HomeMy WebLinkAboutCC July 21, 1992
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CITY of ANDOVER
Regular City Council Meeting - July 21, 1992
Call to Order - 7:30 P.M.
Resident Forum
Agenda Approval
Approval of Minutes
Discussion Items
1. Public Hearing/92-17/Hawk Ridge, Countryview Est., Verdin
Acres street Improvement
2. Receive Feasibility Report/92-18/Watt's Garden Acres
3. Discuss plan/CR 58 & CSAH 7/92-5
4. Approve Resolution/Functional Reclassification of Minor
Arterial
5. Eldorado Street/Wetland Crossing
staff, Committee, Commissions,
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6. CDBG Subgrantee Agreement
7. Schedule Special Meeting w/planning Commission
Non-Discussion Items
8. Approve Final Plat/Hidden Creek East 5th
9. Approve plans & Specs/Hidden Creek East 5th/92-15
10. Approve Plans & Specs/Pheasant Meadows/92-10
11. Approve Final Plat/Pinewood Estates Phase I
12. Request Speed Study/Old Constance Boulevard
13. Reduce Letter of Credit/Holmberg Addition
14. Revocation of Special Use Permit/Cooper's All American Grill
15. Adopt Resolution Amending 1992 Budget
16. Reduce Escrow/Fire Stations 1 & 2
17. Receive June Financial Statement
18. Approve Transfer of Ownership/North Central Cable
Communications Corporation
19. Receive Petition/Grace Lutheran Church/Watermain
20. Approve Kennel License Renewal/Dover Kennels
Mayor/Council Inpu~
Approval of Claims
Adjournment
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE July 21, 1992
AGENDA SECTION
NO.
ORIGINATING DEPARTMENT
APPROVED FOR
AGENDA
Discussion items
ITEM
NO.
Public Hearing/92-17
Additional Info.
Engineering ~
BY: Todd J. Haas
BY:
Attached is a petition that was received on Friday, July 17, 1992
by property owners of Hawk Ridge. With the petition received,
the results are as follows:
Total number of lots: 36
Number in favor of improvement: 4
Number against: 26
Number unavailable: 6
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Attachment
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MOTION BY
TO
COUNCIL ACTION
SECOND BY
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JUL 1 71992
Date: ~ /I.../t /99;)
No. 9;}.-77
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CITY OF ANDOVER
Gentlemen:
We, the undersigned, owners of real property in the following described
area:
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do hereby petition that sa~d portion of said area be improved by
Construction of City ~O/~
and that the cost of said improvement be assessed against the benefiting
property, as authorized by Chapter 429, Laws of Minnesota.
ADDRESS
LEGAL DESCRIPTION
YES
NO
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This petition was circulated
Address:
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CITY of ANDOVER
,- E C E i V EU-
H JUl'! 7 1992
Date:-9f1 ~ /~ /99;2
'No. 9 ;)-/7
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Gentlemen:
CITY OF ANDOVER
We, the undersigned, owners of real property in the following described
area:
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do hereby petition that said po5ti~{Jn.9~ said area be improved by
Construction of City ~~_~
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and that the cost of said improvement be assessed against the benefiting
property, as authorized by Chapter 429, Laws of Minnesota.
LEGAL DESCRIPTION
YES
NO
This petition was
Address:
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CITY of ANDOVER
,- ECE'VE-
R JilL 171992 U
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Gentlemen:
CITY OF ANDOVER
We, the undersigned, owners of real property in the following described
area:
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do hereby petition that sai~ ~o7~(l~'~~f said area be improved by
Construction of City ~~~_K~
and that the cost of said improvement be assessed against the benefiting
property, as authorized by Chapter 429, Laws of Minnesota.
OF OWNER
ADDRESS
LEGAL DESCRIPTION
YES
NO
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This petition was circulated by:
Address:
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CITY OF ANDOVER
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REQUEST FOR COUNCIL ACTION
DATE .Tnl y 71 1 q q 7
Approval of Minutes
BY:
V. Volk
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AGENDA SECTION
NO.
Approval of Minutes
ORIGINATING DEPARTMENT
ITEM
NO.
Admin.
The City Council is requested to approve the following minutes:
July 7, 1992 Regular Meeting
COUNCIL ACTION
MOTION BY
) TO
SECOND BY
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
July 21, 1992
DATE
ITEM
NO.
Hawk Ridge, Countryview
Est., Verdin Acres BY:
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AGENDA SECTION
NO.
ORIGINATING DEPARTMENT
Discussion Item
Engineering
Todd J. Haas
The City Council has scheduled a public hearing for 7:30 PM for
project 92-17, for the Countryview Estates, Hawk Ridge and verdin
Acres area.
Attached are the following:
* Resolutions ordering improvement
* Letter to property owners
* Public Hearing notices
* List of property owners
* Copy of original petition and map received by City
Note: The feasibility report was in the July 7, 1992 packet.
Please bring this to the meeting.
Comments:
The City Staff had separated the petition into 3 areas and the
cost of each area is indicated in the feasibility report along
with the units for each area. In addition, the City Staff did
make a comment on the letter sent to property owners that if
anyone wants to change their vote on the petition, those property
owners should attend the scheduled meeting or send a letter to
the City.
The original petitioned area had the following information:
Countryview Estates, Hawk Ridge, Verdin Acres (Constructed as, 1
project):
Total number of lots - 76
Number in favor of improvement - 41
Number against - 25
Number unavailable - 10
COUNCIL ACTION
MOTION BY
TO
SECOND BY
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Following are if constructed as three projects:
countryview Estates
Total number'of lots - 25
Number in favor of improvement - 14
Number against - 6
Number unavailable - 5
Hawk Ridge
Total number of lots - 39
Number in favor of improvement - 23
Number against - 13
Number unavailable - 3
Verdin Acres
Total number of lots - 12
Number in favor of improvement - 4
Number against - 6
Number unavailable - 2
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CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilman
to adopt the following:
A RESOLUTION ORDERING THE IMPROVEMENT OF STREET CONSTRUCTION ,
PROJECT NO. 92-17 IN THE COUNTRYVIEW ESTATES, HAWK RIDGE AND VERDIN
ACRES AREA AND DIRECTING PREPARATION OF FINAL PLANS
AND SPECIFICATIONS.
WHEREAS, Resolution No.
the 7th day of July
hearIngT and
114-92 of the City Council adopted on
, 19~, fixed a date for a public
required published and mailed notice,
21st day of July
WHEREAS, pursuant to the
such hearing was held on the
19~; and
WHEREAS, all persons desiring to be heard were given such
opportunity for same; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City
of Andover to hereby order improvement project No. 92-17
BE IT FURTHER RESOLVED by the City Council of the City of
Andover to hereby designate BRA as the Engineer
for this improvement and they are directed to prepare plans and
specifications for such improvements.
MOTION seconded by Councilman
the City Council at a
and adopted by
meeting this
day of
, 19 , with Councilmen
voting in favor of the resolution,
and Councilmen
voting against,
whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
Kenneth D. orttel - Mayor
victoria Volk - City Clerk
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CITY of ANDOVER
1685 CROSSTOWN BOULEVARD NW. . ANDOVER, MINNESOTA 55304. (612) 755-5100
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July 7, 1992
Re: Proposed 1992 street Construction in the Countryview Estates
Area (Project 92-17)
Dear Residents:
A feasibility report has been prepared to determine the
estimated cost to pave the streets in the Countryview Estates
Area.
Discussion:
We are proposing to construct with 2" bituminous paving 24 feet
wide, with 2 foot grass shoulders on each side for erosion
control, over 4" gravel base course (Class V).
, Estimated Cost:
,~
The estimated cost is $5,890.00 per lot. This cost can be
assessed over a 5 or 10 year period at about 8% interest or the
assessment can be paid in full with no interest within 30 days
after adoption of the assessment roll.
Assessment Period/Cost:
The assessment payment over 5 years at 8% interest is $119.42 per
month or $1,433.00 per year.
The assessment payment over 10 years at 8% interest is $71.46 per
month or $857.54 per year.
It is recommended that if any property owners want to change
their vote on the petition, those property owners attend the
scheduled meeting or send a letter to my office prior to the
scheduled meeting.
If you have any questions, feel free to contact me or Todd Haas
at 755-5100.
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Works Director
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CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
NOTICE OF HEARING ON IMPROVEMENT PROJECT 92-17
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COUNTRYVIEW ESTATES AREA
Notice is hereby given that the City Council of the City of
Andover, Anoka County, Minnesota will meet in the Council
Chambers, 1685 Crosstown Boulevard N.W. in the City of Andover
July 21, 1992 at 7:30 p.m. to consider the making of the
following improvement:
Street Construction
The property to be assessed, pursuant to Minnesota Statutes 429,
for the improvement is within the following described area:
Countryview Estates Area located in Section 18-32-24, Anoka
County. Minnesota
and
those properties that abut 179th Avenue NW in NW, NE and SW
1/4's of the NW 1/4 of Section 4-32-24, Anoka County,
Minnesota
and
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the N 1/2 of the NE 1/4 of the SW 1/4 of Section 4-32-24,
Anoka County, Minnesota.
The estimated cost of such improvement is $147,270.00
CITY OF ANDOVER
Date:
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City Clerk
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04 32 24 21 0002
Rich?cd A Becker
2965 '179th Ave NW
Andover, MN 55304
'1 32 24 21 0005
'_dvid & Kristine
Heagerty
17958 Eide!weiss NW
Andover, MN 55304
04 32 24 21 0008
John & Donna
Schierschmidt
17997 Eidelweiss NW
Andover, MN 55304
04 32 24 24 0001
Thomas J & Pamela K
Buchta
17841 Eidelweiss NW
Andover, MN 55304
04 32 24 24 0004
Jeffrey J & Diane L
Wolfe
17846 Eidelweiss St NW
Andover, MN 55304
04 32 24 24 0007
~yd M & Carolyn K
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~V'arson
2925 177th Ave NW
Andover, MN 55304
04 32 24 24 0010
Edward Henry Rauch
17850 Gladiola NW
Andover, MN 55304
04 32 24 31 0002
Donald E & Maude R
Watson
17611 Round LK BD NW
Andover, MN 55304
04 32 24 21 0003
Todd A & Carmen C Rossi
18042 Eidelweiss NW
Andover, MN 55304
04 32 24 21 0006
Rickey W & Deborah J Lund
17918 Eide1weiss NW
Andover, MN 55304
04 32 24 21 0009
Edwin Joseph Lund
455 Forest RD
Wyoming, MN 55092
04 32 24 24 0002
Rick J & Jean K Abrahamson
17783 Eidelweiss NW
Andover, MN 55304
04 32 24 24 0005
Charles J & Susan M
Hallerrnan
17794 Eidelweiss st NW
Andover, MN 55304
04 32 24 24 0008
Bruce D & Gail M Bloxham
17793 Gladiola NW
Andover, MN 55304
04 32 24 24 0011
Daniel J & Carina Patten
17790 Gladiola NW
Andover, MN 55304
04 32 24 22 0008
Dean R & Jean I Firl
3015 179th Ave NW
Andover, MN 55304
04 32 24 21 0004
Michael R & Becky A
White
18000 Eidelweiss NW
Andover, MN 55304
04 32 24 21 0007
Jon C & Janet M Hoffer
18041 Eidelweiss St NW
Andover, MN 55304
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04 32 24 21 0010
Michael J & Kathleen A
Boyer
2835 179th Ave NW
Andover, MN 55304
04 32 24 24 0003
Michael S & T L
Grundstrom
17729 Eidelweiss NW
Andover, MN 55304
04 32 24 24 0006
LLoyd M & Carolyn K
Jarson
2925 177th Ave NW
Andover, MN 55304
04 32 24 24 0009
Dana D & Joan C Pettis
17845 Gladiola NW
Andover, MN 55304
04 32 24 24 0012
Wayne S Moe JR
17750 Gladiola NW
Andover, MN 55304
04 32 24 23 0006
Dean R & Jean I Firl
3015 179th Ave NW
Andover, MN 55304
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CITY of ANDOVER
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (612) 755.5100
"
July 7, 1992
Re: Proposed 1992 street Construction in the Hawkridge Area
(project 92-17)
Dear Residents:
A feasibility report has been prepared to determine the
estimated cost to pave the streets in the Hawkridge Area.
Discussion:
We are proposing to construct with 2" bituminous paving 24 feet
wide, with 2 foot grass shoulders on each side for erosion
control, over 4" gravel base course (Class V).
Estimated Cost:
, The estimated cost is $5,840.00 per lot. This cost can be
,~ assessed over a 5 or 10 year period at about 8% interest or the
assessment can be paid in full with no interest within 30 days
after adoption of the assessment roll.
Assessment Period/Cost:
The assessment payment over 5 years at 8% interest is $118.41 per
month or $1,420.00 per year.
The assessment payment over 10 years at 8% interest is $70.86 per
month or $850.00 per year.
It is recommended that if any property owners want to change
their vote on the petition, those property owners attend the
scheduled meeting or send a letter to my office prior to the
scheduled meeting.
If you have any questions, feel free to contact me or Todd Haas
at 755-5100.
ames E. Schrantz
City Engineer/Public Works Director
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CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
"
NOTICE OF HEARING ON IMPROVEMENT PROJECT 92-17
HAWKRIDGE AREA
Notice is hereby given that the City Council of the City of
Andover, Anoka County, Minnesota will meet in the Council
Chambers, 1685 Crosstown Boulevard N.W. in the City of Andover,
July 21, 1992 at 7:30 P.M. to consider the making of the
following improvement:
street Construction
The property to be assessed, pursuant to Minnesota Statutes
Section 429, for such improvement is within the following
described area:
Hawkridge Area located in Section 4-32-24, Anoka County.
Minnesota
The estimated cost of such improvement is $227,840.00.
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CITY OF ANDOVER
Dated:
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04 32 24 12 0001
Shawn 0 & Karen Reilly
18030 Crocus st. NW
Andover. MN 55304
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0,---/32 24 12 0004
Max & Darlene A McCoy
18031 Crocus st NW
Andover, MN 55304
04 32 24 12 0007
Allan D Norstrom
17930 Arrowhead NW
Andover, MN 55304
04 32 '24 12 0010
Michael J & C D
Gange1hoff
2448 181st Ave NW
Andover ,-_MN__55304___
04 32 24 13 0001
David Allen & Vicki J
Benik
2740 179th Ave NW
Andover, MN 55304
0-12 24 13 0004
Jl...nifer Sherman
2600 179th Ave NW
Andover, MN 55304
04 32 24 13 0007
Ralph & Edith Krause
2631 177th LN NW
Andover, MN 55304
04 32 24 13 0010
Thomas & Linda Ryan
2730,l77th,LN NW
Andover, MN 55304
04 32 24 13 0013
Gordon & Twila Setter
2620 177th LN NW
Andover, MN 55304
04 32 24 14 0010
Thomas & Sheri Belisle
24C;0 177th LN NW
A' \ver, MN 55304
'-. / -;
04 32 24 14 0002
Eugene Kroll
2450 179th Ave NW
Andover, MN 55304
04 32 24 12 0002
Jeffrey & LeAnne Dunblazier
18000 Crocus st. NW
Andover, MN 55304
04 32 24 12 0003
Khammone & Me10d
Souknhindy
17920 Crocus st NW
Andover'n MN55304
04 32 24 12 0005
Lawrence Richard
18001 Crocus st NW
Andover, MN 55304
04 32 24 12 0006
Gary D & Joanne M
Whipple
. 2701 179th Ave NW
! Andover, MN 55304
04 32 24 12 0008
Marshall V & P A Pearson
18000 Arrowhead NW
Andover, MN 55304
1 04 32 24 12 0009
Dennis H & Sandra J
Wichman
18030 Arrowhead st NW
Andover, MN 55304
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0432 24 12 0011
Lloyd Telle
7000 Dallas Road
Brooklyn Center MN
_L_____ ____55429____
!
i 04 32 24 12 0012
, Brian R & Cynthia
Buganski
17931 Arrowhead St Nw
_n_ LAndover, MN-55304 ___m__
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04 32 24 13 0002 ! 04 32 24 13 0003
Terry A & Lori A Schwanbeck Lester VanHouten
2700 l79th Ave NW 2640 179th Ave NW
Andover, MN 55304 Andover, MN 55304
04 32 24 13 0005
Dennis & Jean Christenson
17800 Zion st NW
Andover, MN 55304
04 32 24 13 0006
M.M. & Linda Krutchen
2601 - 177th LN NW
Andover, MN 55304
04 32 24 13 0008
Paul Putnam
2661 177th LN NW
Andover, MN 55304
04 32 24 13 0009
Brad & Katherine Plant
2711 177th LN NW
: Andover, MN 55304
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I 04 32 24 13 0011
,Brian & Lori Scherff
12710 177th LN NW
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Andover, MN 55304
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! 04 32 24 13 0012
,Dennis Fritzke
12660 177th LN NW
!Andover, MN 55304
I 04 32 24 14 0008
1Mark & Becky Neuschwander
12550 177th LN NW
!Andover, MN 55304
04 32 24 14 0009
Roger & Donna Gebel
2520 177th LN NW
Andover, MN 55304
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-...... .--_.- ----- ~- ~----_.~--
:04 32 24 14 0011
R. Reini & J. Humphreys
,2420 177th LN NW
Andover, MN 55304
04 32 24 14 0001
S. Cournoyer & K. Fields
2520 179th Ave NW
Andover, MN 55304
,
_____L___________ ______
'04 32 24 14 0004
Robert & Barbara Demsky
2421 177th Lane NW
Andover, MN 55304
04 32,24 14 0003
,Robert & Cheryl Severson
'2420 179th Ave NW
'Andover, MN 55304
04 32 24 14 0005
Mark & Margie Hanson
2451 177th LN NW
Andover, MN 55304
04 32 24 11 0002
"'~urence & C. LaC1are
, )21 179th Ave NW
'Andover, MN 55304
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04 32 24 14 0006
Donald & Lori Gilbert
17773 Zion St NW
Andover, MN 55304
04 32 24 11 0003
Richard & Sondra Johnson
2451 179th Ave NW
Andover, MN 55304
04 32 24 14 0007
Jerome & M. Bristol
17801 Zion st NW
Andover, MN 55304
04 32 24 11 0004
Dennis & Janette Nieman[
2421 179th Ave NW
Andover, MN 55304
04 32 24 42 0001
Allan S & Debra C Zembal
17651 Arrowhead NW
Andover, MN 55304
"4 32 24 42 0006
, )rol A Kronholm-Birklid
L7680 Arrowhead NW
Andover, MN 55304
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04 32 24 41 0004
Nicholas S Kocisko
2544 176th Ave NW
Andover, MN 55304
04 32 24 41 0007
Gary L & Carol A
Natterstad
2436 176th Ave NW
Andover, MN 55304
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04 32 24 42 0002
John E & Donna M Druley
2632 176th Ave NW
Andover, MN 55304
04 32 24 42 0007
William J & Marjorie
Kelly
2690 176th Cir NW
Andover, MN 55304
04 32 24 41 0005
Gary M & Sharon Lee
Patchen
2525 176th Ave NW
Andover, MN 55304
04 32 24 41 0008
Randy D & Cathy L Bates
2518 176th Ave NW
Andover, MN 55304
04 32 24 42 0005
Paul W & Penelope L
Schreck
2760 177th Ave NW
Andover, MN 55304
04 32 24 41 0002
P Martignacco & B Madlanc
17564 Verdin NW
Andover, MN 55304
04 32 24 41 0006
Terry L & Sandra I
Kirchner
2557 176th Ave NW
Andover, MN 55304
04 32 24 41 0009
Thomas A & Lanis J Curti:
2538 176th Ave NW
Andover, MN 55304
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CITY of ANDOVER
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (612) 755-5100
.'
July 7, 1992
Re: Proposed 1992 Street Construction in the Verdin Acres Area
(Project 92-17)
Dear Residents:
A feasibility report has been prepared to determine the
estimated cost to pave the streets in the Verdin Acres Area.
Discussion:
We are proposing to construct with 2" bituminous paving 24 feet
wide, with 2 foot grass shoulders on each side for erosion
control, over 4" gravel base course (Class V).
Estimated Cost:
. )
The estimated cost is $6,530.00 per lot. This cost can be
assessed over a 5 or 10 year period at about 8% interest or the
assessment can be paid in full with no interest within 30 days
after adoption of the assessment roll.
Assessment Period/Cost:
The assessment payment over 5 years at 8% interest is $132.00 per
month or $1,588.00 per year.
The assessment payment over 10 years at 8% interest is $79.00 per
month or $950.00 per year.
It is recommended that if any property owners want to change
their vote on the petition, those property owners attend the
scheduled meeting or send a letter to my office prior to the
scheduled meeting.
If you have any questions, feel free to contact me or Todd Haas
at 755-5100.
ames E. Schrantz
City Engineer/Public Works Director
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CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
NOTICE OF HEARING ON IMPROVEMENT PROJECT 92-17
VERDIN ACRES
Notice is hereby given that the City Council of the City of
Andover, Anoka County, Minnesota will meet in the Council
Chambers, 1685 Crosstown Boulevard N.W. in the City of Andover,
July 21, 1992 at 7:30 P.M. to consider the making of the
following improvement:
Street Construction
The property to be assessed, pursuant to Minnesota Statutes
Section 429, for such improvement is within the following
described area:
Verdin Acres Area located in Section 18-32-24, Anoka County,
Minnesota
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and
that parcel located in the NW 1/4 of the intersection of 176th
Avenue NW and Co. Rd. 59 located in the NE 1/4 of the SE 1/4 of
Section 4-32-24, Anoka County. Minnesota
The estimated cost of such improvement is $78,380.00.
CITY OF ANDOVER
Dated:
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CITY of ANDOVER
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No. '12./'1
Gentlemen:
We, the undersigned, owners of real property in the fOllowing described
area:
Countt'yv{ew &'s+a:+es./ Hawr.ridgej Vudin Ar:res Afea.
I
do hereby petition that said portion of said area be improved by
Construction of City 'Yrr", A>fS"'
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and that the cost of said improvement be assessed against the benefiting
property, as authorized by Chapter 429, Laws of Minnesota.
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NATURE OF 0 ER ADDRESS LEGAL DESCRIPTION YES NO
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CITY of ANDOVER
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Date:
6-/7-1z-
q2 -/7
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No.
Gentlemen:
We, the undersigned, owners of real property ~n the following described
area:
(!o(.(()tf~view t:Sm+eS J ~a.UJ~r%e.. J Verdi\'} AcreE. A'feo..
I
do hereby petition that said portion~f said area be improved by
Construction of City 5J1 e~~
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and that the cost of said improvement be assessed against the
property, as authorized by Chapter 429, Laws of Minnesota.
ffi.Ctct~
SIGNATURE OF m'lNER YES
benefiting
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NO
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N ,UN 1 7 1992 U
CITY of ANDOVER ;-
CITY OF ANDOVER
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"
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Date: G-li-qZ-
No. 112-11
Gentlemen:
We, the undersigned, owners of real property in the following described
area:
(lbr.4.f1Yr:Jv"ew ~sm-fes) Ha.w~v-~e) VeydiYl k('e~ .4Y~
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do hereby petition that said portion of said area be improved by
Construction of City -C:-r f e "f-J
and that the cost of said improvement be assessed against the benefiting
property, as authorized by Chapter 429, Laws of Minnesota.
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LEGAL DESCRIPTION
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YES NO
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CITY of ANDOVER
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CITY OF ANDOVER
Date: '-1"7-1"Z-
No. 'l~-l'
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Gentlemen:
We, the undersigned, owners of real property in the following described
area:
(!OIJ,V1tfYVlew ~St-o.k?s {f:la.wl.t~~ Ve.,diYl AcFe~ 1treA.
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,
do hereby petition that said portion of said area be improved by
Construction of City <';-:";-rR 'f" f:S"
and that the cost of said improvement be assessed against the benefiting
property, as authorized by Chapter 429, Laws of Minnesota.
SIGNATURE OF OWNER
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LEGAL DESCRIPTION
YES
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CITY of ANDOVER U ,UN 171992 U
CITY OF ANDOVER
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Date:
c:'-/7-'12-
'12 -17
No.
Gentlemen:
We, the undersigned. owners of real property in the following described
area:
C" u.1+t'y VI ew e.$Vr:J..fes
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~n~~1 ~~,n ~~$k~
do hereby petition that said portion of said area be improved by
Construction of City 57/'" ~f-:r
and that the cost of said improvement be assessed against the benefiting
property, as authorized by Chapter 429, Laws of Minnesota.
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LEGAL DESCRIPTION
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CITY OF ANDOVER
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REQUEST FOR COUNCIL ACTION
July 21, 1992
DATE
AGENDA SECTION
NO.
Discussion Item
v<:: r '.L.L.L"Y
Report/92-18/Watt's
Garden Acres
ORIGINATING DEPARTMENT
Engineering
#
APPRO~~OR
AGE ~
Jiv/
ITEM
NO.
.;{,
BY: Todd J. Haas
The City Council is requested to approve the resolution recelvlng
feasibility report and calling public hearing on improvements of
sanitary sewer, watermain, street and storm drain in the Watt's
Garden Acres area.
John Davidson of TKDA was on vacation the week of July 13, 1992
but will be at the meeting to present and discuss the feasibility
report with the City Council.
A public hearing to discuss these improvements could be scheduled
with those property owners that would be effected on either
August 4 or 18, 1992.
'-
COUNCIL ACTION
MOTION BY
TO
SECOND BY
'--
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CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilman
to adopt the following:
A RESOLUTION RECEIVING FEASIBILITY REPORT AND CALLING PUBLIC HEARING
ON IMPROVEMENTS OF 5.5., WM, STR., AND STORM DRAIN ,
PROJECT NO. 92-18 IN THE WATT'S GARDEN ACRES AREA.
WHEREAS, pursuant to Resolution No. 122-92, adopted the 7th
day of July , 19 92 , a Feasibility Report has been
prepared by TKDA for the improvements; and
WHEREAS, such report was received by the City Council on the
21st day of July , 19 92 ; and
WHEREAS, such report declared the proposed improvement to be
feasible for an estimated cost of $
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Andover that:
1. The City Council hereby accepts the Feasibility Report for
Project No. 92-18, for the improvements.
2. The Council will consider the improvements in accordance
with the report and the assessment of abutting property
for all or a portion of the improvement pursuant to
Minnesota Statutes Chapter 429 at an estimated total cost
of the improvement of $
A public hearing shall be held on such proposed
improvement on the day of
the Council Chambers of the City Hall at
Clerk shall give mailed and published notice of
hearing and improvement as required by law.
3.
19 92 in
and the
such
MOTION seconded by Councilman
and adopted by the City
day of
Council at a
meeting this
19 , with Councilmen
voting in favor of the resolution, and Councilmen
voting against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
Kenneth D. orttel - Mayor
~ victoria volk - City Clerk
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE
July 21, 1992
ITEM Discuss Plan/CR 58 &
NO. CSAH 7/92-5
-3.
Engineering
~
FOR
AGENDA SECTION
NO.
Discussion Item
ORIGINATING DEPARTMENT
BY: Todd J. Haas
B
The city Council is requested to approve the joint powers with
regards to the realignment of County Road 58 and CSAH 7, Project
92-5. The Joint Powers was in your July 7, 1992 packet.
This item was tabled from the July 7, 1992 meeting to allow the
City staff to get a better definition from Anoka County as to the
cost of the right-of-way and the legality of assessing those
costs back to the property owner.
The City staff has discussed the issue with T. F. James Co. and
does appear the right-of-way will be donated. If the James Co.
donates the right-of-way, the City will be only responsible for
some reconstruction costs of approximately $25,000
Attached is a letter from the T. F. James Co. and their position
on the realignment of Co. Rd. 58.
,
'-
MOTION BY
TO
COUNCIL ACTION
SECOND BY
,~
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE
July 21, 1992
Functional Reclassifica ion
of Minor Arterial BY:
Jim Schrantz
AGENDA SECTION
NO.
Discussion Item
ORIGINATING DEPARTMENT
Admin.
ITEM
NO
The City Council is requested to approve the attached resolution
approving Anoka County Functional Reclassification of Minor
Arterial.
The letter and map were part of the packet on July 7, 1992.
The County has asked that the City Council pass a resolution.
Attached: Resolution
\
~
MOTION BY
TO
COUNCIL ACTION
SECOND BY
~,j
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CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilman
to adopt the following:
A RESOLUTION APPROVING ANOKA COUNTY FUNCTIONAL RECLASSIFICATION OF
MINOR ARTERIAL AS PART OF ANOKA COUNTY 2010 PLAN.
WHEREAS, as the Andover City Council has reviewed Anoka County
2010 plan concerning Functional Reclassification of Minor Arterial;
and
WHEREAS, the Andover City Council concurs with the County
recommendation; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of Andover
approves the County's recommended Reclassification Plan as presented
with the letter dated June 28, 1992 by Jon Olson, Deputy County
Engineer.
MOTION seconded by Councilman
and adopted
by the City Council at a
regular
meeting this
21st day of
July 21
, 1992 , with Councilmen
voting in favor of the resolution and
Councilmen
voting against same
whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
Kenneth D. Orttel - Mayor
victoria Volk - City Clerk
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE
July 21, 1992
ITEM Eldorado Street/
N~. Wetland Crossing
BY:
Jim Schrantz
AGENDA SECTION
NO.
