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Home My WebLink AboutCC July 5, 2006 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US Regular City Council Meeting - Wednesday, July 5,2006 Call to Order-7:00 p.m. Pledge of Allegiance Resident Forum Agenda Approval I. Approval of Minutes; 6/20/06 Regular) Consent Items 2. Approve Payment of Claims - Finance 3. Approve Resolution! Allocating Off System Expenditure of City MSA Funds onto County Systems/04- 23IReconstruction of Hanson Blvd. NW & Bunker Lk. Blvd. NW - Engineering 4. Approve Plans & Specs/Order Advertisement for Bids/05-llrrulip Street NW & /06-20AJ Meadow Creek Christian School Turn Lane Improvements - Engineering 5. Approve Plans & Specs/Order Quotes/06-7/2006 Trail Maintenance - Engineering 6. Accept ResignationlPark & Recreation Commissioner - Engineering 7. Approve Refuse Hauler Licenses - Clerk 8. Approve Extension of Liquor License/Pov's Sports Bar/July 21 & 22, 2006 - Clerk 9. Approve Memo ofUnderstandingl04-23lReconstruction of Hanson Blvd. NW & Bunker Lk. Blvd. NW- Engineering 10. Update on Nextel Lease Amendment - Administration Discussion Items II. Award Bid/Woodland Crossings (05-32), Shaw's Glen (05-24), Cardinal Ridge (05-20) & Adjacent Parcels - Engineering 12. Discuss ParklTrail Naming Policy - Administration 13. Discuss Community Survey Results- Open Space Referendum - Administration Staff Items 14. Update on Special Deer Hunt Request - Administration .15. Administrator's Report - Administration Mayor/Council Input Adjournment CITY OF NDOVE 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER. MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and City Council ~ CC: Jim Dickinson, City Administrator FROM: Vicki Volk, City Clerk SUBJECT: Approval of Minutes DATE: July 5, 2006 INTRODUCTION The following minutes were provided by TimeSaver Secretarial Service for approval by the City Council: June 20, 2006 Regular Meeting DISCUSSION Copies of the minutes are attached for your review. ACTION REQUIRED The City Council is requested to approve the above minutes. Respectfully submitted, fl:L. UrIL Vicki V olk City Clerk Q Regular Andover City Council Meeting Minutes - June 20, 2006 Page 14 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES - JUNE 20,2006 TABLE OF CONTENTS PLEDGE OF ALLEGIENCE..................................................................................................... I RESIDENT FORUM ................................................................................................................. I AGENDA APPROV AL............................................................................................................. I APPROVAL OF MINUTES...................................................................................................... I CONSENT ITEMS Approve Payment of Claims ................................................................................................ 2 Resolution R074-06 accepting Feasibility Report/Waive Public Hearing/Order Plans & Specs/06-20AlMeadow Creek Christian School!furn Lane Improvements............... 2 Resolution R075-06 approving No Parking ResolutionJ05-II/Tulip Street NW ................ 2 Resolution R076-06 ordering Plans & Specs/06-7/2006 Trail Maintenance....................... 2 Resolution R077-06 adopting Resolution Authorizing Automark Voting Equipment........ 2 Approve Market Rate/Pay Equity Adjustments................................................................... 2 A WARD BID/WOODLAND CROSSINGS (05-32), SHAW'S GLEN (05-24), CARDINAL EIDGE (05-20) & ADJACENT PARCELS Motion to table ....................... ............................ ........................ ........ ................... ................ 2 RECEIVE ANOKA COUNTY SHERIFF DEPARTMENT MONTHLY REPORT Received............ .... ............................................................... .................. .... ............. ....... ....... 2 COMMUNITY SURVEY PRESENTATION - DECISION RESOURCES, INC. .................. 2 CONSIDERSKETCHPLAN/TOWNHOMES~OCATEDBETWEENCROOKEDLAKE BOULEVARD NW & GLADIOLA STREET NW.............................................................. 3 CONSIDER VARIANCE/SHARED DRIVEWAYI1947 _161sT AVENUENW Motion to approve (RES. R078-06)...................................................................................... 9 CONSIDER SKETCH PLAN/WOODLAND lllLLSI17404 WARD LAKE DRIVE NW Motion to approve .......... ....... ................... ......... ....................... ........ ............ ......... ................ 10 APPROVE PLANS & SPECS/ORDER ADVERTISEMENT FOR BIDS/06-12/ CROSSTOWN BOULEVARD NW TRAIL & 06-17/ THE OAKS PARK TRAIL Motion to approve (RES. R079-06)......................................................................................10 CITY ADMINISTRATOR - OUTSIDE COMMITTEE APPOINTMENT.............................. 11 SCHEDULE JULY EDA MEETING ........................................................................................ 11 SCHUDULE JULY WORKSHOP ............................................................................................ 12 ADMINISTRATOR REPORT .................................................................................................. 12 MAYOR/COUNCIL INPUT Fun Fest Date ........................................................................................................................ 13 Open Space Issue .................................................................................................................. 13 City Internet ........................... ................... ............ ............................. ................................... 13 Annual Golf Tournament .............. ................. ................. ...... ....................... ................. ........ 13 ADJOURNMENT...................................................................................................................... 13 DRAFT REGULAR ANDOVER CITY COUNCIL MEETING - JUNE 20,2006 MINUTES The Regular Bi-MontWy Meeting of the Andover City Council was called to order by Mayor Mike Gamache, June 20, 2006, 7:03 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Councilmember absent: Also present: Mike Knight, Ken Orttel, Julie Trude Don Jacobson City Attorney, William Hawkins City Engineer, Dave Berkowitz City Administrator, Jim Dickinson Community Development Director, Will Neumeister Others PLEDGE OF ALLEGIANCE RESIDENT FORUM No one wished to address the Council. AGENDA APPROVAL Remove from Consent Items for discussion Item 3, (Approve Plans & Specs/Order Advertisement for Bids/06/12/Crosstown Boulevard NW Trail & 06-17/The Oaks Park Trail). Motion by Trude, Seconded by Knight, to approve the Agenda as amended above. Motion carried unanimously. APPROVAL OF MINUTES June 6, 2006, Regular Meeting: Correct as written. Councilmember Trude stated on the top of page four, the first line should read, ".. .are within the five hundred-feet-vear flood zone...." Motion by Trude, Seconded by Orttel, approval of Minutes as indicated above. Motion carried unanimously. Regular Andover City Council Meeting Minutes - June 20, 2006 Page 2 CONSENT ITEMS Item 2 Item 4 Item 5 Item 6 Item 7 Item 8 Approval of Claims Accept Feasibility Report!Waive Public Hearing/Order Plans & Specs/06- 20AlMeadow Creek Christian Schoolffurn Lane Improvements (See Resolution R074-06) Approve No Parking Resolution/05-11rrulip Street NW (See Resolution R075-06) Order Plans & Specs/06-7/2006 Trail Maintenance (See Resolution R076-06) Adopt Resolution Authorizing Automark Voting Equipment (See Resolution Ron- 06) Approve Market Rate/Pay Equity Adjustments Motion by Trude, Seconded by Knight, approval of the Consent Agenda as read. Motion carried unanimously. AWARD BID/WOODLAND CROSSINGS (05-32), SHA W'S GLEN (05-24), CARDINAL RIDGE (05-20) & ADJACENT PARCELS City Engineer Berkowitz stated the City Council is requested to receive bids and continue this item to the June 27, 2006 City Council Workshop to award the contract for Woodland Crossings (05-32), Shaw's Glen (05-24), Cardinal Ridge (05-20) and adjacent parcels. Motion by Knight, Seconded by Trude, to table this item to the June 27, 2006 City Council Workshop and to receive the bids. Motion carried unanimously. RECElVEANOKA COUNTY SHERIFF DEPARTMENT MONTHLY REPORT Sergeant Kevin Helwig, Anoka County Sheriffs Department, provided an update on law enforcement activities occurring within Andover. Councilmember Orttel wondered if the increase in misdemeanors is because it is summer. Sergeant Helwig indicated that was part of the reason and there are more juveniles around with school letting out for the summer and graduation parties with alcohol consumption. COMMUNITY SURVEY PRESENTATION - DECISION RESOURCES, INC. City Administrator Dickinson introduced Mr. Bill Morris from Decision Resources, Inc. who presented the City Council with the 2006 citizen survey results. Councilmember Trude stated on the internet she read that one of the communities that has the high Regular Andover City Council Meeting Minutes - June 20, 2006 Page 3 speed internet available through wireless, the people who signed up were on dialup or had nothing. Would they be able to look at the data and let the staff know if there is some correlation between what people have and if they would want city internet. Mr. Morris indicated they asked in the survey what type of internet connection the interviewees had and they will provide that to staff. Councilmember Trude noticed they had a lot of residents already on high speed internet and it may be hard to sell that group on wireless if they were to look at that technology. Mr. Morris stated the cities in terms of access to the internet are very technologically sophisticated in comparison to most other areas. Mayor Gamache stated they talked about the commute issue and how they are receptive to public transit. He asked if the residents look more toward having something like that because there is no option and they have to drive to get to a bus. Mr. Morris stated this could be a key reason. The one thing the City has to commuting patterns, they did ask what city their job was in and a large number indicated Minneapolis. lbis may then be a natural route for commuter service. Councilmember Trude stated on the police protection, the summary said that one third felt that patrolling was not sufficient in their area and the northern part of the city is a lot more sparsely populated and she wondered if there was a correlation with that. Mr. Morris stated they found when broken out by region, the differences were minimal. It tended to be the gender and age of the person they were speaking to. Councilmember Orttel asked, with working with cities, how they interpret the percentages of people wanting low cost housing. At what point should they consider doing something or are they in really good shape. He noted that this is not the only issue but in general with percentages. Mr. Morris stated in terms of one of rules of thumb they have been using with respect to characteristics and development priorities, is they tend to use a threshold of thirty-five percent because what generally happens if no action is taken on that front, that begins to move up very solidly and quickly in terms of a real need developing. He stated if there is a tipping point, it seems to be thirty-five percent. Mayor Gamache stated the open space referendum they talked about, is it higher here than Woodbury. Mr. Morris stated they did two studies on that for Woodbury and Andover is running ahead of where Woodbury is. The difference is what the community is willing to pay. Councilmember Knight asked how they determined the twenty dollar amount. Mr. Morris stated the twenty dollars is a median number and they write down the level at which people tell them to stop. Councilmember Trude thought the survey could really help them with the City planning. CONSIDER SKETCH PLANffOWNHOMESILOCATED BETWEEN CROOKED LAKE BLVD NW & GLADIOLA STREET NW Community Development Director Neumeister stated the Council is asked to review a sketch plan Regular Andover City Council Meeting Minutes - June 20, 2006 Page 4 containing 25 detached townhomes and four existing homes that would remain. The proposal combines several properties and the rear yards of several others into what could be considered an infill proj ect. Mr. Neumeister discussed the new revised sketch plan with the City Council Councilmember Trude stated the staff report indicates this does not require a zoning change but she did not know how they could go from what is there now to what is proposed without a zoning change. City Attorney Hawkins stated this would take a majority vote of the Council to make any changes of this nature. He did not believe this is an overlay zone in Andover so he did not think it would require a zoning change. Mr. Neumeister explained the R-4 Zone requirements to the Council. Councilrnember Knight wondered if the radius of the two cul-de-sacs was big enough for a snow plow. Mr. Berkowitz stated the standards shown on the plans is what they consider a temporary cul- de-sac. It is eighty-two feet of right-of-way and is sufficient for snow plowing. They do allow that in temporary conditions. Councilmember Knight noted this will not be temporary. Mr. Berkowitz stated it is a permanent condition but was reviewed with the Public Works staff and they are comfortable with that size cul-de-sac. Councilmember Knight stated the frontage of the lots in the cul-de-sac varies from forty-six to fifty- three feet. Mr. Neumeister stated that is correct. At the building setback all the lots are fifty feet wide but at the front lot line they are probably less than that. Councilmember Knight asked on Eidelweiss past 135th Lane, who would be responsible for making the improvements. Mr. Neumeister stated the developer indicated at the last meeting that he would take some responsibility for that but they would like to see this included as part of the POO. Councilmember Trude wondered if this development does not go through will the residents still get these improvements. Mr. Berkowitz stated if the project did not happen it will be more of a challenge. They have discussed the options with the resident there and there are not real attractive options for him so they prefer to tie it into the plat. Councilmember Orttel wondered if it was correct that it would only be five more units than what would be allowed in single family. Mr. Neumeister stated that is correct. The Council discussed with staff the road connection options in regard to traffic. Mayor Gamache thought if they made the main entrance/exit onto this development Crooked Lake Boulevard, it will likely help the development itself. It will take a lot of the traffic that was a concern out of the equation. One of the issues in this development would be solved. Councilmember Orttel thought they should do this. Mr. Berkowitz stated they could require a right turn lane in the requirements for the development. Regular Andover City Council Meeting Minutes - June 20, 2006 Page 5 Mr. Berkowitz explained to the Council what would need to be done to the intersection if they make Crooked Lake Boulevard the main entrance. Councilmember Orttel stated this would also eliminate the connection to Gladiola Street. He liked the idea of a trail along there to accommodate the children but did not like the street connection to Gladiola Street. Councilmember Trude thought if the connection could be made, she would get rid