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Home My WebLink AboutCC July 7, 1992 ) ;~"'_"'C""""">' / \ J 1 \ M .) ".A. 1 .~,,",/-;;,/ ,. -~7~~';;'-~" CITY of ANDOVER Regular City Council Meeting-July 7, 1992 7:30 P.M. Call to Order Resident Forum Agenda Approval Approval of Minutes Discussion Items 1. Public Hearing/92-14/FOx Meadows - 7:30 P.M. 2. Public Hearing/92-9/176th Lane - 7:45 P.M. 3. Public Hearing/92-12/0ak Hollow - 8:00 P.M. 4. Approve preliminary Plat/Leeman Lake Estates 5. Discuss Plan/92-5/Co. Rd. 58 & CSAH 7 6. Poppy street Improvement Discussion 7. Tree Ordinance/29C 8. Tree preservation Policy 9. Approve Extension of SUP/Continental Development 10. Authorize Sale of G.O. Improvement Bonds 11. Certificates of Indebtedness Discussion ~~ Staff, Committee, Commissions 12. Approve Joint Powers Agreement/Recycling 13. Approve Kennel License Renewal/Rescue St. Bernards 14. Rescind Ordinance 78B, Adopt 78A 15. Approve Temporary Non-Intox. Liquor Lic./Lions Club 16. safety Shoe Discussion Non-Discussion Items 17. Approve Revised Site Plan/Kelsey-Round Lake Park 18. Award Bid/91-27/Street & storm Sewer/Meadows of Rd.Lk. 19. Approve Plans & Specs/92-3/Pinewood Estates Phase I 20. 21. Order Feasibility Report/Watt's Garden Acres/92-18 22. Accept Petition/92-17/Country View Est/Hawk Ridge/Verdin Ac. 23. Accept Feasibility Report/92-17 24. Approve Revised Grading Plan/Cedar Hills Estates 2nd 25. Approve Resolution Expending PIR Funds 26. Accept petition/Njordmark-Dale/91-5 Mayor-Council Input Approval of Claims Adjournment >",~ @'~"">' 'CA";" -{:, 'j} '~. .\ ,l '- "''=-lCO'''''/ CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE .Tn11' 7. 1 c}c}7. ITEM NO. Approval of Minutes Admin. . ~ v. Volk !1. . AGENDA SECTION NO. Approval of Minutes ORIGINATING DEPARTMENT BY: The city Council is requested to approve the following minutes: June 16, 1992 Regular Meeting (Smith absent) ~) MOTION BY COUNCIL ACTION SECOND BY ~(O CITY OF ANDOVER REQUEST FOR COUNCIL ACTION :J AGENDA SECTION NO. Discussion Items DATE ORIGINATING DEPARTMENT Engineering July 7 r 1992 ITEM NO. I. #' Public Hearing/92-14 Fox Meadows streets BY: Todd J. Haas The city Council has scheduled a public hearing for 7:30 P.M. for project 92-14, for the Fox Meadows area. Attached are the following: * Resolution ordering improvement * Letter to property owners * Public Hearing Notice * List of property owners * Copy of original petition and map received by City Note: The feasibility report was in the June 16, 1992 packet. Please bring this to the meeting. Comments: / ~ The city Staff did make comments on the letter sent to property owners that if anyone wants to change their vote on the petition, those property owners attend the scheduled meeting or send a letter to the city. The original petitioned area had the following information: Total number of lots - 36 (includes Fox Meadows Park 2 units) Number in favor of improvements - 30 Number against - 4 Number unavailable - 2 (includes park) The city is responsible for 2 units for the park as indicated in the assessment manual. COUNCIL ACTION MOTION BY ~ ) TO '-I SECOND BY CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA \ 'J NO. R MOTION by Councilman to adopt the following: A RESOLUTION ORDERING THE IMPROVEMENT OF STREETS , PROJECT NO. 92-14 IN THE FOX MEADOWS AREA AND DIRECTING PREPARATION OF FINAL PLANS AND SPECIFICATIONS. WHEREAS, Resolution No. 095-92 of the City Council adopted on the 16th day of June, 1992, fixed a date for a public hearing; and -- WHEREAS, pursuant to the required published and mailed notice, such hearing was held on the 7th day of July, 19~; and WHEREAS, all persons desiring to be heard were given such opportunity for same. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby order improvement project No. 92-14. \ " ) BE IT FURTHER RESOLVED by the City Council of the City of Andover to hereby designate BRA as the Engineer for this improvement and they are directed to prepare plans and specifications for such improvements. MOTION seconded by Councilman and adopted by meeting this 7th day of the City Council at a regular July , 1992, with Councilmen voting in favor of the resolution, and Councilmen voting against, whereupon said resolution was declared passed. CITY OF ANDOVER Attest: Kenneth D. Orttel - Mayor Victoria Volk - City Clerk ) '-~) !~t.'~~~.."'.\ ,..1.. y. . . . -', r._~'- '''''''-=-'. ....' " '~'''''~ CITY of ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 · (612) 755-5100 June 23, 1992 Re: proposed 1992 Street Construction in the Fox Meadows Area. Dear Residents: A feasibility report has been prepared to determine the estimated cost to pave the streets in the Fox Meadows Area. Discussion: We are proposing to construct with 2" bituminous paving 24 feet wide, with 2 foot grass shoulders on each side for erosion control, over 4" of gravel base course (Class V). Estimated Cost: \ ,...) The estimated cost is $5,400.00 per lot. This cost can be assessed over a 5 year period at about 8% interest or the assessment can be paid in full with no interest within 30 days after adoption of the assessment roll. Assessment Period/Cost: The assessment payment over 5 years at 8% interest is $109.00 per month or $1,314.00 per year. It is recommended that if any property owners want to change their vote on the petition, those property owners attend the scheduled meeting or send a letter to my office prior to the scheduled meeting. If you have any questions, feel free to contact me.or Todd Haas at 755-5100. rely, .I es E. Schrantz ty Engineer/public Works Director \ '-) . \ V CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA NOTICE OF HEARING ON IMPROVEMENT PROJECT 92-14 FOX MEADOWS AREA Notice is hereby given that the ~ity Council of the City of Andover, Anoka County, Minnesota will meet in the Council Chambers, 1685 Crosstown Boulevard N.W., in the City of Andover July 7, 1992 at 7:30 P.M. to consider the making of the following improvement: street Construction The property to be assessed, pursuant to Minnesota Statutes 429, for the improvement is within the following described area: Fox Meadows Area located in Section 18-32-24, Anoka County, Minnesota The estimated cost of such improvement is $194,390.00. ,,-) CITY OF ANDOVER (L~ La Victor~a volk-City Clerk Dated: June 2~, 1992 'J I., ,I _ 18 32 24 42 0002 Danny & Judy Trouth 16011 Dakota st NW Andover, MN 55304 . 1? 32 24 41 0004 )d & Renee phillips 'q041 - 160th Lane NW Andover, MN 55304 18 32 24 41 0007 David T. Groth 4130 - 160th Lane NW Andover, MN 55304 18 32 24 41 0010 paul J. Dennie 4020 - 160th Lane NW Andover, MN 55304 18 32 24 41 0013 T. Bednarczyk & G. Neises 4101 - S. Enchanted Dr NW Andover,'MN 55304 18 32 24 44 0003 -",rl Gammelgaard ,~20 S. Enchanted Dr NW Andover, MN 55304 18 32 24 44 0008 G.W. Kroll & S. Povlitzki 15711 Fox St. NW Andover, MN 55304 18 32 24 43 0006 Kenneth & Paula Rogers 15901 Fox St. NW Andover, MN 55304 18 32 24 44 0009 Edward & Elaine Kovar 15710 Dakota st. NW Andover, MN 55304 18 32 24 44 0012 Delton & Ruth Grussing 15820 Dakota st. NW Andover, MN 55304 ; " , \.~ - ...' 18 52 24 42 0004 David & P.A. Eggersgluss 16000 Dakota St. NW Andover, MN 55304 40 X /'Yl -e. ",-d 0 W ~ 18 32 24 41 0001 Dale & Pamela solberg 4141 - 160th Lane NW Andover, MN 55304 18 32 24 41 0005 Alan & D.V. Phillips 4021 - 160th Lane NW Andover, MN 55304 18 32 24 41 Dayton & Kim 4100 - 160th Andover, MN 0008 Jahn Lane NW 55304 18 32 24 41 0011 Allen & Amy Czeck 4021 A. Enchanted Dr. NW Andover, MN 55304 18 32 24 44 0001 David & Sandra Woods 15831 Dakota St. NW Andover, MN 55304 18 32 24 44 0004 Randall Lindgren 15801 Dakota st. NW Andover, MN 55304 18 32 24 43 0004 Robert & sherry Rankila 16001 Fox st. NW Andover, MN 55304 18 32 24 44 0007 Bradley & Janet Siebold 15801 Fox st. NW Andover, MN 55304 18 32 24 44 0010 Robert & C. Mortensen 15740 Dakota st. NW Andover, MN 55304 18 32 24 44 0013 Brad & Sandra Zimmerman 15900 Dakota st. NW Andover, MN 55304 18 32 24 43 0007 Nevin & Debra Winkle 15830 Fox St. NW Andover, MN 55304 "1 E.-I" 18 32 24 41 0002 James D. Larson 4121 - 160th Lane NW Andover, MN 55304 18 32 24 41 0006 Gary & Margaret Mulville 15921 Dakota St NW Andover, MN 55304 18 32 24 41 0009 Christopher Braaten 4040 - 160th Ln NW Andover, MN 55304 18 32 24 41 0012 James & Lois Bordwell 4041 S. Enchanted Dr. NW Andover, MN 55304 18 32 24 44 0001 Dale & Arlene Olson 4040 S. Enchanted Dr NW Andover, MN 55304 18 32 24 44 0005 Michael & Wanda Knudson 15741 Dakota St NW Andover, MN 55304 18 32 24 43 0005 Hare & Kathleen Stuart 15921 Fox St. NW Andover, MN 55304 18 32 24 44 0006 J. Cress & J. Reini 15711 Dakota st. NW Andover, MN 55304 18 32 24 44 0011 Thomas & Peggy Ocel 158~0 Dakota st. MW Andover, MN 55304 18 32 24 42 0003 Kent & Doreen Lungstrom 15930 Dakota St. NW Andover, MN 55304 18 32 24 43 0008 Robert & Sandra Jameison 15710 Fox St. NW Andover, MN 55304 ".' .-._. ..- ..... --.---.-- ---- 13 32 24 41 0003 Cyril & Donna Larson 4101 - IGOth lane NW Andover, MN 55304 . - ..... ..----...."-.----.-- ..- ..-----.---- ,j .---..--..---.--- -------- -.-- -- -- -----.------~- ----- , i .--- - - ---.------. :, ) , ...) , ---.--,,-.- ----.----_.-- , I ,'_'. __,.., ,__ ____-1- i ! --------- ----------------.. l.-~ I I I 1 i I , , , ,_________t-- I I \ - ----_.---,- -. -" --_._--~----- - --~----- -- - --. ------- ---------------- --- _._-------~------- ---------- ----- -~.- ---.-- --- '\ '-J ~J , '\ ,..J 'rtmrm~ K MAY 2 8 1992 U /' ./._"~ (rj\) ~"'.'. .,Y -.,,:~ CITY of ANDOVER CITY OF ANDOVER II- Date: " No. Gentlemen: ??~ <JZ-/L.. We, the undersigned, owners of real property in the following described area: -t 0>< Me c..cla \l\5 do hereby petition that said portion of said area be improved by Construction of City ror- p~v:"',,) cjt-cuJel s 'treet.s ~J o~~)o. hIls -+<:> be. C>..ffr-olleJ.. 61 ~ ~ ,6 e r -vJ / ;J~ .PE...... ' ~! 0 (.JJ '" ~ I'.s . cost ef .,,,,':'<1 .i."u~...Ovc:mcBt 1:-e aSSQEGea ll.';:j",.i.u6L lhe Lene!:1t:1ng "'UChUL.i.",,,,J. hi' Cfia~l",..L. 429, Lll.~6 u[ HinnC.3ot;:..~ OWNER ADDRESS LEGAL DESCRIPTION YES NO !~ 7/0 ~~ ko-tct. }) 0.. o+a. aftd-t:na t: d.c: tffOpcrtl' t13 SIGNATURE OF b -\-a. e~c.. 86 f J)cJt>'t-c... 1 ~ 0 J ok,,\- c... ~31 bCL\<.b~c... 5 ~ 0 D ~ Cll< e~1t S-9;21 J)cJ.,,"I- ~ 9;!C .ba.ko'k 6 0 0 1) CL kc:,t Q o I ( Do..b'\:Q.. This petition was circulated by: K; ~lel Go 1\nu.&soi.A... Address: 157'1 I J)a-ka-t-a.. 5t- - .(j UJ I AII.,tC:>tI'~r , /If J.J 5"5.3 c.lr @ ~ ~ " '\ '.J "'-'- (, ...,.."'~ (~) ,~>y ,L~r ~'trt'>.'tV EO Vrrl'l;. ~ !:. U , MAY 2 8 1992 ,- CITY of ANDOVER Gentlemen: " Date: Ha.y 199<. No. qZ-Jt/ We, the undersigned, owners of real property in the following described area: --'F oX f\\eo.t9.ct.:lS do hereby petition that said portion of said area be improved by Construction of City rot' fo..V;^i jt-o....el s+r-ee1s a.~ c'\C,fc":,, b,'d.s cfo b-t' ct"pr<::,.ve.,/ loy.J -e be/c::,w Jt\+-ed (')Wl-\.e,s, <tDd that LItt:: cost of. -sa;" improvement_hE" a~3c3wt::.1 ll.lJailu:t- +hE" hpnefiting ~upcrty, ll.3 author;~E"" hy rh~ptcL 429, Laww of Mjnn~ceta. ~~ LEGAL DESCRIPTION YES NO I~~~.~X ox '80/ FM 15 ~ 3D Fu)( r; ~ 0 I Fox 9 ~l Fox 00 I FaX II? elf Qrk.: ~ LeTS c> 1J,'vcdE'oA.T ( . '"reE1VEU MAY 2 8 1992 CITY of ANDOVER Date: -Jh7/9-Z- I ... 12. -11/ .... No. Gentlemen: We, the undersigned, owners of real property in the following 'described area: t;m r U0<;S I - FcJX' MPrA-J...b tU 5 do hereby petition that said portion of said area be improved by I ' Construction of City ST,.!...c /hu PM,'J 3rCUJ~'. S+,.pe+ a,YI.l OJot-cU'^ b,'d.s +0 be a.,fJtrtJllt'J. by +~(> 6e/(jw //rted.'dwtte,J. ahd Lhat the ,.."",t- of' !;airl improugmeat be a""",S6eJ. agalu"L Lh", l::,,,,u,,,r':'t1ng .pJ:Oile... Ly, as duLhu...lz;ca hy Chapter 429. r.:.we: of Minnesota. " SIGNATURE OF OWNER o ADDRESS .LEGAL DESCRIPTION YES NO I I I I v" 1K .I.J.J, , , , \..J G5 cD This petition was circulated by: ~I[ID l.l )(')CJOS,. Address: L5'83l 1)A(crA ~ rJ. {..tJ. A/JmtfiEL t1f/lJ ~3:J.r , \ '-../ MAY 281992 ( ..;ctrV CITY of ANDOVER CITY OF ANDOVER Date: No. Gentlemen: I We, the undersigned, owners of real property in the following described area: hx l1a.oaWS do hereby petition that saidj.portion of said area be improved by Construction of City ..5/ ;?c~~ fS>,. fo..v'~"'j J to-ve.l 3+,,-ee.b oi:t..&' <9 h +ai' 1\ .b,as +t> l~ CA /)/ ('t!Jve(J o~ rJ.. e brJ/fJ p.J /,~fed. CGU 11 er.r . I v cmd that. t.he ,.nc:t- nf said improvement b.e d33csse.:I Cl':lCliJ1~L Lh.e benefit.i.,':l' p~operty, ~5 authorj7ed by Ch3pter 429, La~3 vI kinnesota. - YES NO 1/ :"\V~Y. voted.- r./ Ll-" V . , :....) .w. IbtJf'L L-d.lt.blYtu ~ V 9 l) This petition was circulated by: ~ tkl~ Address: ['VASt D~(5T.A- st i\lw, f4l)oVC( rnl\J Bs,-'~'l{ I \,Q.;J;J'O h' ... , " 3. , So~ '- 34q m? , , -) City of Andover 1685 Crosstown Boulevard N.W. Andover, MN 55304 DECE,VE ~ J IJ L 0 1 19* ,- - CITY OF ANDOVER JO( James E. Scrantz City Engineer/Public Works Director Re: Proposed 1992 Street Construction in the Fox Meadows Area. This is in response to you letter dated June 23, 1992. When the petition was passed around the Fox Meadows Area, we were told it was only for determining what the cost of paving the streets would be, not to have the work done. I do not think it is appropriate to have people sign a cost estimate, and then turn in the petition as an approval to have the work done. If this is the way some people in our community get recommendations passed it is time to change who is representing us in our community. '\ ,,) Let it be noted in the records, that the undersigned wish to change their vote on above mentioned petition for the paving of the Fox Meadows Area to NO. j(~f~ Dated June 29, 1992 \. ./ @\."'" \Ac.~\ \\ " ;j I.; . , \l ,if .' ~..'/ ',... .'.J '--) . ,. ,-,,-:;,,- CITY OF ANDOVER REQUEST FOR COUNCIL ACTION AGENDA SECTION NO. Discussion Items DATE Julv ORIGINATING DEPARTMENT Engineering .# 7. 1992 '---- '-I ITEM NO. d. Public Hearing/92-9 176th Lane streets BY: Todd J. Haas The city Council has scheduled a public hearing for 7:45 P.M. for Project 92-9 for those areas located along 176th Lane NW between Round Lake Boulevard and Orchid street NW. Attached are the following: * Resolution ordering improvement * Letter to property owners * Public Hearing Notice * List of property owners * Copy of original petition and map received by City Note: The feasibility report was in the June 16, 1992 packet. please bring this to the meeting. The original petitioned area had the following information: Total number of lots - 5 Number in favor of improvements - 3 Number against - 0 Number unavailable - 2 COUNCIL ACTION SECOND BY MOTION BY TO / , CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ~~ NO. R MOTION by Councilman to adopt the following: A RESOLUTION ORDERING THE IMPROVEMENT OF STREETS, PROJECT NO. 92-9 IN THE AREA ALONG 176TH LANE NW BETWEEN ROUND LAKE BOULEVARD AND ORCHID STREET NW AND DIRECTING PREPARATION OF FINAL PLANS AND SPECIFICATIONS. WHEREAS, Resolution No. 096-92 of the City Council adopted on the 16th day of June, 1992, fixed a date for a public hearing; and -- WHEREAS, pursuant to the required published and mailed notice, such hearing was held on the 7th day of July, 19~; and WHEREAS, all persons desiring to be heard were given such opportunity for same. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby order improvement project No. 92-9. \ ~-~j BE IT FURTHER RESOLVED by the City Council of the City of Andover to hereby designate BRA as the Engineer for this improvement and they are directed to prepare plans and specifications for such improvements. MOTION seconded by Councilman and adopted by meeting this 7th day of the City Council at a regular July , 1992, with Councilmen voting in favor of the resolution, and Councilmen voting against, whereupon said resolution was declared passed. CITY OF ANDOVER Attest: Kenneth D. Orttel - Mayor Victoria Volk - City Clerk I '_~J .~ , \ o \ ,.-J _9::~'';'C~-~-' c<......'.. .Cd ~. If ", l i ~;'1"t .... ../ -~~'7Y:~ CITY of ANDOVER 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304. (612) 755-5100 June 23, 1992 Re: proposed 1992 street Construction in the area along 176th Lane NW between Orchid street NW and Round Lake Boulevard Dear Residents: A feasibility report has been prepared to determine the estimated cost to pave the streets in the area along 176th Lane NW between Orchid street NW and Round Lake Boulevard. Discussion: We are proposing to construct with 2" bituminous paving 24 feet wide, with a berm on each side for drainage control, over 4" of gravel base course (Class V). Estimated Cost: The estimated cost is $5,394.00 per lot. This cost can be assessed over a 5 year period at about 8% interest or the assessment can be paid in full with no interest within 30 days after adoption of the assessment roll. Assessment Period/Cost: The assessment payment over 5 years at 8% interest is $109.00 per month or $1,312.00 per year. If you have any questions, feel free to contact me or Todd Haas at 755-5100. Sincerely, J:-: James E. Schrantz City Engineer/Public Works Director JES:vv \ o CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA NOTICE OF HEARING ON IMPROVEMENT PROJECT 92-9 176th Lane N.W. between Orchid Street N.W. and Round Lake Boulevard Notice is hereby given that the City Council of the City of Andover, Anoka County, Minnesota will meet in the Council Chambers, 1685 Crosstown Boulevard N.W., in the City of Andover July 7, 1992 at 7:45 P.M. to consider the making of the following improvement: Street Construction The property to be assessed, pursuant to Minnesota Statutes 429, for the improvement is within the following described area: Those properties located adjacent to 176th Lane NW between Orchid Street N.W. and Round Lake Boulevard located in Northeast 1/4 of the Southeast 1/4 of Section 05-32-24, Anoka County, Minnesota ~-.J The estimated cost of such improvement is $26,975.00. CITY OF ANDOVER ~;W Victoria volk-City Clerk Dated: June 23, 1992 ,J 0001 een Hanson e Blvd 55304 ,^, 32 24 41 0002 ,)hn & Kristin weilgosz 3309 -176th Lane NW Andover, MN 55304 05 32 24 41 0029 Michael & Deborah Deschenes 3230 - 176th Lane N.W. Andover, MN 55304 001 . Larson Lane N.W. ~~ -hl~ /7c"~k,,, \ ,j 05 32 24 41 0002 Riley & Ila Basel 3235 - 176th Lane NW Andover, MN 55304 05 32 24 41 0031 Ralph Elliott 3208 - 176th Lane N.W. Andover, MN 55304 05 32 24 41 0003 Gregory & Debra Behrendt 3263 - 176th Lane NW Andover, MN 55304 'yq~~" \.-~l \ ,J o \ ,..J (" ----'--@ RI::E! 1~1En C. . _:...-. "'..... qz. - '7 Date: March 5, 1992 No. /of'" City of Andover ,--- Dear ,Council Members and City Engineering Department: We, the undersigned, owners of real property at the following described area: 176th Lane N.W. between Roundlake Blvd. and Orchid Street N.W. do hereby petition that said area residents be advised of cost of Construction of City Streets It is understood that paved roads would follow the same course and have the same approximate dimensions as they currently run. It is understood that this petition is submitted for the City of Andover to start and complete a feasibility study and provide owners with a cost of the above listed project only and time frame to completion. After requested information is submitted to the residents, all residents will be able to vote on approval or rejection of project. REQUESTING A COST OF PROJECT ONLY: ADDRESS LEGAL DESCRIPTION YES NO ~/Zi<.J This petition was circulated by: Nam"e: <Jo\-\. ~ ~"i \...l\ 0 S:.Z- ~ Address: 3~Oq rlto\- lK ~. ~o~~R..) ~~ ~30~ Phone #:~B-\S:OC h\:-15~-5b 76 I ~z. - "1 ~.;.- - - - ,. 0 !V 1) II) " '" '" '" " :;j Ii en '" leC'tG. 0 0 '" '" /8000 ~J /7975" ~ Ii ~ ~ I 71ZH /7925 < " 1 I 787Q 1: 178&5 .:, 0 :> -' I 77C.Z. <ll I 78 'IS :7753 Ul '" <( 177Z,O ~ " :7:"33 I~~~ C 17 7Z. 'j 1770Z. Z " ? 0 0<: 17"57 17b'l' .. ~ rJ~rJ;Y ; 111.,17 /7620 17(,11 } ,~11 - ~~~ ~f'("" 1755! ",,) ~~ fiW ) -Itf'llS . (/1&1'1- ~ ~51 174)8 /74/6 .7311 0 co ~ '" I1Z.W n~ Ill":? mzG F '7/~3 0 2 Cl 1'1 .5l ~ - 1i f') , ) \114b \1\3\ to VI f'! " !/ / 707~ 0 /7078 1,052... ,3 IS:" J<YI~ (..A ~- -''''' 'V --..-: @\-'~' .rJ\"'.... " ~~\ !\ I;, . \ ,~ /.' .. J~:- .::j/ '-./ ""-~~_",,-:_,_2 "",~,:,. ~- < CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE July 7, 1992 ITEM NO, .3. Public Hearing/92-12 Oak Hollow streets ~ BY: AGENDA SECTION NO, Discussion Items ORIGINATING DEPARTMENT Engineering BY: Todd J. Haas The City Council has scheduled a public hearing for 8:00 P.M. for project 92-12, for the Oak Hollow area. Attached are the following: * Resolution ordering improvement * Letter to property owners * Public Hearing Notice * List of property owners * Copy of original petition and map received by City Note: The feasibility report was in the June 16, 1992 packet. Please bring this to the meeting. The original petitioned area had the following information: '- Total number of lots - 16 (includes Oak Hollow Park) Number in favor of improvements - 8 Number against - 3 Number unavailable - 5 (includes park) The city is responsible for 1 unit for the park as indicated in the assessment manual. MOTION BY TO COUNCIL ACTION SECOND BY 'I . , ,,-) CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA NO. R MOTION by Councilman to adopt the following: A R~SOLUTION ORDERING THE IMPROVEMENT OF STREETS, PROJECT NO. 92-12 IN THE OAK HOLLOW AREA AND DIRECTING PREPARATION OF FINAL PLANS AND SPECIFICATIONS. WHEREAS, Resolution No. 097-92 of the city Council adopted on the 16th day of June, 1992, fixed a date for a public hearing; and -- WHEREAS, pursuant to the required published and mailed notice, such hearing was held on the 7th day of July, 1992; and WHEREAS, all persons desiring to be heard were given such opportunity for same. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby order improvement Project No. 92-12. \ , / BE IT FURTHER RESOLVED by the City Council of the City of Andover to hereby designate BRA as the Engineer for this improvement and they are directed to prepare plans and specifications for such improvements. MOTION seconded by Councilman and adopted by meeting this 7th day of the City Council at a regular July , 1992, with Councilmen voting in favor of the resolution, and Councilmen voting against, whereupon said resolution was declared passed. CITY OF ANDOVER Attest: Kenneth D. Orttel - Mayor Victoria Volk - City Clerk ~) , , ,-.J "- 1 \"-j) .. ,~''=:~''''-... {(,'.'l../'Yt]},-, .")".' \.1'\/ ,',"" .... ''-~~/ CITY of ANDOVER 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER. MINNESOTA 55304. (612) 755-5100 June 23, 1992 Re: proposed 1992 street Construction in the Oak Hollow Area. Dear Residents: A feasibility report has been prepared to determine the estimated cost to pave the streets in the Oak Hollow area. Discussion: We are proposing to construct with 2" bituminous paving 24 feet wide, with 2 foot grass shoulders on each side for erosion control, over 4" of gravel base course (Class V). Estimated Cost: " ./ The estimated cost is $5,660.00 per lot. This cost can be assessed over a 5 year period at about 8% interest or the assessment can be paid in full with no interest within 30 days after adoption of the assessment roll. Assessment Period/Cost: The assessment payment over 5 years at 8% interest is $115.00 pet month or $1,377.00 per year. If you have any questions, feel free to contact me or Todd Haas at 755-5100. ... <:...--- J mes E. Schrantz ity Engineer/public Works Director JES:vv ) CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA NOTICE OF HEARING ON IMPROVEMENT PROJECT 92-12 OAK HOLLOW AREA Notice is hereby given that the City Council of the City of Andover, Anoka County, Minnesota will meet in the Council Chambers, 1685 Crosstown Boulevard N.W., in the City of Andover July 7, 1992 at 8:00 P.M. to consider the making of the following improvement: Street Construction The property to be assessed, pursuant to Minnesota statutes 429, for the improvement is within the following described area: Oak Hollow Area located in Section 13-32-24, Anoka county, Minnesota The estimated cost of such improvement is $90,575.00. \ / CITY OF ANDOVER LLL& Victoria volk-City Clerk Dated: June 23, 1992 / 13 32 24 31 0003 Clayton & M.E. Orttel 428 Constance Blvd NW Andover, MN 55304 . '\ 32 24 34 0002 \.. /ry & Lillian Orttel 574 - 159th Ave NW Andover, MN 55304 13 32 24 34 0007 Larry & Carolyn Hovgaard 577 - 158th Ave NW Andover, MN 55304 13 32 24 34 0008 Richard & Barbara Bassing 546 - 158th Ave NW Andover, MN 55304 13 32 24 34 0012 Charles & Kristen Krock 15833 I1ex st. NW Andover, MN 55304 (j file: Oakhollow ,_J 13 32 24 31 0004 Patrick & Jo Sprague 525 - 159th Ave NW Andover, MN 55304 13 32 24 34 0003 stephen & Mary Hamment 524 - 159th Ave NW Andover, MN 55304 13 32 24 34 0006 J.K. Campbell & D. Grimes 531 - 158th Ave NW Andover, MN 55304 13 32 24 34 0009 Gregory & K. Wieczorek 496 - 158th Ave NW Andover, MN 55304 13 32 24 34 0013 Stephen & Anna Schlueter 15783 Ilex st. NW Andover, MN 55304 13 32 24 31 0005 Clayton & M.E. Orttel 428 Constance Blvd NW Andover, MN 55304 13 32 24 34 0004 Michael & Karen Mills 15876 Ilex St. NW Andover, MN 55304 13 32 24 34 0005 William & Rebecca Spence 15818 Ilex st. NW Andover, MN 55304 13 32 24 34 0011- Charles & A.R. Loegering 15883 !lex st NW Andover, MN 55304 13 32 24 34 0014 Clayton & M.W. Orttel 428 Constance Blvd NW Andover, MN 55304 .....,-.... .!J. ,'fiA-z:. .;' i' . \ ,J ~~ \ ,.J ',. '. r GnEC~!VEO J\ MA; 819921 C'lY Of ANDOVER Date: .1lI",-"ttftfz. No. ~-'9t:-Ji..:-::,\ ~.._~ JC}\ '\ { ) .'~J/ CITY of ANDOVER Gentlemen: We, the undersigned, owners of real property in the following described area: ()~. /kJ,LLM do hereby petition that said portion of said area be improved by Construction of City ~JZ.E6/'$ - 81TUtH IfYO/A.S .:5~i2.F'AeIN~ and that the cost of said improvement be assessed against the benefiting property, as authorized by Chapter 429, Laws of Minnesota. SIGNATURE OF OWNER ADDRESS LEGAL DESCRIPTION YES NO y X K x <L- x This petition was circulated by: arrll'fwA, Address: 15683 r/u 1m Ny( Lo.t'~~(""J ..,;</ - q"',$" , \ ,J ......1,-.. ,\ " ,~) 168lh AVE 1671h LVe t~\.: 166th Ave: N\', 165TH AVE r, 164ul AvE NW 163,d AVE NW 162nd AVE m; 161ST AVE N~ 160ln AVE NW 159th AVE NW Isetf'l AVE N,^, ,. 157TH AVE N,^ AA ",~ ~-"'~-'"'\\ t~), (; jj - 1 \:::-l '-./ '~~~';::::::::-;o;:"t.".<_.r CITY OF ANDOVER REQUEST FOR COUNCIL ACTION AGENDA SECTION NO, DATE Julv 7. 1992 ORIGINATING DEPARTMENT ITEM NO, ~ Leeman Lake Est. Pre. plat Andover Review Comm. Todd J. Haas# Discussion Items BY: The City Council is requested to review and recommend approval of the preliminary plat of Leeman Lake Estates per Ordinances 8 and 10 and all other applicable ordinances as requested by Dan and Dixie Christensen, owners and developers of the property. The Andover Review Committee (ARC) has reviewed the preliminary plat. Their comments are as follows: General Comments * The proposed preliminary plat is currently zoned Family. R-1 allows 2.5 acre minimum size lots. the property will not be necessary. * The proposed subdivision consists of 6 single family rural residential lots. R-1 Single Rezoning of ',,- * Ordinances 50 and 71 affect the plat. The Commissioner of the DNR has been sent a copy of the preliminary plat. * The developer and/or owner will be required to obtain all necessary permits (DNR, U.S. Army Corps of Engineers, Coon Creek Watershed District, LGU and any other agency which may be interested in the site). Recommendations of the Andover Review Committee A. Lot 1, Block 2 will require a variance for lot size. The lot is proposed to be 1.84 acres. The lot is an existing lot and meets the 60% requirement which is addressed in Ordinance 8, Section 4.04. The ARC recommends approval of the variance. Recommendations of the Planning and Zoning Commission A. The Commission has reviewed the preliminary plat and is recommending approval. COUNCIL ACTION MOTION BY \ TO SECOND BY " , , o Leeman Lake Estates Page 2 Recommendations of the Park and Recreation Commission A. The Commission has recommended cash in lieu of land. The following comments are per the preliminary plat checklist (Ordinance 10): 8.01 IDENTIFICATION AND DESCRIPTION a. Proposed name is Leeman Lake Estates. d. Scale is 1" = 100'. g. The preliminary plat, grading and drainage plan was prepared by Ronald Swenson of Swenson Land Surveying and the drainage plan has been reviewed by Robert Payette of Sathre-Bergquist, Inc. 8.02 EXISTING CONDITIONS ., "-_) b. Total acreage is 30.21. c. The existing zoning within 300 feet of the proposed plat has been shown. f. Locations of all existing telephone, gas, electric and other underground/overhead facilities are shown on preliminary plat per requirement. g. The boundary lines within 100 feet of the plat have been shown along with the names of the property owners. j. A soil boring report has been received by the City. 8.03 DESIGN FEATURES a. The proposed right-of-way as indicated is 60 feet. c. The proposed street plan and profile will be required to be submitted, reviewed and approved by the City Engineer prior to any construction along with storm sewer. g. The setbacks for each lot are shown and are indicated proper- ly as required per Ordinance 8. h. The proposed method of disposing of surface water has been \ shown on the plat. ',. ./ 8.04 ADDITIONAL INFORMATION b. Source of water supply is private well. c. Source disposal facilities will be on-site septic systems. ,,-.J f. G. j. 9.02 a. 9.03 a. m. "J n. 9.04 a.3. , ) ".-/ Leeman Lake Estates Page 3 Flood Plain Management is the Coon Creek watershed District. street lighting is required and the installation costs will be paid for by the developer. The total linear road mileage for the proposed plat is 0.19 miles. STREET PLANS The typical section, right-of-way and grade is indicated on the preliminary plat. STREETS The proposed right-of-way is shown as 60 feet which conforms to standards by classification. Driveway access shall be 60 feet or more from any intersection. Boulevard is required to be topsoil and seeded. EASEMENTS The proposed preliminary plat is currently outside the Metropolitan Urban Service Area (MUSA). The developer is required to meet this section of the ordinance. e. The developer is responsible to obtain all necessary permits from the watershed Organization, DNR, Corps of Engineers, LGU and any other agency that may be interested in the site. 9.07 PARKS, PLAYGROUNDS, OPEN SPACE Park dedication is recommended by the Park and Recreation Commission. , '1 V ~) ,-.J CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION APPROVING THE PRELIMINARY PLAT OF LEEMAN LAKE ESTATES AS BEING DEVELOPED BY DAN AND DIXIE CHRISTENSEN LOCATED IN SECTION 12, TOWNSHIP 32, RANGE 24, ANOKA COUNTY, MINNESOTA. WHEREAS, pursuant to published and mailed notice thereof, the Planning and Zoning Commission has conducted a public hearing and reviewed the preliminary plat of Leeman Lake Estates; and WHEREAS, the Andover Review Committee has reviewed the preliminary plat; and WHEREAS, as a result of such hearing, the Planning and Zoning Commission recommends approval of the plat citing the following: 1. A variance from Ordinance 10, Section 9.06 a(3) for Lot 1, Block 2 for area as the lot meets the 60% require- ment as addressed in Ordinance 8, Section 4.04. 2. A street plan and profile is required to be submitted, reviewed and approved by the City Engineer prior to any construction along with storm sewer. 3. Ordinances 50 and 71 affect the plat. The Commissioner of the DNR has been sent a copy of the preliminary plat. 4. The developer and/or owner will be required to obtain all necessary permits (DNR, U.S. Army Corps of Engineers, Coon Creek Watershed District, LGU and any other agency which may be interested in the site). NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby approve the preliminary plat of Leeman Lake Estates subject to the following: 1. Park dedication to be cash in lieu of land as recommended by the Park and Recreation Commission. Adopted by the City Council of the City of Andover this 7th day of July ,1992. CITY OF ANDOVER Attest: Kenneth D. Orttel - Mayor Victoria Volk - City Clerk ~_J :~ ~ .