Discussion Item
ORIGINATING DEPARTMENT
Admin.
The City Council is requested to discuss the attached letter from
the DNR.
I recommend that we respond with information available to us.
The strength of the arguments we provide may not be as persuasive
as we may like but none the less, we should respond with as much
information as we can put together.
I believe the neighborhood group has had time to talk to their
representatives and others at the DNR.
We will draft what we can for Tuesday night. I will work with
John Davidson on Monday - John is on vacation until the 20th.
'--
COUNCIL ACTION
MOTION BY
, TO
SECOND BY
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Wt.""OEs;:r;T:ENT OF
NATURAL RESOURCES
PHONE NO.
Metro Waters, 1200 Warner Rd., st. Paul, MN 551~ENO
772-7910
July 9, 1992
"<"', E C E ~ V E -
HGL 1 3 19~U
,-
Mr. Jim Schrantz
city of Andover
1685 Crosstown Blvd. N.W.
Andover, Minnesota 55304
CITY OF ANDOVER
RE: PA92-6100, Eldorado street N.W.
Dear Mr. Schrantz:
This letter will confirm our July 2, 1992 telephone conversation
regarding the above referenced subject.
city of Andover staff met with Division of Waters' Director Kent
Lokkesmoe on May 20, 1992. As a result of that meeting, the city
was given the opportunity to forward additional supporting
information in justification of the need for Eldorado Street N.W.
Lacking additional information as requested, the Department cannot
support issuance of a permit to cross Dehn's Pond (2-612W). If we
do not receive a response from you by July 31, 1992, the Department
will proceed with its final decision on the permit application.
Please contact me if you have any questions.
Sincerely,
k~~~'
~n Linc stine
Regional Hydrologist
JLS2001/CL
cc: Kent Lokkesmoe
AN EQUAL OPPORTUNITY EMPLOYER
CITY OF ANDOVER
<)
REQUEST FOR COUNCIL ACTION
DATE
July 21, 1992
ITEM
NO.
Approve 1992 CDBG
Subgrantee Agreement
ORIGINATING DEPARTMENT
Planning ~
David L. Carlberg
BY: Ci ty Planner
AGENDA .5ECTIDN .
NO. Staft, Commlttee,
Commission
REQUEST
The Andover City Council is requested to approve the Anoka County
Community Development Block Grant Agreement between Anoka
County, a political subdivision of the state of Minnesota, and the
Ci ty of Andover.
Attached for Council review is the agreement.
{
,
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-
MOTION BY
TO
COUNCIL ACTION
SECOND BY
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ANOKA COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
AGREEMENT
"
between
ANOKA COUNTY, A POLITICAL SUBDIVISION OF THE STATE OF MINNESOTA
AND
CITY OF ANDOVER
This agreement, entered into this 1 st day of July, 1992, between Anoka County, a political
subdivision of the State of Minnesota (hereinafter referred to as the "County"), and the City of
Andover, 1685 Crosstown Boulevard N.W., Andover, MN 55304 (hereinafter referred to as the
"Agency"):
RECITALS
A.
The County is an urban county applicant for block grant funds under the Housing and
Community Development Act of 1974 (the Act), Pub. L 93-383 as amended, and will
receive block grant funds for the purpose of carrying out eligible community development
and housing activities under the Act and under regulations promulgated by the
Department of Housing and Urban Development (HUD) at 24 CFR p. 570;
B,
An Urban County Consortium has been established by a Joint Cooperation Agreement
between the County and municipal corporations within the County, the terms of which
specify allocation of block grant funds to those participating jurisdictions for use in
accordance with the County Housing Assistance and Community Development Plans
accepted by participating jurisdictions and reviewed by HUD;
C. The County desires to have certain services performed by the Agency as described within
this agreement, and as authorized by Anoka County resolutions for the purpose of
implementing eligible activities under the Act and HUD regulations;
D. It is appropriate and mutually desirable that the Agency be designated by the County to
undertake the aforementioned eligible activities, so long as the requirements of the Act,
HUD Regulations, state law and local law are adhered to, as provided for herein;
E. The purpose of this Agreement is to provide for cooperation between the County and the
Agency, as the parties in this agreement, in implementing such eligible activities in the
manner described above;
F. The parties are authorized and empowered to enter into this Agreement by the Laws of
the State of Minnesota.
G.
The attached exhibits as listed below are hereby incorporated in this agreement and
made a part hereof:
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PART I. GENERAL CONDITIONS
PART II. FEDERAL AND LOCAL PROGRAM REQUIREMENTS
PART III, EVALUATION AND RECORD KEEPING
Exhibit A, Project Description Summary and Budget
Exhibit B. 1992 Program as approved by County Board
Exhibit C. Anoka County Board Resolution No. 85-42
Exhibit D, Anoka County Board Resolution No. 85.23
Exhibit E. Anoka County Board Resolution No. 86-70
Exhibit F. Certification
H, In consideration of payments, covenants, and agreements hereinafter mentioned, to be
made and performed by the parties hereto, the parties mutually covenant and agree as
provided for in this agreement.
COUNTY
AGENCY
Tom Durand
Division Manager, Governmental Services
(Signature)
Date:
Name (Typed)
Approved as to form:
Title
Date:
Assistant Anoka County Attorney
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4.
'PART I. GENERAL CONDITIONS
1.
SCOPE OF AGREEMENT
The Agreement between the parties shall consist of the signature page, the general
conditions; the federal, state and local program requirements; the evaluation and record
keeping requirements, each and every project exhibit incorporated into the Agreement;
all matters and laws incorporated by reference herein; and any written amendments made
according to the general conditions. This Agreement supersedes any and all former
agreements applicable to projects attached as exhibits to this Agreement.
2. SCOPE OF SERVICES
The Agency shall perform and carry out in a satisfactory and proper manner the services
set forth in the Exhibit(s) attached hereto, In the case of multiple projects, each project
shall correspond to a separate exhibit. This Agreement may be amended from time to
time, in accordance with the general conditions, for the purpose of adding new projects,
amending the scope of work, or for any other lawful purpose.
3.
COMMENCEMENT AND TERMINATION OF PROJECTS
Upon release of project-related funds by HUD pursuant to federal regulations, the County
shall furnish the Agency with written notice to proceed. No work on the project shall
occur prior to the notice to proceed without written approval from the County.
Termination dates for individual projects shall be specified in the appropriate exhibits and
be in compliance with County Board Resolution #85-23, attached as Exhibit D. Costs
incurred after the termination date will not be reimbursed, The termination date may be
changed through amendment of this Agreement.
ADMINISTRATION
A. The Aoencv shall appoint a liaison person who shall be responsible for overall
administration of block orant funded proiect(s) and coordination with the Countv
Housino and Community Development Prooram. The Aoencv shall also desionate
one or more representatives who shall be authorized to sion the monthlv Voucher
and Reportino Form. The names of the liaison persons and representatives shall
be specified in the Exhibits.
B. For all agencies which are presently parties to Joint Cooperation Agreements with
the County covering planning, distribution of funds, and program execution under
the Act, the Agency remains subject to the provisions of such agreement.
5. COMPENSATION AND METHOD OF PAYMENT
A. The County shall reimburse the Agency for the services specified in the Exhibits
in an amount specified on Exhibit A. Reimbursement shall be based on a '
Community Development Voucher and Reporting Form submitted with supporting
documents and signed by the Agency's authorized representative.
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B.
The Agency shall submit a properly executed Voucher and Reporting Form no
later than fifteen (15) working days after the close of each billing period, The
County will make payment to the Agency not more than twenty-one (21) working
days after said invoice is received and approved by Anoka County. The County
will issue a statement of correction voucher in the event that the voucher request
is erroneous. Payment does not constitute absolute approval.
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6. OPERATING BUDGET
The Agency shall apply the funds received from the County under this Agreement in
accordance with the requirements of the Exhibit(s) attached hereto.
7. FUNDING ALTERNATIVES AND FUTURE SUPPORT
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A. The Agency shall report all project income generated under this Agreement for the
purposes specified herein or generated through the project(s) funded under this
Agreement. All project income shall be forwarded to Anoka County except as
provided in Exhibit E. The County will maintain a record of program income
received by individual projects for future use by the subgrantee for eligible CDBG
activities.
B. The County makes no commitment to future support and assumes no obligation
for future support of the activities contracted for herein, except as expressly set
forth in this Agreement.
C.
Should anticipated sources of revenue not become available to the County for use
in the Community Development Block Program, the County shall immediately
notify the Agency in writing and the County will be released from all contracted
Iiabiiity for that portion of the Agreement covered by funds not received by the
County.
8. AMENDMENTS
Either party may request modifications in the scope of services, terms, or conditions of
this Agreement. Proposed modifications which are mutually agreed upon shall be
incorporated by written amendment to this Agreement. A written amendment may affect
a project or projects authorized by this Agreement or may be of general application.
9. ASSIGNMENT AND SUBCONTRACTING
A.
B.
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The Agency shall not assign any portion of this Agreement without the written
consent of the County, and it is further agreed that said consent must be sought
by the Agency not less than fifteen (15) davs prior to the date of any proposed
assignment.
Any work or services assigned or subcontracted hereunder shall be subject to
each provision of this Agreement and proper bidding procedures contained
therein. The Agency agrees that it is as fully responsible to the County for the
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acts and omissions of its subcontractors and of their employees and agents, as
it is for the acts and omissions of its own employees and agents.
10.
HOLD HARMLESS AND INDEMNIFICATION
A. The Agency further agrees that it is financially responsible (liable) for any audit
exception which occurs due to its negligence of failure to comply with the terms
of the Agreement.
B. The Agency agrees to protect and save the County, its elected and appointed
officials, agents, and employees while acting within the scope of their duties as
such, harmless from and against all claims, demands, and causes of action of any
kind or character, including the cost of defense thereof, arising in favor of the
Agency's employees or third parties on account of personal injuries, death or
damage to property arising out of services performed or omissions of services or
in any way resulting from the acts or 'omissions of the Agency and/or its agents,
employees, subcontractors or representatives under this Agreement.
11. INSURANCE
For all agencies which are not municipal corporations organized under the laws of the
State of Minnesota, the following insurance requirements shall apply:
A.
Public Liability Insurance
The Agency shall obtain and maintain continuously public liability insurance
necessary to protect the public on the subject premises naming the County as
insured to the extent of Six Hundred Thousand and nO/100 ($600,000.00) Dollars
General Liability Insurance including bodily injury and property damage with
umbrella excess liability of One Million and nO/100 ($1,000,000.00) Dollars and
provide proof of Worker's Compensation Insurance pursuant to the Statutes of the
State of Minnesota.
B.
Buildino Risk Insurance
The Agency shall cause to be maintained, during the period that contract work is
in progress, All Risk Builder's Insurance, (including fire, vandalism, malicious
mischief and extended coverages) in an amount not less than the value of
destructible contract work in place.
C. Proof of Insurance
The Agency shall provide certificates of insurance required under this section, or,
upon request of the County, duplicates of the policies as evidence of the
insurance protection afforded. Such insurance policies shall not be reduced or
canceled without thirty (30) days prior written notice to the County.
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12. CONFLICT OF INTEREST
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A.
Interest of Officers. Emolovees. or AQents - No employee, agent, consultant,
officer, or elected or appointed official of the Agency who exercises any functions
or responsibilities with respect to Block Grant Program activities assisted under
this Program or who are in a position to participate'in a decision making process
or gain inside information with regard to such activities, may obtain a personal or
financial interest or benefit from the activity, or have an interest in any contract,
subcontract or agreement with respect thereto, or the
proceeds thereunder, either for themselves or those with whom they have family
or business ties, during their tenure or for one year thereafter.
B.
Interest of Subcontractor and Their Emolovees - The Agency agrees that it will
incorporate into every subcontract required to be in writing and made pursuant
to this Agreement the following provisions:
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The Contractor covenants that no person who presently
exercises any functions or responsibilities in connection
with the Block Grant Program, has any personal financial
interest, direct or indirect, in this Contract. The Contractor
further covenants that he presently has no interest and shall
not acquire any interest, direct or indirect, which would
conflict in any manner or degree with the performance of
his services hereunder. The Contractor further covenants
that in the performance of this Contract no person having
any conflicting interest shall be employed. Any interest on
the part of the Contractor or his employees must be
disclosed to the Agency and the County.
13. DATA PRIVACY
All data collected, created, received, maintained, or disseminated, or used for any
purposes in the course of the Provider's performance of this Agreement is governed by
the Minnesota Government Data Practices Act, Minnesota Statutes 1984, Section 13.01
et seq. or any other applicable State statutes and any State rules adopted to implement
the Act, as well as State statutes and Federal regulations on data privacy. The Provider
agrees to abide by these statutes, rules, and regulations and as they may be amended.
14. TERMINATION
A. This Agreement is subject to termination upon thirty (30) days written notice by the
County should:
(1) The Agency mismanage or make improper or unlawful use of Agreement
funds;
(2) The Agency fail to comply with the terms and conditions expressed herein
or the applicable regulations and directives of the Federal Government,
State, or County;
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(3) The Agency fail to provide work or services expressed by this Agreement;
or
(4)
The Agency fail to submit reports or submit incomplete or inaccurate
reports in any material respect.
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B. This Agreement may be terminated by the County immediately upon the receipt
by the County of notice of the loss of federal funding for the Community
Development Block Grant Program or any project of the Agency.
C. This Agreement is subject to termination upon thirty (30) days written notice by the
Agency should:
(1) The County fail in its commitment under this Agreement to provide funding
for services rendered, as herein provided; or
(2) Block Grant funds become no longer available from the Federal
Government or through the County.
D. Otherwise this Agreement shall terminate on the latest termination date specified
on the Exhibit(s) attached hereto and shall be subject to extension only by mutual
agreement and amendment in accordance with the General Conditions of this
Agreement except the County may terminate the agreement if funds are not
expended as required by Exhibit D.
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E.
Upon termination of this Agreement any unexpended balance of Agreement funds
shall remain in the County Block Grant fund.
F, In the event that termination Occurs under paragraph A(1) of this section, the
Agency shall return to the County all funds which were expended in violation of
the terms of this Agreement.
15. REVERSION OF ASSETS
Upon the expiration or termination of this agreement, the Agency shall transfer to the
County any CDBG funds on hand or in the accounts receivable attributable to the use of
CDBG funds. In addition, at the expiration or termination of this agreement, any real
property under the Agency's control that was acquired or improved in whole or in part
with CDBG funds in excess of $25,000.00 shall be disposed of in a manner which results
in the agency being reimbursed in the amount of the current fair market value of the
property less any portion thereof attributable to the expenditures of non-CDBG funds for
acquisition of, or improvement to, the real property. Such reimbursement shall not be
required if the conditions of 24 CFR 9 570.503(b)(8)(i) are met and satisfied.
16. DISPOSITION OF PROGRAM INCOME
Upon the expiration or termination of this agreement, program income shall be returned
by the Agency to the County.
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PART II. FEDERAL AND LOCAL PROGRAM REQUIREMENTS
1, GENERAL REQUIREMENTS
The Agency shall tomply with the Housing and Community Development Act of 1974,
Public Law 93-383 ~ amended, and Implementing Regulations at 24 CFR p. 570,
2. PROCUREMENT STANDARDS
In awarding contracts pursuant to this Agreement, the Agency shall comply with all
applicable requirements of local and state law for awarding contracts, including but not
limited to procedures for competitive bidding, contractor's bonds, and retained
percentages, In addition, the Agency shall comply with the requirements of the U.S.
Office of Management and Budget Circular A-102 or A-11 0 as appropriate, relating to
bonding, insurance and procurement standards; and with Executive Order 11246
regarding nondiscrimination bid conditions for projects over Ten Thousand and nO/100
($10,000.00) Dollars. Where federal standards differ from local or state standards, the
stricter standards shall apply. The federal standard of Ten Thousand and nO/100
($10,000.00) Dollars for competitive bidding shall apply only if the applicable state or local
standard for competitive bidding is less strict than Ten Thousand and nO/1 00 ($10,000.00)
Dollars.
3. ENVIRONMENTAL REVIEW
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C.
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A.
National Environmental Policy Act - The County retains environmental review
responsibility for purposes of fulfilling requirements of the National Environmental
Policy Act as implemented by HUD Environmental Review Procedures (29 CFR pt.
58). The County may require the Agency to furnish data, information and
assistance for the County's review and assessment in determining whether an
Environmental Impact Statement must be prepared.
B.
State Environmental Policy Act - Agencies which are branches of government
under Minnesota Law retain responsibility for fulfilling the requirements of the State
Law regarding environmental policy and conseNation, and regulations and
ordinances adopted thereunder. If the agency is not a branch of government
under Minnesota Law, the County may require the agency to furnish data,
information and assistance as necessary to enable the County to comply with the
State Environmental Policy Act.
Satisfaction of Environmental Requirements - Project execution under this
Agreement by either the County or the Agency shall not proceed until satisfaction
of all applicable requirements of the National and State Environmental Policy Acts.
A written notice to proceed will not be issued by the County until all such
requirements are complied with.
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4. NONDISCRIMINATION
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A.
General
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The Agency shall comply with all federal, state and local laws prohibiting
discrimination on the basis of age, sex, marital status, race, creed, color, national
origin or the presence of any sensory, mental or physical handicap or any other
basis now or hereafter prohibited by Law. These requirements are specified in
Section 109 of the Housing and Community Development Act of 1974; Civil Rights
Act of 1964, Title VI; Civil Rights Act of 1968, Title VIII; Executive Order 11063;
Executive Order ~ 1246; and Section 3 of the Housing and Urban Development Act
of 1968. Specifically, the Agency is prohibited from taking any discriminatory
actions defined in the HUD Regulations at 24 CFR 570.602(b) (1-3) and shall take
' such affirmative and corrective actions as are required by the Regulations at CFR
570.602(b)(4). These requirements are summarized in the following paragraphs:
B.
Proqram Benefit
The Agency shall not discriminate against any resident of the projeCt seNice area
by denying benefit from or participation in any block grant funded activity on the
basis of race, color, sex, or national origin. (Civil Rights Act of 1964, Title VI; Civil
Rights Act of 1968, Title VII; Section 109, Housing and Community Development
Act of 1974).
C.
Fair Housinq
The Agency shall take necessary and appropriate actions to prevent discrimination
in federally assisted housing and lending practices related to loans insured or
guaranteed by the federal government. (Civil Rights Act of 1968, Title VII;
Executive Order 11063)
D.
Emplovment
1.
In all solicitations under this Agreement, the Agency shall state that all
qualified applicants will be considered for employment. The words "equal
opportunity employer" in advertisements shall constitute compliance with
this section.
2.
The Agency shall not discriminate against an employee or applicant for
employment in connection with this Agreement because of age, marital
status, race, creed, color, national origin, or the presence of any sensory,
mental or physical handicap, except when there is a bona fide
occupational limitation. Such action shall include, but not be limited to the
following: Employment, upgrading, demotion or transfer, recruitment or
recruitment advertising, layoff or termination, rates of payor other forms
of compensation, and selection for training. (Executive Order 11246 as
amended)
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3.
To the greatest extent feasible, the Agency shall provide training and
employment opportunities for lower income residents within the area
served by block grant assisted projects (Section 3, Housing and
Community Development Act of 1968, as amended).
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E,
Contractors and Suppliers
1. No contractor, subcontractor, union or vendor engaged in any activity ,
under this Agreement shall discriminate in the sale of materials, equipment
or labor on the basis of age, sex, marital status, race, creed, color, national
origin, or the presence of any sensory, mental, or physical handicap.
Such practices include upgrading, demotion, recruiting, transfer, layoff,
termination, pay rate, and advertisement for employment. (Executive Order
11246 as amended)
2. All firms and organizations described above shall be required to submit to
the Agency certificates of compliance demonstrating that they have, in fact,
complied with the foregoing provisions; provided, that certificates of
compliance shall not be required from firms and organizations on contracts
and/or yearly sales of less than $10,000.
3.
To the greatest extent feasible, the Agency shall purchase supplies and
services for activities under this agreement from vendors and contractors
whose businesses are located in the area served by block grant funded
activities or owned in substantial part by project area residents. (Section
3, Housing and Community Development Act of 1968, as amended.)
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F. Notice
1. The Aoencv shall include the provisions of the appropriate subsections A.
B. C. D. and E of this section in everv contract or purchase order for
qoods and services under this Aoreement and shall send to each labor
union or representative of workers with which it has a collective bargaining
agreement or other contract or understanding a notice advising the said
labor union or worker's representative of the commitments made in these
subsections.
2. In advertising for employees, goods or services for activities under this
Agreement, the agency shall utiiize minority publications in addition to
publications of general circulation.
5. LABOR STANDARDS
The Agency shall require that project construction contractors and subcontractors pay
their laborers and mechanics at wage rates in accordance with the Davis-Bacon Act, as
amended (40 USC sections 327-333); provided that this section shall not apply to
rehabilitation of residential property designed for residential use by fewer than eight
families.
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A copy of the current Davis.Bacon wage rate must be included in all construction bid
specs and contracts over Two Thousand and nO/100 ($2,000.00) Dollars.
6.
PROPERTY MANAGEMENT
A. The Agency agrees that any nonexpendable personal property, purchased wholly
or in part with agreement funds at a cost of Five Hundred and nO/100 ($500.00)
Dollars or more per item, is upon its purchase or receipt the property of the
County and/or federal government. Final ownership and disposition of such
property shall be determined under the provisions of Appendix N to the U.S. Office
of Management and Budget Circular No. A-102 or A-11 0 as appropriate.
B. The Agency shall be responsible for all such property, including its care and
maintenance.
C. The Agency shall admit the County's property management officer to the Agency's
premises for the purpose of marking such property, as appropriate, with county
property tags.
D. The Agency shall meet the following procedural requirements for all such property:
1.
Property records shall be maintained accurately and provide for: a
description of the property; manufacturer's serial number or other
identification number; acquisition date and cost; source of the property;
percentage of block grant funds used in the purchase of property; and
location, use, and condition of the property.
2. A physical inventory of property shall be taken and the results reconciled
with the property records at least once every two (2) years to verify the
existence, current utilization, and continued need for the property.
3. A control system shall be in effect to insure adequate safeguards to
prevent loss, damage, or theft to the property. Any loss, damage, or theft
of the property shall be investigated and fully documented.
4. Adequate maintenance procedures shall be implemented to keep the
property in good condition.
7. ACQUISITION AND RELOCATION
A.
Any acquisition of real property for any activity assisted under this Agreement shall
comply with Title III of the Federal Uniform Relocation Assistance and Real
Property Acquisition Policies Act of 1970 (hereinafter referred to as the Uniform
Act) (40 USC section 4601) and the Regulations at 24 CFR pt. 42.
8.
Any displacement of persons, business, nonprofit organizations or farms as the
result of acquisition of real property assisted under this Agreement shall comply
with Title II of the Uniform Act as amended by the Uniform Relocation Act
Amendments of 1987 Title IV of the Surface Transportation and Uniform Relocation
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Assistance Act of 1987 (Pub. L 100-17, 101 Stat. 246.256) and the Regulations at
49 CFR pt. 24. The Agency shall comply with the Regulations pertaining to costs
of relocation and written policies, as specified by 24 CFR section 570.606 (al &
(b).
c,
In any activity assisted under this agreement which results in demolition or "
conversion to another use of low/moderate income housing, the agency will follow
the requirements set forth in the revised section 104(d) of the Housing and
Community Development Act of 1974, as amended, and implementing regulations.
8. HISTORIC PRESERVATION
The Agency shall meet the historic preservation requirements of Public Law 89-665 and
the Archeological and Historic Preservation Act of 1974 (Pub. L. 93-291) and Executive
Order 11593, including the procedures prescribed by the Advisory Council on Historic
Preservation in the Regulations at 36 CFR pt. 800. Activities affecting property listed in
or found to be eligible for inclusion in the National Register of Historic Places will be
subject to requirements set forth in HUD Environmental Review Procedures at 24 CFR pt.
58.
9. ARCHITECTURAL BARRIERS
Any facility constructed pursuant to this Agreement shall comply with design requirements,
of the Architectural Barriers Act of 1968 (42 USC section 4151).
10.
NONPARTICIPATION IN POLITICAL ACTIVITIES
The Agency shall comply with the provisions of the Hatch Act (5 USC Chapter 15).
11. NATIONAL FLOOD INSURANCE
The Agency may not receive Community Development Block Grant funding for acquisition
or construction for use in any area that has been identified as having special flood
hazards and is not participating in the National Flood Insurance Program, as provided by
Section 3(a) of the Flood Disaster Protection Act of 1973 (Pub. L. 93- 234) and the
Regulations thereunder (24 CFR Ch. X, sub chap. B). The Agency shall comply with the
Regulations at 24 CFR section 570.605.
12. AIR AND WATER POLLUTION
The Agency shall comply with the provisions of the Clean Air Act, as amended (42 USC
section 1857 gg ~ and the Federal Water Pollution Control Act, as amended (33 USC
sections 1251 et ~ and the regulations issued thereunder (40 CFR pt. 15).
13. LEAD-BASED PAINT POISONING
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The Agency shall comply with the HUD Lead-Based Paint Regulations (24 CFR pt.35)
issued pursuant to the Lead.Based Paint Poisoning Prevention Act (42 USC sections 4831
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et ~ requiring prohibition of the use of lead-based paint (whenever funds under this
Agreement are used directly or indirectly for construction, rehabilitation, or modernization
of residential structures); elimination of immediate lead-based paint hazards in residential
structures; and notification of the hazards of lead-based paint poisoning to purchasers
and tenants of residential structures constructed prior to 1950.
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NON-DISCRIMINATION BASED ON DISABILITY
When and where applicable, the agency shall comply with Section 504 of the
Rehabilitation Act of 1973, as amended (29 U.S.C. 794) and Title II of the Americans with
Disabilities Act, Public Law 1 01-336 (1990), to ensure that no otherwise qualified individual
with a disability in the United States shall, solely by reason of his or her handicap, be
excluded from participation in, be denied the benefits of, or be subjected to discrimination
under any program or activity receiving financial assistance under this agreement. .
15. NONSUBSTITUTION FOR LOCAL FUNDING
The Block Grant Funding made available under this Agreement shall not be utilized by
the Agency to reduce substantially the amount of local financial support for community
development activities below the level of such support prior to the availability of funds
under this Agreement.
16.
PUBLIC OWNERSHIP
For Agencies which are not municipal corporations organized under the laws of the State
of Minnesota, it may become necessary to grant the County a property interest where the
subject project calls for the acquisition, construction, reconstruction, rehabilitation, or
installation of publicly-owned facilities and improvements. The Agency shall comply with
current County policy regarding transfer of a property interest sufficient to meet the public
ownership requirement.
PUBLIC INFORMATION
A. In all news releases and other public notices related to projects funded under this
Agreement, the Agency shall include information identifying the source of funds
as the Anoka County Community Development Block Grant Program.
B. For all construction projects the Agency shall erect a sign to County specifications
at the construction site, identifying the source of funds, except that this
requirement may be waived for construction projects of Ten Thousand and nO/1 00
($10,000.00) Dollars or less.
18. APPLICABLE UNIFORM ADMINISTRATIVE REQUIREMENTS
A.
An Agency which is the governmental entity (including public agencies) shall
comply with the requirements and standards of OMB Circular No. A-87, "Principles
for Determining Costs Applicable to Grants and Contracts with State, Local and
Federally recognized Indian Tribal Governments," OMB Circular A-128, "Audits of
State and Local Governments" (implemented at 24 CFR Part 44) and with the
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(1 )
(2)
(3)
(4)
(5)
(6)
(7)
(8)
(9)
(10)
, (11)
(12)
(13)
(14)
(15)
(16)
(17)
(18)
(19)
(20)
following sections of 24 CFR Part 85 "Uniform Administrative Requirements for
Grants and Cooperative Agreements to State and Local Governments":
Section 85.3, "Definitions";
Section 85.6, ;'Exceptions";
Section 85.12, "Special grant or suhcontract conditions for 'high-risk'
grantees";
Section 85.20, "Standards for financial management systems," except
paragraph (a);
Section 85.21, "Payment," except as modified by ~ 570.513;
Section 85.22, "Allowable costs";
Section 85.26, "Non-federal audits";
Section 85.32, "Equipment," except in all cases in which the equipment is
sold, the proceeds shall be program income;
Section 85.33, "Supplies";
Section 85.34, "Copyrights";
Section 85.35, "Subawards to debarred and suspended parties";
Section 85.36, "Procurement," except paragraph (a);
Section 85.37, "Subgrants";
Section 85.40, "Monitoring and reporting program performance," except
paragraphs (b) through (d) and paragraph (f);
Section 85.41, "Financial reporting," except paragraphs (a), (b), and (e);
Section 85.42, "Retention and access requirements for records";
Section 85.43, "Enforcement"; ,
Section 85.44, ''Termination for convenience";
Section 85.51, "Later disallowances and adjustments" and
Section 85.52, "Collection of amounts due."