of all the other connections. This would separate the new neighborhood from the existing homes. Councilmember Orttel noted he is trying to get rid of the traffic issue. He would take off the east/west street and instead of cul-de-sacs, he would put in some knock downs in case you need emergency vehicles in there. Councilmember Trude stated if they treat this as an infill development where the access is to Crooked Lake and whatever they can build to meet requirements coming off of Crooked Lake, do some kind of a swirl cul-de-sac in from there. It would separate the new from the old areas. Councilmember Knight asked if Eidelweiss is narrower than normal. Mr. Berkowitz stated that is correct. Councilmember Knight stated when they j am those homes in so tight it looks like an alley in Minneapolis. He thought they were putting too many units in this area. Mr. Dickinson stated the access would be relevant to the number of units. He showed on a map what he thought the Council wanted changed for street access. Councilmember Trude did not want to reduce lot sizes in a neighborhood that has lots much bigger and it looks incompatible and makes the existing homes look like they should go too. She thought the new homes would have to look like the existing homes so it looked like a subdivision of lots instead of part one and part two of the area. She was worried it will not look like good planning. Councilmember Trude wondered if the pond would be the park and ifso, the developer would need to put a park somewhere else. Mr. Neumeister stated that is correct and explained what was discussed with the developer regarding drainage. Mr. Todd Gans, Merit Development, stated going back out onto Crooked Lake Boulevard would be great. He noted this was in their first sketch plan. He stated from the intersection they should be able to meet all of the requirements. He wanted to make sure they got a clarification that he did not find it good planning to have two streets end in cul-de-sacs that already have the right-of-way there. He understood keeping the neighborhoods separate and he is more than willing to work with staff and do what is needed to meet the economics of the development. Mr. Gans stated he wants to save as many trees as possible because they are worth a lot of money as a developer. He wanted to make sure the connections are what the City wants because he did not want to work more on this and then find out they want the development connected to Eidelweiss. Regular Andover City Council Meeting Minutes - June 20, 2006 Page 6 Mr. Dickinson stated staff felt at this point, even with what was presented by the developer, there still is a more creative way to present this development. Staff is not in complete support of this development because they feel something is missing. Mayor Gamache stated his one issue on the two cul-de-sacs is they still have a drainage problem on Eidelweiss and if they tell the developer to shut down the cul-de-sac before he gets to the drainage problem he doubted they could get the developer to fix the problem. The Council discussed with the developer concerns about the cul-de-sacs. Councilrnember Trude stated as she looks at the homes along Gladiola, they are starting to get back to single family except for the one lot split which does not look like a single family neighborhood. She stated if that could meet the eighty by one hundred thirty standard that would be fme but she did not want to see two houses fifty feet apart with the spacing of the existing homes on both sides of the street. Councilrnember Orttel thought the cul-de-sac could be run down further to pick those up. Mr. Gans stated for clarification to stay within the PUD he is still going to be proposing park paths to connect the neighborhood. He would like an easement from Eidelweiss up to Bunker to connect and provide walking access. Councilmember Trude stated she would rather have the neighborhood decide if they want the connection. Councilrnember Orttel asked what the demographic of the homeowner in this type of development is. Mr. Gans stated he was looking at age fifty to fifty-five. Ms. Claudia Johnston stated she was speaking on behalf of her mother, Germain Hamlet, 13563 Eidelweiss. She stated all of the suggestions are really exceptional and do cover most of the issues the residents have had. They do have a signed petition from 114 residents in the area. The petition reads "As neighbors and Andover Residents we respectfully request that the Merit plan be developed with no more than twelve single family homes with a minimum price of$290,000." She thought the reason for the wording in the petition is because of the concern for density in this area and the price point so it would be a quality development. Mr. Johnston stated there are concerns written up by a group of residents and would also like them to be a part of the minutes. "Site Design - The starting sale price in the proposed project is $245,000. lbis is entry level pricing in this market. Residents would like to see a higher price point of $290,000-$400,000 along with fewer homes and therefore are recommending no more than 12 single family homes in the area lbis density would meet the current zoning and compliment the character of the neighborhood. The location of the new street out to Gladiola is unacceptable to residents, because it is located too far to the south. lbis street should be movedjust south of the home located at 13625 Gladiola. lbis would allow for a buffer between the project and the existing homes. Regular Andover City Council Meeting Minutes - June 20, 2006 Page 7 Traffic and Safety - At first glance, one would think that traffic would not be an issue because of its proximity to Crooked Lake Boulevard and Bunker Lake Boulevard. But because it is illegal to go west onto Bunker Lake Boulevard from Gladiola, most cars will need to go south on Eidelweiss or Gladiola to 13Sth and then east to Crooked Lake and then north to Bunker. This presents two issues: More traffic is funneled into the narrower existing streets creating safety issues for children walking and biking. This neighborhood is in a "no bus" zone for both Crooked Lake Elementary and high school. Children use these roads to walk to school and there could be safety issues with the roads being so small. Small children also live in the immediate area. People will try to make an illegal turn west at Gladiola and Bunker, because it will be easier. This is a serious safety issue. Extending the island on Bunker would prevent that. Comparison to Similar Projects - The table of "similar" developments in Andover provided by Merit shows lot sizes of other developments that have been approved by Andover. In reviewing these developments, it is noted that they have lots of open space and do not box in a land-locked, older residential area. While the proposal by Merit could be a good concept in the right location, in the existing neighborhood it is comparable to fitting a size 12 foot in a size 6 shoe. Homeowner Association - The developer is recommending a townhouse association to care for snow removal, lawn maintenance, etc. Even if the project were approved at 2S units, it would be a small association and the maintenance fees would have to be astronomical for long term upkeep. This could be an even greater problem after the development is sold out and could cause the project to not be maintained properly. Residents are recommending no association. Developer's Presentation - The developer stated that they would be willing put in 6' fir trees as a buffer. This is unacceptable to residents. There should be a green space of at least SO feet between the development and current residents. This would allow for the trees that border the properties to remain and additional attractive S-6 bushes to be planted as filler. At least one resident wishes to have a privacy fence along the edge of their property. Various realtors have estimated property values to drop between 10-19% home values when homes are near cluster housing. This makes a SO' buffer necessary. General- The residents on Eidelweiss, 13Sth Lane and Gladiola are concerned about the conflicting opinions on whether these streets will be upgraded or not. If they are to be upgraded and/or water be brought in, the residents request that the developer pay for this. This concern also applies to the possibility of adding sidewalks. How much front yard will be lost and how many trees will have to be tom down.. . and how will residents be compensated for this? Residents are encouraging the developer to work with staff to prepare a plan that meets the PUD ordinance and are willing to work with the developer and staff to make this a win/win situation for everyone. If Merit progresses to the next stage of preliminary plan development, representatives from the neighborhood would like to have another meeting with the developer and staff prior to any Regular Andover City Council Meeting Minutes - June 20, 2006 Page 8 presentation back to Planning or Council." Ms. Johnston stated a lot of the issues have been covered by the new staff report and also the Council's discussion with staff and the developer. Ms. Johnston stated when the survey was discussed, growth and traffic was what disturbed the residents the most. She stated they would like to have nice neighborhoods and open space. Ms. Johnston reviewed the new sketch plan with the Council and indicated that there should be a buffer of fifty feet from her mother's land to the new development. She thought the size of the lots is crucial for the developer to come back with another sketch plan. She agreed with several of the Council that fifty foot lots are too small for the development. Ms. Dawn Shingles-Johnson, 1553 140th Lane NW, stated she was speaking on behalf of her family who live on 13526 Crooked Lake Boulevard. She stated she has sent a copy along with the Planning Commission regarding her comments about the revised sketch. She stated one question that had been talked about is an emergency exit. When talking about variances on the road being twenty- eight feet instead of thirty-three and cul-de-sacs, they need to make sure there is a way to get out the area. She thought it would have been a good idea for everyone to sit down and have a neighborhood meeting. This would have taken care of a lot of concerns. She stated she wanted to make a correction of what they were told at a meeting that the streets ofEidelweiss will be taken care of by the developer but 13Sth and Gladiola will only be taken care of under normally scheduled maintenance or upgrades. Ms. Shingles-Johnson noted they cannot determine who will move into the neighborhood. The developer indicated it would be fifty to fifty-five year olds but there could be younger families with children moving in there. She thought they were putting in too many homes and destroying the existing neighborhood. She thought staff needs to sit down with the developer and fmd the middle ground acceptable to everyone. Mr. Ernesto Gonzales stated he would like to be able to speak on behalf of the Crooked Lake Area Association. He stated they met yesterday and there was considerable chagrin expressed about this among other things. He showed an aerial photograph of the land and trees and explained where the development was proposed to go in and how many trees would be lost. There were some concerns regarding this sketch. The density more than triples. The goals of the Comprehensive Plan do not seem to be advanced, the desirable design qualities of a PUD seem not to be advanced. Irreversible damage to natural resources and essentially the Crooked Lake Association told them to be very careful about trees and sound abatement. He wanted them to try to preserve a similar density to what is already there and to preserve trees. Mr. Mike Petyo, 13624 Crooked Lake Boulevard, stated he did not have any problem with backing out of his driveway and as one of the individuals selling his lot and talking about what it is going to do for the value of their homes and how does it change the continuity of the neighborhood, he thought going down the road toward Crooked Lake Boulevard, there were small ramblers like his, Regular Andover City Council Meeting Minutes - June 20, 2006 Page 9 built in wwn era to nice modem two and a half stories with narrow little frontages with huge long driveways to homes with junk cars in them and he did not see where they are addressing that those are a concern. Councilmember Trude wondered where Mr. Petyo was talking about. Mr. Petyo indicated he was talking about homes directly across from him. Mr. Petyo stated ifhe was concerned about this development, he would not be selling. He would be willing to not sell his lot if everyone in the neighborhood that does not want this development wants to pay him for what the lot is worth. He stated the concerns are valid regarding traffic but he does not have a problem with it. Ms. Diane Dixon, 16368 Wren Street, stated she was at the meeting representing her father who lives at 13565 Gladiola Street. She wondered with the new plan, what about the whole long term strategy. Some of what she heard appears to be that perhaps they are looking at part of the land but if they put it in the way it is suggested, she was concerned if they do not reduce the density, it could push more families out potentially. She wondered if the long term strategy is actually to continue to push this existing plan further down into the neighborhood. Mayor Gamache explained where the neighborhood is headed. Councilmember Trude thought getting rid of the fifty foot wide lots on Gladiola Street and going to a traditional size lot preserves the character of the neighborhood. She was concerned that if they went with the fifty foot wide lots on Gladiola that existing homes all the way south and the ones that are going to stay would be non-conforming. Mr. Wayne Benjamin, 13625 Gladiola Street, wondered why the neighbors allowed the cul-de-sac on Crooked Lake Boulevard with smaller lots and they are opposed to this one. Mr. Kent Kinslow, 2681 133rd Avenue, stated his concern is the traffic going south on Crooked Lake. There are a lot of kids going out onto Crooked Lake Park. He noted there is a lot of traffic that goes that way and speeds. Mayor Gamache thanked the residents for coming to the meeting and giving their opinions and indicated that staff will work with the developer to make changes to the sketch plan. The City Council recessed at 9:37 p.m. The City Council reconvened at 9:42 p.m. CONSIDER VARlANCE/SHAREDDRIVEWAYI1947-161sT AVENUENW Community Development Director Neumeister stated the applicant is requesting a variance to City Code section 12-13-9, which requires that driveways be set back 5 feet from the property line to Regular Andover City Council Meeting Minutes - June 20, 2006 Page 10 allow a shared driveway access to 16151 Avenue NW (County Road 20). Mr. Neumeister reviewed the staff report with the Council. Motion by Trude, Seconded by Knight, to approve the proposed variance. Motion carried unanimously. (RES. R078-06) CONSIDER SKETCH PLAN/WOODLAND HILLS/174M WARD LAKE DRIVE NW Community Development Director Neumeister stated the Council is asked to review a sketch plan containing five rural lots. Motion by Councilmember Knight, Seconded by Councilmember Orttel, to approve the sketch plan. Councilmember Orttel asked where the paved portion on Ward Lake ends. Mr. Berkowitz showed on the map where gravel is located. Motion