HomeMy WebLinkAboutWK July 25, 2006
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1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
City Council Workshop
Tuesday, July 25, 2006
Conference Rooms A & B
1. Call to Order - 6:00 p.m.
2. Continued Discussion (Tour)- Special Assessment Policy - Engineering
3. Railroad Quiet Zones/06- I 0 - Engineering
4. Update on Metropolitan Council Discussion (June 13th) - Planning
5. Options for Bunker Lake Boulevard Median Maintenance - Planning
6. Emergency Management Plan ReviewITraining - Fire
7. Other Business
8. Adjournment
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1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Council Members
CC: Jim Dickinson, City Administrator
FROM: David D. Berkowitz, City Engineer
SUBJECT: Continued Discussion (Tour) - Special Assessment Policy for Roadway
Reconstruction Improvements - Engineering
DATE: July 25, 2006
INTRODUCTION
A tour is scheduled to review roadway conditions in various locations (refer to attached maps)
throughout the City and discuss the funding options to keep up with the road reconstruction needs.
DISCUSSION
The tour will consist of a site visit to Northglen 151 and 3rd Additions, Indian Meadows 3rd Addition
and Kelsey Estates, Woodland Ridge and final1y the Lund's Estates area. Two vehicles will be
available to take the Council and staff to various sites throughout the City to review roadway
conditions. At each site staff (Frank Stone, Irwin Russell, Jason Law and I) will discuss roadway
Overall Condition Indexes (OCl), the need for various types of improvements such as storm sewer
and concrete curb and gutter and additional funding requirements to keep up with the improvement
needs.
A spreadsheet has been provided that identifies the developments in most need of repair and the
estimated costs associated with the roadway reconstruction projects. Also included for your review
is a cost estimate for the Annual Street Mill & Overlay that has been identified in the draft Capital
Improvement Plan for 2007-2011. The average funding needs per year identified on the spreadsheet
to reconstruct all developments with OCI's less than 54 (between the years of 2007-2013) is
$930,235 per year. The cost estimates on the spreadsheet assume a 4% increase in construction
costs per year.
ACTION REOUIRED
The City Council is requested to review information provided, review site improvement needs and
direct staff on the next step toward revising the road reconstruction assessment policy and funding
options.
Respectfully submitted,
~O~
David D. Berko~tz - --a-
Attachments: Tour Maps~tential Mill and Overlay Projects spreadshee~ Annual Mill & Overlay
cost estimate spreadsheet"""'- .
Northglen 1 st and 3rd Additions
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1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Council Members
CC: Jim Dickinson, City Administrator
FROM: David D. Berkowitz, City Engineer
SUBJECT: Railroad Quiet Zones/06-10 - Engineering
DATE: July 25,2006
INTRODUCTION
SEH has prepared a Draft Railroad Quiet Zone Report for City Council review.
DISCUSSION
Enclosed is a draft copy of the Railroad Quiet Zone Report that has been prepared by SEH. Dave
McKenzie with SEH will present the details in the report and be available to answer questions.
ACTION REOUIRED
The City Council is requested to review the Draft Railroad Quiet Zone Report and direct staff and
SEH on how to proceed. If the report is acceptable, the report will be brought to a regular scheduled.
City Council meeting for formal approval.
Respectfully submitted,
David D. Berkowitz
G)~.rJ.
Attachment: Draft Railroad Quiet Zone Report
CITY OF
NDOVE
(3)
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO:
Mayor and Council Members
CC:
Jim Dickinson, City Administrator
Will Neumeister, Community Development Directortat--
FROM:
SUBJECT: Update on Metropolitan Council Discussion (June 13th) - Planning
July 25, 2006
INTRODUCTION
DATE:
On June 13, 2006 the City staff had a lengthy face-to-face discussion with members of the staff
from the Metropolitan Council. The subjects that were covered included: transportation,
population projections, comprehensive plan update and density. This memo will serve to update
the Council on what was discussed.
DISCUSSION
The various topics will be explained below.
Transportation
Staff indicated the Metropolitan Council (in their System Statement) had not acknowledged the
importance of the County Highway system and the role it plays in serving the region and how it
needs to be better funded by the state and support from Metropolitan Council would help. Their
response was that the City needs to let their state representatives know they need to better fund
this segment of the Metropolitan System. They generally indicated that it was our problem to deal
with.