B. An Agency if it is not a governmental entity, shalf comply with the requirements
and standards of OMB Circular No. A-122, "Cost Principles for Non Profit
Organizations" or OMB Circular No. A-21 , "Cost Principles for Educational
Institutions," as applicable, and with the following Attachments to OMB Circular
No, A-110;
(1 )
(2)
(3)
(4)
(5)
(6)
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Attachment A, "Cash Depositories," except for paragraph 4 concerning
deposit insurance;
Attachment 8, "Bonding and Insurance";
Attachment C, "Retention and Custodial Requirements for Records," except
that in lieu of the provisions in paragraph 4, the retention period for
records pertaining to individual CDBG activities starts from the date of
submission of the annual performance and evaluation report, as prescribed
in ~ 570.507, in which the specific activity is reported on for the final time;
Attachment F, "Standards for Financial Management Systems";
Attachment H, "Monitoring and Reporting Program Performance,"
Paragraph 2;
Attachment N, "Property Management Standards," except for paragraph 3
concerning the standards for real property, and except that paragraphs
6 and 7 are modified so that - '
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(i) In all cases in which personal property is sold, the proceeds shall
be program income, and
(ii) Personal property not needed by the subrecipient for CDSG
activities shall be transferred to the recipient for the CDSG program
or shall be retained after compensating the recipient; and
Attachment 0, "P'rocurement Standards."
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PART III. EVALUATION AND RECORD KEEPING
1. EVALUATION
The Agency agrees to participate with the County in any evaluation project or
performance report, as designed by the County or the appropriate Federal agency, and
to make available all information required by any such evaluation process.
2. AUDITS AND INSPECTIONS
The Agency shall obtain an independent audit for any calendar year during which the
agency received at least $25,000 of Federal funds. Such audit shall be made by qualified
individuals who are sufficiently independent of those who authorize the expenditure of
Federal funds. The audit report shall state that the audit was performed in accordance
with the generally accepted gove~nmental audit standards for financial and compliance
audits of the U. S. General Accounting Office Standards for Audit of Governmental
Orqanizations. Proqrams. Activities. and Functions, and the provisions of OMB A-11 O.
The records and documents with respect to all matters covered by this contract shall be
subject at all times to inspection, review or audit by the County, Federal or State officials
so authorized by law during the performance of this contract and during the period of
retention specified in this Part III.
3.
RECORDS
As required by HUD Regulations, 24 CFR pt. 570, the Agency shall compile and maintain
the following records:
A.
Financial Management - Such records shall identify adequately the source and
application of funds for activities within this Agreement, in accordance with the
provisions of Appendix G to the U.S. Office of Management and Budget Circular
A-102 or A-11 0 as appropriate. These records shall contain information pertaining ,
to grant awards and authorizations, obligations, unobligated balances, assets,
liabilities, outlays, and income.
B.
Citizen Participation - Narrative and other documentation describing the process
used to inform citizens concerning the amount of funds available, the ranges of
project activities undertaken, and opportunities to participate in funded block grant
projects.
c.
Relocation - Indication of the overall status of the relocation workload and a
separate relocation record for each person, business, organization, and farm
operation displaced or in the relocation workload.
Property Acquisition - Agency files must contain (a) invitation to owner to
accompany appraiser during inspection, (b) at least one property appraisal, (c)
statement of basis for determination of just compensation, (d) written offer of just
D.
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compensation, (e) all documents involving conveyance, (f) settlement cost
reporting statement, and (g) notice to surrender possession of premises.
E.
Equal Opportunity - The Agency shall maintain racial, ethnic, and gender data
showing the extent to which these categories of persons have participated in, or
benefitted from, the activities carried out under this Agreement. The Agency shall
also maintain data which records its affirmative action in equal opportunity
employment, and its good-faith efforts to identify, train, and/or hire lower- income
residents of the project area and to utilize business concerns which are located
in or owned in substantial part by persons residing in the area of the project.
"
F. Labor Standards - Records shall be maintained regarding compliance of all
contractors performing construction work under this Agreement with the labor
standards made applicable by 24 CFR 570.603.
G. Determinations of Condition of Slum and Bliqht
The agency will submit:
1. an attorney's opinion that an area designated as slum or blighted for the
purpose of qualifying a CDBG activity meets the State or local definition of
same;
2. the boundary of the area so designated;
3.
a list of the conditions the CDBG-funded activity is intended to address.
In the event that a single property is designated as blighted, the
community must submit a certified building inspector's report on the
conditions leading to that determination.
H. Economic Development
The agency will maintain copies of financial statements that indicate the historical
and projected income of a company approved for CDBG assistance. Those
records will include three years of profit and loss statements, balance statements
and projected income statements. The agency will also keep records indicating
the amount and terms of assistance provided together with an explanation of how
the assistance provided meets the "necessary and appropriate" requirements
communicated in the June 2, 1987 Stokvis memorandum.
I. Such other records as may be required by the County and/or HUD.
4. RETENTION OF RECORDS
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Required records shall be retained for a period of three (3) years after termination of this
Agreement, except as follows: (1) Records that are the subject of audit findings shall be
retained for three (3) years after such findings have been resolved. (2) Records for
nonexpendable property shall be retained for three (3) years after its final disposition.
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Nonexpendable property is defined in Appendix N to U,S. Office of Management and
Budget Circular No. A-102 or A-11 0 as appropriate.
5.
REPORTS
The Agency shall submit such reports as required by the County on a monthly and
annual basis and also prior to project execution.
DV/SW/6/30/92
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EXHIBIT A
PROJECT DESCRIPTION AND BUDGET
Amount of COBG funds provided by
Anoka County
for the program '
year beginning in 1992 to City of Andover
(name of community)
for: proiects listed below
I * $29,567.00
Brief list or description of goods and/or services to be provided by the above-named organization
with the assistance of the COBG funds (include description of target population to be served):
See attached Preliminary Project Request Forms for programmatic details.
Neighborhood Revitalization #222
Comprehensive Plan #220
Public Services Pool #221
Un allocated #299 - future use to be
approved by Anoka County Board of
Commissioners
$ 5,000
$ 5,000
$15,074
$ 4,493
*Ooes not include any budgets for the following projects which are covered by separate
contracts consolidating multi-city projects: ARC, RISE, Alexandra House, ACCAP
Transitional Housing, ACCAP Emergency Housing, and Single Family Housing
Rehabilitation.
Liaison per Section 5A:
Authorized to sign vouchers & reports per Section 5A:
Projects to be completed by (date):
Per County Board
Resolution 85-23
CDBG-69
PROJECT *1
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PRELIMINARY PROJECT REQUEST
,~
Anoka County Comm~nity Development Block Grant - 1992 "
I. PROJECT NAME
Andover Comprehensive Planning
II. PROJECT ACTIVITY
The proposed project is the continuation of the 1989
CDBG Program and will update and improve long range
planning efforts within the City. The current Andover
Comprehensive Plan was completed in 1980 and approved
in 1982. It addresses few if any housing, (low and
moderate income) issues. Because of the rapid growth'
experienced by Andover, the Comprehensive Plan should
address public services and facilities. Administrative
costs will be included in this project.
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All residents of the City of Andover will benefit from
the update and improvement of the City's Comprehensive
Plan. As the City continues to grow, residents will be
better served if the City has long range goals and
plans with which to guide development.
III. &
IV. PROJECT DURATION
The Comprehensive Plan is projected to take three years
to update, including plan preparation. public input,
City approval, Metropolitan Council approval and
publication. The City Comprehensive Plan will guide
development and City improvement for the next five to
seven years and if implemented properly. into the next
century.
V. This project would address the problems of housing,
sewer and water capacity planning, parks and
recreation, public facility development, commercial
development and other development and growth issues.
VI. The Andover City Council proposes to use $5,000 in
1992 for the continuation of the task of updating the
Comprehensive Plan. Total dollars spent will depend
upon how many major community issues and solutions are
discussed by the Andover Comprehensive Plan Task Force.
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Andover CDBG Proposal
February 18, 1992
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VII. 1992 Planning Costs
~Recording Secretary
.
$ 4,500
500
~
Total
$ 5,000
VIII. Because this project will be a City-wide effort, it is
impossible to determine at this time the number of
households that will be served by this project.
However, it is expected that the project will impact
the community as a whole.
IX. Andover believes that planning long range growth is
vital to the proper use of resources within the City,
including finances and land. As the City continues to
improve long range planning.efforts within the City,
all residents will benefit from a better living
environment.
X. David L. Carlberg, City Planner is the project contact
person.
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XII. David L. Carlberg, City Planner, Howard Koolick,
Finance Director and William G. Hawkins, City Attorney
are the individuals authorized to request
reimbursements for project expenses.
XIII. PROJECT SCHEDULE
February 1992 - May 1992
Metropolitan Council
Review and Approval
May 1992
June 1992
City Council Approval
Publish Document
July 1992
Copies Available to Public
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PROJECT #2
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PRELIMINARY PROJECT REQUEST
Anoka County Community Development Slock Grant - 1992
I. PROJECT NAME
Andover Public Service Assistance Program
II. PROJECT ACTIVITY
The proposed project will continue as it did in 1991 to
assist several local public service programs that serve
low and moderate income families or individuals. The
City will designate a portion of the CDSG funds for
programs that meet CDSG criteria. An application
procedure, approved by Anoka County, will be used to
determine which programs receive funding. The
application will be similar to the one used in 1991.
All public service programs must serve low and moderate
income individuals. Administrative costs will be
included in this project.
~
,~ This will be an on-going project. The Andover City
Council believes that programs that serve low to
moderate income families/individuals should receive
some level of funding from the CDSG funds annually.
III. &
IV. PROJECT DURATION
V. This project would address the problems of services for
senior citizens, handicapped individuals and services
for the homeless.
VI. The Andover City Council proposes to use at least
$20,000 in 1992 for public service programming. Total
dollars spent will depend upon the number and amount of
the requests received by the City.
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Andover CDBG Proposal
February 18, 1992
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VII. Advertising for Proposals
Amount of Public Service Funds Requested
$
50
~
$20,000
VIII. Because th~s project will be a City-wide effort, it is
difficult to determine at this time the exact number of
households that will be incorporated into this project.
The actual figures will be determined once awards have
been made and reports from subrecipients have been
received. It is expected, as in past years, that a
number of Andover and area households being affected.
IX. Andover believes that its financial involvement in
public service program funding is vital to the growth
of services required for a growing community. Andover
recognizes the need for programs that serve both local
and regional clientele and this effort is part of the
overall effort to fund public service programs
throughout the Twin Cities metropolitan area.
X. David L. Carlberg, City Planner is the project contact
person.
: )
XII. David L. Carlberg, City Planner and William G. Hawkins,
City Attorney are the individuals authorized to request
reimbursements for project expenses.
XIII. PROJECT SCHEDULE
July 1. 1992 - July 31, 1992
Receive Applications,
City Council Review
Funds Awarded
to Public Service
Programs
August 18, 1991
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PROJECT #3
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PRELIMINARY PROJECT REQUEST
Anoka County Community Development Block Grant - 1992
I. PROJECT NAME
Andover Neighborhood Revitalization
II. PROJECT ACTIVITY
:~
The proposed project is an on-going continuation of the
City's effort to clean up blighted properties. The
project will include the identification of blighted
properties, the acquisition of the p~operties, possibly
the demolition/removal of blighted and/or substandard
structures and the resale of the property for new, more
energy efficient single family homes or commercial
properties. Administrative costs will be included in
this project.
The total number of persons receiving benefit from
this project is unknown at this time. These figures
will be determined by the number of blighted properties
identified and cleaned. Neighbors living in close
proximity to the proposed acquisition sites will
benefit from the removal of substandard and blighted
structures and from the clean up of the surrounding
neighborhood.
III. &
IV. PROJECT DURATION
This is an on-going project in the City of Andover.
The identification, acquisition and demolition/removal
will continue through the duration of the project. The
City will evaluate the project in the near future to
determine the program's effectiveness and if the
program will continue.
V. This project would address the problems of neighborhood
blight, substandard housing and energy efficient
housing.
VI. The funding for the Andover revitalization project
will come from the project income from the sale of lots
acquired in the past. The City is also requesting
$5.000 be allocated toward the project for the 1992
fiscal year.
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Andover CDBG Proposal
February 18, 1992
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VII. The cost of acquisition of the property and/or
demolition of the blighted structures will be
determined wi-th the appraised value of the properties
and agreed purchase prices.
VIII. Because this project will be a City-wide effort, it is
impossible to determine at this time the number of
households that will be served by this project.
IX. The acquisition of property and or demolition of
blighted structures is anticipated to be a long
term project for the City of Andover. The City
recognizes the need to remove substandard and blighted
structures from the City's housing pool and in
addition, to improve the quality of housing within the
City.
X. David L. Carlberg, City planner is the project ~ontact
person.
XII. David L. Carlberg. City Planner, Howard Koolick,
Finance Director and William G. Hawkins, City Attorney
are the individuals authorized to request
reimbursements for project expenses.
XIII. PROJECT SCHEDULE
May 1, 1992 - July I, 1992
Identification and
inventory of blighted
properties or
substandard structures.
July 1, 1992 - June 30, '1993
Property acquisition,
structure demolition and
removal, property
resale.
'PROJECT # 4
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PRELIMINARY PROJECT REQUEST
Anoka County Community Development alock Grant - 1992
I. PROJECT NAME
Anoka County Community Actions Program Housing Project
II. PROJECT ACTIVITY
The Anoka County Community Actions Program (ACCAP) has
requested the City of Andover to allocate $7,750 of
1992 CDaG funds to purchase a multi-family property in
a neighboring community and to contract with a housing
service provider. The purpose of the project is to
combat the increasing number of homeless people in
Anoka County. This project will also serve the
residents of Andover.
The total number of persons receIvIng b.nefit from this
project is unknown at this time. These figures will be
determined by the ACCAP and reported back to
the City.
;)
III. &
IV. PROJECT DURATION
This project is to be conducted during the 1992 fiscal
year. The City believes that this will be an ongoing
project performed by the,ACCAP. However. the City of
Andover has not made any commitment to dedicate future
CDaG funds to this project beyond what is being
requested. The City will evaluate the project in the
future to determine the program's effectiveness and if
the City will contribute future CDaG funding.
V. This project would serve the housing needs of the
homeless ona county-wide basis. Andover residents
will also be able to benefit as well.
VI. aecause this project will be a county-wide effort, it
is impossible to determine at this time the number of
Andover residents that will be served by this project.
VII. Patrick McFarland, Executive Director, ACCAP is the
project contact person.
VIII. David L. Carlberg. City Planner and Howard Koolick.
Finance Director are the individuals authorized to
request reimbursements for project expenses.
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IX. PROJECT SCHEDULE
July 1, 1992
Distribute funds
to ACCAP
PROJECT #5
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PRELIMINARY PROJECT REQUEST
"
Anoka County Community Development Block Grant - 1992 \'
I. PROJECT NAME
Senior Center Renovation Project
II. PROJECT ACTIVITY
1
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The purpose of the proposed project is to upgrade
the Andover Senior Center for a future congregate
dining facility. The project will include the
purchase of equipment and upgrading of the facility to
meet the standards set and enforced by the Anoka County
Health Department in relation to congregate dining
facilities. Administrative costs will be included in
this project.
The total number of persons receiving benefit from
this project is unknown at this time. The City will
encourage and promote Andover residents to use the
facility as much as possible. Residents from
neighboring communities will also be welcomed
at the facility.
III. &
IV. PROJECT DURATION
The project is expected to be completed by December 31,
1992.
V. This project would address the problem of the hungry
in Andover and the surrounding communities as well
as serve as a social gathering place.
VI. The funding for the project will come from the $40,000
in CDBG funds reallocated to the project on November
19, 1991 by the City Council.
VII. Because this project will be a City-wide effort, ,it is
impossible to determine at this time the number of
households that will be served by this project.
VIII. The operation of the facility itself is anticipated to
be a long term project for the City of Andover. The
City recognizes the need to serve its residents and to
improve the quality of life within the City.
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Andover CDBG Proposal
February 18, 1992
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IX.
David L. Carlberg, City Planner is the project contact
pe r SO}I.
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X. David L. Carlberg, City Planner, Howard Koolick,
Finance Director and William G. Hawkins. City Attorney
are the individuals authorized to request
reimbursements for project expenses.
XI. PROJECT SCHEDULE
June 1, 1992 - June 30, 1992 Advertise and Receive
Bids
July 1, 1992 - December 31, 1992 Awards Bids and
Renovate Facility
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Urban Anoka County CDSG
'992 Statement of Community Development
Objectives and Projected Use of Funds
SPECIFIC OBJECTIVES
FOR
'992 ANOKA COUNTY
CD8G PROGRAM
The following objectives have been established for assisting communities and citizen groups in the
formulation of specific program a::tivities,
1, Support decent, safe housing for residents in Anoka County through: (1) rehabilitation of
existing structures; (2) eligible assistance for constru::tion of new lower income housing; (3)
acquisition of housing suitable to meet lower income needs.
2. Assist program efforts to redevelop blighted areas through: acquisition and clearance.
upgrading public facilities and utilities, encouraging neW development. seeking local financial
commitment to the effort,
Develop and upgrade public facilities and utilities which serve primarily lower income persons
or which are an integral part of redevelopment efforts in blighted areas.
Support economic development in Anoka County to provide new jobs, primarily for lower
income persons.
Promote the removal of architectural barriers.
Provide funding for public service activities which serve primarily lower income, persons,
Planning and administration to support the above.
The above objectives were developed in cooperation with the communities in Anoka County and are
based on need as illustrated by statistics drawn from the 1980 and 1990 census data and comments
from community residents, Overall, they are a continuation of past CDSG programs, with many
communities sustaining efforts begun in those years.
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II
DATE
A:>ril 23. 1ges
P.ESOLt.'TION NO,
?~-~.,
OFFEP.ED BY COMMISSIO!\'ER Longfeld
COUNTY BOARD POLICY _
COMMUNITY Dc:-vaOPMENT BLOCK CRANT PROCRAM INCOME
AMEt-OlNG RESOLUTIONS 81-107 AND 82-53
WH:;REAS, Title I of the Housing and Community Development Act of J~74 as
amended provides for 0 program of Community Development Block Gronts; and,
WH:;R:;AS. the Anoka County Boord of Commissioners has been designaTed os on
"Urban County" by the Federal Housing and Urban 'Development Department and
conseauenlly is eligible to participate in th.. National Community Development Block
Grant Program; and,
"
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WH:;REAS, the Anoka County Board of Commissioners has directed the
preparaTion of 0 plan under the Community DevelopmenT Block Grant Program in
coneert with .the municipalities of Anoka County; and,
WH:;R:;AS, os 0 portion of said plan, municipalities os the sub-grantee of
Community Development Block Grant .funds may utilize said funds in various program
forms to benefit low and moderate income persons, to aid in the prevention or
elimination of slums or blight or to meet other community development needs heving a
particular urgency because of threat to health and safety; and,
WH:;REAS, "program income" means gross income earned by the sub-grantee
from the grant supported activity such os: proceeds from the sole of real or personal
property, interest earned on escrow accounts, revolving rehabilitation accounts or
lump sum rehabilitation accounts, income from service fees, sole of commodities,
usage or rentol, fees, loon proceeds from rehabilitation or economic development loons,
and interest earned on revolving loons and proceeds from special assessments levied to'
recover the cost of constructing 0 public works or facility to the extent thot such cost
wos initially poid with the Community Development Block Gront fundS; a.nd,
WH:;R:;AS, in occordanee with P ecieral regulations, Anoka County os the
Communi~y Dev~lo~men1' alock Grant recipient must receive 011 progromincome. The
County ther. moy use soic fu:'lOs fo:" o"y eJigibie Co:nmunity ::ievelopment Block Grant
activity and tne County must expend revenues generaTed by program income before
further drowdown requ<:sts will be authorizec; one,
W~::~:AS, ooymen~s of interest ene princioal eve on economic: oeveJo?ment
loans .10 privOTe incivs~rYf whic:-. c:oe mode 1(' C revolving loon C::C'OV:"l~ which was
c:J:Jrovec as c C.:;'.G.S. eran': 10 C S,0lt--certified io:ol oevelopment corporclion ore
no~ consioerec oy H~:> , 0 De "program income": .
NOW, TJ-ER:;cOR:;, 3E IT RESOLVED thet the Anoka Count)' Soard of
Commissioners ooes here:,y establish es e maffe' of policy thc::
I) t..11 !:"lC'ome iro~ C~SG-funciec o=tivi~;es which meets th~ obov~ c:iefinitio:'"i of
p~ogrom inco:-ne, s:,oll be pro:'Tl?tiy fo!"wcro~d to Anoko County.
2) ~ocn L.D: which has c eDgG revolving 100'1 accovnt for economic c:ieveloo:TIent
will ret6in loon re:Joyments within ':'ne account for continuec use for econo:-nic
oevelopment and ti'lot the County or the city will execule on ogreement with the
L::>: which wilt include:
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ProhibiTion of conflict of interest os p,ovided in HU:::> Regulation 24CFR
Port 570.61 I.
b)
Com~lionce with iitle VI of the Civil Rig:"1ts Act of 1964.
cJ
Reouirement for the LDC To submit auorterly reports to the Anokc County
Commu:'lity DeveJo:>",,,nt Director 'regarding the use and resulTS o'f
expendit'"re of funes fro", The revolvins ioon cccount for so long es Anoko
County re;noins on entitlement county.
d)
Any other provisions requirec by STate or Federcl low or reg\Jlo~ion.
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3) .l.noko County will establish es of Mey I, 1ge5, 0 revolving loon accounT for
deposil of 011 economic develo;>rnenT loon poyments received by AnOlCa County.
BE IT FURTH:;R RESOLVED that, 011 program income received by .l.noka County
from activities funaed in TeTol or part from' 0 municipality's CDeG project will
increase that community's budget for eligible CDBG activities and sholl Therefore be
aveilable to the community for future expenditure pursuont to the Joint Cooperation
Agreement in effect at the time ef expenditure.
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District III - Hoos
District (/2 - Surme,",
District 1/3 - Langfeld
District 11!.; - Kordioio::
Dis.Tric~ /:'5 - :enoikO
YES
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X
y.
>:
>:
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y.
Haos
Surman
Langfeld
Kordio~
Cenoiko
McCarron
:rhOt"T
District tie - N.::Ccrron
DisTri:t Iii - ::rhc:"T
STele of Min.,esoTc ) SS
Counl y of AnoO<O )
NO
J, John t'Joy" /Vlc:"inden, COUr'1ty kominis1:-oto!", Ano~o County, Minnesclc.. hereby
certify 11')01 I hove compered the foreooino cOOv of thi! resolu7ion of tne CovnTv Boord
of 5oi~ County with the original reeorc t-her~~f on file in th~ AdminiST:"o~ion 'Office,
Anol<o County, MinnesoTc, os sToted in tne minUTes of the proceedings of said 500rd 01
c meeting duly held on Aoril 23, 1ge5, one thaT the some is 0 true one correcT co~y of
soid original re::orc ond of 1he whole thereof, ond tho1 said resolution was cui,... ;>ossed
by said Soard O~ soid meetinc.
Witness my "and cne s;al this 23rc dc~ of April, Ins.
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:-i1\J 'f: Y'.' ,'\cLlN,",~N
COUN I Y A:>MINISTRA TOR
II
DAn::
C' ebrlXlrv 21. I ~es
P..ESOLt.'TION NO.
!,s-..~
OFFER~D BY CO~!MISSIO~"ER LangfeJd
TIMEt. Y EXPENDITURE OF C-D.B.C. FLN::>S
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WJ-ER::AS, Anoka County is on Entit lement County and therefore receives
annual Community DevelopmenT Block Grant (CDBG) allocations from the U.S.
Department of Housing and Urt>On Development; and,
WJ-ER::AS, the Anoka County Boord of Commissioners makes these COSG funds
ovoilable to municipalities in Anoka County for eligible projects; and,
WJ-ER::AS, Anoka County, os the grantee, is responsible for the timely
expenditure pf CDBG funds; and,
WH:;R:;AS, Anoka County's performance is measured in port by such timely
performance; and,
.
WH:;R::AS, Anoko County may be subject to HlJ:) fiscal sanctions for failure to
expend COOG func1s within a reasonable periOC: of time:
NOW, TH:;R:;FOR::, BE IT R::SOLVED that the AnOl<a County Boord of
Commissioners odopts the following Policy Regarding Schedule for Expenditure of
Community Development Block Grant Funds by AnOl<a County,Subgrantees:
POLICY REGARDING SCJ-EDlJI_E FOR EXPENDITURE OF
COMMUNITY DEVELOPhENT BLOCK GRANT FUNDS
BY ANOKA COUNTY SU3GRANTE:;S
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CommuniTy Development Block Grant Funds will be reserved for eligible budgeted
subgrantee activities for up to 18 months after notice of availability pf such funds fpr
expendttur~ If 0 cpmmunity foils to expend CDSG project funds within that time
limit, the Anoka County 80ard of Commissioners will withdraw the allocation for that
project. '
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In order t:-'at communities may hove adecuate notice of the im:>"nding withdrawal,
County C:>3G stoff will notjfy those communities which hove not commitled C:>SC
project funes within 12 montns after the STar: of tne applicable CDSG program yeo.- of
tnat conditior. Such notice will encble t:-'ase communities to re-evaluaTe projects and
to program Tne funcs if neceSs.:lry.
Those communities which ere in vielction of the I S month rule 0-: the time of adoption
of this policy wilt be civen six monthS from tne ccte of the Coun!,. Soard Resolution
referencing this policY, TO expend their C::BG project funds. At tne end of tne six
month period, tne funds will be suPject to witMrowal.
The Ano;.:o County 5oc:"c may on on individual case basis, elect 10 waive tne I S month
rule if rne Score shoulc:! oetermine that tne project oeloy is couseC:: by tor::es outside
th~ conTrol of th~ co~munity cnd that projec1 compleTion is feasible within 0
reoson::::>le omovn~ of time.
Funds wnich rever~ tc AnOl<a Countv s:-'cl! be recliocaTed at the discretion of the
County Soard to either cther projecT~ su:>mitted by <;ommuniTies or 10 County-wide
c-:tivities.
Any communiTy Dosed oruv\.J~ (,J{ c.-::--,e.:- z...-::::;,::~t~e! ';If ':':'IT1mlJniTies must be notified of
this policy when They a;e considered for CD5G funding.
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I, John "Jay" McLinden, County AdminisTrator, Anoka County, Minnesota, hereby
certify that J hove compared the foregoing copy of the resolution of the County Boord
of said County with the original record thereof on file in the AdminiSTration Office,
Anoka County, MinnesoTa, os staTed in the mirutes of the proceedings of soid Boord at
o meeting duly held on February 21, l~e5. and that the same is 0 true and correct cOPY
of said original record and of the whole thereof, and 'that said resolution was duly
possed by said Board at said meetina.
Witness my hand and seal this-21st day of February, ISleS.
~~/L
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,-OUNT ADMINISTAA TOR
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DATE
AugusT I:!, 196..
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P.ESOLt.'TION NO.
Hacs Steffen
8'>-70
OFFERED BY'COMMISSIO!\"ER
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COUNTY BOARD POLICY _
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM INCOME
AMENDING RE.SOt..UTION 8~2
WH:;REAS, Tille I of the Housing and Communily ::levelapment Acl of 1974 os
amended provides for a program of Community Develo;.ment Block Grants; and,
WH:;R:;AS, lhe Anoka County Boord of Commissioners has been designated as on
"Urban CounTy" by the Federal Housing and Urban Develo;:>menl DeparTmenT and
consequently is eligible to participale in the Notional Community ::levelopment Block
Grant Program; and,
','
WH:;RE:AS, lhe Anoka County Boord of Commissioners has directed th~
preporation of 0 plan under the Community Development Block Grant Program in
concerl with The municipalities of Anoko County; and,
"
WH:;R:;AS, os 0 portion of said pion, municipalilies os the sub-granlee of
Community ::leveIOp:TlenT Slock Grant funds moy utilize said funds in various program
forms to benefil low and mod~rate income persons, to aid in the prevention or
eliminotion of slums or blight or to meel oTher community developmenl needs hoving 0
parlicular urgency because of IhreaT to health and sofelY; and,
WH:;REAS, "program income" meons ineome earned by the sub-grantee fro:Tl lhe
grant supported activity such os: proceeds from lhe sole cf reol or persondl properTy,
interesl earned on escrow accounts, revolving rehabilitalian accounts or lump sum
rehabilitation accounts, income from service fees, sole of commodities, usage or
rental fees, loan proceeds from rehobilitalion or economic development loons, and
interest earned on revolving loons and proceeds from special ossessments levi~d to
reCOver the cost of constrJeting 0 public works or facility to the extent thaI such cost
was initially paid with the Community Development Block GranT funds; and,
,
WH:;R:;AS, in accord once wiThF ederal regulations, Anoke County cs the
CommuniTy ::levelo;.ment Block Grant recipient must receive 011 program inco:Tle, To
b~ usee fo:- ony eligible Community Develo~:nen~ 910e;.; Grant, o::1ivity o,",d the County
m~s~ expen: revenues genercTec by program in::o:ne before fU1"'th~r drowdo.....n requests
will ;:,e outhor:zed:
)
N~W, Tr-::P.:;FOR:;. 9:; IT R:;SOLV:;::l That the AnoKa County Boord of
Commissioners does here:Jr esto:.lish os c mO~Te: of peli:-)' thot:
I) AI: C:)5G program income meeth~ th~ cbov~ defini1io~t except poyments 10 C
C:ounTy-c~~roved LD: revolving loon' c=c::oun~t s:,oll be prompUy forwarced 10
Anokc County.