carried unanimously. APPROVE PLANS & SPECS/ORDER ADVERTISEMENT FOR BIDS/06-12/CROSSTOWN BOULEVARD NW TRAIL & 06-17/THE OAKS PARK TRAIL City Engineer Berkowitz stated the City Council is requested to approve fmal plans and specifications and order the advertisement for bids for Project 06-12, Crosstown Boulevard NW Trail (east side) between 140th Avenue NW & 14151 Lane NW and Project 06-17, construction of a trail through The Oaks Park from Crosstown Boulevard NW to the Kensington 7th Addition development. Councilmember Trude stated the reason she had this pulled was because in the resolution they are approving the plans and specs for trails but when she read the staff report, the last couple of lines on the fust page at the bottom it talks about an alternate bid for a basketball court and other things. She wondered if they need to approve that as part of this. Mr. Berkowitz stated what they have is Fox Meadows basketball court was identified in the Capital Improvement Plan and because it is such a small project they can actually go out and get quotes and do the project because it was previously approved. They preferred to bring this in as an alternate bid under this proposal. Councilmember Trude wondered if this was enough legally to get that, to just say they are going to go out and bid for the trails and then mentioned in the staff report doing basketball courts too. She thought this should be in the resolution. Mr. Berkowitz stated that would be a question for the City Attorney. City Attorney Hawkins stated if the plans were referenced generally in the resolution then there would not be a problem. Regular Andover City Council Meeting Minutes - June 20, 2006 Page II Councilmember Trude stated the other part of it is when they do stuff in the CIP, generally the Council has to say yes it is ok to look at it and they never voted on it so she thought it should be in the resolution that yes they want to go ahead with two trails and yes they would like to do the basketball court and the things at Fox Meadows. She was just thinking that it would be good to amend it so they follow their CIP process too. Mr. Berkowitz stated typically in a Capital Improvement Plan if the item is a certain dollar amount and it has been approved in the CIP they move forward and those improvements are made. He stated he is comfortable with moving forward if it is ten thousand dollars or less. Motion by Trude, Seconded by Orttel, to approve the [mal plans and specifications and order the advertisement for bids for Project 06-12, Crosstown Boulevard NW Trail (east side) between I 40th Avenue NW & 141 sl Lane NW and Project 06-17, construction of a trail through The Oaks Park from Crosstown Boulevard NW to the Kensington 7th Addition development. Councilmember Orttel asked what the completed part of the trail is. Mr. Berkowitz stated the section that is in is along Crosstown which will tie into the Oaks trail and that trails will tie into the new Kensington 7th Development. Motion carried unanimously. (RES. R079-06) CITY ADMINISTRATOR - OUTSIDE COMMITTEE APPOINTMENT City Administrator Dickinson stated the Council is requested to consider a request from the City Administrator to participate on a Board outside of the City of Andover. The committee would be the newly created Sherburne County Economic Development Committee (SCEDC). Motion by Trude, Seconded by Knight, to approve the request of Mr. Dickinson to participate on the Sherburne County Economic Development Committee. Motion carried unanimously. SCHEDULE JULY EDA MEETING Motion by Trude, Seconded by Knight, to schedule an EDA meeting for July 18,2006 at 6:00 p.m. Motion carried unanimously. SCHEDULE WLY WORKSHOP Motion by Trude, Seconded by Knight, to schedule a Special Council Workshop meeting for Tuesday, July 25, 2006 at 6:00 p.m. Motion carried unanimously. Regular Andover City Council Meeting Minutes - June 20, 2006 Page 12 ADMINISTRATOR REPORT City Administrator Dickinson updated the Council on Administration and City department activities, CenterPoint Pipeline Project update, meeting reminders and miscellaneous projects. City Engineer Berkowitz updated the Council on public improvement projects in the City. Community Development Director Neumeister updated the Council on development activity in the City. Mr. Wayne Davids, 13607 Crooked Lake Boulevard, stated in regard to Item 14, before he came to the meeting he did not like the project and now he does not like it even more. He appreciated the Council's insight into this. Last weekend they made two 911 calls because of problems in the neighborhood and all this to get half a dozen more houses into the neighborhood, he cannot see it. The population growth is here anyway and he wondered why they need to jam a bunch of people in that area like trailer houses. He stated they heard about the road going east to Crooked Lake and that will be coming out on his front yard. When they talked about putting a service road in a passing lane, he wondered if they were going to utilize City owned property that is already there and will people lose their front yards to make the service road or will the City take more land from them. Mayor Gamache stated they are going to try to get the road in where they have land now. Councilmember Orttel stated they are going to be giving the service road back to the people. Mr. Davids asked if it was a conflict of interest for a Councilmember who seems to be pushing the project that has a designated park surveyed within a hundred yards of this project to vote on it. City Attorney Hawkins stated there is only a conflict of interest according to Minnesota Statute if the Councilmember has a direct financial benefit from the project and if there is no direct financial benefit then there is no conflict. Mr. Davids indicated the Councilmember is Councilmember Orttel. Councilmember Orttel stated he did not know what Mr. Davids is talking about and he does not have any monetary interest in this project. He stated he did not designate property as a park. It was noted the land is not public property, it was a lot split. MAYOR/COUNCIL INPUT (Fun Fest Date) - Mayor Gamache stated the Fun Fest will begin on Friday, July 7th and the parade is Saturday, July 8th beginning at II :00 a.m. and there will be fireworks on July 8th at dusk. (Open Space Issue) - Councilmember Trude asked what they are going to do with the information on the open space. She stated if they have something they want to get formulated for a ballot topic, the County will need it soon. Mr. Dickinson indicated this could be discussed at the City Council Regular Andover City Council Meeting Minutes - June 20, 2006 Page 13 Workshop at the end of June. (City Internet) - CounciImember Trude stated regarding the internet she asked staff to find out what other City Managers are doing and bring back a report to them. (Annual Golf Tournament) - Mayor Gamache thanked City Staff for all their work on the annual Golf Tournament. He noted it was a beautiful day and fun time. Motion by Knight, Seconded by Orttel, to adjourn. Motion carried unanimously. The meeting adjourned at 10:29 p.m. Respectfully submitted, Susan Osbeck, Recording Secretary CITY OF NDOVE @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator / Finance Director FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Payment of Claims DATE: July 5, 2006 INTRODUCTION Attached are disbursement edit lists for claims related to the on going business of the City of Andover. DISCUSSION Claims totaling $187,043.42 on disbursement edit lists #1-2 from 06/22/06 - 06130/06 have been issued and released. Claims totaling $478,452.30 on disbursement edit list #3 dated 07/05/06 will be issued and released upon approval. BUDGET IMPACT The edit lists consist of routine payments with expenses being charged to various department budgets and projects. ACTION REOUIRED The Andover City Council is requested to approve total claims in the amount of $665,495.72. Please note that Council Meeting minutes will be used as documented approval. Respectfully submitted, .ttf 7jffird Lee Brezinka Attachments: Edit Lists ---- ~ ~ <I) :.:3 (1)....... _ 0 ..0 0 cd l-; ;:;.....p.. cd~ ~] rnu ....... I:: l-; =2 o ::l U 0.. U s <8 ~ N '? 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'" ..c ..c::..c o 0 0 Q U ",,..U ,..,.. e 0.. -'" u !< (3 ... t: " :0 :; 0 Q. Z ..c E .. ~N 0 OJ ...'" U .0 0_ "0..... .. =... c.. = "- <: - >0 Q) <ANOOVE* 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US FROM: Todd Haas, Asst. City Engineer SUBJECT: Approve Resolution! Allocating Off System Expenditure of City MSA Funds onto County Systems/04-23/Reconstruction of Hanson Blvd. NW & Bunker Lk. Blvd. NW - Engineering TO: Mayor and Council Members CC: Jim Dickinson, City Administra 0 David D. Berkowitz, City Engineer DATE: July 5, 2006 INTRODUCTION This item is in regards to approving a resolution authorizing expenditures of the City Municipal State Aid (MSA) Street Funds onto the Anoka County State Aid Highway System for the reconstruction of Hanson Boulevard NW & Bunker Lake Boulevard NW. Project 04-23. DISCUSSION As you know, the project is moving forward and has been identified in the CIP to be funded using MSA funds. Before the funds can be used to help fund the project, a resolution must be approved. ACTION REQUIRED The City Council is requested to approve the resolution approving the expenditures off the Municipal State Aid Street System and onto the County State Aid Highway System within the City of Andover. Respectfully submitted, ~,(k-- CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. 056-02 A RESOLUTION APPROVING THE EXPENDITURES OFF THE MUNICIPAL STATE AID STREET SYSTEM AND ONTO THE COUNTY STATE AID AND HIGHWAY SYSTEM WITHIN THE CITY OF ANDOVER. WHEREAS, it has been deemed advisable and necessary for the City of Andover to participate in the cost of a construction project located on C.SAH. No. 78 within the limits of said municipality; and WHEREAS, said construction project has been approved by the Commissioner of Transportation and identified in his records as (SAP.) No. 198-020-27 NOW, THEREFORE, BE IT RESOLVED that we do hereby appropriate from our Municipal State Aid Street Funds the sum of $1,000.000.00 dollars to apply toward the construction of said property and request the Commissioner of Transportation to approve this authorization. Adopted by the City of Andover this ~ day of Julv , 2006. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk ~NDbVE~ @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: Jim Dickinson, City Administrat FROM: David D. Berkowitz, City Engineer SUBJECT: Approve Plans & Specs/Order Advertisement for Bids/05-11ffulip Street NW & /06-20Al Meadow Creek Christian School Turn Lane Improvements- Engineering DATE: July 5,2006 INTRODUCTION The City Council is requested to approve final plans and specifications and order the advertisement of bids for Project 05-11, Tulip Street NW between 161 st Avenue NW and Valley Drive NW & Project 06-20A, Meadow Creek Christian School Turn Lane Improvements. DISCUSSION The plans for the Tulip Street reconstruction north of 161 st Avenue have been completed. The turn lane improvements for Meadow Creek Christian School have been included in the plan. The project schedule has construction beginning in the middle of August with a substantial completion for the end of October or early November of 2006. Final paving and restoration will be completed in the spring/early summer of 2007. One last neighborhood meeting was held on June 220d to review the final design and answer questions. Staff continues to work on acquiring right-of-way. This is anticipated to be completed by the middle of July. The plan is available in the City Engineer's office for review. BUDGET IMPACT The project will be funded by Municipal State Aid funds and property assessments. ACTION REQUIRED The City Council is requested to approve final plans and specifications and order the advertisement of bids for Project 05-11, Tulip Street NW between 161st Avenue NW and Valley Drive NW & Project 06-20A, Meadow Creek Christian School Turn Lane Improvements. Respectfully submitted, c:?~~oJ!~ Attachments: Resolution ,.../ CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Council member to adopt the following: A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR PROJECT NO. 05-11 ,TULIP STREET NW BETWEEN 161sT AVENUE NW AND VALLEY DRIVE NW & PROJECT NO. 06-20A, MEADOW CREEK CHRISTAIN SCHOOL TURN LANE IMPROVEMENTS. WHEREAS, pursuant to Resolution No. 049-06 , adopted by the City Council on the 4th day of April , 2006, have prepared final plans and specifications for Project No. 05-11. WHEREAS, such final plans and specifications were presented to the City Council for their review on the 5th day of July , 2006 . NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby approve the Final Plans and Specifications. BE IT FURTHER RESOLVED by the City Council of the City of Andover to hereby direct the City Clerk to seek public bids as required by law, with such bids to be opened at 9:00 am ,July 28th ,2006 at the Andover City Hall. MOTION seconded by Council member City Council at a reqular meeting this 5th Council members favor of the resolution, and Council members said resolution was declared passed. and adopted by the day of July , 2006 , with voting in voting against, whereupon CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk (-f) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: Jim Dickinson, City Administrator David D. Berkowitz, City Engineer FROM: Jason J. Law, Civil Engineer III SUBJECT: Approve Plans & Specs/Order Quotes/06-7/2006 Trail Maintenance- Engineering DATE: July 5, 2006 INTRODUCTION The City Council is requested to approve the final plans and specifications and order quotes for Project 06-7, 2006 Trail Maintenance. DISCUSSION Larson Engineering prepared a Pavement Maintenance Program for the City of Andover Trail System. This report outlines a 5-year capital improvement program to rehabilitate and repair the trail system throughout the City. This project is the second phase of the program and would include improvements on the trail system as highlighted on the attached map. BUDGET IMPACT This project is identified in the 2006-2010 Capital Improvement Plan. ACTION REQUIRED The City Council is requested to approve the resolution approving final plans and specifications and ordering quotes for Project 06-7, 2006 Trail Maintenance. Respectfully submitted, 8.::!~ Attachments: ResolutiOl(& Location Map CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS AND SOLICITING FOR QUOTES FOR 2006 TRAIL MAINTENANCE, PROJECT NO. 06-7 . WHEREAS, pursuant to Resolution No. -06, adopted by the City Council on the 20th day of June , 2006 ,the City Enqineer has prepared final plans and specifications for Project 06-7 for 2006 Trail Maintenance WHEREAS, such final plans and specifications were presented to the City Council for their review on the 5th day of Julv , 2006 . NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby approve the Final Plans and Specifications. BE IT FURTHER RESOLVED by the City Council of the City of Andover to hereby direct the City Engineer to seek quotes for the improvements. MOTION seconded by Councilmember City Council at a reqular meeting this 5th Councilmembers voting in favor of the resolution, and Councilmembers and adopted by the day of Julv , 2006 , with voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk '- :;:: <= .. iil "0 '" 0 o .. o at 0> '. N o o 0> ~\.M n.) 