAL REQUIREMENTS
The Agency shall comply with the Housing and Community Development Act of 1974,
Public Law. 93-383 as amended, and Implementing Regulations at 24 CFR p. 570.
2. PROCUREMENT STANDARDS
In awarding contracts pursuant to this Agreement, the Agency shall comply with all
applicable requirements of local and state law for awarding contracts, including but not
limited to procedures for competitive bidding, contractor's bonds. and retained
percentages. In addition, the Agency shall comply with the requirements of the U.S.
Office of Management and 24 CFR Part 85 or Budget Circular A-11 0 as appropriate,
relating to bonding. insurance and procurement standards; and with Executive Order
11246 regarding nondiscrimination bid conditions for projects over Ten Thousand and
no/100 ($10,000.00) Dollars. Where federal standards differ from local or state standards,
the stricter standards shall apply. The federal standard of Ten Thousand and nO/100
($10,000,00) Dollars for competitive bidding shall apply only if the applicable state or local
standard for competitive bidding is less strict than Ten Thousand and nO/1 00 ($10,000.00)
Dollars.
3. ENVIRONMENTAL REVIEW
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A.
National Environmental Policy Act - The County retains environmental review
responsibility for purposes of fulfilling requirements of the National Environmental
Policy Act as implemented by HUD Environmental Review Procedures (29 CFR pt.
58). The County may require the Agency to furnish data. information and
assistance for the County's review and assessment in determining whether an
Environmental Impact Statement must be prepared.
B.
State Environmental Policy Act - Agencies which are branches of government
under Minnesota Law retain responsibility for fulfilling the requirements of the State
Law regarding environmental policy and conservation, and regulations and
ordinances adopted thereunder. If the agency is not a branch of government
under Minnesota Law, the County may require the agency to furnish data.
information and assistance as necessary to enable the County to comply with the
State Environmental Policy Act.
C.
Satisfaction of Environmental Requirements - Project execution under this
Agreement by either the County or the Agency shall not proceed until satisfaction
of all applicable requirements of the National and State Environmental Policy Acts.
A written notice to proceed will not be issued by the County until all such
requirements are complied with.
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4. NONDISCRIMINATION
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A.
General
The Agency shall comply with all federal, state and local laws prohibiting
discrimination on the basis of age. sex. marital status, race, creed, color, national
origin or the presence of any sensory, mental or physical handicap or any other
basis now or hereafter prohibited by Law. These requirements are specified in
Section 109 of the Housing and Community Development Act of 1974; Civil Rights
Act of 1964, Title VI; Civil Rights Act of 1968, Title VIII; Executive Order 11063;
Executive Order 11246; and Section 3 of the Housing and Urban Development Act
of 1968. Specifically, the Agency is prohibited from taking any discriminatory
actions defined in the HUD Regulations at 24 CFR 570.602(b) (1-3) and shall take
such affirmative and corrective actions as are required by the Regulations at CFR
570.602(b)(4). These requirements are summarized in the following paragraphs:
B. Proqram Benefit
The Agency shall not discriminate against any resident of the project service area
by denying benefit from or participation in any block grant funded activity on the
basis of race, color, sex, or national origin. (Civil Rights Act of 1964, Title VI; Civil
Rights Act of 1968, Title VII; Section 109, Housing and Community Development
Act of 1974).
C. Fair Housinq
The Agency shall take necessary and appropriate actions to prevent discrimination
in federally assisted housing and lending practices related to loans insured or
guaranteed by the federal government. (Civil Rights Act of 1968, Title VII;
Executive Order 11063)
D. Emplovment
1.
In all solicitations under this Agreement. the Agency shall state that all
qualified applicants will be considered for employment. The words "equal
opportunity employer" in advertisements shall constitute compliance with
this section.
2.
The Agency shall not discriminate against an employee or applicant for
employment in connection with this Agreement because of age, marital
status, race, creed, color, national origin. or the presence of any sensory,
mental or physical handicap. except when there is a bona fide
occupational limitation. Such action shall include, but not be limited to the
following: Employment, upgrading, demotion or transfer, recruitment or
recruitment advertising, layoff or termination. rates of payor other forms
of compensation. and selection for training. (Executive Order 11246 as
amended)
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3.
To the greatest extent feasible, the Agency shall provide training and
employment opportunities for lower income residents within the area
served by block grant assisted projects (Section 3, Housing and
Community Development Act of 1968, as amended).
E. Contractors and Suppliers
1, No contractor, subcontractor, union or vendor engaged in any activity
under this Agreement shall discriminate in the sale of materials, equipment
or labor on the basis of age, sex, marital status, race, creed. color, national
origin, or the presence of any sensory, mental, or physical handicap,
Such practices include upgrading, demotion, recruiting. transfer, layoff,
termination. pay rate. and advertisement for employment. (Executive Order
11246 as amended)
2. All firms and organizations described above shall be required to submit to
the Agency certificates of compliance demonstrating that they have, in fact,
complied with the foregoing provisions; provided, that certificates of
compliance shall not be required from firms and organizations on contracts
and/or yearly sales of less than $10,000.
3. To the greatest extent feasible. the Agency shall purchase supplies and
services for activities under this agreement from vendors and contractors
whose businesses are located in the area served by block grant funded
activities or owned in substantial part by project area residents, (Section
3, Housing and Community Development Act of 1968, as amended.)
F. Notice
1. The Aqencv shall include the provisions of the appropriate subsections A,
B, C, D. and E of this section in every contract or purchase order for
qoods and services under this Aqreement and shall send to each labor
union or representative of workers with which it has a collective bargaining
agreement or other contract or understanding a notice advising the said
labor union or worker's representative of the commitments made in these
subsections.
2. In advertising for employees, goods or services for activities under this
Agreement, the agency shall utilize minority publications in addition to
publications of general circulation.
5. LABOR STANDARDS
The Agency shall require that project construction contractors and subcontractors pay
their laborers and mechanics at wage rates in accordance with the Davis-Bacon Act, as
amended (40 USC sections 327-333); provided that this section shall not apply to
rehabilitation of residential property designed for residential use by fewer than eight
families.
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A copy of the current Davis-Bacon wage rate must be included in all construction bid
specs and contracts over Two Thousand and no/100 (S2,000.00) Dollars.
6.
PROPERTY MANAGEMENT
A. The Agency agrees that any nonexpendable personal property, purchased wholly
or in part with agreement funds at a cost of Three Hundred and nO/100 (S300.00)
Dollars or more per item, is upon its purchase or receipt the property of the
County and/or federal government. Final ownership and disposition of such
property shall be determined under the provisions of Appendix N to the U.S. Office
of Management and 24 CFR Part 85 or Budget Circular No. A-11 0 as appropriate.
B. The Agency shall be responsible for all such property, including its care and
maintenance.
C. The Agency shall admit the County's property management officer to the Agency's
premises for the purpose of marking such property, as appropriate, with county
property tags.
D. The A~ency shall meet the following procedural requirements for all such property:
1 . Property records shall be maintained accurately and provide for: a
description of the property; manufacturer's serial number or other
identification number; acquisition date and cost; source of the property;
percentage of block grant funds used in the purchase of property; and
location, use, and condition of the property.
2. A physical inventory of property shall be taken and the results reconciled
with the property records at least once every t'No (2) years to verify the
existence, current utilization, and continued need for the property.
3. A control system shall be in effect to insure adequate safeguards to
prevent loss, damage, or theft to the property. Any loss, damage, or theft
of the property shall be investigated and fully documented.
4. Adequate maintenance procedures shall be implemented to keep the
property in good condition. .
7. ACQUISITION AND RELOCATION'
A.
Any acquisition of real property for any activity assisted under this Agreement
which occurs on or after the date of the County's submission of its Block Grant
application to HUD shall comply with Title III of the Federal Uniform Relocation
Assistance and Real Property Acquisition Policies Act of 1970 as amended by the
Uniform Relocation Act Amendments of 1987 Title IV of the Surface Transportation
and Uniform Relocation Assistance Act of 1987 (Pub. L 1 00-17, 101 Stat. 246-256)
(hereinafter referred to as the Uniform Act) (40 USC section 4601) and the
Regulations at 49 CFR pt. 24.
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B.
Any displacement of persons. business, nonprofit organizations or farms occurring
on or after the date of the County's submission of its Block Grant application as
the result of acquisition of real property assisted under this Agreement shall
comply with Title /I of the Uniform Act as amended by the Uniform Relocation Act
Amendments of 1987 Title IV of the Surface Transportation and Uniform Relocation
Assistance Act of 1987 (Pub. L 100-17, 101 Stat. 246-256) and the Regulations at
49 CFR pt. 24. The Agency shall comply with the Regulations pertaining to costs
of relocation and written policies, as specified by 24 CFR section 570.606 (a) &
(b).
8. HISTORIC PRESERVATION
The Agency shall meet the historic preseNation requirements of Public Law 89-665 and
the Archeological and Historic PreseNation Act of 1974 (Pub. L. 93-291) and Executive
Order 11593, including the procedures prescribed by the Advisory Council on Historic
PreseNation in the Regulations at 36 CFR pt. 800. Activities affecting property listed in
or found to be eligible for inclusion in the National Register of Historic Places will be
subject to requirements set forth in HUD Environmental Review Procedures at 24 CFR pt.
58.
9. ARCHITECTURAL BARRIERS
Any facility constructed pursuant to this Agreement shall comply with design requirements
of the Architectural Barriers Act of 1968 (42 USC section 4151).
10. NONPARTICIPATlON IN POLITICAL ACTIVITIES
The Agency shall comply with the provisions of the Hatch Act (5 USC Chapter 15).
11. NATIONAL FLOOD INSURANCE
The Agency may not receive Community Development Block Grant funding for acquisition
or construction for use in any area that has been identified as having special flood
hazards and is not participating in the National Flood Insurance Program, as provided by
Section 3(a) of the Flood Disaster Protection Act of 1973 (Pub. L. 93- 234) and the
Regulations thereunder (24 CFR Ch. X, subchap. B). The Agency shall comply with the
Regulations at 24 CFR section 570.605.
12. AIR AND WATER POLLUTION
The Agency shall comply with the provisions of the Clean Air Act. as amended (42 USC
section 1857 gg ~ and the Federal Water Pollution Control Act, as amended (33 USC
sections 1251 et ~ and the regulations issued thereunder (40 CFR pt. 15).
. 13. LEAD-BASED PAINT POISONING
.:)
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The Agency shall comply with the HUD Lead-Based Paint Regulations (24 CFR pt. 35)
issued pursuant to the Lead-Based Paint Poisoning Prevention Act (42 USC sections 4831
et ~ requiring prohibition of the use of lead-based paint (whenever funds under this
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Agreement are used directly or indirectly for construction, rehabilitation. or modernization
of residential structures); elimination of immediate lead-based paint hazards in residential
structures; and notification of the hazards of lead-based paint poisoning to purchasers
and tenants of residential structures constructed prior to 1950.
14.
NON-DISCRIMINATION BASED ON HANDICAP
When and. where applicable, the agency shall comply with Section 504 of the
Rehabilitation Act of 1973, as amended (29 U.S.C. 794). to ensure that no otherwise
qualified individual with a handicap in the United States shall, solely by reason of his or
her handicap, be excluded from participation in, be denied the benefits of, or be
subjected to discrimination under any program or activity receiving Federal financial
assistance from the Department of Housing and Urban Development.
15. NONSUBSTITUTION FOR LOCAL FUNDING
The Block Grant Funding made available under this Agreement shall not be utilized by
the Agency to reduce substantially the amount of local financial support for community
development activities below the level of such support prior to the availability of funds
under this Agreement.
16, PUBLIC OWNERSHIP
For Agencies which are not municipal corporations organized under the laws of the State
of Minnesota, it may become necessary to grant the County a property interest where the
subject project calls for the acquisition. construction, reconstruction, rehabilitation, or
installation of publicly-owned facilities and improvements. The Agency shall comply with
current County policy regarding transfer of a property interest sufficient to meet the public
ownership requirement.
17. PUBLIC INFORMATION
A. In all news releases and other public notices related to projects funded under this
Agreement, the Agency shall include information identifying the source of funds
as the Anoka County Community Development Block Grant Program.
B. For all construction projects the Agency shall erect a sign to County specifications
at the construction site, identifying the source of funds, except that this
requirement may be waived for construction projects ofTen Thousand and no/1 00
($10,000.00) Dollars or less.
18. APPLICABLE UNIFORM ADMINISTRATIVE REQUIREMENTS
A.
An Agency which is the governmental entity (including public agencies) shall
comply with the requirements and standards of OMB Circular No. A-87, "Principles
for Determining Costs Applicable to Grants and Contracts with State, Local and
Federally recognized Indian Tribal Governments". OMB Circular A-128, "Audits of
State and local Governments" (implemented at 24 CFR Part 44) and with the
. \
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following sections of 24 CFR Part 85 "Uniform Administrative Requirements for
Grants and Cooperative Agreements to State and Local Governments":
(1) Section 85.3. "Definitions";
(2) Section 85.6, "Exceptions";
(3) Section 85.12, "Special grant or subgrant conditions for 'high-risk'
grantees";
(4) Section 85.20, "Standards for financial management systems," except
paragraph (a);
(5) Section 85.21, "Payment," except as modified by 9 570.513;
(6) Section 85.22, "Allowable costs";
(7) Section 85,26. "Non-federal audits";
(8) Section 85.32. "Equipment." except in all cases in which the equipment is
sold, the proceeds shall be program income;
(9) Section 85.33, "Supplies";
(10) Section 85.34, "Copyrights";
(11) Section 85.35, "Subawards to debarred and suspended parties";
(12) Section 85.36, "Procurement," except paragraph (a);
(13) Section 85.37, "Subgrants";
(14) ,Section 85.40, "Monitoring and reporting program performance," except
paragraphs (b) through (d) and paragraph (f);
(15) Section 85.41. "Financial reporting," except paragraphs (a), (b), and (e);
(16) Section 85.42. "Retention and access requirements for records";
(17) Section 85.43, "Enforcement";
(18) Section 85.44, ''Termination for convenience";
(19) Section 85.51, "Later disallowances and adjustments" and
(20) Section 85,52. "Collection of amounts due."
B.
An Agency if it is not a governmental entity, shall comply with the requirements
and standards of OMS Circular No. A-122, "Cost Principles for Non Profit
Organizations" or OMS Circular No. A-21 , "Cost Principles for Educational
Institutions," as applicable, and with the following Attachments to OMB Circular
No. A-110;
(1 )
(2)
(3)
Attachment A, "Cash Depositories". except for paragraph 4 concerning
deposit insurance;
Attachment Bt "Bonding and Insurance";
(4)
(5)
(6)
Attachment C, "Retention and Custodial Requirements for REcords", except
that in lieu of the provisions in paragraph 4, the retention period for
records pertaining to individual CDBG activities starts from the date of
submission of the annual performance and evaluation report. as prescribed
in 9 570.507, in which the specific activity is reported on for the final time;
Attachment F, "Standards for Financial Management Systems";
Attachment H, "Monitoring and Reporting Program Performance".