2) ~o:1i ~:)C which hos 0 C:JSG revolvin; loo!1 oc:coun~ for eco:i~mic develo?me:"l~
will re~cir. loc:'i ~e;>orme:1~s wi~hi~ -::-'e c=coun~ TO:" continued .use fo:' economic
cieveJo::;l:-nel"'.~ su:,jeet to ell C:)3G regulctions, ond thc~ tne COUl"'.ty or the city
will execute on ogTee~ent with tn~ LDC which will include:
e) Prohibitio'l, of conflict of interest os provided in H'.J:> Reoulatio'l 24CFR
Port S7 0.6 I :. -
b) Complicnce ",'ith Title VI of the C;:ivil Ri~l-l1S Act of I ~o!t.
c) Requiremenl for The '-DC to submil quarterly reports 10 the Anokc Count)'
CommuniTy C)evelopment ::lirecTor regcrding the use ond resullS of
expenditure of funes frc~ the revojvin~ Joan account for so long os Aneke
County remains on entitlement county.
d) Any other provisions required by S,ele 0< F edera' low or regulation.
3) Anokc County hos esto~lished os of r/loy I, 1985, c revolvin; loo~ occoun~ for
de;>osi1 of all economic develo?men-: loen poym~r.ts re::eivec by Anoko County.
\
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9=: IT FURTH:?' RE:SOLV:;C) thet, ell program i'lcome received by Anoka County
from cc~ivjties fV:1dec in 10tol 0:" po:-~ tro~ c municipality's CDaG project will
in:reose thot communi tv's budoe~ for elioible C:)3G .octivities end shell therefore be
cyoiict>ie to tne Com:"':1u~i-:r fo; future e;penditure pursuent to the Join1 Coo;:>ere1ion
hgreement in effee1 ot th~ time of expenditure:.
,-
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~i YES NO
District g I - Haas Steffen X Haas Steffen
District {!2 - Surman X Surman
District (!3 - Langfeld Abs"nt Longfeld
\ District 1/4, - Kordiak X Kordiok
,
J D:slrict OS - Cenaiko X Cenaiko
District 06 - McCarron X MeCorron
District /17 - Erhart X Erhart .'
Stole of Minnes01a )SS
County of Anoka )
.
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I, John "Jay" McLinden, County Administrator, Anoka County, Minnesota, hereby
certify thot I hove compared the foregoing copy of the resoluTion of the County Boord
of said County wiTh the original record thereof on file in the Administration Office,
AnoKa CounTy, Minnesota, os stated in the minutes of the proceedings of said Boord at
o meeting dul)' held on August J 2, I ~86, and that the some is 0 true ond correct copy
of ,said originol record and of the whole thereof, and that said resolu1ion was duly
passed by soid Soard at said meet in;.
Witness my hand and seal this 12th day of August, I ~86.
~~ /Lt;~~./:.-
HI'IoJ "J II 'C~JN~N
, OUNTY ADMINISTRATOR
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EXHIBIT F
CERTIFICATION
'\ The Undersigned, on behalf of the Agency, certifies, to the best of his or her knowledge and
..-.J belief, that: '
(1) No Federal appropriated funds have been p,aid or will be paid, by or on behalf of the
undersigned, to any person for influencing or anempting to influence an officer or employee of
any agency, a Member of Congress, an officer or employee of Congress, or an employee of a
Member of Congress in connection with the awarding of any Federal contract, the making of any
Federal grant, the making of any Federal loan, the entering into of any cooperative agreement,
and the extension, continuation, renewal, amendment, or modification of any Federal contract,
grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any
person for influencing or anempting to influence an officer or employee of any agency, a Member
of Congress, an officer or employee. of Congress, or an employee of a Member of Congress in
connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned
shall complete and submit StaDdard Form -LLL, .Disclosure Form to Report Lobbying,. in
accordance with its instructions. ' .
(3) The undersigned shall require that the language of this certification be included in the
award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts
under grants, loans, and cooperative agreements) and that all subrecipients shall certify and
disclose accordingly.
This certification is a material representation of fact upon which reliance was placed wher; this
'\ transaction was made or entered into. Submission of this certification is a prerequisite for making
'J or entering into this transaction imposed by section 1332, title 31, U.S. Code. Any person who
fails to file the required certification shall be subject to a civil penalty of not less than S1 0.000 and
not more than S1 00,000 for each such failure.
AGENCY
By:
By:
Its:
Its:
Date:
Date:
: )
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE July 21. 1992
ITEM
NO.
1,
Schedule Special
Meeting with P & Z
ORIGINATING DEPARTMENT
Planning ~
'-~
David L. Carlberg
BY: City Planner
APPROVED FOR
AGENDA
AGENDA ~q~N Committee,
NO. "
Comm~ss~on
BY:
REQUEST
The Planning and Zoning Commission has requested to meet with
the City Council to discuss requiring all junk/auto recycling
yards to conduct their activities within buildings. The
Commission would also like to discuss allowing the yards to
construct buildings for the storage of parts and the removal of
fluids without reducing their exterior storage.
The Commission would like to meet with the Council on Tuesday,
July 28, 1992 at 7:00 P.M.
'-
MOTION BY
} TO
COUNCIL ACTION
SECOND BY
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE
July 21, 1992
Non-Discussion Item
Engineering
~
AGENDA SECTION
NO.
ORIGINATING DEPARTMENT
ITEM Approve Final Plat/
NOr. Hidden Creek East 5th
BY: Todd J. Haas
The City Council is requested to approve the final plat for
Hidden Creek East 5th Addition.
The final plat is in compliance with the preliminary plat.
It is recommended that the plat be approved subject to the
following:
1. The City Attorney presenting a favorable title opinion.
2. Security to cover legal, engineering, street sign and
installation costs to be determined by the City Engineer.
3. The developer escrow for the uncompleted grading of the site
which is to be determined by the City Engineer or if the site
is completed, a letter from the developer's engineer that lots
and streets are graded according to the grading plan submitted
and approved by the City.
4. The final plat not be signed by the Mayor and Clerk until
there is an executed Development Contract, escrow paid (15% of
the total costs for the improvements for the property
{streets, utilities, etc.}) and a contract for the
improvements awarded.
5. Street light costs to be paid to Anoka Electric Cooperative.
Costs to be determined by Anoka Electric Cooperative.
6. Park dedication as determined by the Park and Recreation
Commission.
Note: The City Staff will be working with the developer to
ensure all the necessary drainage and utility easements
have been shown on the final plat.
COUNCIL ACTION
, '
MOTION BY
TO
SECOND BY
,
'--"
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO. -92
"
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A RESOLUTION APPROVING THE FINAL PLAT OF HIDDEN CREEK EAST 5TH
ADDITION AS BEING DEVELOPED BY GOOD VALUE HOMES
IN SECTION 34-32-24.
WHEREAS, the City Council approved the preliminary plat of
Hidden Creek East 5th Addition; and
WHEREAS, the developer has presented the final plat of
Hidden Creek East 5th Addition .
WHEREAS, the City Engineer has reviewed such plat for conformance
with the preliminary plat; and
:,J
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Andover to hereby approve the final plat of Hidden Creek East 5th
Addition contingent upon receipt of the following:
1. The City Attorney presenting a favorable title opinion.
2. Security to cover legal, engineering, street sign and installation
costs as determined by the City Engineer.
3. The developer escrow for the uncompleted grading of the site which
is to be determined by the City Engineer or if the site is
completed, a letter from the developerrs engineer that lots and
streets are graded according to the grading plan submitted and
approved by the City.
4. The final plat is not to be signed by the Mayor or Clerk until
there is an executed Development Contract, escrow paid (15
percent of the total cost for the improvements for the property
(streets, utilities, etc.) and a contract for improvements
awarded.
5. street lights costs to be paid to Anoka Electric Cooperative.
6. Park dedication as determined by the Park and Recreation
Commission.
BE IT FURTHER RESOLVED citing the following:
1. Developer is responsible to obtain all permits from U.S. Army
Corps of Engineers, DNR, LGU, Coon Creek Watershed District or any
other agency that is interested in the site.
Adopted by the City Council of the City of Andover this
21st
day of
July
, 1992 .
CITY OF ANDOVER
, ATTEST:
"j'
Kenneth D. Orttel - Mayor
Victoria Volk - City Clerk
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE
July 21, 1992
Non-Discussion
Engineering
DEPARTMENT
/
AGENDA SECTION
NO.
ORIGINATING
ITEM Hidden Creek East 5th/
N09. 92-15
BY: Todd J. Haas
The City Council is requested to approve the resolution approving
final plans and specifications and ordering advertisement for
bids for Project 92-15, Hidden Creek East 5th Addition for
sanitary sewer, watermain, street and storm drain construction.
The Plans and Specs are available in the engineering office for
review.
\
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COUNCIL ACTION
MOTION BY
TO
SECOND BY
"
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CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilman
to adopt the following:
A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS AND ORDERING
ADVERTISEMENT FOR BIDS FOR PROJECT NO. 92-15, HIDDEN CREEK EAST
5TH ADDITION
FOR S.S., WM, STR, AND ST. DRAIN CONSTRUCTION.
WHEREAS, pursuant to Resolution No. 099-92, adopted by the City
Council on the 16th day of June , 19 92 , TKDA
has prepared final plans and specifications for Project 92-10
for sanitary sewer, watermain, street and storm drain construction;
and
the
WHEREAS, such final plans and specifications
city Council for their review on the 21st
July , 19 92
were presented to
day of
NOW, THEREFORE, BE IT RESOLVED by the City Council of Andover to
hereby approve the Final Plans and Specifications .
BE IT FURTHER RESOLVED by the City Council of the City of
Andover to hereby direct the City Clerk to seek public bids as
required by law, with such bids to be opened at 10:30 AM
Monday, August 17 , 19 92 at the Andover City Hall.
MOTION seconded by Councilman
and adopted
day of
by the City Council at a
meeting this
, 19 , with Councilmen
voting in favor of the resolution and
Councilmen
voting against same
whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
Kenneth D. Orttel - Mayor
victoria Volk - City Clerk
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE
July 21, 1992
Non-Discussion
Engineering
#
AGENDA SECTION
NO,
ORIGINATING DEPARTMENT
ITEM Approve Plans & Specs/
NO,~. Pheasant Meadows/92-10
BY: Todd J. Haas
The City Council is requested to approve the resolution approving
final plans and specifications and ordering advertisement for
bids for Project 92-10, Pheasant Meadows for sanitary sewer,
watermain, street and storm drain construction.
The plans and Specs are available in the engineering office for
review.
,
'-
MOTION BY
TO
COUNCIL ACTION
SECOND BY
,J
~
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilman
to adopt the following:
A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS AND ORDERING
ADVERTISEMENT FOR BIDS FOR PROJECT NO. 92-10, PHEASANT MEADOWS
FOR S.S., WM, STR, AND ST. DRAIN
CONSTRUCTION.
WHEREAS, pursuant to Resolution No. 085-92, adopted by the City
Council on the 2nd day of June , 19 92 , TKDA
has prepared final plans and specifications for Project 92-10
for sanitary sewer, watermain, street and storm drain construction;
and
WHEREAS, such final plans and specifications were presented to
the City Council for their review on the 21st day of
July , 19 92
NOW, THEREFORE, BE IT RESOLVED by the City Council of Andover to
hereby approve the Final Plans and Specifications .
BE IT FURTHER RESOLVED by the City Council of the City of
Andover to hereby direct the City Clerk to seek public bids as
required by law, with such bids to be opened at 10:00 AM
Monday, August 17 19 92 at the Andover City Hall.
MOTION seconded by Councilman
and adopted
day of
by the City Council at a
meeting this
, 19 , with Councilmen
voting in favor of the resolution and
voting against same
Councilmen
whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
Kenneth D. Orttel - Mayor
victoria Volk - City Clerk
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
July 21, 1992
DATE
ITEM Pinewood Estates _
NO, Phase I
Engineering
~
AGENDA SECTION
NO.
Non-Discussion Item
ORIGINATING DEPARTMENT
BY: Todd J. Haas
The City Council is requested to approve the final plat f
Pinewood Estates - Phase I.
The final plat is in compliance with the preliminary plat.
It is recommended that the plat be approved subject to the
following:
1. The City Attorney presenting a favorable title opinion.
2. Security to cover legal, engineering, street sign and
installation costs to be determined by the City Engineer.
3. The developer escrow for the uncompleted grading of the site
which is to be determined by the City Engineer or if the site
is completed, a letter from the developerrs engineer that lots
and streets are graded according to the grading plan submitted
and approved by the City.
4. The final plat not be signed by the Mayor and Clerk until
there is an executed Development Contract, escrow paid (15% of
the total costs for the improvements for the property
{streets, utilities, etc.}) and a contract for the
improvements awarded.
5. Street light costs to be paid to Anoka Electric Cooperative.
Costs to be determined by Anoka Electric Cooperative.
6. Park dedication as determined by the Park and Recreation
Commission.
7. Receipt of all necessary drainage and utility easements
outside the plat.
Note: The City Staff will be working with the developer to
ensure all the necessary drainage and utility easements
have been shown on the final plat along with an additional
drainage and utility easements outside the plat.
COUNCIL ACTION
MOTION BY
\ TO
SECOND BY
,
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO. -92
\ A RESOLUTION APPROVING THE FINAL PLAT OF PINEWOOD ESTATES - PHASE I .
,~ AS BEING DEVELOPED BY CONTINENTAL DEVELOPMENT CORPORATION
IN SECTION 27-32-24.
WHEREAS, the City Council approved the preliminary plat of
Pinewood Estates - Phase I ; and
WHEREAS, the developer has presented the final plat of
Pinewood Estates - Phase I .
WHEREAS, the City Engineer has reviewed such plat for conformance
with the preliminary plat; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Andover to hereby approve the final plat of Pinewood Estates
contingent upon receipt of the following:
1. The City Attorney presenting a favorable title opinion.
2. Security to cover legal, engineering, street sign and installation
costs as determined by the City Engineer.
'\
,~
3. The developer escrow for the uncompleted grading of the site which
is to be determined by the City Engineer or if the site is
completed, a letter from the developer's engineer that lots and
streets are graded according to the grading plan submitted and
approved by the City.
4. The final plat is not to be signed by the Mayor or Clerk until
there is an executed Development Contract, escrow paid (15
percent of the total cost for the improvements for the property
(streets, utilities, etc.) and a contract for improvements
awarded.
5. Street lights costs to be paid to Anoka Electric Cooperative.
6. Park dedication as determined by the Park and Recreation
Commission.
7. Receipt of all necessary drainage and utility easements outside
the plat.
BE IT FURTHER RESOLVED citing the following:
1. Developer is responsible to obtain all permits from U.S. Army
Corps of Engineers, DNR, LGU, Coon Creek Watershed District or any
other agency that is interested in the site.
Adopted by the City Council of the City of Andover this
21st
day of
July
, 1992 .
CITY OF ANDOVER
\
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ATTEST:
Kenneth D. Orttel - Mayor
Victoria Volk - City Clerk
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE
July 21, 1992
AGENDA SECTION
NO.
ORIGINATING DEPARTMENT
Engineering
Non-Discussion Item
ITEM Request Speed Study/
NO. Old Constance Blvd.
~
BY: Todd J. Haas
The City Council is requested to authorize a speed study be done
along Old Constance Boulevard between 161st Avenue NW (Co. Rd.
60) and University Avenue as requested by area property owners.
Attached is the request by property owners.
Comments:
The residents are requesting the speed limit be lowered to 25 or
30 MPH. The posted speed limit most likely will not be less than
30 MPH and there may be a very good possibility that the speed
limit will be higher. Advance warning signs most likely will be
required as a contingency when the speed limit has been
authorized. MNDOT will do the study.
MOTION BY
TO
COUNCIL ACTION
SECOND BY
~ /0.1992
'\
'-~ Req uest for lowering and pos ting a speed limi t on 01 d Constance Bl vd. N. W .
We, the residents of Old Constance Blvd. N.W. are petitioning to h~ve a
posted speed limit sign at both entrances to our street. This speed
limit should be either 25mph or 30mph and not any higher. At the present
there are no speed signs posted at all, leaving it open for no control.
Since the reconstruction of Constance Blvd; which is now located behind
us, the only traffic we should have are residential with occasional
services. This has actually made us feel somewhat like a neighborhood.
The main concern on requesting a lower speed limit, is the safety of our
children. Most of us have young children that are on bicycles and
walking. This involves even the residents that do not have younger
children because they have grandchildren and company. Since the change
of having the traffic flow on the Constance behind us, our children
feel it's okay to be on the street. Because of no speed limit at all,
we have cars whipping by dangerously fast, with no caution or warning
for our children, who may be tragically on the street at the wrong moment.
Our street still has dangerous curves and blinds pots and there is no
reason for accelerated speed; especially when there is a stop sign at
each end and a major through-road behind us.
\ )
This is a prevention request to prevent the lOBs of prescious lives
and tragedy to our families. Please take this matter into urgent action.
Below are signatures of the concerned residents in agreement.
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175TH AVE. NW
174TH AVE. NW
173RO AVE. NW
172NO AVE. NW
171ST AVE NW
J70TH AVE. NW
169TH AVE. NW
168TH AVE. NW
167TH AVE. NW
I66TH AVE. NW
16~TH AVE. NW
164TH AVE. NW
163RO AVE. NW
162NO AVE. NW
161ST AVE. NW
J60TH AVE. NW
1~9TH AVE. NW
I!laTH AVE. NW
1~7TH AVE. NW
I ~6TH AVE. NW
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~"TH AVE.. NW
!l3RO AVE. Nvt
!l2NO AVE. NW I
I
!lIST AVE. Nvt I
~OTH AVE. NW
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE
July 21, 1992
AGENDA SECTION
NO.
ORIGINATING DEPARTMENT
Discussion Item
Engineering
#
~~~~~
BY: )
V
ITEM Reduce Letter of
NJ3. Credit/Holmberg Addn.
BY: Todd J. Haas
The City Council is requested to approve to reduce the Letter of
Credit for Holmberg Addition to be approved by the City Engineer.
A majority of the grading and street construction is complete.
The City Engineer will hold enough escrow for the uncompleted
items.
'-
MOTION BY
TO
COUNCIL ACTION
SECOND BY
,
CITY OF ANDOVER
"
J
REQUEST FOR COUNCIL ACTION
July 21, 1992
DATE
AGENDA SECTION
NO.
Non-Discussion Items
ORIGINATING DEPARTMENT
:D
0-,-,
David L. Carlberg
City Planner
APPROVED FOR
AGENDA
Planning
ITEM
NO,
/.tI,
Revoke SUP - Cooper's
All American Grill
BY:
BY:
REQUEST
The City Council is asked to approve the revocation ofa Special
Use Permit granted to Richard Reischel of Cooper's All American
Grill to operate a full service restaurant/bar with on sale liquor
located at the Andover Downtown Center, Suites #104-#106, 13735
Round Lake Boulevard NW.
BACKGROUND
On July 2, 1991, Mr. Reischel was granted a Special Use Permit as
stated above. As a condition to the Special Use Permit a sunset
clause was added as defined in Ordinance No.8, Section 5.03(0).
Section 5.03(0) states that, "If the City Council determines that
no significant progress has been made in the first twelve (12)
months after the approval of the Special Use Permit, the permit
will be null and void".
To date, Mr. Reischel has not made significant progress. In fact,
Mr. Reischel has been granted by the Council a refund for a
portion of his liquor license.
Staff recommends the Council revoke the Special Use Permit granted
to Mr. Reischel of Cooper's All American Grill.
Attached is a proposed resolution for Council review and adoption.
COUNCIL ACTION
MOTION BY
TO
SECOND BY
--
~
'-../
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO. R -92
A RESOLUTION REVOKING THE SPECIAL USE PERMIT GRANTED TO
RICHARD REISCHEL OF COOPER'S ALL AMERICAN GRILL TO OPERATE A FULL
SERVICE RESTAURANT/BAR WITH ON-SALE LIQUOR LOCATED AT SUITES #104-
#106, ANDOVER DOWNTOWN CENTER, 13735 ROUND LAKE BOULEVARD NW (PIN
32-32-24-13-0080).
WHEREAS, Richard Reischel Was granted a Special Use Permit
on July 2, 1991 for a liquor license to operate a full service
restaurant/bar located at Suites #104-#106, Andover Downtown
Center, 13735 Round Lake Boulevard NW (PIN 32-32-24-13-0080); and
WHEREAS, the City Council has determined that no
significant progress has been made in the first twelve months
after the approval of the Special Use Permit as defined in
Ordinance No.8, Section 5.03(0).
NOW, THEREFORE, BE IT RESOLVED, that the City Council of
the City of Andover hereby revokes the Special Use Permit
granted to Richard Reischel to obtain a liquor license and operate
a full service restaurant/bar at said property.
~)
Adopted by the City Council of the City of Andover on this
21st day of July, 1992
CITY OF ANDOVER
ATTEST:
Kenneth D. Orttel, Mayor
Victoria Volk, City Clerk
')
,_/
-
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CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF.MINNESOTA
. RES. NO. R 99-91
- ,
"
A RESOLUTION GRANTING THE SPECIAL USE PERMIT REQUEST OF
RICHARD REISCHEL TO OPERATE A FULL SERVICE RESTAURANT/BAR WITH ON-
SALE LIQUOR LOCATED AT SUITES 1104-1106; ANDOVER DOWNTOWN CENTER,
13735, ROUND LAKE BOULEVARD NW.:(PIN 32-32-24-13-0080).
._,-. ~ . ... ') .
, WHEREAS, Richard Reische1 has requested a Special Use
Permit for a liquor license to operate a full service
restaurant/bar located at Suites 1104-1106, Andover Downtown
Center, 13735 Round Lake Boulevard NW (PIN 32-32-24-13-0080); and
.
WHEREAS, the Planning and Zoning Commission has reviewed
the request and has determined that said request meets the
criteria of Ordinance 8, Sections 5.03 and 7.03; and
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WHEREAS, the Planning and Zoning Commission finds the
proposed use will not be detrimental to the health, safety and
general welfare of the occupants of the surrounding lands; the use
will not cause serious traffic congestions or hazards; the use
will not depreciate surrounding property values and the use is in
harmony with the Comprehensive Plan; and
WHEREAS, a public hearing was held and there was
opposition regarding said request; and
WHEREAS, the Planning and zoning Commission recommends to
the City Council approval of the Special Use Permit requested.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of
the City of Andover hereby agrees with the recommendation of the
Planning and Zoning Commission to allow Richard Reischel to obtain
a liquor license and operate a full service restaurant/bar at said
property with the following conditions:
1. The Special Use Permit will be subject to annual
review and site inspection.
2. The Special Use Permit will be subject to a sunset
clause as defined in Ordinance No.8, Section 5.03(0).
Adopted by the City Council of the City of Andover on this
2nd day of July, 1991
ATTEST:
CITY OF ANO~ ~
~ ' (J
Kenri~ e. -ayo,
~k
Victoria volk, City Clerk
C)
CITY OF ANDOVER
~
REQUEST FOR COUNCIL ACTION
AGENDA SECTION
NO,
ORIGINATING DEPARTMENT
DATE ;11'Y
?1
.
Non-Discussion Items
Finance
ITEM
NO.
IS.
Adopt Resolution
Amending 1992 Budget
Howard D. Koolick HX.
BY: Finance Di rector
REQUEST
The Andover City Council is requested to adopt the attached
resolution amending the 1992 budget for the General, Water and
Sewer Funds.
BACKGROUND
The budget amendments proposed, with the exception of the
amendment involving insurance, are a result of actions taken by
the City Council since the adoption of the budget. The amendment
involving insurance results from a more comprehensive and accurate
allocation of the City's insurance premiums.
The following is the net effect of each amendment on the
Contingency amount in each fund:
\~
General
Fund
Contingency amount before
amendments
$ 56,072
Amendments:
1. Insurance Allocation
2. Salary Increases
3. Purchase and Sale of
Fire Equipment
4. Hire Contract Inspector
5. Additional Street
Sweeping Costs
6. Street Summer Help
(684)
(25,599)
-0-
-0-
-0-
-0-
Contingency after
amendments
$ 29,789
COUNCIL ACTION
MOTION BY
SECOND BY
/ \ TO
l
'- '
Water Sewer
Fund Fund
$ 1,115 $ 930
4,638 (648)
-0- -0-
-0- ,...0-
-0- -0-
-0- -0-
-0- -0-
$ 5,753 $ 282
\.J The following is a description of each proposed budget adjustment:
1. Various increases and decreases in insurance within all
departments resulted from a more logical and accurate
allocation of the City's insurance premiums. Previous
allocations were based on the budget and an estimation of
how the premium was calculated. The allocation for 1992
is based on actual premium calculations by our insurance
carrier.
2. Comparable worth increases were not known when the
General Fund budget was adopted. This proposed amendment
increases each department's budget for salaries and the
contributions for PERA, Social Security and Medicare. At
the time the budget was adopted, I made the City Council
aware that an amendment of this type would need to be
made. The total increase for salaries is $17,239 and the
increase for the associated benefits is $8,360.
There is no effect on the Water or Sewer Funds since the
adopted budgets for these funds included the comparable
worth adjustments.
, "-
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3. The fire department received authorization to sell some
breathing apparatus and use the proceeds to purchase new
breathing equipment and radios. There is no effect on
the contingency amount since the $7,424 in purchases is
being financed by $6r200 from the sale of the equipment
and $1,224 reimbursement from Burlington Northern for
fire services provided.
4. The Building Department received approval from the City
Council to contract with a building inspector to help
during the busy summer. The cost of the contractor was
to be financed by the increased building permits,
therefore, there is no effect on the contingency amount.
Through June 30, 1992, the City has spent approximately
$6,708. Projecting this through the end of the year, the
proposed amendment adds $15,000 to the revenue and
expenditure budgets.
5. The City Council approved an additional $4,000 for street
sweeping with the amount to come out of the public works
budget as determined by the public works staff. Frank
stone has indicated that the money should come from the
seal coating line of the Street Department.
6. The City Council approved the hiring of summer help in
streets and highways with the amount to come from the
seal coating line of the street Department and the
recycling budget. Total estimated cost is $2,500 with
$300 coming from recycling.
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CITY COUNCIL OPTIONS
1. Adopt the attached resolution approving all six amendments.
2. Amend the resolution by eliminating one or more of the
proposed amendments and approve the amended resolution.
3. Table this item and request additional information.
4. Do nothing and leave the 1992 budget as it was adopted.
5. Other actions as determined by city Council.
\
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CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO. R -92
A RESOLUTION AMENDING THE 1992 GENERAL, WATER AND SEWER FUND
BUDGETS.
WHEREAS, the City Council of the City of Andover has adopted
Resolution Numbers R190-91 and R002-92 which established the 1992
budgets for the General and Enterprise Funds respectively; and
WHEREAS, additional information has become available during
the first six months of 1992 which allows some estimates contained
in the adopted budgets to be refined; and
WHEREAS, a number of unanticipated events have occurred
which have a significant effect on the adopted budgets; and
WHEREAS, an estimate of the salary adjustments mandated by
the State's comparable worth law was included in the budget but
not allocated to each department since the results of the City's
comparable worth analysis were unknown at that time the budget was
adopted; and
WHEREAS, the City Council of the City of Andover deems it
necessary to amend the adopted budgets so that future financial
reports properly include the effects of the above items.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the
City of Andover that the 1992 budgets for the General, Water and
Sewer Funds are hereby amended as shown on Attachment A.
Adopted by the City Council of the City of Andover on this 21st
day of July , 1992.
CITY OF ANDOVER
Kenneth D. Orttel, Mayor
ATTEST:
Victoria Volk, City Clerk
ATTACHMENT A
GENERAL FUND AMENDMENTS
=======================
Increase Increase
) (Decrease) (Decrease)
, in in
-
Amendment Purpose Revenue Expenditure
1. change .
ln Insurance
Allocation $ -0- $ -0-
-------- --------
-------- --------
Breakdown by Function:
General Government $ -0- $ 10,099
Public Safety -0- (13,686)
Public Works -0- 2,034
Park and Recreation -0- 2,237
Contingency -0- (684)
2, Implementation of
Comparable Worth $ -0- $ -0-
-------- ========
--------
Breakdown by Function:
General Government $ -0- $ 7,399
Public Safety -0- 10,608
Public Works -0- 4,754
Park and Recreation -0- 2,238
Recycling -0- 287
Economic Development -0- 313
Contingency -0- (25,599)
) 3. Purchase and Sale of
Fire Equipment $ 7,424 $ 7,424
-------- --------
-------- --------
Breakdown by Source/Function:
Miscellaneous Revenue $ 7,424 $ -0-
publi c Safety $ -0- $ 7,424
4. Hire Contract Inspector $ 15rOOO $ 15,000
-------- --------
-------- --------
Breakdown by Source/Function:
Licenses and Permits $ 15,000 $ -0-
Public Safety $ -0- $ 15,000
5. Addi tional Street Sweeping
Costs $ -0- $ -0-
-------- --------
-------- --------
Breakdown by Function:
Public Works $ -0- $ 4,000
Public Works $ -0- $ (4,000)
6 . Hire Summer Help $ -0- $ -0-
-------- --------
-------- --------
Breakdown by Function:
'\ Public Works $ -0- $ (2,800 )
, - I Public Works $ -0- $ 2,500
Recycling $ -0- $ 300
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ATTACHMENT A (con't)
WATER FUND AMENDMENTS
---------------------
---------------------
Amendment Purpose
1. Change in Insurance
Allocation
Increase
(Decrease)
in
Revenue
$ -0-
--------
--------
Breakdown by Function:
Source, Storage & Treatment $
Distribution
Administration
Contingency
-0-
-0-
-0-
-0-
SEWER FUND AMENDMENTS
=====================
Amendment Purpose
1. Change in Insurance
Allocation
Increase
(Decrease)
in
Revenue
$ -0-
--------
--------
Breakdown by Function:
Collection
Administration
Contingency
-0-
-0-
-0-
Increase
(Decrease)
in
Expenditure
$ -0-
========
$ (5,921)
1,480
(197)
4,638
Increase
(Decrease)
in
Expenditure
$ -0-
========
1,018
(370)
(648)
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
AGENDA SECTION
NO,
DATE
ORIGINATING DEPARTMENT
July 21,
Non-Discussion Items
ITEM
NO,
Reduce Escrow/Fire
Stations #1 & #2
Finance
Howard D. Koolick~-
BY: Finance Di rector
REQUEST
The Andover City Council is requested to reduce the escrow for
Fire Stations #1 and #2 by $2,000 leaving a total escrow
remaining of $27,040.
