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HomeMy WebLinkAboutSP December 3, 1992 / "- '-~ ~J '. "~ ......,.. (C}\J \. ,./ .);;.....':Z;::::r~:.....:-/' CITY of ANDOVER Special city Council Meeting - December 3, 1992 Call to Order - 7:30 P.M. 1. Salary Schedule 2. Water & Sewer Budget 3. Approve Amendments to Ord. 42 & By-Laws (Fire Dept.) 3a. Approve Fire Deprtment Election Results 4. Adjourn - , '..J AGENDA SECTION NO. Discussion CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE 3 December 1992 ORIGINATING DEPARTMENT Administration ITEM NO. Salary Schedule , MOTION BY TO '-.../ BY: James E. Schrantz The City Council is requested to discuss the proposed Salary Plan for 1993 with Cy Smythe. Cy is recommending salaries to conform with the Comparable Worth Plan that the State has required. Attached is the maximum salary for each position and a recommended salary for each position recognizing the experience level in that position. Attached is the Union Contract demands. 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OJ:3: fL~:~I~~to: ~ "" l- " 3 OJ ~1 8 '" U OJ a. U1 s: -"" .... '" ~ 1'.s ~.-4 iU ttI "'UltE ;: >1 . .....,t"3 ='......... . ill r) Ii a. Oecember 1. 1992 Pay Eq\lity sutinical Analysis Repo~ ~_J for Ci ty of Andover 16aS CrO$$town Blvd. I/Il Andowr MIl 55304-0000 Pay Eq\lity Contllct Pel'$on: JlIIlleS Sc:hrantz Phone: 612 755.5100 Female Jobs Male Bal~ Jobs Jobs All Jobs NUtber of Jobs Nl.Ilber of ~loyees Ave. Pll)' pel' Elrployee 11 11 2,012.45 10 16 2,833.00 o 21 27 2,498_70 pree!i ctee! Pay lIei silted By NtJlber of ED;lloyees Jobs At/Above predl C'ted Jobs Below Predicted Percent Belew pmi cted o 11 100.00 4 6 60.00 Urder Payment Ratio 60.0 Avt!.. Difference in Pll)' frau Pred. pel' En;lloyee $-28 '\ V $ .6 T-Test DF 1.293 2S Salary Range Test 126.18 Exceptional sendee Pll)' Test 0.00 " '\ \.-.-/ 12/01192 Job List Pase Job Male Female TotaL lIori: Malt Mo. Predl cted i>=y " libel" ctass Title Elr.p I Etq:ll ~l Sex Points SaLary P~y D iTfer-enee '-.~u.. ...........---.--------------- -..-..---- _._.a...... ---------- 1 City Administrator 1 0 1 M .1002 6,170.00 6170.65 -.65 2 Finance Director 1 0 1 M sa<! 4,158.00 415a.09 -.09 :5 Assistlll\t Engineer 1 0 1 M 450 3,525.00 3520.53 4.47 4 PtZ)1 ie lIorks ~interrlent 1 0 1 M 4-'8 3,504.00 3S11.~ -7.4S 5 Building Official 1 0 1 M 445 3,501.00 3498.00 3.00 6 Treasurer/Ac1:ountlnt 0 1 1 F 342 2,734.00 2881.42 -147.42- 7 Planner 1 0 1 M 332 2,691.00 2824.57 -133.57 B Lead Person :; 0 3 M 252 2.342.00 233S .80 6.20 9 Building Inspector 1 0 1 M 242 2,298.00 2322.80 -24.S0 10 City I'lcrk 0 1 1 F 241 2,294.00 2321.52 -Z7.5Z 11 Fire Marshall 0 1 1 F 240 2,290.00 2320.23 -30.23 12 Code Enforl'ement Officer 1 0 1 M 212 2,290.00 2180.05 109.95 13 Ma i ntenance lIori:Cl" 4 1 S M 181 2,033.00 2045.03 -12.03 14 Zoning Ac:ministratar 0 1 1 F 171 1,989_00 2001.'6 -12.46 1S ~ineering secretary 0 1 1 F 165 1,963.00 1915.28 .12.28 16 Bui Iding D~ Secretary 0 1 1 F 165 1,963.00 1975.28 -12.28 17 A~ting Clerk 0 1 1 F 141 1,SS8.00 1870.74 -12.74 18 Utility Bitling CIeri: 0 1 1 F 141 1,858.00 1870.74 -12.74 19 Receptionist/Secretary 0 1 1 F 117 1,754.00 1766.20 -12.20 20 Recycli~ Coordinator 0 1 1 F 112 1,732.00 1744.51 -12.51 21 Building CIeri: 0 1 1 F 105 1.702.00 1714.03 -12.03 " \ " ) ,._~) - \ ,-j (II .0 0 -- OJ <l en 0 n m (II m .0 0 -- .-- 1"- u... 0 ...-.. en ~ -c ~ ':: 0 Q) en ::l tIl > o~ ..!: .E: 0 t-o \ -c.. , J U tfl C 0 <C en .0 '+- 0 -- 0 ~ ~ ~ + U l"") 0 c.o l.."'l 1..1') I l!') 