Paragraph 2;
Attachment N, "Property Management Standards", except for paragraph 3
concerning the standards for real property, and except that paragraphs 6
and 7 are modified so that -
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(7)
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(i) In all cases in which personal property is sold, the proceeds shall
be program income, and
(ii) Personal property not needed by' the subrecipient for CDBG
activities shall be transferred to the recipient for the CDBG program
or shall be retained after compensating the recipient; and
Attachment 0, "Procurement Standards."
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PART III. EVALUATION AND RECORD KEEPING
1.
EVALUATION
The Agency agrees to participate with the County in any evaluation project or
performance report,-as designed by the County or the appropriate Federal agency, and
to make available all information required by any such evaluation process.
2. AUDITS AND INSPECTIONS
The Agency shall obtain an independent audit on an annual basis if the budget is at least
$25,000.00. Such audit shall be made by qualified individuals who are sufficiently
independent of those who authorize the expenditure of Federal funds. The audit report
shall state that the audit was performed in accordance with the generally accepted
governmental audit standards for financial and compliance audits of the U. S. General
Accounting Office Standards for Audit of Governmental Orqanizations, Proqrams,
Activities, and Functions. and the provisions of OMB A-11 O.
The records and documents with respect to all matters covered by this contract shall be
subject at all'times to inspection, review or audit by the County, County, Federal or State
officials so authorized by law during the performance of this contract and during the
period of retention specified in this Part III.
3. RECORDS
As required by HUD Regulations. 24 CFR pt. 570, the Agency shall compile and maintain
the following records:
A.
Financial Management - Such records shall identify adequately the source and
application of funds for activities within this Agreement, in accordance with the
provisions of Appendix G to the U.S. Office of Management and 24 CFR Part 85
or Budget Circular A-11 0 as appropriate. These records shall contain information
pertaining to grant awards and authorizations. obligations, unobligated balances,
assets, liabilities, outlays. and income.
B.
Citizen Participation - Narrative and other documentation describing the process
used to inform citizens concerning the amount of funds available, the ranges of
project activities undertaken. and opportunities to participate in funded block grant
projects. .
C.
Relocation - Indication of the overall status of the relocation workload and a
separate relocation record for each person, business, organization, and farm
operation displaced or in the relocation workload.
D.
Property Acquisition - Agency files must contain (a) invitation to owner to
accompany appraiser during inspection, (b) at least one property appraisal, (c)
statement of basis for determination of just compensation, (d) written offer of just
compensation, (e) all documents involving conveyance. (f) settlement cost
reporting statement. and (g) notice to surrender possession of premises.
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E.
Equal Opportunity - The Agency shall maintain racial, ethnic. and gender data
showing the extent to which these categories of persons have participated in. or
benefitted from, the activities carried out under this Agreement. The Agency shall
also maintain data which records its affirmative action in equal opportunity
employment. and its good-faith efforts to identify. train, and/or hire lower- income
residents of the project area and to utilize business concerns which are located
in or owned in substantial part by persons residing in the area of the project.
F. Labor Standards - Records shall be maintained regarding compliance of all
contractors performing construction work under this Agreement with the labor
standards made applicable by 24 CFR 570,603.
G. Determinations of Condition of Slum and Bliqht
The agency will submit:
1. an attorney's opinion that an area designated as slum or blighted for the
purpose of qualifying a CDBG activity meets the State or local definition of
same;
2. the boundary of the area so designated;
3. a list of the conditions the CDBG-funded activity is intended to address.
In the event that a single property is designated as blighted. the
community must submit a certified building inspector's report on the
conditions leading to that determination.
H. Economic Development
The agency will maintain copies of financial statements that indicate the historical
and projected income of a company approved for CDBG assistance. Those
records will include three years of profit and loss statements, balance statements
and projected income statements. The agency will also keep records indicating
the amount and terms of assistance provided together with an explanation of how
the assistance provided meets the "necessary and appropriate" requirements
communicated in the June 2, 1987 Stokvis memorandum.
I. Such other records as may be required by the County and/or HUD.
4. RETENTION OF RECORDS
Required records shall be retained for a period of three (3) years after termination of this
Agreement, except as follows: (1) Records that are the subject of audit findings shall be
retained for three (3) years after such findings have been resolved. (2) Records for
nonexpendable property shall be retained for three (3) years after its final disposition.
Nonexpendable property is defined in Appendix N to U.S. Office of Management and 24
CFR Part 85 or Budget Circular A-11 0 as appropriate.
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5.
REPORTS
The Agency shall submit such reports as required by the County on a monthly, quarterly
or annual basis and also prior to project execution. Those reports will include but not be
limited to client information, revolving fund accounting, inventory management, general
accounting, property acquisition/disposition, displacement/relocation, and low-income
housing replacement.
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PRELIMINARY PROJECT REQUEST FORM
I. PROJECT NAME: ANDOVER COMPREHENSIVE PLANNING
1991 Project III
"J
II. PROJECT ACTIVITY
A. Briefly describe the project
1. Project location (attach a map)
2. Project activities (acquisition, relocation, construction, demolition, rehabilitation,
administration. etc.)
3. Detail the number of persons benefitting.
4. How are they benefitting?
5. How many persons are low income?
III. PROJECT DURATION:
A. Is this a one. two or three year project?
B. Give Project termination date.
IV. If the Project is more than one year. detail the project activities by year.
V. Briefly describe the Community problems that the activities address.
(For example. neighborhood blight. lack of low income jobs. substandard housing.)
VI. Summarize the funding.
A. Total revenue needed.
B. Total C.D.B.G. revenue needed.
C. Source and amount of other revenue.
VII. Detail the cost of each activity; demonstrate how each cost was determined (see attached list of
activities) .
VIII. Briefly describe the project area.
A. Its geographical size.
B. Number of households, or businesses.
C. Adequacy of the public facilities (sewers, water, streets, etc.).
D. Age of the neighborhood. of the homes or businesses.
IX. Is this project part of a larger effort? If yes, explainl
X. Project contact person:
XI. Individual authorized to request reimbursements for project expenses from Anoka County.
XII. Detail any demolition of housing suitable for lower income households. New requirements call
for one-for-one replacement.
XIII. Attach copies of:
Public Hearing Notice (Including availability of Interpreter)
Minutes of Public Hearing
Resolution of Local Unit of Government
/, Project Schedule
'-_) Plan for replacement housing If you will be converting or destroying anv occucied or
standard-but-vacant housing.
COSO.l1
Rev, 10/15/90
PROJECT ~1
~)
PRELIMINARY PROJECT REQUEST
Anoka County Community Development Block Grant - 1991
I. PROJECT NAME
Andover Comprehensive Planning
II. PROJECT ACTIVITY
The proposed project is the continuation of the 1989
CDBG program and will update and improve long range
planning efforts within the City. The current Andover
Comprehensive Plan was completed in 1980 and approved
in 1982. It addresses few if any housing, (low and
moderate income) issues. Because of the rapid growth
experienced by Andover, the Comprehensive Plan should
address public services and facilities. Administrative
costs will be included in this project.
All residents of the City of Andover will benefit from
the update and improvement of the City's Comprehensive
Plan. As the City continues to grow, residents will be
better served if the City has long range goals and
plans with which to guide development.
III. &
IV. PROJECT DURATION
The Comprehensive plan is projected to take two years
to update, including plan preparation, public input,
City approval and Metropolitan Council approval. The
project is scheduled to be completed in september of
1991. The City Comprehensive plan will guide
development and City improvement for the next five
years and if implemented properly, into the next
century.
V. This project would address the problems of housing,
sewer and water capacity planning, parks and
recreation; public facility development, commercial
development and other development and growth issues.
VI. The Andover City Council proposes to use $13,500 in
1991 for updating the Comprehensive plan. Total
dollars spent will depend upon how many major community
issues and solutions are discussed by the Andover
Comprehensive Plan Task Force.
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page 2
Andover CDBG proposal
February 22, 1991
o
Total
$12,000
$ 1,200
$ 300
$13,500
VII. 1991 Planning Costs
Recording Secretary
Miscellaneous Supplies
VIII. Because this project will be a City-wide effort, it is
impossible to determine at this time, the exact number
of households that will be served by this project.
IX. Andover believes that planning long range growth is
vital to the proper use of resources within the City,
including finances and land. As the City continues to
improve long range planning efforts within the City,
all residents will benefit from a better living
'environment.
X. David L. Carlberg, City Planner is the project contact
person.
XII. David L Carlberg, City Planner and William G. Hawkins,
City Attorney are the individuals authorized to request
reimbursements for project expenses.
XIII. PROJECT SCHEDULE
July 1, 1990 - March 1991
June 1991 - August 1991
Planning Process
August 1991 - Sept. 1991
Metropolitan Council
Review and Approval
Finalize Report
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PRELIMINARY PROJECT REQUEST FORM
I. PROJECT NAME:
PUBLIC SERVICE ASSISTANCE PROGRAM
:J
1991 Project #2
II. PROJECT ACTNfTY
A. Briefly describe the project
1. Project location (attach a map)
2. Project activities (acquisition, relocation, construction. demolition, rehabilitation,
administration. etc.)
3. Detail the number of persons benefitting.
4. How are they benefitting?
5. How many persons are low income?
III. PROJECT DURATION:
A. Is this a ~. two or three year project?
B. Give Project termination date.
IV. If the Project is more than one year, detail the project activities by year.
V. Briefly describe the Community problems that the activities address.
(For example, neighborhood blight. lack of low income jobs, substandard housing.)
VI. Summarize the funding.
A. Total revenue needed.
B. Total C.D.B.G. revenue needed.
C. Source and amount of other revenue.
VII. Detail the cost of each activity; demonstrate how each cost was determined (see attached list of
activities) .
VIII. Briefly describe the project area.
A. Its geographical size.
8. Number of households, or businesses.
C. Adequacy of the public facilities (sewers, water, streets, etc.).
D. Age of the neighborhood, of the homes or businesses.
IX. Is this project part of a larger effort? If yes, explainl
X. Project contact person:
XI. Individual authorized to request reimbursements for project expenses from Anoka County.
XII. Detail any demolition of housing suitable for lower income households. New requirements call
for one-for-one replacement.
::~
XIII. Attach copies of:
Public Hearing Notice OncJudlng availability of Interpreter)
Minutes of Public Hearing
Resolution of Local Unit of Government
Project Schedule
Plan for replacement housing If you will be converting or destroying anv occuoied or
standard-but-vacant housing.
COSO.ll
Rev. 10/15190
PROJECT ~2 -
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PRELIMINARY PROJECT REQUEST
Anoka County Community Development. Block Grant - 1991
I. PROJECT NAME
Andover Public Service Assistance Program
II. PROJECT ACTIVITY
The proposed project will continue as it did in 1990 to
assist several local public service programs that serve
low and moderate income families or individuals. The
City will designate a portion of the CDBG funds for
programs that meet CDBG criteria. An application
procedure, approved by Anoka County, will be used to
determine which programs receive funding. The
application will be similar to the one used in 1990.
All public service programs must serve low and moderate
income individuals. Administrative costs will be
included in this project.
III. &
IV. PROJECT DURATION
This will be an on-going project. The Andover City
Council believes that programs that serve low to
moderate income families/individuals should receive
some level of funding from the CDBG funds annually.
V. This project would address the problems of services for
senior citizens, handicapped individuals and services
for the homeless.
VI. The Andover City Council proposes to use at least
$15,000 in 1991 for public service programming. Total
dollars spent will depend upon the number and amount of
the requests received by the City.
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Andover CDBG Proposal
February 22, 1991
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VII. Advertising for Proposals
Amount of Public Service Funds Requested
$
50
$15,000
VIII. Because this project will be a City-wide effort, it is
difficult to determine at this time, the exact number
of households that will be incorporated into this
project. The actual figures will be determined once
awards have been made and reports from subrecipiants
have been received. preliminary 1990 figures show
a number of Andover and area households being effected.
IX. Andover believes that its financial involvement in
public service program funding is vital to the growth
of services required for a growing community. Andover
recognizes the need for programs that serve both local
and regional clientele and this effort is part of the
overall effort to fund public service programs
throughout the twin cities metropolitan area.
X. David L. Carlberg, City planner is the project contact
person.
XII. David L. Carlberg, City Planner and William G. Hawkins,
City Attorney are the individuals authorized to request
reimbursements for project expenses.
XIII. PROJECT SCHEDULE
July 1, 1991 - July 31, 1991
Receive Applications,
City Council Review
August 13, 1991
Funds Awarded
to Public Service
programs
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PRELIMINARY PROJECT REQUEST FORM
I. PROJECT NAME: Andove r Ne ighbo rhood Rev i t al izat ion
1991 Project 1/3
.:J
II. PROJECT ACTIVITY
A. Briefly describe the project
1. Project location (attach a map)
2. Project activities (acquisition. relocation, construction, demolition, rehabilitation,
administration, etc.)
3. Detail the number of persons benefitting.
4. How are they benefitting?
5. How many persons are low income?
III. PROJECT DURATION:
A. Is this a one. two or three year project?
B. Give Project termination date.
IV. If the Project is more than one year. detail the project activities by year.
V. Briefly describe the Community problems that the activities address.
(For example, neighborhood blight. lack of low income jobs, substandard housing.)
VI. Summarize the funding.
A. Total revenue needed.
B. Total C.D.B.G. revenue needed.
C. Source and amount of other revenue.
VII. Detail the cost of each activity; demonstrate how each cost was determined (see attached list of
activities).
VIII. Briefly describe the project area.
A. Its geographical size.
B. Number of households. or businesses.
C. Adequacy of the public facilities (sewers, water, streets, etc.).
D. Age of the neighborhood, of the homes or businesses.
IX. . Is this project part of a larger effort? If yes, explain I
X. Project contact person:
XI. Individual authorized to request reimbursements for project expenses from Anoka County.
XII. Detail any demolition of housing suitable for lower income households. New requirements call
for one-for-one replacement
<.J
XIII. Attach copies of:
Public Hearing Notice (including availability of Interpreter)
MInutes of Public Hearing
Resolution of Local Unit of .Government
Project Schedule
Plan for replacement housing If you will be converting or destroying anv occucied or
standard-but-vacant housing.