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I <,'...., -'".' \ ' i-=""-; ;""""l L ,m 2 r1 " - 11 U(~~~~ Ii -! - .-..\....J. <: ~ m l:-J /. _o~~.~~~.._____... i; I en..a..... \ i -I r.-:=---'-~--\ \ m ': \-v C uu- _-1- /~~ .~:~' ~";' l L 1 "j> ~ -~_:IIi!'!lI I -!i "')1 ~ , l;v - '" r "-=~~ I I r-...f, _ .J.. f "II I ' ;-~ .', ._1_-....., - ~=-=~' ,-~ I" -f7IJ!~~~?tj;Bt~-I- n -j-p - - - - - ;- - - - f~~ -/: -\~---)':: ~ ~ I f--/ U.. I .f )f-'--- '-t \ \ 11~/~ -" ~."'>/' /1 J I3\J i\/ \ =(J ! f ~/ -ti") ,_I \ I I '\1"'. ~,- - - :.,> -JII'- , 1 I -~-1 I LL I I ,--=--- ; - ~ ( I I "j I I. d " (". .~ 1 ~ ''" ...,., o OjF ~ =Q ii'~-< ;~ , ., " ,;:., j-~~ 'C'~ 1--------') 1h ~f -~ I (0 5\. .l.-. - T" f) ..~.<'.~ NDbVE ~,c , 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members ------ CC: Jim Dickinson, City Administrawr David D. Berkowitz, City Engineer FROM: Todd J. Haas, Parks Coordinator SUBJECT: Accept ResignationlPark & Recreation Commissioner - Engineering DATE: July 5, 2006 INTRODUCTION This item is in regard to the resignation of a Park & Recreation Commissioner, Jason Neumann. DISCUSSION Commissioner Neumann has offered his resignation (see attached letter). Staff recommends that the vacancy be filled by Bill Hupp who was identified by the City Council as an alternate for anyone on the Commission that does not complete their term. If the City Council appoints Bill Hupp to fill the term, the term would expire on December 31, 2006. Note: Staff has talked to Bill Hupp and he has indicated to staff that he would serve on the Commission. ACTION REOUIRED The City Council is requested to accept the resignation of Jason Neumann and consider appointing Bill Hupp to the Commission to complete Jason Neumann's term. Respectfully submitted, ~~ Attachment: Letter from Commissioner Neumann cc: Dan Masloski, Park Commission Chair Page 1 of 1 Todd Haas From: Jay Neumann [Jay.Neumann@chrobinson.com] Sent: Tuesday, June 20, 2006 3:51 PM To: Todd Haas Subject: Park & Rec Commissioner Hello Todd, Sorry to inform you and the City commissioners that I am going to take myself out as a member of the Park & Rec Commission, I don't feel I am giving the city what they were expecting of me. Have had allot of things come up since I started this year and just can't fully commit to attending the meetings. I do apologize for any incovience I may have caused for the city and commissioners. I am sure the city can find a more reliable replacement. Once again thank you and the City officials for the opportunity to part of this great cities development. Thank you Jason Neumann .u.J.J.J.J.J.J.J.J..lJ.J.J..1J..l .L.....J.........."..........."'A........."J.J..u..lJ.J.J.J..L&&..............".............lJ.J.J..lJ..lJ..L.1J.A....J..........&...................."...J.J..lJ.J.".................LJ...&.......................J.J..lJ..u.J. This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed. If you are not the named addressee you should not disseminate, distribute or copy this e-mail. Please notify the sender immediately bye-mail if you have received this e-mail by mistake and delete this e-mail from your system. Please note that any views or opinions presented in this email are solely those of the author and do not necessarily represent those of CH Robinson. CH Robinson accepts no liability for any damage caused by any virus transmitted by this email. CH Robinson Worldwide, 8100 Mitchell Road, Eden Prairie, MN, USA "............J.J.J.J..lJ.J.J.J..l.l.u..1J....L&............u.".........,....J.J..u.J.J..l.l..U.LJ....."........"....U.AJ.J.J..U..lJ..I..u..l.l.LJ..L......................."....u...........u..lJ..l.lJ....................."................u.J.J.J.u..l...... 6/21/2006 (j) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and City Council CC: Jim Dickinson, City Administrator FROM: Vicki V olk, City Clerk SUBJECT: Approve Refuse Hauler Licenses DATE: July 5, 2006 INTRODUCTION Refuse hauler licenses expired on May 31, 2006. DISCUSSION Ace Solid Waste and Waste Management have applied for renewal of their licenses. They have submitted the appropriate paperwork, paid the fees and had their vehicles inspected by our city mechanics. ACTION REOUIRED The City Council is requested to approve commercial and residential refuse hauler licenses for Ace Solid Waste and Waste Management for June 1,2006 through May 31, 2006. Respectfully submitted, fLL. {j~ Vicki Volk City Clerk CITY OF NDOVE (f) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and City Council CC: Jim Dickinson, City Administrator FROM: Vicki V olk, City Clerk SUBJECT: Extend Liquor LicenseIPov's Sports Bar/July 21 & 22, 2006 DATE: July 5, 2006 INTRODUCTION Brad Povlitzki, owner of Po v's Sports Bar, has requested an extension of his liquor license. DISCUSSION Pov's will be holding outdoor concerts on July 21 and 22,2006. They have requested an extension of their liquor license to include their enclosed softball fields. Mr. Povlitzki will be using 8 of his employees for security. Council has approved an extension of Po v's liquor license for the last several years for the outdoor concerts. ACTION REQUIRED Council is requested to consider approval of the extension of Po v's liquor license to include their enclosed ballfields for July 21 and 22, 2006. Respectfully submitted, !LL'U$ Vicki V olk City Clerk Attach: Pov's Letter Dear City Council, Regarding Pov's Annual Outdoor Concert. We are once again seeking your approval to hold our annual outdoor music celebration the weekend of July 21st &22nd, 2006. We are asking for approval to extend our Liquor license to include our fully enclosed softball fields, where there will be a stage providing entertainment. As in the past we will provide security and management outside during the event ending at midnight according to city ordinance. We thank you for your consideration. Sincerely, . (j) ~DbVE~ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US CC: Jim Dickinson, City Administrator TO: Mayor and Council Members FROM: David D. Berkowitz, City Engineer SUBJECT: Approve Memo of Understandingl04-23/Reconstruction of Hanson Blvd. NW & Bunker Lk. Blvd. NW - Engineering DATE: July 5,2006 INTRODUCTION The City Council is requested to approve the Memo of Understanding (MOU) for Project 04-23, Reconstruction of Hanson Blvd. NW & Bunker Lk. Blvd. NW DISCUSSION Staff has reviewed the proposed MOU from Anoka County for the reconstruction of Hanson Boulevard NW from 122nd Circle NW in Coon Rapids to 140th Lane NW in Andover. The MOU is consistent with past County projects. BUDGET IMP ACT The City's 2006-2010 Capital Improvement Plan identified a project budget of $1,050,000for a combination of two projects, Hanson Boulevard improvement and the traffic signal at Hanson & 139lh Avenue NW/Jay Street NW. The City's portion of the Hanson project is estimated at $902,185.11. ACTION REQUIRED The City Council is requested to approve the Memo of Understanding for Project 04-23, Reconstruction of Hanson Blvd. NW & Bunker Lk. Blvd. NW. Respectfully submitted, c;)-420. David D. Berkowitz Attachments: Memo of Understanding/ DATED June 12,2006 MEMORANDUM OF UNDERSTANDING FOR THE RECONSTRUCTION OF COUNTY STATE AID mGHWAY 78 (HANSON BOULEVARD) FROM 122ND CIRCLE NW TO 140TH LANE NW IN THE CITIES OF COON RAPIDS AND ANDOVER, MINNESOTA (S.P.02-678-16) This Memorandum of Understanding (MOU) is between the County of Anoka, State of Minnesota, a political subdivision of the State of Minnesota, 2100 Third Avenue North, Anoka, Minnesota, 55303, hereinafter referred to as "County", and the City of Andover, a municipal corporation under the laws of the State of Minnesota, 1685 Crosstown Boulevard, Andover, Minnesota 55304 hereinafter referred to as the "City". The parties to this MOU agree in principle that construction of County State Aid Project Nos. 02-678-16 and 02-716-10 and City State Aid Project Nos. 198-020-25 and 198-020-27 collectively referred to as the . "Project" is in the best interest of the traveling public and that the Preliminary Layout as shown in Exhibit "A" defines the design of the Project. It is agreed that the Exhibit "A" Layout dated January 24, 2006 has been reviewed and accepted by the parties except as identified in this MOU and is suitable for preparation of final construction documents. Any significant changes made hereafter to the design as presented in the Exhibit "A" Layout will require approval by the parties as an amendment to this MOU or addressed in a separate Joint Powers Agreement (JPA) that will formalize this MOU. These same changes will require a change in the cost share to include any additional design engineering and right of way acquisition costs that may occur. INTERSECTIONS: As agreed by the parties, improvements to following Street intersections have been incorporated in the Exhibit "A" Layout design: CSAH 78 Intersections: 1. 133rd Avenue (Coon Rapids / Andover) 2. Station Parkway 3. CSAH 116 (Bunker Lake Boulevard) [Traffic Signal] 4. 138'h Lane NW [Closed] 5. 139'h Lane NW [Traffic Signal] 6. 140'h Lane NW [Right in - Right out] CSAH 116 Intersections: 1. Crane Street RIGHT OF WAY: The parties agree that Anoka County Right of Way Plat No. 68 defines the right of way needs for the Project. The County will acquire all necessary right-of-way and easements for the Project. Acquisition of any additional right-of-way and/or easements needed for the improvements to the City street intersections beyond what is defined in the Plat No. 68 will be the responsibility of the City. The parties agree that parcels required for the Project that are owned by the City including outlots will have joint custodianship between the City and County. It is agreed that the City will be responsible for the cost of parcels 54 and 57. It is agreed by the parties that the City shall perform all special assessment searches required for the Project at no cost to the County. It is agreed by the parties that all necessary right of way and easements will be in legal possession of the County and City prior to acceptance of bids for the Project. Page 1 of6 P:\02-678-16\Documents\MOlMndoverOZ-678-16MOU.doc BITUMINOUS TRAIL AND CONCRETE WALKS: The parties agree that the construction of all the bituminous trail and concrete sidewalk is eligible for federal funds and that the matching local funds will be contributed by the City for all new trail and sidewalk with the following exception: The County Parks Department has agreed to apply for Metropolitan Council funding for 50% of the local match of the trail on the south side of Bunker Lake Boulevard from Hanson Boulevard east to the project limits. The City will provide for 100% of the local match for this segment and then be reimbursed for 50% by the Parks Department at a later date when the Metropolitan Council funds are secured. The County will provide the matching funds for the reconstruction of existing trail and sidewalk. The parties understand that the cost for the trail and walk includes: bituminous and concrete surfacing, aggregate base, sub-drains if required, soil correction, excavation, borrow material (granular and topsoil), retaining walls to support the trail and walk and turf establishment. The parties agree that the County will pay for the design of the trail and walk, wetland mitigation, parkland mitigation required by impacts caused by the trail and walk, the additional right of way and easements required to construct the trail and walk at the proper location, and any removal items, with the exception of soils, required to construct the trail and walk. TRAFFIC SIGNALS: A new traffic signal is anticipated at the CSAH 78/CSAH 116 (Bunker Lake Boulevard) intersection. The parties agree that the signal will be reconstructed with this project. Because Andover is a City over 5,000 population, the City will fund 50% of the county legs of the signal, resulting in 50% of the total signal construction costs. The parties agree that conduit and handholes will be constructed at the CSAH 78/133rd Avenue intersection to accommodate a potential future signal. The City will be responsible for 50% of the cost of constructing the conduit and handholes. The parties also agree that when a signal system is warranted and constructed at this intersection that its cost be shared based on the County cost share policy as shown in Exhibit C. The County recognizes that the City desires to have a traffic control signal system constructed at 139th Lane NW/Jay Street as part of this project. The County in conjunction with the City has conducted a traffic analysis and warrant analysis to determine if a signal system is appropriate in this location. If has been determined by the County and City that this intersection meets signal warrants with future traffic (with development). The signal design will be completed and the construction of the signal included in this construction contract. The cost for the signal system design and construction will be funded entirely by the City of Andover and will not be eligible for federal funds. The parties agree that inclusion of a signal system at 139th Lane will also require turn lanes to be constructed, which in turn will require modifications to CSAH 78. It is agreed that the City will be responsible for the cost of design and construction of the roadway improvements at 139th Lane and north to the Project limits and that these improvements will not be eligible for federal funds. Construction of Hanson Boulevard south of 139th Lane NW will be eligible for federal funding and the local match will be provided by the parties based on the County cost share policy. TRAFFIC CONTROL: The parties understand and agree that CSAH 78 (Hanson Boulevard) between T.H. 242 (Main Street) and Station Parkway will be closed during construction with traffic detoured for a period of time to perform soil correction, construct the pedestrian crossing, revise vertical profiles, construct utilities and construct roadway and trails/sidewalks. The remainder of the Project will be constructed under traffic and roadways will remain open to traffic. The number, size and location of traffic lanes may be revised during construction of these portions of the Project. DRIVEWAYS/STREETS: P:\02-678-16\Documents\MOU\Andover02-678-16MOU.doc Page 2 of6 The parties agree that all driveways and streets affected by the Project will be reconstructed in kind except as noted below, with the cost of any upgrades requested by the City including concrete aprons to be the responsibility of the City. The following driveways and streets will be modified or closed: . NRG I Compost Site Driveway [Revised Location] . Commercial Office I Retail Building Driveway (South of Station Parkway) [Closed] . Andover Wheel and Frame Driveway [Closed] . Croix Oil Driveway to CSAH 78 [Rerouted through a combined driveway and service roadway with ABC Mini Storage. This combined access will only be provided if the property owners petition the City of Andover for this combined access and the City agrees to the combined access. The cost of the combined service roadway would not be eligible for federal funds and the cost would be split evenly (1/3,1/3,1/3) between the two property owners and the City of Andover.] . Sheriffs Department Driveway [Revised to Align with Station Parkway] . Speedway I Superamerica CSAH 78 South Driveway [Closed] . Combined Superamerica I Medical Facility CSAH 78 North Driveway [Right in - Right out] . Childrens World ChiIdcare Center CSAH 116 Driveway [Right