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N Cl .. .. 9 .., '" Z Q X '" " '" - .. <> ... 0 0 .- ~J 0 n - 0 ::i: 0 01 0- m ~ 0 - 0 01 Cl::a: OL5 0 L.z - 0 IX) ~ (f)1 0 -N (f)0"l - 0 l'- >-" 1"-- -0 0 <C" - 0 z~ ~ t.OUl f- <C(j) z - w 00 Cl::z - gQ.. '. W--.J ~ ~ >z 0 00 - 0 '" OUl zt] L:... :;,: 0 <cf3 - 0 1'1 W 000: LLn::: ~ 0 ::2i: 0 - 0 ~ C\I >- It.. I r- iJ... 0 1::. - 0 u .- I I 0 l'- LO l!J .. I"j C\I 0 spuosnol./.L ,,) ($) 3.l\1Cl 38\110. ^ lHl..NOll\! 0 0 1 '--/ 0 n 0 0 01 01 ~ 0 0 01 Ct:::a:::: OL5 0 LLz 0 co .....J (J)I -N 0 (J)rn 0 r--- >-~ --..JO <(" 0 Z~ ~(f) i- <(UJ Z - w 00 \ O::::z l ~Q. '-~ W.....J >7 J 0 00 0 '<r OUJ UJ Zw 0 <(~ 0 I") w lL..~ 0 0 0 N >- ~ 0 - U 0 ..- r--- l.O !.Ii ~ I") N ... o o spuosn041 , I 'J ($) 3J...'v'~ 38'v'M ^ lHl.NOV\l 0 00 " \D l....l v r') N 0 spl,.Josno~.l '\ , ) ($) 31.'v'Cl 3~'v'M ^ I Hl.NOV\i ~. -------- . -.r..... ;, ~.i92- /"'./ " ~:f ; ../ MINNESOTA TEAMSTERS PUBLIC & LAW ENFORCEMENT EMPLOYEES UNION J ;1.-:,,,......,,, '~ ~5~~ LOCAL NO. 320 \. ) affiliated with the ,~ INTERNATIONAL BROTHERHOOD OF TEAMSTERS 3001 University Avenue S.E.-Minneapolis. Minnesota 55414 Phone (612)331-3873 Fax (612)331-8948 ANDOVER PUBLIC WORKS CONTRACT DEMANDS 1. Duration: A one year agreement effective January 1, 1993 through December 31, 1993. 2. Article VII - Definitions, section 7.7: Discuss at table. ..s~verz.t4J./ce PAr 3. Article XVII - Safety: Employer shall provide safety shoes for employees if required to be worn. 4. Article XIX - Insurance: The Employer shall pay all increases on insurance. The Employer shall pay all insurance premiums for employees who are disabled from work for up to six months. 5. '\ " , - , 6. New Article - Dental Insurance: The Employer shall provide dental insurance to all employees of the city. New Article - Holidays: Add Christmas Eve Day. Article in the contract for Holidays listing the holidays the employee are to receive. Add a new specific 7. Appendix A - Wages: Implement a step schedule for wages so employees have a way of moving to the top wage rates. 8. Appendix A - 2 - Weekend Duty: Change two and one-half (2-1/2) hours to three (3) hours overtime pay and add one (1) hour pay for eight (8) hours on duty call. . zlfl< ~ Pff? 9. Appendix A: Increase the wage schedule by six (6%) percent. The Union reserves the right to alter and/or modify the contract demands during the course of negotiations. All items not changed shall remain in effect. JM/jrnrn OPEIU-#12 ) - United To Protect -€."! , CITY OF ANDOVER REQUEST FOR COUNCIL ACTION ,~ ) DATE n':',..~mhor ':I. 1 Q92 AGENDA SECTION NO. Discussion ORIGINATING DEPARTMENT Finance ITEM NO. c5?, 1993 Water, Sewer and Central Equipment Budge SSY: Daryl E. Sulander Finance Director REQUEST The City Council is requested to discuss the proposed 1993 operating budgets for the Water, Sewer and proposed new Central Equipment Fund. '-- MOTION BY TO COUNCIL ACTION SECOND BY '--- WATER REVENUE HISTORY ~ Rate per Gallons Thousand Accounts Consumed Dollars Avg. Billed G Gallons Billed in Thousands Billed Per Customer ----------- ----------- ----------- ----------- ----------- - April 89 $.90 921 23,792 $24,063.99 $26.13 July 89 986 45,857 $46,083.61 $46.74 October 89 1073 78,458 $75,742.69 $70.59 January 90 1137 37,121 $38,968.89 $34.27 ----------- ----------- ----------- Total 1989 4117 185,228 $184,859.18 $44.90 New Accounts 216 April 90 $.94 1168 22,785 $27,276.74 $23.35 July 90 1249 48,237 $51,457.82 $41. 