CD8G.l1
Rev. 10/15190
PROJECT *3
~
PRELIMINARY PROJECT REQUEST
Anoka County Community Development Block Grant - 1991
I. PROJECT NAME
Andover Neighborhood Revitalization
II. PROJECT ACTIVITY
The proposed project is an on-going continuation of the
City's effort to clean up blighted properties. The
project will include the identification of blighted
properties, the acquisition of the properties, possibly
the demolition/removal of blighted and/or substandard
structures and the resale of the property for new, more
e~ergy efficient single family home or commercial
properties. Administrative costs will be included in
this project.
The total number of persons receiving benefit from
this project is unknown at this time. These figures
will be determined by the number of blighted properties
identified and cleaned. Neighbors living in close
proximity to the proposed acquisition sites will
benefit from the removal of substandard and blighted
structures and from the clean up of the surrounding
neighborhood.
III. &
IV. PROJECT DURATION
This is an on-going project in the City of Andover.
The identification, acquisition and demolition/removal
will continue through the duration of the project. The
City will evaluate the project in the near future, to
determine the programs effectiveness and if the program
will continue.
V. This project would address the problems of neighborhood
blight, substandard housing and energy efficient
housing.
VI. The funding for the Andover revitalization project
will come from the project income from the sale of lots
acquired in the past. In addition, a portion of the
$40,000 reimbursed from the joint powers agreement with
Blaine maybe allocated to this on-going project.
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Andover CDBG proposal
February 25, 1991
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VII. The cost of acquisition of the property and/or
demolition of the blighted structures will be
determined with the appraised value of the properties
and agreed purchase prices.
VIII. Because this project will be a City-wide effort, it is
impossible to determine at this time, the number of
households that will be served by this project.
IX. The acquisition of property and or demolition of
blighted structures is anticipated to be a long
term project for the City of Andover. The City
recognizes the need to remove substandard and blighted
structures from the City's housing pool and in
addition, to improve the quality of housing within the
city.
X. David L. carlberg, City planner is the project contact
person.
XII. David L. carlberg, City Planner and william G. Hawkins,
City Attorney are the individuals authorized to request
reimbursements for project expenses.
XIII. PROJECT SCHEDULE
May 1, 1991 - July 1,1991
Identification and
inventory of blighted
properties or
substandard structures.
July 1, 1991 - June 30, 1991
property acquisition,
structure demolition and
removal, property
resale.
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Exhibit B
Urban Anoka County COBG
1991 Statement of Communtty Oevelopment
Objectives and Projected Use of Funds
SPECIFIC OBJECTIVES
FOR
1991 ANOKA COUNTY
CDBG PROGRAM
,
The following objectives have been established for assisting communities and citizen groups in the
formulation of specific program activities.
1. Support decent. safe housing for residents in Anoka County through: (1) rehabilitation of
existing structures; (2) eligible assistance for construction of new lower income housing; (3)
acquisition of housing suitable to meet lower income needs.
2. Assist program efforts to redevelop blighted areas through: acquisition and clearance,
upgrading public facilities and utilities, en~ouraging new development, seeking local financial
commitment to the effort.
3. Develop and upgrade public facilities and utilities which serve primarily lower income persons
or which are an integral part of redevelopment p.fforts in blighted areas.
4. Support economic development in Anoka County to provide new jobs, primarily for lower
income persons.
5. Promote the removal of architectural barriers.
6. Provide funding for public service activities which serve primarily lower income persons.
7. Planning and administration to support the above.
The above objectives were developed in cooperation with the communities in Anoka County and are
based on need as illustrated by statistics drawn from the 1980 census data and comments from
community residents. Overall. they are a continuation of past CDSG programs. with many
communities sustaining efforts begun in those years.
Proj. Objective
City L Proiect Budaet Met
Andover #120 Comprehensive Plan $13,500 7 Update of city-wide comprehensive
~ Update plan.
#121 Public Services Pool $15,000 6 Eligible agencies which provide
human services to be later chosen
by the City - city-wide.
#122 Neighborhood $40,000 2 Purchase and clear blighted property
Redevelopment - city-wide (continuing multi-year
project).
Uncommitted $10,447
Total Andover $78,947
Anoka #124 Public Services Pool $18,900 6 Including, but not limited to the
following agencies that provide
human services: Anoka County
Community Action Program.
Alexandra House, Family Ufe Clinic,
North Suburban Counseling Clinic,
Northwest Suburban Kinship, Anoka-
Hennepin Senior Transportation.
#148 Alexandra House $3,000 6 *See program descriptions on last
page.
#150 RISE $2.500 3 *See program descriptions on last
page.
#125 Retaining Wall $111,264 2 The City will replace a retaining wall
Replacement in the low income and redevelopment
district adjacent to the east side of
the Rum River north of Main Street.
#163 Miscellaneous Planning $9,450 7 Half-time funding for an intern
completing community development
and comprehensive planning city-
wide.
Total Anoka
$145,114
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Blaine #126 Public Service Pool $15,000 6 Including but not limited to the
following agencies: Family Life
Center Foundation; North Suburban
Family_ Service Center, Central Center
U for Family Resources, Alexandra
House. Association for Retarded
Citizens.
#127 Comprehensive Plan $16,122 7 Update the city-wide plan.
#148 Alexandra House $10,000 6 .See program descriptions on last
page.
#149 ARC $2,500 6 .See program descriptions on last
page.
. #150 RISE $5,000 3,6 .See program descriptions on last
page.
Total Blaine $48,622
Columbia #128 Public Service Pool $21,000 6 Including but not limited to ACCAP
Heights Senior Outreach, Central
Center/Bridgeview Transportation.
Courage Center, Friends of the
Library. Hot Meals for Shut-Ins, Little
Voyageur's Montessori School,
Lutheran Social Services Transitional
Housing, Southern Anoka County
Community Assistance.
#129 Revolving Business $45,000 4 Providing low interest loans as
Loan Program incentive to businesses who would
locate and create jobs in the City of
Columbia Heights. City-wide.
#130 Labelle Pond Study $20,000 7 Study to determine cause and
solution for odor and other problems
at Labelle Pond. north of 40th Street
and East of Central Avenue.
#131 Public Building $42.928 5 Multiyear project to make public
Accessibility parks buildings throughout the City
accessible to the handicapped.
#153 Housing Rehabilitation $21.511 1 Deferred forgivable loans to low
income households to repair owner-
occupied housing. City-wide.
Total Columbia Heights $150,439
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Columbus #132 Senior Coordinator $12.000 6 Funding a position to coordinate
Township Senior recreation services in the
Township Senior Center on Kettle
River Boulevard.
0 #153 Housing Rehabilitation $7,588 Deferred forgivable loans to low
income households to repair owner-
occupied housing. City-wide.
Total Columbus $19,588
Township
Coon Rapids #133 Economic Development $101,200 4 Loans to businesses for development
or expansion that will create new
jobs. City-wide. Includes payment to
CRDC for administration.
#134 Habitat for Humanity $10,000 The nonprofit Twin Cities Habitat for.
Humanity will move a donated house
to a Coon Rapids lot and rehabilitate
it for purchase by a low income
family.
#135 Public Service Pool $15,200 6 Consolidation of grants to Northwest
Suburban Kinship, Senior
Companion Program, and North
Suburban Consumer Advocates.
#149 ARC $3,200 6 .See program description on last
page.
#150 RISE $10,000 3,6 .See program description on last
page.
Total Coon Rapids $139,600
East Bethel #136 Coon Lake $39,307 2 Continue the multiyear project of
Beach/Downtown correcting conditions of slum and
Redevelopment blight in the Coon Lake Beach and
City Center redevelopment districts.
Activities will include but not be
limited to acquisition, clearance,
disposition. and other appropriate
assistance for new business or
upgraded residential development.
Total East Bethel $39,307
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Fridley #138 RiverView Heights Sn,848 2 Acquisition of properties in the
Riverview Heights Neighborhood
south of 79th Way and any
necessary relocation of residents to
0 clear the floodplain. This is a
multiyear project.
#139 Public Service Pool $38,835 6 Grants to be made to non.profit
organizations that provide services to
low income persons and households.
Actual agencies to be funded will be
chosen at a later date.
Uncommitted $1,000
Total Fridley $117,683
Ham Lake #140 Senior Transportation $20,550 6 Purchase a van to provide
transportation to the Seniors in the
City.
#141 Meals on Wheels $1,500 6 Grant to non-profit activity to deliver
one hot meal per day to homebound
individuals.
#150 RISE $5,000 3,6 *See program description on last
page.
Total Ham lake $27,050
Lino Lakes #148 Alexandra House $1,383.50 6 *See program description on last
page.
#150 RISE $1,383.50 3,6 *See program description on last
page.
#155 Surface Water $15,000 2 Acquisition of property in the
Management floodplain for clearance.
#156 Senior Outreach $3,800 6 Grant to ACCAP to operate a senior
outreach program.
#154 Senior Coordinator $5,000 6 Senior center coordinator at 1189
Main Street.
Uncommitted $2,171
Total Uno Lakes $28,738
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BOARD .Jf COUNTY COMMISS10NEk';
Anoka County, Minnesota
EXHIBIT C
DATE
April n 'oe5
RESOLUTION NO.
P~-42
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OFFERED BY COMMISSIONER Lonqfeld
COCNTY BOARD POLICY -
COMMLNITY DEVELOPMENT BLOCK GRANT PR~AM IN::OME
AMEl'OlNG RESOLVTlONS 81-107 AJoV 82-53
WHEREAS. Title I of the Housing and CommlX1ity Development Act of 1974 cs
amende<! provides for 0 program of CommlX1ity Development Blocle Grcnts; onol
WHEREAS. tne Anoleo County Soard of Commiuioners has ~n desi9"oted os on
"Urban COlX1ty" by tne Federal Housing and Urban Development Department cnd
conseQUently is eligible to pcrticipote in tne Notional Comm...,ity Development Blocle
Grant Program; onol
WHEREAS, tne Anoko C"'-"'ty Bocrd of Commissioners has directed lne
preparation of 0 plan ...,der tne Comm...,ity Development Blocle Grant Progrcm in
concert with the municipalities of An~o County; and,
WHEREAS, as 0 portion of said pion. m...,iclpolities cs lne sub-9rontee of
Community ::)evelopment Blocle Gront funds may utilize said funds in various program
forms to benefit low and moderate income persons, to aid in the pre....-enrion or
elimination of slums or blight or to meet otner commUl"'lity development needs having c
particular ur;ency because of tlveotto neolln ond safety; and,
WHEREAS. "program income" meons gro53 income eO'ned by tne sub-grontee
from tne grant supported activity such as: pr~ds from me sole of recl or ;>ersonol
property, interest earned on escrow accounts., revolving rehabilitation occovnts or
lump sum rehabilitation accounts, income from service fees, sale of commOOities,
uscge or rental fees, loon pro:eecis frem rehabilitation or e-conomic: development loans,
and interest earned on revolving .Icons atd proceedJ from speciel c:s.sessments :evied To
recover tne CO$t of constrvcting 0 public worl<$ or facility to tne extent rnot suen cost
WQ.1 initially pai: witn the Comm...,ity Develop~nt Block Grant f...,ds; end,
WHEREAS, in occordonce witn Federal regulations, Anoko County Os rne
Comm...,ity Development Block Grant recipient must receive 011 progrcm income. ,~e
County then may use said funds for any eligible Community Development Siocle Grant
cctivity ond tne County must expend revenues generated by program income before
furlner drowdown requesU will be authorized; and,
WHEREAS. payments of interest ond principal due on economic deveiopme~t
loons To private industry, whic:h Qre made TO Q revolving loan Qc:count wnjc~ .....as
cpproved os 0 C.D.C.S. grant to 0 Stote-<:ertified local development corporction are
not considered by HUD to be "program income":
NOW. THEREFORE. BE IT RESOLVED tnct tne Anoleo County Soard of
Commissioners does neteOY eSlablisn as 0 moller of palicy that:
I) All income frcm CDBC-fvnded activities whicn meets tne cbove definition of
program income. sholl be promptly forwarded to Anoleo County.
2) Eocn LDC wnicn nos 0 CDBC revolving loon account for economic deve/opme"t
will reTain loon repayments within the account for continued use for economic:
development cnd tnot Ine County or tne city will execute cn ogr~ent witn tne
LDC wnicn will include:
a)
Pranibition of conflict of interest as provided in HUD Regulation 24CFR
Part 570.&11.
b)
Compiionce witn Title VI of tne Civil Rignts Act of 1%4.
Requirement for tne LDC to submit quarterly ,eporu to tne Anoleo County
Community Development DirecTor regarding tne use and resulTS of
expenditure of funCs from tne revolving loon account for so lone; os Ano~o
County remains en entitlement c:ounty.
cl
d)
Any other provisions required by State or Federollcw or regulation.
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RE.SOl..\JTION 1!lS-42 (~o"""""d)
p O<}~ 2
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3) Anoka Counly ...ill eslablis~ as of May I. "85. 0 revolv;"" loon ac<:<>"". for
deposit of 011 economic de~lopment loon paymenlS reeei.....d by Anol<o Coun.y.
BE ~r FURTHER R~SOLve:D lhat, all prClQram ireame received by Anoka Counly
~rom ocllv.loes f.....ded '1'1 10101 or porI from 0 m.....icipalily'S CDBC projecl will
Increase fhot community's budQet for eli9ible CDeC oclivi lies and sholl tnerefore be
available 10 Ihe communily for fulure expendilure pursuei'll 10 Ihe Joinl Cooperal'on
Aqreement in effect at Ihe time of expenditure.
YES
NO
Dis trict II I - Hoes
District 112 - Burman
District /13 - Lo""feld
District 114 - Kordio~
District liS - Cenoiko
Districl 116 - McCarron
District 117 - Erhart
x
X
X
X
X
X
X
Hoes
8 urman
Lo""feld
Kordiok
Cenoiko
McCarron
Erhart
S 10le of Minne<o.o ) SS
County of Anoico )
I. John "Joy" Mclinden, County Administrator. Anol<a CO.....ly. Minnesola. hereby
certi fy Ihot I hove compared Ihe foreqoin9 cooy of Ihe resolulion of Ihe Coun.y Soord
of soid County wilh the ori9inol record Ihereof on file in Ihe Adminis.ralion Office,
Anoko Counly. Minnesota. os staled in Ihe minules of Ihe proceedinqs of said 5o0rd 01
o meetin9 duly held on April 23. 1985. and Ihot the some is 0 lrue and COlfec' cooy of
said ori9inol record and of Ihe whole lhereof, ond mot soid resolution wos ouly passed
by soid Boord at soio meelin9.
Wiln",s my hond and seol Ihis 23rd day of April. 1985.
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caul\;. ADMiNISTRA Tar,
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Anoka County, Minnesota
EXHIBIT 0
DATF.
r ebrvoror 21. "8S
RESOttJ110N :--;0.