in - Right out] . Anoka County Highway Department I Parks Driveway [Realigned] . l38'h Lane NW [Closed] LANDSCAPING/STREETSCAPING: The parties agree that if the City wishes to include landscaping/streetscape features in the Project, they shall be designed in accordance with Anoka County Highway Department Landscape/Streetscape Guidelines. The cost of the design and construction of these features will be the responsibility of the City. The City shall provide all construction documents including plans, specifications, and estimated quantities and cost to the County for inclusion in the project bid documents. All construction documents must be submitted to the County. UTILITIES: The parties agree that the City will be responsible for the cost of design and construction of any sanitary sewer and water main improvements, including a proposed watermain crossing at Station Parkway and a watermain and sanitary sewer crossing at 139'h Lane, which will be incolporated in the Project bid documents. The City's design of the sanitary sewer and water main utilities are to include plans, specifications, and estimated quantities and cost. The parties understand that all new sanitary and watermain construction is not eligible for Federal or State Aid funding. PERMITS: The parties agree that the County will secure all necessary permits for this Project. The City agrees to coordinate with the County in securing the permits required by the Coon Creek Watershed District. The City also agrees to secure any permits required for improvements proposed by the City including utilities, and streetscape items. P:\02~678-16\Documents\MOlMndover02-678_16MOU.doc Page 3 of6 PONDS: The ponds proposed for the Project are shown on the Exhibit "A" layout, and generally show the location of the stormwater treatment and rate control areas necessary for the Project. It is understood that the City will provide the County the necessary rights to use City owned ponds or drainage easements for the Project provided that these have adequate capacity for their existing use and the Project. Examples of rights include permanent easements, resolutions or written permission as applicable. It is understood that the existing ponds and drainage easements areas can me modified to satisfy the drainage requirements of the Project provided that their intended use remains satisfied. P:\02-678-16\Documents\MOU\AndoverQ2-678-16MOU.doc Page 4 of6 SUMMARY: Upon acceptance and signatures by the parties of this MOU, a separate joint powers agreement for cost share and maintenance will be prepared by the County for execution by the City and the County prior to acceptance of bids for this Project. The joint powers agreement to follow will formalize all estimated and actual cost shares. In the interim, the attached Exhibit "8" provides an estimate of the construction cost share of the Project and Exhibit "C" outlines County policy for cost splits on construction projects. P:\02_67R~ 1 il\nl'll'lIlT1l"nt<;:\M()1 J\Anrlnv...ril')_?.'7Si!_I':'UI"IT' ...I"" Page 5 of6 COUNTY OF ANOKA By: Margaret Langfeld, Chair Anoka County Board of Commissioners Dated: ATTEST: By: John "Jay" McLinden Anoka County Administrator Dated: RECOMMENDED FOR APPROVAL: By: Douglas W. Fischer, P.E. Anoka County Engineer APPROVED AS TO FORM AND EXECUTION: By: Dan Klint Assistant Anoka County Attorney P:\02-678-16\DocumentsIMOUlAndnver02-678-16MOU.doc Page 6 of6 CITY OF ANDOVER By: Dated: By: Dated: By: By: Mike Gamache Mayor Jim Dickinson City Administrator Name Name ~~~~~~~~~~~~~~~~~~~~~~ ~ppp p p p p pp p p ~~<= < ~ = < <: = = m~~m mum m~m~ H~~~<;;;" :!I:J:!I:!I:!I:!I:!I:!! 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S. ii S.P. 02-678-16 EXHIBIT C COST-SHARING AGREEMENT FOR PROJECTS CONSTRUCTED IN ANOKA COUNTY USING COUNTY STATE AID FUNDS OR LOCAL TAX LEVY DOLLARS ITEMS COUNTY SHARE o 50% o 100% 100% 100% cm SHARE 100% 50% 100% o o Bikeways Concrete Curb & Gutter Concrete Sidewalk Concrete Sidewalk Replacement Concrete Curb & Gutter for Median Construction Concrete Median Construction or Adjustment of Local Utilities Grading, Base and Bituminous Storm Sewer Driveway Upgrades Traffic Signals (communities larger than 5,000) O*@ o 100% based on state aid letter*@ 0*1 100% o based on state aid letter*@ 100% the cost of its legs of the intersection plus V, the cost of the County legs of the intersection '12 the cost of its legs of the intersection Traffic Signals (communities less than 5,000) Engineering Services Right-of-Way Street Lights 100% *1: 100% o O*TM *1: 0*( 100% *@ The County pays for 100% OF A Standard Median Design such as plain concrete. If a local unit of govemment requests decorative median such as red brick, stamped concrete, or exposed aggregate concrete, the local unit will pay the additional cost above the cost of standard median. *@ In the event no State Aid is being used, or in the event the state aid letter does not determine cost split percentages, drainage cost shares will be computed by the proportion of contributing flow outside the County right of way to the total contributing flow. In cities less than 5,000 people the County pays for 100% of the cost of the traffic signal effective March 1986. The County collects on behalf of the cities (less than 5,000) "Municipal State Aid Dollars" since they do not themselves qualify for state aid funds. These funds are used to pay the City Share. Engineering shall be paid by the Lead Agency except that any participating agency will pay construction engineering in the amount of 8% of the construction costs paid by that agency. *,. *I *( In the event that the Township or City requests purchase of right-of-way in excess of those right-of-ways required by County construction, the Township or City participates to the extent an agreement can be reached in these properties. For instance, a Township or City may request a Sidewalk be constructed alongside a County roadway which would require additional right-of-way, in which case the Township or City may pay for that portion of the right-of-way. Acquisition of right-of-way for new alignments shall be the responsibility of the Township or Oty in which the alignment is located. This provision may be waived by agreement with the County Board if the roadway replaces an existing alignment and the local unit of government takes jurisdiction of that existing alignment. In addition, any costs, including right-of-way costs, incurred by the County because a Township or Oty did not acquire sufficient right-Of-way during the platting process or redevelopment process shall be paid by the Township or City. *1 The County will replace all driveways in-kind. Upgrades in surfacing (i.e., gravel to bituminous, bituminous to concrete shall be at 100% expense to the Township or City). P:\02-678-/6IDocumenlsIMOUlExhibil C.doc GJ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 MAIN (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers Jim Dickinson, City Administrator Will Neumeister, Community Develo .ent Director ~ FROM: Andy Cross, Associate Planner Ave- CC: SUBJECT: Update on Nextel Lease Amendment - Administration DATE: July 5, 2006 INTRODUCTION Nextel/ Sprint has asked to place additional equipment and three new antennas on the water tower. We have agreed on a new rent price for the additional space and would like the Council to approve the new amount. DISCUSSION Nextel/ Sprint has submitted drawings and site plans for the new equipment to be stored in the base of the water tower, as well as three new antennas to be placed on the railing on top ofthe tower. Staff has reviewed these drawings and will recommend approval ofNextel / Sprint's proposed additions. A Conditional Use Permit was granted to Nextel in 1996 to place wireless communication equipment on our water tower. Their lease was for $12,600 with an annual increase of about 4%. Some small changes have been made with the equipment over the years, but no major changes have been made with the rent price other than the annual increases. The current lease price for 2006 is $17,933.73. The City will charge an. additional $1,100 per year for each new antenna and charge $5 per square foot of additional storage space in the water tower. Nextel / Sprint is requesting three new antennas ($3,300) and 140 square feet of storage space ($700). The total increase in rent will be $4,000. This will raise the yearly rent to $21,933.73. An amendment to Nextel's Conditional Use Permit will be required. They have applied for the Conditional Use Permit Amendment and it will be moving through the public hearing process in the coming weeks. ACTION REQUESTED Approve the new annual rent price for the Nextel / Sprint water tower lease. Respectfully submitted, 4CiiJ2 Andy Cross @ 5'\NribVE~ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US CC: Jim Dickinson, City Administrator TO: Mayor and Council Members FROM: David D. Berkowitz, City Enginee SUBJECT: Award Bid/Woodland Crossings (05-32), Shaw's Glen (05-24), Cardinal Ridge (05-20) & Adjacent Parcels - Engineering DATE: July 5, 2006 INTRODUCTION The City Council is requested to receive bids and award the contract for Woodland Crossings (05- 32), Shaw's Glen (05-24), Cardinal Ridge (05-20) and adjacent parcels. DISCUSSION Bids were opened for the above subject projects on Wednesday, June 14,2006 and the results are as follows: Contractor Redstone Construction. Co. Inc. Ryan Contracting Co. Hydrocon Inc. S.R. Weidema Inc. Northdale Construction Co. Inc. Three Rivers Construction, Inc. LaTour Construction Burschville Construction Inc. Bid Amount $1,928,781.28 $1,939,105.62 $1,973,249.00 $1,991,919.70* $1,993,490.66* $2,066,855.45* $2,082,955.80 $2,115,485.00 $2,198,048.50 Engineer's Estimate *Denotes error in bid amount BUDGET IMP ACT The development improvements will be funded through General Obligation Bonds, which will be paid back through assessments. A portion of the park and trail improvements relative to the developments will be funded by park dedication and the City's trail fund. Mayor and Council Members June 27,2006 Page 2 of2 ACTION REQUIRED If the plats are recorded for all three developments by the time of the meeting, the City Council is requested to approve the resolution accepting bids and awarding the contract to Redstone Construction. Co. Inc. in the amount of$I,928,781.28 for Woodland Crossings (05-32), Shaw's Glen (05-24), Cardinal Ridge (05-20) and adjacent parcels. If the plats have not been recorded, the Council is requested to table this item to the July 18th, 2006 City Council meeting. Respectfully submitted, ~~ Attachments: Resolution'/ cc: Byron Westlund, Woodland Development Corp., 13632 VanBuren Street NE, Ham Lake, MN 55304 Megan Wald, Shade Tree Communities, 18530 Ulysses St., East Bethel, MN 55011 Ben Minks, Minks Custom Homes, 17024 Barium St. NW, Andover Scott Allen, 15873 Linnet St. NW, Andover Jerry Putnam, 1869 - 157th Lane NW, Andover Robert & Shelly Almeida, 15711 Nightingale Street NW, Andover Paul Hornby, BRAA CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Council member to adopt the following: A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE IMPROVEMENT OF PROJECT NOS. 05-32 (WOODLAND CROSSINGS). 05-24 (SHAW'S GLEN) & 05-20 (CARDINAL RIDGE) & ADJACENT PARCELS. WHEREAS, pursuant to advertisement for bids as set out in Council Resolution No. 063-06 ,dated May 16.2006, bids were received, opened and tabulated according to law with results as follows: Redstone Construction. Co. Inc. Ryan Contracting Co. Hydrocon Inc. $1,928,781.28 $1,939,105.62 $1,973,249.00 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby accept the bids as shown to indicate Redstone Construction. Co. Inc. as being the apparent low bidder. BE IT FURTHER RESOLVED TO HEREBY direct the Mayor and City Clerk to enter into a contract with Redstone Construction. Co. Inc. in the amount of $1.928.781.28 for construction of the improvements; and direct the City Clerk to return to all bidders the deposits made with their bids, except that the deposit of the successful bidder and the next lowest bidder shall be retained until the contract has been executed and bond requirements met. and adopted by the day of July ,2006, with MOTION seconded by Council member City Council at a special meeting this 5th Council members of the resolution, and Council members against, whereupon said resolution was declared passed. voting in favor voting CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk C I T Y 0 F NDOVE @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Discuss Park/Trail Naming Policy DATE: June 27,2006 INTRODUCTION At the June 27, 2006 Council workshop meeting the Council reviewed various parks and trails naming policies. Based on that discussion the attached proposed City of Andover "Policy for Naming and Renaming of Parks, Park Facilities, Trails and Open Space" is presented to the Council for review and comment. DISCUSSION In special situations there may be a desire to name a park, park facility, trail or open space in the City of Andover in honor of an individual or group who has had a significant positive impact on the city in some fashion. This may include memorials to someone who has passed on, as well as individuals still living. The attached policy is intended to guide that process, ACTION REOUESTED The Council is requested to review the attached proposed policy and determine if it meets the Council's approval. If so, a motion to approve the policy is requested. Attachment City of Andover Policy for Naming and Renaming of Parks, Park Facilities, Trails and Open Space I. Introduction The selection of a proper name for a park, park facility, trail and/or open space is a thoughtful process which requires careful analysis by many people. This procedure has been adopted by the City of Andover to provide the proper guidelines for any naming or renaming of said amenities. II. Procedure The following procedure will be used for the naming of parks, park facilities, trails and open space: 1. Staff, Council, Advisory Body, or an Andover resident recognizes and requests the naming of a park, park facility, trail or open space. 2. Staff will prepare and submit the request to the Parks & Recreation Commission forreview. 3. The Parks & Recreation Commission will discuss the merit of the name(s). If there is a list of potential names, they may be added to or eliminated from the list at this time. No formal recommendation will be made at this meeting. 4. At their next meeting, the Parks & Recreation Commission shall debate the merits of the name(s) and make a final recommendation to the City Council. 5. The recommendation will then be placed on the next regular City Council meeting. If City Council does not approve the recommended name, they will return the issue to the Commission with direction and the process will begin anew. III. Park. Park Facilitv.Trail and Open Space Naminf! Criteria Listed below are the criteria used to determine the naming or renaming of parks, park facilities, trails and open spaces. 1. The name of the subdivision associated with the park or area. 2. The name of the neighborhood in which the park or area is located. 