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Home My WebLink AboutCC January 7, 1992 DATE: January 7, 1992 / '\ ~1 ITEMS GIVEN TO THE CITY COUNCIL planning and Zoning Commission Minutes - December 10, 1991 Tree Commission Minutes - December 16, 1991 Regular City council Minutes - December 17, 1991 park and Recreation Commission Minutes - December 19, 1991 Letter from Erika Kluetmeier, Donohue - December 20, 1991 Coon Creek Watershed Agenda - December 23, 1991 Memo from Todd Haas - December 27, 1991 springsted Recommendation Regarding Refunding Bonds, Series 1992A Schedule of Bills ~~ what's Happening Elected Officials Seminar _ ~ PLEASE ADDRESS THESE ITEMS AT THIS MEETING OR PUT THEM ON THE NEXT ,~ AGENDA. THANK YOU. r.:--I,. \..7- \ r,' , "-.j -, ~ / '\ \..J = . c <'\-.: v~ == ... cE = .... - ~ ... cw = cw (;J ~ eN 0> 0> .... r--' ~ 2 .0 " ~ if "" 'C ,,~ 1ii ~ "3 u '" 2 ~~ ~g o Iii:, fJ-t:: ~] l'Q " , -S.;l ;;; -S ' ""00 uCf);:: .<::~~ "om .DoOCJ -OCJ 10<>0::;- e d;o o~ .:: . c: ~:E ~' o 0 w-.:tl '.0 ~ ~ ~ ] t~ ~o Cl .... 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I: . 0 V V '"' "':::l ;t v ~ 0 as.l: ~ ~ 0 o ~ 0 .l: tI '" ~ IIJ ,go ~ ~ .. v..c; ';;l ~ ..... I/} :;.c c: - 'r; U :ll'i:= :3 ~ 4) ~ I/} en a~:g~ ~ '5: 0 ;:l IIJ l:, .... ~ 9 v o'~ a.: E '0 . 0 ~ 0 ~t.l: v c: '0 't; 's 5 fa ~ v~ ';;l c<l II}boU4J ,:!) 0 'l:3 ~ ';;'~u"C c: ~ fa - o...l: OJ ~o ';;l ,~ :J I: 3 5,g E '" 3 ::l 8 0.. ';] c1i 0 ~ a 0 <.I ~oas ..., ~ "tj ~ rJ ~ 0 c L., 0 ~.""" ~ >---; .:; o .;; c:'~ ,~ 0;>' ';;l 'fi ~ v '0' IIJ bO vllJo..c: 0.. g .... c<l II} a ::J"5 .;; 0 ~ 0 .~~.... b{)..... bOObO bO 5 '0 ,3 ,5 '0. fa 0.. ';;l v..., c<l V,,-/ '" '0 A;.o:;~< . . . . o ... ;t o .l: ~. ,~ '2 '0 V ,9- ~ ~ ~.l:0 0.. :.=Si ~ ~"Co I.. ... c<l.l: v ] ~ ~. 8- .... 8 v v t,- ... ~ .;; 5~~B bO -5 ~ ~ 5 ,5 -~..c: "0 oS ~,~ bO c; '''' bO ~ c: 13 ~ ] 15,~ E ~ jW)85~~~ -l:r:-l~;:J . .. . ,-~ '-.../ ~j :,J December 20, 1991 Mr, James Schrantz Andover City Hall 1685 Crosstown Blve., NW Andover, Minnesota 55303 1;) cc, 17/9z- ... . ',. ENGINEERS ARCHITECTS j,U SCIENTISTS AD /J7 / ;J1.!./.'2A T<.l"es (!)P7/cc FIR.. (j;v;J(/L I NrO -t!unv5'c,!Li fT 'I~ te.lIE4) . MrE"t= -";'-7'i1,1-"___ i1" ~. ,'i." ."r""~ "'" ' ~. :s" .,,, ",,~ 11 L': ~ - ~~; . ~ ~1 - ('~~-- ':'::~' t ~I ,- - -lU" " , Il ".., , ' -":':iJ261991 ) ,i - !,f f -'- CITy.....; OF 111'!DOVE'? Re: South Andover Superfund Site Information Repository Dear Mr. Schrantz: Enclosed is a copy of the transcript from the public meeting on October 30, 1991 at the Andover Elementary School from the U.S. Environmental Protection Agency and Minnesota Pollution Control Agency completed for the South Andover Superfund site in Andover, Minnesota. Please place this document in the information repository you are currently maintaining for the site. Thank you again for your assistance in maintaining the information repository for the South Andover site, Please contact me at (312) 902-7058 if you have any questions. Very truly yours, DONOHUE & ASSOCIATES, lNC, S~I0- ~ Erika K1uetmeier Community Involvement Assistant cc: Work Assignment Files PHO Files ARCS/O/L/GZ1 . ill Norrh CanaL Street, Suite 305, O1icago. illinois 60606 Ii 312,902.7100 . fiv: 312,9(]2,7099 Primed vn 9 recycled paper. ,:) ,-.. u ~ CITY of ANDOVER 1685 CROSSTOWN BOULEVARD N.w, . ANDOVER, MINNESOTA 55304. (612) 755-5100 MEMORANDUM TO: COPIES TO: FROM: Mayor and City council Administrator and Department Heads Todd J. Haas 1:%" DATE: December 27, 1991 REFERENCE: Inventorv of Lots with the MUSA Attached please find the developments that exist within the MUSA which indicate the total lots, numbers of lots built on and vacant lots. The calculations were made through January 1, 1992. - --- -~- --- AREAS WITHIN CURRENT MUSA BOUNDARY (2000) January 1, 1992 '0NAI'lE OF ADDITION TOTAL LOTS BUILT, ON VACANT LOTS Auditor's Sub No. 137 Auditor's Sub No. 82 Bent Creek Estates Brandon'S Lakeview Estates Chapman's 1st Addition Chapman's 2nd Addition Chapman's 3rd Addition Chapman's 4th Addition Chapman's 5th Addition Chapman's 6th Addition Creekhaven Creekridge Estates Creekside Estates Creek View Crossing Cunningham Addition Green Acres Hartfiel's Estates Hidden Creek 1st Addition Hidden Creek 2nd Addition Hidden Creek 3rd Addition Hidden Creek East 1st Addition Hidden Creek East 2nd Adition Hidden Creek East 3rd Addition Hills of Bunker Lake 1st Addition Hills of Bunker Lake 2nd Addition Hills of Bunker Lake 3rd Addition Hills of Bunker Lake 4th Addition Kadlec 2nd Addition Kensington Estates 1st Addition Kensington Estates 2nd Addition Kensington Estates 3rd Addition Kensington Estates 5th Addition Kensington Estates 6th Addition Kirby Estates Lakeview Terrace Area Meadowcreek Estates Area Northglen & Northg1en 3rd Addition Northglen 2nd Addition Northglen 4th Addition Northglen 5th Addition Northwoods Addition & plat 2 Oak Bluff 1st Addition Oak Bluff 2nd Addition Old Colony Estates 1st Addition Quickstrom Addition Red Oaks Manor 1st Addition Red Oaks Manor 2nd Addition Red Oaks Manor 3rd Addition Red Oaks Manor 4th Addition Red Oaks Manor 5th Addition Red Oaks Manor 6th Addition Rosella's Addition Shady Knoll Shirley's Estates Smith's Green Acres o '\ ,-J 50 91 8 4 10 10 10 10 15 11 26 61 6 87 9 83 58 46 62 63 47 46 21 149 64 79 60 19 76 32 39 43 6 6 98 92 113 113 36 36 108 25 74 55 33 23 16 25 119 50 29 25 20 6 15 46 87 4 4 10 10 10 10 14 11 19 61 6 27 9 81 27 46 62 59 45 33 8 131 38 52 11 16 43 27 29 38 1 6 95 90 113 l09 36 36 105 24 40 34 33 23 16 25 119 50 27 24 20 6 12 ,', 4 4 4 o o o o o 1 o 7 o o 60 o 2 31 o o 4 2 13 13 18 26 27 49 3 33 5 10 5 5 o 3 2 o 4 o o 3 1 34 21 o o o o o o 2 1 o o 3 - - ,- MtlSA Boundary . / page Two TOTAL BUILT VACANT NAME OF ADDITION LOTS ON LOTS The Oaks 9 8 1 -~andersee Addition 5 4 1 ~deises Addition 5 4 1 winslow Hills 80 41 39 Woodland creek 1st Addition 87 23 64 Woodland Creek 2nd Addition 46 13 33 Woodland Terrace 1st Addition 76 72 4 Woodland Terrace 2nd Addition 10 9 1 Woodland Terrace 3rd Addi tion 7 7 0 Woodland Terrace 4th Addi tion page 1 63 62 1 Woodland Terrace 4th Addi tion page 2 24 22 2 woodland Terrace 5th Addi tion 7 6 1 woodridge Acres 17 17 0 Sub-Total 2954 2406 548 others (See Following Sheet) APPROVED PRELIMINARY PLATS TOTAL LOTS TOTAL 47 16 91 154 Hidden Creek East phase IV Kensington Estates 4th Addition Woodland Creek phase III SKETCH PLANS APPROX. TOTAL 105 9 105 219 Harstad properties Hei1's First Addition ~ Watt's Garden Replat , J -,/ '. :~ ,,) ,~ COON 1. 2 . 3 . CALL TO ORDER Approval of Agenda Open Mike POLICY ITEMS CCr 17 (q Z/ Cc.w D F'Gc --- /0 AGENDA- , ,~ NE CREEK WATERSHED DISTRIC l~ 'D J....,' i t/,o,..,-::;:--, BOARD OF MANAGERS U' fj~, ..... :; ;to d I !- fi ~:J , tl "_ 17 U,~ r. 2 ' December 23, 1991 -L. 4 1001 ~ ' 7:30 PM ~ I" CITy OF '... ANDOVER 4. Approve Minutes 5. Cons Final action en Interim Wetland Regulation Authority 6. Annual Review of Administrator PERMIT ITEMS 7. Andover Proj 91-25 (PAN 91-54) DISCUSSION ITEMS 8. Draft Maintenance Plan for Ditch 41 INFORMATIONAL ITEMS 9. Update on WOE Site Closure Plans 10. Creekview Pond Update 11. Chairman/Staff Meeting NEW BUSINESS ADJOURN o COON CREEK WATERSHED DISTRICT BOARD OF MANAGERS' MEETING December 9, 1991 The Board of Managers of the Coon Creek Watershed District held their regular meeting on December 9, 1991 at the Bunker Hills Activities Center. Present: Reggie Hemmes, Eldon Hentges, LuEllen Richmond, Paul Williams, Bob Boyum. Staff: 1. The meeting was called to order at 1:35 PM Tim Kelly, Ed Mathiesen, Michelle Ulrich 2. APproval of the Agenda: Moved by williams, seconded by Hentges. Motion carried with five yeas (Boyum, Hemmes, Hentges, Richmond, and Williams) and no nays. 3. Open Mike: No one was present Policy Items 4. Approval of November 25, 1991 Minutes: Kelly noted one change concerning the discussion on common benefits under project funding. The change read that "Ulrich stated that if a project meets the definition of common benefit it can be funded through the administrative fund, and that the criteria for common benefit in the financing framework are reasonable criteria. Kelly stated that essentially all of the projects identified for 1992 meet the criteria of common benefit defined in the District Financing framework, and therefore could be funded through the administrative fund." Approval of the minutes with the change was moved by Boyum. Seconded by williams. Motion carried with five yeas (Boyum, Hemmes, Hentges, Richmond, and Williams) and no nays. ~ 5. Monthly Financial Statements: Kelly recommended receipt of the monthly financial statements. Moved by Richmond, seconded by Boyum. Motion carried with five yeas (Boyum, Hemmes, Hentges, Richmond, and williams) and no nays. 6. Bills: by Boyum. Richmond, follows: (] Check 3421 3422 3423 3424 3425 3426 3421 342B 3429 3430 3431 3432 3433 3434 3435 3436 3431 3438 Payment of the bills was moved by Williams, seconded Motion carried with five yeas (Boyum, Hemmes, Hentges, and williams) and no nays. The bills to be paid are as TO Amount 6,186.46 8,181.55 3,165.25 2, 100.00 117 . 90 115.83 635.00 561.62 489.62 380.00 222.17 171. 55 164.01 135.51 126.61 96.00 6.00 4.00 Anoka County JMM H, Sheff J. Wlndschitl Rick Johnson ECM Allied Testing Blaine Office Part Cragun's Coon Rapids OfficeMax Kinko's US West SPBS Tim Kelly Vant Movers, Inc. West PUblishing Co. Anoka Co. Surveyor Page 2. Coon Creek Watershed District - December 9, 1991 ~J 7. 1992 Property Tax Levies: Kelly presented the levy breakdown and recommended approval of the full amount as outlined in the 1992 budget. Hemmes stated that the levies as proposed were even further off the mark than originally thought and made reference to a motion by Don Ogaard at the 1991 MAWD convention that the Administrative fund was strictly for administration. Hemmes added that as further evidence the attorneys were backing away from the proposal to fund projects through the administrative fund and that the administrator was putting words into the attorney's mouth. Hemmes then noted that he had asked Bill Ottensmann to come and address the Board to clarify the funding constraints of the District and the direction the District should be taking. Hemmes then asked Ottensmann to speak. Richmond objected and stated that this discussion should, at this point in time be limited to the Board. Richmond then asked Hemmes if Don Ogaard had access to 509 funds for administration and program funding. Hemmes said that he did not. Richmond then said that comparing the two Districts has little validity. Hemmes then stated that Ogaard can use the special assessment authority through chapter 422. ~J Richmond stated thatshe had spoken directly to ogaard at the convention and asked him the nature of his resolution concerning his administration fund and the use of 509 funds for conducting maintenance. Richmond stated that Ogaard had indicated that his administrative fund was his only source of general revenue and that the goal of the resolution was to increase that revenue for conducting works of common benefit, and that Ogaard had also indicated that he felt maintenance work could be funded through 509. Richmond then stated that she was frustrated because Hemmes had agreed to the development of criteria for funding projects, and had agreed to the application and use of those criteria and is now disagreeing with the results of those criteria. Hemmes stated that his concern is that the District is focusing on area wide financing for everything and asked the record to show that the attorney asked to have the minutes changed to say "if" the criteria for common benefit was reasonable. Williams asked Ulrich if that was a true interpretation of her statement. Ulrich stated that "if" refers to the project meeting reasonable criteria. Hentges stated that he knows common benefit has been discussed but did not understand that private ditches would be incorporated. Hentges stated that if a different ordering or Quantity of discharge had been chosen a different financing scheme would have been developed. Kelly clarified the stream ordering process methodology and the made reference to the fact that Mathiesen used 100 year flows on the system. Both are reproducible by different people. Kelly also clarified that none of the proposed projects are on private ditches. Hemmes stated that he felt the criteria were liberal and creates an incentive for common benefit projects. Mathiesen stated that he looked at all the 100 year flows in the District and that there waS a natural break at 1,000 acre feet. o Hemmes then asked Boyum what was his view of financing District work. Boyum stated that it was a watershed wide orientation. Hemmes stated to Boyum that the Board had heard Boyum's analogy of the District as a body and that if something goes wrong on one part of the system the entire system is in jeopardy. Hemmes went on to tell the Board that legally the phrase common benefit is a phrase in law that is to be used by honorable people in light of reason. Hemmes went on state that he has tried to tell the Board that the approach to finance maintenance through the CIP was illegal but the Board would not listen. Page 3. Coon Creek Watershed District - December 9, 1991 ,~ Richmond asked the attorney for clarification on if the approach was illegal. Sheff stated that to do maintenance under 509 the District has to do a capital improvement on the area it wishes to maintain, or change the maintenance project to a capital improvement project and put it into the District's capital improvement plan. Sheff went on to state that the District has a project. The issue is can we fund the project. The District then encounter the levy limits and therefore can not increase revenues more than 3~. The next issue then, is can the District bond. The answer is only through the county on projects such as these, unless it is a ditch project to be paid off through special ditch assessments. Another option would be to borrow funds from the county through their ditch project fund, and thereby increase the levy to pay off the borrowed amount which could be considered debt. The Department of revenue has said no to this approach, the debt must be bonded debt to be exempt from the levy limit. An alternative would be to evaluate the project's merits as a capital improvement project and work with the county to fund the project that way. The county determined that the projects were not in the capital improvement plan but did ,iriitiate the process of determining how to administer such reQuests. Sheff stated the issues that remain open are if the District can use 509 implementation funds for maintenance and can the District make a maintenance project part of the District's capital improvement plan. Sheff stated that he thinks maintenance can be included in the capital improvement plan, and that maintenance can be funded through the 509 levy and that staff has initiated clarification of those points with the State Attorney General. Sheff stated that the issueS before the Board concerning the funding philosophies of District wide versus less than District wide financing are legitimate policy issues and issues were it is legitimate to differ, however differences do not make something illegal. Hemmes noted that he has been right in the past and is right now and want to be heard. Hemmes then asked for Bill Ottensmann to speak. Williams said no, that it politicizes the process. Hemmes noted that williams had Chuck Lenthe speak and that the Mayor of Andover had spoken to the Board. Boyum noted that in all of those cases the Board was addressing an issue that directly affected those cities. Hentges stated that he had a problem with the definition of common benefit. Richmond referenced that the criteria were logical and Quantifiable. Hentges asked Mathiesen why some segments were included and other segments not included. Mathiesen stated that his approach waS similar to a traffic volume approach and that some parts of the system conveyed more water than other parts. Boyum suggested that the District have this discussion next year. Hemmes asked if Ottensmann could speak. Ottensmann stated that his concern lies with the basic problem with general benefit when using it for rehabilitation or construction in the ditch system. His concern is that some people pay twice as is the case with ditch 54. Ottensmann stated that he had no problem with removing trees but does have a concern with projects involving excavation. \ ,J C) Richmond asked about new methods of financing and transitions to those new methods. Ottensmann stated that in those cases the city has gone back and corrected benefits. Williams stated that it is not financially feasible to pay back or adjust past payments. Williams stated that the District is in transition and are choosing to continue that transition. Page 4. Coon Creek Watershed District - December 9, 1991 ~ Ottensmann stated that the special assessment process is a fairer method. Sheff asked Ottensmann if special assessments are fairer, or special assessments are the traditional way of financing projects. Ottensmann stated that he thought they were fairer. Sheff then asked Ottenmann about the use of runoff and its relationship to market value of property. Ottenmann stated that we are now talking philosophy. Sheff agreed and stated that this is philosophy and therefore there is no right or wrong answer. Ottenmann stated that he was not implying correctness only fairness. Winslow Holasik asked to speak and stated that who said fairness and taxation were eQual. Holasik stated that if the District could do a special assessment without the viewers and all the administrative costs he would find it easier to support. McKelvey stated that he sympathizes with the city of Coon Rapids and recognizes that their is some unfairness, and stated that he hoped that the District save the tax payers some money. Richmond called the Question. Boyum moved the following resolution. Seconded by Williams. RESOLUTION 91-18 ADOPTING AND CERTIFYING ADMINISTRATIVE TAX LEVY WHEREAS, The Coon Creek Watershed District is established and authorized under Minnesota Statutes 103D; and ~J WHEREAS, The Coon Creek Watershed District has completed the budget hearings reQuired under Minnesota Statutes 103D.911, subdivision 1; and WHEREAS, Minnesota Statutes 1030.905, subdivision 3 authorizes the Coon Creek Watershed District to levy an ad valorem tax not to exceed 0.02418 percent of taxable market value, or $125,000, which ever is less. NOW, THEREFORE, BE IT RESOLVED, that a tax sufficient to produce $125,000 (one hundred twenty-five thousand dollars be levied upon all the taxable property in the Coon Creek Watershed District, situated in the County of Anoka, Minnesota, for the year 1992 for the purpose of paying for projects of common benefit and administrative expenses of the District as provided by Minnesota Statutes 103D.905. Motion carried with three yeas (Boyum, Richmond, and Williams) and two nays (Hemmes, Hentges). Boyum moved the following resolution. Seconded by Richmond. RESOLUTION 91-19 ADOPTING AND CERTIFYING TORT LIABILITY INSURANCE TAX LEVY WHEREAS, The Coon Creek Watershed District is established and authorized under Minnesota Statutes 103D; and ~) WHEREAS, The Coon Creek Watershed District has completed the budget hearings reQuired under Minnesota Statutes 103D.911, subdivision 1; and WHEREAS, Minnesota Statutes 103D authorizes the Oistrict to purchase insurance; and ,~ Page 5. Coon Creek Watershed District - December 9, 1991 WHEREAS, Minnesota Statutes 466 authorizes the Coon Creek Watershed District to levy a tax for the premium cost for insurance against liability in excess of any tax limitation imposed by statute or charter. NOW, THEREFORE, BE IT RESOLVED, that a tax sufficient to produce $6,664 (Six thousand six hundred eighty-four) dollars be levied upon all taxable property in the Coon Creek Watershed District, situated in the County of Anoka, Minnesota, for the year 1992 for the purpose of paying the cost of tort liability insurance of the District as provided by Minnesota Statutes 466 and Minnesota Statutes 103D. Motion carried with four yeas (Boyum, Hentges, Richmond, and williams) and one nay (Hemmes). Boyum moved the following resolution. Seconded by Richmond, RESOLUTION 91-20 ADOPTING AND CERTIFYING METROPOLITAN WATER MANAGEMENT TAX LEVY WHEREAS, The Coon Creek Watershed District is established and authorized under Minnesota Statutes 1030; and WHEREAS, The Coon Creek Watershed District has an approved management plan under Minnesota Statutes 103B.231 and is the local water management organization; and :) WHEREAS, The Coon Creek Watershed District has completed the budget hearings reQuired under Minnesota Statutes 103D.911, subdivision 1; and WHEREAS, Minnesota Statutes 103B.241 authorizes a watershed district established under Minnesota Statutes 103D to levy a tax sufficient to pay the increased costs to the District of implementing section 103B.231. NOW, THEREFORE, BE IT RESOLVED, that 'a tax sufficient to produce $151,266 (One hundred fifty-one thousand two-hundred eighty-eight) dollars be levied upon all taxable property in the Coon Creek Watershed District, situated in the County of Anoka, Minnesota, for the year 1992 for the purpose of paying the current and increased costs of the District to implement Minnesota Statutes 103B. Motion carried with three yeas (Boyum, Richmond, and williams) and two nays (Hemmes, Hentges). Boyum moved the following resolution. Seconded by Richmond. RESOLUTION 91-21 ADOPTING AND CERTIFYING WATER MAINTENANCE AND REPAIR TAX LEVY WHEREAS, The Coon Creek Watershed District is established and authorized under Minnesota Statutes 103D; and WHEREAS, The Coon Creek Watershed District has completed the budget hearings reQuired under Minnesota Statutes 103D.911, subdivision 1; and ,-- '", \ '--) WHEREAS, Minnesota Statutes 1991, Chapter 291, Article 4 authorizes the Coon Creek Watershed District to levy not more than $30,000 for maintenance and repair work within the District. i'.- ,j Page 6. Coon Creek Watershed District - December 9, 1991 NOW, THEREFORE, BE IT RESOLVED, that a tax sufficient to produce $30,000 (thirty thousand dollars) be levied upon all the taxable property in the Coon Creek Watershed District, situated in the County of Anoka, Minnesota, for the year 1992 for the purpose of paying for maintenance and repair projects within the District as provided by Minnesota Statutes 1991, Chapter 291, Article 4. Motion carried with four yeas (Boyum, Hentges, Richmond, and Williams) and one nay (Hemmes). 