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OFFERED BY COMMISSIONER Lanqfeld
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T111lfl.. Y E~ OF c.D.B.G. F1..t-OS
WI-EREAS, Anoka Counly is on Enlitlement Coun,.y and lherefore receives
ont'lJOl Community D~eloomenl eloc:~ Cronl (CDBC) OIlOC:Olions fran Il'Ie U.S.
DeQcrtment of Housinq and Urt>on D~elooment; and,
Wl-EREAS. II'I~ Anol<o County eocrd of Commissionen mO<es Ihese CDBC funds
avoilcble to municipalities in Anoko County for eliqibl~ projects; and,
Wl-EREAS, Anol<a County, os Ihe qronlee, is responsible for Ihe .imely
expenditure of CDBC funds; ond,
WI-€REAS, Anol<o Counly's ~rformonce is meC1Jred in part by sucl'l limely
p~rformonce; end,
WI-€REAS, Anol<a Counly may be subject to HUO fiscal sonclions for fcilure 10
ex~d CDBC funds wilhin a reasonable period of lim~:
NOW, TI-€REFORE, eE IT RESOLVED Ihot the Ar.oI<o Counly 60ard of
Commissioners odopls Il'Ie followinq Policy Reqardinq Schedule for Ex~ndilure of
Community Oeve1ooment eloc:k Cronl runds by Anol<o Counly Subqranlees:
POLICY REGARDING SCI-EDULE FOR E~NDITURE OF
COMMI..,NITY DEVELOPMENT eLOCK CRANT FUNDS
e Y ANOKA COUNTY SLeCRANTEES
Community D~elooment elock Grant F.....ds will be reserved for eliqible budQete<:l
suOqrontee activities for up to 18 months after notice of ovoilooility of suCh funds for
expenditvre. If a community' fails to expend CDBG project funds within thaI .ime
limit, the Anol<o County Bocrd of Commissioners will witherow Ihe olloc:olion for 11'101
project.
In order Ihot communities may hove adequate notice of the impendinq will'l~owol,
County CDBC stoff will notify IhO$e communities which hove nol commilleQ CiJ6G
project funds within 12 monlhs offer the start of Ihe appliCable CD6G program yeO! of
thot condition. Such nolice will enable those communities 10 re-evoluole projects and
10 prO<}ram Ihe funds if necessary.
Those communities which ore in viololion of Ihe 18 monlh rule 01 Il'Ie lime of cQoo.ion
of Il'Iis policy will be qiven six montl'ls from the dale of the County 600r~ P.esolu.ion
referencinq Ihis policy, to expend Il'Ieir CD6G project funds. AI Il'Ie enQ of 'ne six
month ~riod, the funds will be suejecllo wilhdrowol.
The Anol<a Counly Board may on on individual case basis, elecl 10 waive :he 18 mon.1'I
rule if the eoord snould determin.e 11'101 the project delay is coused by forces outside
Ihe control of Ihe communily and that project complelion is fecsible wirl'lin 0
re<l5OnOOle omounl of time.
...
Funds which revert 10 Anol<o County sholl be realloc:oled at Ihe discretion of tne
County Board .to either other projects $ubmilfed by communities or 10 Counry.w;de
octivilies.
Any community bcsed groups or other subgrontees of communities musl be notified of
this palicy when they ore considered for CDBG fundi"9-
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~\JTION I8S-n (Conl,,,,",dl
YES NO
Dis Irict , I . Haas X Haas
District 12 . eurmon X eurmon
District 13 -lanqfeld X Lanqfeld
~) District '4 . Kordiok X Kordiol<
Dis trict IS . Cenoiko X Cenoiko
District 16 . McCarron X McCarron
District 17 . Erhert X Emert
Slale of Minneoota ) SS
County of Anoko )
I, John "Jay" McLinden, County Adminislrolor, Anol<o Counly, Minneoola. l'Ie'eby
certify Ih.:lt I hove compered tl'le foreqoinq COOy of Ihe re>o:>lulion of lI1e County 600rd
of said County with the originaJ record thereof on file in fhe AdminiSTrotion Office,
AnokO Counly, Minnuola, os staled in lI1e minules of lI1e prOC:~dinqs of soid 600rd 01
o meetinq duly held on Februory 21, 1985, and II'I0t Il'Ie some i. o.rue and correal copy
of SOld ori9inal record and of the whole thereof, end 1I10t soid resolurion was duly
passed by soid 60crd at soid meel i"9'
Witness my' hond and seol Il'Iis 21 st day of F ebruory, 1985.
~i;1~rf.~
OI..,NT ADMINISTRATOR
,-)
BOARD If COUNTY COMMISSIONERS
Anoka County, Minnesota
Augusl 12. "8'
EXldIBIT E
DATE
RESOLUTION ~O.
86-70
o
OFFERED BY COMMISSIONER
Haas S leff~n
COLNTY BOARD POLICY _
COMMLNlTY C€VELOPlJENT BLOCK GRANT PRO~AM INCOIll€
AIlI€I-<lINC RESOL\JTION 8542
WHEREAS, Title I of the Housinq ond CommunilY "evelopmenl Act of 1?74 cs
. amended provides for 0 prClQrom of Community Developmenl elock GronlS; and.
WHEREAS, Ihe Anol<o Counly eoord of Commissioners has been designOled os on
"Urban Counly. by the Federal Housing and Urban Developmen. Deportment and
consequently is eligible 10 participate in Ihe National Communily ::)evelopment alack
Gront Programj and,
WHEREAS, Ihe Anoko Counly eoord of Commissioners hos dire-:red 'l'Ie
pre-porotio" of 0 pion under the Community Development Block Grent ?r09rom in
concert with the municipalities of Anoi<a Covnry; and,
WHEREAS, os a portion. of said pion, municipalities os tt'\e sub..grontee of
Community Development Slack Grant funds mey utilize said funds in various program
forms to benefit low and moderate income persons, to aid in the -=,revenrion or
elimination of slums or ~li9"'t or to meet other community development needs hevin; Q
particular urqency because of threat 10 heollh and safelY; and,
WHEREAS, "i.'roqrom income" means income earned by 'he sub-grantee from the
gronl supported oClivily such as: proceeds from Ihe sole of real or personal property.
interest earned on escrow accounts, revolving re:h"obilitation accounts or lump sum
rehabilitation accounts, income from service fees, sole of commodities, vsage or
rental fees, loan proceeds from rehabilitation or economic development loans, ond
interest earned on revolving 100"-$ and proceeds from special assessments leviec to
recover Ihe cost of construct.inq a public works or focilily to Ihe exten"hol such cosl
was initially paid with Ihe Community Developmenl elack Gran! funds; and,
WHEREAS, in accordance wilh Federal regulations, Anokc Counly as 'l'Ie
Community Development alock Grant recipient mu.st receive all program income, to
be used for any eliqible Communily Developmenl elack Gran. oclivily -:nd 'he .:aun'y
must expend revenues generated by program income before further dro......down :"e~'JeSTs
will be aulhorized:
NOW, THSREFORE, BE IT RSSOLVED 11'10' the Anoko Counly Boord of
Commissioners does hereby establish os 0 moiler of policy thaI:
I) All CDeG program income meelinq Ihe above definilion, except ;>oymec,ts ,,, ::
Counly-opproved LDC revolving loon account, sholl be promp.ly forwarded to
Anol<o Counly.
2) Each LDC which has 0 CDBG revolving loon cccounl for economic develooment
will retain loon repayments within the occ:ount for continued use for economic
development subiecl 10 011 CDeG regulalions, and thaI the County or 'l'Ie city
will execute on oqreemenr with Ihe LDC whiCh will include:
0) Prohibition of conflicl of interest as provided in HUD R~qulotion 2~CF'R
Parr 570.611.
bl Compliance ...ilh Tille VI of Ihe Civil RighlS Act of 1%4.
c) ReQuiremenl for the LDC 10 submil Quorlerly reports to the Anoko Counly
Community ~evelopment Director regording the use end results of
expenditure of funds from the revolving loon account for so lon9 os Anoka
County remoins on entitlement county.
d) Any Olher provisions reQuired by Slole or rederollow or regulOlion.
Anoko Counly has eSlcblished. as of May I, 1985, 0 revolvinq locn occounr f"r
deposit of all economic development loon payments re:eived by Anoke County.
3)
"
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9E IT FURTHER RESOLVED Ihot, 011 program income received by Anokc Counly
from oClivities funded in tOlol or porI from 0 municipolily's C"eG project will
increase thaI communily's budget for eligible CD9G activities and sholl tnerefore .:e
available to the community io'" future expenditure ~vrsucnt to f~e Joint Coop~rorlon
Aqreemenl in effect 01 the ,jr.1e of expendjture.
RESOLI.lTION I~70
P O<Je 2
YES NO
DistricllI . Haas Sletten X Haas S t~tren
C) DiSfricl 12 . eurmon X eurmon
DiSfricl #3 - Lonqfeld Absent Lonqfeld
DistriCI #4 . Kordiok X KordiOI<
District liS . Cenoiko X Cenoiko
DiSfricl 116 - McCarron X McCarron
Dislricl D7 - Erhorr X E rhorr
Slate of Mirnesota )SS
County of Anoka )
I, John "Jey" McLinden, County Adminisfrator, Ancl<c County, Minnesota, hereby
certify '1'1011 hove compared Ihe foreqoinq copy of the resolulion of the Coun.y coord
of said County with 'ne original record thereof on file in the Administration 0 rrice,
Anoka County, Minnesota, as stoted in the minutes of the proceedings of said aoard at
o meelinq duly held on Auqusl 12. 1986, and thaI Ihe some is 0 true and correCI copy
of said oriqinol record and of the whole Ihereof, ond Ihot said resolution was duly
passed by said eoord 01 said meelinq.
Witness my hand and seal Ihis 1211'1 day of AuquSl, 1986.
~# ~/J:
HN "J " ~~L N
OUNTY ADMINISTRA TOR
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EXHIBIT F
CERTIFICt.. TION
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The Undersigned, on behalf of the Agen:::y, ce:1ifies, to the best of his or .her knowledge anc
belief, that:
(1) No Federal apj:lropriated funds have been paid or will be paid, by or on behalf of the
undersignet:, to any person for influencing or attemj:lting to influence an officer or employee
of any agen:::y, a Member of Congress, an officer or employee of Congress, or an emj:lloyee
of a Member 01 Congress in connection with the awarding of any Federal contract, the makin::
of any Federal grant, the making of any Federal loan, the entering into of a:1Y cooperativ;
agreement, and Ihe extension, continuation, renewal, amendment, or mOdilicatjon of any
Federal contract, grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid 10 any
person for influencing or at1empting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a r....,ember of
Congress jn connection wilh this Federal contract, grant, loan, or cooperative agreement, t:.e
undersigned shall complete and submit Standard Form -LL.L, "Disclosure ForiTl to Repo"
Lobbying,. in accordance with jts instructions.
(3) Tne undersigned. shall require that the language of this certification be i.'lc!uded in the
award documents for all subawards at all tiers (::-:cluding subcontracts, subgrants, and contracts
under grants, loans, and cooperative agreements) and that all subrecipients shall cer:ity and
disclose a::cordingly.
This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for
making or entering into this transaction imposed by section 1332, title 31, U.S. Code. Any
person who fails to file the required certification shall be subject to a civil penal!]' of not less
than 510,000 and not more than 5100,000 for each such failure.
AGE:NCY
Sy:
By:
I:s:
Its:
Date:
. Date:
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACfION
DATE
July 2, 1991
Engineering
AP'FflO~FOR
AG,E~D~
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BY:
AGENDA SEC1ION .
NO. Sta f, Comm~ttee,
Commission
ORIGINATING DEPARTMENT
ITEM Approve Letter/
NO.
/3. WOE Site
BY: James E. Schrantz
J
The City Council is requested to discuss and make changes
necessary to approve the attached letter for distribution to any
potential property owners who have questions regarding the status
of the WOE Landfill.
The attached draft was prepared by Bill Hawkins.
The staff doesn't know what we should be telling potential buyers
when they have questions because the City Council hasn't taken a
position.
The attached letter from MPCA dated 2/12/91 was given to the
developers of land affected by the WOE Landfill.
I don't believe methane gas has been found outside the landfill to
date.
"--,
MOTION BY
TO
COUNCIL ACTION
SECOND BY
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Dear Resident:
The purpose of this letter is to provide you with the informa-
tion that the City of Andover has concerning the Waste Disposal
Engineering Landfill site located north of Bunker Lake Boulevard
and west of Hanson Boulevard within the City.
The Environmental Protection Agency of the united States
Government and the Minnesota Pollution Control Agency have
conducted extensive testing of this site. It is their opinion
that there may be a potential health hazard as a result of the
placement of garbage and landfill material in this site. The
City has undertaken no independent studies and is unable to
confirm the validity of these governmental agencies' claims. To
date no pollution has been detected outside the boundaries of
the landfill site as a result of monitoring wells installed in
the vicinity. Nevertheless the EPA and MPC are requesting that
the City impose well restrictions and building standards for
homes within a specified area of the landfill. This area is
approximately 500 feet from the edge of the landfill. To date
the City has not adopted such regulations but may consider same
in the future. Any further questions concerning this matter may
be directed to the Andover City Engineer~~ s~ ...
Sincerely,
CITY OF ANDOVER
..,
EMi~~cjJ~'- ' lIution Control Agency
,_ 520 Larayd' " d, .Saint Paul, Minnesota 55155-3898
r E 8 1 :3 1991" I phone (612) 296-6300
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CITY OF ANDOVER
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February 12, 1991
-Z/13/11
EN~ I RDN rn~NTkl-
10 DD 'SrtJtrtf
K.t!N o'Q1€L
'/0 e,C. 'Z./J9/1/
Chm ((}It J u.-
CJ.h~le.
Mr. Jim Schrantz
City Administrator
City of Andover
1685 Crosstown Boulevard
Andover r Minnesota 55303
Cear Mr. Schrantz:
During our visit to your office on Friday, January 25, 1991, you ~-equested a
letter stating the actions M:! expect the city of Andover to take regarding
ordinanCes restricting developll:mt aronnd the Waste Disposal Engineering (WOE)
Site. Attached please find a letter dated June 6, 1989 r to Mayor Elling fran
Rod ~.assey, Division Director, requesting the Andover City Council to take
action. Also attached is a letter dated May 18, 1989, to Mr. Dan Waloga, HUD,
fran Rod Massey stating the sane Minnesota Pollution Control Agency position.
As stated in the attached letters, the city of Andover should pass an ordinanCe
restricting the building of arr:l structures within 200 feet of the tee of the wuE
landfill. In addition, an ordinance should l:e passed requiring structures
within 500 feet of the tee of the WOE landfill to install gas detection and/or
gas control systems.