3. The street name adjacent to or closely identified with the park or area. 4. The name of a local interest point, or local focal point near the park or area. 5. The name of an event or historical occurrence associated with the park or area. 6. The name of a person who dedicates a major part or all of the land for the park or area. 7. The name of a person of significant stature within the community (with the permission ofthe honoree, immediate family or designated representative). He/she must adhere to at least one of the following credentials and complete a waiting period of at least six months from the conclusion of service or time of death: a. At least ten years oflocal service to the community. b. Shown outstanding assistance or support ofthe local park svstem. c. Major financial donor to the park system. d. A historical figure or family. e. A local born or raised person of historic, statewide or national importance. VIIL Final Determinations The City Council reserves all rights in the naming or renaming of all parks, park facilities, trails or open spaces. City of Andover Naming/Renaming of Parks, Park Facilities, Trails and Open Space Application Applicant Name: Address: Telephone Number: (H) (W) Existing Facility Name: Proposed Name/Rename: 1. 2. 3. Please list reasons for proposed name(s): CITY OF NDOVE @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Discuss Community Survey Results - Open Space Referendum DATE: June 27, 2006 INTRODUCTION An Andover Council 2005-2006 goal is to explore open space preservation. This topic was originally discussed at a Council workshop in January 2006 and questions relative to open space were integrated into the recent community survey conducted by Decision Resources Inc. Council discussion over the results of the survey at the recent June 27th workshop meeting lead to some additional questions that staff was asked to research. DISCUSSION The results of the community survey were presented by Bill Morris from Decision Resources Inc. at the June 20, 2006 Council meeting. The survey results indicated that there was strong support for the City to purchase open space for the purpose of preservation. The survey also indicated that residents would be supportive of an increase in property taxes to support open space preservation in the amount $20.60 on an annual basis. The following were discussion topics at the June 25th workshop meeting. I have provided discussion summaries and staff follow up to each discussion point: 1. Should the Council pursue placing an open space referendum on the November 2006 general election? The City Clerk has indicated that the deadline for a ballot question for the November 2006 general election would be September 15th. At that time the exact wording for the' ballot question would need to be ready. While it is certainly possible to have a question ready for the ballot, the question that remains is whether or not there is enough time between now and September 15th to do the necessary research and answer all the potential questions to have a successful open space referendum vote. (Please refer to the "Calendar for Open Space Funding Ballot Measure" included with the June 27, 2006 Council Workshop staff report, this calendar suggests a 12 month campaign). 2. Should the Council set up a committee to explore open space referendum? The Council indicated that they would like to pursue the formation of a citizen task force or committee to explore open space issues and advise the Council. The question for the Council at this point is, based on the timing for a November ballot question, is it feasible for a committee or task force that has yet to be created to complete all the necessary research to be prepared for a November 2006 general election ballot? Another option may be to create the committee or task force and indicate in the ballot question that the types of land that would be purchased would be recommended by a citizen committee or task force. 3. What types of parcels would the Council like to focus on preserving? The Council was unsure about what types of parcels the City would focus on preserving and indicated that further research was necessary. City Staff has discussed this topic and does have some opinions on some types and locations for preservation. Staff's primary suggestion is that a comprehensive review needs to done with the ultimate goal of creating a thoughtful interconnecting preservation of open space, parks and trails. 4. Should a consultant be hired to assist? At the June 25th workshop meeting the Council indicated they would like staff to contact representatives at the Trust For Public Land to seek their assistance in answering questions relative to open space and their advice on a potential open space referendum. I have since contacted Cordelia Pierson, a Program Manager for the Minnesota Office of the Trust for Public Land. At the time of the writing of this staff report I have not yet received confirmation from Cordelia as to whether or not she would be able to attend the July 5th Council meeting to answer questions the Council may have. I also asked the City's fiscal advisor, Ehlers & Associates to prepare an estimated tax impact analysis for fifteen year General Obligation Open Space Bonds. Attached are Estimated Tax Impact spreadsheets for $2 million, $4 million and $6 million Open Space Bonds. The Council also had legal questions relative to open space referendums, primarily related to what can and can't be done with the City's newsletter, QCTV and advertising? I have had discussions with the City's bond counsel and fiscal advisor on this topic. Both indicated that a basic rule of thumb is that as long as the City only uses its communication mediums for providing rational for the referendum and function as a question and answer tools, the City would be compliance. The City cannot participate in "Vote Yes" or "Vote No" campaigns, purchasing of yard signs, or providing funding to organizations that may do so. I have attached a handout titled "Guidelines Four Your District's Referendum", while this is for schools, it is well done and would apply to cities pursuing referendums as well. BUDGET AVAILABILITY The community survey cost was $13,750. The City did budget $20,000 for community survey related expenses, $6,250 is currently available to assist with incidental expenses if it is the Council's desire to pursue placing an open space referendum on the November 2006 general election. If additional budget is necessary, Finance would be able to provide suggested funding sources. ACTION REQUESTED The Council is requested to receive a presentation, review and discuss this staff and provide direction to staff on the next steps the Council would like to take. --- Attachments: Estimated Tax Impact spreadsheets June 27, 2006 Council Workshop staff report CITY G.O. OPEN SPACE BONDS (Ch 475) Election Amount Financed $2,000,000 Number of Years 15 Structure EQual P & I Interest Rate 4.50% Referendum Mkt. Val. . Payable 2006 2,522.273,800 Debt Levv Reauired C1il105% 195,539 Tax Rate 0.0078% Taxable Tax Increase Type of PrODertv Market Value Debt Service Only" $200,000 $16 250,000 19 300,000 23 350,000 27 Residential 400,000 31 Homestead 450.000 35 500,000 39 550,000 43 600,000 47 650,000 50 700,000 54 750,000 58 $500,000 $39 Commerciall 750,000 58 Industrial 1.000,000 78 1,500,000 116 2,000,000 155 $300,000 $23 Agricultural 325,000 25 Homestead .. 350,000 27 400,000 31 500,000 39 600,000 47 Agricultural $5,000 $0.00 Non-Homestead 6,000 0.00 (dollars per acre) 7,000 0.00 8,000 0.00 $100,000 $0.00 SeasonallRecreation 200,000 0.00 300,000 0.00 400,000 0.00 500,000 0.00 City of Andover, Minnesota . Estimated Tax Impact June 30, 2006 EHLERS .. ..a..c....... ".e "The figures in the table are based on county taxes for new bonded debt only, and do not include tax levies for other purposes. Tax increases shown above are gross increases, not including the impact of the state Property Tax Refund ("Circuit Breaker] program. Many owners of homestead property will qualify for a refund, based on their income and total property taxes. This will decrease the net tax effect of the bond issue for many property owners. ~For agricultural homestead property, land and buildings beyond the house, garage, and one acre are exempt from referendum market value tax. Prepared by Ehlers & Associates, Inc. Preliminary: For Di5alssion Purposes ONLY (SJ 6/3012006 CITY G.O. OPEN SPACE BONDS (Ch 475) Election Amount Financed $4,000,000 Number of Years 15 Structure EQual P & I Interest Rate 4.50% Referendum Mkl Val. - Payable 2006 2,522,273,800 Debt Levv ReQuired @ 105% 391,078 Tax Rate 0.0155% Taxable Tax Increase TVDe of ProDerty Market Value Debt Service Only' $200,000 $31 250,000 39 300,000 47 350,000 54 Residential 400,000 62 Homestead 450,000 70 500,000 78 550,000 85 600,000 93 650,000 101 700,000 109 750,000 116 $500,000 $78 Commercial/ 750,000 116 Industrial 1,000,000 155 1,500,000 233 2,000,000 310 $300,000 $47 Agricultural 325,000 50 Homestead ,. 350,000 54 400,000 62 500,000 78 600,000 93 Agricultural $5,000 $0.00 Non-Homestead 6,000 0.00 (dollars per acre) 7,000 0.00 8,000 0.00 $100,000 $0.00 Seasonal/Recreation 200,000 0.00 300,000 0.00 400,000 000 500,000 0.00 City of Andover, Minnesota 4) Estimated Tax Impact June 30, 2006 EHLERS . ...". 0 ;,.. T(' ,_~ 'The figures in the table are based on county taxes for new bonded debt only, and do not include tax levies for other purposes. Tax increases shown above are gross increases, not including the impact of the state Property Tax Refund ("Circuit Breaker") program. Many owners of homestead property will qualify for a refund, based on their income and total property taxes. This will decrease the net tax effect of the bond issue for many property owners. "For agricultural homestead property, land and buildings beyond the house, garage, and one acre are exempt from referendum market value tax. Prepared by Ehlers & Associates, Inc. Preliminary: For Discussion Purposes ONLY @ 613012006 CITY G.O. OPEN SPACE BONDS (Ch 4751 Election Amount Financed $6,000,000 Number of Years 15 Structure Eoual P & I I nterest Rate 4.50% Referendum Mkl Val. - Payable 2006 2,522,273,800 Debt Levy ReDuired @ 105% 586,617 Tax Rate 0.0233% Taxable Tax Increase Tyoe of Proaertv Market Value Debt Service Only' $200,000 $47 250,000 58 300,000 70 350,000 81 Residential 400,000 93 Homestead 450,000 105 500,000 116 550,000 128 600,000 140 650,000 151 700,000 163 750,000 174 $500,000 $116 Commercial/ 750,000 174 Industrial 1,000,000 233 1,500,000 349 2,000,000 465 $300,000 $70 Agricultural 325,000 76 Homestead .. 350,000 81 400,000 93 500,000 116 600,000 140 Agricultural $5,000 $0.00 Non-Homestead 6,000 0.00 (dollars per acre) 7,000 0.00 . 8,000 0.00 $100,000 $0.00 Seasonal/Recreation 200,000 0.00 300,000 0.00 400,000 0.00 500,000 0.00 City of Andover, Minnesota 4) Estimated Tax Impact June 30, 2006 EHLERS .....0;.......01; 'The figures in the table are based on county taxes for new bonded debt only, and do not include tax levies for other purposes. Tax increases shown above are gross increases, not including the impact of the state Property Tax Refund ("Circuit Breaker") program. Many owners of homestead property will qualify for a refund, based on their income and total property taxes. This will decrease the net tax effect of the bond issue for many property owners. "For agricultural homestead property, land and buildings beyond the house, garage, and one acre are exempt from referendum market value tax. Prepared by Ehlers & Associates, Inc. Preliminary: For Discussion Purposes ONLY (5) 61301200E 6) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Discuss Community Survey Results - Open Space Referendum DATE: June 27, 2006 INTRODUCTION An Andover Council 2005-2006 goal is to explore open space preservation. This topic was discussed a previous Council workshop (January 31, 2006 agenda item is attached) and question relative to open space were integrated into the recent community survey conducted by Decision Resources Inc.. DISCUSSION The results of the community survey were presented by Bill Morris from Decision Resources Inc. at the June 20, 2006 Council meeting. The survey results (attached) indicated that there was strong support for the City to purchase open space for the purpose of preservation. The survey indicated that residents would be supportive of an increase in property taxes to support open space preservation in the amount $20.60 on an annual basis. This would yield approximately $1.5 million on a ten year bond, $2.0 million on a fifteen year bond and $2.5 million on a twenty year bond. These numbers could grow based on community growth. At the June 20th meeting the Council indicated they would like this to be a discussion topic at the next workshop meeting. The following are some potential discussion points: 1. Should the Council pursue placing an open space referendum on the November 2006 general election? 2. Should the Council set up a committee to explore open space referendum? 3. What types of parcels would the Council like to focus on preserving? 4. Should a consultant be hired to assist? BUDGET AVAILABILITY The community survey cost was $13,750. The City did budget $20,000 for community survey related expenses, $6,250 is currently available to assist with incidental expenses if the Council would like to pursue placing an open space referendum on the November 2006 general election, ACTION REOUESTED The Council is requested to discuss the results of the community survey relative to open space. and provide direction to staff on the next steps the Council would like to take, ro The City of Andover is considering a voter referendum to fund acquisition of open space in the community, to conserve these parcels of land from development. 62. Would you support or oppose the purchase of open spaces for per- manent preservation? (WAIT FOR RESPONSE) Do you feel strongly that way? 63. How much would you be willing to see your property taxes increase in order to fund the acquisition of open spaces? Would you be will- ing to pay $___ per year? (CHOOSE RANDOM STARTING POINT; MOVE UP OR DOWN DEPENDING ON ANSWER) How about $ per year? (REPEAT PROCESS) lV STRONGLY SUPPORT......33% SUPPORT. . . . . . . . . . . . . . .49% OPPOSE. . . . . . . . . . . . . . . . . 8 % STRONGLY OPPOSE........3% DON'T KNOW/REFUSED.....8% NOTHING...............20% $10.00............... .14% $20.00. . . . . . . . . . . . . . . .18% $30.00. . . . . . . . . . . . . . . . .7% $40.00................ .3% $50.00. . . . . . . . . . . . . . . .11% $60.00. . . . . . . . . . . . . . . . .3% $ 7 0 . 0 O. . . . . . . . . . . . . . . . . 1% $80.00................ .0% $90.00. . . . . . . . . . . . . . . . .1% $100.00. . . . . . . . . . . . . . . .9% DON'T KNOW/REFUSED....13% M w-..,'....... r Community Center Usage 2006 City of Andover ~.~~~~ .c. -- -- ... Used during Past Vur Community Center RatIng Decision Resources, Lb1. Open Space Referendum 2006 City of Andover --~:;K ~ Pun:hase of Open Space for Preservation Act:eptable Vearty PToperty Tax Inc~ase Decision Resources, Ltd. Sources of Information 2006 City of Andover u..... . CIty- CIty Mailings . Gra_ We_ E-MaI .. 