6. APproval of the 1992 Meeting Dates: Boyum asked staff to check on and verify the date of veterans day. Williams moved the dates with the Boyum's reQuest. Seconded by Richmond. Motion carried with five yeas (Boyum, Hemmes, Hentges, Richmond, and Williams) and no nays. 9. Bids on Creekview Pond and Materials Sale: Project 91-04: Kelly noted that four bids were received as follows: 1. Park Construction $ 45,148; 2. Johnson construction $121,625; 3. Hentges Construction $151,100; 4. Arnt Construction $245,000. " '--~ Mathiesen noted that the project included trenching to connect storm sewer and stated he did not think the District could get a much lower bid. Kelly and Mathiesen recommended the project be awarded to Park Construction. Hemmes noted that the project is non-budgeted and asked how the District can budget for this project. Mathiesen noted that ponds are to be financed District-wide. Kelly noted that options were multiple year budgeting, the county CIP, or a lump sum ad valorem levy for the project. Kelly and Mathiesen also briefly discussed possible project modifications that could reduce the cost. Boyum asked how many ~id documents were distributed. Kelly noted that 15 bid documents were distributed. Boyum and Williams expressed concern about the timing of the project and financing. williams moved to table the item until the December 23 Board meeting to allow staff time to work on administration of the project. Seconded by Boyum. Motion carried with five yeas (Boyum, Hemmes, Hentges, Richmond, and Williams) and no nays. Permit Items 10. Andover Nightengale Ditch Maintenance (PAN 91-51): Mathiesen presented the permit application recommending approval of the project with three conditions: (1) The contractor selected by the City must obtain a permit from the District; (2) The dredge material must be placed one foot above the existing outlet elevation or at 694 feet or higher; (3) Ditch 31 must be cleaned to its approved grade for a distance of 50 feet downstream from where the road side ditch enters ditch 37. Richmond asked if Winschitl understood the requirements. Mathiesen stated that Winschitl could not be at the meeting but that his engineer was in concurrence with the recommendations. Mathiesen noted that Winschitl had asked for a culvert to access his property from Nightengale. Mathiesen recommended that the District not become involved in that issue. williams moved the recommendation. Seconded by Hentges. Motion carried with five yeas (Boyum, Hemmes, Hentges, Richmond, and williams) and no nays. ~J 11. MN/DOT Highway Construction Project 0208-82 (TH 65) (PAN 91-53): Mathiesen presented the permit application and recommended approval with the following conditions: (1) that two parallel layers of silt fence be installed around the perimeter of the site on the downstream side of the contaminated soil treatment area until the site is completely vegetated, (2) The contractor selected by the MN/DOT must obtain a permit from the . . ,J ~) '\ '-_J Page 1. Coon Creek Watershed District - December 9, 1991 District. Moved by Richmond. carried with five yeas (Boyum, Williams) and no nays. Seconded by Williams. Motion Hemmes, Hentges, Richmond, and Discussion Items 12. Technical Advisory Committee Report on Interim Wetland Rules: Kelly presented the report noting that the city of Coon Rapids intends to administer the interim program. Kelly further indicated that the committee members present stated that they were looking to the Watershed District to administer the program for a number of reasons. The Technical Advisory Committee recommended that the Board of Managers take the lead role in administering the interim wetland program, unless the District is notified by a city to the contrary before the District December 29 Board meeting. If a city wishes to administer the program, the District should playa support role in evaluation, enforcement, and mitigation. Boyum asked Ottensmann why the city of Coon Rapids wishes to administer the program. Ottensmann stated that the city staff recommendation is based on a desire of the city to control its own development and feels it is in a better position to work with local developers. Jim Schrantz stated that the City of Andover is concerned about access to technical expertise and that the watershed district is a readily available source of that expertise. Hemmes stated that Ron Harnack of the BWSR stated at the state MAWD convention that the cities and counties would probably administer the program and then watershed districts. Boyum moved the technical advisory committee recommendation and directed staff to contact the cities. Seconded by Williams. Motion carried with five yeas (Boyum, Hemmes, Hentges, Richmond, and williams) and no nays. 13. State Convention: Kelly gave a brief review of the state convention noting that all of the District's resolutions were endorsed. Informational Items: 14; Receive Staff Report: Boyum moved to receive staff report. Seconded by williams. Motion carried with five yeas (Boyum, Hemmes, Hentges, Richmond, and williams) and no nays. 15. Citizen Advisory Committee: Kelly noted that the committee had not met this past month. New Business Richmond raised the Question of reporting to the various city councils and asked staff to make arrangements for Richmond, Hemmes and Kelly to appear before the Coon Rapids city council. The meeting adjourned at 10:05 PM on seconded by Hentges. Motion carried Hentges, Richmond, and Williams) and a motion by Williams, with five yeas (Hemmes, no nays. Reginald A. Hemmes, President \ o Recommendations For City of Andover, Minnesota $1 ,115,000 General Obligation Refunding Bonds, Series 1992A o o Study No. 3999 SPRINGSTED Incorporated January 2, 1992 .. . . o o o ,..~ SPRINGSTED ~~ PUBLIC FINANCE ADVISORS Home Office 85 East Seventh Place Suite 100 Saint Paul, MN 55101-2143 (612) 223-3000 Fax: (612) 223-3002 222 South Ninth Street Suite 2825 Minneapolis, MN 55402-3368 (612) 333-9177 Fax: (612) 333-2363 16655 West Bluemound Road Suite 290 Brookfield, WI 53005-5935 (414) 182-8222 Fax: (414) 782-2904 6800 College Boulevard Suite 600 Overland Park, KS 66211-1533 (913) 345-8062 Fax: (913) 345-1770 January 2, 1992 Mr. Kenneth Orttel, Mayor Members, City Council Mr. James E. Schrantz, Administrator Mr. Howard Koolick, Finance Director City of Andover 1685 Crosstown Boulevard Northwest Andover, MN 55304 Re: Recommendations for the Issuance of $1,115,000 General Obligation Refunding Bonds, Series 1992A We respectfully request your consideration of our recommendations for the above mentioned issue and the attached Terms of Proposal. These recommendations will describe the finance plan to issue bonds to refund in advance the callable maturities of the City's $2,350,000 General Obligation Improvement Bonds, Series 1985A (the "1985A Bonds") and the City's $1,795,000 General Obligation Improvement Bonds, Series 1986A (the "1986A Bonds"), and the proposed defeasance of the non-callable maturities of both the 1985A Bonds and the 1986A Bonds. As of December, 1991 the cash balance in the debt service funds for the 1985A Bonds and the 1986A Bonds totaled $1,168,300 and $1,302,100, respectively. These large cash balances are primarily the result of substantial prepayments of special assessments. Recently, as interest rates have continued to decline, the City has been unable to invest the accumulated cash balances in the debt service funds at the interest rates on the 1985A Bonds and the 1986A Bonds. Therefore, the City is actually losing money by receiving these prepayments. By means of a cash defeasance, the City will invest the debt service funds at higher interest rates through an established escrow account invested in U.S. Government Securities, which in turn will fully discharge the non-callable maturities of the 1985A Bonds and the 1986A Bonds. In addition, the interest rates on the callable maturities of both the 1985A Bonds and the 1986A Bonds are substantially higher than current rates. By refunding the callable maturities at current interest rates, the City will be better able to match future special assessment collections (which have been substantially reduced due to prepayments) with the debt service requirements on the bonds, thus reducing the dependance on other financing sources including possible future tax levies. The following sections will more fully describe the proposed defeasance and the issuance of the refunding bonds. , . City of Andover, Minnesota January 2, 1992 o The Defeasance Over the years the City has accumulated sufficient debt service funds to discharge the 1992- 1995 maturities of the 1985A Bonds and the 1992-1996 maturities of the 1986A Bonds, Le. the non-callable bonds. In proceeding with a cash defeasance of the non-callable bonds, the City will satisfy its obligation to its bondholders by investing accumulated debt service funds in U.S. Government Securities which would be sufficient to meet the payment schedules of the non- callable bonds. The accumulated debt service funds deposited in the escrow account can be invested over a longer term and at higher rates, than could be achieved in standard municipal investment accounts. The securities acquired and the interest earned on those securities would be pledged solely for the payment and interest on the non-callable bonds and would fully discharge the non-callable bonds. To fully defease the non-callable maturities of the 1985A Bonds and the 1986A Bonds the City will need to contribute approximately $1,018,000 from the accumulated debt service fund on the 1985A Bonds and approximately $807,000 from the debt service fund on the 1986A Bonds. An escrow account will be established into which the accumulated debt service funds will be deposited for the defeasance. The City's Bond Counsel will draft the escrow agreement and provide a legal opinion. The securities purchased by the City would be assigned to a bank's trust department who would then be responsible for making all remaining principal and interest payments on the defeased issues for the City. The cash flow of the escrow account would always maintain a positive balance which the escrow agreement would require the escrow agent to invest. o The Refunding Bonds We recommend the City refund in advance the callable maturities of the City's 1985A Bonds and 1 986A Bonds to affect interest cost savings. The net interest rate on the callable bonds of the 1985A Bonds (the 1996-2000 maturities) is 8.77% and the net interest rate on the callable bonds of the 1986A Bonds (the 1997-2001 maturities) is 7.72%. Based on current market conditions, we project that the new bonds could be sold at a net interest rate of approximately 5.45%. The projected total net dollar savings of approximately $112,000, due to the cash defeasance and issuance of refunding bonds, is explained in the following section. In the case of the 1985A Bonds, the City is not expected to contribute any debt service funds remaining subsequent to the defeasance of the 1992-1995 maturities. For the 1986A Bonds the City will contribute approximately $373,000 of debt service funds remaining subsequent to the defeasance of the 1992-2001 maturities. In a crossover refunding, the proceeds of the refunding bonds (new issue) are placed in an escrow account with a major bank and invested in government securities. These securities and their earnings are structured to pay debt service on the new bonds until the call date of the refunded bonds (August 1, 1995 for the 1985A Bonds and August 1, 1996 for the 1986A Bonds) at which time the escrow account will "crossover" and pay the remaining principal of the original issues by calling in all of those remaining bonds. The escrow account for the defeased bonds will pay debt service on the original issues until the call dates (through the 1994 levy on the 1985A Bonds and the 1995 levy on the 1986A Bonds). Beginning with the 1994 and 1995 levies, the City will "crossover" and levy for the new issue, taking advantage of the lower interest rates, and begin making debt service payments on the new issue. The projected debt o service schedule on the new issue is shown in Appendix I. Page 2 . . o o o City of Andover, Minnesota January 2, 1992 We recommend the bonds not be subject to payment in advance of their respective stated maturity dates. We believe that because the final maturity year is 2001, further refunding of this issue would not be cost-effective and, in our opinion, the marketability of the bonds may be affected by an early redemption (Le., slightly higher interest rates). Interest rates can change rapidly with changing market conditions. As always, the City reserves the right to cancel sale of the bonds if interest rates received are deemed unfavorable. The refunding issue, as now structured, includes all costs of issuance, including bond discount and rating fees. All savings estimates are net of these costs. To account for the actual underwriter's discount on the refunding bonds and the actual costs of issuance, which may differ from the assumptions made in these recommendations, we have included a provision in the offering to permit the City to increase or decrease the principal in any of the maturities to offset any fluctuation. As interest rates fluctuate, the amount of money needed in the escrow account also fluctuates. . The City has a "Baa1" rating by Moody's Investors Service and we recommend the City authorize Springsted Incorporated to request a rating from Moody's for this issue. The cost will be approximately $4,000 and has been included in our calculation of costs of issuance. These bonds are subject to federal arbitrage regulations, however, it is our understanding the City does not anticipate issuing more than $5,000,000 of tax-exempt bonds during 1991 and therefore can qualify as a small issuer, exempt from the reporting and rebate requirements. Also, the City may designate these bonds as "qualified bonds" under the Tax Reform Act of 1986A, making the bonds more attractive to banks as investors in these bonds. Combined Savings Due to Defeasance and Refunding Bonds In analyzing the merits of refunding the 1985A Bonds and the 1986A Bonds, federal arbitrage regulations require taking into account monies the City has available/accumulated in the debt service funds for the respective issues. It is our recommendation the City use its accumulated debt service funds to defease the 1992-1995 maturities of the 1985A Bonds and the 1992-1996 maturities of the 1986A Bonds and to refund that portion of the 1985A Bonds and the 1986A Bonds for which City funds-on-hand are not available for cash defeasance. As explained further in the following paragraphs, we project a savings to the City of approximately $112,000 (net of all administrative and issuance costs), due to the combination of cash defeasance and refunding bonds. Appendix II, attached, compares the existing cash flow of the Series 1985A Bonds, assuming the City did not proceed with the defeasance and refunding (top), to the expected cash flow as a result of the defeasance and refunding (bottom). Appendix III is the same cash flow comparison for the 1986A Bonds. Column 1 of Appendices II and III represent the year taxes are levied, with Column 2 representing the year of assessment collections and Column 3 representing the year in which principal payments on the bonds are made. Column 4 represents the interest (based on a current investment rate of 4.0%) which the City could expect to make on those funds remaining in the respective debt service accounts for the Series 1985A Bonds and the 1986A Bonds and Column 5 represents the amount of monies currently accumulated in the debt service funds, less any monies contributed toward the defeasance and refunding (bottom). Column 6 is the projection of future collections of special assessments and the projected City share of debt service payments is shown in Column 7. Column 8 represents the debt service requirements yet to be made on the 1985A Bonds and the 1986A Bonds (only the February 1, 1992 interest payments on the bottom assuming defeasance and refunding of the 1985A Bonds and 1986A Bonds) and Column 9 represents the projected debt Page 3 ., City of Andover, Minnesota January 2, 1992 service requirements on the refunding issue. Columns 10 and 11 show the annual and cumulative surplus (deficit) projections and Column 12 shows the projected tax levy requirements including the 5% overlevy. The 105% requirement, as set forth by State Statute, is a protection to the bondholders and to the City in the event assessment collections fall short of the amount expected. The combined savings of the defeasance and refunding can be seen by comparing Column 12 assuming no defeasance or refunding (top) to both the defeasance and refunding (bottom). The 1985A Bonds will effect a savings of approximately $14,400 and the 1986A Bonds will effect a savings of approximately $97,600 for a total net savings of $112,000. Please also note that through the combination of cash defeasance and refunding, the dependance on other financing sources, including annual levies for debt service, can be reduced and spread over a longer term, especially on the 1985A bonds. The accumulated debt service funds for both the 1985A Bonds and the 1986A Bonds are allowed an unrestricted investment yield to each issues' first call date or up to ten years from when the bonds were issued, whichever comes first. The first call date on the 1985A Bonds occurs on the tenth anniversary date. The first call date on the 1986A Bonds occurs six months after the tenth anniversary date. If the callable maturities of the 1985A Bonds and the 1986A Bonds are not refunded, the investment yield the City can continue to collect on the accumulated debt service funds becomes restricted to each issues' bond yield. By refunding the callable maturities the City can continue to keep the debt service funds unrestricted as to investment yield since the 1985A Bonds and 1986A Bonds will be redeemed on their respective call dates with a new refunding issue. Even though the City's investment yield is currently well below the yield on the bonds, changing market conditions may allow the City to again obtain o higher investment yields in the future. The City also realizes a savings by the establishment of a single escrow account for both the defeased bonds and the refunded bonds. o o Sale of the Refunding Bonds Springsted Incorporated has joined with Capital Guaranty Insurance Company, a municipal bond insurer, to offer a surety bond service to underwriters in lieu of putting up a good faith check in order to bid on the bonds. The program is called "Sure-Bid" and we have allowed for its use in the Official Terms of Offering, attached to these recommendations. We believe that the use of this bidding option will help garner more bids for the bond sale, since it has the potential to make it easier for an underwriter to bid. There is no cost to the City for this service, nor does Springsted Incorporated have a financial interest in the use of Sure-Bid. For underwriting firms which have been approved and have entered into a reimbursement agreement with Capital Guaranty and have elected to use Sure-Bid instead of physically delivering a good faith check with their bid, Capital Guaranty will put up a surety bond, guaranteeing the amount of the good faith check to the City if the purchaser does not deliver such check to Springsted by 3:30 P.M. the day after the sale. We believe that we will not have to invoke the surety bond on your behalf and will forward the good faith check from the purchaser as soon as we receive it. This is a new product in the municipal bond industry developed by Springsted and Capital Guaranty. Therefore, for your bond sale, you will most likely receive some bids which are accompanied by a good faith check and some which are covered under Sure-Bid. Springsted will be in constant touch with Capital Guaranty to monitor the underwriters which have been Page 4 ., o o o City of Andover, Minnesota January 2, 1992 admitted to this program and, if Sure-Bid is used, Springsted will follow through after the sale, to make sure you receive your good faith amount from the purchaser. The 1991 Legislature amended bond sale procedures to permit the non-public issuance of bonds if the issuer retains an independent financial advisor. Springsted remains a proponent of competitive bidding but sees some advantages to the new legislation. We recommend a competitive negotiated sale where all bidders reasonably expected to compete for an issue are notified of the pending sale and competitive bids are received but no legal advertisement is published. The issuer benefits from eliminating the publication costs and any risk of having an issue delayed due to the time required for publication, or the inadvertent failure of a legal notice to be published. In our ever changing industry published notices are no longer a critical source of information for bidders. Other than for publication you should see no change in your issuing procedures or in the bidding results. We recommend these bonds be offered for sale on Tuesday, February 4, with proposals received at the offices of Springsted Incorporated at 11 :30 A.M. At that time, all proposals received will be opened and verified for accuracy, and a bid tabulation will be prepared for presentation to the Council for action at their regular meeting at 7:30 P.M. that same evening. A representative of Springsted Incorporated will attend your meeting to provide recommendations as to the acceptability of the proposals received. Respectfully submitted, ~~ft-<-~'-r~ SPRINGSTED Incorporated rlw Page 5 'J APPENDIX I ".City of Andover, Minnesota Prepared December 30, 1991 1992 G.O. Refunding Improvement Bonds By SPRINGSTED Incorporated 0 Bond Date: 3/ 1/1992 Sale Date: 21 4/1992 Issue Size: $1,115,000 Annual LEVY + 5% Levy Date Principal Rate Interest Total Levy Year 81 1/1992 25,074.99 25,074.99 21 1/1993 30,090.00 30,090.00 55,164.99 57,924 1990 8/ 1/1993 30,090.00 30,090.00 2/ 1/1994 30,090.00 30,090.00 60,180.00 63, 189 1991 8/ 1/1994 30,090.00 30,090.00 21 1/1995 30,090.00 30,090.00 60,180.00 63,189 1992 81 1/1995 30,090.00 30,090.00 21 1/1996 30,090.00 30,090.00 60,180.00 63, 189 1993 8/ 1/1996 205,000 5.000 30,090.00 235,090.00 2/ 1/1997 24,965.00 24,965.00 260,055.00 273,058 1994 81 1/1997 270,000 5.250 24,965.00 294,965.00 21 1/1998 17 ,877 .50 17 ,877 .50 312,842.50 328,485 1995 81 1/1998 245,000 5.450 17 ,877 .50 262,877.50 2/ 1/1999 11,201.25 11,201.25 274,078.75 287,783 1996 8/ 1/1999 220,000 5.600 11,201.25 231,201.25 2/ 1/2000 5,041.25 5,041.25 236,242.50 248,055 1997 Q 1/2000 155,000 5.750 5,041.25 160,041.25 1/2001 585.00 585.00 160,626.25 168,658 1998 I 1/2001 20,000 5.850 585.00 20,585.00 20,585.00 21,615 1999 TOTALS $1,115,000 $385,134.99 $1 ,500,134.99 $1,500,134.99 $1,575,145 Bond Years: 7,064.5833 Average Maturity: 6.34 Average Rate: 5.452% NIC Rate: 5.452% o Page 6 . } o o o _'0 Ol ., -... 0" .., c.. _0 NO. c.. o " c: - o w ... 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'" ... .. ..'" 0')0000 .. .. '" .. a::Im(7)mmmmO)moooo '" ..- a::ICDmmO)O)Q)Q)Q) 0)0000 > E .c: )0 ________NNNN .c: )0 C------- _NNNN 0 .. .. a .. a " > .. .. .. :"&_NM;;lnCO..... c: 0 <.> ... L.- a>>;~~(J;:g~~~mgo~ <.