~. CITY of ANDOVER " :CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA NOTICE OF PUBLIC HEARING The City of Andover Planning and Zoning Commission will hold a public hearing at 7:30 P.M., or as soon thereafter as can be heard, Tuesday, June 23, 1992 at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, MN to consider the preliminary plat of Leeman Lake Estates consisting of 6 single family residential lots as being developed by Dan Christensen on the property described as: The Southwest Quarter of the Northeast Quarter of Section 12, Township 32, Range 24, Anoka County, MN. Except Parcel No. 20 Anoka County Right of Way Plat No. 24. Also except that part of said Southwest Quarter of the Northeast Quarter of said Section 12. All opponents and proponents of said proposed preliminary plat will be heard at the above time and location. ,;[~~ Victoria Vol - City Clerk Publication Dates: 6-12-92 6-19-92 (@ Klcn~~a welnrelS 174, 1iOth Ave NW Andover, MN 55304 Franklin Eckard \3134 Cimmarron Circle s. 0argo, FL. 33644 " " Richard Noga 17066 Crosstown Blvd NW Andover, MN 55304 Doug Holt 17020 Crosstown Blvd NW Andover, MN 55304 o file: leemanlakelabels -- ---.--.-___ __ _.n._..__..__ o ~" ~. .t;i" ..... ,,~ .':s: . n . W Bob-Steele 16873 Crosstown Blvd NW Andover, MN 55304 Harold Haluptzok 16971 Ward Lk Blvd NW Andover, MN 55304 Brian Smith 124 170th Ave NW Andover, MN 55304 John Bremseth 17170 Butternut St NW Andover, MN 55304 f"~':~~~ :- ~~: ~~ ;~-';:'--:' '" ..~...:- Ralph James 16906 Crosstown Blvd NW Andover, MN 55304 Robert Nelson 2547 140th Ave NW Andover, MN 55304 Ricky Minetor 17130 Butternut St NW Andover, MN 55304 L?~,.fo_ ~ t:,',.".......__~. i1-,.......~, ' ,:; ':,;;.-,. ~. ~ ~...:;~j , ' ' . \ 'c:... t... l~ ,-.J o ~v. ~ t=:sfa.fes. .Y\ CITY of ANDOVER PRELIMIN~RY PLAT APPLICATrON " Street Location of Property: Legal Description of Property: 1.' /7 () A. V- &os:J io~/^- /3/lId S lJ fit.( 0+ NF)/1 ~c il<J ^- !~ Property Owner: JqA 't- iI/'o'P fAfiS';;'j(S~A Phone: f3i(6Y..<:;6 /bS ,. Addrhs: ~ 1)1)14 Ave; JI/ w 1/fdooer Appli can t: SAM&- Phone: Address: Description of Request: frf'//M/t,ftl1 p!6i f Pia"", Rezoning Request Required: YES NO [~J Explain: .' Fee: 4-4t:fdi~ (Signature f Applicant) Date Paid: Receipt No.: (Date) , ) ~ ~ ,,sfAte.s , \ \J BABCOCK, LOCHER, NEILSON & MANNELLA ATIORNEYS AT LAW 118 EAST MAIN STREET ANOKA, MINNESOTA 55303 TEL: 16121 421.5151 FAX: (6121 529.2273 EDMUND p, BABCOCK - of Counsel LANDOL J. LOCHER - of Counsel lAMES M, NEILSON FELIX A, MANNELLA ROBERT F, MANNELLA GARY T, laFLEUR THOMAS A, KLINT STEPHEN I, NASH GREGORY J. HELLlNGS COLEEN I, CARLSTEDT'IOHNSON RANDALL I, FULLER F, ANTHONY MANNELLA PAUL R, JOHNSTON " NORTHTOWN OFFICE NORTHTOWN FINANCIAL PLAZA ZOO COON RAPIDS BLVD, SUITE Z4S COON RAPIDS, .'.IN 55433 TEL: 161~1 786-0250 FAX (6121 786-8617 R.. ECEiVED jUN 251992 June 24, 1992 -- Dan Christensen 1551 - 164th Lane N.E. Anoka, MN 55304 CITY OF ANDOVER RE: Ralph James and Mary James/Leeman Lake Estates Dear Mr. Christensen: '\ ,-..J Please be advised that I have been hired by Ralph and Mary James to represent them with respect to the boundary line dispute that has arisen between you and the James. The James are in the process of hiring a surveyor to locate their northeasterly boundary line. You should be aware, however, that even if the James do not have record title to the disputed area, they still claim ownership to this area by adverse possession. The James and the prior owners of their land have occupied, maintained and used this land as if they have record title to this land for over 15 consecutive years. The sWingset/jungle jim that you wish removed is just one indication of their use of the land. If need be, the James will start an action in Anoka County District Court to register the title to the property and to have the court resolve the ownership of the disputed parcel. Since the James own land on which the sWingset/jungle jim is located, they will not remove the same as you have requested. In addition, you are instructed to remain off the James' property. If you go onto the James' property, it will be considered an act of trespass and you will be held accountable for any damages to the James' property. ,-' ..... , ) ',J ~J ,J ,) Page Two Dan Christensen June 24, 1992 " I would suggest that you consult with a real estate attorney regarding this dispute and have that attorney contact me to see if there is a way to resolve the dispute without having to incur the cost and expense of a lawsuit. Very truly yours, SJN:smc cc: Mr. and Mrs. Ralph James Todd Haas/City of Andover .'~ ''''i . .. /PA~" ;<;;:)1 "'~~~ 'P\ l . )..v '-/ ~.. . ..-:./ "~-'.'-,~"::~--~ CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE July 7, 1992 AGENDA SECTION NO, ORIGINATING DEPARTMENT Discussion Engineering APP~lA VD;FOR AGiNp, ! BY)~' ITEM NO, 5, Discuss Plan/92-5 Co.Rd.58 & CSAH 7 ~ BY: Todd J. Haas The City Council is requested to discuss the possible reconstruction of the intersection of County state Aid Highway 7 and County Road 58. City Staff, Anoka County Highway Department and the owners of Tom Thumb (T.J. James Company) have been working together over the last couple of years to realign the existing intersection to the north side of Tom Thumb to align with 159th Avenue N.W., which is located on the west side of CSAH 7. See attached drawing. The city will be responsible for some reconstruction costs (approximately $26,000). It is recommended to utilize the MSA Local fund which has enough money to cover this. Note: An agreement and the construction plans will be presented to the City Council on July 21 for approval. MOTION BY \ TO I COUNCIL ACTION SECOND BY 07/01/92 16:19 FAX 612 754 3532 A."OKA CO HWY DPT I4J 001 "---- 110'1 "", ....,~~ .- COUNTY OF ANOKA Department of HiglnvQ)'s Paul K. Ruud. Highway Engineer 1440 BUNKER LAKE BLVD NW, ANDOVER. MINNESOTA 55304 612-754-3520 June 17, 1992 MI. James Schrantz Andover City Engineer 1685 Crosstown Boulevard NW Andover, NIN. 55304 RE: 91.02.58 CR 58 Realignment at CSAH 7 Dear Jim: Enclosed for your information are construction plans for the above referenced project. Please note that our alignment of CR 58 and CSAH 7 also involves the realignment of the City of Andover's 159th Avenue and Fox Street NW. The details pertaining to the City streets realigned for this project have been designed in accordance to design standards provided by Todd Ham; of your office. The title sheet original has oeen provided for your concurrence and signature. Also enclosed : '\ is a cost participation breakdown for the work which will be performed on the city ,J streets. Jon Olson will be using these numbers to draft a cooperative agreement between the County and the Clty for the coIl5truction of this project and will follow at a later date. ~~~!~2En .t..' r CITY OF ANDOVER If you have any questions regarding this project, please feel free to call. dmh/ZANDOVER ,\ Fax;; \ " / Affirmative Action I Equal Opportunity Employer / , I \ , , , 'J VI +' Q/ Q/ ~ II') '" '" <.- 0 ~ '" z w '" 0 b! '" .: ~ Z w '" 0 +' ~ '" '" Q/ vl "' Q/ .., 0 J: '" ~ II') ii'i i .' o Z +' U Q/ o \. a.. " , , .... , / /1 1/ / I I I I I I ; I / / A...... / /01 I / ,,'{',/ / 10..../ I -t= I , '< I /' 0/ I 1/ ;1 /' I ' I ; ....,~, , , '.... ......... a. :i u ~ z '" '" b! .: w '" ~ ill ~ << ..'" Q ~'" ~..: 0" O,~ +u: v) N <( ~~ ,5 ~ ulrJ Ol---u wG~ IO u + . t- ~ l.d ~~~ "-<, o~" "''''~ .... ',., ", '0 Q/ U. " &'" '" ~ ' , <y' " J , / ,. m !!:l , , + '" A...., ." '!.J } ~, z 0 ( .' ~ ''vI u ::J <> ~ a.. 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" ...~. ......., ~ :/'j it:'..! roc'" ~<,. .~\ " f~ :i ;].. ,~ ;} ~~,..," ... :-:;}f ,,~.<,~,. ' CITY OF ANDOVER REQUEST FOR COUNCIL ACTION July 7, 1992 DATE AGENDA SECTION NO, Discussion Items ORIGINATING DEPARTMENT Planning ~ David L. Carlberg, City Planner BY: ITEM NO'6. Improve Poppy street NW Discussion REQUEST Thomas Johnson has requested that Poppy Street NW located south of 173rd Lane NW be improved. Currently, the 135 foot portion of Poppy street has not be constructed and a cottonwood tree stands within the west side of the right-of-way. Mr. Johnson is requesting the City remove the tree and gravel (Class 5) the street so he can access his property. Mr. Johnson would like to perform a metes and bounds lot split on his parcel and have access from Poppy street NW. COUNCIL OPTIONS / 1. the pay The Council can grant the request tree and Class 5 Poppy Street NW. for the improvement. of Mr. Johnson and remove The question is who will '- 2. The Council can blacktop Poppy Street as required by City specifications. The question again is who will pay for the improvement. The Council could assess Mr. Johnson one (1) unit based on figures from the Langseth's Pine Acres Additions street improvement project (project No. 87-26). Poppy street NW north of 173rd Lane NW was improved as a part of this project. 3. The Council may wish to allow Mr. Johnson to construct a driveway across and within the right-of-way of Poppy street to his property improving the street when the properties to the south are developed. 4. The Council may wish to table the item or take no action. COUNCIL ACTION MOTION BY TO SECOND BY '- \ o ~ \ ',-j Mr. Mayor & City Council Members " My name is Thomas Johnson and I reside at 17203 Tulip St. in .~dover, Mn. I am the owner of property located south of l73rd Ave, east of cty Rd 58 and west of Round Lake Blvd. The legal description is: The N694 ft of the Nlyt of the NEi. of SEC 8-32-24; Ex \'1660 ft thereof. This is approximately 10.5 acres. Access to the propErty is available from Poppy st. off of l73rd Ave. However, Poppy st. has not been improved to my property and is now simply vacant land. Also, a cottonwood tree stands in the center of the future street. I have no interest in developing this property other than to have access to this one parcel. My request to the council would be for the city to remove the tree and to gravel the street~ As this is access for only one lot, I believe it unnecessary to improve to blacktop. This could be done at the time of future development. T hank you for your consideration. ~':J ~. Thomas Johnson '\~~~ ....- ':": ., "'~;.~:.::--.:~"" -:".......... r:-::~_.- ~- '. ~ ;~. " ,-, u. .- , ,. ~ ..:. ~.~ ~s - ~'g '1 f$ ~ ...;& ---,-, f\" ~ ~ ~ p-. ...... " '. YO. . -. "-3H ~ ,a.. tf 1 .~ I ~s ...(!) 't "."pO ---- :::; - n~'.J .MS ,R/'p.",z ~/I ;../ _. '6~5."Z.... H""Z'~ .-.. '3 ~ !\ ~>i, :;}~ ~!-i '"'~, ;.~ ~h '\-; 'Ii ~ : ~- '" .' ~ ~ '=- ... . ~ .. ~ ~ <.0 ----- J/'?' :-. ~ ~ 1 I ~t> ~ ,. "< ~~ ~ '" " ~ , \ ~\i: !~. !=::. ~\ ) ~~ : -, '" , " '"'" i\ "- i\ "" ~ -:::::- '=- "j ~ ~ ~ .... ;'! '< " .. ... J:> . :J "\ , " 1 ; -\ I I I I I \ I I I I I I I I I I I '/ I I ' , 1_ - ____ - -- - - - ---' I ""'. ". r 200. I I., z cil t :I J. I !. I o ~ I 3 T ~ I .. I .. o ~I " j I . .. ~. I ~I I I 1 I I I I I I I I 1 I I I " I I I i I I I I I I ~ '-' 300- ~~ .~ "t t .?~t7 '""- ~ I~~ ' "i t'- '- I~ I I r- ~ " ih ~ ~~ ~~ ~ c , (0 G'. iil ~ Ie P , , / , , I . - 'l" Jf ,_"94~-- \ .......... ~ ~ , 1 J~ I I ~, '~ I~ ,\:; . .. @ I ~ ~ _L~ I ... ~ ~ ~ -.::::. '\(>'.1--,...., ,,,..j;.,t. ' .L L_ ---:~:~::.-i' \, ~ ~ ... ~ " \. ~ ~ i -. " '....,',.\ '. ". ---...... ~ '-- . s M~' ....,.-:;.. >\'\ \\ " I ~ .~y5) CITY OF ANDOVER REQUEST FOR COUNCIL ACTION July 7, 1992 DATE AGENDA SECTION NO, Discussion Items ORIGINATING DEPARTMENT Planning ~ David L. Carlberg, City Planner BY: FOR ITEM NO, 7. Ordinance No. 29C Shade Trees REQUEST " ~ The Andover City Council is asked to review and consider approving the attached Ordinance No. 29C, Shade Trees. The City Council on May 19, 1992 directed the Tree Commission to meet with large land owners and developers and to come to some degree of accommodations and changes in the language for the people who had expressed negative opinions of the Ordinance. The Tree Commission met on June 1, 1992 to discuss the May 19, 1992 City Council motion and minutes and to prepare for a meeting with large land owners and developers. The Commission met with the large landowners and developers on June 8, 1992. On June 15, 1992 the Tree Commission met to make changes to the Tree Ordinance. The minutes from the meetings listed above are included with the Tree Preservation Policy item. The changes made to the ordinance are indicated with additions being underlined and the deletions over-stricken. '-- Representatives of the Tree Commission will be present to answer questions of the Council. COUNCIL ACTION MOTION BY TO SECOND BY \. , , ,~ \ , ) ~ ) Draft: 7 July 1992 City Council Meeting " CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ORDINANCE NO. 29C AN ORDINANCE RELATING TO THE PRESERVATION OF SHADE TREES AND THE PREVENTION OF EPIDEMIC DISEASES IN SHADE TREES WITHIN THE CITY OF ANDOVER. SECTION 1. Declaration of policy. The City Council of the City of Andover has determined that the health of the elm, pine and oak trees within the City are threatener by fatal diseases known as Dutch Elm disease, Oak Wilt disease and Pine Bark Beetle (Ips Pini). It has further determined that the loss of Elm, Oak and Pine trees growing upon public and private property would substantially depreciate the value of property withiJ the City, and impair the safety, good order, general welfare and convenience of the public. It is declared to be the intention of the Council to preserve shade trees as well as to control and prevent the spread of these diseases and other epidemic diseases of shade trees by enacting this Ordinance in conjunction with the Tree Preservation Policy. SECTION 2. Position Created. Subd. 1. Forester. The position of Forester is hereby created within the City. Subd. 2. Tree Inspector. The Position of Tree Inspector is hereby created within the City. The Tree Inspector must be certified by Minnesota Commissioner of Agriculture. Subd. 3. Duties of Forester or Tree Inspector. It is the duty of the Forester/Tree Inspector to coordinate, under the directioJ and control of the Council, all activities of the City relating to the control and prevention of Dutch Elm and Oak Wilt diseases the spread of the Pine Bark (Ips Pini) Beetle, and other epidemic diseases of shade trees. SECTION 3. Tree Commission. Subd. 1. Commission Created. The City Council hereby authorize~ the establishment of a Tree Commission which shall consist of seven (7) members who are residents of the City and who shall be appointed by the Mayor with the approval of the City Council. Three (3) members shall serve a one (1) year term and four (4) members shall serve a two (2) year term. Each succeeding term shall be for two (2) years. Each member is eligible for reappointment at the end of their term. Members of the Commission shall serve without compensation. 7-07-92 Draft 2 o Subd. 2. Duties of Tree Commission. The Tree Commission will assist the Forester/Tree Inspector in establishing and prioritizing control areas, promulgate rules, regulations, standards and specifications, and advise the City Council of appropriate actions. SECTION 4. Epidemic Disease Program. Subd. 1. Intent. It is the intention of the Council to conduct a program of plant pest control pursuant to the authority grantel by Minnesota statutes 1961, Section 18.022, as amended, directed at the control and elimination of Dutch Elm and Oak wilt disease fungus, and pine Bark Beetles, and elimination of other tree diseases, and is undertaken at the recommendation of the Commissioner of Agriculture. SECTION 5. Nuisances Declared. \ <J Subd. 1. The following things are public nuisances wherever the: may be found within the City of Andover: A. Any living or standing elm tree or part thereof infected to any degree with the Dutch Elm disease fungus Ceratocystis Ulmi (Buisman) Moreau or which harbors any of the elm bark beetles Scolytus Multistreatus (Eichh) or Hylungopinus Rufipes (Marsh). B. Any dead elm tree or part thereof, including logs, branches, stumps, firewood or other elm material from whicl the bark has not been removed or sprayed with an effective elm bark beetle insecticide, except that the stockpiling 0: bark bearing elm wood shall be permitted during the period from September 15th to April 1st of any year. C. Any living or standing northern red oak, Quercus Rubrua, northern pin oak, Quercus Ellipsoidalis, black oak Quercus Velutina, and scarlet oak, Quercus Coccinea or par' thereof infected to any degree with the oak wilt disease Ceratocystis Fagacearum. D. Any living or standing white oak, Quercus alba, bur oak, Quercus macrocarpa, and swamp white oak, Quercus bicolor that poses a threat of transmission of the oak wil' fungus to other trees of the same species through interconnected root systems. E. Any diseased material of the red oak group wilting in July or August of one year declared to be hazardous the following spring, from April 15 until July 1. F. Any recently cut pine tree slash that is or is not par' of a slash treatment for trapping Ips Pini. , \ '-) Subd. 2. Abatement. It is unlawful for any person(s) to permit aAY the spread of a public nuisance as defined in subdivision 1 te-~ema~A-eA-aAy-~~em~5e5-ewAee-e~-eeAt~e~~ee-BY-A~mIAe~-w~tA~A-- tAe-€~ty-ef-AAeeve~7 across his or her ro ert lines and in an specified control areas as esta ~s e y t e C~ty. Suc 7-07-92 Draft 3 / , ~) nuisances may be abated in the manner prescribed by this Ordinance. SECTION 6. Inspection and Investigation. ~ Subd. 1. Annual Inspection. The Forester/Tree Inspector 'shall inspect all premises and places within the City of Andover as often as practicable to determine whether any condition describec in Section 5 of this Ordinance exists thereon. A. The Forester/Tree Inspector shall investigate all reported incidents of infestation by Dutch Elm fungus or elm disease on all those premises and places within the City at least three (3) times during the growing season to determine whether any condition described in Section 5 (A) and (B) exists. B. The Forester/Tree Inspector shall investigate all reported incidents, premises and places of infestation by oak wilt, pine bark beetles or other diseases of shade trees as many times as necessary to determine whether any condition described in Section 5 (C-E) exists. Subd. 2. Entry on Private Premises. The Forester/Tree Inspecto or duly authorized agents may enter upon private premises at any reasonable time for the purpose of carrying out any of the dutie: assigned to them under this ordinance. ~ Subd. 3. Diagnosis. A. City Forester/Tree Inspector shall make the initial identification of an infected area whenever possible. B. The property owner or contractor, as advised by the Forester/Tree Inspector, shall within forty-eight (48) hours send appropriate specimens or samples to the Commissioner of Agriculture e~-~fle, University of Minnesot; or ana State certified testing lab-for analysis. Except a: provi ed in Section 8, no action to remove infected trees or wood shall be taken until positive diagnosis of the disease has been made. ~,~ C. It is the responsibility of the property owner or contractor to notify the City of the results of the diagnosis in writing. Notification to the City must be done within fe~~-+4+ seven (7) days of receipt of the diagnosis. SECTION 7. Abatement of Epidemic Tree Disease Nuisances. In abating the nuisance defined in Section 5, the Forester/Tree Inspector shall cause the infected tree or wood to be sprayed, removed, burned (by permit only), chipped or otherwise effectively treated so as to destroy and prevent as fully as possible the spreac of epidemic diseases of shade trees, including, but not limited to, the Dutch Elm disease and the associated elm bark beetles, Oak Wilt disease fungus, or Pine Bark beetles. 7-07-92 Draft 4 o To prevent root graft transmission of the diseases, a barrier may br created between diseased and healthy trees, either by treating the soil surrounding the trees with a chemical approved by the Department of Agriculture or the University of Minnesota, or by digging a trench at least fifty-two (52") inche~ deep in the soil tr isolate the diseased trees as recommended by the the Department of Agriculture or University of Minnesota. Such abatement procedure shall be carried out in accordance with current technical and exper' opinions and plans as may be designated by the Commissioner of Agriculture or University of Minnesota. SECTION 8. Procedure for Abatement of Infected Trees and wood. Subd. 1. If the diseased tree nuisance as described in Section 5, subdivision 1 (A-E) is located on private property the Forester/Tree Inspector shall send a written notification and prescription to the owner of said property. It shall be the obligation of the property owner to carry out the prescribed abatement procedure(s) within twenty (20) days from the date of receipt of the notification from the City unless a written exception is granted by the Forester/Tree Inspector because of unforeseen physical limitations resulting from excessive numbers of diseased trees occurring on said property or other unforeseen hardships as determined by the Forester/Tree Inspector. Such decision may be appealed to the Tree Commission. / I '-/ Subd. 2. If the owner fails to follow the prescription within the designated time period, the Forester/Tree Inspector shall notify the property owner by mail that the Forester/Inspector will contract for the abatement of the nuisance. Subd. 3. The Forester/Tree Inspector shall then proceed to contract for the prescribed abatement procedure as soon as possible and shall report to the City Clerk all charges resultinr from the abatement procedures carried out on such private property. The City Clerk shall list all such charges along with a City Administrative cost against each separate lot or parcel b: September 1 of each year as special assessments to be collected commencing with the following year's taxes. Administrative cost; as set by City Council resolution shall be assessed for each parcel and shall be added to each assessment. Subd. 4. If the Forester/Inspector finds that danger of infestation of epidemic diseases in shade trees is imminent, he/she shall notify the abutting property owners by mail that thr nuisance will be abated within a specified time. Subd. 5. In the case of existing boulevard trees, notices will be mailed to the owner of the abutting property as previously described in Section 8, Subd. 1 - 3. The owner of said property shall abate the nuisance. o Subd. 6. Stumps from infected trees on boulevards shall be removed by a machine, grinding up stumps to six (6") inches belol ground level, or digging up the total stump. The removal of stumps shall occur within six (6) months of notification by the Forester/Tree Inspector. 7-07-92 Draft 5 \ ~,) Subd. 7. All assessments levied for the repayment of tree disease abatement cost may be repaid over a five (5) year period Such assessments shall be levied under authority granted by Minnesota statutes 429.101. SECTION 9. Spraying Trees. Whenever the Forester/Tree Inspector determines that any tree or wood within the City of Andover is infected with disease, he/she ma require spraying all nearby high value trees with an effective disease destroying concentrate. Spraying activities authorized by this Section shall be conducted in accordance with technical and expert opinions and plans of the University of Minnesota or the Commissioner of Agriculture and under the supervision of the University of Minnesota or the Commissioner of Agriculture, or agents thereof, whenever possible. " \ " J SECTION 10. Transporting Wood Prohibited (Epidemic Diseased Wood). It is unlawful for any person to transport within the City any diseased wood that is determined to be hazardous as described in Section 5, Nuisance Declared, without having obtained a permit from the Forester/Tree Inspector. The Forester/Tree Inspector shall grant such permits only when the purpose of this Ordinance will be served thereby. The transportation of diseased wood within the Cit' to an approved disposal site shall be allowed without a permit. SECTION 11. License Requirements. It shall be unlawful for any individual, partnership or corporation to conduct as a business for profit the cutting, trimming, pruning, removing, spraying or otherwise treating of trees, shrubs or vines in the City of Andover without first having secured a license from the City to conduct such business. Subd. 1. Application. Application for a license under this Ordinance shall be made at the office of the City Clerk of the City. Fees shall be set by Council Resolution. Subd. 2. Application Form. The application for a license shall be made on a form approved by the City which shows, among other things, the name and address of the applicant, the number and names of the employees of the applicant, the number of vehicles of the applicant, together with a description and license number of each, and the type of equipment proposed to be used. Subd. 3. Liability Insurance. No license or renewal of a license shall be granted, nor shall the same be effective, until the applicant has filed with the City Clerk a Certificate of Insurance evidencing the holding of Public Liability Insurance il the limits of Bodily Injuiry of $300,000 per occurrence, and Property Damage of $50,000.00, and proof of Worker's Compensatiol Insurance. , , / A. The City shall be named and the insurance provided shall include the City as an additional party insured. Said policy shall provide that it may not be cancelled by the insurer except after ten (10) days written notice to 7-07-92 Draft 6 ~ the City, and if such insurance is so cancelled and licensee shall fails to replace the same with another policy conforming to the provisions of this Ordinance, sai, license shall be automatically suspended until such insurance shall have been replaced. .' Subd. 4. Chemical Treatment Requirements. Applicants who propose to use chemical substances in any activity related to treatment or disease control of trees, shrubs or vines shall fil, with the City Clerk proof that the applicant or an employee of the applicant administering such treatment has been certified by the Agronomy Division of the Minnesota Department of Agriculture as a "commercial pesticide applicator". Such certification shal. include knowledge of tree disease chemical treatment. SECTION 12. Protection of Trees. A Tree Protection Plan is to be submitted by all developers, builders and soil disturbance project area facilitators in accordance with the City of Andover Tree Preservation Policy. SECTION 13. Interference Prohibited. It is unlawful for any person to prevent, delay or interfere with the Forester/Tree Inspector or his designated agents while they are engaged in the performance of the duties imposed by this Ordinance. , ) SECTION 14. Severability. If any section, subdivision, sentence, clause or phrase of this Ordinance is for any reason held to be unconstitutional, such decision shall not affect the validity of the remaining portions of this Ordinance. The Council hereby declares that it would have passed this Ordinance, any section, subdivision, sentence, clause 0: phrase thereof, irrespective of the fact that anyone or more sections, subdivisions, sentences, clauses or phrases be declared unconstitutional. SECTION 15. Penalty. Any person, firm or corporation who violates any section of this Ordinance shall be guilty of a misdemeanor and upon conviction thereof, shall be punished as defined by State Law. SECTION 16. Repeal. Ordinance #29, 29A, and 29B are here by repealed. SECTION 17. Effective Date. This Ordinance is effective from and after its passage and publication. ~ Adopted by the City Council of the City of Andover this 1992. day 0: CITY OF ANDOVER 7-07-92 Draft 7 o Kenneth D. Orttel, Mayor ATTEST: Victoria'Volk, City Clerk Admin:Ordinance29C70792 , '\ \ .~ ~J @\...~"~ ~-'ll ~~ ;1 _li M , \ \ '" , I ~~ ./ '---'" "''-~~!;,:~-~ CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE July 7, 1992 Discussion Items Planning 1L AGENDA SECTION NO, ORIGINATING DEPARTMENT ITEM NO, to Tree Preservation Policy BY: David L. Carlberg, City Planner REQUEST The Andover City Council is asked to review and consider approving the attached Tree Preservation Policy. The City Council on May 19, 1992 directed the Tree Commission to meet with large land owners and developers and to come to some degree of accommodations and changes in the language for the people who had expressed negative opinions of the Tree Preservation Policy. The Tree Commission met on June 1, 1992 to discuss the May 19, 1992 City Council motion and minutes and to prepare for a meeting with large land owners and developers. The Commission met with the large landowners and developers on June 8, 1992. On June 15, 1992 the Tree Commission met to make changes to the Tree Preservation Policy. The minutes from the meetings listed above are attached for Council review. The changes made to the Tree Preservation Policy are indicated with additions being underlined and the deletions over-stricken. Representatives of the Tree Commission will be present to answer questions of the Council. COUNCIL ACTION MOTION BY \ TO SECOND BY " c "- o City of Andover Tree Preservation Policy .~. ) ~ 1992 ') , Draft: 7-07-92 City Council Meeting 13 " o CITY OF ANDOVER TREE PRESERVATION POLICY INDEX Section I. Purpose " Page 1 Section II. Applicability 1 1 2 2 3 4 Section III. Definitions Section IV. Procedures Development Standards Land Disturbance Permit Special Development Considerations Section V. Tree & Site Related Disturbances Appendix A Appendix B Appendix C Technical Terms 5 7 7 7 8 9 11 12 Section VI. Methods of Tree Protection Planning & Considerations Protective Barriers Encroachment Reclamation of the Growing Site Checklist for Tree Protection Plan ,~ ,~ Bosell:TreePreservePolicy ,J Draft: 7 July 1992 City Council Meeting TREE PRESERVATION POLICY CITY OF ANDOVER C.OUNTY OF ANOKA STATE OF MINNESOTA I. Purpose. The purpose of this policy is to preserve and protect significant trees or stands of trees whose loss due to land disturbances would affect the character of neighborhoods, subdivisions, public or semi-public projects and commercial developments. ) II. ~licabilita' This policy shall apply to any person or entity~hat would isturb land areas and impact significant trees or stands of trees in neighborhoods, subdivisions, commercial building developments, public and semi-public projects such as streets, utilities and parks whether disturbed by a public agency or private developer; except where the City Council may waive these requirements where there would be a greater public need for the project than to meet the requirements of this policy. A public hearing shall be held before declaring such a waiver. The property owners within three hundred fifty (350') feet of the site shall be notified at least ten (10) days before the hearing. The terms and provisions of the Tree Preservation Policy in conjunction with the City Tree Ordinance No. 29C shall apply to all activity which requires the issuance of a Land Disturbance Permit. III. Definitions. All words in these standards have their customary dictionary definition except as specifically defined herein. The word "shall" is mandatory and the word "should" is permissive. Technical terms used in this Policy are defined in- Appendix A. Buildable Area - the portion of a lot which is not located within any minimum required yard, landscape strip/area, or buffer; that portion of a lot wherein a building may be located. City Forester - the agent of the City of Andover assigned to the Forestry Department (Public Works Department) and having the primary responsibilities of administration and enforcement of the Tree Preservation Policy. City Tree Ordinance No. 29C - an Ordinance Relating to the Preservation of Shade Trees and the Prevention of Epidemic Diseases in Shade Trees Within the City of Andover. ,) Crown dripline - a vertical line extending from the outer surface of a tree's branch tips down to the ground. DBB - diameter-at-breast-height is a standard measure of tree SIZe, and is a tree trunk diameter measured in inches at a height of four and one-half (4 1/2') feet above ground. If a tree splits into multiple trunks below four and one-half (4 1/2') .feet, then the trunk is measured at its most narrow point beneath the spli t. Draft: 7-07-92 City Council Meeting 2 , \ o Land Disturbance Permit - an official authorization issued by the Forestry Department (Public Works Department), allowing defoliation or alteration of the site for the commencement of any commercial or residential construction~Agricultural practices will be exempted from this provision of this Policy. " Protection Zone - all lands that fall outside the buildable area of a parcel. Significant Trees - any deciduous hardwood tree measuring twelve (12") inches in diameter DBH or greater, or a coniferous tree measuring eight (8") inches in diameter DBH or greater. Specimen Tree or Stand - any tree or grouping of trees which has been determined to be of a high value by the City Forester/Tree Inspector because of its species, size, age, or other professional criteria. Structure - anything manufactured, constructed or erected which is normally attached to or positioned on land, including portable structures. Tree - any self supporting woody plant, usually having a single woody trunk, and a potential DBH of two (2") inches or more. Tree Protection Plan - plan established in Section IV(B) of the Tree Preservation Policy and Appendix C. :,J Tree Preservation Policy - approved and adopted by the City of Andover Council to regurate and provide standards and guidelines for the preservation of trees through development and construction process within the City of Andover. Woodlot - any wooded area with significant trees. IV. Procedures (Summarized in Figure 1). A. Development Standards. Developments shall be designed to preserve large trees and woodlots where such preservation would not affect the public health, safety or welfare. The City may prohibit removal of all or part of a woodlot or stand of trees. In addition, nothing in this policy shall prevent building on an existing lot of record, provided that such building shall be designed to save as many trees as possible. This decision shall be based on, but not limited to, the following criteria: 1. Size of woodlot tree. 2. Species, health and attractiveness of the trees including: ~,J a. sensitivity to disease b. life span c. nuisance characteristics d. sensitivity to grading Potential for transplanting. 