Population Projections
The recent population projections that were issued by the Metropolitan Council were found to be
accurate in terms of the calculations that they used. However they are still a little behind what we
have told them our current numbers are based on our projections. They differ because of how they
calculate the numbers using the latest census data. Attached is the current numbers that have been
issued from Metropolitan Council.
Comprehensive Plan Update
The City staff told them that this fall we would begin to prepare the text and technical elements to
the Comprehensive Plan Update and hire the needed consultants to prepare the needed updates that
we could not do intemally. The goal would be that we could have a draft done by the summer of
2007 so that there could be public hearings at the Planning Commission in the fall of 2007 and
continue into the winter of 2007. The Council would review it after public hearings have been
held and then it would be approved subject to review and approval by the Metropolitan Council.
The statute requires that we circulate it to the surrounding communities for a period of six months
prior to our conditional approval of the document. We need to be able to show Metropolitan
Council that we have given it to the surrounding communities for review.
Density
This was the most debated issue of the discussion. Their position is that the entire City must be
developed at a minimum of 3.0 housing units per acre. We explained that the older parts of the
City could not develop at that density because of the existing pipes in the ground were not
designed to handle that kind of density. They indicated that we would have to compensate by
having over that density in the rural reserve area or some other new areas that could handle higher
amounts of sewage flow. The City staff told them that was not in the keeping with the City
Council's wishes nor the agreement that was made with the City when the high school agreement
was made.
They would not concede the argument and the City staff told them they would have significant
opposition from the City of Andover regarding Metropolitan Council's position. We concluded
the meeting agreeing to disagree and we both acknowledged that the numbers game will need to
precisely calculate what is actually occurring.
ACTION REQUESTED
No action is requested. Council is being updated on the current position that Metropolitan Council
has taken on these various topics. Council should ask questions as needed and provide direction as
they feel necessary.
Respectfully Submitted,
wk
Will Neumeister -
Attachments
June 1, 2006
Jim Dickinson
City Administrator
City Of Andover
1685 Crosstown Blvd NW
Anoka, MN 55304-2699
Dear Mr. Dickinson:
Each year, the Metropolitan Council prepares population and household estimates as of April 1 in the
previous year for cities and towns in the Twin Cities area. Preliminary estimates are shared with local
governments for review and comment. Final estimates, certified by the Council next month, will be used
by the State in determining local government aid (LGA) and local street aid allocations.
Minnesota statutes provide the timeline for estimates delivery and local government review:
. The Council is expected to convey preliminary estimates "by June 1 each year:
. "A governing body may challenge an estimate made under this section by filing its
specific objections in writing with the Metropolitan Council by June 24:
. "The Metropolitan Council shall certify the estimates of population and the average
household size... by July 15 each year, including any estimates still under objection..
(Minn. Stats., revised June 2005, section 473.24)
Accordingly, we are now delivering preliminary April 1 , 2005, estimates of population and
households in your community:
. Andover is estimated to have 30,080 people and 9,337 households as of April 1, 2005.
Household size averaged 3.22 persons per household.
(Note: Household size averages represent persons living in households.)
These estimates are bench marked with demographics from Census 2000. Annual updates reflect
residential construction data and other information collected by Metropolitan Council Research.
We greatly appreciate the cooperation of the cities and towns in the Council's data collection.
Council staff welcome discussion of the estimates. We have time to consider your comments, provided
that you adhere to the timeline: Correspondence introducing specific requests or objections (if any)
must be filed with Metropolitan Council Research by June 24, 2006.
Written comments can be sent by mail, to the attention of Todd Graham, Metropolitan Council
Research, or bye-mail totodd.qraham@metc.state.mn.us.