> ... L._ "'0> 0_ '" < L. .... ..'" ... ..'" a:0')0)0') CDO')O'J 0>0> 00 0 0. a 0 ..- _mO)Q)Q)mmQ)Q)Q)OOO " 0 ..- _ mmmO)Q)O)Q) 0>0> 00 0 .... " c: <.>)0 m_________NNN .. <.>)0 Q)N_______ "'''' '" 0- ... - .. .. -0> .. 0 ... CD ... 0 CD- .... >0 .. >OL. ~g;~~;;~~~~mgo .. 0. >01.._ NlnO_NM~lnCO""'COQ)O ;:; .. ...0 ... > ..- ... 0 > ..- ~Mmmmmmmmm~mg ... ... " .. ..- NmmmmmmmmQ)O)oo 0 L. .. ..- 0 0 <.>" w .....)0 ___________NN I- 0.. ""')0 _o__________N '" I- Page 8 . ) o o o THE CITY HAS AUTHORIZED SPRINGSTED INCORPORATED TO NEGOTIATE THIS ISSUE ON ITS BEHALF. PROPOSALS WILL BE RECEIVED ON THE FOLLOWING BASIS: TERMS OF PROPOSAL $1,115,000* CITY OF ANDOVER, MINNESOTA GENERAL OBUGATION REFUNDING BONDS, SERIES 1992A Proposals for the Bonds will be received by the City's Finance Director or his designee on Tuesday, February 4, 1992, until 11 :30 A.M., Central Time, at the offices of SPRINGSTED Incorporated, 85 East Seventh Place, Suite 100, Saint Paul, Minnesota, after which time they will be opened and tabulated. Consideration for award of the Bonds will be by the City Council at 7:30 P.M., Central Time, of the same day. DETAILS OF THE BONDS The Bonds will be dated March 1, 1992, as the date of original issue, and will bear interest payable on February 1 and August 1 of each year, commencing August 1, 1992. Interest will be computed on the basis of a 360-day year of twelve 30-day months. The Bonds will be issued in the denomination of $5,000 each, or in integral multiples thereof, as requested by the purchaser, and fully registered as to principal and interest. Principal will be payable at the main corporate office of the registrar and interest on each Bond will be payable by check or draft of the registrar mailed to the registered holder thereof at the holder's address as it appears on the books of the registrar as of the close of business on the 15th day of the immediately preceding month. The Bonds will mature August 1 in the years and amounts as follows: 1996 $205,000 1997 $270,000 1998 $245,000 1999 $220,000 2000 $155,000 2001 $ 20,000 * The City reseNes the right, atter proposals are opened and prior to award, to increase or reduce the principal amount of the Bonds offered for sale. Any such increase or reduction will be in a total amount not to exceed $40,000 and will be made in multiples of $5,000 in any of the maturities. In the event the principal amount of the Bonds is increased or reduced, any premium offered or any discount taken will be increased or reduced by a percentage equal to the percentage by which the principal amount of the Bonds is increased or reduced. OPTIONAL REDEMPTION The Bonds will not be subject to payment in advance of their respective stated maturity dates. SECURITY AND PURPOSE The Bonds will be general obligations of the City for which the City will pledge its full faith and credit and power to levy direct general ad valorem taxes. In addition the City will pledge special assessments against benefited property. The proceeds will be used to refund in advance of their stated maturities all of the bonds maturing in the years 1996-2000 of the City's $2,350,000 General Obligation Improvement Bonds, Series 1985A, dated August 1, 1985, and all of the bonds maturing in the years 1997-2001 of the City's $1,795,000 General Obligation Improvement Bonds, Series 1986A, dated July 1, 1986. Page 9 .) o o o TYPE OF PROPOSALS Proposals shall be for not less than $1,103,850 and accrued interest on the total principal amount of the Bonds. Proposals shall be accompanied by a Good Faith Deposit ("Deposif') in the form of a certified or cashier's check or a Financial Surety Bond in the amount of $11,150, payable to the order of the City. If a check is used, it must accompany each proposal. If a Financial Surety Bond is used, it must be from an insurance company licensed to issue such a bond in the State of Minnesota, and preapproved by the City. Such bond must be submitted to Springsted Incorporated prior to the opening of the proposals. The Financial Surety Bond must identify each underwriter whose Deposit is guaranteed by such Financial Surety Bond. If the Bonds are awarded to an underwriter using a Financial Surety Bond, then that purchaser is required to submit its Deposit to Springsted Incorporated in the form of a certified or cashier's check or wire transfer as instructed by Springsted Incorporated not later than 3:30 P.M., Central Time, on the next business day following the award. If such Deposit is not received by that time, the Financial Surety Bond may be drawn by the City to satisfy the Deposit requirement. The City will deposit the check of the purchaser, the amount of which will be deducted at settlement and no interest will accrue to the purchaser. In the event the purchaser fails to comply with the accepted proposal, said amount will. be retained by the City. No proposal can be withdrawn or amended after the time set for receiving proposals unless the meeting of the City scheduled for award of the Bonds is adjourned, recessed, or continued to another date without award of the Bonds having been made. Rates shall be in integral multiples of 5/1 00 or 1/8 of 1 %. Rates must be in ascending order. Bonds of the same maturity shall bear a single rate from the date of the Bonds to the date of maturity. No conditional proposals will be accepted. AWARD The Bonds will be awarded on the basis of the lowest dollar interest cost to be determined by the deduction of the premium, if any, from, or the addition of any amount less than par, to the total dollar interest on the Bonds from their date to their final scheduled maturity. The City's computation of the total net dollar interest cost of each proposal, in accordance with customary practice, will be controlling. REGISTRAR The City will name the registrar which shall be subject to applicable SEC regulations. The City will pay for the services of the registrar. CUSIP NUMBERS If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the Bonds, but neither the failure to print such numbers on any Bond nor any error with respect thereto will constitute cause for failure or refusal by the purchaser to accept delivery of the Bonds. The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers shall be paid by the purchaser. SETTLEMENT Within 40 days following the date of their award, the Bonds will be delivered without cost to the purchaser at a place mutually satisfactory to the City and the purchaser. Delivery will be subject to receipt by the purchaser of an approving legal opinion of Holmes & Graven, Chartered of Minneapolis, Minnesota, which opinion will be printed on the Bonds, and of customary closing papers, including a no-litigation certificate. On the date of settlement payment for the Bonds shall be made in federal, or equivalent, funds which shall be received at the offices of the City or its designee not later than 12:00 Noon, Central Time. Except as compliance with the terms of payment for the Bonds shall have been made impossible by Page 10 ') o o o action of the City, or its agents, the purchaser shall be liable to the City for any loss suffered by the City by reason of the purchaser's non-compliance with said terms for payment. OFFICIAL STATEMENT The City has authorized the preparation of an Official Statement containing pertinent information relative to the Bonds, and said Official Statement will serve as a nearly-final Official Statement within the meaning of Rule 15c2-12 of the Securities and Exchange Commission. For copies of the Official Statement or for any additional information prior to sale, any prospective purchaser is referred to the Financial Advisor to the City, Springsted Incorporated, 85 East Seventh Place, Suite 100, Saint Paul, Minnesota 55101, telephone (612) 223-3000. The Official Statement, when further supplemented by an addendum or addenda specifying the maturity dates, principal amounts and interest rates of the Bonds, together with any other information required by law, shall constitute a "Final Official Statement" of the City with respect to the Bonds, as that term is defined in Rule 15c2-12. By awarding the Bonds to any underwriter or underwriting syndicate submitting a proposal therefor, the City agrees that, no more than seven business days after the date of such award, it shall provide without cost to the senior managing underwriter of the syndicate to which the Bonds are awarded 40 copies of the Official Statement and the addendum or addenda described above. The City designates the senior managing underwriter of the syndicate to which the Bonds are awarded as its agent for purposes of distributing copies of the Final Official Statement to each Participating Underwriter. Any underwriter delivering a proposal with respect to the Bonds agrees thereby that if its proposal is accepted by the City (i) it shall accept such designation and (ii) it shall enter into a contractual relationship with all Participating Underwriters of the Bonds for purposes of assuring the receipt by each such Participating Underwriter of the Final Official Statement. Dated January 7, 1992 BY ORDER OF THE CITY COUNCIL /s/ Vicki Volk City Clerk Page 11 ,:) / '\ '-~ c ) ~~ ~ CITY of ANDOVER Regular city Council Meeting-January 7, 1992 " 7:30 P.M. Call to Order Resident Forum Agenda Approval Approval of Minutes Organizational Items 1. Appoint Acting Mayor 2. Designate Official Newspaper 3. Designate Official Depositories 4. Appoint Standing Committees 5. Appoint Chairmen/P&Z & Park Board 6. Approve Officials' Bonds 7. Adopt 1992 Sewer & Water Budgets 8. Approve 1992 Water & Sewer Rates Discussion Items 9. Special Use Permit/Hills, Inc./Sign 10. Consider ACCAP Proposal 11. Minor Amendment to Compo Plan/Ashford Dev. 12. Junkyard License Renewal/Rite Away Auto Staff, Committee, Commission 13. Deerwood Estates Street Light Discussion 14. Hills of Bunker West Park Pond Dredging 15. Joint Powers Agreement/District 11 Community Education 16. Bond Call/Defeasance 17. Order Ad for Bids/Refurbish 4881 18. Approve 1992 Cigarette & Non-Intox. On-Sale Liquor License/Tasty Pizza Non-Discussion Items 19. Abate Special Assessments/Fire Station #1 20. Extend Sign Permit/Gaughan Companies 21. Adopt Assessment/91-2/Creek View Crossing 22. Amend PIR Budget 23. Designate 1991 General Fund Fund Balance 24. Reduction of Escrow/Hills of Bunker Lake 1st 25. Schedule Board of Review 26. Receive petition/92-2jWeybridge 27. Order Ad for Bids/Lindgren Property Mayor/Council Input Approval of Claims Adjournment o ,..'.;.";~i;""."~~"''''''.''.' j ''\ tit ...~~ itjl " I " , ""'--"'" CITY OF ANDOVER REQUEST FOR COUNCIL ACfION DATE January 7.. 1992 BY: v. VOlkt,b, AGENDA ASECTION 1 NO. pprova of Minutes ORIGINATING DEPARTMENT Admin. ITEM NO. Approval of Minutes The city Council is requested to approve the following minutes: December 17, 1991 Regular Meeting \ , / " MOTION BY '-- TO COUNCIL ACTION SECOND BY ':i"~""C'CH"""""""'\;" ~ ~ -J !/,',,) . '~"'-, /;/ ,1"./ " ,. "~~~~~..g;.; CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE Janua~y 7, :992 AGENDA SECTION NQ Organizational Items ORIGINATING DEPARTMENT ITEM NO. Appoint Acting Mayor I. Admin. V. Volk ~.~. BY: The City Council is requested to appoint the Acting Mayor for the year 1992 based upon the Mayor's recommendation. '--- , MOTION BY '-- TO COUNCIL ACTION SECOND BY :J l"(}\'f"'''''~~~'''''~''~\' j;!:~ ~tl '1\ \ J ~, " ""'" ,'( ~~_'!"K_~ CITY OF ANDOVER REQUEST FOR COUNCIL ACTION AGENDA OSECTIQN t' 1 NO. rganlza lona Items DATE ORIGINATING DEPARTMENT Admin. Janua:;:-y 7; 1992 ITEM NO. Designate Official New - .;) . paper BY: v. Volk ~\. APPROVED ~ AGEN? ()) BY: 'j / The city Council is requested to designate the Anoka County Union as the official newspaper for the year 1992. Attached is their bid. , MOTION BY '-- TO COUNCIL ACTION SECOND BY :) '----' AllnUA IInllllN HnulUllluun II 1IIIInll Ii.. lIunnnrn unlun U ilnurrln Division of ECM. Inc. 4101 Coon Ropids Blvd., Coon Ropids, MN 55433 P.O. Box 99, Anoko, Minnesoto 55303/Phone 421-4444 ~1 December 17, 1991 City Council City of Andover 1685 Crosstown Boulevard Andover, MN 55304 To Whom It May Concern: We are pleased to submit the following bid to designate the Anoka County Union as the offical newspaper for the city of Andover, Minnesota for the year 1992. The Anoka County Union is a legal newspaper, printed and published in Anoka County and meets all legal qualifications. Our legal rates for 1992 will be $4.55 per column inch for the first publication and $3.45 per column inch for each successsive week. ~J We also wish to express our appreciation for the opportunity of serving your community throughout the past years. If we can be of any service above and beyond the publication of these legals, please do not hesitate to contact us. (_1ncer~IY: ;( ol D~son ~ Office Manager '- Anoka County Union ~) Wllif 0 r8L!}j.. ~ 0 ff<'l W,.. III ,. (f r: IIIPlflPPIIIIJV UI=an.,n D/lIIII_PPDIII"/llflllliii f f \ .a....Lr.>> "DDIIDI,.II". I-l'...... :;4'fI~..:J H/IUMIIUUII" a~_a(k DIJ/I"C-OJr"'"DIMlI'IIIIJl ..-'~~ IIuu"nlll",u"LJ ~fl\:..c.~~ COMMERCIAL PRINTING 11I1I1f1 "DIIIIJV ~c;'___..,.~ MUM""""" cs;)"~~~':J"-'1S ,- ',,- l'(}\t<"""""""~"'"'''''\''' i~r "\, 3 . I l\ ,~ '''',. ",I ',,", <P ~..~, CITY OF ANDOVER ,----,/ REQUEST FOR COUNCIL ACTION DATE January 7, 1992 ITEM NO. -3. Selection of Official Depositories Finance Howard D. Koolick 'f;f- Finance Director AGENDA SECTION NO. ORIGINATING DEPARTMENT organizational Items BY: REQUEST The Andover city Council is requested to adopt the attached resolution designating the City's official depositories, supplemental depositories for investment purposes, and designating the Treasurer as the approval authority for collateral transactions. BACKGROUND Minnesota State Statutes Section 118 requires the City Council to designate official depositories annually. The financial institutions designated as official depositories are the only institutions in which city funds can be deposited. '--..... Statute Section 118 also requires the City Council to receive collateral for all deposits in excess of federal insurance or to authorize the Treasurer or Chief Financial Officer to receive the collateral. The last paragraph of the resolution clarifies which office is responsible for this function. COUNCIL ACTION MOTION BY ,/ . \..--,' TO SECOND BY o o Q CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. R -92 A RESOLUTION DESIGNATING DEPOSITORIES OF CITY FUNDS AND SUPPLEMENTAL DEPOSITORIES OF CITY FUNDS FOR INVESTMENT PURPOSES ONLY. WHEREAS, Minnesota Statutes, Section 118 sets forth the procedures for the deposit of public funds which include requiring the Andover City Council to annually designate the official depositories for City funds and manage the collateral pledged to such funds; and WHEREAS, other financial institutions are, from time to time, able to pay the City of Andover interest rates on deposits which are greater than can be obtained from the official depositories. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that the City's official depositories for 1992 are the Anoka office of Norwest Bank Minnesota, N.A. and the Andover office of Firstar Bank of Minnesota, N.A. BE IT FURTHER RESOLVED that Marquette Bank Minneapolis, the Minnesota Municipal Money Market Fund, First Bank of st. Paul, First Bank Minneapolis, Norwest st. paul, American National Bank of st. Paul, Twin City Federal savings and Loan, Merrill Lynch, Dain Bosworth, Inc. Shearson Lehman Brothers, Dean Witter Reynolds, Inc., Piper Jaffray and Hopwood, Inc. and Kidder Peabody & Co. be designated as additional depositories for 1992 for investment purposes only. BE IT STILL FURTHER RESOLVED that the Treasurer of the City of Andover is hereby designated as the approval for the release and acceptance of all collateral to be held by the City in conjunction with City funds on deposit with authorized institutions. Adopted by the City Council of the City of Andover on this 7th day of January , 1992. CITY OF ANDOVER ATTEST: Kenneth D. Orttel, Mayor victoria volk, City Clerk '\ \.._~ lCA'~"'''''''~''''~'''''\'\\ i~...'.'.'" ;1; J 1r. ",C1 ""'.. ""l '""",,,,,,,j!.;~' CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE Januar AGENDA SECTIQN . NQ organ1zat1onal Items ORIGINATING DEPARTMENT Admin. ITEM NO. 4. Appoint standing Committees BY: V. Volk \~. The city Council is requested to appoint standing/special committees for 1992 based upon the Mayor's recommendations. Attached is a list of the committees for 1991. V:Attach. '- '-- MOTION BY TO COUNCIL ACTION SECOND BY " /, '--../ o :~ - ------ - --- 1991 SPECIAL/STANDING COMMITTEES Road Committee Jack McKelvey - Chair Marjorie Perry Economic Development Committee Ken Orttel - Chair Don Jacobson Public Safety Don Jacobson - Chair Jack McKelvey Personnel Committee Marjorie Perry - Chair Todd Smith Environmental Committee Todd Smith - Chair Ken Orttel (Revised 1/30/91) (fA" /", '~r\ l o ~" ~ "~~" ,1//1' ~~;--~,' CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE January 7, 1992 ~J.M Appoint Chairperson ~ P&Z and Parks ORIGINATING DEPARTMENT Planning '~ David L. Carlberg BY: Ci ty planner :~'EJ;R AGENDA SECTIQN . NO. Organlzatlonal Item REQUEST The City Council is requested to appoint a chairperson for the Planning and Zoning Commission and the Park Board. Attached is a letter from Bonnie Dehn indicating her interest in the Planning and Zoning Commission Chairperson position. Jeff Kieffer has served as chairman on the Park Board for the past two years. The Council may reappoint Mr. Keiffer or reappoint a new chairperson. '-- c MOTION BY TO COUNCIL ACTION SECOND BY '0 o ~) Bob 16485 Tulip St. N.W. Anoka, lVlN 55304 753-2806 & November 27. 1991 MR. DAVE CARLBERG CITY OF ANDOVER CITY PLANNER Bonnie I~E: CHAIRPERSON APPOINTMENT-ANDOVER PLANNING AND ZONING. After speaking with you regarding the position of chairperson. I would like to be considered for appointment. I feel the leadership knowledqe I qained throuqh involvement with other orqanizations and by participating as a Commission member. '.Jould be an asset as a chairperson. I am willing to accept the challenge of the position it appointed. Thank you for this consideration. -.-;! lCAt'1""'~"'C'~""""""""" l "\, ~l ~ ',)\ "l "" ~J' -~,~#' CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE Janua:LY 7 1992 ~J.M Approve Officials' /.". Bonds BY: v. VOlk\yD, FOR AGENDA .-SECTION . NO, organlzatlonal Items ORIGINATING DEPARTMENT Admin. ./ The city Council is requested to approve all required official position bonds. / '- MOTION BY TO COUNCIL ACTION SECOND BY ~'I :J , ..',.'.'CA""""'~~"~'''''''''' I'::' "~.:"" l '\ jl. ~j .~\ lJ " 1/ " ',If -~'~~ii'!I' CITY OF ANDOVER REQUEST FOR COUNCIL ACfION DATE January 7, 1992 staff, Committee, Comm. ITEM Adopt 1992 Water and NO. 7. Sewer Budgets Finance Howard D. KOOliCk~ BY: Finance Director ~~:Lt FOA a/ v AGENDA SECTION NO. ORIGINATING DEPARTMENT REQUEST The Andover City Council is requested to review, amend if necessary and adopt the proposed 1992 Water and Sewer Fund budgets. A resolution is attached should the City Council choose to adopt the budgets this evening. BACKGROUND The expenditure budgets for the Water and Sewer Funds were prepared by Frank stone based on previous years history and his expectation of what will be needed in 1992. I prepared the revenue estimates based on previous billings and a conservative estimate of new accounts. Each fund is described in more detail below. '-.. WATER FUND Revenues - The major source of revenue is from general customer user fees. Attached you will find a summary of water revenue history and the calculation of the estimated revenue for 1992. The estimated revenue was based on the 1991 average gallons per customer, the proposed 1992 rate as determined by the City Engineer and an estimate of new accounts. It should be noted that revenue is estimated to be down slightly since 1991 has been wetter than past years resulting in anticipated lower water usage. The estimated rate for 1992 is 95 cents per thousand gallons. Expenses - Source, storage and Treatment - virtually no change from last year. Below is a description of the more significant items: COUNCIL ACTION r MOTION BY TO SECOND BY \- ,:J WATER FUND (Con't) Expenses (Con't) - Electricity is budgeted higher than what was actually spent in 1991 since the new tower and controls have been on-line for only a part of 1991. Repair and Maintenance, including supplies and labor, is budgeted at $23,800. The City has been fortunate to not incur major repairs in the past. However, there is no guarantee that this will continue. Capital Outlay is budgeted at $2,000 for the purchase of a meter repair and test station. Distribution - No major increases are anticipated. This department shows a decrease from the 1991 budget due to less equipment purchases. The following is a summary of the capital outlay included on the equipment line: .:J 300 Hydrant Flags @22.50 ea. Hot Water Thawing Gun Trench Box 4x4 Pickup with plow (Only a portion of the truck is being paid for from this fund. The rest will come from Equipment Certificates if issued.) $ 6,750 $ 4,000 $ 4,000 $ 3,500 Adminstration - This department shows an increase of $11,078 from the following two items: Salaries - For 1992, a larger portion of the Treasurer's and Finance Director's salaries, 7.5% and 5% respectively, have been allocated to this department. The increase in the percentage is based on increased time resulting from the new computer system. Office Equipment - In 1991, the Public works department purchased automated meter reading equipment. This equipment requires information to be interfaced from the utility billing program to operate. In order to interface this equipment to the billing program, a PC is needed to download and upload data and minor modifications are needed for the utility billing program to interface with the PC. Frank and I estimate the cost of this total package to be $8,000. 