3. ., '-.../ , I 'J '\ ) Draft: 7-07-92 City Council Meeting 3 4. Need for thinning a woodlot. 5. Effect on the functioning of a development. B. Land Disturbance Permit. " 1. Sketch plan shall show large stands of significant trees. 2. A Tree Protection Plan shall be submitted with the tollowing: a. Preliminary plat for the subdivision of property. b. Sketch plans for the subdivision of property. c. Other permit drawings as a part of the Building Permit process. d. Commercial Site Plans, either as a separate drawing or as part of the Landscape Plan. 3. The Tree Protection Plan shall include the following Tnformation: a. Definition of spatial limits: (1) Limits of land disturbance, clearing, grading and trenching (2) Tree protection zones (3) Specimen trees or stands of trees. b. Detail drawings of tree protection measures (where applicable) : (1) Protective tree fencing (2) Tree protection signs c. Drawings indicating location of applicable utili ties: (1) City water or well (2) City sewer or septic system (3) Electricity (4) Gas (5) Cable TV (6) Telephone 4. These plans shall be reviewed by the City Forester/Tree Inspector for conformance with Tree Preservation Policy, in conjunction with the City Tree Ordinance No. 29C, and will either be approved, or returned for revisions. Reasons for denial shall be noted on the Tree Protection Plan, or otherwise stated in writing. Draft: 7-07-92 City Council Meeting 4 , ~ ,j ,. 5. Issuance of the Land Disturbance Permit is contingent upon approval of sketch lans for the subdivision of residential property or t e Tree Protect~on P an or other building permit processes or commercial site plans. 6. City Staff may submit the Iorester for a recommendation. by the developer or builder. plan to a consulting Any costs shall be paid for 7. All tree protection measures shall be installed prior to *aAe-eis~~feaAeeT beginning building construction and inspected by the City Forester/Tree Inspector. 8. The City Forester/Tree Inspector will conduct follow- up site inspections for enforcement of the Tree Preservation policy in conjunction with the City Tree Ordinance No. 29C. 9. If any significant tree in development or building site is cut, damaged or the area within the tree's dripline has been encroached upon by grading equipment without City authorization, the City shall require planting of two (2) new trees. In addition, if the City determines that a damaged tree will probably not survive, it shall be removed by the developer. \ I '-_/ a. Any trees required to be planted shall be varied in species, shall maximize the use of species native to the area, shall not include any species under disease epidemic and shall be hardy under local conditions. Trees shall be at least two and one-half (2 1/2") inches in diameter for deciduous trees and eight (8') feet tall for coniferous trees per nursery standard measurements. b. Any trees required to be planted shall be replaced if they die or appear to be dying within one (1) year of planting by the person responsible for the planting. d. The developer/contractor shall escrow 150% of the project cost of tree replacement when tree conditions do not allow the trees to be planted at the time of the development or construction. ~-~ C. Special Development Considerations. increase must save significant or specimen Council may require a Special Use Permit. Any proposed density trees. The City Draft: 7-07-92 City Council Meeting 5 ~ , ~ 1. The City Forester will conduct a preliminary review of all Special Use Permit applications. 2. A field review of select cases will occur under the following conditions: a. For planed unit developments and major development cases. b. Other cases as determined necessary by the preliminary review. 3. Conditions to Special Use Permits will be applied where determined necessary by the preliminary review. These conditions may either be general, or specific in nature, and will reflect the standards or provisions of the Tree Preservation policy in conjunction with the City Tree Ordinance No. 29C. 4. The City may reduce the maximum allowed density under Density Zoning or the Planned Unit Development on developments that have significant trees, where such reduction would save all or part of such significant trees. Any Required Significant Trees: The City Council may require the clustering of dwellings in the form of townhouses, quads, apartments or similar uses, where it is necessary to preserve significant trees. ,J 5. Compliance to these conditions will be verified by Staff review of a-FeY~5ea-S~te-P~aR-~F~eF-te-tAe-~5s~aRee_ ei-a-LaRa-9~st~FhaRee-PeFm~t the appropriate plans prior to building construction. Tree & Site Related Disturbances. V. A. Tree protection zones, specimen trees or stands of trees designated to be saved must be protected from the following damages which may occur during all phases of land disturbance and construction processes. Methods of tree protection and disturbance prevention are provided in Section IV. 1. Direct physical root damage 2. Indirect root damage 3. Trunk and crown disturbance B. Direct physical root damage most frequently occurs during site clearing and grading operations, where transport or feeder roots are cut, torn, or removed. ~) 1. Transport and feeder roots tend to tangle and fuse among the roots of adjacent trees. The removal of trees with heavy machinery along the outer periphery of a tree save area. Draft: 7-07-92 City Council Meeting 6 ~ 2. The most substantial form of root damage for all root types occurs in the form of cut roots. Roots are cut in grade reduction, or from trenching for underground utilities, sanitary sewer, or storm sewer lines. 3. A more subtle type of root damage is the loss of feeder roots. Feeder roots normally occur within the organic layer, and the surface four (4") inches of top soil, subsequently, these roots can be easily damaged by the track action from a single bulldozer pass. The stripping of top soil within a tree's critical root zone can totally eliminate its feeder root system. C. Indirect root damage through site modification can result from positive grade changes, temporary storage of fill material, the sedimentation of erosion materials, soil compaction, and soil chemical changes. 1. Positive grade changes from fill and sedimentation causes a decrease in soil oxygen levels. An increase in soil carbon dioxide and other toxic gasses can also occur, leading to large areas of anaerobic conditions. Anaerobic soil conditions cause a decrease in the root respiration process which is essential for the uptake and transport of minerals and nutrients. o 2. Anaerobic soil conditions are also produced by soil compaction, the increase in soil bulk density with a decrease in soil spore space. Compacted soil is also impervious to root penetration, and thus inhibits root development. Soil compaction is generally caused by the weight and vibrations of heavy machinery, vehicle parking, and the storage of fill and/or construction materials within the critical root zones of trees. 3. Changes in soil chemistry will adversely affect tree survival. The most frequent occurrence is the change (decrease) in soil acidity by concrete washout. Most trees native to Anoka County area prefer slightly acidic soils; concrete residues are highly basic. The leakage or spillage of toxic materials such as fuels or paints can be fatal for trees. D. Trunk and crown disturbances are generally mechanical in nature and are either caused directly by clearing and grading machinery, or indirectly by debris being cleared and falling into trees marked for protection. 1. Common forms of damage include stripped bark and cambium, split trunks, and broken limbs. 2. Damage also occurs from the posting of signs such as building permits, or survey markers on trees. ~ 3. Indirect damage can be caused by the placement of burn holes or debris fires too close to trees. The possible range of damage include scorched trunks with some cambial Draft: 7-07-92 City Council Meeting 7 o dieback, the loss of foliage due to evaporative heat stress (leaf desiccation), and completely burned trunks and crowns. VI. Methods of Tree Protection. A. Planning and considerations. Tree space is the most critical factor in tree protection throughout the development process. The root system of trees can easily extend beyond the dripline of the tree canopy (Figure 3). The root system within the dripline region is generally considered to be the critical root zone. Disturbance within this zone can directly affect a tree's chances. With reference to root zones, the following standards shall apply: ~ 1. The use of tree save islands and stands is encouraged rather than the protection of individual (non-specimen) trees scattered throughout a site. This will facilitate ease in overall site organization as related to tree protection. 2. The protective zone of specimen trees or stands of trees or otherwise designated tree save areas shall include no less than the total area beneath the tree(s) canopy as defined by the farthest canopy dripline of the tree(s). In some instances, the City Forester may require a protective zone in excess of the area defined by the tree's dripline. , , ~-) 3. Layout of the project site utility and grading plans shall accomodate the required tree protective zones. utilities must be placed along corridors between tree protective zones. 4. Construction site activities such as parking, material storage, concrete washout, hole placement, etc., shall be arranged so as to prevent disturbances within tree protective zones. 5. No disturbance shall occur within the protective zone of the specimen trees or stands of trees without prior approval by the City Forester. B. Protective Barriers. 1. Active protective tree fencing shall be installed along the outer edge of and completely surrounding the critical root zones of all specimen trees or stands of trees, or otherwise designated tree protective zones, prior to any ~aRe-e~5~~fBaRee building construction. 2. These fences will be a minimum four (4') feet high. Four (4') feet orange polyethelyne laminar safety fencing is acceptable (Figure 4). ,) 3. Passive forms of tree protection may be utilized to delineate tree save areas which are remote from areas of land disturbance. These areas must be completely surrounded with continuous rope or flagging (heavy mil _ Draft: 7-07-92 City Council Meeting 8 ~ minimum four [4"] inches wide). protection must be accompanied signage (Figure 5). All passive tree by "Keep Out" or "Tree Save" 4. All tree protection zones should be designated as such with "Tree Save Area" signs posted visibly on all sides of the fenced area. These signs are intended to inform subcontractors of the tree protection process. Signs requesting subcontractor cooperation and compliance with tree protection standards are recommended for site entrances. 5. All tree fencing barriers must be installed prior to and maintained throughout ~aAa-a~5t~fBaAee-pfeee55-aAa building constructionT and should not be removed until landscaping is installed. C. Encroachment. Most trees can tolerate only a small percentage of critical root zone loss. If encroachment is anticipated within the critical root zones of specimen trees, stands of trees, or otherwise designated tree protective zones, the following preventive measures shall be employed: "J 1. Clearing Activities: Roots often fuse and tangle amongst trees. The removal of trees adjacent to tree save areas can cause inadvertent damage to the protected trees. Wherever possible, it is advisable to cut minimum two (2') foot trenches (e.g., with a "ditch-witch") along the limits of land disturbances, so as to cut, rather than tear, roots.) Directionally felling trees outward into disturbance areas and grinding stumps is also acceptable. 2. It is very strongly suggested that all clearing in oak stands be done before May 1st and after July 1st of each season. This will help to keep the inadvertent wounding of trees with the consequential spread of oak wilt. If clearing has to be done at this time, all stumps and wounded trees shall have the wound areas painted thoroughly with a tree paint. To be effective, the painting shall be performed within the same day of cutting. Should oak wilt get started as a result of construction during the months of May and June, then the developer/builder shall pay for all additional oak wilt control measures needed to control the disease. This is in accordance with the City Tree Ordinance No. 29C. 3. Where the City Forester/Tree Inspector has determined that irreparable damage has occurred to trees within tree protective zones, they must be removed and replaced by the developer/builder as defined in Section IV(B)8~. \ j , ,,) . fr'E -c-<:.;. '..T~7~ ~~--.;..Q-~~ .~ ,.<;;.I.;;s~~ ,.~~ ' ~'c. '. .,-.......... -""'-.1'''' - ".-"';-... r,--<r.~:' - ::-..~ "'':-G:!17.' ;:;-.' '. _.;:rr-""""'-...::"'-:::::::A ./J- ~..,,:..~.,;:...:~~~...-..::::.~. <;r:-~ ,~., ~--'-'- S2:~, . ~~ .....--= -r~->- " -::;;'7l.- ~ J.. ~-~. ~:::;;:;:-y-- .:::: :ff-' ~;;G" ~~~, '1' ... ...~~, - ~~::. .:~.....~-~' '-:';;~'(;:':"." .::7::.~.:.. . .....- ~~ O:_~"~:;~.1 ,~: --4 \ .-..~~' ~::::I~ ~~' -.. ""- '~~",- . ~::'-- ....- ~-~~~~. ~~6~ ":';;'::=-~~~~;"._.:f~'~, ~ ~.:oe:6--'::~~~~.~.~~_~ - -::'--" --.c.. - ~~~;t,6. _ ::...:. ~~.~=~~~~'~~~~~~~, ~--=- -::::;r _ :0- . --::::~"f;-':c:: ~~~~~~~ ~ ~~ .' - -- .~~'C~"';~~~ ~~ ~ ~ ~~"~~:;~~~f3~ I ~~.c..-'-X'~i"'_'-=>---t..~. . ~ . -. '. ..:- - - <, . . -.. ~ "..- .. -=.1';'-' ." . ....__~ I _ ~_ ,., ,_ . .,..,__ "",,:--:"-.. ' --.-=- ~ ,. '. . ",~~~~, I r.. _::::;:.-:...~ ~ ,::~~ :~ ~~,~ ] CANOPY DR (P-LINE ~.c:~" r:' ," 0"'.:;;) "'~ ~,..~y. ,..,)~ I ~~~~ , to ~-,,-. ~ -<,~,_O"-'''__''_~ ~_' · -.3_._..l - ....'tC7"'- .~~ cr-~ ~.._ -:....:.--=--' .~.. ....v,_..."_'_.,~~~;-~=~:?-<~ . _!~<~~ ~-;-:__:~---=~,., <, S~~~~7'7:;7~~;'~~~~~if~ ~';~,,"i;;?j?j?j?iS'i~ii~iii~t~i1m~g;ji#j~i!~i~~~,,~ii8~tirs!!;g:;gBig",,,- "- ., "_/ /CRITICAL ROOT RADIUS "- ~ ? I I I I r '" .I /CRITTCAL ROOT ZONE WITHIN THE DRIP-LINE I'. ..<l!. ACTUAL FEEDER ROOT SYSTEM EXTENDS WELL BEYOND THE DRIP-LINE " / FIGURE I TYPICAL CRITICAL ROOT ZONE '. -. ,_ ____i / , o , , '--../ / , '. --/ l' Snow Fencing 4' High, Orange, Polyethylene Laminar Safety Ne'Ct1ng. I I". I.. . TREE FENCING " , ;- l } ,-I'" } .. r"~~ ,.J ..J ~ ... . ~~ '" \ ~ .) I \ ---=-=:. -=- .:~~~ ":):;~L~~~ F [GURE 2... ACT[VE PROTECTIVE TREE FENCING o F \ ,_.I' ,~~ u" r,llNI1'IU1 . , rEAVY i'llLL PL~S7IC, DARK LEI 1~-<l1\'G ON 2RIGl-11 E.~CKGRCUND TREE PROTECTION AREA CAlITlON 00 NOT .ENTER < CONTIM.OUS , . ,.- PASSIVE PRcrrc::crICN WIn; ROPE AM) SrGNo.GE FI8JREj' PASSIVE PSDTECTIal CEfj1.IL , ) Draft: 7-07-92 City Council Meeting 9 o TREE PRESERVATION POLICY CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA " APPENDIX A TECHNICAL TERMS: Cambium - tissue within the woody portion of trees and shrubs which gives rise to the woody water and nutrient conducting system, and the energy substrate transport system in trees. Cambial dieback - the irreparable radial or vertical interruption of a tree's cambium, usually caused by mechanical damage, such as "skinning bark", or from excessive heat. Coniferous - belonging to the group of cone-bearing evergreen trees or shrubs. Critical Root Zone - the rooting area of a tree established to limit root disturbances. This zone is generally defined as a circle with a radium extending from a tree's trunk to a point no less than the furthest crown drip1ine. Disturbances within this zone will directly affect a tree's chance for survival. ./ ". ,,_.J Deciduous - not persistent; the shedding of leaves annually. Feeder roots - a complex system of small annual roots growing outward and predominantly upward from the system of "transport roots". These roots branch four or more times to form fans or mats of thousands of fine, short, non-woody tips. Many of these small roots and their multiple tips are 0.2 to 1mm or less in diameter, and less than 1 to 2mm long. These roots constitute the major fraction of a tree's root system surface area, and are the primary sites of absorption of water and nutrients. Major Woody Roots - first order tree roots originating at the "root collar" and growing horizontally in the soil to a distance of between 3 and 15 feet from the tree's trunk. These roots branch and decrease in diameter to give rise to "rope roots". The primary function of major woody roots include anchorage, structural support, the storage of food reserves, and the transport of minerals and nutrients. Root Collar - the point of attachment of major woody roots to the tree trunk, usually at or near the groundline and associated with a marked swelling of the tree trunk. Root Respiration - an active process occurring throughout the feeder root system of trees, and involving the consumption of oxygen and sugars with the release of energy and carbon-dioxide. Root respiration facilitates the uptake and transport of minerals and nutrients essential for tree survival. \ V Draft: 7-07-92 City Council Meeting 10 , ~ V Rope Roots - an extensive network or woody second order roots arising from major woody roots, occurring within the surface 12 to 18 inches of local soils, and with an average size ranging from .25 to 1 inch in diameter. The primary function of rope roots is the transport of water and nutrients, and the storage of food Feserves. Soil Compaction - a change in soil physical properties which includes an increase in soil weight per unit volume, and a decrease in soil pore space. Soil compaction is caused by repeated vibrations, frequent traffic and weight. As related to tree roots, compacted soil can cause physical root damage, a decrease in soil oxygen levels with an increase in toxic gasses, and can be impervious to new root development. Transport Roots - the system for framework of tree roots comprised of major woody roots and rope roots. ~ I ~ / ~ ) Draft: 7-07-92 City Council Meeting 11 . '\ "J TREE PRESERVATION POLICY CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ',' APPENDIX B RECLAMATION OF THE GROWING SITE: 1. A tree's ability for adequate root development, and ultimately its chances for survival, are improved with reclamation of the growing site. a. Whenever possible, the soil should be brought back to its natural grade. Unnecessary fill, erosion sedimentation, concrete washout, and construction debris should be removed. When machinery is required for site improvement, it is recommended that a "bob- cat" or similar light weight rubber tire vehicle be used so as to minimize soil compaction. '-) .' '\ ,,~ Draft: 7-07-92 City Council Meeting 12 ~J CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA APPENDIX C CHECKLIST FOR TREE PROTECTION PLAN: Contact the City of Andover Forestry Department (Public Works Department) at 755-8118 for a Site Inspection upon completion of landscape installation. 1. Tree Protection Plans. a. Provisions for tree protection on the site shall be, as minimum, in conformance with the requirements of the City of Andover Tree Preservation Policy in conjunction with the City Tree Ordinance No. 29C. b. A Tree Protection Plan shall be submitted either as part of the Landscape Plan, or as a separate drawing, to include the following: ( 1 ) ( 2 ) ( 3 ) , "J ( 4 ) ( 5) ( 6 ) ( 7) ( 8 ) All tree protection zones Approximate location of all specimen trees or stands of trees Approximate location of all specimen trees when their preservation is questionable, or might result in a change of the site design Indicate those specimen trees to be removed. removal of specimen trees is subject to City Forester approval. Limits of clearing and land disturbance such as grading, trenching, etc. where these disturbances may affect tree protection zones. Proposed location of underground utilities. Methods of tree protection shall be indicated for all tree protection zones, aeration systems, staking, signage, etc. The plan should indicate staging areas for parking, material storage, concrete washout, and debris burn and burial holes where these areas might affect tree protection. C. The following notes shall be indicated on both tree protection plans and grading plans in large letters: (1) Contact the City Forestry Department (Public Works Department) at 755-8118 to arrange a pre- construction conference with the City Forester/Tree Inspector prior to any land disturbance. \ ./ (2) All tree protection measures shall be installed prior to soil disturbance. ~J \ -) :,J .' .. 4 " ~ ,.411 101 ... ~ Q ~~:g · ~ e &:;!.(JJ ~~~ d4 ~ 'Q <::.<S FOR PP:OTEGlITi FB11 TPl!~K Ul\f''AGE .. . - - .---::--,- " ~~ "- , " ) , '\ ',J )' '-r: ~ ~~ / .~~ ~. " ~ ~ ~~ ~-- ~ .~~ "",~ .' J" ~,-,", '. "Ii~, . FILL I ~ ~F~-'''^-r::::.!, 2:1 SLOPE I ~-~ ~ ~ ..-.;(} - , .~.- ~ ~ ~ ~~ I ft" y' ~ 2'1 r---- ff I ,.. - ~ Lf ! ~ ~ R ~ ' ! DESIRED GRADE ~ I.(?'"' ! ;;,~ \; ~ ld 1 '~= ~ ~ EXISTING GRADE }~~~,~~ ' ~ I SLOPE h --l~~~""~~-'-"~~~~ I TERRACING FOR .7' _~ ,.;000 'GRADE, CHANGES /~- ~ "', l CRITICAL ROOT ZONE , : , ~ ~ ~ ~ ~ ~ ~ --c;.. --- ~~ ~ ....Il~ ~ . r ....c-&~"""- ~L S ~ / ~::- ~~ ~~...r~~~"" - ~ \ ...~". ~"':~ -~~-"-'~ ./.:;:;g::.J~ ,....--:~. "~~-",,-;;;;~~ - -;7- ; ..... "Sol tit.. - '~-. .~p- ~ ~. ;;u:;., =- '.. . "'; ,~~ ~~ ... "";-f ~ ~fu ... - - ,. r ;;. ., . ! ~ ~ .. - s [toe. ~ ....r---- .~:::::.~~.... "">--- -- ! I' FILL ../ r:::=:?" D ~ ES IRED GRADE d- ====- RETENTION \-It- \i.~ ~~. ~. FOR GRADE CP.. ~ I ._u_ .~~!~ UT ! . . ~ ~ ~ ~ ~ EXISTING GRADE ~ "--.- ~ .._A- . ,~ ;;:-.~. '..,c!.,.:::1~.;,' 1 " CR[TIC~L ROOT ZON~ r.:or,n~ CUA"G~S u;\I'''\L_ ri 01\ "- , ,-.J .".0 .. .1.."\ CITY of ANDOVER \' SPECIAL TREE COMMISSION MEETING - JUNE 1. 1992 MINUTES \' A Special Meeting of the Andove. T.ee Commission was called to o.de. by Chai.pe.son Bob Whitc.aft on June 1. 1992: 7:00 p.m.. at the Andove. City Hall, 1685 C.osstown Bouleva.d NW. Andove., Minnesota. Commissione.s p.esent: Commissione.s absent: Also p.esent: Michael Click. Kevin Ma.tin. Ha.old Sullivan None City Planne., David Ca.lbe.g City T.ee Inspecto., Ray Sowada Je..y Windschitl M.. Ca.lbe.g announced the .esignations of Lo.etta Ma.y Boyum and Scott Thomas f.om the Commission. APPROVAL OF MINUTES May f8, 1992: Co..ect as w.itten. \ -) MOTION by Whitc.aft, Seconded by Ma.tln, to accept the meeting Minutes of May 18 as stated. Motion ca..ied unanimously. ORDINANCE NO. 29C AND THE TREE PRESERVATION POLICY DISCUSSION M.. Ca.lbe.g explained the City Council has .etu.ned the o.dinance and T.ee P.ese.vation Policy to the T.ee Commission to look at the following items: the abatement p.ocedu.e, especially ~ega~ding la~ge pa.cels: the time const~aints in the o~dinance: the application of the Policy on ag~icultu~e. Chai.pe~son Whiftc.aft explained the pu~pose of the meeting is to have the Commission discuss those items and suggest cla~ifications in the o.dinance and policy. Next Monday, the Commission will meet with develope.s. la~ge land owne.s. and ag~icultu~al ~ep~esentatives to hea~ thei~ comments and conce~ns. , '. , ) M.. Windschitl suggested the Commission dete~mine whethe. they want to develop a p~og~am fo~ diseased t.ees and its p~evention o. to develop a policy to cont.ol develope.s and homeowne.s. He felt few people would a~gue with a diseased t~ee p.og~am, but the p~oblem is if someone can't plow 40 ac.es o. can't build a home whe~e he/she wants o~ can't build a ~oad in a specific location of a development. Chai.pe.son Whitc~aft explained the o.dinance is di.ected p.ima~ily towa~d the identification and cont~ol of shade t~ee diseases. The long-te.m objective is not only to cont.ol diseases, but to cont.ol the t~ee ~esou.ces du~ing development. ~ Special Andover Tree Commission Meeting Minutes - June 1. 1992 Page 2 (Ordinance 29C and Tree Preservation Policy Discussion~ Continued) Mr. Carlberg explained the Policy calls for a review and permit process prior to any development. The City Forester will work with the owner/developer to try to preserve stands of trees and find alternate routes. Agriculture does need to be addressed. It is not intended to restrict someone who wants to cut the trees down but to control and preserve as much of the tree resources as possible. Mr. Windschitl felt the developers in Andover have been responsible when it comes to tree preservation. as they recognize their value. HIs prOblem Is with how this can be interpreted. noting Andover has traditionally enforced its ordinances and policies with some degree of vigor. Chairperson Whitcraft stated the Commission Intends to look at the documents this evenIng and perhaps change the language that is threatening or unclear. ~) Mr. Windschitl stated he determined the costs to remove five trees would be $1.585. He also envisioned the City telling someone who paid a premium price for a wooded lot how and where he/she must place their house to save the trees. Mr. Carlberg stated normally a developer will burn the trees on site. This is an attempt to keep trees from being damaged during construction. It also only calls for replaCing trees two for one when a tree whIch was to be protected does become damaged, not to replace every tree that Is removed from the plat. ChaIrperson Whitcraft stated the CIty wIll gIve advise and Information regardIng the preservation of trees. The homeowner is the one to make the decIsIon about the trees on hIs/her property. It Is dIrected toward the unethIcal or ignorant who don.lt understand what is at stake. Mr. WindschItl also explained that because of the CIty's clear-cutting the boulevards, if a slope is Involved, It necessary to cut back as much as 15 feet Into the lot. on 145th Avenue In KensIngton. policy of may be That happened o The CommIssion then revIewed Ordinance No. 29C. Because the intent has always been to not requIre owners of large tracks of land to remove all diseased trees. whIch is very costly, the CommissIon discussed several ways that should be specifIcallY stated In the ordInance. One suggestIon was to apply the ordInance to parcels of 2.5 acres or less: however, it was argued that the size of the parcels Is irrelevant when other parcels are threatened. It was also felt that withIn a control area. the CIty may want to try to isolate diseased centers from spreading any further within a particular stand of trees. Chairperson Whitcraft also noted the mIsunderstandIng that a tree disagnosed with oak wilt must be removed. That is not the intent. The intent Is to stop the spread of the disease. Mr. Carlberg said the intent was to put some of the larger tracks of land in the control area where the City will use the vibrating plow to protect the healthy trees. Special Andover Tree Commission Meeting Minutes - June 1. 1992 , ) Page 3 \. , (Ordinance 29C and Tree Preservation Policy. Discussion. Continued) Mr. Windschitl stated the fear is in Section 5. Subdivision 1. the public nuisances are listed. and Section 7 tells the abatement for those nuisances and Section 8 tells the time frame in which it will be done. An ordinance must treat everyone uniformly, and there is no language in the ordinance which supports the Commission's intent. Several attempts were made to change or add language to Section 4, Subdivision 1 and Section 5. Subdivision 1: however. after further discussion. the Commission agreed to leave the language as stated. To reduce the threatening nature of the language in Section 5. Subdivision 2. and to more clearly define the intent. the following language was agreed to: Abatement. It is unlawful for any person(s) to permIt the spread of a public nuisance as defined in SubdivIsion 1 across his or her property lines and in any specified control areas as establIshed by the CI ty. \ ,~ Staff noted one of the major concerns they hear from residents is the threat of a dead tree on a neighboring parcel falling on their own land or house. They suggested SectIon G be added to include that as a publIc nuisance. After some dIscussion. the CommIssIon felt that does not relate to tree disease conditions, which is what Is contained in this section. It was also noted that if it is unlawful to have these nuisances exist and someone Is found in violatIon but the City is not in a position to use the vibratory plow, there will be a cost to the property owner to abate the nuisance. which for oak wilt will probably mean to sever the roots along the property line. It was also noted that because of the width of the vibratory plow. in most cases it will not be able to be used in the small-lot urban area. Section 6. Subdivision 3. Diagnosis. It was the understanding of the Commission that the University of Minnesota is no longer analyzing tree samples for disease, though it is not known whether they will do so again In the future as fundIng permits. It was also felt that in the future other labs may be doing that work. and it was agreed to reword Paragraph B to encompass that possIbility: ...send appropriate specimens or samples to the Commissioner of Agriculture, University of Minnesota. or any State certIfied testIng lab for analysis... \.j Mr. WindshItl poInted out that when analyzing the map showing the Infection areas of oak wilt. the largest areas of infection occur in the farmIng areas, in the cIty and county parks, and in the 2 1/2-acre :_) Special Andover Tree Commission Meeting Minutes - June 1. 