20 October 90 1310 76,608 $78,460.56 $59.89 January 91 1359 26,981 $27,276.74 $20.07 ----------- ----------- ----------- Total 1990 5086 174,611 $184,471.86 $36.27 New Accounts 222 April 91 $.94 1399 26,789 $31,546.41 $22.55 July 91 1461 46,646 $50,525.87 $34.58 October 91 1534 73,051 $75,941. 65 $49.51 4th Qtr 1991 1576 36,780 $42,469.12 $26.95 \ ----------- ----------- ----------- ,-.J Total 1991 5970 183,266 $200,483.05 $33.58 New Accounts 177 1st Qtr 1992 $.94 1641 29,935 $36,567.54 $22.28 2nd Qtr 1992 1760 82,725 $89,383.11 $50.79 3rd Qtr 1992 $.95 1852 86,504 $93,696.09 $50.59 4th Qtr Est. 1906 38,000 $48,107.80 $25.24 ----------- ----------- ----------- Total 1992 7159 237,164 $267,754.54 $37.40 New Accounts 330 ~==========================================m================================ '-~ 1993 WATER REVENUE PROJECTIONS o Estimated Customers Billed Estimated Revenue 1st Qtr 1993 2nd Qtr 1993 3rd Qtr 1993 4th Qtr 1993 1966 2026 2086 2146 $46,456.24 $103,230.17 $105,703.88 $54,165.45 Estimated 1993 Sales Est. New Accts 8224 $309,555.74 240 Note: Estimated customers billed is based on estimated 4th Qtr 1992 customers plus new accounts spread evenly over the year. Estimated revenue is based on 1992 average gallons per customer at the current rate of $0.95 per thousand gallons plus $6.30 per customer. '\ '-J ~ SEWER REVENUE HISTORY --------------------- , '. Quarterly '..~ Rates Accounts Dollars Avg. Billed Area A/B Billed Billed Per Customer ----------- ----------- ----------- ----------- April 89 $12.50/24.00 1796 $44,554.68 $24.81 July 89 1856 $46,039.34 $24.81 October 89 1944 $47,818.46 $24.60 January 90 2014 $50,070.67 $24.86 ----------- ----------- Total 1989 7610 $188,483.15 $24.77 New Accounts 218 April 90 $24.00/36.00 2044 $75,595.58 $36.98 July 90 2128 $78,686.72 $36.98 October 90 2190 $81,201. 27 $37.08 January 91 2247 $83,731.82 $37.26 ----------- ----------- Total 1990 8609 $319,215.39 $37.08 New Accounts 233 April 91 $24.00/36.00 2271 $83,378.61 $36.71 July 91 2338 $84,554.21 $36.17 October 91 2407 $87,731.95 $36.45 4th Qtr. 1991 2483 $90,670.68 $36.52 ----------- ----------- Total 1991 9499 $346,335.45 $36.46 , ) New Accounts 236 1st Qtr. 1992 $24.00/36.00 2543 $92,249.19 $36.28 2nd Qtr. 1992 2665 $95,094.36 $35.68 3rd Qtr. 1992 2748 $98,968.10 $36.01 4th Qtr. Est. 2800 $100,840.62 $36.01 ----------- ----------- Total 1992 10756 $387,152.27 $35.99 New Accounts 317 ~======================================================================c== . " '..J 1993 REVENUE PROJECTIONS :J Estimated Revenue Estimated Customers Billed With No Increase With a 30 Cent per Quarter Increase With a 60 Cent per Quarter Increase 1st Qtr. 1993 2nd Qtr. 1993 3rd Qtr. 1993 4th Qtr. 1993 2860 $103,001.49 $103,859.49 $104,717.49 2920 $105,162.36 $106,038.36 $106,914.36 2980 $107,323.23 $108,217.23 $109,111.23 3040 $109,484.10 $110,396.10 $111,308.10 Total 1993 Estimate Est. New Accts 11800 $424,971.18 $428,511.18 $432,051.18 240 Notes: Estimated New Accounts is based on historical trend and projected building estimates for 1993. 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I ':1" I ..J 0 90';1';9';:",",9''''' - W 0 ,g" Yo'''' OJ (IJ rn 0 M ,; lor" t- W I.j ...... ..,. .1 Q ... lJJ 'O':?':I::'C'Q'.~wC" 0'*' I.J ~ lJJ'_'~O'-""lJJO" .1.1 OJ f) 0 M I.J -:t Co ( ,):...... (11 ..,. l.J (!) po po ~. . po .. (lj.....-l .....-I...... M 0 ... m I- m a :...1 . , () '::' , 0 '::' In '.....' c. 0 I.J '::. C;. , "0 I'-:I;:C' OJ , 1'-0':])""('1.1 o l)j OJ a'J ,..-.! ,..-.! ...... ('lJ ...l-t ....