70 BO Decision Resources, Uti ~ ~ Decision Resources, Ltd. 3128 Dean Court Minneapolis, Minnesota 55416 (612) 920-0337 EXECUTIVE SUMMARY 2006 City of Andover Methodology: This study contains the results of a telephone survey of 400 randomly selected residents of the City of Andover. Survey responses were gathered by professional interviewers across the community between April 25th and May 4th, 2006. The average interview took 29 minutes. In general, random samples such as this yield results projectable to the entire universe of adult Andover residents within::!: 5.0 percentage points in 95 out of 100 cases. Residential Demographics: Andover was found to be a moderately stable, comparatively young and relatively upscale community. The median longevity of adult residents is 11.8 years. Eighteen percent of the sample report moving to the city during the past five years, while 17% were there for over two decades. Fifty-seven percent of the households contain at least one school-aged child or pre-schooler. N'me percent report the presence of senior citizens, with five percent of the households are composed exclusively of senior citizens. The average age of respondents is 44.5 years old. Fifty-one percent of the sample fall into the 35-54 years old age range; 16% report ages under 35 years old and 24%, over 65 years old. Women and men are equally represented in the sample. N'mety-seven percent own their present residences. The median valued home in Andover is $301,000.00, with 12% valued over $400,000.00. Twenty-one percent report living in the Northern Precincts One and Nine. Twenty-two percent reside in East Central Precincts Two and Eight. Twenty-four percent indicate they live in Far Southwest Precincts Six and Seven. Nineteen percent reside in Southern Precincts Three and Ten, while 14% live in South Central Precincts Four and Five. @ H City of Andover Residential Survey June, 2006 The typical Andover resident has a 26 minute commute to their job location. While 33% report jobs in other Anoka County locations, 18% commute to Hennepin County suburbs, and 13%, to Ramsey County locations. Seventeen percent work in the City of Minneapolis, and seven percent work in the community. Seventy percent of the sample "always" vote in elections, and 24% "nearly always" do so. In particular, when cities and school districts ask voters to approve referendum proposals, 64% say they "always vote," and 24% "often vote." Quality of Life Issues: A solid 96% rate the quality of life in the city as either "excellent" or "good;" in fact, 39% rate it "excellent," ranking within the top 1 0% of suburban communities. Only four percent are more critical, rating the quality of life as "only fair." "Open space and rural nature," cited by 21 %, "strong neighborhoods," 8114%, and "location". "X within the Metropolitan Area, mentioned by 1 0% are the most liked features of the city. Nine percent each like "quiet and peacefulness" and "their home," while eight percent point to "nice people" and "good schools." "Small town feel" and "shopping opportunities" are each liked most by Andover residents. The most serious issue facing the City of Andover is "growth, " posted by 31 %. "Traffic" and ''high taxes" follow, 8113% and 14%, respectively. Boosters - those who see no serious issues facing the community - are 10% of the sample. A comparatively s1:r?ng &&% rate the sense of community pride in Andover as either "excellent" or "good.'~ oDIy ten percent are more negative in their evaluations. Community Characteristics: In reviewing a list of twelve community characteristics, majorities think the number or amount of each one is "enough," with one exception. Over seventy percent, think Andover has enough "move-up" housing, higher cost housing, and service establishments. Between 60% and 69% report the community contains "enough" townhomes, parks and open spaces, retail shopping opportunities, and entertainment establishments. And, between 50% and 59% think the City has "enough" rental units, starter homes for young families, trails and bikeways, and dining establishments. On two characteristics, over 40% think the City has "too little'" Darks and open space and dining establishments. Between 30% and 39% see "too few" entertainment Page 2 -*: @ ]$ city of Andover Residentitzl Survey June, 2006 establishments, starter homes for young families, and trails and bikeways. Tax Climate and City Services: City service evaluations are consistently positive. Fire protection, storm drainage and flood control, snow plowing, park maintenance, and trail maintenance are all rated highly by at least &5%. An;mlll control receives an &0% favorable rating. Police protection, with a 7&% favorable rating, is 14% below the suburban norm. Street lighting, posting a 74% positive rating and a 25% negative rating, is at the suburban norm. City street repair, with a 74% favorable rating and a 27% unfavorable rating, actually exceeds the suburban favorable service norm by 23%. By an overwhelming 720/0-19% margin, residents oppose an increase in their city property taxes if it were used to enhance current city services or offer additional city services. Among the small minority of supporters of a property tax increase for this purpose, the typical respondent would accept a $37.50 per year tax increase. Forty-three percent see their property taxes as "high" in comparison with nearby cities. Forty-nine percent view them as "about average," while four percent report they are "low:' When considering the value of city services - quality versus cost - 76% rate it highly and 23% are more critical. A very solid &3% feel the quality of city services has kept pace with growth in the community. Among the 12% disagreeing, respondents point to the "inability to increase road capacity," "lagging street repair," and "inadequate police and fire services:' There is little support for changing the assessment method for street reconstruction projects. By a 640/0-14% margin, residents oppose changing the property owner's assessment to a define percentage of the total project cost rather than just the cost of concrete and gutter. Among the small minority in favor of the change, the typical respondent would be willing to pay 16%. Between 71 % and &5% majorities think the City is "about right" in its enforcement of various city codes. On only two types of codes does the percentage of residents reach 20% thinkine;' enforcement is "too tough:" loose lInimlll~ and junk cars on residential property. Public Safety Issues: A very high 91 % state they feel "safe" walking in their neighborhood at night; only nine percent disagree. Fifty percent, however, consider traffic speeding in their neighborhood to be a "serious" problem. A majority of residents, though, are satisfied with the amount of patrolling by the Anoka County Sheriff's Department in their neighborhood.. But, 35% think there is not Page 3 @ ~ City of Andover ResidentiJzl Survey June, 2006 enough patrolling in their neighborhood. Traffic-related problems - "traffic speeding" and "tra.ffic congestion" - are viewed as the greatest public safety concerns in Andover by 29%. "Drugs" ranked next, at eight percent Six percent cite "property theft, " while "burglary" and "vandalism" follow, each at five percent A comparatively large 16%, though. think there are no serious public safety problems in the community. Transportation Issues: An overwhelming 92% are satisfied with their ability to get where they need to go in the city within a reasonable' amount of time; only eight percent are dissatisfied with intra-city travel times. Most Andover residents who work outside the home normally commute to work driving alone. Four percent use a van or car pool, and two percent use public transportation. Among respondents who do not use public transportation, a comparatively large 30% would be willing to use public transportation if it were more convenient...:.. particularly if there were more pick-up sites, more destinations, or more service times. By a virtual tie, 380/0-35%, residents are ambivalent about the construction ofa vehicle overpass across the railroad tracks on Bunker Lake Boulevard. Proponents cite "safety," "reducing traffic back-ups," and "long wait for trains." Opponents point to "not busy enough to justify," "lack of need.," and ''high cost of construction." Parks and Recreational Issues: Page .{ A significant 45% report household members used the Andover Community Center during the past year. N"mety-four percent of the visitors rate the Community Center as either "excellent" or "good;" in fact, 48% see the facility as "excellent" Only six percent rate the Center unfavorably, citing ''high costs." By an large 82%-11 % margin, residents would support the purchase of open spaces for permanent preservation. Thirty-three percent "strongly support" these purchases. The typical reSIdent would accept a $20.60 per year property tax increase for this purpose. But, 20% are unwillmg to support any property tax increase, while 28% would accept a $40.00 per year - mcrease. @ ~ City of Andover Residential Survey June, 2006 City Communications: Clearly, the City has developed an extensive and focused communications system. The city newsletter, "Andover Today," is key to 69% in providing information about city government and its activities. "Cable television" is relied upon by 14%. Both the "City website" and the "grapevine" is used by five percent The City Newsletter, then, is the domimmt information channels used by most residents. "Andover Today," indicated by 64%, is the most preferred way for residents to receive information about City government Nineteen percent prefer "City mRiJings," and nine percent opt for "cable television." Residents, then, prefer to receive their information first-hand, from the City of Andover. Ninety-eight percent regularly receive and read "Andover Today." Among readers, 93% rate the format as either "excellent" or "good." And, a remarkable 89% also report they read "all of it" or "most of it" "Andover Today" ranks among the top city newsletters in the Metropolitan Area. Sixty-nine percent of the surveyed households sUbscribe to cable television. A comparatively large 46% either ":frequently''' or "occasionally" watch Andover City Council Meetings or Commission Meetings on Channel 16. Ninety percent of the sample have access to the Internet lbirty-eight percent have accessed the City of Andover's website. Website users were generally, 85%, able to find the information they sought Website visitors are split on the type of Internet service they use: 46% have broadband cable, while 34% have a DSL line, and 19% use a dial-up modem. By a 45%-29% margin, residents support Andover offering wireless high-speed Internet access. Among supporters, the typical respondent would be willing to pay $22.50 per month for a service offered by the City. In grading the City's overall performance in communicating key local issues to residents in its publications, newspaper columns, and on cable television, 78% award it "excellenf' or "good" evaluations, while 23% prove more critical. Ibis rating was among the highest across the Metropolitan Area. Page 5 @ ~ City of Andover Residential Survey June, 2006 Conclusions: In general, Andover residents are very satisfied with their community. The survey found a large number - ten percent - of residents who see no major problem facing the City of Andover. Concerns about growth and taxes are at normal levels for a growing outer-ring suburban community. Traffic, though, is a somewhat serious concern, particularly congestion. Residents rate the quality of life in Andover higWy, and express a real sense of community pride. The key issues facing decision-makers in the future remain balancing growth and development with natural ambience and the efficient provision of city services. Even so, in balancing the wishes of residents against their concerns as taxpayers, City government and staff strike an excellent balance when compared with other suburban communities. However, tax hostility lurks in the background, particularly with respect to enhancing or expanding city services. In contrast, residents support a bond referendum for acquiring more open space for permanent preservation. * Generally strong city service ratings are posted across the board, with a large majority thinking services have kept pace with growth. The only aberration is the rating of police protection. which could be attributed to about one-third of the residents feeling police patrolling is insufficient in their area of the community. Public safety concerns primarily focus on traffic speeding. While most residents do not regard travel time between places in the community excessive, results suggest that traffic dming standard cornmuter hours may be an issue. The average commute of 26 minutes is one of the highest in the Metropolitan Area. And, the potential interest in public transportation as an alternative to driving alone is unusually high. Even so, only limited support is evidenced for the construction of a vehicle overpass bridging the Bunker Lake Boulevard railroad tracks. .. The City of Andover has done an exceptional job in communicating with residents about city government and policies. "Andover Today" is among the most well-read and regarded city newsletters in the Metropolitan Area. City Council and Planning Commission telecasts also register a comparatively high audience. And, the City website is both well-received and higWy utilized for obtaining information. Clearly, Andover "works." Residents are very happy with their community. They endorse the direction the City is taking. More important, there is a deep reservoir of goodwill toward City Government and its ability to tackle the issues ahead.. Page 6 @ ro Sl\NDbVE~ (jJ 1685 CROSSTOWN 'BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator FROM: Will Neumeister, Community Development Director Courtney Bednarz, City Planne(t SUBJECT: Discuss Open Space Issue-Planning DAlE: January 31, 2006 INTRODUCTION 'This memorandum is intended to provide information on open space preservation techniques generally, on referendums in Minnesota and to offer potential applications in Andover. DISCUSSION Open Space preservation efforts have evolved over time from simply protecting natural landscapes and farmland to include acquisition and development of parks, trails, buildings and recreation facilities. Comprehensive Approach It is important to evaluate the community as a whole to determine what types of natural amenities remain and their relationship to the City's development policies. In this manner we can begin to see areas of particular urgency and in a broader sense which areas make sense for preservation because they can be linked together or perhaps represent the last chance in an area of the city to preserve some open space. A comprehensive approach is also more likely to gamer broad community support and will certainly be a useful tool in guiding park dedication decisions in the future. Multiple Funding Sources As land prices continue to rise it will be important to combine all available resources to make open space preservation feasible. Some of the options include: . Landowner donation . Purchase of conservation easement (as opposed to fee title) . Transfer or purchase of development rights . Park dedication . Federal, state and Non-profit grant programs . Bond referendum @ @ Opens Space efforts in Minnesota The legal size document enclosed in the packet is a list of conservation referendum measures in Minnesota The far right column indicates the actual ballot language and typically summarizes the activities that will be undertaken. According to the Trust for Public Land the success rate in Minnesota is approximately 76% which is a few points higher than the national average. , Referendum Measure plllnning A flowchart is attached to show the detailed steps involved in a referendum effort. One of the things that we have learned is the importance of active volunteer and community groups to begin to build support for such an effort. Polling also plays an important role in determining what the most successful focus of the program will be. Potential applications in Andover There are a variety of ways that approval of open space bonding/funding could be used to enhance the park and open space system in Andover. 