1992 Page 4 " (Ordinance 29C and Tree Preservation Policy Discussion. Continued) lot developments. There Is virtually no infection in the sma I I lot development areas. Mr. Sowada explained the problem in the urban development Is construction damage, which is why the Tree Preservation Polley is being proposed. Section 6. Subdivision 3. Paragraph C: Because concerns were raised by the residents regarding the time constraints. the Commission agreed to change the time to seven days. The paragraph to read: It is the responsibility of the property owner or contractor to notify the City of the results of the dIagnosis in writing. Notification to the City must be done within seven (7) days of receipt of the diagnosis. Section 8. Subdivision 1: The time period to carry out the abatement is 20 days. The Commission felt that is a standard time period and recommended no change to this section. Section 8. Subdivision 5: Mr. Wlndschitl felt this section adds a great liability to the residents which they haven't had before. The boulevards are owned by the City, yet the ordinance requires the ') residents to take care of the trees In the boulevards. Staff explained 'J that has been the unwritten policy of the City. The Commission recommended the City Council declare a policy on boulevard trees. They also recommended this section be changed according to the policy to be set by the Council. Section 9. SpraYing Trees: The Commission felt that the spraying of trees is very well regulated and that this section of the ordinance Is needed. No changes were recommended. No further recommended changes were made to the ordinance. The following suggestions were made to clarify points In the Tree Preservation Policy: Definition of Land Disturbance Permit - The Commission noted the policy does not address agricultural uses where someone may wish to remove trees to farm the land. The permit is for construction activities only. To clarify further, It was recommended this paragraph read: - an official authorization issued by the Forestry Department (Public Works Department), allowing defoliation or alteration of the site for the commencement of any commercial or residential construction. Agricultural practices will be exempted from this provision of this policy. , / ,\ , ,..-/ ') 'J / -'\ ',,) Special Andover Tree Commission Meeting Minutes - June 1. 1992 Page 5 " (Ordinance 29C and Tree Preservation Policy Discussion. Continued) Section IV. B. 8: The Commission noted the intent is that once a plan has been done for a lot or subdivision which determines which significant trees are to be preserved, if any of those trees are damaged. they are to be replaced two for one. The replacement policy is not for any significant tree that is removed from the parcel as many residents have interpreted it, but for any significant tree that was to be preserved but was SUbsequently damaged. Mr. Windschitl felt there is a contradiction between the buildable area and the protection zone. He interpreted the policy to mean that the trees within the protection zone, which is where the utilities are put, cannot be removed. Chairperson Whitcraft explained that the intent is not to stop construction and development or impose a hardship on anyone, but to preserve as many trees as possible. The key phrase is "without City authorization". If the City authorizes trees to be removed for utilities. fine. If it is supposed to be saved but is destroyed, then it has to be replaced two for one. The Commission felt the paragraph clearly states the intent and recommended no change at this time. There were no further recommendations on the Policy. OTHER BUSINESS The Commission agreed to meet with large land owners, developers and others to discuss their comments and concerns on June 8, 1992, 7 p.m. There will be a round-table discussion with the residents for about 1 1/2 hours, after which the Commission will discuss their recommendation to the City Council. MOTION by Martin, Seconded by Click. to adjourn. Motion carried unanimously. The meeting adjourned at 9:34 p.m. Respectfully submitted, ~~0- ~ ~L Marcella A. Peach Recording Secretary ~J ) ) '-./ ~ CITY of ANDOVER TREE COMMISSION MEETING - JUNE 8. 1992 " MINUTES " A Spec i a I Meeti ng of the Andover- Tr-ee Commi ss i on was ca II ed to or-der-" by Chair-per-son Bob Whitcr-aft on June 8. 1992: 7:06 p.m.. at the Andover- City Hall, 1685 Cr-osstown Boulevar-d NW, Andover, Minnesota. Commissioner-s pr-esent: Commlssioner-s absent: Also pr-esent: Michael Click, Kevin Mar-tin, Har-old Sullivan None City Planner-, DavId Car-Iber-g City Tr-ee Inspector-, Ray Sawada City Councilmember-, Mar-ge Per-ry Others ORDINANCE 29C AND TREE PRESERVATION POLICY DISCUSSION WITH DEVELOPERS AND LARGE LAND OWNERS Chairper-son Whitcraft explained thIs portion of the meeting is to receive information from developers and large land owners regardIng their concerns and recommendatIons on the proposed tree ordInance and preservatIon polley. Bonnie Dehn understood the funding of the program wIll be by application for- a $250,000 gr-ant. Given the lImited funding of the City, she was concerned about adding another financial bur-den to the City's budget for- this pr-ogr-am. Chalr-per-son Whltcr-aft explaIned the CIty can apply for- a por-tlon of those funds as matching monIes for- oak wIlt control. The CommIssion Is also aware of the financial situation of the City and understands that the amount of fundIng will be limited. There wil I be a need to have someone r-un the program, but the City Council wil I make those decisions based on funds available. Ms. Dehn noted those state and federal funds usually work fine for a year- or two, but then they are eliminated. What happens to this program then? She also poInted out the CommissIon has stated the intent is not to force a financial burden upon the large property owners; however, there is nothing In the ordInance that states that intent. ChaIrperson Whitcraft noted the change made at the last meeting to SectIon 5, SubdIvision 2 to emphasize the intent to prevent the spread of these publIc nuisances across property lines. Mr. Car-Iberg also explained the proposal of using the vibratory plow in those areas designated by the City in an attempt to contain the oak wilt disease. The cost of the plow to the City wil I only be for fuel and the time of the person operating it. It is anticipated if the plow is used in the control zone which has been set up by the City, there wil I be no charge to the land owner. Ken Slyzuk stated he has not been shown any proof that the vibratory plow works to prevent the spread of oak wilt. He stated the disease is a natural occurrence which r-eplenishes itself with new qrowth. ~) Special Andover Tree Commission Meeting Minutes - June 8. 1992 Page 2 (Ordinance and Prese~vation Policy Discussion. Continued) Chairperson Whitcraft stated the experts are saying that by severing the roots of the diseased trees from the healthy ones, there has been a 85 to 90 percent success rate. But it is important to keep the roots severed for at least three years. They referred those interested to Dan Gillman of the Minnesota Department of Agriculture. Chuck Cook reviewed his concerns which he had written to the City about the cost of tree replacement. The Commission explaIned there has been a mIsunderstandIng of what trees need to be replaced. The Policy refers to only those trees to be saved that had been agreed upon by the developer and CIty. If one of those trees is destroyed. it must be replaced two for one. Mr. Cook dIdn't think that was specifically stated in the Policy. Jerry Windshitl felt what the Commission Is sayIng is physIcally impossIble. He said the specifIc trees to be saved cannot be located at the time of the sketch plan without actually surveying the property. ,- ~\ 'J Gary Gorham agreed that the specIfIc trees and their locations cannot be identified at the sketch plan stage. He revIewed the steps of development and felt that once the roads are cut and lots staked. then the specific trees on the lots can be Identified. but not before. Mr. Carlberg stated at the time of the sketch plan. the major stands of trees should be shown and an attempt made to work around them. Mr. Gorham stated once the plat has been graded to the grading plan and they are in the process of developing the lots. then they are In a position to designate which trees are to be saved and the preservation policy is workable. Before that he felt It is impossible to do. He also stated that no developer in his right mind would destroy trees unless he has to because they are worth a lot of money, and they try to work around stands of trees as much as possible. But the objective is to try to keep affordable housing: and moving the road to save a tree also affects the prIce of a lot. Who makes the determination of whether it is better to keep affordable lots or to save a tree? Once the grades are set. then they can live wIth the ordinance. :J Mr. Windschitl asked if the CIty has the legal rIght to control prIvate property. If he owns 40 acres of woods. he didn't think the City can stop him from harvesting the wood. Chairperson WhItcraft agreed. Mr. WIndschItl dIdn't thInk the CIty had the rIght to tell a developer which tree he can or cannot cut down. He stated that the majority of developers In Andover have been conscious of the trees. and the developments stIll look fUlly wooded. Mr. Sowada noted the problem is specific trees on individual lots that are lost two or three years after the house Is buIlt because care was not taken around that tree during construction. ~J ~) ~-J , '. Special Andover Tree Commission Meeting Minutes - June 8. 1992 Page 3 (Ordinance and Preservation Policy Discussion. Continued) " Mr. Windschitl stated there is no guarantee this wil I resolve that problem, stating one cannot control Mother Nature. He stated it will be very expenSive just havIng to comply with the fencIng requirement around every signIficant tree and wooded lot. He asked If the Commission envisions having four-foot high fencing along both sides of the road right of ways as the roads are beIng constructed. The CommIssion felt passive roping would be suffIcIent In most cases. Some type of barrIer Is needed to IndIcate the drIp lIne of the tree. Mr. Gorham stated the fencing is workable when working on individual lots to preserve a tree, but not when developing a large parcel of land and InstallIng streets, utIlitIes, draInage, etc. Mr. Windschitl asked for a legal opInIon on the preservation policy, as It does not meet wIth crIteria for public health, safety and welfare. Councllmember Perry asked where In the polley it would prohibIt someone from sellIng the trees/wood on theIr land. She saId the intent is not to prevent the harvesting of crops. The Commission noted the clarification made at the last meeting to the Land DIsturbance Permit that agricultural practIces will be specifically exempted. Mr. Windschitl stated there is a conflict in definitions between specimen trees, tree stands, signifIcant trees and protectIon zones. Section IV C 4 also gives the City Council authority to tell developers to buIld multIples when al I developers In Andover are single famIly home developers. He also pointed out that Section IV A. gives the CIty authorIty to stop any actIvIty by prohIbIting the removal of all or part of a woodlot or stand of trees. whether it is putting in a road, buildIng a house, anythIng. There Is no law that wIll support thIs pOlley. As a property owner, he has rIghts. He also stated the pOlicy Is arbItrary. There has to be some crIterIa. some rules that everyone must fol low. As wrItten, he felt It Is open to InterpretatIon. Mr. Slyzuk feared the "Intent" as stated by the Commission Is not wrItten. It Is scary to read that hIs trees can be marked and he wIll have 20 days to get rId of them. If that Is not the Intent, It should be specIfIcally stated. As wrItten, It is so vague that anyone can Interpret it to hIs own opinIon. He also stated that In the urban area. the lots are so small that there Is no room to stockpIle the dirt when dIggIng basements. Mr. Slyzuk also stated he has 80 acres of trees that Is infected wIth oak wIlt. The aids ones are dying. but new healthy ones are growIng. The proposed ordinance and policy scare him If he wil I be told to get rid of them. He also asked what criteria will be used to determine "agrIcultural practices" whIch will be exempted. Will the property have to be In Ag Preserve. In Green Acres. of a specIfIc size? He has 80 acres that Is not being used for anything. Is that consIdered ag land? Special Andover Tree Commission Meeting Minutes - June 8. 1992 '\ Page 4 ~j " (Ordinance and Preservation Policy Discussion, Continued) ~ Mr. Carlberg stated being in Ag Preserve will not be required. Again. the main concern will be to stop the disease from spreading to a neighboring parcel. If Mr. Slyzuk would want to develop into residential lots. then the Policy would apply. Also, in his case, he may wish to ask the City to designate his 80 acres as a control zone where the City would use the vibratory plow in an attempt to prevent any further spread of oak wilt. Mr. Slyzuk stated he would like to see oak wilt stopped, but he stiil felt this is 50 years too late, that this is something that no one can control. The Commission explained the experts say that oak wilt is controllable and preventable. The ordinance and policy are just the beginning. The other steps are to develop an oak wilt control plan for the City, a reforestation program, and, most importantly, an education program to inform the residents what they can do to preserve their trees. ~ , ,_J Mr. Windshitl stated Section II of the Policy requires a pUblic hearing any time there is a land disturbance permit issued. He specuiated that all residents within 350 feet of the site will Object to the cutting down of trees; and since historically the City has yielded to the wishes of the people, he felt this clause will virtuaiiy stop all further development in the City. Mr. Carlberg explained the clause states the pUblic hearing will be held only in the cases where the requirements will be waived. Mr. Windschitl didn't believe what the document is saying. interpretation. from a legal standpoint that that is He asked that the City Attorney give an Mr. Slyzuk asked what would happen if someone came in for a mining permit in an area where trees must first be removed. Mr. Carlberg stated that is something that has not been addressed, but he was inclined to think that is more of an agricultural practice. This policy applies toward residential development. The Commission thanked those present for their input, then recessed at 8:43: reconvened at 8:48 p.m. The Commission debated what direction to take. The consensus was that Mr. Gorham.ls comments were practical, that the policy is workable once the lots of a development are staked but may not be practical during the sketch plan stage. Mr. Carlberg felt it would still be important that the stands of trees be shown on the sketch plan and preserved as much as possible. The Tree Protection Plan would then be submitted during the preliminary piat stage. The protection zones would also be " delineated on the grading plan. With this process, a land disturbance ~_/ permit may not be necessary. ; " J , , , , .-/ Special Andove. T.ee Commission Meeting Minutes - June 8. 1992 Page 5 (O.dinance and P.ese.vation Policy Discussion, Continued) " The Commission also did not envision fou.-foot fencing down both sides of .oad easements. They we.e inclined to p.efe. the plastic tape and stakes as ma.ke.s, and only a.ound those specimen t.ees that a.e to be saved on the lots. The Commission sensed that those .ep.esenting la.ge land owne.s and ag.icultu.ai inte.ests we.e mo.e comfo.table with the o.dinance and policy because of the changes .ecommended at the June 1 meeting. The Commission felt a change in the policy di.ecting it p.ima.ily towa.d development at the time the lots a.e specificallY dete.mined in the field is a maJo. one which ~equi.es additional time and attention. They ag~eed that the item should be taken off the June 16 City Council agenda and that the Commission should meet again on Monday, June 15, 1992, to .edraft the Tree Prese~vation Policy. The other majo~ clarification to be conside~ed is the fencing ~equirements. There being no fu.ther business, Chairperson Whitcraft declared the meeting adjourned at 9:32 p.m. The next meeting is on Monday, June 15, 1992. 7:00 p.m. ) RespectfUlly submitted, 'M~~o-uL ~~r~lla A. Peach Recording Secretary ~J ~ :J ../0.. ... .I..~\. CITY of ANDOVER TREE COMMISSION MEETING - JUNE 15, 1992 '; MINUTES The Monthly Meeting of the Andover Tree Commission was called to order by Chairperson Bob WhItcraft on June 15, 1992; 7:04 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners present: Michael ClIck (arrIved at 7:13 p.m.', KevIn MartIn, Harold Sullivan, None CIty Planner, DavId Carlberg CIty Tree Inspector, Ray Sawada Commissioners absent: Also present: APPROVAL OF MINUTES June 1, 1992 - Correct as wrItten. MOTION by Martin, Seconded by WhItcraft, to approve the MInutes as wrItten. MotIon carrIed unanIm~usly. ORDINANCE NO. 29C AND THE TREE PRESERVATION POLICY DISCUSSION With the input of developers and large land owners at the June 8, 1992, meeting, the CommissIon dIscussed their concerns and comments and made the fOllOWing changes and clarifIcations: OrdInance No. 29C - The general feeling of the CommIssion was that with the changes made to the ordinnace at the June 1, 1992, meeting, the ordinance is acceptable. No further changes were proposed to the ordInance. Tree Preservation Polley - The Commission generally agreed to Change the focus of the Tree Preservation Polley to require Tree ProtectIon Plans during the prelimInary plat stage of development, as developers have stated It Is Virtually impossible to do them at the sketch plan stage. This will also allow them to do the gradIng to the gradIng plan prior to installing the protection barriers called for in the Tree Protection Plan. Page 1, Section II. Applicability: To further clarify that the Policy does not apply to agricultural, loggIng, or minIng uses, It was agreed to add to lIne three of the paragraph: ...subdlvlslons, commercial building developments, publIc... AndoveL TLee Commission MeetIng Minutes - June 15, 1992 ~ ~~2 (OLdinance 29C and TLe~ PLeseLvatlon Polley DIscussion, ContInued) Page 2, SectIon IV. PLoceduLes, A. Development StandaLds: A LesIdent had Lalsed an Issue on the statement In the paLagLaph, "The CIty may pLohIblt .emoval of all 0. pa.t of a woodlot 0. stand of t.ees." Afte. dIscussion, the CommIssion felt It gIves the City authoLIty to p.ese.ve the la.ge t.ees and woodlots; but In the context of the pa.ag.aph, It Is not as .est.lctlve as some had InteLPLeted It. (Commissione. Click a..ived at this time; 7:13 p.m.) Page 3, SectIon IV. PLoceduLes, B. Land Distu.bance Pe.mit: Add 1. Sketch Plan shall show la.ge stands of signifIcant t.ees. AI lathe. items to be .enumbe.ed accoLdingly. New Item 2, a. to .ead: a. P.ellmina.y plat fa. the subdIvIsIon of p.ope.ty. New Item 5, to be changed to .ead: ~ Issuance of the Land Distu.bance PermIt Is contIngent upon app.oval of sketch plans fa. the subdIvIsIon of .esldentlal p.operty or the Tree ProtectIon Plan for other buIlding permit p.ocesses 0. commercIal sIte plans. Page 4, New Item 7, clarified: All tree protectIon measures shall be Installed p.lor to begInnIng buIldIng construction and inspected by the City Forester/T.ee Inspector. New Item 9, fi.st paragraph, thI.d line: change "grading equipment" to "const.uctlon equIpment". New Item 9, c. The Commission ag.eed to .efe.ence fencing In SectIon VI of the PolIcy and to .equire the p.otectlve ba.rlers to be In place prIo. to any buIlding const.uction. The intent Is that the T.ee Protection Plan wIll be Included as a part of the BuIldIng Plans, that the BuIldIng Department would also be Involved In tree prese.vatlon as a pa.t of ' the 1. InspectIon p.ocess and notIfy the CIty Fo.este./T.ee Inspecto. of any vIolatIons. ThIs pa.ag.aph to read: Befo.e any buIldIng constructIon takes place, fencIng as .equI.ed In SectIon VI(B) of th'Is Polley shall be placed a.ound the bo.de.s of woodlots of the d.lpllnes of sIgnIfIcant t.ees to be prese.ved. ~~ (Last sentence to .emaln as Is.) Andover Tree Commission Meeting Minutes - June 15, 1992 :~ Page 3 (Ordinqnce 29C and Tree Preservation Policy Discussion, Continued) Page 5, Section IV, C, 5: change to read: Compliance to these conditIons will be verIfIed by Staff review of the approprIate plans prIor to buIldIng constructIon. Page 7, Section VI, B. Protective Barriers: The Commission discussed when the fencing should be installed around the critical root zones of specimen trees or stands of trees. As written, the fencing would be up from the time of the preliminary plat on all lots. The general, feeling was that that seems unreasonable. One intent Is to protect those trees from damage during construction. It was agreed to change the last line of Item 1 to read: ...or otherwise desIgnated tree protectIve zones, prIor to any buIldIng construction. ,J It was also the CommIssion's feeling that the size of fencing requIred In Items 2 and 3 of thIs SectIon Is not unreasonable since It now applIes maInly to IndIvidual lot development. Also, the fencIng can be used over and over agaIn. The concern wIth using only rope or flagging is that It can more easily be moved, removed, or torn down. No change was recommended on Items 2 and 3. Page 8, SectIon VI, B, 5: The CommIssIon felt that the protective barrIer should be in place until after the inItIal landscapIng has been done, as often tree damage occurs while landscaping. Item 5 to read: All tree fencIng barrIers must be Installed prIor to and maIntaIned throughout buIldIng constructIon and should not be removed untIl after InItIal landscapIng Is Installed. Page 8, Section VI, C. 3: Last lIne, correct to read: ...developer/buIlder as defIned In SectIon IVCB)9. Mr. Carlberg stated he wIll ask the CIty Attorney to review the ordInance and polley prIor to the CIty CouncIl takIng actIon, referencIng questIons raIsed at the June 8 meetIng regarding legality. He stated the items will be placed on the July 7, 1992, City Council agenda for their consideratIon. , '\ '_..J Individual CommissIoners also Indicated a desIre to meet wIth developers to revIew the Policy as changed to better understand Its Impact and effectiveness on tree preservation durIng development. This will be done Individually; no specIal Tree CommIssion meeting was scheduled. o ~J , :~ Andove. T.ee Commission Meeting Minutes - June 15, 1992 Page 4 .' \' (O.dlnance 29C and T.ee P.ese.vatlon Polley DiscussIon, Continued) MOTION by Ma.tIn, Seconded by Click, to send O.dlnance No. 29C and the T.ee P.ese.vatlon Policy as amended to the City Council fo. thel. consIde.atIon. MotIon ca..ied unanImously. OTHER BUSINESS M.. Sawada Info.med the CommissIon of the Oak WIlt FIeld Day being held In LInwood on Thu.sday, July 16, 1992. Seve.al CommIsslone.s indIcated a desI.e to attend. M.. Sawada stated he wIll check Into the abIlIty of usIng a CIty vehIcle to attend the functIon. MOTION by Ma.tIn, Seconded by ClIck, to adJou.n. MotIon ca..Ied unanImously. Meeting adJou.ned at 8:34 p.m. Respectfully submItted, ~~~L '~a~lla A. Peach Reco.dlng Sec.eta.y @\'. ""':'.... " " ') ,~) >. ,...-,,' '-- ,,""::""'/ CITY OF ANDOVER ITEM Oak Hill Estates NQ Continental Dev. Corp. REQUEST FOR COUNCIL ACTION DATE July 7, 1992 ORIGINATING DEPARTMENT 'J') Planning ~ David L. Carlberg City Planner BY: AGENDA SECTION NO,. . D~scuss~on Items REQUEST The City Council is asked to extend the Special Use Permit - Sign Permit for a Real Estate Sign generally located at 14433 Hanson Boulevard NW (PIN 26-32-24-32-0008). '-) Continental Development Corporation was granted a Special Use Permit on July 3, 1990 to locate a Real Estate Sign on the property generally located at 14433 Hanson Boulevard NW. In the attached resolution it states that the Special Use Permit shall be granted for two (2) years, and upon expiration thereof, said sign shall be removed, unless a written request for extension is received and granted by the City Council prior to the expiration of the Special Use Permit. Continental Development Corporation is requesting a two year extension of the Special Use Permit on the Real Estate Sign. Currently, 28 of the 33 lots have been developed. The Council should consider the length of the extension and may wish to reduce the requested extension. If the Council grants the extension it is recommended that the Council include as a condition to the extension that the sign be relocated to meet the setback requirements as specified in the attached resolution under condi ti on No. 1. The attached Land Use permission Agreement executed between the property owner and Continental Development Corporation assures the City that the sign will be properly maintained. COUNCIL ACTION MOTION BY ) TO ; - 'I SECOND BY " <...J CONTINENTAL DEVELOPMENT CORPORATION ~1.2093 ILEX STREET COON RAPIDS, MN 55448 June 17, 1992 City of Andover 1685 Crosstown Boulevard Andover. MN 55304 Dear Honorable Mayor and City Council: I provide this written request for a two year extension of my Special Use Permit per Council resolution 082-90. This Special Use Permit is for my 4' x 8' Oak Hill Estates sign located on the southeast corner of Hanson Boulevard and Andover Boulevard. Please call me if you have any questions, 757-7568. Respectfully, .' .\ '-.,) ~)~ Charles S. Cook. President Continental Development Corporation ) ",,/ r-' I ~ " CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. R 082-90 A RESOLUTION GRANTING THE SPECIAL USE PERMIT REQUEST OF CONTINENTAL DEVELOPMENT CORPORATION TO ERECT A REAL ESTATE SIGN ON THE PROPERTY GENERALLY LOCATED AT 14433 NW HANSON BOULEVARD (PIN 26-32-24-32-0008) WHEREAS, Charles S. Cook on behalf of Continental Development Corporation has requested a special Use Permit to erect a real estate sign on property generally located at 14433 NW Hanson Boulevard; and WHEREAS, the Planning & zoning Commission has reviewed the request and has determined that the request meets the criteria of Ordinance No.8, Section 8.07; and ~J WHEREAS, a public hearing was held and there was no public input received; and WHEREAS, the planning & zoning Commission recommends to the City Council approval of the Special Use Permit as requested, with conditions; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Andover hereby agrees with the recommendation of the Planning & zoning Commission to allow for the issuance of a Special Use Permit to erect a real estate sign as requested, with the following conditions: 1. That such sign shall be set back a minimum of fifteen (15') feet from the intersecting street right-of-way lines of Hanson Boulevard and Andover Boulevard (i8, Sec. 8.10). 2. That such sign shall be limited to thirty-two (32 s.f.) square feet in size on each side (double-faced sign). 3. That such sign shall be located a minimum of ten (10') feet from any property line (i8, Sec. 8.07). 4. That such sign shall not be illuminated. 5. That the property owner, John and Beverly Scherer, reserve the right to give thirty (30) day notice to require removal of said sign. \ .~ 6. That a maintenance agreement be entered into between the applicant and the owner to assure that said sign will be properly maintained, in a form to be approved by the City Attorney. (.-.. o \ ,.J \ , o 7. That this Special Use Permit shall be granted for two (2) years, and upon expiration thereof, said sign shall be removed, unless a written request for extension is received and granted by the City Council prior to the expiration of this special Use Permit. " 8. That this Special Use Permit is subject to an annual review. 9. That if significant progress is not made within one (1) year toward the erection of said sign, this special use permit becomes null and void. Adopted by the city Council of the City of Andover this 3rd day of July, 1990. CITY OF ANDOVER ATTEST: ~.id v~ctor~a Volk, City Clerk -'l ',../ , '\ ',-) , '\ "-~ / CCNTINENTAL DEVELOPMENT CORPORATION 12093 Ilex Street Coon Rapids, MN 55448 LAND USE PERMISSION ~ 17~:~:v'~R LY r- Sc:. ~\ ~ fl:E~ ":<l';\~ N' , owner(s) of the property located at 14433 NW Hanson Boulevard (PIN 26-32-24-32-0008) hereby grants permission 'to Continental Development Corporation to install one (1) "real estate sign" for Oak Hill Estates located within the City of Ham Lake. Said sign shall be subject to Resolution 082- 90 granted by the City Council of the City of Andover on July 3, 1990. " The sign shall be maintained by Continental Development Corporation and will remain at this site for two (2) years unless an extension is requested in writing by Continental Development Corporation or that the owner(s) of the property so request, pursuant to Paragraph 5 of Resolution 082-90. At such time the sign will be removed from the property by Continental Development Corporation. ~ N~r- L w/?.... Pi)"YS /\)-q 7""1 ~ E. 'j<.l::SI:.j:.q....,=p \<. \ \'.il':>' T ~ r::::. j!"t- 1'7 I / v} V)'L Da te / r VZ-c:;\~ By / - '1- ? :z Date Property Owner -'r<l'"v~)<,... M Address 1"'9 ~ 13q". 5\0 7 "557 C'J( ~f~/,~, Charles S. Cook President Continental Dev. Corp. Address By ~.~ , <-) " , .... " ( COUNTY ROAD NO. 78) W /11f1'J. w.~ d~ A/.k/.?;" 5:td.~ u. I~' I>> ~ C - ('> ~ 2(g<f' * <>' ~, 1~ ~ ~"I- ~ ~ "" ~' ~ ~ C:-' "I .. - C) 0 ~ ~ c -z ~ @ -7< ~ ""- c- I ~ "-.: .E/fJ~ H/f111~ .l/.wf.l4~4"'W~ I 1- - - - - - - -- j I ~ ~ ~ AA, . , . " ~ \ \;~'> ll\'~ ~~ H \~ ~ ~ ~ ~ \.~ ""'-=- )~ .... ~ ~'- ~ ~ 'I. - - - -- - - - ----- I ;: (j) , -I \ ./ X> -I m 'c:> ~ ~ ; '" ~~ T, ,\ ~ ~~ ~ ,,~ )i' ""~ g .:..~ ",-, ~ "j I , :H; ~ @\. ~."':;\,. \:. ." '~~ H Jj ~'~ ,:' " hI ~'--':><.;:.: ~~",,'':'':-:~<} ,J...c".,,,J' CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE "1"''.{ '7. 100., AGENDA SECTION NO, ORIGINATING DEPARTMENT APPROVED FOR AGENDA Discussion Items Finance ITEM NO, 10. Authorize Sale of G.O. Improvement Bonds Howard D. Koolick HD( BY: Finance Di rector BY: REQUEST The Andover city Council is requested to authorize the solicitation of bids for the 1992 G.O. Improvement Bonds as recommended by the City Attorney. BACKGROUND Attached is a draft recommendation letter from Bill Hawkins. I have reviewed his recommendation and am recommending only a minor wording change be made. I will have the final draft of his letter either mailed to you or ready for you before the meeting on Tuesday night. "- I These bonds will finance the completed and in progress construction projects as shown on Bill's letter. The required resolution will be presented at the meeting. COUNCIL ACTION ,. MOTION BY TO SECOND BY "- JUL- 1-92 WED 8:42 P.02 LAW Of'FlCDO OF' , Rurke and Jlawkins sum: 101 281 COON "APl05 ElOUU:"ARO COON ""'PIC$, ...NNE$OTA 55433 ~ON~ Ie I 21 7e.40ZUe o JO~N '-4, BURKE WII.t.IA'-4 G, HAWKINS I! " June 30, 1992 Mayor and Members of City Council Andover City Hall 1685 Crosstown Blvd. Andover, MN 55304 Re: Recommendation for Issuance of $4,800,000 of General Obligation ~emporary Improvement Bonds, Series 1992A Dear Mayor and Council Members: We have been advised by Howard Koolich that the City needs to , \ undertake funding of a number of improvement projects which have "~ been or are presently being constructed. Based upon the infor- mation that we have received the amount to be financed for the completed projects includes all overhead. The uncompleted projects amounts are based upon an engineer's construction cost estimate or actual bids plus 27% to cover expenses and overhead. The projects are following: proiect Description Comoleted Pro;ects 164th Ave., 163rd Lane and Jonquil Streets Hidden Creek East ~hird 1950 Bunker Lake Blvd. Cedar Hills and Cedar Crest Streets Metro Mosquito Control Creekview Crossing Hills of Bunker Lake 4th l59th Lane, Swallow and Quinn Streets 90-2 90-5 90-6 90-14 90-25 91-2 91-4 91-10 $ 46,122 31,854 83,354 48,464 7,634 194,740' 271,457 89,056 $ 34,000 .J 105,535 1,137,666 535,940 ~ Uncompleted proiects 90-17 Boundary Commission 91-25 Hidden Creek East 4th 91-27 Meadows of Round Lake 92-2 & Weybridge 92-2A JUL- 1-92 ~"'ED 8:43 P. 1213 ~) Mayor and Council Members June 30, 1992 Page 2 92-3 92-4 92-10 92-15 pinawood Estates Winslow Hills 2nd Pheasant Meadows Hidden Creak East 5th 775,676 670,852 234,084 317.796 $ 4,584,230 72,000 143,770 $ 4,800,000 Total Project Costs plus Overhead Pluss Discount Capitalized Interest TOTAL ....J Under the City of Andover Public Improvement Financing Policy adopted by the City Council, public improvements for new sub- divisions and undeveloped areas provide that the developer shall deposit with the City a cash escrow or letter of credit of not less than 15% of the estimated project costs as determined by the engineer. Pursuant to this policy, all assessments are levied in equal installments over a period of ten years. The policy further provides that assessments shall be paid in full within thirty (30) days followinq the issuance of a certificate of occupancy. Since Andover continues to experience a rapid residential development, it is likely that a substantial portion of the assessments which will be levied for these projects will be prepaid. In the past when the City has financed projects which may result in rapid special assessment repayment we have chosen to issue temporary improvement bonds to finance the construction costs. The reason for such financinq method is that the average interest costs on the temporary bond issue will be substantially less than on a permanent bond issue. Upon the maturity of the bonds in three years, the City will have a better idea of the prepayments and will be in an improved position to determine the capital needs to finance these improvements. At that time the City would have the following three optionss 1. To pay the entire bond issue from the collected assess- ments and any additional excess funds the City may have on hand. o 2. If the areas served by these improvements continues to develop rapidly with substantial prepayment of the remaining assessments, the City may sell a second three year temporary bond issue. The City may issue permanent long term financing to cover the costs of funding the temporary obligations. 