-l ..:t r ~ I'J ~ ~i (, ~ "] .J1 ~~ ~ ' $ W ' lli tl~~ ~ llJ WdJl-"'ur i ::JWW >!:mm tEWU&W3 Z~ >-w ....r~~ T ~~, ~: f ~~, . " ~. ~~ ~ ~ ~ ~~ ~ .;-.~ (......- --.;.... -....... .~ Q W I- a: ..J l1J 0:: W ..J U ..... I W :> f':: lJ'1 en ... ..J a: I- a I- N N n \0 f', co "01--0 N N N N N ~ N N n --~, ;-.- LO .:..~N--l') M M M l,I\'.ll } I '-;', Ii"JI';Il:! 'I ~l (l . " 0 M M M . , '~ , (\j--..,---.r III n In III III ....... o , " " , CITY OF ANDOVER o REQUEST FOR COUNCIL ACTION AGENDA SECTION NO. DATE ORIGINATING DEPARTMENT December 3, 1992 Admin. APPROVED FOR AGEC~1j) BY: / J ITEM Approve Amendments NQ to Ord. 42 & By-Laws BY: Jim Schrantz The City Council is requested to approve the proposed amendment to Ordinance 42, the ordinance establishing the Andover Volunteer Fire Department and also the amendment to the By-Laws. The Andover Volunteer Fire Department must approve the amendment to the By-Laws. Also included is a Grievance policy to be included in the Fire Department Operations Manual. Dale, Bill and I met and drafted the amendment to the by-laws, the ordinance and a grievance policy form which Bill then drafted into final forms. Dale has put together an Andover Volunteer Fire Department Operations Manual. He did an excellent job on the manual. '- Attached: Letter from Bill Hawkins Proposed Article VIII Amendment Proposed Ordinance Amendment Grievance Policy COUNCIL ACTION MOTION BY SECOND BY '-) TO o .~ \ '--./ LAW OffiCES OF' JJllrke nltd Jlnwkilts JOHN M. 8URKE W1WAM G. HAWKINS SUITE 101 299 COON RAPIDS BOULEY ARD COON RAPIDS. MINNESOTA 55433 PHONE (612) 78....2998 \' November 24, 1992 D E eET'V E-- r\i ,'0. 2 ) 1992 D ,- Mr. James E. Schrantz Andover city Hall 1685 Crosstown Blvd. Andover, MN 55304 CITY OF ANDOVER Re: Fire Department Dear Jim: ~ ~~ Enclosed please find an Amendment to the By-laws of the Volunteer Fire Department which changes Section 3 of Article VIII. I am recommending that we include both the suspension and the dismissal provisions in section 3 and that Sections 4 and 5 of Article VIII of the By-laws be removed since I they are now dealt with in the new section 3. ~ I have also prepared an amendment to Ordinance 42 for the City/ I Council members which amends section 4 concerning suspensions and dismissals. It is my understanding the City Council did not want to become involved in suspensions or dismissals and had delegated that authority to the city Administrator. This ordinance amendment along with the amendment to the By-laws accomplishes that purpose. Please have the City council consider the ordinance amendment and provide them with a copy of the By-laws change so they can see the new procedures that are being proposed. If you have any questions or changes, please contact me. ~cffri)Y , ~~G. Hawkins WGH: rnk Enc. . '1 \.J AMENDMENT TO THE BY-LAWS OF THE ANDOVER VOLUNTEER FIRE DEPARTMENT CITY OF ANDOVER, ANOKA COUNTY, STATE OF MINNESOTA " ARTICLE VIII SUSPENSION/REMOVAL/REINSTATEMENT OF MEMBERS Section 3 The Chief of the Fire Department shall have the sole authority to suspend members as provided herein. The Chief shall investi- gate any allegation on which a suspension might be based before such action is taken. Unless infractions are severe and jeopardize the health, welfare and safety of the other fire department members or the public, disciplinary action against any member shall be progressive and follow the following steps: a. Oral reprimand. ~~ b. Written reprimand. A written reprimand shall state that the member is being warned for misconduct, describe the misconduct, cite past actions