BACKGROUND
The City received a $42,040 escrow from Maertens-Brenny
Construction to cover the uncompleted landscaping, sod and
installation of the diesel detection system. The City has
previously released $13,000 of the $15,000 escrowed for the diesel
detection systems.
Maertens-Brenny has requested the City release the remaining
escrow balance of $29,040 since all work has been completed. I
have discussed this request with Jim Lindquist of Bonestroo,
Rosene, Anderlik and Associates who has inspected the work. He
said that some of the sodding and landscaping needed to be be
either completed or redone. Therefore, he recommends not
releasing the portion of the escrow that relates to these items.
Attached is the letter that will be sent with the check. The
schedule of bills for the July 21 meeting includes the $~,OOO
escrow refund.
COUNCIL ACTION
MOTION BY
TO
SECOND BY
'-
()
()
C)
CA
CITY of ANDOVER
1685 CROSSTOWN BOULEVARD NoW, . ANDOVER, MINNESOTA 55304. (612) 755-5100
July 22, 1992
Mr. Thomas E. Wood
Maertens-Brenny Construction Company
8251 Main Street Northeast
Minneapolis, Minnesota 55432-1849
Dear Tom:
Enclosed please find City of Andover check number ----- in the
amount of $2,023.83. As we discussed, this amount represents
the release of the escrow for the diesel detection systems. The
remaining escrow for sod and landscaping, in the amount of
$27,040, will be released once Jim Lindquist of Bonestroo,
Rosene, Anderlik and Associates informs me that the work has
been completed satisfactorily.
Should you have questions or need additional information, please
feel free to contact me.
Sincerely,
CITY OF ANDOVER
Howard D. Koolick
Finance Director
Enclosure
~-"
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
July 21, 1992
DATE
ORIGINATING DEPARTMENT
Finance
FOR
I
I
AGENDA SECTION
NQ Non-Discussion Items
ITEM
NO.
17.
Receive June
Financial statements
BY:
Howard D. Koolick ~
Finance Director
REQUEST
The Andover City Council is requested to receive the June 1992
financial statements for the General, Water and Sewer Funds.
Please note that these statements include only the expenditures
and receipts that relate to 1992. Expenditures made and revenue
collected in January thru June which relate to 1991 have been
charged to 1991 in accordance with accounting policies.
Should there be any questions about an item, please contact me
prior to the meeting so that I may have adequate time to research
the question.
"
~ .
COUNCIL ACTION
MOTION BY
'[ TO
SECOND BY
r
CITY OF ANDOVER
YEAR TO DATE SUMMARIES
FOR
GENERAL, WATER AND SEWER FUNDS
As of 30Jun92
~I,
!
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4
5
6
7
6
9
Revised
8ud'::Jet
Year to Date
Actual
Per'centage
Remaining
--------------- --------------
:~I
'21
13i
141
"I
,
G ENE R A L FUN D
REV E N U E S
-----------------------
-----------------------
GENERAL PROPERTY TAXES
BUSINESS LICENSES AND PERMITS
NON-BUSINESS LICENSES & PERMITS
Building Related
Other
INTERGOVERNMENTAL REVENUE
CHARGES FOR SERVICES
Street Liqhtinq
Other'
COURT FINES
SPECIAL ASSESSMENTS
MISCELLANEOUS REVENUE
Inter'est Earned
Refunds and Reimbursements
Other'
TRANSFERS FROM OTHER FUNDS
From Admin. Trust Fund
From TIF 1-1 Fund
From TIF 1-2 Fund
1,113,714.00 708,207.58
20,325.00 3,769.65
232,723.00 188,485.70 19
6,250.00 3,047.06 51
644,326.00 87,127.50 86
56,900.00 17,055.08 70
23,300.00 22,121.76 5
40,000.00 15,139.20 62
1,000.00 12.00 98
54,600.00 11,525.19 78
25,000.00 8,720.39 65
3,100.00 10,627.05 (242)
63,300.00 100
24,000.00 100
6,000.00 100
------------ ------------
161
17
181
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221
231
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291
j
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341
"I
-61
~~71
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TOTAL GENERAL FUND REVENUE 2,314,538.00 1,075,913.16
53
------------ ------------
------------ ------------
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CITY OF ANDOVER
YEAR TO DATE SUMMARIES
FOR
GENERAL, WATER AND SEWER FUNDS
As of 30Jun92
Revised Year to Date
Budget Actual
Percent,3ge
Remaining
G ENE R A L FUN D
E X PEN D I T U RES
-----------------------
-----------------------
CITY COUNCIL
NEWSLETTER
~1A YOR
ELECTIONS
ADMINISTRATION
FINANCIAL ADMINISTRATION
AUDITING
ASSESSING
ATTORNEY
PLANNING AND ZONING
DATA PROCESSING
CITY HALL BUILDING
FIRE STATION BUILDING
PUBLIC WORKS BUILDING
SENIOR CITIZEN'S CENTER
EQUIPMENT BUILDING
ENGINEERING
POLICE PROTECTION
FIRE PROTECTION
RESCUE SERVICE
PROTECTIVE INSPECTION
CIVIL DEFENSE
ANIMAL CONTROL
ST~S AND HIGHWAYS
SNOW AND ICE REMOVAL
STORM SEWERS
STREET LIGHTING
STREET SIGNS
TRAFFIC SIGNALS
STREET LIGHTS-BILLED
PARK AND RECREATION
TREES AND WEED CONTROL
RECYCLING
ECONOMIC DEVELOPMENT
UNALLOCATED
IMPROVEMENT PROJECTS
OTHER FINANCING USES
34,802.00
4,771.00
4,521.00
13,586.00
104,359.00
93,278.00
10,000.00
38,289.00
50,800.00
52,649.00
21,248.00
44,663.00
33,700.00
22,932.00
8,1156.00
3,077.00
68,176.00
411,137.00
263,750.00
35,972.00
126,797.00
2,300.00
10,235.00
182,588.00
121,918.00
23,257.00
14,450.00
31,637.00
10,680.00
42,264.00
229,428.00
9,668.00
36,811.00
17,994.00
81,022.00
52,723.00
13,980.25 59
1,861.97 60
2,086.80 53
2,614.19 80
67,854.09 34
47,146.07 49
10,497.75 ( 4 )
39,047.00 ( 1 )
23,400.26 53
22,663.83 56
8,720.33 58
23-;-099 . 4 7 48
16,334.68 5 1
11,360.48 50
3,293.23 61
648.10 78
27,935.59 59
102,629.14 75
67,242.75 74
13,360.38 62
65,177.86 48
779.50 66
4,832.30 52
89,978.80 bO
34,415.31 7 1
9,105.57 60
7,408.31 48
6,525.43 79
2,752.71 74
21,464.48 49
61,240.65 73
4,208.20 56
17,539.45 52
7,935.63 55
27,454.00 66
16,865.86 68
------------
883,460.42 61
------------
------------
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TOTAL GENERAL FUND EXPENDITURES
2,314,538.00
_._----------
------------
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CITY OF ANDOVER
YEAR TO DATE SUMMARIES
FOR
GENERAL, WATER AND SEWER
As of 30Jun92
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14
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Revised
Bud';jet
Year to D."te
Actual
, 5
t 7
is
! 91
1,0'
I"
, :2
Percentage
Remaining
W ATE R FUN D
REV E N U E S
, 131
j 141
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WATER SALES
METER SALES
PERMIT FEES
MISCELLANEOUS REVENUES
191,186.00
20,000.00
10,000.00
12,000.00
37,700.32
24,505.00
10,050.00
8,105.94
TOTAL WATER FUND REVENUE
233,186.00
80,361.26
------------
------------
------------
------------
80
(22)
o
32
65
25:
FUN D
S E S
W ATE R
E X PEN
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-------------------
-------------------
SOURCE. STORAGE AND TREATMENT
DISTRIBUTION
ADMIN I STRA TION
76,595.00
101,318.00
55.273.00
11,645.51
51.993.38
23,206.46
84
48
58
TOTAL WATER FUND EXPENSES
86,845.35
62
1C41
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:'5
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233,186.00
------------
------------
------------
------------
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CITY OF ANDOVER
YEAR TO DATE SUMMARIES
FOR
GENERAL, WATER AND SEWER
As of 3 OJ un92
FUNDS
Revised
Budget
Year to Date
Actual
Percentage
Remaining
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SEW E R FUN D
REV E N U E S
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-------------------
-------------------
SEWER CHARGES
INTEREST
REFUNDS AND REIMBURSEMENTS
TRANSFER FROM SEWER CONN. FUND
396,300.00
2,000.00
96,697.08
2,114.35
75
( 5)
398,300.00
75
TOTAL SEWER FUND REVENUE
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------------
------------
98,811.43
------------
------------
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SEW E R FUN D
E X PEN S E S
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--------------------
--------------------
COLLECTION
Metropolltan Waste Control
Other" Expenses
ADMINISTRATION
248,242.00
67,480.00
82,578.00
TOTAL SEWER FUND EXPENSES
398,300.00
------------
------------
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------------
144,809.00
7,224.34
14,762.42
41
89
82
166,795.76
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
July 21, 1992
DATE
ITEM
NO,
IS.
Ownership/North Central
Cable Communications Co paY:
Jim Schrantz
AGENDA SECTION
NO,
Non-Discussion Item
ORIGINATING DEPARTMENT
Admin.
The City Council is requested to approve the transfer of control
of North Central Cable Communications corporation.
A resolution is attached.
I have included the Quad Cities Cable Communications Committees
agenda and minutes.
,
,~
Melinda Coleman and Gerry Wegner are Andover's representatives,
Melinda's number is 427-8370 and Gerryrs number is 757-6845.
I talked to Mark Nagel, the manager of Anoka when I saw him after
a LRRWMO meeting and he is recommending this to his council.
I will try to reach Melinda and/or Gerry for their
recommendations.
COUNCIL ACTION
MOTION BY
, TO
SECOND BY
C)
()
()
BERNICK AND LIPSON
A PROFESSIONAL ASSOCIATION
ATTORNEYS AT LAW
SUITE 1200 THE COLONNADE
5500 WAYZATA BOULEVARD
NEAL..I. SHAPIRO
SAUL A. BERNICK t
THOMAS D. CREIGHTON
JERRY STRAUSS.
SCOTT A. LIFSON
PAUL J. QUAST f
S. TODD RAPP'"
TH E R ESA M. KOWALS K I
JAMES e. FLEMINO'
MINNEAPOLIS. MINNESOTA 55416
'ALSO ADMITTEO IN WISCONSIN
. AL.SO ADMITTED IN NEBRASKA
tALSO CERTIFIED PUBLIC ACCOUNTANT
"REAL. PROPERTY L.AW SPECIALIST
AND CIVIL. TRIAL. SPECIALIST
CERTIFIED BY
MINNESOTA STATE BAR ASSOCIATION
16121546-1200
FACSIMILE 16121546-1003
OF' COUNSEL
ARTHUR..J. GL.ASSMAN
PARAL.EGAL
KATHRYN G. MASTERMAN
July 13, 1992
u, < ECEiVEn
~ \ j l J L 1 4 1992 U
Mr. James Schrantz, city Administrator
CITY OF ANDOVER
1685 Crosstown BlVd., N.W.
Andover, MN 55304
,-
I CITY OF tI~HV)\/FP
Dear Mr. Schrantz:
Please find enclosed my opinion to the Quad cities Cable Commission
regarding the proposed transfer of ownership. Also enclosed for
the consideration by your City Council is a sample Resolution
approving the transfer of control which has been recommended by the
cable commission through its Chairman.
The commission has conducted the required public hearings on your
behalf, has conducted the necessary analysis of the technical,
legal and financial qualifications of the applicant, and has
reviewed the enclosed resolution with the recommendation that it be
forwarded to your city for your approval.
Please consider the enclosed Resolution at your earliest
convenience. If your city should approve the resolution, please
return a certified copv of the approved Resolution to mv office.
A complete copy of the various consultants' reports are available
for your review, as is a video tape of the oral reports of the
consultants. These are available in the cable commission office.
If you should have any questions, please contact Mr. Terry
O'Connell at the commission office (427-1411). Feel free to put
the enclosed Resolution in the form utilized by your City. No
ordinance amendments are necessary at this time to accomplish your
action on the enclosed Resolution. Please direct any questions as
to resolution form to my attention.
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BERNICK AND LIFSON
A PROFESSIONAL ASSOCIATION
July 13, 1992
Page Two
Thank you for your cooperation in this matter.
~
cc: Mr. Terry O'Connell, Administrator
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BERNICK AND LIPSON
A PROF'ESSIONAL ASSOCIATION
ATTORNEYS AT LAW
SUITE 1200 THE COLONNADE
5500 WAYZATA BOULEVARD
NEAL.J. SHAPIRO
SAUL A. BERNICK t
THOMAS O. CREIGHTON
.JE:RRY STRAUSS.
SCOTT A. LIFSON
PAUL J. QUAST'
S.TOOD RAPF"'''
THERESA M. KOWALSKI
.JAMES B. FL.EMING"
16121546-'200
F'AC5IMILE 16121 546-'003
'''L.SO 4.0MITTEO IN WISCONSIN
. ALSO ADMITTED IN N~BRASK"
1"1.50 CERTI,.IED PUBl.IC ACCOUNTANT
.,REAL PROPERTY LAW SPECIALIST
AND CIVIL. TRIAL SPECIAL.IST
CERTII"IEO BY
MINNESOTA STATE BAR ASSOCIATION
M[NNEAPOLlS. M[NNESOTA 554[6
01" COUNSEL.
ARTHUR ..J. GL....SSMAN
PARALEGAL.
KATHRYN G. MASTERMAN
MEMORANDUM
TO:
Directors, Quad cities Cable Communications
Commission
FROM:
Thomas D. Creighton
DATE:
July 1992
RE:
Request for Approval of Transfer of control of North
Central Cable Communication Corporation
"
,~ Please find below a summary and analysis of the proposed
transaction regarding a request from North Central Cable Comm-
unications Corporation (hereinafter "North Central") to the Quad
cities Cable Communications Commission and its member Cities
(hereinafter "Commission") to approve the transfer of control of
North Central from the current shareholders to Meredith/New
Heritage strategic Partners, L.P. (hereinafter "Meredith"). Please
note that the word "Commission" is used throughout this document to
represent both the cable commission and the member cities. It is
expressly understood that the Commission is serving only in an
advisory capacity to the member cities, and that the member cities
are the franchise holders and the final authorities in any
determination regarding approval of the proposed transfer of
control. North Central is the parent company of the current
franchise holder, Group W of The Quad Cities, Inc., doing business
as Cable TV North Central.
The purpose of this report is to provide the Commission with
an understanding of the transaction and the standard for reviewing
whether to approve it.
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BERNICK AND LIFSON
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A PROFESSIONAL ASSOCIATION
Ie
INTRODUCTION
At the time of awarding the original franchise and in
subsequent transfers of the cable communications franchise, the
Commission considered and approved the technical ability, financial
capability, legal qualifications and character of previous owners
of the cable system, as well as other appropriate factors. The
same qualifications are to be considered and reviewed as part of
the transfer of control request as they relate to Meredith. The
sources of information used in examining these factors include the
Response to the Municipal Request for Information supplied to the
Commission and its consultants and other supplemental written
information provided by Meredith and North Central.
II.
STANDARD OF REVIEW
,~
The Commission's task in this process is to review the
information provided regarding the transaction and to approve or
deny the transfer of control of North Central. The cable
communications franchises and State statute both expressly reserve
the right of the city to approve or disapprove such a transfer of
control. The standard of review is that the city's consent shall
not be unreasonably withheld. For the purpose of determining
whether the City will consent to the change in control of North
Central, the Commission has made inquiry into the legal, technical
and financial qualifications of Meredith, as well as other
appropriate factors.
In analyzing the transaction, the Commission must consider
whether the transaction meets all of the criteria originally
considered in granting the original franchise and subsequently
approving the previous transfer of ownership of North Central. It
should be noted, however, that this analysis is not a comparison
between the current owners and the proposed new owners. Rather,
this analysis is an application of factors to determine whether the
proposed new owners of North Central satisfy the standards outlined
above to the reasonable satisfaction of the Commission.
The Commission should focus on the following factors in
determining whether to approve or deny the transfer of control to
Meredith.
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A PROFESSIONAL ASSOCIATION
1. Legal and character qualifications of all entities
involved in the proposed transfer;
2. Technical ability of Meredith;
3. Technical performance of the existing system;
4. Financial stability of the proposed transaction and the
proposed owners: and
5. Other appropriate factors.
III.
ANALYSIS
~J
Each of the factors will be analyzed separately although they
are not exclusive. For the purpose of the analysis of the
transaction the Commission retained the services of outside
consulting firms. The technical analysis was conducted on behalf
of the Commission by Communications Support Corporation
(hereinafter "CSC"), of Encino, California. The financial analysis
was conducted on behalf of the Commission by Public Knowledge of
Portland, Oregon. The legal analysis, general coordination of the
consul tants' analyses, negotiations wi th the present and
prospective owners, and drafting of required documents were
conducted by Bernick and Lifson, legal counsel to the Commission.
The technical report and its addendum and the financial report are
attached hereto and made a part hereof. The entire process of
analysis of the proposed transfer of control was coordinated by
Terry O'Connell, Cable Administrator for the Quad cities Cable
Communications Commission.
IV.
LEGAL OUALIFICATIONS
The legal qualifications standard relates primarily to an
analysis of whether Meredith and those entities with an ownership
interest in Meredith are duly organized and authorized to own the
stock and assets of North Central. Certain entities, such as
certain television broadcasting and certain telephone companies are
prohibited by Federal law from owning, operating or controlling
certain cable television systems. Although these restrictions are
primarily a concern of the owners of North Central and its lenders,
we have reviewed the Federal cross-ownership prohibitions and have
determined them not to effect this transaction.
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A PROF'ESSIONAL ASSOCIATION
The transaction under consideration by the Commission was
proposed in two steps. The first step has been referred to as the
interim transaction and was accomplished on or before December 31,
1991 without objection from the Commission. However, the
Commission reserved the right to analyze the interim step as part
of the entire transaction, and, should the entire transaction not
be approved, the interim transaction would be undone and considered
null and void.
\~
At the beginning of the transaction, the outstanding capital
stock of North Central was held by Hauser Cable of Minnesota, Inc.,
(49.5%), Hauser Cable Communications, Inc., (.5%), and Continental
Cable of Minnesota, Inc., (50%).
The interim step resulted in Continental transferring a
33 1/3% interest in North Central to a holding company. The
holding company had no purpose other than its holding the one third
interest in North Central, and it had no assets, other than its
ownership in North Central. The holding company created two
classes of stock, voting and non-voting. Only the non-voting stock
was transferred to Meredith. Continental retained the voting stock
and a 19 1/2% interest in the stock of North Central. As a result
of the retention by Continental of the voting stock, no change in
the management or control of North Central occurred as of the
Interim step.
The final step in the transaction contemplates the sale to
Meredith of the stock currently held by the Hauser corporations
(50% of North Central's stock). Meredith has already acquired an
indirect 33 1/3% financial interest in North Central's stock, and
at closing will acquire the remaining voting stock of the holding
company currently retained by Continental. This will give Meredith
83 1/3% of North Central's stock. Continental will contribute to
Meredith its remaining 16 2/3% of North Central's stock so that
Meredith will own 100% of the stock of North Central. Subsequent
to closing, Meredith will be owned by Meredith/New Heritage
Partnership (62.1%) and Continental Cablevision of Minnesota, Inc.
(37.9%). Continental Cablevision of Minnesota, Inc., is wholly
owned by Continental Cablevision, Inc. Meredith/New Heritage
Partnership is owned by Meredith Cable, Inc. (88%) and New Heritage
Associates (12%).
The prospective owners have represented that Meredith is
licensed to do business in Minnesota.
)
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BERNICK AND LIFSON
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A PROF"ESSIONAL ASSOCIATION
The character qualifications of Meredith, as well as its
owners are satisfactory. Meredith has provided information showing
that neither it nor any principal or parent has ever been convicted
in a criminal proceeding of any crimes against character.
Meredith has provided the Commission with the following
corporate and partnership documents:
North Central Cable Communications Corporation stock Purchase
Agreement
North Central Cable Communications Corporation Interim stock
Purchase Agreement
Meredith/New Heritage strategic Partners L.P. Restated
Agreement of Limited Partnership
Meredith/New Heritage Partnership Agreement
New Heritage Associates Partnership Agreement
'.J
Meredith Corporation 1991 Annual Report
Secretary's Certificates of Ingersoll Group, Inc., Meredith
Corporation and Meredith Cable, Inc. certifying their
respective Articles of Incorporation and Bylaws
Based upon review of the information provided, it would appear
that the Commission could not withhold approval of the transfer
based upon the legal or character qualifications of Meredith, its
principals, or the entities which retain ownership interest in
Meredith.
v.
TECHNICAL ABILITY
The technical ability factor relates to the technical
expertise and experience of Meredith in operating and maintaining
a cable system. This analysis focuses on the current and former
experience of the proposed Transferee. Since Meredith is a newly
created entity, it is necessary to review the cable management
performance and experience of the individuals who will manage
Meredith. The Commission has been provided with information
regarding the experience of the principles of the proposed new
owners. The entire management team were previously involved in the
"
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BERNICK AND LIFSON
"
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A PROFESSIONAL ASSOCIATION
management of Heritage Communications of Des Moines, Iowa. Heritage
was a highly regarded multiple system operator. Developed
primarily through acquisitions of existing cable systems, Heritage
developed a reputation in the industry for quality technical
performance and high levels of customer service and satisfaction.
Although such experience does not necessarily translate into any
guarantee of performance by the new owners, the representations of
the principles of the proposed new owners before the various city
councils and cable commissions, and the written documentation
provided by the proposed new owners indicate a probability that the
cities can expect a quality cable operation with experienced
individuals making the ultimate management decisions.
Further, the present local management has been retained for
the time being, and for the most part the cities have experienced
quality local management and technical supervision of the existing
cable systems over the past years of Hauser ownership. The
prospective owners have represented that the quality of past
management operations will be maintained.
, '1
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As stated earlier, the technical analysis of the system was
conducted by CSC. The Commission determined early on that it would
be necessary not only to review the technical ability of the
proposed owners, but that an analysis of the technical performance
of the existing system to determine Franchise compliance would be
necessary prior to any recommendation regarding the proposed
transfer. The age of the system, alone, warranted such an analysis
of the existing system.
CSC conducted an extensive analysis of the cable system. A
review was made of the technical operating conditions of the system
at the company's headends and microwave and fiber optic hubsites,
thirty (30) subscriber network test points, fourteen (14)
institutional network test points, and multiple points located
throughout the communities for evaluating the physical condition of
the company's plant.
The actual physical technical analysis was supplemented by
numerous personal contacts from CSC to the company and the
Commission. An initial report was issued by CSC and Jonathan
Kramer, principal of CSC, participated in an oral presentation of
the technical analysis. The oral presentation was open to all
policy makers and the general public and was taped for future
review. The initial report of CSC is attached hereto as Exhibit B
and made a part hereof. The company responded in writing regarding
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BERNICK AND LIFSON
A PROFESSIONAL ASSOCIATION
',J
various physical discrepancies which could be immediately resolved.
Additionally, CSC supplemented its initial report with an addendum
which is attached hereto as Exhibit C and made a part hereof.
CSC determined that the electrical performance of the system
should be graded "B", "Above average aChievement; Exceeds most
cable operators." The consultant later acknowledged that the "B"
grade was one of the highest he had given a cable system of the age
of this system.
Given the age of the plant and the extreme temperature swings
the plant is subjected to, CSC graded the physical plant of the
system also a "B."
A majority of the technical report went on to identify
specific concerns or issues with which the City would have to deal.
Attention is directed to the actual report appended hereto for
further reference regarding specifics, but suffice it to say for
the purpose of this report, that each technical discrepancy has
been reviewed by staff and the Commission. Each discrepancy has
been either resolved, recommended to be waived, or negotiated as
part of the approval process.
i,.J
Based upon a review of the information provided by the
proposed owners, the technical analysis, North Central's written
response to the technical analysis, and the above discussion, it
would appear that the Commission could not reasonably withhold
approval of the transfer based upon the technical ability of
Meredith, its principles, and the remaining management team of
Cable TV North Central.
VI.
FINANCIAL STABILITY
The financial stability factor relates to whether Meredith has
the financial resources available or committed to not only acquire
the system, but also whether its financial plan as presented is
reasonable and economically viable. The Commission has engaged Jay
Smith of Public Knowledge to conduct the financial analysis of the
transaction. That report is attached hereto as Exhibit C and made
a part hereof. Reference should be made directly to the report for
a complete understanding of the financial analysis. Mr. Smith also
appeared at a pUblic hearing to orally present his report. That
presentation was also taped for future review.
:)
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BERNICK AND LIFSON
A PROFESSIONAL ASSOCIATION
The objectives of the financial analysis as explained in the
attached report were to assess:
The financial strength of the proposed buyer
The reasonableness of the proposed financing arrangement
The reasonableness of financial projections for the system
The ability of the buyer to meet debt obligations
other financial issues that may arise in the course of the
analysis
Public Knowledge arrived at the following conclusions
regarding the financial analysis:
The proposed purchase price of about $2,136 per subscriber is
consistent with the market range in the past few years.
The initial debt-to-equity ratio of 1.12 under the proposed
ownership is less leveraged than the industry average of 3.0.
Because Meredith/New Heritage strategic Partners L.P. (the
buyer) is recently formed, audited financial statements are
not available for the partnership, and therefore its
historical financial condition cannot be assessed.
The North Central system currently performs slightly below
norms for certain selected financial indicators, and slightly
better for others.
The buyer's financial proj ections for the North Central system
appear optimistic, but achievable.
Sensitivity analysis of the buyer's projections suggests that
the buyer can service the acquisition debt even if certain
conditions materialize somewhat less favorably than assumed.
However, there are unlikely to be sufficient funds for any
significant plant rebuild or upgrade before the year 2000
unless there is a significant amount of additional borrowing
or an equity infusion; debt service and normal capital
expenditures will consume most of the operating cash flow.**
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BERNICK AND LIFSON
A PROFESSIONAL ASSOCIATION
,~
Although the rate-setting, marketing, and service approaches
could be different under the proposed new management, the
proposed financial transaction itself should not directly have
a significant impact on these factors.
**Later consultation with Mr. Smith and presentations at
public hearings by Meredith indicated that the company would have
available the option to infuse more capital or increase debt to
make the capital improvements required by the various systems.
Meredith stated in the public hearings that it would comply with
all required technical upgrades of the system, and that its
principals had a reputation in the industry for quality technical
operations and experimentations into new technologies, when such
advances warranted implementation.
Based upon the information provided by the prospective owners,
the analysis of Public Knowledge, and the above discussion, it
would appear that the Commission could not reasonably withhold
approval of the proposed transaction as a result of the financial
factor of the analysis.
"J
VII.
OTHER CONSIDERATIONS
In the process of the analysis of the proposed transaction,
numerous issues arose regarding system performance and Franchise
requirements. Attached hereto as Exhibit A and made a part hereof
is the recommended Resolution for Approving of the Transfer of
Ownership of North Central Communications Corporation. In this
Resolution is found the recommended resolution of issues identified
at this time. Any approval of the proposed transaction should be
contingent upon North Central's compliance with the terms and
conditions of this Resolution, should it be adopted by the city.
Reference should be made to this Resolution and the proposed
conditions on approval prior to any consideration regarding final
approval of this proposed transaction.
Although not attached to this document, the record of the
proposed transaction includes the company's response to the
Municipal Request for Information Regarding Request for Approval of
Transfer of Ownership, supplemental written responses to subsequent
questions of Commission and its consultants, and any additional
written responses of the current and prospective owners of the
cable system. The owners of the system will be considered to be
bound by all such representations as well as continuing to be bound
)
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A PROFESSIONAL ASSOCIATION
by the underlying Franchise of the City.
All public hearings and legal notice requirements required by
the Franchise and State statute have been complied with by
Commission.
VIII.
CONCLUSION
Based upon the entire record of this analysis it is our
conclusion that there does not appear to be a reasonable basis for
the City to deny the proposed transfer of control of North Central,
provided all conditions of Exhibit A, attached hereto, are complied
with by North Central.