3. These decisions can be made at the time of the maturity of the temporary improvement bonds. We feel, however, that provision JUL- 1-92 WED 8:44 P.04 :~ Mayor and'Council Members June 30, 1992 Page 3 should be included in the temporary bonds that allows the City to call the bonds at the end of the first two years. We believe this will provide additional flexibility in timing the refunding of the temporary obligations to correspond with changes in market conditions as they relate to interest rates. The major disadvantage to temporary bonds is that the City may be required to refinance bonds in a bond market whose condition cannot be ascertained at this time. We believe, however, that the call feature set out does provide sufficient flexibility to deal with any substantial upswing in interest rates. A second problem that arises is the determination as to the interest rate to charge on the assessments prior to the issuance of permanent financing. Normally the City assesses at approxi- mately one (1%) percent above the rate on the bonds. However, if the City is required to issue permanent financing after the maturity of the temporary bonds, this bond issue will not have been sold at the time of levying the assessments. Therefore, the City will have to make the judgment as to what interest rate to charge on the unpaid assessments. We believe that the City should charge interest on the unpaid assessments at a rate ,)\ sufficient to cover any potential increase in long term rates. .. If, for some reason, the rates were substantially higher at the time of issuance of the permanent financing and your interest rates on the assessments was less than the finance rate, it would be neceasary for the City to either fund the shortfall out of excess proceeds in other funds or to hold a supplemental assessment hearing to increaae the rate. The City should be aware of the potential adverse reaction of such rate increase. This would be minimized, however, by the fact that most of the unpaid assessments which would require a rate increase would be against lots which are currently held by the developers of the property. Our recommendation for the financing is based upon the assump- tion that all of the projects which need to be financed will be assessed no later than 1992, with collections of assessments commencing in 1993. Since the City will not receive its first tax settlement until the summer of 1993 for assessments levied in 1992, it will be necessary to include a provision for addi- tional bond funds to pay interest that will be due on the bonds in February of 1993., Accordingly, we have included an estimated $144,000.00 of capitalized interest to make such payment. We have also made provisions for a discount of $72,000.00. This discount is the amount of money that is allowed to the under- writers of the bond issue for their "profit" in marketing the \ bonds following their sale. The maximum discount that could be ) allowed would be approximately $95,000.00, however, we feel that market conditions are such that a reduction in the allowance for discount is appropriate. JUL- 1-92 WED 8:45 P.05 ~-) Mayor and Council Members June 30, 1992 Page 4 The bonds would be dated August 1, 1992 and the first interesf payment would be due on February 1, 1993. The interest would be due thereafter on August 1st and February 1st of each year until August 1, 1995 when the entire temporary bond issue would mature and must be refinanced or paid in full, unless called earlier as set out above. The City is currently rated Baa-l by Moody's and we do not anticipate an improvement in the rating. We recommend that the City obtain another rating from Moody's Investors Services for this bond issue since it will be necessary for its marketing. We are recommending that the City authorize the taking of bids at their meeting on July 7, 1992 and that bids be considered for award on Tuesday, July 21, 1992 at 7z30 p.m. at the Andover City Hall. If the award of the bid is made on July 21, 1992, funds should be available within two to three weeks thereafter. If any members of the Council have any questions regarding this matter, please feel free to contact me. Sincerely, o William G. Hawkins WGH: mk o AA~" ~." ~\ " 1.' OJ : ) ,~::I '-- ''''.,;.:,'~ .;:7.'!S-" CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE ,Tnly 7, 1QQ? AGENDA SECTION NO, ORIGINATING DEPARTMENT Discussion Items Finance ITEM NO. 11. Certificates of Indebt. Discussion BY: Howard D. Koolick ID<. Finance Director REQUEST The Andover City Council is requested to review the following information and authorize the City Attorney to solicit bids for the 1992 Certificates of Indebtedness in the amount of $175,000. BACKGROUND ,~ At the last meeting, the City Council authorized Frank Stone to solicit bids for a variety of equipment totaling approximately $175,000. At that time, I indicated it was my intent to have the Certificates of Indebtedness sold for these purchases prior to purchasing the equipment. Attached you will find a copy of the letter I sent to Bill Hawkins regarding the need to issue the equipment certificates. In order to begin the process, the City Council needs to authorize the City Attorney to solicit bids for the certificates. This can be done by a motion. Due to the nature of the sale, no resolution is needed. Please contact me prior to the meeting if you have any questions regarding the equipment being financed or the certificates of indebtedness. COUNCIL ACTION MOTION BY SECOND BY '~ ) TO ; ., ,~j CITY of ANDOVER 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (612) 755-5100 " June 24, 1992 Bill Hawkins Burke and Hawkins Suite 101 299 Coon Rapids Boulevard Coon Rapids, Minnesota 55433 Dear Bill: At their last meeting, the City Council authorized Frank stone to solicit bids for the following equipment: \ o Estimated Cost $ 85,000 32,000 16,000 14,000 13,000 3,500 Total $163,500 state Sales Tax 10,628 Total $174,128 This equipment is to be funded by 1992 Equipment Certificates of Indebtedness which the City intends to issue. I am recommending that the City Council, on July 7, 1992, authorize you to solicit bids for this debt so that we can receive the proceeds prior to purchasing the equipment. Tandem Truck, Plow Wing and Sander Hot Box for Street patching Bobcat Four Wheel Drive Pickup and plow Toro Tandem Trailer In reviewing our last sale of equipment certificates, I did not find a City Council resolution authorizing the sale. The City Council made a motion directing staff to prepare whatever documents were necessary to receive bids on the certificates. Is such a resolution needed, and if so, could you prepare one? Please let me know if you have any questions regarding my recommendation for the 1992 Equipment Certificates of Indebtedness. Sincerely, ~D. Ko-Ll. / " \...J Howard D. Koolick Finance Director I CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE July, 7,1992 AGENDA SECTION ORIGINATING DEPARTMENT NO, Staff, Committee, Recycling ,~- ITEM G NO, Joint Powers Cindy J?eRuyter /01. BY: REQUEST City Council is asked to review and sign the Agreement for Residential Recycling Program. This agreement is between Anoka County and Andover. BACKGROUND The Agreement is to provide for cooperation between the County and the Municipality to implement solid waste recycling programs in the Municipality. '- MOTION BY TO COUNCIL ACTION SECOND BY '- . . '0 Anoka County Contract # 900172 AGREEMENT FOR RESIDENTIAL RECYCUNG PROGRAM THIS AGREEMENT made and entered into on the 9th day of June, 1992, notwithstanding the date of the signatures of the parties, between the COUNTY OF ANOKA, State of Minnesota, hereinafter referred to as the "COUNTY", and the CIlY OF ANDOVER, hereinafter referred to as the "MUNICIPALITY". WITNESSETH: WHEREAS, Anoka County has received $731,209 in funding from the State of Minnesota pursuant to Minn. Stat. ~ 115A.557 (hereinafter "SCORE funds"); and WHEREAS, the County wishes to assist the Municipality in meeting recycling goals established by the Anoka County Board of Commissioners by providing said SCORE funds to cities and townships in the County for solid waste recycling programs. NOW, THEREFORE, in consideration ofthe mutual covenants and promises contained in this Agreement, the parties mutually agree to the following terms and conditions: 1. PURPOSE. The purpose of this Agreement is to provide for cooperation betwean the County and the Municipality to implement solid waste recycling programs in the Municipality. ~ '\ o 2. TERM. The term of this Agreement is from January 1, 1992 through December 31, 1992, unless earlier terminated as provided herein. 3. PROGRAM. The Municipality shall develop and implement a residential solid waste recycling program adequate to meet the Municipality's annual recycling goal of 928 tons as established by the County. "Recycling" means the process of collecting and preparing recyclable materials and reusing the materials in their original form or using them in manufacturing processes that do not cause the destruction of recyclable materials in a manner that precludes further use. "Recyclable materials" means materials that are separated from mixed municipal solid waste for the purpose of recycling, including paper, glass, plastics, metals, and vehicle batteries. Refuse derived fuel or other material that is destroyed by incineration is not a recyclable material. 4. REPORTING. The Municipality shall submit the following reports semiannually to the County no later than July 20, 1992 and January 20, 1993: A. I An accounting of the amount of waste which has been recycled as a result of the Municipality's activities and the efforts of other community programs, redemption centers and drop-off centers. For recycling programs, the Municipality shall certify the number of tons of each recyclable material which has been collected and the number of tons of each recyclable material which has been marketed. For recycling programs run by other persons or entities, the Municipality shall also provide documentation on forms provided by the County showing the tons of materials that were recycled by the Municipality's residents through these other programs. The Municipality shall keep detailed records documenting the disposition of all recyclable materials collected <) ~J pursuant to this agreement. The Municipality shall also report the number of cubic yards or tons of yard waste collected for composting or landspreading, together with a description of the methodology used for calculations. Any other material removed from the waste stream by the Municipality, i.e. tires and used oil, shall also be reported separately. B. Information regarding any revenue received from sources other than the County for the Municipality's recycling programs. C. Copies of all promotional materials that have been prepared by the Municipality during the term of this Agreement to promote its recycling programs. The Municipality agrees to furnish the County with additional reports in form and at frequencies requested by the County for financial evaluation, program management purposes, and reporting to the Metropolitan Council and the State of Minnesota. 5. BILLING AND PAYMENT PROCEDURE. The Municipality shall submit itemized invoices semiannually to the County for abatement activities no later than July 20, 1992 and January 20, 1993. Costs not billed by January 20, 1993 will not be eligible for funding. The invoices shall be paid in accordance with standard County procedures, subject to the approval of the Anoka County Board of Commissioners. 6. ELIGIBILITY FOR FUNDS. The Municipality is entitled to receive reimbursement for eligible expenses, less revenues or other reimbursement received, for eligible recycling activities up to the project maximum as computed below, which shall not exceed $38,007.60. The project maximum for eligible expenses shall be computed as follows: ~,J A. A base amount of $10,010.00; and B. A $6.32 per household grant of up to $27,997.60. 7. RECORDS. The Municipality shall maintain financial and other records and accounts in accordance with requirements of the county and the State of Minnesota. The Municipality shall maintain strict accountability of all funds and maintain records of all receipts and disbursements. Such records and accounts shall be maintained in a form which will permit the tracing of funds and program income to final expenditure. The Municipality shall maintain records sufficient to reflect that all funds received under this Agreement were expended in accordance with Minn. Stat. 9 115A.557, subd. 2, for residential solid waste recycling purposes. The Municipality shall also maintain records of the quantities of materials recycled. All records and accounts shall be retained as provided by law, but in no event for a period of less than three years from the last receipt of payment from the County pursuant to this Agreement. 8. AUDIT. Pursuant to Minn. Stat. 9 16B.06, Subd. 4, the Municipality shall allow the County or other persons or agencies authorized by the County, and the State of Minnesota, including the Legislative Auditor or the State Auditor, access to the records of the Municipality at reasonable hours, including all books, records, documents, and accounting procedures and practices of the Municipality relevant to the subject matter of the Agreement, for purposes of ',) - 2 - . . .~ 9. :J , 1 ',j audit. In addition, the County shall have access to the project site(s), if any, at reasonable hours. GENERAL PROVISIONS A. In performing the provisions of this Agreement, both parties agree to comply with all applicable federal, state or local laws, ordinances, rules, regulations or standards established by any agency or special governmental unit which are now or hereafter promulgated insofar as they relate to performance of the provisions of this Agreement. In addition, the Municipality shall comply with all applicable requirements of the State of Minnesota for the use of SCORE funds provided to the Municipality by the County under this Agreement. B. No person shall illegally, on the grounds of race, creed, color, religion, sex, marital status, public assistance status, sexual preference, handicap, age or national origin, be excluded from full employment rights in, participation in, be denied the benefits of, or be otherwise subjected to unlawful discrimination under any program, service or activity hereunder. The Municipality agrees to take affirmative action so that applicants and employees are treated equally with respect to the following: employment, upgrading, demotion, transfer, recruitment, layoff, termination, selection for training, rates of pay, and other forms of compensation. C. The Municipality shall be responsible for the performance of all subcontracts and shall ensure that the subcontractors perform fully the terms of the subcontract. The Agreement between the Municipality and a subcontractor shall obligate the subcontractor to comply fully with the terms of this Agreement. D. The Municipality agrees that the Municipality's employees and subcontractor's employees who fall within any job classification established and published by the Minnesota Department of Labor & Industry shall be paid, at a minimum, the prevailing wages rates as certified by said Department. Each Municipality and subcontractor performing work on a public project shall post on the project the applicable prevailing wage rates and hourly basic rates of pay for the County or area within which the project is being performed, including the effective date of any changes thereof, in at least one conspicuous place for the information of the employees working on the project. The information so posted shall include a breakdown of contributions for health and welfare benefits, vacation benefits, pension benefits and any other economic benefit required to be paid. E. It is understood and agreed that the entire Agreement is contained herein and that this Agreement supersedes all oral and written agreements and negotiations between the parties relating to the subject matter hereof, except the Supplemental Solid Waste Abatement Program Agreement dated November 22, 1991, shall continue in full force and effect. F. Any amendments, alterations, variations, modifications, or waivers of this Agreement shall be valid only when they have been reduced to writing, duly signed by the parties. - 3 - ~-) J '\ ',j G. Contracts let and purchases made under this Agreement shall be made by the Municipality in conformance with all laws, rules, and regulations applicable to the Municipality. H. The provisions of this Agreement are severable. If any paragraph, section, subdivision, sentence, clause or phrase of this Agreement is for any reason held to be contrary to law, such decision shall not affect the remaining portion of this Agreement. 10. PUBLICATION. The Municipality shall acknowledge the financial assistance of the County on all promotional materials, reports and publications relating to the activities funded under this Agreement, by including the following acknowledgement: "Funded by the Anoka County Board of Commissioners and State SCORE funds (Select Committee on Recycling and the Environment). 11. INDEMNIFICATION. The County agrees to indemnify, defend, and hold the Municipality harmless from all claims, demands, and causes of action of any kind or character, including the cost of defense thereof, resulting from the acts or omissions of its public officials, officers, agents, employees, and contractors relating to activities performed by the County under this Agreement. The Municipality agrees to indemnify, defend, and hold the County harmless from all claims, demands, and causes of action of any kind or character, including the cost of defense thereof, resulting from the acts or omissions of its public officials, officers, agents, employees, and contractors relating to activities performed by the Municipality under this Agreement. The provisions of this subdivision shall survive the termination or expiration of the term of this Agreement. 12. TERMINATION. This Agreement may be terminated by mutual written agreement of the parties or by either party, with or without cause, by giving not less than seven (7) days written notice, delivered by mail or in person to the other party, specifying the date of termination. If this Agreement is terminated, assets acquired in whole or in part with funds provided under this Agreement shall be the property of the Municipality so long as said assets are used by the Municipality for the purpose of a landfill abatement program approved by the County. - 4 - " I ,,_/ " ) '\ '---.-/' . . above: IN WITNESS WHEREOF, the parties hereunto set their hands as of the dates first written COUNTY OF ANOKA By: Dan Erhart, Chairman Anoka County Board of Commissioners Date: ATTEST: John "Jay" McUnden County Administrator Date: Approved as to form and legality: Assistant County Attorney CITY OF ANDOVER By: Name: Title: Date: Municipality's Clerk Date: Approved as to form and legality: 1:\PCHlLOW-TECHlRECYCLlN\CONTRACT\RECYCL92.A 1 1:\PCHlLOW. TECHlRECYCUN\CONTRACT\RECYCL92. VAR - 5 - CITY OF ANDOVER .~ REQUEST FOR COUNCIL ACTION DATE July 7" :992 ITEM NO. 1.3. Approve Kennel Lic. Renewal BY: Admin. ( ~. V. Volk~' APPROVEQ FOR AGENDA ~~ BY: AGENDA SECTION NO. ORIGINATING DEPARTMENT staff, Committee, Comm ) The City Council is requested to approve the kennel license renewal for Robert and Kathleen DeBoer, dba Rescue St. Bernards (formerly known as Abbey Road Kennel) located at 4180 - 165th Avenue N.W. The license fee has been paid, the dogs are licensed and we have received no complaints regarding this operation. V:Attach. '- MOTION BY - ) TO '-- COUNCIL ACTION SECOND BY CITY OF ANDOVER o REQUEST FOR COUNCIL ACTION AGENDA SECTION NO. DATE ORIGINATING DEPARTMENT July 7, 1992 staff, Committee, Comm. ITEM NO. I . Rescind Ord. 78B, Adop No. 78A Admin. V. Volk ~~. BY: On August 2, 1988 the attached amendment to Ordinance 78 (Attachment 1) was presented to Council. Council asked that the 1st paragraph be amended to read "Upon Andover Review Committee approval of a site plan, but prior to the issuance of a Certificate of Occupancy, the develoepr..." and that the amendment then be brought back to the next meeting. Apparently it was assumed that Council had adopted the amendment and it has been used as Ordinance 78A since that date. '- On August 16, 1988 Council was presented with the attached amendment (Attachment 2) and it was adopted as Ordinance 78B. The attached amendment (Attachment 3) is what should have been adopted at the August 16 meeting as Ordinance No. 78A. Council is requested to rescind Ordinance 78B (Attachment 2) and adopt Ordinance 78A (Attachment 3). I have also attached a letter to the City Attorney regarding this issue. V:Attachments COUNCIL ACTION MOTION BY TO SECOND BY ',~ 1 ,--J ,) " j (-. . fl+la-<=.A~e" + I CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ORDINANCE NO. 78A AN ORDINANCE AMENDING ORDINANCE NO. 78, THE COMMERCIAL BUILDING DESIGN STANDARDS ORDINANCE OF THE CITY OF ANDOVER. THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY ORDAINS: Ordinance No. 78 is hereby amended as follows: III. OTHER GENERAL REQUIREMENTS C. Site plan Agreement Adopted by the City Council of the City of Andover this day of , 1988. CITY OF ANDOVER ATTEST: Jerry Windschitl - Mayor victoria Volk City Clerk fI-ff-a-cJMt! 1\ + 02.. , , \...J CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ORDINANCE NO. 78B AN ORDINANCE AMENDING ORDINANCE NO. 78A. THE COMMERCIAL BUILDING DESIGN STANDARDS ORDINANCE OF THE CITY OF ANDOVER. THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY ORDAINS: Ordinance No. 78 is hereby amended as follows: III. Other General Requirements C. Site Plan Agreement Upon Andover Review Committee approval of a site plan, but prior to the issuance of etli~6ifl~-p~~m4~~-~~ ~a~~~a~iea~e~-wer*-eR-tAe-~re~e~ee-eevel~pme~~ Certifi- cate of Occupancy, the developer shall................ , Adopted by the City Council of the City of Andover this l6th " ~ ) day of August , 19 88. CITY OF ANDOVER ATTEST: ~ /."ctU ~ ~~ ~U J ry 'l1n schi t -Mayor Victoria Volk-City Clerk \ '. _/ fI+f~e.f..",~^ + 3 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ~j ORDINANCE NO. 78A AN ORDINANCE AMENDING ORDINANCE NO. 78, THE COMMERCIAL BUILDING DESIGN STANDARDS ORDINANCE OF THE CITY OF ANDOVER. The City Council of the city of Andover hereby ordains: Ordinance No. 78 is hereby amended as follows: III. Other General Requirements C. Site Plan Agreement Ian, ~-) U~on completion of the various improvements associated wlth the Site plan Agreement, the owner shall a~PlY to the Cit for final ins ection. If the cit fin s that a lnsta atlons meet t e requlrements 0 t e aaproved Site Plan Agreement, the surety shall be release. If the improvements associated with the Site plan Agreement are not completed as proposed withln the established time limit, the city may proceed to complete such installation by contract or force account and seek reimbursement of its cost from the surety. Adopted by the City Council of the City of Andover this 7th day of July , 1992. CITY OF ANDOVER Attest: Kenneth D. Orttel - Mayor Victoria volk - City Clerk .,J . j t--1 ,j f''''/\ t.".t,~'\~i .1$ ~;. --.ofL ..i~ , ) '\ ) " r. ; I ,- t._ i 1 i' uf f\;~ liU .\': lH -----.,,-.-..-. ---- c ~ ; r-- _ 1.1 "--...'__~__. _-c.-.__._.___._ ~ ~J , , ,~ August 2, 1988 Attached (No.1) amendment was presented to Council. They asked that the 1st paragraph be amended to read "Upon Andover Review Committee approval of a site plan, but prior to the issuance of a Certificate of Occupancy, the developer..." and that the amendment then be brought back to the next meeting. Apparently, someone assumed that Council had adopted the amendment and it has been used as Ordinance 78A since that date even though there is not a signed original of the amendment. August 16, 1988 Council was presented with attached (No.2) amendment. It was adopted at that meeting as Ordinance 788. June 15, 1992 Attached (No.3) amendment is what should have been adopted at the August 16 meeting as Ordinance No. 78A. CITY OF ANDOVER o REQUEST FOR COUNCIL ACTION ITEM NO. /5. Approve Temp. Non-Intol. Liquor Lic ./Lions Clul BY: Admin. V. Volk ~~. July 7, 1992 APPR1P~D FOR AGE iP B-1 AGENDA SECTION NO. DATE ORIGINATING DEPARTMENT staff, Committee, Comm The City Council is requested to approve a temporary non- intoxicting liquor license for the Andover Lions Club for the City Celebration on Saturday, July 18, 1992. The license fee has been paid and the certificate of insurance is on file at City Hall. V:Attach. ',- COUNCIL ACTION MOTION BY TO SECOND BY '- ~j ,-) ~-) ~ ~ ANDOVER. MINNESOTA COMBINATION APPLICATION FOR RETAILERS (ON-SALE) (OFF-SALE) NON.INTOXlCATlNG MALT LIQUOR LICENSE; TAVERN LICENSE; BOTfLE CLUB LICENSE; PUBLIC DRINRING PLACE LICENSE; COMIIINA. TION LICENSE. To the City of Andover, County of AnOk8J.. d I, deNl:j,&Z/j-...-ti.,<!/4.~....,':'..y',~R.-"h--'-- of the City of _A!'!I...,..._i2.._1!:..~,<<.........._.....,...........,............ County or ..........................................._...AY~.tf:4.........._............. herehy make application for the followtng licensees): (Oft-Sale) (On-Sale) (Tavern) (Bottle Club) (PubUc Drinking Place) (Combination), established pursuant to an Ordinance passed by the Andover City Council. For the past five years my residence has been as follows: ..._.........................._..................................................._........_...._....._ ~.,:~~.-::....::~:::::.:!~i-~:?z~.:::.~-:...~.:::::':;..::::::Q~:~&~~;:v~;r~:::=:::=:::.~:::::::::::::: .,.....,....h.,h.Lt.1,:1l/K.,..........,............."....,.......,.,.,.,.......,.,.,. . State I am the proprietor at ..................._............__................_.............._........................................_._._................_......_.............. located at the followtnl address ............._.._............_........_........................._.._.........._................_........._................__.................._...... The ftrm was Incorporated ..._...._............................_........_............_......._..... _........_............_.......... 'The names and addreu of the .... owners are as follow: j" c2t11./f....dli,>t.;/'...;r;.....y..'...._IS:;...'.'./ 7' 9i"..,.,,/-....;=.&?&::1...........I.o.1..(!P.d!..~ ::zdo.....,.,G"":...;i.!2...~"........,a.,,k.....,.. ~..9'__.....L.27..._I..?..?..<..........................................,... Zlj~.::;::!.~:~~:~::::~;Z~:::::::A~~r~::td9J;&:::~::9.f..:~::~M:;;;;;;~~ J c;.LdT..{.t..-........,..&tY..i.-~/{.."J.t.9.-4-~ ~/J/al.,.....,&...fdl.,t.<,""'..~/1:.L.l.t?,..,{j/yt' Al,'h{............._.............._.......,..,.....,.............".......,........_.... ..,.......,..........".."......,.--.,--...........,.--"....,..............................,. I agree, as part of this application, to furnish a list of all other persons, finns, or corporations having an Interest In the licensed business. I wm notify the City or Andover of any change In leeal ownership or beneftclal Interest In such business. I am .........~.)t...........-... engaged In the retail sale of Intoxicating liquor. I have .../VIi..t.............. had an application for lIt.'enses rejected previOUsly. I have ....&0.1.......... been convicted of a felony nor of violating any National or state liquor law or local o'"dlnance relating to the manufacture, sale or transportation, or possession for sale or transportation of Intoxl. eating llquor. Cambllng or gambllnlf devices wtll not be permitted on the llcen,ed premises. t have no Intention or agreement to transfer this license to another person. t submit the followtnlf names of three persons, IncludlnA' a bank, for reference. with whom t have had buslneu relations. I have read the applicable ordinances and. have become familiar with their content. I wIH comply strictly with all of their provisions. I do not own or have a direct or Indirect Intere.t In any other licensed estabIJshment provided for In the ordinance.. I _,ree to walvt" my colUltltutJonal righta aralnst search and lelzure and will freely permit peace officer. to Inspect my premises and .cree to the forfeiture of my Ucense It found to have violated the provlllon. of the ordinance pravldln, for the crantlnc of this license. I hereby solemnly Iwear ~It ~e forelotnlltatemenu ~~~,n,~::~,'...:...........,..., ;;:;~ : ;JtV'cL) ;;~;.' S'::~r/ S cJ~ 6. Subscribed and .worn to before me this .......... ...._.............._. day of ..,.,.............................,................ 19........ ....................N;;t~r:;...pu.bi.ie..................... @\" -..,.;;:~" ~~ , , ,rA) ,,) .",,- .;" - "~..;'.:':';':;-:~ CITY OF ANDOVER REQUEST FOR COUNCIL ACTION July 7, 1992 DATE BY: Jim Schrantz AGENDA SECTION NO. Staff Committee Comm. ORIGINATING DEPARTMENT Admin. ITEM NO. /6. Safety Shoe Discussion The city Council is requested to consider a modification to the Safety Manual Amendment that the Council approved on June 16, 1992. The Union filed a grievance about the height of the safety boots. The policy that was approved states that boot have at least a 9" top. '- Before Frank left on vacation, we discussed this. Frank, at the meeting, discussed the boot height and the Council accepted the 9" boot. I told Frank and the Union that I would do some research on the issue. I called various other cities - Blaine, Coon Rapids, Anoka, & Fridley. I also called Berkley Administrators, the risk management group for the city's insurance "League of Minnesota Cities Insurance Trust." I asked if they had any statistics on if a 9" boot helped prevent sprained ankles - they didn't have any information. We don't specify if the boot is slip on or laced - the slip on doesn't support the ankle. Berkley's Tom Gross suggested that we require an over-the-ankle boot that will protect the ankle from impacts but not necessarily prevent sprains assuming a 9" laced boot prevents sprains. I suggest that the city recommend a 9" boot but allow the employee to wear a boot that comes above the ankle - the height would be about 6"; and of course have a safety toe. The policy will state under Chapter 4 B. Employees working on jobs which have an inherent injury potential shall at all times wear safety boots that cover the ankle. COUNCIL ACTION MOTION BY TO SECOND BY \'- / '\ . I '---./ '\ ,_J \ \. ) ~' We will continue to work with the League of Minnesota Cities Insurance Trust through Berkley Administrators and update the Safety Manual in all areas of safety not just safety shoes. The League of Minnesota Cities Insurance Trust had an Excellent all day training session for cities. Frank, Kevin, Brian, Ray & I went. (FA"'.) () ,\r\~, - ',::",~.