As M:! discussed in your office, these rreasures are rreant to provide for those
residents of Andover living in the vicinity of the WOE landfill a nargin of
safety fr:om the dangers of migrating landfill gases. The accumulation of
methane gas in a hare can result in a disaster which can l:e avoided with the
passage of the above ordinances and their strict enforcement. Action by the
city of Andover is warranted and should l:e initiated at the earliest possible
date.
If M:! can l:e of any assistance in this matter, please contact me at (612)
296-7746.
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Sincerely,
CJ3;:Z~~
Dale J, Trippler
Project Manager
Responsible Party Unit II
Site Response Section
Ground Water and Solid Waste Division
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Enclosures
Regional Offices: Duluth' Brainerd. Detroit Lakes' Marshall' Rochester
Equal Opportunity Employer . Printed on Recycled Paper
::.~
520-Lajayette.Road, Saint Paul, Minnesota 55155
. .:.:--..;.J_elephone (612) 296-6300
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M!nnesot2. p~ !!~~:~~
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June 6, 1989
'nle Honorable Jim Elling;. MayOr
an:i City Ccun::il ~rs
Citv of. Andover
1685 Crosstcwn Eoulevard
,Andover, Minnesota 55303..
. .
eear 11;l.yor Elling and. City Council ~:
-. '. .....
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RE: WaS"...e DisfOsal Engi.neo...ring
This letter is to fo:crally request that the. Andover"City 'Council ccnside'- taking .
ac--ion that ~d reguL.-e.that..all buildings (residential.a.nd c:crmer:c;;>1) ~thin.
the vicinity of the Waste Disp::sal Engi.nee""ing' ('WOE) Site :.ir:clude'rretha.!"P- gas . . .
det-""CCion d-ovices andIor.te const:::Uc-..e::i~in a rranne.--to-J:e. able to-cont:-:Jl."' .....:-.-
methane gas levels.. by. using-venting'.Qevices or. sttUctw:ar'b:u:::ie....rs...:. ;:,-:'::-.::-:7::: ; ,-.:.::':':..-',
._ -;--_ ~..s s::ated in the enclosed letter-tO 11r:. Dari"Walooa of the u.s. -r::ecartrrent of. . .
I-'.ousing an:i Uri:cn Cevelcptent., it is the positidt of the Minnesota Pollution
eonc::ol A!::J2n='I (MFG\..) and. U.S. Envirorurental Protec--i.on.;'.go..P.::'f (EPA) s-...affs that'
no so:uc=ures, including gcrag"-5 and. any ot:ho..r buildings r sh::uld be ccns-...:::uc-..ed
within 200 feet of ....c.ste rratorial at the \oi"DE Site.. This 200 foot. "set. bac.'<:" is
necessaxy to provide an adequate di;s-...a.nce primarily.-ro nonitor: the migration of:.
la.r<i" ; 11. gas. ...
'!he -re:redia.l action sele:::t.e:i bv t:.he MFG\..' and EPA s'"...a.:ffs for t:1.e i-<1JE Site wj 11
include the ope-..-ation of a landfill gas nonitoring and. cont...--ol syste:n. The
landfill ~ cont:=ol system.will contrOl the.-levels and.. flew of landfill .gas.
within the 2tlO foot: "set back"- dist:an::e to 25 pe....~ent of..the r..a,.;er ExDlosive ..
. - -
Limit for rre+-...he.ne.:.'It is the MFC..;;,and. EPA str";:f/s.position:that.the design,. .-:-:::
cons---=uct.ion end rrainten.ance oL~the lar><1fi11 aas.' control ,svste:n':is the. :.;_:.- :'. .:-~ .,...:-..
responsibility of those.~-i.es:'responsible .f;r-the contamlnation at-the \oi"DE.... .--
Site. / ...... . . . ....:~:...
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'The MPCA and EPA st".'1ffs are recamending that the Andover Cit'j CounCil cons ide!:
requiring that cityoI:d.inances for st...""ilct.UI:"'-5 in the vicinit'f of i-f"DE, but'
outSide the 200 foot "set reck" cU.s-...a.nce, include muvisions for t.'1e ..-. ... ...
i::ns-...allation or gas detection and/or-gas conc....--ol, sYstems. Ee::ause t.'>1e City .
CotmCil has the authority to require such provisionsr the Y.?:,.; cr:d EP.ll.. Si:;>fis
l::elieve tl'<.at the Citv c...--unciris in the l:es~ oosit:..on to also de:::..d-e the a...rea.
t.'1a"C should be aff~..ed bv the aas c-etec-...ion and/or aas con~-:::Jl systen .
~=-L.e..'1':..S. ~, t.~ ~. st;>"i ....-il1 b3 c:vailanle .to !:,1..~,,:..de arr:
Regional Q:1ices: fJuh....'th' 8rainero . Detroit lakes' Marshall' Rochester
~Qua1 Ooocftuniry Emoiover Printed orr Recycied Paper
o
<J
'n1e H:m:)rable Jim Elling, ~r
arxi City eoun::il ~rs
Page 2
June 6, 1989
tecr.nical assi.st:Mce, if necessaryr to assist you in this decision. Finally, it
is the p:lSition of the MPCA staff that the inst:al1.ation an:i costs asso::iate:l.
with the residential gas det.e::""..i.on and/or gas ccnt...""Ol systems shall be the
responsibility of t..'-e developer/roil~.
'The MPCA an:l. EPA staffs believe that the ccrtt.rol of landfill gas is an i.rr;:ortant
env'irornental an:l. hunan health issue with res~ to the WOE Site. Your
'coope.-~tion and consideration of this I:>::<"uulIendation would be aHlreciated and
helpful.
If you have any questions, please contact: Kenneth Habe.IJran of ",y staff at
(612)296-7399.
~~s1 p11J
G:round Water and Solid Waste Division
--
Rlli:ajr
EnclcSll....-e
~: Eob Hutchinson, Anoka County EnvL""Ornental Ser"rices
l-lzrcia Ku1l, Eo,.a:ran & Ercoke
Da11 Walcga, U.S. eepartrre..'1t of Housing and UI:bcn Ceveloprent
Fred Bartm:m, U.S. Envi...""Omental PI:otection Aqercy
"
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Minnesota Pollution Control Agency G~~
520 Lafayette Road, Saint Paul, Minnesota 55155 O~~V
Telephone (612) 296-6300
).(INN 19'10
May 18, 1989
Mr. Dan Waloga
U. S. cepartrrent of Housing and Urban Ceveloprent
220 South 2nd. St..~t
Minneapolis, Minnesota 55401
!:ear Mr. Waloga:
RE: Waste Di.sp:lsal Engi.neo....ring Site, Andoverr Minnesota
,~
As you requested at an April 13, 1989, rreeting, the PJIPOse of this letter is to
provide the l-f..innesota Pollution Cont....'"Ol J..qercf's (MP:A) sUitf position regarding
the "set back" distance r:et:w'e<>-l1 the Waste Di.sp:Jsal Engi..neo....ring (\-IDE) Site and
any developrent adjacent to ~TIE. It is the MPC..~ sUitf' s position that no
st..ructu..-res, including gaz:ages and. any other buildings, should r:e ccnst....ructed
within 200 feet of .....c..ste I1Bterial at the ~TIE Site" U" S" Env:i.J:onrental
protec-...i.on J...gency (EP.~) s-...aff concurs with this position.
In gena.....u, the d€canposition of mixed municip:ti solid waste produces gases. Of
these gases, rrethane gas l.=...,_ues the dc:rni.nant car;xment when decanposition
c:ccw::s in the absence of oxygen; ho;.;ever, volatile organic c:crn;xronds have also
J:eo-l1 detected. in gas samples collec""-.ed at ~TIE. Methane gas is ex;Jlosive and I1BY'
present l:oth a public health and safet"f concem as ;.;ell as an envi.J:onmental
concern. The 200 fcot "set back" distance Will provide a distance for the
installation of gas rronitoring points and the ins""...al.lation and op:ration of a
lar<ifi 11 gas collec""...i.on and ventilation system.
In addition; MPC.r.. s-..aff will recCI!I1'eIld to the city of Andover that hares in the
vicinity of the \-ITIE Site, but outside the 200 fcot "set back" distance, l:e
equipp:d with a landfill gas detection system and/or l:e const-rutted in a m:mner
to l::e able to control gas levels (using venting devices or st.."'1.lctural bal:riers) "
The MPCA dces not have authority to require the developers, builders, or cwners
to install landfill gas rronitoring or cont...."'"Ol equiprent. The MPC..;' staff
l:elieves the city of And.over.'has the authOrity and the rrechanlsm (by including
provisions in the city ordinances) to require residential gas rronitoring and/or
cono:ol syste:ns.
As discussed. during the April 13, 1989, rreeting iirvolving MFCA staff and U.S.
eepart:ment of Housing and Urban Cevelc;,:rrent (HUD) repI:"'...sentatives, the reredial
actions for tf..e \-IDE Site will include the q:erations of a landfill gas
rronitoring and ventilation system. The MPC..\ s't"cff r:elieves that this system, in
canbination wit..'1 t.';e 200 fcot c::rr.pliance zone and reside.'1tial c.etec::ion cr.d/or
Regional Offices: Duluth' Brainerd' Detroit Lakes' Marshall. Rochester
E~ual Opportunity Emoloyer Printed on Recycled Papar
o
l".r. Dan walcga
Paqe 2
May 18, 1989
com:....'""'Ol syst:an5 will pI.'O'.ride adequate proteC""...ion for pililic health and the
err,."UUUleILt" ~, at this ti.rre, the HPCA staff cannot provide full
a!:surance that lardfill gas b:cm the WOE Site will rot travel l::eyond the 200
foot distan::e. 'Ihis is tecause t.he-re are many factors (Le., age, size and
depth of lardfill, t:yp= of soils, cap arrl gas ventilation syst6ll) that influence
landfill cas miaration ard tecause the raredial acdons have not. camenced.
Once the ':;"'DE cap ard landfill gas m:mitoring and cont...'""'Ol system are in place,
the HFC~ staff l:elieves there will l:e sufficient infonnaticn to provide a rrore
accurate pict;Ure of the existing ard potential gas migration at the y,lJE Site"
If you have any questions, please contact Kenneth Hal::;el:man of my staff at
(612)296-7399.
L~,~.:~
DirectOr fI
G:round Water and Solid Waste Division
RE2-f./KMH: a j r
cc: The Honorable Jim Ellingr 1".ayor, Cit'j of Andover
Gerald windschitl
Bill Skalle-..-udr LeFereJ:e, Lefler, Kennedy, O'Brien and DrawZ
Fred Eart:man, U. S. Envi.r:omental PJ:ot.eC""...ion Aq='J'C'f
Eob Hutchinson, ArJQka County Envi.r:onrrental Services
Ron Roth, Wasteco
MargaJ:E!t coughlin, Ford M:ltor CCIl'f2!IY
Richard 1".a-T"Chekr UNISYS Con:oration
earl Meier, HoneY.,;ell, Inc.-
1'l.arcia Kull, ~ & BI:COke
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE
July 2,
AGENDA SECllON
NO. S ta f, Commi t tee
Commission
ORIGINATING DEPARTMENT
~J.M Purchase Trailer/
/'1. Public Works
Public Works
Frank Stone ~
Superintendent ( ~
BY:
The trailer we have been using for our 1-ton roller has come down
with a bad case of metal fatigue. It was made out of an old truck
front end. The axle is now bad and the metal in the rims is
starting to crack. To repair this trailer would just about cost
as much as it does to purchase a new one.
We have priced some trailers and Tailwind Trailers West of Anoka
can build the city a trailer at a cost of not more than $1,500.00.
They will give us a three week delivery, if not sooner.
Mr. Koolick advises that the money could come from the PIR Fund if
approved by Council.
COUNCIL ACTION
MOTION BY
TO
SECOND BY
~I
~
r./"-TAfiWiNi5-fiIAiLERs~~
JJWe're behind you all the way"
9784 Highway 10 Elk River, MN 55330
(612) 421-2247 · (612) 462-2326
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE July 2, 1991
ITEM
NO. _
/0"
1992 Budget
Discussion
ORIGINATING DEPARTMENT
Finance
Howard D. I<oolick..o<-
Finance Director
BY:
APPROV~. FOR
AGENDA
')
['i--'I
BY:1
)
AGENDA SECTION
NQ Staff, Committee Comm.
REQUEST
The Andover City Council is requested to provide direction
regarding the preparation of the 1992 budget. The City Council
is also requested to set a budget calendar.
BACKGROUND
The tax bill recently passed by the state of Minnesota will have
a significant impact on the City's 1992 budget. The following is
a summary of the more significant aspects of the bill.
1. Local government aid will be cut by a total of 4.0% of our
revenue base. This cut, part of which was adopted in the
1990 session, totals approximately $67,000.
2. Levy limit base (levy limit plus aid) is frozen at 1991
level. This allows the City to levy for the aid reductions
scheduled in 1992.
3. The inflation and growth factors have been removed from the
levy limit base.
4. The state will begin licensing residential building
contractors, remodelers and specialty contractors.
Currently the City licenses contractors, producing
approximately $11,000 of revenue. The City may not lose
all of this revenue source, but will lose a large portion
of it.
In addition to the effects of the tax bill, the City should not
expect large increases in building related revenues. Further, the
amount available from the administrative trust fund will decrease
by approximately $35,000. still further, interest earnings will
most likely be lower than previous years due lower rates and less
cash to invest.
COUNCIL ACTION
MOTION BY
'-.... TO
SECOND BY
o
The bottom line seems to be that there will be virtually no growth
in the budget. Considering inflation, the potential cost of
implementing comparable worth, and the two new fire stations,
either new revenue sources will need to be found or services
reduced.
ITEMS FOR COUNCIL CONSIDERATION
Several items which the City Council may wish to discuss would be:
1. Is the City Council willing to raise fees for permits and
licenses, and if so, to what level should they be raised?
2. Is the City Council willing to raise taxes to make up the
aid reductions scheduled for 1992?
3. What new revenue sources might the City Council consider?
(Transfers from other funds, allocating costs to other
funds, charging for services currently performed at no
cost, etc.)
4. What areas (Street Maintenance, Parks and Recreation, etc.)
are considered priorities by the City Council?
5. Any other items which the City Council may feel is helpful
to the staff.
While the City Council is not being asked to make concrete
decisions, providing this direction will provide the department
heads with an idea of the framework with which to prepare the
budget and provide the finance director with a feeling on what
sort of budget the City Council will accept.
SETTING BUDGET CALENDAR
The City Council is requested to adopt a budget calendar.