10
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STATE OF MINNESOTA
COUNTY OF
CITY OF
RESOLUTION NO. APPROVING THE
TRANSFER OF OWNERSHIP OF NORTH CENTRAL
CABLE COMMUNICATIONS CORPORATION
WHEREAS, Hauser Cable of Minnesota, Inc., a Delaware corpora-
tion, Hauser Cable Communications, Inc., a Delaware corporation,
and continental Cablevision of Minnesota, Inc., a Minnesota
corporation (hereinafter "Transferors"), originally owned One
Hundred percent (100%) of the outstanding stock of North Central
Cable Communications corporation (hereinafter "North Central") ; and
WHEREAS, North Central, by and through Group W Cable of the
Quad Cities, Inc., a wholly owned subsidiary, owns, operates and
maintains a cable television system in the City pursuant to the
terms and conditions of city Ordinance No. , as amended,
(hereinafter "Franchise"); and
WHEREAS, through an interim transaction completed on or before
December 31, 1991r Transferors' interest in the outstanding stock
of North Central was modified so that the stock of Continental
Cablevision of Minnesota, Inc. (hereinafter "Continental"),
previously 50%, was transferred to result in Continental's
,) ownership of 19 1/2% of the stock with 30 1/2% of the stock owned
\~} by NCC Holding Co., Inc., a Massachusetts corporation (hereinafter
"Holdco"), an entity in which Continental retained all voting stock
and transferred non-voting stock in the holding company to
Meredith/New Heritage Strategic Partners, L.P. (hereinafter
"Transferee"); and
WHEREAS, Transferors desire to sell and otherwise transfer all
of their shares of the capital stock of North Central, together
with all of the voting stock of Holdco, to Transferee, in whom
Meredith/New Heritage Partnership will initially hold, as general
partner, a 72.73% interest and Continental, a Limited Partner, will
initially acquire a 27.27% interest; and
WHEREAS, the City has been informed that the ownership
interests in Transferee, after taking into account all notes
delivered as capital contributions to Transferee, will be 62.1% for
Meredith/New Heritage Partnership, general partner and 37.9% for
Continental Cablevision of Minnesota, Inc., Limited Partner; and
WHEREAS, the Transfer Application discloses that Meredith/New
Heritage Partnership, which is the general partner of Transferee
and holds a 62.1% ownership interest in Transferee, may in certain
circumstances be required or have the right to purchase the limited
partnership interest of Continental Cablevision of Minnesota, Inc.
subject to the requirements of local, state and federal law; and
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WHEREAS, Meredith Cable, Inc. ("Meredith Cable"), a wholly-
owned subsidiary of Meredith Corporation ("Meredith"), currently
holds a 54.6% ownership interest in Transferee through its 88%
ownership of the General Partner of Transferee and has the right to
acquire total ownership and management control of both the General
Partner and Transferee, subject to the requirements of local, state
and federal law; and
WHEREAS, the interim transaction has taken place; and
WHEREAS, the Transferors have requested the consent from the
City to a change in ownership and control of North Central to
Transferee; and
WHEREAS, City has waived any right of first refusal to
purchase the stock acquired by Transferee as such right of first
refusal applies to the pending sale and transfer; and
WHEREAS, the Quad cities Cable Communications Commission
(hereinafter "Commission") has been delegated the authority and
responsibility to coordinate, administer and enforce the Franchise
on behalf of the City pursuant to the terms of a Joint and
Cooperative Agreement for the Administration of a Cable Television
Franchise; and
WHEREAS, the Commission has held public hearings on behalf of
City and has reviewed the legal, technical, character and financial
qualifications of Transferee and its general partner Meredith/New
Heritage partnership and finds no reasonable basis to deny the
request for transfer as a result of said review, except for those
conditions listed below; and
WHEREAS, the Commission has recommended to City approval of
the transfer of control of North Central to Transferee subject to
the actual closing of the stock sale and subject to the conditions
listed below; and
WHEREAS, the Commission has also recommended approval of a
request by Transferee to permit the pledge as security to its
lenders of the stock and assets of North Central and its
subsidiaries, which would include Group W Cable of the Quad Cities,
Inc.; and
WHEREAS, the City does not object to such security interest in
the stock and assets.
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of
NOW THEREFORE, BE IT RESOLVED, by the City Council of the City
that:
1. The City hereby approves the sale and transfer by
Transferors of all of their shares of the capital stock
of North Central, together with all of the voting stock
of Holdco, subject to an actual closing of the stock sale
transaction on or before December 31, 1992 pursuant to
the terms and conditions as evidenced by the Notice of
Transfer to said Commission and City and all
written representations from Transferors, Transferee,
Meredith/New Heritage Partnership, its subsidiaries,
employees, agents, partners, parent corporations and
North Central, and further subject to the terms and
conditions of Paragraph 3, below.
2. The City approves the pledge by Transferee, Meredith/New
Heritage Partnership, and North Central as security to
their lenders the stock and assets of North Central and
its subsidiaries.
3. This resolution constitutes all action and approvals of
the City necessary under the City's Franchise for the
sale and transfer of control to Transferee.
4.
The City's approval of the above named transfer of
ownership of North Central is further conditioned upon
the following:
a.
North Central shall have corrected all technical
discrepancies in the cable system of City as
delineated in the report of Communications Support
Corporation (hereinafter "CSC") No. 92010.001, and
its addendum No. 92010.A01, and as represented as
corrected pursuant to the letter from Mr. Kevin
Griffin to Mr. Terry O'Connell dated June 17, 1992.
North Central and the Commission shall have agreed
to waive any and all alleged or existing claims for
overpayment of franchise fees attributable to sales
tax and/or underpayment of franchise fees as delin-
eated in the Commission's audit of the gross reve-
nues of North Central. North Central shall have
agreed and City hereby agrees to work together to
develop mutually acceptable language to amend the
Franchise definition of "Gross Revenue" to more
adequately reflect the current practices of
calculation and payment of the Franchise Fee.
b.
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c.
A payment to the Commission in the form of a commu-
nity programming equipment grant of One Thousand
Dollars ($1,000.00) for calendar year 1992, and an
agreement from North Central to pay a community
programming grant in subsequent calendar years,
commencing January 1, 1993, of Eight Thousand
Dollars ($8,000.00) per year plus an amount of
money equal to the Eight Thousand Dollars ($8,-
000.00) multiplied by the percent increase in the
consumer price index from January 1, 1992.
d. North Central shall have agreed to extend the
institutional and subscriber network to the
Champlin Park High School and the subscriber
network two (2) currently unwired Fire stations
located in the City of Andover.
e. North Central shall have contributed to the
Commission Twenty Thousand Dollars ($20,000.00) as
a one-time community programming equipment/mobile
van grant.
f. North Central shall have agreed to amend the
existing Franchise to conform to this Resolution
and the terms of this sale and transfer of control.
g.
To the extent required as a result of the sale of
stock and transfer of control, the replacement of
any and all letters of credit, bonds, insurance
certificates, or other forms of security provided
to the City pursuant to the terms of the Franchise.
North Central shall have agreed to reimburse
Commission and its Member cities for all expenses
incurred in relationship to the interim transaction
and final Transfer of Ownership, including an
agreement to reimburse Cities and Commission for
any expenses associated with subsequent ordinance
amendments required by the Transfer of Ownership
but not incurred until after closing.
Failure to comply with the above conditions "b.,
f., g., and h.," shall render city's Resolution of
Approval null and void.
Failure to comply with condition "a.," above, or
any agreements required by this Resolution shall
result in penalties and/or sanctions provided for
in the Franchise.
4
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The above resolution was moved by Council Member
duly seconded by Council Member
The following Council Members voted in the affirmative:
The following Council Members voted in the negative:
Passed and adopted this ___ day of
ATTEST:
, 1992.
and
Mayor
City Administrator
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The undersigned, the
of the
city of
, Minnesota does hereby certify
that attached hereto is a true and correct copy of Resolution No.
, which Resolution was duly adopted by the City Council on
the _ day of
, 1992 and is in full force and
effect on the date hereof.
Name
Title:
6
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
July 21, 1992
DATE
ITEM
NO.
9.
Receive Petition/Grace
Lutheran Church/Waterma nBY:
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AGENDA SECTION
NO.
Non-Discussion
ORIGINATING DEPARTMENT
Engineering
Todd J. Haas
The City Council is requested to approve the following
resolutions:
1. Declaring adequacy of petition and ordering preparation of a
feasibility report for the improvement of watermain
construction, Project 92-7, for Grace Lutheran Church located
at 13655 Round Lake Boulevard NW.
2. Accepting feasibility study, waiving public hearing, ordering
improvement and directing preparation of plans and
specifications for the improvement of Project 92-7 for
watermain construction in the following area at Grace Lutheran
Church located at 13655 Round Lake Boulevard NW.
,
~-
Note: Attached is the project costs breakdown and the
proposed assessments. The church will pay the
contractor for the watermain construction.
3. Approving final plans and specifications for Project 92-7,
Grace Lutheran Church for watermain construction.
COUNCIL ACTION
MOTION BY
, ) TO
SECOND BY
,- q;?;-7
Steven L. McKinley, Pastor
Steven Dallas McGinley, Associate Pastor
RECEIVED
J LJ L 1 6 1992 "
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CITY OF ANDOVER
,:J
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(ytheran Church
July 16, 1992
James E. Schrantz
City Engineer
City of Andover
1685 Crosstown Blvd. NW
Andover, MN 55304
;~
RE:GRACE LUTHERAN CHURCH
'..J
Dear Mr. Schrantz:
Grace Lutheran Church does hereby petition for improvements
by the construction of water man, with the costs of the
improvement to be assessed against the benefitting property
which is described as the property of Grace Lutheran Church.
Said petition is unanimous, and the public hearing may be
waived.
We request that a feasibility report and plans be prepared
as soon as possible.
S~y), ~~
The Rev. Steven L. McKinley
Senior Pastor
:)
13655 Round Lake Blvd. NW
Andover, Minnesota 55304
Telephone 421.6520
GRACE LUTHERAN CHURCH - 1992
, ')
\..~
WATERMAIN CONSTRUCTION
WATER AREA CHARGE
AREA TO BE ASSESSED
4.42 Acres x $988/Acre
$4,367.00
WATER CONNECTION
4.42 Acres x $2,675/Acre = $11,824.00
LATERAL BENEFIT/ENGINEERING/INSPECTION/AS-BUILTS
350' x $22/Ft. = $7,700.00
$1,300 of $7,700 would be the engineering, inspection, as-builts
TOTAL $23,891.00
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CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilman
to adopt the following:
A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS FOR PROJECT NO.
92-7, GRACE LUTHERAN CHURCH
FOR WATERMAIN CONSTRUCTION.
WHEREAS, pursuant to Resolution No. , adopted by the City
Council on the 21st day of Julr ' 19 92 ,
has prepared final plans and speciflcations for Project 92-7
for watermain construction; and
WHEREAS, such final plans and specifications were presented to
the City Council for their review on the 21st day of
July , 19 92
NOW, THEREFORE, BE IT RESOLVED by the City Council of Andover to
hereby approve the Final Plans and Specifications .
MOTION seconded by Councilman
and adopted
by the City Council at a
meeting this
day of
, 19
, with Councilmen
voting in favor of the resolution and
Councilmen
voting against same
whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
Kenneth D. Orttel - Mayor
Victoria Volk - City Clerk
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CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilman
to adopt the following:
A RESOLUTION ACCEPTING FEASIBILITY STUDY, WAIVING PUBLIC HEARING,
ORDERING IMPROVEMENT AND DIRECTING PREPARATION OF PLANS AND
SPECIFICATIONS FOR THE IMPROVEMENT OF PROJECT 92-7 FOR
WATERMAIN CONSTRUCTION IN THE FOLLOWING AREA
GRACE LUTHERAN CHURCH AT 13655 ROUND LAKE BOULEVARD NW .
WHEREAS, the City Council did on the 21st day of July
19 92 , order the preparation of a feasibility study for the
improvements; and
WHEREAS, such feasibility study was prepared by
presented to the Council on the 21st day of July
TKDA and
, 19~; and
WHEREAS, the property owners have waived the right to a Public
Hearing; and
WHEREAS, the City Council has reviewed the feasibility study and
declares the improvement feasible, for an estimated cost of
$ 23,891.00
NOW, THEREFORE, BE IT RESOLVED by the
Andover to hereby receive the feasibility
total cost of improvements of $ 23,891.00
Hearing and order improvements.
City Council of the City of
report with an estimated
, waive the Public
BE IT FURTHER RESOLVED by the City Council to hereby direct the
firm of TKDA to prepare the plans and specifications for such
improvement project.
BE IT STILL FURTHER RESOLVED by the City
require the developer to escrow the sum of $
payments to be made prior to commencement of
specifications.
MOTION seconded by Councilman
Council
- 0 -
work on
to hereby
with
the plans
such
and
and adopted by the
day of
City Council at a
19 , with Councilmen
Meeting this
voting in favor of the resolution and Councilmen
voting against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
Kenneth D. Orttel - Mayor
Victoria Volk - City Clerk
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CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilman
to adopt the following:
A RESOLUTION DECLARING ADEQUACY OF PETITION AND ORDERING PREPARATION
OF A FEASIBILITY REPORT FOR THE IMPROVEMENT OF
WATERMAIN CONSTRUCTION
PROJECT NO. 92-7, IN THE GRACE LUTHERAN CHURCH AT 13655
ROUND LAKE BOULEVARD AREA.
WHEREAS, the City Council
July 16, 1992
improvements; and
has received a petition, dated
, requesting the construction of
WHEREAS, such petition has been validated to represent the
signatures of 100% of the affected property owners requesting such
improvement.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City
of Andover that:
1. The petition is hereby declared to be 100% of owners of
property affected, thereby making the petition unanimous.
2. Escrow amount for feasibility report is
- 0 -
3. The proposed improvement is hereby referred to TKDA
and they are instructed to provide the City Council with a
feasibility report.
MOTION seconded by Councilman
and adopted by the City
day of
Council at a
Meeting this
, with Councilmen
voting in favor of the resolution, and Councilmen
voting against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
Kenneth D. Orttel - Mayor
Victoria Volk - City Clerk
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
AGENDA SECTION
NO,
DATE Julv 21. lQQ?
ORIGINATING DEPARTMENT
ITEM
NO,
O.
Approve Kennel Lie.
Renewal/Dover Kennels
BY:
Admin.
V. Volk \~'
BY:
Non-Discussion Items
The City Council is requested to approve the kennel license
renewal for Dover Kennels, 16422 Hanson Boulevard N.W.
No complaints have been received during the past year.
"
MOTION BY
, ':. TO
'.
COUNCIL ACTION
SECOND BY
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OWENS/CORNING
FIBERGLAS
, .
20-YEAR* FIBERGLAS@
SHINGLES
Class A fire retardant
shingle with 20-year
limited warranty* ,
Adhesive strip forms
a weathertight seal.
UL wind resistant rating,
Three bundles cover
100 sq, ft,
.WARR.ANTY DETAIlS IN STORE
29
BUNDLE
;
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TENAX Corporation
4S"xSO'
PLASTIC
SAFETY
FENCE
High visibility
orange, For
hazard areas,
sports fencing
and livestock,
Lightweight and
easy to carry, 18270871
99
ASK ABOUT DUn Ii
STILE™
STEEL ROOFINI
The durability and stren~
of steel with the look of
roofing, Available by SpE
order,
JUL 19 '92 12:47 CITY OF ANOKA 612 422 2092
t-'.C:
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July 20, 1992
Mr. Jim Schrantz, City Administrator
City of Andover
1685 Crosstown Blvd. N.W.
Andover, MN 55304
RE: Consideration of Resolution Approving Transfer of
OWnership of North Central Cable communications Company
Last week you received a report and Resolution for approving
the Transfer of OWnership of North Central to Meredith from
Mr. Tom Creighton. The commission, as well as legal staff,
has'evaluated many factors in determining whether or not to
approve the transfer. Some of those factors include legal
and character qualifications, technical abilitr, technical
performance of the system, and the financial stab~lity of the
proposed owners.
Based on the review and analysis of legal staff and technical
consultants, there does not appear to be any reason for the
City of Andover, or the other cities, to deny the proposed
transfer. As Mr. Creighton points out in the materials he
sent to you, the commission is receiving the following
benefits for its approval: correction of all technical
problems in the system, a waiver of all claims for all
payments of franchise fees attributable to sales tax and/or
underpayment of franchise fees as delineated in the Commis-
sion's audit; an additional $8,000 per year for community
programming; a one-time grant of $20,000 for purchase of a
mobile van for community programming; agreement to extend the
subscriber network to the two unwired Fire Stations in
Andover; and reimbursement of all costs incurred by the
Commission for review of Transfer of Ownership.
I believe the staff and legal counsel have represented the
cities well and this will be very positive for the Commis-
sion. Please feel free to call me if you have any questions.
Sincerely,
VWlL~ ~ ~
Melinda Coleman
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
July 21, 1992
DATE
"
,
Discussion Item'
Engineering
APPROV[, FOR
AGEND
~
BY:!
/
AGENDA SECTION
NO.
ORIGINATING DEPARTMENT
ITEM
NO.
Public Hearing/92-17/
Additional Info.
~
BY: Todd J. Haas
Attached is a petition that was received on Monday, July 20, 1992
by property owners of Verdin Acres. With the petition received
the results are as follows:
Total number of lots: 12
Number in favor of improvement: 1
Number against: 11
Number unavailable: 0
Attachment
MOTION BY
TO
COUNCIL ACTION
SECOND BY
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CITY of ANDOVER
ECEil/f'-
Rr JLi~ 201991 U
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Date: 7- ;( ? - ~C).
No. '1Z-17
Gentlemen:
We, the undersigned, owners of real property in the fOllowing describec
area:
CITY OF ANDOVER
V r;RDIN Ac.e.t=.C;
do hereby petition that said portion of said area be improved by
Construction of City Srr~
and that the cost of said improvement be assessed against the benefitin,
property, as authorized by Chapter 429, Laws of Minnesota.
YES NO
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This petition was~ir~lated by, -r!f;'jJ;z:tJf.J,)
Addres 5 : ..::2 J ;.1.,,<\ / ;7 b a u.a-
(0
July 21, 1992
DATE:
ITEMS GIVEN TO THE CITY COUNCIL
Regular City Council Minutes - July 7, 1992
Park and Recreation Commission Minutes - July 9, 1992
Mn. Department of Agriculture - June 30, 1992
Anoka County Law Enforcement Report - June
Quad Cities Cable Communications Commission Information
Lower Rum River WMO Information
Coon Creek Watershed District Information
Final Plat/Hidden Creek East 5th
Final Plat/Pinewood Estates Phase I
Schedule of Bills
What's Happening
PLEASE ADDRESS THESE ITEMS AT THIS MEETING OR PUT THEM ON THE NEXT
AGENDA.
THANK YOU.
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Minnesota Department of Agriculture
June 30, 1992
612-296-0592
We are now in a position to offer direct cost share assistance to communities for oak wilt suppression. Funds are
available immediately.
A new program, the Cooperative Suppression Program (CSP), has been funded with $250,000 that will provide
cost share assistance to communities that engage in oak wilt suppression. "In Kind" work done by community staff
can be applied toward this cost share program. To access these funds, your community needs to fill in and submit
the attached application form and return it by July 15 to be eligible for the first round of funding. These funds
must be used this year with as much of the work being accomplished by October 1 as is possible. Continuing
funding may be available in 1993.
Two practices relating to oak wilt suppression cali be cost shared at this time. Firstly, suppression activities are
eligible. These include identification of wilting trees and line location, vibratory plowing, and post treatment
inspections and record keeping. Secondly, the removal and disposal of potential spore producing trees is an
approved practice.
I have enclosed some additional information on oak wilt including a summary of other cost share programs for oak
wilt and a full description of the oak wilt cost share practices available under the CSP. Oak wilt suppression is a
relatively simple task, but does require some advanced planning and the preparation of a community action plan.
You will need to prepare a control plan, but this is not a complicated task. Planning can be accomplished by
community personnel or private consultants, but. in either case, technical assistance is available from the
Departments of Natural Resources and Agriculture.
Time is short on these funds. Fill in the application form and send it in as soon as possible. If I can be of
assistance, please call.
Sincerely,
1Jdffi~
Dan Gillman
Oak Wilt Control Coordinator
. Plant Industry Division. 90 West Plato Boulevard . Saint Paul, Minnesota 55107-2094 . Fax (612) 296-7386 .
An equal opportunity employer
Oak Wilt Cost-Share Program Summary
The following is a summary of cost share programs that may assist private landowners and communities
managing oak wilt Many of these are not forest health programs, as such, but do provide assistance with a
variety o~ related activities. Names of contacts are included with each program or call Metro Region Forestry
at (612) 772-7925.
Cooperative Suppression Program (CSP)
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Cooperative State/Federal Program administered by DNR.
50% Cost Share (see maximums below)
Available to: communities with approved Oak Wilt Control Plans
Maximums: Maximum dollar as set by OwrF
50% for private lands under 500 acres
33% for private lands over 500 acres
25% for public lands
Eligible activities:
Locating root barrier locations
Installing root barriers
Post-treatment inspections
Removal of spore producing trees
Record keeping relating to above
Contact: Tom Eiber, Metro Region, (612) 772-7567
Agricultural Conservation Program (ACP)
Federal program administered by ASCS with SCS and DNR assigned the technical responsibility.
75 % cost share program
Available to: Farm cooperators who engage in farming practices, Public entities (counties, Cities, Townships,
County parks, etc.
Minimum practice: three (3) acrcs.
Practices and cost-share rates available:
Clearing land to permit planting of desirable species:
Chemical/mechanical: 75 % of COSt not to exceed SI15.00/acre
Planting: 75 % of cost not to exceed 20.00-42.00/100 trees
TOTAL AVAILABLE= 53500,00 PER LANDOWNER PER YEAR
Contact: Dan Casey, Metro Region, (612) 772-7566 or local DNR Forester
Conservation Reserve Program (CRP)
Federal program administered by ASCS with SCS and DNR assigned the technical responsibility.
50% COSt share program.
Available to: Farm cooperators who enroll in the 10 year land retirement program.
Minimum practice SIZE is three (3) acres.
Practices and COSt share rates available:
Clearing land to permit planting of desirable species:
Chemical mechanical: 50 % not to exceed S76,00/acre
Planting: 50 % not to exceed 513,00-28,0011 00 trees.
TOTAL A V AILABLE = 510,000.00 PER LANDOWNER PER YEAR
Contact: Dan Casey, Metro Region, (612) 772-7566 or local DNR forester
Stewardship Incentives Program (SIP)
Federal program administered by the US Forest Service, managed by the state forester or his representative.
Available to: Private Landowners who own 3 acres or more (Metro Region) or
10 acres or more (statewide).
Minimum Practice size: one (1) ~cre.
Practices and cost share rates available:
Site preparation to prepare land for Planting:
Chemical/mechanical= Flat rate not to exceed S1l5.oo/acre
Planting= Flat rate not to exceed S20-42.OO/1OO trees
TOTAL AVAILABLE = S10,OOO PER lANDOWNER PER YEAR
Contact: Dan Casey, Metro Region, (612) 772-7566 or local DNR forester
Minnesota Forestry Incentives Program (MFIP)
State program administered by County SWCD's through BWSR, with DNR assigned technical responsibility.
Available to: Farm Producers with more than 10 acres total land base.
Practices and cost share rates available:
Special practice: Plowing of 5' trench aro~'1d infected trees
Removal of spore producing trees.
Rates: 75 % of COSts not to exceed S2000 per landowner unless otheN;se specified.
TOTAL A V AILABLE= S20OO.OO PER COUNTY PER YEAR (If requested) unless more is granted through
special practices requests.
Contact: Dan Casey, Metro Region, (612) 772-7566 or local DNR forester
America The Beautiful Challenge Grant (ATE)
Federal program administered by the State Forester in cooperation with MnSTAC.
Grants to local units (communities, schools, non-profit groups) that meet criteria:
Tree City USA Criteria (for communities)
Maximums: Set by ATE Task Force (part of MnSTAC)
Eligible practices:
Preparation of community forestry plans which might include tree health programs
Ordinance development
Demonstration projects
Education projects
Contact: Jon Stiegler, Metro Region, (612) 772-7563
Various tree planting programs are available to assist (but not limited to) communities that need to replace trees lost to
insect and disease outbreaks. Contact Jon Stiegler, Metro Region, (612) 772.7563.
This document is intended to provide a brief summary of the programs available to
communities and private land owners that might contribute to oak wilt control efforts., It is
not intended as a complete guide to these programs nor does it outline all the nlles
associated with each program. For most programs, specific practices must be approved by
the"technical coordinating agency as listed.
tf
IEII11I1U1 If
ilium Iflums
Minnesota Department of Natural Resources
Division of Forestry
Metropolitan Region
May 1992
c: \ oakwilt\ costshar. pgm
Oak WUt Cost Share Practices
Introduction
"
Active oak wilt control revolves around two activities: (1) suppression of the disease at active
infection centers and (2) elimination of spores likely to generate new infection centers
outside of existing infection centers. The following outlines two practices that are intended
to deal with oak wilt by (1) lowering the incidence of the disease by mechanically severing
root grafts and (2) eliminate the ability of the disease to form new infection centers by
eliminating spore producing trees (SPT). In general, it is designed to assist property owners
through their local community, with priority being given to communities with approved plans.
However, landowners may be directly assisted by DNR-Forestry if they own a larger area
( >3 acres), if the area to be protected is greater than three acres regardless of ownership,
or if they live in an area with a low incidence of the disease.
PI Suppression of Infection Centers
A THE PURPOSE of this practice is to enhance the environment by protecting oak
trees adjacent to an existing infection pocket and thereby conserving aesthetic and
property values, habitat, tax base, and product values.
B. APPLY this practice to (1) designated communities (county, city, or townships) that
have active oakwilt disease and that have prepared a control plan, (2) private
ownerships over 3 acres under the supervision of the local DNR forester, (3) in areas
with a low incidence of the disease and under the supervision of the local DNR
Forester, or (4) where the area- protected is greater than 3 acres regardless of
ownership.
C. POUCIES for this practice are as follows:
a) In organized communities, a community oak wilt plan must be in place unless
the acreage treated or protected is large ( > 3 acres) or the community has
only a few oak wilt infection centers.
b) In communities, the proposed practice must be consistent with the
community's plan.
c) Cost sharing is authorized for treating infection centers. This would include
the following work:
1) locating of infection center perimeter
2) locating of root graft barriers
3) installation of root graft barriers
4) post-treatment monitoring of treatment efficacy
d) Cost sharing is not authorized for:
1)
2)
3)
areas where no further spread is expected such as where natural
barriers occur
survey work to locate infection centers
contacts with landowners to inform and educate about oak wilt or
suppression
','
,
e) Any chemical use is not approved for cost sharing.
D. SPECIFICATIONS for this practice are as follows:
1)
2)
3)
Root graft barriers must be 54" or greater in depth.
Barriers must be installed in accordance with approved MDA Guidelines.
Treatment must be essentially continuous around the perimeter of the pocket.
Gaps are permissible where oak root grafts are not likely to exist.
Treatment will be undertaken in a manner that will prevent wounding and
possible reinfection of residual trees. This will normally confine plowing to the
period of 1 July through ground freeze in the fall.
All guidelines pertaining to the preservation of Threatened and Endangered
Species or Historical/Cultural Resources will be strictly followed.
4)
5)
E. MAXIMUM COST-SHARE is as follows:
For private ownerships less than 500 acres, 50% cost share;
for private ownerships over 500 acres, 33.3% cost share;
for non-federal public lands, 25% cost share;
to a maximum of:
Center Size Per Foot of Line Rate Maximum per center
< 1 acre $1.10 $500.00
1 - 2 acres $0.90 $700.00
> 2 acres $0.75 $1000.00
P2
Treatment of Spore Producing Trees
','
A THE PURPOSE of this practice is to enhance the environment by protecting oak
trees adjacent to an existing infection pocket and thereby conserving aesthetic and
property values, habitat, tax base, and product values.
B. APPLY this practice to (1) designated communities (county, city, or townships) that
have active oakwilt disease and that have prepared a control plan, (2) private
ownerships over 3 acres under the supervision of the local DNR forester, (3) in areas
with a low incidence of the disease and under the supervision of the local DNR
Forester, or (4) where the area protected is greater than 3 acres regardless of
ownership. '
C. POLICIES for this practice are as follows:
a) In organized communities, a community oak wilt plan must be in place unless
the acreage treated or protected is large ( > 3 acres) or the community has
only a few oak wilt infection centers.
b) In areas with wood disposal policies or firewood ordinances, the proposed
practice must be consistent with the community's policies and ordinances.
c) Cost sharing is authorized for:
1) locating and marking of Spore Producing Trees (SPT)
2) felling of SPT
3) treatment of SPT to include:
- loading and hauling to an approved Diseased Tree Disposal Site,
including tipping fees
- on site treatment to prevent sporulation (eg. chipping, burning,
debarking, etc.)
4) monitoring of treatment efficacy
d) Cost sharing is not authorized for:
1) treatment of trees dead more than one year
2) survey work to locate infection centers
3) contacts with landowners to inform and educate about oak wilt or
suppression
e) Any chemical use is not approved for cost sharing.