-:--:f"":-/ CITY OF ANDOVER REQUEST FOR COUNCIL ACTION AGENDA SECTION NO. DATE ORIGINATING DEPARTMENT - INTEM Approve Revised Site o. ~ plan/Kelsey-Rd.Lk.Pk. I,. Engineering ., BY: Todd J. Haas APPROVI D FPR }G~_ DA Y: Non-Discussion The City Council is requested to approve the revised site plan for Kelsey-Round Lake Park. The plan was changed to eliminate 2 parcels that are currently owned by New Generation Homes and Jerry windschitl. In addition, with the elimination of these parcels, trails were relocated. These changes were minor. It is recommended to approve the plan as presented. The Park and Recreation Commission will be receiving a copy of the revised site plan at their meeting. \~ MOTION BY TO COUNCIL ACTION SECOND BY "- @''-'''~ CA'\~ \~ ;~ .Q 0~~~....// CITY OF ANDOVER REQUEST FOR COUNCIL ACTION ITEM NO. /'g. Award Bid/91-27/ Meadows of Rd.Lk. Engineering ~ BY: Todd J. Haas 7, 1992 APPR~rr;o AGEN~ ~V v AGENDA SECTION NO. DATE July ORIGINATING DEPARTMENT Non-Discussion The City Council is requested to approve the resolution accepting bids and award contract for the improvement of Project No. 91-27 for streets and storm drain construction in the area of the Meadows of Round Lake. Note: The attached resolution is contingent upon state Aid approval. TJH:v Attach. \~ . MOTION BY TO COUNCIL ACTION SECOND BY ',- ~J CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA NO. R MOTION by Councilman to adopt the following: A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE IMPROVEMENT OF PROJECT NO. 92-17 FOR STREET AND STORM DRAIN CONSTRUCTION IN THE AREA OF THE MEADOWS OF ROUND LAKE. WHEREAS, pursuant to advertisement for bids as set out in Council Resolution No. 042-92, dated April 7, 1992, bids were received, opened and tabulated according to law with results as follows: Hennen Construction $594,389.75 '-) NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby accept the bids as shown to indicate Hennen Construction as being the apparent low bidder. BE IT FURTHER RESOLVED to hereby direct the Mayor and City Clerk to enter into a contract with Hennen Construction in the amount of $594,389.75 for construction of the improve- ments; and direct the City Clerk to return to all bidders the deposits made with their bids, except that the deposit of the successful bidder and the next lowest bidder shall be retained until the contract has been executed and bond requirements met. BE IT STILL FURTHER RESOLVED that this contract award is contingent upon State Aid approval. MOTION seconded by Councilman and adopted by the City Council at a regular meeting this 7th day of July with Councilmen 1992, voting in favor of the resolution, and Councilmen voting against, whereupon said resolution was declared passed. CITY OF ANDOVER o Attest: Kenneth D. Orttel - Mayor victoria Volk - City Clerk CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE .Tn1 y7 1 q q;.> Non-Discussion Engineering / AGENDA SECTION NO. ORIGINATING DEPARTMENT ITEM NO. I Approve Plans & Specs/ 92-3/Pinewood Est. BY: Todd J. Haas The City Council is requested to approve the resolution approving final plans and specifications and ordering advertisement for bids for project No. 92-3, Pinewood Estates for Sanitary Sewer, Watermain, Streets and Storm Sewer construction. The plans and specs are available for review in the engineering office. '- MOTION BY TO COUNCIL ACTION SECOND BY "- ~-) CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA NO. R MOTION by Councilman to adopt the following: A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR PROJECT NO. 92-3, PINEWOOD ESTATES FOR SANITARY SEWER, STREETS, WATERMAIN A~TORM SEWER CONSTRUCTION. WHEREAS, pursuant to Resolutin No. 082-92, adopted by the City Council on the 2nd day of June , 1992, TKDA has prepared final plans-anG specifications for-project 92-3 for sanitary sewer, streets, watermain and storm sewer construction; and . WHEREAS, such final plans and specifications were presented to the City Council for their review on the 7th day of July, 1992. NOW, THEREFORE, BE IT RESOLVED by the city Council of Andover to hereby approve the final plans and specifications. , ) BE IT FURTHER RESOLVED by the City Council Andover to hereby direct the City Clerk to seek required by law, with such bids to be opened at Monday, August 3 , 1992 at the Andover City MOTION seconded by Councilman of the public 10:00 Hall. City of bids as A.M. , and adopted by the City Council at a regular meeting this 7th day of July , 1992, with Councilmen and Councilmen voting in favor of the resolution voting against, whereupon said resolution was declared passed. CITY OF ANDOVER Attest: Kenneth D. Orttel - Mayor Victoria Volk - City Clerk ~-) CITY OF ANDOVER REQUEST FOR COUNCIL ACTION AGENDA SECTION NO. DATE Julv 7. 1992 ORIGINATING DEPARTMENT Order Feasibility Report/92-18 BY: Todd J. Haas ~ Non-Discussion ITEM NO. ..:J/ Engineering The City Council is requested to approve the resolution ordering preparation of a feasibility report for the improvements of sanitary sewer, watermain, street and storm sewer, Project No. 92-18 in the Watt's Garden Acres area. The City Council at the June 16th meeting had suggested that a feasibility report be prepared to discuss the improvements that could possibly occur for the area that could be developed as residential. \,~ Approving the resolution will allow the consulting engineer to prepare the report. It is staff's understanding that 60 of the south 80 acres of Watt's Garden Acres have been developed or been purchased by developers. COUNCIL ACTION ,- MOTION BY TO SECOND BY \ , ~, ',-) ,J I \. -.../. CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilman to adopt the following: A RESOLUTION ORDERING PREPARATION OF A FEASIBILITY REPORT FOR THE IMPROVEMENTS OF SANITARY SEWER, STREETS, WATERMAIN, STORM SEWER , PROJECT NO. 92-18 , IN THE WATT'S GARDEN ACRES AREA. WHEREAS, the City Council of the City of Andover is cognizant of the need for improvements, specifically sanitary sewer, streets, watermain, storm sewer in the following described area: Watt's Garden Acres ; and WHEREAS, the City Council proposes to assess the benefitting property for all or a portion of the costs of the improvement, pursuant to Minnesota Statutes 429. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that: 1. The City Council is cognizant of the need for improvements. 2. The proposed improvement is hereby referred to BRA and they are instructed to provide the City Council with a feasibility report. MOTION seconded by Councilman and adopted by the City Council at a meeting this day of , 19 , with Councilmen voting in favor of the resolution, and Councilmen voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Kenneth D. Orttel - Mayor Victoria Volk - City Clerk CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE July 7, AGENDA SECTION NO. ORIGINATING DEPARTMENT Non-Discussion ITEM NO. Accept Petition/ 92-17 Engineering / BY: Todd J. Haas The city Council is requested to approve the resolution declaring adequacy of petition and ordering preparation of a feasibility report for the improvement of streets, Project 92-17 in the Countryview Estates, Hawk Ridge and Verdin Acres area. Attached is the map of the project area. The City Council should consider if the area should be all one project or three separate projects. ! The results of the petition are as follows: Countryview Estates, Hawk Ridge, Verdin Acres (Constructed as 1 project) : Total number of lots - 76 Number in favor of improvement - 41 Number against - 25 Number unavailable - 10 \- Following are if constructed as three projects: Countryview Estates Total number of lots - 25 Number in favor of improvement - 14 Number against - 6 Number unavailable - 5 Hawk Ridge Total number of lots - 39 Number in favor of improvement - 23 Number against - 13 Number unavailable - 3 COAlI' J COUNCIL ACTION MOTION BY TO SECOND BY '- o Verdin Acres Total number of lots - 12 Number in favor of improvement - 4 Number against - 6 Number unavailable - 2 :_) :J u CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilman to adopt the following: A RESOLUTION DECLARING ADEQUACY OF PETITION AND ORDERING PREPARATION OF A FEASIBILITY REPORT FOR THE IMPROVEMENTS OF STREET CONSTRUCTION , PROJECT NO. 92-17 IN THE COUNTRYVIEW ESTATES, HAWK RIDGE, VERDIN ACRES AREA. WHEREAS, the City Council has received a petition, dated June 17 , 19~, requesting the construction of improvements; and WHEREAS, such petition has been validated to contain the signatures of more than 35% of the affected property owners requesting such improvement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that: 1. The petition is hereby declared as adequate. ~\ '-) 2. The proposed improvement is hereby referred to BRA and they are instructed to provide the City Council with a feasibility report. MOTION seconded by Councilman and adopted by the City day of Council at a meeting this 19 , with Councilmen voting in favor of the resolution, and Councilmen voting against, whereupon said resolution was declared passed. CITY OF ANDOVER Kenneth D. Orttel - Mayor ATTEST: Victoria Volk - City Clerk , .) , ~ ~, ~ ,,- (.. (: & -IS "q~-17 ~j /-IOYn~OuVNer S' ,J \ \ ) M ~ W Y')yv)e..., l.s {)c>n(y~..I 5f'oee- -t:CJ lj 0 (A (0 r-. C e r (l '. ~ -t: h e- f 1") U ' '~ o."c O<:A ~ 5i:/e.e-b5. I t-Ucu--tld I/Ik.e cj<::;,C4 7;Q ~~ M~d ~ th."ur} fe.. i:l,~i:: ~ rJ ol'deR. i:o C/'HIJr>3€- 'jou.. ~ cj es Ta f} (Vo va I~ fJPi:;er ~I,e. . \ ,,~) , , . re.ft5'.gIJ,!y rel'a.l'+ C0>"Y1eS 70 ~oy'" u , ) JO~ M'-1 >-c ITm'Yld. 7), e... S'cAedc.t1ed. YY1 e ef-: ~ !fo'-{ U/II/ ~el1~ ftBc;J...lA..T ~iV t-he 1Y)11:; or SC.nd , It- 1'10 -Ie.. 70 c: 11-'7 JJrJ)).. Z,c 'do~ d6, tV 01 to\_/J5~ ')0 hr"Jv-e.1Ae 57/eds f'flveJ fJiler YOq Lf'1t' rJ ~ow Ml..1cl 0 r Fo r VtJhv'9f-eve (' r (71'r~o rJ N?.ft kif!- ~ CAre... ~ 0 V\ do 0'" €. ()jC--,fA e 7-W dJ ~oJ{L l'^eft.eJ d-f-~ , , .:z;JC S1DV\, d,~ 'jOVlt" '1t:~ vo+e... ~"'" 5'~.7 t9 fje5' For ("nf")Jp/,.).y- T'-' ge+..fAe ~/e-els fAv~_c:l. '" .// f}Y1Vj (J,lAPsf: C (\J5 l/et9 ~e t~" M'€..: ~o....., Y)r} 75'S-5176" , '\ \...-J \ '. ) . - \ ,~ ....,1 / ' - '.'" , ,,",, (~ ~ .:;~ l;;J;.~ rt~~- ~.;t::., -(. ~. -'~ ; r-~~_. l \.JJ .. \. . \...L ,'L .';"o.....:........~~~j;T... CITY of ANDOVER-. -'. ~ Date: CITY OF ANDOVER - &-J'7-Cf2.. \' " ~:' i".- 1 L . ) Gentlemen: .~~. '0 'J No. '12-'" . / ) i We, the undersigned, owners of'real property in the following described area: Countcy viewJ!'Str1.,Tes./ f{aw~e7 Verdir1 Aa-e!. - - fl,;' .,' . -.- ., -'" "~'t' ',~ fAfea. t of. \,... . ~ ,". .l~." do hereby petition that said portion of said area be improved by Construction of City - <gr:r-p ""fS' and that the cost of said improvement be assessed against the benefiting property, as authorized by Chapter 429, Laws of Minnesota. ~ Y;l,~ )9') r-- _ Dt)e5 ;JcA' e'!-',*' '-', - C NATURE OF 0 ER ADDRESS LEGAL DESCRIPTION YES NO -/ ./ J Iz::::r-r,.,. I Iv' ~I L-> /7800 z/()/Vsr. /ll.W , N'vJ / <:y,., 1M \. \; v V v Address: @ G) t ~ ...~ (:? , R E-C-E rV-E-~ c, JUN 1 'i' 1992 , U ~) r'-""'~ './~.'\ '1 ' ~ ' . \.L J :"'-...;".._,....lQ;t~....7 CITY of ANDOVER " ., \ Date: 6-/7-1-Z- ) No. '12-1., Gentlemen: We, the undersigned, owners of real property in the following described area: ~Ot((lt(~view u-fl::tfe~ J ~a.UJ~rdae. J Verdin A.t;(es A,ea., ) do hereby petition that said portion~f said area be improved by Construction of City ,'5f'1 e~~ :J and that the cost of said improvement be assessed against the benefiting property, as authorized by Chapter 429, Laws of Minnesota. / fiLCtr:f-~ \>( SIGNATURE OF OWNER YES NO ~ ) z , @ 6) "\ \.j .--~ . /~.'\., 1.. , . \.1-.. ,: .':'...._._-::._~-,p.--y... - C .~" E C E i V E - ( H JIJN 1 ; 1992 U CITY of ANDOVER "... CITY OF ANDOVER , " I' I' , Date: "-Ii- qZ- No. QZ-11 Gentlemen: We, the undersigned, owners of real property in the following described area: (jDCA.f1T':JVI'euJ~s-m-tes) Ija.w~ri~e) VeydiYl Acres AY~ ! do hereby petition that said portion of said area be improved by Construction of City ~ f f e 'f" +;- and that the cost of said improvement be assessed against the benefiting property, as authorized by Chapter 429, Laws of Minnesota. :J YES NO , ) " (Dr';' () /oJ'-'f ~ v- ./ ~ l LJ lJ I,q.fl-o. A VQ.... N LV Sf". tJu) NI'V V" 1../ 'I .../ ,V / V ./ V Cia \ 79'J...o " "I'\~ ~~~\s> v-' Address: O&JCJ7 ~ ~A~ .p1.. @ (i) ( ( RECEiVE- .IUN 1 71992 U CITY of ANDOVER ..- CITY OF ANDOVER :~ (c~'~\ \. 6 ;' .... ..... . I '''', 7' --';.'.s:a;,~.... Date: \' " {,-1'7-'f0Z- No. q~-l' Gentlemen: We, the undersigned, owners of real property in the following described area: ~OIJ,V"ffYVfew tst-aies (fhwl.t~~ Ve.,diYl Ade~ A-re.A. j i do hereby petition that said portion of said area be improved by Construction of City r.:;'-rr<L-Po and that the cost of said improvement be assessed against the benefiting property, as authorized by Chapter 429, Laws of Minnesota. ;)7(/1 /7C;-rA k IJvJ ~ . culated by: \)~"" c;.J!.A{7A/L~.1,,-~)-i ?5''"4-~976 Address: J7957 .!?/.;.&AVP{'\A <;;/.. 4""'''/<r1^,'', YY\f\J <~5'6Y ,- @ e :J SIGNATURE OF OWNER '/.~q<)Q"Lf ~JAO/l:"J.,',,..tI v' ..' 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'" z w '" ;< z o '" w > lli'" \ 1&030 t 1~3' -1~;;-V , -..!...JSI l~ 1:2 --......, ;80." -II ,1" /1700 ... w l.31ot' 015 2:2b~ - z~. ''';~',. "~~ L l750b e Z3b 7 Z31Q ;;:., ... ~..... .... Z3bZ 22,58 I-- n4-q!o 2.2.81 I-- "-',,, ~tU: " ezlil ~ 174Z8 17280 , 11~40 1,,71 f,Z3" - -i'-- 17Z80 17181 l.25'~ z.,..; '" , I o _ ~ - ........... .,~.. - ....,..,... --- AVE.'" all'" !: I':" ~ ~ r----= - ,,,,,, Y,713' ~ Jl ~ ~ 1~ 23~7 I 1663> I @\- ~" "t~. '\ q ;,,~ 'l " ,; ~. ,- )' '~., ./" '-- """..,,,,"'.., CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE July 7, AGENDA SECTION NO. ORIGINATING DEPARTMENT Non-Discussion ~TJM Accept Feasibility 'l3. Reportj92-17 Engineering ~ Todd J. Haas BY: The City Council is requested to adopt the resolution(s) receiving the feasibility report and calling public hearing on improvement of streets, Project No. 92-17 in the Countryview Estates, Hawk Ridge, Verdin Acres area. \ . I '- Four resolutions have been prepared: 1 resolution if all subdivisions are done under one project; or 3 resolutions, one for each subdivision if done as three separate projects. The resolutions indicate a public hearing for the entire area at 7:30 P.M., July 21, 1992 (unless the City Council wishes to hold separate hearings for the improvement). MOTION BY , .) TO COUNCIL ACTION SECOND BY ~) ~-~ , , , / CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilman to adopt the following: A RESOLUTION RECEIVING FEASIBILITY REPORT AND CALLING PUBLIC HEARING ON IMPROVEMENTS OF STREET CONSTRUCTION PROJECT NO. 92-17 IN THE COUNTRYVIEW ESTATES, HAWK RIDGE, VERDIN ACRES AREA. WHEREAS, pursuant to Resolution No. , adopted the 7th day of July 19 92 , a Feasibility Report has been prepared by BRA for the improvements; and WHEREAS, such report was received by the City Council on the 7th day of July , 1992 ; and WHEREAS, such report declared the proposed improvement to be feasible for an estimated cost of $ 453,490 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that: 1. The City Council hereby accepts the Feasibility Report for Project No. 92-17 , for the improvements. 2. The Council will consider the improvements in accordance with the report and the assessment of abutting property for all or a portion of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of $ 453,490 3. A public hearing shall be held on such proposed improvement on the 21st day of July , 19 92 in the Council Chambers of the City Hall at 7:30 P.M. and the Clerk shall give mailed and published notice of such hearing and improvement as required by law. MOTION seconded by Councilman and adopted by the City day of Council at a meeting this 19 , with Councilmen voting in favor of the resolution, and Councilmen voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Kenneth D. Orttel - Mayor Victoria Volk - City Clerk /-, ,..) :J . \ ,~: CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilman to adopt the following: A RESOLUTION RECEIVING FEASIBILITY REPORT AND CALLING PUBLIC HEARING ON IMPROVEMENTS OF STREET CONSTRUCTION PROJECT NO. 92-17 IN THE COUNTRYVIEW ESTATES AREA. WHEREAS, pursuant to Resolution No. , adopted the 7th day of July 19 92 , a Feasibility Report has been prepared by BRA for the improvements; and WHEREAS, such report was received by the City Council on the 7th day of July , 1992 ; and WHEREAS, such report declared the proposed improvement to be feasible for an estimated cost of $ 147,270 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that: 1. The City Council hereby accepts the Feasibility Report for Project No. 92-17 , for the improvements. 2. The Council will consider the improvements in accordance with the report and the assessment of abutting property for all or a portion of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of $ 147,270 3. A public hearing shall be held on such proposed improvement on the 21st day of July , 19 92 in the Council Chambers of the City Hall at 7:30 P.M. and the Clerk shall give mailed and published notice of such hearing and improvement as required by law. MOTION seconded by Councilman and adopted by the City day of Council at a meeting this 19 , with Councilmen voting in favor of the resolution, and Councilmen voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Kenneth D. Orttel - Mayor Victoria Volk - Citv Clerk () o ~ CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilman to adopt the following: A RESOLUTION RECEIVING FEASIBILITY REPORT AND CALLING PUBLIC HEARING ON IMPROVEMENTS OF STREET CONSTRUCTION PROJECT NO. 92-17 IN THE HAWK RIDGE AREA. WHEREAS, pursuant to Resolution No. , adopted the 7th day of July 19 92 , a Feasibility Report has been prepared by BRA for the improvements; and WHEREAS, such report was received by the City Council on the 7th day of July , 1992 ; and WHEREAS, such report declared the proposed improvement to be feasible for an estimated cost of $ 227,840 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that: 1. The City Council hereby accepts the Feasibility Report for Project No. 92-17 , for the improvements. 2. The Council will consider the improvements in accordance with the report and the assessment of abutting property for all or a portion of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of $ 227,840 3. A public hearing shall be held on such proposed improvement on the 21st day of July , 19 92 in the Council Chambers of the City Hall at 7:30 P.M. and the Clerk shall give mailed and published notice of such hearing and improvement as required by law. MOTION seconded by Councilman and adopted by the City day of Council at a meeting this 19 , with Councilmen voting in favor of the resolution, and Councilmen voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Kenneth D. Orttel - Mayor Victoria Volk - City Clerk ~~ (-~ ~J ~ CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilman to adopt the following: A RESOLUTION RECEIVING FEASIBILITY REPORT AND CALLING PUBLIC HEARING ON IMPROVEMENTS OF STREET CONSTRUCTION PROJECT NO. 92-17 IN THE VERDIN ACRES AREA. WHEREAS, pursuant day of July prepared by BRA to Resolution No. , adopted the 7th 19 92 , a Feasibility Report has been for the improvements; and WHEREAS, such report was received by the City Council on the 7th day of July , 1992 ; and WHEREAS, such report declared the proposed improvement to be feasible for an estimated cost of $ 78,380 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that: 1. The City Council hereby accepts the Feasibility Report for Project No. 92-17 , for the improvements. 2. The Council will consider the improvements in accordance with the report and the assessment of abutting property for all or a portion of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of $ 78,380 3. A public hearing shall be held on such proposed improvement on the 21st day of July , 19 92 in the Council Chambers of the City Hall at 7:30 P.M. and the Clerk shall give mailed and published notice of such hearing and improvement as required by law. MOTION seconded by Councilman and adopted by the City day of Council at a meeting this 19 , with Councilmen voting in favor of the resolution, and Councilmen voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Kenneth D. Orttel - Mayor Victoria Volk - Citv Clerk @\~"., 'c:~ 'CJ. \ '(}\) , ,.::::-",,"'</ CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE .Tnly 7 r 1 qq? ITEM NO. .;;~ Approve Revised Gradinc Plan/Cedar Hills Est. 2B~: Andover Review Comm. APPROVED h OR AGEN ~ \ "[~ 11 CJ BY: 7 () V AGENDA SECTION NO. ORIGINATING DEPARTMENT Non-Discussion The City Council is requested to review and approve the revised grading and drainage plan for Cedar Hills Estates 2nd Addition. The developer has requested a change to allow the minimum basement floor to be lowered to an elevation one foot above adjacent 100 year pond elevations. The minimum basement elevations for Lots 1, 5 and 6 of Block 1 and Lots 1-3 and 6 of Block 2 were revised. The Andover Review Committee has reviewed the revised grading and drainage plan and is recommending approval. \...... MOTION BY ~_) TO COUNCIL ACTION SECOND BY CJ CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION APPROVING THE REVISED GRADING AND DRAINAGE PLAN OF CEDAR HILLS ESTATES 2ND ADDITION AS BEING DEVELOPED BY LAWRENCE B. CARLSON IN SECTION 05, TOWNSHIP 32, RANGE 24, ANOKA COUNTY, MINNESOTA. WHEREAS, the Andover Review Committee has reviewed the revised grading and drainage plan; and WHEREAS, Resolution No. 037-92 continues to be in force regarding the preliminary plat; and WHEREAS, the City Council approves the revised grading and drainage plan. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby approve the revised grading and drainage plan. ~-) Adopted by the City Council of the City of Andover this 7th day of July, 1992. CITY OF ANDOVER Attest: Kenneth D. Orttel - Mayor Victoria Volk - City Clerk , '\ \~ CITY OF ANDOVER o REQUEST FOR COUNCIL ACTION DATE 7111y 7. 100., AGENDA SECTION NO. ORIGINATING DEPARTMENT Non-Discussion Items Finance ITEM NO. 25. Adopt Resolution Expending PIR Funds Howard D. Koolick ~ BY: Finance Director REQUEST The Andover City Council is requested to adopt the attached resolution expending PIR Funds to pay for the unbudgeted shipping costs related 0 the Accu-Vote voting equipment. BACKGROUND At the last meeting, the City Council adopted a resolution authorizing the expenditure of PIR Funds for a number of budgeted items. This resolution included $10,248 for the purchase of Accu- Vote voting equipment. However, due to an oversight, the amount included in the resolution did not include the shipping costs for this equipment. \v The attached resolution, if adopted, is the City Council's approval to pay the shipping costs of $234.56. Please remember that this resolution, should you choose to adopt it, requires a 4/5ths majority. I would recommend that the resolution be adopted. Please direct any questions or comments to me prior to the meeting if possible. COUNCIL ACTION MOTION BY SECOND BY :(0 ~) ~ ) , I , / CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. R -92 MOTION by Councilmember to adopt the following: A RESOLUTION AUTHORIZING THE EXPENDITURE OF $234.56 FROM THE PERMANENT IMPROVEMENT REVOLVING FUND. WHEREAS, Resolution Number R174-90 established a Permanent Improvement Revolving Fund containing a Capital Improvement Account designed to fund capital expenditures; and WHEREAS, the City Council has adopted, and subsequently amended, a budget for the Permanent Improvement Revolving Fund which included the acquisition of two new Accu-Vote units; and WHEREAS, the amount approved for the Accu-Vote Units did not include shipping costs required to have the units delivered to the City of Andover. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Andover hereby authorizes the expenditure of $234.56 from the Capital Improvement Account of the Permanent Improvement Revolving Fund for the shipping costs incurred relating to the two new Accu-Vote units. MOTION seconded by Councilmember and adopted by the City Council on this 7th day of July , 1992 with Councilmembers voting in favor and Councilmembers none voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Kenneth D. Orttel - Mayor Victoria Volk - City Clerk @" ~'C"iJ,.. "l\ ~" , t: /' }I "' ~. ..{ / ,~~ ,-,:-ii" I ~-.'_'C'~_ '--./ .".- CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE Julv 7. lqq? ~ AGENDA SECTION NO. ORIGINATING DEPARTMENT Non-Discussion ITEM Accept Petition/ NO~~. Njordmark-Dale/91-5 Engineering ~ BY: Todd J. Haas The City Council is requested to approve the resolution declaring adequacy of petition and ordering preparation of a feasibility report for the improvement of streets, Project No. 91-5 in the Njordmark-Dale/178th Lane N.W. area. History A public hearing was held last year on June 4, 1991 regarding the possibility of constructing bituminous streets in the existing area. The estimated cost for the improvement was approximately $4,160 per lot with sod and $3,760 per lot with seed as an alternative. The outcome of the meeting was a tie - 8 yes and 8 no. (City Council did not order the project.) '----- On November 21, 1991, Jim Schrantz sent a letter to the property owners recommending the existing street be roto-milled. The roto-milling will crush the bituminous pavement and mix it with 2 inches of the existing base materials. Paving with 2 inches of 2341 bituminous wear course will be done after the base is shaped and compacted. The estimate given to the property owners was $2,800. Shortly thereafter it was determined the estimate in the November 21, 1991 letter is 10% low. The estimate should have been $3,200 with seeding. Staff recommends the feasibility report be prepared with the option that was presented to the property owners in the November 21, 1991 letter. COUNCIL ACTION MOTION BY ) TO \, SECOND BY (~ CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA NO. R MOTION by Councilman to adopt the following: A RESOLUTION DECLARING ADEQUACY OF PETITION AND ORDERING PREPARATION OF A FEASIBILITY REPORT FOR THE IMPROVEMENT OF STREETS, PROJECT 91-5 IN THE NJORDMARK-DALE/178TH LANE NW. AREA. WHEREAS, the City Council has received a petition, dated June 22, 1992 , requesting the construction of improvements; and WHEREAS, such petition has been validated to contain the signatures of more than 35% of the affected property owners requesting such improvement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that: 1. The petition is hereby declared as adequate. 2. The proposed improvement is hereby referred to BRA and they are instructed to provide the City Council with a feasibility report. ~J MOTION seconded by Councilman and adopted by meeting this 7th day of the City Council at a regular July , 19~, with Councilmen voting in favor of the resolution, and Councilmen voting against, whereupon said resolution was declared passed. CITY OF ANDOVER Attest: Kenneth D. Orttel - Mayor Victoria Volk - City Clerk u ~-; q/~ &:"'.:,;"-:._'- '..'-- ",' - .-..-"'- . ~ - ~;z.-9,;l. .. O---__Ji.JD'-J~.,.-'<.~~~"LPM~~-A{j....c<<,JJ;; ... . ,____~____.._______lZfl -.__M_._t2C - . .. T.&f_~8 . . '_=~---i::iJ~~-iJ~lJ_Ask -7f~ -C;l7 ~r",,_kj,~Z;; . ". .' .' ,', ,-~4U--~~~-tc_h~'_b_,_.:/Q ~_Rh~!'~_d~'-'~S_ ....2\~.--;:C-.--.t.~t?~~L.S~ .'~''''~t5..~_..f. -~-;Fs~1~sJ:~-J_'-~e-L-d6,^ :s_~ "'" ?'rl~2l.. ' .~. ,_.- .-----------~-..-. . . _ Ii ::: ~ .I'C6S __ __ _ 2L~~ I\L:_~ _ ~.--.-- 31~~7Y.../I;e/-l9n~ ~_ .._z!>~_=_~~_~t3. ~'~- ~~I?:~'~-~;----/ ;::_-- ){j--};5:~Y. 41. !Jej.. . -, . J?..,!7 /f1;e. -....-..----- --- _______1 __..________ ___u,_., 9r- ~... ..~~~L~-;,:...' {'S' . ~~:-_P<,z~ :;--_.'1_;:: ~;; "u!'_ , .~---.... rz:_._..__ 1_. ____._..ld sf.__._______. :1._.___I_____ . -- D~-__JJ.w~--..---- 3315"-1L~_~_~j./ [,lJ________._._ . ~?3::.~.1.1__n . Jf?--\J~~- 53.:l~~lV \. \. \. ~ . 153-b"3J<i{._.___ .':UJJ-~~~LD_ ..3:!b--1'gi='- .~ .:JQ-n 5':. ~ . -,aL-;d'~- _3YJ.j /)2!_~t,., ~7j3~.{?0 .. ~cn--,lf~/ -:-:".-. __._3~r;..{_~2g_~_~_?~._____.__.,_. ____.____ ,-.?_"5'$:_~_Y-8/__ .. 7i--ti4is./;1.. -J 5 :2 0 /1! T II- 4. 1/ /1/ E _-Zs-. :r - ;Z tJ / t.J-~ ,q'~__f~____ _.J4'J. J 17~ ~#.lt.(. " -Z~3 -~~_____ ---- .. _~~-_. Z::~-:ft~ ~tr I~~; :::;---- 9~.1!-;?'~- .OJ~Uyc.-~"c/ ..?/.~?J,j11^c/c,_~_P~,,_,_2:S3'~~S:JJ ..-- ,._____._E' -R' .E..C-Ei-V-EO- - -----. ( '" " U-~---1!!~_-_~-=~ .__ _. -=- ... JJUN n1992~ r. _. --:.:~~::~__=. CITY OF ANDOVER . -.--,.---------- - --- -.----_...- --.. -.-.---- -......- ---.-- ._-. ---' - - ----- -~--_....._.._~......_.~------- /\ , __.__ __'U. i- .. .' "._.' '_._ _ . ') \.' -" I / z z Qz 1-0 U_ WI- VlU W ZVl O'i-, !r~ :):) u..!r Oz 06,_ ZW WlIl ,~ to a: < oJ ~ < =-i ~~ '\ \.J 133~lS AVnO II) to- Z o a. to- a: w~ at:. jjj a: ~ '" ~ ~ e ~ z w CJ\fo~ A.LNno::>) " g 011'; I':.i i!t~ IJ) s:; c: "1" ,llIlt<-< I'T ~~.J~, 0 ~ N W cr 8 :;) ~ <> N " I:i: :? .5 " 0 ~ .. ~ .... 5 Q. -';-z o ~ o -l ::i " ~ 8 .... -~ ;; ~ : ~ ,... I ~~ ::I!,:lO:: . ~ ~ ~ ~ o 0 ~ ~ ~ ;:: , -', \J >- " , '.J \ , _/ , ( c 7(J;;i.:C~~'~~\., ii' \.1. J .,"..... -/ . .,~ IT .,.,~~ CITY of ANDOVER 1685 CROSSTOWN BOULEVARD NW. . ANDOVER. MINNESOTA 55304 . (612) 755-5100 November 21, 1991 Re: street reconstruction: that property adjacent (Tulip Street). (Project 91-5) Njordmark - Dale and to 178th Lane east of County Road 58 Dear Residents: As most of you know a public hearing was held this summer regarding the possible street reconstruction. The property owners were split on the improvement and the City Council acted to vote against the improvement project. Discussion: The City Staff researched to determine items that may be of interest to the property owners. They are as follows: * The existing streets were paved approximately 1974. * The streets were then cracksealed and sealcoated in 1984. * About 1989 the City determined the streets were beyond the point to be cracksealed and sealcoated. Since then the City has presented some options for the reconstruction of these streets. Note: The City did some overlay work this past summer in the areas where the street needed structural reinforcement. Alternate Recommended: The City has reviewed six different alternates for street improvement. The alternate that is recommended is to roto-mill the existing bituminous pavement. The roto-milling will crush the bituminous pavement and mix it with 2 inches of the existing base materials. The mixing process is used to strengthen the existing aggregate base. Paving with 2 inches of 2341 bituminous wear course will be done after the base is shaped and compacted. '" . '. . \J ') ,_ ...