taken by the department to correct the problem, urge prompt improvement and show future penal ties if the problem continues. The member shall be given a copy of the written reprimand and sign the original indicating that he has received such copy. The signature of the member does not mean he agrees to the reprimand, only that he has been made aware of it in writing. The reprimand shall be placed in the member's personnel file along with the member's reply. c. Suspension. Prior to the suspension, the member shall be notified in writing of the reasons for the suspension and its length. Unless a suspension is for a severe infraction, it shall not commence until after the appeal rights of the member have been completed as provided herein. The member has seven (7) days from the date of receipt. of notice of suspension to appeal any suspension. Such appeal shall be commenced by the member personally serving written notice thereof upon the Chief. The Chief shall notify the griev- ance committee of the fire department within three (3) days who shall perform an investigation of the alleged incidents and prepare its report within seven (7) days after receipt thereof. Only information on the specific incidents shall be considered in the report of the grievance committee. The grievance committee may seek information from anyone with facts on the incident. The report shall be delivered to the Chief who shall have 24 hours to reconsider his decision. If such decision is not reversed by the Chief, the appeal ') '-J -1- ~) , , ,~ ,) shall be presented to the membership. It shall be voted on by the membership at their next regular meeting or special meeting. Two-thirds of the active members present, provided a quorum is present, must vote to rescind the suspension. Under no circumstances shall any suspension exceed ninety (90) days in length. No further rights of appeal shall be granted for suspensions hereunder. " d. Dismissal. The Chief shall have the authority to dismiss a member after the member is given a notice in writing by the Chief at least five (5) days before the effective date of the dismissal. The member's right to appeal the dismissal shall be the same as those in the case of a suspension, however, such dismissal shall be upon the vote of two-thirds of all active members of the fire department. Should the member choose to appeal the determination of the fire department, he shall notify the fire department and the City Administrator of the City of Andover in writing of his request to appeal within seven (7) days after the department decision. The City Administrator shall review all relevant information concerning the dismissal including the report of the grievance committee and shall personally hear oral and written information from the member and the Chief or his designee. Within thirty (30) days of the decision of the department on dismissal, the City Administrator shall make a determination on whether to uphold the dismissal or rein- state the member on such terms and conditions as the City Administrator deems reasonable. That following the decision of the City Administrator, the member shall have no further rights of appeal hereunder. -2- t-.~I:::."