1 \.,_..J :J ~-) o SEWER FUND Revenues - The major source of revenue is from general customer user fees. Attached you will find a summary of sewer revenue history and the calculation of the estimated revenue for 1992 under three scenarios. Each scenario estimates revenue based on an estimate of the number of customers and the average amount billed to each customer. The proposed budget is based on the no increase scenario. Expenses - Collection - This department shows virtually no overall increase. The major cost in this department are payments to the MWCC. These payments in 1992 will total $248,242. The repair and maintenance lines show an increase to better reflect actual costs incurred. Most of these increases are offset by a decrease in the budget for equipment. The only budgeted equipment purchase is a metal detector to locate manholes and services. Adminstration - This department shows an increase of $35,622 from the following two items: Salaries - For 1992, a larger portion of the Treasurer's and Finance Director's salaries, 7.5% and 5% respectively, have been allocated to this department. The increase in the percentage is based on increased time resulting from the new computer system. Contingency - This amount represents the excess of budgeted revenue over budgeted expenses. It has increased since estimated revenues have increased without a major increase in expenses. One item City Council may wish to consider is eliminating the $30,500 transfer shown in revenue and decreasing the contingency by a similar amount. This transfer was first done in 1990 to attempt to offset the lost revenue from the customers being charged $24 per quarter. The theory was that another fund had received connection charges in 1976 and 1977 and the lower rate was designed to repay these charges. However, it is not clear if the money from the overpayment was still on hand or had been spent. The transfer was used to balance the budget with the assumption that the money was still on hand although there is no evidence to prove this. ~ , , ~~ ~ CITY COUNCIL OPTIONS Approve budgets as presented by approving the resolution. OR Approve the budgets after amending the sewer budget by decreasing the contingency and eliminating the transfer as a revenue source by approving the resolution with amended amounts. OR Approve the budgets with changes desired by City Council by approving the resolution with amended amounts. OR Request additional data prior to approving the budget. /\ o / \ o .". \.J CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. R -92 A RESOLUTION ESTABLISHING THE 1992 WATER AND SEWER FUND BUDGETS. WHEREAS, the City of Andover water and sanitary sewer systems are supported primarily by the payment of user fees; and WHEREAS, the City of Andover has the desire and responsibility to appropriately and efficiently manage the use of these fees; and WHEREAS, the preparation and adoption of operating budgets is recognized as sound financial management and a proven method for planning and monitoring financial condition. NOW, THEREFORE BE IT RESOLVED that the city Council of the City of Andover hereby establishes the 1992 Water Fund Budget as follows: Revenues User Fees $ Penalties Meter Sales Permit Fees Other Revenue Total Expenses Source, storage and Treatment Distribution Administration Contingency Total $ 76,595 101,318 54,158 1,115 $ 233,186 184,686 6,500 20,000 10,000 12,000 $ 233,186 BE IT FURTHER RESOLVED that the City Council of the City of Andover hereby establishes the 1992 Sewer Fund budget as follows: Revenues User Fees $ Penalties Transfer In Other Revenue Total Expenses Collection $ Administration Transfer Out contingency Total 371, 800 10,000 30,500 16,500 $ 428,800 315,722 44,018 37,630 31,430 $ 428,800 Adopted by the City Council of the City of Andover on this 7th day of January , 1992. CITY OF ANDOVER Kenneth D. Orttel, Mayor ATTEST: Victoria Volk, City Clerk '\ 'J WATER REVENUE HISTORY Rate per' Thc,usand G.<'I11.-me; Accounts Ril1ed Apr'i 1 89 JuLv 89 October' 89 J anuar'y 90 $.90 921 986 1073 1137 Galleons Consumed ;)""1 Thl-lltS;:\Ylrlc:. Dollar's T=!i 11 erl 23.,792 45,857 78,458 37,121 . $24,063.99 $4E"n83.E,1 $75,742.69 '$38, g68. 8g 4117 ----------- ----------- ----------- 185,228 $184,859.18 HVg. Billed Pi='l''' ~11c:;t.I-lfi1P)-" $26. 13 $~5. 74 $70.5g $34.27 Aver'age Ga lIons Per' e I IS :t.o [,lel::.--_ 25,833 ~,5nL 73,120 32,648 Total 198'3 New Acc,::.unts 216 A pr' i 1 90 $.g4 1168 22..785 $27.276.74 July 90 1249 48,237 $51,457.82 October 90 1310 76,608 $78,460.56 January 91 1359 26.981 $27.276.74 ----------- ----------- ----------- Total 1990 5086 174,611 $184,471. 86 New Acce.unt s 1'31 ,~i=lt' i 1 91 $.94 13'3'3 26.789 $31.546.41 \.. ) July 91 1461 46,646 $50,525.87 - -Oct ober' 91 1534 73,051 $75,941. 65 Est. Jar, 92 1564 29.499 $34.767. 13 ----------- ----------- ----------- T.::.tal 1991 5958 175,985 $1'32,781.06 New Accounts 165 $44.90 $2-.:3~~_5 $41.20 $59.89 $2Q.. n7 $36.27 44,991 1 9 __5D,B_ 38,620 58,479 19,854 34,332 ~22. 5_~ $34.58 $49.51 19,J-49_ 31,927 47,621 18"Ji€LL 29,538 $22.2_3 $32.36 - ~===================================================================================== I , i _ ! 1991 BUDGETED REVENUE PROJECTIONS Estimated Custe,mer's B i lIed Estimated Rever,ue . ~ I ----------- ----------- Apd 1 92 July ':32 Octe.ber 92 Januar'y 93 1599 1634 1669 1704 $29.088.29 $49,560.28 $75,505.48 $30,532.19 - .~ ----------- ----------- . -'::Total 1991 Budget ',2,Est. 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I- f- eu.O 0 UJ./- l- n z .-; 1,',!,j'I"' I I", I~ ,CD I Ie I~ I~ o ,; I~ o o '" CD o o o o U) '" o o o ill U) '" o o o on m '" '" U) ill ~ 4 "' 2 o H .... <( '" .... '-'"i H 2 H '" c:. <( '" U) N o o '" ~ o o o m ~ '" '" '" o o '" O'l 4 .. '" o '" ~ m ~ '" ill ~ 4 N o '" "'I ~, O'l '" o ~ O'l '" m <" , ' I ~I o o o '" o o ill '" m m '" o o N ~ o m co '" ill o N '" '" m .. ill '" .. '" ill '" co '" ~ '" m ~ m m " m '" o ~ o -' <( .... o .... o 2 ::> u. '" w .... <( ~ I~:i~l :;1,:1:; il~1:; 'il: 1 '. : ~.j;. I I I ",- I ,1',1';:1:01;, ;;n:!i ';:!_ J , SEWER REVENUE HISTORY Quat'tet'ly Rates Accounts Dollat's Avg. Billed 7 Ar'ea A/B Billed Billed Per Customer' ----------_. ----------- ----------- ------------ Apt'i 1 89 $12.50/24.00 1795 $44.554.58 $24.81 July 89 1855 $45,039.34 $2[,.81 Oct e.bet' 89 1944 $47,818.46 $24.60 J anuar'y 90 2014 $50.070.67 $24.86 ----------_. ----------- Te.tal 1989 - New Accounts A pr' i 1 90 $24.00/36.00 2044- $75.595.58 $35.98 July 90 2128 $78,586.72 $35.98 - Octobet' 90 2190 $81,201.27 $37.08 u - , Jal'"luat'v 91 2247 $83.731.82 $37.25 -, ----------- ----------- " Te,t a 1 1990 8609 $319,215.39 $37.08 -- -- New Acce,unts 203 -- -- '\ Apri 1 91 $24.00/36.00 2271 $83.378.61 $36.71 ::...,J July 91 2338 $84,554.21 $36. 17 Oct.::> bet' 91 2407 $87,731. 95 $36.45 Est. Jan. ':32 2457 $89.533.69 $35.44 - ----------- T.:.tal 1991 9473 $345, 198.46 $36.44 .- New Accc"_lnt s 186 :::! 1992 BUDGETED o _____________________________________________________________._____________ .'_.--------------------------------------------------------------------------- Estimated Revenue "I Estimated Custc.met's Bi lled With a 30 Cent pet' Quart et' Il'".ct"ease With N,::. Increase ';'1 Apr'i 1 91 July 91 Octobet" 91 J al'".uat'Y 92 2494.5 $90,900.20 2532 $92,266.70 2569.5 $93,633.21 $94,999.72 $91,6[,8.55 $93,025.30 $94,404.05 $95,781.82 ~7! ';31 .), "Total 1991 Budget .: Est. New Accts With a 60 Cent pet' Quat'ter' Inct'ease $92,396.90 $93,785.90 $95,174.91 $96,563.92 150 10203 $371.,799.84 $374,860.74 $377,921.54 - '1 " J :::.~\h:'-t.i;?_s_=___.E.sJ;jJJL~t..~d N<=>w A~lnt.s is based ,.,1', hist.-,r'ic<"ll :t.1:end......and -- prc0ected decrease in building in 1992. _ Estimated customers billed is based on estimated January , 1 gg;::. rll~t'-'n1er's plll~ nPI<l "'........""y,t~ c:;rr...",ri PVPI'", 1 y ,-.vpr the YF'<"lt'. \~ ,- " , '-J c 0 '" L '" 0. E ~ 0 U '-' '" co' 'U :> '" '" :> c '" > '" '" :-J " w >-~ r..-,N > .. ",M M ..J .. ..N 18.... ~N z", H..... CLN o (J ..... '" CI'fC,'i'i l :.- ~ :; I >D 1 W 0 ~ b I. ~ b <0 In I' H '0 0l b wW P. (~ V" 00 b =.0... ~ ",p ,'" l; :, r :~ , , ~ , , , , , , , r , , , , , , , , , , , , , , , , , , , , , o z -, "- '" ill ~ W I I <Xl I~ 17 N '-' ~J'l!:r;1 1;[, "I.',I_;I~JJ I 1':':1' ,1:1, , 1,1 I ~I ro 0 0 ro I ~l 0 0 0 0 0 0 0 '" ! ~ I~ "' M 0 0 ., 0 0 0 0 0 0 0 0 0 0 0 0 M 0 <Xl '" '" 'M I. 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CITY OF ANDOVER ''-.~ REQUEST FOR COUNCIL ACTION AGENDA SECTION NO. DATE January 7, 1992 ORIGINATING DEPARTMENT Organizational Item Admin. ITEM NO. Approve 1992 Water & Sewer Rates BY: James E. Schrantz The City Council is requested to approve the adjusted water and sewer area and connection charges and the water rates. The rates are adjusted pursuant to established ordinance and resolution spelled out in the attached resolutions. The Debt Retirement/Capital Depreciation part of the water usage rate changes from 34 cents to 35 cents making the new water usage rate go from 94 cents to 95 cents/1000 gallons. ,~ - The area rates for water and sewer are adjusted by the ENR index as was the water usage rates and the water connection charge. The connection charge for sewer is adjusted by 5%. See the attached memo for the calculations. Attachments COUNCIL ACTION MOTION BY r- \.._' TO SECOND BY ~J CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION SETTING RATES FOR PERMITS, CONNECTION FEES, SERVICES, AND WATER USAGE PURSUANT TO QRDINANCE NO. 55, SECTION 3 AND RESOLUTION NO. 101-81. ' SECTION 1. 2. 3. 4 . 5. 6. THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY RESOLVES: REFERENCE 1 WATER PERMIT FEES ORDINANCE 55 Service/Connection................$50.00...Section 21/22 Tapping Main......................$15.00...Section 9 Disconnection Requests............$15.00...Section 12 HVAC............................. .$15.00.. .Section 20 Underground Sprink1ers............$15.00 Re-inspection (ALL)...............$15.00 SECTION 2 SERVICE CHARGES 1. Testing Up to 2" Meters...................$20.00 Up to 3" Meters...................$25.00 Up to 4" Meters...................$30.00 Up to 6" Meters...................$35.00 2. Violation Penalties Shut-off (8:00 a.m. - 4:30 p.m.)..$20.00 Shut-off (After Hours)........... .$30.00 , '\ o SECTION 1. 2. 3. 4. SECTION 1. 2. SECTION 1. 2. 3 . 3 WATER METER CHANGES 5/8" Meter.......................$120.00 1" Meter........................ .$215.00 1-1/2" Meter.....................$410.00 Special Sizes....................Cost plus handling 4 UNIT CONNECTION CHARGES Residential.....................$1070.00 Non-Residential, Per REC........$535.00/unit whichever is or $5350.00/A, higher 5 WATER USAGE RATES Billed Quarterly................$5.00 Minimum Per Quarter.............$7.00 PenaltY/Late payment............10% + .95/1000 gallons SECTION 6 The rates charges as shown shall be effective January 1, 1992. 7th Adopted by the City Council at a Meeting this :J ATTEST: Regular day of January , 1992. CITY OF ANDOVER Kenneth D. Orttel - Mayor Victoria Volk - City Clerk o -, o .F~ \.J CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. " A RESOLUTION ESTABLISHING SANITARY SEWER RATES AND SANITARY SEWER CONNECTION CHARGES, TO BE EFFECTIVE JANUARY 1, 1992 PURSUANT TO ORDINANCE NO. 32, RESOLUTION NO. R68-81, AND COUNCIL ACTION MAY 28, 1987. THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY RESOLVED: Pursllant to Ordinance No. 32, Resolution No. R68-81, and Council action of May 28, 1987, Sanitary Sewer User Rates and Sanitary Sewer Connection Charges are hereby established to be effective January 1, 1992 as follows: Sanitary Sewer Fund A Sanitary Sewer Fund B Connection Charges Sanitary Sewer Area Charges $$8.00/month/unit $12.00/month/unit $256.65/unit connection $927/acre A unit shall be as defined in Ordinance No. 32, or by determination of the Metropolitan Waste Control Commission. PASSED bY,the City Council of the City of Andover this 7th day of January , 1992. CITY OF ANDOVER ATTEST: Kenneth D. Orttel - Mayor Victoria Volk - City Clerk ~ CITY of ANDOVER 1685 CROSSTOWN BOULEVARD NW. . ANDOVER. MINNESOTA 55304 . (612) 755-5100 MEMORANDUM utility Billing, City Clerk, Building De~., Public utilities, Engineering, Planning' \ TO: COPIES TO: FROM: DATE: Sewer ~ Water Files REFERENCE: James E. Schrantz, Public Works DirectO'rjEng. / Januarv 2. 1992 v MunlclDal Wa~er Sys~em & Sanitary Sewer Ordinance Adlustment fer 1992 (Per Ordinance 55A & Res. 101-81 POllCY procedure and Adjustlng the Munlcipal Water Municipal Water System Ordinance adopted 12/15/81) (per Ord. 32 Resolution R68-81 & Council action May 28, 1987) WATER AND SANITARY SEWER AREA CHARGES ADJUSTED BY E~R May 1981 (ENR) 3291 Sanitary Sewer January 1981 ENE 3236 April 1985 (E~R) 4205 (Ne\o.1' base $900.00) July 1986 (ENR) 4431 '\ July 1987 (ENR) 4484 ,J D8'cember 1987 (ENR) 4494 Decembe::- 1988 (EN?,; 4583 Estimate average 1989 as 4628 December 1989 (ENR) 4805 Estima~e average 1990 as 4920 December 1990 (ENR) 4799 Estima~e average 1991 as 4920 December 1991 (ENR) 4933 E:stima:e averaae 1992 as 5000 WATER - Water connection charge for 1992..................51070.00 5000 x $900 420~ $1070 Debt Retirement/Capital Depreciation Pare or Water Usage Rate for ~ "'..... .... ... - ..I .... 5000 x $0.23 = $0.349 3291 . . . . . . . . . . . . $ .35 (recommend $ .35 ....$ .35 WATER USAGE ~~TE 1992. ..., ......... ...... ..S .95/1000 gal. AREA SPECIAL ASSESSMENTS FOR 1992........ ..$ 9a8/Acre 5000 x $650 = $988 3291 u SANITARY SEWER - Sanitary Sewer Area 5000 x $600 = $927 3236 . . . . $927 /acre Sanitary Sewer Connection charges 5% increase per resolution MFMOWATERSEWERADJUST .., .$255.65/unit o .l~i' " --'-"''''''\ ~~ ":'I. ".'.'. j, til! '\ ,I .", !,~, .;4' ~~,~~;g, CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE January 7, 1992 AGENDA SECTIQN NQ D1Scusslon Items ORIGINATING DEPARTMENT Planning '~ David L. Carlberg BY: City Planner REQUEST The City Council is asked to table this item pending further review of the Zoning Ordinance by the Planning and Zoning Commission in regard to signs. '-- ~ r COUNCIL ACTION SECOND BY ~J ~-<~'~'".~''''' ,f '\, "'i!r. ;1' >> :II . j' '" ~~; CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE January 7, 1992 Discussion ORIGINATING DEPARTMENT Planning '~ David L. Carlberg BY: Ci ty Planner FOR AGENDA SECTION NO. ITEM NO. /b. Consider ACCAP Proposal REQUEST The Andover City Council is requested to consider a proposal by the Anoka County Community Actions Programs (ACCAP) to purchase a multi-family property of 4-6 two (2) bedroom units in a neighboring community and to contract with a housing service provider. The purpose of the project is to combat the increasing number of homeless people in Anoka County. The ACCAP is asking the City to allocate a minimum of $7,750 to the project from 1992 CDSG funds. Please consult the attached letter from Patrick McFarland, Executive Director of the ACCAP dated December 12, 1991. '-- Note: The property, although being purchased in another community, is intended to serve housing needs county-wide. MOTION BY \ '-- TO COUNCIL ACTION SECOND BY C) Mr. Dave Carlberg City Planner City of Andover 1685 Crosstown Blvd. N.W. Andover, Minnesota 55304 ANOKA COUNTY COMMUNITY ACTION PROGRAM, INC. 1201 89th AVENUE NE . SUITE 345 . BLAINE, MN 55434 . PHONE 783-4747 . FAX 783-4700 '0_.. . R"\ E (, r: ~ V:? ~ ::: ~-: .~ ~ tff t r : i ' I DE~ 2 0 ;991l", ,- December 12, 1991 CITY OF ANDOVER Dear Mr. Carlberg: Anoka County, like the rest of the U.S. has been experiencing an increase in homelessness. Anoka County and nonprofit emergency servioe providers have been addressing the need primarily through temporary motel and shelter placements, at times outside Anoka County. However, as the numbers increase and other counties use up their resources that might otherwise be available to homeless persons in Anoka County, we are oonoerned about what will happen to people with a housing crisis. C) After considerable disoussion, we have identified a means to insure availability of well managed, decent and cost effective temporary housing. ACCAP proposes to useFy 1992 CDBG funds to purohase a mUlti-family property of 4-6 two (2) bedroom units and to contract wi th a housing service provider. This faoili ty is planned to be in a neighboring community and will serve needs county-wide. The service agency will provide one or more live-in managers and housing support services. The ourrent issue is funding for the projeot. ACCAP is requesting that each community that is receiving 1992 CDBG funds contribute a fair share of that resource to this project, recognizing that this service will benefit all of the oommunities. We see this as a reoi.atively palnles,> \-lay '':0 51."oj,)f'0.i::t. hC"IU:~iji~ feu:. ch~ very :1t=t:::iy .:.n our community. We are asking that the City of Andover contribute a minimum of $7,750 to this worthwhi Ie projeot. This is an eligible use of CDBG funds and will not affect the percentage available to support public service activities. Because we would purchase a building, the activity for HUD's records is acquisition, not public services. ~ Thar.k you for your consideration of this request. ACCAP has been privileged to enjoy a fine oooperative relationship with governmental units in Anoka County to provide necessary services to persons in need. We believe this is an excellent opportunity to continue that tradition. I or a member of ACCAP's staff will be happy to answer ,any questions you may have. If this is acceptable AN EQUAL OPPORTUNITY EMPLOYER :~) to you, please contaot JoAnn Wright at 421-4760, ext. 1178. Please feel free to call me at 783-4728. Sincerely, 4i::/~p'J~ ~t~iCk McFarland Executive Director " PM/oo :_) I~J ANOKA COUNTY COMMUNITY ACTION PROGRAM, INC. ,,' '" " .-J /tI~f~""""'''~''''''t\ '."~.'.'.... '!~ if 1 1\.1 ~, I ~'" ,,# , """"-,,,,,"' CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE January 7, o ORIGINATING DEPARTMENT Planning '~ David L. Carlberg BY: Ci ty planner AGENDA SECTION. NQ D1SCUSS1on ITEM NO. II. the Compo Plan Ashford Develop. REQUEST The City Council is requested by Jerry Windschitl to direct Staff to prepare a Minor Amendment to the Comprehensive Plan to include 13 lots being developed by Ashford Development in the Metropolitan Urban Service Area (MUSA). The lots requested are a part of the Weybridge Plat. A public hearing on the amendment will not be required because the request is consistent with the Comprehensive Plan that has been submitted to Metropolitan Council. '--- staff has determined that this request will take a minimum of 8 hours to complete and could be submitted to Metro Council in two or three weeks. This includes report preparation and photocopying time by City Staff. TKDA will also be involved in calculating sewer flow projections for the area requested. The attached map indicates the area requested to be included in the MUSA (Lots 1-13, Block 1). COUNCIL ACTION , MOTION BY \- - - TO SECOND BY C5Jl,( ," ,. ) ~ '" '" o '" .. '" ... .. '" .. en n '" H '" ... H o Z 8:l:1N::C: It> t::t N pl t-oONf'\" ,,.. ~ ~ '" ~ ...... 0 1Il '" ~ 0 "t~~~ "' ..)0 "'''' ~ O\lI\tnOo OWrt"l1l 0"" ....... ~ 0 ,,~ )0 .. .. o o ~, .. " .. .. / ') '-~, '", .. 0 ~ ~ H .. Z '" '" .. .. '" en .. a '" en '" H a <1 ~ H '" .. '" .. '" 0 '" )0...,-<)0 bCJ\~lIl O'....I1P" 0011H1 < '< 0 .. I " " "'''' .. ~..... "'~'" "'''''''.. 2: t::t 1Il -< "'0" '" P'OJ VI)>I.....O W -< rt"'tl o l1l....a .. ~ .. c ~ .. " H ~ o ~ :I " 'tl o " .. " ~, o " H " o A I I CIIY OF ANDOVER L ___ L]..=- .:2",Nl)("':\!EF':-- F'i...../l~:. - --S8Y'18'()J' ~:iW,;...,._ 941.40 40 GAUGHAN LAND, INC. I'; GAUGHAN lAND, INC ...... G'IUGIt 'IN ('I NO,INc, ">CA"'t""''''''"''''"'~''''\\> '..."'\:'. 'Ci " :~j ~ /'~ l"ji '\....J ~"', ,l' """,....... .' ,,' '~,!'If".jl!II'if'f;'lii CITY OF ANDOVER REQUEST FOR COUNCIL AcrION DATE January 7, 1992 AGENDA SECTION NO. Discussion Items ITEM Junkyard License NO. 1 \a. Renewa ORIGINATING DEPARTMENT ~ Planning ~ David L. carlberg BY: city planner AP.~~~fD FOR AG \~ BY: / tj J REQUEST The city Council is asked by John Imre owner of Rite Away Auto and Bill Batson owner of the property to approve the 1992 Junkyard License of Right Away Auto located at 1856 Bunker Lake Boulevard NW. The renewal application and all necessary support documentation was received by the City Clerk on December 30, 1991. . '- MOTION BY '- TO COUNCIL ACTION SECOND BY .~ o .:] CITY of ANDOVER PPLICATION FOR JUNKYARD AND JUNK DEALER'S LICENSE RENEWAL 1992 I. Residence Address Business Name Business Address Property Legal Description (A tach Separate Sheet) -Z '-0,;- {37~ Business 3.=3Cj-uJ(Q-; Telephone Number: Residence partnership Name rI/A- Address Phone II. Required Information (please check off if included) vr Certificate of Insurance V Bond ~. Motor Vehicle Dealers License (State of Minnesota) Renewal Fee ~ Inspection Form (completed by City of Andover staff) RENEWAL FEE: $750.00 NOTE: Application will not be accepted unless all ordinance requirements are met. I understand that falsification of informat' form or violation of Andover ordinan. ~ NQ.~ revocation or suspension of my licens~. f . . / requested on this y be cause for S1 ************************************ OFFICE USE ONLY Insurance Expires /-1-9.3 License Granted License Number and date License Denied Bond Expires /-1-93 ***************************************************************** 'lCA"'.'''''''C''''''''''''',,\ N ~ , I ~) '~'... ~ ) " /' l;,~~-'t, CITY OF ANDOVER REQUEST FOR COUNCIL ACTION AGENDA SECTION NO. DATE ORIGINATING DEPARTMENT January 7, 1992 staff, Committee Comm. Finance Howard D. KOOliCk~ BY: Finance Director APPR~ FOR '(S lb BIf'/ -v ~JM Deerwood Estates street . \3. Light Discussion REQUEST The Andover City Council is requested to review the information relating to street light fees in Deerwood Estates and provide direction to the Finance Department regarding the developer's outstanding street lighting fees. BACKGROUND , Riverside Development is the developer of Deerwood Estates, which consists of 11 lots. street lights were installed in september of 1988 and the City began billing the lots in July of 1989. As is done with all developments, initially all bills were sent to the developer. The City then relies on the developer to either pay the bill, forward it to the new owner if it has been sold or return to us with the name of the new owner. All July 1989 bills were paid. However, subsequent quarterly bills mailed to Riverside Development were not paid, returned or forwarded. In early 1991, the City finally received information regarding the proper owner of all lots. Adjusted billings were sent to and paid by all owners. These bills charged the owner for all street lighting fees from the date of closing. Charges prior to that date were still the responsibility of Riverside Development. As of December 31, 1991, all but two lots have been sold to individuals. However, five other lots have balances relating to Riverside Development which have not been paid. These five properties are as follows: Lot 3 Block 1 Lot 1 Block 2 Lot 2 Block 2 Lot 1 Block 3 Lot 4 Block 3 Total $ 70.15 $ 82.23 $ 17.90 $ 87.01 $ 98.17 $ 355.46 COUNCIL ACTION \..- MOTION BY TO SECOND BY o ~J ~ These five properties did not have the above balances certified to the County for collection in November since the Finance Director wanted additional time to study the problem and potential solutions. Riverside Development still owns two parcels in the development. These two properties currently have balances of $148.03 and $116.07. Neither of these properties was certified to the County in November and no payments have been made since 1989. The Finance Department has identified the following potential solutions and the advantages and disadvantages associated with each. 1. Assess the unpaid fees against the property. Advantages - This solution will result in eliminating the delinquencies. Our ordinance allows this procedure. the person This most likely the City from these Disadvantages - The property owner is not responsible for the charges. will create ill will towards five properties. 