-J -j ( (' Estimated Cost: The estimated assessable costs are approximately $2,800 per lot which is lower than the estimate given to the property owners in May 1991. If the property owners are interested in pursuing the improvement a petition should be circulated once again to the properties. If you have any further questions, feel free to contact me or Todd Haas at 755-5100. ames E. Schrantz city Engineer/Public Works Director JES:rjr DATE: July 7, 1992 ITEMS GIVEN TO THE CITY COUNCIL Schedule of Bills Regular City Council Meeting Minutes - June 16, 1992 Park & Recreation Minutes - June 18, 1992 Tree Commission Meeting Minutes - June 15, 1992 Planning and zoning Commission Minutes - June 23, 1992 Feasibility Report - Project 92-17 (Agenda Item ~23) Site Plan/Kelsey-Round Lake Park (Agenda Item ~17) Preliminary Plat/Leeman Lake Estates (Agenda Item ~4) Revised Grading plan/Cedar Hills Estates 2nd (Agenda Item ~24) South Andover Site Record of Decision Amendment from SEC Donohue population Information from Metropolitan Council Ordinance No. 99 Ordinance No. 100 Letter from Family Life Mental Health Center Letter from John Schroder, Anoka County Monthly Contract Productivity Report from Sheriff Letter from JoAnn wright, Anoka County re: CDBG Program Letter from TKDA re: June 16th Engineering Matters Letter from Paul Ruud, Anoka County re: Proposed GIS Fee Schedule Coon Creek watershed Meeting Minutes PLEASE ADDRESS THESE ITEMS AT THIS MEETING OR PUT THEM ON THE NEX1 AGENDA. THANK YOU. FIRE TONE CALL SHEET Andover Fire Department s;-5 ~fY 11~\~~ x INCl. INCIDENT TYPE OF NO. HOURS $!' NO. ADDRESS SITUATION DATE TIME SHIFT ATTEND SPENT LOSS 1.?.DsJ' ....'" mk.t- ....0..( .<1,'d. '1/ 3J.- (,05 /0 i ...{l-\. 17cJ W 0''\ L..(;I- CC" r.t"1 ~ 3 /5. /f V ~S .?- (j;) 05? ..... - R.o',,,,.:! Lk Bkd P.:r. Ci..1'\ k Ie. '1/3 Ib;DO G r .:?- r35 () <(,).0 (,o 335 AnJO<JU 61\ld G rOo S S t i I e. If/V 15:lf3 0 3/ .2- 1201.) ).5.).7 j 3 'I-+-- ~ S rn t II of' ~ o.~' 'I / ~ IO::J. J [) /2 I 9')D6:2 '1530 1'1 (, +.... a. v e Ga.r 1l-.ge Pife. 'II /{,: 53 0 ;1,/ 1 7 .9~o~:3 ) boo 13",,~u H. Blvd. ...... oio rr: \,de P,l, '1/7 1't:3o N /5 / , 7J-o{,1( /1'165 Q lAiV\ce. /3a..l~ ...,~~t: 1='; J<::. '1/'1 tI;oS' D /h 2 '1.2065 / S' OD I To.....V\()..>{c..<:..!< G- (' t...s 5 ~; Ie. 'I1f' 13.'0"( D I).. 1 9). Db/' 12d LV, e>ll!~ ~~,.~/(u Lk/?llj mofofCyt Ie. P J. '1/ Cj /0: J). D 10 Y;J.. - 9;"067 RJ Lit. l3lud - 13.." ktf 1..J: mild. o.u+o p.I- VI '1 17.' 03 0 /5 / --, ?.) Obit 15333 (;>r<>-lrie Rd P"f""';+ 13",(",- '1/9 ! g: 13 N .).{ 1 ~" + (.I no. ". -I- hor i, ~ d 1(19 9 :L06'i }otl CO"5 A"'CC. C,1\lJ. 13"-r....i~l\ .;20:011 N ,;ll.j I 9;2070 )1) 0 I b I sf 0. \J <- tire. a./drw- If (1.2, 1~;oJ. N ;;)7 1 91071 3/1 '8 I"~ ..d L...... C "'+(:-\"91:0(C h '11/3 /'1: / &' N 3/ / I -- (0 v\ frru' ~.! C ....('10'\ 'I' I 9) 01.2 /'11 '-IS GL<.(J..t" o..v\; LV i'1J""" c,' ..", t- 1/7 1'1:07 o ,/7 i ' / I ' .J-. D --I .;l b --- 'I :2 0 73 (-ty t~ 1/(, - ~ R.d 7 G rc.. ~ S(:'.. r ~ l///71/5:53' / 'I ). 0 J't 1 SO,). b ct., ~D 18 Go.... ~'j r e- 1f1/7 /9 :01 N 16 I 9,).0 IS 1. q~ '1 f.>.. '" k {( /.J{ f>lud f.' (c.. cd Qf", 'I'(.,;l. J IO,'.;l8 [) It( 1 'i;2. 07(, 33~t( j /, yh t{ V ~ "'... "- i-t~ ~cl~d ~;fC 1,/1/'( I/:So 0 16 Y- :J. 9;)071 Lj J- tj l 1l/7- ~ ft h,', " i "f J..I,,-II '1/ ,;23 c; 35 D /5 / 'J? lA.~"""'.I""''' 9 J D)~ -i. 9.r.. ifl). 3 135" (A.,.... ,;.""d~<iLkf>ILJd a4to 1/: 5g' D /7 I '1).07'1 ). 3 '19 S (0-0""", ~... 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I/b 7 133/d lA.o.e. flee... fire, SJ/q ).0; '-3 1\1 ;2.8 Jr,.. 9.). [II( /S-l/)./ R~ llZ ~\\Jd. k"4.~"h~,..izcd Si;)'D if:, ,) N :J-Cj -5- o \..lo. r t"\. "I .... '1 157 t-... r SJ ;1-0 ~ ').. 1i5 3135 W.~dic.",,1 If..,: 53 D Je, J - . FIRE TONE CALL SHEET Andover Fire Department , " 1 INCl. INCIDENT TYPE OF I DATt; I NO. nOURS $ NO. ADDRESS SITUATION TIME SHIFT ATTEND SPENT LOSS )/1(., ),600 13Y"*' ~ ht}t.diU,,; 'S"1;)0 JCS7 j) /q / 9;117 t3'1."ku Lk - fiAt> 50'''' motorcycle. P. 1- S/~1 S::lh N 11 1 CjJ.J/Y Co>,,:> j"-hC.<" /UL ~ (l.r. SI..2/ ):IIJ D )3 J 1),/19 /.';,- ,) 1/ 't 7+-"- ~ lL.d:o ~. I- 5l;lJ- '1: 57 0 Jb k. 9J./Jo B(\h kv U:Il} G"lfC.o"'/><:.-I~K G- f'o._~S +; r~ V). J- /1:33> D Jq I (/). /). 1 IY601 Co (Ul 7 CL.vto ~. I- V). '). ~ 0; (I tp N ;)0 I 9).J~1. ;.l ~-) 0 /77-~ a I Q , "'"'- >/). s IV. 30 0 ;20 J L/ ~ lll.f /" I)r ~ Ck'M"'~'( tiff, c:-' /1:55 N ;)'/ /~ 'U:.J.l3 .../) 5- '--.-- 9.JPlf ~ti) , 4'i..... ...t-.. G",s(.l..~ OV\. f"t.. 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J'I,I 9)IV2- , lf2JI(3 9.1 JI/I{ .... .. 8 ,. COUNTY OF ANOKA Department of Highways Paul K. Ruud, Highway Engineer 1440 BUNKER LAKE BLVD NW, ANDOVER, MINNESOTA 55304 612-754-3520 June 25, 1992 City of Andover 1685 Crosstown Boulevard NW Andover, MN. 55304 Attention: Vicki Yolk, Clerk Subject: Proposed GIS Fee Schedule ;;; CC - ~/~2- 110 I< 12' fI ] 7-/-92... Dear Ms. V olk: The development of a Geographic Information System (GIS), a joint effort of the county and the communities of Blaine, Columbia Heights, Coon Rapids, Fridley and Linwood, has reached the point where there are now products that are marketable. As the basis for developing a schedule of fees to be charged for various information and documents, our staff has considered the cost of producing the information and has reviewed the fees being charged by other metropolitan counties. From this data a schedule of proposed fees has been developed. We would appreciate your review of the proposed fee schedule, a copy is attached, and receipt of any comments you may have. The GIS will provide a real service to the residents of Anoka County and we trust that the revenue that is realized will enable us to maintain and enhance the Geographic Information System. 7t:"'R:~ Paul K. Ruud, PE County Engineer End: xc: County Commissioners xc: Elwyn Tinklenberg xc: Paul Leegard Affirmative Action I Equal Opportunity Employer PRELIMINARY PROPOSED GEOGRAPHIC INFORMATION FEE SCHEDULE DISCUSSION: The data contained in the Anoka County GIS is public data. It was paid for with public funds for public use. Previous to the development of Anoka County GIS, there was not a significant amount of readily available geographic information for Anoka County. Due to the lack of other geographic information sources, Anoka County's data is of value. State law provides owners of geographic information the ability to recover direct costs of providing data in addition to reasonable development costs. The goal of this fee schedule is to maximize public access to Anoka County's geographic data, protect the data's value and recover some of the costs associated with developing and providing this data. In accordance with the stated goal, we are proposing that information provided in hard copy formats (maps, labels, reports, charts) be less costly than information provided in electronic format. This approach allows Anoka County to make the basic information available at a low cost; yet, making the data difficult to reformat and/or resell. In addition, there are standard products to be sold at low, fixed costs and custom products to be sold at relatively higher costs. The fees for electronic media are similar to those charged by other area counties. The list of charges for electronic media by other counties is: Dakota County - $484.00; Hennepin County - $450.00; Ramsey County - $364.00 (proposed); Washington County - $400.00. The proposed fee schedule is for one time distributions. If a client wishes to have periodic updates of geographic information a joint powers or license agreement may be developed. These agreements will vary in there content and cost depending on the services requested. It is anticipated several of these agreements will be established over the next year. . . . PRELIMINARY PROPOSED FEE SCHEDULE Standard maps - $10.00. The list of standard maps includes: parcel maps; commissioner districts (county-wide); commissioner district (single); precincts (county-wide);, precincts (city-wide); precinct (single); representative districts (county-wide); representative district (single); highways (county-wide); highways (city-wide); addresses and parcels (city-wide). This list will be expanded over time. Custom maps - $10.00 for the map plus $50.00 per hour for compilation. Mailing labels - $0.025 per label. Labels can be generated using any combination of the following criteria: county-wide; city(s); precinct(s); representative district(s); commissioner district(s); zip code(s) - (3,5 or 9 digit); carrier route(s); selected street name(s) or type(s); or any ad hoc area within the county. The labels can be enhanced with bar coding and/or carrier route sorting to produce the greatest possible postage discount. Reports, Charts and Graphs - $50.00 per hour for compilation plus our costs for materials. Above products on electronic media - $400.00 per megabyte. 10 ct/ 1j;lq~ ,,"", E C E' \J E f\ HI ,tiN 191992 }J - CITY OF ANDOVER ~' .' ~. AGENDA COON CREEK WATERSHED DISTRIC BOARD OF MANAGERS June 22, 1992 7:30 PM 1. CALL TO ORDER 2. Approval of Agenda 3. Open Mike POLICY ITEMS 4. Approval of Minutes 5. Ditch Inventory PERMIT ITEMS 6. Leeman Lake Estates 7. Winslow Hills Utilities DISCUSSION ITEMS 8. MN/DOT Request for waiver from specific permit stipulations 9. Development of 1993 Project Priorities INFORMATIONAL ITEMS 10. Pond Policy NEW BUSINESS ADJOURN 1'. COON CREEK WATERSHED DISTRICT BOARD OF MANAGERS' MEETING June 8, 1992 The Board of Managers of the Coon Creek Watershed District held their regular meeting on June 8, 1992 at the Bunker Hills Activities Center. Present: Reggie Hemmes, Eldon Hentges, LuEllen Richmond, Paul Williams, Bob Boyum. Staff: Ulrich. Tim Kelly, Kathy Tingelstad, Ed Matthiesen, Michelle 1. The meeting was called to order at 7:32 PM 2. Approval of the Agenda: Moved by Richmond, seconded by Williams. Motion carried with five yeas (Boyum, Hemmes, Hentges, Richmond, and Williams) and no nays. Policy Items 3. Open Mike: No one was present for this item. 4. Approval of May 18, 1992 Minutes: Moved by Williams, seconded by Richmond. Motion carried with five yeas (Boyum, Hemmes, Hentges, Richmond, and williams) and no nays. 5. Receive Monthly Financial Statements: Boyum moved and williams seconded the motion to receive the monthly financial statements. Motion carried with five yeas (Boyum, Hemmes, Hentges, Richmond, and Williams) and no nays, 5. Approve Bills: Kelly corrected the last six checks to 3521 through 3526, Moved by Boyum, seconded by williams to approve the bills. Motion carried with five yeas (Boyum, Hemmes, Hentges, Richmond, and Williams) and no nays. The bills to be paid are as follows: Check 3513 3514 3515 3515 3517 3518 3519 3520 3521 3522 3523 3524 3525 3525 TO Amount 5,791.14 3,553.50 2.795.88 1.232.25 1,125.33 1,081.12 1,074.00 .00 412.15 317.83 130.00 103.85 75.18 30.57 Anoka County MiChelle J. UlriCh JMM Business Agency Inc Blaine Office Part. Rick Johnson Nadiene Anderson VOID Ed Fields COP MASWCD Tim Kelly US West Kinko's 7. Budget Assumptions Themes and Goals: Kelly presented this item. He stated that the Board packets had a summary of the May 18 budget workshop. It was stated that the Board was not bound by the budget policies; instead they serve as a rational basis for recommendations, A motion was made by Williams and seconded by Boyum to adopt the budget assumptions, themes and goals, with the amendment of adding the following sentence to the end of policy statement '4: .Projects at the downstream end of a system will be given priority." Motion carried with five yeas (Boyum, Hemmes, Hentges, Richmond, and williams) and no nays. The Board of Managers decided that the date of the District tour would be Thursday. June 18 from 3 to 9 PM Page 2. Coon Creek Watershed District - June 8, 1992 8, Award Bid for Project 92-04 for Creekview Rip-rap: Kelly presented the background on this item. It involves the construction of approximately 125 feet of rip-rap along Coon Creek down stream from where Woodcrest Creek enters Coon Creek in Coon Rapids. He stated that eight contractors had been sent bid documents and one bid was received. The bid was $2,300 lower than the original estimate. Kelly stated that he had checked out this bidder with the City of Coon Rapids. A motion was made by Boyum and seconded by Richmond to award the project to Dave Perkins Contracting, Inc, for $10,700. Motion carried with five yeas (Boyum, Hemmes, Hentges, Richmond, and Williams) and no nays. Permit Items 9. M.A.C. Perimeter Service Road Construction.: Kelly presented the permit review. The purpose of this project is construction of a service road along the east edge of the airport in Blaine. It was noted that the contractor will be bonded by the M.A.C. Based on the findings in the permit review, it was recommended that the permit be approved pending the following: The contractor obtain a permit from the District. Motion to approve as stipulated was moved by Boyum and seconded by Hentges. Motion carried with five yeas (Boyum, Hemmes, Hentges, Richmond, and Williams) and no nays. 10, Ham Lake Street Improvement Service Road Construction.: Kelly presented the permit review. The purpose of this project is upgrading of 179th Avenue in Ham Lake. It was stated the replacement of 0.05 acres of wetland preferably be on-site. Richmond had a Question about the time frame allowed for doing the wetland replacement. Kelly will get a clarification of this under the final wetland rules and will inform the Board. Based on the findings in the permit review, it was recommended that the permit be approved pending the following: Certification of replacement of 0.05 acres of wetland from the City of Ham Lake, and that the contractor obtain a permit from the District. Motion to approve as stipulated was moved by Boyum and seconded by Williams. Motion carried with five yeas (Boyum, Hemmes, Hentges, Richmond, and Williams) and no nays. 11. Osborne Ditch Repair (Ditch-58): Matthiesen presented the permit review. The purpose of this project is spot-cleaning of washouts in Ditch 58. The applicant, Walter Osborne, was in attendance and stated. "Work will be off the west bank of the ditch." There was discussion about the need for a policy on getting approval from neighboring property owners in order to have access to their property for ditch cleaning. Ulrich pointed out concern about appearing as an "agent" relationship and the liability that may be implied. It was stated that the applicant needs to send a letter to the District stating that a conversation took place with the neighbor and that he/she gave permission to have access to his/her property. Based on the findings in the permit review. it was recommended that the permit be approved pending the following: The repair channel approximates the Ditch 58 plan cross-section, the repaired areas be seeded immediately upon completion, no dredge material be placed in any wetland area, a District representative mark locations where dredge material cannot be placed, and Prior to work commencing the District receive written verification that repair on adjacent property is acceptable to that owner. Motion to approve as stipulated and amended was moved by Boyum and seconded by Richmond. Motion carried with five yeaa (Boyum, Hemmes, Hentges, Richmond, and Williams) and no nays. Page 3. Coon Creek Watershed District - June 8, 1992 12. Heather Wood: Matthiesen presented the permit review. The purpose of this project is development of 93 single family homes on 38.6 acres in Blaine. It was stated that this is the first test of our wetland regulations since mitigation on this project will be the ratio of 1.4 to 1.0 for wetland replacement, It was noted that the applicant should contact PCA regarding NPDES permit reQuirements because the grading area is greater than five acres. Based on the findings in the permit review, it was recommended that the permit be approved pending receipt of $2,430 for erosion escrow. Motion to approve as stipulated was moved by Williams and seconded by Hentges. Motion carried with five yeas (Boyum, Hemmes, Hentges, Richmond, and Williams) and no nays. 13. Park Construction Soil Mining Location: Matthiesen presented the permit review. The purpose of this project is to regrade the site at 125 Bunker Lake Blvd. in Andover and truck the excess material to MnDOT Project 0214-10. Julian Fenendael, the engineer on the project was in attendance. It was noted that it would take about two years to complete this project, Also, that the amount of runoff would be less, so this would be beneficial to the District. It was noted that the applicant should contact PCA regarding NPDES permit reQuirements because the grading area is greater than five acres. Based on the findings in the permit review, it was recommended that the permit be approved pending receipt of $2,550 for erosion escrow. Motion to approve as stipulated was moved by Boyum and seconded by Williams. Motion carried with five yeas (Boyum, Hemmes, Hentges, Richmond, and Williams) and no nays. 14. Sand Creek Estates West Utilities: Matthiesen and Kelly presented the permit review. The purpose of this project is installation of street, storm sewer, watermain, sanitary sewer and utilities. It was discussed that the city plan has the sewer at an angle, which is more advantageous. It was also noted that rip-rap breaks down at this location and some other bank stabilization method may have to be use. Based on the findings in the permit review it was recommended that the permit be approved with the stipulation that the City's selected contractor obtain a Coon Creek Watershed District permit. Motion to approve with stipulation was moved by Williams and seconded by Hentges. Motion carried with five yeas (Boyum, Hemmes, Hentges, Richmond, and Williams) and no nays. 15, Pinewood Estates: Matthiesen presented the permit review. The purpose of this project is development of 174 single family units on 65.1 acres in Andover. It was noted that the City of Andover has acknowledged a maintenance easement on this pond. Chuck Cook, the developer, was present and stated that the pond will be fully developed in phase two. It was noted that the applicant should contact PCA regarding NPDES permit reQuirements because the grading area is greater than five acres. Based on the findings ir the permit review, it was recommended that the permit be approvec pending receipt of the following: 1) erosion escrow of $3,755, a plan Showing a) a baffled weir outlet structure and b) a bench constructed along the pond, 3) a pond maintenance program by the City of Andover, and 4) phased construction of the pond to ensurE water Quality benefits from Phase 1. Motion to approve with the above stipulations was moved by Hentges and seconded by Richmond, Motion carried with five yeas (Boyum, Hemmes, Hentges, Richmond, and williams) and no nays. 16. Winslow Hills 2nd Addition: Kelly presented the permit review. The purpose of this project is development of 60 single family units on 29 acres of land in Andover. The erosion escrow of $1,950 has already been received. There was discussion about pretreatment of stormwater prior to discharge into wetlands and best management practices, as well as the size and location of Page 4, Coon Creek Watershed District - June 8. 1992 the basin. Based on the findings in the permit review, it was recommended that the applicant be allowed to begin rough grading at his own risk, subject to any revisions that may come about upon a more thorough review of the hydrology of the development. Motion to approve the project as stipulated and pending the location of a sediment pond was moved by Richmond and seconded by Boyum. Motion carried with five yeas (Boyum, Hemmes, Hentges, Richmond, and Williams) and no nays. 17. WOE Landfill Site 95~ Draft Remedial Design Closure Plan: Kelly presented the permit review. The purpose of this project is construction of a multi-layer cap with run-on run-off control. slurry wa", wetlands relocation, and installation of eight extraction wells required under the Comprehensive Environmental Response, Compensation and Liability Act (CERCLA). Kelly presented background on this item, stating that it was not a permit review, instead this item was detailed comments on the proposal, He explained that this is the Federal Superfund site and that the design was 95~ complete, The responsible parties can make minor adjustments before it becomes a final plan. Based on the findings for this item, it was recommended that comments be made by the Board of Managers. Motion was moved by Richmond and seconded by williams to authorize comment on this plan with four concerns about the plan: stormwater, water quality, treatment of ground water and ditch maintenance. Motion carried with five yeas (Boyum, Hemmes, Hentges, Richmond, and Williams) and no nays. Discussion Items 18. Pingers Plaza Structure Design OPtions: Kelly presented the item. The items concerned replacement of the structure. Staff recommended that a cabled concrete structure without a culvert be designed and that if possible the project be funded through 1992 project savings. Motion to approve the recommendation and do the project this season if possible was moved by Boyum and seconded by Williams. A point of clarification was made that the project be put in the 1993 budget in case the District is not able to free up the funds this year. Motion carried with five yeas (Boyum, Hemmes, Hentges, Richmond, and Williams) and no nays. 19. Criteria for Selecting Professional Services: Kelly presented this item, stating that State Statutes require solicitation for professional services once every two years. It was mentioned that propsective firms understand that the District is not dissatisfied with our current prOfessional services. Moved by Williams and seconded by Boyum to direct staff to implement the timeline proposed. Motion carried with five yeas (Boyum, Hemmes, Hentges, Richmond, and Williams) and no nays. Informational Items 20. Receive Staff Report: Kelly presented this item. There was discussion about a couple of the meetings and issues. Motion to accept staff report was moved by RiChmond and seconded by Williams. Motion carried with five yeas (Boyum, Hemmes, Hentges. Richmond, and Williams) and no nays. 21. Petition on Lower Coon Creek: Kelly presented this item. ^ petition signed by 25 homeowners was shown. This represents support of residents in the Coon Creek area below East River Roae concerning the need for clean-up of the area. Kelly stated that he would be notifying the homeowners' spokesperson that the Boare of Managers will be stopping at the area on the June 18 tour. Motion was made by Richmond and seconded by Williams to receive Page 5. Coon Creek Watershed District - June 8, 1992 the petition and direct staff to contact a few homeowners to make them aware of the tour stop. Motion carried with five yeas (Boyum, Hemmes, Hentges, Richmond, and Williams) and no nays. 22. Letter to Andover on Water Ouality: Kelly presented this item. The letter was from the Metropolitan Council concerning comprehensive plan amendments to Pinewood Estates Phase I and Winslow Hills 2nd Addition. No action was needed on this item. 23. 1992 Amendments to the Watershed District Act: Kelly presented this item. It was a letter outlining the results of the legislation that was passed concerning watershed districts. No action was needed on this item. 24, EOB Water Monitoring Plan: Kelly presented this item concerning the Environmental Ouality Board's recent publication on this topic. No action was needed on this item. The meeting adjourned at 10:02 PM on a motion by Williams, seconded by Boyum. Motion carried with five yeas (Hemmes, Hentges, Richmond, and williams) and no nays. Reginald A. Hemmes. President '. G ~f1ICf)- TKDA TOLTZ. KING. DUVALL. ANDERSON AND ASSOCIATES. INCORPORATED ENGINEERS ARCHITECTS PLANNERS 1500 MERITOR TOWER 444 CEDAR STREET SAINT PAUL, MINNESOTA55101.2140 PltONE:61mn-4400 FAX:612/292-00B3 June 17, 1992 Honorable Mayor and City Council City of Andover, Minnesota Re: Regular Council Meeting June 16, 1992 Andover, Minnesota Commission No. 9140-992 Dear Mayor and Councilmembers: The following is a summary of engineering matters discussed and action taken at the regular meeting the the Andover City Council on June 16, 1992: 1. Pinewood Estates. Rezone and Preliminary Plat. Proj. 92-3, Comm, No, 10103-01 The plat of Pinewood Estates was approved for rezoning to R-4, residential zone. The preliminary plat was approved. 2, Pheasant Meadows. Preliminary Plat. Proi. 92-10. Comm. No. 10174-01 The preliminary plat of Pheasant Meadows was approved by resolution, 3, Pheasant Glen. Sketch Plan. Proj, 92-16. Comm, No. 10198-01 Availability of utilities in the area along with Jay Street improvements was reviewed. A feasibility report for the balance of the area was recommended, A public informational meeting will be held following preparation of the overall feasibility report. The Council received the sketch plan. ~ ", LeRoy John~on PrQpertv. Mining-_=-S_p.~~i~ lLse Permit. Parks Construction The Council approved the special use pemlit for a mining operation on the LeRoy Johnson property with conditions, The plan has been approved by Coon Creek Watershed. The duration will extend into August of 1993. A maximum 500,000 Cubic Yards of material will be removed from the site. A future development plan should be submitted for staff review. · Honorable Mayor and City Council June 17, 1992 Page 2 5, Consent Agenda The Council approved by consent each of the agenda items as follows: A. Item 14 - Proj. 92-4, Winslow Hills 2nd Addition, Conun, No, 10127 Award to Kenko, Inc, in the amount of $528,229.35, B. Item 20 - Proj. 92-15, Hidden Creek East 5th Addition, Conun. No. 10055 Received petition for improvements. C, Item 21 - Proj. 92-15, Hidden Creek East 5th Acldition, Com,'ll. No, 10055 Received Feasibility Report and authorized preparation of plans and specifications. D, Item 22 - Proj. 92-16, Pheasant Glen, Conun. No, 10198-01 Received petition for improvements and authorized preparation of Feasibility Report. 6, Trunk Sanitary Sewer/Andover Boulevard - Proj. 92-8. Conun. No. 10151 The Council awarded the project to Hank Weidema Excavating in the amount of $138,107.73, The Mayor was asked to delay signing contracts until pernlits for dewatering have been approved from MPCA, EP A and the DNR. The meeting adjourned at approximately 9:00 P.M. Sincerely, ~€~ JLD/mha . COUNTY t,~ 1(1 {1Y OF ANOKA Urban Anoka County Community Development Block Grant COURTHOUSE ANOKA, MINNESOTA 55303 612-421-4760 June 23, 1992 '- E C E i V-E - I H ,UN 2 d992 U ',' The Honorable Ken Orttel Mayor, City of Andover 2772 Bunker Lake Boulevard Andover, MN 55304 ,- CITY O~ AI'.lt"I"I/t:'1:' Re: 1993 - 1995 CDBG Program - Opportunity for Communities to Withdraw Dear Mayor Orttel: June 30, 1990, marks the beginning of a new three-year cycle of Community Development Block Grant Programs. HUD requires that we give the communities an opportunity to "opt-out" of the Anoka County CDBG Program at the beginning of each three year cycle. A community's decision to withdraw from the program reduces the County's CDBG population count and entitlement amount and technically is effective for three years until June 30, 1996. However, Anoka County may exercise the option to invite a community that has "opted-out" of the County CDBG Program to participate in the second or third year. If your community desires to have its population excluded from Anoka County's total for the CDBG program, please provide notice In writlna to JoAnn Wriaht. Anoka Countv Courthouse. and Ms. Charlotte Scott. HUD. 220 South Second Street. Minneapolis. MN 55401. no laier than September 4. 1992. All of the communities executed Joint Cooperation Agreements for 1987 that continue in effect so long as there is a CDBG program and they do not elect to withdraw. However, HUD has required some new language that requires an addendum that will be forwarded to you as soon as possible, We will have to submit our Joint Cooperailon Aareements with the addendum and evidence of authorlzailon bv your City Council or Town Board to HUD bv October 2. 1992. Please schedule your councilor board discussion accordingly. If you have any questions about this process, please call me at 421-4760, extension 1178, Sincerely, 2~~ll"~ Community Development Manager JOW:sw cc: ~e Carlberg AftIrmaUve ActIon I Equ.l Opportunity Employer ~,J...l a~ 40r .' M# ~~. \~ 10 CC Office of 7/1/QZ/ ANOKA COUNTY SHERIFF'S DEPARTMENT KENNETH G. WILKINSON - SHERIFF Courlhouse - 325 East Main Street - Anoka, M nN' .:'. tfsC E r V E U"'~ 612-421-4760 I ' JUN 2 9 1992 crrr OF AatOOVIat ,.. ......&D.&ay alIIft'RACI' pROlJUC!'IV:[ft REPORT CITY OF ANDOVm MONTH : Nay , 1992 This report reflects the productivity of the Andover contract cars, 3l25, 3135, 3145 and 3155. It does not include activity by Sheriff's Department cars within the city during non-contract hours, nor, activity by other Sheriff's Department cars within the city during contract hours. o 32 41 54 11,412 Radio Calls 507 complaints 366 Medicals 6 P.I. Accidents 9 P.D. Accidents 11 Domestics 8 House Checks 37 Business Checks DWI 59 2 2 Arrests: Traffic Arrests: Felony G.M. Misdemeanor 17 Arrests: Warrant Papers Served: Warnings: Aids: Public other Agencies TOTAL MILES PATROLlED: CAPTAIN LEN CHRIST ANOKA COUNTY SHERIFF'S DEPARTMENT PATROL DIVISION -7- /J.ffi..,.,...~ti\lo /J.,..ti,," I C::"I,~I r\P"\"^rl"....itu C..........I""...... C,1! f /9)..- COUNTY OF ANOKA Office of the Court Administrator COURTHOUSE ANOKA, MINNESOTA 55303 612.422-7350 Jane F. Morrow Court Administrator June 24, 1992 The Honorable Ken Orttel Mayor of Andover 2772 Bunker Lake Blvd. N.W. Andover, MN 55304 Dear Mayor Orttel: In the 1992 Omnibus crime Bill, Chapter 571, the Legislature mandated the Conference of Chief Judges to establish a schedule of misdemeanor offenses to be treated as petty misdemeanor offenses. The result of such action would be to "decriminalize" these offenses and thereby deny persons charged with such an offense the services of a public defender and access to a jury trial. In other words, decriminalization is intended to save the government money. Judge James Gibbs, Chief Judge of the Tenth Judicial District, has asked our office to request your thoughts about which municipal ordinances should be reduced to petty misdemeanors. As you may know, most violations of municipal ordinances are currently considered misdemeanor offenses. You should also be mindful of the limited fine for petty misdemeanors. The maximum fine for most petty misdemeanor offenses is $100, whereas for misdemeanors the maximum fine is $700. The Legislature directed the Conference of Chiefs to establish a schedule by August 1, 1992. I would appreciate your written comments regarding offenses which you would recommend for petty misdemeanor treatment, if possible by July 1. I apologize for the short turnaround time, but the Legislature gave no notice that it was contemplating such a move. Thank you for your assistance. please do not hesitate to call. If I can answer any questions, sincerely, ~JL~\v John Schroder Chief Deputy cc: Chief Judge Gibbs @ Affirmative Action I Equal Opportunity Employer ~~1Iq~ Family Life Mental Health Center OLD us POST OFFICE BUILDING 300 EAST MAIN STREET fLOWER LEVEL ANOKA, MINNESOTA 55303 (6121427-7964 June 25, 1992 Board of Directors Andover City Council Attn: The Honorable Ken Orttel Ci ty of Andover 1685 Crosstown Blvd N W Andover, Minnesota 55304 ROBERT BAUMER, M,D. Anoka, Minnesota DENNIS BERG Anoka County Commissioner Dear Mayor Orttel and Members of the Council: JOAN COLE Anoka, Minnesota KEN KUNZMAN Metropolitan Council Member on behalf of Family Life Center Board of Directors, staff and clients, we wish to express our deepest appreciation for the Community Development Block Grant of $2,000.00. According to our December 31, 1991 Demographic Report, sixty-five percent of our clients have very low income and eight percent are low income residents of Anoka County. Your grant will help low income Andover City residents who have no funding resources and are in need of mental health services. LEO FOLEY Anoka, Minnesota ALICE JOHNSON State Representative E.F, (BUSTER) LA TUFF Anoka City Council Member Thanks for your support. LILLIAN MEYER Fridley, Minnesota v/it~ 72v'A'P4tJ Lucy Mickman Clinical Director GENE MERRIAM State Senator IMIcr GARY RICK St. Paul, Minnesota BUSTER TALBOT Aooka, Minnesota MARTY WELTMAN Andover, Minnesota o -,... u o o o o J o o o o o o Report for Countryview Estates Hawk Ridge Verdin Acres street Improvements City Project 92-17 Andover, Minnesota June, 1992 n L.J File No. 17128 o o n u L1flLI Bonestroo r I I. Rosene '\K1\l Anderlik & ~ \J ~ Associates Engineers & Architects St. Paul. Milwaukee o 8 r'l U r'l u r'l U ,..., u 'l U ,..., , u ,..., , ! U ,..., u J '1 u ,..., LJ ,..., u J J ,..., u ,..., u ,..., , u r'l J ,..., I U ALlA timliill 1\11 Otto G. Bonestroo. P.E. Robert W. Rosene, P,E.