--=- DEC-'1-92 TUE 12:36 ~- ) CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA " , ORDINANCE NO. AN ORDINANCE AMENDING ORDINANCE NO. 42 AN ORDINANCE FOR THE ESTABLISHMENT OF A VOLUNTEER FIRE DEPARTMENT, MAKING RULES AND REGULATIONS FOR THE GOVERNMENT OF ';t'HE SA.i."1E AND PROVIDING A PENALTY FOR VIOLATION THEREOF. The City council of the City of Andover hereby ordains: Ordinance No. 42 is hereby amended as follows: Section 2 - Election The Chief of the Fire Department, the ASsistant Chief, and the Fire Marshal shall be elected annually by the members of the department subject to confirmation of the City council. Each shall hold office for one year and until his successor has been duly elected, except that he may be removed by the City Council for cause after a hearing. Firefighters and probationary fire- fighters shall be appointed by the members of the department. Firefighters shall continue to serve as members of the depart- ment during good behavior and may be removed as provided in Section 4 hereof. ~ The Chief shall have control over all of the fire fighting apparatus and shall be solely responsible for its care and condi tion. He shall make a report, semi-annually to the City council at its meetings in February and August, as to the condition of the equipment and needs of the fire department. He may submit additional reports and recommendations at a meeting of the City council and shall report each suspension or dis- missal of a member of the fire department at the first City council meeting following such suspension or dismissal. He shall be responsible for the proper training and discipline of the members of the fire department and may suspend or dismiss any member for refusal or neglect to obey orders or violation of any other personnel standards of the fire department. The City Administrator shall be the final authority in determining the reasonableness of any dismissal. Such suspension or dismissal shall be in accordance with the Fire Department By-laws adopted by the membership. ,~ Section 9 - Loss of Membershi~ Firefighters absent from three consecutive drills or meetings, unless excused by the Fire Chief, shall be dismissed from the Section 4 - Duties of the Chief -1- , '\ ',- .-J :-J " " '-J P~"~-4 - membership in the department. Such dismissal shall be governed by Section 4 and the By-laws of the Fire Department. All other provisions of Ordinance 42 shall remain in full force and effect. " Adopted by the City Council of the City of Andover this day of , 19___. ATTEST a Victoria Volk, City Clerk -2- CITY OF ANDOVER Kenneth D. Orttel, Mayor , '\ \,J ') '_-.J '\ , , / , GRIEVANCE POLICY " It is the policy of the organization in so far as possible to prevent the occurrence of grievances and to deal promptly with those which occur. When any members grievance comes to the attention of an officer, the officer shall discuss all relevant circumstances with the member and the members representative if the member so desires, consider and examine the causes of the grievance and attempt to resolve it to the extent that the officer has authority to do so. If the grievance is not dealt with satisfactorily at that level, the grievance may be carried up to the next higher level and if necessary up to the Chief. If the grievance involves gross misconduct of the Chief, the grievance shall be brought to the City Administrator for appropriate action. CITY OF ANDOVER REQUEST FOR COUNCIL ACTION . '\ I \-J' DATE December 3, 1992 ITEM Approve Fire Dept. NO. Election SA.,. BY: V. volk AGENDA SECTION NO. ORIGINATING DEPARTMENT Admin The Fire Department, at their monthly business meeting on November 25, 1992, elected Dave Reitan to fill the unexpired term of Assistant Fire Chief. Council is requested to approve this election result. . ' '--------'" MOTION BY :-J TO COUNCIL ACTION SECOND BY