2. Transfer the outstanding amounts to the two properties owned by Riverside Development. Advantages This option results in the proper individual being responsible for the charges. It also eliminates the amounts from the current property owners accounts, which will make them happy. These amounts could then be assessed in the fall if not paid. Disadvantages - I am not sure if this is legal. I will be checking with the attorney before the meeting to determine the legality. 3. Write-off these balances. Advantages - This option eliminates the amounts from the current property owners accounts, which will make them happy. Disadvantages - This option sets a dangerous precedent of the City willing to write-off developer balances simply for non-payment. It also results in lost revenue for the city. /, ,~ 4. Try to collect through appropriate legal action. Advantages This option, if successful, will result in the proper individual being responsible for the charges. Disadvantages - This option can be costly even though it would be small claims court. Also, there would be the possibility that the city could lose in court. 5. Have the Building Department hold any permits on the two lots owned by Riverside Development until the amounts are paid. Advantages - This option would result in the proper individual being responsible for the charges. Disadvantages - There is no guarantee that the permits will ever be requested for the two lots. In the meantime, the delinquent amounts will continue to appear on the property owners bills which has in the past made them unhappy. CITY COUNCIL OPTIONS ~-) 1. Direct the Finance Department to proceed with one of the above options. 2. Direct the Finance Department to proceed with other options as determined by the City Council. 3. Table this item to a future meeting to allow the Finance Department to provide additional information. FINANCE DEPARTMENT RECOMMENDATION If legal, the Finance Department recommends transferring the balances to the two lots owned by Riverside Development. This option results in the proper owner paying for the charges without the City incurring large costs or ill-will from residents. If this option is not legal, the Finance Department does not have a recommendation for the City Council since all other identified options have disadvantages that need City Council consideration since the problem was not caused by the property owner but by the developer and in part by the City not following up on this in a timely manner. , " ; ,---,/ CITY OF ANDOVER REQUEST FOR COUNCIL ACTION January 7, 1992 DATE " AGENDA SECTION NO. staff, Committee, Comm ORIGINATING DEPARTMENT Engineering ITEM West Park pond NO. Ili. Dredging BY: Todd J. Haas The City Council is requested to approve a request by the Park and Recreation Commission to allow the developer, Hills, Inc., to dredge the shaded area (see agenda item from the November 19, 1991 meeting) which is located in the Hills of Bunker Lake West Park and have the City Attorney prepare an agreement between the City and developer. Tony Emmerich, Vice president of Hills, Inc. will present this item to the city Council. staff has enclosed backup from the November 19, 1991 meeting. '-- , , MOTION BY TO COUNCIL ACTION SECOND BY '-- . ~ ~~) Regular City Council Meeting Minutes - November 19, 1991 Page 7 (Consider Peach Associates. Inc.. 'Proposal. Continued) some type of fundIng for that program, noting the $2 per capita required by most programs. Support staff can be included in that amount. Right now he has been doing the agenda packets. but it is not as high a priority as many of his other responsIbil ities. Marcie Peach explained she is paId for the MInutes of the CommIssIon under the contract wIth Peach Associates: however. the responsibilites are beginning to exceed that of normai mInute-taking. Mayor Orttel pointed out the Tree Commission was toid to develop the program but was not given any funding. Council suaaested the Tree Commission determIne a budget and'that Mr. Cariberg recommend what help is needed. the number of hours, etc., so they know how much money is being talked about and that there is support from the Staff regaraIng contract help. -If HILLS OF BUNKER LAKE WEST PARK/PROPOSED DREDGING :_) Mr. Schrantz explained the proposal is to dredge the pond to six to eight feet deep. That depth will elIminate underwater vegetation from chOking the pond. The dredging was part of the originai pian for the development:' however, the Park Board dId not want it done at that time. The proposai comes from a study of that area which determined there is a need for additional pondIng for the deveiopment. The Council was very concerned with the safety and liability of having a pond that deep in a tot lot park. It was also felt that because there is some standing water in that area now, dredging will not add that much capacIty. ,They asked that Mr. Schrantz deteC'mine the amount of acre-feet of addItional storage capacIty that wil I be added by dredging the pond, then bring it back to further consideC'ation. ADOPT RESOLUTION APPROVING VARIANCE/KOB'S ADDITION Council asked that the Resolution include a WHEREAS to Indicate that although the wIdth of the building pad is being varied from, the overall square footage of it does meet the requirements. ,,) MOTION by Jacobson, Seconded by Smith, the ResolutIon grantIng the variance request of Ken Kob to allow for the construction of a single family home on a lot that does not meet the minImum C'equiC'ements of a 150' x 150' buIlding pad in terms of wIdth, with the change to reflect the new sIze of the pad is stiil above the square footage minimum of the ordInance. (See Resolution R188-91) Motion carrIed unaniamously. /'-, <J ~) ~.~-_.".....~.. CA., ;-" -\... , . :'. .} -'. =; '. , " ~ ~" CITY OF ANDOVER REQUEST FOR COUNCIL ACfION DATE ORIGINATING DEPARTMENT Engineering November 19, 1991 AGENDA SECTION " NO. Non-Discussion Items ~ ITEM NO. t . FOR BY: Todd J. Haas BY: / The City Council is requested to approve a request by the Park and Recreation Commission to allow the developer, Hills, Inc., to dredge the shaded area on the enclosed drawing which is located in the Hills of Bunker Lake West Park and have the City Attorney prepare a agreement between the City and developer. Tony Emmerich, Vice president of Hills, Inc., presented this item to the park and Recreation Commission at their october 30, 1991 meeting. History: The park has been developed to plan except for the skating rink area (see park plan). Hills, Inc. had originally discussed this item on January 7, 1988 with the Commission. The result was grade and seed the park and eliminate the construction of the , pond. Additional Comments: By dredging the pond, this will to some extent create additional ponding for the development and the pond would be constructed at no additional cost to the City. The pond should be dredged in a reasonable time frame and seeding, mulching and/or erosion control is required. The pond should be constructed with a six to eight foot depth (to help to eliminate underwater vegetation from choking the pond). COUNCIL ACTION SECOND BY MOTION BY . '\ "'~ TO Andover PJrk Jnd RecreJtion Commission 10/30/91 y[eeting :-.tinules, page: ,- '\ \..~ dated February 12, 1991, which was inserted in the commissioners' packet. The commissioners understand that if Lot 1, Block 7 (future parking lot) is for park dedication, then the land dedicated would be given credit to future park dedication requirements. Therefore, the exception lot would become a developable piece of land that can be built upon. Mr. Haas indicated, that to date, Wayne Bachman is concerned about an agreement propcsed by the city attorney concerning the four lots at County Road 20 and Xenia Street NW. The final plat is tabled until the park board decides to continue to follow the Andover West preliminary plat or decides to acquire Lot 1, Block 7 in trade for the exception lot. Discussion ensued with Jerry Windschitl and Wayne Bachman. Commissioner Auger thought it would be prudent to have Mr. Haas send a memo to City Council, outlining the proposal concerning the trade. The commission also requested that the city attorney draw up an agreement to satisfy both parties involved. ~-.J MOTION by Auger, seconded by Anderson to recommend to City Council to proceed with a land swap, thereby acquiring Lot 1, Block 7 in trade for the exception lot. Motion passed unanimously. Chairperson Kieffer added a contingency to the motion: that land for road access be allowed by the four lots when the platting of the land is finalized. ~ HILLS OF BUNKER LAKE WEST PARK POND The Park and Recreation Commission is requested to reconsider the dredging in the Hills of Bunker Lake West Park as requested by Tony Emmerich, developer of the property. The park has been developed to plan except for the skating rink area. By dredging the pond, this will to some extent create additional ponding for the development and the pond would be constructed at no additional cost to the city. '\ '.~ In discussion, Chairperson Kieffer expressed concern about a possible liability of having a pond in a city park. especially since it would be near the tot lot/playground. The commission would like to make a recommendation to the City Council and have the attorney make an interpretation. 8 " o \J Andover Park and R~creation Cummissiun l0/30/91 ~Ie~[ing ~(iautes. page :; MOT/ON by Anderson, seconded by Auger to recommend approval of the proposal as shown for dredging the pond and leveling the area around it and to ascertain that City Council will address the issue of liability of having a pond near a playground. Commissioner Auger would like to implement a proposal to describe the addition of the ponding. THE MEADOWS OF ROUND LAKE SKETCH PLAN, cant. David Newman of Nedegaard Construction had attended the last meeting to discuss the park dedication for the proposed sketch plan for The Meadows of Round Lake. Mr. Newman had expressed that a tot lot would be difficult to maintain and that residents wouldn't care to live next to one because of the noise. He suggested using land along the lake shore as a mechanism to tie a bike trail to Kelsey, allow protection of the shore line and provide a diversity in parks. At that time, the commissioners felt they should improve and maintain the existing park, not develop a tot lot and were generally in favor of linking a trail system with Kelsey Rou~d Lake Park. However, after further discussions about Mr. Newman's proposals and looking at aerial photos of the area at this meeting, the commissioners felt they would like to reconsider their earlier evaluations. They want to examine possible tot lot park areas and determine its size by the number of residents; forget about the swampy area; and re-examine the existing park, checking its lay-out and equipment, etc. Further discussions with the developer of the area are planned. CHAIRMAN'S REPORT Chairperson Kieffer reported that a follow-up letter was written to Mariar LaPlume in regard to her concerns about Strootman Park. u o ,~) ANDOVER PARK COMMISSION REQUEST FOR PARK R.ECOlIMENDATlON DATE October: 30. 1991 r:EJ.'1 ORIGINATING DEPARTMENT 5. Hills of Bunker Lake West park Pond Engineering ~ BY: Todd J. Baas The Park and Recreation Commission is requested to reconsider the dredging in the Hills of Bunker Lake West Park as requested by Tony Emmerich, developer of the pr:oper:ty. The park has been developed to plan except for the skating rink area (see park plan). By dredging the pond, this will to some extent create additional ponding for the development and the pond would be constructed at no additional cost to the City. The pond should be dredged in a reasonable time frame and seeding, mulching and/or erosion control is required. The pond should be constructed with a six to eight foot depth (to help to eliminate underwater vegetation from choking the pond) . ,--) : :. .6- .: ;~ . ~ ~:~. , " ;. ",! .~. ',j' H ~f~' ~.... (~~ , A .",lo- - ~ .'.- . ~ ;:~ ~" ~-. d: ';~':~}" ." . ~ :- j :.~. ... -'- .',1 :} , ,. ,. ". CJ , , ,-~ ~ " '. ,.I Park and Recreation Meeting Minutes Januarf 7, 1988 Page 2 Chair.nan McMullen queried whether the courts could be better located somewhere else. Commissioner Sabel concurred with stafi' that the present location is satisfactory. Surrounding residents reportedly do not want it relocated. " Project i'L,ancing was discussed. T~ile there reportedly is no money currently budgeted for this project, Commissioner Kinkade suggested placing it in next year's budget. Mr. stone suggested cutting back on other orojects and just i'inishing "..hat has been started. Chai:::lan McMulJ.en i'el t that per- haps $1,000 of undedicated money could be taken from the dedication fund. (Commissioner Strootnan arrived at 8 :13 p.m.) Motion was made by Commissioner Kinkade, seconded by Commissioner Kieffer, to authorize staff to go for soil borings, to be evaluated, and respond back to the park Soard at the first meeting in June, recommending further procedures. - Commissioner Kinkade felt that surrounding residents should be info~d. Mr. Haas agreed to send out letters informing them' of the issue and invit- ing them to the second meeting in June. Chair.nan McMullen suggested there be an article placed in the newsletter regarding the Northwoods Tennis Court issue. Upon voice vote on the motion, all voted yes. Motion carried. HILts OF BUNKER tAKE POND ! Chairman McMullen reviewed the proposed Hills of Bunker project, relative to the park Board. He reported that following the city council's approval at their last meeting, the project developers discussed the pos- sibilitl of trading the grading and seeding for doing ponding, estimated at $1.50 to $2.00 per foot, totalling an estimated $11,000. Chairman McMullen had invited the developers to the nex~ Park Soard meeting for further discussion. :1r. Stone felt that the pond would be a benefit to the developers. Com- missioner Iieffer asked what would happen to the top soil removed in the excavation. Mr. Haas suggested that staff contact Burt Kraabel for his ooinion on the estimated $11,000 for grading and seeding. Chai.-man McMullen felt the cit-f '..ould want to keep the dirt, bu.t Mr. Haas didn't feel there would be aIry excess after working the park. staff noted that the ponding issue was not part of the previous motion regarding this project. Further, the softball field and sheltered area is part of the grading and seeding of. the pari(. Commissioner Kinkade stated that he reels the Park Board "olOuld want the orig:inll agreement, as stated in the motion. He added tha.t the developers should grade and seed the area of the ball i'ield and perimeter, make the pond, and the city takes the dirt. Chairman McMullen explained that the pond '.d1l onl7 go as far as the park property". Mr. Haas stated that the . '\ ',J '\ '- ) J ......~/ \. Park and Recreation Meeting Minutes January 7, 1988 Page 3 original agreement included the grading and seeding plus the $11,000. They now want to use some of the money to put in the pond. Commissioners Kinkade, Kieffer, and ~troot~an concurred that the city should receive the $11,000. If the developers want to put in a pond, they should do so at their own expense. Mr. Haas agreed that the grading and seeding is needed rather than the pond. Motion was made by Commissioner Kinkade, seconded by Commissioner Anderson, that the agreement regarding the Hills of Bunker Lake stands as is, and if the developer wants to create a pond we will allow it, at no cost to the city, and we get the dirt, which will stay in the park for the grading of the rest of the park property. Chairman Mc:'!ullen revie.,[ed -,;hat he considered the original agreement to be, stating that the developers fulfilled their obligation with the park land and $11,000. They merely agreed to do the grading and seeding above and beyond the agreement in order to get it done this year. staff was directed to provide the developer with a layout of the park. Commissioner Strootman concurred that the city, needs the money to develop the park. Upon voice vote on the motion all voted yes. Motion carried. SOFTBALL SCHEDULING Chairman McMullen reiterated that the Park Board will still be accept- ing applications in Januarl for softball scheduling. A final decision will be made the first meeting in March. Commissioner Kinkade suggested, and the Commission concurred"that the city/Park Board, attempt to maintain better communications with the Andover Athletic Association. REPORT FROM PUBLIC WOR.l\S Nothing. REPORT FROM THE P ARK CHAIRMAN Chairman McMullen reported rece~v~ng a call from Richard Seeling, representing the st. Francis Hockey Association, requesting hockey time: Mondays 5:30-9:00 p.m., Wednesdays 5:30-6:30 p.m., and Saturday 9:00 a.m.- Noon. Following discussion, a motion was made by Commissioner Sabel, seconded by Commissioner Strootman, to accept Mr. Seeling I s requested times: Monday 5:30-9:00 p.m., Wednesday 5:30-6:30 p.m., and Saturday 9:00-Noon. However, on Saturday, there is no attendant, therefore, no warming house. Also on Saturdays, it the rink is not shoveled, it is up to them to shovel it. All voted yes. ~~tion carried. /'1 '---/ CA""'~"'C'='~"'" ,/y' .,,~ t\ ~\ ,'9 '~;~, J ''\,'i~!",-,_/ ,,,,,,,~~",,...,., CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE January 7, 1992 ITEM NO. IS. staff, Committee, Comm. owers greeemen District #11 Community Education , Admin. t James E. Sch antz AGENDA SECTION NO. ORIGINATING DEPARTMENT BY: The City Council is requested to approve the attached Joint Powers Agreement with School District #11 Community Education Department dated December 9, 1991. I have a copy of the old agreement if any of the Councilmembers wish to have a copy. Attached: Memo from Dennis Carlson, Community Education Director Joint Powers Agreement '- / MOTION BY COUNCIL ACTION SECOND BY ',- TO Anoka-Hennepin Community Education Department o 2727 Ferry Street North Anoka. MN 55303 (612) 422-5326 Dennis Carlson, Director '0__- Date: December 13, 1991 In~ ~~~ 8" fJ;'~ ~. ,7 .,>", "C'~' rol,,;! !:._:-:- {, 'i ;J' i{: 1 u ,. I! I -"'.._-~ 1 ,j H U DEe J is 199-1 'l.} j1 _ '.b!J --~.,/''''' CITY OF MJDO\!f:'R '-. , To: City Council Members and City Staff From: Dennis Carlson, Community Education Director Re: Joint Powers Agreement I am enclosing the School Board approved Joint Powers Agreemen't for your consideration. We would like to seek approval from your City Council at this time. The School Board is open to your consideration of this document and is willing to consider changes if you feel they are necessary. Let me know when we could meet with you to finalize this agreement. :J Thank you for your consideration of this matter. '::J Anoka-Hennepln Independent School District No. 11 ,:) ~ ,j JOINT POWERS AGREEMENT FOR THE COMMUNITY SCHOOL PROGRAM AND FACILITY USE " (Final Draft - School Board Approved 12/9/91) THIS AGREEMENT, made and entered into this between the Anoka-Hennepin Independent School School District and the Municipality of Municipality) who are parties hereto. day of 1991, by and District No. 11 (hereinafter called (hereinafter called the WITNESSETH: WHEREAS, pursuant to the authority granted by M.S. 471.59 and M.S. 121.85 to 121.88 (Subd. 1-5), the School District and several municipalities within said district entered into a Joint Powers Agreement on , to implement a Community School program within the participating communities, in order to provide recreational, educational and social services to the citizens, and WHEREAS, the School District is committed to provide a basic level of service for a Community School program for all residents of the school. district regardless 01 municipality of residence, which may include, but is not limited to, the delivery and administration of youth, teen, and adult programs, facility use, and school and community involvement, and WHEREAS, the school district encourages each Municipality to provide supplemental funds for optional services, which may include, but are not limited to, the delivery and administration of increased levels of basic services, summer program, key communicator, and joint use of school and municipal facilities, and WHEREAS, the parties thereto desire to make certain changes in said previous agreement. and WHEREAS, the parties agree that all previous Joint Powers Agreements are superseded by this agreement, and NOW, THEREFORE, the Community School program, as one part of the District 11 Community Education program, shall be administered by the Community Education department of the school district with all rights and responsibilities pertaining thereto, except as provided within this agreement and any optional service agreements, and BE IT FURTHER AGREED, by and between the parties as follows: Advisory Committee Responsibilities A. The Community School Advisory Committee shall perform an advisory function to the Anoka-Hennepin Community Education Advisory Council. Its major responsibility shall be, but not limited to, the following : ,', ,--.J 1. Give direction and recommend policy, to the overall development of the Community School program as it relates to District No. 11. 2. Recommend an annual budget for community school programs and service levels as ,part of the district wide budget setting process. B. Meetings shall be as needed, but no less than two times a year, and otherwise as specified in rules and procedures. C. The Advisory Committee shall have no taxing power. Community School Advisory Committee Membership A. One member shall be appointed by the governing body of each participating municipal governmental unit (Anoka, Coon Rapids, Andover, Champlin, Blaine, Ramsey, Dayton, Brooklyn Park and Ham Lake). B. One member each representing Elementary and Secondary Principals. C. Additional at-large members as agreed upon by the membership. D. The Director of Community Education shall be an Ex Officio member. :J E. The term of members and officers shall be for the calendar year. Members shall be eligible for reappointment. The Advisory Committee shall elect its own officers, in addition, shall adopt its own rules and procedures that are consistent with the terms of the agreement. Budget Development A. The Community School budget shall set forth the proposed program of acl1vltles to be provided on a districtwide basis, and within each of the participating municipalities and shall be reviewed annually. B. The Director of Community Education shall recommend the Community School program budget to the Community School Advisory Committee, which will then make recommendation to the Anoka-Hennepin Community Education Advisory Council. The Advisory Council will incorporate the Community School budget into the overall Community Education budget, and make recommendation to the school board. C. The Director of Community Education shall submit, no later than June, the proposed basic services for the following calendar year to each participating municipality along with a proposed agreement for optional services to be purchased by the municipality. D. The municipality shall act upon the proposed agreement for optional services for the following year no later than December. E. Upon approval of the agreement for optional services, the municipality will be billed for one half of the approved amount payable to the School District in June, and the final payment shall be billed and payable in January not to exceed - \ the approved amount. '--../ ,r "- '-~ ~J ", '-) F. The Director of Community Education shall prepare an annual report, and/or additional reports, as agreed upon with individual municipalities. These reports shall include a summary of programs and services, participation and enrollment data. and other pertinent financial data. . " Rights and Responsibilities A. School District 1. The school district, through the Director of Community Education, or his/her designee. shall administer the Community School program including the basic services and optional services purchased by the municipalities. All personnel under the Community School program shall be considered to be employees of the School District and shall come under the school district's terms and conditions of employment. 