Under the truth in taxation laws, the City is required to adopt a
preliminary tax levy and budget prior to September 1st. In order
to have adequate time to prepare and review the budget, a calendar
should be set specifying dates and setting any meetings needed.
Based on the process used in past years, I would recommend the
following:
June 20th - Budget forms and instructions distributed to
department heads
July 1-5 - Revenue projections completed by Finance Director
July 9th - Budget forms due to Finance Department
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July 9-12 - Budget forms reviewed for content and accuracy
July 23rd - Budgets and naratives distributed to City Council
and department heads
July 30th - First City Council meeting to discuss budget.
This is a special meeting which would need to be
scheduled.
Aug. 7th -
Amended budgets distributed to City Council and,
if necessary, further discussion is scheduled at a
special meeting.
Between
Aug 7-16 -
Special meeting(s) is(are) held if needed to
complete review of the budget.
Before
Aug. 28th
City Council passes budget and tax levy
resolutions,
CITY COUNCIL OPTIONS
1. Adopt calendar as proposed and schedule a special meeting for
July 30th to discuss the budget.
2. Amend the calendar and schedule any meetings necessary.
3. Postpone setting a budget calendar until later this summer.
4. Other options as determined by City Council.
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE
July 2, 1991
ITEM
NO'1
lip,
Fire Bond Budget
Fire Department
Bob peach.bf
APPROVED FOR
AGEV~
Bi
I
AGENDA SECJLON .
NQ Staff, Commlttee, Comm
ORIGINATING DEPARTMENT
BY:
The attached budget outlines how the Fire Bond money is being
allocated. Some items are already paid for. Some are partially
paid. Some are not ordered yet.
We are requesting that this budget be approved s that the Fire
Department can begin ordering equipment listed with the following
restrictions:
1. Items listed with asterisks will not be ordered until the
building is complete and budget balance is reviewed.
2. Items listed with a double asterisk are change orders which
will be rejected. The Fire Department had requested these
changes to determine costs and feels these items are not
cost justified.
3. Items exceeding $15,000 will be ordered through the sealed
bid process, including separate Council approval.
4. No items ordered will exceed budget amount without specific
Council approval.
Because administrative and legal costs are difficult to determine
and change orders are unpredictable, this proposal leaves
approximately $100,000 to cover such contingencies while still
allowing the Council as complete an overview as possible fo the
total Fire Department plan.
The Council will receive updated information as it becomes
available.
COUNCIL ACTION
MOTION BY
'-- TO
SECOND BY
/-
JUNE 26 1991
~IRE DEPT. BOND BUDGET
3UILDING COSTS
o
BONESTROO CONTRACT
TESTING,SOILS CONCRETE
BONESTROO INSPECTIONS
MAERTENS BRENNY
LAND STATION#2
LAND STATIoN#3
SAC/WAC ADMIN
100100
2176
24000
1037391
45500
25000
26200
CHANGE ORDER
HYDRANT
BURNISHED BLOCK
CoMPACTION/STA#2
RAKE .Jo I NTS
LOW E GLASS
WINCH
PVC IN LIEU OF CAST PIPE
QUARRY TILE ON SIDEWALK
CLOSET
QUARTZITE FLOORING
CLOSET SHELVING
ELECTRICAL OUTLETS
DRINKING FOUNTAIN
PUSHBUTTON SWITCHES
WOOD PANEL WAINSCOT
DISHWASHER
MAGLoCK DOORS
SUB TOTAL CHANGE ORDERS
TOTAL BUILDING COSTS
6850
21622
332
1992
649
9163**
-800
4246
2641
19033
222
199
2191**
2547**
4393
714
2915
BOND COSTS
ALDRICH STUDY
BONNESTRoo REPORT
PRE-ELECTION COSTS
BOND COORDINATOR
BOND DISCOUNT
BOND INTEREST TO CITY
BOND SALE
4850
1755
2800
14710
25000
14602
15000
LEGAL COSTS
BOUNDARY SURVEY STATION 1
LAND ACQUISITION STATION 2
BOND CONSULTING
OTHER
TOTAL BOND & LEGAL
1000
4621
12000
1200
FURNITURE
5 WALL BEDS
8 BED LINNEN
5 RECLINER
1 SOFA
3 END TABLES
4 BAR STOOLS
6 TRASH 30GAL
24 TRASH 10GAL
.:J 47 WINDOW BLINDS
1 MOVIE SCREEN
75 STACK CHAIF.:S
2~~:; TRAPEZOID TABLES
1 VIDEO CABINET
4 MARKER BOARD 2X3
1 COF.:K BOAF.:D 4X8
1 CORK BOARD 4X6
"... ,.~- "'. ,-. ',-,
10000*
800*
2000*
600*
300*
360*
120
720
3000
450
12150
2500
300*
120
130
85
78909
1339276
97538
100
10
o
APPLIANCES
'STATION EQUIP
1
TRUCKS
/ '\
TR,~/ EQUIP
'>...I"-Jl "'. -.. -', " ,_ -_~
~
~1
HANGAR WALL RACK
HANGAR ,METAL
RUGS,3X5
KEY CONTROL CABINET
CHIEF DESK
ADMIN DESK
DESK CHAIR
FILING CABINET
STORAGE CABINET 24X36X72
DOUBLE TIER LOCKER
TOTAL FURN ITURE
90
135
200
95*
600
1600
850
875
1900*
250*
,..,
L.
1
4
J;.-
.-'
C"
.-'
10
6
40350
1
TOSHIBA 46" TV
.]VC 20 II TV
.JVC 660 V.C.R.
RCA 415 CAMCORDER
VACUUM COMMERCIAL
WASHING MACHINE COMMERCIAL
DRIER COMMERCIAL
R.O. WATER PURIFIER
COFFEE MAKER BUNN LG
COFFEE MAKER BUNN SMALL
COPIER
REFER/FREEZER
RANGE/OVEN
M I CROl>JAVE
MICROWAVE
MISC. TABLE ~ KITCHEN
TOTAL APPLIANCES
2300
760
700
900*
1000
1200
1200
1500*
300
100
1200*
2100
1400
300
740
1500
2
2
1
~
...
~
...
2
~
...
1
1
1
2
,..,
...
1
1
17200
,..,
...
C:;OMPUTER SYSTEM
COMPRESSOR 5000PSI
CASCADE SYS
IRRIGATION LAWN SYS.
HEALTH EXERCISE EQUIP
TURNOUT RACKS
STORAGE SHELVING
COMPRESSOR 90PSI
RADIO BASE STATION
INSTALL RADIO EQUIP
TELEPHONE SYSTEM
FACSIMILE MACHINE
STATION MAINTENANCE
WINCH,HOSE TOWER
TOTAL STATION EQUIP
4000
20000
6676
8700
7500*
7000
2500*
1000
6904
5000
10000
1400*
2000
2000
2
2
3
C"C"
._1._1
~C"
..:.,--'
,..,
...
2
,..,
L.
2
1
2
,..,
...
84680
1 E2 PUMPER #E6580
1 L5 AERIAL #E6581
1 T8 TANKER #1489
1 T9 TANKER #1488
2 G2 G3 GRASS #SK521 #SK522
BID ADMIN COSTS
2 GENERATOR SETS
1 DISCOUNT
TOTAL TRUCKS
201575
324994
94023
91187
67382
916
9600
-7500
782177
2 RADIO E2,L5
3 RADIO G2,G3,T8
2 PORTABLE RADIO
3 CLASS A FOAM PUMP
15 PAGERS
20 DRAEGER AIR PACKS 4.5K
5350
5535
1828
10000*
8160
43300
2
2
2
3
4
6
:J 4
4
4
2
2
2
4
1
1
4
2
4
4
6
12
~
"'
..,
"-
~
"'
4
1
1
HOSE/ADAPTOR
44
40
'~_J
DRYWALL HOOK 6" D HANDLE MTG.
PIKE POLE 8' FBRGLS MTG.
PIKE POLE 10'FBRGLS MTG.
ATTIC LADDER 8'
2 SPANNER WRENCH MTG.
2 SPANNER & HYDRANT MTG.
4 STORZ WRENCH MTG.
15# C02 EXTINGUISHER MTG.
20# ABC EXTINGUISHER MTG.
2.5G PRESS WATER EXT MTG.
LAMP,120V 50' CORD 10/3wG RUBR
100' EXT CORD 10GA 4GANG RUBR
500W PORT FLOOD w/PIGTAIL
HEAT SCANNER
K-TOOL LOCK BREAKER
36" BOLT CUTTER
RAM/PRY BAR
PICK AXE wCOVER MTG.
FLAT HEAD MTG.
PULASKI AXE
MOWER RAKE
36"PRY BAR
HALLIGAN TOOL
GAS LINE CLAMP
POMPIER BELT 2LG,2MED
ECHO QUICK-VENT wCHAIN&SCABORD
CHAIN SAW
SUB TOTAL
2
50' 1 .5"D.J .HOSE
50' 2 .5"D ..J .HOSE
4.5"F/5"STORZ wDRAIN
4"S/5"S
1.5"TRI LOCK NOZZLE HOLDER
2.5" TRI-LOCK NOZZLE HOLDER
10'MAXIFLEX LONG HANDL 6" F
MANIFOLD,4.5"F X5"S-2 2.5"M
#MTFT-R TASKFORCE AUTONOZZLE
511SX2.51lM w'CAF'
5"SX6"F
#1720P 1.5" NOZZLE
#2730 2.5" NOZZLE
2.5"F X 2.511F
1.5"F Xl.5"F
2.5"M X2.511M
1.5"M Xl.5"M
2.5"F Xl.5I1M
2.5" 30'f. ELBOW
4.5"F X 4"SwBLINDCAP
SIAMESE B95-A
2.5" GATE VALVE,M-F
2.5"Xl.5" GATED WYE
6" DROPTANK STRAINER
SUB TOTAL HOSES
TOTAL TRUCK EQUIP
8
4
2
..,
...
1
1
2
2
16
4
10
10
10
10
10
8
2
2
~
"'
..,
...
~
"'
GRAND TOTAL
BALANCE UNALLOCATED
* ITEMS NOT TO BE PURCHASED
UNTIL BLDG IS FINALIZED
** PROPOSED CHANGE ORDERS TO
BLDG. WHICH CAN BE REJECTED
95
158
186
450
200
480
280
500*
280*
300*
180*
200
300
250*
150*
928*
100
300
300*
900
450
120
260
150
300
850*
600*
4300*
5400*
180
1600
80
40
800
500
593*
300
280
5280
2250
300
180
175
160
200
520
200
300
240
400
800
28361
*58136
**13901
84740
25078
110418
2471639
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DATE
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
AP~O~ED FOR
A<fE7D
Fire Dept. ~
~ '"
Lawn Sprinkler Systems l
Fi re Stations BY: Bob peach-D' BY:
The Fire Department has received five quotes for the in~allation
of lawn sprinkler systems at the two new stations.
AGENDA SECnON ,
NO, Staff, CommIttee, Comm
ORIGINATING DEPARTMENT
ITEM
NO,
11"
Blue Green Lawn Sprinkler
Station 1
Station 2
Total
Station 1
Station 2
Total
Mickman Bros. Nurseries
Steve's Elk River Nurseries Station 1
Station 2
Total
Station 1
Station 2
Total
Station 1
Station 2
Total
July 2, 1991
$ 6,650.00
4,700.00
$11,350.00
$ 4,250.00
3,433.00
$ 7,683.00
$ 5,366.00
3,561.00
$ 8,700.00
We are recommending Steve's Elk River for the following reasons:
His design provided for head-to-head coverage, while Mickman's
design simply allowed sprays to overlap.
In consulting with Jim Mailand of BRA, he advised me that head-
to-head coverage is desirable because high winds can cause areas
to be missed with a simple overlap system.
Steve's cost of approximately $1,000 more is clearly accounted
for by the additional heads used in his plan (approximately 50
percent more coverage).
MOTION BY
\
'-- ) TO
COUNCIL ACTION
SECOND BY
o
Anderson's plan was of similar head-to-head design; however, the
costs were much higher.
Northland's plan used a full loop system which we didn't feel was
justified in the cost.
blue Green did not submit a plan.
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
July 2, 1991
DATE
AGENDA SECTION ,
NO. S1:aft-, Comm~ ttee,
Commission
ORIGINATING DEPARTMENT
Administration
ITEM
NO.
18. Newsletter
Discussion
yJ
BY: Karen Tommerdahl
Attached for Council review and approval is the Contract from
Express Advertising & Printing for the publication of the Andover
Express.
Note that the contract is for a one year term as stated in Item
#7..
Also note that under Item #8, the City has the right to terminate
the agreement only if it is not satisfied with the quality of the
newsletter according to the Contract and that the termination
would be effective 60 days after notification, while Express
Advertising may terminate for any reason and is not required to
give advance notice of such termination.
Enclosed is a copy of the proposal provided by Express Advertising
& Printing dated May 2, 1991 as this is to be a part of the
contract.
COUNCIL ACTION
MOTION BY
,~ TO
SECOND BY
CONTRACT FOR CITY OF ANDOVER NEWSLETTER
Page 1
6/27/91
, "-
V
This Agreement made and entered into this 27th day of June,
1991, by and between the City of Andover, a Municipal
Corporation, hereinafter referred to as "City" and Express
Advertising & Printing Services at P"O" Box 362, Champlin,
Minnesota 55316, hereinafter referred to as "Contractor."
WITNESSETH:
The Contractor has submitted a proposal to the City of
Andover for the production and distribution of a monthly
newsletter. The City has accepted the proposal of the
Contractor. The parties wish to reduce to writing the terms
and conditions regulating the production and distribution of
said newsletter.
Based upon the mutual considerations contained herein, the
parties agree as follows:
1. Purpose of ANDOVER EXPRESS. The Andover Express is
intended to provide a major resource for communication to the
citizens of the City of activities within the general Andover
area and to promote a positive image of the area by providing
concise, timely, accurate and useful information from and
about the City"
2 . Criteria
a" Size" The Andover Express shall be published in a
tabloid form, 11 1/2 inches by 13 1/2 inches in size, on
better quality newsprint or recycled paper" Express reserves
the right to increase or decrease the number of pages from
issue to issue depending upon the availability of news
articles provided the Contractor has acquired adequate
advertising to cover their costs.
b" Advertising" The Contractor may sell space to
advertisers on such terms, conditions and prices as the
Contractor may determine. The Contractor also has right to
insert quality advertising as a separate insert.
c. Content" Nonprofit and community organizations will
be given an opportunity to submit articles. Each contributing
organization shall be responsible for the preparation and
submission in a timely fashion of articles for publication
and for the proof-reading of its articles.