Sincerely,
~~--
Todd Graham
Research Manager
POPULATION FORECASTS
~
e ropo I an ouncl opu a Ion orecas s
City or Township 1990 2000 2010 2020 2030
Andover 15,216 26,588 33,000 39,000 40,500 (
Anoka 17,192 18,076 19,000 19,800 20,800
Bethel 394 443 450 460 510
Blaine (pt.) 38,975 45,014 63,300 72,000 76,000
Bums Two. 2,401 3,557 4,480 4,990 5,800
Centerville 1,633 3,202 3,700 4,100 4,700
Circle Pines 4,704 4,663 5,400 5,300 5,400
Columbia Hgts. 18,910 18,520 20,000 21,400 21,700
Columbus Two. 3,690 3,957 4,000 4,240 4,680
Coon Rapids 52,978 61,607 65,700 66,000 65,000
East Bethel 8,050 10,941 11,800 11,700 12,100
Fridley 28,335 27,449 27,000 26,900 27,500
Ham Lake 8,924 12,710 15,200 15,200 15,200
Hilltop 749 766 770 770 770
Lexington 2,279 2,142 2,250 2,250 2,300
LinoLakes 8,807 16,791 22,500 26,300 30,700
Linwood Two. 3,588 4,668 4,920 5,000 5,400
Oak Grove 5,488 6,903 7,400 7,600 8,100
Ramsey 12,408 18,510 30,000 43,000 44,000
St. Francis 2,538 4,910 7,700 10,400 12,800
fuJring Lake Park (pt.) 6,429 6,667 6,600 6,600 6,800
ANOKA COUNTY TOTAL 243,688 298,084 355,170 393,010 410,760
Mt
ANOKA COUNTY
I't C '1 PIt' F
t
-7 26,588 30,080 8,107 9,337 ~
18,076 17,899 7,262 7,200
443 509 149 185
45,014 54,020 15,926 19,421
3,557 4,278 1,123 1,365
3.202 3,848 1,077 1,295
4,663 5,072 1,697 2,003
18,520 18,261 8,033 8,056
3,957 4,062 1,328 1,394
61,607 63,480 22,578 23,470
10,941 11,917 3,607 3,935
27,449 26,679 11,328 11,248
12,710 15,136 4,139 4,991
766 792 400 417
2,142 2,114 819 807
16,791 19,698 4,857 5,729
4,668 5,112 1,578 1,738
6,903 7,997 2.200 2,562
18,510 21,749 5,906 7,198
4.910 7,163 1,638 2,395
6,667 6,527 2,676 2,663
298,084 326,393 106,428 117,409
A-,j
@.~
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Council Members
CC: Jim Dickinson, City Administrator
FROM: Will Neumeister, Community Development Director wJ---
SUBJECT: Options for Bunker Lake Boulevard Median Maintenance
DATE: July 25, 2006
As you can see from the attached sheet from Finance, the Bunker Lake Boulevard median is again going to cost both
property owners associations at Andover Station a significant amount of money. This memo is written because the
Associations have asked for us to look at new ways to get these costs under control.
A month ago the staff suggested to put concrete in the entire median, but that was met with objection. Staff has
consulted with Mickman Brothers and together we believe we have an idea of what to do to gain control of the weeds
and still have landscaping in the median. We feel that we need to limit the amount of organic area to only about 10%
of the area and selectively place salt tolerant, very hardy plants in a proper fashion in smaller spaces (see attached
drawing). The situation we have right now is out of control and will not ever be completely under control unless we
do a major change.
We would suggest a material in the median that looks nice, and is able to keep weeds from growing up and is more
cost effective to install. The material would be a grey colored crushed (unwashed sand) granite quarry rock that is
placed and compacted very well, then a material called "poly pavement" would be sprayed on it to hold it in place
and bind the material together. The finished product would look like exposed aggregate (stronger than bituminous).
The idea would be to reduce the amount of organic growing media to a much smaller area, and then plant very close
together to have the plants out compete the weeds. The cost breakdown below is what could be expected include:
Item No. Description Units Est. Quantity Unit Price Total
I Mobilization Each 1 $3,500 $3,500
2 Traffic Control Each I $3,500 $3,500
3 Common CY 600 $15 $9,000
Excavation
4 Granular CY 300 $12 $3,600
Borrow
5 Crushed Granite Tons 750 tons $16 $12,000
6 LaborlEqup. To CY 300 $8 $2,400
Compact Granite
7 Irrigation System Lump Sum I $3,000 $3,000
Modifications
8 Salvage Plants/ Lump Sum 1 $5,000 $5,000
New Plants
9 Poly Pavement Lump Sum 1 $2,400 $2,400
Total $44,400
Attachments: Current Maintenance Cost Breakdown / Concept Drawing
~~ , .
r
~ CITY OF ANDOVER ..