2. The school district shall fund 100% of the basic services. 3, The school district shall appoint two principals to the Community School Advisory Committee. B. Municipality 1. The municipality shall fund 100% of the optional services. 2. The municipality shall appoint one representative to the Community School Advisory Committee. 3. Future 'employment or transfer of a Community School Coordinator or Assistant Coordinator shall be done in consultation with the governmental body within which the school is located and the Building Principal. 4. Specific personnel issues raised by the Municipality should be given to the Community Education Director in writing for resolution within established school district policies and procedures. The Director shall make his/her best effort to bring the issue to resolution with the Municipality. School and Park Facilities A. Use of school facilities shall be in accordance with the administrative handbook of the School District. Use of municipal facilities shall conform to policies established by each governmental body. B. Each governing body shall be responsible for the. maintenance and repair of their facilities. The Director of Community Education shall bring to the attention of the appropriate municipal or school official items in need of repair or maintenance and a suggested time when the maintenance might be performed so as not to disrupt programmed activities. ~~ C The construction of any new facilities shalI be the prerogative. and responsibility of each governmental body. D. In order to minimize duplication and thereby reduce costs, the parties are encouraged to enter into supplementary maintenance agreements for each project or facilities jointly used, taking into consideration sharing of staff and equipment, rental of equipment, joint purchase of equipment, etc., for park development and maintenance purposes. . Liability: Each party shalI assume sole responsibility for injuries to users by its facilities while the facilities are being used. Each party shalI secure proper liability insurance to provide for any such claim. Length of Agreement and Termination: This agreement shalI take effect upon approval by the School District and the participating governmental. bodies. It may be terminated as it pertains to any of the parties by providing at least one hundred eighty (180) days written notice to the Community School Advisory Commillee. City councils shalI review the program annu'alIy and may increase or decrease their individual budgets for the Community School program. IN WITNESS WHEREOF, the parties hereto have executed this agreement effective the day and year first above written. \ ,_ ) ANOKA-HENNEPIN INDEPENDENT SCHOOL DISTRICf NO. 11 By Chairperson Clerk MUNICIPALITY BY Mayor Clerk '\ " / {'CA"'.""""""'~"""~\ ~ .~ rt ~_ 0, ':t........li , if "'!\, j -'~~~-~.... -~/ -"'~~_/,/IIl-ji'l' CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE January 7, 1992 staff, Committee Comm. ITEM Bond Call/Defeasance NO. I~. Finance Howard D. Koolick \K BY: Finance Director APPR~. 'EEjD AGE' ~ if' FOR AGENDA SECTION NO. ORIGINATING DEPARTMENT REQUEST The Andover City Council is requested to review the information included with your packet from Springsted Inc. regarding the call, defeasance and refunding of two of the City's bond issues and provide direction regarding this matter. A representative of Springsted Inc. will be at the meeting to discuss the information. BACKGROUND "-- Mr. Bob Thistle of Springsted Inc. contacted me in mid-November regarding the potential savings relating to the defeasance and refunding of the 1985A and 1986A Bonds. springsted Inc. is a financial consultant primarily dealing with bond issues. They identified these two bond issues as being potential candidates for refunding and/or defeasance. Mr. Thistle will be present at the meeting to discuss his firm's recommendations. CITY COUNCIL OPTIONS 1. Adopt the resolution (which will be handed out at the meeting) providing for the issuance and sale of $1,115,000 General Obligation Refunding Bonds, Series 1992A. 2. Do not adopt the resolution thereby indicating the City Council's decision to not refund or defease either bond issue. 3. Table this item to a subsequent meeting in order to gain more information from City staff. COUNCIL ACTION MOTION BY '-- TO SECOND BY ~) il'C}\r'f",,"e""T""""",,,\ j,;~.,. 'i',", ;1 ~ 'I:. J ~~~ '/ ""I.,"rI!l;.,.>,flIO" CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE January 7, 1992 AGENDASSE~nONC 'tt NQ ta~t, omm1 ee, Commissions ORIGINATING DEPARTMENT Fire Dept. ITEM NO. 1'7. Order Ad for Bids/ Refurbish 4881 BY: V. Volk A representative of the Fire Department will be present to talk to Council about the refurbishing of 4881. Attached is a copy of the specifications. V:Attach. ,,- '-- MOTION BY TO COUNCIL ACTION SECOND BY SPECIFICATIONS FOR APPARATUS REHABILITATION o For City of Andover, Minnesota Information for Contractors Sealed proposals are desired from reputable makers of automobile fire apparatus in accordance with these specifications and with the advertisement, a copy of which is attached, for the refurbishment of a 1979 Ford fire department pumper truck. as ~) RELIABILITY OF CONTRACTOR: Contractor shall furnish satisfactory evidence that he has the ability to refurbish the apparatus as specified, and shall state the location of the factory where the apparatus is to be rebuilt and any future service work performed. SUBMISSION OF PROPOSALS: Each proposal shall be submitted in sequence with the attached specifications for ease of checking compliance of bids with bidders specifications. All proposals shall be submitted on manufacturer's letterhead, and not a reproduction of these specifications. PROPOSAL GUARANTEE: Each proposal must be accompanied by a Bidder's Bond in the amount of 10% of the bid submitted herewithin as a proposal guarantee, which it is agreed by the contractor will be forfeited in the event this proposal is accepted and the contract is not executed. DELIVERY AND OPENING OF PROPOSAL: Each proposal and all papers bound and attached thereto, together with the proposal guarantee, shall be placed in an envelope and securely sealed therein. The envelope shall be marked "Bid On Fire Equipment Refurbishment". proposals will be received at or prior to the time set for the opening of bids. proposals received after the "bid opening" will be returned unopened. The bids will be opened publicly and read aloud at the time and date stated on the advertisement for bids. , , ,~) REJECTIONS OF PROPOSALS: The right is reserved to reject any or all proposals or to accept such proposal as is in the best interest of the City. ~:) proposals may be rejected for any alteration, erasures, or penciled entries. No bidder may withdraw his proposal for at least 30 days after the scheduled closing time for the receipt of bids. ~) COMPLETION DATE: Bidders shall indicate in their proposals the number of working days for delivery of the completed apparatus, from the date of bid acceptance. PRE-BID CONFERENCE: A pre-bid conference shall be conducted at the Andover Fire Department Headquarters on at before the bid opening, at which time the subject vehicle shall be available for inspection and Fire Department personnel will be available for detailed explanations of the specifications. PRE-CONSTRUCTION CONFERENCE: A pre-construction Conference shall be conducted at the Fire Department Headquarters, at which time all final work shall be approved, prior to any service being performed. A factory employed designed engineer shall be present during the pre-construction conference to answer any design, and/or engineering questions relating to the repair of the apparatus. All expenses for travel, meals, and lodging shall be the responsibility of the successful Bidder. Bidder shall indicate intention to rovide the re uired re-construction con erence 1n t e proposa pac et. INSPECTION TRIPS: Two inspection trips for four Fire Department personnel shall be made to the facility where refurbishment of the apparatus is to be completed. Successful bidder shall consult the Fire Department committee chairman as to the proper timing of inspection trip(s). Air travel (for distances over 150 miles), meals, and lodging expenses shall be the responsibility of the successful bidder. Bidder shall indicate intention to provide the required inspection trip(s) in the proposal packet. FINAL DELIVERY: Final delivery of the completed apparatus shall be made via drive-way F.O.B. Andover, Minnesota. CHASSIS CAB: The entire chassis, driveline, engine compartment, wheels, axles and other components are to be completely steamcleaned of all grease and dirt. , '\ J \.~ _/ The chassis exhaust system shall be replaced from the muffler to the exit point ahead of the right side rear tire using a 45 degree elbow to direct exhaust down to ground. Chassis wheels shall be removed and sandblasted of all paint and materials. Axles and hubs shall be degreased and cleaned so as to allow proper paint adhesion. The entire chassis cab is to be stripped of all chrome trim, air horns, light bar, access rails, mirrors, lights, grill, bumper fenders, and other accessories. The interior of the cab is to be stripped of all loose accessories in preparation for sanding and repainting. The existing seats shall be removed and discarded. A 3-person .~ bench type seat shall be installed after cab is repainted. The entire exterior and interior of the chassis cab is to be sandblased, and/or power sanded in preparation for finish painting. Any rusted areas are to be cut away and filled in with new sheet metal. Holes left by the existing light bar shall be welded and filled as required for finish painting. The entire interior of the chassis cab is to be refinished using a vinyl wash type primer for maximum paint adhesion, urethane primer, and top coats of Red acrylic urethane paint. All cab interior components are to be reinstalled. A aluminum treadplate is to be provided and installed on the interior cab floor area. The entire exterior of the chassis cab, wheels, axles and hubs are to be refinished using a vinyl wash primer for maximum paint adhesion, urethane primer, and top coats of Red acrylic urethane paint. All exterior components are to be cleaned and refitted onto the chassis. o The outter 2" ring of the chassis wheels are to be painted Silver in color, Chrome plated hubs caps and chrome lug nut covers will be installed on all outside wheels. The cab doors shall be relettered by owner. TRANSVERSE COMPARTMENT/CREW CAB: Six inch hosebed risers shall be fabricated and installed to the perimeter of the crosslay to increase capacity. An aluminum treadplate hinged style cover is to be fabricated and installed over the crosslay hosebeds. Hinged cover shall include a full width stainless steel piano type hinge, chrome grab handles, and prop type end stops. The forward left side lower compartment shall be provided with one new adjustable shelf installed. Shelf shall be constructed to match existing apparatus shelving. FIRE PUMP AND PLUMBING: The heat retaining enclosure below the pump compartment is to be removed, sandblasted and prepared for finish painting. The removable panels, above the pump compartment, are to be removed, sandblasted and prepared for finish painting. ~~ The entire fire pump compartment is to be thoroughly steam cleaned and degreased. The existing 1" booster hose reel to be removed. Replumb the c=) discharge to come out near steamer cap on passenger side. The pump is to be static pressure tested for any leaks, and/or deficiencies in the plumbing system. pump packings shall be adjusted, and/or replaced as required. All discharge and suction valves shall be checked, with any seal assemblies replaced as necessary. All gauges, ID tags, discharge and suction fittings, and pump controls shall be removed from the right end left side pump panels. A new black pump panel and gauge panel is to be provided which sets the pressure gauge to the upper right hand corner, and the vacuum gauge at the upper left hand corner of the panel. The rest of the gauges and controls to be installed as is. All new engraved type labels and equipment labels on doors shall be provided for all pump controls, suction, and discharge fittings. Tags will be on the "Color Coded" type as directed by the Fire Department. o A complete simulated ULI pump test shall be performed, with all results recorded and submitted to the Fire Department for your records. A new ULI pump test placard is to be stamped and provided at the pump operators panel area. WATER TANK: If the following steps will not insure a 10 year life with a guarantee, bid replacement with a poly tank. The water tank is to be removed from the apparatus body. Tank shall be thoroughly cleaned and inspected for any rust formations or stress fractures. Any problems found upon inspection of the water tank will be brought to the Fire Departments attention for consideration. New magnesium anode rods will be provided in each of the water tanks' baffeled compartments. Any rusted water tank frame support members shall be removed and replaced with new fabrications. Prior to reinstallation into the apparatus body, the entire body cavity, and tank bottom and sides is to be thoroughly undercoated for added corrosion protection. APPARATUS BODY AND RUNNINGBOARDS: o All lights, door locks, handrails, and mounting brackets shall be removed from the apparatus body in preparation for complete disassembly. All steel treadplate runningboards, compartment floors, and frame c=) supports shall be removed from the apparatus body and discarded. The entire apparatus body, doors, shelves, dividers and all related components are to be completely disassembled and removed from the apparatus. Each of the individual body panel/components shall be completely sandblasted, removing any rust formations. All rusted or pitted areas are to be replaced with new sheet metal. After proper preparation and painting, the individual body components shall be bolted back in place suing new hardened fasteners. New runningboard and step supports shall be fabricated and installed. New polished aluminum treadplate runningboards, steps, and compartment floors shall be fabricated and provided for the apparatus. All aluminum fabrications shall be properly insulated from steel material, and are to be attached using non- corrosive stainless steel fasteners. o The runningboard at the pump operators position shall be replaced with a pull-out style board assembly. Pull-out runningboard shall be equiped with heavy duty stainless steel rollers and a bent o-ring latch. The pull-out section shall be capable of supporting up to 500 lbs. Take out air bottle holder and reconstruct a 4 bottle holder. Install slide out tray from 3 drivers rear compartment. Extend front bumper to minimum depth to accomodate federal Q2B siren. A complete new rear body face shall be constructed and installed. All rear body fabrications shall be constructed of polished swing out aluminum treadplate material. Two new "recessing" type aluminum treadplate doors shall be provided at the rear face of the body. Additional stamp type louvers shall be provided at the rear face of the apparatus body for improved compartment ventilation. Rear tailgate to be shortened 6" in depth. The rear compartment shall be equipped with a shelf and divider to seperate the compartment from the existing generator. Hansen 5-EZ style stainless steel spring type door holders shall be provided and installed on all vertically hinged apparatus compartment doors. Full length and width polished aluminum hosebed covers shall be provided for the main hosebed area. Each divider is to include a full width stainless steel piano type hinge, reinforced topside covering, chrome grab handles, and end type stops with back board holders. ~ o o o The existing rear access rail and uprights shall be moved backwards as far as possible on the apparatus body so as to accomodate the specified hinged hosebed covers. If removed, the upper strobe lights and hosebed lights shall be relocated and a full with access rail shall be provided across the rear face of the body. The right side ladder enclosure shall be completely line with aluminum treadplate overlays with a polished stainless steel overlay at the top of the enclosure end lip running the full length of the body. Compartment to hold attic ladder and two pike poles shall be be constructed at the left side of the main hosebed. The existing I 1/2" hosebed shall be reinstalled above this enclosure. Ladder and pike poles are currently mounted on apparatus body and will be relocated to the enclosure. -Aluminum wheel s.hocks with mounting brackets shall be provided and installed under the runningboards ahead of the left side rear drive tires. The existing fuel tank fill spout shall be relocated to the right side body corner as low as possible for easy fuel fill. Existing cap and chain shall be reused. FINISH PAINTING: The entire apparatus and each of its individual body components shall be thoroughly cleaned of any rust formations and prepared for finish painting. All parts shall be etched with vinyl wash primer for maximum paint adhesion, urethane primed, and top coated with Red acrylic urethane type paint. Paint color shall be matched to new trucks. The top of the chassis cab shall be painted black to match existing equipment. All aluminum fabrications and overlays shall be sanded and smooth on the backsides to remove any sharp edges or burrs. The backside of all aluminum is to be clearcoated with three coats of urethane clearcoat material prior to final installation onto the apparatus body. All aluminum is to be installed using stainless steel fasteners, and shall be chalked around the entire perimeter of each overlay to prevent moisture from forming behind the panel(s). A 6" wide white reflective tape stripe is to be installed along the lower edge of the apparatus body, one on each side. A 1" space above and below the white stripe with a 1" gold scotchcal tape stripping installed above and below the reflective tape. After finish painting and assembly, the entire underside of the apparatus body is to be thoroughly undercoated for maximum rust protection. Two quarts of finish color tough-up paint shall be provided with the completed apparatus. Paint color coordination and stripping is to match existing new ~~ apparatus. Photographs are available upon request. ELECTRICAL: The existing batteries are to be removed from their present location and relocated on a pull-out tray in the right side forward compartment. Batteries shall be properly secured to tray and easily serviced. The existing trickle battery charger is Kussmaul battery conditioner installed. shall be wired to the shoreline plug at door. to be removed and a new Battery conditioner the drivers side entrance A Federal Q2B, mechanical type siren is to be provided and placed in wigwag light space on front of the bumper. Siren is to include two foot switches in the chassis cab area, and with a siren brake control switch on the cab dash area. ~-) Two Federal Signal CPlOO speakers are to be provided and mounted to the front bumper strobe. Lights shall be equipped with one Red and one Clear lens. Lights shall be wired through a UPS-52 power supply with switches in the cab properly identified. Lights mounted between headlights on each side of wig wag. A M 7000 full width light bar is to be provided and mounted on the chassis cab and roof with clear center lens and red outter lens. Light is to be wired through a switch provided on the cab dash area and properly identified. Light bar accessories will include stinger and intersection lights with strobes on rear and front sides. OPTION I: Scrap all steel cabinetry and replace with aluminum. ~ .":','(j\"""''''''''''''''''''>lc' ;l ,\1 ,)fi" ~-:.. " -., "' ,~ CITY OF ANDOVER REQUEST FOR COUNCIL ACTION ITEM NO. I Approve 1992 Lic./ Tasty pizza Admin. ~\ V. Volk /' AGENDA SECTION . NO. Staff, Commlttee, Commission DATE ORIGINATING DEPARTMENT BY: The City Council is requested to approve the 1992 cigarette and non-intoxicating on-sale liquor license for Tasty pizza. '---' /' ' MOTION BY TO COUNCIL ACTION SECOND BY \.~ ""CA,<."'''''M*~''''''''''''".. .;1 ~ ~f~ 'ill. if l ~ ~i "J\l~ /. /' , ',,, "'''' '",~,"1:€~~~'lIii' CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE January 7, 1992 Non-Discussion Items Finance AP:PjRO'.(Ep FOR AGE ~ ~ BY. AGENDA SECTION NO. ORIGINATING DEPARTMENT ~JM Abate Special Assess./ "Ir. Fire Station U Howard D. Koolick lK BY: Finance Director REQUEST The Andover City Council is requested to pass a motion abating the remaining assessments on the fire station site as was discussed at the previous meeting. BACKGROUND After the payment of $25,281.39 which the City Council approved at the previous meeting, there remains the following assessments: Trunk Storm Sewer (project #88-1) Trunk Storm Sewer (Project #87-3B) Water Area Charges (project #85-5) $12,837.30 $17,215.68 $10,661. 45 $40,714.43 '-- In addition, the following assessments were levied before the property went tax forfeit. Under the tax forfeit procedure these assessments are automatically abated at the time of forfeiture. street, storm Sewer (project #77-1) Sanitary Sewer (Project #76-1) 6,945.58 23,732.00 CITY COUNCIL OPTIONS 1. Move to abate the assessments for projects 88-1, 87-3B and 85-5 as listed above and also recognize that the assessments for projects 77-1 and 76-1 have been cancelled by the property going tax forfeit in 1985. 