1. There are scenic properties throughout Andover. Depending upon the goals of the Council, speciiic sites can be evaluated more closely. If funding were approved as a publicly supported bond referendum. selected properties could be acquired. 2. There are large wetland corridors throughout Andover that limit the development potential of parcels so encumbered. With funding made available by a bond referendum there may be an opportunity to secure pristine natural areas that have limited development potential as well as the link them to.the regional trail system. 3. The 'full buildout' of the park and trail systems could be funded. ACTION REOUESTED The Council is asked to discuss this item and to provide direction to stafE Attachments Embrace Open Space Survey Results Referendum Flow Chart Enclosures in Packet Matrix of Referendum Efforts in Minnesota The Economic Value of Open Space Respectfully submitted, Uit; ~k~_ ... ~- Will Neumeister G> ~ EMBRACE 0 PEN SPA C E 2005 Twin Cities Metro Area Public Opinion Survey The public opinion survey is part of a comprehensive evaluation of the economic value of open space from the public education campaign, Embrace Open Space. It provides insight into how much Twin Citians value open space. Key Survey Fmdin2'S: · Nearly two-thirds of Twin Cities residents would pay between lO percent and 25 percent more for a home that was within walking distance to an open space. · Among all metro residents, 71 percent said they would pay at least 10 percent more for a home within walking distance of an open space. Among residents who have recently moved, 70 percent said they would pay at least 10 percent more; among those who intend to move soon. 69 percent said they w?uld pay at least 10 percent more. · By a 70 percent - 24 percent margin, residents would support a $30 per year property tax increase to raise funds for purchasing, restoring, and maintaining natural areas in their county. · Residents reporting they are "very satisfied" with nearby open space are more active in their communities. Residents who are "very satisfied" with the amount of nearby amount space also are more likely to have stronger ties to their entire community than others; 50 percent of those v~ satisfied with the nearby open space say they feel a real tie to their city or township compared to 40 percent of all respondents who felt close ties. · There is a similarity in the data between older, more affluent residents and younger, middle- income Twin Citians. Fifty-eight percent of residents between 35 and 54 were willing to pay between 10 percent and 25 percent more for a home within walking distance of open space, compared to 53 percent of those 55 and older. · In 2002, Dakota County passed a referendum to raise property taxes for open space acquisition and preservation. Most Dakota County residents still see great value in preserVing open space; for example, 73 percent agree with the statement, "even if the land acquired for preservation is not in my immediate area, Dakota County should preserve open space as a legacy for the future. .. · Most Dakota County residents think the referendum funds allowed preservation to occur in key parts of Dakota County. Bya 47 percent-7 percent margin, residents agree that the referendum allowed Dakota County to acquire and preserve open spaces in spite of significant development throughout the county. Methodology: This study was conducted by Decision Resources Ltd., a Minneapolis research fIrm. It contains the results of a telephone survey of 500 randomly selected residents of the eleven-county Metropolitan Area. In addition, a "balloon" sample of Dakota County residents was undertaken to bring their number to 400 respondents. Survey responses were gathered betw= August 15111 and September 6111,2005. In general, random samples such as this yield results projectable to the entire universe of adult Greater Metropolitan Area resicL~ts within :4.5 % in 95 out of 100 cases; in the case of Dakota County residents, the results are projectable within:r 5.0 % in 95 out of 100 cases. @ www.embraceopenspace.org ~ r~:=~ ""'I ,00 i,....I%;' ' ~:~=-::Q' . , ,do D <1 : _If-:....=:......J!. " -; "':l!i'" 1; ~ it~ ~1li -~ .. t I j'!. if;;! .... ~~ "S-;E s ..~ !.ii~ '" E ~ Ie. '" ... ...- N l>1 ~'J f! ti~ j .!l j~ h lO- i . - II a Iff ... ~ f~ i -8 ~ 9 'l.IU i ... 6,-= ~ "!! "!! .-.. Ii 1= Ii ~t ~1 ~I ctl a.i' ~!! ~ 1A ~il ~il C=j ~ e -= -= ~ I ~ Q) .. 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M ~ . 0.= ! .g i! ~ In . '"' '"' ... . = .:: ~ .. -" -g o :t = >0 > .!! ~ ~ ... . M .. !! u .5 u ~ ~ o E ~ .. E .. E .~ " E ~ ui III < w 0:: U 2; :< < I- ,.. I- 0:: W .. o '" .. < '" fi: o :z >= o > w '" < "'.,; 00 "'0 >0 5 g. ~~ 13 ... :> . O'g b~ :J] ~.; !!?.! ::: 0 I- ;: 5 f: ~ ~ we ?-.! ~ .5 - . bE ~ ; .. ~ U . 00. g-:s '" li-" - ... ~.~ .; f! ,gJ: .2= .s! ~.s ~ - g 5 .:; ~ !! .. a~ !i - . ~~ . . .0 M . .- 2.2 . " = ~ . - :i~ d - 0 '< . . -; Z ?t bVtDE:LtNE:S FOJ( YOVJ( DtSTJ(tCT~S J(E:FE:J(E:NDVI\^ C.DMMUNIa.,nONS THE. NE.~SP"'PEI<!: Board members ilnd stilff fall write 1('[lers to till' editor advnfill illg pil'i';.<I~{, fir Iklf-ill of thr rrfrrcndunl. LC'tlcrs should he- wrillCil during f1("rsollaJ limp IIsin,!o\ IWf"f11lill r('SOlJrccs. District kadcrs can challengr or rorn:'\l Inarcuralc informmioll prcsrnlcd ill 111l' flwdia Pilld advcrti',cmrrllS ranIX' plil(l'd in Iii<- media as long as distrirt funds arC' [101 lIspd SCHOOL NE.WSLETTU~S Schoo] nCVvSlrlll'rs .<l1l he lISC'O In provid( [artllal illformillion abolll the' r('[c'rcIld\llll Thl'Y cannOI be llsC'd to advoCi'll(' pas.siigr> or dcfpill EMM' Emili! 5('111 from the dislriCl orfln' should contain only factual informiltioll ahoullhr rcJcrcndum. Disuin ('mail mc'ssagrs .annOI adVOCate passage or dl'fl'i1I, Board mr>m\)C'r<; and stafT ran send rromolionill emails from their personal compulNS on their own timr, PRESENT^TIONS BOilrd memhf>rs anrl slalT ran gin inrormatiOllill preSenl<llirlllS In palellt and community groups_ If Ill(' prt'sr!1laliOilS art' prnmolinnal. 111('11 Starr nlC'mbC'rs must U\I' Ilwir OWIl time and n'SOlJrce\. and hOMe! memllC'rs must Ilot ("oll,'fI pel diems or f"imhllrsemellt for expenses 0.Jl~ /'1)8"1<. KCLSS Board members ilnd slalT can use public aree's." 10 promote referenda, JUSt ilS any priviltr clLl:lcn can. Thl'Y must do it all thl'ir own limc, and they may nOI llSC' districtequiprnent ThC'y ran not be rC'imbursC'd by t1l(' district ror any rt'lalC'd expf'llsC's. ST^Ff M^,LBOXLS District mallboxes provide for internal communication belwccn employers and cmployees. They can be uSC'd to provldC' ractuallnrormation, hilt tl1C'y shOll lei not hC' llSl'd to dislribute promol ional matcriills_ Srhool dLslriCLs should have poli,it's tlMt ide-miry appropriatC' uS(' ors("hool mailboxes This guide was d('\'c/oprd by MSBA in Augu.'){ 2005. Cfr('{:k ";;(11 yuur 1000al arwmc.y (or dJangcs ill the ]<l\\<' and (Pccnt coun CiJS('.'). WHAn:vu~ ACCf.SS IS PI~OVIDt.D TO VOT~-Y~S GI~OUPS MUST ALSO Bf. PI~OVIDt.D TO VOT~-NO GI~OUPS. STUDf.NTS Do, IIIll S{'llll I ,n >rIlO 'I" '1,;01 11';11('1 i;o]~ Iii ,,1\1' " il II ~I LI' 1"III~ rI".". I~ IHI ';1;111", 'r\ I'" ,Ii illil i, Jll ;)~~,I jr'~1 \0 -I" I il ':.: illl, 'flll,IlI' >I ,al I I lalO 'I ja]~ I I< 10 ll" 1\ ill, ~I L I' I," 'I ~ II {Ii~!rin (,lnri;;ls ~II' >III, I rardLllh \\ "igl. I Ill' 1""-(' 1'0 Ir "I ,,f IIII~ 1".1' ,i(, \1 Hr Ir'II(S (',111 1\(',11 "'Ii' \"~ Ii, II" 11l~. , ~IIir I~, "I< II' ~O I" "I il ~LI< I, ,Ill ,,, ,0 II!!' Tkw \\ i, II III'" II'" 0ld1 "I wr,ll I' "'~ ,d II". ~r'I"" ,I 1111,1', i~ "II, "'.',' " ili .',\< ".' ' 1l'lIos rl\\I~1 ,d~o' Iw ;0110,,,,.<1 I" "",1' "'I" ,,,, tn,," "1\:" ,I, ,I II" f1' ,I ;111,,\\ .",,~I '" ,.<1\ ,..,-..1(' 10" ,H t, . "I ""', 1""'-' ,,' ,1, ' IO'.wl"'r~ ";!t'1 III ,Ii""ll\\ 01", ....1,.,-1 ".11"11 '"'' I' I, \.,1'1 ( 0'10 i, oIw~, d,o", "~~i.,,,~ 11111\1 I.. IIO".J!I,oI I', ,n'I"1 ~I'" I"I'I~ I h ,\, "rl('''' I ill;!, ", \]1, .~O' I, 'I 0'\.11,,;)10 -" d" "I I ,I" n.I"lo'll<hll" Ii,) ,.1''''0-111' 11"II"I~ ,I~ Io"'f, ,I' 'III'v dl" 1",1 I' ~~I" ".,1 i', ,i,,'il 1'1 \I 1,)/ ;11 jo JlI~ UNIONS h'II,lo,\'I'" "lrioJlI\ ..I'" 11l<lo'I"'IHlo"" ('llIlIi,..... 11Il'~' .,'\~,"'i("I"H'~ "',0\\ '''IIII,..il~'' t." '1,~~jill\1 ,"1\' 1,;011. 'I ;\\11" I ''''\O'I\II'd I". 11... r !I\I IIr , ')1,,1] 1 "lIlHlI O'II~',.I~~O-It' Odl11i,.lIgll ilO li\illo'\ d'JI"I',~ "...,j, I"'lll~ ~1I11111" \' (li\l,in ['('\"lIft"... I., iI,lv'>f~Ho' III<' pa\"'d~(- '>I ,11'1, '" ..1';,1",11"1 '101"\111'" pmSONAL f.XPI~f.SSION j\"dl,IIIl"IIII".I'\ .01,,1 ~,,,111i'" \O'I'\T Oil' \'''1(- \r'~ '" ,,,II' 'I', '''IIHnil "'I'S dllrill~ II" II p"r~IlI,;d 'il'" THf:I~f: IS A. BIG Dlfff:I~f.Na Bf:TWf:f:N WHAT SCHOOL Lf:ADf:I~S CA.N DO A.ND WHAT THf:Y SHOULD DO. THf: Kf.Y IS TO KNOW YOUI~ CDMMUNITY. f~, ';11,1 11 1"11 rI "',.~ ,tr"] ~I;ill (,II' !Jr"JI<'-IH'\IIOkU\""i111 ,IH'\ (], 'V"~ IOl " IH" ,] n,,~ I~ .III "\0'" i...,' ,11 I"., ~I"'l'.-il Slill] r;UIlIO,( ,l(hll' ,,"0' ,,,' ,lld(,\r'I"ILIIII.... llil~\,l~:(' r>l ,11.1,,;11 II 11I]1' Ilu'\ ;111' t~'ir'g jl.dd h" rill' '>11",,,1. \\'!"'Ihn ~tilrr lilll \IO'dl'\,llIP\oI'\'HV'''O'lllll''lIr'\lI\\llli]o' I\nrj,illg i\ ;,1) IIIN'llh'd i~\ll{'. \fSji.\ 1ll'lil'V"Sli'I',ii\rr;n 1"\\1111';'1111"'''11\ I", pn:dlillil sw 111"""11\\ ill S< 1"",1 '\11 IU1' I~~I I \Iill i llld\ 1 1.11111 tl" !j~tll I') I'rlT ~1,,-o'c1I. ,ill' ,1r~11 in 11"... ;Il' nlllig,II",r, 1(, '-'>lIII"o,II\('lld\ i'lI' 11,;11 "()llid ('..uv' (li~nlplio'll iI' Illr ~rlU\( .t Bniln! 1Il"111111'1~ ;lTli! \1;111 1~1I1 .li"'lrI,,\ rl'l..1' 1,,1,,"11" 1:,,,.,1,;,.,.,,, ~ ',I'I Ill<'ir ,:In 1\ c: I" -,- j, I,'l" i '" {III I;"" 0 '\ I, 'I II'l~O' 1.1l" 'I I~ 10 '1','"" I, r Ie', to \' [{"illllllll'l11llPf" ,lIIII \1;011' 'd'O 010>1,,,"- ,Ill-il "I'" "I)ll{,~r illly <'Ii<,lricl l"oll'lI 'I''''~I'''' ',L'I'I"'" H,,;or<'l rlll'llIho.'r~ ilml -.,[;111 < ill' 1',,'li"II';II' '" I" ,"', 'I i"",,] pl"lIl(' f'illli,.!< Cillllpillgll\ "II d",,, "", "~"I~ I!"'II n'~'Hlln'... TIIl'\ '-illll",1 I'.... ,I ,""! J,["'I" /' \1,,11 .11'.1 1""",1 n"."r!.. ,,],., ,jo "' ,. ,d.~( ~ ,,\ i " ,I.., "\' r I" ,,( 1"'.11"1 I'WIIII...I\ ,_,:,,, ,o:r' IIIII',i"l' I'JJ -- ,,10"''''1.11('',1''\(' ~I.dl ;llI' I !, ""d I"" ",h,.,~ ;" i;"I':" I -..I DISTl<ICT BUILDINGS II ''{I\II s, 1,..\1 hlJi:c1il',~ i~ I""II~~ 11\,,11 ;I~" II"'''.: \'1' "''I'''''!' I ri,;" IrI.lI",i_,\ ,,,iI'''dlll'~~ rld',,1 "I'I,,,...\;I~~,',,I.r 1'0111,,, 'l'lo....,io,l, <.111''''; I". \\"1',,, ,ii\I"I"",.,1 \I IIllil1 I!I() 1'-0'1 "I du' ) ~ .11 il '~', \11" I'", 'I oil' ~"IYi'I.~ ,", \, ,10' \"~ '" \"l!( IIL\ ("lIl"llill,.o'~ 'II," ,j',~ ,,' '.1\" ,ii~I I i, , ...p.I'1' )'''(11 r li~1 I in ,III 'IiI,1 IldU' il I'l,]i'-., I,..:",., lil'R LJ\" "I <11'1111,,,,11'''' "'I'"'' ""'I'" o'<jlriPT,wlIl 1", I'JrlJl"'li""..1 \\<jlh f),. 1">1 <li~I,I.,\, I'" "11,,11< '11,i1111.110', .II~ "" .Ii", j. I I 1'('1" II". IIhnio I (,,,, "'\111< 1 rl... c1i..." iI",li'H' "I (,OI"I",i. lilf'f"llItl'.I1 ,< I"",] ('\.O'lI.... Ti,l' elI'III' I \i")\,].II",',, 1,,0I1/,\ rq.:.Inlll'L~ ,I'I~ 1",11 Ii" ;""1,,\,,,-' ,,"" ~I"'I':<! I" 'n'illo'ol O"lI,~i,lo',J[;" f.Lf.CTlON DAY ACTIVITIES ~'I""I i >I, 1 J.I\ do h'", , i\;II.', i... dil, ," ,., I -11'''1 I'''','' 1\ ",10' \. ... d'" I \ 0 "., I" g['<lL II ,~ < d 11 "" n 1111 I!' I" [ '!II' \I '0 ] I ",] ',\,,, h I Ill', " I).~ II III<' "I," i,,,, @ ~ .",..-- .,.." " 0 ~ ~ o ~ ~ . Q ~ ~ ~ ~~.".~ ~ = :: ~ E ~ l. j $ ~ , ~ In Minnesora, voters have il strong vole!;' in the direction of their school districts. School boards need VOTer approval for building projects and to increase local property taxes when stelte funding IS not m~tlng local progrdmming: needs. Bond referenda support new construction, renowltioo and other capitol expenses. Operating levy referenda provide additional local property tax dollars to maintain or enhance s<:hool operations. This guirle is intended to help school board members underst<mc! their lUle in referenda campaigns and what they- and school staff---("an and cannot do during the campaign. Think of the campoign in te-rms of two components: the disrrl('[ informational campaign and the cirizen promotional campaign. .. ~ DlSmlc.T lNFOI~MATlONAL UMPAIGN . The goal is an informed citizenry. . The district must provide information about the campaign in a neutral manner. . District funds must not be used to promote the e-lt'nion.s outcome. . Districts may ll5e funds f(Jf a neutl(ll informational campaign. I~, OTlUN pr~OMOTlONAL C.AMPMGN (THE. VOTE.-YE.S GI~OUP) . The promotional rampalgn opemtes iode-pendently of {he district. . The gOi:llls to pass the referendum. . The individuals wtlf') work on the promorlolKll campaign have a great deal of latiTUde in their promotional work. . The promotional campaign raises and spends prlvi:!te funds. @ TO: Mayor and Councilmembers @ 1685 CROSSTOWN BOULEVARD N.W. NDOVER, MINNESOTA 55304 MAIN (763) 755-5100 FAX (763) 755-892 WWW.CI.ANDOVER.MN.U5 CC: Jim Dickinson, City Administrator Will Neumeister, Community Develo nt DirectortttL-- FROM: Andy Cross, Associate Planner At.-x...- SUBJECT: Update on Special Deer Hunt Request - Administration DATE: July 5, 2006 INTRODUCTION Council requested information regarding a special hunt to reduce nuisance populations of geese and deer within the City. DISCUSSION Any decisions regarding a hunt in the City during the regular firearm or bow hunting season is at the City's discretion. The City's discharge ordinance governs where people may hunt. Any change in the Ordinance requires a Council action. If the Council wishes to change the borders of the restricted hunting zones, it will require a Code Amendment. A process is in place for Code Amendments that requires an application, public notification and public hearing, and a final resolution. If an effort is made to reduce the deer or goose population in the City, it will probably need to be carried out during the regular hunting season. Any out-of-season hunting in the State of Minnesota requires a significant investment of time and resources on the part of the City. While the DNR would play an advisory role and issue the permit to take deer, it is in the City's hands to manage the program and provide the DNR with documentation detailing the symptoms of a deer population problem in the City. This would include a deer population survey (from a fly-over count), deer / car collision figures, resident complaints, etc. If the DNR determines that the animal population is presenting a problem that cannot be resolved through the normal hunting season, then a population goal would be set with a plan to remove a set number of animals per year. Respectfully submitted, ~tf~. Andy Cross @ CITY OF NDOVE ~"'~\.."'~}I. . . - "".:~- 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Administrator's Report DATE: July 5, 2006 The City Administrator will give a brief verbal update on various items of interest to the City Council and to the residents at the meeting. Listed below are a few areas of interest: 1. Administration & City Department Activities 2. Update on Development Activity 3. Update on Public Improvement Projects 4. Fun Fest Activities 5. Miscellaneous Projects Upon receipt of the meeting packet, if a member of the Council would like an update on a particular item, please notify me so an adequate update can be made.