D. SPECIFICATIONS for this practice are as follows:
1)
2)
3)
4)
Trees must be cut low to the ground (< 2" stump) or covered with soil
Treatment must be undertaken in accordance with approved MDA
Guidelines.
Treatment must be essentially continuous within the infection pocket
Treatment will be undertaken in a manner that will prevent wounding and
possible reinfection of residual trees. This will normally confine treatment
plowing to the period of 1 July through April 1 of the following year
All guidelines pertaining to the preservation of Threatened and Endangered
Species or Historical/Cultural Resources will be strictly followed.
This practice can only be engaged where practice PI is already instituted
Practice must be completed by April 1 of the year following death of the trees.
This must include the spore prevention treatment of the SPT
This practice can not be applied within 1/4 mile of an eagle nest
"
5)
6)
7)
8)
E. MAXIMUM COST-SHARE is as follows:
50% cost share to a maximum of $1000.00
Final Draft: Ready for distribution
T, Eiber
15 June 1992
c::\oaJcw:ill\cosuhar.pca
Minnesota Oak Wilt
Cooperative Suppression Program (CSP)
Application For Cost-Share Assistance
.'
J
Wuricipaiiry/Co..uriry C....,
Con~IPenOfl TelephDnt HUlIbc,
AddRt.(nWllberlndlU"eet) Ci'Y. SUIe, "Zip Code ,
1. General Description: (purpose, objeclives, goals)
2.
Project Budget:
$
$
$
(Total Cost)
(Local Unit Share: Cash)
(Local Unit Share: In Kind)
Year
$ (Assistance Requested)
(not to exceed 50% of Total Cost)
3. Personnel involved:
Name Position Phone Address
Manager
Shade Tree
Professional
Certified
Tree
Inspector
4. Additional Information:
a.
b.
c.
d.
Does the community meet TREE CITY USA standards?
Yes
No
Does the community have a Community Forestry Plan? _Yes
No
Does the community have an Oak Wilt Plan?
Yes
No
Does the community have:
Community Forester
Yes
No
Certified Tree Inspector
Yes
No
Private Sector Forester
Yes
No
I certify that this information is valid and that program funds allotted to my community
will be used to control oak wilt in a manner consistent with state guidelines.
Date:
(Signature of community official)
(Title)
tf
DE/IIIM[IJ Df
ilium mmen
Minnesota Department of Natural Resources
Division of Forestry
June 1992
c\oahwill\csp,app
GUIDELINES FOR COMPLETING
OAK WILT CONTROL APPLICATION
1.
Name of the community applying for control assistance.
"
2. Proqram Manaqer.
The name, address and phone number of the person in charge of the
program at the community level. This person should be able to discuss the
community's objectives and have the authority to develop the community
control plan.
3. Certified Tree Inspector.
The name and phone number of the Certified Tree Inspector for the
community. If the community has no CTI, but retains a private forestry
consultant for these purposes, the consultant company should be indicated.
4. Community Tree Board Chairman. (optional)
Communities are strongly encouraged to form local tree boards to advise
and consent on local tree policy. While this is not required for oak wilt
control programs, it is strongly encouraged.
5. Communities are encouraged to indicate the manner in which they anticipate they
will prepare their control plan. While the two most common methods are indicated,
communities are not limited to one of these two approaches. If you have another
mechanism in mind, please check "C" and briefly explain your mechanism. A Guide
to community planning is available to assist you in planning your program.
6. Communities wanting to access programs in any given year need to submit their
plans by April 1 of that year. Modifications and amendments to existing plans can
be submitted at any time. New plans will be reviewed for technical feasibility and
modifications, if any, discussed with the community's Program Manager.
7. For more information, please call' There are two coordinating agencies in this
effort, both of which are advised by the Minnesota Shade Tree Advisory
Committee's Oak Wilt Task Force.
OAK WILT CONTROL APPLICATION FORM
(See attached explanation sheet)
1. \' Name of Community
2. Program Manager
a) name
b) address
c) phone
3. Certified Tree Inspector
a) name
b) phone
4. Community Tree Board Chairman (optional)
a) name
b) phone
5. To participate in the program, a community will need to develop a control plan.
What is your community's procedure for preparing your preliminary control plan.
a) Community prepared control plan (internal)
b) Contract services with private consultant (external)
c) Other, please explain
6. Plans must be submitted by April 1. Modification to existing plans may be
submitted at any time based on field conditions or updated available information.
7. For more information call or write:
Dan Gillman, MDA-Plant Industry, at (612) 296-0592
90 W. Plato Blvd., St. Paul, MN, 55107
or
Tom Eiber, DNA-Forestry, at (612) 772-7567
1200 Warner Aoad, St. Paul, MN, 55106
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Ilj .ItJL 13 1992' '
~-
AIIDJIA
CITY OF ANDOVER
nllA.n rITu:c: rA.AI r: rnMMUUICA.Tlnuc: rnMMIC:C:IQU
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ANCKA CITY HALL
JULY 14, 1992
xx 4:00 P.lI. - EARLl' flEETING TillE
I. CAll TO ORDER: 4:00 P.M.
2. ROll CALL
3. OPEN FORUM
4. ATTORNEY'S REPORT:
4.1 RESOLUTION FOR TPw4,NSFER OF OWNERSHIP
5. CONSENT AGENDA
5.1 APPROVAL OF MINUTES: 6/18/92
5.2 APPROVAL OF BillS
5.3 NORTH CENTRAL SUBSCRIBER REPORT
5.4 FINANCIAL REPORT
6. OLD BUSINESS
7. NEW BUSINESS
7.1 COMMITTEE REPORTS
8. CLOSE
AIDJlA ~lImIAOOg
>.-.. EC E' v En
H jLJll 3 1992 U
,-
*****4:00 P.M.- EARLY MEETING CITY OF ANDOVr;p
As a result of the NFLCP national conference being held hI 3L. Paul 011 TIIUI ::luay,
July 16th, the Commission at its last meeting decided to schedule theIr meeting
at an earlier date and time.
1. CALL TO ORDER: Chair, Jerry Cotten will call the meeting to order at 4:00 PM.
2. ROLL CALL: Mava will take the rol1.for the benefit of the home viewers,
3. OPEN FORUM: This w11l be the point in the meeting for any person from the
publ1c that wishes to address the Commission.
4. ATTORNEY'S REPORT:
4.1 TRANSFER OF OWNERSHIP.
Enclosed please find a draft copy of the resolution whiCh wll1 be sent to
the member city counclls for adoption. Tom will have the final draft copy
prepared and ready by the Tuesday meeting,
5. CONSENT AGENDA: All items on the Consent Agenda will be acted upon by the
Commission in one motion unless otherWIse removed for discussion and/or
action.
5.1 APPROVAL OF MINUTES.
Minutes of 6/18/92. The minutes which are enclosed in the packet are the
final draft which will be approved or amended accordingly.
5.2 APPROVAL OF BillS.
* City of Anoka figures not available at this writing
* Bernick & Lifson 3,972,25 - Transfer legal fees
* Public Knowledge 1,382.00 - Transfer consultant, financial
* A/V Wholesalers 458,00 - Ramsey monitor
* Pierce Refrigeration 203.85 - Air conditioning repair
* Sumac 300.00 - Consultant, planning
5.3 NORTH CENTRAL SUBSCRIBER REPORT.
Enclosed Is the company reports and the statistics for a one month period, If
any Commissioner has any questions, please call either Kathi or myself,
5.4 FINANCIAL REPORT.
The bank statement for the Commission's account is provided for review and
it indicates the action which transpired during the month, In addition, I have
included the Commission's spreadsheet showing monthly and year-to-date
act ivi ty.
Agenda Memorandum
Page Two
July 14. 1992
6. OLD BUS I NESS:
7. NEW BUSINESS:
7.1 COMMITTEE REPORTS
The committees for strategic planning have have been meeting and the
respective chairs will give updates on progress and direction.
Jerry Cotten - Resources
Mary Ebanks - Promotion
Ryan Schroeder - Programming
8. CLOSE: At this point, the Chair will close the regular Commission meeting to
Open the OCTV-33 management meeting.
~.'"
'.
,
ANDOVER
-_.- ..-....----..
ANOKA
CHAMPLIN
QUAD CITIES CABLE COMMUNICATIONS COMMISSION
JUNE 18, 1992
CALL TO ORDER - 1
The meeting was called to order at 5:00 p.m.
ROLL CALL - 2
Commissioners present were Chair Gerald Cotten; Mary
Ebanks; William Haas, Jr. (left at 5 :17 p.m.); Mark
Nagel; and Ryan Schroeder. Commissioners absent
were Melinda Coleman, Ken Peterson, and Gerry
Wegner.
Others present included Kevin Griffin, Cable TV
North Central; David Lundquist, Vice-Chairman, and
Nile McDonald, Executive Vice-President of
Operations, Meredith/New Heritage Associates; Terry
O'Connell and Torn Creighton, Commission staff; and
Joe Perrin, ABC Newspaper.
OPEN FORUM - 3
3.1
Chair Cotten opened the public 'hearing, which had
been continued from two previous regular meetings,
relative to the proposed transfer of ownership of
the cable television system. It was noted that
there was no one in the audience to speak on this
issue.
Motion was made by Schroeder, seconded by Haas, to
CLOSE THE PUBLIC HEARING.
Creighton advised the Commission has, at the close
of the public hearing, thirty (30) days in which to
send its recommendation to the member cities and
take final action.
5 ayes - 0 nayes. Motion carried.
QCCCC Meeting Minutes
June 18, 1992
Page 2
ATTORNEY'S REPORT - 4
4.1 & 4.2
Creighton indicated he will be analyzing the infor-
mation available relative to the transfer of owner-
ship and will provide a report to the Commission on
his summary findings.
Motion was made by Nagel, seconded by Haas, to
DIRECT STAFF TO PREPARE THE NECESSARY DOCUMENTS
RECOMMENDING TO THE COMMISSION APPROVAL OF THE
TRANSFER OF OWNERSHIP CONTINGENT UPON STAFF'S WORK-
ING OUT THE FINAL DETAILS AND SUPPORTING THE CHANGE.
WHEN STAFF FEELS ALL DETAILS ARE RESOLVED, THE RESO-
LUTION APPROVING THE TRANSFER OF OWNERSHIP SHALL BE
SENT ON TO MEMBER CITIES FOR THEIR CONSIDERATION A~ID
APPROVAL.
5 ayes - 0 nayes. Motion carried.
Mr. Lundquist provided background information on how
Meredith and New Heritage Associates got together to
form the Meredith/New Heritage Associates
organization currently attempting to purchase the
cable television system.
Creighton indicated Haas would soon have to leave
this meeting due to a pressing engagement, and
recommended the Commission briefly interrupt this
presentation from Mr. Lundquist to attend to Commis-
sion agenda items requiring a quorum in order to
take action. The commission concurred.
roNSENT AGENDA - 5
Motion was made by Nagel, seconded by Schroeder, to
APPROVE THE CONSENT AGENDA.
5.1 APPROVED THE MAY 21, 1992, MEETING MINUTES AS
PRINTED.
5.2 AUTHORIZED PAYMENT OF THE BILLS AS PRESENTED IN
THE COMMISSION PACKET INFORMATION: CITY OF
ANOKA (MAY), $2,827.04: BERNICK & LIFSON (MAY),
$205.50: BERNICK & LIFSON (TRANSFER),
$2,321.75: SPRING CLEAN (MAY), $225.00: U.S.
WEST COMMUNICATIONS, $117.67: AND AUDIO VISUAL
WHOLESALERS, (#85870) $230.62.
5.3 RECEIVED THE CABLE TELEVISION NORTH CENTRAL
SUBSCRIBER REPORT FOR THE MONTH OF MAY 1992.
QCCcC Meeting Minutes
June 18, 1992
Page 3
5.4 RECEIVED THE FINANCIAL REPORT FOR THE PERIOD
ENDING MAY 29, 1992, INDICATING A BANK STATE-
MENT BALANCE OF $44,308.32, WITH EXPENDITURES
OF $6,530.90. THE COMMISSION BUDGET'S SPREAD-
SHEET/ACTIVITIES WAS ALSO NOTED.
5 ayes - 0 nayes. Motion carried.
NEW BUSINESS - 7
7.1
O'Connell indicated he has had discussions with
Nagel and Ebanks relative to the member city pur-
chases of either audio or video equipment. Nagel
and Ebanks reportedly queried about what happens to
the funds not spent during each calendar year.
O'Connell stated each city was even going into 1991.
The City of Andover put $1,000 towards a $3,900
public address system. That $1,000 went into the
Commission's General Fund under Unallocated Contin-
gency Funds. Nagel and Ebanks reportedly suggested
that O'Connell request the Commission's considera-
tion that the $1,000 not spent in 1991 by the Cities
of Anoka, Andover, and Ramsey be made available to
those cities in 1992 or establish for those cities a
reserve fund in which this money would be deposited
for future use.
O'Connell stated Ebanks has indicated the City of
Champlin is proposing to purchase approximately
$10,000 in equipment1 $3,500 paid out this year and
the balance paid in future years. The City of Anoka
is proposing to do the same.
Motion was made by Ebanks, seconded by Nagel, that
EACH MEMBER CITY BE ABLE TO CARRY OVER THAT UNUSED
ALLOCATION OF THAT YEAR AND THE NEXT YEAR INTO THE
SAME FUND. 0' CONNELL WILL DIVIDE THE RESERVE FUND
FOR EQUIPMENT PURCHASES. THIS CARRY OVER DIRECTIVE
SHALL BE EFFECTIVELY IMMEDIATELY, RETROACTIVE TO
1991.
5 ayes - 0 nayes. Motion carried.
RECESS
Cotten declared the, QCCCC portion of the meeting
recessed at 5:15 p.m. in order to convene the QCTV-
33 portion of the meeting to address issues
requiring a Commission'quorum in order to vote.
QCCCC Meeting Minutes
June 18, 1992
Page 4
MEETING RECONVENED
Cotten reconvened the QCCCc meeting at 5:17 p.m.
(Commissioner Haas left at 5:17 p.m.)
Mr. Lundquist continued on with his presentation on
the creation of the Meredith/New Heritage
organization. He indicated while the two companies
are currently separate, they will eventually be one.
The cable system will be operating under Meredith
Cable.
Mr. Lundquist indicated they do not plan to make any
changes from how the cable company is managed
locally. He stated they would like to work on a
team basis with local people to enhance their
decision making. Mr. Lundquist indicated they work
with some three hundred (300) cities nation wide and
have never had any law suits with cities. The cable
company reportedly operates by negotiating and dis-
cussing in good faith.
Meredith/New Heritage has reportedly retained many
of the employees from Cable Television North Central
and plans to operate in the same way. Mr. Lundquist
stated they have no plans to change rates other than
what has been done in the past. He added the area
in which Meredith/New Heritage can make the most
contribution quickly is in marketing. Mr. Lundquist
predicted the penetration in this area will be up to
60-70 per cent in ten years. He stated the QCCCC
area has a cable plant that is well maintained and
close to state of the art.
Nagel queried whether Meredith/New Heritage has
received the Technical Inspection of the Cable TV
North Central report. Creighton indicated they
have received the report and have responded. Some
discrepancies have 'already been taken care of.
Nagel further referenced page 34 of the report which
addresses the outside plant issue and queried
whether these things have been handled. Mr. Griffin
stated they have already been taken care of.
O'Connell stated he will provide the Commission with
comments on the discrepancies.
QCCCC Meeting Minutes
June 18, 1992
Page 5
Nagel referenced the financial report previously
received by the Commission, querying the capital
expenditures from the year 2000. Creighton
responded that those issues are not necessarily
resolved but are, rather, understood. They are not
reflecting any system upgrade in their pro forma.
However, they have the opportunity available to them
to infuse more equity in the system. Creighton
added there may not be a need until the year 2000
for significant plant rebuilds. Nagel stated the
report suggested there was some thought that some-
thing major needed to be done before the year 2000.
Creighton confirmed that that issue has been taken
care of.
Schroeder indicated the only complaint he has ever
received is that they can not get cable television
because the line does not come out this far. He
noted that the City of Ramsey is growing rapidly and
queried how the decision is made to expand cable
television services into a subdivision: will there
be any changes.
Mr. Griffin indicated the franchise language
addressing density pretty much determines when cable
services is extended. However, there are times when
consideration is given to moving into an area prior
to density occurring in order to accomodate the
engineering aspects of development, utilizing joint
utility agreements.
Mr. Lundquist responded that franchise requirements
stipulate building in an area with forty (40) homes
per mile. However, they have built in areas below
that at times. He encouraged the Commission to
bring these types of issues to their attention at
any time.
Mr. Griffin
sideration to
ision if that
exceeding the
added the cable company also gives con-
extending cable service into a subdiv-
development exceeds the potential of
forty (40) homes per mile pOlicy.
O'Connell felt that line extension is a valid ques-
tion in that some negotiation discussions will
address New Heritage's aggressive productions.
QCCCC Meeting Minutes
June 18, 1992
Page 6
Mr. McDonald also briefly addressed the Commission,
indicating that the company looks forward to a suc-
cessful relationship with the QcCCC.
CLOSE - 8
Cotten declared the QCCCC portion
recessed at 5:45 p.m., directing
continue on with the previously
meeting/agenda.
of the
that the
reces sed
meeting
meeting
QCTV-33
Respectfully submitted,
Reviewed for approval,
:f7~ N~
Mava Mikkonen
Recording Secretary
Terry O'Connell
Administrator
At'IIl1IInnmA
WWlIWI.IWW
~~~-ms
JULY 11, 19?2
1. OPEt~
2. CONSENT MEtm,A,
:l.1 APPROYALO~ MINUII::>: bIl6/9:l
2.2 ;',ppnO'f^L OF BILLS
:l.j ~ INANCIAL RI:POR I
j. OlU ISU:>INI::>:>
'7 t nl::'I" c:'nl' nl' C:llnvl::'V
v., ",,",v,vlun un vun.,-.
... lll::'W D IIc:n,I::'C:C:
I. "L.n uvv,nL,v,",
4.1 LUCAL PRUliHAMMINli HI:POHI
1.2 ;',D'fEnTlSING DISCUSSIONS
S. ,A.TTOfU~EY'S nEPOnT
6. CLOSE
7. ,~DJOUIU~ aCT v &. COMMISSION MEETItIGS
Uh-" E C E i V ;'''Jf
. C,
I JlJll 3 ]992 "
,.
CITY OF ~ >1"'("\\11=1'
~~~~ RI~'~~3jl~J
1. QfEH: The Chair will declare meeting open at the close of the Co 'ss~rrY nc- '''~,..,. /....~
Meeting. .
2. CONSENT AG~
2.1 APPROVAL OF MINUTES: 6/18/92.
The minutes in the packet are the final draft as submitted for approval.
2.2 APPROVAL OF BILLS.
City of Anoka
AN Wholsalers
District 11
EPA
JMH Software
Spring Clean
US West
2.3 FINANCIAL REPORT.
The bank statement and accounting report is submitted for your reviev and approval.
not available at this writing
279.99 - A/V equipment
83.00 - Refreshments} "BWC"
55.47 - A/V supplies
389.00 - Computer rep~r
225.00 - Building cleaning
118.40 - Phone service
3. QJ..D BUSINESS:
3.1 CHOICE OF SURVEY VENDOR.
Proposals from both Decision Resources and Sumac and Associates have not arrived as
of this writing} however, I expect them before Tuesday vill forward to Commissioners
once received.
4. NEW BUSItlESS:
4.1 LOCAL PROGRAMMING REPORT.
I will give a report on playback and production schedules of QC TV -33. Weekly
schedules of programs and programming reports are enclosed in packet .
4.2 ADVERTISING DISCUSSSIONS
Report on options available for next season.
S. ATTORNEY'S REPORT:
6. CLOSE: Chair closes QCTV-33 meeting.
7. ADJOURN T.HE COMMISSION MEETING: The Chair will ask for motion to
adjourn.
"
ANDOVER
-... -----_..
~~~~:MPLlN u~ E C E i V E
RAMSEY .
QUA - 20.1.5 _:st.Av.:~~~._~~.?~~._Minnesot:5~~?3 -~- 42~- - -.:J+fH-3 i99-
D CITIES CABLE COMMUNIC TI
CITY OF ANDOVER
QCTV-33
JUNE 18, 1992
CALL TO ORDER - 1
The meeting was called to order at 5:15 p.m. during
the recessed portion of the regular Quad Cities
Cable Communications Commission meeting.
Commissioners present were Chair Gerald Cotten: Mary
Ebanks: William Haas, Jr. (left at 5:17 p.m.): Mark
Nagel: and Ryan Schroeder. Commissioners absent
were Melinda Coleman, Ken Peterson, and Gerry
Wegner.
Others present included Terry O'Connell and Torn
Creighton, commission staff: Kevin Griffin, Cable TV
North Central: David Lundquist, Vice-Chairman, and
Nile McDonald, Executive Vice-President of
Operations, Meredith/New Heritage Associates: and
Joe Perrin, ABC Newspaper.
CONSENT AGENDA - 2
Motion was made by Nagel, seconded by Schroeder, to
APPROVE THE CONSENT AGENDA.
2.1 APPROVED THE MAY 21, 1992, MEETING MINUTES AS
PRINTED.
2.2 AUTHORIZED THE PAYMENT OF THE BILLS PRESENTED
IN THE AGENDA PACKET: CITY OF ANOKA (MAY),
$11,837.02: AUDIO VISUAL WHOLESALERS (#85281)
$702.01, AND (#85689), $285.09: BERNICK &
LIFSON, $195.00.
2.3 RECEIVED THE FINANCIAL REPORT FOR THE PERIOD
ENDING MAY 29, 1992, SHOWING A BANK STATEMENT
BALANCE OF $33,502.76, WITH EXPENDITURES OF
$11,017.10. ALSO,NOTED WAS THE QCTV-33 BUDGET
SPREADSHEET.
QCTV-33 Meeting Minutes
June 18, 1992
Page 2
RECESS
Cotten declared
recessed at 5:17
this meeting.
the QCTV-33 portion of the meeting
p.m. to resume the QCCCC portion of
(Commissioner Haas left at 5:17 p.m.)
RECONVENE
Cotten reconvened the QCTV-33 meeting at 5:45 p.m.
OLD BUSINESS - 3
3.1
O'Connell noted the information provided the Commis-
sion relative to the Decision Resources Inc. (DRI)
survey discussed at the May 1992 meeting. He
indicated the population of individual cities is not
important in taking this survey. DRI takes 400
sample questionnaires within a community. The cost
DRI charges for conducting and evaluating such a
survey is between $5,000-$6,000.
O'Connell indicated he also contacted Sumac and
Associates about the possibility of its conducting a
survey for the QCCCC. This company reportedly has a
survey which would take 500 profiles over a two week
time table at a cost of $2,500, with $500 paid to
them in advance.
O'Connell queried the Commission's direction on how
to proceed.
Ebanks felt the DRI survey was very lengthy.
Creighton stated for some reason people usually do
not mind answering survey questions about
television. O'Connell stated DRI definitely knows
its business. Unfortunately, very little is known
about Sumac and Associates.
Nagel queried whether the cable television company
would be interested in some of the survey results
and would perhaps consider participating in the
costs to get a survey done in our area. He felt
staff should approach the cable company and query
its interest in such an endeavor. Nagel stated he
did not think $5,000 was terribly out of line for
survey information we are hoping to obtain.
Upon discussion of Sumac and Associates, O'Connell
indicated this company did not offer a sample
survey: they have not done one for cable television
before. He stated DRI would be willing to make a
presentation before the Commission at the company's
own cost.
QCTV-33 Meeting Minutes
June 18, 1992
Page 3
Nagel noted no official action can be taken because
there is no longer a quorum, but recommended staff
be directed to obtain bids. He suggested staff con-
tact other cities to see what other companies bid to
do their surveys.
O'Connell queried whether the Commission will be
meeting in July due to the conflicting schedule with
the NFLCP conference. However, he also noted the
importance of developing the survey and obtaining
its results in order to do stretegy/revenue
planning.
Nagel directed staff to contact the cable company to
see if they will Jo~n the QCCCC in this survey
venture, contact several cities inquiring from which
companies they received bids, proceed with obtaining
bids from several of the companies found to conduct
these surveys, and then bring back the information
obtained for the Commission's consideration.
Schroeder queried where the money is corning from to
pay for this survey. O'Connell responded that there
is money in the Unallocated Contingency fund which
the Commission could designate for this use.
O'Connell added he did not believe there will be a
noticeable difference between a survey taken for the
QCCCC and from the results obtained for the
Burnsville/Egan area.
Nagel recommended the Commission and staff proceed
as he previously recommended, and to consider the
possibility of calling a special meeting, should it
become necessary, to make a decision on this survey
issue.
NEW BUSINESS - 4
4.1
O'Connell addressed the local programming report,
noting that at the May 1992 regular meeting the
Commission agreed to go with the "Breakfast with the
Coaches" program and focus on the softball/baseball
teams as well as city leagues, with the understand-
ing that the softball/baseball coverage would pro-
ceed only if there was sufficient advertising
revenue to cover it. O'Connell reported nothing was
done with that: he suspended that programming
activity. No local teams made it into the playoffs.
QCTV-33 Meeting Minutes
June 18, 1992
Page 4
O'Connell noted the contract with Bruce Frank ended
at the end of the school year. Mr. Frank reportedly
queried what QCTV-33 would charge for longer, two-
hour summer program rates for the "Breakfast with
the Coaches" program. O'Connell stated Mr. Frank
has not sold any advertising for this summer
program: there is no revenue coming in, and he wants
the program to continue. O'Connell indicated he
has, therefore, suspended the summer version of the
"Breakfast with the Coaches" program. We will look
at continuing it again next fall.
4.2
The Commission and staff discussed the season's
analysis of the advertising report for the "Game of
the Week" and "Breakfast with the Coaches" programs.
The report indicated a year-to-date deficit of
$6,276, with $4,422 remaining in outstanding
receivables.
Cotten stated some of the expenses incurred we would
have any way. O'Connell concurred, adding that
costs were higher on the High School League and
color commentary than anticipated. However, we did
not get the projected fifteen (15) advertising
sales. He felt this is positive programming.
O'Connell added while he did not feel we should be
real disappointed in looking at the numbers, we can
not miss the mark that far again on future
endeavors.
O'Connell stated Mr. Frank did a good job
announcing. He requested direction from the Commis-
sion on future advertising efforts.
Ebanks stated the Commission gave Bruce Frank
another chance this past season to make this adver-
tising venture work. However, in looking at the
bottom line of these figures provided, she did not
feel the advertising activity was able to offset the
programming costs. Some specific concerns expressed
by Ebanks were:
The Commission will have to expend
obtain a survey Mr. Frank feels is
order to make his advertising campaign
more money to
necessary in
work.
The commission asked Mr. Frank for
written reports on his activities: none,
few, were received. This was a
stipulation.
monthly,
or very
contract
QCTV-33 Meeting Minutes
June 18, 1992
Page 5
-- The contract with Mr. Frank was not fulfilled by
him.
Ebanks went on to state if we want to continue along
this line of programming in conjunction with adver-
tising, maybe we need to farm that out to someone
else or another agency who is more aggressive. She
indicated she is not pleased with what she sees on
the financial report for these two programs and with
the whole year.
Cotten did not disagree, but felt the Commission is
now in a position, whereby, it can use the
information and figures received to better negotiate
future contracts. Although, he stated he does not
want to preclude other options. No major decisions
will be made at this time anyway. Cotten stated he
does not feel these figures indicate a real great
loss.
Nagel indicated the only one who made any money from
this contract venture is Bruce Frank. He felt the
Commission's losses are approximately $10,700: we
have not received the $6,276 yet. He too felt if a
similar venture is considered in the future that
other options should be considered. We will hope-
fully soon have survey information available for
future use.
Creighton stated the $4,422 constitutes outstanding
receivables. Contract provisions were made clear to
Mr. Frank. Creighton advised the Commission that
Mr. Frank may have breached his contract. He fur
ther advised that consideration be given to this
potential breach of contract issue before any
additional money is automatically paid out to Mr.
Frank.
The Commission concurred, directing that no further
funds be expended to Bruce Frank at least until the
next meeting.
Schroeder suggested that, prior to any future
negotiations with Bruce Frank or any other vendor,
maybe we need to complete a marketing plan and the
survey. We should then take that information, along
with this financial information, and see what is
available out there.
QCTV-33 Meeting Minutes
June 18, 1992
Page 6
Ebanks stated other community television stations'
have conducted successful television advertising
campaigns with outside contractors. She queried
whether we could use them.
O'Connell agreed to check around. He indicated he
liked Schroeder's suggestion of working on a market-
ing plan.
O'Connell reported the local programming report also
included coverage of Father Hennepin Days. During
these events employees utilized a cellular telephone
recently purchased by the Commission, taking
advantage of good municipal rates, and found the
telephone to be very efficient/helpful.
ATTORNEY'S REPORT
5.1
Creighton provided an update on the development of
the access corporation. The receipt of the Certifi-
cate of Incorporation from the Minnesota Secretary
of State was noted. Creighton stated we now need to
develop by-laws and set up a board of directors.
Nagel recalled that the commission wanted to be the
initial board of directors.
Schroeder stated it would be nice to have the flexi-
bility built in to expand the membership.