2. Move to not abate the assessments and budget for their payment out of the general fund for the length of the assessments. 3. Request additional information from City staff and table this item to a future meeting. , MOTION BY TO COUNCIL ACTION SECOND BY /,~,"""C'C~~'~""'t,\ ~ .~ l "\ ~ \1 '0' \..~' . ," %, .,/ -"~~'i!L" CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE January 7, 1992 AGENDA SEC.TION . NQ NOn~lscusslon Items ORIGINATING Dj:PARTMENT Plannlng ~ David L. Carlberg City Planner ITEM permi t - Old Colony ~o. Estates - Gaughan Co. BY: REQUEST The City Council is asked to extend the Special Use Permit - Sign Permit for a Residential Identification Sign located at the northwest corner of the intersection of Andover Boulevard NW and Hanson Boulevard NW. '- -~ Gaughan Companies was granted a Special Use Permit on October 3, 1989 to locate a Residential Identification Sign on the northwest corner of the intersection of Andover and Hanson Boulevard NW. In the attached resolution it states that an extension of the two year time limit on the sign may be requested provided the development known as "Old Colony Estates" was not developed to 95% of its capacity. Gaughan Companies has indicated on the attached letter dated December 12, 1991 from Alan J. Hamel, President that only 60% has been sold. RECOMMENDATION Staff recommends the City Council grant Gaughan Companies an extension of the Special Use Permit on the Residential Identification Sign for a period of at least one year but not more than two years. The attached Land Use permission Agreement executed between the property owner and Gaughan Companies assures the City that the sign will be properly maintained. COUNCIL ACTION MOTION BY \.../ TO SECOND BY o CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. R164-89 " A RESOLUTION GRANTING A CONDITIONAL USE PERMIT TO ERECT A PERMANENT (AREA IDENTIFICATION) MONUMENT SIGN AT 14471 NW BLUEBIRD STREET and TO ERECT A RESIDENTIAL IDENTIFICATION SIGN AT THE NORTHWEST CORNER OF THE INTERSECTIONS OF ANDOVER BOULEVARD AND HANSON BOULEVARD. WHEREAS, Gaughan Land companies has requested a Special Use Permit pursuant to Ordinance No.8, Section 8.07 Signs, said Special Use Permit consideration based on Section 5.03 of Ordinance No.8; and WHEREAS, the Andover Planning & zoning Commission reviewed said requests and held a public hearing thereon at their regular meeting on september 12, 1989, at which hearing no comment by the public was made; and WHEREAS, the Andover Planning & zoning Commission and City Council find that the request meets the criteria of the Ordinance; ~) NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby grants the Special Use Permit request of Gaughan Land companies to erect an Area Identification Sign at 14471 NW Bluebird Street, subject to a Maintenance Agreement executed by the City and the Permitee, and subject to an Annual Review of said special Use Permit; and FURTHER RESOLVES, that the City Council of the City of Andover hereby grants the Special Use Permit request of Gaughan Land Companies to erect a Residential Identification Sign at the northwest corner of the intersections of Andover Boulevard and Hanson Boulevard, subject to an agreement executed by the City and the Permitee setting forth the Maintenance of said sign and setting a two-year time limit on the use of said sign; further that the permitee may request an extension to said two-year time limit in regard to removal of said sign if the development of "Old Colony Estates" is not at ninety-five (95%) percent capacity; and subject to an Annual Review of said Special Use Permit. Adopted by the City Council of the City of Andover this 3rd day of October, 1989. CITY OF ANDOVER o IF:. /~ Vlctorla Volk, city Clerk ATTEST: ~ THE GAUGHAN COMPANIES " December 12, 1991 Mayor and City Council city of Andover Andover city Hall Andover, MN 55304 Re: Residential Identification Sign for Old colony Estates Dear Mayor and Counoilmembers: Old Colony Estates was granted a conditional use permit to ereot a residential identification sign at the Northwest corner of Andover Boulevard and Hanson Boulevard in 1989. The permit was for two years and permitted an extension of said two-year time period if "Old Colony Estates is not at 95% capacity." I respectfully request an extension of the two-year time period. Old Colony Estates is currently about 60% sold and, therefore, there is a continuing need to promote and market the development. ,-) I thank you for your assistance on this matter. Sinoerely, ~q~ Alan J. Hamel President " ,~ 299 Coon Rapids Blvd, Suite 210 ~ Minneapolis, MN 55433. (612)786-6320 . Fax 786-9320 . EOE o ~ / '\ , '--./ " Land Use permission Gerald Zelazny, owner of the property located at the northwest intersection of Andover Boulevard and Hanson Boulevard, PIN # 27 32 24 14 0005, hereby grants permission to The Gaughan Companies to install one 4' x 8' temporary, directional sign for the Old Colony Estates housing development. The sign shall be maintained by The Gaughan Com~anies and will remain at this site until 95% occupanoy is obta1ned or until Gerald Zelazny requests the sign to be removed. At suoh time, the si9n will be removed from said premises by The Gaughan Compan1es. g!i. (p /rf'1 fla e I By AllB~"fe 1 'j, 1 qgq By l:iFlt.~~ President The Gaughan Companies 299 Coon Rapids Blvd. suite 210 Coon Rapids, MN 55433 .,.,.;.."..,:".,;i'~';"'"'N~"~"""'1c\. if: ~l ~ - " ~ , '\, ~ V" - ~J ',-./ CITY OF ANDOVER REQUEST FOR COUNCIL ACfION Non-Discussion Item DATE ORIGINATING DEPARTMENT Admin. January 7, 1992 AGENDA SECTION NO. ~ ----- ITEM NO. ..2 /. Adopt Assessment/91-2 Creek View Crossing 9y BY: James E. Schrantz The City Council is requested to approve the two resolutions 1) Waiving the public hearing and 2) adopting the assessments for project 91-2, Creek view Crossing. John and I have met with the 3 parties involved Gaughan Co., Jerry Windschitl and the developer of Creek View Crossing (see signed waiver attached). They have agreed on the assessments as follows: "-~ Gaughan Co. Jerry Windschitl Creek View Crossing City share for watermain oversizing $24,570.35 $18,899.88 $806,222.52 $12,534.39 Total $862,227.14 The assessment includes assessing the water and sewer services to Jerry Windschitl's property - east of Xeon Street (they are the proposed 13 lots in Weybridge Addition). This does not include the area and connection charges for water and sewer for the property east of Xeon Street (Weybridge). Note in the attached letters that the extension of these services do not obligate the City to provide sanitary sewer until the property is included in the Urban Services area. Attached: Resolution waiving hearing Resolution adopting assessment roll Waiver of hearing from developers and landowners Letter to Andover/Schrantz from Windschitl Letter to windschitl from Andover/Schrantz COUNCIL ACTION '-- MOTION BY TO SECOND BY " \ 'J ~ , ~-j CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. ~ MOTION by Councilman to adopt the following: A RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT FOR THE IMPROVEMENT OF WATERMAIN, SANITARY SEWER, STORM DRAIN AND STREETS FOR PROJECT NO. 91-2 CREEKVIEW CROSSING . WHEREAS, by a resolution passed by the City Council on December 17, 19 91 , the City Clerk was directed to prepare a proposed assessment of the cost of improvements for Project No. 91-2; and WHEREAS, the Clerk has notified the Council that such proposed assessment has been completed and filed in her office for public inspection; and WHEREAS, the Developer and benefitting landowners have waived the public hearing and waived his right to appeal. MN: NOW, THEREFORE, BE IT RESOLVED by the City Council of Andover, 1. The public hearing is hereby waived as requested by the Developer ~nd benefitting landowners MOTION seconded by Councilman and adopted by the City Council at a regular Meeting this 7th day of January , 19~, with Councilmen voting in favor of the resolution, and Councilmen voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Kenneth D. Orttel - Mayor Victoria Volk - City Clerk RESASSESSHEARING91-2 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ~ RES. NO. MOTION by Councilman " to adopt the following: A RESOLUTION ADOPTING THE ASSESSMENT ROLL FOR THE IMPROVEMENT OF WATERMAIN, SANITARY SEWER, STORM SEWER AND STREETS, PROJECT NO. 91-2 CREEKVIEW CROSSING WHEREAS, the owner and developer of the above mentioned property agree with the proposed assessments and waive the public hearing and waive their right to appeal. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ANDOVER, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefitted by the proposed improvement in the amount of the assessment levied against it. ~ 2. Such assessment shall be payable in semi-annual installments, together with principal and accrued interest, extending over a period of 10 years, the first of the installments to be payable on or before the 15th day of April, 19 92 and shall bear interest at a rate of 7 percent per annum from the date of the adoption of this assessment resolution. 3. The owners of any property so assessed may at any time pay the whole of the assessment on such property with interest accrued to the date of payment to the City Treasurer. MOTION seconded by Councilman and adopted by the City Council at a meeting this day of , 19 with Councilmen voting in favor of the resolution, and Councilmen voting against, whereupon said resolution was declared passed. CITY OF ANDOVER , \ I ~/ ATTEST: Kenneth D. Orttel - Mayor Vlctoria Volk - City Clerk RE: Special Assessment Hearing For Project: Creekview Crossing Project 91-2 Whereas we as owners and developers of the above mentioned property agree with the proposed assessments. We hereby waive the public hearing and waive our right to appeal. n~ , (;/---7 Tony ~erich names, Inc. 'if Crossing Partnership ~) ~.- h"j Jh.j~ Gornarn pu~lders, Inc. .() /' , (V, r.... C2w/k{~ IWJ. 6~~ l~b- -d T~~".,AU .~ o July 2, 1991 Mr. James Schrantz city of Andover 1685 Andover Blvd Andover, MN 55304 Dear Mr. Schrantz, We have been asked to approve a compromise street grading plan for Xeon st. located partially in creekview Crossing and partially on property we have purchased. As discussed over the last days in order for us to accept this compromise we would have to change the sketch plan related to the property we purchased, as you are asking us to accept a higher street grade in the most critical area of the plat. This increase in grade has a very significant effect on our ability to balance the dirt work on the site. We are willing to accept the compromise grading plan as detailed in the attached Hakansen & Anderson Document No. 2054.1 dated July 2, 1991 subject to the following conditions: 2 . That sewer and water stubs be extended to our property as part of the present sewer work. We would provide the number and locations for them. We would be responsible for the cost of these stubs . ',HE ex Te7..)<sI.'N VF t~ j >V.' {<:-'li~II(f3. tkE~J 1,1- o(J(".It'J/J!72 '/1I.r?: f,F(70 Pl1A:J_I//O-F- sn,;;~,,""""{,z.-.';-' f...,i>C, l!)-V'7,Ci-l/c' tJi.~I'O"f<r' I::, IA.)Lt...',"LQ ~AI,/lc< t/1C8fl7V~}"'1 t: .Err, Since a prior prlvate written agreement exists dealing with all of the costs of building Xeon st., we would not be willing to accept any additional costs for sewer and water, except for the sewer and If_a C,:nlNUC77 ,-,,--\:.-: . water areanchaftges, WhlCh would be assessed at the tlme the property is included in the MUSA, and the normal fees charged when a building permit is issued. u r~ ~ ~ 3. Since the City of Andover has chosen to build a sanitary sewer trunk system that is different from the approved V il.' "v. Comprehensive Sewer .flan dated 6-19-87, it is our ':;;rqtl understanding that~'J.€ ~/fJ,lla--l:,,,, ,,<!1!td:j.rgg t~ J?~:;, Q];lly , ~JL>-~ f~r tIlL laL~.L'Ul JL~tR ~'W..... "........ -~f tllg' ....'"'~., .......1...-~-1.~~~ 'that ~. ,//1/ ! a~ IH 6~b"":_,C('. t1 ] E 1..."""'-a..t. ~ Please acknowledge in writing, f'l.~~',y-. if this is a corr~t ,understan~i g of the cities position. '!. Cf' ,!ft:::>e c..O /hIUU lCDV':.O i3t;- 1<:67DtJl /! I::X.) -t~ '-?!.~ rcll- """LY S'c:wl--i::.:> OP- J;;ZE H1~P ,fk--VTII-7<-' f'1?.t'vWE' LJ9--7PUZ-- ..$~yt vi c. .~" -rH./!> 1'('--Cj'BTZ-Tr, ~- As noted above, tIle above 1 terns are condl tions of our approval of I/~~ the compromise grading plan. We respectively request a written response from the city regarding acceptance or rejection of the above agreement by July 5, 1991. 1. ~ '0 January 3, 1992 Mr. Jim Schrantz City of Andover 1685 Crosstown Blvd. NW Andover, MN 55304 Dear Mr. Schrantz, In regard to the work performed in the City of Andover Project 91-2 (Creekview Crossings) and its related change orders, Ashford Development Corporation, Inc. would agree to accept an assessment of $18,899.88 on the following property: That part of the west half of the Southeast Quarter of Section 26, Township 32, Range 24, Anoka County, Minnesota, lying west of the Westerly right-of-way line of the Burlington Northern Railroad. Except that part platted as Creek View Crossing according to the recorded plat thereof. ~ The assessment as agreed would consist of the following items: Water and Sewer Service $9,072.62 storm Sewer Extensions, depth & sizing to 143rd Ave & 144th Lane $9,827.26 $18,899.88 Our acceptance of this assessment is,based upon 'the condition that the above assessment ($18,899.88)'is final and that no attempt by anyone would be made in the future to assess Ashford Development Corporation, Inc. any additional costs from Project 91-2 and its related change orders. Based upon the above Ashford Development Corporation, Inc. will also waive its right to a public hearing and accept the assessment. Sincerely, ~w~ ~td~;;;J Jerry l'lindschi tl Carol Windschitl ,.--=-, I '...J / " v In the evellt tl b le a ove conditions respectively request that Xeon and 141 al~e not acceptable we grading plan approved by the City of A d ~ne be graded to the n over on June 7, 1988. STORM SEWER In regard to the storm w t - locations and pipe size d ta er runoff calculations w 'II a a relating to the revi.se~d' e Wl furnish these to the i c ty in a few days. pipe depth, sketch plan, In the event the city chooses to' ' please use the data we furnish dI eqtllre the, approved grading plan, e you on Frlday, June 28, 1991. Sincerely, 'J:eJ iv~#-. {!ft -{:.(..( ,(.C}('1, ?,(d dft! Jerry Windschitl Carol Winds chi tl J=' 1.:.2- 'fr~ . o .~ JI ;f/Vr ~"?'7 "t::tP~ T,e?tV/Y~ :7;;;4:?a~ "'T/...e&","""'y.H'" ~~ /'?cP/c?-.$7Y Tt:? .rP,;e?~ p~/~Tr //Y ......?"P'/"/.?'"".........?"'~ 7.9' T/Y/? ~ /?/"~F-? ~/~.?. flp=- ~~/d'9 r-e?'~ 4.? r,e::?Y./Y'/2 ~//#~t?J;=5, ~ ... ~'i.i'~'r.:","':".:""''''''~'' .... /,\ '1.':1 .' 0'~~ ~. '."_. ~D:P~ . "",:_,' .,~.J!:to-.. CITY of ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304. (612) 755-5100 July 9, 1991 Jerry & Carol Windschitl 3640 152nd Lane Andover, MN 55304 Dear Jerry & Carol: Jerry, John Davidson me on July 2, 1991. July 2nd letter. and I discussed the letter you presented to You have requested a written response to the With respect to the conditions listed, my responses are as follows: ~ Condition ~1, as we jointly modified your letter, reads as: 1. That sewer and water stubs be extended to our property as part of the present sewer work. We would provide the number and locations for them. We would be responsible for the cost of these stubs. The extension of these services doesn't obligate the City to provide sanitary sewer until the property is included in the Urban Service Area. Condition ~1 assumes that lots will be platted facing the east side of Xeon Street similar to the lots on the west side of Xeon Street. Let me emphasize that the extension of these services doesn't in anyway obligate the City to provide sanitary sewer to this property until this property is included in the Urban Service Area. Condition ~2, as we jointly modified your letter, reads as: .) \J 2. Since a prior private written agreement exists dealing with all of the costs of building Xeon Street, we would not be willing to accept any additional costs for sewer and water, except for the sewer and water area and connection charges, which would be assessed at the time the property is included in the MUSA, and the normal fees charged when a building permit is issued. This condition assumes that the cost of the sanitary sewer and water laterals in Xeon Street will be born by the Creek View Crossing plat and you will assume the costs for the service stubs or o Page Two July 9, 1991 Jerry & Carol Windschitl as noted in Condition ~1 and you will pay for sanitary sewer area and connection charges and for water area and connection charges at the time the property is included in the MUSA and the normal fees charged when a building permit is issued. Condition ~3, as we jointly modified your letter, reads as: 3. Since the city of Andover has chosen to build a sanitary sewer trunk system that is different from the approved Comprehensive Sewer plan dated 6-19-87, it is our understanding that any cost for trunk sewer through this property to serve property in addition to this 60 acres will be paid for as trunk charges. These 60 acres would be required to pay for only sewers of size and depth to provide lateral service to this property. ~ This condition relates to Andover's assessment policy and past assessment practices where these 60 acres will be assessed for sanitary sewer costs for the size and depth necessary to provide lateral service to this property with any extra size and depth necessary to serve properties beyond this property that extra size and depth will be paid for as trunk charges. Condition *l, as presented above, is acceptable and I will recommend it to the City Council on July 16, 1991 as a change Order. Condition *2, as presented above, is acceptable. The public hearing was held with Creek View Crossing accepting the cost of the improvements; except that the Gaughan Co. will accept cost for street construction. Condition *3, as presented above, is acceptable as it is consistent with the city's assessment policy and past practices of assessing sanitary sewer trunk and lateral costs. John Davidson believes he has been able to closely follow the Hakanson & Anderson Document ~2054.1 dated July 2, 1991 showing a profile of the Xeon Street grades. At the time of this writing, the storm sewer size and depth costs haven't been agreed upon. James E. Schrantz City Administrator/City Engineer / ~ '-~} JES:kmt <J il~"''''''''~-''''''\ 1~.'.'........ ~; i' ~ '\ - ,'\, "'-;'~ -~~....- CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE January 7, 1992 Non-Discussion Items Finance APPROVED FOR AGEND~ By~9 AGENDA SECTION NO. ORIGINATING DEPARTMENT ITEM NO. .;z -"2. Amend PIR Budget Howard D. Koolick l~ BY: Finance Director REQUEST The Andover City Council is requested to adopt the attached resolution authorizing the expenditure of not more than $3,500 form the PIR Fund and amending the 1992 PIR budget. BACKGROUND At the December 17, 1991, the City Council authorized expending not more than $3,500 for the construction of the wall within the public works building. The resolution formalizes the expenditure and amends the 1992 budget to include this item. '-- COUNCIL ACTION / MOTION BY TO SECOND BY '. -~ o ;~ CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. R -92 MOTION by Councilmember to adopt the following: A RESOLUTION AUTHORIZING THE EXPENDITURE OF NOT MORE THAN $3,500 FROM THE PERMANENT IMPROVEMENT REVOLVING FUND FOR THE CONSTRUCTION OF A WALL WITHIN THE PUBLIC WORKS BUILDING TO BETTER LIMIT ITS USE AND PROVIDE INCREASED SECURITY AND AMENDING THE BUDGET THERFORE. WHEREAS, the City of Andover Fire Department intends on vacating part, but not all of the space which it has occupied in the Public Works Building; and WHEREAS, the City Council of the City of Andover deems it necessary to separate the portion of the building used by the Fire Department from the portion used by the Public Works Department in order to provide increased security; and WHEREAS, Resolution Number R74-90 established a Permanent Improvement Revolving Fund containing a Capital Improvement Account designed to fund capital expenditures upon the approval of the City Council; and WHEREAS, the original budget adopted as part of Resolution Number R190-91 did not include this expenditure. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Andover hereby authorizes the expenditure of not more than $3,500 from the Capital Improvement Account of the Permanent Improvement Revolving Fund for the construction of a wall and other necessary structural improvements connected with such construction within the public works building. BE IT FURTHER RESOLVED that the 1992 Permanent Improvement Revolving Fund expenditure budget is hereby increased by $3,500 in recognition of the above item. MOTION seconded by Councilmember and adopted by the City Council on this 7th day of January , 1992, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Kenneth D. Orttel - Mayor Victoria Volk - City Clerk :~ i'~"'~""""'~"'~""\\ ,,1 ,~\ ,.!,;E... .~ :.1 ~, ~ }l ""\ if """"".-"",,", CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE January 7, 1992 AGENDA SECTION NO. ORIGINATING DEPARTMENT Non-Discussion Items ITEM NO. ..:0. Designation of General Fund Fund Balance Finance Howard D. Koolick ~ Finance Director BY: REQUEST The Andover City Council is requested pass a motion designating a portion of the fund balance in the General Fund for the purchase of recycling equipment which was approved for purchase earlier in the year. BACKGROUND Cindy DeRuyter, recycling coordinator, has informed me that the recycling bins for the City parks will not be delivered until spring of 1992. Under accounting principles if the bins are not delivered by year-end, they cannot be charged to this year's budget. '-- In order to match the expenditure for the bins to the budget, the City can designate a portion of fund balance. This designation sets aside a portion of the excess of revenues over expenses for the purpose stipulated by Council. By doing this, the City will in essence charge the bins to the 1991 budget. The process of designating a portion of fund balance is somewhat vaguely similar to carrying over funds, however, the two should not be considered the same. CITY COUNCIL OPTIONS 1. Pass a motion designating $2,486 of the general fund's fund balance for the purchase of the recycling bins. 2. Take no action and instruct Cindy DeRuyter take the bins out of the 1992 budget. 3. Table this item to a future meeting. COUNCIL ACTION ,. ) MOTION BY \ ~ TO SECOND BY >';.l".>~'~"""CO"~"'~''''''''\"" .'