3. PubJ.ication Dates. The Andover Express will be
published on the third Friday of each month. Deadlines and
publication dates for the remainder of 1991 are as follows (a
new schedule for 1992 will be available August 1, 1991):
"
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CONTRACT FOR CITY OF ANDOVER NEWSLETTER
Page 2
6/27/91
<)
Deadline
July 10
August 7
Sept. 11
Oct" 9
Nov. 6
Dec" 11
Publication
July 19
August 16
Sept" 20
Oct. 18
Nov" 15
Dec. 20
4. Distribution. The Andover Express shall be distributed
by the Contractor by mailing through the U. S" mail at the
Anoka Post Office. Distribution shall be made wi thin four
days after the publication date" The Andover Express shall be
distributed to each residential unit, including apartments,
townhouses and condominiums and to each business located
within the community"
5. Production. The Contractor shall be responsible for all
aspects of production of the Andover Express including, but
not limited to, the typesetting, layout, printing and
distribution" '
6. Payment. Cost is determined per page. For pages set-up
and submitted camera-ready by the city, the cost is $75,,00
per page. Pages produced by Express will be charged at
$100.00 per page" Because this amount is mainly used for
postage purposes, payment must be received at time of
delivery. Copies of the Express will be dropped off at the
City on the date of publication, at which time we will pick-
up payment.
7. Term. This contract will be in effect for one year from
the date of this contract"
8. Termination. The City reserves the right to terminate
this Agreement if the City, in its sole discretion,
determines that the quality of the newsletter fails to meet
the standards as contained in this Agreement and in the
understandings reached between the parties. Termination shall
be effective 60 days after the City gives notice in writing
to the Contractor. The Contractor may terminate this
Agreement at any time upon giving written notice to the City"
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CONTRACT FOR CITY OF ANDOVER NEWSLETTER
Page 3
6/27/91
9. Proposa~. The Contractor's proposal dated May 2, 1991, is
deemed to be a part of this Contract" Any inconsistencies
between the contract, and the proposal, shall be resolved in
favor of the provision most favorable to the City.
10. Independent Contractor. It is understood and agreed
that the Contractor is an independent contractor and is not
an employee of the City or any other participating
organization. As such the Contractor agrees to save and hold
harmless the City and the participating organizations from
any and all claims which may arise out of the Contractor's
performance of this Contract"
In witness whereof the parties hereto have entered into this
Agreement as of the day and year first above written"
EXPRESS ADVERTISING
& PRINTING SERVICES
CITY OF ANDOVER
By
Jason Engen, Publisher
By
Kenneth Ortell, Mayor
By
Karen Tommerdahl
Newsletter Coordinator
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ADVERTISING & PRINTING SERVICES
P,O. Box 362. Champlin, MN 55316
422-8110 . FAX422-0413
May 2,1991
City of Andover
1586 Crosstown Sivd.
Andover, MN 55304
AnN: Karen Tommerdahl
Melanie DeLuca
RE: Andover Express/City Ne'vVSletter
Dear Karen and Melanie:
After reviewing the past issues of the Andover Express with and without the "city pages", I would like to
submit the follo,wing proposal. I feel that having the "official information" from the city h~s been a great asset
to the Andover Express and its readers. Andover residents are now receiving more information, more often.
I believe that the Andover Express is becoming the source for residents to get accurate information and
quality advertising.
Andover Printing closed for a few reasons, but most importantly, to focus on the fast-growing Express
Ne'vVSpapers, Express Advertising & Printing Services, is now publishing the Ramsey Express, the Champlin
Express (the official citylle'NSletterforChamplin), the Andover Express, and now the Coon Rapids Challenge
(offjcial city newsletter for Coon Rapids). We have updated our time and deadline schedules to guarantee
each paper goes out on time with accurate, timely information. We can do this now because we don't have
the time restrictions of retail printing sales, from Andover Printing.
After close review of our editorial policies and past issues we have developed the following new editorial
policies to improve the public image and reception of our paper:
~J
Editorial Policy The Andover Express is intended to provide a major resource for communication
to the citizens of the City of activities within the general Andover area and to
promote a positive image of the area by providing concise, timely, accurate and
useful information from and about the City. Andover Express will accept, and print
letters to the editor, provided they are signed, with name, address, and phone
number, and providing there is space available, We reserve the right to edit letters.
for length and/or clarity, The opinions expressed in letters to the editor do not
necessarily reflect those of the Andover Express or the City of Andqver. The
Andover Express will NOT, unless approved by the City, be termed in anyway "The
Official Ne'vVSletter of the City of Andover".
'., .1
. " . ,.. .
We '.Viii no longer accept, write or publish political editorials. Ariy poljtical
, information will be printed either in the form of unbiased intetVievvs (involving all
candidates Or none) or in the form of paid advertisements (all ads will appear on
the same page, and will not be connected to the .city pages. in anyway),
o
Political Edltorlais
Deadlines . All deadlines will be set in writing, in advance of all publications. Nry changes to
. deadlines rrust be submitted to the City of Andover, in writing, at least 30 days prior
to change to be accepted. The City of Andover must meet their deadlines for
submitting information in order to guaranty publication deadlines. If a deadline is
not met by Express Advertising, the city wi II NOT be charged for that publication.
Distribution Andover Express will be bulk mailed direct to all homeS in Aridover atthe expense
. of Express Advertising & Printing Seivices. Aridover Express will also be mailed to
, all homes and businesses on the special mailing list prOVided bytheCityof Aridover
(this list can be updatE:d monthly). Copies of Aridover Express will also be ava i1able
at the City Hall, Anoka County Chamber of Commerce, Arioka Area Chamber of
Commerce and at businesses in the Aridover Area,
Cost Cost will be determined per page. For pages set-up and submitted camera-ready
by the city, the cost will be $75,00 per page. Pages produced by Express will be
charged at $100.00 per page, Color, if available will be added to pages at no extra
cost. Extra color if requested will be charged at $100.00 per plate (any extra color
charges will be approved prior to publication).
Critique The Andover Express staffwill be available at any time after each publication for any
comments, criticism or ideas the City may have.
Thank you very much for your time and consideration, if yOu have any further questions or concerns please
feel free to call melllook fOlWard to a long lasting relationship between the City of Andover and the Aridover
Expressl
Sincerely,
rJac~~
Jason Engen .
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE
July 2, 1991
AGENDA SECTION
NO.
ORIGINATING DEPARTMENT
Planning ~
David L. Carlberg
BY: Ci ty Planner
APPROV~OR
AGCD~
BY: I
)
Non-Discussion Items
~J.M Resolution Setting
/9. Fee - False Alarm
REQUEST
The Andover City Council is requested to set a fee by resolution
for those alarm users who violate Section 2 of Ordinance No. 96,
the Home and Business Alarm Ordinance. The fee shall be $75.00
for three (3) violations or more.
COSTS
Fee
Notice Letters
(Includes staff time)
$32
Police
(Includes response and reporting time)
$35
Miscellaneous Costs Incurred
$8
~
TOTAL
Note: The first two (2) false alarm calls are not charged to the
property owner. The City incurs a cost of $70.00 for
police response and reporting.
Attached for Council review and approval is a Resolution setting
the fee amount.
'--../
MOTION BY
TO
COUNCIL ACTION
SECOND BY
/ '-
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CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO. - 91
A RESOLUTION SETTING A FEE FOR ALARM USERS VIOLATING ORDINANCE NO.
96, SECTION 2.
The City Council of the City of Andover hereby ordains:
The following fee is hereby established for the year 1991
!ype of Fee
Alarm Violation Fee
Ordinance
96
Fee
$7~O
Adopted by the City Council of the City of Andover this 2nd day of
July, 1991.
City of Andover
ATTEST:
Kenneth D. Orttel - Mayor
Victoria Volk - City Clerk
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE
July 2, 1991
Non-Discussion Items
Engineering
APPRO~. FOR
AGE D
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B/
AGENDA SECTION
NO.
ORIGINATING DEPARTMENT
ITEM Award Bid/91-1/
NO...,
,<0. Crosstown Drive
-'\~~
BY: Todd J. Haas
The City Council is requested to approve the resolution accepting
bids and awarding contract for the improvement of Project No. 91-1
for street construction in the area along Crosstown Drive NW
between Bunker Lake Boulevard and Crosstown Boulevard.
Six bids were received with the three lowest bidders as follows:
Forest Lake Contracting
W. B. Miller
$165,550.80
Alber Construction
$165,680.30
$175,525.00
The project has been approved by State Aid.
COUNCIL ACTION
MOTION BY
/ '
'-- TO
SECOND BY
o
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilman
to adopt the following:
A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE
IMPROVEMENT OF PROJECT NO. 91-1 FOR STREET CONSTRUCTION IN THE
AREA ALONG CROSSTOWN DRIVE NW BETWEEN BUNKER LAKE BOULEVARD AND
CROSSTOWN BOULEVARD .
WHEREAS, pursuant to advertisement for bids as set out in
Council Resolution No. 072-91, dated May 21 , 19 91 , bids were
received, opened and tabulated according to law wi~esults as
follows:
Forest Lake Contracting
$163,550.80
$165,680.30
$175,525.00
W. B. Miller
Alber Construction
NOW, THEREFORE, BE IT RESOLVED by the City Council of
of Andover to hereby accept the bids as shown to indicate
Lake Contracting as being the apparent low bidder.
BE IT FURTHER RESOLVED TO HEREBY direct the Mayor and City Clerk
to enter into a contract with Forest Lake Contracting in the
amount of $163,550.80 for construction of the improvements; and
direct the City Clerk to return to all bidders the deposits made
with their bids, except that the deposit of the successful bidder
and the next lowest bidder shall be retained until the contract has
been executed and bond requirements met.
the City
Forest
MOTION seconded by Councilman
and adopted by the
City Council at a
meeting this
day of
, 19 , with Councilmen
voting in favor of
the resolution, and Councilmen
voting
against, whereupon said resolution was declared passed.
CITY OF ANDOVER
~ ATTEST:
Kenneth D. Orttel - Mayor
Victoria Volk - City Clerk
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE
July 2, 1991
AGENDA SECTION
NO.
ORIGINATING DEPARTMENT
Non-Discussion Items
ITEM Receive Feasibility
NO~/. Report/91-14
Engineering
BY:
-1S'~
Todd J. Haas
The City Council is requested to approve the resolution receiving
the feasibility report and calling a public hearing on
improvements of street and storm drainage in the area along 168th
Lane NW between Round Lake Boulevard and 350' west of Crocus
street NW.
The public hearing would be scheduled for August 6, 1991.
,- -,
MOTION BY
TO
COUNCIL ACTION
SECOND BY
'---'
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
o
RES. NO.
MOTION by Councilman
to adopt the following:
A RESOLUTION RECEIVING FEASIBILITY REPORT AND CALLING PUBLIC HEARING
ON IMPROVEMENTS OF STREETS AND STORM DRAINAGE , PROJECT NO. 91-14
IN THE AREA OF 168TH LANE NW BETWEEN ROUND LAKE BOULEVARD (CSAH 9)
AND 350' WEST OF CROCUS STREET NW .
WHEREAS, pursuant to Resolution No. 073-91, adopted the 21st
day of May , 19 91 , a Feasibility Report has been prepared by
BRA for the improvements; and
WHEREAS, such report was received by the City Council on the
2nd day of July , 19 91 ; and
WHEREAS, such report declared the proposed improvement to be
feasible for an estimated cost of $ 313,590.00
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Andover that:
1. The City Council hereby accepts the Feasibility Report for
Project No. 91-14 , for the improvements.
2. The Council will consider the improvements in accordance
with the report and the assessment of abutting property
for all or a portion of the improvement pursuant to
Minnesota Statutes Chapter 429 at an estimated total cost
of the improvement of $ 313,590.00
3. A public hearing shall be held on such proposed
improvement on the 6th day of August , 19 91 in
the Council Chambers of the City Hall at 7:30 p.m. and the
Clerk shall give mailed and published notice of such
hearing and improvement as required by law.
MOTION seconded by Councilman
and adopted by the City
day of
Council at a
meeting this
19 , with Councilmen
voting in favor of the resolution, and Councilmen
voting against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
Kenneth D. Orttel - Mayor
~)
Victoria Volk - City Clerk
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE
July 2, 1991
AGENDA SECTION
NQ Non-Discussion Items
ORIGINATING DEPARTMENT
Finance
ITEM Approve Reduction of
NO,~. Escrow - Hills 1st
BY:
Howard D. Koolick~
Finance Director
~~p~~ FOR
BY!
/
REQUEST
The Andover City Council is requested to reduce the escrow for
Hills of Bunker Lake First Addition by $33,000.
BACKGROUND
The City is currently holding as escrow a letter of credit for
$170,000 and a certificate of deposit with a current value of
$53,226.50. These escrows are designed to cover 15% of the
assessments plus a $21,000 grading escrow. The status of the
grading escrow was being reviewed by the Engineering Department
and is included elsewhere in your packet.
The amount originally assessed was $1,199,296.53. As of June 24,
1991, the balance is $168,616.50. Including the grading escrow,
the total escrow needed is $189,616.50. Since the total of the
letter of credit and CD is $223,226.50, the City can release
$33,000 of the letter of credit and still maintain adequate
escrows.
Attached you will find a letter to the person at First Bank with
whom Hills, Inc. has been working. The blanks will be filled in
after the this item and the grading escrow item are approved or
denied by City Council.
COUNCIL ACTION
/- -,
MOTION BY
SECOND BY
'-- TO
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CITY of ANDOVER
1685 CROSSTOWN BOULEVARD NW. . ANDOVER, MINNESOTA 55304 . (612) 755-5100
July 3, 1991
Mr. Bruce Gehrke
.First Bank Lake
2800 East Lake Street
Minneapolis, Minnesota 55406
Dear Bruce:
At the request of Jerry Green of Hills, Inc., the city of Andover
reviewed the escrow requirements for Hills of Bunker Lake First
Addition. Our review disclosed the required escrow to be
$ This amount is based on an outstanding assessment
balance of $168,616.50 as of June 24, 1991 and a grading escrow
of $ .
Based on the above, the Andover city Council, at their July 2,
1991 meeting, approved reducing the escrow for Hills of Bunker
Lake First Addition by $
Please consider this letter approval by the City of Andover to
reduce the Northern Bank Letter of Credit Number 87-1093 by
$ . After this reduction, our records show a balance on
this letter of credit of $
Should you have any questions about this escrow or others,
please feel free to contact me.
Sincerely,
CITY OF ANDOVER
Howard D. Koolick
Finance Director
cc: Jerry Green
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE
July 2, 1991
Non-Discussion Items
Engineering
APP~~D~FOR
AGE'D,lI
'Ju
BY: I
/
AGENDA SECTION
NO.