NEXT MEETING
The Commission concurred that the regularly
scheduled July 16, 1992, meeting be cancelled, due
to a conflict of dates with the NFLCP conference,
and to reschedule the regular QCCCC/QCTV-33 meeting
for July 14, 1992, at 4:00 p.m. in the Council
Chambers of Anoka City Hall.
MISCELLANEOUS
O'Connell queried whether the Commission, along with
staff, wanted to participate in this year's annual
Chamber of Commerce golf tournament. In past years
the cable company have paid 'for half of the fees and
the Commission paid the other half. Nagel invited
O'Connell to play in the tournament as a guest of
the City of Anoka. The Commission agreed to the
half and half fee payment procedure.
, .
QCTV-33 Meeting Minutes
June 18, 1992
Page 7
ADJOURNMENT -7
There being no further discussion, Cotten declared
both the Quad Cities Cable Communication Commission
and the QCTV-33 meetings adjourned at 6:37 p.m.
Respectfully submitted,
Reviewed for approval,
;l1~ y:7~4~'
Mava Mikkonen
Recording Secretary
Terry O'Connell
Administrator
~'
10 (C.
7/2112-
LOWER RUM RIVER WATERSHED MANAGEMENT ORGANIZATION
ANDOVER - ANOKA - COON RAPIDS - RAMSEY
2015 1ST AVE., ANOKA MN 55303
MEETING NOTICE
wednesday, July 15, 1992 - 8:30 a.m. - Committee Room, Anoka City Hall
AGENDA
A. Call to Order
B. Roll Call
C. Minutes of Previous Meetings
D. Treasurer's Report
E. Payment of Bills
F. Report of Officers
G. Consideration of Communications
1. Communications re Rosella Sonsteby Wetland Issue
H. Pending Projects/Permit Reviews
1. First Quarter Report - Jankowski
2. Second Quarter Reports - All Members
3. Update on Mobil Service Station Project
4. Juniper Ridge Partnership - #92-2
I.
Old
1.
2.
3.
4.
Business
Water Quality Records/Maintenance - Jankowski
Andover's Storm Drainage Plan
Update on City of Ramsey Project #91-14
Wetland POlicy and Letter to Anoka County
J. New Business
1. Prepare Draft Contract for Consulting Engineering
Services
K. Adj ournrnen t
ATTENDANCE:
WMO Members
REMINDER: THE BILL REVIEW COMMITTEE WILL MEET PRIOR TO THE
REGULARLY SCHEDULED MEETING
LOWER RUM RIVER WATERSHED MANAGEMENT ORGANIZATION
JUNE 17, 1992
CALL TO ORDER
Chairman Jim Schrantz called the meeting to order at 8:30
a.m. in the Committee Room of Anoka City Hall.
ROLL CALL
Members present were Jim
a.m.), and Steve Jankowski.
Schrantz, Scott Erickson
John Weaver was absent.
(9:05
Also present was Anoka alternate Ray Schultz.
CONSIDERATION OF THE MINUTES
Schrantz referred to the Meadows of Round Lake project as
discussed at the May 20, 1992, regular meeting. He indicated
he wished the minutes to reflect that the City of Andover
received its Minnesota Department of Natural Resources (DNR)
permit for just the Meadows of Round Lake plat, not for the
Eldorado Street crossing. Andover plans to build the plat
without the crossing at this time.
Motion was made by Jankowski, seconded by Schultz, to APPROVE
THE MAY 20, 1992, REGULAR MEETING MINUTES WITH THE CHANGE
INDICATED BY SCHRANTZ.
3 ayes - 0 nayes. Motion carried.
TREASURER'S REPORT
This agenda item was postponed until Treasurer Scott Erickson
could be present.
PAYMENT OF BILLS
This agenda item too was postponed until Erickson's arrival.
REPORT OF OFFICERS
Jankowski reported that project #91-15 is being proposed in
the City of Ramsey. It will be a new subdivision which will
have two discharge points into a wetland and will involve
dewatering during construction. He indicated he plans to
send the plans for this project to the LRRWMO and its
Consulting Engineer for review.
LRRWMO Meeting Minutes
June 17, 1992
Page 2
Schultz queried whether this board should review the
ing plans before considering the other aspects
project. Jankowski stated the City of Ramsey wants
work next week.
dewater-
of the
to start
Schrantz explained how the City of Andover handles all of its
projects whereby it involves the watersheds in the initial
planning stages. He suggested the City of Ramsey should get
the LRRWMO's approval before the city goes out for bids.
Jankowski explained that the procedure used by Ramsey is to
give final plat approval before they get bids. However,
before a project is allowed to be recorded, the city requires
specific assurances. Generally, they authorize and award
bids at the same time as the final plat approval is filed.
Jankowski stated the LRRWMO would not be signing off on the
storm water portion of this project.
Schultz expressed concern with the requested dewatering
approval in that he feared the LRRWMO is being asked to grant
approval as far as the storm water drainage goes, and the
board does not know what the storm drainage on that sub-
division will be or what comments will corne out of it.
Jankowski argued that he felt prior LRRWMO approval for that
portion of this project at this stage of the project would be
a futile effort in that the storm drainage will most likely
be modified between considerations of the preliminary and
final plat.
Schultz cautioned that a
that can cause serious
vertical alignment.
storm sewer is the biggest
conflict to any sanitary
thing
sewer
Schrantz stated Andover goes to the watershed for approval of
any project's drainage plan. If any changes are made after
watershed approval has been granted, the project has to go
back to the watershed again.
Schultz stated as far
into a wetland and
will most, likely not
as drainage goes, if a project drains
requires a siltation pond, those plans
change, or if so, very little.
Schrantz reiterated it is very important to take these types
of plans to the watershed for approval as soon as possible.
All of the project's permit requests should be run past the
appropriate agency before the project is ever started.
Jankowski indicated the developers for
told they must obtain LRRWMO approval.
whether they need LRRWMO approval of the
project #91-15 were
However, he queried
plat or on just the
LRRWMO Meeting Minutes
June 17, 1992
Page 3
storm drainage.
situations.
He queried how other cities handle":these
'.
(Erickson arriyed at 9:05 a.m.)
Schrantz stated it is simply part of Andover's policy,that
all plats go through the watershed review process. Erickson
indicated he'is not involved in that aspect of engineering'at
Coon Rapids. Schultz stated in Anoka if an extremely minor,
older subdivision project came up, it would not make sense to
run it through the LRRWMO.
Schrantz added that the DNR will
and will want approval/comments
its review process.
be looking at this project
from the LRRWMO as part of
Schultz addressed the dewatering permit, stating as long as
that portion of the project does not affect the wetland level
and does not cause problems, other than sedimentation and
erosion at the end of the discharge pipe, why should the
LRRWMO have a concern with that. Schrantz pointed out that
this board does not know where the discharge pipe will be.
Schultz queried whether the LRRWMO will require water testing
at the point of discharge. Schrantz stated he preferred to
leave that aspect up to the DNR.
Jankowski agreed perhaps the process is not as simple as it
was initially thought to be. Schultz concurred, adding for
all this board presently knows, this Ramsey project might be
next to an old abandoned' fuel tank or the landfill.
Schrantz suggested approving permit #91-15, DNR permit #92-
6237, subject to DNR approval, with LRRWMO concerns expressed
relative to erosion with the stipulation that the project
does not result in flooding anyone's property.
Jankowski suggested the LRRWMO set up a review check list on
dewatering situations. Erickson queried, and Schrantz
confirmed, that the POllution Control Agency (PCA) will soon
be requiring permits for dewatering. Jankowski added the PCA
is getting into wetland issues. Schrantz stated the
Metropolitan Council is also.
Motion was made by Schultz, seconded by Erickson, to APPROVE
PERMIT #91-15, DNR PERMIT #92-6237, SUBJECT TO LRRWMO CON-
CERNS RELATING TO EROSION AND FLOODING AS WELL AS BEING
SUBJECT TO THE PROJECT'S RECEIVING DNR APPROVAL.
LRRWMO Meeting Minutes
June 17, 1992
Page 4
Jankowski noted previous discussion relative to concerns
about the landfill, indicating that the project will not be
pUlling water from the landfill. Schrantz explained his
concern was that this board did not know where the project is
to be located due to the lack of a formal review with appro-
priate information provided.
Schrantz suggested setting up a work session to discuss these
types of problems, perhaps including the Consulting Engineer
in said discussions. He felt the board should sit down and
formalize the procedure. Schrantz suggested the possibility
of having the LRRWMO visit the Coon Creek Watershed opera-
tions to visually see what other agencies do.
VOTE: 4 ayes - 0 nayes. Motion carried.
TREASURER'S REPORT
Erickson presented the Treasurer's Report for the month
ending May 31, 1992, showing account balances: Money market
checking account, $10.00: interest bearing savings account,
$3,819.48, less the permit account balance of $1,827.00, for
a total savings account balance of $1,992.48: and a
certificate of deposit account balance of $8,000.00: for a
total balance of $11,829.48.
Erickson noted there were two Barr Engineering bills approved
at the May 1992 meeting subject to the Consulting Engineer's
clarification of where each expenditure should be charged.
Skallman has not supplied that information as of yet.
Erickson indicated he telephoned Skallman and requested that
he use the old format he used previously when breaking down
charges.
Erickson indicated the second half year's membership dues
billing will be sent out to member cities in July 1992.
Motion was made by Erickson, seconded by Schrantz, to APPROVE
THE TREASURER'S REPORT AS PRESENTED.
4 ayes - 0 nayes. Motion carried.
Erickson referenced the Summary of Permit Fee Applications as
of May 31, 1992, received from Deputy Treasurer Jim Knutson.
He invited the board to review these projects and t~
recommend a permit fee refund for any project which that
city's representative feels has been properly completed. Any
member who feels a project within his city has been properly
completed and should have the balance of its application fee
returned, should submit such a request in writing at the July
LRRWMO Meeting Minutes
June 17, 1992
Page 5
-. J.. -.. "-_. _
1992 regular meeting, indicating the project hasbeen.signed
off on by the city. ~. -.,-
, .-....-.
-.
Jankowski noted the normal application fee for projects is
$500.00 and queried on the surnrnary.reportwhere the City of
Andover shows a payment of $198.50. Schrantz recalled, and
the board concurred;' it- was immediately after that -when' the
board decided even member city applications for projects
should be required to submit the $500.00 application'fee, not
just pay the expenses as they are incurred.
..:
Members agreed to meet in the Anoka Engineering conference
room immediately fOllowing the July meeting to have a general
work session to iron out various issues. Members were urged
to bring a list of questions for discussion to that- work
session.
PAYMENT OF BILLS
Jankowski reported rece~v~ng a bill from Barr Engineering,
dated May 3, 1992, for professional services rendered on
behalf of the LRRWMO during the period March 29 through May
2, 1992, in the amount of $960.00.
Schultz noted again the Barr Engineering bill
down so that the expenditures may be charged
proper LRRWMO accounts/projects.
is not broken
off to the
Schrantz reported that Skallman called him and asked what to
do about the Anoka County project discussed at the May 1992
regular meeting. He reportedly told him not to do anything
because the county has not submitted a permit application and
fee. Schrantz recommended sitting down with our Consulting
Engineer on a one-to-one basis and telling him what this
board wants/needs him to do. He has to itemize these bills
so we know where these charges belong.
Jankowski felt certain Ramsey's project #91-14 expenditures
have to have exceeded its initial $500.00 application fee.
However, we do not know that because these bills are not
broken down properly.
Upon further discussion, it was noted the board has, on
several occasions, requested a breakdown of itemized expendi-
tures for each billing.
Motion was made by Schultz, seconded by Erickson" to NOT PAY
THIS $960.00 BARR ENGINEERING BILL UNTIL THE LRRWMO RECEIVES
A CORRECT ACCOUNTING OF EXPENDITURES.
LRRWMO Meeting Minutes
June 17, 1992
Page 6
Schrantz stated on Andover project #92-6100, Meadows of Round
Lake, Skallman should be requesting another $500.00 fee for
review, noting that the review costs are at least $300.00
over the initial fee submitted. We should be requesting
these project applicants who have' used up their initial
$500.00 fee to submit another $500.00. Schrantz stated there
should be no reason why Skallman can not set up an accumula-
tive billing process.
Erickson noted Skallman is now charging $70.00 per hour.
This board was told some time ago that LRRWMO related permit
reviews would be handled at Barr Engineering by a less
expensive engineer.
Schrantz recommended this board meet with representatives of
Barr Engineering to reconsider our contract with that firm.
Motion was made by Erickson, seconded by Schultz, to
AUTHORIZE THE LRRWMO CHAIRMAN TO CONTACT BARR ENGINEERING,
REQUESTING THAT SKALLMAN AND JOHN DICKSON ATTEND A TENTA-
TIVELY SCHEDULED JUNE 25, 1992, SPECIAL LRRWMO MEETING IN THE
COMMITTEE ROOM OF ANOKA CITY HALL TO REVIEW THE CONSULTING
ENGINEERING CONTRACT, WITH DISCUSSIONS INCLUDING HOW THE
BILLING SHOULD BE BROKEN DOWN AND WHO SHOULD REVIEW LRRWMO
RELATED PERMITS.
4 ayes - 0 nayes. Motion carried.
CONSIDERATION OF COMMUNICATIONS
Schrantz noted the receipt of a June 9, 1992, letter from
Randall J. Anhorn, Lirnnologist/Environmental Planner for the
Metropolitan Council, querying the LRRWMO interest in parti-
cipating in the 1993 lake monitoring program conducted by the
MetropOlitan Council. At a cost of $1,000, the LRRWMO
members indicated the Metropolitan Council program would not
be financially feasible. This board is currently involved in
a lake monitoring program through the Anoka County Soil and
Water Conservation District.
The board noted the receipt of a public
National pollutant Discharge Elimination
Disposal System Permit Program relative
0054372, wastewater treatment facility in
Minnesota. No action taken.
notice for the
System and State
to permit #MN
Linwood Township,
Schrantz indicated there will be a Clean Water 2000
Conference scheduled for September 17-18, 1992, sponsored by
the U. S. Environmental Protection Agency and the Minnesota
Pollution Control Agency, to be held in St. Paul, Minnesota.
LRRWMO Meeting Minutes
June 17, 1992
Page 7
..... ,
There is no . cost to attend. Some members of the board
indicated they may consider attending the conference if their
schedules allow.
The Chairman also noted the receipt of the Spring 1992
Minnesota Environment newsletter.
PENDING PROJECTS/PERMIT REVIEWS
~
First Quarter Report - Jankowski
Jankowski indicated the Ramsey first quarter
not available. It will be provided at the
meeting o.
1992 report is
July regular
Members were reminded the second quarter reports will be due
at the July meeting.
Mobil Service Station Permit Review
Schultz reported he has sent to Barr Engineering for review
all the pertinent information relative to the Mobil service
station #05-EFQ, 702 Main Street, Anoka, groundwater
remediation system project. No response has been received
from the LRRWMO Consulting Engineer to date. Schultz stated
the Mobil service station has to get a permit from the county
to get into the county's storm sewer system.
Schrantz suggested Schultz telephone Skallman and ask if he
has reviewed this project yet.
Schultz further explained
charge water into the storm
MPCA review. He has heard
anyone so far. However, he
the Mobil station wants to dis-
sewer. This will also require an
no response on the project from
predicted no problems.
Schrantz suggested, and the other members concurred, that
Schultz should:obtainSkallman's comments on this Mobil
service station project and go ahead and submit them to the
DNR. Schultz was given the authority to sign off on the
permit on behalf of the LRRWMO.
OLD BUSINESS
Water Quality Records/Maintenance- Jankowski
Jankowski indicated he has not contacted Barr Engineering
about its records maintenance files relating toLRRWMO
LRRWMO Meeting Minutes
June 17, 1992
Page 8
business. Schrantz directed this be put on the July meeting
agenda.
Andover's Storm Drainage Plan
Schrantz directed that this item be placed on the July
meeting agenda in that the process is not yet complete.
Agency Board Members to Serve on the Interim Wetland Review
Board
Schrantz stated the make-up of the Interim Wetland Review
Board is outlined on page 33 of the Wetland Act House file:
representatives from the Board of Water and Soil Resources,
Soil and Water Conservation District, and the local unit of
government (in this case the LRRWMO's Consulting Engineer).
He further suggested perhaps the cities might want a repre-
sentative on that board. Jankowski stated he wants to be on
the Interim Wetland Review Board.
Set-Up of a Technical Review Committee for the LRRWMO
The board agreed this agenda item should be thoroughly
discussed at the upcoming work session scheduled for July 15,
1992, immediately following the regular LRRWMO meeting.
update on City of Ramsey Project #91-14
Jankowski indicated the project is basically in place. He
will have to check with Pete Raatikka, Ramsey's Consulting
Engineer with the firm of Hokanson Anderson Associates, Inc.,
to see if he submitted the project's final design to the
LRRWMO Consulting Engineer for review.
NEW BUSINESS
Policy on How to Deal with Future Anoka County Wetland
Projects
The LRRWMO members noted attorney Curtis Pearson's June 5,
1992, letter, responding to the board's query on how this
board may legally deal with ongoing Anoka County maintenance
projects which affect wetlands within the LRRWMO
jurisdiction.
After a thorough review of the four-page letter and attached
information, Jankowski deduced that Pearson is suggesting the
LRRWMO treat Anoka County the same as it would anyone
requesting LRRWMO project approval. Schrantz noted that
Pearson also indicates the board can bank these small,
LRRWMO Meeting Minutes
June 17, 1992
Page 9
minimal changes or losses to wetlands. Jankowski stated he
would rather the board allow the county to bank these ,smal'l
areas rather than require a mitigation plan for every project
that comes in, Schrantz noted that the information provided
from Pearson indicates the guidelines for banking are very
complicated. This board should probably continue doing what
it has been doing. Jankowski added while the idea of banking
is reasonable, he is not quite sure how complex the implemen-
tation would be.
Schultz stated this board's first concern should be water
quality. Schrantz indicated the information received says we
must consider the size of the wetland, not the size of the
damage. Schultz noted that Pearson's letter, page two, talks
about the entire wetland, not just the amount being
disturbed.
Discussions continued on the various situations which might
arise and how the LRRWMO should deal with them or if the
LRRWMO should be reviewing certain activities at all.
Erickson suggested the board should look at each project
case by case basis to determine whether or not it should
the project on to its Consulting Engineer for review or
the determination itself.
on a
send
make
Schrantz indicated on county projects, if the Corps of
Engineers and the DNR looks at the project and it meets with
their approval, that would satisfy him. However, the
affected wetland might not be within the jurisdiction of
either of those agencies. Schrantz stated, in those cases,
he liked the idea whereby the county would be allowed to bank
these small sized wetland losses. Then, once the losses have
accumulated to one acre, said acreage will then have to be
mitigated to whatever the standards are at the time at the
quality level of the wetlands when they were disturbed.
The Administrative Secretary was directed to draft a letter
to Anoka County, as well as put together an LRRWMO policy,
addressing the board's position on this issue.
. . . .,
LRRWMO Meeting Minutes
June 17, 1992
Page 10
ADJOURNMENT
A motion was ,made by Erickson, s~conded by Jankowski, to
ADJOURN THE MEETING.
4 ayes - 0 nayes. Motion carried.
Time of adjournment: 11:12 a.m.
Respectfully submitted,
yz~~
Mava Mikkonen
Administrative Secretary
'-'
~
~
AGENDA
COON CREEK WATERSHED DISTRICT
BOARD OF MANAGERS
JUly 13, 1992
7:30 PM
1. CALL TO ORDER
2. Approval of Agenda
3. Open Mike
"- ECE,VE--
HI JU Ll 0 1992 Ill.
~-
CITY OF ANDOVER
16 cc
7/zr/q z---
POLICY ITEMS
4. Approval of Minutes
5. Receive Monthly Financial Statements
6. Approve Bills
7. Review of Concerns on Contract and Cost of Creekview Pond
8. Consideration of Engineering Services Proposals
9. Review and Consideration of Legal Services Proposals
10. Presentation of Proposed 1993 Project Priorities
PERMIT ITEMS
11. Waiver: Wetland- US West
12. Pinewood Sanitary Sewer
13. Hentges: Clean 0- 41 & Private Ditches
14. Bridgewater: Concept Review
15. Doc's Acres
16. Mears Pond
17. Thomas Toyota
18. Blaine Proj 92-5 Sidewalk Const 117th & 0-41
DISCUSSION ITEMS
19. Quarterly Objectives
INFORMATIONAL ITEMS
20. Receive Staff Report
21. Wetland Replacement & Mitigation Requirements
22. Update on Enforcement Action Concerning Permit 509
NEW BUSINESS
ADJOURN
.'
COON CREEK WATERSHED DISTRICT
BOARD OF MANAGERS' MEETING
June 22, 1992
The Board of Managers of the Coon Creek Watershed District held
their regular meeting on June 22, 1992 at the Bunker Hills
Activities Center.
Present: Bob Boyum, Reggie Hemmes, Eldon Hentges, LuEllen
Richmond, Paul williams.
Staff:
Sheff .
Tim Kelly, Kathy Tingelstad, Ed Matthiesen, Harold
1. The meeting was called to order at 7:33 PM
2. Approval of the Agenda as amended with new replacement
handouts for items 6 and 9: Moved by Williams, seconded by
Richmond. Motion carried with five yeas (Boyum, Hemmes, Hentges,
Richmond, and Williams) and no nays.
3. Open Mike: Michael T. Wood distributed copies of a written
complaint pertaining to a permit number 509 (PAN 92-29) issued on
May 20, 1992 to Charles Mears for increasing the depth of an
existing pond on the Mears' property. Wood owns 5 acres adjoining
the Mears property at 5041-141st Av. in Columbus Township. Woods
told the stated that approximately 1,000 yards of dredged
material from the Mears' pond construction has been placed on
about 1/2 acre of Wood's property. Wood requested to have the
permit revoked, and made other requests in the written complaint.
Kelly stated that a formal investigation of this project has
begun and that a verbal stop-work order was given to Mears on
June 19 and that a written stop-order is being reviewed by Sheff
and will be sent soon. There was discussion about Mears getting
permission of the adjacent property owner; he had gotten it from
Wood's ex-wife. Michael Wood stated that she had no legal
authority to give that permission, as reiterated in a court of
law on September 20, 1991. Wood stated that he is the sole
property owner, and that the property is not in joint tenancy
with his ex-wife. Staff will follow-up on this item and it will
be covered at the next Board of Manager's meeting on July 13.
Pol icy Items
4. Approval of June e, 1992 Minutes: Richmond Questioned when the
wetland replacement would occur, pertaining to the Ham Lake
Street improvement service road construction. Kelly will do
further checking on this and will put it as an agenda item for
update at the next Board of Managers' meeting. Motion to approve
minutes was moved by Richmond, seconded by Williams. Motion
carried with five yeas (Boyum, Hemmes, Hentges, Richmond, and
Williams) and no nays.
5. Ditch Inventory: Kelly presented this item. Minnesota Statutes
1990, Chapter 501, Section 27 require the inventory and
evaluation of public drainage systems under the District's
administration. The due date to BWSR is July 1. The 12 ditches in
the District were each described in an inventory sheet. There was
discussion about statutory changes affecting drainage that
included measuring benefits by runoff coefficient and changing
the provision in the law that allows for a single dissenter to
bring the proceedings to a halt. Also discussed was a goal to
obtain a maintenance easement on private ditches. Richmond moved
and Williams seconded the motion to approve the inventory for
, forwarding to the BWSR with issues/concerns as stated in the item
review. Motion carried with five yeas (Boyum, Hemmes, Hentges,
Richmond, and Williams) and no nays.
J,,_ -2~
Page 2. Coon Creek Watershed District - Ila) 11, 1992
Permit Items
6. Leeman Lake Estates: Matthiesen presented the permit review.
The purpose of this project is development of five single family
lots on 30.2 acres. There was discussion about pond maintenance
and also, the importance of the depth of the pond for water
quality purposes. Staff stated that the City of Andover has the
easement around the pond. Based on the findings in the permit
review, it was recommended that the permit be approved pending
receipt of the fOllowing: The $950 erosion escrow, erosion
control, a pond depth that should be a minimum of 4 feet, and
pond maintenance program describing responsible party, frequency
and method of cleaning. Motion to approve as stipulated was moved
by Boyum and seconded by Williams. Motion carried with five yeas
(Boyum, Hemmes, Hentges, Richmond, and Williams) and no nays.
7. Winslow Hills Utilities: Matthiesen presented the permit
review. The purpose of this project is installation of sanitary
sewer, water main, storm sewer and street improvement for Winslow
Hills Second Addition. He stated that the permit could not be
approved because of the findings and that the applicant's
engineer has been notified and is coming back with a new set of
plans. Based on the findings in the permit review, it was
recommended that the permit be tabled due to the following
findings: The invert at the outlet for Pond D changed from 890.0
to 894.5. This results in the potential flooding of two
properties with walkouts. These are Lot 1, Block 5 and Lot 8,
Block 5. The 100-year elevation should be confirmed for Pond D.
In addition the easement for Pond D should be checked to see that
sufficient area is covered for the 100-year elevation. The invert
for the pond south of 149th needs to be checked for the control
outlet elevation. A maintenance plan should be provided for the
operation and maintenance of each one of these interior ponds.
Motion to table was moved by Richmond and seconded by Boyum.
Motion carried with five yeas (Boyum, Hemmes, Hentges, Richmond,
and Williams) and no nays.
Discussion Items
8. MN/DOT Request for Waiver From Specific Permit Stipulations:
Kelly presented this item. The MN/DOT is concerned about
efficient review of MN/DOT projects and regulation of HN/DOT
contractors. There was discussion about notification time and
also the mitigation of wetlands. Staff recommended that the
District pursue a memorandum of Agreement with the MN/DOT, that
the District continue to receive notice of proposed projects by
MN/DOT and have adequate time to comment and reply, third retain
the right to require a permit when circumstances warrant
additional control or assurances on the project by the District.
Motion to direct staff to contact MN/DOT and work with HN/DOT
staff in drafting a MOA for Board review was moved by Richmond
and seconded by Williams. Motion carried with five yeas (Boyum,
Hemmes, Hentges, Richmond, and Williams) and no nays.
9. Development of 1993 Project Priorities: Kelly presented this
item. It involved having the Board of Managers prioritize
projects for 1993.' He showed a map of the District with projects
color-coded as either proposed, begun in 1992, begun in 1991, or
completed. Several projects were discussed. In addition the types
of resident complaints about certain areas and concern over
pUblic health issues were related to project priorities. Each
Manager then ranked the 12 potential 1993 projects by priority.
Kelly tabulated the rankings, which resulted in the following
ranking: 1. Creekview Pond, 2. Pinger's Plaza, 3. Lower Coon
Creek, 4. Sand Creek Rip-rap 1, 5. Sand Creek Rip-rap 2, 6. Lower
Coon Creek Rip-rap, 7. Ditch 39, 8. Ditch 57 to Crosstown, 9.
JIW€ Z.<
Page 3. Coon Creek Watershed District - ~~~~~4~ 1992
Ditch 57 to Prairie, 10. Lower Sand Creek, 11. Ditch eo, and 12.
Ditch 58-9. CAC member in attendance, Winslow Holasik, pointed
out that if an increase of just 3% of the repair and construction
budget occurs, then there is only enough money to fund the first
7 of the 12 projects on the priority list. Kelly noted that this
ranking is not final and can be changed in the future. The next
step in this process is to have the proposed program goals and
project priorities reviewed by the TAC and CAC at meetings
scheduled for July 2. Then, based on a review of the two
committees, it will come back to the Board of Managers for
further review. Staff was -directed to budget accordingly by
starting down the adopted priority list and then optimizing the
projects for 1993. No Board action was needed on this item.
-,
The Managers briefly discussed the recent District bus tour.
Overall, they were very pleased. They appreciated that the
information on the tour related to the 1993 project review. They
also were pleased with the participation by the Anoka
Conservation District and the League of Women Voters. However,
they would have liked better participation by the members of the
TAC and CAC.
Informational Items
10. Pond POlicy: Kelly presented the background on this item. It
concerns a draft pOlicy on pond construction, rate control and
water Quality. Matthiesen presented a packet of written materials
on this item and said that this is not the final version; he is
looking for more ideas on ponding. There were discussions about
permanent pool volume, sedimentation basins, maintenance plans
and the Metropolitan Council's policies. Richmond brought UP a
concern about children and pond fencing. Sheff suggested that the
note relating to this on C-3 be left out, so that the District
was not making a statement on this in one way or another. It was
mentioned that once this pOlicy was set, that staff make ponding
information available to future permit applicants. Motion to
forward the two versions of the policy to the TAC and CAC for
review was made by Boyum and seconded by Richmond. Motion carried
with five yeas (Boyum, Hemmes, Hentges, Richmond, and Williams)
and no nays.
11. WorkShop Invitation: Matthiesen invited the Board of Managers
to a July 21 workshop sponsored by JMM on the Metropolitan
Council's perspective on non-point source pollution. Information
will be presented about the City of Eagan's water Quality program
and its cost and maintenance. Kelly will also be a speaker.
New Business
There was no new business.
The meeting adjourned at 9:35 PM on a motion by Richmond,
seconded by Williams. Motion carried with five yeas (Boyum,
Hemmes, Hentges, _Richmond, and Williams) and no nays.
Reginald A. Hemmes, Pres1dent
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