~ Andover Station Maintenance Cost Sharing _ 2005
Area A AreaB AreaC
Andover Station II Andover Station Andover Economic
Owners Association Properties Association Development Authority
% $ % $ % $
Mickman Brothers
Spring Cleanup $ 1,985.00 20.00% $ 397.00 80.00% $ 1,588.00 0.00% $
Stan up Irrigation System 1,145.38 39.20% 448.99 45.10% 516.57 15.70% 179.82
Repair Irrigation 491-49 39.20% 192.66 45.10% 221.66 15.70% 77.17
Mid-Season Cleanup 2,997.00 20.00% 599AO 80.00% 2,397.60 0.00%
Fall Cleanup 1,635,00 20.00% 327.00 80.00% 1,308.00 0.00%
Winterization of Irrigation 160.00 39.20% 62.72 45.10% 72.16 15.70% 25,12
8,413.87 2,027.77 6,103.99 282.11
Anoka County Highway Dept
Penn~ 110.00 20.00% 22.00 80,00% 88.00 0.00%
Water 2,465.25 39.20% 966.38 45.10% 1.111.83 15.70% 387.04
United Rentals
Lane Closures on Bunker 1,045.50 20.00% 209.10 80.00% 836.40 0.00%
Street Lights
Bulbs 868.08 50.00% 434.04 24.00% 208.34 26.00% 225.70
Aircon Electric 3,921.71 50.00% 1,960,86 24.00% 941.21 26.00% 1,019.64
Connexus Energy 6,289.37 50.00% 3,144,69 24.00% 1,509A5 26.00% 1,635.23
11,079.16 5,539.59 2.659.00 2.880.57
Invoice Totals 23,113.78 8,764.84 10,799.22 3,549.72
37.92% 46.72% 15.36%
City Expenses 248.25 94.14 115.99 38.13
Grand Total $ 23.362.03 $ 8,858.98 $ 10,915.21 $ 3,587.85
6:-
.#1J" ./
~:D' /
g/datalstaffnbrezinkalAndover Station Cost Sharin9 2005.xJs
1/612006
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CITY OF
NDOVE
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO:
Mayor and Council Members
Jim Dickinson, City Administrator~
CC:
FROM:
Dan Winkel, Fire Chief
SUBJECT: Emergency Operations Plan ReviewlTraining - Fire
DATE:
July 25, 2006
The Council will be asked to review the Emergency Operations Plan and become familiar with
its contents and the chain of command during an emergency. Please bring your copy of the
plan to the meeting.
If you can't fmd your copy we will make one available to the Council members that need one.
(l)
~ ~
NDOV'E 'J:..., ~
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor & Council Members
FROM: Will Neumeister, Community Development Director/{/L
SUBJECT: Supplemental Agenda Item for July 25,2006 City Council Workshop
DATE: July 25, 2006
The City Council is requested to receive the following supplemental information.
Item #5. Options for Bunker Lake Boulevard Median Maintenance - Planning
Respectfully submitted,
/lj)v--
Will Neumeister
ANDOVER STATION II OWNER'S ASSOCIATION
1836 BUNKER LAKE BLVD.
ANDOVER, MN 55304
RECEIVED
JUl 2 4 2006
CITY OF ANDOVER
July 24, 2006
To: Mayor and Council Members
CC: Jim Dickinson, City Administrator
Will Neumeister, Community Development Director
RE: Bunker Lake Boulevard Median Maintenance
The Board of Director's for Andover Station II Owner's Association has met with Will Neumeister, both to
express their concern about maintenance expenses for the association and to discuss options to reduce those
expenses.
The Board feels that considering the level of maintenance involved in maintaining the current situation on
Bunker Lake Boulevard, the "out of control" appearance that is presented a majority of the time along this
stretch, the complexity and expense of coordinating the maintenance, not to mention the high traffic and
weather conditions, that a minimal maintenance situation in this area would be the most beneficial method
to all parties involved.
We feel Mr. Newmeister's proposal solves the problem for all parties while still presenting a pleasant
landscape.
We would like the Mayor and Council Members to recognize that he has the full support of this
Association in regard to his proposal.
Regards;
/Jt;<~
Mike Quigley
President
Andover Station II Owner's Association