ORIGINATING DEPARTMENT
ITEM
NO.
23. Approve Change
Order lt2/90-26
BY: James E. Schrantz
The City Council is requested to approve Change Order lt2 for Fire
Stations lt1 & lt2, Project No. 90-26.
The Change Order is for additional telephone boxes and additional
steel lintel above the second story windows.
The total change is $850.95.
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MOTION BY
TO
COUNCIL ACTION
SECOND BY
'--'
It
'-
J!1J Bon.stroo Owner City of Andover, 1685 NW Crosstown Blvd, Andover, MN 55304 Date June 6, 1991
Rosene
l\i1 And.rllk & Contractor Maertens-Brenny Constr. Co, 8251 Main St NE, Mpls, MN 55432-1849 Change Order No.2
Associates
--- Bond Co" Alexander & Alexander, Attn. Meredith Shian, PO Box 1360, Mpls, MN 55440
11'.,..,......".,..
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CHANGE ORDER NO. .2
Andover FIre Station Nos. 1 & 2
FlIe No" 17130
De.~ptioD of Work
This change order describes the additional work required above the original contract.
No.
Item
TOlal .
Amount
Additional telephone boxes. ADD
Add'l steel lintel above 2nd story
window. FIre Station No.1 - ADD
Total Change Order No.2
Original Contract Amount
Previous Change Orders
1
2
435.95
$
415,()()
$850.95
1,037,391,,()()
. 23,146.()()
850,,95
1,061,387,95
This Change Order No. 2 - ADD
Revised Contract Amount (including this Change Order)
$
Recommended for Approval by:
BONESTROO, ROSENE, ANDERLIK& ASSOClATES,INC.
a4"'PQ~~A~
Contractor:
BRENNY CONSTRUCTION CO.
Approved by Owner:
CITY OF ANI>.OVER, ~ .
r- 'Di~trihution
I .
\.--'1 . Owner
1 - Contractor
1 - Engineer
1 - Bond Co"
Date:
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
AGENDA SECTION
NO,
DATE July 2, 1991
ORIGINATING DEPARTMENT
Non-Discussion Items
Engineering
ITEM
NO.
24. Approve Final
Payment/89-17
BY: James E. Schrantz
The City Council is requested to approve the resolution accepting
work and directing final payment to Arcon Construction of Mora,
Minnesota for Project No. 89-17, Hidden Creek East 2nd.
The final is for $2,549.99.
The total contract cost is $229,164 with the original contract of
$234,273.
See attached recommendation from TKDA.
MOTION BY
TO
COUNCIL ACTION
SECOND BY
'-"
o
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilman
to adopt the following:
A RESOLUTION ACCEPTING WORK AND DIRECTING FINAL PAYMENT TO
ARCON CONSTRUCTION FOR PROJECT NO. 89-17 FOR THE IMPROVEMENT OF
WATER, SANITARY SEWER, STREETS AND STORM DRAINAGE IN THE
FOLLOWING AREA: HIDDEN CREEK EAST 2ND ADDITION
WHEREAS, pursuant to a written contract signed with the City of
Andover on September 19 , 19 89, Arcon Construction of Mora,
Minnesota has satisfactorily completed the construction in
accordance with such contract.
NOW, THEREFORE, BE IT RESOLVED by the City Council of Andover,
Minnesota that the work completed under said contract is hereby
accepted and approved; and
BE IT FURTHER RESOLVED that the City Clerk and Mayor are hereby
directed to issue a proper order for the final payment on such
contract, taking the contractor's receipt in full.
MOTION seconded by Councilman
City Council at a
of
meeting this
and adopted by the
day
, 19
, with Councilmen
voting in favor of the resolution, and Councilmen
voting against, whereupon said resolution was
passed.
CITY OF ANDOVER
ATTEST:
Kenneth D. Orttel - Mayor
Victoria Volk - City Clerk
(j
.- TKDA
U ENGINEERS ARCHITECTS
TOLTZ, KING, DUVALL, ANDERSON
AND ASSOCIATES, INCORPORATED
PLANNERS
2500 AMERICAN NATIONAL BANK BUILDING
SAINT PAUL. MINNESOTA55101.1..3
8121292.....wO
FAA 612/2g2-00B3
June 18. 1991
Mr. Jim Schrantz
City of Andover
1685 Crosstown Boulevard NW
Andover,~esota 55304
Re: Hidden Creek East 2nd Addition
City Project 89-17
Juldover,~esota
Conunission No, 9561
Dear Mr. Schrantz:
The work has been completed in accordance with plans and specifications for the above
referenced project. We recommend fmal payment to the contractor in accordance with warrantee
provisions of the contract.
The final contract cost is $229,164.38. The original contract was $234,273.26,
Sincerely yours,
John L. Davidson, P.E.
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W'H,you W E OUT
CALLED TO SEE YOU
WANTS TO SEE YOU
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19 June 1991
e~IE!Q~
MEETING 7 -02 - 7' /
AGENDA ITEM # 9-
IQ_Ib~_~!1y_Q!_AnQQ~~~
The undersigned attest that they are residents of the city of Andover,
and have homes built for them by John Feges and Bill Dreischmeier,
operating as The Land & Sales Company, Meridian Homes, and/or John
Feges Realty. Our homes continue to have structural deficiencies,
workmanship problems, and code violations--months after construction
was ostensibly complete. Several homes also have liens filed against
them by subcontractors whom the builders failed to pay.
Despite repeated promises, the builders are very slow to repair
existing defects, often trying to get by with substandard work. Many
items are never addressed. This causes all of us a great deal of
stress. It also reflects poorly on Andover as a place to live and
raise a :family.
Therefore, we hereby request the City of Andover to stop issuing
building permits to Bill Dreischmeier, John Feges, and any company that
they may own or operate, until such time as all outstanding defects
have been satisfactorily corrected in all existing homes constructed by
these builders.
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Report
168th Lane
Street Improvement
City Project No. 91-14
Andover, Minnesota
June 1991
File No. 17152
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L..1UU Rosene
~ Anderlik &
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Engineers & Architects
St, Paul, Minnesota
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Otto G. Bonesrroo, PE.
Robert W. Rosene, fE.
Joseph C. Anderfik, P.E.
Marvin L Sorvala, PE.
Richard E. Turner, PE.
Glenn R. Cook, PE.
Thomas E. Noyes, p.E.
Robert G. Schunicht PE.
Susan M Eberlin, C.PA
Keith A. Gordon, PE.
Richard VI. Foster, P.E.
Donald C. Burgardt PE.
Jerry A. Bourdon. PE.
Mark A. Hanson, P.E.
Ted K. Field, P.E.
Michael T. Rautmann, PE.
Robert R. pfefferle, PE.
David 0. Laskora, P.E.
Thomas VI. Peterson, P:E.
Michael C. lynch. P.E.
James R. Maland, PE.
Kenneth P. Anderson, p.E.
Bonestroo
Rosene
Anderlik &
Associates
EngIneers & ArchItects
June 14, 1991
Honorable Mayor and City Council
City of Andover
1685 Crosstown Blvd", N"W"
Andover, Minnesota 55303
Re: 168th Lane Street Improvement
City Project No" 91-14
Our File No. 17152
Dear Mayor and Council Members:
Mark R. Rolfs, PE.
Robert C. Russek, A.IA
Thomas E. Angus. PE.
Howard A. Sanford, P.E.
Daniel J Edgerton, P.E.
Mark A. Seip, P.E.
Philip J. Caswell. P.E.
Ismael Martinez, PE.
Mark D. Wallis, P.E.
Thomas R. Anderson. AJ.A.
Gary F. Rylander, fE.
Miles 8. Jensen. PE.
L Phillip Gravel //J. P.E.
Rene C. Plumart. AlA.
Agnes M. Ring. AJC.p
Jerry D. Pertzsch. P.E.
Cecilia Olivier; PE.
Robert R. Dreblow, PE.
Gary W. Marien. P.E.
Karen L Wiemeri. P.E.
Keith R. Yapp. P.E.
Charles A. Erickson
Leo M. Pavvelsky
Harlan M. Olson
Transmitted herewith is the feasibility report for the construction of 168th Lane N"W. from
Round Lake Boulevard/CSAH #9 east to 350' west of Crocus Street" The report provides
a detailed cost estimate of the work being considered and a plan of the area" The work as
proposed will meet the Municipal State Aid standards"
We would be pleased to meet with the City Council and Staff at you convenience to review
the proposed project.
Respectfully submitted,
BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC.
4~ et-L
Glenn R. Cook, P"E"
GRC:kf
I hereby certify that this report was prepared by
me or under my direct supeIVision and that I am
a duly Registered Professional Engineer under
the laws of the State of Minnesota"
4~ IC~
Glenn R. Cook, P"E"
Date: June 14. 1991
17152
Reg" No. 9451
2335 West HIghway 36 · St. Paul, Minnesota 55113 . 612-636-4600
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17152
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TABLE OF CONTENTS
Letter of Transmittal
Table of Contents
Introduction
Discussion
Project Costs and Assessments
Conclusions and Recommendations
Appendix
PAGE NO.
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INTRODUCTION
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The City of Andover has requested this report to determine the feasibility of
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constructing 168th Lane from Round Lake Blvd./CSAH #9 to 350' west of Crocus Street.
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The proposed street improvement is shown on Figure 1 at the back of this report.
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168th Lane currently terminates in a cul-de-sac approximately 2,200 feet east of Round
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Lake Boulevard" There is a marsh area east of the cul-de-sac that will have to be crossed
to construct the street. 168th Lane has been constructed as a rural residential street east
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of the marsh"
The existing street consists of a 20'-24' sand gravel surface with ditches that have filled
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'l percolates into the soil" There is a major drainage way that crosses the roadway near the
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east end of the street.
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DISCUSSION
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168th Lane is on the Municipal State Aid (MSA) System and will be constructed in
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accordance with MSA standards. The street section will be a 9-ton design and consist of 8"
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of Class 5 aggregate base, 1 Yz" of 2341 bituminous wearing, 1 Y:z" of 2341 bituminous binder
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course and concrete curb and gutter"
The proposed street would be 32' wide with no parking allowed along the street.
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Driveways would be constructed with a bituminous surface to the property line"
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Storm sewer would be constructed to improve drainage along the street. The street
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would be lowered approximately 6" to improve drainage off the boulevard area" The storm
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1 near the east end of the street. The placement of a 36 inch culvert in the drainage ditch is
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necessary to provide drainage" The drainage plan will need to be submitted to the
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watershed for review and approval.
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Soil borings have not been taken along the project, but it is anticipated that a sand
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subgrade exists" The excavation of three feet of organic material through the marsh area
was used for estimating purposes" The excavated area would be backfilled with select
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borrow material. The street section would be strengthened if poor soils are encountered
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along other segments of the roadway"
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17152
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PROJECT COSTS AND ASSESSMENTS
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The project costs for the street improvements are outlined in this section. The itemized
cost estimate is provided in the Appendix and includes a 5 percent contingency and 15
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percent for engineering" The indicated prices are projected for the 1991 construction season
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(ENR4770)"
168th Lane N"W"
$313,590,,00
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The estimated project cost outlined above does not include legal and administrative
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costs as these items are not eligible for Municipal State Aid reimbursement. The cost
estimate does not include temporary easement acquisition, although a portion of the
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easement acquisition costs would be eligible for Municipal State Aid reimbursement"
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The City assessment policy for Municipal State Aid streets provides that all costs not
funded by MSA be assessed" We have estimated that 100 percent of the easement and 75
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percent of the storm sewer costs will be paid for out of the Municipal State Aid Street Fund"
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The amount remaining to be assessed would be non-reimbursible project costs which are
estimated at five percent plus 25% of the storm sewer costs" The following is a summary
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of the project costs to be assessed:
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Assessed
Cost
Cost/ft.
Cost/lot
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168th Lane N"W.
$32,250
$6,,25
$2,300,,00
,..., The estimated assessment for a typical 368 foot lot is shown above"
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17152
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CONCLUSIONS AND RECOMMENDATIONS
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The project as reviewed herein is feasible as it relates to general engineering principals
and construction procedures. The project is in accordance with the City Municipal State Aid
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Street Plan. Based on information contained in this report, it is recommended that:
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1. This report be adopted by the City of Andover as a guide for construction of the
street improvements.
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2. The City conduct a legal and fiscal review of the proposed project prior to a
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public hearing.
3. A public hearing be held to determine further action to be taken. The property
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Receive Preliminary Report
July 2, 1991
Hold Public Hearing
August 6, 1991
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Order Plans and Specifications
August 6, 1991
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Approved Plans and Specifications
August 20, 1991
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Bid Date
September 13, 1991
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Award Date
September 17, 1991
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Complete Construction
November 15, 1991
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APPENDIX
:
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J 32' Street - With Concrete Curb & Gutter
J Unit Est" Est,
Item Unit Price Ouan, Cost
,..., Remove exist" bit" surfacing SY $1.00 1,000 $1,000.00
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U Common excavation CY 4,,00 3,000 12,000,,00
'l Muck excavation CY 4,,00 5,000 20,000,,00
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U Select granular borrow CY 4.50 6,500 29.250.00
1 Class 5 aggregate base TN 7,,00 5,000 35,000,,00
U 2341 bit. binder course TN 15,00 800 12,000,,00
'1 2341 bit" wear course TN 16,00 800 12,800~00
U AC-1 bit. material for mixture TN 175.00 96 16,800.00
,..., Bit. material for tack coat GL 1.50 500 750,,00
U B618 concrete curb and gutter LF 5.50 5,300 29,150,,00
'l 15" RCP storm sewer LF 22.00 800 17,600.00
u 18" RCP storm sewer LF 24,,00 1,300
31,200,,00
'1 36" RCP storm sewer LF 50 100 5,000,,00
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36" flared end w/trash guard EA 800,,00 2 1,600,,00
'l 15" flared end w/trash guard EA 350,00 2 700,,00
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Standard catch basins EA 800.00 10 8,000.00
'l Riprap in place CY 50,00 10 500,,00
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Bit. patching for driveways SY 15,,00 400 6.000.00
'l Sod SY 2,,00 5,000 10,000.00
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Seeding with mulch AC 3,000,,00 1.0 3,000,,00
'1 Topsoil borrow CY 7.00 600 4,200.00
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'1 APPENDIX (CONT'D)
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,..., Furnish and install signs EA 50,,00 20 1,000,,00
LJ Erosion control fence LF 3.00 500 1,500,,00
,..., 4" wide solid line LF 0.25 2,600 650.00
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U Total Est. Const" Cost . $259,700,,00
1'\ + 5% Contingency 12.985,,00
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,..., + 15% Engineering 40.905,,00
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Total Estimated Cost $313,590,,00
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