~ CJ,. l 1:-j" ""~ l;~~ CITY OF ANDOVER REQUEST FOR COUNCIL ACfION DATE January 7, 1992 /I Non-Discussion Items ITEM . NO Reductlon of Escrow '.:1.". Hills of Bunker I Finance ~~~'J%OVI'E 'f / BY: / FOR AGENDA SECTION NO. ORIGINATING DEPARTMENT Howard D. Koolick ItK. BY: Finance Director REQUEST The Andover City Council is requested to reduce the escrow for Hills of Bunker Lake First Addition by $46,000. BACKGROUND '-- The City is currently holding as escrow a letter of credit for $123,500 and a certificate of deposit with a current value of $54,257.76. These escrows are designed to cover 15% of the assessments plus a $21,000 grading escrow. The amount originally assessed was $1,199,296.53. As of December 27, 1991, the balance is 110,662.38. Including the grading escrow, the total escrow needed is $131,662.38. Since the letter of credit and CD total $177,757.76, the City can release $46,000 of the letter of credit and still maintain adequate escrows. Attached you will find a letter which will be sent to Mr. Chuck Nordquist at First Bank releasing the escrow. , ~ MOTION BY '- TO COUNCIL ACTION SECOND BY u o / -~ , ) January 7, 1992 Chuck Nordquist Assistant Vice President First Bank Lake 2800 East Lake Street Minneapolis, Minnesota 55406 Dear Mr. Nordquist: At your request, the City of Andover reviewed the escrow requirements for Hills of Bunker Lake First Addition. Our review disclosed the required escrow to be $131,662. This amount is based on an outstanding assessment balance of $110,662 and a grading escrow of $21,000. Based on the above, the Andover City Council, at their January 7, 1992 meeting, approved reducing the escrow for Hills of Bunker Lake First Addition by $46,000. Please consider this letter approval by the City of Andover to reduce the Northern Bank Letter of Credit Number 87-1093 by $46,000. After this reduction, our records show a balance on the letter of credit of $77,500. In addition, the City is also holding a certificate of deposit with a balance of $54,257.76. Should you have questions or need additional information, please feel free to contact me. Sincerely, CITY OF ANDOVER Howard D. Koolick Finance Director ll~liC","'''''''"~'''''''\\ O ,{ ~ . \ I '1;'i~ "# ''> -' ~,~_","~#r CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE Januarv 7. lqq2 AGENDA SECTION . NQ Non-Dlscusslon Items ORIGINATING DEPARTMENT Admin. ITEM NO. .;1. Schedule Board of Review BY: V. Volk ~~, The County Assessor's Office has asked that we schedule the Board of Review. This needs to be scheduled between April 1st and April 15th. In the past we have held the Board of Review on a Thursday evening. If Council wishes to continue with this day, the following dates would be available: April 2, 1992 or April 9, 1992 There is a regularly scheduled Park and Recreation Commission meeting on April 2, 1992 so Council might want to consider holding the Board of Review on the 9th. "- COUNCIL ACTION ," -) MOTION BY "- TO SECOND BY o "~;~#","N""''C'''''''",.",,.., ,i~- '\ ;1 l' ~ ~ \ y~ '^" '-"'>""-",,, " CITY OF ANDOVER REQUEST FOR COUNCIL ACfION AGENDA SECTION NO. Non-Discussion Item DATE ORIGINATING DEPARTMENT Engineering January 7, 1992 ITEM NO. Receive Petition/ 92-2/Weybridge BY: Todd J. Haas" The City Council is requested to approve the resolution declaring adequacy of petition and ordering preparation of feasibility report for the improvement of sanitary sewer, watermain, storm drainage and streets with concrete curb and gutter, Project 92-2, in the Weybridge area. Weybridge is currently not within the MUSA. It is the developer's responsibility for all costs incurred if the Metropolitan Council does not approve any expansion to this area. COUNCIL ACTION " MOTION BY TO SECOND BY '- CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA o RES. NO. MOTION by Councilman " to adopt the following: OF PETITION AND ORDERING PREPARATION IMPROVEMENT OF S.S., WM, ST. CURB AND GUTTER IN THE WEYBRIDGE AREA. A RESOLUTION DECLARING ADEQUACY OF A FEASIBILITY REPORT FOR THE DRAINAGE, STREETS WITH CONCRETE PROJECT NO. 92-2 WHEREAS, the City Council has received a petition, dated January 2, 1992 , requesting the construction of improvements; and WHEREAS, such petition has been validated to represent the signatures of 100% of the affected property owners requesting such improvement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that: 1. The petition is hereby declared to be 100% of owners of property affected, thereby making the petition unanimous. 2. Escrow amount for feasibility report is $1000 , '\ ,J 3. The proposed improvement is hereby referred to TKDA and they are instructed to provide the City Council with a feasibility report. MOTION seconded by Councilman and adopted by the City day of Council at a Meeting this , with Councilmen voting in favor of the resolution, and Councilmen voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Kenneth D. Orttel - Mayor Victoria Volk - City Clerk ~) () ~) /-...., \_-~ qZ-z.. " January 2, 1992 " James E. Schrantz City Engineer City of Andover 1685 Crosstown Boulevard NW Andover, Mn 55304 ----,...-~-w;J--..fD. ' '. .~. E' ~., 1'1. '.~. r.' ;. , I ~. r -1 ' , . :-~!. ":e '-<... ~~_,,;... 'Ji _-. """':.1. l.: I " '1 c. \.~ . 'I \) I ; ,'. ,.: n..., '1Q9? I" ~ i .J r... ! ~ .-: .J '- :. ,,- RE: PROPOSED Weybridge SUBDIVISION CITY OF ANDOVER Dear Mr. Schrantz: Ashford Development Corporation, Inc. does hereby petition for improvements by the construction of water main, sanitary sewer, storm sewer and streets with concrete curb and gutter with the costs of the improvement to be assessed against the benefiting property which is described as: Weybridge. (except for improved part) We respectively request that the feasibility be subdivided into three phases as shown on the attached map and also that the sewer and water extension for the serviceable land that we own east of the Railroad tracks, be included in this feasibility study. I Said petition is unanimous and the public hearing may be waived. We request that a feasibility report be prepared as soon as possible. We have enclosed a check for $1000.00 for the feasibility report expenses. (THE $1000 WILL BE CREDITED TOWARD 15% IMPROVEMENT ESCROW) Sincerely, Ashford Development Corporation, Inc. ~w~ ~ f<}~cNit Jerry lVindschi tl Carol Windschitl .~:i~'(~~"C"'''''''C~'''''''''~..,>., 'I \ /1 L ~.~ .' i- ~{ ~ ,. , :'~ 1 \ ,. <.. !I'", pI '-/~, :>' " ,~~,;." CITY OF ANDOVER REQUEST FOR COUNCIL ACfION DATE January 7, 1992 AGENDA SECTION NO. /"". Non-Discussion ORIGIN:~::n:::ARTMEN=t David L. Carlberg BY: Ci ty Planner APP~ VED AG;N~ By:>l)6 / FOR ITEM NO. ..:1'1. Order Ad for Bids Lindgren Property REQUEST The Andover City Council is requested to direct Staff to advertise for sealed bids for the sale of the Lindgren property. The property was purchased with Community Development Block Grant funds in October of 1990 for the amount of $28,000. Since that time, the mobile home and structures located on the property have been removed, the septic system has been removed and the well has been capped. Council may want to consider requiring a minimum bid on the property. '--...) /-- MOTION BY \-- r TO COUNCIL ACTION SECOND BY ~. CITY of ANDOVER 1685 CROSSTOWN BOULEVARD NW. . ANDOVER, MINNESOTA 55304. (612) 755-5100 MEMORANDUM TO: COPIES TO: FROM: DATE: Honorable Mayor and City Councilmembers James E. Schrantz, City Administrator Howard D. Koolick, Finance Director January 7, 1992 REFERENCE: Information Requested by Auditing Firm Later this week, our auditing firm, Malloy, Karnowski & Co., P.A., will begin preliminary testing in conjunction with the 1991 audit. Under Minnesota State Statute Section 6.65, they are required to test our compliance with state laws relating to cash and investments, conflicts of interest, debt, contracts and bidding, and disbursements. In order for our auditors to test our compliance with laws relating to conflicts of interest, they have requested I furnish the employers of all elected officials and their spouses. To simplify the gathering of this information, I would ask that you complete the attached sheet and return it to me before leaving this evening. CITY OF ANDOVER CITY COUNCIL EMPLOYER INFORMATION December 31, 1991 Name Employer posi tion Spouse's Name spouse's Employer Spouse's position Extract of Minutes of Meeting of the City Council of the City of Andover, Anoka County, Minnesota Pursuant to due call and notice thereof a regular meeting of the City Council of the City of Andover, Anoka County, Minnesota, was held at the City Hall in the City on Tuesday, January 7, 1992, commencing at _ P.M. The following members of the Council were present: and the following were absent: ... ... ... The following resolution was presented by Councilmember who moved its adoption: RESOLUTION NO. RESOLUTION PROVIDING FOR THE ISSUANCE AND SALE OF $1,115,000 GENERAL OBLIGATION REFUNDING BONDS, SERIES 1992A BE IT RESOLVED By the City Council of the City of Andover, Anoka County, Minnesota (City) as follows: 1. It is hereby determmed that: (a) the City is authorized by the provisions of Minnesota Statutes, Chapter 475 (Act) and Section 475.67, Subdivision 13 of the Act to issue and sell its general obligation bonds to refund outstanding bonds when determined by the City Council to be necessary and desirable; (b) it is necessary and desirable that the City issue $1,115,000 General Obligation Refunding Bonds, Series 1992A (Bonds) to refund in advance of maturity and at their redemption date, certain outstanding general obligations of the City; SNG26948 AN165-9 ____ ~____ '.~._'~ ~_ __~'__',_ ~~._.~$o,-,,,,,_'n-'-'--'-'_~'~"""""!"-----~- .""-..-.7.-" (c) the outstanding bonds to be refunded (Refunded Bonds) consist of the $2,350,000 General Obligation Improvement Bonds, Series 1985A, dated August 1, 1985, of which $815,000 in principal amount is callable August 1, 1995; and $1,795,000 General Obligation Improvement Bonds, Series 1986A, dated July 1, 1986, of which $695,000 in principal amount is callable on August 1, 1996. 2. To provide moneys to refund in advance of maturity the Refunded Bonds, the City will therefor issue and sell Bonds in the amount of $1,103,850. In order to provide in part the additional interest required to market the Bonds at this time, additional Bonds will be issued in the amount of $11,150. The excess of the purchase price of the Bonds over the sum of $1,103,850 will be credited to the debt service fund for the Bonds for the purpose of paying interest first coming due on such additional Bonds. The Bonds shall be issued, sold and delivered in accordance with the terms and conditions of the following Terms of Proposal: . SNG26948 AN165-9 THE CITY HAS AUTHORIZED SPRINGSTEO INCORPORATEbio NEGOTIATE THIS ISSUE ON ITS BEHALF. PROPOSALS Will BE RECEIVED ON THE FOllOWING BASIS: TERMS OF PROPOSAL $1,115,000. CITY OF ANDOVER, MINNESOTA GENERAL OBLIGATION REFUNDING BONOS, SERIES 1992A Proposals forthe Bonds will be received by the City's Finance Director or his designee on Tuesday, February 4, 1992, until 11 :30 A.M., Central Time, at the offices of SF'RINGSTED Incorporated, 85 East Seventh Place, Suite 100, Saint Paul, Minnesota, after which time they will be opened and tabulated. Consideration for award of the Bonds will be by the City Council at 7:30 P.M., Central Time. of the same day. DETAILS OF THE BONDS The Bonds will be dated March 1, 1992, as the date of original issue, and will bear interest payable on February 1 and August 1 of each year, commencing August 1, 1992. Interest will be computed on the basis of a 360-day year of twelve 30-day months, The Bonds will be issued In the denomination of $5,000 each, or in integral multiples thereof, as requested by the purchaser, and fully registered as to principal and interest. Principal will be payable at the main corporate office of the registrar and interest on each Bond will be payable by check or draft of the registrar mailed to the registered holder thereof at the holder's address as it appears on the books of the registrar as of the close of business on the 15th day of the immediately preceding month. The Bonds will mature August 1 in the years and amounts as follows: 1996 $205,000 1997 $270,000 1998 $245,000 1999 $220,000 2000 $155,000 2001 $ 20,000 . The Ciry reserves the right, after proposals are opened and pnor to award, to increase or reduce the principal amount of the Bonds offered for safe. Any such increase or reduction wiiJ be in 8. total amount not to exceed $40,000 and wiil be made in muitiples of $5,000 in any of the maturities. In the event the pnncipai amount of the Bonds is increased or reduced, any premium offefBd or any discount taken wiil be increased or reduced by a percentage equal to tile percentage by which rhe principal amount of rhe Bonds is increased or reduced. OPTIONAL REDEMPTION The Bonds will not be subject to payment in advance of their respective stated maturity dates. SECURIlY AND' PURPOSE . The Bonds will be general obligations of the City for which the City will pledge Its full faith and credit and power to levy direct general ad valorem taxes. In addition the City will.pledge special assessments against benefited property. The proceeds will be used to refund in advance of their stated maturities all of the bonds maturing in the years 1996.2000 of the City's $2,350,000 General Obligation Improvement Bonds, Series 1985A, dated August 1, 1985, and . all of the bonds maturing in the years 1997-2001 of the City's $1,795,000 General Obligation Improvement Bonds, Series 198M, dated July 1, 1986. . i . TYPE OF PROPOSALS Proposals shall be for not less than $1,103,850 and accrued interest on the total principal amount of the Bonds. Proposals shall be accompanied by a Good Faith Deposit ("Deposit") In the form of a certified or cashier's check or a Financial Surety Bond In the amount of $11,150, payable to the order of the City. If a check is used, it must accompany each proposal. If a Financial Surety Bond Is used, it must be from an insurance company licensed to issue such a bond in the State of Minnesota, and preapproved by the City. Such bond must be submitted to Springsted Incorporated prior to the opening of the proposals. lhe Financial Surety Bond must identify each underwriter whose Deposit is guaranteed by such Financial Surety Bond. If the Bonds are awarded to an underwriter using a Financial Surety Bond, then that purchaser is required to submit its Deposit to Sprlngsted Incorporated in the form of a certified or cashier's check or wire transfer as instructed by Springsted Incorporated not later than 3:30 P.M., Central Time, on the next business day following the award. If such Deposit is not received by that time, the Financial Surety Bond may be drawn by the City to satisfy the Deposit requirement. The City will deposit the check of the purchaser, the amount of which will be deducted at settlement and no interest will accrue to the purchaser. In the event the purchaser fails,to comply with the accepted proposal, said amount will be retained by the City. No proposal,can be withdrawn or amended after the time set for receiving proposals unless the meeting of the City scheduled for award of the Bonds is adjourned, recessed, or continued to another date without award of the Bonds having been made. Rates shall be In integral multiples of 5/100 or 1/8 of 1 %. Rates must be In' ascending order. Bonds of the same maturity shall bear a single rate from the date of the Bonds to the date of maturity, No conditional proposals will be accepted. AWARD The Bonds will be awarded on the basis of the lowest dollar Interest cost to be determined by the deduction of the premium, if any, from, or the addition of any amount less than par. to the total dollar interest on the Bonds from their date to their final scheduled maturity. The City's computation of the total net dollar interest cost of each proposal, in accordance with customary practice, will be controlling. REGISTRAR The City will name the registrar which shall be subject to applicable SEC regulations. The City will pay for the services of the registrar. CUSIP NUMBERS 11 the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the Bonds, but neither the failure to print such numbers on any Bond nor any error with respect thereto will constitute cause for failure or refusal by the purchaser to accept delivery of the Bonds. The CUSIP Service Bureau charge for the assignment of CUSIP Identification numbers shall be paid by the purchaser. SE1TLEMENT Within 40 days following the date of their award, the Bonds will be delivered without cost to the purchaser at a place mutually satisfactory to the City. and the purchaser. Delivery will be subject to receipt by the purchaser of an approving legal opinion of Holmes & Graven, Chartered of Minneapolis, Minnesota, which opinion will be printed on the Bonds, and of customary closing papers, including a no-litigation certificate. On the date of settlement payment for the Bonds shall be made In federal, or equivalent. funds which shall be received at the offices of the City or its. designee not later than 12:00 Noon, Central Time. Except as compliance with the terms of payment for the Bonds shall have been made impossible by .Ii. . ' action of the City, or its agents, the purchaser shall be liable to the City for any loss suffered by the City by reason of the purchaser's non-compllance with said terms tor payment. OFFICIAL STATEMENT The City has authori2ed the preparation of an Official Statement containing pertinent information relative to the Bonds, and said Official Statement will serve as a nearly-final Offioial Statement within the meaning ot Rule 15<:2-12 of the Securities and Exchange Commission. For copies of the Official Statement or for any additional information prior to sale, any prospective purchaser is referred to the Flnane/al Advisor to the City, Sprlngsted Incorporated, as East Seventh Place, Suite 100, Saint Paul, Minnesota 55101, telephone (612) 223-3000. The Official Statement, when further supplemented by an addendum or addenda specifying the maturity dates, principal amounts and interest rates of the Bonds, together with any other information requIred by law, shall constitute a "Final Official Statement" of the City with respect to the Bonds, as that term is defined in Rule 15c2-12. By awarding the Bonds to any underwriter or underwriting syndicate submitting a proposal therefor, the City agrees that, no more than seven business days after the date of such award, it shall provide without cost to the senior managing underwriter of the syndicate to which the Bonds are awarded 40 copies of the Official Statement and the addendum or addenda described above. The City designates the senior managing underwriter of the syndicate to which the Bonds are awarded as its agent for purposes of distributing copies of the Final Official Statement to each Participating Underwriter. Any underwriter delivering a proposal with respect to the Bonds agrees thereby that if its proposal is accepted by the City (i) it shall accept such designation and (Ii) it shall enter Into a contractual relationship with all Participating Underwriters of the Bonds for purposes of assuring the receipt by each such Participating Underwriter of the Final Official Statement. Dated January 7, 1992 BY ORDER OF THE CITY COUNCIL Is/ VIcki Volk City Clerk -Hi- 3. Springsted Incorporated is authorized and directed to negotiate the Bonds for sale in accordance with the foregoing Terms of Proposal. The City Council will meet at 7:30 p.m. on Tuesday, February 4, 1992, to consider bids on the Bonds and take any other appropriate action with respect to the Bonds. The motion for the adoption of the foregoing resolution was duly seconded by , and upon vote being taken thereon the following Councilmember members voted in favor of the motion: and the following voted against: whereupon the resolution was declared duly passed and adopted. SNG26948 AN165-9 . . . STATE OF MINNESOTA ) ) COUNTY OF ANOKA ) ) CITY OF ANDOVER ) I, the undersigned, being the duly qualified and acting City Clerk of the City of Andover, Minnesota, hereby certify that I have carefully compared the attached and foregoing extract of minutes of a regular meeting of the City Council of the City held on Tuesday, January 7, 1992, with the original minutes on file in my office and the extract is a full, true and correct copy of the minutes, insofar as they relate to the issuance and sale of $1,115,000 General Obligation Refunding Bonds, Series 1992A of the City. WITNESS My hand as City Clerk and the corporate seal of the City this _ day of , 1992. City Clerk City of Andover, Minnesota (SEAL) SRG26948 AN165-9 :....).... l>'~'''''''''''''''~~''''''''''''\ I' .~ ~I". ~ ;~1r ~1 ~ ~ ,\ '.i ';~~ "".""" CITY OF ANDOVER 0(( I c, /1;cl!t'-' J-f;-//D oJl REQUEST FOR COUNCIL ACTION DATE Januar 7 AGENDA SECTION NO. ADD-ON ORIGINATING DEPARTMENT Public Works ITEM NO. Wayne Patchen Retirement BY: J.Schrantz/F.Stone The City Council is requested to postpone Wayne Patchen's retirement from January 10 to January 31, 1992. Wayne has asked us if he can extend his time so he can better coordinate his Social Security. Also it will help us with manpower until we can hire his replacement. We hope to bring the recommendation for the replacement employee to the City Council on January 21st for approval. Usually people have to give a two week notice; therefore, the new employee could/will start about February 3, 1992. MOTION BY TO COUNCIL ACTION SECOND BY **************************************************************** *<<************************************************************~* <<<< ** <<<< ** <<<< ** <<<< *'" <<<< ** <<<< ** :: .~AT'S-':lAEPENI,NG'I :: <<<< ~ ** <<<< ** <<<< *. <<<< ~ I .* ~~ Janu",y 7. 1992 ..' ~~ <<<< ** <<<< ** <<<< Happy New Year from Andover City Staffl ** <<<< ** <<<< ** <<<< - The 2 four day weeks were difficult but we made ** :: it through them. :: <<<< ** <<<< *'" <<. - All the developers are getting ready to plat. ** :: It looks like a busy year for development. :: <<. Weybridge .* :: The Tree Farm :: :: The Meadows of Round Lake :: <<. Hills 5th & 6th Addi tions .* <<<< Winslow Hl'lls ** <<. ** <<<< Good Value 4th Addition .* :: Holmberg Addition :: <<<< Kobs Knoll Addition ",* <<<< ** <<. .. :: - A lot of street construction is planned. :: <<. University Avenue .* :: Tulip Street :: <<. Ward Lake Drive .... oM.. ... <<. Bunker Lake Boulevard/Round Lake Boulevard ",* <<. .. <<. ** <<. - Water Construction .. <<. Well #4 ..* <<. ** <<. Crosstown Water Trunk .* <<. ** <<<< .* :: - City staff is planning a retirement party for :: <<. Wayne Patchen on January 19, 1992 from 2:00-5:00 .. :: P.M. at Majestic Oaks. A donation of at least :: .:: $5..00 from each staff pexson and Councilrnember :: <<<< is requested to defray the costs. .. <<. .. <<<< .* <<<< .. <<. .. <<. .. <<. .. <<. .. <<<< .* <<jC. ... *~ ~ ~ <<<< ** <<<< ** <<<< .* <<<< .* <<<< .* . <<<< .* <<<< ** <<<<... .* <<~*************************************************************. ~~~~~~~~~~~~~~~~~~~~~.~~~~~~~~.~~~~~~~~~~~~~.~.~~~~~.~~~~~....~~