* Joseph C. Anderlik, P.E. Marvin L Sorvala, P.E. Richard E. Tumer. P.E. Glenn R. Cook, P.E. Thomas E. Noyes. PE. Robert G. Schunicht. P.E. Susan M. Eberlin, CPA -Senior Consultant Howard A. Sanford, PE. Keith A. Gordon. P.E. Robert R. Pfefferle, P.E. Richard W. Foster, P.E. David 0. Loskota, P.E. Robert C. Russek. A.l.A. Jerry A. Bourdon, P.E. Mark A. Hanson. P.E. Michael T. Rautmann. PE. Ted K. Field, P.E. Thomas R. Anderson, AlA. Donald C. Burgardt. PE. Thomas E. Angus. P.E. Bonestroo Rosene Anderlik & Associates Engineers & Architects June 29, 1992 Honorable Mayor and City Council City of Andover 1685 Crosstown Boulevard NW Andover, MN 55303 Re: Countryview Estates, Hawk Ridge & Verdin Acres Street Improvements Project No. 92-17 Our File No. 17128 Dear Mayor and Council: Gary F. Rylander, PE. Ismael Martinez, P.E. Michael P: Rau, PE. Agnes M. Ring. A.l.e.p. Thomas W. Peterson. P.E. Michael C. Lynch, PE. James R. Maland. r.E. Jerry D. Pertzsch, P.E. Kenneth P. Anderson, P.E. Mark R. Rolfs. rE. Mark A. SeiP. P.E. Gary W. Marien, P.E. Oaniel J. Edgerton, rE. Philip J. Caswell, P.E. Mark D. Wallis. P.E. Miles B. Jensen, P.E. L. Phillip Gravel Ill, P.E. Karen L. Wiemeri, P.E. F. Todd Foster, P.E. Keith R. Yapp. P.E. Shawn D. Gustafson, rE. Cecilia Olivier, P.E. Charles A. Erickson Leo M. Pavvelsky Harlan M. Olson James F. Engelhardt Transmitted herewith is the feasibility report for the construction of residential streets within the Countryview Estates, Hawk Ridge and Verdin Acres Additions. The report provides a detail cost estimate of the work being considered and a plan of the area. We would be pleased to meet with the City Council and Staff at any mutually convenient time to review any aspect of this report. Yours very truly, BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC. ~~ ;( t-e,L Glenn R. Cook GRC:li Enc!. I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Registered Professional Engineer under the laws of the State of Minnesota. ~a~A/V R ~/c Glenn R. Cook Date: June 26. 1992 17128,Rep Reg. No. 9451 2335 West HIghway 36. St. Paul, Minnesota 55113 · 612-636-4600 ""1 J ""1 U ,...., u ,...., J TABLE OF CONTENTS ""1 J ,...., LJ Page No. "l u LETTER OF TRANSMITTAL 1. TABLE OF CONTENTS 2. ,...., J 1 LJ INTRODUCfION DISCUSSION 3. 'l LJ PROJECf COSTS AND ASSESSMENTS 4. 5. CONCLUSIONS AND RECOMMENDATIONS 6. ""1 u APPENDIX 1 - COUNTRYVIEW ESTATES ,...., u APPENDIX 2 - HA WI( RIDGE APPENDIX 3 - VERDIN ACRES ,...., I U ,...., u FIGURE NO. 1 - STREET CONSTRUCfION ,...., LJ ,...., , u ,...., , u J - 2- ""1 u 17128.Rep '1 LJ n U ...., u n L.J n L.J n L.J n u n L.J n L.J fl I LJ n I L.J n INTRODUCTION The City of Andover has requested a preliminary report to determine the feasibility of constructing residential streets within the Countryview Estates, Hawk Ridge and Verdin Acres Additions. The City received a petition from the residents in the area requesting that a feasibility report be prepared. The proposed street improvements are shown on Figure No. 1 at the back of this report. The existing roadways consist of native sand and contaminated gravel and are 24 to 28 feet in width. The proposed street would consist of a 24 foot wide paved surface with 2' shoulders. The section would consist of 4 inches of Class 5, aggregate base and 2 inches of bituminous surfacing. This section is the standard for the City of Andover. A cul-de-sac is being proposed at the west end of 179th Avenue. Soil borings have not been taken for this proposed roadway, but field investigation u indicated a fine sand subgrade material. u fl The storm water runoff presently drains to the shallow road ditches and low areas and J '1 J ,..., L.J J 'l LJ 'l J percolates into this soil. There are existing driveway and street culverts which will be utilized for drainage purposes. - 3 - 17128.Rep ,., LJ n I u ,..., DISCUSSION u ,., L.J n The construction of the streets will consist of shaping the roadway to the design grade and u crown and the placement of 4 inches of Class 5 aggregate base and 2 inches of 2341 bituminous ,., u surfacing. The street will be constructed as a rural section and be paved 24 wide with a 2 foot ,..., u shoulder on each side. The shoulder will be covered with 2" of topsoil and sodded. The storm water will be controlled in the existing ditches. n L.J The proposed street section will be constructed over the existing surface resulting in an n elevation change of about six inches. I u The existing driveways will be matched with bituminous surfacing. The construction of J bituminous driveways from the edge of the pavement to the right-of-way is included in the cost ,...., u estimate. '1 LJ 'l J n L.J ,..., u ., u ,..., u 'l J - 4 - n L.J n LJ n LJ ..., LJ ..., LJ ..., LJ ..., LJ ..., LJ ..., LJ ..., LJ n LJ ..., LJ ..., LJ ...., PRO.TECf COSTS AND ASSESSMENTS The project costs for the proposed street improvements are outlined in this section. The itemized cost estimate is provided in the Appendix and includes a 5 percent contingency and 20 percent for legal, engineering and administration. It is anticipated that easement acquisition will not be necessary. There is no cost for storm sewer or culvert replacement included in the estimates. The indicated unit prices are as projected for the 1992 construction season (ENR 4960 Mpls.). Estimated Estimated Area Cost Units Unit Cost Countryview Estates $147,270 25 $5,890 Hawk Ridge 227,840 39 5,840 Verdin Acres 78,380 12 6,530 u The project costs are proposed to be assessed to the benefiting property owners adjacent u n to the street on a unit basis. Each project area is proposed to be assessed separately because :-, LJ n u ..., LJ ,..., I U J of the variation in lot size. - 5 - 17128.Rep r'l LJ n LJ n u CONCLUSIONS AND RECOMMENDATIONS r-, LJ n The project as reviewed herein is feasible as it relates to general engineering principals LJ and construction procedures. Based on information contained in this report, it is recommended r-, u that: n 1. This report be adopted by the City of Andover as a guide for construction of the u street improvements. n U 2. The City conduct a legal and fiscal review of the proposed project prior to a public n U hearing. 3. A public hearing be held to determine further action to be taken. The property n u owner adjacent to the roadways should be notified for hearing purposes. n 4. The following schedule be implemented for the project: u r-, u Order Plans and Specifications July 7, 1992 July 21, 1992 July 21, 1992 Receive Preliminary Report n u Hold Public Hearing r-, LJ Approve Plans and Specifications August 18, 1992 Bid Date September 11, 1992 n LJ Award Date September 15, 1992 u Complete Construction September 21, 1992 October 31, 1992 n Start Construction n LJ r-, u - 6 - n U 17128,Rep '1 u ,...., LJ " LJ fl u " LJ ,...., u n J 'l I U 'l LJ n I I U " LJ " LJ ,., LJ " u ,...., LJ ,...., LJ ,., u " i u " I LJ APPENDIX 1 STREET COST ESTIMATES COUNTRYVIEW ESTATES Unit Estimated Estimated Item Unit Price Ouantity Cost Common excavation CY $ 2.00 3,000 $ 6,000 Class 5 aggregate base TN 8.00 4,800 38,400 Type 41 bituminous wear course TN 18,00 1,925 34,650 AC-1 bituminous material for mix TN 140.00 125 17,500 Driveway replacement SY 10.00 350 3,500 Saw cut bituminous Lv 2.00 200 400 Remove existing bituminous SY 2,00 150 300 15" CMP culvert LF 25,00 100 2,500 15" CMP aprons EA 150,00 6 900 Sod with topsoil SY 2.00 5,000 10,000 Seeding w/topsoil & mulch AC 2,000.00 1 2.000 Estimated Construction Costs $116,150 +5% Contingency 5.810 Total Estimated Construction $121,960 + 15% Legal, Engr., Admin. 18.295 $140,255 +5% Bonding and Capital Interest 7.015 TOTAL PROJECT COST $147,270 - 7 - 17128.Rep '1 U ,.., i L.J ,.., u r-, U ,.., u ..., L.J r-, L.J r-, U ,.., U ,.., L.J ,.., , U r-, U r-, LJ 1 u n u ,.., u ~ u n u APPENDIX 2 STREET COST ESTIMATES HAWK RIDGE Unit Estimated Estimated Item Unit Price Ouantity Cost Common excavation CY $ 2.00 4,000 $ 8,000 Class 5 aggregate base TN 8.00 7,000 56,000 Type 41 bituminous wear course TN 18.00 3,500 63,000 AC-1 bituminous material for mix TN 140.00 230 32,000 Driveway replacement SY 10.00 400 4,000 Saw cut bituminous LF 2.00 200 400 Remove existing bituminous SY 2,00 200 400 15" CMP culvert LF 25,00 100 2,500 15" CMP aprons EA 150.00 8 1,200 Sod with topsoil SY 2.00 4,500 9,000 Seeding w/topsoil & mulch AC 2,000.00 1.5 3.000 Estimated Construction Costs $179,700 +5% Contingency 8.985 Total Estimated Construction $188,685 + 15% Legal, Engr., Admin. 28.305 $216,990 +5% Bonding and Capital Interest 10.850 TOTAL PROJECf COST $227,840 - 8 - J 17128.Rep r'1 U ..., u n u ., u "'l L.J r'1 u n u n L.J "'l u ,.., , LJ n IJ n u n LJ r'1 U n LI " L.J ,.., L.J ,..., L.J n U APPENDIX 3 STREET COST ESTIMATES VERDIN ACRES Unit Estimated Estimated Item Unit Price Ouantity Cost Common excavation CY $ 2.00 1,500 $ 3,000 Class 5 aggregate base TN 8.00 2,500 20,000 Type 41 bituminous wear course TN 18.00 1,200 21,600 AC-l bituminous material for mix TN 140.00 78 10,920 Driveway replacement SY 10.00 100 1,000 Saw cut bituminous LF 2.00 75 150 Remove existing bituminous SY 2.00 75 150 Sod with topsoil SY 2.00 2,000 4,000 Seeding w/topsoil & mulch AC 2,000.00 .5 1.000 Estimated Construction Costs $ 61,820 +5% Contingency 3.090 Total Estimated Construction $ 64,910 + 15% Legal, Engr., Admin. 9.735 $ 74,645 +5% Bonding and Capital Interest 3.735 TOTAL PROJECT COST $ 78,380 - 9 - 17128.Rep n u J n u n LJ n LJ n , u n u n l.J 1 L.J n ..J n u n LJ ..., u n u r'l I U 11 LJ n ! u n, u n LJ --~-----.:.;.. .--;.-""......._....-.;;....;. - ... - -- _.'.._10110.......-'... - ._~~-_....... .____P_..._.... ..-. ,,-_~____I I-~ or-- - I i n ; I ~ ! ~ . . ~ ~z ~'" o- w'" ",w Q -' "-' !2~ ~:> ~o: "! , ! f ~ l '-- -- ~ J . . 1 1-- --- --" '.J.'~O"Y ari ")f:~~~: ~ OOJI'.uoa rvr ,I.l-ZI 'ON 1:)~O"4 1..110 1.lH3ft3^Otldl11 .1i31:UiI lUij:')Y NIOl:iU'UIY.l8. M31^ AH1Nno:J 'iIOQltt )IMYH nOS3NNIW 'Y3^OONY ;.=: =:::: ~~ ~~: ~D:O~ /~~n~~ ~J ~ =:::::: _ _ .::_::=:::__ __ J j'''''''' ,,,;~:~~ - ':1: ;/: :1: ~ " ; :1: .. " ~ :1: - 1:111 " " :1: '1"" " I ~;I; " ~ l ~ 'I' g I I_ ll:: I,. ~ :1: u :: :'1,: _ ~e \ /; j .~ .\(> J/ ~ I ~ ~~~~ 'IS : I _~--= '~~ /~ . 11/ ~ I 1'---__- I o ~ : .. - e .. !:: e 11 N 'IS pDa~ ml ~ i " :z: I NlN 'IS 0. ,n~ J~ o --."..~ e - ... '" 'is UOIZ . . - ... . w '" 0 ii: . . " e z . . c 0 -' . ~ ... !:: - rzS ,., lI! . z e . / '" - .- // ~ ~/ (>> .!::) (/~ e .~a""ltPI3 o '" ... .. .. '" ... II! z '1 e .. !:: ','N'IS DiOIPDID e :-.... 0: z .. ~ ... !:: " z /' // ~/. / / o : .. .~#"~ .. ... ... - >, / '" ... 0: . U " /' "7 ~ li \\\ ~ e 1 1 I I 1 . I 51 : ~ I . @ ------i--n- L-;-V 1 ~~----- I 1i> I 0 I 0 ...~ I g. ~"'~ I en lot .0: o " - / \ - Health One Transportation Services 167 Grand Avenue 51. Paul, Minnesota 55102-2398 612 222-3728 Health On~~ f:}<?'{ r:.,~ G cP~~ t~111~J- June 4, 1992 Dale Masuga Fire Chief, Andover Fire 1685 NW Crosstown Blvd. Andover, MN. 55304 Dear Dale: On the morning of June 3rd, your department responded to a two car personal injury accident at 165th and County 9 involving six young people. I was informed by paramedics Steve Taylor and Pat Taylor, that the accident scene went very smoothly, largely due to your firefighters. The paramedics indicated that the extrication was performed rapidly and any equipment they needed was immediately retrieved for them. Please convey our thanks and appreciation to your crews for a job well done. Sincerely, 7l7~ Mark Allen Manager Anoka/Champlin MA/ma c: Steve Taylor Pat Taylor File ANDOVER FIRE DEPARTMENT OFFICER'S MEETING 6/23/92 CJ \" \ q r Oa 1 ~4'~ OO.,() 'Y \ Attending: J. Pierson, P. Gengler, R. Sowada, M. Neuschwander, M. Schilling, K. Starr Discussed Current and future Staff Resource needs. Detenained current Personnel committee is to be disbanded. MOTION: The personnel cOlllllittee is to be disbanded illlllediately, until job description and duty to be finalized and approved by the Chief. Motion made by M. Schilling, Second by P. Gengler. Officers voted unanimously to accept motion. MOTION: Start a new committee called Staff Resource Committee to fulfill job description and guidelines set forth by officer's group. Motion made by M. Neuschwander, Second by P. Gengler. Officers voted unanimously to accept motion. The Officer's group developed the job description for the Staff Resource Committee Chairperson. MOTION: The job description for Staff Resource Commnttee Chairperson to be accepted and implemented pending Fire Chief's approval. Motion made by M. Schilling, Second by M. Neuschwander Officers voted unanimously to accept motion. Officer's group discussed Training Officer position description. MOTION: Accept job description for training officer with changes noted. Motion made by M. Neuschwander, second by R. Sawada Officers voted unanimously to accept motion. ME'ErING 7 - 7- 9 ~ AGENDA ITEM # / -~. E C Ei V'E- ~ ,u L 0 6 1991 U TO: JAMES E. SCHRANTZ ANDOVER CITY HALL " FROM: PAUL J DENNIE 4020160 TH. LN, N.W. ANDOVER, MN 55304 -- CITY OF ANDOVER THIS IS TO INFORM THE CITY OF ANDOVER THAT MY VOTE IS "NO" ON THE PROPOSAL TO PAVE THE STREETS IN FOX MEADOWS. - PROJECT 92-14 I MUST ALSO STATE MY DISSATISFACTION WITH THE COMPETENCY OF THE STAFF THAT PROCESSED THE" REQUEST FOR QUOTE". IT WAS ONLY TO BE A QUOTE, SO WE COULD THEN DECIDE IF WE WOULD ASK FOR A PETITION TO PAVE THE STREETS. INSTEAD YOU TRIED TO TURN IT INTO A PAVING PROJECT. MAYBE IT WAS JUST A OVER SIGHT, IF NOT I QUESTION IF THESE PEOPLE SHOULD BE WORKING FOR THE RESIDENTS OF ANDOVER. DATED 7/6/92 SIGNED g a.J1dtJ ~~___ ?/VYJ.. " ,. . MEETING"7-7- 9C:Z.; .. ". . AGENDA~..#5 / . f}~ ma. .sC-~~/.. ~' ~ .z:~. . ~~_.q2-/f,~ r~/;>>7.-C/~h.~. d .kcI ~ ~ ~ .e-#_~;'~ ~, ~ ~~J~4../!..,:~ OC h~ ~ ~ ~ ~ ~ ~ ~ CIt. \'~~' L)~' ~~~.d~~~ ~ fi-)O"" u.&:t;. ~ xl. ~ ~~. _ '.;\JUl6'.1992.... )~J'r~/.r?~ ~7.A/f..! . .... ~"., '\ , ~. . ~:. 'J.r..?cJ1- ' . ...J - ..._ C> -. - ciTY OF ANDOVER' 427-6 b' /9'. .~;!~c-.\ ~.. .:~,~. 'rJ~~~,.dj .9''17.. .. . .;:':~".;~;;\i::;.~:;..~::"-~.. _:. .'___. : ._-.~:.:..~ . ,.. .;J' J' :; ':J . "J .. . .'. .' ',- --... - .. i' I I I I '"- EC Ei YEn' HI JUL 0 61992 JU "t:..... (\,- _ ~ ~'-J___~__._____ MEETING 7 - 7 - 9';2 AGENDA ITEM # / \~d ~Rrt::'e~C)',,\\,~ . ~ L\Dl.\ \ - I ~,clC.'..li'l.~ 'V~f\J'-L t4('.J..Clt*J' I N.1'0.~?:f::~ b - _~\=-~l~ __ I~, \ ~ (\~.;.\-\\_ \"' . , ~ ~'-_'-9...\.:-ec.'--'-~l.."--.":"1._,-,,~\'l.Q..L~_____., -tJ'-.!L- \L-CPZ::E~'d \~9 ~~+ C C;'~'llLS:t>C\--) , ___. LV-- -tl~, -FC>J: (Y')ecui (SI,\'y,J ~CV-"~C.4d1T-c-- UJf. CA..ld.. ~~ -cl....'t- ~~hw "GCY . " . " ,i'\ f"'\ L('-^i '''''-'~'-:::, L~ II' .0 S~,,~~-d'-l:^ ;\D-'-,S . .. 1\ . L\....-.e. 8" (' \....~ \ t~L\.o Y'v~ l d:> c":- \~, 1 . S-t~~"\V'\""+-_~-.L\ U\..l..,,"\. ' \ u~......\CuJ'5 .:..) "'"' . . ' " . ~ Lur.-4 t ~ (t+ . "G Cu cS"-~:~*-:-t~~ . 'r:v-) LL~ \_v~\.L'"Cn ( 0 'c~'\.D.\"~~-c\.Q....~~...:~"t' l t, . t,)~~~v~.i.Q/~ ~_L~ (' ("',..J/"\rZ .d:l.c-.::Lh-C_u.,;:~~ \,,~ ,~-:-~~,~ .\.-y,...,d t:d~, Lc..-(\..,:lzd +l~ . ....L ~ ~\.'t' ,\~~-:-'"T 'rX(fN)., , .', , ~Qa(' ~ ~h{t.J;\ \~ 'CL-u"'- G~' _ -L, ... \ A . ' t '(\7 r,' \ - "LD.--n., . ....01 L ' -I'D '_~\".J '___~_-Lc.~ V'(..=\....._\~_u_(,-.~~________.__ C\)..J\ (I u,,~! P" T \ ~r:L'\Li . cu\,ct oil') v\~-f- \.A ~abf- ~4 ,~' b ~'~",""-I"--~C~ " '~ .i~ -:~ _....~ ~..-:~;~;-". ...~. )j'i;..:' .".' "--:-4. \.:.... ,,-'." .. h "!".;..iJ~:" . .-. . .' . .. .. . :.-.: ~;~~::::::~.. ;"':~-;:~~~'> :.; ....;..-... .... . . - '.' - '-. . . : ':,::~<.,,:::,.',,''-,';.'~' .~"'::<"-' , . - . .... -.. .. ~. ,', '. :?~:.:~~~~;.}t.~\~~~}?i~\~t?~;;: .::."::,;'g'M,:?:-.';;";,,...:':' '. .:..' ,; . .'" --:;. "-' . . . ..- ...... -- ". '. ...<. ':. ".:-\-.::':::-".-:;~,:.-':' ,.:-.~. ..... .,. ..' ..... ; '". :.. -:' :- '.: . ~...: , .:. . ~": ":'" .:.' ":.'. .:":' 'July ~lq9~ 1f++:JaMtS E. sJJ rail fz;-, __ .. '-'~'::~"~~~;"~ "'.,..tt ' Alld{)'ver .' ~i 1-( ().f!.fic.e.-s: '..:-'; ~~.~:~-:~~~:'~~.:~:~~ It nd,wcr fY/n. 55"304 -~'-., '.~:-~:-"':'i:~'';,'::;': . '. .".. J. .' "'.." ;-~Hi,~~J~1~~.+~g~~@~~;~;:J::: H.... .+,.W. hL)., ifi,~.. ~:1,dde.rs!j ~eJ I,v:.,.. oft..e.... ;"~~'.L.'.~.c-.J{ DJ,>_-t~........-=. ,-::-.-......_.... '..' :.,.,.~.'1..~t.!.:.'....-.; . .:. ',' e.;.:, p Y"D P.D'S e. .sTre..~T]2=;fjjn S/TrI1C Ti) D'Ji~';-1 n~:~~~~ :~~~:: +h~ t:tJx ".Mea.dow.s Area..,We. OWill'::"'.d:~;{r d Ch + +h . ...... "":';+ - . +-;::< ',~-;-~,;\\;": ~~LJf ~~~ ~ehM!+Jt~d~J. y Jt~Jdtler .'X'~ ) ) '. :, '.' mn. in +h4..- Po t fJlJea4fJuJs area,. .",',' Ple.tlse.- r~ ,sfet +A{~ /~!J.gr as t:L ma.Her Dr- rettJy-J W /I-h +h~ 1!7.. Df lfr1dover W hI ch s+a.ies txJ. r vofe.. ~(lil1S+ -fIJ.e- ~+ree+ tVJlIsfrl1.cflon. ThaI) f YtJ(L # - , , cSlnw&1/ R~U~>~\~2~n . CITY OF ANDOVER '~.: : . I . tkmes I? '::6cJrjvJ~ / I '.' Lf)':S E", tJtJY'dvJ~/l.:':::'- .:-, . .~~~:~::' -r'l1~ S. Elu:luurkd /Jr. JJ.tJ: -' -. '.' :--'~-i. }~:::>. . ~ over, ~. fi1I1.~__?5"~ __.' ...-~-~,7:~~.~'L~~~.. '. .,' , . ,-. . ::'- -', -:'~::.-..:~-'..;" .' .- >.. '.' .. .. . .:.4__ '_-.". . -. .-,.:.:',,_~,:"-".::~;:'.,.>'::"_-_;-:'.. . ,- '-','- . '. .. . . -- .. . ..' ..,.. ..:"::--:,;.;.~;;~;.~(:'.::;x:;~j;:,::&.;:~:"~:.~...:~:~~:.: " ~ ..'~_)~:'~\:,i}~{~;/.';~.:l~~?~:~'s~ ~.:;;;. . . - . . '.-. '. -. ..... .. MEETING 1- 1~ 9.;l. AGENDA ITEM:#: I {J{!. 1/'1 jq~ Tom & Peg ace! 15800 Dakotah St NW Andover, Mn 55304 ""'"' EC EI V E~ Hr JUL 021992 IU . 6/29/92 James E. Schrantz City Engineer/Public Works Director 1685 Crosstown Boulevard NW Andover, Mn 55304 CITY OF ANDOVER Dear James E. Schrantz, We will be unable to attend the meeting on July 7th, 1992 at 7:30PM concerning the Improvement Project 92-14. We have signed a petition, authorizing a "NO" vote on our behalves. This letter is just to confIrm that vote. We do not want Street Construction to take place in the following described area: Fox Meadows Area located in Section 18-32-24, Anoka County, Minnesota Please enter our two "NO" votes on your records. Thank you, - /~ud :ip~cl Dated: 0- 21-7 z.-, b- ;2.1 - 9 ;z, ~"",r.."""" ...~<' ",- . , .. ' t , o CITY of ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (612) 755-5100 MEMORANDUM TO: COPIES TO: FROM: DATE: REFERENCE: Jim, Frank, David, Dave, Vicki, Dale and Rhonda Mayor and city Councilmembers Howard July 6, 1992 Budqet Information and Forms INTRODUCTION The time has come to begin the process of budgeting for 1993. Under current state truth in taxation laws, the City is required to adopt a proposed budget and certify a preliminary tax levy to the county auditor prior to September 15th. In order to comply with these laws, the budget process needs to begin now. For your information, the following is the calendar which I hope to follow during the budget process: DATE DESCRIPTION July 6, 1992 Budget forms distributed to department heads and staff. July 9-14, 1992 Revenue projections are completed by the Finance Director. July 17, 1992 Budget forms due to Finance Department. Budget forms reviewed for content and accuracy and any additional information is obtained. July 20-24, 1992 August 4, 1992 preliminary budget is distributed to City Council and staff. August 4, 1992 thru Sept. 8, 1992 Council discussion of budget and tax levy. City Council passes budget and tax levy resolutions. On or before September 15, 1992 OUTLOOK FOR 1993 Unlike past years, the city is not subject to limits on its tax levy. However, keep in mind the tax levy must be approved by the City Council and then advertised as well as mailed to the taxpayers. Therefore, the City Council will desire to keep any increases to a minimum. Further complicating the budget process is the projected lack of increases in other local revenue sources. Court fines, interest earnings, transfers from other funds and licenses and permits are expected to remain at 1992 levels if not decrease slightly. In addition, the implementation of sales tax on City purchases will have an adverse effect on the 1993 budget. Based on the above information, I am asking each department head to carefully review each item and limit increases. INSTRUCTIONS Attached to this memo you will find a computer printout of information for the past several years. Please note that the 1992 data is thru June 30th. The payroll data for public works does not include the proposed increase that will occur once the union contract is signed. When reviewing the printouts please note that the following 1992 budget adjustments are not included in the printouts. They will be approved by the City Council in the near future: 1. Insurance budget for 1992 within each department will be adjusted to more closely resemble 1992 insurance amounts. 2. Protective Inspection budget will be amended to include the estimated costs for the contracted inspector. 3. Fire department budget will be amended for the purchasing of air packs as approved by City Council. 4. Street and Highways rentals, salaries and sealcoatingjcrack sealing will be amended to reflect the City Council taken in May. Also attached you will find copies of budget forms *1 and *4 thru *7 depending on which forms were needed in the past. Budget forms *2 and *3 relate to personnel costs and will be completed once the effects of a planned salary plan are known. Money will be included elsewhere in the budget to fund salary increases. The forms are similar to last year and are explained briefly below: to n. Bud~et Form #4 - Current Ex~enditure Budget - This form is des~gned to document each l~ne item in current expenditures other than dues and conferences which are done on separate forms. The Expenditure Code should be the object code which shows on the computer printout. The amount should be the you are requesting. The description should be the same as the description on the computer printout. The justification column is where you explain what the amount is for, how you arrived at the amount and what factors effect the amount. EACH ITEM MUST INCLUDE A JUSTIFICATION. FAILURE TO JUSTIFY EACH LINE WILL RESULT IN THE FORM BEING RETURNED TO YOU OR AMOUNTS AMENDED BY THE FINANCE DIRECTOR BASED ON PAST TRENDS. Bud et Form #5 - Membershi s and Dues - This form outlines those organ~zat~ons w ~c emp oyees w~ e Jo~n~ng. Careful preparation of this form will diminish problems with memberships and give the City a mechanism to determine if it is properly represented in the various organizations. The form should list all organizations which employees will be joining, which employee or employees will be joining, the dues and when they are payable if known. Budget Form #6 - Conferences and Meetings - This form outlines the conferences and meetings employees will be attending. This should include any monthly meetings organizations hold, annual conferences, educational seminars etc. Budget Form #7 - Capital Outlay Budget - This form will aid you in preparing the capital outlay requests for your department. If your intention is to finance the equipment through the general fund and hence, tax revenue, this form must be filled out. Failure to do so, will result in the purchase needing council approval. If you intend to finance it outside the general fund, you should still complete the form in order for the Finance Department to be aware of the purchase. Also include how the acquisition will be financed. Please let questions. about 1992 me know if you need additional forms or have any Also, please let me know if you need more information expenditures. ' In addition to completing these forms, it would be helpful if you could include a short description of potential revenue items related to your department (such as Building Permit revenue, Grants, and other revenue sources). This will help in setting the revenue budget and finalizing the expenditure budgets. In order to meet the timeline on page 1, please submit the revenue items as soon as possible. CONCLUSION The budget process the past two years has been difficult due to decreasing funds available. The 1993 budget should be slightly easier, however I still challenge each of you to carefully review each item. Hopefully with everyone's help, the process will go smoothly. If you would like help or additional information from me, please let me know. LAW OFI'ICES OF JJurke nnd Jlnwkins JOHN M, BURKE WILL/AM G. HAWl<INS June 30, 1992 Mayor and Members of City Council Andover City Hall 1685 Crosstown Blvd. Andover, MN 55304 SUITE 101 299 COON RAPIDS BOULEVARD COON RAPIDS. MINNESOTA !5!5433 PHONE U5121 784-2998 Re: Recommendation for Issuance of $4,800,000 of General Obligation Temporary Improvement Bonds, Series 1992A Dear Mayor and Council Members: We have been advised by Howard Koolick that the City needs to undertake funding of a number of improvement projects which have been or are presently being constructed. Based upon the infor- mation that we have received the amount to be financed for the completed projects includes all overhead. The uncompleted projects amounts are based upon an engineer's construction cost estimate or actual bids plus 27% to cover expenses and overhead. The projects are following: proiect Description 90-2 90-5 90-6 90-14 90-25 91-2 91-4 91-10 90-17 91-25 91-27 92-2 & 92-2A Completed proiects 164th Ave., 163rd Lane and Jonquil Streets Hidden Creek East Third 1950 Bunker Lake Blvd. Cedar Hills and Cedar Crest Streets Metro Mosquito Control Creekview Crossing Hills of Bunker Lake 4th 159th Lane, Swallow and Quinn Streets Uncompleted proiects Boundary Commission Hidden Creek East 4th Meadows of Round Lake Weybridge $ 46,122 31,854 83,354 48,464 7,634 194,740 271,457 89,056 $ 34,000 l05,535 l,137,666 535,940 Mayor and Council Members June 30, 1992 Page 2 92-3 92-4 92-10 92-15 Pinewood Estates Winslow Hills 2nd Pheasant Meadows Hidden Creek East 5th 775,676 670,852 234,084 317.796 $ 4,584,230 72,000 143.770 $ 4,800,000 Total Project Costs plus Overhead Plus: Discount Capitalized Interest TOTAL Under the City of Andover Public Improvement Financing Policy adopted by the City Council, public improvements for new sub- divisions and undeveloped areas provide that the developer shall deposit with the City a cash escrow or letter of credit of not less than 15% of the estimated project costs as determined by the engineer. Pursuant to this policy, all assessments are levied in equal installments over a period of ten years. The policy further provides that assessments shall be paid in full within thirty (30) days following the issuance of a certificate of occupancy. Since Andover continues to experience a rapid residential development, it is likely that a substantial portion of the assessments which will be levied for these projects will be prepaid. In the past when the City has financed projects which may result in rapid special assessment repayment we have chosen to issue temporary improvement bonds to finance the construction costs. The reason for such financing method is that the average interest costs on the temporary bond issue will be substantially less than on a permanent bond issue. Upon the maturity of the bonds in three years, the City will have a better idea of the prepayments and will be in an improved position to determine the capital needs to finance these improvements. At that time the City would have the following three options: 1. To pay the entire bond issue from the collected assess- ments and any additional excess funds the City may have on hand. 2. If the areas served by these improvements continues to develop rapidly with substantial prepayment of the remaining assessments, the City may sell a second three year temporary bond issue. 3. The City may issue permanent long term financing to cover the costs of funding the temporary obligations. Mayor and Council Members June 30, 1992 Page 3 These decisions can be made at the time of the maturity of the temporary improvement bonds. We feel, however, that provision should be included in the temporary bonds that allows the City to call the bonds at the end of the first two years. We believe this will provide additional flexibility in timing the refunding of the temporary obligations to correspond with changes in market conditions as they relate to interest rates. The major disadvantage to temporary bonds is that the City may be required to refinance bonds in a bond market whose condition cannot be ascertained at this time. We believe, however, that the call feature set out does provide sufficient flexibility to deal with any substantial upswing in interest rates. A second problem that arises is the determination as to the interest rate to charge on the assessments prior to the issuance of permanent financing. Normally the City assesses at approxi- mately one (1%) percent above the rate on the bonds. However, if the City is required to issue permanent financing after the maturity of the temporary bonds, this bond issue will not have been sold at the time of levying the assessments. Therefore, the City will have to make the judgment as to what interest rate to charge on the unpaid assessments. We believe that the City should charge interest on the unpaid assessments at a rate sufficient to cover any potential increase in long term rates. If, for some reason, the rates were substantially higher at the time of issuance of the permanent financing and your interest rates on the assessments was less than the finance rate, it would be necessary for the City to either fund the shortfall out of excess proceeds in other funds or to hold a supplemental assessment hearing to increase the rate. The City should be aware of the potential adverse reaction of such rate increase. This would be minimized, however, by the fact that most of the unpaid assessments which would require a rate increase would be against lots which are currently held by the developers of the property. Our recommendation for the financing is based upon the assump- tion that either all of the projects which need to be financed will be assessed no later than 1992, with collections of assess- m~nts commencing in 1993 or the City will internally bill developers with collections in 1993. Since the City will not receive its first tax settlement until the summer of 1993 for assessments levied in 1992, it will be necessary to include a provision for additional bond funds to pay interest that will be due on the bonds in February of 1993. Accordingly, we have included an estimated $144,000.00 of capitalized interest to make such payment. We have also made provisions for a discount of $72,000.00. This discount is the amount of money that is allowed to the underwriters of the bond issue for their "profit" Mayor and Council Members June 30, 1992 Page 4 in marketing the bonds following their sale. The maximum discount that could be allowed would be approximately $ 9 5,000.00, however, we feel that market condi tions are such that a reduction in the allowance for discount is appropriate. The bonds would be dated August 1, 1992 and the first interest payment would be due on February 1, 1993. The interest would be due thereafter on August 1st and February 1st of each year until August 1, 1995 when the entire temporary bond issue would mature and must be refinanced or paid in full, unless called earlier as set out above. The City is currently rated Baa-1 by Moody's and we do not anticipate an improvement in the rating. We recommend that the City obtain another rating from Moody's Investors Services for this bond issue since it will be necessary for its marketing. We are recommending that the City authorize the taking of bids at their meeting on July 7, 1992 and that bids be considered for award on Tuesday, August 4, 1992 at 7:30 p.m. at the Andover City Hall. If the award of the bid is made on August 4, 1992, funds should be available within two to three weeks thereafter. If any members of the Council have any questions regarding this matter, please feel free to contact me. G. Hawkins WGH:mk